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SoutOOiami CllY OF SOUTH MIAMI OFFICE OF THE CllY MANAGER INTER-OFFICE MEMORANDUM THE CITY OF PLEASANT LIVING To: FROM: Via: DATE: SUBJECT: BACKGROUND: The Honorable Mayor & Members ofthe City Commission Steven Alexander, City Manager Quentin Pough, Director of Parks & Recreation (J February 6, 2018 Agenda Item NO.:~ A Resolution authorizing the City Manager to enter into a multi-year contract with Light FIX Pros, LLC for the annual Fourth of July fireworks display show. The City of South Miami sponsors a July 4th celebration each year at Palmer Park (6100 SW 6? Avenue South Miami, FL 33143) for its citizens which includes food, live entertainment, kid's activities and a firework display show by a qualified vendor. The City issued a request for Proposal ("RFP") #PR2017-20 titled "Fireworks Display Services" on Thursday, September 21, 2017. The term ofthe contract is for a period of three (3) years, with one (1) two (2) year renewal, not to exceed five (5) consecutive years. The City received three (3) proposals that were evaluated by a Selection Committee ("the Committee") comprised of Yvette Valdes (chairperson), SpeCial Events Coordinator, Jaime Adams, Assistant Director of Parks and Recreation, and Courtney Clay, Recreation Supervisor II. The proposals were first reviewed, scored and ranked on Wednesday, November 29, 2017 with "Preliminary" rankings and, identified the top two (2) respondents for additional questions. After the responses, the Selection Committee conducted final rankings on Tuesday, December 12, 2017 and recommended Light FIX Pros for the award. The Committee's final ranking and contract totals are summarized below: Evaluator Light FIX Pros Firepower Zambelli Display Fireworks Yvette Valdes 100 90 50 Jaime Adams 90 92 67 Courtney Clay 91 93 65 TOTAL 281 27S 182 THE CITY OF PLEASANT LIVING EXPENSE: ACCOUNT: ATTACHMENTS: Year Year 1 Year 2 Year 3 Year4 Year 5 Total CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM Light Fix Pros $10,950 $10,950 $10,950 $10,950 $10,950 $54,750 Firepower Zambelli Display Fireworks 10,000 24,000 10,500 24,000 11,000 24,000 11,500 24,000 12,000 24,000 55,000 120,000 The City began issuing formal solicitations for the City's July 4th fireworks event in 2013. Since that time, and prior to formal solicitations, Firepower Displays has provided services, except for July 4, 2017 where Light FIX Pros was awarded the contract. Both companies have provided excellent firework shows in the past and have followed through with all requests from the City. Last year, the City requested an eco-friendlier plan to display the fireworks show. Light Fix stated that since 2011, they had already been providing a new pyrotechnic formula that replaced perchlorate with nitro gen-rich materials that burned cleaner and produce less smoke. Additionally, their proposal includes using fireworks that are made with recycled cardboard in efforts to further create a more ecofriendly show. Proposal amount is not to exceed $54,750 over five (5) year contract term. The total expenditure shall be charged to Special Events, account number 001-2000-572-4820, which currently has a balance of $27,545. Resolution Bid Opening Report Preliminary Rankings Final Rankings Light FIX Pros, LLC Proposal 1 RESOLUTION NO.: _________ _ 2 3 A Resolution authorizing the City Manager to enter into a multi-year contract with Light 4 FIX Pros, LLC for the annual Fourth of July fireworks display show. 5 6 WHEREAS, the City of South Miami sponsors a July 4th celebration each year at Palmer Park, 7 (6l00 SW 67'h