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_Eb CITY OF SOUTH MIAMI PROPOSED CAPITAL AND OPERATING BUDGET FISCAL YEAR 2017-2018 AS OF SEPTEMBER 1, 2017 Dante Fascell Park COMMISSION – MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS CHARTERED OFFICIALS Mayor Philip K. Stoddard, Ph.D. Vice Mayor Bob Welsh Commissioner Josh Liebman Commissioner Gabriel Edmond Commissioner Walter A. Harris City Manager Steven Alexander City Clerk Maria M. Menendez, CMC, FCRM City Attorney Thomas Pepe, Esq. The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of South Miami, Florida for its annual budget for the fiscal year beginning October 1, 2016. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS ACKNOWLEDGMENT ____________________________________________________ i CITY MANAGER’S BUDGET MESSAGE_________________________________________ ii FY 2016-17 CITYWIDE ACCOMPLISHMENTS ___________________________________ 1 ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2017 _______________________ 24 CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2017-18 ______________ 54 GENERAL FUND SUMMARY _____________________________________________ 57 GUIDE FOR READERS ____________________________________________________ 59 ANNUAL BUDGET PROCEDURES ___________________________________________ 61 BUDGET SCHEDULE ___________________________________________________ 65 FUNDING FLOW CHART _______________________________________________ 67 FINANCIAL AND BUDGETARY POLICIES ___________________________________ 68 FUND STRUCTURE ______________________________________________________ 79 FUND OVERVIEW _____________________________________________________ 80 FUND EXPENDITURES__________________________________________________ 83 GOVERNMENT _________________________________________________________ 87 CITY HISTORY ________________________________________________________ 90 COMPREHENSIVE PLANNING ____________________________________________ 92 CITY OVERVIEW ______________________________________________________ 95 CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 96 POSITIONS BY DEPARTMENT/DIVISION ____________________________________ 97 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN ____________________________ 101 GENERAL FUND BUDGET ________________________________________________ 116 FY 2017-2018 GENERAL FUND REVENUES _________________________________ 117 REVENUE PROJECTION RATIONALE _____________________________________ 119 DEPARTMENTAL EXPENSE RATIONALE ___________________________________ 132 CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS _____________________ 137 MAYOR AND CITY COMMISSION ______________________________________ 138 CITY CLERK’S OFFICE _______________________________________________ 140 CITY ATTORNEY’S OFFICE ___________________________________________ 143 CITY MANAGER’S OFFICE ____________________________________________ 146 PERSONNEL DIVISION _____________________________________________ 150 CODE ENFORCEMENT DIVISION ____________________________________ 154 FINANCE DEPARTMENT _____________________________________________ 158 INFORMATION TECHNOLOGY DIVISION (ITD) _________________________ 162 PROCUREMENT DIVISION __________________________________________ 164 BUILDING DEPARTMENT ____________________________________________ 168 PLANNING AND ZONING DEPARTMENT _______________________________ 172 PUBLIC WORKS DEPARTMENT ________________________________________ 176 PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 178 PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 181 PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 184 PUBLIC WORKS STREETS AND LANDSCAPING DIVISION _________________ 187 PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 191 PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 194 POLICE DEPARTMENT _______________________________________________ 199 PARKS AND RECREATION DEPARTMENT _______________________________ 206 GIBSON-BETHEL COMMUNITY CENTER _______________________________ 212 PARKS LANDSCAPING DIVISION _____________________________________ 215 COMMUNITY POOL ______________________________________________ 219 TENNIS _________________________________________________________ 223 NON-DEPARTMENTAL ______________________________________________ 226 SPECIAL REVENUE FUNDS _______________________________________________ 228 STORMWATER DRAIN TRUST FUND _____________________________________ 229 LOCAL OPTION GAS TAX TRUST FUND __________________________________ 233 HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 236 PARKS AND RECREATION FACILITIES IMPACT FEE FUND _____________________ 238 TREE TRUST FUND ___________________________________________________ 240 PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 242 REVENUE STABILIZATION FUND ________________________________________ 246 GRANT MATCH RESERVE FUND _________________________________________ 247 INSURANCE RESERVE FUND ____________________________________________ 248 TAX EQUALIZATION RESERVE FUND ____________________________________ 249 BUILDING CAPITAL RESERVE FUND ______________________________________ 250 CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 251 OTHER FUNDS ________________________________________________________ 253 DEBT SERVICE FUND __________________________________________________ 254 CAPITAL IMPROVEMENT PROGRAM FUND ________________________________ 262 EMERGENCY RESERVE FUND ___________________________________________ 266 STATE FORFEITURE FUND _____________________________________________ 267 FEDERAL FORFEITURE FUND ___________________________________________ 268 GLOSSARY ____________________________________________________________ 271 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 i ACKNOWLEDGMENT This document was prepared by a team of City staff members who worked very enthusiastically, with pride and dedication, to provide a meaningful and useful document for the benefit of the citizens, the business community, and the City of South Miami organization. The following individuals are recognized for their significant contribution in the budget process: Budget and Finance Committee Members Maximo Monterrey, Chairman Mark Diaz Sid Kaskey Daniel Montana Deltravis Williams The following individuals are recognized for their significant contribution in the preparation of this document: Alfredo Riverol, Chief Financial Officer Maria Virguez, Chief Administrative Officer Michelle Caloca, Senior Accountant Carolina Sola, Junior Accountant Jaclyn Cuesta, Junior Accountant Frank Gorrin, Office Support Cover Photo taken by Rachel Cata of the Personnel Division MANAGEMENT TEAM DEPUTY CITY MANAGER CHIEF FINANCIAL OFFICER Shari Kamali (2014) Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010) PLANNING AND ZONING DIRECTOR CHIEF ADMINISTRATIVE OFFICER Jane K Tompkins (2016) Maria Virguez (2000) PUBLIC WORKS DIRECTOR CHIEF PROCUREMENT OFFICER Vacant Steven Kulick, C.P.M. (2011) POLICE CHIEF PARKS AND RECREATION DIRECTOR Rene Landa (2013) Quentin Pough (2014) BUILDING DIRECTOR Victor Citarella, PE (2008) CITY OF SOUTH MIAMI BUDGET FY 2017-2018 ii CITY MANAGER’S BUDGET MESSAGE July 18, 2017 Honorable Mayor Philip Stoddard Honorable Vice Mayor Bob Welsh Commissioners Edmond, Liebman and Harris Citizens of the City of South Miami PROPOSED Capital and Operating Budget for Fiscal Year 2017/2018 Dear Mayor, Vice Mayor, Commissioners, and Citizens: In accordance with Article IV, Section 2 of the City Charter, I respectfully submit to you the Proposed FY 2017/18 Operating and Capital Budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018. The Proposed FY 2017-18 Budget was prepared with no tax rate increase, using the millage rate of 4.3000. The purpose of this letter is to provide the Commission with an overview of the budget for Fiscal Year 2017-18. BUDGET PREPARATION The adopted budget provides a continuation of the core FY 2016-17 budget as the base for the budget for FY 2017-18 and the following budget indicates existing and new funding levels and priorities. The FY 2017-18 Budget as presented here is based o n the adopted millage rate o f 4.3000. The value of the certified tax roll for FY 2017-18 was released by the County on June 30, and was approximately 6% higher than the prior year. Although it represents a slight increase in revenues, it is more importantly an indication that the real estate market and values and, therefore, potentially our entire economy may be continuing a rebound. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 iii As we are witnessing, the country, and more specifically Miami-Dade County, continues to slowly extract itself from a very difficult and damaging economic period. Property values, foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget process was a difficult one, as people are once again demanding more from their governments, but the revenues have not yet reached a level to give us the ability to provide the level of services they deserve. SIGNIFICANT EVENTS THIS FISCAL YEAR This year the Parks and Recreation Department hosted the City of South Miami’s 90th Anniversary Celebration series. The series consisted of an Evening Reception, Historic Bike Tour, Sunset Celebration and ending with the Annual Fourth of July Celebration. The Evening Reception, held on Friday, June 16, 2017 brought together residents, elected officials, South Miami Community members and business leaders for an evening of celebrating how far our City has come to achieve the dreams of founders. The 11-mile Historic Bike tour was held on Saturday, June 17, 2017. The tour began and ended at the Gibson -Bethel Community Center and stopped at multiple locations throughout the City. The Sunset Celebration was held on Saturday, June 17, 2017. The afternoon was filled with games, inflatables, free food, music and live entertainment. The City’s annual Fourth of July Celebration was held on Tuesday, July 4, 2017. Hundreds of families enjoyed one of the most popular Fourth of July shows in the Miami area which many said was the best fourth of July event the City has ever produced. The event included food, giveaways, children activities and live entertainment followed by an outstanding firework display show. Kaboom honored South Miami as a 2017 Playful City USA community for putting kids first based on our dedication to creating a family-friendly community. This was in addition to last year’s award where South Miami was ranked Among the Top 10 Cities in Florida for Young Families by NerdWallet, a consumer advocacy website. This notable recognition by a well-respected national interest is emblematic of the changes that the City of South Miami has undergone in the last few years and has continued in the passing fiscal year. We are very proud of this distinction and look forward to continuing the progress of raising the quality of service by your government for you the citizens and community of South Miami. The administrative budget proposal as presented here in this document is designed to continue the unprecedented progress in the improvement of the services and infrastructure of the City as we have in the past few years. We propose to continue this excellent progress and continue it without a tax rate increase for the fourth year in a row. Energized by a recent vote of 72 percent in favor of the exchange of the City Hall property for a new City Hall and a new Police building and a significant new development on the existing City Hall property, the City authorized the City Manager to issue a Request for Proposals (RFP) for the sale of the existing City Hall property. The City also received some unsolicited proposals for the proposed transaction, which will add more potential customers to the nearby downtown shopping and dining area and create a new set of customers and energy in our town. The RFP CITY OF SOUTH MIAMI BUDGET FY 2017-2018 iv process demonstrated that the City Hall property is currently valued at around $20-22 million dollars with appropriate zoning in place. Due to procedural issues the process had to be suspended but is expected to resume in late summer. Subsequent to its opening by County Mayor Carlos Gimenez and the entire City Commission, the long-awaited Community Pool has been enjoyed by an increasing number of residents and community members who had labored, some for over 40 years to bring this pool to be a reality. The pool continues to provide a much-needed recreational swimming opportunity for the community at-large, including swimming lessons for our youngest residents, aquatic exercise for the disabled, and assist the City in its goal to reduce drowning fatalities and near drowning accidents within the City. As research shows, supervised swimming activities provided at Park and Recreation pools can make a life-saving difference to residents. In fact, with the financial backing authorized by the City Commission, and through increased social media and print marketing, swim lesson participation increased from 162 participants in 2016 to 187 participants as of the beginning of the summer 2017. Participation is expected to increase by an additional 130 participants by the end of pool season, October 2017. We continued our new emphasis to improving the quality of all of our parks this year especially our two most popular parks, Dante Fascell Park and Fuchs Park. This effort needs to be increased and continued for quite some time as suggested in the Parks Master Plan which was formally approved by the City Commission this year. Perhaps most visibly different is the new fence around Dante Fascell Park, heralding a much safer and new look for the fence surrounding the Park and importantly along Red Road. Other work completed this year relating to the Beautification of City Parks included both the Public Works staff and the Parks staffs working on the Dante Fascell and Fuchs Park improvements and landscape beautification project. The work done is summarized later in this message. Crime rates are at its lowest since 1995. Total crimes one-third of the way through 2016 calendar year stood at 179. With the continuation of this pace, we could finish the year with only 537 total crimes. Last year we stood at 776 for the year. Under the current Commission and administration, we have achieved some of the lowest rates since 1991. These figures may change upwards, but I think we are in for another banner year of crime reduction and prevention. Our staff is constantly improving. We have been on a mission since 2013 to increase the professionalism and quality of staff serving the South Miami community. I am happy to report that due to progressively improving leadership and training, our staff is now operating on a much higher level than previously. It is continually incumbent on us to reflect our appreciation for our staff’s efforts and to recognize their efficiencies by providing incentives for them to stay with South Miami and not leave for other more lucrative employment. The resulting policy from last year’s successful negations with the PBA and AFSCME was created by the City Commission who adopted a recurring cost of living increase so that employee’s incomes were no longer and will no longer be reduced by inflation in the future. The entire City CITY OF SOUTH MIAMI BUDGET FY 2017-2018 v administrative staff and applicable Charter Officers will also reap the benefits of such direction from the management and the City Commission. Sea level rise will ultimately result in a rising water table. As the water table rises, it will reduce then eliminate the functionality of our septic tanks, as septic tanks are dependent on gravity and a lower water table to work. Approximately two thirds of the City is on septic tanks at this time. Therefore, last year the City hired a consultant for the development and completion of a sanitary sewer master plan for sanitary sewer upgrades throughout the City. The draft master plan identifies areas within the City that are currently not serviced by a public sanitary sewer system, provides information on existing sewer systems, and includes a layout of the proposed improved systems. The draft master plan also establishes a priority for projects by location, the cost of recommended projects, and estimated costs. While not complete at this time, the staff has already identified some opportunities to address the issues raised by the draft plan. In fact during this year’s Legislative Session, we were able to successfully fund a pilot program that will address the necessary conversion of septic tanks to an alternative form of sewage treatment that is respectful of the impacts of sea level rise. Our downtown shopping area is critical to the financial balance of the City. The sale of the Shoppes of Sunset mall has given us some opportunities but at the moment, the l ack of consistent maintenance in the downtown shopping area is another area that has needed some improvement. Last year we created an initiative to fund and carryout the initial phase of a Downtown Beautification Project. This year we held the first ever “community conversation” between our downtown business owners/managers, commercial property owners and the City of South Miami Commission. The workshop between the City Commission and the business leaders of South Miami’s shopping area featured the business representatives presenting the challenges of maintaining and growing our shopping area directly to the City Commission. Many projects were discussed at this time, including: the necessary revitalization of The Shops at Sunset, signage for businesses in this area, a transit circulator in our shopping and dining district, streetscape and other aesthetic improvements. Additionally, an eight-story Class A Office Building is being constructed at the Metrorail station and is set to open in late 2018. Each of these topics were discussed by the Commission and the business community . The City Commission empowered the City Manager to fund, in conjunction with the Hometown Inc. and the Red Sunset Merchants, the retention of a consultant that will complete a business development plan for the South Miami Business Improvement District (BID). We are hoping to have the Business Improvement District (BID) in place by the end of the current fiscal year which will help focus the City’s efforts in the downtown area and will also result in the business community helping share the financial responsibility for some of the improvements. In conjunction with this beautification effort, and in a move toward ensuring a greater sense of mobility for potential customers, I recommended and the Commission endorsed the creation of loading zones for commercial heavy vehicles such as delivery trucks in the downtown district which has significantly added to the safety and fluidity of traffic in the area . CITY OF SOUTH MIAMI BUDGET FY 2017-2018 vi Downtown Improvements In an effort to beautify the City’s Downtown area to help revitalize our essential shopping area, our excellent Public Works staff removed existing damaged hedges and planted new hedges along SW 72nd Street between SW 57th Avenue to Dorn Avenue. all of the existing garbage street bins were replaced with new moderate concrete garbage bins. Staff continued removing the rusty and broken tree grates surrounding the landscaping and coordinated the installation of the new permeable, no strip, recycled rubber mulch installation along Sunset Drive from SW 57th Avenue to South Dixie Highway as well as completed Dorn Avenue. They also planted crepe myrtle trees and trimmed all trees in preparation of the installation of the new Downtown lighting in the trees. Additionally, we re-striped faded parking space lines throughout the area and increased our schedule for gum removal and continued with our established program to maintain downtown South Miami and other areas free from graffiti. Citywide Beautification Project – In an effort to beautify the remainder of the City the Public Works Staff removed and planted new plants and mulch along SW 64th Street and SW 59th Place and installed various plants “Impatiens” and “Annuals” around traffic circles throughout the City. The beautification of City Parks was also on their list as they assisted with the beautification of Fuchs Park, Dante Fascell Park, Jean Willis Park and Dog Park including tree stump and root removal of all Australian Pines at Dante Fascell, placing new sod and dirt throughout Dante Fascell Park. In conjunction with the Parks staff major tree trimming and debris removal, installation of new plants, dirt and sod at Fuchs Park was accomplished. To maximize the performance of its fleet, significantly reduce the possibility of mismanagement or fraud and to help ensure the maximum productivity of staff members using vehicles, has installed GPS on a majority of its working fleet for a six (6) month pilot program, which ultimately may or may not include Police vehicles. Police vehicles will soon be equipped with new laptops that includes a Smart and GPS locate features, however the laptops may not provide vehicle performance and maintenance reporting to the level the City would require. Some of the benefits of the GPS system are: Increased productivity and efficiency by optimizing schedules, routes and better managing vehicle maintenance; Increased fuel savings by reducing idling, unauthorized vehicle usage and utilizing diagnostics; Increased safety by promoting safer driving behavior and providing driver alerts; Improved customer satisfaction by providing faster response times, notification of worker ETA, etc.; Real time location information on vehicles and other assets; Alerts when vehicles are running late or crossing into or out of certain areas; Feedback and driver scores indicating levels of driver safety and fuel efficiency; Tools and reports to help increase worker productivity, optimize routes, and gain efficiencies. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 vii The Planning and Zoning Department began working with a Planning Consultant for the Comprehensive Plan and Land Development Code Rewrite. This will save the City a great deal of time and resources due to the current outdated, confusing and sometimes conflicting nature of the two documents. A joint meeting of the City Commission and all affected boards was held in November, 2016 and three public sessions were held in March, 2017 to identify and get feedback on the issues that need to be addressed in the updated documents. In fact, our entire City was the target of many project to create a better environment for our citizens. We coordinated and assisted our storm drain cleaning company with the cleaning of storm water drains and pipes as a result of inspections, completed tree pruning throughout the City, maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk repairs and harmonizing sidewalks with existing swale elevations, completed debris removal throughout the City’s canals and purchased better equipment for the removal process of debris found in canals and painted all guardrails in front of canals. We completed the design of the traffic calming devices for the Pinecrest / Snapper Creek and Twin Lakes areas which was submitted to Miami Dade County Public Works who must approve the project prior to the City being permitted to construct it. At this time, we are still awaiting approval from the County. Additionally, we completed the construction for drainage and roadway improvements in the Twin Lakes Area at SW 64th Avenue between approximately SW 56th Street to SW 58th Terrace. The project included the implementation of exfiltration systems with catch basins that are interconnected to the exiting drainage system to reduce the volume of runoff (pollutants) generated by a storm event into the neighboring lake and canal. Roadway resurfacing was also included as part of the project. This will enable a significant reduction in the drainage issues in that part of the City. Since we successfully took over tennis operations at Dante Fascell Park in December 2015 by hiring tennis professionals to assist our administration of the program and facilities the success of our programs and the general condition of the Park have increased dramatically. We began by offering tennis court reservations, private lessons, league play, adult clinics, youth programs and camps. Programs are now provided by certified and experienced tennis professionals. We Initiated clay court maintenance standards and practices that have greatly enhanced the safety and quality of the facility which apparently had not been implemented in many years. We also replaced windscreens, court dividers, benches and began daily maintenance of equipment to improve safety and appearance while also bringing it up to industry standards. Most notably, the conversion of this program from a vendor driven one to an “in house” program have netted the City significantly more revenue, more programmatic control, and a better maintained facility. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 viii We continue to seek and identify areas for cost reductions and efficiency enhancements. This year we realized significant health cost savings in Group Health Insurances to include medical, dental, vision, life, and long-term disability plans, for an overall reduction in premiums of 42%. Additionally, we revamped and revitalized the City’s Safety Program to promote workplace safety and reduce risk of injury and liability throughout the City. Residents of the adjacent High Pines and Ponce Davis neighborhoods in the unincorporated area on the east side of Red Road south of Sunset Drive have asked the City to consider annexing them into our City. We have performed an initial evaluation, which shows a strong set of benefits to South Miami should this occur. The primary financial benefit for our current residents is the ad valorem revenue increase, which, if realized by annexing this area, could enable the City Commission to reduce property taxes for all of South Miami. The City Commission at the request of the Community Redevelopment Agency (CRA) Board directed the City Manager to negotiate an agreement with the developer of Family Dollar stores in this area to build a Family Dollar store and 40 residential units for affordable incomes as well as some 4,000 square feet of commercial store front space intended and targeted towards locally owned businesses with guaranteed affordable rental rates. This project has been presented to the City Commission and the CRA for approval and is currently awaiting any other entity who may wish to compete with it prior to the full approval of the City Commission and the CRA. Enabling this project will empower the neighborhood to regain its previous status and would end a mission for the City that some declare has been in progress for some 40 years. South Miami, according to the trade publication “The Real Deal” became the first City in Florida to require owners of new homes to install solar panels, joining San Francisco and two small cities in California as the only local jurisdictions in the United States with similar renewable energy building regulations. The City Commission has declared that installing solar will help South Miami meet its goals under Res. No. 23-09-12832, dated February 9, 2009, stating: “The City of South Miami commits to a Carbon Neutral Initiative to lead the community by example and to implement policies to eliminate net emission of carbon dioxide and other greenhouse gases by the end of 2030”. We aren’t finished. There is much more work to be done in our efforts to continually improve the City of Pleasant Living. The City of South Miami Welcome Signs are to be installed at the entryways for the City and will include gateway monument signs to be placed at Fuchs Park on US-1 and Dante Fascell Park, located on Red Rd and a smaller entry sign to be implemented at various other City entry sites. We intend on continuing to reduce the crime rate and to be as responsive as possible to the citizen’s requests for improvements in their City. Our goals are clear and this budget will help us continue the great progress that we have made so far. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 ix RESPONDING TO THE GOVERNING BODY GOALS The budget as presented provides the same level of excellent services to all residents, businesses, and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3000. The City’s proposed budget was prepared with the intent to meet the governing body’s goals. The City Commission has established six strategic goals that guide the City’s activities, including preparation of the annual operating budget. The financial decisions included in the annual budget and Capital Improvement Program (CIP) for the services provided by the City are intended to address the goals established by the City Commission. Goal #1: City Services – Ensure that city services assist in creating a superior quality of life and a safe atmosphere where people desire to live, work, and play. Goal #2: Fiscal Responsibility – Provide exceptional value for community-provided resources and strive for long-term financial balance in the city’s operational and capital activities. Goal #3: Economic Development – Promote and stimulate quality development (including retail, corporate headquarters, bioscience, high technology companies, and residential) to enhance the city’s diverse economic base. Goal #4: Reinvestment – Promote and support efforts to redevelop retail sites and improve our neighborhoods to continue the city’s reputation as a safe and friendly community. Goal #5: South Miami Downtown Improvement– Partner in the continued development of a premier destination point – “South Miami Downtown” – that serves as a community gathering place integrating a variety of uses (including residential, retail and office uses). Goal #6: Sense of Community – Celebrate South Miami’s heritage and history to enhance the sense of community, pride and quality of life for residents. The adopted budget continues the City’s commitment to these strategic goals by allocating available resources to the activities necessary to address the goals. GENERAL FUND REVENUES Revenues in all municipalities typically increase and, at times, decrease, depending, upon their respective sources and the impact of various sectors of the economy and the Legislature’s changing philosophies on those sources. The City’s most significant revenue, ad valorem or property taxes, is also typically the revenue with the most significant change from year-to-year. The Legislature’s adoption of the “property tax relief” legislation and the approval of the property tax constitutional amendments in recent years, in addition to the end of the real estate “bubble,” CITY OF SOUTH MIAMI BUDGET FY 2017-2018 x and general decline in our nation’s current economy, has resulted in a reduction in our ad valorem revenues, as well as other revenue streams. The City’s ad valorem revenue account for approximately one-third of the City’s yearly operating revenue stream or 34% of the City’s yearly, non-fee based, recurring operating revenues. Therefore, as the ad valorem revenues change significantly, so do the city’s revenues. THE SAVE OUR HOMES EFFECT As stated earlier, the FY 2017-18 certified property tax roll for the City of South Miami reflects an approximate 6% increase in city-wide taxable values from the previous fiscal year. By default, that percentage is an “average” and, individual properties may experience more or less change in value than this average. In the case of long-time homesteaded properties, they actually may have a greater amount of increase due to the effects of Save Our Homes. In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners from runaway increases in their property taxes as a result of the booming real estate prices. Save Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the Consumer Price Index, whichever is lower. This limitation is known as the Save our Homes cap. As a result, long-time homesteaded property owners benefited from years of increasing home values by paying less property tax than a similar non-homesteaded property owner due to the SOH limits on increases in assessed values. Thus, many homesteaded property owners have had the benefit of artificially low tax levies. The FY 2008-09 property tax valuation performed by the Property Appraiser was the first year in which property values dropped for the City of South Miami and virtually every other municipality in South Florida. This drop in property values now reveals the “other side” of SOH in which long- time homesteaded properties can now actually see their assessed values increase by virtue of State Law, even as property market values decrease, if the valuation of that individual property is still below market value. Conversely, recent homesteaded purchasers who have not had the benefit of long-term accumulation of SOH benefits, and non-homesteaded properties, will most likely see the least amount of increase in taxable assessed values. DOUBLE HOMESTEAD EXEMPTION On January 29, 2008, electors in Florida voted for a new property tax reform amendment. Previously, homeowners could receive a $25,000 exemption on their primary residence, which meant the homeowner doesn’t pay property taxes on the first $25,000 of the just appraised value of the property. The new amendment increased the exemption as follows: Homeowners can receive an additional $25,000 homestead exemption for the value of homesteads above $50,000. The new exemption has had a devastating impact on ad valorem revenues statewide, as it essentially doubles the previous amount of non-taxable property value; therefore, those revenues are no longer available. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xi FLORIDA HOMESTEAD EXEMPTION INCREASE AMENDMENT The Florida Homestead Exemption Increase Amendment is on the ballot in Florida as a legislatively referred constitutional amendment on November 6, 2018. A "yes" vote supports this amendment to exempt the portion of home values between $100,000 and $125,000 from property taxes other than school taxes. The measure would provide for a homestead exemption on the portion of home values between $100,000 and $125,000, meaning the $25,000 between $100,000 and $125,000 of a home's value would be exempted from property taxes other than school district taxes. As of 2017, Section 6(a) of Article VII of the Florida Constitution provides for a homestead exemption on the portion of home values between (a) $0 and $25,000 and (b) $50,000 and $75,000. Should this amendment pass, the City is estimated to have a revenue loss amount of approximately $222,513, which is based on the 2016 Preliminary Assessed Roll and would take effect in Fiscal Year 2019-20. MILLAGE CAP ESTABLISHED The Property Appraiser will mail required notices to all property owners in August, using proposed tax rates adopted by all taxing authorities in Miami-Dade County. Thus, the millage rate of 4.3000 set at the July City Commission meeting will be used in the notice and will be the millage rate used to calculate South Miami property taxes unless changed by the City Commission prior to its final budget meeting in September. The millage rate (South Miami’s share) is typically approximately 22 percent of the total yearly tax bill. In other words, of every dollar spent on taxes in South Miami, typically 22 cents go to its City Government. OTHER REVENUES The combination of the reduction in City population as predicted by the Bureau of Economic and Business Research (BEBR) and the Zika outbreak which made news throughout the entire world, having a negative impact on the State’s tourism, hence, reducing the amount collected by the State and distributed to the local jurisdictions, caused the Local Government Half-Cent Sales Taxes and State Revenue Sharing estimated revenue amount to decrease. Moreover, Judgments and Fines, and other licenses and registrations (local business tax receipts, burglar alarms, and solid waste franchises) are projected to slightly increase or remain relatively unchanged this coming fiscal year. SPECIAL REVENUE FUNDS The Special Revenue Fund budget reflects the restricted monies collected by the City for certain fees and various local option gas taxes received from the State of Florida that must be used for prescribed purposes. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xii CAPITAL PROJECTS FUND This fund reflects the major Capital Improvement Projects. Funds from various sources are aligned with the specific projects found in the Capital budget (CIP). The CIP is for projects involving expenditures expected to endure longer than one year, and over a cost threshold to filter out normal operating expenses. CARRYOVER and RESERVES Carryover is the balance of estimated unreserved fund balance remaining at year-end that is carried forward into the new fiscal year and available for appropriation by the Commission. From an accounting point of view, carryover is a balance sheet item and is not included in a typical profit and loss statement. In governmental budgets, carryover is included as part of the budget. Having sufficient cash carryover is critical to a municipality because it provides the necessary cash flow before property taxes are collected and received beginning in November. EMERGENCY RESERVE FUNDS The Government Finance Officers Association (GFOA) issued a Case Study, providing a general recommended fund balance for two specific categories; Budget Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of approximately 25%; 12.5% for each of the two specific classifications mentioned above. When the City's Comprehensive Financial Report was issued for FY 1994 -95, the Auditors recommended the creation of a Contingency Reserves Fund to be initially funded from the cash carryover balance in the General Fund. On July 29, 2008, the City of South Miami established Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08- 1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves Funds no less than 10% of the operating budget. This year, the City will continue maintaining the GFOA’s recommended 25% of the City’s annual budget amount in this critical fund, for a total of $4,724,794. The Emergency Reserve Funds along with the City’s unreserved, unassigned fund balance represents a low, but healthy, reserve level for a City our size, but due to the potential or damaging storms and unexpected economic situations, as we have witnessed in the past few years, it would be wise to continue to increase these balances. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xiii CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL In the proposed fiscal year budget, the City provides a “Position by Department” schedule as part of the budget document. The section provides a detailed breakdown of the positions by Department and the number of full-time and part-time positions within the City. Each year, eligible Charter Officers, all full time administrative staff, and Police Captains and Lieutenants shall receive a cost of living adjustment (COLA), based on the Consumer Price Index - All Urban Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the pay for each employee, unless the CPI i s zero or is negative, which shall then have no decreasing effect on the employee’s pay. The COLA increase salary adjustments shall not exceed 3 percent in any year. COLA was provided at the time of execution of each respective ratified union contract and were computed as the aggregate or prorated amount depending on the individual’s date of employment, of the last 4-years of COLA, which had the effect of increasing the pay for each individual to ensure individuals do not lose earnings to inflation. Over the past four years the CPI has been established by the United States Department of Labor, Bureau of Labor Statistics as follows: (Annual CPI 2012) October 1, 2013 - September 30, 2014 = 1.9% (Annual CPI 2013) October 1, 2014 - September 30, 2015 = 1.3% (Annual CPI 2014) October 1, 2015 - September 30, 2016 = 2.1% (Annual CPI 2015) October 1, 2016 – September 30, 2017 = 0.9% The Consumer Price Index- All Urban Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area, applicable to this current year is: (Annual CPI 2016) October 1, 2017 – September 30, 2018 = 1.8% South Miami’s Community Redevelopment Agency The South Miami Community Redevelopment Agency (CRA) is set to cease to exist in May 2020. The CRA was created to address the slum and blight conditions found within its boundaries at its time of creation in 2000, and was chartered to exist for a twenty year period. Furthermore, in this fiscal year’s proposed budget, the City will continue assuming the expense of multiple employees, which had previously been funded through the City of South Miami’s Community Redevelopment Agency (SMCRA). The SMCRA is no longer able to continue to fund these CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xiv necessary positions on a recurring basis due to its financial situation. The department/divisions that are immediately affected are:  The Grants and Sustainability Administrator was previously funded by the SMCRA in the amount of 50% of the position’s salary.  Code Enforcement has absorbed the expense of the Senior Code Enforcement Officer and Special Events Coordinator, which has now been transferred to the Parks Department, which were both previously funded at 100% by the SMCRA.  The Police Department rather than the SMCRA, for the second year will be funding 100% of one police officer. The SMCRA previously funded three full-time police officers; however, this year two full-time police officers will continue to be funded by the SMCRA.  The City Attorney’s expense was increased based on the firms adopted agreement and the newly implemented accounting policy which requires the City to fund 100% of the City Attorney’s contract and obtain reimbursement from the SMCRA for 10% of the overall cost.  It is important to note the positions mentioned above are not new positions but exist currently as part of the City Administration, and amount to an estimated $264,617, which is reflected in this budget due to the SMCRA’s inability to continue to responsibly fund them on a recurring basis. SUMMARY OF MAJOR BUDGET HIGHLIGHTS The proposed FY 2017-18 budget is primarily a continuation of last year’s budget plan, as the City remains committed to the current level of services with a high-quality level of delivery. There are many priorities that need to be addressed, including a revision of our very outdated land development code, the proper maintenance of our parks system, and the further consolidation and maximizing of efficiencies from the organization of our government structure that need to be addressed in the near future. Should revenues grow, we will be able to evaluate new priorities for the City and with the authorization of the Commission we will begin to increase the effectiveness and offered services of the City. Furthermore, the proposed budget reflects the pending payoff of the last outstanding bond with the Florida League of Cities. The City no longer has any bank short-term debt and will no longer have any outstanding bonds. The payoff amount which is provided within the budget is approximately $1,310,000 and includes the principal payment amount of $40,000 which is due during the fiscal year. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xv To continue maintaining a safe and efficient vehicular fleet, this coming fiscal year, the City is proposing to purchase eight new police vehicles. The upgrades of the City’s fleet are required to continue providing expected levels of service to the residents of the City. The older police vehicles that are being replaced will take the place of those vehicles in the City administrative fleet that are determined to have exceeded their useful life and may have safety or operational problems; the replaced vehicles will be auctioned for sale. Currently and in the future, the City will purchase extended warrantees for our vehicles and surplus the vehicles at the end of the warranty program in order to reduce maintenance costs to the City. SUMMARY OF FINANCIAL ISSUES AHEAD Litigation expenses and exposures Currently, the City is involved in multiple litigations, which provide future financial uncertainties. The possible financial impact to the City is currently unknown. It is, at this time, unrealistic for the City to provide financial estimates to insert into the FY 2017-18 budget. Fuel expenses Presently, the City is estimating $3.00 per gallon for the 2017-18 budget, an estimated 14% less than the previous Fiscal Year. The City is requiring that the usage of City vehicles be limited only to the essential activities. City policy states that no City vehicle should be left running idle when not necessary (the K-9 vehicle is the exemption); furthermore, all take home Police cars should be used strictly pursuant to policy that stipulates that the vehicles will not be used for personal use. Florida Homestead Exemption Increase Amendment As mentioned above, the Florida Homestead Exemption Increase Amendment is on the ballot in Florida as a legislatively referred constitutional amendment on November 6, 2018. Should the amendment pass, the City is estimated to have a revenue loss amount of approximately $222,513, which is based on the 2016 Preliminary Assessed Roll and would take effect in Fiscal Year 2019-20. CONCLUSION The City budget has been seriously challenged again this year as the Community Redevelopment Area (CRA) continues to be unable to fund several items that are important to the smooth and effective operation of the City as a whole. This results in some $264,617 that the City continues funding for in its budget, which was previously funded in the CRA budget. Despite the challenges we encountered in balancing the needs for services against the desire of property owners the same rate of tax, we continued to maintain basic levels of reserves for our various critical financial responsibilities. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xvi These are volatile times that require careful and clear leadership and extraordinary courage. We thank the Mayor and City Commission for having those qualities, as we believe they have been reflected in this proposed budget. It is essential to continue building our reserve accounts for a multitude of reasons. As always, your staff will endeavor to continue to provide the levels of services our community is entitled to, despite even more limited resources available for this purpose. We are grateful for your continued contributions to the budget development process. The confidence you hold in your staff makes it possible for us to provide the results our community deserves and expects. By working together, we have once again been able to craft a budget that addresses the priorities you have created for our community. CLOSING I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee for the time, which they have volunteered to help evaluate FY 2017-18 proposed budget, and their valuable input, which has been reflected in this budget. Sincerely, Steven Alexander City Manager CITY OF SOUTH MIAMI BUDGET FY 2017-2018 1 FY 2016-17 CITYWIDE ACCOMPLISHMENTS This year we offer a list of accomplishments by the City Administration and the Commission as follows: POLICE DEPARTMENT. BETTER CONNECTION MEANS BETTER CONNECTIVITY AND MORE RELIABILITY. The annual National Night Out was conducted October 2016 in partnership with the community and other local law enforcement agencies. During this event the Department hosted several hundred members from our community. Food, entertainment, displays and crime prevention information were provided during the event. Since 2013 crime has shown a downward trend in the City of South Miami. Previously reported crimes averaged between 900-1000 on a yearly basis. However our excellent Police Department reported 597 crimes to the FDLE in 2016 a reduction of 36.98%! We are serious about reducing crime in our City and our Police are making a great difference in our security. Although crime has shown a slight increase this summer so far, reportable crimes are still estimated to be lower by year’s end than in those years previous to 2013. Currently, as of mid-July there have only been 351 reported crimes in the City, which indicates that there might be only be 700 by year’s end, which will still be the lowest in decades. Cops and Students Talking (CAST) program will resume this summer. This program is led by Police Officers to provide interaction between Officers and students in the summer program. Police Athletic League (PAL) program, which had gone dormant, was fully reinitiated. The PAL unit created a track and field team, which competed throughout Miami-Dade County with other similar teams. The PAL program plans to sponsor a football team in the future. All funding for this program was provided by the Federal Forfeiture fund, which gains assets from federal crimes in which our Officers participate in the apprehension and securing of illegal goods. Therefore, the PAL program directly benefits the South Miami community without direct expenditure of the taxpayers’ funds. A permanent downtown walking beat Police Officer was assigned to address quality o f life and potential crime issues in downtown shopping district. This officer combines foot patrol, bike patrol to provide high Police presence visibility and addresses issues which affect the business community and its visitors. The body worn camera program was fully implemented and is now utilized by Uniformed Police Officers. This program requires video interactions with the public during action or interviewing situations to maintain accountably and transparency. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 2 The Red-light traffic signal enforcement program became fully operational in December 2015 and we are preparing for the addition of 3 new enforcement camera locations during the FY 2018 budget year. The program is very successful and has led to fewer traffic accidents and seems to be resulting in less illegal blocking of intersections. The Tactical Response Team whose purpose is to address active shooters and other tactical situations has become fully SWAT trained. The equipping and training of this unit will continue while developing relationships to respond to the needs of our community. The Police Department completed a mock assessment with the Commission on Florida Accreditation (CFA). This accreditation certification process occurs every three years and the City is proud to have become accredited for the first time in 2013. The mock assessment went reassuringly well and steps continue to gain re-accreditation. Police Department leadership members have attended several advanced executive trainings like Command Officer Development Course, Senior Officer Course and Police Executive training. This training provides education in current Police management skills. We believe our Police can always benefit from training and refresher courses. The Department conducted active shooter training and practice situations at area schools, businesses, and City properties. This training program ensures that our Police are fully aware of situations that may occur at a moment’s notice in areas and facilities that are not typical training locations. Additionally, the Department continued the COMPSTAT program, which is designed to maintain accountability of personnel management and crime trends by tracking essential data from the Police Department. FINANCE DEPARTMENT ACCOMPLISHMENTS Continued to produce and post online before every second regular Commission meeting of the month the City’s monthly finance report for the previous month. The Monthly financial reports are critical to keeping control and analyzing on a continuous basis the City’s financial position. Assisted the City Manager in the preparation of a balanced FY 2017 Annual Operating and Capital Budget, a massive work effort on which we have won Government Finance Officers Association (GFOA) prestigious awards for over the last 6 years. Continued to produce the Comprehensive Annual Financial Report (CAFR) with auditors issuing no findings, on which we have won Government Finance Officers Association (GFOA) prestigious awards for over the last 6 years. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 3 Produced and posted online the Popular Annual Financial Report (PAFR). The PAFR’s main purpose is to provide non-financial readers the opportunity to understand and be a part of the City’s finances, on which we have won Government Finance Officers Association (GFOA) prestigious awards for over the last 6 years. INFORMATION TECHNOLOGY DIVISION (ITD) ACCOMPLISHMENTS The Information Technology Division (ITD) has provided the Community Center and its surrounding field with internet access free of charge to the public. Security is of top priority to the Information Technology Division. The City’s existing firewall has been replaced with checkpoint, hence providing greater security to the City. The virtual server transition, has been completed. This includes the Police Department which has all data operating from Miami Dade County’s Cat5 building. The legacy City phone system has been moved to Session Initiation Protocol (SIP), hence reducing the overall cost of telephone services. New Toughbook type laptops have been purchased and installed for all the Police Department Patrol Officers. PROCUREMENT DIVISION ACCOMPLISHMENTS The Procurement Division continually analyzes existing programs for cost reductions and identified a cost savings of $650 per month by eliminating fax machines and their phone numbers by moving to an E-Fax module. City Departments now have the ability to send and receive faxes from their desktops. The cost savings will have an immediate impact on the entire Administrations FY 2017 budget. Sourced and purchased three fully electric pre-owned vehicles; one for Parks and two vehicles for Parking. In accordance with the negotiations of the Parking Enforcement Agreement, the vendor reimbursed the City for the full cost of one vehicle designated for parking enforcement, $10,704. The City’s expenditure for the remaining two vehicles was a total of $16,666. Collaborated with the City’s IT provider, Miami-Dade County, to source a new telephony technology, Session Initiation Protocol (SIP) which is a way to deliver voice via the Internet. SIP is a network technology rather than a telephone technology. By the City moving in this direction, the City will eliminate paying for lines, which for long-periods go unused, and moving towards, pay-as-you-use technology. The City estimates a savings over the thee-year contract period of $185 per month, for an annual total of $2,220. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 4 Successfully issued and completed 30 competitive Bids for goods and services, Requests for Proposals (RFP’s) and Quotes without incurring a single bid protest. In addition, issued 250 Purchase Orders in support of required goods and/or services for City operations. Procurement strives for the maximum visibility and traction when formal solicitations are posted on the City’s website. In addition to the use of a subscriber service that connects business and government, the “Notify Me” feature that appears on the City’s website is continually promoted during meetings with the business community that wish to provide goods and services to the City. This feature sends email alerts to subscribers when formal solicitations are posted on the website. The intention is to provide high quality services to City Departments and maximum benefits to the taxpayers of the City. PERSONNEL DIVISON The Personnel Division continues to reduce the Group health insurance costs by implementing and participating in Wellness Programs that help reduce overall benefits costs and participate in the Drug Free Workplace Program. This is a substantial accomplishment as health care costs typically rise approximately 25 percent each year. Due to programmatic changes lead by the City administration over a period of years, the City has achieved a 1.8 percent reduction in cost for Fiscal Year 2017-2018. Personnel Division negotiated a two-year agreement with the same rate on the risk and liabilities insurance coverages. In recent years, the City was almost denied coverage at all due to excessive liabilities and adverse findings, so the collective effort to more adeptly manage the risk has resulted in this very tangible result. This could not have been achieved but for certain programmatic changes lead by the City Administration over a period of years and the attention to liability avoidance by the City Commission. Personnel Division continues to utilize the different services offered by ADP which have helped the accuracy of employee time-reporting and payroll calculations. The implementation of ADP has eliminated the need for paper-based time cards; leave applications, and related documents thus making the City more efficient and accurate in its management of employees, payroll and time off. Personnel Division has implemented a new employment portal to include an applicant tracking system that notifies applicants of their status and informs of the City’s status on open positions. This was a major effort and results in much quicker response on identifying qualified candidates and reduces time to fill open positions. Personnel Division continues to work with South Miami Hospital to educate and engage City staff on practicing healthy dietary behaviors. Free nutrition classes were offered to employees at City Hall. This year South Miami Hospital partnered with Brown and Brown the City’s benefit consultants to provide Biometrics Screenings and a Wellness Fair with over 20 local in network providers that made it a huge success. The City of South Miami will continue CITY OF SOUTH MIAMI BUDGET FY 2017-2018 5 to create Wellness initiatives to instill a healthier style of living for employees and their families. The Personnel Division reviewed and updated the Employee Manual as needed by state or federal mandates. All Employees are provided ongoing communications up to and including the Directors and/or Supervisors on updates/changes to policies, processes and/or procedures. Promoted effective, accurate and informative employee evaluations through training for managers and senior supervisors. Assisted Supervisors in providing a positive working environment through service excellence training and ongoing HR support. Revamped and revitalized the City’s Safety Program to promote workplace safety and reduce risk of injury and liability throughout the City. PUBLIC WORKS AND ENGINEERING DEPARTMENT ACCOMPLISHMENTS BUILDING MAINTENANCE Assisted and coordinated the installation of Wireless Internet “Wifi” at the Police Department, City Hall, Sylva Martin Building, Community Center, Murray Park Aquatic Center and Public Works. Cleared the staging area at Public Works Facility in preparation of the hurricane season. Painted City Hall, Sylva Martin Building, Motor Pool Building and Community Center. Installed hand dryers and painted restrooms at Fuchs Park. Repaired and replaced all transformers and light bulbs from the light poles located in the Public Works parking lot. Installed new numbering and signs for Parking System. Parks Facilities Improvements included: Installed new floor at the Community Center elevator. Installed new additional 30 Amp breakers and wiring in the Community Center Fitness Center. City Hall and Police Department Improvements included: Repositioned and installed new cameras in the Commission Chambers. Repaired and painted walls in the Finance Department. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 6 Installed two 20 AMP breakers for the printers in the Sylva Martin Building. Downtown Improvements included: Completed electrical repairs of all the GFI outlets in the Downtown Area for the Downtown tree aesthetic lighting project. Staff continues to monitor the outlets due to weather, vandalism and other electrical issues which may trigger them to shut off, and need to be reset. Assisted with the Downtown Beautification Project by relocating electrical junction boxes and raised fifty electrical boxes in preparation for the rubber mulch project. Completed the installation of the holiday tree lighting and decorations around Downtown South Miami and City Hall. SOLID WASTE Continue repairing trash holes twice per week as part of pre-maintenance activities. Filling trash holes using recycled asphalt pavement (RAP), which prolongs the fill in frequency and also has a better appearance in front of properties. To maintain great service to residents, two new heavy equipment operators have been trained in the use of a Garbage Trucks and Cranes to serve as back up and assist during an emergency or natural disaster. Completed several tree pruning projects throughout the City. This was done as a response to residents’ concerns, to address safety issues and preparation for the storm season. To increase aesthetics in the downtown area all of the existing garbage street bins were replaced with new moderate concrete garbage bins. Since the implementation of the Automated Garbage Truck system the bins have had a lot of wear and tear. The Solid Waste Division has replaced approximately 400 residential garbage bins this Fiscal Year. STREETS AND LANDSCAPING CITY OF SOUTH MIAMI BUDGET FY 2017-2018 7 Staff continued removing the rusty and broken tree grates surrounding the landscaping and coordinated the installation of the new permeable, no strip, rubber mulch installation along Sunset Drive from SW 57th Avenue to South Dixie Highway as well as completed Dorn Avenue. Street Accomplishments: Completed inspection of the City’s Storm Water System as required by the NPDES Storm Water Permit. Coordinated and assisted our storm drain cleaning company with the cleaning of storm water drains and pipes as a result of inspections. Completed tree pruning throughout the City. Maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk repairs and harmonizing sidewalks with existing swale elevations. Completed debris removal throughout the City’s canals and purchased better equipment for the removal process of debris found in canals. Painted all guardrails in front of canals. Assisted Police with tree trimming project to produce more street lighting surrounding Marshall Williams Park area. Downtown Beautification Project – In an effort to beautify the City’s Downtown area the following tasks were completed: Removed existing damaged hedges and planted new hedges along SW 72nd Street between SW 57th Avenue to Dorn Avenue. Planted crepe myrtle trees in the Downtown Area and Sunset Drive Trimmed all trees in the Downtown Area in preparation of the installation of the new Downtown lighting system. Assisted with the installation of the Downtown lighting system and perform monthly inspections. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 8 Re-striping of faded parking spaces throughout the area. Continue with our established program to maintain downtown South Miami and other areas free from graffiti, pressure cleaning and gum removal. Citywide Beautification Project – In an effort to beautify the City of South Miami the following tasks were completed: Removed and planted new plants and mulch along SW 64th Street and SW 59th Place. Installed various plants “Impatiens” and “Annuals” around traffic circles throughout the City. Removed grates and Installed rubber mulch along Sunset Drive from SW 62nd Avenue to South Dixie Highway Beautification of City Parks - Assisted on beautification of Fuchs Park, Dante Fascell Park, Jean Willis Park and Dog Park. The following tasks were completed: Stump and root removal of all Australian Pines at Dante Fascell. Installed new sod and dirt throughout Dante Fascell Park. Trimmed trees and removed debris from Dante Fascell Park. Major tree trimming and debris removal throughout Fuchs Park. Installation of new plants, dirt and sod at Fuchs Park. Removal of over grown plants and trees around the pond at Fuchs Park. Trimmed trees, installed sod and removed debris from Jean Willis Park Installation of dirt and sod at the Dog Park MOTOR POOL DIVISION Coordinated auction activities with Central Services to reduce aging fleet and equipment. Installed fifty (50) GPS Fleet located in City vehicles. Evaluate fleet inventory and performed preventive maintenance to ensure that vehicles are operating at maximum capacity. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 9 Upgraded the Motor Pool with the purchase of several new tools and equipment. This enabled staff to effectively and efficiently make necessary repairs to vehicles and heavy equipment. Motor Pool staff attended several repair and maintenance trainings concerning the City’s fleet. Continues with removal of truck tire cylinders as opposed to contracting it out. Continues to perform the repairs of Heavy Duty Truck brakes. Perform additional repairs on Heavy Duty trucks not previously repaired by the Motor Pool (such as: A/C, transmissions, brakes, engine removals and front-end repairs.) Removing inter-coolers from Heavy Duty trucks. PUBLIC WORKS OFFICE OF THE DIRECTOR Maintained the City’s storage facility in the Public Works compound for better access and display of storage contents. Repaired the security monitoring system at the Public Works compound. Completed the pressure cleaning of the Public Works building, Motor Pool and painted the motor pool building as well as the public works sign. Trimmed all the landscape and trees at the Public Works Yard. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 10 ENGINEERING AND CONSTRUCTION DIVISION NPDES Permit: To ensure proper protection of our surface waters from inappropriate storm water discharge staff compiled information necessary for and completed and submitted the National Pollutant Discharge System (NPDES) Municipal Separate Storm Sewer System (MS4) Report to Florida Department of Environmental Protection. Stormwater Drain Cleaning: Continued to provide cleaning and maintenance services for stormwater drainage inlets and systems throughout the City with truck mounted vacuum units. This service provides quality assurance of the drainage structures throughout the City and prevents flooding by maintaining the catch basin or drain cover free of debris, thus able to absorb the maximum capacity of stormwater from a storm event. Grants: Coordinated with the Grants Administrator and provided technical support for the application of several grants important for the efficient management of the Engineering Department by seeking revenues other than from citizens for these essential projects. Traffic Calming Projects: Completed the design of the traffic calming devices for the Pinecrest / Snapper Creek and Twin Lakes areas. The design was submitted to Miami Dade County Public Works (MDCPW) who must approve the project prior to the City being permitted to construct it. Twin Lakes Drainage Improvements: Completed the construction for drainage and roadway improvements in the Twin Lakes Area at SW 64th Avenue between approximately SW 56th Street to SW 58th Terrace. The project included the implementation of exfiltration systems with catch basins that are interconnected to the exiting drainage system to reduce the volume of runoff (pollutants) generated by a storm event into the neighboring lake and canal. Roadway resurfacing was also included as part of the project. Swale Restoration: Completed swale restoration at various locations within the City to address ponding issues. The existing improper drainage in the swale areas yield continuous ponding and thru the re-grading of the swale it alleviates these ponding conditions. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 11 SW 74th Terrace Roadway and Drainage improvements: Completed the construction of roadway and drainage improvements to alleviate flooding along SW 74th Terrace between SW 58th Avenue to SW 59th Avenue. The roadway improvements included new sidewalk, milling and resurfacing. The drainage improvements include the installation of new catch basins and an exfiltration trench system to collect storm runoff. SW 64th Street and Bike Lane Improvements: A Consultant was hired to implement the project scope and design for SW 64th Street and Bike Lane Improvements, a Miami Dade County CDBG/ PHCD grant funded project. An Environmental Phase 2 Study was completed. This project is part of a continuing effort to enhance the transportation system and mobility choices for the residents and visitors to the City of South Miami as identified in the South Miami Intermodal Transportation Plan (SMITP). The SMITP was completed in early 2015, with a focus on pedestrian safety and mobility. The project includes buffered bike lanes, landscaping, signage, pavement marking and resurfacing along SW 64th Street between SW 57th and 62nd Avenue and dedicated lanes, signage and pavement marking and roadway improvements along SW 64th Street between SW 62nd Avenue and SW 69th Avenue . A main priority of this Project is to provide a safer environment for pedestrians, cyclists, and residents through infrastructure improvements. Street name signs: The installation of the new street signs is completed where a City of South Miami street intersect another City of South Miami Street. Installation will follow where a City of South Miami Street intersect a Miami-Dade County or State street. This is an ongoing project which requires coordination and permit approval by Miami-Dade County and the Florida Department of Transportation but the result is a much clearer indication of street names and identification or branding effect for the City, as the signs include the new City logo. Welcome signs: The City of South Miami Welcome Signs are to be installed at the entryways for the City and will include gateway monument signs to be placed at Fuchs Park on US-1 and Dante Fascell Park, located on Red Road and a smaller entry sign to be implemented at various other City entry sites. The construction drawings were completed for the gateway monument sign for Fuch’s Park and the project is on schedule to be built this fiscal year. Lighted Crosswalk: The City negotiated for the installation of a lighted pedestrian crosswalk on Sunset Drive, connecting across City Hall with the developer of the Metro South Building. This new crosswalk, completely funded by the Developer, will provide pedestrians with a safer CITY OF SOUTH MIAMI BUDGET FY 2017-2018 12 means of crossing a heavily trafficked (by both vehicles and pedestrians) area of Sunset Drive. Currently, the developer submitted design drawings and is waiting on the review of the proposed sidewalk crossing with enhanced pavement flasher from Miami-Dade County Traffic Engineering Division. Pavement Markings: The City completed new roadway striping at various locations throughout the City. The Downtown area received new striping at all existing parking stalls as well at existing stop bars and related pavement striping. This served to clearly delineate parking stalls and safety zones as well as an indication to drivers of the existence of a stop sign at an intersection providing safer pedestrian and bicycling activities. Sidewalk Repairs: An extensive inspection of sidewalks was conducted to identify cracks or broken sidewalks. Repairs are on-going to remove tripping hazards along the majority of the sidewalks throughout the City. Road Resurfacing and Reconstruction: Pursuant to the Citywide Road Resurfacing Master plan completed in 2011, this project is based on the analysis performed by the City. Road resurfacing was performed at the following locations: SW 61 ST (SW 62 PL to SW 62 AVE) SW 59 PL (74 ST to 76 ST) SW 76 TR (69 AVE to 67 AVE) SW 68 AVE (74 ST to 76 TR) SW 57th CT (78 ST to 80 ST) and SW 78 (SW 57 CT to SW 58 AVE) SW 68th CT (75 TR to 74 ST) SW 75th ST (68 CT to 6870 SW 75 ST) Road reconstruction was performed at the following locations: SW 82 ST (62 AVE to 60 AVE) SW 63 AVE (78 ST to 80 ST) SW 79 ST (Canal to 59 AVE) SW 61 Ave (83 ST to 84 ST) CITY OF SOUTH MIAMI BUDGET FY 2017-2018 13 Sanitary Sewer Master Plan: The City completed the Sanitary Sewer Master Plan for sanitary sewer upgrades throughout the City in 2016. The Sanitary Sewer Master Plan identifies areas within the City that are currently not serviced by a public sanitary sewer system, provides information on existing sewer systems, and includes a layout of the proposed improved systems. The Sanitary Sewer Master Plan also establishes a priority for projects by location, the cost of recommended projects, and estimated costs. The first priority project was awarded this fiscal year and is currently under design. Construction is dependent on budget allocation. Stormwater Database Conversion: The city completed the conversion of the existing Stormwater system from PDF atlas to GIS. This service provided a complete inventory, condition inspection of the entire stormwater system, and real time data relating to positions on Earth’s surface GIS format. Stormwater atlas information points can now be identified in google earth maps. Vehicle Charging Station: The City will install this fiscal year one ChargePoint Station Level 2 with dual bollard gateway unit from ABM Building Services, Inc., at the Bethel-Gibson Community Center located at 5800 SW 66th Street. By deploying EV charging, the city will be able to develop deep marketing partnerships with EV drivers, retailers and other local business enterprises. Gibson Bethel Community Center Improvements: Assisted Finance with the coordination of a contractor to repair and connect the fiber optic cable and provide access inside the communications room at the Community Center. PLANNING AND ZONING DEPARTMENT ACCOMPLISHMENTS The Department began working with a Planning Consultant for the Comprehensive Plan and Land Development Code Rewrite. This will save the City a great deal of time and resources due to the current outdated, confusing and sometimes conflicting nature of the two documents. A joint meeting of the City Commission and all affected boards was held in November, 2016 and three public sessions were held in March, 2017 to identify and get feedback on the issues that need to be addressed in the updated documents. Drafted an ordinance amending the Land Development Code to incorporate zoning regulations for medical marijuana facilities. Drafted an ordinance refining the Land Development Code’s regulations for the storage of boats and recreational vehicles. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 14 Drafted an ordinance amending the Land Development Code’s provisions regarding the height of a story in the Hometown Overlay District and the Transit Oriented Development District, which will allow greater design options and accommodate a broader range of tenants. Drafted an ordinance amending the Land Development Code’s provisions regarding beauty/barber shops to expand the range of personal services that can be offered and the options for where shops can be located. Drafted an ordinance requiring that new construction of single-family homes, certain multi- family buildings, and large additions to single-family homes include the installation of solar panels. Amended the Schedule of Fees and Fines to remove all applicable City building permit fees relating to the installation of solar panels. Drafted an ordinance amending the approvals for the Valencia Building at 6001 SW 70th Street to permit, by right, office uses in the first-floor commercial spaces. Drafted an ordinance requiring that vacant storefronts be screened in some manner to reduce the blighting effect of the vacancy and improve the aesthetics of the commercial areas. Received grants totaling $18,400 for the Senior Meals Program from Miami Dade County, which helps South Miami care for its elderly population. Received grants totaling $24,098 for the After-School House Program from Miami Dade County, which helps South Miami care for its school children population. Received grants totaling $8,355 from the Department of Justice for the purchase of new laptops for the Police Department. Received a $10,000 grant from the Community Development Block Grant Program for a Youth Tennis Program. Received a $100,000 grant from the Florida Department of Environmental Protection for Phase VI of the City-wide drainage improvement program. Received a $5,573 grant from the Florida Department of Transportation for a Pedestrian and Bicycle Safety Program. Received a $10,000 grant from Miami-Dade County’s Neat Streets Program to plant thirty (30) new trees in the Community Redevelopment Area. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 15 Received a $15,000 grant from Miami-Dade County’s QuikBuilt Program for a temporary bike lane on SW 64th Street. Guided the TRAKiT software vendor in creating modules for managing tree removal permits, applications for the Environmental Review and Preservation Board, and public hearing applications which will improve our archive of property management records and advance our ability to monitor development projects. PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS PARKS CAPITAL IMPROVEMENT PROJECTS Brewer Park Replaced the existing tennis perimeter fencing system with a new, studier 10 ft. fence system that meets County wind loads requirements. The new fence also features 300’ linear ft. of 12 ft. tall fencing along the west and south ends to further lessen the number of balls entering the canals. Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the hazards presented by falls from playground equipment. Repaired and painted the park’s perimeter fence and repainted and restriped the parking lot. Dante Fascell Park Applied 8,250 sq. ft. of environmentally-friendly, roll coated sealant and 413 sq. ft. of bonded rubber patching repairs to the walk/jogging trail at Dante Fascell Park in order to limit wear, tear, and fading to the trail. Replaced the existing perimeter wooden fence system composed of creosote-laiden railroad ties loosely held together by random metal strip with an aluminum horizontal fence system. The new fence reduces the City’s liability and is more aesthetically appealing. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 16 A new 200 linear ft. (approx. 1,200 SF) concrete walkway was installed due to high foot traffic to and from the east park entrance and children playground area. The concrete sidewalk extends from the playground gate north to the jogging/walking trail. This area is used frequently by families with strollers and toddlers. Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the hazards presented by falls from playground equipment. Dog Park Installed new soil, sod and mulch throughout the park. Fuchs Park Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the hazards presented by falls from playground equipment. Gibson-Bethel Community Center Removed existing carpet and installed new rubber flooring on the 2nd level in the classroom, computer lab and corridor areas. Unlike carpet, rubber flooring is more suited for high traffic environments, durable, low maintenance and will improve safety and appearance. Installed a new aluminum frame door with tempered glass with an electronic access control system for the fitness room. Upon registration, active members uses a smart keyfob to access the gym. The access control system permits members to use the fitness room securely, without requiring staff at the desk during non-peak hours. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 17 Marshall Williamson Park In an effort to improve safety, control homeless activity and enhance Marshall Williamson Park, sixteen (16) existing metal security light fixtures were replaced with new light-emitting diode (LED) lamps. The benefits to converting to LED include, but are not limited to, less maintenance, more natural looking light, improved illumination at night, energy reduction, and stable light output as compared to declining light output from traditional metal halide light fixtures. Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the hazards presented by falls from playground equipment. Murray Park Replaced with new two (2) dugout roofs; improvements to the dugout roofs included, but are not limited to installation of new wood, felt paper, plywood, support braces and roof supports, and a new paint job. Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the hazards presented by falls from playground equipment. Palmer Park By way of funding provided by Florida Recreation Development Assistant Program Grant ($50,000), installation of a new playground structure and repair and maintenance of two (2) batting cages and fence repairs were completed. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 18 Replaced with new ten (10) dugout roofs; improvements to the dugout roofs included, but are not limited to installation of new wood, felt paper, plywood, support braces and roof supports, and a new paint job. Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the hazards presented by falls from playground equipment. Van Smith Park Installed a new perimeter fence system that borders the park and residential home along the south and west fence leg. The Dura Fence is made of galvanized steel post and metal sheet. COMMUNITY POOL / AQUATICS The Department provided, through iSwim Academy, quality, learn to swim classes to all ages at various times during the spring and summer seasons. One of the most beneficial aspects of learning how to swim is that it teaches young people how to stay safe in and around the water. Efficiently scheduled the usage hours of the Aquatic Center to offer community members with a variety of programs and trainings, including open swim, learn- to- swim classes and water aerobics classes. Established a seasonal recreation swim team for youth ages 6-17 and offered fifty swim lesson scholarships to low income residents. The Parks and Recreation department was awarded “Best Targeted Programming” by Aquatics International Magazine in November for our efforts to increase swim lesson participation since opening in 2014. Aquatics International is a magazine (online and print) that targets professionals in the aquatics industry. Articles highlight safety best practices, accomplishments of facilities and programs, and news related topics. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 19 Became a local partner with the USA Swimming Foundation Make a Splash Program. The USA Swimming Foundation’s Make a Splash initiative is saving children's lives through swim lessons. Through Make a Splash, the USA Swimming Foundation partners with learn-to-swim providers, community-based water safety advocates, and national organizations to provide swimming lessons and educate children and their families on the importance of learning how to swim. RECREATION PROGRAMS, PARTNERSHIPS AND ACTIVITIES Recognized as a 2017 KABOOM! Playful City USA Community. South Miami continuously makes it easy for all kids to get balanced and active play in their neighborhoods and for pledging to integrate play as a solution to the challenges facing their communities. Implemented Recpro.southmiamifl.gov online services website. The website enables customers to pay for programs, register for events, as well as request a reservation for pavilions, fields and facilities. Customers can now make payments for these items online or in person at any one of our facilities. Created the department’s first promotional video. This three-minute video displays footage of our beautiful parks and playgrounds, as well as diverse programs and events offered year- round in South Miami. This video can be viewed on the City’s website, the Departments Facebook page or through YouTube. Silver Sneaker FLEX classes were offered at the Gibson-Bethel Community Center five days a week. Silver Sneakers classes promote health and wellness and are free for Silver Sneakers members. Classes are offered at 10am and the class schedule rotates between Chair Aerobics and Strength and Balance. Through a generous donation from Volksblast, the department was able to offer free STEM (Science, Technology, Engineering and Mathematics) Wonder Workshops once a month at the Gibson- Bethel Community Center. These workshops were open to children ages five to fourteen and focused on different disciplines of engineering. Approximately 125 boys and 105 girls participated in this program from October 2016 through June 2017. Increased ‘Cycle the City’ community bike rides from bimonthly to monthly. All rides were five to eight miles long and designed to be fun for all participants. Biking is therapeutic for the mind, spirit, and cardio-vascular system. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 20 Produced eight (8) ‘Movie in the Park’ events at Dante Fascell Park and Murray Park, which allowed hundreds of families to enjoy free popcorn and spend time with family and friends in our beautiful parks. Seventy-five (75) youth football and cheerleading participants partook in a tutoring and homework assistance program sponsored by the South Miami Rotary Foundation. For sixteen (16) weeks students received individualized assistance twice a week. Dramatic improvements were seen in the areas of math and reading. Offered free weekly Classical Ballet classes taught by City volunteer, Miami Heat dancer and Dolphins Cheerleader, Ms. Andrea Smith. Twenty (25) youth, ages 7-14, participated each week and receive instruction in dance techniques and tools to build confidence and self- esteem. To further improve the awareness of facilities, programs and events the City mailed two (2) seasonal Department Program Guides to over 3,000 South Miami Residents. Each Program Guide contained information on out-of-school time programs, camps, youth athletics, fitness classes and all other annual programs and events. The guide is also available on the City’s website and can be accessed through the monthly e-newsletter which is sent to over 1,100 recipients. July 2017 Parks and Recreation Month “Get Out and Play” was celebrated by offering a calendar full of complimentary programs and activities (water aerobics, sunrise yoga, tennis clinics, family cooking demonstrations and more). The complimentary calendar of events was designed to highlight all the exciting programs offered in the City. Partnered with Florida Department of Motor Vehicles (DMV) ‘FLOW’ to provide a local and convenient method to renew a driver license, obtain a replacement license, change name and address and other services at the Gibson-Bethel Community Center monthly throughout the year. Offered free tax preparation at the Gibson-Bethel Community through The Volunteer Income Tax Assistance (VITA) program. This program offers free tax help to people who make $54,000 or less, persons with disabilities and limited English speaking taxpayers who need assistance. IRS certified volunteers assist in preparation and filing for qualified individuals. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 21 SPECIAL EVENTS 90th Anniversary Reception – June 16, 2017 The City celebrated its 90th anniversary as a flourishing community, offering the very best in residential living, shopping, dining and play. In commemoration of the City’s 90th anniversary, residents, Mayor and Commissioners, South Miami Businesses and Local Community Leaders were invited to exchange their experiences, build meaningful connections, and celebrate how far our community has come to fulfill the dreams of our founders in a relaxed atmosphere at Murray Park Aquatic Center. Attendees’ enjoyed light music, refreshments and small bites in a beautiful social environment. Dunkin’ for Pumpkins – October 21, 2016 South Miami’s first “Floating Pumpkin Patch” was held at the Murray Park Aquatic Center. One hundred and fifty (150) kids picked a pumpkin from the Floating Pumpkin Patch and decorated it with glitter, paint and stickers. Safe Streets Halloween – October 31, 2016 There was no shortage of things to do at this year’s Safe Streets Halloween. An estimated 2,000 people participated in this free, family-friendly event, all festively dressed to have a spooky fun time. Local businesses participated by offering sweet treats to those in costume. Turkey Drive – November 18, 2016 In collaboration with Interval International, the Parks and Recreation Department held its Annual Turkey Giveaway. Together over 250 families received all the items needed to enjoy a full Thanksgiving meal. State of the City – November 16, 2016 Mayor Philip Stoddard, PhD, delivered his 2016 State of the City Address at the South Miami Hospital. Many generous businesses including South Miami Hospital, Larkin Hospital and First National Bank of South Miami helped make this another successful event. Elves Parade – December 4, 2016 The 34th Annual Santa’s Parade of the Elves included over 70 groups/organizations that as well as dozens of Santa’s helpers walking to celebrate. Thousands of people came out to Sunset Drive to watch Santa welcome in Christmas to South Miami. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 22 Toy Giveaway – December 14, 2016 In partnership with Interval International, the City of South Miami distributed approximately 275 toys to local youth. Those who came out to the event enjoyed face-painting, arts and crafts, free food and a special visit from Santa Claus. Senior Games – February 23, 2017 The 1st Senior Games event was held at Dante Fascell Park and brought out approximately 90 Seniors to enjoy activities that include a 1 mile walk/run, 3-on-3 basketball, domino tournament, horseshoes, bean bag toss and tables tennis. Participants received a complimentary lunch while vendors provided health related information. Egg Hunt – March 5, 2017 This family event was held at Marshall Williamson Park. Over 100 local children took pictures with the Easter Bunny and searched for thousands of hidden eggs at the park. Staff and volunteers led relay races, a dance party and other fun and interactive games. Bikes, Books, BBQ Event – March 11, 2017 Parks and Recreation held its first Bikes, Books, and BBQ event to celebrate Florida Bike Month. Event included a short family friendly ride as well as free food, helmet fittings, bike safety information, book giveaway, and information on Miami-Dade County Public Library System. The Florida Pedbike Safety Resource Center provided free helmets to all participants. Historic Bike Tour – June 17, 2017 South Miami neighbors participated in the 11 -mile historic bike tour through the “City of Pleasant Living.” The tour began and ended at the Gibson-Bethel Community Center and stopped at multiple locations throughout the city to share a bit of history. Sunset Celebration – June 17, 2017 Families came out and enjoyed an afternoon on Sunset Drive filled with games, inflatables, free food and music. Children also enjoyed face painting and a performance by “Silly Sally.” CITY OF SOUTH MIAMI BUDGET FY 2017-2018 23 4th of July Fireworks – July 4, 2017 The Parks and Recreation hosted its annual 4th of July Celebration at Palmer Park which by all accounts was the biggest best 4th of July Celebration in memory. The event featured live bands, concessions, kid’s zone, and a spectacular firework display show enjoyed by hundreds of families. Back to School Giveaway – July 22, 2017 The Back-2-School Giveaway sponsored by the Parks and Recreation Department and Patrick Robinson an NFL Colts football player along with local businesses ensured that over 400 Kindergarten – 8th grade students had the opportunity to receive a free backpack filled with the right supplies to make it a successful school year. TENNIS OPERATIONS Successfully managed tennis court reservations, private lessons, league play, adult clinics, youth programs and camps at Dante Fascell Park, Marshall Williamson Park and Brewer Park. Programs were instructed by certified and experienced tennis professionals. Upheld Dante Fascell Park clay court maintenance standards at by implementing highly efficient daily maintenance practices. Staff regularly brushed, edged and replaced clay to ensure the courts sustain the highest quality. Overall increase in revenue and participation in all Out-of-School tennis programs. Dante Fascell Park tennis summer camp participation increased 59%, from 30 participants weekly in 2016 to 51 participants weekly so far in 2017. The After-School Program revenue increased by 63%, from $79,630 for 2015-2016 to $127,180 for 2016-2017. Used Community Development Block Grant (CDBG) funds to implement a youth tennis program at Marshall Williamson Park. Fifteen (15) youth residing in the Community Redevelopment Area (CRA) received twice weekly instruction in the fundamentals of the game and learned rules of match play. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 24 ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2017 Many of the City’s efforts and changes are embodied in actions by the City Commission. The City Commission is the policy setting board of the City. Below are the Ordinances and Resolutions passed during fiscal year 2017. 27-16-2260 An Ordinance of the City of South Miami, located in Miami-Dade County, Florida, approving a tentative millage rate for the fiscal year commencing October 1, 2016, through September 30, 2017 (“fiscal year 2016/2017”) which amount may be amended at the first or second reading, and approving and enacting the final millage rate of the City on second reading. 28-16-2261 An Ordinance of the City of South Miami (“City”), located in Miami-Dade County, Florida, approving a proposed budget for the City for the fiscal year commencing October 1, 2016, through September 30, 2017, which amount may be amended at the first or second reading of this Ordinance, and approving and enacting the final budget on second reading. 29-16-2262 An Ordinance amending the Land Development Code, Article III, Sections 20-3.4 to add conditions to protect the health, safety and welfare of residential districts and change the requirements for the special use approval of fraternal organizations and private clubs and amend their parking requirements in section 20-3.3 of the LDC. 30-16-2263 An Ordinance amending the Land Development Code, Article VI, Section 20-6.1, and other applicable provisions, to define the term “less restrictive” as it applies to the voting requirements of the City Commission. 32-16-2265 An Ordinance amending Section 20-6.1 of the City of South Miami Land Development Code, to make corrections and to amend the membership and quorum requirements for the Planning Board. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 25 33-16-2266 An Ordinance amending the, Chapter 2, Article I, Section 2-2.1 (B), (C) and (C) 1 and 2 to modify the capitalization of key words and to add requirements for Sunshine Meetings. 34-16-2267 An Ordinance amending the City of South Miami Land Development Article VI, Section 20-6.1(B) (4) (a) iii to provide for a recommendation of the Planning Board when the Board is deadlocked. 35-16-2268 An Ordinance amending Chapter 2, Article I, Section 2-2.1 (M) of the Code of Ordinances, to modify the procedure for prior City Attorney approval of all resolutions, ordinances and other documents before inclusion on the Commission agenda. 36-16-2269 An Ordinance amending the City of South Miami Code of Ordinances, Chapter 2, Section 2-2.1 (J) and (O) to provide additional administrative procedure for public comments and quasi-judicial proceedings. 37-16-2270 An Ordinance amending the site plan and ordinances adopting and amending same for the Valencia Building located at 6001 SW 70th Street which site plan was adopted by Ordinance 24- 01-1755 and amended by Ordinance 06-10-2031; the amendment permits, by right, office, business and professional uses in the first floor commercial spaces. 01-17-2271 An Ordinance amending the South Miami Pension Plan to implement the Collective Bargaining Agreement between the City of South Miami and Dade County Police Benevolent Association Lieutenants and Captains by amending Chapter 16, Article II, Section 16-12, “Definitions” of Annual Compensation and final average compensation, as it applies to the Police Lieutenants and Police Captains and by Adding A Definition by amending Sec. 16-19, “Contributions” to place a limit on the total contributions made in any fiscal year by Police Lieutenants and Police Captains; and amending Chapter 16, Article II Section 16-23 (a)(2) to clarify how certain payments are to be treated under Section 415(b) of the Internal Revenue Code and amending Chapter 16, Article II, by creating Section 16-27, “Preservation of Benefits Plan”. 02-17-2272 An Ordinance related to the fee schedule; amending Ordinance 12-16-2245 to reduce professional photos and filming fees for Special Events from the schedule. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 26 03-17-2273 An Ordinance amending chapter 8A and adding a new section 8A-7 to the City’s Code of Ordinances for the purpose of regulating communication during certain phases of competitive solicitation and to establish a “Cone of Silence”. 04-17-2274 An Ordinance amending Section 20-2.3 of the City of South Miami Land Development Code, creating a definition for “Beauty/Barber Shop or Beauty Spa” uses; and amending Section 20- 3.3(D) and Section 20-7.12 concerning permitted uses of Beauty Shops, Barber Shops and Beauty Spas and parking requirements. 05-17-2275 An Ordinance amending Chapter 2, Article I, Section 2-2.1 of the Code of Ordinances to add subsection (P) and for the purpose of providing a procedure for approving the South Miami Community Redevelopment Agency budget. 06-17-2276 An Ordinance amending the Land Development Code, Article II, “Definitions”, Section 20-2.3, “Definitions”, and Article III, “Zoning Regulations”, Sections 20-3.3(D) “Permitted Use Schedule” and 20-3.4(B) “Special Requirements” adding subsection (24) relating to Medical Marijuana Centers and providing definitions relating to and criteria and regulations for Medical Marijuana Centers in the City of South Miami. 07-17-2277 An Ordinance amending the Land Development Code, Article VII, “Hometown District Overlay Ordinance”, Sections 20-7.2 and 20-7.5 and Article VIII, “Transit-Oriented Development District”, Section 20-8.2 and 20-8.3 relating to the definition of “Story” and maximum building height. 08-17-2278 An Ordinance authorizing the City Manager to execute a Third Amendment to the lease agreement with Miami-Dade County for the use of the City of South Miami building located at 6121 SW 68th Street. 09-17-2279 An Ordinance relating to the fee schedule; amending Ordinance 02-17-2272 to remove all applicable City building permit fees relating to the installation of solar panels from the “SCHEDULE of FEES and FINES.” CITY OF SOUTH MIAMI BUDGET FY 2017-2018 27 10-17-2280 An Ordinance amending the City of South Miami Code of Ordinances, Chapter 11, Sections 11-4 and 11-22 to add and amend definitions and to revise the requirements for trash collection. 11-17-2281 An Ordinance relating to the City’s 2017 fiscal year budget; authorizing an increase of appropriations for expenditure line item 125-1730-541-3450 People’s Transportation Tax Fund Direct Transit Contractual Services account in the amount of $70,500. 12-17-2282 An Ordinance of the City of South Miami’s Code of Ordinances reserving sections 5-16 through 5- 19 in Chapter 5, Article II and creating Article III, titled Nuisance Animals, Sections 5-20 and 5-21 to control the feral animals and mosquitoes. 13-17-2283 An Ordinance amending the City of South Miami Land Development Code, Article IV, Section 20- 4.7 (B) to clarify the intent of this Section to include commercial properties and by adding subsection (K) to provide for screening of the interior of vacant commercial property. 190-16-14745 A Resolution authorizing the City Manager to enter into an agreement with Stanley Consulting, Inc. to complete a Phase II Environmental Site Assessment for the SW 64th Street Bike Lane and Street Improvements (SW 57 Avenue to 62 Avenue). 191-16-14746 A Resolution authorizing the City Manager to purchase football referee services from South Florida Football Officiating Association during fiscal year 2016-2017. 192-16-14747 A Resolution authorizing the City Manager to purchase two fully electric used vehicles that are unique as to mileage and condition. 193-16-14748 A Resolution authorizing the City Manager to purchase maintenance and repair services from XGRASS for the jogging trail at Dante Fascell Park. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 28 194-16-14749 A Resolution waiving certain special event fees and authorizing the City Manager to permit Chamber South to hold its 45th Annual South Miami Art Festival on November 5 and 6, 2016 in downtown South Miami, 72nd Street (Sunset Drive) from South Dixie Highway to 57th Avenue (Red Road). 195-16-14750 A Resolution acknowledging Vice Mayor Bob Welsh’s (Group Seat III) appointment of Deltravis Williams, as the representative of Group Seat III, to serve on the Parks and Recreation Board for a two-year term ending October 4, 2018. 196-16-14751 A Resolution of the City of South Miami exposing the hidden agenda behind Amendment 1 ballot question titled “Rights of Electricity Consumers Regarding Solar Energy Choice”, scheduled for November 8, 2016 General Election Ballot, and informing the public of the facts surrounding the amendment and its effects and ramifications. 197-16-14752 A Resolution acknowledging Mayor Stoddard’s appointment of Sid Kaskey, to serve on the Budget and Finance Committee for a term ending September 30, 2017. 198-16-14753 A Resolution waiving term limits and recognizing the appointment of Pam Lahiff by Commissioner Harris as his representative from Group IV to serve on the Historic Preservation Board for an additional two-year term ending October 4, 2018. 199-16-14754 A Resolution approving a Variance of both the front setback and the side interior setback for the property located at 7400 SW 64 Court. 200-16-14755 A Resolution approving a Special Use application to permit an Office: Business/Professional use at 6001 SW 70 Street, Unit CU-102. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 29 201-16-14756 A Resolution acknowledging Commissioner Josh Liebman’s (Group Seat II) appointment of Maximo Monterrey as the representative of Group Seat II, to serve on the Budget and Finance Committee for a term ending September 30, 2017. 202-16-14757 A Resolution acknowledging Commissioner Liebman’s (Group Seat II) re-appointment of Bradley Cassel, as the representative of Group Seat II, to serve on the Pension Board for the South Miami Pension Plan for a two-year term ending October 31, 2018. 203-16-14758 A Resolution acknowledging Commissioner Josh Liebman’s (Group Seat II) appointment of Chris Wolfe as the representative of Group Seat II, to serve on the Environmental Review and Preservation Board for a two-year term ending October 31, 2018. 204-16-14759 A Resolution authorizing the City Manager to purchase from Parker Systems, Tier 2 Support for the fifty three (53) pay stations at $250 per machine, in an amount not to exceed $13,250. 205-16-14760 A Resolution of the City of South Miami Commission Opposing the Florida Department of Environmental Protection (DEP) and Environmental Regulation Commission (ERC) weakening of human health protections through new human health-based water quality criteria for our waters and urging the U.S. Environmental Protection Agency to deny Florida’s proposed Human Health- based Water Quality Criteria. 206-16-14761 A Resolution urging municipalities within Miami-Dade County to partner with the county to secure state and federal funding to assist with eliminating septic systems and converting to sewer system connections. 207-16-14762 A Resolution authorizing ROK:BRGR to host its 3rd Annual Fall Festival on 58th Avenue from 73rd Street to 74th Street. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 30 208-16-14763 A Resolution relating to the review and acceptance of the Annual Development Agreement Report of the RRC 57th Avenue LLC [Red Road Commons]. 209-16-14764 A Resolution relating to the review and acceptance of the Annual Housing Report of the RRC 57 Avenue LLC (Red Road Commons). 210-16-14765 A Resolution acknowledging Commissioner Gabriel Edmond’s (Group Seat I) appointment of Douglas Thompson, as the representative of Group Seat I, to serve on the Environmental Review and Preservation Board for a two-year term ending October 31, 2018. 211-16-14766 A Resolution of the City of South Miami requesting that the Miami-Dade County Board of County Commissioners not change the zoning of 5620 and 5700 SW 67th Avenue from Estate 15,000 square feet minimum to commercial use. 212-16-14767 A Resolution approving Miami-Dade County’s proposal to apply the mosquito larvicide Bti in South Miami’s Hometown District to reduce the potential for an outbreak of the Zika virus. 213-16-14768 A Resolution approving a special use to permit a fraternal organization/private club at 6304 SW 78 Street. 214-16-14769 A Resolution acknowledging Vice Mayor’s (Group Seat III) appointment of Manuel J. Menendez, as the representative of Group Seat III, to serve on the Historic Preservation Board for a two-year term ending November 14, 2018. 215-16-14770 A Resolution acknowledging Mayor Stoddard’s appointment of Jaime Parlade, as the representative to serve on the Pension Board for a two-year term ending November 14, 2018. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 31 216-16-14771 A Resolution authorizing the City Manager to expend an amount not to exceed $146,000 for Florida Power and Light to cover the electrical invoicing for street lighting, during FY 2016/2017. 217-16-14772 A Resolution relating to budget; authorizing a transfer of funds in the amount of $46,500 from Motor Pool Fuel and Lubrication account to Public Works Solid Waste Refuse Disposal account. 218-16-14773 A Resolution approving and authorizing the City Manager to continue with the existing Miami- Dade County contract with Mansfield Oil Company of Gainesville, Inc. for the purchase and delivery of bulk fuel gasoline and diesel for the City’s vehicle fleet and equipment. Including the initial purchase made during October 2016. 219-16-14774 A Resolution authorizing the City Manager to procure maintenance and repair services for sport field lighting from Electrical Contracting Services at two (2) City parks. 220-16-14775 A Resolution authorizing the City Manager to waive the fees for the use of the basketball gymnasium at the Gibson-Bethel Community Center by Miami All Stars. 221-16-14776 A Resolution authorizing the City Manager to purchase encryption software from SHI International Corp, through a piggyback with the State of Florida Contract No. 4320000-15-02, for installation on all Police Department mobile laptops. 222-16-14777 A Resolution authorizing the City Manager to expend an amount not to exceed $121,100 for Florida Power and Light to cover the electrical invoicing for City facilities, during FY 2016/2017. 223-16-14778 A Resolution authorizing the City Manager to expend an amount not to exceed $40,000 for Miami-Dade Water and Sewer Department to cover the water and waste water invoicing for City Facilities, during FY 2016/2017. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 32 224-16-14779 A Resolution authorizing Unlimited Sales Group Inc. to host its First Annual South Miami Food, Wine and Spirits Festival on 72nd Street (Sunset Drive) from South Dixie Highway to 58th Avenue. 225-16-14780 A Resolution encouraging the City Manager to provide for a Metrorail Monthly Pass Subsidy for City employees. 226-16-14781 A Resolution authorizing the City Manager to procure online registration module of ReCPro with R.C. Systems, Inc. 227-16-14782 A Resolution authorizing the City Manager to purchase Microsoft 365 software and enter into a licensing agreement with SHI International Corp., an authorized contractor for Microsoft, through a piggyback with the State of Florida Contract No. 4320000-15-02. 228-16-14783 A Resolution authorizing the City Manager to purchase Check Point firewall software appliance from Compuquip Technologies, LLC, an authorized reseller of Check Point LTD, through a piggyback with the State of Maryland Contract No. 060B2490022. 229-16-14784 A Resolution verifying the amendments to the City of South Miami Charter passed by referendum on November 8, 2016 and incorporating them into the City’s Charter. 230-16-14785 A Resolution authorizing the City Manger to enter into an Interlocal Agreement between the City of South Miami and Miami-Dade County for the operation of a Circulator System in South Miami. 231-16-14786 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, supporting legislative efforts to repeal, or in the alternative, amend section 403.7033, Florida Statutes, so that local governments are no longer preempted from enacting legislation regulating non-degradable containers. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 33 232-16-14787 A Resolution by the Mayor and City Commission of the City of South Miami, Florida in opposition to the registration of all religious groups or nationality coming into the United States of America. 233-16-14788 A Resolution authorizing the City Manager to enter into a contract for a GPS Fleet Tracking and Reporting Services with Sprint Solutions by piggybacking off Sprint’s contract with the State of Florida. 234-16-14789 A Resolution authorizing the City Manager to enter into a multi-year contract with MCCI, LLC by piggybacking off its contract with the City of Miami. 235-16-14790 A Resolution authorizing the City Manager to install light-emitting diode (LED) light fixtures at Marshall Williamson Park from Miami Electric Masters, LLC. 236-16-14791 A Resolution authorizing the City Manager to permit A. Palmer Roofing, Inc. to repair dugout roofs located at Murray Park and Palmer Park. 237-16-14792 A Resolution authorizing the City Manager to purchase decorative garbage and recycling containers from Quick Crete Products Corp. (QCP) in the amount of $23,044 for the City and the Downtown area. 238-16-14793 A Resolution authorizing the City Manager to purchase active shooter response rifles for the Special Weapons and Tactics Team (SWAT) from Arms Unlimited. 239-16-14794 A Resolution authorizing the City Manager to purchase one (1) new police interceptor sedan from Hub City Ford. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 34 240-16-14795 A Resolution authorizing the City Manager to purchase seven (7) Ford Utility Interceptor Police Vehicles by piggybacking on the agreement between Duval Ford and the Florida Sheriffs Association. 241-16-14796 A Resolution approving Das Renn Treffen to hold its 3rd Annual Porsche Car Show on Sunday, February 26, 2017 on 72nd street (Sunset Drive) from South Dixie Highway to 57th avenue (Red Road). 242-16-14797 A Resolution authorizing the City Manager to purchase and install emergency equipment for new police vehicles from Dana Safety Supply. 243-16-14798 A Resolution authorizing the City Manager to permit the South Miami Black Cultural Affairs Foundation to hold its South Miami Unity Parade and MLK Remix Black History Festival and to waive all special event fees and insurance requirements. 244-16-14799 A Resolution authorizing the City Manager to permit VolksBlast, Inc. to hold its Annual Car Show event on Sunday, February 12, 2017, on 72nd street (Sunset Drive) from South Dixie Highway to 57th avenue (Red Road) and to waive City fees and services. 245-16-14800 A Resolution approving the annual South Miami Community Redevelopment Agency budget for Fiscal Year beginning October 1, 2016 and ending September 30, 2017; approving the appropriations and anticipated expenditure of the funds and authorizing the Agency to transmit the budget to Miami-Dade County for final approval. 246-16-14801 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, Co- designating the portion of S.W. 64th Street between S.W. 62nd Avenue and S.W. 59th Place as “Pastor Rodney B. James Street” directing the City Clerk to submit this Resolution to Miami-Dade County and to take all other necessary actions to carry out the purpose of this Resolution. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 35 001-17-14802 A Resolution authorizing the City Manager to purchase fifty (50) active shooter first aid kits and training from Grit Born LLC. 002-17-14803 A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc, Inc. for the Twin Lakes Traffic Circle Project. 003-17-14804 A Resolution authorizing the City Manager to enter into a contract with Light F/X Pros, LLC for the City’s 2017 Fourth of July fireworks display show. 004-17-14805 A Resolution consenting to potential conflict between outside counsel, Brett Schneider, and attorneys in the firm of Weiss Serota Helfman Cole and Bierman, P.L. and concerning Mr. Schneider’s representation of the City of South Miami on labor-related matters. 005-17-14806 A Resolution amending Section 1 of Resolution No. 016-16-14571 to extend the expiration of the Special Use approval for an Animal Hospital/Veterinarian at 6396 S. Dixie Highway. 006-17-14807 A Resolution acknowledging Mayor Stoddard’s re-appointment of Lydia Puente, MD, to serve on the Health Facilities Authority for a term of three years ending January 16, 2020. 007-17-14808 A Resolution acknowledging Mayor Stoddard’s re-appointment of Dr. David Rifkind to serve on the Historic Preservation Board for a two-year term ending February 6, 2019. 008-17-14809 A Resolution acknowledging Commissioner Liebman’s appointment of Donna Shelley as the representative of Group Seat II, to serve on the Historic Preservation Board for a two-year term ending February 6, 2019. 009-17-14810 A Resolution authorizing the City Manager to expend $10,614.00 with Rehrig Pacific Company for the purchase of new residential garbage containers. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 36 010-17-14811 A Resolution authorizing the City Manager to execute a contract appointing Harold V. Hickey, Esquire, as Special Master for the City of South Miami. 011-17-14812 A Resolution authorizing the City Manager to execute the fiscal year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Agreement for the purchase of one tablet computer for South Miami Police Officers in the amount of $2,945.00. 012-17-14813 A Resolution authorizing the City Manager to execute FY2016 Community Development Block Grant agreement with Miami-Dade County for the South Miami Tennis Lessons Program. 013-17-14814 A Resolution authorizing the City Manager to enter into a contract for consulting services with Redevelopment Management Associates (RMA) for Phase I of a business improvement district plan. 014-17-14815 A Resolution of the Mayor and City Commission naming February 2017 as “Black History Month” in the City of South Miami. 015-17-14816 A Resolution authorizing the City Manager to execute a contract with the University of South Florida for the Pedestrian and Bicycle Safety Enforcement Campaign, in an amount not to exceed $5,573.12. 016-17-14817 A Resolution authorizing the City Manager to negotiate and to enter into a contract with Cunano Builders Corporation for a new perimeter fence at Dante Fascell Park. 017-17-14818 A Resolution authorizing the City Manager to expend an amount not to exceed $6,450 to Florida International University-Institute for Hospitality and Tourism Education and Research for service excellence training. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 37 018-17-14819 A Resolution instructing the City Manager to sign an addendum to contract with Thomas F. Pepe, Esquire, to provide legal services as the City Attorney for the City of South Miami. 019-17-14820 A Resolution relating to the review and acceptance of the Annual Housing Report of the RRC 57 Avenue LLC (Red Road Commons). 020-17-14821 A Resolution authorizing the City Manager to enter into an agreement with Estrada Hinojosa and Company for Financial Advisory Services for the Sale of the City Hall property RFP and the Public- Private Partnership (P3) project. 021-17-14822 A Resolution relating to a Special Use application to permit a General Restaurant use at 5958 S. Dixie Highway. 022-17-14823 A Resolution relating to an application for waiver of plat for the subdivision of property located at 6795 SW 74 Street. 023-17-14824 A Resolution of the Mayor and City Commission commending the Florida Association of City Clerks for its 45th anniversary. 024-17-14825 A Resolution authorizing the City Manager to procure 125 new Victor-I youth football helmets from Riddell. 025-17-14826 A Resolution authorizing the City Manager to purchase from Parker Systems a sole source distributor for T2 Systems Canada, Inc., f/k/a Digital Payment Technologies, Corp., a Canadian federal corporation authorized to transact business in the state of Florida, five (5) new model, Luke II, Parking Multi-Space Pay Stations. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 38 026-17-14827 A Resolution authorizing the City Manager to contract SFM Services on a monthly basis for park landscaping services. 027-17-14828 A Resolution related to budget; authorizing a transfer of $70,000 from Parks Landscape Salaries – Regular account to Parks Contractual Services account. 028-17-14829 A Resolution creating policy to prevent the diversion of our police force into duties related to immigration enforcement. 029-17-14830 A Resolution of the City of South Miami, Florida, supporting efforts in the Florida Legislature to purchase 60,000 acres of land south of Lake Okeechobee in the Everglades Agricultural Area to initiate project planning for water storage and treatment as outlines in the Comprehensive Everglades and Restoration Plan to send clean water to Everglades National Park and the Florida Keys and alleviate harmful water discharges to the St. Lucie and Caloosahatchee estuaries. 030-17-14831 A Resolution directing the City Manager to explore and engage the process of annexing the unincorporated High Pines and Ponce Davis neighborhoods. 031-17-14832 A Resolution relating to the release of a Unity of Title, pursuant to Section 20-5.16(E) of the Land Development Code, for the following properties: 7435 SW 61st Avenue (Folio 09-4036-027-0090), 6020-6022 S. Dixie Highway (Folio 09-4036-029-0110), 6030 S. Dixie Highway (Folio 09-4036-027- 0011) and a parking lot on SW 61st Avenue (Folio 09-4036-030-0010). 032-17-14833 A Resolution relating to an application for waiver of plat for the subdivision of property located at 5957 SW 80 Street. 033-17-14834 A Resolution of the City of South Miami to authorize the City Manager to make certain SMCRA expenditures out of City funds. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 39 034-17-14835 A Resolution approving the annual South Miami Community Redevelopment Agency budget for Fiscal Year beginning October 1, 2016 and ending September 30, 2017; approving the appropriations and anticipated expenditure of the funds and authorizing the Agency to transmit the budget to Miami-Dade County for final approval. 035-17-14836 A Resolution acknowledging Commissioner Edmond’s (Group Seat I) appointment of Dr. Velma Palmer, as the representative of Group Seat I, to serve on the Planning Board, for a two-year term ending March 1, 2019. 036-17-14837 A Resolution acknowledging Commissioner Edmond’s (Group Seat I) appointment of Lee Jacobs, as the representative of Group Seat I, to serve on the Historic Preservation Board, for a two-year term ending March 1, 2019. 037-17-14838 A Resolution authorizing the City Manager to execute Amendment Three to the fiscal year 2015 grant agreement with Miami-Dade County for the South Miami Senior Meals Program. 038-17-14839 A Resolution authorizing the City Manager to execute Amendment Three to the fiscal Year 2015 grant agreement with Miami-Dade County for the South Miami After School Program. 