Res No 044-18-15076RESOLUTION NO: 044-18-15076
A Resolution authorizing the City Manager to execute a professional service work order
for SRS Engineering Inc~, for the bid and construction engineering inspection services for
the Drainage Improvements of SW -59th Avenue between SW 74th street and SW 80tti
Street.
WHEREAS, the Mayor and City Commission wish to improve the roadway and drainage
conditions of SW 59th Avenue between SW 74th Street and SW 80th Street; and
WHEREAS, City Commission budget for this project in the Capital Improvement Program;
and
WHEREAS, SRS Engineering, Inc., is one of fOur firms selected by Resolution No. 060""17-
14861, to provide professional service agreement for engineering services on as needed basis in
accordance with Florida Statute 287.055, tlConsultants Competitive Negotiation Act;" and
WHEREAS, SRS Engineering Inc., submitted a proposal for professional engineering
services; and
WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
WHEREAS, the amount of $24,750 was found to be comprehensive and cost. effective in
its design approach; and
WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
execute a professional service work order with SRS Engineering Inc., for the drainage
improvements of SW 59 th Avenue between SW 74th Street and SW 80th Street.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is hereby authorized to execute a professional service work
order for SRS Engineering, Inc., to provide bid and Construction Engineering Inspection Services
for the drainage improvements of SW 59th Avenue between SW 74th Street and SW 80th Street
for an amount not to exceed $24,750. The expenditure shall be charged $24,750 to the Local
Option Gas Tax Trust Fund Account number 112-1730-541-6210 which has a balance of $100,000
before this request was made.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall
not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon adoption.
Page lof2
Res. No. 044-18-15076
PASSED AND ADOPTED this 2 0 day of March I 2018.
ATTEST: APPROVED:
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Welsh: Yea
Commissioner Liebman: Yea
. Commissioner Gil: Yea
Page 2of2
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
. INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven·Alexander, City Manager
Agenda Item No.: J '3 March 20, 2018
. A Resolution authorizing the City Manager to execute a professional
service work order for SRS Engineering Inc.,. for the bid and construction
engineering inspection se.rvices forthe drainage improvements ofSW 59th
. Avenue between SW 74th Street and SW 80th Street ..
The project improvement consists of providing much needed drainage
along SW 59 th Avenue from SW 74th St to SW 80th St. As the next City's
rotation list consultant, SRS Engineering Inc., submitted a proposal for the
Bid and Construction Engineering Inspection-Services for: the project. SRS's
services will include Assistance in the preparation of the frontend
documents, and bid documents for procurement, assist and participate in
pre-bid meeting, assist in preparing written responses from bidder,
construction engineering inspections, review shop drawings, respond to all
Request for Information (RFI), review of "As-Built" drawings, review
contractor application for payment, perform construction close out
services, and issue a Certificate of Completion.
SRS Engineering, Inc., is one of four firms selected by Resolution No. 060-
17-14861, to provide professional service agreement for engineering
serviCes on as needed basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act.
Professional Services were requested for the Drainage Improvement
Project and· a proposal was provided on February 1, 2018 that is
comprehensive and cost effective for the services requested.
PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules.
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the local Option
Gas Tax Fund Account for an amount not to exceed $24,750.
AnAcHMENTS:
The expenditure shall be charged $24,750 to the Local Option Gas Tax Fund
Account number 112-1730-541-6210 which has a balance of $100,000
before this request was made.
Resolution
Resolution #060-17-14861
Professional Services Agreement
SRS Engineering Inc., proposal letter dated February 1, 2018
.1
I
THE CITY OF PLEASANT LIVING
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects-
Citywide Street Improvements
Citywide Roadway and Drainage Phase 6 -Construction Part 2: 59th
Ave
Citywide Street Resurfacing Program (Various Locations)
TOTAL
CITY OF SOUTH MIAMI BUDGET FY 2017-2018
10,000
30,000
60,000
100,000
235
.;;..
;':.:i. "~ ... '.\~~~"".'.".'" ·.: •. ,.f ... ·.F., .•. ,·&.·~lky .. , .. , .... t,; ·I.~f .. ;:a. :.n ... y:. .. /.'.~ .... e ... :·~.~'to .. ·., ..••.• ". /~'~~o'.::.se.~.~_L .. ·;.~.~.'., .. ~seJJ..:., .. · .• ,.,~ .• :~.u ... r.,~, ... -.'.,;· .. ,e.~_n ..• _, .. ir...~.,.;.·.,.·.·.:.:'_l.:.a'.:.!,·.',;t';:"":'·".fOiP.'.~.':.f.~.· .. : .. :.-.... -.: ........ ~ .. _ ... :.~ ....• ~ ... f .. : .. ~.'.,~_.,.~.·Js.-,·.~· .. ~::.:"'.' ,,' rij~g~6 I';:~~:~'·~$,,,' Il~ r6".~I'.r"yn~~:.. ~ .. G.t:!IIlfi ~~~~n.·~ ...w.J.~tr-=t.~.,~
.":
-~ ..
