Res No 020-18-15052RESOLUTION NO. 020-18-15052
A Resolution authorizing the City Manager to permit South Miami Black Cultural
Affairs Foundation to hold its annual MLK Parade and to waive all special event fees
and insurance requirements.
WHEREAS, the South Miami Black Cultural Affairs Foundation (tithe applicant") has
requested to host its annual South Miami MLK Parade; and
WHEREAS, the MLK Parade has been requested to be held on Saturday, February 10, 2018
from 9:00 a.m. to 11:00 a.m. beginning on 70th Street and 59th Avenue and ending at the Gibson-
Bethel Community Center; and
WHEREAS, the MLK Parade will consists of various marching bands, sorority and fraternity
alumni groups, schools, businesses, athletic associations and church groups and will pass through
the historic Marshall Williamson neighborhood; and
WHEREAS, the applicant has completed the special event application and is requesting to
waive all Special Event fees in the amount of $5,729.48, as illustrated in the table below and
insurance requirements.
DEPARTMENT AMOUNT
SPECIAL EVENT FEES ($60 ApPLICATION, $100 $660
ADMINISTRATIVE & $500 REFUNDABLE SECURllY DEPOSIT)
POliCE DEPARTMENT FEES $2,900
59 PARKING METERS X $25 $175
PUBLIC WORKS $844.48
STREET CLOSRE & MOT $1,150
TOTAL $5,729.48
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The. City Manager is hereby authorized to permit South Miami Black Cultural
Affairs Foundation to host its annual South Miami MLK Parade and to waive all special event fees
and insurance requirements.
Section 2. The City Manager is hereby authorized to waive all special event fees in the
amount of $5,729.48. .
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 4. This resolution shall become effective immediately upon adoption by vote of
the City Commission.
Pg. 2 of Res. No. 020-18-15052
PASSED AND ADOPTED this 6th day of February, 2018.
~Q~ C ERK
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
. Vice Mayor Welsh: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
Commissioner Harris: Yea
TO:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
ATIACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITV MANAGER
INTER-OfFICE MEMORANDUM ..
The Honorable Mayor & Members ofthe City Commission"
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation . 7
February 6, 2018 Agenda Item No.: __
A Resolution authorizing the City Manager to permit South Miami Black
Cultural Affairs Foundation to hold its annual MLK Parade and to waive
certain special event fees and insurance requirements.
In observance of Black History Month, the South Miami Black Cultural
Affairs Foundation (lithe. applicant") has requested to host its annual
South Miami MLK Parade. The MLK Parade has been requested to be held
on Saturday, February 10, 2018 from 9:00 a.m. to 11:00 a.m. beginning
70th Street and 59th Avenue and ending at the Gibson-Bethel Community
Center.
The MLK Parade will consists of various marching bands, sorority and
fraternity alumni groups, schools, businesses, athletic associations and
church groups and will pass through the historic Marshall Williamson
followed by the MLK Remix Black History Festival.
The applicant has completed the special event application and is
requesting to waive all Special Event fees in the amount of $5,729.48, as
illustrated in the table below and insurance requirements.
DEPARTMENT AMOUNT
SPECIAL EVENT FEES ($60 ApPLICATION, $100 $660
ADMINISTRATIVE & $500 REFUNDABLE SECURIlY DEPOSIT)
POLICE DEPARTMENT FEES $2,900
59 PARKING METERS X $25 $175
PUBLIC WORKS $844.48
STREET CLOSURE & MOT $1,150
TOTAL $5,729.48
Resolution
Special Event Application
Permit#: St -02 \'{)"B-()1
This application must 'be subrriitted for special' events that will:behe,ld on City property'!>r requiring city services at
ieaS1:' sixty (60) days prior to, the date. 'Of the event. Please' refer to the Special Events· Handbook for more
information a,bout ~pplying ~or a special event in the QtX of South Miami .
. APPUCANTINFOItMATION
APPUCANT NAM E: 8~' . -i.· Q "
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DAY TIME pHONE:' . ,.) ~.'.:L -7a..lj , ..