Avenue South Miami, Fl 33143) for its citizens which includes food, live 8 entertainment, kid's activities and a firework display show by a qualified vendor; and 9 10 WHEREAS, the City issued a request for proposal ("RFP") #PR2017-20 titled "Fireworks 11 Display Services" on Thursday, September 21,2017 for a term of three (3) years, with one (1) two 12 (2) year renewal, not to exceed five (5) consecutive years; and 13 14 WHEREAS, the City received three (3) proposals that were evaluated by a Selection 15 Committee ("the Committee") comprised of Yvette Valdes (chairperson), Special Events 16 Coordinator, Jaime Adams, Assistant Director of Parks and Recreation, and Courtney Clay, 17 Recreation Supervisor II; and 18 19 WHEREAS, the proposals were first reviewed, scored and ranked on Wednesday, November 20 29, 2017 with "Preliminary" rankings and, identified the top two (2) respondents for additional 21 questions. After the responses, the Selection Committee conducted final rankings on Tuesday, 22 December 12, 2017 and recommended Light FIX Pros for the award. The Committee's final ranking 23 and contract totals are summarized below; and 24 Evaluator Light FIX Pros Firepower Display Zambelli Fireworl(s Yvette Valdes 100 90 50 Jaime Adams 90 92 67 Courtney Clay 91 93 65 TOTAL 281 275 182 25 Year Light FIX Pros Firepower Display Zambelli Fireworks Year 1 $10,950 $10,000 $24,000 Year 2 $10,950 $10,500 $24,000 Year3 $10,950 $11,000 $24,000 Year4 $10,950 $11,500 $24,000 Year 5 $10,950 $12,000 $24,000 Total $54,750 $55,000 $120,000 26 WHEREAS, the proposal amount is not to exceed $54,750 over five (5) year contract term. 27 28 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 29 OF SOUTH MIAMI, FLORIDA THAT: 30 31 Section 1. The City Manager is authorized to negotiate and to enter into a three (3) year 32 agreement with an option-to-renew for an additional two (2) years with Light FIX Pros, LLC for the 33 City's Fourth of July fireworks display for an amount not to exceed $54,750 over five (5) year 34 contract term. 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 Section 2. The total expenditure shall be charged to Promotional Events/Special Events, account number 001-2000-572-4820, which currently has a balance of $ 27,545. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this __ day of _____ , 2018. ATIEST: CITY CLERK READ AND APPROVED AS TO FORM: LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATIORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Welsh: Commissioner Edmond: Commissioner Liebman: Commissioner Harris: BID OPE;NINGREPO.~T Evaluation Scoring Sheet THE CITY OF PLEASANT LIVING RFP Title: RFP No.: ____ -=-F'=IREWORKS DISPLAY SERVICES PR2017·20 Procurement Division 6130 Sunset Drive South t1iami, Florida 33143 (305) 663·6339 'NW\"! .•. S.Q1lt!:UIllanJifLgQY DI RECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed below with a maximum score for each criteria. The total score for each proposer is calculated by adding each, criteria for a total score by proposer. The maximum score total score for each proposer is 100 points. Respondents experience, qualifications, and past performance 2(] related to performing and providing ) (" '/2 __ V I. fireworks display services or services .') ,j ,) of a similar nature: Relevant experience and qualifications of key personnel. 2. ,~) including key personnel that will be 2{\ LO assigned to perform the shoot and 2. the number of years' experience in ".) '_J handling and shooting fireworks. Respondents use of' i fireworks as described in Exhibit I, 0 Vi () 3. Scope of Services. -- Proposed Annual Contract 4. term fee: ( )'') (2 /~ \ ('\ .. ,)l_ ...J ,.J Maximum Poin/.