Res No 189-17-14990RESOLUTION NO: 189-17-14990
A Resolution authorizing the City Manager to enter into a sole source
multi-year agreement with Granicus, Inc., for webcasting the City's public
meetings and software upgrades for Peak Agenda management and
closed captioning services.
WHEREAS, the City provides webcasting and archive videos of the City's public
meetings via Granicus Inc., a webcasting, meeting management, and digital services
provider for delivering public meetings via the web; and
WHEREAS, Granicus offers an agenda management solution identified as Peak
Agenda; and
WHEREAS, Peak Agenda will allow staff to easily manage the entire legislative and
agenda creation process and reduce workloads, automate approvals and create a more
efficient method for managing decisions related to agenda creation while providing a
more transparent process and more accountable; and
WHEREAS the City recognizes some members of the public may have a disability
which prevents receiving traditional audio and video feeds of public meetings without
closed captioning; and
WHEREAS, the City wishes to reach a broader audience for the webcasting and
live broadcasts of public meetings as well as to meeting ADA compliance for hearing
impaired citizens with the addition of the Granicus closed captioning software that will
enable the City to provide closed captioning service for public meetings and, will
automatically provide captions on the live and archived meetings on the web; and
WHEREAS, the City's infrastructure hardware from Granicus is specifically
designed and tested to run Peak Agenda and the closed captioning software as they are
an upgrade to currently used solutions that are specifically engineered to work with
Granicus hardware; and
WHEREAS, due to the critical nature of broadcasting the City's public meetings,
competitive quotes were not secured since Granicus and the software upgrades are a sole
source of a single webcasting system since Granicus will be a single point of contact for
the entire webcasting system that will coordinate repairs if necessary and replacement or
warranty work by the manufacturer and act as single point of contact for support, service,
software upgrades and issues related to the entire webcasting media system; and
WHEREAS, the City has recommended entering into a sole source agreement for
a term not to exceed five (5) consecutive years as a provider of webcasting, Peak Agenda
and closed captioning services including providing support for the full platform Granicus
solution for the City's webcasting of public meetings; and
Page 1 of2
Res. No. 189-17-14990
WHEREAS, the expense of $48,850 for FY 2018 for this service will be charged to
the City Clerk Contractual Account 001-1200-521-3450 with a proposed current balance
prior to adoption of $48,850.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to enter into a mUlti-year agreement
with Granicus, Inc., for webcasting of the City's public meetings and software upgrades
for Peak Agenda management and closed captioning services for a term not to exceed
five (5) consecutive years. A copy of the Granicus agreement is attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment:
PASSED AND ADOPTED this5th day of Sept em be!; 2017.
ATTEST: APPROVED:
/~?(J/~
MAYO
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
Page 2 of2
CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES
THIS CONTRACT, entered into this6YI~ day of S=~ , 2017, by the CITY OF
SOUTH MIAMI through its Manager, both of whom shall be hereinafter referred to as the "CllY"
where applicable; located at 6130 Sunset Drive, South Miami, FL. , E-mail:
salexander@southmiamifl.gov and Granicus, Inc., with an office and principal place of business
located at 707 17th Street, Suite 4000, Denver, CO. 80202 and E-mail address of
Jason.Fletcher@granicus.com and Facsimile transmission number of 415/618·0201
(hereinafter called the "CONTRACTOR").
WITNESSETH:
WHEREAS, the CITY is in need FOR WEBCASTING, MEETING MANAGEMENT &
DIGITAL SERVICES; and
WHEREAS, the CITY desires to retain CONTRACTOR to provide the required goods
and/or services based on CONTRACTOR's representations which reflect that CONTRACTOR is
qualified and capable of providing said goods and/or services in a professional and timely
manner and in accordance with the CITY's goals and requirements; and
WHEREAS, CONTRACTOR has agreed to provide the required goods and/or services in
accordance with the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the parties agree as follows:
·1) Engagement of Contractor: Based on the representations of CONTRACTOR as set
out in the following "checked" documents the CITY hereby retains CONTRACTOR to provide the
goods and/or services set forth in said proposal, as modified by the Contract Documents, or as
is otherwise set forth in the Contract Documents defined below (all of which is hereinafter
referred to as the Work"). .
(Check the box Immediately preceding the document described below to Indicate that such document Is part of this
Contract)
['Ill Contractor's proposal, EXHIBIT 1 and EXHIBIT 2
2) Contract Documents: The Contract Documents shall include this Contract and the
following "checked documents", as well as any attachments or exhibits that are made a part of
any of the "checked documents".
(Check the box Immediately preceding the document described below to indicate that such document Is part of this
Contract)
['Ill Scope of Services, EXHIBIT 1 and EXHIBIT 2
['Ill CITY's Insurance & Indemnification Requirements, EXHIBIT 3
This Contract and CITY's Insurance & Indemnification Requirements, EXHIBIT 3, shall take
precedent over the proposal. The "checked documents" are attached hereto and made a part
hereof by reference.
