Res No 052-18-15084RESOLUTION NO: 052-18-15084
A Resolution authorizing the City Manager execute a Professional service work
order forStantec Consulting Services Inc., for Sunset Drive road modifications
west of SW 61st Court and Median Landscape Improvements from SW 69th
Avenue to US#l.
WHEREAS, the Mayor and City Commission wish to provide a smoother
transition on Sunset Drive west of SW 6pt Court and improve the randscape on Sunset
Drive between SW 69th Avenue and US#1; and
WHEREAS, Stantec Consulting Services, Inc is one of four firms selected by
Resolution No. 060-17-14861, to provide professional service agreement for engineering
services on as needed basis in accordance with Florida Statute 287.055, "Consultants
Competitive Negotiation Act;" and
WHEREAS, As the next City's rotation list consultant, Stantec Consulting Services,
Inc., submitted a proposal in the amount of $43,220 that is comprehensive and cost
effective in its design approach; and
WHEREAS, the City of south Miami staff has negotiated the hours and find them
acceptable; and
WHEREAS, the Mayor and City Commission desires to authorize the City
Manager to issue a Purchase Order to Stantec Consulting Services, Inc., for Sunset Drive
road modifications west of SW 61st Court and Median Landscape Improvements from
SW 69th Avenue to US#1.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is hereby authorized to issue a Purchase Order to
Stantec Consulting Services, Inc., for Professional Engineering Services for the Sunset
Drive road modifications west of SW 61st Court and Median Landscape Improvements
from SW 69th Avenue to US#1 for an amount not to exceed $43,220. The expenditure is
to be charged to the Capital Improvement Project Account Number 301-1730-541-6450
with an accou!1t balance of $336,050 before this request was made
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
adoption.
Page 1 of 2
Res. No. 052-18-15084
PASSED AND ADOPTED this 20 day of March 12018.
ATTEST: APPROVED:
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Welsh: Yea
Commissioner Liebman: Yea
Commissioner Gil: Yea
Page 2 of 2
To:
FROM:
DATE:
SUBJECT:
BACKGROUND: .
VeNDORS &
CITY OF SOUTH MIAMI
OFFICE OFTHE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
StevenAlexander, City Manager
March 20, 2018 Agenda kem No.: / ~
A Resolution authoriiing the City Manager to execute a professional
service work order for Stantec Consulting Services Inc., for Sunset Driye
road modifications west of SW 61 st Court and Median landscape.
Improvements from SW 69th Avenue to US#1.
Several accidents have occurred a~ the intersection of Sunset Drive and
SW G1st Court mainly due to the existing roadway alignment. As the next
City's rotation list consultant, Stantec Consulting Services Inc., submitted
a proposal to· conduct a survey and provide Civil plans to re-align the
roadway as well as landscape plans on Sunset Drive between SW 69 th
Avenue and US#l to match the plants used in the recently completed
project on the US#1 median within the limits of the City of South Miami.
Also, attend meetings during-construction, review contractor's
submittals, perform construction observations, review payment
requisition, conduct punch list and project complete project close out. A
final revised proposal was accepted on February 15, 2018, that is
comprehensive and cost effective for the services requested.
Stantec Consulting Services, Inc is one of four firms selected by
Resolution No. 060-17-14861, to provide professional service agreement
for engineering services on as needed basis in accordance with Florida
Statute 287.055, "Consultants Competitive Negotiation Act.
PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules.
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the Capital
Improvement Project Fund Account for an amount not to exceed $43,220.
ATTACHMENTS:
The expenditure shall be charged $43,220 to the Capital Improvement
Project Fund Account number 301-1730-541-6450 which has a balance of
$336,050.00 before this request was made.
