4Sout~iami CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE CITY OF PLEASANT LIVIN G
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
February 6, 2018 Agenda Item No.1
Quentin Pough, Director of Parks & Recreation
A Resolution authorizing the City Manager to permit Big Ron's Tree Service,
LLC to remove trees at Dante Fascell Park.
In the past six (6) months, City staff has planted seventeen (17) new trees-
bridal veils, yellow tabebuias, Japanese ferns, and rainbow eucalyptus-at
various locations within Dante Fascell Park.
The City desires to remove a total of nine (9) trees-eight (8) Strangler Fig
(Ficus Aurea) and one (1) Mahogany (Swietenia Macrophylla)-(poor
condition) located at Dante Fascell Park. More than half of the trees have
been reported to be in very poor condition. A copy of the tree report is
attached.
Competitive proposals were sought from three (3) different sources of supply
Big Ron's Tree Service, LLC, was the lowest and most responsive vendor.
VENDORS &
PROPOSAL AMOUNT: Please find below a breakdown of all submitted proposals.
EXPENSE:
ACCOUNT:
ATTACHMENT:
VENDORS AMOUNT
BIG RON'S TREE SERVICE, LLC. $8,950"'"
MAINGUY LANDSCAPE SERVICES $9,000
SFM SERVICES, INC. $16,537
Final price shall not exceed $8,950.
The total expenditure shall be charged to Citywide Landscape Maintenance,
account number 301-1730-541-6450, which has a balance of $345,000 before
this request was made.
Resolution for approval
Tree Report
Vendor Proposals
Sunbiz -Big Ron's Tree Service, LLC.
RESOlUTION NO.: _____ _
2
3 A Resolution authorizing the City Manager to enter into a contract with Big Ron's Tree
4 Service, LLC to remove trees at Dante Fascell Park.
5
6 WHEREAS, the City desires to remove nine (9) trees-eight (8) Strangler Fig (Ficus Aurea) and
7 one (1) Mahogany (Swietenia Macraphyl/a)-Iocated at Dante Fascell Park. More than half of the
8 trees have been reported to be in very poor condition; and
9
10 WHEREAS, competitive proposals were sought from three (3) different sources of supply; Big
11 Ron's Tree Service, LLC, was the lowest and most responsive vendor; and
12
13
14
WHEREAS, the final proposal amount shall not exceed $8,950.
15 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
16 OF SOUTH MIAMI, flORIDA THAT:
17
18 Section 1. The City Manager is authorized to enter into a contract with Big Ron's Tree Service,
19 LLC for the removal of nine (9) trees at Dante Fascell Park.
20
21 Section 2. The total expenditure in the amount of $8,950 shall be charged to Citywide
22 Landscape Maintenance, account number 301-1730-541-6450, which has a balance of $345,000
23 before this request was made.
24
25 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held
26 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
27 validity of the remaining portions of this resolution.
28
29 Section 4 This resolution shall become effective immediately upon adoption.
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PASSED AND ADOPTED this ___ day of ______ , 2018.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Welsh
Commissioner Edmond
Commissioner Liebman
Commissioner Harris
BIG RON 'S TREE SERV ICE, LLC.
1622 1 S W 98th Avenue
Miami , F L 33157
L1 C: 601755 -2 TTL: A -7 15
305-588-3091
ron@ bigron streeSCfvicc .com
Cit y of So uth Miami
Que nti on Pough
Des cription
in Dant e Fascell Park 8600 SW 57 Aven ue, So ulh Miami , Florida ,
33 t 43
·Cut/remove eight (8) Ficu s Aurea (S tr angler Fi g) tr ee s
·Cut/remove two (I) Swie leni a Macro phyll a (Maho gan y) tree s
oGrind stumps 4"-6" in ch es below grade
oLe vel the ground and hau l away debris from j ob site for di spo sal
Tha nk you for g iving me an oppo rtunit y to bid on thi s jo b.
P .O . No .
Qty
Agreeme nt
Date Estim a te #
1/19/20 18 3742
Customer phone # Terms
Net 25
Rate Total
8,950.00 8,950 .00
Total $8 ,950 .00
Signature and Date
Thank you for the o pp ortunity to bid on thi s job. Pl ease see lenn s and condition s attached.
A ll page s mu st be signed and return ed to va li date co ntract.