TinE: Pu.fadc'Co.,..J;",,/or
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. MOBILE: StUne.· ,
EMAIL: . Wf"I""n{,(~q.,J.ceWl·
i-'CONTAtT'NAME: ~C"lK.1I1 lTllE: ' 13" s;,.c.,,~c
DAYTIME PHONE: '1 , .. _~ -571' -MOBILE: 1r,-q~~ __ '
EMAIl: 1~.KenTiJ.It9jmai I-co m '
ORGANIZATiON·INFORMAnON··
NAME Of ORGANaAllON: ' ftaMth lti .... i BJG r.!; eu(h.rgl AJrr" f ... ~qfj ""
ADDRESS: " ' . b ago S.y!. to = Avenue " .
. PRESIDENT/MANAGER 'NAME: ·Oebptoh· PoWell ' .. PHON~:· 305 ~~Ba .. t"k£o
Is your organization a n~n-profjt, 5()1(c)'(3) certificate holder? 0 NO ~ES -If YES, please provide a
ropy ofyo'ur,certificate with the application: .
EVENT INFORMATION
TYPE OF EVENT:. ~STIVAl/CELEBRATION. ;0 RUNjWAlK o FI~MjPHOTO PERMIT
EVENT DATE(S): -----L--Z.~..w....IoII~~____.:~oL.X.I ....... 4' 0 NEW ~ENT m<eTURNING EVENT -WILL THIS BE AN ANNUAL EVENT? 0 NOO YES I . YES, THIS IS THE _. YEAR OF THE EVENT
ANT1CIPA~EDATTENDANCE: ':fOot,: ACTUAL'EVEI'i1TIN!E:~'IO' ~~~Mtol ~ . AM/PM .., f,' .. ·r~·ti"al W\\,c. It,. 'I.~o~f.11
ASSEMBLY DAT~{S):. It..b 10-SartI rclj'sETUP TIMES: '. @'PM to 'f , e;'PM
B.REAKDOWNDATE(S): f~b 1 0 .s.t BREAKDOWN TIMES: 'i AM@O .". AM/~
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EV~NT NARRATIVE
A detailed written description/summary of yoiJr event is required. Please describe all activities, schedule
of -activities, inventory of any sold items, giveaway items, list of vendors and any other' important
'information. If additional space is needed-please use a blank sheet of paper and attach to the
application.
If the organization is a tenant-and/or renter of the event location, please_ have the property owner
complete the following. '
Mark all that app'ly~ ---
-,~oc~t,onis City of Sol!th Miami property ($treet, sidewalk, right-of-way, park, etc.)
o Applicant/Organization owns the requested event locati~n
o A~plicant/Organization will be using private prop~rty
Property Address: -:-___ ...,..,... ___ ---:' __ ~ ______________ _
, , '
'PgrOldeCoordioajnc'
, APPLICANT'S TInE
PROPERlY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed_and sworn before me, this,
___ Day of ____ ----J. a
Notary Public in and for ____ _
County, State of ______ _
Signature (NOTARY PUBLIC)
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NO·TIICATION &. PETITION ROUTE
. Diagram of Commu~ity Cente.r Field· for
MLKEvent
Includes:
• . Stage
•. Center Tent
• Information Vendor
• Non Food Vendor
• Vendor Parking
• Food Vendors
. -100 200 !!QI) 400. 500 600 700 $)() 00!l1.ooo
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NOTIFICATION/PEnnON
We, the undersigned business and/or residents, have been notified of street clo~ures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
a\\iare :that tI1isresponse may not effect th~ .application being disapproved. ---
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NOllFICA nON/PETITION
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effeot this application being. disapproved.
Resident/Business Name Contact Name/Hie Address PI10ne No. Signature
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POUCE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Depa.rtment. You
will be required to hire off-dutY police officers if your event includes street closures, alCohol sales or
large crowds.
No
o
o
o
Will your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for. your event to be over 50 people
· at a.ny one g'iven time.? .. .
Will you be requesting the use of off-duty police officers;?
If YES, how many k (Please note: if you answered NO, to this
. question off-dUty officers cao still be assigned to your event at a cost to
the applicant if deemed necessary) . . . .
If NO, please describe why th~ event will not have a significantimpact on the surrounding public streets
and/or property area. '.
