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Res No 069-18-15102RESOLUTION NO.: 069-18-15102 A Resolution authorizing the City Manager to waive one-hundred percent (100%) of the non-profit fees for the use of the Multipurpose Room at the Gibson-Bethel Community Center by the Cuban American National Council. WHEREAS, the Cuban American National Council ("CNC or applicantllL a 501(C)(3) organization, has requested to host a career fair in the mUltipurpose room at the Gibson-Bethel Community Center on Tuesday, April 17, 2018 from 10:00 a.m. -3:00 p.m.; and WHEREAS, the applicant is requesting a one-hundred percent (100%) waiver for the use of the multipurpose room ($275) and refundable security deposit ($100), totaling $375 dollars; and WHEREAS, upon approval of this event the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is hereby authorized to waive one-hundred percent (100%) of the non-profit fees and refundable security deposit in the amount of $375 dollars for the use of the Multipurpose Room at the Gibson-Bethel Community Center by the Cuban American National Council on Tuesday, April 17, 2018 from 10:00 a.m. -3:00 p.m. Section 2. If any section clause, sentence, or phrase of this resolution-is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity ofthe remaining portions of this resolution. Section 3. Effective Date. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ENACTED this 3rd day of April ~~ CllYCLERK ~ ,2018. AP~l£4AL MAYO COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Harris: Yea Commissioner Gil: Yea Commissioner Liebman: Yea Commissioner Welsh: Yea THE CITY OF PLEASANT LIVING To: FROM: Via: DATE: SUBJECT: BACKGROUND: FEES TO BE WAIVED: AnACHMENT: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager Quentin Pough, Director of Parks & Recreation 7 April 3, 2018 Agenda Item No.: __ A Resolution authorizing the City Manager to waive one-hundred percent (100%) of the non-profit fees for the use of the Multipurpose Room at the Gibson-Bethel Community Center by the Cuban American National Council. The Cuban American National Council ("CNC or applicant"), a SOl(C)(3) organization, has requested to host a career fair in the multipurpose room at the Gibson-Bethel Community Center on Tuesday, April 17, 2018 from 10:00 a.m. -3:00 p.m. The job fair will feature up to twenty (20) organizations searching to hire residents who are interested in full-time and part-time employment. Participants will get an opportunity to meet directly with multiple businesses and apply in-person. CNC will conduct all advertisement and promotion for this event to residents of South Miami. Additionally, the event will be posted on the CNC social media pages and via radio broadcasting. Upon approval of this event the applicant must provide the City with the required Certificate of liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. The CNC is requesting a one-hundred percent (100%) waiver for the use of the Multi-Purpose Room rental fee in the amount of $375 dollars. FACILITY RENTAL FEE PERMIT AMOUNT MULTIPURPOSE ROOM ($55 X 5 HOURS) $275 ONE-TIME SECURITY DEPOSIT (NOT-PROFIT) $100 TOTAL $375 Resolution Permit#: 04101001 THE CITV OF PLEASANT ll\~NG SPECIAL EVENT APPLICATION This application must be submitted for special events that will be held on city property or requiring city services at least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INFORMATION APPLICANT NAME: 'bb9i\ ~SQ... l g1As<.:J/l DAYTIME PHONE: :\oS""-Gj 2.1 -<:;bO L/ i i EMAIL: bl;JcJSV) © CI1~ . ()~J 2nd CONTACT NAME: D:3 j) ; ~ \ to \IID<l \ TITLE: \\Vu:rtn/l fJ u/cbW\C4 (~.y(f(){ ~()..W(~ s,J'h fYll:V~; J j I DAYTIME PHONE: 6of-57S -SUO?_ MOBILE: J8'l9 -~12;z,-12 Y1: EMAIL: c\££,L'PQ @ C.DC, O~ ORGANIZATION INFORMATION NAME OF ORGANIZATION:Cf\JC,-lbe.. c'lI'bn fuVJM, ICvt/\ t\L.ehb,,,,,, \ CbA,AC,1 \ ADDRESS:12)/~ 0/1J Lfi1" t\W f fI\ k3M) ) fl ;6'11 ~S'- PRESIDENT/MANAGER NAM E: ~)/\ it; LPp e.. ::t:: PHONE: 105 -1oL/ '2 -11../ j'tf Is your organizatiQn a non-profit, SOl(c} (3) certificate holder? 0 NO DYES .. If YES, please provide a copy of your certificate with the application. EVENT INFORMATION TYPE OF EVENT: D FESTIVAL/CELEBRATION o CHARITY NAME OF EVENT: SOV\ -\ O/l.~ de 1\ \ LOCATION OF EVENT: ~~J~ rv (;., '1 GJVlMVl {1; D FILM/PHOTO PERMIT '(L EVENT DATE(S}: Ay(jl \ \ 7..,...) 2.0=--..\.....,,)('--. ___ _ ~W EVENT D RETURNING EVENT WILL THIS BE AN ANNUAL EVENT? ~O o YES IF YES, THIS IS THE _ YEAR OF THE EVENT ANTICIPATEDATIENDANCE: 50 ACTUAL EVENT TIME: 10 cW/PMto 13 AM@) ASSEMBLY DATE(S): G?!'ll) 10) '2 Q 1~ SETUP TIMES: 6' @/PM to (j" rO,@PM an '7 0,-.) c:::J . I ~o /') BREAKDOWN DATE(S): '1'tli! 10) 7o)I~REAKDOWNTIMES: '-~ AM~to L AM{~ 1 EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the appli ation. 