7THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Via:
DATE:
SUBJECT:
BACKGROUND:
FEES TO BE
WAIVED:
ATTACHMENT:
Quentin Pough, Director of Parks & Recreation
Agenda Item No.: 7 April 3, 2018
A Resolution authorizing the City Manager to waive one-hundred percent (100%) of
the non-profit fees for the use of the Multipurpose Room at the Gibson-Bethel
Community Center by the Cuban American National Council.
The Cuban American National Council ("CNC or applicant"), a 501(C)(3)
organization, has requested to host a career fair in the multipurpose room at the
Gibson-Bethel Community Center on Tuesday, April 17, 2018 from 10:00 a.m. -3:00
p.m.
The job fair will feature up to twenty (20) organizations searching to hire residents
who are interested in full-time and part-time employment. Participants will get an
opportunity to meet directly with multiple businesses and apply in-person. CNC will
conduct all advertisement and promotion for this event to residents of South
Miami. Additionally, the event will be posted on the CNC social media pages and via
radio broadcasting.
Upon approval of this event the applicant must provide the City with the required
Certificate of Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional insured
prior to the event.
The CNC is requesting a one-hundred percent (100%) waiver for the use of the
Multi-Purpose Room rental fee in the amount of $375 dollars.
FACILITY RENTAL FEE PERMIT AMOUNT
MULTIPURPOSE ROOM ($55 X 5 HOURS) $275
ONE-TIME SECURITY DEPOSIT (NOT-PROFIT) $100
TOTAL $375
Resolution
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RESOLUTION NO.: ________ _
A Resolution authorizing the City Manager to waive one-hundred percent (100%) of
the non-profit fees for the use of the Multipurpose Room at the Gibson-Bethel
Community Center by the Cuban American National Council.
WHEREAS, the Cuban American National Council ("CNC or applicant"), a 501(C)(3)
organization, has requested to host a career fair in the mUltipurpose room at the Gibson-Bethel
Community Center on Tuesday, April 17, 2018 from 10:00 a.m. -3:00 p.m.; and
• •
WHEREAS, the applicant is requesting a one-hundred percent (100%) waiver for the use
of the mUltipurpose room ($275) and refundable security deposit ($100), totaling.$375 dollars;
and
WHEREAS, upon approval of this event the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional insured prior to the
event.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is hereby authorized to waive one-hundred percent (100%)
of the non-profit fees and refundable security deposit in the amount of $375 dollars for the use
of the Multipurpose Room at the Gibson-Bethel Community Center by the Cuban American
National Council on Tuesday, April 17, 2018 from 10:00 a.m. -3:00 p.m.
Section 2. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity ofthe remaining portions of this resolution.
Section 3. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ENACTED this __ day of ____ --', 2018.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Gil:
Commissioner Liebman:
Commissioner Welsh:
SoutOOiami
Permit#: 04101'2>01
THE CITY 01' PlfASANT llVH,G
SPECIAL EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60) days prior to the date of the event, Please refer to the Special Events Handbook for more
information about applying for a special event in the City of South Miami.
APPLICANT INFORMATION
APPLICANT NAME: ?)hOi\ ;S~ 1 gl~<:J(l
DAYTIME PHONE: :\oS"'-GjLS -SbO L/
EMAIL: ;::'1 JJcJs\O @ C!1 C' , ()~J
2"' CONTACT NAME: [) a j) ; '" \ Eo hi0.;)
DAYTIME PHONE: 60:;'-571 -SUD?_
EMAIL: At.,j ,'PQ @ CDC, OI1fJ
ORGANIZATION INFORMATION
MOBILE: i8U> -\?12?-' -17 JG:
NAME OF ORGANIZATION:CrJt,-1b,,-QV'i;xn \4-vvJM 1(c,11 hUTh,~J CD vO(\lI \
ADDRESS:/22,,(' &,,1 lji1" RW/ f1k:Jtv\j fl '3 ~ n,<;-
, C\, J, )
PRESIDENT/MANAGER NAME: (V)illC; UJpe.. 7:: PHONE: 305 -LP'-I 1--1 L/t'-l
Is your organization a non-profit, SOl (c) (3) certificate holder? 0 NO DYES -If YES, please provide a
copy of your certificate with the application,
EVENT INFORMATION
TYPE OF EVENT: D FESTIVAL/CELEBRATION D RUN/WALK D FILM/PHOTO PERMIT
D CHARITY 'Ci OTHER: _'""J"",Q...,b;.L..fz:LLd..L' nL.l..rl~ ____ _
NAMEOFEVENT:'SQV\ -!O/l;c1c Q IV1 1\\ 'fL
LOCATION OF EVENT: 'Sc..J/n r0 r;, 'I Gi\i\MIA i\;
EVENT DATE(S): ~rj\ \ \ 71""1 .'=Zo=-=.\ ...\,VL..' _____ ~W EVENT D RETURNING EVENT
WILL THIS BE AN ANNUAL EVENT? 60 D YES IF YES, THIS IS THE _ YEAR OF THE EVENT
ANTICIPATED ATIENDANCE: 50 ACTUAL EVENTTIME: I 0 ~/PM to ,3 AM@
ASSEMBLY DATE(S): Gvili 1 10)? D I,? SETUP TIMES: 6" @/PMto Cj',ro~PM
J1n . I 0 7 '7 0::;' c::J Lj:;::O ,,c:) BREAKDOWNDATE(S): "ffi.J I )O)I'irBREAKDOWNTIMES: <-'::> AM~to AM{~
1
EVENT NARRA liVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a blank sheet of paper and attach to the
appli ation.