STR.EET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
list detailed closures you are requesti', for your event including str.eet, sidewalks and·right-of-ways.
. See/iffa.vhtd Map .'
PI~ase nOte: All closures requi~ City Coinmissionappr~val by 'resolution ahd may take up to two (2)'
months to be approved. All street, sidewalk and right-of-way closures must be identlfied on the site .
. . map.
PlANNING AND ZONING
Yes
o
'~'"
NO/
';
IE' . Will you be 'hanging any banners over public streets or ·.pole banners? If
o
· 'YES, a.seParate Banner Application with the City of South Miami
Planning & Zoning Department will be ·required.
· (Please note: Only ·SOl(c)(3). organizations may apply fora banner
application. All requests for banners over public streets must be
reviewed and pre-approve~; A SOl(c)(3) certificate, insurance and
photos ·of the banner .must be included with the application to the
Planning & Zoning Department)
Have you notified the event location neighbors or businesses about
your event?
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CODE ENFORCEMENT
o
o
No o Will you be having any music and/or amplified sounds during your
event?
. ~ Will your eventbe starting before 8:00 AM.
if Will your event end after 11:00 PM?
PARKS AND RECREATION
No o
o , o
PAR~NG 'DMSION
Yes
o
o
o
PUBLIC WORKS
No o
o
o
Will this event take place in any of the South Miami City parks and/or
recreation facilities?
(Please note: A rental fee wiU be applicable if a city park is being used)
will this event require the use of any Departmentequipment (stage)?
Will this event require the use of any Department staff?
Will you be renting any City parking meters? If YES, how many __ _
(Please note: All closures or interference on.right-of-ways that-includes
parking meters will be required to pay the daily meter fee)
Do you have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
Will your event interfere with any public right~of-ways, such as roads,
sidewalks, alleys, etc.?
Will your event require any full and/or partial road clo$.ures?
(Please note: any right-of-way closures will require at least one off-duty
officer per corner)
Would you like the City to provide you with barricades for your event?
If YES, how many Stc!1ap . .
Please describe your plans for the cleanup and remoJal of recyclable goods, waste and garbage
during and after your event. .
SHBCA F bt3sp:lf'1:~~~;~~~~~$1 .... ta:'Cf
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A~DITONAL EVENT FEAT.URES .
o Temp?rary Fencing
. [] Signs/Bimners' .
&(tents or Canopies'
Dlnflatabies/Rides tJ Uve Music
o Additional Barricades 0 Open Flames
o Electrical Servic!!s/ Generators 0 Port-A-Johns
o Other:_.....;..... _______________ ---,._~ ___ ---
(Please note: If any. of the following apply, a separate narrative description'of each additional feature . '.
may be required by the City with this application. Additionally tents, open fla!TIes and signs/banners may
require Building Permits at the cost to the appljcilnt:) '. .
FILM/STILL PHOTOGRAPHY
. Type of Production: __ ----=rJ--rI'-!\:...-__ special Effects or Weapons: ---, ______ --'-_
d Base camp Location: _________ ...,-__________ ....,.-___ _
cast: ____ ....,.--:-_ Crew: ________ _ Extras: ______ ~
Tota1 Number: ____ Total Vehicles: _--'-_-Type ~fVehicle: ______ _
DEPARTMENT DIRECTORY'
Special Events Division ............... ~ ................. : .................................. . (305) 668-3873
South Miami Police Department ................................................. . (305)663-6301
. Public Works Department ............................................................. . .(305) 403-2067
Parks and Recreation Department ............................................. .. (305) 668-3876
Code Enforcement Department ................................................... . (305) 668-7335
Planning and Zoning Department\. .. ~.~ ......... \ .................................. ' (305) 663-6326
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F1NAL CHECK LIST
This list j~ to 'ensure that ,all necessary documentation is included and that all required procedures are
followed. The Special Event Coordinator·wili check the application "gainst this checklist to ensure all
information was submitted correctly.'
o APPLICATION:
o FEE:
o ,SIGNATURES:'
o EVENT NARATIVE:
o NOTIFICATION ,FORM: '
, '
0; SITE PLAN:
o COPY:
All information lias been properly filled out on the application
with an required'documents at ieast 21 days prior to the
proposed event.