":','
, ......
Revised February 1, 2018
Mr. Aurelio J. Carmenates, P.E.
Capital Improvement Project Manager
City of South Miami
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, FL 33155
Re: City of South Miami
Citywide. Drainage Improvements Phase VI
(SW 59th Avenue between SW 74th Street and SW 80th Street)
Dear Mr. Carmenates,
The Scope of Work as we understand it at the present time will consist of providing assistance in
the preparation of the bid documents, bid evaluation and award, and construction administration
support and inspection services during the construction ·of the Citywide Drainage Improvements
Phase VI (SW 59th Avenue between SW 74th Street and SW 80th Street) as required by the City.
Our Scope of Work shall include, but not limited to, the following:
SCOPE OF WORK
The Scope of Work as we understand it at the present time will consist of providing assistance in
the preparation of the bid documents, bid evaluation and award, and construction administration
support and inspection services during the construction of the NW 74th Avenue Drainage
Improvements as required by the Town. Our Scope of Work shall include, but not limited to, the
following:
Bidding and Award Phase:
1. Assist the City in preparation of the Project's front end documents for procurement. This shall
include the written scope of work and item tabulation table. Technical specifications will not
be required.
2. Assist the City in preparation of bid documents for procurement.
3. Attend and participate in pre-bid meeting.
4. Assist the City in preparing written responses from bidders.
Construction Phase:
5. Provide CEI services during construction;
a. Attending pre-construction meeting and prepare minutes for distribution.
February 1, 2018
Page 2
b. Attend two progress meetings and prepare for minutes for distribution.
c. Review and process construction shop drawings.
d. Respond to Contractor request for information and clarification of contract documents.
e. Coordinate utility issues/conflicts. .
f. Process all construction correspondence and documents.
g. Review and recommend Contractor payment requisitions.
h. Review and recommend Contractor change order requests, if any. .
i. Provide part-time construction inspector. Assuming an average to 3 site visits per week
for the estimated construction duration of 12 weeks.
6. Provide limited post design services, if required.
7. Prepare project closing documents for acceptance of work and provide written statement by
a Florida Professional Engineer indicating that construction has been completed in
accordance with the construction contract dOcuments.
a. Conduct one semi-final inspection and prepare punch list.
b. Conduct final inspection, punch list, and contract close-out.
c. Review "As-Builf' drawings of completed construction prepared by Contractor.
d. QNQC -limited materials and density testing (Primary testing by lab hired by
Contractor).
e. Provide inspection log, daily site visit reports, and photo history of project in digital
format.
f. Provide Post Construction Requirements including final estimate, final records, and
material certifications.
HOURLY CHARGES
Hourly work performed outside of the normal business hours will be billed at 1% times the direct
labor cost and overhead.
ACCEPTANCE OF PROPOSAL
We would expect to commence our services promptly after receipt of your acceptance of this
proposal.
COMPENSATION
Our Engineering Fees for the above described Basic Services will be a lump sum amount of
TWENTY-FOUR THOUSAND SEVEN-HUNDRED AND FIFTY DOLLARS ($24,750.00). Please
see fee breakdown attached. Payment will be based on monthly invoicing for authorized work
performed during the previous calendar month. SRS shall perform the work detailed in this
Proposal on a lump sum, not to exceed fee without prior approval from the Department. For the
purposes of estimating the fee amount, we assumed a 12-week construction duration.
We would expect to commence our services promptly after receipt of your acceptance of this
proposal and approval of the purchase order.
. . -
. -
t /,111 ,,0, ".'
February 1, 2018
Page 3
This Proposal and our Agreement with the City represen~s the entire understanding between the
City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be modified
in writing when signed by both of us. If the foregoing is agreeable to you, please execute the
original of this Agreement where indicated below and return to our office.
Very trul yours,
. ~>~erra:~~
Pres',ent
I have read the foregoing Letter of Agreementand agree to all terms and conditions stated
therein. .
Accepted this ___ day of ______ , 2018
City of South Miami
By: ____________ __
Title: ___________ _
. '
, I, .'Il I' , •• r ~
SUMMARY
• ASSUMING 16 WEEKS CONSTRUCTION DURATION
ENGINEERING COST BREAKDOWN
SW 59th AVenue CEI Services
$24.500 x ~ ____________ __
TOTAL THIS PROPOSAL =
·$24.500.00
SO.OO
DATE: 211/2018
........ -.~.-.-.. -----.--.----~ .. -----