039-17-14840 A Resolution authorizing the Rotary Foundation of South Miami, Inc., to hold its Annual South Miami Rotary Art Festival on February 24-25, 2018, located at 72nd street (Sunset Drive) from 57th avenue to South Dixie Highway and waiving certain special event fees. 040-17-14841 A Resolution authorizing Irish Times to host a Saint Patrick’s Day Celebration on 58th court from 72nd street to the alley way north of 73rd street. 041-17-14842 A Resolution recognizing Commissioner Walter Harris’ right to reappoint Daniel Montana to serve on the Environmental Review and Preservation Board for a two-year term ending November 16, 2018 and waiving term limits as to Mr. Montana. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 40 042-17-14843 A Resolution acknowledging Vice Mayor Welsh’s (Group Seat III) appointment of Deltravis Williams, as the representative of Group Seat III, to serve on the Budget and Finance Committee for a term ending September 30, 2017. 043-17-14844 A Resolution acknowledging Commissioner Harris’ (Group Seat IV) re-appointment of Helene Valentine as the representative of Group Seat IV, to serve on the Green Task Force, for a two-year term ending November 4, 2018. 044-17-14845 A Resolution re-appointing Martha Kent to serve on the Citizens Advisory Group (Urban Landscape) for a two-year term ending March 1, 2019. 045-17-14846 A Resolution of the City of South Miami, directing the City Attorney to research or attain expert legal resources regarding the current state of law regarding the Communications Act of 1934 and/or the 1964 Civil Rights Act as amended, and other laws as necessary specifically as relates to the placement of communication towers/poles in minority neighborhoods or population centers of disadvantaged citizens, and to take any necessary action including sending comments to the FCC or any other appropriate body, regarding such in addition to recommending City legislation to address zoning and social issues. 046-17-14847 A Resolution of the City of South Miami requesting that most of the parks impact fees generated by development in Downtown Dadeland, that is dedicated to purchase park space, be spent purchasing the Ludlam Trail. 047-17-14848 A Resolution authorizing the City Manager to enter into a multi-year agreement with Management Partners, Inc., for performance based audit services for each City division/department pursuant to the City Charter. 048-17-14849 A Resolution relating to a Special Use application to permit a General Restaurant use at 4000 SW 57 Avenue. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 41 049-17-14850 A Resolution relating to a Special Use application to permit a General Restaurant use at 5833- 5835 SW 72 Street. 050-17-14851 A Resolution authorizing the City Manager to pay, out of City funds, the attorney fees charged by Orlando Cabrera to review the South Miami Community Redevelopment Agency Madison Square Development related documents. 051-17-14852 A Resolution authorizing the City Attorney to enter into a contract with Carlton Fields Jorden Burt, P.A. to provide the City of South Miami with legal representation in the case of Schwartz, et al. v. City Commission of the City of South Miami. 052-17-14853 A Resolution acknowledging Commissioner Welsh’s (Group Seat IV) re-appointment of Subrata Basu, as the representative of Group Seat IV, to serve on the Health Facilities Authority for a three-year term ending March 20, 2020. 053-17-14854 A Resolution relating to appropriations for the November 8, 2016 Special Elections for the City of South Miami; approving the expenditure of $6,613.81 for election costs. 054-17-14855 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, supporting the principles of inclusion, for individuals with autism and other special needs, which were established by the United Nations Convention on the rights of persons with disabilities; and urging action by national, state, and local governments businesses, and residential communities consistent with these principles. 055-17-14856 A Resolution authorizing the City of South Miami (“City”) to become a sponsor of the Pelican Party fundraising event. 056-17-14857 A Resolution supporting Congresswoman Ileana Ros-Lehtinen’s opposition to the repeal of the Affordable Care Act. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 42 057-17-14858 A Resolution relating to the review and acceptance of the Annual Development Agreement Report of the SCG Atlas Red Road Commons, L.L.C. [Red Road Commons]. 058-17-14859 A Resolution requiring the performance-based audit to include the offices of the three charter officers of the City in the current fiscal year. 059-17-14860 A Resolution of the City of South Miami to authorize the City Manager to make certain SMCRA expenditures out of City funds. 060-17-14861 A Resolution authorizing the City Manager to enter into a multi-year contract with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and Stantec for general engineering services on an as needed basis. 061-17-14862 A Resolution authorizing a temporary change in the permitted hours of construction operations of Florida Power and Light (FPL) to perform work on SW 62 Avenue, between SW 70th Street and South Dixie Highway. 062-17-14863 A Resolution relating to City Commission meetings; changing the time of the City Commission meeting of Tuesday, April 18, 2017. 063-17-14864 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, opposing House Bill 17 (HB 17) and any similar or substitute legislation that would preempt the local regulation of businesses, professions, and occupations to the state by prohibiting local governments from imposing or adopting certain rules, regulations, licenses, permits, or requirements, and any associated fees; that would sunset existing local regulations; or that would limit local governments in modifying or imposing additional regulations on businesses, professions, and occupations. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 43 064-17-14865 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, opposing Senate Bill 1048 and House Bill 1055 which propose amendments to Sections 163.3221, 380.04, 403.511 and 403.531, Florida Statutes, and directing the City Manager to add to the City’s 2017 legislative priorities opposition, including proposing and supporting favorable amendments to those statutes. 065-17-14866 A Resolution acknowledging Commissioner Walter Harris’ (Group Seat IV) appointment of Daniel Montana, as the representative of Group Seat IV, to serve on the Budget and Finance Committee for a term ending September 30, 2017. 066-17-14867 A Resolution acknowledging Commissioner Gabriel Edmond’s (Group Seat I) appointment of Mark Diaz, as the representative of Group Seat I, to serve on the Budget and Finance Committee for a term ending September 30, 2017. 067-17-14868 A Resolution supporting the implementation of Active Design Miami: Design and Policy Strategies for Healthier Communities as developed by the Miami Center for Architecture and Design (MCAD); and directing staff to incorporate strategies into planning efforts as feasible or appropriate. 068-17-14869 A Resolution authorizing the City Manager to enter into an agreement with Red Horse Ventures, Inc. to provide the City with expert real estate advisory services. 069-17-14870 A Resolution authorizing the City Manager to execute a grant agreement with Miami-Dade County for the City of South Miami CRA Tree Planting Project in an amount not to exceed $10,000. 070-17-14871 A Resolution amending Special Use Approval Resolution No. 213-16-14768 to revise the conditions for a fraternal organization/private club at 6304 SW 78 Street. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 44 071-17-14872 A Resolution relating to a Special Use application to permit the expansion of an Animal Hospital/ Veterinarian at 6394-6396 S. Dixie Highway. 072-17-14873 A Resolution acknowledging Mayor Stoddard’s appointment of Emily Glavey to serve on the Green Task Force for a two-year term ending April 17, 2019. 073-17-14874 A Resolution authorizing the City Manager to negotiate and to enter into an agreement with ATF Builders, Inc. for a new playground structure and batting cage renovations at Palmer Park. 074-17-14875 A Resolution authorizing the City Manager to procure certified playground mulch for five (5) City playgrounds from A and W Mulch Installations, Inc. 075-17-14876 A Resolution authorizing the City Manager to enter into a one-year renewal subscription with LexisNexis to provide online legal publications. 076-17-14877 A Resolution authorizing the Mayor to draft and file an amicus curiae brief in support of Sierra Club's appeal of an order of the Florida Public Services Commission authorizing a rate increase for Florida Power and Light based on the company’s $1.25 billion acquisition of an all-gas fleet of power plants commenced without due evaluation of the cost-effectiveness of non-carbon emitting central-solar/battery technology. 077-17-14878 A Resolution reauthorizing Mayor Stoddard to represent the City Commission in outside matters relating to activities by Florida Power and Light, Co. 078-17-14879 A Resolution re-appointing Emily Glavey to serve on the Planning Board for a two-year term. 079-17-14880 A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC located at 5829 SW 73rd street, to hold its 2nd Annual Cinco De Mayo Block Party. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 45 080-17-14881 Resolution authorizing the City Manager to negotiate and to enter into an agreement with Cunano Builders Corporation for a new perimeter tennis fence at Brewer Park. 081-17-14882 A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation, a non-profit organization, to hold its 29th Annual Twilight 5K Run/Walk event and to waive the cost of parking meters. 082-17-14883 A Resolution authorizing the City Manager to enter into a multi-year professional services agreement with AMEC Foster Wheeler for consulting services to improve the City’s score in the Community Rating System (CRS) program. 083-17-14884 A Resolution authorizing the City Manager to purchase new ECORE rubber flooring from Specialized Supplies and Services Inc. to be installed at the Gibson-Bethel Community Center. 084-17-14885 A Resolution authorizing the City Manager to execute a professional service work order for Stantec Consulting Services Inc., for the Roadway Resurfacing and Reconstruction Improvement Project. 085-17-14886 A Resolution re-appointing Subrata Basu to serve on the South Miami Planning Board for a two- year term ending May 1, 2019. 086-17-14887 A Resolution appointing Gary Robinson to serve on the Green Task Force for a two-year term ending May 1, 2019. 087-17-14888 A Resolution authorizing the City Manager to permit and to waive rental fees associated with the OrchidMania of South Florida’s 19th Annual ‘Orchids in the Park’ fundraiser to be held at Dante Fascell Park on Saturday, May 27th and Sunday, May 28, 2017. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 46 088-17-14889 A Resolution authorizing the City Attorney to expend additional funds to pay for the legal representation in the case of Schwartz, et al. v. City Commission of the City of South Miami. 089-17-14890 A Resolution of the City of South Miami to call on the federal government to renew the Temporary Protective Status of 50,000 undocumented Venezuelans living in the United States until it is safe for them to return home. 090-17-14891 A Resolution authorizing the City Manager to enter into the Community Space Lease Agreement with Miami-Dade County for lease of 6701 SW 62 Avenue, South Miami, Florida for one (1) year with a two (2) additional one (1) year period. 091-17-14892 A Resolution of the City Commission of the City of South Miami, Florida, pursuant to Section 197.3632, of the Florida Statutes, providing for a Uniform Method of Collecting Non-Ad Valorem Assessments for Stormwater Services, authorizing entering into an Interlocal Agreement with Miami-Dade County to place the City’s proposed Non-Ad Valorem Assessments on the County Tax Bill. 092-17-14893 A Resolution authorizing the payment of a Settlement Agreement and General Release between Michael Weissberg, and the City of South Miami. 093-17-14894 A Resolution of the City of South Miami extending and expanding the authority of the City Manager to make certain SMCRA expenditures out of City funds. 094-17-14895 A Resolution authorizing the City Manager to execute a professional service work order for SRS Engineering Inc., for the Dante Fascell Park Parking Improvement Project. 095-17-14896 A Resolution of the City of South Miami calling upon the federal government to renew the Temporary Protective Status (TPS) of 50,000 Haitian nationals who are TPS holders living in the United States. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 47 096-17-14897 A Resolution of the Mayor and City Commissioners of the City of South Miami, Florida, urging Governor Rick Scott to not veto legislatively approved action to provide funding to assist local communities with converting from septic tanks to sewer systems; to assist local communities with eliminating septic systems and converting to sewer system connections, as originally proposed by the Governor. 097-17-14898 A Resolution of the City of South Miami, Florida, supporting efforts of the University of Miami School of Law Center for Ethics and Public Service, and Anthony V. Alfieri, Director of the Center for Ethics and Public Service (CEPS), Professor of Law and Dean's Distinguished Scholar, and Founder and Director of the Historic Black Church Program. 098-17-14899 Resolution authorizing the City Manager to negotiate and enter into a contract for the purchase and installation of vehicle charging stations with ABM Building Services, Inc. 099-17-14900 A Resolution authorizing the City Manager to execute a professional service work order for EAC Consulting Inc., for the Palmer Park Drainage Improvement Project. 100-17-14901 A Resolution authorizing the City Manager to execute a professional service work order for EAC Consulting Inc., for a Traffic Study on SW 60th Street in the vicinity of South Miami Middle/Elementary School. 101-17-14902 A Resolution authorizing the City Manager to execute a professional service work order for Marlin Engineering, for the professional engineering services to provide the City with design and Construction Documents for bicycle lanes in each direction along SW 64th Street from SW 62nd Avenue to SW 69th Avenue. 102-17-14903 A Resolution re-appointing David Rifkind to serve on the Parks and Recreation Board for a two- year term ending May 15, 2019. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 48 103-17-14904 A Resolution authorizing the City Manager to negotiate and enter into a contract with Dash-Door and Closer Service, Inc. for the purchase and installation of an access control system for a new entry door at the Gibson-Bethel Community Center’s fitness room. 104-17-14905 A Resolution accepting the offer by Miami-Dade County to conduct field tests in South Miami of a novel and safe method for controlling the mosquito species that carries Zika. 105-17-14906 A Resolution authorizing the City Manager to purchase a Garbage Truck from Palmetto Ford Truck Sales, Inc. 106-17-14907 A Resolution authorizing the City Manager to pay SRS Engineering, Inc., for the engineering services of design and preparation of construction documents for the construction of sewer improvements recommended in the City of South Miami Sanitary Sewer Master Plan – Subarea “K”. 107-17-14908 A Resolution authorizing the City Manager to pay SRS Engineering Inc., to complete construction documents for the Roadway and Drainage Improvements of SW 65th Avenue and SW 60th Street and SW 65th Avenue and SW 68th Street. 108-17-14909 A Resolution authorizing the City Manager to pay Marlin Engineering, for the engineering services of design and preparation of required documents for the installation of Citywide Neighborhood Greenway and Sharrows as identified in the South Miami Intermodal Transportation Plan. 109-17-14910 A Resolution authorizing the City Manager to execute the fiscal year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Agreement for the purchase of three laptop/tablet computers for South Miami Police Officers in the amount of $5,410.00. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 49 110-17-14911 A Resolution Mayor and City Commission of the City of South Miami, Florida, authorizing the Mayor, Philip K. Stoddard, to join the Mayors National Climate Action Agenda with its attendant commitments to climate protection. 111-17-14912 A Resolution supporting the Climate Mayors letter to commit to reducing carbon emissions in response to President Trump’s announcement withdrawing the U.S. from the Paris accord. 112-17-14913 A Resolution authorizing the City Manager to commence proceedings to have an red light installed engineering study for a flashing crosswalk at the intersection of SW 64th Street and SW 59th Place. 113-17-14914 A Resolution acknowledging Commissioner Edmond’s (Group Seat I) re-appointment of Marice Chael as his representative of Group Seat I, to serve on the Green Task Force for a two-year term ending May 4, 2018. 114-17-14915 A Resolution urging Florida’s U.S. Senators to vote against the "Reducing Regulatory Burdens Act of 2017". 115-17-14916 A Resolution for the City of South Miami to become a nominal sponsor of solar purchasing co- operatives organized by FLSUN. 116-17-14917 A Resolution acknowledging Commissioner Bob Welsh’s (Group Seat III) re-appointment of Laurie Kahn, as the representative of Group Seat III, to serve on the Planning Board, for a two-year term ending June 1, 2019. 117-17-14918 A Resolution appointing Denise Covington to serve on the Environmental Review and Preservation Board for a two-year term ending June 5, 2019. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 50 118-17-14919 A Resolution relating to Affordable Housing Mixed-Use Redevelopment; approving, in principal, the form of the Agreements between the South Miami Community Redevelopment Agency (“SMCRA”) and Abreu Development LLC for the conveyance of the properties known as the Madison Square and Marshall Williamson parcels in exchange for construction of Low-Income and Workforce housing as well as a mixture of affordable commercial space and proprietary commercial space for a Family Dollar store and a 40 year land use restriction agreement for the rental operations of the mixed use development. 119-17-14920 A Resolution authorizing the City Manager to negotiate and to enter into a multi-year contract with South Miami Youth Baseball League, Inc. (“SMYBL”) for the management of youth baseball services at Palmer Park. 120-17-14921 A Resolution authorizing the City Manager to enter into multi-year agreements with Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster Debris Removal and Disposal Services through a piggyback from a City of North Miami Beach contract. 121-17-14922 A Resolution authorizing the City Manager to enter into a multi-year agreement with Limousines of South Florida, Inc., for a public transportation circulator service, by piggybacking onto its contract with the City of Aventura. 122-17-14923 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to execute a multi-year Inter-local Agreement with Miami-Dade County, and the Miami-Dade Police Department, for School Crossing Guard Services. 123-17-14924 A Resolution relating to a request for a variance from Section 20-4.4 and other applicable provisions of the City of South Miami Land Development Code to allow a reduction in the number of parking spaces provided for a Mixed-Use Project on the West Madison Square property as legally described herein. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 51 124-17-14925 A Resolution approving a Unity of Title for the Properties Located at 5978 SW 64th Street (folio 09- 4025-010-0010), 6415 SW 60th Avenue (folio 09-4025-010-0030) , 6429 SW 60th Avenue (folio 09- 4025-010-0040), 6442 SW 59th Place (folio 09-4025-010-0180), 6420 SW 59th Place (folio 09- 4025-010-0160), and vacant lots with the following folio numbers: 09-4025-010-0050, 09-4025- 010-0020, 09-4025-010-0140, and 09-4025-010-0170. 125-17-14926 A Resolution pursuant to Section 20-3.5(D)(1) and other applicable provisions of the City of South Miami Land Development Code approving an increase from two stories to four three stories for a Mixed-Use Project on the East Madison Square property as legally described herein. 126-17-14927 A Resolution relating to a request for a variance from Section 20-4.4 and other applicable provisions of the City of South Miami Land Development Code to allow a reduction in the number of parking spaces provided for a Mixed-Use Project on the East Madison Square property as legally described herein. 127-17-14928 A Resolution approving a Unity of Title for the Properties Located at 5944 SW 64th Street (folio 09- 4025-010-0270), 6401 SW 59 Place (folio 09-4025-010-0280), 6411 SW 59 Place (folio 09-4025- 010-0290), 6415 SW 59th Place (folio 09-4025-010-0300), a vacant lot with a folio number of 09- 4025-010-0310, and 6443 SW 59 Place (folio 09-4025-010-0320) 128-17-14929 A Resolution rescheduling the City Commission meeting of Tuesday, July 4, 2017. 130-17-14931 A Resolution authorizing the City Manager to negotiate and enter into a contract with HandR Paving, Inc., for road resurfacing work on selected streets within the City of South Miami. 131-17-14932 A Resolution waiving the Parks and Recreational fees so as to allowing Kingz and Queenz to use the Marshall Williamson Meeting Room for four (4) hours a day during the summer months to provide a free summer camp program. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 52 132-17-14933 A Resolution approving and authorizing the City Manager to continue with the existing Miami- Dade County contract with Indigo Energy Partners, LLC for the purchase and delivery of bulk fuel gasoline and diesel for the City’s vehicle fleet and equipment. 133-17-14934 A Resolution authorizing the City Manager to negotiate and enter into a multi-year agreement with Printing Corp. of the Americas, Inc. to design, print, supply and mail program guides. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 53 GENERAL FUND BUDGET SUMMARY GENERAL FUND EXPENDITURES At the July 18, 2017, City Commission Meeting, the Commission adopted the ceiling rate of 4.3000 mils per $1,000 of the taxable value, however at the Final Budget Hearing an official rate will be adopted. Below please find the historical data of the City’s millage for the past 10-years. The average taxable homestead residential value in South Miami as of July 1, 2016, was $211,259. At the adopted millage rate set of 4.3000 mills, this property would be responsible for $3,443 in County, School and other taxes, and South Miami property taxes of $908 for a total of $4,351. As you can see, the City portion of an average tax bill for a South Miami residential property is only 21%, a very small percentage of the total bill which equates to $2.49 a day for that average property. The average taxable homestead residential value in South Miami as of July 1, 2017, was $226,443, the average property owner will pay approximately $3,691 in County, School, and other taxes and $1,019 in property taxes to South Miami for a total of $4,710. This is only an increase of $111 or approximately thirty cents per day, for the City of South Miami portion over last year, which is excellent, considering the rise in the cost of services and products based on the average taxable homestead residential value. During the budget development process, the City focused on Commission-established priorities, departmental goals, and citizen needs to determine which services should be funded and to what level. The goals and objectives for each Department are highlighted at the beginning of each respective section of the budget. 6.5900 6.5900 6.3730 6.3730 6.3730 6.3730 7.3730 7.2130 6.6810 5.8810 4.8180 5.2790 4.9526 4.9526 4.6662 4.3639 4.3639 4.3639 4.3000 4.3000 4.3000 0.000 1.000 2.000 3.000 4.000 5.000 6.000 7.000 8.000 FY 1 9 9 8 FY 1 9 9 9 FY 2 0 0 0 FY 2 0 0 1 FY 2 0 0 2 FY 2 0 0 3 FY 2 0 0 4 FY 2 0 0 5 FY 2 0 0 6 FY 2 0 0 7 FY 2 0 0 8 FY 2 0 0 9 FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 FY 2 0 1 5 FY 2 0 1 6 FY 2 0 1 7 FY 2 0 1 8 CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART FY 1998 TO PROPOSED FY 2018 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 54 In this fiscal year’s proposed budget, the City continues assuming the full expense of multiple employees who had previously been funded or partially funded through the City of South Miami’s Community Redevelopment Agency (SMCRA) and a significant percentage of the City Attorneys contractual fee. The CRA previously determined it was no longer able to fund these necessary positions due to its financial situation. The information contained in this budget provides a level of financial detail for the Commission and the public in order to provide a clear vision and openness to the budgetary process. Please find a list of the specific expense items by Department and Division, taken together for FY 2017- 18. CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2017-18 DEPARTMENT F/T 1210 P/T 1310 HEALTH 2310 W/C 2410 FUEL 5230 PEN 2210 ICMA 2220 AUTO 4515 COPIER 4710 COMM 4120 CITY COMMISSION 62,000 0 37,822 186 0 0 0 0 0 5,000 CITY CLERK 204,043 0 22,693 612 0 11,018 0 0 1,230 360 CITY MANAGER 420,574 0 40,331 1,262 722 36,464 0 751 2,000 3,912 FINANCE DEPART 383,727 15,889 37,822 1,199 1,505 18,011 3,514 3,084 1,230 1,080 PROCUREMENT DIV 118,549 0 15,129 356 0 6,778 0 0 2,461 1,080 PERSONNEL DIV 132,354 0 15,129 397 0 0 9,265 0 2,460 2,160 BUILDING DEPART 256,822 140,926 30,257 8,535 1,204 3,869 12,962 767 1,640 4,020 PLANNING DEPART 334,857 0 37,822 1,005 108 14,387 4,790 477 1,640 3,240 CODE ENFORCE 241,725 0 30,257 7,517 2,065 13,010 0 3,030 1,640 4,920 PW OFFICE OF DIR 179,016 0 22,693 537 0 1,373 10,752 0 5,000 780 PW BLDG. MAINT. 87,273 0 15,129 4,093 0 4,907 0 0 0 780 PW SOLID WASTE 351,191 0 68,079 46,259 0 18,867 0 0 0 0 PW STREETS MAINT. 256,476 0 52,950 26,349 0 12,312 1,896 0 0 1,080 PW MOTOR POOL 139,710 0 22,693 4,952 141,388 7,728 0 32,000 0 780 PW ENG. AND CONSTR 156,416 0 15,129 468 0 0 10,921 0 0 1,560 POLICE 3,611,492 0 446,276 112,031 163,383 487,487 24,668 73,601 7,380 61,440 PARKS AND REC 307,914 0 37,822 12,594 11,378 12,456 5,407 8,357 5,003 5,100 PARKS - TENNIS 126,995 35,869 15,129 6,661 0 0 8,890 0 0 1,020 COMM CENTER 185,727 264,235 37,822 18,403 0 5,074 6,423 0 2,460 0 PARKS LAND MAINT 129,327 0 22,693 5,240 10,047 5,503 2,116 1,233 0 1,800 COMM POOL 0 52,540 0 2,149 0 0 0 0 0 0 TOTAL FY 2018 7,686,188 509,459 1,023,677 260,805 331,800 659,244 101,604 123,300 34,144 100,112 BUDGETED FY 2017 7,634,585 556,232 1,237,667 242,080 383,860 546,953 214,331 121,847 34,064 86,096 DIFFERENCES 51,603 -46,773 -213,990 18,725 -52,060 112,291 -112,727 1,453 80 14,016 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 55 PROPERTY TAX INFORMATION The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South Miami at $1,793,210,812. This valuation represents a 6% increase from the FY 2016-17 level of $1,692,410,228. This is due primarily to the increase in value of properties. Below please find a detailed breakdown of the City’s new taxable values by use type. PROPERTY TYPE COUNT 2017 TAXABLE VALUE COUNT 2016 TAXABLE VALUE SINGLE FAMILY 2,849 795,402,785 2,848 733,610,489 CONDOMINIUM 781 109,974,035 788 105,746,617 MULTI FAMILY 91 147,833,436 91 132,775,311 COMMERCIAL 638 596,737,867 619 579,307,260 INDUSTRIAL 27 10,866,991 27 10,692,098 AGRICULTURE 1 614,356 1 600,025 VACANT LAND 233 55,076,842 225 49,558,443 INSTITUTIONAL 36 10,074,759 36 9,995,242 GOVERNMENTAL 51 0 53 921,756 OTHER PROPERTIES 11 797,468 13 1,788,718 REAL ESTATE PARCELS 4,718 1,727,378,539 4,701 1,624,995,959 PERS PROP AND CENT ASSD 65,832,273 67,414,269 ALL ASSESSED PROPERTY 1,793,210,812 1,692,410,228 Assuming a property owner has homestead exemption, the assessed value is limited from increasing to no more than the 3% legislatively-created cap or the amount of increase in the consumer price index (CPI), whichever is lower. If a property owner does not have homestead exemption, the assessed value is limited from increasing to no more than 10% (the limitation does not apply to the value applicable for school taxes). The Taxable Value is the assessed value less any exemptions and/or classification. This increase is attributable to continued signs of the economy stabilizing. The City experienced an overall assessed real property value increase of $102,382,580 or 6.30%. This total is the actual assessed taxable value for 2017. Tangible Personal Property (TPP) consists of all property that is not real estate (land, buildings and improvements). It includes furniture, fixtures, tools, computer equipment, machinery, office equipment, supplies, leasehold improvements, leased equ ipment, signage, and any other equipment used in a business. Furniture and fixtures used in a rental unit (condo, apt, house) are also taxable in this category. Tangible personal property assessed values decreased by CITY OF SOUTH MIAMI BUDGET FY 2017-2018 56 $1,581,996 or 2.35% when comparing the asset value of fiscal year 2017-2018 and fiscal year 2016-2017. The increase in property valuations specifically from construction within the current 2017 year is $9,172,225 which represents a decrease from the previous year of $10,048 ,225 or 52.28%. The proposed millage rate of at least 4.3000 mills. This millage rate will allow the City to continue with regular necessary services, operations and on-going projects without an increase in tax rate. CITY OF SOUTH MIAMI GENERAL FUND REVENUES The City of South Miami’s estimated General Fund Revenues for FY 2017-2018, as provided in the proposed budget is $18,499,689. In addition, the City’s General Fund has $284,465 in transfer-in from other funds, in aggregate Fiscal Year 2017-2018 total revenue amount is $18,784,154. A breakdown of the general makeup of the City’s General Fund Revenues is presented below. 51% 11% 7% 24% 3%2%2% General Fund Revenue Analysis FY 2017-2018 Taxes Franchise Fees Intergov Revenue Charges For Services Fines and Forfeitures Misc Revenues Other Financial Sources CITY OF SOUTH MIAMI BUDGET FY 2017-2018 57 GENERAL FUND SUMMARY FY 2017-2018 DEPT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 9,065,560 7,442,404 8,020,891 8,020,891 6,378,729 TAXES 8,651,318 8,877,606 9,010,751 9,319,487 9,634,176 FRANCHISE FEES 2,384,287 2,178,530 2,198,100 2,115,072 2,200,250 INTERGOV REVENUE 1,473,771 1,497,702 1,682,640 1,506,650 1,393,350 CHARGES FOR SERVICES 4,375,952 4,431,588 4,544,820 4,325,340 4,217,670 FINES AND FORFEITURES 166,017 339,301 570,680 578,930 645,000 MISCELLANEOUS REVENUES 495,490 535,783 405,785 589,374 409,243 TOTAL 17,546,835 17,860,510 18,412,776 18,434,853 18,499,689 OTHER FINANCIAL SOURCES 384,465 434,465 384,465 384,465 284,465 DEPARTMENTS 1100 CITY COMMISSION 84,318 82,314 140,158 95,559 135,923 1200 CITY CLERK 278,316 371,766 416,543 401,863 497,561 1500 CITY ATTORNEY 456,059 456,881 479,246 479,246 493,049 1310 CITY MANAGER 567,377 634,760 799,913 702,823 817,890 1410 FINANCE DEPARTMENT 1,162,733 1,019,490 1,171,682 1,165,142 1,189,919 1340 INFORM. TECH. DIVISION 286,223 327,095 401,398 389,759 411,356 1320 PROCUREMENT DIVISION 218,133 224,399 245,238 238,588 240,099 1330 PERSONNEL DIVISION 635,666 807,079 807,079 791,079 799,144 1610 BUILDING DEPARTMENT 466,478 468,027 504,177 497,425 559,652 1620 PLANNING DEPARTMENT 340,022 385,399 553,333 537,689 564,896 1640 CODE ENFORCEMENT 368,269 379,543 379,543 363,433 360,696 1770 PW-OFFICE OF DIRECTOR 222,634 219,033 236,340 235,140 238,846 1710 PW-BLDG. MAINT. 450,130 371,902 446,455 418,065 473,674 1720 PW-SOLID WASTE 1,355,551 1,327,948 1,414,573 1,391,523 1,436,961 1730 PW-STREETS MAINT. 450,688 518,589 630,330 626,530 676,816 1760 PW-MOTOR POOL 474,700 482,191 596,203 553,852 560,895 1790 PW-ENG. & CONSTR. 196,016 180,393 233,713 226,283 201,510 1910 POLICE 5,912,886 5,688,064 6,765,100 6,626,687 6,701,502 2000 PARKS & RECREATION 515,603 518,721 662,793 650,963 666,574 2010 TENNIS 0 209,652 323,982 314,882 348,954 2020 COMMUNITY CENTER 539,746 565,074 674,219 674,219 663,561 1750 LANDSCAPE MAINT. 426,756 500,567 576,827 488,242 501,666 2030 COMMUNITY POOL 90,915 92,438 145,910 128,070 142,903 2100 NON-DEPARTMENTAL 91,879 94,645 90,000 103,295 100,000 TOTAL 15,591,098 15,925,970 18,694,755 18,100,357 18,784,047 OPERATING NET DIFFERENCE 2,340,202 2,369,005 102,486 718,961 107 2100 NON-DEPARTMENT TRANSFER 3,963,358 1,790,518 2,361,123 2,361,123 4,062,744 ENDING FUND BALANCE $7,442,404 $8,020,891 5,762,254 6,378,729 2,316,092 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 58 The Government Finance Office Association (GFOA) recommends that governments adopt a budget document for achieving and maintaining structural balance where recurring revenues are equal to recurring expenditures in the adopted budget. The chart above compares the City’s revenues and expenses by fiscal year and meets the structural balance recommended by the GFOA. 0 500 1000 1500 2000 2500 Do l l a r s Comparison Revenues to Expenses (100s) Revenues Expenses CITY OF SOUTH MIAMI BUDGET FY 2017-2018 59 GUIDE FOR READERS The Fiscal Year 2017-2018 Annual Operating and Capital Budget for the City of South Miami, Florida is intended to serve four purposes: THE BUDGET AS A POLICY GUIDE As a policy document, the budget serves to inform the reader about the organization and its policies. The budget includes organization-wide financial and programmatic policies and goals that address long-term concerns and issues, as well as its short-term financial and operational policies that guide the development of the budget for the upcoming year. This budget document details the services the City will provide during the twelve-month period from October 1, 2017 through September 30, 2018. The Departmental budget sections provide goals, objectives and activity reports for each Department. THE BUDGET AS A FINANCIAL PLAN As a financial plan, the budget details the costs associated with providing municipal services and how the services are anticipated to be funded. The General Fund Section includes a summary and detailed description of all revenues and expenditures. The budget document explains the underlying assumptions for the revenue estimates and discusses significant revenue trends. In addition, there is discussion of the City’s accounting structure and budgetary policies. Please remember that the City of South Miami as virtually every other government has provisions for amending the budget during the budget year. This is essential as priorities change and emergencies are encountered requiring the revision of the yearly budget. This is a normal and wise practice as it is essential for the City to be able to reflect the changing priorities of its community. THE BUDGET AS AN OPERATIONS GUIDE As an operations guide, the budget details how Departments and the general fund are organized. The budget informs the reader of all the activities, services and functions carried out by each department. In addition, the budget provides for performance measurements of organization- wide objectives to aid in monitoring the progress of the City. Each Departmental budget section includes a description of the Department’s function, its goals and objectives, activity reports, authorized positions, budget highlights and the budgetary appropriation. THE BUDGET AS A COMMUNICATION DEVICE As a communication device, the budget provides summary information to aid the reader in interpreting the document. Charts, graphs, tables and text are included in every section to consolidate the information. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 60 The budget document also includes a detailed table of contents and a glossary of terms to make it easy to locate and understand its contents. Finally, the budget includes the Budget Message Section, which provides readers with a condensed analysis of the fiscal plans of the City for the upcoming fiscal year. HOW TO USE THIS DOCUMENT This document is divided into 4 sections. The breakdown is listed below: Introduction: This section is designed to give the reader a general look at South Miami and an overview of the total budget and is divided into two main sections. The City Overview includes demographic data and tables and the Financial Overview includes summary information on the budget. Many parts of this section can be reproduced for the public and media. Capital Improvement Program: A general description of the FY 2018 through 2022 Capital Improvement Plan along with the funding sources is found in this section. Fund Budgets: A description of the Departments and funds can be found in this section. A summary of all Department expenditures is listed, along with a mission statement, accomplishments, objectives, key activity reports, staffing requirements and budget highlights. Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms that are used throughout the document. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 61 ANNUAL BUDGET PROCEDURES In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City Manager shall prepare and submit to the Commission a proposed annual budget. This specific Charter Section further details the annual budget adoption procedure as follows: A. The City Manager shall submit to the Commission, an annual budget together with an explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget message, and all supporting schedules shall be a public record open to public inspection by anyone. B. At the meeting of the Commission where the budget and budget message are submitted, the Commission shall determine the time and place for public hearings on the budget, where, interested persons shall be given an opportunity to be heard. The City Clerk shall post a notice of the place and time not less than five days after the date of posting at which time the Commission will hold a public hearing. C. After the conclusion of said public hearings, the Commission may insert new items or may increase, decrease or delete the items of the budget. If the total of proposed expenditures are increased thereby, then and in that event, the City Clerk shall post a notice setting forth the nature of the proposed increase and listing a place and time not less than five days after the date of posting of the public hearing thereon. D. The budget shall be adopted by three or more affirmative votes of the City Commission before the first day of the new fiscal year. Should the Commission take no final action on or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by the Commission, provided that if the provision for funds in any Department or Departments exceeds (10%) of the previous year's budget, then as to that Department or Departments the Commission shall be deemed to have approved the previous year's budget. E. A copy of the budget as finally adopted shall be certified by the City Manager and the budget so certified shall be filed for the use of all Offices and Departments. According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation - At the request of the City Manager, the Commission may at any time transfer, by resolution, any unencumbered appropriation balance or portion thereof between general classification of expenditure within an Office or Department. At the request of the City Manager and within the last three months of the budget year, the Commission may transfer by Resolution any unencumbered appropriation balance or portion thereof from one Office or Department to another. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 62 BUDGETING AND ACCOUNTING BASIS The accounts of the City are organized by funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts, which comprise its assets, fund equity, revenues and expenditures. In Florida, it is a requirement that the budget passed by the City Commission is balanced. A balanced budget occurs when actual expenditures do not exceed received revenues. As an operations guide, the budget details how Departments and the general fund are organized. The budget informs the reader of all the activities, services and functions carried out by each Department. Additionally, the budget provides for performance measurements of organization- wide objectives to aid in monitoring the progress of the City. Each Departmental budget section includes a description of the Department’s function, its accomplishments, its objectives, activity reports, authorized positions, the budgetary appropriation and budget highlights. BASIS OF BUDGETING The basis of budgeting determines the timing for reporting measurements made on a cash or accrual basis in the City’s financial statements. As defined in the National Council on Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when revenues, expenditures, expenses, transfers, and the related assets and liabilit ies are recognized in the accounts and reported in the financial statements. The accounting basis determines when the economic consequences of transactions and events are reflected in financial statements. MEASUREMENT FOCUS Unlike the selection of an accounting basis, which is concerned with the timing of transactions and events, a measurement focus identifies what transactions and events should be recorded. The measurement focus is concerned with the inflow and outflow of resources that affect a fund’s operating statement. The operating statement of a proprietary fund focuses on changes in economic resources, much like that of a private-sector business. Net assets are used as a practical measure of economic resources for this purpose. A proprietary fund’s operating statement includes all transactions and events that increase or decrease net assets, such as revenues, expenses, gains and losses. The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on changes in current financial resources. The governmental fund operating statement measures those transactions and events of the period that have increased or decreased the resources available for spending in the near future. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 63 A fund’s basis of accounting is inseparably tied to its measurement focus. Funds that focus on total economic resources (proprietary funds) employ the accrual basis of accounting, which recognizes increases and decreases in economic resources as soon as the event or transaction occurs. Thus, revenues are recognized as soon as they are earned and expenses are recognized as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows. On the other hand, funds that focus on current financial resources (governmental fund s) use the modified accrual basis of accounting, which recognizes increases and decreases in financial resources only to the extent that they reflect near -term inflows or outflows of cash. Under the modified accrual basis of accounting amounts are recognized as revenue when they are both measurable and available. The accrual basis, modified accrual basis and cash basis of accounting are discussed below. ACCRUAL BASIS ACCOUNTING Under the accrual basis of accounting, revenues are recognized when they are e arned regardless of when cash is received, and expenses are recognized when a liability is incurred regardless of when paid. However, these accruals should be recognized only if measured objectively. Since accrual accounting results in accounting measurements based on the substance of transactions and events, rather than when cash is received or disbursed, it enhances the relevance, neutrality, timeliness, completeness, and comparability of the information reported. Under GAAP, the accrual basis shall be used for the government-wide financial statements, proprietary funds and fiduciary funds. MODIFIED ACCRUAL BASIS ACCOUNTING Under this basis, revenues are recognized in the accounting period in which they become susceptible to accrual, that is, when they become measurable and available to finance expenditures of the fiscal period. The requirement that revenues be "available" distinguishes modified accrual revenue recognition from that of the accrual basis. Available is defined as expected to be collected within twelve months after the fiscal period ended. Under the modified accrual basis, expenditures are recognized in the accounting period in which the fund liability is incurred, measurable and expected to be paid within twelve months of the fiscal period ended. However, there are certain exceptions such as the recording of the unmatured principal and interest on general obligation long-term debt which are recorded only when due. Other exceptions are discussed in the appropriate sections of this manual . Modified accrual basis accounting is used for all governmental funds (general, special revenue, debt service and capital projects). CITY OF SOUTH MIAMI BUDGET FY 2017-2018 64 CASH BASIS ACCOUNTING Under the cash basis, transactions are recognized only when cash changes hands. Cash basis financial statements omit recognition of assets and liabilities not arising from cash transactions, therefore they rarely present financial position or results of operations in conformity with GAAP. Cash basis accounting and reporting are not desirable practices because they permit distortions in financial statement representations due to shifts in the timing of cash receipts and disbursements relative to underlying economic events near the end of a fiscal period. The cash basis of accounting, which is used for budgetary purposes, is not an acceptable basis of accounting for the purpose of preparing the City's GAAP financial statements. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 65 BUDGET SCHEDULE The Office of the City Manager and the Finance Department are responsible for the development of the annual budget. As the schedule below details, the budget process begins in April with the distribution of budget request forms to all Departments. All Departments are responsible for compiling budget figures, which are then reviewed and adjusted by the City Manager during a series of inter-departmental meetings. The goal is that the proposed budget document is presented to the City Commission at its first meeting. A key component of the budget process is our dependence upon the State, grants, and entitlements. Estimates for these revenue sources are provided by the State of Florida in late June and early July. The City incorporates the latest projections available into the budget. The City Commission must adopt a preliminary millage rate in July for use on the Notice of Proposed Taxes to be mailed to all property owners by August 31, 2017 by the Miami-Dade County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is adopted at the first public budget hearing in September and this rate cannot be increased at the second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary rate adopted by the City Commission except by re-notifying all affected property owners by mail. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 66 FY 2017-2018 BUDGET SCHEDULE Friday, March 31 Distributions of Budget Worksheets to Departments MAY -JUNE Department budget meetings with the City Manager. Monday, JUNE 19 Capital Improvements Projects Workshop with the City Commission JULY 1 Receipt of DR 420 (Property Appraiser Certification of Taxable Value) from the County (FS Section 200.065). Review of department’s requests. Development of City Manager’s budget Friday, JULY 28 Submission of proposed budget to the Mayor and City Commission (Article IV, Section 2a, City Charter provides for deadline of August 1) and presentation of a resolution advising the Property Appraiser's Office of the City's proposed millage rate and announcing the date, time and place of the first and second budget hearing. AUGUST 2 Last day to advise the Property Appraiser’s office of the proposed millage rate, current year rollback rate and date, time and place of the first budget hearing (FS Section 200.065) Monday, AUGUST 14 Budget Workshop with the Mayor and City Commission September 10 Last day to post a notice for Sept. 13 public hearing (Article IV, Section 2B, at least 5-days before the First Hearing) Wednesday, SEPTEMBER 13 First Budget Hearing must be between September 3rd and 18th. Required to announce the percentage by which recomputed proposed millage exceeds the rolled-back millage rate. FINAL APPROVAL OF THIS DATE SUBJECT TO COUNTY AND SCHOOL BOARD HEARING DATES (FS Section 200.065) Sunday, September 17 Last day to advertise final public hearing of Sept. 20 (FS Section 200.065) Wednesday, SEPTEMBER 20 Final public hearing and adoption of budget. If budget is not adopted this date, the City must re-advertise Public Hearing CITY OF SOUTH MIAMI BUDGET FY 2017-2018 67 FUNDING FLOW CHART FY 2017 - 2018 CITIZENS, BUSINESSES AND CUSTOMERS GENERAL FUND $18,784,154 DEBT SERVICE FUND $2,529,758 CAPITAL IMPROVEMENT FUND $2,402,717 OTHER FUNDS INCLUDING EMERGENCY RESERVE FUND $36,504 STORMWATER FUND $386,850 HOMETOWN DISTRICT IMPROV. FUND $28,055 COMMUNITY REDEVELOPMENT AGENCY $1,473,492 LOCAL OPTION GAS TAX FUND $80,643 TREE TRUST FUND $0 PEOPLE’S TRANSPORTATION TAX FUND $560,000 STATE AND FEDERAL FORFEITURE FUND $66,500 PARKS AND REC. FACILITIES IMPACT FEES FUND $0 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 68 FINANCIAL AND BUDGETARY POLICIES PURPOSE: The Comprehensive Financial and Budgetary Policies is a one-source document for all City financial and budget policies. The intention of the policies is to guide elected officials, the City Manager and staff in their on-going role as the financial stewards of the City. The policies guide essential decisions affecting budget and financial matters to ensure that the City is financially prepared to meet its immediate and long-term service objectives. The individual policies serve as guidelines for financial planning, budget preparation, implementation, evaluation and internal financial management of the City, and may be amended from time to time. BUDGET MODIFICATIONS: As per the City’s charter, at the request of the City Manager, the Commission may at any time transfer, by resolution, any unencumbered appropriation balance or portion thereof between general classification of expenditure within an Office or Department. At the request of the City Manager and within the last three months of the budget year, the Commission may, by resolution, transfer any unencumbered appropriation balance or portion thereof from one office or department to another. In case of disaster or any other circumstance creating an emergency, the Commission may at any time in any budget year, make an emergency appropriation for the purpose of repairing damages caused by such disaster or meeting such publ ic emergency to the end that public health, safety or welfare will be protected. OBJECTIVES: In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the following are objectives for the city’s fiscal performance. • To guide City Commission and management policy decisions with significant fiscal impact. • To set forth operating principles to minimize the cost of government and financial risk. • To employ balanced and equitable revenue policies that provides adequate funding for desired programs. • To promote sound financial management by providing accurate and timely information on the City’s financial condition. • To protect the City’s credit rating and provide for adequate resources to meet the provisions of the City’s debt obligations on all municipal debt. • To ensure the legal use of financial resources through an effective system of internal controls. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 69 OPERATING POLICIES The City will balance recurring operating expenditures with current or recurring revenues, and to the extent possible, not appropriate the fund balance to meet recurring operating needs. The City will evaluate the fiscal impact of new proposals, operate as efficiently as possible, and constantly review City services for appropriateness and effectiveness. Expenditures shall be within Current Revenue Projections: Ongoing expenditures should be equal to or less than ongoing revenues. The City must identify ongoing resources that at least match expected reoccurring annual expenditure requirements. One time revenues and non-recurring revenues and ending fund balances will be applied to reserves or to fund one-time expenditures; they will not be used to fund ongoing programs. Continual Improvement of Service Delivery: The City has established a goal to seek to optimize the efficiency and effectiveness of its services through strategic planning efforts, performance budgeting and measuring, and by evaluating service provisions by surveying citizens and customers and by comparing to other cities. Year End Budget Considerations: In accordance with Generally Accepted Accounting Principles (GAAP), purchases encumbered in the current year but not received until the following year will be paid from the budget of the following year. However, when necessary, City Commission may authorize a re-appropriation to resolve unusual situations or hardships caused by this policy. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 70 ACCOUNTING, AUDITING AND REPORTING REPORTING POLICIES: The City shall maintain a system of financial monitoring, control, and reporting for all operations and funds in order to provide an effective means of ensuring that overall City goals and objectives are met. AUDITING: The City’s independent auditing firm will annually perform the City’s financial and compliance audit. Their opinions will be contained in the City’s Comprehensive Annual Financial Report (CAFR). Results of the annual audit shall be provided to the Commission in a timely manner. The independent auditing firm will be competitively selected in accordance with City of South Miami Charter Article IV, Section 4(E), Florida Statutes and standards of the Governmental Finance Officers Association. ACCOUNTING SYSTEM: Financial records will be maintained on a basis consistent with GAAP, and the Governmental Accounting Standards Board (GASB) and the standard practices of the Government Finance Officers Association of the United States and Canada (GFOA). In addition, the City will comply with rules of the Auditor General and Uniform Accounting System as required by the State of Florida. EXCELLENCE IN FINANCIAL REPORTING: As an additional independent confirmation of the quality of the City’s financial reporting, the City will annually seek to obtain the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. The CAFR will be presented as a method of communicating with citizens about the financial affairs of the City. REVENUE POLICIES: The City should be sensitive to the balance between the need for services and the City’s ability to raise fees, charges for services, and taxes to support those services. REVENUE DIVERSIFICATION: The City shall strive to maintain a diversified mix of revenues in order to balance the sources of revenue amongst taxpayers and to provide ongoing stability and predictability in order to handle fluctuations in revenues and better distribute the cost of providing services. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 71 CHARGES FOR SERVICES: As much as is reasonably possible, City services that provide private benefit should be supported by fees and charges in order to provide maximum flexibility in use of general City taxes in meeting the cost of services of a broader public benefit. Charges for services that benefit specific users should recover full costs, to the extent feasible, including all direct costs, and indirect costs, such as operating and maintenance costs, overhead, and charges to capital costs (depreciation and debt service). INVESTMENT POLICY The City of South Miami will invest its funds in accordance with Florida Statute 218.415. The funds will be invested based upon the following priorities: Safety of principal To meet the liquidity needs of the City and optimize investment returns after first addressing safety and liquidity concerns. The City of South Miami will make cash flow analysis of all funds on a regular basis. Disbursement, collection, and deposit of all funds will be scheduled to ensure maximum cash availability. The City will pool cash from several different funds for investment purposes when permitted by law. The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may from time-to-time be established by resolution of the City Commission. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 72 CAPITAL BUDGET POLICY The City will update its multi-year plan for capital improvements. The City will enact an annual capital budget based on the multi-year Capital Improvement Plan. The City will coordinate development of the capital improvement budget with development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. The City will use intergovernmental assistance to finance only those capital improvements that are consistent with the Capital Improvement Plan and City priorities, and whose operating and maintenance costs are included in operating budget forecasts. The City will maintain all its assets at a level adequate to protect the City's capital interest and to minimize future maintenance and replacement costs. The City will identify the estimated costs and potential funding sources for each capital project proposal before submission to the City Commission for approval. CAPITAL ASSETS POLICY Threshold: The City will capitalize all individual assets and infrastructures which meet a respective threshold amount or more and a life of three years or more. Asset categorization: The City shall account for assets and infrastructure meeting the minimum dollar and life thresholds in the following categories: • Land ($1 or Greater) • Land Improvements ($25,000 or more) • Buildings ($50,000 or more) • Building Improvements ($50,000 or more) • Machinery and Equipment; including vehicles ($5,000 or more) • Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more) • Construction in progress ($1 or more) • Intangible Assets ($25,000 or more) Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or infrastructure with a value over $25,000 will be budgeted as a capital item in the budget. Short-lived assets not meeting the capital asset threshold will be budgeted as operational materials and supplies. Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34 requires governments to depreciate capital assets with a defined estimated life. The City will use the straight-line depreciation method. There will be no depreciation on land or CITY OF SOUTH MIAMI BUDGET FY 2017-2018 73 other assets with an indefinite life. Construction in progress projects are not subject to depreciation until the project is completed. Depreciation expense is not calculated on the salvage value (value which the asset will not fall below). Capital Assets-Assets vs. Repair and Maintenance: GASB 34 requires that repair and maintenance items are expenses rather than capitalized assets. The criteria determining whether an item is capitalized or expensed is whether the service life of the assets will be extended. The City will adapt this definition and capital expenditures that extend the life of the asset will be classified as capital assets. Estimated useful assets life: The estimated useful lives of the assets are based on City experience and established projections reflected in the 5 year capital plan. The useful life will be used when determining depreciation expense. The useful lives are: • Land – indefinite • Buildings – 50 years • Improvements – 20 years • Equipment:  Cars – 8 years  Trucks – 10 years  Equipment – 10-15 years  Computer Equipment – 5 years • Infrastructure:  Roads – 40 years  Stormwater System – 50 years  Sidewalks – 40 years • Intangible Assets – 20 years Five Year Capital Plan: The City prepares a 5 Year Capital Plan which reports the capital asset budget needs for the City. Fixed Asset Accounting: The City will comply with the standards established by GASB 34 (Governmental Accounting Standards Board) and all subsequent pronouncements put forth by GASB or its successor organization. As per Florida Statute 274.02(2) the Chief Financial Officer shall establish by rule the requirements for the recording of property and for the periodic review of property for inventory purposes. The Chief Financial Officer will establish policies and appropriate procedures to manage fixed assets, including establishing the State of Florida required threshold dollar amount for which fixed asset records are maintained and how often physical inventories will be taken. Currently the State of Florida requires that assets equal to or greater than $1,000 be inventoried. The threshold amount will be updated as the State of Florida rules are updated. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 74 DEBT MANAGEMENT POLICY PURPOSE The purpose of this policy is to establish parameters and provide guidance governing the issuance, management, continuing evaluation of and reporting on all debt obligations issued by the City of South Miami, and to provide for the preparation and implementation necessary to assure compliance and conformity with this policy. FLORIDA STATUTE CITATIONS The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal borrowing authority, restrictions and compliance requirements while the Florida Constitution and Statutes authorize the issuance of bonds by counties, municipalities and certain special districts. • Section 125.013 – General Obligation and Revenue Bonds • Chapters 130 and 132 – County Bonds and General Refunding Law • Section 154.219 – Public Health Facilities Revenue Bonds • Chapter 159 – Bond Financing • Section 163.01(7) – Bonds Issued by Entities Created by Interlocal Agreement • Chapter 166, Part II – Municipal Borrowing • Section 215.43 – Financial Matters: General Provisions • Chapter 218, Part III – Local Financial Management and Reporting DEBT POLICY STATEMENT Under the governance and guidance of Federal and State laws and the City’s Charter, ordinances and resolutions, the City may periodically enter into debt obligations to finance the construction or acquisition of infrastructure and other assets or to refinance existing debt for the purpose of meeting its governmental obligation to its residents. It is the City’s desire and direction to assure that such debt obligations are issued and administered in such fashion as to obtain the best long-term financial advantage to the City and its residents, while making every effort to maintain and improve the City’s bond ratings and reputation in the investment community. The City may also desire to issue debt obligations on behalf of external agencies or authorities for the purpose of constructing facilities or assets, which further the goals and objectives of City government. In such case, the City shall take reasonable steps to confirm the financial feasibility of the project and the financial solvency of the borrower; and, take all reasonable precautions to ensure the public purpose and financial viability of such transactions. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 75 GENERAL DEBT GOVERNING POLICIES The City hereby established the following policies concerning the issuance and management of debt: A. The City will not issue debt obligations or use debt proceeds to finance current operations. B. The City will utilize debt obligations only for acquisition, construction or remodeling of capital improvement projects that cannot be funded from current revenue sources or in such cases wherein it is more equitable to the users of the project to finance the project over its useful life. C. The City will measure the impact of debt service requirements of outstanding and proposed debt obligations on single year, five, ten and twenty year periods. This analysis will consider debt service maturities and payment patterns as well as the City’s commitment to a pay as you go budgetary capital allocation. SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT This section of the Debt Management Policy establishes the target debt policies, ratios and measurements for the City in the following categories: A. Measurements of Future Flexibility B. Constraints, Ratios and Measurements Measures of Future Flexibility As the City periodically addresses its ongoing needs, the City Manager and the City Commission must ensure that the future elected officials will have the flexibility to meet the capital needs of the City. Since neither State law nor the City Charter provides any limits on the amount of debt, which may be incurred (other than the requirement to have General Obligation debt approved in advance by referendum); this policy establishes the following constraints, ratios, and measures. Constraints, Ratios and Measures The following constraints, ratios and measures shall govern the issuance and administration of debt obligations: Purposes of Issuance – The City will issue debt obligations for acquiring, constructing or renovating Capital Improvements or for refinancing existing debt obligations. Projects must be designed as public purpose projects by the City Commission prior to funding. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 76 Maximum Maturity – All debt obligations shall have a maximum maturity of the earlier of: (i) the estimated useful life of the Capital Improvements being financed; or, (ii) thirty years: or, (iii), in the event they are being issued to refinance outstanding debt obligations the final maturity of the debt obligations being refinanced, unless a longer term is recommended by the Finance Department. Net Debt to Taxable Assess Value – The City shall strive to maintain a ratio of Net Debt to Taxable Assessed Value of properties within the City shall not exceed 15%. The ratio of Net Debt to Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable assessed value of all taxable properties within the City. Capitalized Interest (Funded Interest) – Subject to Federal and State law, interest may be capitalized from date of issuance of debt obligations through the completion of construction for revenue producing projects. Interest may also be capitalized for projects in which the revenue designated to pay the debt service on the bonds will be collected at a future date, not to exceed six months from the estimated completion of construction and offset by earnings in the construction fund. Bond Covenants and Laws – The City shall comply with all covenants and requirements of the bond resolutions, and State and Federal laws authorizing and governing the issuance and administration of debt obligations. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 77 PURCHASING POLICY The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5 (Power and Duties) and Florida Statute Chapter 287. Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment, improvements or services for which funds are provided in the budget, where the total amount to be expended is not in excess of $5,000.00, may be made or entered into by the City Manager without submittal to the City Commission and without competitive bidding. Single purchases or contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:  Purchase orders  Sealed Competitive bids Purchases of less than $5,000.00 but greater than $1,000 do require:  A minimum of 3 written quotes from 3 different vendors unless piggybacking off an existing governmental contract, which was part of an acceptable competitive bid process.  An approved purchase order  Must have been included in the original budget or received approval from the City Manager. Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for materials, supplies, equipment, improvements or services for which funds are provided in the budget, where the total amount to be expended is in excess of $5,000.00 but which does not exceed $25,000.00, may be made or entered into by the City Manager with submittal to the City Commission and without competitive bidding, but shall require that the City Manager obtain quotes from at least three different vendors. Single purchases or contracts in excess of $25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the requirements of this subsection. Purchases more than $5,000.00 but less than $25,000.00 require:  Approval by the City Manager before the expenditure is made or funds committed.  A minimum of 3 written quotes from 3 different vendors unless piggybacking off an existing governmental contract which was part of an acceptable competitive bid process  City Commission approval Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance with the competitive bidding requirements. Purchases in excess of $25,000.00 require:  Competitive bid process unless piggybacking off an existing governmental contract which was part of an acceptable competitive bid process  Purchase orders must be obtained before an expenditure is made or funds committed and approved by the City Manager,  City Commission approval CITY OF SOUTH MIAMI BUDGET FY 2017-2018 78 If the Manager deems the goods and services an emergency affecting life, health, property or safety, the above policy is waived, but must remain in accordance with City of South Miami Charter Article III, Section 5 (Power and Duties) and Florida Statute Chapter 287. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 79 FUND STRUCTURE In governmental accounting, all financial transactions are organized within several funds. According to the National Council on Governmental Accounting, a fund is a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The City of South Miami’s budget consists of 18 Funds: General Fund, Stormwater Drain Trust Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund, Tree Trust Fund, People’s Transportation Tax Fund, Debt Service Fund, Capital Improvement Program Fund, Emergency Reserve Fund, State Forfeiture Fund, Federal Forfeiture Fund, Revenue Stabilization Fund, Grant Match Reserve Fund, Insurance Reserve Fund, Tax Equalization Reserve Fund, Building Fund, City Parks Acquisition Development Operations and Maintenance Fund, and Parks Facility Impact Fund. “Fund” is defined as an independent fiscal and accounting entity with a self-balancing set of accounts. Funds are established to attain certain objectives or to simply segregate activities. All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of accounting, utilize the modified accrual basis of accounting. For more detailed information regarding the funds, please refer to the fund sections in this document. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 80 FUND OVERVIEW GENERAL FUND The General Fund is used to account for all financial resources except those required to be accounted for in another fund. The General Fund is the major operating fund of the City of South Miami. STORMWATER DRAIN TRUST FUND The Stormwater Drain Trust Fund accounts for the financial resources received and allocated on behalf of the Stormwater Utility maintained by the City of South Miami. The fund is used to maintain the drainage pipes and canals located within the City. This is a proprietary fund which focuses on the determination of operating income, changes in net assets, financial position and cash flows. LOCAL OPTION GAS TAX TRUST FUND Local option fuel taxes are significant revenue sources to Florida’s local governments and represent important funding mechanisms for the provision of local transportation infrastructure. HOMETOWN DISTRICT IMPROVEMENT TRUST FUND On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown District Parking. Parking in the Hometown District must be developed and managed primarily as an element of infrastructure critical to enhancing South Miami's tax base through economic success of the district. TREE TRUST FUND Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to plant trees on public property. The Tree Trust Fund shall consist of contributions in lieu of, or in conjunction with, required replacement plantings. PEOPLE’S TRANSPORTATION TAX FUND The City receives a share of the one-half cent sales tax, known as the People’s Transportation Tax, to be used for transportation services. The People’s Transportation Tax provides funding for the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used for the transportation expenses. REVENUE STABILIZATION FUND The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced property tax and other revenues in general. Building this fund is critical as it is the CITY OF SOUTH MIAMI BUDGET FY 2017-2018 81 primary source used in balancing budget request. These funds are restricted to uses related to impacts caused by reduced tax revenues and other revenues in general. GRANT MATCH RESERVE FUND These funds would be restricted to uses related to grant match reserve funding, which will be adequately projected based on realistic grant funding opportunities. These funds would be set aside as a cash match for grant opportunities. It is beneficial in the application process for the City to have funds that are readily identifiable as a cash match. INSURANCE RESERVE FUND The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles. This reserve would be used in circumstances that would require the contribution of insurance deductibles such as a major hurricane. TAX EQUALIZATION FUND Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount should equal at a minimum, 20% of budgeted non-property tax revenues. These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end (3 month gap) in the event of significant state budget reduction. BUILDING CAPITAL RESERVE FUND The reserve target amount is based on yearly estimates to make necessary unscheduled and anticipated repairs, and other operational issues relating to the City’s properties. These funds are to be used specifically to address building hardening and security, and to fund unscheduled and anticipated repairs, and other operational issues relating to the City’s properties. CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND The South Miami residents have demonstrated a desire for parks. Funds shall be set aside and used for acquisition; at least 15% of the Fund shall be used for park development operations and maintenance of the City's Park System. More specifically the fund shall be for the purposes of acquiring, developing, operating, maintaining or restoring parks, recreation facilities, cultural facilities, green spaces, playfields, trails, community gardens, and other applicable public areas. DEBT SERVICE FUND The Debt Service Fund has been established in an effort to clearly identify the City’s current Long Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council (FMLC). The council, as a subsidiary of Florida League of Cities CITY OF SOUTH MIAMI BUDGET FY 2017-2018 82 administers the Florida Municipal Loan Program. CAPITAL IMPROVEMENT PROGRAM FUND The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures of major capital projects and expenditures for all General Government programs. The adopted capital improvement projects expenditures are identified on the Five–Year Capital Improvement Project listing within the Capital Improvement Program section of this budget. EMERGENCY RESERVE FUND The City Commission adopted a policy that would restrict the use of this fund to catastrophes and other unscheduled emergencies; and on September 2, 2001 the City Commission changed the policy via resolution No. 145-01-11293 to provide for an Emergency Reserves Fund of no less than 10% of the budget. The Government Finance Officers Association (GFOA) issued a Case Study on May 2013 providing a general recommended fund balance for two specific categories; Budget Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of approximately 25%; 12.5% for each of the two specific classifications mentioned above. PARKS FACILITY IMPACT FUND As a condition of the issuance of a building permit for new development, the person, firm or corporation who or which has applied for the building permit for residential construction shall pay to the City, the parks impact fee as set forth in the provisions of ordinance No. 14- 14-2192. Funds shall be set aside and used for land acquisition for parks; for maintaining (not including routine maintenance), furnishing, equipping, repairing, remodeling, or enlarging of both existing and future facilities; for construction of new parks facilities; for any architectural, engineering, legal and other professional fees and expenses related to any such improvements; and for any administrative costs not incurred by the fee collection process. STATE FORFEITURE FUND The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including cash, personal property and real property used in violation of the Florida Contraband Forfeiture Act. FEDERAL FORFEITURE FUND The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law enforcement initiative that removes the tools of crime from criminal organizations, deprives wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate victims, and deters crime. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 83 FUND EXPENDITURES The table below is a summary of the expenditures, by fund, and the difference from the previous year. Please refer to the individual fund sections for an explanation of the change in expenditures for each fund. ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 General Fund Beginning Fund Balance 9,065,560 7,442,404 8,020,891 8,020,891 6,378,729 Revenues 17,546,835 17,860,510 18,412,776 18,434,853 18,499,689 Expenditures 15,591,098 15,925,970 18,694,755 18,100,357 18,784,047 Interfund Transfers In 384,465 434,465 384,465 384,465 284,465 Interfund Transfers Out 3,963,358 1,790,518 2,361,123 2,361,123 4,062,744 Ending Fund Balance 7,442,404 8,020,891 5,762,254 6,378,729 2,316,092 Stormwater Drain Trust Fund Beginning Fund Balance 314,706 263,239 180,319 180,319 165,221 Revenues 398,206 386,697 386,850 386,850 386,850 Expenditures 199,673 219,617 239,568 151,948 384,399 Interfund Transfers Out 250,000 250,000 250,000 250,000 150,000 Ending Fund Balance 263,239 180,319 48,191 165,221 17,672 Local Option Gas Tax Trust Fund Beginning Fund Balance 276,999 349,900 191,938 191,938 20,821 Revenues 81,441 80,859 81,883 81,883 80,643 Expenditures 8,540 238,821 275,000 253,000 100,000 Ending Fund Balance 349,900 191,938 -1,179 20,821 1,464 Hometown District Improvement Trust Fund Beginning Fund Balance 17,250 20,250 27,250 27,250 30,305 Revenues 28,000 32,000 28,055 28,055 28,055 Interfund Transfers Out 25,000 25,000 25,000 25,000 25,000 Ending Fund Balance 20,250 27,250 30,305 30,305 33,360 Parks Facilities Impact Fund Beginning Fund Balance 0 44,592 129,449 129,449 159,768 Revenues 44,592 84,857 0 30,319 0 Expenditures 0 0 0 0 0 Ending Fund Balance 44,592 129,449 129,449 159,768 159,768 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 84 ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 Tree Trust Fund Beginning Fund Balance 4,528 7,528 20,528 20,528 28,998 Revenues 3,000 13,000 0 8,470 0 Expenditures 0 0 20,000 0 25,000 Ending Fund Balance 7,528 20,528 528 28,998 3,998 People’s Transportation Tax Fund - Transportation Beginning Fund Balance 1,453,493 1,276,577 995,030 995,030 476,561 Revenues 442,479 448,849 450,000 450,000 450,000 Expenditures 619,395 730,396 1,299,000 968,469 655,000 Ending Fund Balance 1,276,577 995,030 146,030 476,561 271,561 People’s Transportation Tax Fund- Direct Transit Beginning Fund Balance 515,782 623,024 733,191 733,191 608,774 Revenues 107,242 110,167 110,000 110,000 110,000 Expenditures 0 0 80,000 234,417 277,748 Ending Fund Balance 623,024 733,191 763,191 608,774 441,026 Revenue Stabilization Fund Beginning Fund Balance 0 0 50,000 50,000 60,000 Interfund Transfers In 0 50,000 10,000 10,000 0 Expenditures 0 0 0 0 0 Ending Fund Balance 0 50,000 60,000 60,000 60,000 Grant Match Reserve Fund Beginning Fund Balance 0 0 50,000 50,000 60,000 Interfund Transfers In 0 50,000 10,000 10,000 0 Expenditures 0 0 0 0 0 Ending Fund Balance 0 50,000 60,000 60,000 60,000 Insurance Reserve Fund Beginning Fund Balance 0 0 50,000 50,000 60,000 Interfund Transfers In 0 50,000 10,000 10,000 0 Expenditures 0 0 0 0 0 Ending Fund Balance 0 50,000 60,000 60,000 60,000 Tax Equalization Reserve Fund Beginning Fund Balance 0 0 50,000 50,000 60,000 Interfund Transfers In 0 50,000 10,000 10,000 0 Expenditures 0 0 0 0 0 Ending Fund Balance 0 50,000 60,000 60,000 60,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 85 ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 Building Capital Reserve Fund Beginning Fund Balance 0 0 50,000 50,000 60,000 Interfund Transfers In 0 50,000 10,000 10,000 0 Expenditures 0 0 0 0 0 Ending Fund Balance 0 50,000 60,000 60,000 60,000 Parks Acquisition Development Operations and Maintenance Fund Beginning Fund Balance 0 0 50,000 50,000 310,000 Revenues 0 0 0 250,000 0 Interfund Transfers In 0 50,000 10,000 10,000 0 Expenditures 0 0 0 0 250,000 Ending Fund Balance 0 50,000 60,000 310,000 60,000 Debt Service Fund Beginning Fund Balance 517,663 -82,681 -62,985 -62,985 -62,308 Revenues 611,049 866,194 865,717 866,217 869,731 Expenditures 6,159,393 1,162,435 1,180,540 1,180,540 2,467,450 Interfund Transfers In 0 315,937 315,000 315,000 1,660,027 Proceeds from Refunding Debt 4,948,000 0 0 0 0 Payment to Bond Escrow Agent 0 0 0 0 0 Ending Fund Balance -82,681 -62,985 -62,808 -62,308 0 Capital Improvement Program Fund Beginning Fund Balance 355,314 839,318 816,531 816,531 1,009,283 Expenditures 784,435 1,072,368 2,858,000 1,736,446 3,412,000 Interfund Transfers In 1,268,439 1,049,581 1,929,198 1,929,198 2,402,717 Ending Fund Balance 839,318 816,531 -112,271 1,009,283 0 Emergency Reserve Fund Beginning Fund Balance 1,717,288 4,438,751 4,592,865 4,592,865 4,678,790 Revenues 26,544 29,114 29,000 29,000 36,504 Expenditures 0 0 400,000 0 0 Interfund Transfers In 2,694,919 125,000 56,925 56,925 0 Interfund Transfers Out 0 0 0 0 0 Ending Fund Balance 4,438,751 4,592,865 4,278,790 4,678,790 4,715,294 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 86 ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 State Forfeiture Fund Beginning Fund Balance 76,510 78,410 79,015 79,015 49,515 Revenues 1,900 605 500 500 500 Expenditures 0 0 30,000 30,000 30,000 Ending Fund Balance 78,410 79,015 49,515 49,515 20,015 Federal Forfeiture Fund Beginning Fund Balance 2,000,223 1,855,266 1,753,559 1,753,559 1,388,759 Revenues 81,392 41,130 66,000 66,000 66,000 Expenditures 226,349 142,837 430,800 430,800 372,800 Ending Fund Balance 1,855,266 1,753,559 1,388,759 1,388,759 1,081,959 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 87 GOVERNMENT Government Structure South Miami uses a City Manager form of government. The Commission sets the policies and the City Manager acts as the chief executive. According to surveys by the International City/County Management Association (ICMA), this form of government has grown from 48% usage in 1996 to 55% usage in 2006. It is most popular in cities with populations over 10,000, mainly in the Southeast and Pacific coast areas. Commissioners are elected to four-year terms and the Mayor is elected to a two-year term. The Mayor heads the meeting and previously made appointments, with approval by the Commission, to various City Boards; however, this provision was modified on February 9, 2010 to give all Commissioners the right to appoint with consent of the Commission Board. Elections are held on the second Tuesday in February in even numbered years for the Mayor and half of the Commissioners. The Commissioner receiving the most votes is also given the title of Vice Mayor for the first two years of the term. The next election is scheduled for February 2018. South Miami City Government as of February 09, 2016  Mayor: Philip Stoddard, Ph.D. (Election 2018)  Vice Mayor: Robert Welsh (Vice Mayor until 2018, Commissioner Group III until 2020)  Commissioner Group II: Josh Liebman (Election 2020)  Commissioner Group I: Gabriel Edmond (Election 2018)  Commissioner Group IV: Walter Harris (Election 2018) South Miami is a city in Miami-Dade County, Florida, United States. The population was 10,741 at the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657. State of Florida uses Bureau of Economic and Business Research (BEBR) numbers for calculations for budget and this number is 12,912. South Miami is served by the Miami Metrorail at the South Miami Station. The station is in the section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood, including South Miami Hospital and the South Miami city government offices. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 88 Tax Authorities Taxing Authorities Set Tax Rates The Office of the Property Appraiser is not a taxing authority, but a governmental function that is mandated by State Law to assess the value of all properties within Miami-Dade County using criteria set forth by Chapter 193 of the Florida Statutes. As property owners and taxpayers consider the tax rates set by the taxing authorities, they should give close attention to tax rates or "millage" changes of those taxing authorities. The millage or tax rates are set by the various taxing authorities within whose jurisdiction the property is located. The Tax Collector publishes annually all active millage (tax rates) levied by all taxing authorities. The tax rate (millage) is set by the various authorities within whose jurisdiction the property is located. The taxing authorities are authorized by State Statute to levy taxes on real estate and tangible personal property to fund their operations and services as provided by their annual budgets. The tax rate is determined by dividing the taxing authority's proposed budget using property taxes by the total taxable value of all non-exempt property within their taxing district; reference the following formula: Taxing Authority's Proposed Budget Tax Rate (Millage) = ------------------------------------------------------------------------------- Total Taxable Value Of ALL Property (After Exemptions) Tax Limitations on County Commission and Cities By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No. 4173), municipal taxing authorities are limited to a maximum 10% increase in the amount of revenues that can be raised in comparison to the prior year. The Millage Rates of the Taxing Authorities When the total taxable value (the total assessed value of all individual properties in the City added together after exemptions) of the tax roll increases from one year to the next year, the Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required by State Law to consider their budget with a roll-back of the millage rate to a rate which will generate the same revenue as in the previous year; reference hypothetical example of annual roll-back procedure below. The Property Appraiser is responsible for certifying to each taxing authority the annual taxable value. Each taxing authority then must compute a roll-up or a roll-back millage rate and a proposed millage. The "roll-back millage" rate is the millage rate, or tax rate that the Taxing Authorities must use as a basis for computing any increase in their annual budgets. Usually, this millage rate is lower than the preceding year's tax rate. The value increase in CITY OF SOUTH MIAMI BUDGET FY 2017-2018 89 the tax base is due to re-assessments and new construction in the prior year. However, new construction is not permitted by Florida Law to be used to calculate the roll-back millage. If the total taxable value (as defined) decreases, the Taxing Authorities are entitled to an upward change of the "roll-back" in the tax millage rate in order to maintain the same level of revenue as the preceding year as the starting point for any budget increases. The term "roll-back" is used to describe the economic conditions of total taxable value in the prior year and the amount of monies raised by ad-valorem taxes. It does not relate to the rate of change in the millage. With the millage roll-back rate, the taxing authorities will realize exactly the same amount of revenue as the preceding year. If they decide to raise the millage rate above the rolled- back rate, it usually means that the cost of government operations has increased, usually as a corollary to inflation or the cost of living, or that new public service programs have been added to their budgets. The effect of the millage rolled-back on your property taxes will appear on your "Truth in Millage Notice" (TRIM) each year in Column 3. By referring to your Notice, you will also note that Column 1 indicates the previous year's taxes and Column 2 indicates the proposed increase or decrease in tax dollars if the proposed budget is adopted. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 90 CITY HISTORY Known as “The City of Pleasant of Living,” this proud community has a diverse population and a history of accomplishments stretching back to its earlier pioneer days. It has overcome adversity and shown a resilience and determination that make it one of South Florida’s more remarkable cities. It began as a settlement named Larkins, after Wilson A. Larkin, who established a post office and trading post with that name in 1898 at the east end of Sunset Drive at Ingraham Highway. The settlement already had a school building erected two years earlier by A. H. Ramsey and John Burtashaw, and in the next few years more families began moving into the area. Much of the business in the earlier settlement was geared toward farming supplies and services, and when Henry Flagler’s railroad grew south from Miami in 1903, it passed to the west of Larkins. The people of the settlement began relocating the center of their business district toward the train depot at today’s intersection of US1 and Sunset Drive. Real estate developers were already beginning to profile for plats of subdivisions in 1914 and by 1917 phone service came to Larkins. After the fantastic real estate boom of 1925 and with a population of 3000 residents, area leaders decided to incorporate as the Town of South Miami on March 2nd, 1926. W. A. Foster was elected Mayor and a storeroom was rented for $10 a month as Town Hall. The year 1926 saw the first incoming class of freshmen at the newly chartered University of Miami campus, which abuts the City of South Miami eastern boundary along Red Road (SW 57th Avenue). Also founded with a university theme that same year was the Cambridge Lawns neighborhood of South Miami, situated just 0.7 miles from the university campus. The neighborhood's Cambridge Lawns Historic District, some 30 homes in the Tudor Revival and Mediterranean revival style completed in 1928, were granted historic recognition by the City of South Miami in 2005. In June of 1926 the Florida Power and Light Company was granted a 30 year franchise to operate there, the task of paving streets and other projects began in earnest, and the volunteer fire department was established. A few months later in September, the terrible 1926 hurricane struck the community, inflicting severe damage to the homes and businesses in the fledgling Town of South Miami. It took great determination and strength of character to rebuild. On June 24th, 1927, the Town of South Miami officially became the City of South Miami and a new Charter was approved. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 91 In 1933, the original six square miles of South Miami were reduced to just over three square miles due to an effort to reduce municipal responsibilities. The City's size was reduced again in 1937, and many of the northern City residents sued to get out of the City. This is why the City of South Miami has the most irregular boundaries of any City in Miami-Dade County today. In 1935, the first bus franchise for the City streets was granted and the Sylva Martin Building, later named in honor of the City Clerk for 30 years, was constructed. In 1937 the tax roll for the entire City was $614,282 (less $106,492 in Homestead exemptions). In the 1940’s the population of South Miami was 2600 and African Americans represented 50 percent of the population. In 1946, Consumers Water Company was given the right-of-way to lay pipes so that water would be available for the Fuchs Bakery, later to become Holsum Bakery. Fuchs Park, located at US1 and 80th St, was named after the founder of the bakery, Charles Fuchs, a German immigrant. On February 22nd, 1960 South Miami Hospital officially opened its doors just off US1 and 62nd Ave. The 100–bed building included a pharmacy, emergency room, cafeteria, private offices, an X-ray department and laboratory. Today South Miami Hospital has over 440 beds and over 17,000 admissions each year. Growing urbanization was booming in the 70’s and 80’s. After 48 years, the Holsum Bakery outgrew their home on Red Road and US1 and moved to Medley. The Bakery Centre was developed in its place and Metrorail was being built. In 1983 South Miami was the only station on the route that had a viable downtown area in the proximity to the station. The City Commission established the South Miami Community Redevelopment Agency in September 1997. The goals of the Agency are to achieve meaningful physical improvement while providing economic development tools and other means of achieving long-term community sustainability. In 2001 the City of South Miami was awarded the All-America City Award, which is given by the National Civic League annually to ten cities in the United States. This award is the oldest community recognition program in the nation and recognizes communities whose citizens’ work together to identify and tackle community-wide challenges and achieve uncommon results. Through all these years, the City of South Miami preserved its hometown feel and the residents are proud to call it - The City of Pleasant Living. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 92 COMPREHENSIVE PLANNING Comprehensive planning is a term used to describe a process that determines community goals and aspirations in terms of community development. The outcome of comprehensive planning is the Comprehensive Plan, which dictates public policy in terms of land use, transportation, utilities, recreation, and housing. Comprehensive plans encompass large geographical areas, a broad range of topics, and cover a long-term time horizon. Chapter 163, Part II of the Florida Statute (F.S.), provides that each local government shall have the power and responsibility to plan for their future development and growth; to adopt and amend comprehensive plans, or elements to guide their future development and growth; to implement adopted or amended comprehensive plans by the adoption of appropriate land development regulations; and to establish, support, and maintain administrative instruments and procedures to carry out the provisions and purposes of this act. Comprehensive Planning Process Comprehensive Planning follows a typical planning process which consists of eight different steps. By following this process, we are able to determine a wide range of interconnecting issues that affect the City and surrounding urban area. Identifying issues; Stating goals; Collecting data; Evaluating alternatives; Preparing the plan; Creating implementation policies; Adopting a plan; and Implementing and monitoring the plan. The City’s adopted Comprehensive Plan consists of eight elements that constitute the major objective of the planning process. As required by Chapter 163, F.S., the elements of the comprehensive plan shall be consistent, and the Comprehensive Plan shall be financially feasible. Financial feasibility is determined using professionally accepted methodologies and applies to the 5-year planning period, except in the case of a long-term transportation or school concurrency management system, in which case a 10-year or 15-year planning period would be applied. It is also required that the Comprehensive Plan contain a capital improvements element designed to consider the need for and the location of public facilities in order to encourage the efficient use of such facilities. Chapter 1, Future Land Use Element The Future Land Use Plan is part of a policy developed to guide the future social and economic growth of the City of South Miami. The City Commission in compliance with the State of Florida Local Government Comprehensive Planning Act adopted the Plan. The official Future Land Use Plan indicates the appropriate land uses in the City of South Miami. The City of South Miami Comprehensive Plan is the supporting document, which explains the planning policies used in producing the patterns shown on the Future Land Use Plan and Map. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 93 The Difference Between Land Use and Zoning Future Land Use designations indicate the intended use category and development density for a particular area. Zoning Districts more specifically define allowable uses and contain the design and development guidelines for these intended uses. Although there are various Zoning Districts which may be allowed within a particular Future Land Use designation, no Zoning District can be allowed for an area if it conflicts with the Future Land Use designation for that area The Future Land Use Element was revised to address development and redevelopment pressures including: compatibility between buildings; concerns about the massing and structures (density/intensity standards, lot coverage and height); development impacts on neighborhoods; the need for revised or additional land use and zoning districts; the need to redevelop in certain areas and neighborhoods; and better coordination between transportation and land use. Chapter 2, Transportation Element The Transportation Element is designed to address traffic congestion issues which include the need to reduce excessive through traffic in certain areas; the need for updated bicycle and pedestrian plans; the provision of adequate parking; and the need to determine the ultimate capacity of the transit/rail system. Chapter 3, Housing Element The Housing Element includes goals established by the City’s Affordable Housing Advisory Committee and redevelopment issues related to housing are addressed through amendments that recognize the City’s role in expanding housing choices and options for existing and future residents. Additionally, amendments were included that reflect the affordable housing and other programs being implemented through the City’s Community Redevelopment Agency. Chapter 4, Infrastructure Element The Infrastructure Element addresses the current and future public infrastructure needs of the City to ensure public health, safety and quality of life. As with each element, amendments to the policies to correct inefficiencies are periodically made. Chapter 5, Conservation Element The Conservation Element was recently revised to implement the latest Best Management Practices to protect, restore and enhance the natural features of the City. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 94 Chapter 6, Recreation and Open Space Element The Recreation and Open Space Element addresses parks and recreation issues, such as the City’s desire to conduct a comprehensive Recreation and Open Space Master Plan to be used as a mechanism to assist the City in its efforts to meet the recreational needs of existing and future residents. Other amendments address the need to evaluate the feasibility of instituting an impact fee and to revise the Level of Service Standard for recreation and open space. Chapter 7, Intergovernmental Coordination Element The Intergovernmental Coordination Element is designed to further the City’s coordination and communication procedures for resolving issues of mutual interest with other local governmental entities, which may arise from the implementation of the Comprehensive Plan. The City continues to work with Miami-Dade County in support of the 2003 Inter-local Agreement for Public School Facility Planning. Chapter 8, Capital Improvement Element The Capital Improvement Element reinforces the relationship and linkage between the Comprehensive Plan. The Capital Improvements Program recognizes that South Miami is a diverse, full service community with both residential and non-residential land uses and neighborhoods. Additionally, an amendment was included to address impact fees as a potential mechanism for ensuring the City’s ability to provide key infrastructure and services at adopted Levels of Service through the planning period. Legislative Changes On June 2, 2011, changes to The Community Planning Act by the State Legislature and Governor, known as HB 7202, removed several of the provisions previously required by Chapter 163, F.S. Concurrency is a system in which the public facilities and services necessary to maintain the adopted level of service standards are also available, concurrently, with new development. Written reports issued by concurrency review agencies (City of South Miami) summarize existing and anticipated levels of service for those public services and facilities which may be potentially affected by a proposed development, subject to a request for development order. The concurrency report analyzes whether public facilities and services meet or exceed the standards established in the Capital Improvements Element of the Comprehensive Plan, and whether the requested development order, if approved, would result in a reduction in the level of the service for affected public services and facilities, below the level of service standards provided in the Comprehensive Plan. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 95 CITY OVERVIEW BASED ON THE 2010 CENSUS Quick Facts 2010 Census Population: 11,657 State: Florida Metro Area: Miami-Fort Lauderdale- Miami Beach Metro Area County: Miami-Dade County City: South Miami As per Bureau of Economic and Business Research (BEBR) at UF, the City Population for FY 2018 is 12,912. This is the number which will be used for State Revenue Sharing calculations. Number % in Total Population % Change 2000-2010 Category Total Male Female Total Male Female Total Male Female Total 11,657 5,721 5,936 100 49.08 50.92 8.53 10.68 6.53 Median Age 36.7 34.8 38.7 N/A N/A N/A N/A N/A N/A • 16 and Over 9,579 4,643 4,936 82.17 39.83 42.34 N/A N/A N/A • 18 and Over 9,303 4,499 4,804 79.81 38.59 41.21 12.07 14.13 10.21 • 21 and Over 8,622 4,167 4,455 73.96 35.75 38.22 8.15 N/A N/A • 62 and Over 1,851 780 1,071 15.88 6.69 9.19 7.18 N/A N/A • 65 and Over 1,520 621 899 13.04 5.33 7.71 3.83 9.91 0 Category Number % in Total Housing Units % Change 2000-2010 Total housing units 5,174 100 16.09 Total: Occupied housing units 4,699 90.82 9.25 Owner-occupied housing units 2,573 49.73 -3.74 Renter-occupied housing units 2,126 41.09 30.59 Population in occupied housing units: Owner-occupied housing units 7,052 Population in occupied housing units: Renter-occupied housing units 4,507 Occupied housing units Average household size: Owner-occupied 2.7 Occupied housing units Average household size: Renter-occupied 2.1 Average household size 2.46 Average family size 3.16 Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami- city/67550 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 96 CITY OF SOUTH MIAMI ORGANIZATIONAL CHART City of South Miami Residents Mayor & Commission City Clerk City Manager Finance Department Procurement Division Information Technology Division Building Department Public Works Department Office of the Director Streets & Landscaping Maintenance Division Motor Pool Division Building Maintenance Division Solid Waste Division Engineering & Construction Parks & Recreation Department Community Center Landscape (Parks) Maintenance Division Community Pool Tennis Planning & Zoning & Sustainability Department Police Department Personnel Division Code Enforcement Division City Attorney CITY OF SOUTH MIAMI BUDGET FY 2017-2018 97 POSITIONS BY DEPARTMENT/DIVISION POSITIONS BY DEPARTMENT BUDGETED FY 2014 BUDGETED FY 2015 BUDGETED FY 2016 PROPOSED FY 2017 PROPOSED FY 2018 CITY CLERK Full Time City Clerk 1 1 1 1 1 Deputy Clerk II 1 1 1 1 1 Deputy Clerk 1 1 1 1 1 City Clerk Total 3 3 3 3 3 CITY MANAGER Full Time City Manager 1 1 1 1 1 Deputy City Manager 0 0 0 1 1 Assistant City Manager 1 1 1 0 0 Executive Administrative Asst. 1 1 1 1 1 Special Events Coordinator 1 0 0 0 0 City Manager Total 4 3 3 3 3 PROCUREMENT DIVISION Full Time Purchasing Manager 1 1 1 0 0 Chief Procurement Officer 0 0 0 1 1 Procurement Specialist 0 0 1 1 1 Central Services Specialist II 1 1 0 0 0 Procurement Division Total 2 2 2 2 2 PERSONNEL DIVISION Full Time Personnel Manager 0 0 1 1 1 Human Resources Director 1 1 0 0 0 Payroll and Benefits Administrator 0 0 1 1 1 Human Resource Generalist 1 1 0 0 0 Office Support 1 0 1 0 0 Full Time Total 3 2 3 2 2 Part time Office Support 0 0 0 1 0 Part Time Total 0 0 0 1 0 Personnel Division Total 6 4 3 3 2 FINANCE DEPARTMENT Full Time Chief Financial Officer 1 1 1 1 1 Office Manager 1 1 1 0 0 Chief Administrative Officer 0 0 0 1 1 Senior Accountant 0 0 1 1 1 Junior Accountant 2 2 1 2 2 Grants Coordinator 1 1 0 0 0 Full Time Total 5 5 4 5 5 Part Time Office Support 1 1 2 1 1 Junior Accountant 1 1 0 0 0 Part Time Total 2 2 2 1 1 Finance Department Total 7 7 6 6 6 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 98 POSITIONS BY DEPARTMENT BUDGETED FY 2014 BUDGETED FY 2015 BUDGETED FY 2016 PROPOSED FY 2017 PROPOSED FY 2018 BUILDING DEPARTMENT Full Time Building Official/Director 1 1 1 1 1 Chief Building Inspector 1 1 1 1 1 Permits Coordinator 2 2 2 2 2 Full Time Total 4 4 4 4 4 Part Time Chief Mechanical Inspector 1 1 1 1 1 Chief Electrical Inspector 1 1 1 1 1 Chief Plumbing Inspector 1 1 1 1 1 Chief Structural Inspector 1 1 1 1 1 Part Time Total 4 4 4 4 4 Building Total 8 8 8 8 8 PLANNING DEPARTMENT Full Time Planning Director 1 1 1 1 1 Sr. Planner/Zoning Admin 1 1 1 2 2 Zoning Review Coordinator 1 1 1 0 0 Grants Coordinator 0 0 0 1 1 Planning Assistant 1 0 1 0 0 Office Support 0 1 1 1 1 Planning Total 4 4 5 5 5 CODE ENFORCEMENT Full Time Senior Code Enforcement Officer 1 1 1 1 1 Code Enforcement Officers I/II 1 1 1 1 1 Code Enforcement Officers I 1 1 1 1 1 Local Business Tax Comp Officer 1 1 1 1 1 Special Events Coordinator 1 1 0 0 0 Full Time Total 5 5 4 4 4 Part Time Office Support 0 0 1 1 0 Part Time Total 0 0 1 1 0 Code Enforcement Total 5 5 5 5 4 PW - BUILDING MAINTENANCE Full Time Lead Worker II 1 1 1 1 1 Maintenance Worker II 1 1 1 1 1 PW - Bld Maint Total 2 2 2 2 2 PW - SOLID WASTE Full Time Superintendent 1 1 0 0 0 Garbage Collection Heavy Equipment Operator (1 Funded by SW) 7 6 6 6 7 Lead Worker II 1 1 1 1 1 Trash Collection Waste Collection Driver 2 2 3 3 2 PW- Solid Waste Total 11 10 10 10 10 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 99 POSITIONS BY DEPARTMENT BUDGETED FY 2014 BUDGETED FY 2015 BUDGETED FY 2016 PROPOSED FY 2017 PROPOSED FY 2018 PW - STREETS Full Time Superintendent of Maintenance 0 0 1 1 1 Lead Worker II 0 0 0 0 1 Maintenance Worker I 1 2 3 3 2 Maintenance Worker II 6 4 3 3 3 Waste Collection Driver 0 1 0 0 0 PW - Streets Maint Total 7 7 7 7 7 PW - MOTOR POOL Full Time Motor Pool Supervisor 1 1 1 1 1 Auto Mechanic 2 2 2 2 2 PW - Motor Pool Total 3 3 3 3 3 PW - OFFICE OF DIRECTOR Full Time Public Works Director 0 1 1 1 1 Chief Superintendent 1 0 0 0 0 Administrative Assistant 1 1 1 1 0 Administrative Assistant I 1 0 0 0 0 Administrative Secretary 0 1 0 0 0 Office Support 0 0 1 1 2 PW - Office of Director Total 3 3 3 3 3 PW - ENG and CONST Full Time Project Manager 1 1 1 1 1 Associate Project Engineer 1 1 1 1 1 PW - Eng. and Const. Total 2 2 2 2 2 POLICE DEPARTMENT Full Time SWORN Chief of Police 1 1 1 1 1 Assistant Chief of Police 0 0 1 1 1 Majors 2 1 0 0 0 Captains 0 2 2 2 2 Lieutenants 4 3 3 3 3 Sergeants 7 7 7 7 7 Officers/Detectives 35 37 37 37 37 Training Officer 1 1 1 1 1 CIVILIAN EMPLOYEES Department Head Secretary 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Crime Analyst/Comm. Supvr. 1 0 0 0 0 Communications Manager 0 1 1 1 1 Communications Officers 6 6 6 6 6 Police Total 59 61 61 61 61 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 100 POSITIONS BY DEPARTMENT BUDGETED FY 2014 BUDGETED FY 2015 BUDGETED FY 2016 PROPOSED FY 2017 PROPOSED FY 2018 PARKS and REC DEPARTMENT Full Time Parks and Recreation Director 1 1 1 1 1 Asst. Parks and Rec Director 1 1 1 1 1 Administrative Assistant 0 0 1 1 1 Special Events Coordinator 0 0 1 1 1 Administrative Assistant II 1 1 0 0 0 Senior Site Manager 1 1 1 1 1 Administrative Secretary 0 1 0 0 0 Recreation Leader 2 1 0 0 0 Full Time Total 6 6 5 5 5 Part Time Recreation Aide (PT) 1 0 0 0 0 Part Time Total 1 0 0 0 0 Parks and Recreation Total 7 6 5 5 5 LANDSCAPE MAINTENANCE Full Time Parks Superintendent 0 0 0 1 1 Landscape Supervisor 1 1 1 0 0 Lead Worker 1 1 1 1 1 Maintenance Worker I 2 2 2 2 0 Maintenance Worker II 1 1 1 1 1 Maintenance Worker III 1 1 1 1 0 Landscape Maint Total 6 6 6 6 3 COMMUNITY CENTER Full Time Recreation Supervisor II 1 2 2 2 2 Recreation Leader 3 3 3 3 3 Full Time Total 4 5 5 5 5 Part Time Recreation Leader (PT) 5 3 3 3 3 Recreation Aide (PT) 14 11 11 11 11 Instructors (Grant Funded) 4 4 4 4 3 Summer Recreation Aide Seasonal (PT) 8 8 8 8 8 Part Time Total 31 26 26 26 25 Community Center Total 35 31 31 31 30 COMMUNITY POOL Part Time Pool Supervisor 1 0 0 0 0 Life Guard 5 5 5 5 5 Community Pool Total 6 5 5 5 5 TENNIS Full Time Tennis Operations Supervisor 0 0 1 1 1 Maintenance Worker 1 0 0 1 1 1 Full Time Total 0 0 2 2 2 Part Time Recreation Aide (PT) 0 0 3 3 3 Part Time Total 0 0 3 3 3 Tennis Total 0 0 5 5 5 TOTAL Full Time Total 133 133 134 134 131 Part Time Total 44 37 41 41 38 Grand Total 177 170 175 175 169 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 101 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN In an effort to comply with Florida Statute 163.3177 required and optional elements of Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a financially feasible 5-year schedule of capital improvements. The City of South Miami Capital Budget is updated annually as part of the budgeting process. Capital improvement projects are defined as projects that are self-contained and that will usually be constructed or purchased as a unit. The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in defining capital assets and depreciation. Governmental Entities with Revenues between $10 and $100 million Item Tracking and Inventory Capitalize and Depreciate Land $1 Capitalize only Land Improvements $1 $25,000 Building $1 $50,000 Building Improvements $1 $50,000 Construction in Progress $1 Capitalize only Machinery and Equipment $1,000 $5,000 Vehicle $1,000 $5,000 Infrastructure $50,000 $250,000 Intangibles N/A $25,000 A Capital Improvement generally includes only those items constructed or purchased that have a useful life extending beyond a five (5) year period following their acquisition or purchase. Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or disposal of land regardless of cost. Minor recurring annual expense items, including routine maintenance and repairs, excluded. All projects that are financed from bond funds are included. Similarly, preliminary engineering studies for such infrastructure improvements as the design of improvements are generally itemized as capital expenditure items due to their significant cost and impact of the Capital Improvement Program. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 102 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN PROJECT DESCRIPTION SOURCE FY17 Estimated Expenses FY17 FY 18 FY 19 FY 20 FY 21 FY 22 TRAFFIC CALMING Pinecrest Villas/ Snapper Creek Traffic Calming - Construction (Between SW 62 AVE, SW 80 ST & US 1; Between SW 80 ST to SW 87 ST, From SW 57 AVE to SW 62 AVE) PTP 150,000 5,000 145,000 Twin Lakes/Bird Estates Traffic Calming - Construction (Between 61 AVE & 64 AVE, From SW 40 ST to SW 44 ST; Between SW 56 ST to SW 64 ST, From SW 62 AVE to SW 67 AVE) PTP 175,000 90,024 80,000 Traffic Study for SW 64th St and 59th Place CIP 25,000 Traffic Study for 65 Terr and 65 Street and 65 Ave CIP 25,000 Traffic Calming for SW 78th Street and 62nd Ave PTP 50,000 Miscellaneous Traffic Calming CIP 50,000 50,000 ROADWAY & DRAINAGE IMPROVEMENTS Citywide Drainage Improvements SWDTF 60,000 11,290 50,000 50,000 50,000 50,000 50,000 LOGT 20,000 8,000 Citywide Roadway & Drainage Phase 6 - Construction Part 2: SW 59 AVE PTP 100,000 LOGT 30,000 SWDTF 100,000 TMDL 100,000 SW 60th Ave and SW 83rd Street Intersection Improvements CIP 70,000 SWDTF 30,000 SW 68 ST & SW 65 AVE - Design and Construction SWDTF 15,000 15,000 LOGT 85,000 85,000 SW 60 ST & SW 65 AVE - Design and Construction SWDTF 10,000 10,000 LOGT 75,000 75,000 ROAD INFRASTRUCTURE South Miami Intermodal Transportation Plan - Contingency PTP 100,000 50,000 75,000 75,000 75,000 75,000 SW 64 ST Bike Lane and Road Improvements (SW 62 AVE to SW 57 AVE) CDBG 336,000 336,000 PTP 84,000 100,000 SW 64 ST Bike Lane and Roadway Improvements (SW 62 AVE to SW 69 AVE) PTP 50,000 50,000 CIP 200,000 100,000 100,000 62 AVE Design and Roadway Reconstruction (85 ST to 70 ST), including Sidewalk improvement between SW 78 ST to SW 80 ST TAP 480,000 PTP 120,000 Citywide Sidewalk Repairs PTP 40,000 20,000 20,000 20,000 20,000 20,000 20,000 Citywide Street Improvements PTP 30,000 23,445 10,000 20,000 20,000 20,000 20,000 LOGT 10,000 10,000 25,000 25,000 25,000 25,000 Citywide Street Resurfacing Program (Various locations) LOGT 60,000 60,000 60,000 60,000 60,000 PTP 60,000 60,000 Road Resurfacing - SW 59 PL (74 ST to 76 ST) LOGT 50,000 50,000 Road Resurfacing - SW 68 AVE (72 ST to 76 TR) PTP 40,000 40,000 Road Resurfacing - SW 76 TR (69 AVE to 67 AVE) PTP 85,000 85,000 Road Resurfacing - SW 61 ST (62 PL to 62 AVE) PTP 40,000 40,000 Road Resurfacing & Reconstruction - SW 82 ST (62 AVE to 60 AVE) PTP 35,000 35,000 LOGT 35,000 35,000 Road Resurfacing & Reconstruction - SW 63 AVE (78 ST to 80 ST) PTP 40,000 Road Resurfacing & Reconstruction - SW 79 ST (Canal to 59 AVE) PTP 150,000 Road Resurfacing - SW 66 ST (67 AVE to 66 CT) PTP 50,000 Road Resurfacing & Reconstruction - SW 49 TERR (65 AVE to 67 AVE) CIP 125,000 Road Resurfacing & Reconstruction - SW 64 PL (56 ST to 54 ST) CIP 125,000 Road Resurfacing & Reconstruction - SW 55 ST (64 AVE to Cul-de-Sac) CIP 85,000 Road Resurfacing - SW 51 TR (65 AVE to 67 AVE) CIP 50,000 Road Resurfacing - SW 52 TR (65 AVE to 67 AVE) CIP 50,000 SW 58 AVE Intersection at US 1 - Design and Construction PTP 60,000 CIP 200,000 Citywide Neighborhood Greenways Sharrows and signs PTP 50,000 50,000 100,000 100,000 SW 73 ST Sidewalk Extension CIP 15,000 50,000 PARKS Citywide Parks Improvement - Miscellaneous CIP 50,000 34,537 50,000 50,000 50,000 50,000 50,000 Citywide Parks Master Plan - Improvements CIP 300,000 116,324 200,000 300,000 300,000 300,000 300,000 Brewer Park - Perimeter Tennis Court Fencing System CIP 50,000 66,250 Dante Fascell Park - Ranch Style Perimeter Fence CIP 75,000 115,000 Dante Fascell Park - Revamp Parking Lot and gate CIP 150,000 28,395 125,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 103 PROJECT DESCRIPTION SOURCE FY17 Estimated Expenses FY17 FY 18 FY 19 FY 20 FY 21 FY 22 Dante Fascell Park - New Utility Shed CIP 5,000 Dante Fascell Park - Tennis Court Resurfacing CIP 55,000 55,000 GB Community Center -Relocate Fitness Room & Multipurpose Room- New rubber flooring on 2nd level and other misc. projects. CIP 75,000 15,468 GB Community Center - Restroom Renovation CIP 10,000 GB Community Center - Basketball Gymnasium Improvements CIP 75,000 GB Community Center - Kitchen Renovation CIP 20,000 Marshall Williamson Park - Outdoor Fitness Zone w/ support facilities FRDAP 65,000 Palmer Park - New Dugout Roofs CIP 15,000 10,530 Palmer Park - Drainage Improvements CIP 250,000 60,871 200,000 Palmer Park - Playground Structure Replacement (2-5 Year Olds) FRDAP 50,000 41,288 Security fence around the back of Van Smith Park CIP 20,000 20,000 South Miami Park - New playground structure w/ rubberized surface and shade structure CIP 140,000 500,000 South Miami Park: Restroom w/ Concession Stand Building (design) CIP 150,000 South Miami Park Multi Phase field CIP 100,000 500,000 South Miami Park Construction Phasing plan CIP 50,000 South Miami Park Trees CIP 50,000 South Miami Park: Walking/Jogging Trail (asphalt) CIP 50,000 South Miami Park: Volleyball/Tennis and/or Basketball Court w/ support facilities FRDAP 65,000 Dison Park - New swing set w/ free-standing play equipment and support facilities FRDAP 50,000 Misc. Park Furniture CIP 15,000 15,000 15,000 15,000 15,000 FLEET REPLACEMENT 8 Police Vehicles and Equipment CIP 332,000 332,000 332,000 332,000 332,000 332,000 332,000 Motor Pool Fleet Maintenance System CIP 30,000 F150 4 door Work Truck with Power Lift for Public Works Dept. CIP 38,000 38,000 38,000 Trash Truck CIP 260,000 95,000 Garbage Truck CIP 292,862 295,000 Trash Crane CIP 160,000 160,000 Street Sweeper CIP 150,000 F350 Passenger Van for Parks & Recreation CIP 27,000 F150 Vehicle for Parks & Recreation Dept. CIP 20,000 Administrative Vehicle for Parks & Recreation Dept. CIP 9,000 9,000 Enforcement Vehicle for the Parking Division CIP 9,000 9,000 10,000 10,000 CITY FACILITIES Gibson Bethel CC - Air Conditioning CIP 50,000 Police Department Air Conditioning CIP 25,000 MISCELLANEOUS Citywide Sewer Upgrades - Design GOB 150,000 164,000 CIP 350,000 134,000 515,000 Citywide Directional Street Signs & Posts PTP 300,000 250,000 Transit Improvements (Bus shelters) PTP 80,000 163,917 40,000 40,000 Citywide Landscaping Program TTF 20,000 5,000 15,000 15,000 15,000 15,000 City Welcome Signs CIP 300,000 300,000 250,000 200,000 Tree Planting CIP 40,000 5,000 20,000 20,000 Shade Trees for South Miami Park CIP 20,000 TTF 20,000 New Pay Stations CIP 50,000 250,000 50,000 50,000 Citywide Striping CIP 8,762 15,000 Cost Benefit Study for Community Center and Pool CIP Orchids CIP 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Rubber Mulch for Tree Grates - Downtown Area CIP 25,000 25,000 Digital Encoder for Public Meeting Broadcast CIP 12,000 HD Cameras for Broadcasting Public Meetings from the Chambers CIP 13,000 Fence around 6609 SW 60 ST Property (Girl Scouts) CIP Parking Repairs to 6609 SW 60 ST Property (Girl Scouts) CIP 50,000 Middle School - Palmer Park perimeter road stacking lane CIP 50,000 26,704 Firewall Services to Accommodate Increased Security CIP 110,000 Landscape Sunset Dr (US 1 to SW 69th Ave) (phase #1) CIP 250,000 250,000 Wi-Fi Antennas for Public Access Downtown CIP 150,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 104 PROJECT DESCRIPTION SOURCE FY17 Estimated Expenses FY17 FY 18 FY 19 FY 20 FY 21 FY 22 Wi-Fi Antennas for Public Access Dante CIP 50,000 Wi-Fi Antennas for Public Access Palmer CIP Wi-Fi for Officers Parking lot LEFTF 15,000 2 Power Outlets for Electrical Vehicles CIP 25,000 13,743 20,000 Solar for Public Works Building CIP 25,000 Solar for Community center CIP 50,000 Solar for Pool CIP 50,000 Solar For Marshal Williamson Building CIP 15,000 Solar for City Hall CIP 50,000 Solar for Public Works Building CIP 25,000 Police Flag Pole LEFTF 10,000 Downtown Improvements CIP 500,000 Beautification Study for D/T CIP 100,000 Proposed Park PADOM 250,000 TOTAL CAPITAL IMPROVEMENTS BY YEAR 5,153,000 3,383,409 5,083,000 3,549,000 3,557,000 1,015,000 1,032,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 105 CAPITAL IMPROVEMENT PLAN FUND SUMMARY CODE SOURCE OF FUNDS FY 17 Estimated Expenses FY17 FY 18 FY 19 FY 20 FY 21 FY 22 CIP Capital Improvement Fund 2,858,000 1,736,446 3,412,000 2,964,000 2,652,000 750,000 767,000 CDBG Comm. Development Block Grant 336,000 336,000 FRDAP FL Recreation Dev. Assistance Program 50,000 41,288 180,000 GOB MDC General Obligation Bond 150,000 164,000 LEFTF Law Enforcement Forfeiture Trust Fund 25,000 LOGT Local Option Gas Tax 275,000 253,000 100,000 85,000 85,000 85,000 85,000 PTP People Transportation Plan 1,379,000 1,152,386 655,000 255,000 275,000 115,000 115,000 SWDTF Stormwater Drain Trust Fund 85,000 36,290 180,000 50,000 50,000 50,000 50,000 TAP Transportation Alternatives Prog. (FDOT Grant) 480,000 TMDL Total Max Daily Load - FDEP Water Quality Grant 100,000 TTF Tree Trust Fund 20,000 25,000 15,000 15,000 15,000 15,000 PADOM Parks Acquisition Develop. Ops. and Maint. Fund 250,000 TOTAL CIP BY YEAR 5,153,000 3,383,409 5,083,000 3,549,000 3,557,000 1,015,000 1,032,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 106 CAPITAL IMPROVEMENT PROGRAM DESCRIPTIONS Fiscal Year 2017/2018 TRAFFIC CALMING Pinecrest Villas / Snapper Creek and Twin Lakes / Bird Estates By implementing the traffic calming studies recommendations, these two projects will provide traffic calming measures to encourage slower traffic speeds, thereby reducing the timesaving benefit of cutting through on the neighborhood streets, enhancing safety for pedestrians and bicyclists and quality of life. DRAINAGE IMPROVEMENTS The Stormwater Master Plan (SMP), completed in 2012, is a citywide study evaluated the current flood protection level of service (LOS) of the existing stormwater infrastructure. The study also identified existing and future operation and maintenance needs. Potential flooding areas were identified and prioritized in the SMP. The study identifies locations in the City to design and construct drainage improvements. These areas will be addressed in phases, by level of priority, as reported in the SMP. Citywide Roadway and Drainage Phase 6 – Construction Part 2: SW 59th Avenue This project is a continuation of the drainage improvements along SW 74th Terrace between SW 58th and SW 59th Avenue. The project will provide drainage improvement along SW 59 th Avenue between SW 74th Street and SW 80th Street. The new drainage system will include but is not limited to new drainage structures, manholes, exfiltration trenches, and pipe replacement. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 107 SW 60th Street and SW 65th Avenue and SW 68th Street and SW 65th Avenue These areas experience flooding after rain events. These areas will be evaluated and designed to address and alleviate the flooding conditions. The new drainage system will include but is not limited to new drainage structures, exfiltration trenches, pipe replacement and if feasible, the implementation of bioswale improvements. ROAD INFRASTRUCTURE SW 64 Street Bike Lane and Road Improvements By implementing the SMITP recommendations, this project will provide new bike lanes, street resurfacing and striping along SW 64th Street. The City will achieve pedestrian and bicycle connectivity between the SW 62nd Avenue and SW 57th Avenue corridors with these improvements. Citywide Street Resurfacing Program The purpose of this program is to maintain all City-owned paved streets at a serviceable level. The scope includes resurfacing, restoration and rehabilitation of existing streets on an as-need basis, as a result extending the life of the existing pavements. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 108 Citywide Neighborhood Greenways Sharrows By implementing the SMITP recommendations, this project will provide neighborhood sharrows citywide. PARKS Citywide Parks Improvements Said improvements consists of current and ongoing maintenance of City park facilities and amenities including but not limited to playground and outdoor fitness equipment, water fountains, tree and landscape maintenance, shade awnings/covers, field and parking lot lighting, exterior and interior facility painting, repairs to open green space, replacement park signage (i.e. rules, directional, parking lot), major facility repairs, jogging trails, trash receptacles, picnic tables, benches, perimeter fencing, hard- and soft-court playing surfaces, etc. Gibson Bethel Community Center: Basketball gymnasium improvements Gymnasium improvements entail professional resurfacing and game line painting services. A completed refinish/resurface involves sanding the existing wood floor smooth to bare wood; thoroughly vacuum and tack floor clean, apply one (1) coat of oil based sealer, install new game lines and apply three (3) coats of an oil based finish. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 109 Gibson Bethel Community Center: Kitchen renovations The kitchen is in need of major improvements and upgrades. Proposed renovations include but not limited to new cabinetry, appliances, flooring, painting, electrical and plumbing improvements. Gibson Bethel Community Center: Restroom Renovation – Lockers CITY OF SOUTH MIAMI BUDGET FY 2017-2018 110 All-America: Natural playground elements Remove the existing rope swing and park amenities (i.e. trash receptacles, coral rock benches). As per the U.S. Consumer Product Safety Commission’s Public Playground Safety Handbook, free swinging ropes that may fray or otherwise form a loop are not recommended because they present a potential strangulation hazard. Furthermore, grass and dirt are not considered protective surfacing because wear and environmental factors can reduce their shock absorbing effectiveness. The coral rock benches are neither comfortable nor utilized by visitors. The trash receptacles require replacement. Brewer Park: Stand-alone playground shade structure The existing playground structure is exposed to the sun’s harmful UV rays. This project entails installation of a stand-alone shade structure, approximately 30 x 30 x 15 high, that provides reliable shade and a break from the sun. The shade will be designed to block up to 97% of sun exposure and keep playground temperatures up to 30 degrees cooler. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 111 Palmer Park – Drainage Improvements The South perimeter parking area experiences heavy flooding and run -off during and after rain events which affects residential properties bordering the park. To alleviate this condition, professional engineering services and construction improvements are required. South Miami Park Walking/Jogging Trail This project will entail the design and construction of a walking / jogging trail along the perimeter of South Miami Park. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 112 Dante Fascell Park: 10’ perimeter tennis fence and irrigation upgrades This project entails installation of a new perimeter tennis court fence. The new fence will feature a 10’ height chain link fencing system, which includes Schedule 40 vertical and horizontal poles, replace old irrigation/sprinkler system on six (6) clay tennis courts and new windscreens with the City logo. Dante Fascell Park – Revamp Parking Lot This project entails engineering services and construction improvements for increasing the parking area of Dante Fascell Park. J.R.E. Lee Admin Office: Outdoor Basketball Courts The City established a joint-use agreement with Miami Dade County School Board for the use of the basketball courts at JRE Lee Educational Center. The courts are in dire need of professional resurfacing and painting. Our goal is to provide a safe, quality playing environment for the public. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 113 FLEET REPLACEMENT Police Vehicles and Equipment The program consists of the replacement of older Police vehicles. Older vehicles will be decommissioned and placed for public auction. The Police Department proposes to replace eight vehicles and continue the same trend for subsequent years. Public Works Vehicle Fleet Replacement The Public Works Department will be purchasing an F-150 pick up truck, a trash truck and a trash crane. Parks Department Vehicle Fleet Replacement The Parks Department will be purchasing an F-150 pick up truck, and an F-350 passenger van. MISCELLANEOUS Citywide Sewer Upgrades One of the areas identified for upgrades is located South of SW 82nd Street to SW 87th Street, from SW 57th Avenue to SW 62nd Avenue (sub area K). This area is currently on septic tank systems; however, it has the potential to connect to the public sanitary sewer system that is bounding the project area. This project entails design and construction of approximately 12,225 linear feet of a sanitary sewer gravity system, an d the installation of a pump station. The improvements are based on the Sanitary Sewer Master Plan. The master plan identifies areas within the City that are currently not serviced by a public sanitary sewer system, provides information on existing sewer systems, and includes a layout of the proposed systems, organized by priority. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 114 Citywide Replacement of Directional Street Signs and Posts This is an ongoing project being implemented throughout the City and consisting of the replacement of old street name signs, with a new design, which includes the City Logo. City Welcome Signs South Miami will design welcome signs which will be placed throughout the City. The signs are to be installed at the entryways for the City and will include a gateway monument sign to be placed at Fuchs Park and entry signs to be implemented at various City entry sites. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 115 Miscellaneous Infrastructure Improvements Miscellaneous emergency infrastructure repairs and improvements such as guardrails, pothole repairs, sign installation and repairs, striping of parking lines and inlet cleaning citywide. Pay Stations The City’s Finance Department is looking to install twenty-five new Digital Multi-Space Parking Pay Stations. Currently, additional parking spaces have been created due to development and new construction. Of these new parking spaces, certain locations areas lack the needed number of pay stations. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 116 GENERAL FUND BUDGET CITY OF SOUTH MIAMI BUDGET FY 2017-2018 117 FY 2017-2018 GENERAL FUND REVENUES ACCT NO. ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 TAXES 0010000 3111000 AD VALOREM TAXES 5,420,377 5,810,996 6,281,966 6,281,966 6,641,944 0010000 3112000 AD VALOREM DELINQUENT 158,944 28,605 30,000 39,572 30,000 0010000 3112100 INTEREST 431 510 500 922 500 0010000 3121000 LOCAL OPTION TAXES 205,216 205,094 205,964 205,964 202,084 0010000 3141000 UTILITY TAX-ELECTRIC 1,367,020 1,377,801 1,350,000 1,387,000 1,350,000 0010000 3144000 UTILITY TAX - GAS 66,725 33,241 50,000 50,000 50,000 0010000 3149000 UTILITY TAX - OTHER 198,323 209,883 170,000 205,000 205,000 0010000 3150000 UNIFIED COMM SERVICES TAX 543,152 484,835 415,485 438,000 437,148 0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 575,307 599,805 580,300 596,141 595,000 0010000 3162000 LOCAL BUSINESS TAX NEW 100,921 105,073 120,000 90,000 105,000 0010000 3162100 BUSINESS TAX TRANSFER FEES 2,402 4,263 2,500 2,922 2,500 0010000 3163000 LOBBYIST REGISTRATION FEE 12,500 17,500 10,000 22,000 15,000 TOTAL TAXES 8,651,318 8,877,606 9,216,715 9,319,487 9,634,176 FRANCHISE FEES 0010000 3221000 BUILDING PERMITS 1,113,561 1,074,863 900,000 832,808 900,000 0010000 3221500 PUBLIC WORKS PERMITS 0 0 20,000 34,276 25,000 0010000 3231000 ELECTRICITY 1,239,099 1,069,285 1,200,000 1,210,000 1,240,000 0010000 3234000 GAS 0 33,713 33,000 37,388 35,000 0010000 3291000 PENALTIES LOCAL BUSINESS TAX 31,507 589 0 0 0 0010000 3293000 GARAGE SALES 120 80 100 600 250 TOTAL FRANCHISE FEES 2,384,287 2,178,530 2,153,100 2,115,072 2,200,250 INTERGOVERNMENTAL REVENUE 0010000 3351012 STATE REVENUE SHARING 417,118 423,005 415,050 430,000 402,744 0010000 3351015 ALCOHOLIC BEVERAGE LICENS 10,752 18,692 15,000 16,650 15,000 0010000 3351018 LOCAL GOVT 1/2 C SALES TX 1,030,028 1,039,771 1,031,626 1,045,000 960,606 0010000 3382000 COUNTY LOCAL BUSINESS TAX 15,873 16,234 15,000 15,000 15,000 TOTAL INTERGOVERNMENTAL REVENUE 1,473,771 1,497,702 1,476,676 1,506,650 1,393,350 CHARGES FOR SERVICES 0010000 3412000 ZONING HEARING FEES 67,119 74,850 35,000 46,500 32,000 0010000 3413000 ENVIRON REVW & PRESVT BRD 77,115 44,188 75,000 35,000 40,000 0010000 3413001 LIEN SEARCH FEES 15,410 15,555 15,000 13,000 15,000 0010000 3413002 SPECIAL EVENTS 2,740 2,660 3,320 3,320 3,320 0010000 3414000 MICROFILM SALES 1,637 1,623 1,500 1,600 1,600 0010000 3419010 BLDG & ZON REINSPECT FEES 565 750 300 700 500 0010000 3419030 CERT OF USE/OCCUPANCY 30,800 26,250 22,000 34,000 26,250 0010000 3419040 CODE ENFORCEMENT FINES 131,909 97,725 130,000 118,262 115,000 0010000 3419051 BACKGROUND NOTARY&COPIES 12,862 18,761 12,000 17,825 16,000 0010000 3421010 POLICE SERVICES 31,838 47,773 35,000 35,000 35,000 0010000 3421021 TOWING ADMIN FEE 4,555 5,790 5,000 5,000 5,000 0010000 3421025 SCHL CRSNG GRDS- CTY REIM 23,567 24,495 23,000 23,000 23,000 0010000 3434100 SOLID WASTE CHARGES 11,866 16,107 12,000 24,500 20,000 0010000 3434200 PRIVATE HAULERS PERMIT FEE 609,580 570,092 530,000 585,000 575,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 118 ACCT NO. ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0010000 3445100 PARKING PERMITS 101,859 106,401 90,000 100,000 100,000 0010000 3445200 PARKING METERS FRANCHISE 2,173,616 2,005,710 2,167,200 1,844,423 1,840,000 0010000 3445210 VALET PARKING 69,165 92,120 74,000 59,802 58,000 0010000 3445220 PARKING FUND REVENUE 31,860 16,849 25,000 50,818 35,000 0010000 3445300 PARKING VIOLATIONS 783,526 774,693 750,000 780,000 767,000 0010000 3472620 TENNIS COURT FEES 28,414 257,396 340,000 367,000 389,000 0010000 3472630 RECREATION PROGRAM FEES 82,479 112,116 98,000 98,000 45,000 0010000 3472631 MULTIPURPOSE CNTR-RENTAL 33,188 65,174 42,000 20,000 19,000 0010000 3472632 MULTIPRPOSE CNTR- MEMBERSHIP 11,831 11,913 11,000 11,500 8,000 0010000 3472635 REC FEES/MURRAY PARK POOL 5,846 4,877 5,500 9,500 6,000 0010000 3472650 S MIAMI PARK SOCCER 32,605 37,500 40,000 40,000 40,000 0010000 3472660 CONCESSION STANDS 0 220 3,000 1,590 3,000 TOTAL CHARGES FOR SERVICES 4,375,952 4,431,588 4,544,820 4,325,340 4,217,670 FINES AND FORFEITS 0010000 3511200 METRO COURT FINES 78,956 53,063 80,000 60,000 60,000 0010000 3511210 RED LIGHT CAMERAS 0 156,067 408,680 408,680 480,000 0010000 3540000 VIOLATIONS LOCAL ORDINANCES 0 39,387 45,000 45,000 45,000 0010000 3541000 BURGLAR ALARM FINES 52,853 47,326 48,000 30,000 30,000 0010000 3541050 ALARM REGISTRATION CHG 34,208 43,458 34,000 35,250 30,000 TOTAL FINES AND FORFEITS 166,017 339,301 615,680 578,930 645,000 MISCELLANEOUS REVENUES 0010000 3612000 INTEREST INCOME 83,432 93,172 90,000 90,000 93,000 0010000 3621100 PARKING GARAGE RENT 87,758 89,850 75,996 75,996 75,996 0010000 3622000 FASCELL PARK 20,583 23,021 25,000 30,000 25,000 0010000 3623000 BUS BENCH ADS 14,268 14,760 16,300 16,920 16,920 0010000 3625000 RENT C.A.A. 27,000 22,000 27,000 34,000 27,500 0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 21,202 21,075 21,273 21,328 21,000 0010000 3629000 PALMER PARK RENTALS 40,133 23,965 30,000 30,000 25,000 0010000 3669000 HOSPITAL LANDSCAPE REVENU 5,710 8,920 7,264 7,264 5,875 0010000 3669100 DONATION 20,251 29,480 0 38,060 0 0010000 3695000 REIMB WORKERS COMP. 19,736 24,531 0 19,395 0 0010000 3695400 REIMBT-PUB WORKS LABOR 12,911 16,312 0 1,643 0 0010000 3697000 GAIN/LOSS ON ASSET SALE 8,700 22,635 0 7,979 0 0010000 3699201 MISC. OTHERS 21,676 17,884 15,000 89,500 15,000 0010000 3699225 SUNSET DR MTCE-FDOT REIMB 2,985 3,980 3,952 3,952 3,952 0010000 3699250 INSURANCE CLAIMS RECOVERY 14,501 20,903 0 29,337 0 0010000 3699501 SECTION 185 STATE CONTRIB 94,644 103,295 94,000 94,000 100,000 TOTAL MISCELLANEOUS REVENUES 495,490 535,783 405,785 589,374 409,243 TOTAL GENERAL FUND 17,546,835 17,860,510 18,412,777 18,434,853 18,499,689 0010000 3811000 CONTRIB FROM OTHER FUNDS 25,000 25,000 25,000 25,000 25,000 0010000 3811500 TRANSFER WATER/SEWER FUND 250,000 250,000 250,000 250,000 150,000 0010000 3811700 TRANSFER FROM CRA 109,465 159,465 109,465 109,465 109,465 TOTAL OTHER FINANCIAL SOURCES 384,465 434,465 384,465 384,465 284,465 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 119 REVENUE PROJECTION RATIONALE AD VALOREM TAXES 311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value of the City, which is provided by the County Property Appraisal Department. The amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and other adjustments in accordance with Florida Statutes. The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South Miami at $ 1,793,210,812. This valuation represents a 6.0% increase from the FY 2016-17 level of $1,692,410,228. The estimated revenue amount is calculated using the adopted City tax rate of 4.3000. 311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do not pay their taxes by March 31 of any given year. On average the total revenue received in this category is minimal when compared to the total Ad Valorem taxes collected. Below is a provided schedule related to when property taxes are due by the property owners:  Tax payers receive a 4% discount for Ad Valorem payments received by November 30  December 31st is 3%  January 31st is 2%  February 28th 1%  Taxes become delinquent if not paid by March 31st  The tax sale commences on or before June 1st The City normally receives two distributions of Ad Valorem Tax Revenues in November and two distributions in December and then after monthly. After the tax certificate sale is completed in June and that distribution is made in approximately July, very little Ad Valorem revenue is 0 2,000,000 4,000,000 6,000,000 8,000,000 AD VALOREM TAXES CITY OF SOUTH MIAMI BUDGET FY 2017-2018 120 collected until main tax season commences again in November. UTILITY TAXES 314.1000 Utility Tax-Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238 utility taxes in the amount of 10% on payments received by the seller of electricity. The City enacted an Ordinance, which mirrored the County’s utility tax levies of 10%. 314.9000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in the amount of 10% on payments received by the seller of water. 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 UTILITY TAX -ELECTRIC 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 UTILITY TAX -WATER CITY OF SOUTH MIAMI BUDGET FY 2017-2018 121 314.4000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in the amount of 10% on payments received by the seller of gas. COMMUNICATION TAXES 315.0000 Communication Services Tax - Utility taxes and franchise fees on communication services, including telephone service and cable television. It is important to note, the tax is applied only to land based telephone lines and as people continue eliminating these landlines and using portable phones as their primary form of communication, revenues from this tax will continue to diminish. These taxes are collected and distributed by the State of Florida. 0 10,000 20,000 30,000 40,000 50,000 60,000 UTILITY TAX -GAS 0 200,000 400,000 600,000 800,000 1,000,000 UNIFIED COMMUNICATIONS SERVICE TAX CITY OF SOUTH MIAMI BUDGET FY 2017-2018 122 LICENSES AND PERMITS 316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and municipalities are authorized to levy a local business tax, formerly called an occupational license tax, which was first authorized in Florida in 1869. As part of the levy, each local government establishes categories of professions, occupations, and businesses, and then imposes a tax on each designated category. Revenues in this category are generated by the annual renewal of local business tax receipts. 316.2000 Local Business Tax Receipts-New - Pursuant to Chapter 205, Florida Statutes, counties and municipalities are authorized to levy a local business tax, formerly called occupational license taxes, which was first authorized in Florida in 1869. As part of the levy, each local government establishes categories of professions, occupations, and businesses, and then imposes a tax on each designated category. The fee paid by new businesses in order to obtain a local business tax receipt generates revenues in this category. 316.2100 Business Tax Transfer – Revenues generated from businesses moving from location to another within the City boundaries. 316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration fees that must be paid by lobbyists. The current cost per registration fee is $500 FRANCHISE FEES 322.1000 Building Permits - Permits must be issued to any individual or business who performs construction work within the corporate limits of the City. These permits are issued for construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the fees. 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 BUILDING PERMITS CITY OF SOUTH MIAMI BUDGET FY 2017-2018 123 As per Florida Statute 553.80, the City may provide a schedule of reasonable fees, for enforcing the Florida Building Code. These fees, and any fines or investment earnings related to the fees, shall be used solely for carrying out the local government’s responsibilities in enforcing the Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual revenue derived from fees, and the fines and investment earnings related to the fees, may not exceed the total estimated annual costs of allowable activities, taking into account direct and reasonable indirect costs. Any unexpended balances shall be carried forward to future years for allowable activities or shall be refunded at the discretion of the local government. The City uses two different methods to calculate direct and reasonable indirect expenses for carrying out the City’s responsibilities in enforcing the Florida Building Code. First method is to apply 3%, which is the City’s Building Department’s full-time personnel percentage, to the overall FY budget, excluding the Building Department’s estimated expenses, which are considered a direct expense, and adding those two amounts to determine the actual amount to enforce the Florida Building Code for that particular fiscal year. The second method is taking into account the departments which are involved in helping the Building Department in enforcing the Florida Building Code (City Clerk, City Manager, Finance, Human Resources, etc.), eleven departments and divisions and applying 1/12 (8.3%) to the overall expenses of the eleven Department/Divisions in addition to the Building Department, which is considered a direct expense. Under both methods, the City expects expenses to exceed the estimated revenues for FY 2018; hence no surplus amount is available to carry-forward or refund. Lastly, the Building Department represents 3% of the City’s overall proposed budgeted expenses for FY 2017 -2018, which is in-line with the reasonable indirect expenses being calculated to enforce the Florida Building Code as provided in FS. 553.80. 323.1000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights-of- way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise agreement with FPL. 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 ELECTRICITY FRANCHISE FEE CITY OF SOUTH MIAMI BUDGET FY 2017-2018 124 323.4000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross revenues. The amount projected is based on historical collections. 329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by the collection of late fees on Local Business Tax Receipts. 329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City pays the required fee for a garage sale permit. INTERGOVERNMENTAL REVENUE 335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a minimum level of revenue parity across municipalities and counties. Provisions in the enacting legislation created separate revenue sharing trust funds for municipalities and counties. The current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409 percent of net sales and use tax collections, the state-levied one-cent municipal gas tax collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount budgeted is based on actual collections in the current fiscal year and the current state of the economy. 335.1015 Beverage License - Various alcoholic beverage license taxes are levied on manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax is administered, collected, enforced, and distributed back to the local governments by the Division of Alcoholic Beverages and Tobacco within the Florida Department of Business and Professional Regulation. Proceeds from the license tax fees are deposited into the Alcoholic Beverage and Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service charge. From the alcoholic beverage license tax proceeds collected within an incorporated municipality, 38 percent is returned to the appropriate municipality. 300,000 320,000 340,000 360,000 380,000 400,000 420,000 440,000 MUNICIPAL REVENUE SHARING CITY OF SOUTH MIAMI BUDGET FY 2017-2018 125 335.1018 Half-Cent Sales Tax - Authorized in 1982, the program generates the largest amount of revenue for local governments among the state-shared revenue sources currently authorized by the Legislature. It distributes a portion of state sales tax revenue via three separate distributions to eligible county or municipal governments. This revenue source represents one-half of the revenue generated by the additional 1% sales tax, which is distributed to counties, and cities based on a per capita formula. The amount budgeted is based on actual collections for the current fiscal year which is provided by the State. 312.1000 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor fuel. It is collected by the Florida Department of Revenue and remitted monthly to counties and cities throughout the state. The amount budgeted is based on actual collections for the current fiscal year which is provided by the State. 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 LOCAL GOVERNMENT HALF-CENT SALES TAX 0 50,000 100,000 150,000 200,000 250,000 LOCAL OPTION FUEL TAX CITY OF SOUTH MIAMI BUDGET FY 2017-2018 126 COUNTY REVENUE 338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax in addition to the City’s Business Tax to operate a business within the County’s corporate limits. A portion of the County’s similarly levied tax revenues are remitted to the City. GENERAL CHARGES 341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan amendments, PUD/Minor changes, Waiver of Plat and Plat applications. 341.3000 Environmental Review and Preservation Board Fee - Revenue generated by Planning and Zoning Department's ERPB Hearing fees, banners over public streets, outdoor dining/seating permits, signs, tree removal permits. Also including in this category are closing of public rights-of- way, waiver of right-of-way improvements, zoning/land use verification letter, site plan review and inspections, appeal of ERPB decision, temporary storage units (POD) and pole banners. 341.3001 Lien Search Fees – Fees collected for lien search requests to the City. 341.3002 Special Events – Revenue for special events application fees. 341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the Planning Department. 341.9010 Building and Zoning Re-inspection Fees – A fee is charged for re-inspections in every area where permits are required. Re-inspection is defined as any trip made in addition to those specifically named on the Building Permit job card or any trip made as the result of condemned or disapproved work, calling for inspections prior to the work being ready for inspection and additional trips made because access to structure isn't provided. 341.9030 Certificate of Occupancy - Revenues generated by approval of new construction. 341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of a property within the corporate limits of the City violates a City code. 341.9051 Background Notary and Copies – Fees collected for Background checks, notary services and copies. PUBLIC SAFETY 342.1010 Police Services Agreement - This amount represents the amount to be paid by residents and business for off-duty police. The amount represents the cost of the City providing officers pursuant to off-duty arrangements. 342.1021 Towing Admin. Fee - The person or towing firm shall pay a fine of $500 after the second documented police response. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 127 342.1025 School Crossing Guards – The City collects from the county shared revenues based on the traffic and parking citation revenues using a per capita formula. The School Crossing Guard program is required by the State. PHYSICAL CHARGES 343.4100 Solid Waste Charges – Revenues provided by the County for Solid Waste charges. 343.4150 County Solid Waste Surcharge - Revenues provided by the County for Solid Waste charges. 343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers (garbage collection) operating within the City limits. PARKING REVENUE 344.5100 Permits - Revenue generated by the sales of monthly parking permits. 344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces. 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 PARKING FRANCHISE FEE CITY OF SOUTH MIAMI BUDGET FY 2017-2018 128 344.5210 Valet Parking – Companies which operate a valet parking with the City are required to pay a fee and the cost of any meter parking spaces which are needed to conduct their activities. The cost is $25.00 per space per day. 344.5220 Parking Fund Revenue - An annual fee of one thousand dollars ($1,000.00), per space, which shall increase five (5) percent annually, shall be paid into the Parking Fund for all on-street parking spaces which are credited or counted toward required parking for new structures, or a change in use that increases the minimum number of off-street spaces required after the date of January 2, 2008. This line item excludes the businesses in the Hometown District, which are accounted for in the Hometown District Improvement Trust Fund. 344.5300 Parking Violations – The City of South Miami Parking Division enforces parking violations, especially when customers are parked at a City parking space which is not paid. 344.5400 Parking Meter Cash Key – Within the City, individuals are able to purchase a parking key which allows them to park in a metered space, pay for time without using any coins. With the installation of the new Centralized Parking System, the City eliminated the need for the Parking Meter Cash Keys, hence no longer provides revenue to the City. RECREATION FEES 347.2620 Tennis Court Fees – The City brought the tennis program in-house in an effort to provide better tennis programs on better maintained courts. The anticipated net revenue for operating the program in-house is approximately $50,000, an increase of over 100% when compared to the amount of revenue generated when the Tennis program was outsourced. 347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring and one day camps. Also, included in this category is revenue from sports such as basketball, t-ball, and track and travel baseball. 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 PARKING VIOLATIONS CITY OF SOUTH MIAMI BUDGET FY 2017-2018 129 347.2631 Multipurpose Center-Rental – Rental fees from the Community Center 347.2632 Multipurpose Center-Membership - Fitness Center membership and Boot Camp fees. 347.2650 S. Miami Park-Rental – Revenues generated from rental fees associated with the South Miami Park, including the soccer program franchise fee. 347.2660 Concession Sales - Vending machine revenue. Percentage of collection from vendors at concession stands. FINES AND FORFEITURES 351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic enforcement activities located within the City’s boundaries. The revenue projection is based on current actual revenues received for traffic enforcement for the period. 351.1210 Red Light Cameras – The City receives a portion of the revenues resulting from the Red- Light Cameras located within the City’s boundaries. 354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds to false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more false alarms the fee is $200 per occurrence. 354.1050 Alarm Registration Fees - Revenues are generated by permits paid by residential ($50 one-time) and business ($100 annually) users for registering alarm systems. INTEREST INCOME 361.2000 Interest Income - Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment. 361.4000 Dividends Income – The City’s Investment Policy allows for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment. RENTAL 362.1100 RENT-Parking Garage – As part of the Municipal Parking Garage Operators Agreement, MRP Properties the operator of the Municipal Garage, is required to pay the City a monthly payment of $6,333 and 12.5% of certain revenue sources which combined exceed $150,000 on a yearly basis. 362.2000 RENT-Dante Fascell Park - Revenue generated by park rentals at this park. 362.3000 Bus Bench Ads – The City has certain bus benches throughout the City, which allow for advertising. Revenues for the space are collected within this account. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 130 362.5000 RENT- CAA - Revenue generated by an agreement with Miami-Dade County Community Action Agency during the fiscal year 362.7500 RENT-South Miami Middle School - Revenue generated by an agreement with South Miami Middle School for the usage of fields during the school year. 362.9000 RENT-Palmer Park - Revenues in this category are generated by field rentals as well as all sports revenues from this park. CONTRIBUTIONS, REIMBURSEMENT and MISCELLANEOUS REVENUE 366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue to be used to pay for the Multipurpose Center or Community Center bond. This amount represents the remainder of the $150,000 applied to Debt Service. 366.9100 Donations – Parks – Throughout the year, the City of South Miami Parks Department obtains donations to help fund or subsidize certain programs. 366.9300 MRP Payments – As part of the Municipal Operation Agreement with MRP Properties, MRP is responsible to pay for their respective share of the cost involved in the construction of the City’s Public Parking Garage. The City receives payments from MRP, as per the agreement, a period of days before the City is responsible for the payment of the bond debt. The payments related to this revenue account have been reallocated to the Debt Service Fund. 369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 131 OTHER FINANCING SOURCES 381.1000 Contribution from Other Funds –Below is a breakdown of the estimated transfer amount. The Hometown District Improvement Fund will continue contribute to the City’s General Fund to help fund a portion of the City’s Debt and maintenance for the new multi-space parking meters. SPECIAL REVENUE FUND AMOUNT HOMETOWN DISTRICT IMPROVEMENT FUND 25,000 TOTAL TRANSFER TO GENERAL FUND $25,000 381.1500 Transfer from Stormwater Fund – The City General Fund pays for many indirect expenses, which are related to the City’s Stormwater Fund. The transfer from Stormwater Fund to General Fund is required to help offset some of those costs. 381.1700 Transfer from CRA Trust Fund – The Transfer from the CRA to the General Fund help cover the following costs: Postage and Printing for CRA mail-outs 1,910 CRA Vehicle Fuel Expense 800 CRA Vehicle Insurance Expense 500 Procurement Division 1,850 PD Clothing Allowance 400 Police Vehicle Fuel Expense 1,333 CRA Deputy Clerk (Secretary) Expenses 7,096 Finance for Collections 4,490 Planning Department Land-Use Amend Processing 3,800 GIS 7,945 Human Resource Services 3,050 City Attorney Contract 10% 26,291 City Community Pool 50,000 TOTAL 109,465 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 132 DEPARTMENTAL EXPENSE RATIONALE The Departmental budgets project expenses in various accounts, which are displayed in three sections. Please find below some policy direction and the definitions for the three sections and the expense accounts for better understanding of the Departmental budgets. PERSONNEL SERVICES The personnel services section of the budget projects expenses and establishes applicable policies for salaries, wages, and related employee benefits, whether on a full-time, part-time, temporary, or seasonal basis. Employee benefits include employer contributions to a retirement system, social security, insurance, sick leave, and similar direct benefits as well as other costs such as Other Post-Employment Benefits (OPEB) expense accrual, Worker’s Compensation and Unemployment Compensation Insurance. WAGE AND SALARY PLAN ADJUSTMENTS POLICY Wages and salaries of all positions authorized in the Charter including its Officers, and all administrative employees will be funded within the adopted budget, provided however, that should any Charter Officer or employee not eligible to receive such adjustment in the current year, the adjustment shall accrue from year to year until such time as it the Charter Officer or employee becomes eligible. The City will provide all such individuals an appropriate and competitive salary, healthcare, and a retirement program. To ensure that our Charter Officers and employees do not experience a reduction in buying power caused by increases in the cost of living each year, on October 1 of each Fiscal Year, the new budget shall provide include a Cost of Living Adjustment (COLA) based on the annual average Consumer Price Index (CPI) for the Miami- Ft. Lauderdale area of the preceding year which shall be reflected as a salary adjustment. Where applicable, all adjustments will be within the pay range and at time intervals commensurate with the City’s wage and salary plan as approved or revised by the City Manager. Employees covered by a Collective Bargaining Unit will only receive the COLA if their Collective Bargaining Agreement includes this benefit. Charter Officers shall receive the full range of benefits, adjustments, and programs as described in this policy, except for Charter Officers who receive compensation through approved invoices as required by agreement with the City; provided, pursuant to applicable provisions in the City Charter, a separate ordinance must first be enacted for elected Charter Officers. Cost of Living Upon budget, and each year thereafter, applicable Officers, and all administrative employees shall receive cost of living salary adjustments based on the Consumer Price Index - All Urban Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area (CPI), (computed as the aggregate or prorated amount depending on the individuals date of employment, of the last 4-years of COLA, 12-month average change percentage) which shall have the effect of increasing the pay for each individual to ensure individuals do not lose earnings to inflation. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 133 Effective October 1, 2016, and each year thereafter, applicable individuals shall receive a cost of living increase, based on the Consumer Price Index - All Urban Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the pay for each employee, unless the CPI is zero or is negative, which shall then have no decreasing effect on the employee’s pay. The COLA increase salary adjustments shall not exceed 3 percent in any year. The projected index for the current year is: (Annual CPI 2016) October 1, 2017 – September 30, 2018 = 1.8% OPERATING EXPENDITURE/EXPENSES Includes expenditures for goods and services, which primarily benefit the current year, and are not defined as personal services or capital outlays. CAPITAL OUTLAY Outlays for the acquisition of or addition to fixed assets. CAPITAL IMPROVEMENT PROGRAM (CIP) FUND For CIP projects specifically authorized for funding by the City Commission, the City Manager, in his discretion, is hereby specifically authorized to pay from the contingency line item within the Capital Improvement Program Fund for labor, materials and other goods and/or services of any kind or nature, that are critical to the completion of any authorized capital improvement project, which, in the opinion of the City Manager, are necessary for the proper and complete execution of the project and could not have been reasonably foreseen by the contractor. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 134 DEFINITIONS FOR EXPENSES 11 EXECUTIVE SALARIES Salaries for Elected Officials. This does not include the City Manager, City Attorney, and City Clerk. 12 REGULAR SALARIES AND WAGES Employees who are or will be members of a retirement system as a condition of employment. Includes all full-time and part- time employees who make up the regular work force. 13 OTHER SALARIES AND WAGES Employees who are not or will not be members of a retirement system as a condition of their employment. Includes all full-time and part-time employees who are not part of the regular work force, due to the temporary nature of their employment. 14 OVERTIME Payments in addition to regular salaries and wages for services performed in excess of the regular work hours as stated by the Federal Government. 15 SPECIAL PAY Incentive pay, hazard pay, and extra duty pay for law enforcement officers. 21 F.I.C.A TAX Social Security matching/Medicare matching. 22 RETIREMENT CONTRIBUTIONS Amounts contributed to a retirement fund. 23 LIFE AND HEALTH INSURANCE Includes life and health insurance premiums and benefits paid for employees. 24 WORKERS’ COMPENSATION Premiums and benefits paid for Workers’ Compensation insurance. 25 UNEMPLOYMENT COMPENSATION Amounts contributed to the unemployment compensation fund. 31 PROFESSIONAL SERVICES Legal, medical, dental, engineering, architectural, appraisal, and other services procured by the local unit as independent professional assistance. Includes such financial services as bond rating, etc., where the service received is not directly involved with accounting and/or auditing. Includes fees paid for competency and/or psychiatric evaluations and court appointed attorneys. 32 ACCOUNTING AND AUDITING Generally, includes all services received from independent certified public accountants. 34 OTHER CONTRACTUAL Custodial, janitorial, Crossing Guard and other services procured independently by contract or agreement with persons, firms, corporations or other governmental units. 35 INVESTIGATIONS Cost incurred for confidential matters handled pursuant to criminal investigations. 36 PENSION BENEFITS Benefits paid to participants in the pension program. 40 TRAVEL AND PER DIEM This includes the costs of public transportation, motor pool charges, meals, reimbursements for use of private vehicles, per diem, and incidental travel expenses. 41 COMM. AND FREIGHT SERVICES Telephone, cellular telephone, telegraph, or other communications as well as freight and express charges, drayage, postage, and messenger services. 43 UTILITY SERVICES Electricity, gas, water, waste disposal, and other public utility services. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 135 44 RENTALS AND LEASES Amounts paid for the lease or rent of land, buildings, or equipment. This would also include the leasing of vehicles. 45 INSURANCE Includes all insurance carried for the protection of the local government such as fire, theft, casualty, general and professional liability, auto coverage, surety bonds, etc. 46 REPAIR AND MAINTENANCE The costs incurred for the repair and maintenance of buildings and equipment, including all maintenance and service contracts. Does not include custodial or janitorial services, which are recorded under sub-object 34. 47 PRINTING AND BINDING Cost of printing, binding, and other reproduction services, which are contracted for or purchased from outside vendors. Also, include charges for printing, etc., which is performed by an in-house print shop. 48 PROMOTIONAL ACTIVITIES Includes any type of promotional advertising for the City. 49 OTHER CHARGES AND OBLIGATIONS Includes current charges and obligations not otherwise classified. 51 OFFICE SUPPLIES This object includes materials and supplies such as stationery, preprinted forms, paper, charts, and maps. 52 OPERATING SUPPLIES All types of supplies consumed in the conduct of operations. This category may include food, fuel, lubricants, chemicals, laboratory supplies, household items, institutional supplies, computer software, uniforms and other clothing. Also includes recording tapes and transcript production supplies. Does not include materials and supplies unique to construction or repair of roads and bridges. 53 ROAD MATERIALS - SUPPLIES Those materials and supplies used exclusively in the repair and reconstruction of roads and bridges. 54 SUBSCRIPTIONS AND MEMBERSHIPS Includes books, or sets of books if purchased by set, and not purchases for use by libraries, educational institutions, and other institutions where books and publications constitute capital outlay. This object also includes subscriptions, memberships, professional data costs, and training and educational costs. 61 LAND Land acquisition cost, easements and right- of-way. 62 BUILDINGS Office buildings, firehouses, garages, jails, zoos, and parks and recreational buildings. 63 INFRASTRUCTURE Structures and facilities other than buildings such as roads, bridges, curbs, gutters, docks, wharves, fences, landscaping, lighting systems, parking areas, storm drains, athletic fields, etc. 64 MACHINERY AND EQUIPMENT Includes motor vehicles, heavy equipment transportation, other heavy equipment, office furniture and equipment, and other machinery and equipment. Also includes court recording, duplicating, and transcribing equipment. 65 CONSTRUCTION IN PROGRESS Used to account for undistributed work in progress on construction projects. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 136 66 BOOKS AND PUBLICATIONS Includes all books, publications, and other media, regardless of value, when purchased for use by libraries, educational institutions, and other institutions or facilities. 71 PRINCIPAL Principal payments made to new or existing debt which the City is obligated to pay. 72 INTEREST Interest payments made to new or existing debt which the City is obligated to pay. 73 OTHER DEBT SERVICE COSTS Other debt costs on new or existing debt which the City is obligated to pay. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 137 CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS CITY OF SOUTH MIAMI BUDGET FY 2017-2018 138 MAYOR AND CITY COMMISSION 001-1100-511 MISSION The Mayor and Commission will adhere to the City Charter, the City and County’s Code of Ethics, the community we serve. The Mayor and Commission are committed to provide the citizens of South Miami exceptional constituent service. It is the goal to ensure that every encounter with Mayor and Commission office reflects the dedication to the interest and well-being of the City and its citizens. MAYOR AND CITY COMMISSION FUNCTION The Mayor and City Commission is the five (5) member elected legislative and governing body of the City responsible for establishing policies, managing growth and land use, adopting an annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City services, adopting local laws and ordinances and hiring and overseeing the City Manager, City Attorney and City Clerk. All Elected Officials are elected “at large” and must reside within the City to be an elected representative. All City Commission members serve for a term of four (4) years. The Mayor, who presides over Commission meetings, serves a term of two (2) years. As per City of South Miami Charter Article II, Section 3; the annual salaries and expense accounts of the Commission shall be prescribed by ordinance adopted prior to approval of the annual budget. MAYOR AND CITY COMMISSION OBJECTIVES • Ensure that the natural and built environment of South Miami is healthy and sustainable. • A diverse and strong local economy that brings good jobs and profitable businesses while contributing to the economic health of the City. • City of South Miami will be one of Florida’s safest cities. • South Miami offers a wide range of quality recreation, arts and cultural activities, which satisfy the expectations of residents while also serving to attract new residents and business. • Foster and maintain a strong sense of community identity and of place. • Continue to represent a high level of community confidence and trust in city government. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 139 MAYOR AND CITY COMMISSION BUDGET FY 2017 -2018 001-1100-511 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011100 5111110 SALARIES - EXECUTIVE 62,000 62,000 62,000 62,000 62,000 0011100 5112110 F. I. C. A. 4,814 4,781 4,743 4,743 4,743 0011100 5112310 GROUP HEALTH INSURANCE 0 0 45,057 11,350 37,822 0011100 5112410 WORKER'S COMPENSATION 131 98 186 186 186 TOTAL PERSONNEL SERVICES 66,945 66,879 111,986 78,280 104,751 0011100 5114010 MAYOR'S EXPENSE 1,990 1,799 2,000 800 2,000 0011100 5114020 COMMISSIONER'S EXPENSE-ONE 0 0 1,500 300 1,500 0011100 5114030 COMMISSIONER'S EXPENSE-FOUR 1,526 1,480 1,500 1,425 1,500 0011100 5114040 COMMISSIONER'S EXPENSE-THREE 906 0 1,500 300 1,500 0011100 5114050 COMMISSIONER'S EXPENSE-TWO 0 0 1,500 300 1,500 0011100 5114060 MAYOR'S AUTO ALLOWANCE 500 500 500 500 500 0011100 5114071 TRAVEL AND CONFERENCE-MAYOR 1,149 931 1,200 100 1,200 0011100 5114072 TRAVEL AND CONFERENCE-ONE 230 365 1,200 200 1,200 0011100 5114073 TRAVEL AND CONFERENCE-TWO 0 0 1,200 0 1,200 0011100 5114074 TRAVEL AND CONFERENCE-THREE 0 0 1,200 0 1,200 0011100 5114075 TRAVEL AND CONFERENCE-FOUR 250 110 1,200 200 1,200 0011100 5114120 COMMUNICATION 4,999 4,999 5,000 5,000 5,000 0011100 5114830 KEYS AND FLOWERS 553 202 750 482 750 0011100 5115210 SUPPLIES 1,748 1,473 1,750 1,500 4,750 0011100 5115410 MEMBERSHIPS AND SUBSCRIPTIONS 3,522 3,576 6,172 6,172 6,172 TOTAL OPERATING EXPENSES 17,373 15,435 28,172 17,279 31,172 TOTAL COMMISSION 84,318 82,314 140,158 95,559 135,923 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 140 CITY CLERK’S OFFICE 001-1200-512 MISSION The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives to present a courteous, service-oriented team of professionals who, in partnership with the South Miami City Commission, City Departments, and the community, serve the citizens of South Miami at an optimum level. FUNCTION Committed to maintaining the integrity of City government in the City of South Miami and ensuring an informed citizenry by providing access to City government through open and accessible meetings and accurate recordings of the City Commission proceedings; by protecting and preserving City documents and records; and by providing excellent service to the public. CITY CLERK’S OFFICE ACCOMPLISHMENTS FOR FY 2017 • Completion of the history of the City Charter (1927-2016) • Prepare City Commission and SMCRA agendas and minutes. • Provide certified copies of official documents. • Receive and process petitions filed by citizens. • Transferring all ordinances, resolutions, agendas, and other records into Laser fiche. • In-house scanning public records requests and other documents. • Continue responding to public records requests in a timely fashion in compliance with F.S. 119, including the high demand for microfilm records. City Clerk Maria M. Menendez, CMC, FCRM Deputy Clerk II Deputy Clerk I CITY OF SOUTH MIAMI BUDGET FY 2017-2018 141 CITY CLERK’S OFFICE OBJECTIVES FY 2018 • Supervising the 2018 municipal election. • Provide records management workshops. • Prepare City Commission and SMCRA agendas and minutes. • Provide certified copies of official documents. • Receive and process petitions filed by citizens. • Provide online election package for municipal election candidates • Preparation of the February 13, 2018 municipal election including, election ads and ordinances. • In-house scanning public records requests and other documents. • Continue responding to public records requests in a timely fashion in compliance with F.S. 119, including the high demand for microfilm records. • Continue working towards the goal of gathering all versions of the City Charter. CITY CLERK'S OFFICE ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Number of agenda packets prepared 40 60 46 50 55 Number of minutes prepared (CSM) 40 60 46 50 55 Agenda packets prepared (SMCRA) 20 20 13 20 25 No. of minutes prepared (SMCRA) 20 20 13 20 25 Resolutions / Ordinances prepared 274 130 375 220 220 Lobbyists registration 30 30 45 70 70 Public records requests 230 300 275 300 300 Notarizations** 45 25 25 25 25 Requests for Microfilm Records* 360 600 294 350 673 Microfilm copies* 400 400 499 450 614 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 142 CITY CLERK BUDGET FY 2017-2018 001-1200-512 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011200 5121210 SALARIES - EXECUTIVE 145,856 193,047 200,369 200,369 204,043 0011200 5122110 F.I.C.A. 14,579 15,139 15,328 15,328 15,609 0011200 5122210 PENSION PLAN CONTRIBUTION 27,465 11,143 10,820 10,820 11,018 0011200 5122310 GROUP HEALTH INSURANCE 20,041 23,087 27,034 27,034 22,693 0011200 5122410 WORKER'S COMPENSATION 392 403 601 601 612 TOTAL PERSONNEL SERVICES 208,333 242,819 254,152 254,152 253,975 0011200 5123450 CONTRACTUAL 16,100 13,823 14,400 14,400 48,850 0011200 5123480 DIGITIZING 20,960 0 45,000 45,000 45,000 0011200 5124070 TRAVEL AND CONFERENCE 5,292 3,857 6,200 6,200 6,200 0011200 5124110 POSTAGE 428 427 500 400 500 0011200 5124120 COMMUNICATION 270 345 360 360 360 0011200 5124632 INTERNET SERVICE 0 0 1,431 1,431 1,431 0011200 5124710 PRINTING MATERIAL 1,668 1,230 1,230 1,230 1,230 0011200 5124910 LEGAL ADS 20,492 71,179 70,000 70,000 90,000 0011200 5124920 ELECTIONS 0 29,926 10,000 7,000 37,000 0011200 5124950 CODIFICATIONS 2,361 5,223 5,000 0 5,000 0011200 5125210 SUPPLIES 1,682 2,347 2,580 1,000 2,180 0011200 5125410 MEMBERSHIP AND SUBSCRIPTION 730 590 690 690 835 TOTAL OPERATING EXPENSES 69,983 128,947 157,391 147,711 238,856 0011200 5129920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL CITY CLERK 278,316 371,766 416,543 401,863 497,561 CITY CLERK’S OFFICE BUDGET HIGHLIGHTS 3450 Contractual Services – $5,280 has been allocated for the new Granicus Peak Agenda Management Software and $29,170 for Granicus Meeting Efficiency Software and Close Captioning. 4910 Legal Ads – The City is allocating an additional $20,000 compared to FY 2016-2017, for election advertisement. 4920 Election – The City is allocating an additional $27,000 for the cost of the February 2018 election. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 143 CITY ATTORNEY’S OFFICE 001-1500-514 MISSION The City Attorney is appointed by the City Mayor and Commission to serve as the chief legal advisor to the Commission, the City Manager and City Clerk in matters relating to their official powers and duties. The City Attorney’s Office is committed to providing the highest quality legal representation possible to meet the present and future needs of the City of South Miami in an efficient and effective manner. The Office maintains an open-door policy to encourage continuous communication between City Departments and all legal representatives. CITY ATTORNEY’S OFFICE FUNCTION The current City Attorney is certified by the Florida Bar’s Department of Legal Specialization and Education, which operates under the authority of the Florida Supreme Court, as a specialist dealing with legal issues in city, county and local government law. To be certified in this area of the law, a lawyer must be a member in good standing of The Florida Bar, have had substantial involvement in the practice of city, county and local government law during the three years preceding application, have completed 60 hours of continuing legal education within the three years immediately preceding application, and have passed both peer review and a comprehensive written examination, as well as meeting other requirements. The City Attorney is an outside firm that is contracted as a consultant by the City to fulfill the office of City Attorney as required by the City Charter. The City Attorney attends all regular and special City Commission meetings, and meetings of the South Miami Community Redevelopment Agency and the Planning Board. He attends other meetings as required by the City Commission. The City Attorney may hire outside counsel as a consultant basis with the consent of the City Commission. Outside counsel is utilized on a limited basis for specialized legal issues. The City Attorney supervises litigation and other legal matters that may be referred to outside counsel. The City’s attorneys prepare or review all ordinances, resolutions, contracts, bonds and other written instruments in which the municipality is concerned and endorse on each the attorney’s approval of the form, language and execution thereof. When required by the City Commission, the attorneys prosecute and defend, for and in behalf of the City, all complaints, suits, and controversies in which the City is a party, before any Court or other legally constituted tribunal; the attorneys render such opinions on legal matters affecting the City as the Commission may direct; and the attorneys perform such other professional duties as may be required of them by Ordinance or Resolution of the City Commission or by the City Charter. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 144 CITY ATTORNEY’S OFFICE OBJECTIVES • To provide the highest-quality legal services to City officials in a timely manner and zealously represent the City's interests and positions in negotiations and litigation. • To hire outside counsel and experts as advisable and necessary. • To protect the City from liability by practicing preventive law. • To continuously be aware of the legal problems of the City, and to confer with department heads as needed to discuss, review and resolve legal matters related to the governance of the City of South Miami. • To recommend and conduct training sessions from time to time if needed to reduce potential liability of the City, and prepare memoranda as needed for same purpose. • To engage in continuing legal education and professional development. • To handle legal matters concerning the City in accordance with the law and in a timely and efficient manner. • To properly represent the interests of the City, as directed, in other legislative forums. • To represent the City in civil cases initiated by or brought against the City and to supervise outside legal representation obtained by the City Attorney for specialized legal needs. • To research and draft opinions on legal matters in response to requests of the City Commission and City. • When requested by the City Commission, to monitor, review and publicize, legislative and administrative matters of other governmental entities, and make recommendations and convey to others official positions as needed. • Upon request, to communicate clearly the positions of the City to legislators through letters, phone calls, personal visits and other communication methods with local, state and federal legislators, administrators and executive staff. • As directed, to represent the City at local, regional, state or federal legislative sessions, meetings, hearings or conferences, or similar administrative or executive meetings, hearings or conferences. • To courteously handle all inquiries from the public either via phone or in person relative to the City's ordinances, policies or procedures. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 145 CITY ATTORNEY BUDGET 2017-2018 001-1500-514 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011500 5143120 LEGAL SERVICES - RETAINER 210,420 210,420 220,941 220,941 231,988 0011500 5143410 OUTSIDE COST - LAND USE 194,311 98,260 100,000 100,000 100,000 0011500 5143440 EMPLOYMENT LAW 48,740 51,729 55,125 55,125 57,881 0011500 5144065 CITY ATTORNEY'S EXPENSE 2,588 96,472 103,180 103,180 103,180 TOTAL OPERATING EXPENSES 456,059 456,881 479,246 479,246 493,049 TOTAL LEGAL SERVICES 456,059 456,881 479,246 479,246 493,049 CITY ATTORNEY’S OFFICE BUDGET HIGHLIGHTS 3120 Legal Services – Retainer – This expense line item is used to fund for the services of the City Attorney’s Firm. The amount is set as a flat fee, which was approved by the Commission. The amount represents 100% of the total fee due for the fiscal year. 3410 Outside Cost – Land Use – Specialized legal counsel required throughout the fiscal year is paid from this line item for issues concerning land use, zoning and related planning matters. 3440 Employment Law– This lin e item is used to cover any legal fees, which the City may incur due to employment and union related issues. 