3THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
FROM:
DATE:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
September 5, 2017 Agenda Item No.:3
SUBJECT: A Resolution authorizing the City Manager to purchase a dais presentation
display upgrade for the City's broadcast automation system from Rushworks.
BACKGROUND: Digital presentations; including power-point, photographs, maps, plans and other
media are usually a part of meeting agendas during Board and Commission
meetings. Currently, the media is presented through a projector and onto a
screen behind the dais. An upgrade is recommended to provide this media
directly in front of each person sitting on the dais through a computer monitor
installed in the dais.
In addition to the presentation display, the monitor will also include a personal
computer to enable Board members and Commissioners to review information
pertinent to a particular item, legislation that may be involved, or previous City
business; including Resolutions, Ordinances, and maps or plans. The upgrade will
interface with the City's broadcast automation system previously provided and
installed by Rushworks, the City's broadcast media provider.
Dias presentation display equipment can be purchased from other sources besides
Rushworks and in some cases, at a lower acquisition price. However, the City
believes it is the long-term best interest of the City from the standpoint of
performance and ultimate costs; including staff and other costs for the entire
broadcast automation system, including the dais presentation upgrade be
maintained and supported as a sole source provider, Rushworks. The City has
utilized Rushworks products primarily due to compatibility with our City systems.
Furthermore, installation of hardware sold by other vendors and integrated with
the Rushworks broadcast media system will not be maintained and supported by
Rushworks' under existing maintenance agreements. Due to the critical nature of
broadcasting the City's public meetings, competitive quotes were not secured
since Rushworks could be considered a sole source of a single broadcasting system
since it will be a single point of contact for the entire broadcast automation
system; and, will coordinate repairs if necessary and replacement or warranty
work by the manufacturer and act as single point of contact for service issues
related to the entire broadcast media system.
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
AMOUNT:
ACCOUNT:
The purchase price of the dais presentation upgrade is $15,937 which includes
installation by a Rushworks technician, training and related travel expenses.
$15,937
001-1200-524-3450, Planning Contractual Services with a balance of $62,419 prior
to this request.
ATTACHMENTS: Resolution
Rushworks Proposal
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to purchase a dais presentation
3 display upgrade for the City's broadcast automation system from
4 Rushworks.
5 WHEREAS, digital presentations; including power-point, photo~raphs,
6 maps, plans and other media are usually a part of meeting agendas during Board
7 and Commission meetings; and
8 WHEREAS, currently media such as presentations, maps and plans are
9 presented through a projector and onto a screen behind the dais; and
10 WHEREAS, the recommended upgrade to the dais will provide media
11 directly in front of each person sitting on the dais through a computer monitor
12 installed in the dais; and
13 WHEREAS, in addition to the presentation display, the monitor will be
14 connected to a computer to enable Board members and Commissioners to review
15 information pertinent to particular items; and
16 WHEREAS, the City purchased its broadcast media system from Rushworks
17 and has a maintenance agreement with it. The City has been informed by
18 Rushworks that the installation of hardware sold by other vendors and integrated
19 with the Rushworks broadcast media system will not be maintained and supported
20 by Rushworks' under existing maintenance agreements; and
21 WHEREAS, it is the opinion of the City staff that no other company can
22 provide the services as seamlessly as Rushworks and no other vendor can provide
,23 all ofthe services, including maintenance and warranty work. Therefore, it is staff's
24 belief that Rushworks is a sole source; and
25 WHEREAS, because of the critical nature of broadcasting, the City's staff
26 believes that in the long-term it is in the City's best interest, from the standpoint
27 of performance and ultimate costs for the entire broadcast automation system,
28 including the dais presentation upgrade, to be maintained and supported by one
29 vendor; and
30 WHEREAS, Rushworks will be a single point of contact for the entire
31 broadcast automation system and it will coordinate repairs for service issues
32 related to the entire broadcast media system if necessary and replacement or
33 warranty work by the manufacturer; and
Page 1 of 2
1 WHEREAS, the expense of $15,937 including installation, training and
2 related travel expenses, for the dais presentation upgrade will be charged to
3 Planning Contractual Services, Account 001-1200-534-3450 with a balance of
4 $62,419 prior to this request.
5 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
6 OF THE CITY OF SOUTH MIAMI, FLORIDA;
7 Section 1. The City Manager is authorized to purchase a dais presentation
8 display upgrade for the City's broadcast automation system from Rushworks for
9 $15,937 including installation, training and related travel expense. A copy of the
10 Rushworks Proposal is attached.
11 Section 2. Severability. If any section, clause, sentence, or phrase of this
12 resolution is for any reason held invalid or unconstitutional by a court of
13 competent jurisdiction, this holding shall not affect the validity of the remaining
14 portions of this resolution.
15 Section 3. Effective Date: This resolution shall take effect immediately
16 upon enactment.
17 PASSED AND ADOPTED this _ day of ,2017.
18
19 ATTEST: APPROVED:
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27
28
29
30
31
32
CITY CLERK MAYOR
COMMISSION VOTE:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard:
EXECUTION THEREOF Vice Mayor Welsh:
Commissioner Harris:
Commissioner Liebman:
CITY ATTORNEY Commissioner Edmond:
Page 2 of2
Term$:50% with Purchas.e
AnnualSystem Assqrance Plan (ASAP)fJrst year Included
SUPPORT: 24n Email-Phone -Workstation Access
$639
(Renewable yearly)
, I
SubTotal I---~~'"
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