i:':>
LOCATION APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
~ocation is City of South Miami property (street, sidewalk1rig -of-way, park, etc.)
o Applicant/Organization owns the requested event locati
o Applicant/Organization will be using private prope
Comments: -----------------r---------------
Property Owners Name: ---------.,L---Phone: __________ _
Property Address: ----------r--------:c~~=="----'-'-=~~__,,_--
PROPERTY OWNER SIGNATUR
/
NOTARY SIGNATURE /1
Subscribed and swp";; before me, this
____ Dayof ______ ~, a
Notary Public in and for ____ _
Coun}y;State of _______ _
Signature (NOTARY PUBLIC)
C·" ... 7"'::?::~~~=::,:_~:>';;;··::····
CABP(ICAN 's:flfrf
fI1W1j~h / ;3. 20/';(
2
POLICE DEPARTMENT
Off-du:y police officecs are required for street r.io,ures ao deterr,,;ned by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds.
Yes No,/'
1"1 ~ '-.'
0
0 1GI/
Will your event ·ohm!'c~ the norma! flow of traffic or sidewalks?
Do you expect the ',otal atte,nda"ce for your event to be over 50 people
at anyone given time?
Will you be requesting the use of off-duty police officers?
If YE~;, how me ny ___ (:'I~ase note: if you answered NO, to this
question off-duty ufficers Cdn s"iHllic assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrounding public streets
and/or property area.
5TRr.:H. :-;,DiE1J\fAL.K5 i.C,ND RIGHT-OF··WAY CWSURES
List det,liled closures you are requesting for your event including street, sidewalks and right-of-ways.
Pleasf: note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and "ight-ohvay closures must be identified on the site
map.
PLANNING AND ZONING·
Yes
o
o
Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only 501(c)(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A SOl(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
Have you notified the event location neighbors or businesses about
your event?
3
---_._".",----------_."._-------------------
Yes
u
1'''0/
;/
,ii" ,Will you be having any mus, ie and/or amplified sounds during your
evenf?
Will your event be starting before a:oo AM,
'~Will your event end after 11:00 PM?
PARKS AND RECREATION ---'"''''-----------------------
o
No
r::J Will this event take place in any of the South Miami City parks and/or
recreation facilit;e~?
(rlease not .. : A rerl, I fee will bf '.'rrlicable if a city park is being used)
Will this event rEqui,'€ the U:;C of ""Iy Department equipment (stage)?
Will this event require the use of any Department staff?
PARKING DIVISION -------------------------------
'Ie.';
U
PUBLIC WORKS
Yes
o
o
Will you be renting any City parking meters? If YES, how many __ _
(Please note: All closures or interference on right-of-ways that includes
parking meters will be required to pay the daily meter fee)
iJ Do you have enough on-site parking to accommodate your event?
[ji/ Will your event involve the use of a shuttle and/or alternate parking
sites?
I~a /
~ will your event interfere with JOV public right-of-ways, such as roads,
-/sidewalks, alleys, etc:?
if Will your event require any full and/or partial road closures?
(Please note: any right-of-way closures will require at least one off-duty
/' officer per corner)
6 Would you like the City to provide you with barricades for your event?
If YES, how many _, ___ ,_'
Please describe your plans for the cleanup and removal of recyclable goods, waste and garbage
du.~ing and after your event.
4
ADDITO!>lAl EVENT FEATURES
t] femporary Fencing D Inflatables/Rides D Live Music
0 Signs/Banners D Addition"1 Barricades D Open Flames
CJ Tents or Canopies / / a D Electrical Services! Generators D Port-A-Johns
[J U'(ner: ----A ---..
(Please:K'tl=: If any of the following apply, a separate narrative description of each additional feature
may te required by the City with this application. Additionally tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
FILM/STH.L PHOTOGRAPHY
Type.:Jf f'rc"iuction: . ___________ _ S·JEl".al EFfect, Q, \I\'Eapon:;: _________ _
Base Canlp LO[:;1tion:_
Cast: _ . ___ ... __ . ______ ....... __ Crew: ________ _ Extras: _______ _
Total Number: Total Vehicles: Type of Vehicle: ______ _
-----.----------.---... ---
DEPARTME~T DlRJ~IORY
~;p.=cial Events Division .................................................................. . (305) 668-3873
South Miami Police Department ................................................ .. (305) 663-6301
I'ubiic Works Department ............................................................ . (305) 403-2067
earks and Recreation Department .............................................. . (305) 668-3876
Code Enforcement Department .................................................. .. (305) 668-7335
"Ianning and Zoning Department ................................................ . (305) 663-6326
5
INDEMINIFATION AGREEMENT
THIS AG"E::~/:U'IT ("Ag,."efr,ent") is entered into by acd bet""It"") 0bCi/\ I"R. ( J,Jc,+'s'U(\
("Applicant"), 8nci the Citv 01" South Miami ("City") on the date on which the last of the Parties executes this
Agree!11ent.