1855 SO~ TH FLAMINGO ROAD I DAVit, FL 33325
TEl (877) 741-3030 I F"x (877) 741-3454
www.rnainguy.com
PROPOSAL FOR LANDSCAPE SERVICES
PROPOSAL SUBMITTED To: JOB NAME:
Quentin Pough, Dir. of Parks & Rec. Dante Fascell Park
ADDRESS: ADDRESS:
6130 Sunset Drive
CITY: CITY:
South Miami South Miami
STATE: STATE:
Florida Florida
TELEPHONE: DATE:
(786) 482-5800 January 30,2018
1. Statement of Work: We are pleased to submit this proposal for the following services
at the above-referenced job location:
Landscape Design and Installation
Landscape Maintenance Program
Turf & Shrubbery Fertilization/Pest Control
Irrigation Systems InstallationlMaintenance
7 Tree Trimming/Removal
2. Scope of Work: Remove and dispose of nine (9) trees and grind stumps as set forth in
RFP No. PR2018-XX; 8 Ficus aurea 'Strangler Fig' and I Swietenia mahoganii
'Mahogany'.
3. COst: We hereby propose to furnish all labor, equipment and materials to complete the
work outlined in this proposal in accordance with the specifications set forth herein for
the sum of Nine Thousand and 00/100 ($9,000.00) Dollars.
FORT LAlJDERDAI f MIAMI WlS I PALM BEACH N/\I)LE '" FORT MYERS
4. Specifications: Tree(s) shall be removed and all stump(s) and surface roots shall be
ground below turf level. All resulting debris to be disposed of at Contractor's expense.
The work area and all adjacent roadways, parking lots or other hard surfaces to be left in
a clean condition. All work shall be performed on weekdays between the hours of 8:00
a.m. and 4:30 p.m.
5. Payment & Other Provisions. All work and/or material is guaranteed to be as
specified herein. All work to be completed in accordance with standard practices. Any
alteration or deviation from the specifications contained herein shall be executed only
upon written authorization and shall be at an additional cost added to the price set forth
herein. The parties acknowledge that in the course of its duties hereunder, Contractor
will be using aerial lifts, chippers, stump grinders and/or other equipment, and, from
time-to-time, may use such equipment in the turf areas of the property. Although
Contractor shall at all times exercise caution and due care so as not to cause any damage,
Contractor shall not be responsible for damage to any plumbing, electrical, sewage, cable
television, telephone, irrigation or other utility lines, irrigation system components or any
other underground improvements, and turf or shrubberies which may be damaged by
Contractor's equipment, nor as a result of Contractor's removal of trees and/or stumps as
provided herein, unless such damage is caused by Contractor's gross negligence and/or
reckless disregard. All sums due hereunder shall become due and payable upon
completion of all work. Unpaid balances outstanding more than thirty (30) days will
accrue interest at the rate of 1.50% per month, which interest shall be added to, and be
due and payable together with, all other sums due hereunder. The failure of either party
to comply with the terms of this Agreement shall be considered a breach hereunder
entitling the other party to seek any remedy at law or in equity for such breach. In the
event of any legal action between the parties hereto related to the enforcement of any of
the provisions of this Agreement, the prevailing party in such action shall be entitled to
recover its reasonable attorneys' fees and costs from the other party as determined and
ordered by a court of competent jurisdiction. Venue for any legal action either party may
wish to bring against the other party shall be in the appropriate court in Broward County,
Florida. Our performance hereunder is contingent upon strikes, accidents, or other delays
(including obtaining building permits or other governmental approvals) beyond our
control. This proposal shall remain valid for a period of thirty (30) days and may be
withdrawn thereafter.
Respectfully Submitted,
2
ACCEPTANCE OF PROPOSAL
Client hereby accepts and agrees to the terms, conditions and specifications set forth
hereinabove. Mainguy Landscape Services is authorized to perform the work as specified
herein. Payment shall be made in accordance with the provisions contained hereinabove.
Accepted By:
Authorized Representative's Signature
Date Accepted
3
Tuesday, January 30, 2018 Re: Tree Removal
Quentin Pough
City of South Miami
5800 SW 66 th Street
South Miami, FI 33143
Dear Quentin,
Pursuant to your request, below please find our estimate to provide the following landscaping services
to be performed at Dante Fascell Park, for the following costs:
Use of bucket truck, operator, and groundsmen to:
• Cutlremove eight (8) Ficus Aurea (Strangler Fig) trees
• Cutlremove two (1) Swietenia Macrophylla (Mahogany)
trees
• Grind stumps 4"-6" inches below grade
• Level the ground and haul away debris
disposal.
Notes:
• Does not include any permitting
Respectfully Submitted,
?ltawtj. ~
Mario G. Cantero
General Manager -Landscape
SFM Services, Inc.
from job site for
ACCEPTANCE OF PROPOSAL
$ 16,537.66
The above prices, taxes, specifications and conditions are satisfactory and are hereby accepted. You
are authorized to do the work as specified. Payments terms: 30 days.