Resolution
Resolution #060-17-14861
Professional Services Agreement
Stantec Consulting Services, Inc., proposal letter Revised February15, 2018
301-1340-513-6430 WI-fl Antennas for Public Access Downtown/Dante/Palmer
301-1410-513-6430 New Pay Stations
301-1720-541-6440 F150 4 door Work Truck with Power Lift Diesel for PW's Department
Trash Truck
Trash Crane
TOTAL
301-1730-541-6450 Citywide landscaping Maintenance
Shade Trees for South Miami Park
landscape Sunset Drive (US1 to 69th Ave)
TOTAL
301-1760-519-6450 Motor Pool Fleet Maintenance System
301-1790-519-6450 Traffic Study for SW 64th ST between 62nd and 67th Ave and 65th Terrace
Misc. Traffic Calming
SW 60th Ave and SW 83rd Street Interception
SW 64th St Bike Lane and Road Widening (SW 62 Ave and 69 Ave)
SW 73 ST Sidewatk Extension
City Welcome Signs
Downtown Improvements
Parking Repairs to 6609 SW 60 ST (Girl Scouts Property)
Citywide Striping
Orchids
Power Outlets for Electrical Vehicles
Solar for Public Works Building
TOTAL
301-1910-521-6440 8 Police Vehicles and Equipment
301-1910-521-6450 Police Department Air Conditioning
301-2000-572~6440 F150 Vehicle for Parks and Recreation Department
F350 Passenger Van for Parks and Recreation
TOTAL
CITY OF SOUTH MIAMI BUDGET FY 2017-2018
180,000
250,000
38,000
95,000
160,000
293,000
.100,000 i
20,000
225,000
345,000
30,000
22,000
45,000
63,000
90,000
45,000
225,000
450,000
50,000
13,500
5,000
20,000
25,000
1,054,000
332,000
22,500
20,000
27,000
47,000
264
()stantec
Ponce de Leon Boulevard, Suite 900
Coral Gables, Florida 33134
Tel: (30S) 445-2900
February 9, 2018 -Revised Feb. 15, 2018
City of South Miami
Public Works Engineering & Construction Division
4795 SW 75th AVenue
Miami, FL 33155
Main: (305) 403-2063
Attention: Mr. Aurelio Carmenates, P.E.
Capital Improvement Project Manager
Reference: Sunset Drive Modifications west ofSW 61st Court & Median Landscaping from .
SW 69th Avenue to USI.
City of South Miami, Florida
Dear Mr. C8rmenates:
We are pleased to present this proposal for professional engineering services. We understand that the City
would like to complete a modification to the roadway alignment at the above referenced location to achieve
a smoother transition in the east bound travels lanes. See attached aerial for project limits. The City would
also like to improve the landscaping in the medians from SW 69th Avenue to USI.
SCOPE OF SERVICES:
Design Phase
Our scope will include topographic survey of the limited area at SW 6151 Court for use in our design. Upon
receipt of the survey we will conduct a field assessment of existing conditions including photo record. For
the median landscaping design work, we will develop base files using previously developed AutoCAD files
instead of survey. We will distribute utility notifications to applicable utility companies and obtain as-builts
and input utility information into the plans. Civil plans will include cover sheet, geometry, grading,
hardscape, paving, striping and signage. Landscaping plans including Existing Tree Disposition Plan and
irrigation plans will also be provided using available base files. The landscaping will be designed to match
the plants used in the recently completed project on the USI median within the limits of the City of South
Miami. We anticipate submittals of 50% and 100% plans. We will also compile quantities and a cost
estimate with each submittal. Specifications will be provided on the plans and not in CSI format.
The existing light pole on the south side will need to be relocated and this will be shown on the civil plans;
no electrical plans will be provided.
Permitting Phase
Provide permitting support for the City including responding and addressing pennit comments, issuing
revised plans sheets as required and re-submitting the applicable documentation. Also includes submittal
to Miami-Dade County Traffic and Engineering Division for their review if needed.
