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SouM'Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TilE CITY OF Pl.EASANT LlVINC
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation ~
September 5, 2017 Agenda Item No.:~
A Resolution authorizing the City Manager to permit the Hope 4 L.Y.F.E
foundation to host its first annual Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk
and to waive all special event fees and insurance requirements.
The Hope 4 L.Y.F.E foundation ("the applicant") has requested to host its
first annual Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk from 5:00 a.m. to
3:00 p.m. on Saturday, October 7,2017. This event will begin and end at the
Gibson-Bethel Community Center 5800 SW 66th Street, South Miami, FL
33143.
The walk will take place through the South Miami CRA neighborhood,
starting at 68 th Street and east of 58 th Place and will begin heading west,
making a right turn on 58th Place, down to 66th Street, turning right to 5ih
Avenue and ending on 68th Street. After the walk participants will return to
the Gibson-Bethel Community Center for music, educational exhibits and live
entertainment from local speakers, cancer survivors, doctors and more.
To register, participants will be charged: $25 for individuals, $15 for military
members or spouse, $5 for Youth (up to 21 years old with Student ID) or
$100 for a team of 5 participants. Funds raised will be donated to Florida
International University (IfF.I.U") and will be used towards the screening of
breast cancer in men and women in the City of South Miami only, and who
may need further testing beyond F.I.U's Mammogram Van Services.
The applicant has completed the special event application and has
submitted the necessary notification/petition approval form signed by
homeowners and businesses that will be affected by the requested sidewall<
closure.
The applicant is requesting a waiver for all Special Event fees in the amount
of $5, 799.47, as illustrated in the table below:
,c ((',
SouthffMiami
TI IE CITY Or: PLEASANT LlVINC;
AnACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
DEPARTMENT
SPECIAL EVENTJEES ($60 ApPLICATION, $100 ADMINISTRATIVE
& $500 REFUNDABLE SECURITY DEPOSIT)
POLICE DEPARTMENT FEES (COST ESTIMATE ATTACHED)
PUBLIC WORKS DEPARTMENT FEES (COST ESTIMATE ATIACHED)
SIDEWALK CLOSURE & MOT FEES (COST ESTIMATE ATIACHED)
PARKS AND RECREATION DEPT. FEES (COST ESTIMATE ATIACHED)
TOTAL
Resolution
'Special Event Application
Department Cost Estimates
AMOUNT
$660
./
$1,030
$1,232.02
$966.25
$1,911.20
$5,799.47
1 RESOLUTION NO.: ________ _
2
3 A Resolution authorizing the City Manager to permit the Hope 4 L.Y.F.E foundation to host its
4 first annual Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk and to waive all special event fees and
5 insurance requirements.
6
7 WHEREAS, the Hope 4 L.Y.F.Efoundation (lithe applicant") has requested to host its first annual
8 Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk from 5:00 a.m. to 3:00 p.m. on Saturday, October 7, 2017.
9 This event will begin and end at the Gibson-Bethel Community Center 5800 SW 66 th Street South Miami,
10 FL 33143; and
11
12 WHEREAS, the walk will take place through the CRA neighborhood, starting at 68th Street and
13 east of 58 th Place and will begin heading west, making a right turn on 58th Place, down to 66th Street,
14 turning right to 5ih Avenue and ending on 68th Street; and
15
16 WHEREAS, after the walk, participants will return to the Gibson-Bethel Community Center for
17 music, educational exhibits and live entertainment including local speakers, cancer survivors, doctors
18 and more; and
19
20 WHEREAS, funds raised will be donated to Florida International University ("F.I.U") and will be
21 used towards the screening of breast cancer in men and women in the City of South Miami only, and
22 who may need further testing beyond F.I.U's Mammogram Van Services; and
23
24 WHEREAS, the applicant is requesting a waiver for all Special Event fees in the amount of
25 $5,799.47, as illustrated in the table below; and
26
27
28
29
30
31
32
33
34
35
36
DEPARTMENT
SPECIAL EVENT ApPLICATION FEE
SPECIAL EVENT ADMINISTRATIVE FEE
REFUNDABLE SECURITY DEPOSIT
POLICE DEPARTMENT FEES
PUBLIC WORKS DEPARTMENT FEES
SIDEWALK CLOSURE & MOT FEES
PARKS AND RECREATION DEPARTMENT FEES
AMOUNT
$60
$100
$500
$1,030
$1,232.02
$966.25
$1,911.20
37 WHEREAS, the applicant has completed the Special Event Application and has submitted the
38 necessary Notification/Petition Form signed by homeowners and businesses that will be affected by the
39 requested sidewalk closure.
40
41 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
42 SOUTH MIAMI, FLORIDA THAT:
43
44 Section 1. The City Manager is hereby authorized to permit the applicant to hold its first annual
45 Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk and to waive all special event fees and insurance
46 requirements.
47
48 Section 2. The City Manager is hereby authorized to waive all special event fees in the amount
49 of $5,799.47.
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason. held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity
of the remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon adoption by
vote of the City Commission.