RECITALS
WHEREA:,;, :he Applicant has submitted a Special Event Permit Application to the City for (event title)
?::"JJ1A riru.ltc\c. ~~iL'-'I\Llr 0c\' fi.,{L at :§"-~~1'!l.~\"~MM'''')~ G,,~(!Pcation) on
(date( .)) _ C'I-oilLLt0'r1.J)IY , ("Special Event"); 2nd WHERAS, pursuant to of the City's Code
and the :it!~ Special Event Regulations, the Applicant must execute an indemnification and hold harmless
agreemeni: :JI"ol.€rt"ing the City from claims which may arise out ofthe Special Event.
Now, THEITi:~:CmL, in comic;eration ofthe matters recited above, the rYlU'.:ual covenants set forth herein, and other
good consiJeration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as
follows:
i. T~f:> 0bove rec:it~k; are true and correct.
2. AiJplicant agrees to indemnify, defend and hold the City. !ts officers, affiliates, employees, successors and
.-:'r::$igns ( co!lectiv~!y "Indemnitees") harmless from and against any and all such claims! suits! actions,
damages, or causes of action arising as result of the Sp6:icti Event, or of the condition of the site on which
t~f;' Special Event is held including any person",1 injury or loss of life, or damage to or loss of property, and
frof11 ;:;)nci agair'st 3ny costs! attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees
negligenc'= of Wil1f'JI misconduct,
3. No Street shall be dosed without approval from the City Commission.
4. Traffic shall be m;;;intained in accordance with Florida Department of Transportation (FOOT), Miami-Dade
C,0UI'j(Y st~ndard5 2nd ,;:my additional requirerr,ents by the (itv cf South Miami Public Works Department
End FoHcE: DE;pclrtlllent.
5. [vem areas shall be restored to equal or better condition than they were before the event started.
6. ,'\,ny dwnage to private property shall be restored to its original condition or better and as accepted by the
CJlillflH G:used by applicant or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
\·V()f!~s Department may restore the event area and charge th~ :;lpplicant for the cost of restoration and
~Iddition;~\ inciderl"i:al fees.
8. (\.pplicant must pay all fees prior to the date of their event{s).
9, ,:,ppiicants shall n<llify the City of South Miami Special Event Coordinator at least forty-eight (48) hours
prio. t.o ~.tart of their event of any cancellations to be considered for any refunds.
APPLICAN 'S TITLE
;1f&iu!h /0! ?.dJ j %
DATE I
", "IIk, .., '~» DANIEL FELIPE ~ :·i MY COMMISSION # FF964024
", ,,,,, EXPIRES February 23, 2020
I,W/13"(1·{j::':1 Florlrt.1NII:n'YSorvrr.n.t.lm'
b 6
· .
NOTIFICATION/PETITION ----------------------------------------
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this application being disapproved.
8
0000119 11/16/17
8j
FLORIDA
II Com.umer'sCeriificate of Exemption ij
Issued Pursl!ant to Chapter 212, Florida Statutes
DR-14
R.10/15
85-8012627667C-4
ertificate Number
01/31/2018 01/31/2023 501 (C)(3) ORGANIZATION
Effective Date
This certifies that
CUBAN AMERICAN NATIONAL COUNCIL INC
1223 SW 4TH ST
MIAMI FL 33135-2407
Expiration Date 'Exemption Category
is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible
personal property purchased or rented, or services purchased.
Important Information for Exempt Organizations DR-14
R.iO/1S
1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases.
See Rule 12A-l.038, Florida Administrative Code (FAC.).
2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's
customary nonprofit activities.
3. Purchases made by an individual on behalf of the organization are taxable, even If the individual will be
reimbursed by the organization.
4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible
personal property, sleeping accommodations, or other real property Is taxable. Your organization must register,
and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this
requirement except when they are the lessor of real property (Rule 12A-l.070, FAC.).
5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no
circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for
payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviCtion of a third-degree
felony. Any violation will require the revocation of this certificate.
6. If you have questions re.9arding your exemption certificate, please contact the Exemption Unit of Account
Management at 800c352-3671. From the available options,selecl "Registration of Taxes," then "Registration
Information," and finally "Exemption Certificates and Nonprofit Entities." The m~lIing address is PO Box 6480,
Tallahassee, FL 32314-6480.