4065 City Attorney Expenses – Due to some current outstanding and future potential lawsuits related to general items, specialized outside council h as been obtained and the amount is estimated to cover the legal expense related to those issues. Furthermore, other specialized legal counsel required throughout the fiscal year is paid from this line item. This line item encompasses other legal expenses related to goods and services required such as, court filing fees, court reporter fees, paralegal fees, witness fees, research by others, insurance, subscriptions, continuing legal education and other expenses that are incurred for or on behalf of the Cit y. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 146 CITY MANAGER’S OFFICE 001-1310-513 MISSION The City Manager is appointed by the City Mayor and Commission. The City Manager's Office provides overall direction and coordination of City operations to ensure that the City Commission's adopted policy goals are met or exceeded based on budget restrictions. This office continually evaluates the City's organizational structure as it relates to requirements for effective, efficient and economical public service. CITY MANAGER’S OFFICE FUNCTION The City Manager’s Office implements official policies of the Mayor and City Commission by coordinating City services in an efficient, effective and responsive manner, providing support, guidance, communications and leadership to assure that quality municipal services are provided to our community. As the City’s Chief Executive Officer, the City Manager is ultimately responsible for all operations of the municipal corporation. The City Manager’s Office provides organizational and fiscal management as well as program development and evaluation. City Manager Steven Alexander Deputy City Manager Shari Kamali Personnel Division Code Enforcement Executive Administrative Assistant CITY OF SOUTH MIAMI BUDGET FY 2017-2018 147 In addition to overseeing daily administrative operations, the City Manager’s Office develops new systems and methods relative to City services and is responsible for the research and analysis of programs, in anticipation of future needs and challenges. The Manager’s Office coordinates with the City Commission to propose and implement public policy and to manage the City’s mission, goals and objectives. Providing support to the Mayor and City Commission is another important aspect of this office. This involves effective communication and being available to the City Commission. The Manager’s Office is at the vanguard of the organization, projecting vitality, professionalism and quality service to residents, private agencies, organizations and its own employees. CITY MANAGER’S OFFICE ACCOMPLISHMENTS FOR FY 2017 • Delivered a fiscally responsible budget while maintaining the City’s millage rate. • Provided support and made recommendations to the City Commission. • Continued to provide organizational and fiscal management that holds Departments accountable. • See additional accomplishments on the Manager’s Letter at the beginning of this budget document. CITY MANAGER’S OFFICE OBJECTIVES FOR FY 2018 • Provide for an ethical and professional organizational culture, environment for all Department heads and managers. • Continue to execute current and new policies including those developed by the governing body and monitor adherence to City policies. • Deliver a fiscally responsible budget. • Continue providing support and making recommendations to the City Commission. • Engage the Commission and Staff in long term planning. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 148 CITY MANAGER'S OFFICE BUDGET FY 2017-2018 001-1310-513 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011310 5131210 SALARIES-REGULAR 360,844 373,535 399,035 399,035 420,574 0011310 5132110 F.I.C.A. 24,255 25,091 30,526 30,526 32,174 0011310 5132210 PENSION PLAN CONTRIBUTION 9,744 3,897 3,784 3,784 36,464 0011310 5132220 ICMA 34,283 34,135 36,781 36,781 0 0011310 5132310 GROUP HEALTH INSURANCE 41,937 45,258 46,464 46,464 40,331 0011310 5132410 WORKER'S COMPENSATION 751 761 1,197 1,197 1,262 TOTAL PERSONNEL SERVICES 471,814 482,677 517,787 517,787 530,805 0011310 5133450 CONTRACTUAL SERVICES 62,750 123,150 125,000 128,250 130,000 0011310 5134060 AUTO ALLOWANCE 7,200 6,900 7,200 7,200 7,200 0011310 5134065 CITY MANAGER EXPENSE 2,588 1,731 7,000 7,000 7,000 0011310 5134070 TRAVEL AND CONFERENCE 2,693 2,547 10,000 10,000 10,000 0011310 5134080 EMPLOYEE EDUCATION 5,914 0 10,000 10,000 5,000 0011310 5134110 POSTAGE 1,285 1,295 1,500 1,500 1,500 0011310 5134120 COMMUNICATION 2,698 2,081 3,912 3,912 3,912 0011310 5134515 AUTO INSURANCE 503 503 751 751 751 0011310 5134710 PRINTING- INFRASTRUCTURE 1,686 1,666 2,000 2,000 2,000 0011310 5135210 SUPPLIES 3,204 3,825 3,000 3,000 7,000 0011310 5135230 FUEL 697 555 840 500 722 0011310 5135410 MEMBERSHIPS AND SUBSCRIPTIONS 4,345 7,830 10,923 10,923 12,000 TOTAL OPERATING EXPENSES 95,563 152,083 182,126 185,036 187,085 0011310 5139920 GENERAL CONTINGENCY 0 0 100,000 0 100,000 OTHER FUNDING SOURCE 0 0 100,000 0 100,000 TOTAL CITY MANAGER 567,377 634,760 799,913 702,823 817,890 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 149 CITY MANAGER’S OFFICE BUDGET HIGHLIGHTS 3450 Contractual Services –The City currently has agreements with one (1) lobbying firm, which focuses on obtaining appropriations and grants from the County and State. Within this line item, $40,000 has been allocated for other projects. State Lobbyist Gomez Barker Associates Inc. ($5,000 x 12) $60,000 $60,000 Internal Auditor $30,000 $30,000 City of South Miami Business Improvement District $5,000 Other Projects - Miscellaneous $30,000 $40,000 Surveys and Appraisals $0 TOTAL $125,000 $130,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 150 PERSONNEL DIVISION 001-1330-513 MISSION As a strategic partner with City Departments, the Personnel Division seeks to provide our employees and applicants with a full range of professional quality services in a timely and cost efficient manner. The Personnel Division actively attracts, retains, develops and ensures that each employee has an equal opportunity to succeed in the organization. PERSONNEL DIVISION FUNCTION The Personnel Division provides service to the City and the employees in numerous Personnel Division services. The major areas covered by the Office are benefits, organizational and employee development, diversity, compensation, employee relations, labor relations, staffing management, and risk management. Other major functions of the Office include: training and development, employee recruitment and selection, creation and evaluation of job descriptions, employee classifications, policy development, assessment, performance evaluation, disciplinary actions, wage and benefit surveys; group insurance benefits selection and monitoring, employee incentive programs, accident/incident investigation, reporting and monitoring for Workers Compensation, review of property values, insurance coverage and premiums, and general liability issues, and other related duties and responsibilities. Deputy City Manager Shari Kamali Personnel Manager Payroll & Benefits Administrator Office Support P/T CITY OF SOUTH MIAMI BUDGET FY 2017-2018 151 PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2017 • Significant health cost savings in Group Health Insurances to include medical, dental, vision, life, and long term disability plans. • Continued to utilize the different services offered by ADP which have helped the accuracy of employee time-reporting and payroll calculations. The implementation of ADP has eliminated the need for paper-based time cards; leave applications, and related documents. • Provided Spanish language and Microsoft Office courses to employees and continuous training that will develop skills, knowledge, abilities and competencies to promote employee and organizational growth. • Promoted employee wellness through different initiatives such as organizing an annual wellness fair where employees benefited from preventative health screenings and educational opportunities as well as a Fitness Team with scheduled fitness trainings that lead to 5K charity event. • Promoted effective, accurate and informative employee evaluations through training for managers and senior supervisors. • Assisted Supervisors in providing a positive working environment. • Revamped and revitalized the City’s Safety Program to promote workplace safety and reduce risk of injury and liability throughout the City. PERSONNEL DIVISION OBJECTIVES FOR FY 2018 • Improve current Human Resources employment website to facilitate online applications and improve pre- hiring and post hiring procedures. • Continue to create other Wellness initiatives to instill a healthier style of living for employees and families. • Standardize all Personnel Division Forms with the City Standardizing initiative. Create a standard online location for all forms to be obtainable by staff. • Improve communications to Directors and/or Supervisors on updates/changes to policies, processes and/or procedures. • Continue to assist departments in obtaining monthly information on their teams and departments in a timely manner. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 152 • Continue to assist Supervisors in providing a positive working environment. • Continue to focus on professional development programs designed to improve job skills, leadership capabilities and employee productivity. • Create Human Resource procedures manual of all Departments processes. PERSONNEL DIVISION ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 National Background Screenings 25 25 55 60 60 Employment Advertisements 15 15 20 20 15 Wellness Fairs 6 6 6 4 4 Safety Meetings 4 4 7 6 4 Random CDL Testing 15 15 15 16 16 Workers Compensation Claims 20 20 22 25 30 Pre-employment Physicals 18 18 40 35 40 Post-Accident Drug Screenings 20 20 25 100 50 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 153 PERSONNEL DIVISION BUDGET FY 2017-2018 001-1330-513 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011330 5131210 SALARIES - REGULAR 138,319 124,153 125,521 125,521 132,354 0011330 5131310 SALARIES - PART TIME 0 0 15,604 15,604 0 0011330 5132110 F.I.C.A. 11,202 9,631 10,796 10,796 10,125 0011330 5132220 ICMA CONTRIBUTION 8,556 8,447 8,786 8,786 9,265 0011330 5132310 GROUP HEALTH INSURANCE 15,231 14,585 18,050 18,050 15,129 0011330 5132410 WORKER'S COMPENSATION 311 363 423 423 397 TOTAL PERSONNEL SERVICES 173,619 157,179 179,180 179,180 167,270 0011330 5132510 UNEMPLOYMENT COMPENSATION 10,030 2,826 20,000 10,000 20,000 0011330 5132610 EMPLOYEE ASSISTANCE PROGRAM 3,700 4,252 10,000 10,000 10,000 0011330 5133160 RANDOM AND PRE-EMPLOY TESTING 10,268 7,954 15,000 14,000 15,000 0011330 5133450 CONTRACTUAL SERVICES 27,782 30,139 59,220 59,220 61,000 0011330 5134080 CITYWIDE TRAINING 14,842 8,592 10,000 10,000 10,000 0011330 5134110 POSTAGE 236 237 275 275 300 0011330 5134120 COMMUNICATION 1,736 1,588 2,160 2,160 2,160 0011330 5134510 LIABILITY INSURANCE 366,508 407,141 494,954 494,954 494,954 0011330 5134710 PRINTING- INFRASTRUCTURE 1,410 1,639 2,460 2,460 2,460 0011330 5134850 ADVERTISING-NON LEGAL 325 4,997 5,000 5,000 5,000 0011330 5135210 SUPPLIES 3,303 4,497 3,000 3,000 5,000 0011330 5135410 MEMBERSHIPS AND SUBSCRIPTIONS 804 283 830 830 1,000 TOTAL OPERATING EXPENSES 440,944 474,145 622,899 611,899 626,874 0011330 5139920 CONTINGENCY 0 4,342 5,000 0 5,000 OTHER FUNDING SOURCE 0 4,342 5,000 0 5,000 TOTAL HUMAN RESOURCES 614,563 635,666 807,079 791,079 799,144 PERSONNEL DIVISION BUDGET HIGHLIGHTS 2510 Unemployment Compensation – The City, like most other governmental agencies, have opted out of the State Insurance Compensation Insurance program. The City only pays unemployment compensation benefits to eligible individuals, which have separated from the City without cause. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 154 CODE ENFORCEMENT DIVISION 001-1640-524 MISSION The City of South Miami Code Enforcement Division is committed to the community it serves. As dedicated providers of municipal services and steward of the public trust we promote the well- being of a community where people desire pleasant living. Code Enforcement’s mission is to achieve code compliance by using consistent, fair and effective means to promote, maintain and ensure a high quality of life for the community. CODE ENFORCEMENT DIVISION FUNCTIONS The Code Enforcement Office functions are to enforce zoning and, building codes, business tax license Registrations, codes and regulations. To prepare, schedule and present Code Enforcement Hearings and provide administrative support to Special Magistrate. Deputy City Manager Shari Kamali Senior Code Enf. Code Enf. Officer II Code Enforcement Officer I Bus. Tax Comp Officer Office Support P/T CITY OF SOUTH MIAMI BUDGET FY 2017-2018 155 CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2017 • Code Enforcement engaged citizens to aide in effectively reporting various violations throughout the community. • Proactively pursued contractors and homeowners with illegal building, plumbing, electrical and mechanical practices. • Ensured the safety of residents and maintained property values throughout the city. • Successfully eradicated blighted unsafe structures within the city. • Proactively and consistently enforced the City’s Ordinances, Land Development Code and Florida Building Code. • Educated property owners and tenants to maintain their property as it pertains to the standards set forth by the City of South Miami. • Gained re-certification of two (2) code enforcement officers. • All three (3) code officers participated in continued education classes/trainings. • Code Enforcement staff with their positive attitude and collaborative spirit continually treated the public with dignity and respect. • Code Enforcement worked diligently with software provider SunGard to develop and configure new effective, efficient program to better serve the public. CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2018 • One of the primary goals of Code Enforcement is to bring to the attention of residents and business owners any existing code violations which could have negative impact on their neighborhood or business. The preservation and enhancement of the quality of life in the City of South Miami is an extremely important factor for Code Enforcement. • Implementation of new software system (TRAKiT TT and I TRAKiT) • The Division will employ the new computer software system to make the Division a place where performance is centered around metrics and performance expectations that serve to drive its operations and employees to excellence in the service of the City. • The Deputy City Manager and Senior Code Enforcement Officer will develop a number of monthly management information reports using TRAKiT to track performance against objectives for first site visits after a case has been opened, for closure of cases, and to monitor the case workload and performance of Division. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 156 • The Division uses laptop computers or IPads to facilitate the work of its staff in the field. • Continue education of neighborhood residents regarding the importance of community pride and quality of life issues by re-instating “Walk and Talk” programs, and expand the program into downtown commercial district and TODD-LI -4 district. • Coordinate with the Miami-Dade County Departments to educate the public about the County’s continuing mandatory water restriction regulations, provide support by increasing proactive investigating instances of wastewater throughout the City. • By training, education, and re- certification continue an honest effort to promote a more efficient Division. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 157 CODE ENFORCEMENT BUDGET FY 2017-2018 001-1640-524 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011640 5241210 SALARIES - REGULAR 261,839 237,760 237,358 237,358 241,725 0011640 5241310 SALARIES - PART TIME 0 0 14,159 14,159 0 0011640 5241410 SALARIES - OVERTIME 62 194 0 0 0 0011640 5242110 F.I.C.A. 19,574 18,079 19,241 19,241 18,492 0011640 5242210 PENSION PLAN CONTRIBUTION 15,344 3,365 3,366 3,366 13,010 0011640 5242220 ICMA RETIREMENT 4,913 5,339 12,195 12,195 0 0011640 5242310 GROUP HEALTH INSURANCE 32,003 32,039 36,101 36,101 30,257 0011640 5242410 WORKER'S COMPENSATION 4,871 4,859 7,423 7,423 7,517 TOTAL PERSONNEL SERVICES 338,606 301,635 329,843 329,843 311,001 0011640 5243111 CONTRACTUAL - SPECIAL MASTER 1,425 1,500 3,600 2,000 3,600 0011640 5243450 CONTRACTUAL 6,538 14,882 10,000 8,000 10,000 0011640 5244070 TRAVEL AND CONFERENCE 19 649 1,200 200 1,200 0011640 5244080 EMPLOYEE EDUCATION 165 1,454 2,415 1,000 2,500 0011640 5244110 POSTAGE 5,998 6,524 7,000 4,700 7,000 0011640 5244120 COMMUNICATION 4,512 3,517 4,920 4,920 4,920 0011640 5244515 LIABILITY INSURANCE-AUTO 2,265 2,265 3,030 3,030 3,030 0011640 5244710 PRINTING-INFRASTRUCTURE 1,180 1,363 1,640 1,200 1,640 0011640 5244920 OTHER CHARGES-LIENS 771 389 1,612 800 1,640 0011640 5245205 COMPUTER EQUIPMENT 0 0 1,000 0 1,000 0011640 5245210 SUPPLIES 3,630 3,098 3,343 2,800 3,500 0011640 5245220 UNIFORMS 203 320 2,000 2,000 2,000 0011640 5245230 FUEL 2,957 2,358 2,400 2,400 2,065 0011640 5245410 MEMBERSHIPS AND SUBSCRIPTIONS 0 210 540 540 600 TOTAL OPERATING EXPENSES 29,663 38,529 44,700 33,590 44,695 0011640 5249920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL CODE ENFORCEMENT 368,269 340,164 379,543 363,433 360,696 CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS 3450 Contractual Services –This line item is used to cover the cost of lot clearing, overgrown properties, debris removal and board-ups. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 158 FINANCE DEPARTMENT 001-1410-513 MISSION In a spirit of excellence, integrity, and dedication, the Finance Department is committed to providing timely, accurate, clear and complete financial information and support to other City Departments, citizens, and the community at large. FINANCE DEPARTMENT FUNCTION The Finance Department is responsible for the proper accounting of all City funds and compliance with all applicable regulations and laws. Routine duties include processing accounts payable, accounts receivable, central collections, general ledger fund accounting, preparation of applicable state and federal reports, and periodic financial reports to management, administering debt service, and investment of City funds. The Department is also responsible for the implementation and control of the approved budget and the preparation, and disclosure of the financial statements, including responses to the external auditors. It also provides other Departments with financial analysis and assists with banking transactions that arise during the year. The Division of Parking and Central Services, as well as the Management Information System Division report under the Finance Department. Chief Financial Officer Alfredo Riverol, CPA, CGFM, CGMA, CRFAC Chief Administrative Officer Senior Accountant Junior Accountant Junior Accountant Office Support (P/T) Procurement Division Management Info. Systems Office Parking Division CITY OF SOUTH MIAMI BUDGET FY 2017-2018 159 FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2017 • Continued to produce and post online before every second regular Commission meeting of the month the City’s monthly finance report for the previous month. • Assisted the City Manager in the preparation of a balanced FY 2017 Annual Operating and Capital Budget. • Continued to produce the Comprehensive Annual Financial Report (CAFR) with auditors issuing no findings. • Produced and posted online the Popular Annual Financial Report (PAFR). • Obtained all three Government Finance Officers Association (GFOA) prestigious awards for Budget, CAFR, and PAFR; certifying that the City’s finance reports are being produced at the highest standard possible. • Posted online accurate and timely budget and financial reports on a monthly basis. • Helped support all City Departments and Divisions with financial advice and guidance. • Successfully purchased three new Luke II pay stations which have been installed and operational, helping to increase customer satisfaction. FINANCE DEPARTMENT OBJECTIVES FOR FY 2018 • Continue implementing the ACH payment program and requiring 70% of all active vendors to accept ACH as the regular form of payment from the City. • Continue to pursue implementation and establishment of an online payment option for certain provided City services such as Local Business Tax, Code Enforcement Violations, Building Permit Renewals, etc. • Continue to produce and post online before every second regular Commission meeting of the month the City’s monthly finance report for the previous month. • Continue to produce the Comprehensive Annual Financial Report (CAFR) without auditor findings. • Obtaining all three Government Finance Officers Association (GFOA) prestigious awards for Budget, CAFR, and PAFR; certifying that the City’s finance reports are being produced at the highest standard possible. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 160 FINANCE DEPARTMENT ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Number of Parking Decals Sold 1,000 1,758 1,800 1,632 1,800 Comprehensive Annual Fin. Rep. (CAFR) 1 1 1 1 1 Popular Annual Financial Report (PFAR) 1 1 1 1 1 Number of Annual Balanced Budget 1 1 1 1 1 Number of A/P Checks/EFT's Processed 3,000 2,226 2,800 2,880 2,900 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 161 FINANCE DEPARTMENT BUDGET FY 2017-2018 001-1410-513 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011410 5131210 SALARIES - REGULAR 328,395 296,788 346,709 346,709 383,727 0011410 5131310 SALARIES - PART TIME 33,130 20,966 15,604 15,604 15,889 0011410 5132110 F.I.C.A. 28,077 24,660 27,717 27,717 30,571 0011410 5132210 PENSION PLAN CONTRIBUTION 10,566 4,225 4,224 4,224 18,011 0011410 5132220 DEFERRED COMPENSATION (ICMA) 10,775 12,953 17,363 17,363 3,514 0011410 5132310 GROUP HEALTH INSURANCE 27,498 31,238 45,126 45,126 37,822 0011410 5132410 WORKER'S COMPENSATION 778 657 1,087 1,087 1,199 TOTAL PERSONNEL SERVICES 439,219 391,487 457,830 457,830 490,733 0011410 5133100 PROFESSIONAL SERVICES 6,310 5,315 5,500 5,500 10,000 0011410 5133210 AUDITOR'S FEE 63,500 57,000 75,000 75,000 77,000 0011410 5133450 CONTRACTUAL SERVICES 32,288 33,606 26,860 26,860 19,860 0011410 5133459 CONTRACTUAL SERVICES- PARKING 439,656 435,768 532,600 532,600 513,000 0011410 5134070 TRAVEL AND CONFERENCE 2,449 3,118 3,160 3,000 3,710 0011410 5134110 POSTAGE 6,024 6,975 7,030 6,050 7,030 0011410 5134120 COMMUNICATION 1,857 1,035 1,080 1,080 1,080 0011410 5134515 AUTO INSURANCE 0 0 1,997 1,997 3,084 0011410 5134634 MAINTENANCE COMP PROGRAMS 35,000 41,283 40,000 40,000 44,502 0011410 5134710 PRINTING- INFRASTRUCTURE 1,578 1,230 1,230 1,230 1,230 0011410 5135205 COMPUTER EQUIPMENT 1,300 0 1,960 1,960 1,500 0011410 5135210 SUPPLIES 8,649 8,637 8,900 8,500 8,900 0011410 5135230 FUEL 0 0 1,750 1,750 1,505 0011410 5135410 MEMBERSHIPS AND SUBSCRIPTIONS 1,811 1,292 1,785 1,785 1,785 TOTAL OPERATING EXPENSES 600,422 595,259 708,852 707,312 694,186 0011410 5137110 DEBT SERVICE- PRINCIPAL 121,273 29,442 0 0 0 0011410 5137210 DEBT SERVICE- INTEREST 1,819 3,302 0 0 0 TOTAL DEBT SERVICE 123,092 32,744 0 0 0 0011410 5139920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL FINANCE 1,162,733 1,019,490 1,171,682 1,165,142 1,189,919 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 162 INFORMATION TECHNOLOGY DIVISION (ITD) 001-1340-513 MISSION The mission of the Information Technology Division (ITD) of the City of South Miami is to provide quality design, implementation, and support of all computer based and related technologies necessary for the staff to perform their duties as efficiently and expediently as possible. INFORMATION TECHNOLOGY DIVISION FUNCTION The City’s Information Technology Division Office is recognized among municipalities as a premier provider of technology infrastructure and services. Our ultimate function is to make information available anytime and anywhere. In partnership with City Departments, the Information Technology Division provides strategic vision for effective information systems. Accomplishment of this mission will facilitate knowledge sharing and will result in satisfied customers. The Information Technology Division is responsible for three main initiatives: The City’s Information Technology and Network, Cable Television Services and the City’s website. INFORMATION TECHNOLOGY DIVISION ACCOMPLISHMENTS FY 2017 • Provided the Community Center and its surrounding field with internet access free of charge to the public. • Replaced the City’s existing firewall with checkpoint, hence providing greater security. • Helped complete the installation of ONESolution TRAKIt. • Completed the virtual server transition, including for police; have all data operating from MDC Cat5 building. • Moved all of the legacy City phone system to Session Initiation Protocol (SIP), hence reducing the overall cost of telephone services. • Purchased and installed new Toughbook type laptops for all the Police Patrol Officers. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 163 INFORMATION TECHNOLOGY DIVISION OBJECTIVES FOR FY 2018 • Redesigning and installing an entire new Wi-Fi system within the downtown for the Public to access. • Design and Implementation of Citrix thin-clients for the City of South Miami Employees which will replace the deployment of PCs. • Designing and installing a secure new Wi-Fi system within Dante Fascell for park visitors to access. • Designing and installing a secure new Wi-Fi system within Palmer Park for park visitors to access. • Complete the deployment of Office 365 for all City Employees. INFORMATION TECHNOLOGY DIVISION BUDGET FY 2017-2018 001-1340-513 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011340 5133450 CONTRACTUAL SERV - INFRASTRUCT 186,240 211,160 213,000 213,000 214,804 0011340 5134632 INTERNET SERVICE 41,636 48,344 68,499 68,499 74,046 0011340 5134634 MAINTENANCE - INTERNET SERVICE 49,279 53,582 92,260 92,260 94,531 0011340 5135205 COMPUTER EQUIPMENT 6,504 10,460 18,150 10,000 16,875 0011340 5135210 SUPPLIES 2,564 3,549 9,489 6,000 11,100 TOTAL OPERATING EXPENSES 286,223 327,095 401,398 389,759 411,356 TOTAL ITD 286,223 327,095 401,398 389,759 411,356 INFORMATION TECHNOLOGY DIVISION BUDGET HIGHLIGHTS 4632 Internet Services – Under this line item, $16,555 has been allocated for a dedicated ATandT 100mbps Metro E-Circuit that provides diverse path between City and County Data Center. Additionally, $5,280 to provide diverse path between Public Works, Gibson-Bethel Community Center and the County Data Center. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 164 PROCUREMENT DIVISION 001-1320-513 MISSION The mission of Procurement Division is to provide and ensure a high quality of service to City Departments for the taxpayers of South Miami. This is accomplished by properly vetting proposals leading to the awarding of contracts to highly qualified vendors who meet bid and proposal specifications and a thorough background investigation. The Procurement Division promises to obtain the best quality of goods and services by maximizing its purchasing power through integrity, equality, efficiency and effectiveness. PROCUREMENT DIVISION FUNCTION The mission statement for the Procurement Division of the City of South Miami is to maximize the investment of our citizens by utilizing City values including the highest level of integrity and the best business practices, to provide goods and services to City Departments, to insure integrity, and to maintain the highest ethical standards following the Florida Statutes, Code of Ordinance, City Charter and Purchasing Policies. Chief Procurement Officer Procurement Specialist CITY OF SOUTH MIAMI BUDGET FY 2017-2018 165 PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2017 • Eliminated traditional fax machines and move the City to an E-Fax module that provides users the ability to send and receive faxes from their desktops. As a result of the elimination of fax machine phone numbers, the City has realized a savings of $650 per month. • Sourced and purchased two fully electric pre-owned vehicles for $16,666; under the line item budget of $18,000. • Coordinated the completion of an inventory of the City’s fixed assets. • Disposed of City assets declared surplus in accordance of the City’s surplus asset policy. • Issued Purchase Orders for City Departments for items more than $1,000 in accordance with the City’s Purchasing Policy and threshold amounts. • Issue formal and in-formal solicitations supporting department’s requirements and objectives for goods and/or services. PROCUREMENT DIVISION OBJECTIVES FOR FY 2018 The main goal of the Procurement Division is to improve the quality of service that we provide to our Citizens and to the City’s Departments. We are eager to accomplish our goal in order to operate more efficiently, by implementing the following procedures: • Complete and finalize the Purchasing Ordinance for Commission approval. • Expand the Bids and RFP’s web page of the City’s website to include a section for Unsolicited Proposals and any other unique solicitation platforms. • Continue to promote the use of the “Notify Me” feature on the City’s website to increase the visibility and traction of formal solicitations that are posted on the City’s website. • Assist Departments in vendor selection information and expenditures with City policy and reporting requirements to the Commission. • Maintain and monitor citywide fixed assets and inventory control. • Prepare Request for Proposals, Request for Qualifications and Bids for citywide requirements. • Ensure the City maintains a fair, open, transparent and competitive procurement process. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 166 PROCUREMENT DIVISION ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Purchase Orders Issued 252 205 250 256 250 No. of RFP's and RFQ's Issued 24 33 30 35 35 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 167 PROCUREMENT DIVISION BUDGET FY 2017-2018 001-1320-513 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011320 5131210 SALARIES - REGULAR 107,152 109,651 114,208 114,208 118,549 0011320 5131410 OVERTIME 5,549 5,800 6,970 6,970 6,970 0011320 5132110 F.I.C.A. 9,619 9,755 9,270 9,270 9,602 0011320 5132210 PENSION PLAN CONTRIBUTION 0 0 0 0 6,778 0011320 5132220 ICMA 5,630 6,456 8,482 8,482 0 0011320 5132310 GROUP HEALTH INSURANCE 13,579 14,533 18,050 18,050 15,129 0011320 5132410 WORKER'S COMPENSATION 240 183 343 343 356 TOTAL PERSONNEL SERVICES 141,769 146,378 157,323 157,323 157,384 0011320 5133450 CONTRACTUAL SERVICES 5,700 5,800 6,000 6,000 8,000 0011320 5134110 POSTAGE 2,070 2,982 3,000 3,000 3,000 0011320 5134120 COMMUNICATION 767 685 1,080 1,080 1,080 0011320 5134125 TELEPHONE 43,774 45,407 47,720 47,720 40,520 0011320 5134420 LEASE POSTAGE MACH 1,488 2,910 2,904 2,904 2,904 0011320 5134615 MAINT - OFFICE EQUIPMENT 1,290 1,020 1,020 1,020 1,020 0011320 5134620 MAINT-OPERATING EQUIPMENT 0 0 250 250 250 0011320 5134710 PRINT/BIND/COPYING 3,232 2,094 2,461 2,461 2,461 0011320 5134720 PRINTING-CONTRACTUAL 1,004 2,000 2,000 1,500 2,000 0011320 5135210 SUPPLIES 16,389 14,853 16,150 15,000 16,150 0011320 5135410 MEMBERSHIP AND SUBSCRIPTION 650 270 330 330 330 TOTAL OPERATING EXPENSES 76,364 78,021 82,915 81,265 77,715 0011320 5139920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL PROCUREMENT DIVISION 218,133 224,399 245,238 238,588 240,099 PROCUREMENT DIVISION BUDGET HIGHLIGHTS 4125 Telephone Services – A decrease of $7,200 is due to the implementation of E-fax. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 168 BUILDING DEPARTMENT 001-1610-524 MISSION The Mission is to protect the Community from dangerous construction. The Building Department enforces the State of Florida Building Code within the boundaries of the City of South Miami, and collaborates with other City Departments in the enforcement of local codes. FUNCTION To enforce the State of Florida Building Code within the boundaries of the City of South Miami, and collaborate with other City Departments in the enforcement of local codes. It provides fair, consistent and equitable interpretation of codes during the review of construction documents submitted for building permits and during the field inspection conducted for compliance. The Department also certifies buildings upon completion and at pre-stated periods afterwards. Building Director Victor Citarella, PE Permit Coordinator Permit Coordinator Chief Building Inspector Chief Electrical Inspector (P/T) Chief Mechanical Inspector (P/T) Chief Plumbing Inspector (P/T) Chief Structural Inspector (P/T) CITY OF SOUTH MIAMI BUDGET FY 2017-2018 169 BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2017 • Departmental staff maintained cordial relations with developers, contractors and city residents, providing technical assistance and support while enforcing the applicable State and City codes. • Completed 100% of building plan documents review for compliance with the Florida Building Code within 10 working days. • Completed 100% and documented field building inspections within 24 hours of the initial request. • Continued the routine update of the Departmental website by updating information such as revised schedules for permit fees and provided downloadable applications for building permits. BUILDING DEPARTMENT OBJECTIVES FY 2018 • Maintain high level of customer service during the performance of its operational duties and responsibilities. • 100% of all building inspections requested before 4:00 pm to be completed and documented by the end of the next working day. • Continue to keep accurate records of financial and workload parameters for the Department. • Make sure the inspectors have all the necessary training to complete all the inspections in a professional manner. • 100% of building permit applications will be processed within ten working days after approvals by other Departments. • Keep track and review all Departmental performance parameters and submit monthly reports. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 170 BUILDING DEPARTMENT ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 PERMITS: Building 590 629 670 680 700 Roofing 155 147 180 190 200 Electrical 345 365 350 360 380 Mechanical 143 143 150 160 180 Plumbing 213 244 250 260 280 TOTAL PERMITS 1,446 1,528 1,600 1,650 1,740 INSPECTIONS: Building 1,491 1,627 1,800 1,900 1,950 Roofing 620 561 600 700 730 Electrical 786 831 850 900 950 Mechanical 363 350 360 400 430 Plumbing 574 578 590 600 640 TOTAL INSPECTIONS 3,834 3,947 4,200 4,500 4,700 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 171 BUILDING DEPARTMENT BUDGET FY 2017-2018 001-1610-524 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011610 5241210 SALARIES - REGULAR 238,391 240,080 249,907 249,907 256,822 0011610 5241310 SALARIES - PART TIME - INSPECTORS 138,547 139,373 143,759 143,759 140,926 0011610 5242110 F.I.C.A. 29,581 28,932 30,115 30,115 30,428 0011610 5242210 PENSION PLAN CONTRIBUTION 0 0 0 0 3,869 0011610 5242220 ICMA RETIREMENT 15,551 15,751 17,494 17,494 12,962 0011610 5242310 GROUP HEALTH INSURANCE 26,471 30,708 36,101 36,101 30,257 0011610 5242410 WORKER'S COMPENSATION 5,727 5,795 8,542 8,542 8,535 TOTAL PERSONNEL SERVICES 454,268 460,639 485,918 485,918 483,799 0011610 5243150 CONTRACT INSPECTORS 2,900 1,374 3,000 3,000 3,000 0011610 5243450 CONTRACTUAL SERVICES 1,700 0 1,000 1,000 1,000 0011610 5244110 POSTAGE 171 173 200 200 200 0011610 5244120 COMMUNICATION 767 590 1,080 1,080 4,020 0011610 5244515 LIABILITY INSURANCE- AUTO 503 503 767 767 767 0011610 5244710 PRINTING - INFRASTRUCTURE 1,222 1,486 1,640 1,640 1,640 0011610 5245206 COMPUTER SOFTWARE 0 0 0 0 46,640 0011610 5245210 SUPPLIES 1,795 1,185 2,500 1,000 10,710 0011610 5245220 UNIFORMS 1,079 1,446 1,552 1,500 1,552 0011610 5245230 FUEL 792 631 1,400 1,200 1,204 0011610 5245410 MEMBERSHIPS AND SUBSCRIPTIONS 1,281 0 120 120 120 TOTAL OPERATING EXPENSES 12,210 7,388 13,259 11,507 70,853 0011610 5249920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL BUILDING DEPARTMENT 466,478 468,027 504,177 497,425 559,652 BUILDING DEPARTMENT BUDGET HIGHLIGHTS 5206 Computer Software – $46,640 has been budgeted for the license fees, professional services and maintenance of the software iTrack It Suite. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 172 PLANNING AND ZONING DEPARTMENT 001-1620-524 MISSION The Planning and Zoning Department is committed to providing the community with high-quality services and programs to enhance the quality of life of the City of South Miami residents, businesses and visitors, and to promote a well-designed, physically integrated, livable and prosperous community. The Planning and Zoning Department provides technical support to the City Manager, City Commission, other Departments, appointed boards, residents, the business community and the general public on current land use and development issues. PLANNING and ZONING FUNCTION The Department is charged with the oversight of all inquiries pertaining to the City’s adopted land use and zoning provisions, including but not limited to, property plat and zoning information, Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits, tree removal permits, land development regulations and code compliance activity. The review responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and Florida Administrative Code Section 9-J5 and 9-J11 along with the City Charter and Code. These regulations control the development and implementation of City Comprehensive Plan, including development regulations, concurrency regulations, and other issues relating to the overall planning and land use function. Planning Director Jane K Tompkins Senior Planner/ Zoning Admin. Senior Planner/ Zoning Admin. Grants and Sust. Initiatives Admin.Office Support CITY OF SOUTH MIAMI BUDGET FY 2017-2018 173 PLANNING AND ZONING ACCOMPLISHMENTS FY 2017 • Continued work on the update of the Comprehensive Plan and Land Development Code. • Processed several Land Development Code amendments including but not limited to provisions for medical marijuana facilities and removing the height limit on building stories. • Worked with a consultant to help the City obtain a lower score in the Community Rating System program. • Implemented the Project Module of TRAKiT software which will help the department organize and archive records of development projects, applications and tree removal permits. • Began the review process of several large and complex redevelopment projects, including the Shops at Sunset Place. • Created measures to make the City more “green” by waiving building permit fees for solar energy systems and requiring such systems on new construction. PLANNING AND ZONING OBJECTIVES FY 2018 • Continue with the implementation of the South Miami Intermodal Transportation Plan (SMITP) and obtain planning assistance grants. • Continue with the updating of the Comprehensive Plan and revision of the Land Development Code. • Participate with Miami Dade County Parks and Recreation Department, Transit Department, and the Cities of Miami and Coral Gables on the development of the Underline program. • Prepare and file an amendment to the Comprehensive Plan text, to include an "educational element" in conformance with the City's interlocal agreement with the Miami Dade County School Board. • Work with the downtown merchants and property owners to develop a business improvement district plan. • Determine the feasibility and benefit of Brownfield designation for certain areas in the industrial/automotive zone as part of the redevelopment strategy for the area. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 174 PLANNING AND ZONING DEPARTMENT ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Building Permits Reviewed 758 920 453 920 1,148 Grant Applications Prepared N/A N/A 10 10 15 Items Processed for: Planning Board 25 25 20 20 25 Environm. Review and Preserv. Board 96 160 85 85 72 Historic Preservation Board 10 6 5 5 5 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 175 PLANNING AND ZONING DEPARTMENT BUDGET FY 2017-2018 001-1620-524 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011620 5241210 SALARIES - REGULAR 199,860 273,433 323,069 323,069 334,857 0011620 5242110 F.I.C.A. 15,708 21,852 24,715 24,715 25,617 0011620 5242210 PENSION PLAN CONTRIBUTION 8,503 3,502 3,401 3,401 14,387 0011620 5242220 ICMA RETIREMENT 9,437 12,123 18,206 18,206 4,790 0011620 5242310 GROUP HEALTH INSURANCE 27,135 35,667 45,126 45,126 37,822 0011620 5242410 WORKER'S COMPENSATION 472 604 969 969 1,005 TOTAL PERSONNEL SERVICES 261,115 347,181 415,486 415,486 418,478 0011620 5243100 PROFESSIONAL SERVICES 0 0 440 440 1,290 0011620 5243450 CONTRACTUAL SERVICES 57,810 22,814 100,000 100,000 108,400 0011620 5244070 TRAVEL AND CONFERENCE 401 600 1,400 200 1,400 0011620 5244110 POSTAGE 1,944 2,471 2,500 2,000 2,500 0011620 5244120 COMMUNICATION 1,200 2,356 3,720 3,720 3,240 0011620 5244515 LIABILITY INSURANCE - AUTO 503 503 477 477 477 0011620 5244620 MAINTENANCE-OPER EQPT. 3,523 700 5,500 4,500 5,500 0011620 5244634 MAINTENANCE-INTERNET SOFTWARE 0 1,000 4,000 1,800 4,000 0011620 5244710 PRINTING-INFRASTRUCTURE 2,338 1,363 1,640 1,640 1,640 0011620 5244910 LEGAL ADS 7,299 3,615 6,588 4,500 6,588 0011620 5245205 COMPUTER-EQUIPMENT 880 0 2,000 0 2,000 0011620 5245210 SUPPLIES 2,019 1,900 2,526 1,000 2,526 0011620 5245230 FUEL 71 57 126 126 108 0011620 5245410 MEMBERSHIPS AND SUBSCRIPTIONS 919 839 1,930 1,800 1,749 TOTAL OPERATING EXPENSES 78,907 38,218 132,847 122,203 141,418 0011620 5249920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL PLANNING and ZONING 340,022 385,399 553,333 537,689 564,896 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 176 PUBLIC WORKS DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2017-2018 177 PUBLIC WORKS ORGANIZATIONAL CHART Public Works Public Works Director Vacant Superintendent Streets & Landscaping Lead Worker II Maintenance Worker II Maintenance Worker II Maintenance Worker ll Maintenance Worker I Maintenance Worker I Solid Waste Garbage Collection Lead Worker II Heavy Equipment Operator Heavy Equipment Operator Heavy Equipment Operator Heavy Equipment Operator Heavy Equipment Operator Heavy Equipment Operator Heavy Equipment Operator Trash Collection Waste Coll. Driver Waste Coll. Driver Motor Pool Division Motor Pool Supervisor Auto Mechanic Auto Mechanic Building Maintenance Lead Worker II Maintenance Worker II Eng. & Const. Capital Impr. Project Mgr. Associate Proj. Engineer Vacant Office Support Office Support CITY OF SOUTH MIAMI BUDGET FY 2017-2018 178 PUBLIC WORKS OFFICE OF THE DIRECTOR 001-1770-519 The Public Works Department is organized into administration staff, management personnel and five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing comprehensive services to maintain and improve the needs of the City, as well as providing support to all City Departments and Divisions. MISSION To support and enhance a high quality of life for the City's residents, businesses and visitors by providing well planned, environmentally sensitive, cost effective, infrastructure and services to promote public safety, transportation and economic growth; to respond and aid in recovery from emergencies by providing and managing public works service; to foster effective oversight of the Department of Public Works including Engineering and Construction, Street Services, Street Lighting and Solid Waste. PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION The Department’s administration staff and management is the key line of communication for all inquiries on Department’s services and resources. The Department’s administration staff tends to a wide range of residents’ inquiries, such as solid waste collection schedules, street light outages, traffic light malfunctions, damaged traffic signs, road hazards, construction activities, Miami Dade County recycling program, and others. The administration and management staff handles Department events and administers the budget for all Divisions, Documents payroll, and processes requisitions for vendors’ purchase orders. The Department’s management personnel oversee all Department functions and manpower and obtain bids, negotiate and administer contracts for outsourcing services. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 179 PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS FOR FY 2017 • Managed the Department’s Operations. • Continued the compound cleaning project to rid the Department’s surplus items. Such as items to auction or proper destruction. • Maintained the City’s storage facility in the Public Works Compound for better access and display of storage contents. PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2018 • Reduce operation costs through competitive bidding and negotiation on purchases and services. • Implement Florida Green Local Government Standards at Public Works and all other Departments in accordance with the suggested criteria of the Florida Green Building Coalition and recommendation of the City’s Green Task Force. • Promote seasonal events such as Public Works Weeks, Water Day, Earth Day and Arbor Day as well as any other City organized events. • Enhance Department’s performance by using team building and promoting departmental values, goals and direction. Continue to improve internal communications. • Improve cooperation with other Departments by adhering to established departmental schedule in providing timely responses. • Increase public safety – Public Works can be significant in addressing many general safety and quality of life issues affecting our neighborhoods through new signage replacing old outdated signage. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 180 PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2017-2018 001-1770-519 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011770 5191210 SALARIES - REGULAR 170,373 166,499 171,343 171,343 179,016 0011770 5192110 F.I.C.A. 12,065 11,690 13,108 13,108 13,695 0011770 5192210 PENSION PLAN CONTRIBUTION 4,639 0 0 0 1,373 0011770 5192220 ICMA 9,842 10,804 11,994 11,994 10,752 0011770 5192310 GROUP HEALTH INSURANCE 19,580 23,318 27,076 27,076 22,693 0011770 5192410 WORKER'S COMPENSATION 344 348 514 514 537 TOTAL PERSONNEL SERVICES 216,843 212,659 224,035 224,035 228,066 0011770 5194070 TRAVEL AND CONFERENCES 0 27 380 380 250 0011770 5194080 EMPLOYEE EDUCATION 380 380 500 500 250 0011770 5194120 COMMUNICATION 767 704 1,080 1,080 780 0011770 5194540 BOILER AND MACHINERY INS. 0 0 2,000 2,000 1,000 0011770 5194710 PRINTING- INFRASTRUCTURE 2,808 2,854 4,920 4,920 5,000 0011770 5195205 COMPUTER EQUIPMENT 0 0 1,000 0 1,000 0011770 5195210 SUPPLIES 911 996 1,000 800 1,000 0011770 5195270 PERMITS 925 925 925 925 1,000 0011770 5195410 MEMBERSHIPS AND SUBSCRIPTIONS 0 488 500 500 500 TOTAL OPERATING EXPENSES 5,791 6,374 12,305 11,105 10,780 TOTAL OFFICE OF THE DIRECTOR 222,634 219,033 236,340 235,140 238,846 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 181 PUBLIC WORKS BUILDING MAINTENANCE DIVISION 001-1710-519 MISSION The Division’s mission is to maintain and enhance the quality of life in our City through resourceful maintenance and operation of a safe civic infrastructure, providing City residents, visitors, neighborhoods and businesses with efficient, quality service necessary to support the growing demands of the community. BUILDING MAINTENANCE DIVISION FUNCTION Building Maintenance Division is responsible for: performing maintenance and improvements to all public buildings and facilities; management and maintenance of burglar and fire alarm protection systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry work; maintenance of mechanical equipment (elevators. A/C units; etc.), hard floors, windows and doors; inspecting and implementing ADA; performing fire and building corrective measures. BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2017 • Installed new numbering and signs for Parking System. • Cleared the staging area at Public Works Facility in preparation of the hurricane season. • Installed holiday tree lighting and decorations in Downtown South Miami and City Hall. • Painted City Hall, Sylva Martin Building, Motor Pool Building and Community Center. • Installed hand dryers and painted restrooms at Fuchs Park. • Repositioned and installed new cameras in the Commission Chambers. • Installed additional new 30 Amp breakers and wiring in the Community Center Fitness Center. • Repaired and painted walls in the Finance Department. • Repaired and replaced all transformers and light bulbs from the light poles located in the Public Works parking lot. • Assisted and coordinated the installation of Wireless Internet “Wifi” at the Police Department, City Hall, Sylva Martin Building, Community Center, Murray Park Aquatic Center and Public Works. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 182 • Installed new flooring in the Elevator of the Community Center. • Installed two 20 AMP breakers for the printers in the Sylva Martin Building. • Raised fifty electrical boxes in the Downtown South Miami area in preparation of placing new rubber mulch. BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2018 • Prepare inspections of city facilities for maintenance recommendations. Partner with other City departments and outside vendors to provide maintenance, safety and efficient measures for the City facilities. • Coordinate annual Fire Extinguisher Inspections of all City facilities. • Coordinate additional inspections throughout City facilities. • Purchase and install two new A/C units in the Police Department • Purchase and install one new 40-ton A/C unit in the Community Center. • Major repairs to the fish pond at City Hall. • Install three (3) new electrical circuits at the Community Center. BUILDING MAINTENANCE DIVISION ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Changing AC Filters 537 744 954 954 950 Unscheduled Repairs and Work Requests 1,120 1,225 1,087 1,110 780 Cleaning of Fish Pond 26 24 12 12 12 Re-Certification of all City facilities fire extinguishers N/A 77 68 70 58 Changing of water filters N/A 8 10 10 10 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 183 PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2017 -2018 001-1710-519 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011710 5191210 SALARIES - REGULAR 72,724 73,532 76,585 76,585 87,273 0011710 5191410 OVERTIME 1,929 4,063 4,000 4,000 4,000 0011710 5192110 F.I.C.A. 6,667 6,812 6,165 6,165 6,982 0011710 5192210 PENSION PLAN CONTRIBUTION 11,234 4,474 4,330 4,330 4,907 0011710 5192310 GROUP HEALTH INSURANCE 14,302 15,221 18,050 18,050 15,129 0011710 5192410 WORKER'S COMPENSATION 2,399 2,427 3,610 3,610 4,093 TOTAL PERSONNEL SERVICES 109,255 106,529 112,740 112,740 122,384 0011710 5193450 CONTRACTUAL SERVICES 73,850 61,502 81,440 75,000 82,960 0011710 5194080 EMPLOYEE EDUCATION 0 0 450 0 250 0011710 5194120 COMMUNICATION 466 254 780 780 780 0011710 5194310 UTILITES-ELECTRIC 107,296 102,477 121,100 121,100 125,000 0011710 5194320 UTILITIES-WATER 57,906 30,162 40,000 40,000 52,000 0011710 5194620 MAINT AND REPAIR OPER EQUIP 0 395 2,145 2,145 2,500 0011710 5194670 MAINT AND REPAIR-GDS AND STRUCT 80,151 60,186 62,000 55,000 62,000 0011710 5195210 SUPPLIES 20,615 4,818 20,000 10,500 20,000 0011710 5195220 UNIFORMS 591 579 800 800 800 TOTAL OPERATING EXPENSES 340,875 260,373 328,715 305,325 346,290 0011710 5199920 CONTINGENCY 0 5,000 5,000 0 5,000 OTHER FUNDING SOURCE 0 5,000 5,000 0 5,000 TOTAL BUILDING MAINTENANCE 450,130 371,902 446,455 418,065 473,674 BUILDING MAINTENANCE DIVISION BUDGET HIGHLIGHTS 4310 Utilities-Electricity – This line item has been increased by $4,000 to cover expected increases in the cost of electrical services. 4320 Utilities-Water – An increase of $12,000 due to the addition of three water meters installed at 6391X South Dixie Highway. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 184 PUBLIC WORKS SOLID WASTE DIVISION 001-1720-534 MISSION Solid Waste Division is committed to providing cost effective management of solid waste materials generated within the City for the protection of health, safety and welfare of the public and the environment. SOLID WASTE DIVISION FUNCTION Solid Waste Division is responsible for: providing garbage and trash removal services for residents; issuing excess trash notices; assisting City residents with the Miami Dade County recycling program; filling of trash holes; installation of “no dumping” signs, as required; installation and/or removal of event banners; and solid waste collection after special City events. SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2017 • Trained two new garbage truck drivers. • Increased trash hole fill-in frequency. • Filled trash holes with recycled asphalt pavement (RAP) which lasts longer and has a better appearance. • Completed tree pruning project throughout the City. SOLID WASTE DIVISION OBJECTIVES FOR FY 2018 • Continue to provide staff with the necessary training in order to provide a high level of services to the city residents. • Continue to fill trash holes with the recycled asphalt pavement (RAP) material. • Reduce cost of operation and dumping fees with alternative methods and recycling. • Continue to upgrade fleet to establish dependable and efficient trucks and heavy equipment. • Promote recycling to save tipping fees and benefit the environment. • Reduce the overtime by providing proper staffing levels. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 185 SOLID WASTE DIVISION ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Garbage [tons] 3,057 3,094 2,010 2,552 2,552 Trash [tons] 6,250 6,940 8,196 7,996 7,568 Excess Trash Pickups 82 63 75 72 70 Filling of Trash Holes 430 408 373 355 325 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 186 PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2017-2018 001-1720-534 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011720 5341210 SALARIES - REGULAR 367,301 323,253 347,750 347,750 351,191 0011720 5341410 OVERTIME 6,263 6,922 8,000 8,000 8,000 0011720 5342110 F.I.C.A. 28,245 27,166 28,538 28,538 28,815 0011720 5342210 PENSION PLAN CONTRIBUTION 30,745 9,217 9,155 9,155 18,867 0011720 5342220 ICMA 5,048 7,705 12,349 12,349 0 0011720 5342310 GROUP HEALTH INSURANCE 53,246 66,467 81,227 81,227 68,079 0011720 5342410 WORKER'S COMPENSATION 35,374 30,287 45,804 45,804 46,259 TOTAL PERSONNEL SERVICES 526,222 471,017 532,823 532,823 521,211 0011720 5343470 INTERLOCAL AGREEMENT-RECYCLING 88,609 88,609 91,150 91,150 93,000 0011720 5344070 TRAVEL AND CONFERENCE 78 0 0 0 0 0011720 5344080 EMPLOYEE EDUCATION 279 0 300 250 250 0011720 5344340 REFUSE DISPOSAL FEE 728,758 748,329 708,300 708,300 750,000 0011720 5345210 SUPPLIES 8,498 17,287 78,000 55,000 68,500 0011720 5345220 UNIFORMS 3,107 2,706 4,000 4,000 4,000 TOTAL OPERATING EXPENSES 829,329 856,931 881,750 858,700 915,750 TOTAL SOLID WASTE 1,355,551 1,327,948 1,414,573 1,391,523 1,436,961 SOLID WASTE DIVISION BUDGET HIGHLIGHTS 4340 Refuse Disposal Fee – This line item was increased by $41,700 due to an increase of the Residential Refuse Disposal fee by Miami-Dade County. 5210 Supplies – Under this line item, $35,000 has been added for the replacement of garbage containers. Composting was reduced by $25,000. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 187 PUBLIC WORKS STREETS AND LANDSCAPING DIVISION 001-1730-541 MISSION In the spirit of cooperation with other City Departments and agencies, the Street Maintenance and Landscaping Division’s mission is to provide a safe and clean environment for the community and to promote a culture of value and accountability. STREETS AND LANDSCAPING DIVISION FUNCTION Streets and Landscaping Division is responsible for maintaining of City streets and street landscaping; mowing and fertilization of City’s public right-of-ways and public facility grounds; litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes; citywide street sweeping; graffiti removal; curb painting; parking and pavement marking; sidewalk pressure cleaning; street light inspections; citywide storm drain inspections; supervising storm drain pipe cleaning; inspections of illicit discharges; canal litter and debris cleaning, as needed; sidewalk and curb repairs; management of irrigation systems citywide; and seasonal City decorations in the Downtown area. STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2017 • Assisted Police with a tree trimming project to produce more street lighting surrounding Marshall Williams Park area. • New landscaping 59th Place from 64th Street to 69th Street. • New landscaping 59th Place to 58 Court and 66th Street. • Assisted on beautification of Fuchs Park, Dante Fascell Park and Jean Willis Park tree trimming, installation of sod and stump removal. • Stripping of parking spaces throughout the City. • Planted new plants and installed Palm Trees in the Downtown Area and Sunset Drive. • Beautification project of 64 Street and 59 Place. • Installation of “Impatiens” and “Annuals” around traffic circles throughout the City. • Delivery and Installation of Composting Bins for new Composting Program. • Continue with program to maintain downtown South Miami and other areas free from graffiti, pressure cleaning and gum removal. • Completed debris removal project throughout the City’s canals and provide better equipment for the removal process of debris. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 188 • Completed inspection of the City’s Storm Water System as required by NPDES Storm Water Permit. • Coordinated and assisted with the cleaning of storm water drains and pipes because of inspections. • Assisted with the installation of the Downtown lighting system. • Continued maintenance of sidewalks throughout the city to remove trip hazards and reduce sidewalk repairs. • Harmonizing sidewalks with existing swale elevations. • Continued with the installation of banners for approved events within the City. • Continue a downtown Landscape Beautification and Maintenance Improvement Program. • Removed the rusty and broken tree grates surrounding the landscaping on Dorn Avenue. • Completed the rubber mulch installation on Dorn Avenue. • Assisted in the Dante Fascell improvements and landscape beautification project. STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2018 • Monitor new landscaping and irrigation on US-1 from 57th Avenue to 80th Street. • Remove 2 zones from existing SFM contract and Streets Division will maintain. • Continue to stripe parking spaces as needed. • Trim trees as needed throughout the City in various locations. • Increase overall roadway safety- Increase timely repair of potholes and removal of debris and other dangerous objects from the right of way. Timely repair damaged sidewalks to eliminate liability to the City. • Monitor lighting and electrical easements. Continue to monitor street lighting to facilitate FPL’s repairs and upgrade of areas with low lighting. • Monitor yearly maintenance of easement and high trees under power lines. • Coordinate the yearly maintenance agreement with outside vendor on the annual contract for median landscape maintenance agreement in conjunction with FDOT reimbursement program. • Continue to assist with the City’s tree planting initiatives. • Reduce the overtime by providing proper staffing levels CITY OF SOUTH MIAMI BUDGET FY 2017-2018 189 STREETS AND LANDSCAPING DIVISION ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Mowing of City Facilities and Locations 75 75 78 78 78 Sweeping of Streets [miles] 2,645 2,645 2,645 2,645 2,645 Pressure-Cleaning of Sidewalks 56 55 52 52 52 Inspection of Storm Drains 836 836 800 800 800 Cleaning of Drainage Pipes [feet] 1,993 1,050 1,550 1,500 1,350 Cleaning of Storm Drains 52 60 100 90 95 Citywide Insp. of Street Lights and Downtown Lighting 18 24 52 52 52 Removal of Graffiti 330 260 227 200 225 Trimming of Street Trees 405 416 408 400 412 Installation and Repair of Street Signs 100 96 97 100 100 Citywide Repair of Potholes 135 108 87 90 95 Installation and Removal of Banners 130 110 98 95 100 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 190 PUBLIC WORKS STREETS AND LANDSCAPING DIVISION BUDGET FY 2017-2018 001-1730-541 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011730 5411210 SALARIES - REGULAR 174,572 235,662 248,416 248,416 256,476 0011730 5411410 OVERTIME 3,755 535 5,000 5,000 5,000 0011730 5412110 F.I.C.A. 14,258 15,622 19,386 19,386 20,003 0011730 5412210 PENSION PLAN CONTRIBUTION 14,451 7,162 7,547 7,547 12,312 0011730 5412220 ICMA 2,680 5,611 7,508 7,508 1,896 0011730 5412310 GROUP HEALTH INSURANCE 49,490 54,892 63,176 63,176 52,950 0011730 5412410 WORKER'S COMPENSATION 12,653 16,206 25,517 25,517 26,349 TOTAL PERSONNEL SERVICES 271,859 335,690 376,550 376,550 374,986 0011730 5413450 CONTRACTUAL SERVICES 27,875 27,340 35,000 35,000 60,000 0011730 5414070 TRAVEL AND CONFERENCE 61 50 300 0 250 0011730 5414080 EMPLOYEE EDUCATION 692 505 700 0 500 0011730 5414120 COMMUNICATION 466 642 1,080 1,080 1,080 0011730 5414625 LANDSCAPE MAINTENANCE 30,488 25,893 40,000 40,000 50,000 0011730 5414640 MAINT AND REP.STREETS AND PARKWYS 10,118 12,795 12,800 10,500 20,000 0011730 5414650 ELECTRICITY-STREET LIGHTS 98,481 106,017 146,000 146,000 150,000 0011730 5414670 MAINT AND REP-GDS AND STRUCT 4,065 3,572 10,500 10,500 12,000 0011730 5415210 SUPPLIES 3,399 2,836 3,400 3,200 4,000 0011730 5415220 UNIFORMS 3,184 2,894 3,500 3,500 3,500 0011730 5415245 TOOLS 0 355 500 200 500 TOTAL OPERATING EXPENSES 178,829 182,899 253,780 249,980 301,830 TOTAL STREET MAINTENANCE 450,688 518,589 630,330 626,530 676,816 STREETS AND LANDSCAPING DIVISION BUDGET HIGHLIGHTS 3450 Contract Services – This line item has been increased by $25,000 for the landscape maintenance of City medians. 