Construction Assistance Phase
Design with community in mind
February 13, 2018
Page 2 of 2
During this phase, we will prepare for and attend one preconstruction meeting, review contractor's
submittals, coordinate the work and work schedule, perform construction observations during construction
activities Oimited to 32 hours), review contractor's payment requisitions, conduct punch list inspection, and
complete project closeout. '
Exclusions
Color renderings, certified arborist services, asphalt cores geotechnical testing, lighting, or pennit fees are
not included in our scope.
Terms and Conditions:
All terms and conditions shall be per our Professional Service Agreement for Professional General
Engineering and Architectural Services as authorized by Resolution 060-17-14861. Our fees 'shall be as
follows.' '
Design Phase (Lump Sum) ............................................................ $31,830
Permitting Phase (Lump Sum) ....................................................... $4,550
Construction Phase (Lump Sum) ................................................... $6,840
TOTAL: $43,220
We are ready to begin working on this assignment upon your authorization to proceed. If acceptable to you,
we will accept a signed copy of this form as your written authorization to proceed.
Thank you,
Stantec Consulting Services Inc.
Sean Compel, P.E., LEED AP, ENV SP
Senior Associate
Tel: 305-445-2900
sean.compel@stantec.com
City of South Miami
Approved by:
Signature Print Name
V:\2156\business_development\21s6811l9 City of South Miami\!IIlnset drive\revised\sout!uniami_suru;et_driveo2-13-2018,docx
Design with community in mind
Date
Stantec Consulting Services Inc.
DATE:
PROJECT:
~
" ! --
Project coordination and project
in~ation
Project kick-off meeting
Site visit and photo log
Cover sheet. Key Sheet & notes
Base files.for landscape design ,
ITypical Sections & Details
Grading. milling and resurfacing plan
UtilitvInv~tion
Quantities & Cost Estimate
Specifications
Y8Vement MarKIng Y18n
Sub-Total Hours
Billing Rate
LaborC06t
,
-
ro e ns or enm an P vid Pia ~ pwp t dM taml-
Daile County
Comments and revisions
,Plans resuomltt81
Sub-Total Hours
, Billing Rate
Labor Cost
~
-~
Pre-construction Meeting
Project Coordination & Meetings
Submittal Reviews
Field Observations during costruction
activities (assume 2 visit a week for 4
weeks, 4 hours each)
Quantity /pay requisition review
Puilch List Inspection
CloseoutjProject Certification
Sub-Total Hours
Fee Worksheet -Page 1
FEE WORKSHEET
February 9, 2018 -Revised Feb. 13, 2018
Sunset Drive Modifications, West of SW 618t Court
Landscaping & Irrigation from SW 69th Avenue to US1
, " " ' , ' ,
,
-~ ~ ~
2 2
1 ' 1 1 1
2 2
2 2 6
4 4 8 32
2 4 6
4 8 12
2 4
1 1 1 2
2 2 2
2 2 6
2 24 4 36 67
$ 180.00 $ 170.00 $ 145·00 $ 95·00 $ 100.00
$360 $4,080 $580 $3.420 $6,700
Design Sub~ Total:
Survey:
Landscaping & Irrigation
Design Phase Sub-Total:
..
, .. .. . . -~
2 4
6 6 8
4 8
0 12 0 18 8
$ 180.00 $ 170.00 $ 145·00 $ 95-00 $ 100.00
$0 $2,040 $0 _$.1,710 $800
Premitting Phase Sub-Total:
~.-~ ,.--, --
,
, !
2
6
2
2
3
2
0 17 0 0 0
$
$
. ,
~
2
2
45-00
$90
_ $15 2 3 0 '
$2,200
$14,400
0
45-00
$0
$4.550
2
2
32
6
2
2
46
Billing Rate $ 180.00 $ 170.00 $ 9 0 .00 $ 95.00 $ 100.00 $ 75-00
Labor Cost $0 $2,890 $0 $0 $0 $3.45_0
Construction Phase Labor Sub-Total: $6340
Landscaping & Irrigation $500
Construction Phase Sub-Total: $6,840
Total Fee: $43,220
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