\' 30 Reyiewedby: "{\N.tte1:CL(cLe:)_/~. (Print Name) Page 1 of 1 THE CITY 01' PLEASANT LIVING RFP Title: RFP No.: ( ( , ( '" Evaluation Scoring Sheet FIREWORKS DISPlA YSERVICES PR2011-20 Procurement Division 6130 Sunset Drive South Miami. Florida 33143 (305) 663-6339 Yf-'iY,'N,'i9JJ.(;!Jm iilDliILgQY DIRECTIONS: Please score each firm. for each specific criteria provided. Scoring is based on each criteria listed below with a maximum score for each criteria. The total score for each proposer is calculated by adding each criteria for a total score by proposer. The maximum score total score for each proposer is 100 points. Respondents experience. qualifications, and past performance related to performing and providing I. fireworks display services or services '/) {.-,~ "" VI -:) ~ -\ of a similar nature: experience qualifications of key personnel. induding key personnel that will be 2. aSSigned to perform the shoot and (/< , the number of years' experience in ) l ) handling and shooting fireworks. , , use of "ecc-friendly" fireworks as described in Exhibit I. 3. Scope of Services. ( .i I (/~I '20 Proposed Annual Contract 4. term fee: oJ \ :\ r ) ) \1) / ,J f',l : f'3 ' R~\fiewed by: \ (' i\ .. \,(\. \_ C {' \' __ ,\ (It '-i ./i (Print Name) Page 1 of 1 ii' (;, " " i 'I", f " " '< \~ .. ,\) THE CITY OF PI.EASANT LIVING "\ / ~ \ Evaluation Scoring Sheet ) , .,~ \\\(\\\()\ Procurement Division 6130 Sunset Drive South Miami, Florida 33143 (305) 663-6339 Y:LYY,YX~~~.Q11 t i1nIjlttltliLgQ.,£ RFP Title: FiREWORKS DISPLAY SERVICES RFP No.: PR2017-20 DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed below with a maximum score for each criteria. The total score for each proposer is calculated by adding each criteria for a total score by proposer. The maximum score total score for each proposer is 100 points, Respondents experience, qualifications, and past performance related to performing and pl"oviding !( , , I. fireworks display services or services l, ) ( ) /' . ). of a similar nature: Relevant experience and qualifications of key personnel, including key personnel that will be assigned to perform the shoot and / 2, ( /'1 ,1 ( !) ') the number of years' experience in 1/ .-' / . ,t handling and shooting fireworks. / ,.\ Maximum 20 Respondents use of "eeo-friendly" fireworks as described in Exhibit I, 1 Scope of Services. " 20 Proposed Annual Contract 4, term fee: I ',<' \ ( Maximum Point.< 30 Page 1 of 1 THE CITY OF PLEASANT LIVING RFP Title: RFP No.: Evaluation Scoring Sheet FIREWORKS DISPLAY SERVICES PR2017·20 Procurement Division 6130 Sunset Drive South Miami. Flot'ida 33143 (305) 663-6339 'i'!Y'i'il'",-mlJ:J1DJ i atl1!f!.,GG)l DIRECTIONS: Please score each firm. for each specific criteria provided. Scoring is based on each criteria listed below with a maximum score for each criteria. The total score for each proposer is calculated 'by adding each criteria for a total score by proposer. The maximum score total score for each proposer is 100 points. Respondents experience. qualifications. and past performance 2t:) related to perfot'ming and providing 'l:5 ;SD I. fireworks display services or services "-' of a similar nature: experience and qualifications of key personnel. including key personnel that will be Q '2,.0 2. assigned to perform the shoot and '2e) the number of years' experience ill [) -,--~ -,.. handling and shooting fireworks. use frmworks as described in Exhibit I. I '6 'LD I ~.) 3. Scope of Services. Proposed Annual Contract 4. term fee: :;2)() '~l.6 C) l,.-.