Date ___________ _ Authorized Signature _________ _
Detail by Entity Name
Florida Limited Liability Co mpany
BIG RON'S TR EE SERVICE LL C
Filing Informa ti on
Docume nt Number
FE I/E IN Number
Date Fil ed
State
Statu s
L060000 13204
74-3 16 1319
02/07/2006
FL
ACTIVE
.org
La st Event
Event Date Fil ed
Event Effective Date
CANCEL ADM DISS /REV
11/06/2008
Principal Add ress
16221 SW 98 AVE
MIAM I, FL 33157
Mailing Add ress
16221 SW98 AVE
MIAM I, FL 33 157
NONE
Registered Agent Name & Add ress
VO N PAULUS, RONALD S
16221 SW 98 AVE
MIAMI , FL 33 157
Authorized Person/5) Detail
Name & Address
Title MGRM
VON PA ULU S, RONALD S
16221 SW 98 AVE
MIAM I, FL 33157
Annual Reports
Report Year
2015
2016
2017
Document Irnaqes
F il ed Date
02/2312015
03/0 1/2016
01/10/2017
EX HIBIT I
Sco pe of Service s
Attachment A
Tree Remova l & Stump Grind Services at Dante Fastell Pari,
RFP PR2018-XX
I. Ge n eral Requirements:
The work speci fi e d in this Req uest for Proposal (RFP) consists o f furnishing a ll la bor
(including s ub co ntractors), e ng in ee ring , pl an s, draw ing s, technical specifi cat ions ;
in sta ll at io n, m ac hin e ry, tools, means of transportation, s uppli es, equip m e nt, materials,
permits, coord in at ion w it h any utility compan ies (i.e . power, gas, water), dumpster(s),
disposal of materials a nd services necessary to perform the foll owin g work. In add iti on,
the co ntracto r is responsible for erectin g constructio n safety fenc ing , cones, etc . at t he
e nd o f eac h wo rkin g day.
Prior to any digging, Respondents must locate a ll underground utili t ies and other
facilities as well as contactin g Sun s hin e 811 to coordin ate t he process between
excavators a nd m e mber utiliti es in Florid a so that t hey ca n mark the app r ox im ate
location o f un de rgro und lin es, pipes and cab les on construct io n s it e .
Permit fees are waived for permits iss ued by the City of South Miami. Pet 'mit fees from
other gove rnm e nt entiti es, if required, s ha ll be the responsibility of t h e Respondent.
However, in a ll cases; it is the responsibility of Re s pondents to secure a ny and a ll
permits a nd boundary s urvey(s) that may be r equ ir ed for t hi s project.
II. Scope of Work:
T he C ity's Parks and Recreation Department is so li c it in g proposals from qua lifi ed
compan ies to r emove/cut ten (10) tree species, grind stump s, level t he ground , a nd ha ul
away debris from Dante Fasce ll Pal"l<.
• C ut/remove e ig ht (8) Ficus Aurea (Stra ng le r Fig) trees
• Cut/r emove two (2) Sw ieten ia Mac r ophyll a (M a hogany) trees
• Gr ind stumps 4"-6" in c hes below grade
• Leve l the ground a nd ha ul away debris from job s ite for disposal
III. S ite Location:
T he s it e is located within the C ity o f So uth Mi am i; Dante Fascell Park, 8600 SW 57
Avenue, South Miami, Florida, 33143.
IV. Project D uration and Sc h ed ul e
The c urre nt estim ate to co mpl ete t hi s pro ject is 30 workin g days fr om iss uance o f
N otice to Proceed.
SPECIAL NOTE:
A Performance Bond is NOT required for this project.
END OF SECTION
Tree
No.
DANTEFASCELLPARK
TREE REMOVAL AND STUMP GRIND SERVICES
Tree Species DBH I HT SP Condition
Ficus aurea
1 I (Strangler 130.7 1 65 1 1,148 1 Poor
Fig)
Tree
No.
Tree Species
Ficus aurea
DBH I HT SP Condition
2 I (Strangler 134.6 1 73 1 2,120 I Poor
Fig)
Tree
No.
3
Tree Species
Ficus aurea
(Strangler
Fig)
DBH I HT
(inches) (feet)
27.6139
SP
(feet)
1,224
Condition
Fair
Tree
No. Tree Species
Ficus aurea
DBH I HT
(inches)
SP
Condition
4 1 (Strangler 153.116711,9741 Fair
Fig)
......
'1:1 o o
I-!
z ....
? in "
5' 0 g.",
" :J: ~
:J: ....
Tree
No.
6
Tree Species
Ficus aurea
(Strangler
Fig)
DBH I HT
(inches) (feet)
89.7 167
SP
(feet)
1,599
Condition
Fair
OJ o
......
......
m o
'1:J o o
'"i
Tree
No . Tree Species
Ficus aurea
DBH I HT
(inches)
SP
Condi t ion
8 1 (Strangler 132.1 148 1 390 1 Poor
Fig)
Tree
No . Tree Species
Swietenia
DBH I HT SP Condition
9 I macrophylla 112 .5 1 73 1 682 I Poor
(Mahogany)