10 LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that apply: ~ocation is City of South Miami property (street, sidewalk1rig -of-way, park, etc.) o Applicant/Organization owns the requested event locati o Applicant/Organization will be using private prope Comments: ________________________________ ~---------------------------- Property Owners Name: -----------------:r----Phone: ____________________ __ Property Address: _________________ + _____________ ,.,,-.. ,-.--=-.:.:;; .• ;;;;, .... _-_ •.. _ ... _ •.• _ .. _ . ..;,;. --..;,;' ~_.",--__ _ PRINT APPLICANrS NAME PROPERlY OWNER SIGNATUR / NOTARY SIGNATURE/7 Subscribed and swpfn before me, this ______ Day ·of· _______ ---', a Notary Public in and for ______ _ coun}y;'state of _____________ _ Signature (NOTARY PUBLIC) -_ .... -.-_. ./ / c._._;~,;:7;0~;D:.~::=;.~7"::-·~.7<.~;. .... CABPlICAN '~.:rlfrf !1W1i~b 13. z.ol?( 2 ) poucr: DEPARTMENT Off-C!u!y police nffice~s are required for street dosures a!; determined by the Police Department. You will be required to hire off-duty police officers if your event includes street closures, alcohol sales or large crowds. Yes No/, r-1 ~ t_.~ 0 0 [Q/ Will your event -nhst!'I!ct th~ norma! flow of traffic or sidewalks? Do you expect the .... otal attt:.ndaiice for your event to be over 50 people at anyone given time? Will you be requesting the use of off-duty police officers? If YES, how mcny ___ (:)!else note: if you answered NO, to this question off-duty uffict:rs can stH! li2 assigned to your event at a cost to the applicant if deemed necessary) If NO, please describe why the event will not have a significant impact on the surrounding public streets . and/or property area . ........... _ ..•...•.•. -._ ... _ .. _-,_ ..... _---_ . ... __ .-.. __ .. -----_ .. -_ .. _------- 5TRI::ET, ~n)~tl\'AL.K5 jrl\ND RIGHT-OF-WAY C~_OSURES List detcliled closures you are requesting for your event including street, sidewalks and right-of-ways . . _----------------- Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING· Yes o o o Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. (Please note: Only SOl(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre-approved. A SOl(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department) Hav.e you notified the event location neighbors or businesses about your event? 3 -_._-.... _, .. ,----------_ .... _------------------------ Yes (] ,-) , ~ Will you be having "ny music and/or amplified sounds during your ~ / event? c( Will your event be starting before 15:00 AM, i~WiII your event end after 11:00 PM? PARKS AND RECREATION --~" .. ".-----~-------------------------- W No CJ 0 rI n M" Will this event take place in any of the South Miami City parks and/or recreation facili!le~? (?l~ase not.e: A n;>r.t;!! fee will !if. ;.'r:'plicable if a city park is being used) Will this event requil'e 'the Li:iC of Ui'IY Department equipment (stage)? Will this event require the use Gf any Department staff? PARKING DIVISION ----.-.~ .• ,.-.. -.-------------------------- PUBLIC WORKS ~~/ Ja" Will you be renting any City parking meters? If YES, how many __ _ (Please note: All closures ur interference on right-of-ways that includes parking meters will be required to pay the daily meter fee) iJ Do you have enough on-site parking to accommodate yaur event? 5l/ Will your event involve the use of a shuttle and/or alternate parking Sites? ----.~=,-.. -.-.-' ...... ----------.-... -.----.-------------- Yes o CJ NO/ ~ VYill your event interfere with ;]ny public right-af-ways, such as roads, -/sidewalks, alleys, etc.'? if Will your event require any full and/or partial road closures? (Please note: any right-of-way closures will require at least one off-duty / officer per corner) ~ Would you like the City to :;;rovide you with barricades for your event? If YES, how many _, _____ ' Please describe your plans for the cleanup and removal of recyclable goods, waste and garbage <lu .'ing and after your event, 4 ADOn'ONAl EVENT FEATURES ----~ .. ----------------------------- '\:J remporary Fencing 0 Inflatables/Rides 0 Live Music 0 Signs/Ba nners 0 Addition::! I Barricades 0 Open Flames [J ~ents or Cc.Hlopies / /& 0 Electric.aIServices/ Generators 0 Port-A-Johns U Utner: ----A ---, (Please ,~ot,=: If any of the foliowing apply, a separate narrative description of each additional feature rTl(;y te ;equiredby the City with this application. Additionally tents, open flames and signs/banners may require Building Permits at the cost to the applicant.) FILM/STILL PHOTOGRAPHY tJ/& Type .:jf r'rc'·:iucUon: _____ . _____ _ S:JE ('al E,1'2ct; a: WEapon:;: _________ _ Base Camp Laotian: . Cast: ___ .. __ ... ________ ....... __ Crew: ________ _ Extras: _______ _ Total Number: Total Vehicles: Type of Vehicle: ______ _ ---, .. _ ... __ ._ ... _-_ ... _------------------------- DEPARTME~T DI~JCJPRV ~;peciai Events Division .................................................................. . (305) 668-3873 South Miami Police Department .......................................... " .... .. (305) 663-6301 fJubiic VVorks Department ... "." .... ",,, .. ,,,, ................ ,, .......... ,, .... , .. . (305) 403-2067 Parks and Recreation Department ............................................. .. (305) 668-3876 Code Enforcement Department ...... " .... "." ... " ....... " .................... . (305) 668-7335 ?!2r.nil1g and Zoning Department ........... """" .... ,, ...................... .. (305) 663-6326 5 INDEMIN~FAT!ON AGREEMENT "'\ . ( \ + THIS f\GntEf'::~i'lT ("Agrcer..ent") is entered intu by a;)d betWt'f;/O (,~ba/\ ():IS.., ),j["., -s'ZJO ("Appl!cailt"), and the City 01 South Miami ("City") Oli the date on which the last of the Parties executes this Agreernent. RECITALS WHE:::RF:A:; .. lhe Applicant has submitted a Special event Permit Application to the City for (event title) ~jjll HM..t6aCn.~,,-~~\' n::VL at ]~~-\0,1Y1.~~M!M\na;k~(!Pcation) on , ~t J (date(.,)) .000tL .... LLO' mY.. . ("Special Event"); 2nd WHERAS, pursuant to of the City's Code and the cit's Special tvent Regulations, the Applicant must execute an indemnification and hold harmless agreemenr ,Jrolerting the City from claims which may arise out of the Special Event. Now, THEj{[:~:(lfti::, in comic;eration of the matters recited abuvE, the rnuiual covenants set forth herein, and other good consiaeration the receipt and sufficiency of which is hereby acknowleoged, the Parties hereby agree as follows: 1. Tf]", <>bove rer.it;,ls are true and correct. 2. I\')olic"nt agrees to indemnify, defend and hoid the City. its officers, affiliates, employees, successors and .~s.<ign5 ( coliectiv,=ly "Indemnitees") harmless from and against any and all such claims, suits, actions, dam<lges, or causes of action arising as result of the Special Event, or of the condition of the site on which t~f· Special Event is held including any person<ll injury or loss cf life, or damage to or loss of property, and horn ClnC.l agair-st 3ny costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of "my clams, and the investigation thereof, except to the extent caused by indemnitees negliger!C'= of v!ijlf~·1 misconduct. 3. No Street shall be dosed without approval from the City Commission. 4. Traffic shall be maintained in accordance with ~iorida Department of Transportation (FOOT), Miami-Dade (.0U(")' sLandards 2nd any additional requirer r ,E::1ts by th2 City cf South Miami Public Works Department c: !),j Poiict~ DepC'irllllent. 5. [vem areas shall be restored to equal or better condition than they were before the event started. 6. :I.ny damage to private property shall be restored to its original condition or better and as accepted by the C)I,llflU G!used by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public I.V~Jd~~ Department may restore the event area and charge th-:: ?pplicant for the cost of restoration and "dditior..~1 incide:-r':al fees. 8. flpolicant must pay all fees prior to the date of their event(s). 9. ,:,ppiicants shall Ilcitify the City of South Miami Special Event Coordinator at least forty-eight (48) hours pric. t.o !:tart of their event of any cancellations to be considered for any refunds. APPLICAN 'S TITLE If/c.lcCA / (3 , (;8 ) Y DATE I .".,~. ..., '~ DANIEL FELIPE ~ :.~ MY COMMISSION # FF964024 ....... ' EXPIRES February 23.2020 ,,,<;/t3Hfi·O::,:1 6 NOTIFICATION/PETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. 1------------------+---+-----+--'-----------+--------I---------------l 8 aaaaH9 11/16/l7 on$umer's Certificate of Exemption Issued Pursuant to Chapter 212, Florida Statutes DR-14 R.i0JiS 501 (G)(3) ORGANIZATION This certifies that CUBAN AMERICAN NATIONAL COUNCIL INC 1223 SW4TH ST MIAMI FL 33135-2407 is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. II RORIDA Important Information for Exempt Organiz DR-14 R.10/15 1. You must provide all vendors and suppliers with an exemptIon certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code (FAG.). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individIJal on behalf of the organizatlon are taxable, even If the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodatIons, or other real property Is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, FAG.). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree felony. Any violation will require the revocation Of this certificate. 6. If you have que$tions regarding your exemption certificate, please contact the Exemption Unit of Account Management at aOO-352-3671.From the available options, select "Registration of Taxes, II then "Registration Information," and finally "Exemption Certificates and Nonprofit Entities." The mailing address is PO Box 6480, Tallahassee, Fl 32314-6480.