4625 Landscape Maintenance – An increase of $30,000 for miscellaneous landscaping materials and repairs. A decrease of $20,000 for island replanting compared to fiscal year 2016-2017. 4640 Maintenance and Repairs Streets and Parkways – An additional $7,200 has been allocated for the purchase of miscellaneous materials for the maintenance and repairs of streets and parkways. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 191 PUBLIC WORKS MOTOR POOL DIVISION 001-1760-519 MISSION The Division provides preventive maintenance and repair of public works automotive and mechanical equipment that will protect the public’s investment in these resources as well as to provide safe and dependable units for City personnel to perform their duties effectively with minimum downtime to vehicles. MOTOR POOL DIVISION FUNCTION Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the City’s entire vehicular fleet and equipment; performing preventative vehicle maintenance; managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground fuel storage tank inspections; purchasing and managing our heavy equipment City fleet; responsible for Landscape maintenance of mower, saws, tools and other lawn equipment; monitor fuel system and conducts fuel level checks. MOTOR POOL DIVISION ACCOMPLISHMENTS FOR FY 2017 • Coordinated auction activities with Central Services to reduce aging fleet and equipment. • Installed fifty (50) GPS Fleet located in City vehicles. • Evaluate fleet inventory and performed preventive maintenance to ensure that vehicles are operating at maximum capacity. • Upgraded the Motor Pool with the purchase of several new tools and equipment. This enabled staff to effectively and efficiently make necessary repairs to vehicles and heavy equipment. • Motor Pool staff attended several repair and maintenance trainings concerning the City’s fleet. • Continues with removal of truck tire cylinders as opposed to contracting it out. • Continues to perform the repairs of Heavy Duty Truck brakes. • Perform additional repairs on Heavy Duty trucks not previously repaired by the Motor Pool (such as: A/C, transmissions, brakes, engine removals and front-end repairs.) • Removing inter-coolers from Heavy Duty trucks. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 192 MOTOR POOL DIVISION OBJECTIVES FOR FY 2018 • Reduce fuel consumption as well as emission by replacing older vehicles through replacement. Research for better fuel distribution system to facilitate control of gasoline and diesel with fleet management. • Research technologies for vehicles with alternative propulsions, such as electric, natural gas and hybrids. • Increase schedule maintenance performance by using inspections of vehicles at the motor pool for other services. • Continue to attend several repair and maintenance trainings concerning the City’s fleet. • Cap line and replace A/C refrigerant through A/C recovery system. • Update fleet work order software. MOTOR POOL ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Motor Pool Scheduled and Unscheduled Services 229 1,300 1,857 1,850 1,790 Motor Pool Road Call/Emerg. Serv. 70 156 54 60 46 Motor Pool Warranty Service 19 36 21 20 15 Generator Inspections N/A 208 208 208 208 Fuel Level Checks N/A 116 156 160 150 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 193 PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2017-2018 001-1760-519 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011760 5191210 SALARIES - REGULAR 121,063 126,473 134,978 134,978 139,710 0011760 5191410 OVERTIME 426 494 4,000 4,000 4,000 0011760 5192110 F.I.C.A. 8,246 9,058 10,632 10,632 10,994 0011760 5192210 PENSION PLAN CONTRIBUTION 13,834 5,532 5,464 5,464 7,728 0011760 5192220 ICMA 1,926 2,194 2,604 2,604 0 0011760 5192310 GROUP HEALTH INSURANCE 14,639 23,375 27,076 27,076 22,693 0011760 5192410 WORKER'S COMPENSATION 3,153 3,190 4,784 4,784 4,952 TOTAL PERSONNEL SERVICES 163,287 170,316 189,538 189,538 190,077 0011760 5194070 TRAVEL AND CONFERENCE 350 227 0 0 0 0011760 5194080 EMPLOYEE EDUCATION 0 0 350 0 250 0011760 5194120 COMMUNICATION 466 487 780 780 780 0011760 5194515 LIABILITY INSURANCE-AUTO 41,368 41,368 31,634 31,634 32,000 0011760 5194620 MAINT AND REP-OPERAT EQUIP 400 300 41,056 35,000 21,000 0011760 5194680 MAINT AND REP-OUTSIDE SER. 69,953 73,348 72,000 50,500 75,000 0011760 5195220 UNIFORMS 1,686 2,309 3,000 2,500 3,000 0011760 5195230 FUEL AND LUB. 109,370 95,418 162,451 152,000 141,388 0011760 5195240 PARTS 55,994 64,698 56,000 55,000 60,000 0011760 5195245 OPERATING TOOL 583 546 600 600 600 0011760 5195250 TIRES 27,523 31,710 36,994 34,500 35,000 0011760 5195260 CHEMICALS/SUPPLIES 3,720 1,464 1,800 1,800 1,800 TOTAL OPERATING EXPENSES 311,413 311,875 406,665 364,314 370,818 TOTAL MOTOR POOL 474,700 482,191 596,203 553,852 560,895 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 194 PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION 001-1790-519 MISSION To provide citizens with professional engineering services in support of information collection and archiving, planning, permitting, design and administration of all public infrastructure construction programs; provide engineering and technical services, construction administration, inspection and quality assurance for all infrastructure construction projects. ENGINEERING AND CONSTRUCTION DIVISION FUNCTION Engineering and Construction Division is responsible for managing the City’s Capital Improvement Plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and street lighting; performing stormwater utility activities; assisting Planning Department in the City’s flood/community rating system; assisting the public with inquiries related to design and construction activities; administering public workshops for City projects; reviewing engineering plans from consultants and contractors per City standards; directing City engineering consultants and contractors; issuing RFP’s for design and bids for construction; coordinating efforts with other governmental agencies; issuing permits for construction within public right of way; reporting traffic concerns from residents to Miami Dade County and FDOT; managing State annual National Pollutant Discharge Elimination System (NPDES) permit for City stormwater systems; maintaining and updating City master plans for stormwater, maintaining as-built records; establishing traffic studies to implement traffic calming projects; monitoring and managing emergency hurricane debris clearance and removal; manage canal routine maintenance contracts with Miami-Dade County and grant funds project reporting. ENGINEERING AND CONSTRUCTION DIVISION ACCOMPLISHMENTS FOR FY 2017 • NPDES Permit: Compiled information necessary for and completed and submitted the National Pollutant Discharge System (NPDES) Municipal Separate Storm Sewer System (MS4) Report to Florida Department of Environmental Protection to ensure proper protection of our surface waters from inappropriate storm water discharge. • Stormwater Structure Cleaning: Continued to provide cleaning and maintenance services for stormwater drainage inlets and systems throughout the City with truck CITY OF SOUTH MIAMI BUDGET FY 2017-2018 195 mounted vacuum units. This service provides quality assurance of the drainage structures throughout the City and prevents flooding by maintaining the catch basin free of debris, thus able to absorb the maximum capacity of stormwater from a storm event. • Stormwater Mapping System conversion from Atlas to GIS: A conversion of the existing Stormwater system to GIS format. This service will provide a complete inventory, condition inspection of the entire stormwater system, and real time data relating to positions on Earth’s surface GIS format. This will assist with NPDES reporting and storm inlet maintenance. • Grants: Coordinated with the Grants Administrator and provided technical support for the application of several grants • Traffic Calming Projects: Completed the construction of a traffic circle located at SW 42nd Terrace and SW 63rd Avenue. • SW 78 Street and SW 62 Avenue Improvements: Completed roadway improvements on SW 78th Street, and along SW 62nd Avenue from US 1 and SW 78th Street. The project addressed many deficiencies in the road, which has accumulated multiple pot holes in recent years along the section addressed on SW 62 Avenue. Resurfacing and striping were performed on the two segments. This project also included minor drainage improvements and completed the sidewalk connection on the North side of SW 78th Street between SW 63rd Avenue and SW 62nd Avenue. • Swale Restoration: Completed swale restoration to address flooding issues. • SW 64th Avenue (Twin Lake Drive): Completed the construction for drainage improvements along SW 64th Avenue between SW 56th Street (Miller Drive) and SW 58th Terrace to address flooding issues, as requested by residents. • SW 74th Terrace Roadway and Drainage improvements: Completed drainage improvements to alleviate flooding. The roadway improvements include new sidewalk, milling and resurfacing. The drainage improvements included the installation of new catch basins and an exfiltration trench system to collect storm runoff. • SW 64th Street and Bike Lane Improvements: Developed the scope and coordinated the design for SW 64th Street and Bike Lane Improvements, a Miami Dade County CDBG/ PHCD grant funded project. An Environmental Phase 1 Study was completed. This project is part of a continuing effort to enhance the transportation system and mobility choices for the residents and visitors to the City of South Miami. It was identified in the South Miami Intermodal Transportation Plan (SMITP). The SMITP was completed in early 2015, with a focus on pedestrian safety and mobility. The project includes buffered bike lanes, landscaping, signage, pavement marking and resurfacing along SW 64th Street between SW 57th and 62nd Avenue. A main priority of this Project is to provide a safer environment for pedestrians, cyclists, and residents through infrastructure improvements. • Street name signs: This is an ongoing project which will take several years to accomplish due to the expense involved but CITY OF SOUTH MIAMI BUDGET FY 2017-2018 196 the result is a much clearer indication of street names and an identification or branding effect for the City, as the signs include the new City logo. The City completed installation of the new street signs on local roads throughout the City. • Welcome signs: The design for the City Welcome entry signs was completed. The City of South Miami Welcome Signs are to be installed at the entryways for the City and will include a gateway monument sign to be placed at Fuchs Park and a prototypical gateway/entry sign to be implemented at various City entry sites. • Pavement Markings: The City performed new striping at various locations throughout the City. The majority of the pavement marking consisted of stop bars and related pavement striping, which serve an as indication to drivers the existence of a stop sign at an intersection. The new pavement markings also included crosswalks for pedestrians. This provides a much safer infrastructure for both drivers and pedestrians traversing the City of South Miami. • Vehicle Charging Stations: Vehicle charging station was installed at the Gibson Bethel Community Center. • Road Resurfacing and Reconstruction: The City of South Miami Engineering and Construction Division prepared a Citywide Road Resurfacing Master plan in 2011. This project is based on the analysis performed by the City. Roadway Resurfacing was performed at the following locations:  SW 61 Street from 62 Place to 62 Avenue  SW 59 Place from 74 Street to 76 Street  SW 76 Terrace from 69 Avenue to 67 Avenue  SW 68 Avenue from 74 Street to 76 Terrace  SW 57 Court 78 Street to 80 Street  SW 78 from SW 57 Court to SW 58 Avenue  SW 68 Court from 75 Terrace to 74 Street  SW 75 Street from 68 Court to 6870 SW 75 Street Roadway Reconstruction was performed at the following locations:  SW 82 Street from SW 60 to 62 Avenue  SW 63 Avenue from SW 78 to 80 Street  SW 79 Street from Canal to SW 59 Avenue  SW 61 Avenue from SW 83 to SW 84 Street • Sanitary Sewer Master Plan – Design began on the first phase of the Sanitary sewer upgrades for South Miami, based on the Sanitary Sewer Master Plan. The master plan identifies areas within the City that are currently not serviced by a public sanitary sewer system, provides information on existing sewer systems, and includes a layout of the proposed systems. • Began the design and preparation of construction documents for the following projects:  Parking Lot Improvements at Dante Fascell Park  Drainage Improvements at Palmer Park  Drainage Improvements at SW 68 ST and SW 65 AVE and at SW 60 ST and SW 65 AVE CITY OF SOUTH MIAMI BUDGET FY 2017-2018 197 ENGINEERING AND CONSTRUCTION DIVISION OBJECTIVES FOR FY 2018 • Implementation of new software system (TRAKiT and iTRAKiT) for permit process. • Continue to implement traffic calming devices throughout the City. • Perform drainage improvements throughout the City. • Implement recommendations from the South Miami Intermodal Transportation Plan. • Continue road resurfacing and reconstruction. • Continue sidewalk improvements and repairs. • Continue to provide transit facility improvements throughout the City. • Commence design for City-wide sewer upgrades. ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Mgmt. of Construction Projects 20 25 25 38 23 Permits Issued 93 104 130 100 90 Permits Handled 100 115 140 110 100 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 198 PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION BUDGET 2017-2018 001-1790-519 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011790 5191210 SALARIES - REGULAR 134,094 137,201 147,551 147,551 156,416 0011790 5192110 F.I.C.A. 10,754 10,987 11,288 11,288 11,966 0011790 5192210 PENSION PLAN CONTRIBUTION 6,156 2,462 2,629 2,629 0 0011790 5192220 ICMA 6,446 6,388 6,794 6,794 10,921 0011790 5192310 GROUP HEALTH INSURANCE 13,086 15,197 18,050 18,050 15,129 0011790 5192410 WORKER'S COMPENSATION 280 210 437 437 468 TOTAL PERSONNEL SERVICES 170,816 172,445 186,749 186,749 194,900 0011790 5193450 CONTRACTUAL SERVICES 15,750 3,650 40,000 35,000 0 0011790 5194070 TRAVEL AND CONFERENCE 40 48 500 450 250 0011790 5194080 EMPLOYEE - EDUCATION 0 593 1,080 600 1,000 0011790 5194120 COMMUNICATION 767 1,081 1,584 1,584 1,560 0011790 5195205 COMPUTER EQUIPMENT 5,100 0 300 0 300 0011790 5195210 SUPPLIES 2,065 1,908 2,550 1,000 2,500 0011790 5195410 MEMBERSHIPS AND SUBSCRIPTIONS 1,478 668 950 900 1,000 TOTAL OPERATING EXPENSES 25,200 7,948 46,964 39,534 6,610 TOTAL ENGINEERING AND CONSTRUCTION 196,016 180,393 233,713 226,283 201,510 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 199 POLICE DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2017-2018 200 POLICE ORGANIZATIONAL CHART Chief of Police Rene Landa Assistant Chief of Police Captain Operations Bureau Criminal Investigations Division Lieutenant Sergeant Special Invest. Unit (SIU) VIN HIDTA General Investigations (GIU) Dept. Secretary Uniform Patrol Division 2 Lieutenants Sergeant A Shift Sergeant B Shiftl Sergeant C Shift Relief Sergeant Patrol K9 Unit Reserves CRA Officers Captain Administration Bureau Communications Division Comm. Manager Comm. Coordinator A Shift B Shift C Shift Admin. Assistant Support Services Division Sergeant Fleet Mgt. & Equip. Property & Evidence Unit Training CITY OF SOUTH MIAMI BUDGET FY 2017-2018 201 POLICE DEPARTMENT 001-1910-521 MISSION To deliver professional police services in partnership with the people we serve, in order to provide a safe and secure environment for all. POLICE DEPARTMENT FUNCTION To be a world class law enforcement agency, one that exhibits traits for other agencies to emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the policing profession; an agency that impresses its citizens the first and every time, always striving to improve upon its successes and one that empowers and encourages its employees to serve the public and protect life and property with dignity, honor and pride. POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2017 • The second National Night Out was conducted October 2016 in partnership with the community and other local law enforcement agencies. • Crime rates are at its lowest since 1995. Total crimes one-third of the way through 2016 calendar year stood at 179. With the continuation of this pace, we could finish the year with only 537 total crimes. Last year we stood at 776 for the year. Under the current Commission and administration, we have achieved some of the lowest rates since 1991. These figures may change upwards, but I think we are in for another banner year of crime reduction and prevention. • Cops and students talking (CAST) program will resume this summer. • Police Athletic League (PAL) program was completed its first full year since re- instatement. • Permanent downtown walking beat officer was assigned to address quality of life and crime issues in downtown district. • Body worn camera program fully implemented • SWAT team fully operational active shooters have become SWAT trained. • Department completed assessment and re- accreditation. • Staff members assigned to advanced executive training. • Continued updating and modernization of police vehicle fleet. • Conducted active shooter training for area schools, businesses, and city employees. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 202 • Continued the COMPSTAT program to maintain accountability of personnel management and crime trends. POLICE DEPARTMENT OBJECTIVES FOR FY 2018 • Complete transition to new GETAC ruggedized laptops and complete vehicle conversions. • Complete the digitalization of all archived personnel files. • Firearms Training Simulator to be purchased for shoot-don’t shoot scenarios, to enhance officers use of force skills. • Add additional red light enforcement cameras will be added along the S. Dixie Highway corridor. • Successful completion of the re- accreditation process. • Continued advanced executive training of administrative personnel. • Continue to identify and address quality of life issues utilizing a multi-disciplinary approach. • Continue to identify and address crime hotspots throughout the city. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 203 POLICE DEPARTMENT ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Administrative: Employment Applicants processed 8 8 16 16 20 Internal Investigations Conducted 15 15 12 12 12 Employee Training Hours 3,600 3,723 3,800 4,000 4,000 Vehicles Purchased 6 7 8 8 8 Property and Evidence Handled 538 1506 550 550 525 Communications: Total Calls for Service 11,135 12,190 13,434 13,600 11,600 Crime Analysis: Total Violent Crimes 43 80 90 90 65 Total Non-Violent Crimes 642 696 690 690 700 Total Crime Offenses 725 776 780 780 765 Patrol: Total Arrests 452 1,033 1,002 829 550 Citations - Moving Violations 10,830 7,764 8,532 9,042 8,500 Non-Moving and Parking 1,101 3,990 4,236 3,109 3,000 Written Reports 4,553 4,029 3,261 3,947 3,200 Assigned Calls 15,820 12,769 12,666 13,751 12,500 Criminal Invest. Division: Total Cases Assigned 383 1189 798 798 800 Total Cases Cleared 150 236 312 312 300 Total Arrests 81 68 36 36 40 Crime Scenes Processed 61 65 42 42 50 Total Reports Written 1,222 1,300 866 866 950 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 204 POLICE BUDGET FY 2017-2018 001-1910-521 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011910 5211210 SALARIES - REGULAR 3,598,756 3,489,115 3,640,596 3,640,596 3,611,492 0011910 5211310 SALARIES - PART TIME 5,208 0 0 0 0 0011910 5211410 OVERTIME 130,045 141,612 150,000 150,000 150,000 0011910 5211411 OVERTIME-HOLIDAY PAY 54,025 58,938 62,000 62,000 62,000 0011910 5211413 OVERTIME-RED LIGHT CAMERAS 0 0 0 0 50,000 0011910 5211510 SPECIAL PAY-EDUCATION INCEN. 31,626 31,248 31,651 31,651 29,970 0011910 5211530 HAZARD PAY 30,450 15,745 63,945 63,945 65,250 0011910 5212110 F.I.C.A. 306,787 307,062 302,037 302,037 303,607 0011910 5212210 PENSION CITY CONTRIBUTION 565,917 433,753 481,469 481,469 487,487 0011910 5212220 DEFERRED COMP. CONTRIBUTION 50,974 11,033 16,348 16,348 24,668 0011910 5212310 GROUP HEALTH INSURANCE 398,637 410,395 523,450 523,450 446,276 0011910 5212410 WORKER'S COMPENSATION 107,376 79,589 92,582 92,582 112,031 TOTAL PERSONNEL SERVICES 5,279,801 4,978,490 5,364,078 5,364,078 5,342,781 0011910 5213116 ANNUAL PHYSICALS 4,525 3,030 15,340 15,340 15,340 0011910 5213450 CONTRACTUAL SERVICES 64,344 96,649 175,708 175,708 185,413 0011910 5213452 RED LIGHT CAMERAS 0 136,327 358,680 358,680 256,200 0011910 5213456 CONTRACTUAL SCHOOL CROSSING 65,849 63,646 80,500 80,500 130,442 0011910 5213490 CRIME PREVENTION PROGRAMS 5,548 4,728 12,500 10,500 12,500 0011910 5214070 TRAVEL AND CONFERENCE 6,500 11,801 26,165 20,000 19,460 0011910 5214080 TRAINING AND EDUCATION 15,803 10,957 26,050 15,000 27,600 0011910 5214110 POSTAGE 1,542 1,554 1,800 1,000 1,800 0011910 5214120 COMMUNICATION 41,053 32,153 49,560 49,560 61,440 0011910 5214450 LEASE POLICE VEHICLE 10,450 0 0 0 0 0011910 5214515 LIABILITY INSURANCE-AUTO 43,604 43,604 73,601 73,601 73,601 0011910 5214591 POLICE ACC.DTH AND DIS. INS. 0 0 2,000 2,000 2,000 0011910 5214620 MAINT AND REPAIR EQUIPMENT 11,691 9,267 30,200 20,000 25,900 0011910 5214630 MAINT AND REPAIR COMM EQMT 990 5,176 21,700 15,000 26,969 0011910 5214632 INTERNET SERVICE 0 0 3,200 3,200 3,200 0011910 5214710 PRINTING- INFRASTRUCTURE 5,518 4,979 7,380 5,000 7,380 0011910 5214960 SPECIAL INVESTIGATIONS 28 18 8,000 3,000 8,000 0011910 5214970 EMPLOYEE TESTING 8,470 4,914 29,520 29,520 29,520 0011910 5215205 COMPUTER EQUIPMENT 10,384 994 10,075 5,000 13,950 0011910 5215210 SUPPLIES 49,161 55,283 141,748 130,000 159,008 0011910 5215220 UNIFORMS 66,814 96,003 101,900 101,900 100,200 0011910 5215230 FUEL 110,373 87,959 189,980 120,000 163,383 0011910 5215410 MEMBERSHIPS AND SUBSCRIPTIONS 7,182 3,661 10,315 8,000 10,315 0011910 5215940 PRISONER DETENTION 0 0 100 100 100 TOTAL OPERATING EXPENSES 529,829 672,703 1,376,022 1,242,609 1,333,721 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 205 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011910 5217110 DEBT SERVICE- PRINCIPAL 102,287 33,169 20,000 20,000 20,000 0011910 5217210 DEBT SERVICE- INTEREST 969 3,702 0 0 0 TOTAL DEBT SERVICE 103,256 36,871 20,000 20,000 20,000 0011910 5219920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL POLICE DEPARTMENT 5,912,886 5,688,064 6,765,100 6,626,687 6,701,502 POLICE DEPARTMENT BUDGET HIGHLIGHTS 3450 Contractual Services – A total increase in this line item of $9,705 for the maintenance of the access control video cameras, fire extinguisher recharge and maintenance/storage of body cams. 3452 Red Light Cameras – In fiscal year 2016-2017 the budget was estimated for the cost of operating seven cameras. In fiscal year 2017-2018 only five red light cameras will be operating. This resulted in a decrease in expenditure of $102,480. 3456 Contractual School Crossing – The number of crossing guards has increased. An additional $49,942 has been allocated to this line item as per the executed multi-year interlocal agreement with Miami Dade County and the Miami Dade Police Department. This agreement includes the cost of additional crossing guards compared to the previous agreement. 4120 Communications – An increase of $11,880 compared to fiscal year 2016-2017, due to eleven additional cell phones assigned to SWAT and Sergeants. 4630 Maintenance and Repair Communication Equipment – This line item is for the annual maintenance of the communications system, radio batteries and chargers. Resulting in an increase of $5,269. 5210 Supplies – A total increase in this line item of $17,260 due to additional purchases of gas mask canisters, less lethal ammunitions and Taser replacement programs. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 206 PARKS AND RECREATION DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2017-2018 207 PARKS AND RECREATION ORGANIZATIONAL CHART Parks & Recreation Dartment Parks & Recreation Director Quentin Pough Administrative Office Division Admin. Assist. I Recreation Division Assistant Director Parks & Gibson-Bethel Comm. Ctr. Recreation Operation Supervisor II Rec. Leader (FT-3) Rec. Aides (PT-5) Recreation Program Supervisor II Instructors (PT-3) Rec. Aides (PT-6) Summer Rec. Aides (PT -8) Seasonal Rec. Leader (PT) Senior Center Senior Site Mgr. Rec. Leader (PT) . Community Pool Lifeguards (PT -5) Seasonal Tennis Tennis Ops. Supervisor Rec. Aide (PT-3) Maint. Worker I (FT -1) Park Landscaping & Maintenance Division Superintendent Lead Worker Maint. Worker II Special Event Division Special Events Coordinator CITY OF SOUTH MIAMI BUDGET FY 2017-2018 208 PARKS AND RECREATION DEPARTMENT 001-2000-572 MISSION Our mission is to provide a comprehensive and exceptional recreation and parks experience for our community and future generations. PARKS AND RECREATION DEPARTMENT FUNCTION Planning, operational, and developing parks and facilities that are environmentally sensitive, provide diverse leisure-time opportunities, support the community's vision and desires, and will maintain their value over time. Providing high quality, high impact recreation experiences by organizing, promoting, and delivering programs and services to our community. Responding to our customers’ needs through trust and communication. Promoting collaborative efforts with other agencies and businesses to help obtain the vision of the community and providing the quality of life for residents, businesses, and visitors that make people choose South Miami over other areas. PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2017 • Recognized as a 2017 KABOOM! Playful City USA Community. South Miami continuously makes it easy for all kids to get balanced and active play in their neighborhoods and for pledging to integrate play as a solution to the challenges facing their communities. • Implemented Recpro.southmiamifl.gov online services website. The website enables customers to pay for programs, register for events, as well as request a reservation for pavilions, fields and facilities. Customers can now make payments for these items online or in person at any one of our facilities. • To further improve the awareness of facilities, programs and events the City mailed two (2) seasonal Department Program Guides to over 3,000 South Miami Residents. Each Program Guide contained information on out-of-school time programs, camps, youth athletics, fitness classes and all other annual programs and events. The guide is also available on the City’s website and can be accessed through the monthly e- newsletter which is sent to over 1,100 recipients. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 209 PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2018 • Add three (3) acres of required park land through joint-use agreement or land acquisition. • Offer beautiful, well-maintained rental facilities and amenities. • 100% of City events are within the allocated budget. PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Youth Football Players 120 150 190 190 210 Youth Cheerleaders 60 56 60 75 75 Fuchs Pavilion Rental (pavillion) 45 36 50 30 40 Dante Fascell Park Rental (pavillion) 120 114 175 248 270 Senior Hot Meals Served 13,000 13,000 14,300 14,475 14,300 Senior Home Delivery Meals 7,000 7,000 6,700 3,640 6,700 Senior High Risk Box Lunch Meals 3,402 3,402 3,402 2,548 3,402 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 210 PARKS AND RECREATION BUDGET FY 2017-2018 001-2000-572 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0012000 5721210 SALARIES - REGULAR 264,699 276,390 285,826 285,826 307,914 0012000 5722110 F.I.C.A. 20,096 21,121 21,866 21,866 23,555 0012000 5722210 PENSION PLAN CONTRIBUTION 15,191 5,258 5,154 5,154 12,456 0012000 5722220 ICMA 10,007 13,107 13,327 13,327 5,407 0012000 5722310 GROUP HEALTH INSURANCE 33,482 37,417 45,126 45,126 37,822 0012000 5722410 WORKER'S COMPENSATION 8,688 7,913 11,690 11,690 12,594 TOTAL PERSONNEL SERVICES 352,163 361,206 382,989 382,989 399,748 0012000 5723450 CONTRACTUAL SERVICES 32,876 34,366 34,704 34,704 32,471 0012000 5724070 TRAVEL AND CONFERENCE 327 664 400 400 400 0012000 5724080 EMPLOYEE EDUCATION 3,670 5,225 4,783 4,783 3,614 0012000 5724110 POSTAGE 86 86 7,870 7,870 250 0012000 5724120 COMMUNICATION 2,572 4,353 5,100 5,100 5,100 0012000 5724350 ELECTRICITY-CITY PARKS 306 0 0 0 0 0012000 5724515 LIABILITY INSURANCE- AUTO 6,129 6,129 8,357 8,357 8,357 0012000 5724632 INTERNET SERVICE 703 716 960 960 960 0012000 5724670 MAINT AND REP-PARK FACILITIES 258 0 4,200 4,200 0 0012000 5724690 MAINT AND REP-TENNIS 1,044 0 0 0 0 0012000 5724710 COPY MACHINE 1,932 1,505 5,003 5,003 5,003 0012000 5724820 SPECIAL EVENTS 32,175 24,704 42,000 42,000 40,000 0012000 5725205 COMPUTER EQUIPMENT 7,308 1,791 8,465 8,465 8,480 0012000 5725210 SUPPLIES 5,260 3,627 6,600 5,000 6,900 0012000 5725220 UNIFORMS 587 1,931 4,590 4,590 4,355 0012000 5725230 FUEL 7,480 5,964 13,230 8,000 11,378 0012000 5725410 MEMBERSHIP AND SUBSCRIPTION 1,274 691 950 950 950 0012000 5725630 FOOTBALL 32,610 35,283 54,137 54,137 54,921 0012000 5725631 CHEERLEADERS 7,687 4,793 14,285 14,285 13,215 0012000 5725670 SPECIAL RECREATION PROGRAMS 2,665 7,930 19,573 19,573 18,040 0012000 5725680 SENIOR CITIZENS PROGRAMS 16,491 17,757 39,597 39,597 47,432 TOTAL OPERATING EXPENSES 163,440 157,515 274,804 267,974 261,826 0012000 5729920 CONTINGENCY 0 0 5,000 0 5,000 OTHER FUNDING SOURCE 0 0 5,000 0 5,000 TOTAL RECREATION 515,603 518,721 662,793 650,963 666,574 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 211 PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS 4110 Postage – A decrease of $7,620 as fiscal year 2016-2017 budget included the cost of mailing program guides and postcards to households. 5670 Special Recreation Programs – Fiscal Year 2017- 2018 Budget includes Movies on the Park, Cycle the City, fitness instructors and STEM classes. 5680 Senior Citizen Program –This line item was increased by $7,835 to cover the cost of the weekend senior meals, assuming the grant funds are not available. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 212 GIBSON-BETHEL COMMUNITY CENTER 001-2020-572 MISSION The mission statement of the Gibson-Bethel Community Center is to promote and provide quality activities and services that will contribute to the physical, mental, emotional, and social well- being of the community. GIBSON-BETHEL COMMUNITY CENTER FUNCTION The Gibson-Bethel Community Center is approximately 30,000 square foot facility with a fitness room, a basketball gymnasium, multipurpose room, arts and craft room, classroom space for programs and activities and a computer lab. The Community Center offers a variety of activities and classes for people of all ages. A strong emphasis is placed on youth-oriented programs such as afterschool programs, tutorial sessions, summer camps, youth sports, cultural arts, fitness and enrichment programs such as music production and arts. In addition, the community center is utilized for meetings, conferences, educational seminars and special events. GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2017 • Implemented a variety of new and diverse programs (Silver Sneakers, Wonder Workshops, and Classical Ballet). • Replaced ten (10) computers in the computer lab. • Now offer complimentary Wi-Fi hotspot at the community center. • Expanded variety of strength and cardiovascular equipment in the fitness center. GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2018 • Provide new, in-demand recreational programs and classes • Provide at least two different types of educational programs (including nutrition/wellness program). • Increase monthly and annual fitness memberships by 10%. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 213 GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Day Camp Participants 150 89 100 110 125 Spring Camp Participants 50 43 42 40 40 Winter Camp Participants 30 16 35 28 35 Summer Camp Participants 150 113 120 100 100 After School Program Participants 120 72 86 94 100 Fitness Center Members 140 54 75 142 160 Boot Camp (Avg. 23.4 per month) 0 0 25 281 35 Jazzercise 0 0 55 50 60 Facility Rentals (Avg. 21 per month) 0 0 156 252 200 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 214 GIBSON-BETHEL COMMUNITY CENTER FY 2017-2018 001-2020-572 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0012020 5721210 SALARIES - REGULAR 190,943 189,657 179,888 179,888 185,727 0012020 5721310 SALARIES - PART TIME 178,906 194,325 280,260 280,260 264,235 0012020 5722110 F.I.C.A. 29,382 29,569 35,201 35,201 34,422 0012020 5722210 PENSION PLAN CONTRIBUTION 12,079 1,817 1,716 1,716 5,074 0012020 5722220 ICMA 3,326 6,406 10,368 10,368 6,423 0012020 5722310 GROUP HEALTH INSURANCE 24,491 38,330 45,126 45,126 37,822 0012020 5722410 WORKER'S COMPENSATION 13,313 13,311 18,820 18,820 18,403 TOTAL PERSONNEL SERVICES 452,440 473,415 571,379 571,379 552,106 0012020 5723450 CONTRACTUAL 0 984 0 0 3,025 0012020 5724310 UTILITIES-ELECTRICITY 50,584 54,649 60,000 60,000 60,000 0012020 5724320 UTILITIES-WATER 230 0 0 0 0 0012020 5724670 MAINT AND REP-GRDS AND STRCTR 10,626 11,241 12,670 12,670 15,670 0012020 5724710 COPY MACHINE 898 1,349 2,460 2,460 2,460 0012020 5725205 COMPUTER EQUIPMENT 0 0 0 0 4,000 0012020 5725210 SUPPLIES 16,786 3,272 7,170 7,170 7,000 0012020 5725550 SCHOOL PROGRAM 3,301 11,946 8,525 8,525 8,500 0012020 5725660 SUMMER CAMP 4,062 8,114 11,150 11,150 10,800 0012020 5725670 SPECIAL REC PROGRAMS 819 104 865 865 0 TOTAL OPERATING EXPENSES 87,306 91,659 102,840 102,840 111,455 TOTAL COMMUNITY CENTER 539,746 565,074 674,219 674,219 663,561 GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS 5205 Computer Equipment– $4,000 has been allocated for ten new thin client KIOSK for the computer lab and education room. 5210 Supplies – $2,400 IS allocated under this line item for the purchase of six Excel ECO Hand Dryers for men and women restrooms. $1,750 is budgeted for the purchase of equipment, upholstery and furniture. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 215 PARKS LANDSCAPING DIVISION 001-1750-519 MISSION The Parks Maintenance Division is committed in providing City residents with superior open spaces and clean facilities, maintenance services that are efficient, cost effective, responsive and responsible. PARKS LANDSCAPING DIVISION FUNCTION The Parks Landscape and Maintenance Division is committed to providing City residents with clean parks and facilities, maintenance and landscape services that are efficient, cost effective, responsive and responsible. Parks Landscaping and Maintenance Division is responsible for maintaining all city parks and facilities, landscape, playgrounds, athletic fields, including capital improvement projects. Other division functions include City-wide playground inspections, overseeing division work order system, tree service and repairs. PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2017 • Outsourced landscape maintenance at 6 parks. • Improved park aesthetics and overall safety for residents and visitors. • Completed several park improvement projects: new LED security lights at Marshall Williamson Park; new park perimeter fence at Dante Fascell Park; new tennis fence at Brewer Park; new dugout roofs at Palmer Park and Murray Park, just to name a few. PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2018 • Enhance and improve parks and recreation facilities through intensification and maintenance. • Develop partnerships to achieve greater efficiencies in maintenance of facilities to minimize injury/incidents. • Parks Superintendent successfully pass NRPA’s Certified Playground Safety Inspector exam. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 216 PARKS LANDSCAPING DIVISION ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Cleaning of Parks' Bathrooms 1,900 1,980 2,000 3,120 3,120 Pickup of Litter in City Parks 1,750 1,750 1,750 2,704 2,704 Mowing of 13 City Parks 275 300 310 390 390 Trimming of trees in Parks 425 500 500 500 500 Clean lake (Fuchs Park) 0 0 1 1 2 Pressure Clean Pavilions and Walkways 400 425 425 425 425 Pressure Clean of Parks' Playground 200 200 200 96 96 Inspection of Playgrounds 100 100 100 96 96 Repair of Playgrounds 11 30 35 10 10 Preparation of Athletic Fields 1,850 2,400 2,400 2,400 2,400 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 217 PARKS LANDSCAPE BUDGET FY 2017-2018 001-1750-519 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0011750 5191210 SALARIES - REGULAR 187,265 204,003 213,991 143,991 129,327 0011750 5191410 OVERTIME 3,744 2,816 4,000 4,000 4,000 0011750 5192110 F.I.C.A. 13,944 15,594 16,676 16,676 10,200 0011750 5192210 PENSION PLAN CONTRIBUTION 20,149 8,115 3,894 3,894 5,503 0011750 5192220 ICMA 449 1,336 10,128 10,128 2,116 0011750 5192310 GROUP HEALTH INSURANCE 35,430 43,033 54,151 54,151 22,693 0011750 5192410 WORKER'S COMPENSATION 6,039 6,106 8,703 8,703 5,240 TOTAL PERSONNEL SERVICES 267,020 281,003 311,543 241,543 179,079 0011750 5193450 CONTRACTUAL SERVICES 37,186 91,440 98,336 98,336 165,812 0011750 5194070 TRAVEL AND CONFERENCE 896 0 1,777 0 355 0011750 5194120 COMMUNICATION 1,021 605 1,800 1,800 1,800 0011750 5194350 ELECTRICITY-CITY PARKS 44,271 46,021 50,000 50,000 50,000 0011750 5194420 OUTSIDE SERV RENTAL 0 0 1,000 1,000 1,000 0011750 5194515 AUTO INSURANCE 1,888 1,500 1,233 1,233 1,233 0011750 5194620 MAINTENANCE AND REPAIRS 55,204 68,491 85,150 80,000 80,000 0011750 5195210 SUPPLIES 9,246 3,162 9,091 2,000 9,000 0011750 5195220 UNIFORMS 3,124 3,078 4,884 2,000 2,975 0011750 5195230 FUEL 6,605 5,267 11,683 10,000 10,047 0011750 5195410 MEMBERSHIP AND SUBSCRIPTION 295 0 330 330 365 TOTAL OPERATING EXPENSES 159,736 219,564 265,284 246,699 322,587 TOTAL LANDSCAPE MAINT. 426,756 500,567 576,827 488,242 501,666 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 218 PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS 3450 Contractual Services – Professional Landscape Services at six Parks $100,000 Playground audit (seven playgrounds) once per year $7,000 Fertilization, herbicide, cultivation and laser grading for city athletic fields $15,000 Monthly Monitoring of Burglar Alarm System (i.e. Dante Park office @ $40 and Palmer Park concession stand @ $40) $960 Toro Pest Management for Palmer Park (maintenance and rodent monitoring) $648 One Two Tree Pest Free: Flea and Tick Control Program for SOMI Dog Park - $123 monthly service at 12 months $1,476 ADA certified mulch for City playgrounds - 100 cubic yards $5,000 Misc. tree maintenance work at City Parks and Stump Removal $10,000 Repair field lights at Palmer Park and Murray Park - 1000-watt 55 qty. 25 qty. fuse kit 1000-watt MH Ballast Kit 10 qty $25,000 MRC Plumbing - Back Flow Maintenance at Fuchs Park and Community Center $700 Miami Dade County Life Safety Permit (Palmer Park Concession Stand) $28 TOTAL $165,812 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 219 COMMUNITY POOL 001-2030-572 MISSION The mission statement of the Community Pool is to promote and provide an excellent variety of leisure opportunities to enhance the individual’s quality of life through exceptional aquatic programs in an attractive, safe, and well-maintained pool facility. COMMUNITY POOL FUNCTION Murray Park Aquatic Center offers water based programs for participants of all ages and abilities six (6) months throughout the year. Aquatic programs and courses are represented in four (4) categories of function: recreational swim, learn-to-swim, water fitness and special events. COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2017 • Efficiently scheduled the usage hours of the Aquatic Center in order to offer community members with a variety of programs and trainings, including open swim, learn-to-swim classes, and water aerobics classes. • Established a seasonal recreation swim team for youth ages 6-17. • Received “Best Targeted Programming” Award by Aquatics International Magazine for our efforts to increase swim lesson participation since opening in 2014. • Became a local partner with the USA Swimming Foundation Make a Splash Program. • Offered fifty (50) swim lesson scholarships to low income residents. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 220 COMMUNITY POOL OBJECTIVES FOR FY 2018 • Conduct classes through a reputable swim organization for over 200 individuals. • Conduct classes for more than 45 different individuals. • 100% of patrons will remain safe while visiting the City’s aquatic facility. COMMUNITY POOL ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Lifeguard Certifications 0 4 5 12 12 Learn to Swim Participants (paid) 0 35 75 100 120 Water Aerobics (paid) 0 10 15 25 30 Facility Rentals 0 0 0 5 6 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 221 COMMUNITY POOL BUDGET FY 2017-2018 001-2030-572 SIX MONTHS OPERATIONS ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0012030 5721310 SALARIES - PART TIME 38,114 31,090 51,611 51,611 52,540 0012030 5722110 F.I.C.A. 2,933 2,382 3,948 3,948 4,019 0012030 5722410 WORKER'S COMPENSATION 1,485 1,503 2,111 2,111 2,149 TOTAL PERSONNEL SERVICES 42,532 34,975 57,670 57,670 58,708 0012030 5723450 CONTRACTUAL SERVICES 8,915 21,292 24,600 24,600 24,195 0012030 5724080 EMPLOYEE EDUCATION 420 1,046 2,100 2,100 2,100 0012030 5724120 TELEPHONE - CELL 245 0 0 0 0 0012030 5724320 UTILITIES WATER AND SEWER 8,357 7,775 25,000 12,000 25,000 0012030 5724350 ELECTRICITY 16,676 7,354 10,800 9,500 9,600 0012030 5724670 MAINTENANCE AND REPAIR 7,046 8,764 10,000 8,000 10,000 0012030 5724820 SPECIAL EVENTS 0 494 1,500 1,500 1,500 0012030 5725210 SUPPLIES 6,148 10,560 13,440 12,000 11,000 0012030 5725220 UNIFORMS 576 178 800 700 800 TOTAL OPERATING EXPENSES 48,383 57,463 88,240 70,400 84,195 TOTAL COMMUNITY CENTER 90,915 92,438 145,910 128,070 142,903 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 222 COMMUNITY POOL BUDGET HIGHLIGHTS 6-Months of Operation 3450 Contractual Services – Pool Chemicals (approximately $1,000 per Month) $12,500 Starfish Aquatic Institute Authorized Provider for Learn to Swim Classes $650 Starfish Aquatic Institute Authorized Provider fee for Lifeguard Training classes $100 Community lifeguard training class $850 CES Preventative Maintenance Service $2,700 Water Aerobics Instructor (3 classes weekly for 8 months @ $45/class) March – October $4,320 50 State Security: Video monitoring and alert services for 3 pool cameras at $225 a month $2,700 Florida Health Department Operating Permits (Main Pool and Splash Pad) $375 TOTAL 6 Month Operations $24,195 The cost related to all pool chemicals needed to maintain the pool. Staff will be the required personnel to perform maintenance on the pool. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 223 TENNIS 001-2010-572 MISSION The City’s Parks and Recreation Department is committed to offering quality tennis facilities to its residents and helping people enjoy life through the physical, mental, and social benefits of fitness and tennis. TENNIS FUNCTION Dante Fascell Park’s Tennis Facility operates year-round and provides a unique clay court facility and a safe, fun and effective program schedule that offers many physical and social benefits for youth and adults. The Tennis Facility offers women’s clinics, instructional training, afterschool program, summer camp and youth activities, recreational play and more. TENNIS ACCOMPLISHMENTS FOR FY 2017 • Increased participation in the afterschool program, winter, spring and summer camp programs for youth between the ages of 3 and 17. • Offered private and group lessons by four (4) tennis professionals certified through United States Professional Tennis Association (USPTA). • Implemented youth tennis program at Marshall Williamson Park for Community Redevelopment Area (CRA) residents. TENNIS OBJECTIVES FOR FY 2018 • Increase attendance by 5% for each program. • Provide at least one new tennis recreational program, for example, pickle ball. • 100% of patrons will remain safe while visiting the City’s tennis facilities. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 224 TENNIS ACTIVITY REPORT ACTIVITY ACTUAL FY 2014 ACTUAL FY 2015 ACTUAL FY 2016 PROJECTED FY 2017 ESTIMATED FY 2018 Drop-In Court Rentals (hours per month) 0 0 715 805 810 Winter Camp 0 0 33 37 40 Spring Camp 0 0 20 24 30 Summer Camp 0 0 150 175 175 One Day Camps 0 0 32 37 40 After School Program 0 0 80 100 100 Adult Women's Clinic 0 0 65 75 80 Private Lessons 0 0 300 350 425 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 225 TENNIS BUDGET FY 2017-2018 001-2010-572 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0012010 5721210 SALARIES - REGULAR 0 35,317 129,485 129,485 126,995 0012010 5721310 SALARIES - PART TIME 0 15,334 35,235 35,235 35,869 0012010 5722110 F.I.C.A. 0 3,838 12,601 12,601 12,459 0012010 5722220 ICMA 0 1,167 3,604 3,604 8,890 0012010 5722310 GROUP HEALTH INSURANCE 0 9,141 18,050 18,050 15,129 0012010 5722410 WORKER'S COMPENSATION 0 2,460 6,737 6,737 6,661 TOTAL PERSONNEL SERVICES 0 67,257 205,712 205,712 206,003 0012010 5723450 CONTRACTUAL SERVICES 0 120,699 90,120 90,120 114,456 0012010 5724120 COMMUNICATION 0 772 1,020 1,020 1,020 0012010 5724125 TELEPHONE 0 0 2,280 2,280 2,280 0012010 5724620 MAINT AND REP-OPERAT EQUIP 0 2,127 7,200 6,000 7,145 0012010 5724634 MAINT. - INTERNET SERVICE 0 636 0 0 0 0012010 5724670 MAINTENANCE AND REPAIR 0 9,688 7,900 5,500 10,700 0012010 5725205 COMPUTER EQUIPMENT 0 2,540 2,850 0 1,950 0012010 5725210 SUPPLIES 0 5,865 6,150 3,500 4,650 0012010 5725220 UNIFORMS 0 68 750 750 750 TOTAL OPERATING EXPENSES 0 142,395 118,270 109,170 142,951 TOTAL TENNIS 0 209,652 323,982 314,882 348,954 TENNIS BUDGET HIGHLIGHTS 3450 Contractual Services – This line item increased by $24,336 compared to fiscal year 2016- 2017 due to an increase in demand for tennis lessons. 4670 Maintenance and Repairs – An increase of $2,800 for the purchase of miscellaneous Tennis supplies and the replacement of the wind screen with City logo. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 226 NON-DEPARTMENTAL 001-2100-519 The Non-Departmental budget was historically used in the past to allocate expenditures, which would be incurred by the City, but was not provided specifically by a particular Department. Certain expenditures, which includes debt, contingency, pension, contractual, etc are included in this category. The expenditures within the Non -Departmental budget have now been allocated within relevant Departments. We believe this new process more appropriately allocates the expenditure thus giving more clarity to the budget document and process. For example, pension expenses have been allocated by Department based on the salary amounts within each Department multiplied by the percentage of contribution, which the City contributes on behalf of that employee based on salary. General Contingency has been allocated under the City Manager’s Office. Audit expenditure has been allocated to the Finance Department. The Debt expense has been allocated to the City’s newly established D ebt Service Fund, which provides a more transparent picture of the City’s debt expense and contribution. The Non-Departmental Section of the budget will continue to be used within the budget document to indicate the transfers from General Fund to any other City Funds. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 227 NON-DEPARTMENTAL BUDGET FY 2017-2018 001-2100-519 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 0012100 5192250 SECTION 185 CONTRIBUTION 91,879 94,645 90,000 103,295 100,000 TOTAL PERSONNEL SERVICES 91,879 94,645 90,000 103,295 100,000 0012100 5819120 INTRA-GOV TRANSFER-DEBT SERVICE 0 315,937 315,000 315,000 1,660,027 0012100 5819130 INTRA-GOV EMERG RESERVES FUND 2,694,919 125,000 56,925 56,925 0 0012100 5819140 INTRA-GOV CAPITAL IMPROV PRO FUND 1,268,439 1,049,581 1,929,198 1,929,198 2,402,717 0012100 5819160 INTRA-GOV REVENUE STABILIZATION 0 50,000 10,000 10,000 0 0012100 5819161 INTRA-GOV GRANT MATCH 0 50,000 10,000 10,000 0 0012100 5819162 INTRA-GOV INSURANCE RESERVE 0 50,000 10,000 10,000 0 0012100 5819163 INTRA-GOV TAX EQUALIZATION 0 50,000 10,000 10,000 0 0012100 5819164 INTRA-GOV BUILDING CAPITAL RESERVE 0 50,000 10,000 10,000 0 0012100 5819165 INTRA-GOV PARKS ACQUISITION DEV 0 50,000 10,000 10,000 0 TOTAL TRANSFERS 3,963,358 1,790,518 2,361,123 2,361,123 4,062,744 TOTAL NON -DEPARTMENTAL 4,055,237 1,885,163 2,451,123 2,464,418 4,162,744 NON-DEPARTMENTAL BUDGET HIGHLIGHTS 9120 INTRA-GOVERNMENTAL DEBT SERVICE – Compared to fiscal year 2016-2017 additional funds were allocated to pay off the remaining balance of the FMLC Series 2016- South Miami Parking Garage Bond. 9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund receives transfers from the General Fund based on the long-term capital budget needs of the various City Departments, as determined by the Commission. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 228 SPECIAL REVENUE FUNDS STORMWATER DRAIN TRUST FUND LOCAL OPTION GAS TAX TRUST FUND HOMETOWN DISTRICT IMPROVEMENT TRUST FUND PARKS AND RECREATION FACILITIES IMPACT FEE FUND TREE TRUST FUND PEOPLE TRANSPORTATION TAX FUND REVENUE STABILIZATION ACCOUNT GRANT MATCH RESERVE FUND INSURANCE RESERVE FUND TAX EQUALIZATION FUND BUILDING FUND CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND CITY OF SOUTH MIAMI BUDGET FY 2017-2018 229 STORMWATER DRAIN TRUST FUND CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111 STORMWATER DRAIN TRUST FUND BACKGROUND On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723 providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States Congress amended the Clean Water Act to require the Environmental Protection Agency to develop regulations for the permitting of stormwater discharges into the waters of the United States of America. In addition, under the provisions of the “Florida Air and Water Pollution Control Act,” (Chapter 403, Florida Statutes, at section 403.0891), local governments are required to develop stormwater management programs. As provided in the City of South Miami Ordinance and in accordance with a transfer approved by the County, the City took operational control over the stormwater utility function within the City’s boundaries. As such, the stormwater related revenues paid by the City of South Miami residents on their County water bill will flow through to the City, after deduction of County administrative costs, and be used to pay the expenses to carry out the stormwater related activities. STORMWATER FEES The stormwater user fees are assessed through the water billing system managed by the Miami- Dade County Water and Sewer Department (WASD). However, those customers with private water wells and septic are billed directly by the City of South Miami Finance Department. To determine the amount of runoff that will be generated (as measured by impervious surfaces) an “ERU” (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage Unit) is the estimated average of impervious area of developed residential properties for each dwelling unit within the City of South Miami. The estimated average is calculated by dividing the total estimated impervious area of developed residential properties by the estimated total number of dwelling units. The square foot estimated average of impervious area of developed residential properties shall be one (1) ERU for the purposes of fee calculation. In the City of South Miami, an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will pay the cost for one (1) ERU. All other types of properties will pay for multiple ERUs based upon the amount of their actual impervious area. Undeveloped property will pay no stormwater utility fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50 per month. The money collected by South Miami from the Stormwater Utility Fee goes into a separate Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and canal system and future construction of new facilities as may be recommended upon the development of the Stormwater Master Plan. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 230 STORMWATER DRAIN TRUST FUND DEBT SERVICE Department of Emergency Resource Management FEMA-Secondary Canal Dredging Project Ordinance 17-06-1885 $270,363 FY DATE AMOUNT PRINCIPAL INTEREST BALANCE 2010 12/1/2009 28,536.00 27,036.00 1,500.00 243,327.00 2011 12/1/2010 28,521.00 27,036.00 1,485.00 216,291.00 2012 12/1/2011 28,536.00 27,036.00 1,500.00 189,255.00 2013 12/1/2012 28,536.00 27,036.00 1,500.00 162,219.00 2014 12/1/2013 28,536.00 27,036.00 1,500.00 135,183.00 2015 12/1/2014 28,536.00 27,036.00 1,500.00 108,147.00 2016 12/1/2015 28,536.00 27,036.00 1,500.00 81,111.00 2017 12/1/2016 28,536.00 27,036.00 1,500.00 54,075.00 2018 12/1/2017 28,536.00 27,036.00 1,500.00 27,039.00 2019 12/1/2018 28,539.00 27,039.00 1,500.00 0.00 Total 285,348.00 270,363.00 14,985.00 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 231 STORMWATER DRAIN TRUST CITY OF SOUTH MIAMI FUND 111 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 ADOPTED FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 314,706 263,239 180,319 180,319 165,221 REVENUES 1110000 3143000 UTILITY TAX-STORMWATER 7,212 6,580 10,000 10,000 10,000 1110000 3301000 INTERGOVERNMENTAL REV. 389,300 376,794 375,000 375,000 375,000 1110000 3612000 INTEREST INCOME 1,694 3,323 1,850 1,850 1,850 TOTAL REVENUE 398,206 386,697 386,850 386,850 386,850 EXPENDITURES 1111730 5411210 REGULAR SALARY 34,096 34,592 37,353 37,353 36,937 1111730 5411410 OVERTIME 26 0 0 0 0 1111730 5412110 FICA 2,505 2,638 2,775 2,775 2,826 1111730 5412210 PENSION PLAN CONTRIBUTION 4,777 2,006 1,948 1,948 1,984 1111730 5412310 GROUP HEALTH INSURANCE 6,474 7,743 9,025 9,025 8,597 1111730 5412410 WORKER'S COMPENSATION 4,088 3,815 4,776 4,776 4,864 TOTAL PERSONNEL SERVICES 51,966 50,794 55,877 55,877 55,208 1111730 5413450 CONTRACTUAL SERVICES 40,121 30,067 70,155 31,245 120,655 TOTAL OPERATING EXPENSES 40,121 30,067 70,155 31,245 120,655 1111730 5416490 CONSTRUCTION PROJECTS 80,337 111,578 85,000 36,290 180,000 TOTAL CAPITAL OUTLAY 80,337 111,578 85,000 36,290 180,000 1111730 5417100 DEBT - PRINCIPAL 27,036 27,036 27,036 27,036 27,036 1111730 5417200 DEBT- INTEREST 213 142 1,500 1,500 1,500 1111730 5819120 TRANSFER-GEN FUND 250,000 250,000 250,000 250,000 150,000 TOTAL OTHER FINANCING SOURCES 277,249 277,178 278,536 278,536 178,536 TOTAL FUND EXPENSES 449,673 469,617 489,568 401,948 534,399 ENDING FUND BALANCE 263,239 180,319 77,601 165,221 17,672 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 232 STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS 3450 Contractual Services – Maintenance Interlocal Agreement with Miami-Dade County. Canal Maintenance City Share 57% 38,910 DERM Annual Operating Permit Renewal Fee 900 FDEP Annual Regulatory Program & Surveillance Fee 2012 345 NPDES Interlocal Agreement payment permit 2,500 Citywide Drainage Improvement for EPA NPDES MS4 permit 8,000 Citywide Stormdrain Cleanout 20,000 Cost of Stormwater Non-Residential Fee for the Non-ad valorem Billing 50,000 TOTAL 120,655 6490 Construction Projects - City Wide Drainage Improvements 50,000 City Wide Roadway and Drainage Phase 6 – Construction Part 2: SW 59TH AVE 100,000 SW 60TH AVE and SW 83rd Street Intersection Improvement 30,000 TOTAL 180,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 233 LOCAL OPTION GAS TAX TRUST FUND CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112 LOCAL OPTION GAS TRUST FUND BACKGROUND In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami-Dade County's Six Cent Local Option Gas Tax (LOGT) and the Five-Cent (three cents currently levied) Capital Improvements LOGT (CILOGT) for the upcoming fiscal year. Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds for the six-cent LOGT will be shared between the County (70.4O%) and all eligible municipalities (29.60%): and the five cent (three-cents currently levied) CILOGT will continue to be shared between the County (74 percent) and all eligible municipalities (26 percent). Distribution of the proceeds among eligible municipalities for both taxes is determined based on the ratio of municipal population and centerline roadway mileage maintained by all eligible incorporated municipalities in Miami-Dade County. Population figures are weighted at 75 percent while the centerline mileage figures are weighted at 25 percent for calculating each municipality's share of total estimated gas tax proceeds. Population figures used are from the Florida Estimates of Population prepared by the Bureau of Economic and Business Research (BEBR), College of Business Administration at the University of Florida and certified by the Governor of Florida. The centerline mileage figures are the most recent on record with the Florida Department of Transportation (FDOT), as posted on the FDOT website. Local option fuel taxes are significant revenue sources to Florida’s local governments and represent important funding mechanisms for the provision of local transportation infrastructure. Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents upon every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax revenues by county and municipal governments "only for transportation expenditures." Section 336.025(7) “For the purposes of this section, "transportation expenditures" means expenditures by the local government from local or state shared revenue sources, excluding expenditures of bond proceeds, for the following programs: a) Public transportation operations and maintenance. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 234 b) Roadway and right-of-way maintenance and equipment and structures used primarily for the storage and maintenance of such equipment. c) Roadway and right-of-way drainage. d) Street lighting. e) Traffic signs, traffic engineering, signalization, and pavement markings. f) Bridge maintenance and operation. g) Debt service and current expenditures for transportation capital projects in the foregoing program areas, including construction or reconstruction of roads and sidewalks.” LOCAL OPTION GAS TRUST FUND CITY OF SOUTH MIAMI FUND 112 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 276,999 349,900 191,938 191,938 20,821 REVENUES 1120000 3121000 LOCAL OPTIONS TAXES 78,902 79,350 79,483 79,483 78,243 1120000 3301000 INTERGOV REVENUE 0 0 0 0 0 1120000 3612000 INTEREST INCOME 2,539 1,509 2,400 2,400 2,400 TOTAL REVENUE 81,441 80,859 81,883 81,883 80,643 EXPENSES 1121730 5416210 INFRASTRUCTURE PROJECTS 8,540 238,821 275,000 253,000 100,000 TOTAL CAPITAL OUTLAY 8,540 238,821 275,000 253,000 100,000 TOTAL FUND EXPENSES 8,540 238,821 275,000 253,000 100,000 ENDING FUND BALANCE 349,900 191,938 -1,179 20,821 1,464 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 235 LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS 541-6210 Infrastructural Projects – Citywide Street Improvements 10,000 Citywide Roadway and Drainage Phase 6 – Construction Part 2: 59th Ave 30,000 Citywide Street Resurfacing Program (Various Locations) 60,000 TOTAL 100,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 236 HOMETOWN DISTRICT IMPROVEMENT TRUST FUND CITY OF SOUTH MIAMI FUND 116 On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown District Improvement Trust Fund. Parking in the Hometown District must be developed and managed primarily as an element of infrastructure critical to enhancing South Miami's tax base through economic success of the District. Hometown District parking shall be subject to the review of the Parking Board as established by Section 2 of the Code of the City of South Miami. The Board shall report to the City Commission no less than annually on the state of parking in the Hometown District and shall from time to time make recommendations to the City Commission for changes in the parking system for the fees paid into the Hometown District Improvement Trust Fund, and for the allocation of trust fund monies. Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a trust account separate from General Funds and may be used for improvements to parking facilities, infrastructure to increase parking capacity, and the installation of metering devises. Monies collected in this fund should also be used for items including but not limited to items that improve the pedestrian environment such as: tree planting and maintenance, bike parking and racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor recycle bins, and signage for parking and bike racks. If there are fewer spaces provided than required for a building, applicants must apply for and receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown District Improvement Trust Fund. The fee payment into the Hometown District Improvement Fund for each space required but not provided shall be $1,000 per parking space per year payable at the time of renewal of the local business tax. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 237 HOMETOWN DISTRICT IMPROVEMENT TRUST FUND CITY OF SOUTH MIAMI FUND 116 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 17,250 20,250 27,250 27,250 30,305 REVENUES 1160000 3419060 PARKING EXCEPTION 28,000 32,000 28,000 28,000 28,000 1160000 3612000 INTEREST INCOME 0 0 55 55 55 TOTAL REVENUE 28,000 32,000 28,055 28,055 28,055 EXPENSES 1161410 5819120 TRANSFER TO GEN FUND 25,000 25,000 25,000 25,000 25,000 OTHER FINANCING SOURCES 25,000 25,000 25,000 25,000 25,000 TOTAL FUND EXPENSES 25,000 25,000 25,000 25,000 25,000 ENDING FUND BALANCE 20,250 27,250 30,305 30,305 33,360 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 238 PARKS AND RECREATION FACILITIES IMPACT FEE FUND CITY OF SOUTH MIAMI FUND 117 The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development, the person, firm or corporation who or which has applied for the building permit for residential construction shall pay to the City, the parks impact fees as set forth in the provisions of the Ordinance. There is assessed, charged, imposed, and enacted parks impact fees on all new residential development occurring within the municipal boundaries of the City of South Miami. These fees are assessed, charged, or imposed in accordance with the fee schedule provided below and may be amended from time to time by the City's Fee Schedule ordinance based upon the most recent and localized data. The impact fees are paid to the City at the time of the issuance of the building permit. All such fees collected and any interest earned on them, shall be deposited into a special and separate trust account to be designated, "parks and recreation facilities impact fees account" other than the allowable administrative cost for collection. Funds from this account may be expended for:  land acquisition for parks;  maintaining (not including routine maintenance), furnishing, equipping, repairing, remodeling, or enlarging of both existing and future facilities;  construction of new parks facilities;  any architectural, engineering, legal and other professional fees and expenses related to any such improvements; and  any administrative costs not incurred by the fee collection process  retirement of loans and/or bonds that may be, or have been, issued to finance the capital improvements contemplated in the Ordinance. The City of South Miami's Finance Director shall keep an accurate accounting and reporting of impact fee collections and expenditures within the City. The City shall retain up to 5% of the impact fees collected to offset the administrative costs of collecting the impact fees (which shall be limited to the actual collection costs incurred) and the cost of administering the provisions of this Ordinance. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 239 The Parks and Recreation Facilities Impact Fee Schedule: Unit Type Number of Bedrooms Persons per Housing Unit [1] Proposed Fee Multifamily Unit All Sizes 1.34 $1,366 Single Unit 0-3 2.54 $2,590 Single Unit 4+ 3.45 $3,919 Single Unit Avg. 2.80 $2,865 PARKS FACILITIES IMPACT FEE FUND CITY OF SOUTH MIAMI FUND 117 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 0 44,592 129,449 129,449 159,768 REVENUES 1170000 3246100 PARKS FACS IMPACT FEES-RESIDENTIAL 44,564 78,150 0 21,114 0 1170000 3246200 PARKS FACS IMPACT FEES-COMMERCIAL 0 6,109 0 8,699 0 1170000 3612000 INTEREST INCOME 28 598 0 506 0 TOTAL REVENUE 44,592 84,857 0 30,319 0 EXPENSES 1172000 5723450 CONTRACTUAL SERVICES 0 0 0 0 0 OTHER FINANCING SOURCES 0 0 0 0 0 TOTAL FUND EXPENSES 0 0 0 0 0 ENDING FUND BALANCE 44,592 129,449 129,449 159,768 159,768 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 240 TREE TRUST FUND CITY OF SOUTH MIAMI FUND 118 20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts (M) City of South Miami Tree Trust Fund. (1) Creation of the Tree Trust Fund. A Tree Trust Fund, was created under Account No. 01-02-19.335, the purpose of which is to acquire, protect, and to plant trees on public property. (2) Disbursement and maintenance of the Tree Trust Fund. Monies obtained for the Tree Trust Fund shall be disbursed for the acquisition, maintenance, management, protection, or planting of trees on public property. (3) Source of monies for the Tree Trust Fund. The Tree Trust Fund consists of contributions in lieu of, or in conjunction with, required replacement plantings under Section 20-4.5. The Planning Department shall collect funds designated for the Tree Trust Fund when the replacement planting requirements of § 20-4.5(J) (2) and (3) cannot be met. (4) Decisions to grant or deny tree removal permits shall be made without consideration of the existence of this fund or offers of donations of monies thereto. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 241 TREE TRUST FUND CITY OF SOUTH MIAMI FUND 118 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 4,528 7,528 20,528 20,528 28,998 REVENUES 1180000 3430000 PHYSICAL ENVIRON CHARGE 3,000 13,000 0 8,470 0 TOTAL REVENUE 3,000 13,000 0 8,470 0 EXPENSES 1181750 5193450 CONTRACTUAL SERVICES 0 0 20,000 0 25,000 OTHER FINANCING SOURCES 0 0 20,000 0 25,000 TOTAL FUND EXPENSES 0 0 20,000 0 25,000 ENDING FUND BALANCE 7,528 20,528 528 28,998 3,998 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 242 PEOPLE’S TRANSPORTATION TAX FUND CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124 PEOPLE’S TRANSPORTATION TAX FUND BACKGROUND On November 5, 2002, the citizens of Miami-Dade County voted to implement the People’s Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic relief in Miami-Dade County. As a result, the Citizen’s Independent Transportation Trust (CITT) was created to advise elected officials in the spending of the surtax. The City receives a share of the one-half cent sales tax, known as the People’s Transportation Tax, to be used for transportation services. The People’s Transportation Tax provides funding for the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used for the transportation expenses and with the following stipulations: Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus service, bus pullout bays, shelters, and any other transit-related infrastructure. Any municipality that cannot apply the 20% portion of surtax proceeds it receives may contract with the County via the Citizen’s Independent Transportation Trust (CITT) for the County to apply such proceeds on a County project that enhances traffic mobility within the city and immediately adjacent areas. Any funds not expended on allowable projects may be considered for recapture by Miami-Dade County. If the City cannot expend such proceeds in accordance with the established criteria, proceeds shall be carried over and added to the overall portion of the surtax proceeds to be distributed to the cities in the ensuring year and shall be utilized solely for the transit uses enumerated herein. Per the Interlocal Agreement with Miami-Dade County, all expenses that are financed through this fund must be allocated in one fund. This is the amount that was budgeted by the City at the time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or exceed $116,000 MOE for FY 2003. Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative costs, exclusive of project management and oversight for projects funded by the surtax. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 243 PEOPLE'S TRANSPORTATION TAX FUND TRANSPORTATION CITY OF SOUTH MIAMI FUND 124 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 1,453,492 1,276,577 995,030 995,030 476,561 REVENUES 1240000 3126000 INTERGOVERNMENTAL REVENUE 428,971 440,668 440,000 440,000 440,000 1240000 3612000 INTEREST INCOME 13,509 8,181 10,000 10,000 10,000 TOTAL REVENUE 442,480 448,849 450,000 450,000 450,000 EXPENDITURES 1241730 5416490 CONSTRUCTION PROJECTS 619,395 730,396 1,299,000 968,469 655,000 TOTAL CAPITAL OUTLAY 619,395 730,396 1,299,000 968,469 655,000 TOTAL FUND EXPENSES 619,395 730,396 1,299,000 968,469 655,000 ENDING FUND BALANCE 1,276,577 995,030 146,030 476,561 271,561 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 244 PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS 6490 Construction Projects – Pinecrest Villas/Snapper Creek Traffic Calming 145,000 Twin Lakes/Bird Estates Traffic Calming 80,000 South Miami Intermodal Transportation Plan - Contingency 50,000 Citywide Street Improvements 10,000 SW 64 ST Bike Lane and Roadway Widening (62 AVE to 69 AVE) 50,000 Citywide Neighborhood Greenways Sharrows 100,000 Traffic Calming for 78th Street and 62nd Ave 50,000 Citywide Road and Drainage Phase 6- Construction Part 2: SW 59TH AVE 100,000 Road Resurfacing – SW 66 ST (67TH AVE to 66th CT) 50,000 Citywide Sidewalk Repairs 20,000 TOTAL 655,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 245 PEOPLE'S TRANSPORTATION TAX FUND DIRECT TRANSIT CITY OF SOUTH MIAMI FUND 125 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 515,781 623,024 733,191 733,191 608,774 REVENUES 1250000 3126000 INTERGOVERNMENTAL REVENUE 107,243 110,167 110,000 110,000 110,000 TOTAL REVENUE 107,243 110,167 110,000 110,000 110,000 EXPENDITURES 1251730 5413450 CONTRACTUAL SERVICES 0 0 0 70,500 277,748 TOTAL OPERATING EXPENSES 0 0 0 70,500 277,748 1251730 5416490 CONSTRUCTION PROJECTS 0 0 80,000 163,917 0 TOTAL CAPITAL OUTLAY 0 0 80,000 163,917 0 TOTAL FUND EXPENSES 0 0 80,000 234,417 277,748 ENDING FUND BALANCE 623,024 733,191 763,191 608,774 441,026 PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS 3450 Contractual Services- Contract for a Circulator System 274,568 Circulator Application 3,180 TOTAL 277,748 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 246 REVENUE STABILIZATION FUND CITY OF SOUTH MIAMI FUND 150 The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced property tax and other revenues in general. Building this fund is critical as it is the primary source used in balancing budget request. These funds are restricted to uses related to impacts caused by extraordinary or unanticipated reduced tax revenues and other revenues in general. REVENUE STABLIZATION FUND CITY OF SOUTH MIAMI FUND 150 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000 REVENUES 1500000 3811000 TRANSFER FROM GEN FUND 0 50,000 10,000 10,000 0 TOTAL REVENUE 0 50,000 10,000 10,000 0 EXPENSES 1501410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0 OTHER FINANCING SOURCES 0 0 0 0 0 TOTAL FUND EXPENSES 0 0 0 0 0 ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 247 GRANT MATCH RESERVE FUND CITY OF SOUTH MIAMI FUND 151 These funds would be restricted to uses related to grant match reserve funding, which will be adequately projected based on realistic grant funding opportunities. These funds would be set aside as a cash match for extraordinary or unanticipated grant opportunities. It is beneficial in the application process for the City to have funds that are readily identifiable as a cash match. GRANT MATCH RESERVE FUND CITY OF SOUTH MIAMI FUND 151 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000 REVENUES 1510000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0 TOTAL REVENUE 0 50,000 10,000 10,000 0 EXPENSES 1511410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0 OTHER FINANCING SOURCES 0 0 0 0 0 TOTAL FUND EXPENSES 0 0 0 0 0 ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 248 INSURANCE RESERVE FUND CITY OF SOUTH MIAMI FUND 152 The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles. This reserve would be used in extraordinary or unanticipated circumstances that would require the contribution of insurance deductibles such as a major hurricane. INSURANCE RESERVE FUND CITY OF SOUTH MIAMI FUND 152 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000 REVENUES 1520000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0 TOTAL REVENUE 0 50,000 10,000 10,000 0 EXPENSES 1521410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0 OTHER FINANCING SOURCES 0 0 0 0 0 TOTAL FUND EXPENSES 0 0 0 0 0 ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 249 TAX EQUALIZATION RESERVE FUND CITY OF SOUTH MIAMI FUND 153 Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount should equal at a minimum, 20% of budgeted non -property tax revenues. These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end (3 month gap) in the event of significant state budget reduction. TAX EQUALIZATION RESERVE FUND CITY OF SOUTH MIAMI FUND 153 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000 REVENUES 1530000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0 TOTAL REVENUE 0 50,000 10,000 10,000 0 EXPENSES 1531410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0 OTHER FINANCING SOURCES 0 0 0 0 0 TOTAL FUND EXPENSES 0 0 0 0 0 ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 250 BUILDING CAPITAL RESERVE FUND CITY OF SOUTH MIAMI FUND 154 The reserve target amount is based on yearly estimates to make necessary unscheduled and anticipated repairs, and other operational issues relating to the City’s properties. These funds are to be used specifically to address building hardening and security, and to fund unscheduled and anticipated repairs, and other operational issues relating to the City’s properties. BUILDING CAPITAL RESERVE FUND CITY OF SOUTH MIAMI FUND 154 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000 REVENUES 1540000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0 TOTAL REVENUE 0 50,000 10,000 10,000 0 EXPENSES 1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0 OTHER FINANCING SOURCES 0 0 0 0 0 TOTAL FUND EXPENSES 0 0 0 0 0 ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 251 CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND CITY OF SOUTH MIAMI FUND 155 The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring, developing, operating and maintaining City parks. Funding Sources related to this fund will include City budgeted funds as well as federal, state, county and private funding, including the Trust for Public Lands and other similar sources. Any monies deposited into the Fund and their interest or investment earnings shall be applied to the following four major categories: 1) Acquisition; 2) Development; and 3) Improvement. Each year as part of the City's annual budget process, the Director of Parks and Recreation shall submit a proposed spending plan, including the scope of each anticipated project and allocating expected new revenues and interest or investment earnings among the categories, subcategories, and projects for the coming year. Each proposed project will be included in the City's Capital Improvement Program, unless subsequently added to this program by the Commission in compliance with this Section. The proposed scopes of projects will include recommendations by the Department of Parks and Recreation through a community process involving the Parks and Recreation Board. The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired (including surveys and appraisals) and for the acquisitions themselves. In making its recommendations, through the Parks Director and the City Manager, regarding the funding of the Acquisition Fund projects, the Parks and Recreation Board will consider multiple criteria. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 252 CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND CITY OF SOUTH MIAMI FUND 155 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 0 0 50,000 50,000 310,000 REVENUES 1550000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 260,000 0 TOTAL REVENUE 0 50,000 10,000 260,000 0 EXPENSES 1552000 5726110 LAND ADQUISITION 0 0 0 0 250,000 OTHER FINANCING SOURCES 0 0 0 0 250,000 TOTAL FUND EXPENSES 0 0 0 0 250,000 ENDING FUND BALANCE 0 50,000 60,000 310,000 60,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 253 OTHER FUNDS DEBT SERVICE FUND CAPITAL IMPROVEMENT PROGRAM FUND EMERGENCY RESERVE FUND STATE FORFEITURE FUND FEDERAL FORFEITURE FUND CITY OF SOUTH MIAMI BUDGET FY 2017-2018 254 DEBT SERVICE FUND CITY OF SOUTH MIAMI FUND 201 The Debt Service Fund has been established in an effort to make clearly the City’s current Long Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council (FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal Loan Program. Small and medium sized cities in the state obtain loans from the FMLC, through bonds and backed by MBIA Insurance Corporation. In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt to help fund any recurring or nonrecurring capital improvement projects. Gibson- Bethel Community Center (previously known as South Miami Multi-Purpose Center) On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742 authorizing the City Manager to enter into agreement with the Florida Municipal Loan Council for the borrowing of $2.5 million and using South Miami Hospital's annual contribution of $150,000. This Commission administers a loan program with a variable rate revolving loan pool uniquely designed for Florida local governments. Funding for the program was through an AAA rated tax- exempt bond issue administered by the Florida League of Cities on behalf of local governments in order to achieve better economies of scale. The program was created pursuant to Chapter 163, part 1, of Florida State statutes, for the purpose of issuing the bonds. In 1998, the City was awarded a grant by the Safe Neighborhood Park (SNP) Agency to construct a multi-purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and contingent upon the City utilizing its own match before the Agency released its own. The purpose of the Multipurpose Community Center is to provide social and recreational activities for all residents of South Miami. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 255 CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE The City secured financing for the design and construction of the Municipal Parking Garage on SW 73rd Street. The City of South Miami entered into a lease agreement with Mark Richman Properties Inc. (MRP) to manage the Municipal Garage. The Parking Garage exists of ground floor retail space and restaurants with 4-floors of public parking. MRP compensates the City a minimum rent guaranteed payment in addition to the payment of all debt service on the Florida League of Cities Bonds Issued. Payment of the debt service shall commence as to the amount drawn on the Florida League of Cities Bond Issue and any other debt on the date the funds were drawn and are payable in accordance with the principal and interest payment schedule established by the Florida Municipal Loan Council (FMLC) for the City of South Miami pursuant to the issuance of FMLC Revenue Bonds, series 2002A and 2006. Interest is paid at the same rate as the City's rate of interest on the bonds together with a pro- rata share of all the total amount of the borrowing so as to include amortized expenses of the bond, and all costs associated with the bonds. Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an additional loan with SunTrust Bank for one million dollars. The purpose of the SunTrust loan was to repay $300,000 to the City's reserve account, which funds were utilized for improvements made to the street immediately adjacent to the parking garage. Seven hundred thousand dollars from the SunTrust Loan was earmarked for the completion of the construction of the parking garage. MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used by MRP for design and construction of the parking garage project represent 83.36% of the funds borrowed on the Bonds and 70% of the SunTrust Loan. Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002 Loan were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City also entered into a Lease Agreement with the Developer on March 11, 2005 ("Developer Agreement") whereby the Developer would operate the Garage Project and retain certain income from the Garage Project for a term of 50 years from the opening date of the Garage Project. Thus the Developer Agreement expires in 2057 as the Garage Project was completed in 2007. These two actions constituted an impermissible private loan and impermissible private activity, respectively, under Section 141 of the Internal Revenue Code of 1986, as amended ("Code"), adversely affecting the governmental status of the Council Bonds. The private loan arose immediately upon making the Developer Loan. The private activity did not arise at the time of the Developer Agreement. It did not occur until parking rates were first charged at the Garage Project in January of 2008. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 256 IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC), approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement under the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax exempt status of the Council Bonds and the 2009 SunTrust Loan under the Code. As the name implies, the VCAP program involves a self-reporting of potential problems with a tax exempt issue or series of tax exempt issues and that is what the City undertook. The procedure is therefore somewhat different than an IRS Examination because it is self-reported and typically more beneficial to an issuer of tax exempt bonds. The IRS granted permission for a VCAP and on August 13, 2010, the City and the Issuer jointly submitted a Request for Closing Agreement Pursuant to Internal Revenue Manual Section 7.2.3.3, which outlines the VCAP procedures. An IRS Agent was assigned to the City's VCAP request. A series of exploratory calls commenced as the agent began to develop the case. Thereafter, negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the Council Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused on determining any settlement amount to be paid to the IRS to resolve the matter, the language of the settlement agreement, and the amount of Council Bonds and 2009 SunTrust Loan to be redeemed, or if not immediately eligible for redemption, defeased until the first redemption date. The IRS and City of South Miami came to an agreement and due to this issue, defeased a partial amount of the 2002A and 2006 FMLC Bonds and all of the SunTrust 2009 loan. The City’s new loan which was used to due accomplish the required negotiation is the new SunTrust 2011 loan for $7,575,000. BB&T 2015 Loan Refinance In 2012 the City of South Miami in conjunction with the City’s Financial Advisor requested bank loan proposals on a 15 year and 20 year basis to refund all of the City's outstanding 2001A and 2002A loans. The City closed in 2015 on the refinancing loan with an attractive 17-year loan at a fixed interest rate of 2.80%. Additionally, the loan provided the City flexibility to prepay on any payment date with NO prepayment penalty. Based upon the interest rate of 2.80% with BB&T, the refunding provides a present value savings of approximately $828,000 or 17% of the principal amount refunded. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 257 FLORIDA MUNICIPAL LOAN COUNCIL BOND 2006 FY DATE PRINCIPAL INTEREST FEES TOTAL BALANCE 9/30/17 10/01/16 40,000 28,959 2,000 68,959 1,270,000 04/01/17 27,959 2,000 27,959 9/30/18 10/01/17 40,000 27,959 2,000 67,959 1,230,000 04/01/18 26,959 2,000 26,959 9/30/19 10/01/18 40,000 26,959 2,000 66,959 1,190,000 04/01/19 25,959 2,000 25,959 9/30/20 10/01/19 45,000 25,959 2,000 70,959 1,145,000 04/01/20 25,059 2,000 25,059 9/30/21 10/01/20 45,000 25,059 2,000 70,059 1,100,000 04/01/21 24,131 2,000 24,131 9/30/22 10/01/21 50,000 24,131 2,000 74,131 1,050,000 04/01/22 23,100 2,000 23,100 9/30/23 10/01/22 50,000 23,100 2,000 73,100 1,000,000 04/01/23 22,069 2,000 22,069 9/30/24 10/01/23 55,000 22,069 2,000 77,069 945,000 04/01/24 20,934 2,000 20,934 9/30/25 10/01/24 55,000 20,934 2,000 75,934 890,000 04/01/25 19,800 2,000 19,800 9/30/26 10/01/25 60,000 19,800 2,000 79,800 830,000 04/01/26 18,563 2,000 18,563 9/30/27 10/01/26 60,000 18,563 2,000 78,563 770,000 04/01/27 17,325 2,000 17,325 9/30/28 10/01/27 60,000 17,325 2,000 77,325 710,000 04/01/28 15,975 2,000 15,975 9/30/29 10/01/28 65,000 15,975 2,000 80,975 645,000 04/01/29 14,513 2,000 14,513 9/30/30 10/01/29 70,000 14,513 2,000 84,513 575,000 04/01/30 12,938 2,000 12,938 9/30/31 10/01/30 70,000 12,938 2,000 82,938 505,000 04/01/31 11,363 2,000 11,363 9/30/32 10/01/31 75,000 11,363 2,000 86,363 430,000 04/01/32 9,675 2,000 9,675 9/30/33 10/01/32 80,000 9,675 2,000 89,675 350,000 04/01/33 7,875 2,000 7,875 9/30/34 10/01/33 80,000 7,875 2,000 87,875 270,000 04/01/34 6,075 2,000 6,075 9/30/35 10/01/34 85,000 6,075 2,000 91,075 185,000 04/01/35 4,163 2,000 4,163 9/30/36 10/01/35 90,000 4,163 2,000 94,163 95,000 04/01/36 2,138 2,000 2,138 10/01/36 95,000 2,138 2,000 97,138 0 TOTAL: 1,475,000 1,011,597 94,000 2,486,597 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 258 SUNTRUST LOAN 2011 FY DATE PRINCIPAL INTEREST TOTAL BALANCE 2017 10/1/2016 435,000 139,122 574,122 5,580,000 4/1/2017 0 128,356 128,356 5,580,000 2018 10/1/2017 450,000 129,061 579,061 5,130,000 4/1/2018 0 118,004 118,004 5,130,000 2019 10/1/2018 480,000 118,653 598,653 4,650,000 4/1/2019 0 106,963 106,963 4,650,000 2020 10/1/2019 495,000 107,551 602,551 4,155,000 4/1/2020 0 96,102 96,102 4,155,000 2021 10/1/2020 520,000 96,102 616,102 3,635,000 4/1/2021 0 83,615 83,615 3,635,000 2022 10/1/2021 540,000 84,075 624,075 3,095,000 4/1/2022 0 71,194 71,194 3,095,000 2023 10/1/2022 565,000 71,585 636,585 2,530,000 4/1/2023 0 58,197 58,197 2,530,000 2024 10/1/2023 590,000 58,517 648,517 1,940,000 4/1/2024 0 44,871 44,871 1,940,000 2025 10/1/2024 620,000 44,871 664,871 1,320,000 4/1/2025 0 30,364 30,364 1,320,000 2026 10/1/2025 645,000 30,531 675,531 675,000 4/1/2026 0 15,527 15,527 675,000 2027 10/1/2026 675,000 15,612 690,612 0 TOTAL 7,575,000 3,125,339 10,700,339 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 259 BB&T 2015 Loan Refinance Refunding of Series 2001A and 2002A Full Refunding of all Series 2009 17-Year Term Loan $4,948,000 SUNTRUST LOAN 2011 FY DATE PRINCIPAL INTEREST TOTAL BALANCE 2017 11/1/2016 118,000 65,898 183,898 4,589,000 5/1/2017 119,000 64,246 183,246 4,470,000 2018 11/1/2017 121,000 62,580 183,580 4,349,000 5/1/2018 122,000 60,886 182,886 4,227,000 2019 11/1/2018 126,000 59,178 185,178 4,101,000 5/1/2019 128,000 57,414 185,414 3,973,000 2020 11/1/2019 129,000 55,622 184,622 3,844,000 5/1/2020 130,000 53,816 183,816 3,714,000 2021 11/1/2020 131,000 51,996 182,996 3,583,000 5/1/2021 133,000 50,162 183,162 3,450,000 2022 11/1/2021 137,000 48,300 185,300 3,313,000 5/1/2022 139,000 46,382 185,382 3,174,000 2023 11/1/2022 139,000 44,436 183,436 3,035,000 5/1/2023 141,000 42,490 183,490 2,894,000 2024 11/1/2023 141,000 40,516 181,516 2,753,000 5/1/2024 143,000 38,542 181,542 2,610,000 2025 11/1/2024 146,000 36,540 182,540 2,464,000 5/1/2025 148,000 34,496 182,496 2,316,000 2026 11/1/2025 150,000 32,424 182,424 2,166,000 5/1/2026 152,000 30,324 182,324 2,014,000 2027 11/1/2026 154,000 28,196 182,196 1,860,000 5/1/2027 157,000 26,040 183,040 1,703,000 2028 11/1/2027 161,000 23,842 184,842 1,542,000 5/1/2028 163,000 21,588 184,588 1,379,000 2029 11/1/2028 166,000 19,306 185,306 1,213,000 5/1/2029 169,000 16,982 185,982 1,044,000 2030 11/1/2029 169,000 14,616 183,616 875,000 5/1/2030 172,000 12,250 184,250 703,000 2031 11/1/2030 172,000 9,842 181,842 531,000 5/1/2031 175,000 7,434 182,434 356,000 2032 11/1/2031 177,000 4,984 181,984 179,000 5/1/2032 179,000 2,506 181,506 0 TOTAL 4,948,000 1,290,237 6,238,237 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 260 DEBT FUND SCHEDULE FISCAL YEAR 2017-18 BALANCE PRINCIPLE INTEREST FEES PAYMENT BALANCE FMLC Series 2006 South Miami Parking Garage $1,310,000 $1,310,000 $54,919 $4,000 $1,368,919 $0 SunTrust 2011 Loan Refinance South Miami Parking Garage $6,070,000 $485,000 $247,065 $0 $732,065 $5,585,000 BBandT 2015 Loan Refinance $4,707,000 $243,000 $123,466 $0 $366,466 $4,464,000 TOTAL $12,087,000 $2,038,000 $425,450 $4,000 $2,647,450 $10,049,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 261 DEBT SERVICE FUND CITY OF SOUTH MIAMI FUND 201 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 517,663 -82,681 -62,985 -62,985 -62,308 REVENUES 2010000 3612000 INTEREST INCOME 4,614 2,364 1,500 2,000 2,000 2010000 3669000 S. HOSP FOUNDATION 144,290 141,080 142,736 142,736 144,125 2010000 3669300 RICHMAN PROP LN PMT 462,145 722,750 721,481 721,481 723,606 2010000 3811100 TRANSFER IN FROM GF 0 315,937 315,000 315,000 1,660,027 2010000 3841100 BOND PROCEEDS 4,948,000 0 0 0 0 TOTAL REVENUE 5,559,049 1,182,131 1,180,717 1,181,217 2,529,758 EXPENDITURES 2011410 5197100 BOND PRINCIPLE 0 2011410 5197110 DEBT PRINCIPLE 5,475,000 686,000 722,000 722,000 2,038,000 2011410 5197210 DEBT INTEREST 626,886 476,435 454,540 454,540 425,450 2011410 5197310 DEBT OTHER COST 36,757 0 4,000 4,000 4,000 2011500 5147310 DEBT OTHER COST 20,750 0 0 0 0 TOTAL DEBT SERVICE 6,159,393 1,162,435 1,180,540 1,180,540 2,467,450 ENDING FUND BALANCE -82,681 -62,985 -62,808 -62,308 0 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 262 CAPITAL IMPROVEMENT PROGRAM FUND CITY OF SOUTH MIAMI FUND 301 Mission and Responsibilities: The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures of major capital projects and expenditures for all General Government programs. The adopted Capital Improvement Projects expenditures are identified on the Five–Year Capital Improvement Project listing within the Capital Improvement Program section of this budget. The Capital Improvement Fund finances the General Government’s Capital Improvement Projects (CIP) as outlined and listed in the City’s Five-Year Financial Forecast for the years 2015- 2019 as listed in the Capital Improvement Program of this document. The City generally defines a Capital Improvement Project (CIP) to be any project, which possesses the following characteristics: 1. Exceeds an estimated cost of $5,000 2. Has an estimated useful life of 3 years or more The CIP Fund receives transfers from the General Fund based on the long -term capital budget needs of the various City Departments and the Recreation programs. Revenues may also include transfers from other financial sources and investment interest. For years prior to FY 2012, the City would incorporate into the Departmental budget expenses related to Capital Improvements for various General Government Programs. For years 2012 and forward, general fund CIP expenditures are made directly from the CIP fund, providing more clarity to the budgeting process. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 263 CAPITAL IMPROVEMENT PROGRAM FUND CITY OF SOUTH MIAMI FUND 301 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 355,314 839,318 816,531 816,531 1,009,283 REVENUES 3010000 3811000 TRANSFER FROM GENERAL FUND 1,268,439 1,049,581 1,929,198 1,929,198 2,402,717 TOTAL REVENUE 1,268,439 1,049,581 1,929,198 1,929,198 2,402,717 EXPENSES 3011340 5136430 OPERATING EQUIPMENT 75,865 0 110,000 13,000 180,000 3011410 5136430 FINANCE EQUIPMENT 0 23,844 50,000 0 250,000 3011410 5136440 FINANCE VEHICLES 0 24,295 9,000 9,000 0 3011610 5246440 BUILDING VEHICLES 0 23,636 0 0 0 3011620 5246430 EQUIPMENT OPERATING 0 0 0 0 0 3011640 5246440 CODE VEHICLES 0 0 0 0 0 3011720 5346440 SOLID WASTE VEHICLES 0 124,867 298,000 292,862 293,000 3011730 5414625 LANDSCAPE MAINTENANCE 4,800 5,585 0 0 0 3011730 5416450 CAPITAL IMPROVEMENT 0 7,080 65,000 25,000 250,000 3011760 5196450 CAPITAL IMPROVEMENT 0 0 0 0 30,000 3011790 5196450 CAPITAL IMPROVEMENT 69,252 75,916 945,000 588,209 1,054,000 3011910 5216440 POLICE VEHICLES 213,900 304,742 332,000 332,000 332,000 3011910 5216450 CAPITAL IMPROVEMENT 0 0 0 0 22,500 3012000 5726440 PARKS VEHICLES 0 0 9,000 9,000 47,000 3012000 5726450 PARKS & REC IMPROVEMENT 420,618 431,038 865,000 385,657 622,500 3012010 5726450 CAPITAL IMPROVEMENT 0 42,865 50,000 66,250 0 3012020 5726450 CAPITAL IMPROVEMENT 0 8,500 75,000 15,468 99,000 TOTAL CAPITAL EXPENSES 784,435 1,072,368 2,808,000 1,736,446 3,180,000 3011310 5139920 GENERAL CONTINGENCY 0 0 0 0 232,000 OTHER FUNDING SOURCES 0 0 0 0 232,000 TOTAL FUND EXPENSES 784,435 1,072,368 2,808,000 1,736,446 3,412,000 ENDING FUND BALANCE 839,318 816,531 -62,271 1,009,283 0 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 264 301-1340-513-6430 WI-FI Antennas for Public Access Downtown/Dante/Palmer 200,000 301-1410-513-6430 New Pay Stations 250,000 301-1720-541-6440 F150 4 door Work Truck with Power Lift Diesel for PW's Dept 38,000 Trash Truck 95,000 Trash Crane 160,000 TOTAL 293,000 301-1730-541-6450 Tree Planting 5,000 Shade Trees for South Miami Park 20,000 Landscape Sunset Drive (US1 to 69th Ave) 250,000 TOTAL 275,000 301-1760-519-6450 Motor Pool Fleet Maintenance System 30,000 301-1790-519-6450 Traffic Study for SW 64th ST between 62nd and 67th Ave and 65th Terrace 25,000 Misc Traffic Calming 50,000 SW 60th Ave and SW 83rd Street Interception 70,000 SW 68th Street (From 68th Ave to 69th Ave) 0 SW 58th Court (From SW 73rd St to 74th St) 0 SW 64th St Bike Lane and Road Widening (SW 62 Ave and 69 Ave) 100,000 Road Resurfacing and Reconstruction- SW 49 Terr (65Ave to 67 Ave) 0 Road Resurfacing and Reconstruction- SW 64th PL (56 ST to 54 ST) 0 Road Resurfacing and Reconstruction- SW 55 ST (64 AVE to Cul-de-Sac) 0 Road Resurfacing and Reconstruction- SW 65th Ave (54 ST to 52 ST) 0 Road Resurfacing - SW 41 St (63 Ave to 64 Ave) 0 Road Resurfacing - SW 42 St (63 Ave to 64 Ave) 0 Road Resurfacing - SW 42 TR (63 Ave to 64 Ave) 0 Road Resurfacing - SW 51 TR (65 Ave to 67 Ave) 0 Road Resurfacing - SW 52 TR (65 Ave to 67 Ave) 0 SW 73 ST Sidewalk Extension 50,000 City Welcome Signs 250,000 Downtown Improvements 500,000 Fence around 6609 SW 60th ST (Girl Scouts Property) 0 Parking Repairs to 6609 SW 60 ST (Girl Scouts Property) 50,000 Citywide Striping 15,000 Orchids 5,000 Power Outlets for Electrical Vehicles 20,000 Solar for Public Works Building 25,000 TOTAL 1,160,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 265 301-1910-521-6440 8 Police Vehicles and Equipment 332,000 301-1910-521-6450 Police Department Air Conditioning 25,000 301-2000-572-6440 F150 Vehicle for Parks and Recreation Dept 20,000 F350 Passenger Van for Parks and Recreation 27,000 TOTAL 47,000 301- 2000-572-6450 Citywide Parks Improvement 50,000 Citywide Parks Master Plan - Improvements 200,000 Dante Fascell Park- Revamp Parking Lot 125,000 Palmer Park - Drainage Improvements 200,000 South Miami Park- New playground structurew/rubberized surface and shade structure 0 South Miami Park- Restroom w/ Concession Stand Building 0 South Miami Park Construction Phasing Plan 50,000 South Miami Park Trees 0 South Miami Park: Walking/Jogging Trail 50,000 Misc. Park Furniture 15,000 TOTAL 690,000 301-2020-572-6450 GB Community Center- Restroom Renovation 10,000 GB Community Center - Air Conditioning 50,000 Cost Benefit Study fpr Community Center and Pool 0 Solar for Pool 50,000 TOTAL 100,000 TOTAL OF ALL 3,412,000 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 266 EMERGENCY RESERVE FUND CITY OF SOUTH MIAMI FUND 051 When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors, Sharpton, Brunson and Company recommended the creation of a Contingency Reserves Fund to be funded from the cash carryover balance in the General Fund. The City Administration reviewed the Auditor's recommendation and considered it to be feasible and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by Resolution No. 7796-9831 with a balance of $1,000,000.00 to be maintained at all times. The City Administration adopted a policy that would restrict the use of this fund to catastrophes and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed the policy via Resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no less than 10% of the budget. On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since then, City Manager strongly recommended, and the 2014 Commission funded, the full amount recommended by Government Financial Officers Association (GFOA) of 25%; 12.5% for budget uncertainties and 12.5% for emergency response. EMERGENCY RESERVE FUND CITY OF SOUTH MIAMI FUND 051 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 1,717,288 4,438,751 4,592,865 4,592,865 4,678,790 REVENUES 0510000 3811000 TRANSFER FROM GEN FUND 2,694,919 125,000 56,925 56,925 0 0510000 3612000 INTEREST INCOME 26,544 29,114 29,000 29,000 36,504 TOTAL REVENUE 2,721,463 154,114 85,925 85,925 36,504 EXPENSES 0511310 5133450 CONTRACTUAL SERVICES 0 0 400,000 0 0 OTHER FINANCING SOURCES 0 0 400,000 0 0 TOTAL FUND EXPENSES 0 0 400,000 0 0 ENDING FUND BALANCE 4,438,751 4,592,865 4,278,790 4,678,790 4,715,294 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 267 STATE FORFEITURE FUND CITY OF SOUTH MIAMI FUND 608 The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including cash, personal property and real property used in violation of the Florida Contraband Forfeiture Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE) programs or the purchase of equipment used in police operations. This fund was established to account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act. STATE FORFEITURE FUND CITY OF SOUTH MIAMI FUND 608 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOM FY 17/18 BEGINNING FUND BALANCE 76,510 78,410 79,015 79,015 49,515 REVENUES 6080000 3511000 CONFISCATED REVENUE 1,280 0 0 0 0 6080000 3612000 INTEREST INCOME 620 605 500 500 500 6080000 3699200 MISCELLANOUS REVENUES 0 0 0 0 0 TOTAL REVENUE 1,900 605 500 500 500 EXPENSES 6081910 5215210 INVESTIGATIVE INITIATIVES 0 0 30,000 30,000 30,000 6081910 5215220 UNIFORMS 0 0 0 0 0 TOTAL OPERATING EXPENSES 0 0 30,000 30,000 30,000 TOTAL EXPENSES 0 0 30,000 30,000 30,000 ENDING FUND BALANCE 78,410 79,015 49,515 49,515 20,015 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 268 FEDERAL FORFEITURE FUND CITY OF SOUTH MIAMI FUND 615 BACKGROUND The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law enforcement initiative that removes the tools of crime from criminal organizations, deprives wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate victims, and deters crime. The most important objective of the Program is law enforcement. Equitable sharing further enhances this law enforcement objective by fostering cooperation among federal, state, and local law enforcement agencies. The Attorney General shall assure that any property transferred to a State or local law enforcement agency: A. has a value that bears a reasonable relationship to the degree of direct participation of the State or local agency in the law enforcement effort resulting in the forfeiture, taking into account the total value of all property forfeited and the total law enforcement effort as a whole; and with respect to the violation of law on which the forfeiture is based; and B. will serve to encourage further cooperation between the recipient State or local agency and Federal law enforcement agencies The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must be used to increase or supplement the resources of the receiving state or local law enforcement agency or any other ultimate recipient agency. Shared resources shall not be used to replace or supplant the appropriated resources of the recipient but may include these permissible uses: • Law enforcement investigation • Law enforcement training • Law enforcement and detention facilities • Law enforcement equipment • Law enforcement travel and transportation • Law enforcement awards and memorials • Drug and gang education and awareness programs • Pro rata funding • Asset accounting and tracking • Language assistance services • Transfers to other law enforcement agencies • Support of community-based programs • Cash transfers to community- based programs are not permitted • Windfall situations CITY OF SOUTH MIAMI BUDGET FY 2017-2018 269 FEDERAL FORFEITURE FUND CITY OF SOUTH MIAMI FUND 615 ACCT NO ACCOUNT CLASSIFICATION ACTUAL FY 14/15 ACTUAL FY 15/16 BUDGET FY 16/17 ESTIMATE FY 16/17 CM RECOMM FY 17/18 BEGINNING FUND BALANCE 2,000,223 1,855,266 1,753,559 1,753,559 1,388,759 REVENUES 6150000 3511000 INTERGOVERNMENTAL REVENUES 47,112 5,208 0 0 0 6150000 3612000 INTEREST INCOME 15,756 13,985 16,000 16,000 16,000 6150000 3699200 OTHER MISC REVENUES 18,524 21,937 50,000 50,000 50,000 TOTAL REVENUE 81,392 41,130 66,000 66,000 66,000 EXPENSES 6151910 5211410 OVERTIME SPECIAL UNIT 4,551 14,040 50,000 50,000 50,000 6151910 5211414 OVERTIME SPECIAL UNIT 0 0 50,000 50,000 50,000 TOTAL PERSONNEL EXPENSES 4,551 14,040 100,000 100,000 100,000 6151910 5213450 CONTRACTUAL SERVICES 22,349 88,854 150,800 150,800 120,800 6151910 5214070 TRAVEL AND PER DIEM 11,768 20,427 35,000 35,000 35,000 6151910 5214450 LEASE PURCHASE-POL VEHICLE 19,739 19,516 45,000 45,000 45,000 6151910 5215205 COMPUTER EQUIPMENT 0 0 38,000 38,000 30,000 6151910 5215210 SUPPLIES 0 0 50,000 50,000 5,000 6151910 5215220 UNIFORMS 0 0 12,000 12,000 12,000 TOTAL OPERATING EXPENSES 53,856 128,797 330,800 330,800 247,800 6151910 5216430 OPERATING EQUIPMENT 0 0 0 0 15,000 6151910 5216440 INFRASTRUCTURE 167,942 0 0 0 - 6151910 5216450 CAPITAL IMPROVEMENT 0 0 0 0 10,000 6151910 5216800 INTANGIBLE ASSETS 0 0 0 0 - TOTAL CAPITAL OUTLAY 167,942 0 0 0 25,000 TOTAL EXPENSE 226,349 142,837 430,800 430,800 372,800 ENDING FUND BALANCE 1,855,266 1,753,559 1,388,759 1,388,759 1,081,959 CITY OF SOUTH MIAMI BUDGET FY 2017-2018 270 FEDERAL FORFEITURE FUND BUDGET HIGHLIGHTS 3450 Contractual Services – This line item has decreased. The PAL trailer was purchased in fiscal year 2016-2017. 6450 Capital Improvement – $10,000 has been allocated for a flag pole at the Police Department. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 271 GLOSSARY A Account. A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. Accounting System. The total structure of records and procedures which discover, record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components. Accrual Basis of Accounting. The method which records revenues when earned (whether or not cash is then received) and records expenditures when goods or services are received (whether or not cash is disbursed at that time) Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or personal property. The percentage is expressed in mils (thousandths of dollars). Appropriation. The authorization by the governing body to make payments or incur obligations for specific purposes. Appropriated Fund Balance. The amount of surplus funds available to finance operations of that fund in a subsequent year or years. Assessed Value. A valuation set upon real estate by Miami-Dade County Property Appraiser as a basis for levying real property taxes (Ad Valorem Tax). Asset. Resources owned or held by a government, which have monetary value. B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In Florida, it is a requirement that the budget submitted to the City Commission be balanced. Balance Sheet. The basic financial statement, which discloses the assets, liabilities, and equities of an entity at a specified date in conformity with GAAP. Bond. A written promise to pay a designated sum of money (the principal) at a specific date in the future, along with periodic interest at a specific rate. The payment on bonds are identified as Debt Service. Bonds are generally used to obtain long-term financing for capital improvements. Bond Funds. Resources derived from issuance of bonds for specific purposes and CITY OF SOUTH MIAMI BUDGET FY 2017-2018 272 related Federal project grants used to finance capital expenditures. Bond Rating. A rating (made by an established bond rating company) from a schedule of grades indicating the probability of timely repayment of principal and interest on bonds issued. Budget (operating). A plan of financial operation embodying an estimate of proposed expenditures for a given fiscal year and the proposed means of financing them (revenue estimates). The term is also used for the officially authorized expenditure ceilings under which a government and its departments operate. Budget Document (Program and Financial Plan). The official written statement prepared by the City staff reflecting the decisions made by the Commission in their budget deliberations. Budget Ordinance. The schedule of revenues and expenditures for the upcoming fiscal year by fund, which is adopted by the City Commission each year. Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: GAAP, cash, or modified accrual. Budget Message. A general discussion of the proposed budget written by the City Manager to the City Commission. Budget Schedule. The schedule of key dates which a government follows in the preparation and adoption of the budget. C CAFR. Comprehensive Annual Financial Report. CALEA. Commission Accreditation of Law Enforcement Agencies. Capital Improvement Program. A projection of capital (long-lived and significant) expenditures over the coming five years. The method of financing is also indicated. Capital Improvement Fund. An account used to segregate a portion of the government's equity to be used for future capital program expenditures. The amount of capital reserve is roughly equal to the government's annual equipment depreciation and an amount identified as being needed for future capital acquisition. Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful economic lifetime of more than one year; or assets of any value if the nature of the item is such that it must be controlled for custody purposes as a fixed asset. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 273 Capital Project. Major construction, acquisition, or renovation activities, which add value to a government's physical assets or significantly increase their useful life. Also called capital improvement. Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or projects of significant value with a probable life of one or more years, and the means of financing them. CIT. Crisis Intervention Training. CITT. Citizen’s Independent Transportation Trust. Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e., economic inflation). Contingency Account. An appropriation of money set aside for unexpected expenses. The amount needed is transferred by City Commission action to supplement the appropriate expenditure account. Contractual Services. Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services. County Wide Service Area. As the area wide government, Miami-Dade County has the responsibility to provide certain services to all residents. The countywide services include: public health care, sheriff, jails, courts, mass transportation, environmental protection, certain parks and public works activities, elections, tax collection, property appraisal and social service programs. The revenue to pay for countywide services comes from property and gas taxes, licenses, charges for services, intergovernmental aid, fines and forfeitures, transfers and interest earnings. CP. Capital Projects. D Debt Service Fund. Fund used to account for the accumulation of resources for and payment of general long term debt principal, interest, and related costs. The payment of principal and interest on borrowed funds. Department. A major administrative division of the City, which indicates overall management responsibility for an operation or a group of related operations within a functional area. A Department usually has more than one program and may have more than one fund. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 274 Disbursement. The expenditure of monies from an account. Distinguished Budget Presentation Awards Program. A voluntary award program administered by the Government Finance Officers Association to encourage governments to prepare effective budget documents. E EAR. Evaluation and Appraisal Report. Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of costs for Social Security and the deferred compensation, medical, and life insurance plans. Encumbrance. Commitments of funds for contracts and services to be performed. When encumbrances are recorded, available appropriations are correspondingly reduced. Enterprise Fund. Funds established to account for operations, which are financed and operated in a manner similar to private enterprises. The intent is that the expense of providing services to the public on a continuing basis (including depreciation) be financed or recovered primarily through user fees. Estimated Revenues. Projections of funds to be received during the fiscal year. Expenditure. The cost of goods delivered or services provided, including operating expenses, capital outlays, and debt service. Includes such things as paying salaries of police, fire and others, purchasing materials, electricity, water and gas and making long-term debt payments. F Final Budget. Term used to describe revenues and expenditures for the upcoming year beginning October 1st and ending September 30th. Financial Policy. A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investments. Fiscal policy provides an agreed-upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year. The 12-month period to which the annual budget applies. The City’s fiscal year begins October 1st and ends on September 30th. Fixed Assets. Assets of long-term character that are intended to continue to be held or used, such as land, building, machinery, furniture, and other equipment. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 275 Franchise. A special privilege granted by a government permitting the continuing use of public property, such as city streets, and usually involving the elements of monopoly and regulation. Franchise Fees. Fees levied by the City in return for granting a privilege, which permits the continual use of public property such as city streets, and usually involves the elements of monopoly and regulation. Fund. An independent fiscal and accounting entity with a self-balancing set of accounts. Funds are established to attain certain objectives or to simply segregate activities. Examples are the Refuse Collection and Recycling Fund and the Stormwater Utility Fund. Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance is sometimes called a deficit. G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund. The fund that is available for any legal authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund. Note: The General Fund is used to finance the ordinary operations of a governmental unit. The entity receives revenue from a specific source and spends it on specific activities. General Ledger. A book, file, or other device, which contains the accounts needed to reflect the financial position and the results of operations of an entity. In double entry bookkeeping, the debits and credits in the general ledger are equal; therefore, the debit balances equal the credit balances. General Obligation Bonds. Bonds for the payment of which the full faith and credit of the issuing government are pledged. In issuing its general obligation bonds, the City of South Miami pledges to levy whatever property tax is needed to repay the bonds for any particular year. General Obligation Bonds cannot be issued without voter approval and are usually issued with maturities of between 15 and 30 years. GF. General Fund. GFOA. Government Finance Officers Association. Goal. An attainable target for an organization. An organization's vision of the future. Goals and Objectives. A narrative in each department which establishes a program of CITY OF SOUTH MIAMI BUDGET FY 2017-2018 276 non-routine, or especially emphasized, intentions and tasks for each City Department or sub-department during a one-year period. It is not necessarily a fiscal period. GOB. General Obligation Bond. Grant. A contribution by one governmental unit to another. The contribution is usually made to aid in the support of a specified function (for example, education), but it is sometimes also for general purposes. I Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public buildings and parks). Inter-fund Transfer. Equity transferred from one fund to another. Intergovernmental Revenue. Funds received from federal, state, and other local governmental sources in the form of grants and shared revenues. L Liabilities. Debts or other legal obligation arising out of transactions in the past, which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Line Item. A specific item defined by detail in a separate account in the financial records. Revenue and expenditure justifications are reviewed, anticipated and appropriated at this level. LTG. Long Term Goals. M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if your house has a taxable value of $50,000 and the millage rate is 1, then you would pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes. Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage rate is the total number of mils of tax assessed against this value. Modified Accrual Accounting. A basis of accounting in which revenues are recorded when collectable within the current period or soon enough thereafter to be used to pay liabilities of the current period, and expenditures are recognized when the related liability is incurred. N Non-Departmental Appropriations (Expenditures). The costs of government services or operations which are not directly attributable to City Departments. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 277 O Objective. A specific measurable and observable activity, which advances the organization toward its goal. Objects of Expenditure. Expenditure classifications based upon the types or categories of goods and services purchased. Obligations. Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Budget. The City’s financial plan which outlines proposed expenditures for the coming fiscal year and estimates the revenues which will be used to finance them. Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earning, and grant revenues. Operating revenues are used to pay for day to day services. Ordinance. A formal legislative enactment by the City Commission of South Miami. A law. OSHA. Occupation Safety and Health Administration. P Personal Services. Expenditures for salaries, wages, and related employee benefits. Policy. A plan, course of action or guiding principle, designed to set parameters for decisions and actions. Productivity. A measure of the service output of City programs compared to the per unit of resource input invested. Programs and Objectives. The descriptions of the structure, purposes, activities, tasks and volumes or frequencies of each organizational unit shown in the budget. The period spans the fiscal year. Property Tax Rate. A tax based on the value of the property. It is also called an Ad Valorem tax. The tax is determined by multiplying the taxable value of the property by the millage rate. So if your house has a taxable value of $300,000 and the millage rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you would bay $3,000 in taxes. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 278 R Reserve. An account used either to set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Revenue. Money that the City of South Miami receives from a variety of sources such as property taxes, permits and fees, utility and sales taxes, charges for services, grants, franchise fees and license fees that it uses to pay for service delivery and other items. Risk Management. The identification and control of risk and liabilities incurred by a local government to conserve resources from accidental loss. Rollback Millage Rate. The millage necessary to raise the same amount of Ad Valorem tax revenue as the previous year, excluding taxes from new construction. It represents the millage rate level for no tax increase. S Special Assessment. A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those properties. All tax-exempt property in the affected area will also have to pay the special assessment. STG. Short Term Goals. Surplus. The use of the term “surplus” in governmental accounting is generally discouraged because it creates a potential for misleading inference. Undesignated fund balance is used instead. The concept of “net worth” in commercial accounting is comparable to “fund balance” in government accounting. That portion of the fund balance, which is not reserved for specific purposes or obligations is called the undesignated fund balance: it is the true “surplus”. SW. Stormwater. T Tax Base. Total assessed valuation of real property within the City. Tax Levy. The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. Tax Rate. The amount of tax levied for each $1,000 of assessed valuation. Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida municipalities is 10 mils, or $10 per thousand dollars of assessed value. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 279 TF. Transportation Fund. TRIM. Truth in millage (section 200.065, Florida Statute). U Undesignated Fund Balance. That portion of the fund balance available for use in subsequent budgets. The term is preferable over the commonly used and ill-defined “surplus.” User Fee. Charges for specific services provided only to those paying such charges. Examples would be stormwater utility and refuse collection, disposal and recycling. Utility Taxes. Municipal charges levied by the City on every purchase of a public service within its corporate limits. Public service includes electricity, gas, fuel oil, water, and telephone service. W Workload Indicators. An indication of the output of a department. It may consist of transactions, products, events, services or persons served. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 280 City of South Miami 6130 Sunset Drive Miami, FL 33143 305-663-6343 www.southmiamifl.gov