_add-on a)Add-on a)
Sponsored by: City Manager
October 3, 2017 City Commission Meeting
RESOLUTION NO. _________________ 1
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A Resolution confirming the state of emergency due to Hurricane Irma. 3
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WHEREAS, pursuant to its municipal home rule powers to prepare for and respond 5
to weather and other emergencies, the Mayor and City Commission of the City of South 6
Miami enacted Ordinance no. 11-93-1539, entitled "Emergency Management; and 7
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WHEREAS, the Emergency Management ordinance provides for the City Manager or 9
designee to recommend a declaration of a weather emergency pursuant to sections 14-5 and 14-10
12, and upon such declaration, to exercise powers relating to evacuation; curfew and designation 11
of restricted areas; suspension or regulation of the sale of alcoholic beverages; prohibition on 12
price gouging; water use restrictions; suspension of local building regulations; regulation of the 13
use and rationing of fuel, ice and other essential goods; and emergency procurement procedures; 14
and 15
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WHEREAS, the State of Florida remains under a State of Emergency declared by the 17
Governor prior to Hurricane Irma, on September 4, 2016, which had been classified as a 18
category V hurricane, prompting the National Hurricane Center to post a hurricane warning for 19
the entire State of Florida; and 20
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WHEREAS, the City Manager previously found that it was necessary to declare a 22
weather emergency and to organize all available City resources to prepare for, respond to and 23
recover from all threats to the security, safety and health of the people of South Miami; and 24
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WHEREAS, a weather emergency resulting from the threat of imminent damage from 26
Hurricane Irma was previously declared to exist; and 27
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WHEREAS, the City Manager is authorized and directed to exercise all necessary and 29
appropriate powers under Ordinance no. 11-93-1539 to accomplish emergency management 30
during the duration of this emergency. The City Manager shall report to the Commission at its 31
next regularly scheduled meeting, unless a special meeting is called earlier, a preliminary 32
assessment of the damage caused by the hurricane, all actions taken in response to the 33
emergency, the effectiveness of the emergency management structure, the estimated cost of the 34
response, further actions which may be required, contracts which must be reviewed and ratified 35
by the Commission and any emergency budget appropriations which may be requested; and 36
WHEREAS, due to continuing debris removal issues and agreements that may yet 37
to be entered into, the City Manager is hereby certifying with this resolution that current 38
declaration of emergency shall be extended to remain in effect until the first Commission 39
meeting in November 2017; unless it is terminated earlier by the Commission or by 40
certification by the City Manager or designee; and 41
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WHEREAS, as of the morning of September 19, the traffic lights in South Miami that 43
are still not functioning are listed below. We have contacted the county to advise them and they 44
Add-on a)
Sponsored by: City Manager
October 3, 2017 City Commission Meeting
have told us a work order was prepared to fix the problem. 1
SW 72ND ST/ SW 62ND AVE 2
SW 73RD ST/ SW 62ND AVE 3
SW 72ND ST/ SW 67TH AVE 4
SW 74TH ST/ SW 57TH AVE 5
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The City has been advised that power should be restored to all residents in Dade County by 7
midnight tonight; and 8
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WHEREAS, last week before during and after Hurricane Irma our Police were out in force 11
with lights running to help show their visibility and presence. This lead to a significant reduction 12
in crime in our area to the extent that during the week of 9-11-17 to 9-17-17 we had no robberies, 13
auto thefts or burglaries and no violent crimes. This is outstanding and we are very proud of our 14
public safety record during this difficult period. (Irma hit on 9-10-17). 15
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WHEREAS, City staff has surveyed the City for damage several times and are proud to 17