A $60 applicatlon fee and '$1'00 administrative' fee muSt
accompany your submission in check or money order form.
Application must be signed and notarized.
Briefly diScuss your Organization/Bosim!ss, the purpose of your'
event, the benefits, etc.
, ,
Th~ !lam~" signature, address and pho~e number of each
. person' :who is either a property owner, or lessee within the
requested event area must appearon the sheet.
. ~ site pli:m must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended'that you make a copy of your
application for your own recotds
'COMP~ETED APPLICATIONS:, Yvette Valdes, Special Events Coordinator
Gibscln,':Bethel Community Center
. 5800 sW 66th Street South 'Miami, Fl33143 '
Office,: 305-668-3873 Email: Waldes@souttimiamifl.gov
O,nce the application has been approved processed and the date Ms been reserved the following must
be submtttedprtor to the event date, . , '
o INSURANCE:
D EVENT FEES:
The ap,Plicant is required to,submit a Certificate of Insurance
naming the event and, the City Qf South Miami (6130 Sunset
Drive South Miami, Fl 33143) as an additional insured, in the
amount of $1,000,000. '
A $50~ refundable security deposit, anc,l other applicable
chargers such as, but not limited to; street closures, off-duty
police officers, etc. will be due and required before any permit,
can be issued.
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Valdes, Yvette
From:
Sent:
To:
Subject:
3800 ft
Aurelio Carmenates
Tuesday, January 23, 2018 3:27 PM
Valdes, Yvette
RE: MLK Parade 2018
AIJllELIOJ. CARMENA~ p.E.
Improvement Project Manager
Public Works Engineering & Construction Division
4795 SW75th Avenue
Miami, FI33155
Main: (305)-403-2063
Fax: (305)-66B-720B
From: Valdes, Yvette
Sent: Monday, January 22,20182:51 PM
To: Wagner, Darby; Corbin, Larry P.; John Reese; Marenco, Carlos; Aurelio Carmenates
Cc: landa, Rene; Pough, Quentin
Subject: MLK Parade 2018
Good Afternoon Alii
'.
I just received the Special Event Application from the coordinator of the MLK Parade. Below is the general information,
and if needed I have attached the Application and Map. Please provide me with a cost estimate per department as soon
as possible.
MLK Parade
Event Date: February 10, 2018
Assembly: 7 AM -9AM
Event Hours: 9 AM -l1PM
Location: Map/Route Attached
Anticipated Attendance: 400
Police -cost estimate for the officers and vehicles needed for the street closure.
Public Works -cost estimate for barricades, staff and supplies.
Aurelio -linear feet for the parade route on the map.
Please feel free to call me if you have additional questions.
1
Valdes. Yvette
From:
Sent:
To:
Cc:
Subject:
Pepe, Thomas F.
Wednesday, January 10, 2018 12:07 PM
Pough, Quentin
Atkins-McGuire, Elisha; Valdes, Yvette
RE: Resolution -Fireworks
I approve of the resolution attached to your email as to form and legality which will require 3
votes to be adopted.
Thank you.
Very truly yours,
Thomas F. Pepe
City Attorney, Board Certified by the Fla. Bar
in City, County and Local Government Law.
City of South Miami
1450 Madruga Avenue, Ste 202,
Coral Gables, Florida 33146
Tel: (305) 667-2564
Fax: (305) 341-0584
E-mail: tpepe@soutluniamifl.gov
ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the.
addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is
strictly prohtbited. If you have received this e-mail in error, please immediately notify us by telephone, call collect if outside of your
area code and delete this e-mai1. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e-
mails to and from this e-mail site are kept as a public record. Your e-mail communications, including your e-mail address may be
disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119.
From: Pough, Quentin
Sent: Wednesday, January 10, 2018 9:51 AM
To: Pepe, Thomas F.
Cc Atkins-McGuire, Elisha; Valdes, Yvette
Subject: FW: Resolution -Fireworks
Resending ..... .
Quentin Pough, CPRP
Director, Parks & Recreation Department
City of South Miami
From: Pough, Quentin
Sent: Tuesday, January 9, 2018 10:40 AM
To: Pepe, Thomas F.