~ 'Reviewed by: ·C}OUxln eA:i\lJ C{{r-/ (Print Vame) "--' . , ... Page 1 of 1 ,; (e" Soulh'Miami THE CITY OF PtEAS/\NT UVING RFP Title: RFP No,: Evaluation Scoring Sheet FIREWORKS DISPLAY SERVICES PR2017·20 Procurement Division 6130 Sunset Drive South Miami, Florida 33143 (305) 663-6339 Y::LY'!..y.~ . S QJJlh!JI i_m:[!lfhgQ~ ---"------ DIRECTIONS: Please score each firm, fOI' each specific criteria provided, Scoring is based on each criteria listed below with a maximum score for each criteria, The total score for each proposer is calculated by adding each criteria for a total score by proposer, The maximum score total score for each proposer is 100 points, Respondents experience, qualifications, and past performance related to performing and pmviding U I. fireworks display services or services /) (' .) t.. -~! , ' ( ,) of a similar nature: experience qualifications of key personnel, including key personnel that will be 2. assigned to perform the shoot and '\ C -:' the number of years' experience in , handling and shooting fireworks, use of fireworks as described in Exhibit I, 3. Scope of Services, ,") Cj -: ') .' Proposed Annual Contract 4. term fee: ') () , ) (\ ) \1 ) I?e:viewed by: --'-"-~_,LLi'"-~"'-",'--~~"-c __ Date: lLJ 1/ I \ :,) Page 1 of 1 ( C Sou;h'Miami THE CITY OF PLEASANT LIVING RFP Title: RFP No.: Evaluation Scoring Sheet FIREWORKS DiSPLAY SERVICES PR2017-20 Procurement Division 6130 Sunset Drive South Miami. Florida 33143 (305) 663-6339 YYw.w!'~Q!JJh.mJmn.ifL:s~2.y. DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed below with a maximum SCOre for each criteria. The total score for each proposer is calculated by adding each criteria for a total score by Rroposer. The maximum score total score for each proposer is 100 points. experience, i i and past performance related to performing and pl'Oviding 30 2,~5 2Cj I. fireworks display services or services of a similar nature: Point,dO Relevant experience and qualifications of key personnel, including key personnel that will be ?~f \ C) assigned to perform the shoot and '., /~ C) 2. the number of years' experience in ) ""-,,r , " handling and shooting fireworks. Maximum Points 20 Respondents use of "eco-friendly" fireworks as described in Exhibit I, ~)t) ·VC\ \ Ie , 3. Scope of Services. \ c:~-\, . ,) ) Maximum Points 20 Proposed Annual Contract 4. term fee: ) , 2~J . /') ·1 ) \ l/ , .) ...• MaximulIl Points 30 Ri!:viewed by: '\\)QJ\f. \\ c;Q Y(Q.eO) Date: (Print Name) Page 1 of 1 6. •... ~" ··Ootltrutfor 4~ifJ(.tI~ "FirIWQrJ($)e9le&tatiQJ:j .. , I • t ... f" i!ii.§iifi:~;!IS~~~.!If;al . 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'~~.'==.1;., .• ,,~:-.~=.~p;;J=· ~~()rn9(~.~i!rtoi'fili'd\!I"_Ii;!.~."warQfC)~~tilti~., O.~s: ~'D~SOInlfMI~MI' W~ ....... . ~l!'''''rn\lIr ~i~.·· "'r EXH.elTm Jf~Df.tay;S.b: .. ' Bf.P.JUQJ1~~q Ii;"of$.~''' • ..nl. 8id;tJrotest P",~dute' ~U'l'_c)"IlQTQl1i.Ill.·.·.'$O ..•.. !:I0n: ... i4l1Q ... ·."$i .. P~WARDS(lQ ...... • RG"'EEi~· ..... • ~(qI~&J!~Jlbldl.h!t_itQr~I!:I~:i(',.,~l«Ili;l:~t.I.OrIfanC£.Wl. ~~; :~~:'!;J$~:;'''I.<if !!4 .. ~.~~;~rri!~l\I;~~n::~~'U~~~rt'~~[i1I~ ·····9. . ." . 'pq~~~fQl.' ... ItI~'ibt41,.~.~~ .G'g\!