report that all of our roadways are clear and have been for days. However, we have suffered 18
damage to our infrastructure and our excellent Public Works staff will be addressing those issues 19
immediately. Some of those issues include: 20
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HURRICANE IRMA DEFICIENCY LIST AS OF SEPTEMBER 15, 2017
Traffic Signal Out Damaged Directional Sign Damaged Street Signs
62nd Ave/72ns St (Sunset) SW 65th Ave / 72nd St SW 65th Ave / 72nd st No Threw St
US 1 / SW 73rd St SW 74th St / 63rd Ave Ped X-ing SW 72n st / 63rd Ave
67th Ave/ 72nd St (Sunset) SW 69th Ave / 75th St Speed Sign 64th St / SW 72nd St
SW 62nd Ave / 64th St SW 65th Ave / 54th St Speed Sign 6300 Blk 64th Ct
US 1 / SW 80th St SW 65th Ave / 64th st 64th St / 64th Ct
SW 80th St / SW 67th Ave SW 59th Pl / 56th Ter Speed Sign 58th St / 62nd Ave
62nd Ave / 56th St 69th Terr / 69th Ave Speed Sign 50th Ter / 63rd Ave
57th Ave / San Remo 66th St / 58th Pl Speed Sign 65th Ave / 64th St
57th Ave / 72nd St 67th Ave / 69th Ter Rail Damage 62nd Ave / 57th St
SW 62nd Ave / 73rd St 62nd Ter & 58th Pl Speed Sign 58th st / 62nd Ave
Speed Sign 63rd Ave / 72nd st
Speed Hump SW 77th Ter / 67th Ave
Dip Sign Manor Ln / 78th Ter
Damaged Decorative Lights Damaged Street Lights Loose/Low Wire
City Hall 72nd St/64th ST Down Wire SW 59th Ct SW 64/66 St
SW 58th Ave / 85th St 64th ST B/W 59th PL / 60th Ave Down Wire 5820 SW 63rd St
Manor Ln 6200 Blk 66th St W of 62nd Ct Down Wire SW 66th St / 62nd Ct
Add-on a)
Sponsored by: City Manager
October 3, 2017 City Commission Meeting
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WHEREAS, some have wondered why our Public Works staff is not finishing the debris 2
clearing that they started. Our contracted hurricane debris removal specialists have first hand 3
knowledge of the very complicated and ever-changing FEMA regulations and have larger FEMA 4
certified trucks and more crews so that we will get a faster cleanup and a much greater likelihood 5
of a fuller reimbursement of our funds from FEMA. Our Public Works crews will be assisting the 6
debris clean up by ensuring that the roadways are truly clear of hurricane debris after the main 7
crews have done their mass pickups. Additionally, our Public Works staff is responsible for 8
garbage pick up and that process needs to continue uninterrupted on its regular schedule. With the 9
combination of our Public Works staff addressing infrastructure repairs and regular garbage 10
services, and our task specific debris removal contractors vigorously attending to debris removal, 11
we have maximized our efforts to bring the City back to normal as soon as possible. We are using 12
this two-pronged approach to ensure the maximum refund from FEMA, which is our fiduciary 13
responsibility to the citizens of the City; and 14
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WHEREAS, as a highlight of the difficulty some Cities are having because they are not 16
as nimble as the City of South Miami, the following is an excerpt of an email from the Planning 17
Bureau Manager of the Office of Emergency Management for the County: 18
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Subject: Concerns with contracts for Debris Importance: High 20
I know some of you are having issues with the contractors honoring the contracts. I have 21
spoken to the FEMA rep we have here and they are reaching back to FEMA to find a PA 22
6325 SW 59th Ave Down Wire SW 64th St / 62nd Ct
Low Wire 67th Ave / 59th St
Down Wire 5900 SW 78th St
Down Wire 62nd Ct / 42nd St
Down Wire Low Cable 54th St / 64th
Ave
Down Wire 57th Dr / 58th St
Down Wire 59th St B/W 60-61st Ave
Low Wire 63rd Ave / 66th St
Down Wire 70th St B/W 63rd Ave/63rd
Ct
Down Wire 64th Ave / 70th St
Downed Trees with FPL Wires Damaged Sidewalk
SW 63rd Ct South of Sunset
SS 70th Street between SW 63rd Ave &
SW 62nd Ct
58th Ave 51 St / 51 Ter
NS 70th Street between SW 63rd Ave &
SW 62nd Ct
62nd Ct between 69th Street and 68th
Street
6304 SW 41st Street
Add-on a)
Sponsored by: City Manager
October 3, 2017 City Commission Meeting
Debris specialist and maybe an attorney who can answer your questions directly. As soon 1
as I have any additional information I will pass this along. They may choose to do this as 2
a conference call. I want you to be able to speak to FEMA directl y so there is no confusion 3
on the proper manner to handle this to avoid any issues with reimbursement in the future 4
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; and 6
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WHEREAS, as of today the City Manager will present a token of the City’s appreciation 8