PASSED AND ENACTED this __ day of _____ , 2017.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
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SOM. 3K BREAST CANCER WALl'
To: Steven Alexander, City Manager
Request for Waiver I requesting all fees and insurance requirements to be waived
• Application for special events Fee
• Use of the community Centers Field from 5:30 AM -until 2PM Oct. i h 2017
• Marking Spaces for Vendors
• Two police officers
• Police Explores
• Multi-purpose room
• Public Works -Barricades
Hope 4 L.Y.F.E in partnership with City of South Miami Parks, CRA, Public Works Department, South
Miami Hospital, FlU Medical, CHI, Jackson South, Local South Miami Churches, South Miami Black
Culture Affairs & Shops of Sunset are working together to host a 3K Breast Cancer Walk. This Event will
be held at Gibson-Bethel Community Center in South Miami, Florida. Attendees will enjoy educational
exhibits and exciting entertainment which promotes empowerment and breast cancer awareness, while
participating audiences will experience the joy of giving to others in need through a cause they love. We
have also planned to host a Kick-Off event for this walk on Saturday, September 2nd, 2017. The
event, known as 'Bedazzle Your Bra', kick-off event will take place from 3pm until 7pm at the Elks
Lodge located at 6304 SW 78 th Avenue, South Miami, FL 33143.
To ensure the success of the Hope 4 L.Y.F .E, 3K Breast Cancer walk, we are seeking partnerships,
financial support and key stakeholder's involvement to support and promote this important and unique
cause. We will continue to prove that investing in "Hope 4 L.Y.F.E 3K Breast Cancer walk" is a smart
business decision and we will continuously reach new heights to give you the best possible experience
with us.
Funds raised will be donated to FlU to be used with participating NHELP households in South Miami
only and will be used for anyone (man/woman) who needs further testing beyond our mammo van
services.
Yours Sincerely,
Angela Roberts -Founder
Valdes, Yvette
From:
Sent:
To:
Cc:
Subject:
Corbin, Larry P.
Wednesday, August 23,20179:29 AM
Valdes, Yvette; John Reese; Wagner, Darby; Aurelio Carmenates
Pough, Quentin; Landa, Rene
RE: Hope 4 Lyfe Cancer Walk -Cost Estimate
Good morning, the following is a cost estimate for police coverage for this event:
1 Officer for the Community Center (registration, vendor area) 6a.m.-1p.m.
6hrs @ $40.00 per hour = $280.00
1 supervisor for walk route 6a.m.-9a.m. (3hr minimum)
3hrs @ 450.00per hour = $150.00
5 officers for walk route 6a.m.-1 p.m. (3hrminimum per officer)
15hrs @ $40.00per hour = $600.00
Total cost for event = $1030.00
Note: There must be barricades set up along SW 66St, s7Av & 68St to contain the walkers on the sidewalk.
From: Valdes, Yvette
Sent: Tuesday, August 22,20173:14 PM
To: John Reese; Wagner, Darby; Corbin, Larry P.; Aurelio Carmenates
Cc: Pough, Quentin
Subject: Hope 4 Lyfe Cancer Walk -Cost Estimate
Good Afternoon All,
Hope 4 L.Y.F.E. has submitted a Special Event Application to host their 3K Cancer Walk event. Please provide me with a
cost estimate if possible by close of business day Wednesday, August 23,2017 to be presented for approval for the next
Commission meeting.
Somi Hope 4 L.Y.F.E Cancer Walk
Event Date: Saturday, October 7,2017
Location: Map below
Event Time: Sam -3:00pm
Anticipated Attendance: 300 -500
City Services ( FYI: The applicant is requesting all fees to be waived as per the Commissions approval)
Police: Your recommendation on the amount of officers needed.
Parks and Recreation: Murray Park field, Multipurpose Room.
Public Works: Barricades (your recommended amount, staff if you feel needed)
1
Valdes, Yvette
Subject:
Attachments:
FW: Hope 4 Lyfe Cancer Walk r Cost Estimate
img0822201 T ... OOO1.pdf
From: Aurelio Carmenates
Sent: Wednesday, August 23, 2017 8:44 AM
To: Valdes, Yvette; John Reese; Wagner, Darby; Corbin, Larry P.
Cc: Pough, Quentin
Subject: RE: Hope 4 Lyfe Cancer Walk ... Cost Estimate
Good Morning Yvette,
The yellow route map below consist of approximately 3065 LF of sidewalk.
3065 x $.25 = $766.25
$200 MOT
Total $966.25
Let me know if you have any questions or if I can be of additional assistance.
Thanks,
AU/lELIO J. CARMENATES, P.E.
Improvement Project Manager
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, Fl33155
Main: (305)-403-2063
Fax: (305)-668-7208
From: Valdes, Yvette
Sent: Tuesday, August 22,20173:14 PM
To: John Reese; Wagner, Darby; Corbin, Larry P.; Aurelio Carmenates
Cc: Pough, Quentin
Subject: Hope 4 Lyfe Cancer Walk ... Cost Estimate
Good Afternoon All,
Hope 4 L.Y.F.E. has submitted a Special Event Application to host their 3K Cancer Walk event. Please provide me with a
cost estimate if possible by close of business day Wednesday, August 23,2017 to be presented for approval for the next
Commission meeting.
Somi Hope 4 L.Y.F.E Cancer Walk
1
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rfr South'Miami
THE CITY OF PLEASANT LIVING
Special Events Division
5800 SW 66 Street
South Miami, FL 33143
TO:
Hope 4 LYFE
CITY SERVICE RENDERED
Large Murray Park Field (non-profit)
Multi-Purpose Room (non-profit)
(2) Staff -Set-up/Clean-up
Staff FICA
COST ESTIMATE
DATE: 8/23/2017
QUANTITY UNIT PRICE PRICE
10 Hours $50 $500
10 Hours $55 $550
2 Staff -10 hours $40 $800
$800 0.0765 61.20
Total Amount Due: $1,911.20
The Security Deposit will be returned upon payment of the above mentioned City services rendered.
Please make checks payable to ...
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
THANK YOU!