@,IIfIj:(~· ,(tV " \ MIAMI DAILY BUSINESS REVIEW Published Daily except Salurday. SU'ldav a"'"ld Legal HolIdays Miami, Miaml"Dade Count,' Flor;da STATE OF FLORIDA COUNTY OF MIAMI·DADE: Before the undersigned authority personally appeared JOHANA OLIVA, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Dally Business Review flkJa Miami Review, a daily (except Saturday Sunday and Legal Holidays) newspaper, published at Miami in Miami-Dade County, Florida that the attached copy of advertisement, bemg a Legal Advertisement of Notice in the mattero! NOTICE OF PUBLIC HEARING CITY OF SOUTH MIAMI ~ FEB. 6, 2018 in the XXXX Court was published in said newspaper in the issues of 01/2612018 ©:Bn @Ii" lMll1JJ'ji'IIil~jjj9~l\Ili ~~@'ji'i©lll @Ii' !ll'M~!"i© IIilIll'Ali'«ili>ll@ N~TI?E 'IS, HE~E!BV, given that the City Commission of the City of South MIami, Florida Will conduct Public Hearing(s) at its regular City Commission meeti~g ~ched~le? for Tuesday, February 6, 201S, beginning at 7:00 p.m., in the City Commission Chambers, 6130 Sunset Drive, to consider the following l'lem(s):' Affiant further says that the said Miami Daily Business ( Review IS i.l newspaper published at Miam:. In said Miami-Dade County. Florida and that the said newspaper has heretofore been continuously published In said Miami-Dade County Florida each day (except Saturday, Sunday and Legal Holidays) and l1as been entered as second class mall matter at the post office in Miami in said Mlami~Dade COLinty Flonda for a period of one year next preceding the firs: publication of tile attached copy of advertisement; and afflcmt further says that he or she has neither paid nor promised any person. firm or corporation any discount, rebate. commission A Resolution authorizing the City Manager to enter into.a multi-year contract with Light FIX Pros, LLC for the'annual FOllrth of July fireworks display show. ) or refund for the purpose of secunng this advertisement iOI publication in the said newspaper. JOHANA OLIVA personally known \0 me An' Ordinance amending the City of South Miami Code of Ordinances, Chapter SA, Section SA-5 titled "Lobbyists; registration, reporting, fees, exemptions, expenditures, and penalties" to amend subsection (a) and to add a new subsection (h) regarding campaign consultants. An Ordinance amending Section 20-3.3(E) of the City of South" Miami Land Development Code permitting Outdoor Seating/Dining on all commercial properties that are within the Hometown qistrict Overlay Zone (HD). An Ordinance amending the City's Land Development Code, Section 20-3.3(D) and Section 20-7.12(A) and Section 20-3.4(8), regarding . restaurant uses. An Ordinance amending .Section 20-2.3 (definitions) as well as Sections 20-3.1 (8) and 20-3.3(0) (relating to the purpose statement and uses permitted for the Pari<s and Recreation zoning district) of the City's Land Development Code. ALL interested parties are invited to attend and will be heard. For further information, please contact the City Clerk's Office at: 305-663-6340. Mada M. Menendez, CMC City Clerk Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a person decides to appeal .any decision made by this Board, Agency or Commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, affected person Illay need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. 1/26 '18-56/0000290947M SUNDAY JANUARY I8 2018 MIAMIKEBAlO.cDM NEIGHBORS I 29SE fAF'~~ , .:. 1/"\\ ~1,:?9, is.I I~p t ,.".c"o"",)"j/ ~,( 1'212?/l'-,4" '\",",~4 CITY OF SOUTH MIAMI NOTICE OF GENERAL ELECTION NOTICE IS HEREBY GIVE!' th,lt pursuant to Article V. of the Charier of the City of South Miami, Florida. a Gcn~ral Election I'iJr the City of South tvli,uni to elect a Mayor for <I t\VO (2) year term; a Ollnrnjs,~il)ncr from Group I Jm!.i.l Conunls~lnncr ffllm \J[(lUP IV for a four (4) year term has been called, to be held nn Tuesday, February 13,2018 from 7:00 a.m. to 7:00 p.m .. in the Cit) ('\Jmmi~si(ln Ch;unbcrs. 6130 Sunset Dlive. Soutil [\lhuni, FL 33143. l\OTlCF. IS HEREBY CnlEN that there will be Early Voting held on Saturday. February 10, 201.8 from 9:{)O a.m. to 5:00 p.m. at the ahtnT ltlcatioll. 