to the City’s fabulous Public Works staff that, in all likelihood cleared the City’s streets for traffic 9
sooner than any other City due to their great leadership under Shari Kamali and John Reese. Since 10
then the City has been under clean up by a County contractor named G7 since virtually the day 11
after the Commission approved the MOU with the County for those services. G7 has been using 12
several loaders and several 100 ft. trucks to enable the fastest practical process. The City has 13
been responding to many citizen requests for information and assistance with debris related items 14
and City staff have been working hard to make sure that the City has a quick and efficient clean 15
up and that resident issues are resolved as rapidly as possible. The City’s Public Works staff has 16
been addressing normal garbage pickup schedules as well as cleaning up City streets after the 17
clean up contractor has passed by. The City expects this to go on for many more weeks due to 18
the volume of debris that is on City streets; and 19
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WHEREAS, the City has established an email address for any questions, complaints or 21
requests relating to Hurricane Irma. Any resident who has such an interest should contact the 22
City at hurricaneirma@southmiamifl.gov. Any property owner who has damage from the debris 23
clearing process should call 311 as well as sending it to hurricaneirma@southmiamifl.gov. The 24
County is requesting this process to ensure that the City has the best chance of the largest 25
reimbursement from FEMA possible. G7 has agreed as early as last night that it will address 26
individual property damage caused as ancillary impacts from the debris clean up process. It is 27
the City’s goal that its residents will be compensated for most or all of the accidental impacts 28
caused by debris removal. It should be noted that storm related property damage, not caused by 29
the County contractor, should be addressed by the property owners directly through FEMA and 30
homeowners insurance. Although the City always strive to achieve 100 percent reimbursement, 31
it should be remember that it is typical for FEMA to only reimburse for a portion of the actual 32
expenses which results, sometimes, in the range of 75-90 percent payment; and 33
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WHEREAS, the city is pursuing a piggyback agreement to have its trees cleaned of any 35
hanging branches as well as pruning to resolve leaning or misaligned trees. This will also include 36
stump grinding if possible and all of which should be fundable by FEMA; and 37
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WHEREAS, contractors working on behalf of the City have, as of October 2, 2017, 39
cleared and hauled 28,429.6 cubic yards of debris from 594 load tickets; and 40
WHEREAS, the City Public Works staff has picked up some 50 loads at 25 cubic yards 41
each for an additional 1,250 cubic yards. Altogether that is approximately 30,000 cubic yards 42
and almost 650 truckloads. 43
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Add-on a)
Sponsored by: City Manager
October 3, 2017 City Commission Meeting
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 1
COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA: 2
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Section 1. The City Commission hereby confirms that a state of emergency has existed 4
since September 6, 2017, and continues to exist as declared by the City Manager. 5
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Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for 7
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall 8
not affect the validity of the remaining portions of this resolution. 9
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Section 3. Effective Date. This resolution shall become effective immediately upon 11
adoption. 12
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PASSED AND ADOPTED this ____ day of _____________, 2017. 14
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ATTEST: APPROVED: 16
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_____________________ ______________________ 18
CITY CLERK MAYOR 19
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READ AND APPROVED AS TO FORM, COMMISSION VOTE: 21
LANGUAGE, LEGALITY AND Mayor Stoddard: 22
EXECUTION THEREOF Vice Mayor Welsh: 23
Commissioner Harris: 24
_____________________________ Commissioner Edmond: 25
CITY ATTORNEY Commissioner Liebman: 26
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