1l1ljl1iric~ can be made by calling: in the City Clerk' s utfice at: 305':'663-6340. Marla M. Menendez, CMC City Clerk City of Smtth l\liami CITY OF SOUTH MIAMI COURTESY NOTICE :-'OTICl( I~ IIEKEflY l"V~" Ih,"lhe e", C,""m"" .. " ,; 'liL' ()t,. d ~",,'h )I..]Mm, f'],,,'iJ .. ""II ,',,,,,Iu,", Puhl.c , 11; fI'.""1:,, Cm' C(1[J]l1l"""O m""'111~ ,,'h~",,1cJ j',.r r",·,c1",. I: ,br""l, 6. ""V ~~, .. -... -.. C'''"lllho;"" ,;)3U S_L"'''' Ik'~. ", ",""Je, Iho ["I1""il1;:: He111(') ( ..\ Re,ulHtic>n (lLllhUT:liB:: :11<: en} :<]:nwg," ,,, ',ottl m:" a Illll1u-yc;" ,,,,,m',,," ,,;(t, l.'~ll Frs 1'"". LLC I", II,,' ,"u"el1 F.-,"nl, "I July rH'o"",,.k, <bpi")" ,J,,'I' \" (1"1"",,,<:,, """'tid",,: :hc ell' ',I ;;:"w" Mi,,,,,, ("",i<" ,'I O"li"""oo>. n"'rl"'-~,\, St''''''.' ~,\_~ \Jlbl "L"",')"'" II'~,,'r,lI"''', lCp.",,,,,,,. li"o" nc'u'plj",,,. ",'l'cnd""rc,. Ollej r~Jl,UIIC'" '" 'm~'hl ,,,,,,,,dl.,,, ("i ,,",I '" "dd" Ht'" ,"",,.0''''11 ,hi IL·".lrlm~'c'''"I'"j':'''''"''"I'',"\' ,\n O",b.anlt "",,'nJinF S,',\J.m 2\1_Lllb "I 'hi' l'III' "j S"U,~, 1\-1,,,,,,, LdnJ 1l",':I"I''''Onl C"Je r"I1l]lI"~~ (1"'l],>'" S,>,,(m,oT';mllr, "il ,111 C"11IU''1C"tll''''I",n;e'' II,,,, :1>e ·.,ii:llilihe ]l,'m.\·m'n U"'r,,, 0,'''']'''' /:""e' (HLl) An ()rillJ"""'~ "",.,",h"~ Ihe C.lv·, bnd ;).·,CkplI', 1t (\.,k, ~eCl"''' ,'fJ-.' ,;(D) ,,,,,1 S<"1.'l1l;" 21,·7 ;]1.'\) ,,,,,I ~,~'Iic'" 2Ik'A',Bl, ""g",-Jjng ,",t,"""u< "'"' ."'n l'I<h""u,,' """'",l",? S\'(~i"Ll 2!J,2.3 ,<1.:1""""",) '" "eli ,l' S~c",'''' ~n_l,lilf) "",1 21).3,3[Jl\ Ihp p"~",,,, ,,;"o;:le'" ','hI ,,<~, I'crn,,,,c>u I"r Ihe P'<rk" ,mel R"""''''I'''' Z"""'~ ,\I;ori<11 ,,[ II,,> Ik",;j.'l'm<·ll\ C,,,I,· ALI. mlc'''"'l,'U I"""~" ",,-","j1,'·j I" '11.'11,1 a",l ""li h" hoo,'d ["., h"'ho, ,"J"n~"IH>n. pk",~ ,,,,,ln~t 'ht Cl1~ Cler,:, OI1i",' at' 3'b.(.("·63~fl "I,m" ~.: I\-Itll~nJO .. ('.\1(" C"ilyCkrk MUNICIPAL CANVASSING BOARD SCHEDULE FEBRUARY 13, 2018 SOUTH MIAMI GENERAL ELECTION The City of South Miami Canvassing Board will convene at the Office of the Supervisor of Elections, 2700 NW 87th Avenue, Miami, Florida. The Canvassing Board is convening on these dates for the February 13, 2018 South Miami General Election I DATE/TIME ACTIVITY Monday, 2/5/18 1. Logic and Accuracy Test of the touch 10:00 a.m. screen and optical scan voting systems to be used for vote-by~maiL early voting and precinct ballots 2;00 p.m. 2. Public inspection of vote-by-mail ballots MondaY,2!12/18 1, Pre-count Logic and Accuracy Test of tile 10:00 a.m. through optical scan system used for vote-by-mail Tuesday, 2/13/18 and provisional ballots to completion 2. Approval to commence Yote-by-mail ballot opening, processing, and duplication 3. Vote-by-mail ballot opening and processing (as needed) 4. Duplication of ballots (as needed) Tuesday. 2/13/18 1, Canvassing of presumed invalid Canvassing: vote-by-mail ballots 5:00 p.m. to comptetion 7:00 p.m, to completion 2, Tabulation of results Friday, 2/16/18 10:00 a.m. to completion 3, Unofficial Results provided by the Supervisor of Elections 1. Canvassing of provisional ballots (as needed) 2. Certification of Official Results, including provisionals, by the Supervisor of Elections 3. Post-count Logic and Accuracy Test of the optical scan system used for vote-by-mail and provisional ballots 4. Race and precil1ct(s) selection for manual post-election audit 5. Audit process starts to completion Canvassing Board Members Josh Liebman. Commissioner Bob Welsh, Vice Mayor Maria M. Menendez, CMC, FCRM, City Clerk Rev, 12114117:EP