3) Date of Commencement: CONTRACTOR shall commence the performance of the
Work under this Contract on the date as set forth the CONTRACTOR'S proposal or Purchase
Order, (hereinafter referred to as the "Work Commencement Date") and shall complete the
performance hereunder within the length of time set forth in the Contract Documents, for a
term not to exceed five (5) consecutive years, whichever is the shorter period of time. Time is
of the essence.
4) Primary Contacts: The Primary Contact Person in charge of administering this
Contract on behalf of the CITY is the City Manager ("Manager"), assistant Manager, or the
Managers designee, who shall be designated in a writing signed by the Manager. The Primary
Contact Person for CONTRACTOR and his/her contact information is as follows: Name: Jason
Thomas F. Pepe 2016
07/29/16
Fletcher e-mail: Jason.Fletcher@granicus.com; Fax: 415{618-0201 Street Address: 707 17th
Street, Suite 4000. Denver. CO. 80202.
S) Scope of Services: The goods and/or services to be provided are as set forth in the
"checked documents".
6) Compensation: The. CONTRACTOR's compensation for CONTRACTOR's
performance under the terms and provisions of this Contract (hereinafter referred to as the
Contract Price) shall be as set out in ["1 CONTRACTOR's proposal, EXHIBIT 1.
7) Hours of Work: In the event that this Contract requires the performance of
services, it is presumed that the cost of performing the Work after regular working hours, and
on Sunday and legal holidays, is included in the Contract Price. However, nothing contained
herein shall authorize work on days and during hours that are otherwise prohibited by
ordinance unless specifically authorized or instructed in writing by the City Manager, the
Manager's assistant or designee.
8) Time Provisions: The term of this Contract shall commence on the Work
Commencement Date and shall continue for a term not to exceed five (5) consecutive years,
or until it expires, or unless earlier terminated according to the Contract Documents.
9) Termination: This Contract may be terminated without cause by the CITY with 60
days of advanced written notice. This provision supersedes and takes precedence over any
contrary provisions for termination contained in the Contract Documents.
10) Applicable Law and Venue: Florida law shall apply to the interpretation and
enforcement ofthis Contract. Venue for all proceedings shall be in Miami-Dade County, Florida.
11) Duties and Responsibilities: CONTRACTOR shall comply with all applicable laws,
ordinances, codes, rules, regulations, and health and safety standards of any governmental
body having jurisdiction over any matter related to this Contract or the goods and/or services
to be performed hereunder, and shall commit no trespass on any private property in performing
any of the work embraced by this Contract. Each and every provision and/or clau.se required
by law to be inserted in this Contract shall be deemed to be inserted herein and this Contract
shall be read and enforced as though such provisions and/or clauses were included herein.
12) Change Orders: No additional Work or extras shall be done unless the same is duly
authorized in writing and in advance of the work by appropriate action by the City Manager and
in accordance with the Contract Documents.
13) Licenses and Certifications: Contractor shall secure all necessary business and
professional licenses at its sole expense prior to executing this Contract or commencing the
Work.
14) Insurance, Indemnification & Bonding: CONTRACTOR shall comply with the
insurance, indemnification and bonding requirements set forth in the Contract Documents.
15) Liquidated Damages: None.
16) Jury Trial Waiver: The parties waive their right to jury trial.
17) Entire Agreement, Modification, and Non-waiver: The Contract Documents
constitute the entire agreement of the parties and supersedes any prior agreements, written or
oral. The Contract Documents may not be modified or amended except in writing, signed by
both parties hereto and if this Contract is required to be approved by the City Commission, all
amendments thereto must be approved in the same manner and with the same formality as
this Contract. The Contract Documents, in general, and this paragraph, in particular, shall not
be modified or amended by any acts or omissions of the parties. No failure to exercise and no
delay in exercising any right, power or privilege shall operate as a waiver. No waiver of the
Contract Documents, in whole or part, including the provisions of this paragraph, may be
implied by any act or omission.
18) Public Records: CONTRACTOR and all of its subcontractors are required to comply
with the public records law (5.119.0701) while providing goods and/or services on behalf of the
Thomas F. Pepe 2016
07/29/16
CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its
subcontracts for this Project and shall: (a) Keep and maintain public records required by the
public agency to perform the service; (b) Upon request from the public agency's custodian of
public records, provide the public agency with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records
that are exempt or confidential and exempt from public records disclosure requirements are
not disclosed except as authorized by law for the duration ofthe Contract term and following
completion of the Contract if CONTRACTOR does not transfer the records to the public agency;
and (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public
records in possession of CONTRACTOR or keep and maintain public records required by the
public agency to perform the service. If CONTRACTOR transfers all public records to the public
agency upon completion of the Contract, CONTRACTOR shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If CONTRACTOR keeps and maintains public records upon completion of the
Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the public agency, upon request from the
public agency's custodian of public records, in a format that is compatible with the information
technology systems ofthe public agency.
IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT 305-663-6340; E-mail:
mmenendez@southmiamifl.gov; 6130 Sunset Drive, South Miami, FL
.33143.
19) Background Screening. All personnel and volunteers that will provide any service
with vulnerable persons, as defined in Section 435.02, Fla. Stat., involving the City or its
Agency in such related activity or who may have access to secure or sensitive areas of the City,
must be in compliance with Level II Background Screening and fingerprinting requirements as
per, Florida Statute Ch. 435 prior to the scheduled start of any employee or volunteer.
CONTRACTOR shall prevent any and all of its personnel, including volunteers, from engaging in
any such related activities without having passed a background screening to the satisfaction of
the City. A violation ofthis requirement shall constitute a substantial breach of this Contract.
20) Drug Free Workplace. CONTRACTOR shall comply with the Drug Free Workplace
policy set forth in the City of South Miami's Personnel Manual which is made a part of this
Contract by reference.
21) Transfer and Assignment. None of the work or services under this Contract shall
be subcontracted or assigned without prior written consent from the CITY which may be
denied without cause.
22) Notices. All notices given or required under this Contract shall be deemed
sufficient if sent by a method that provides written evidence of delivery, including e-mail and
facsimile transmission and delivered to CONTRACTOR or his designated contact person.
Return of mail, sent to the address contained herein for the parties or their contact persons,
as not deliverable or for failure to claim the mail shall be deemed received on the date that
the mail is returned to sender.
23) Non-Appropriation of Funds. In the event that no funds or insufficient funds are
appropriated and budgeted or are otherwise unavailable in any fiscal period for payments due
under this contract, then the City, upon written notice to CONTRACTOR or its assignee of such
Thomas F. Pepe 2016
07/29/16
occurrence, shall have the unqualified right to terminate the contract without any penalty or
expense. No guarantee, warranty or representation is mallie that any particular project(s) will
be awarded to any CONTRACfOR. ,
24) MQst!=avoi'ed Public; Entity. CQNT8ACJ'OR represents that the prl!;eS !;harg(:!d to
City in the proposal dQ notex.eeed ·existing prices to other C!.Istorner,s for the same or
substaritiallysimilar iternsor seryicesfQrc;otnparableql.!t;lntiti(:!$ um:ier similar terms,
conditiOns~ WageS, benefit$,lnslJrance cov(:!fClgeand;any other material costfactors. If
CONTRACTQ8'sprices decline, or sh()uld respond(:!l1t, at any time during thetermof a contract
eriteredintowltb City, proVide the same g(iodSQr services with the sarnecornparable
qualititi~s under $imUClrt~rms, c()nditiQns, wages; benefits, insurance coverage and any other
l11aterialcostfa(;t:Qrs, CONTRACTOR shall· immediately extendthe same prices to city.
ZS) Il1dtmnific:atiQn., In the event that any of the COntract documents provide for
,i!1demnifl~tiQn, nothingcoJ1tained therein shaH implythatthe City haswawE!d its sovereign
immunity as provided by Fldrida Statute, Section 786.28 and anything tothe contrary
contained therein shall be null and void and of no force or effect.
. IN 'WITNESS WHEREOFj the parties" hav.e executed this. Contract jon or before the
d~t~ first abOve written, withfull knowledge. of its content and significance and intending to be
legally bound by the terms hereof.
JfL .. ~ B\I.·'····,.~ " ,'~ '.... .",' .... . . . , .... -. .~ ......... .
ATIESTED:
Read arid Approvedasto Form,Language,
Legality and Execution Tt)ereof:
By:
City Attorney
Thomas F. Pepe 2016
07129/16
Granicus, Inc.
By: ---o:~-------
~ n Alexander
City Manager
EXHIBIT 1
[CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES]
Thomas F. Pepe 2016
,07/29/16
CONTRACTORS PROPOSAL & SCOPE OF SERVICES
G GRANICUS
Quote Number: Q-11303 Granicus Contact:
Name: Chavin Muniz
Phone: 720-240-9586 x1039
Procurement Vehicle: Direct
In Support of: South Miami, FL
Quote Prepared On: 8115/2017
Quote Valid Through: 9/15/2017
Payment Terms: Net 30 Email: chavin.muniz@granicus.com
This Agreement shall commence on the date this document is signed and continue for 5 years.
ONE-TIME ·FEE. . .
Product Name Product Description Invoice Quantity One-Time
Schedule Total
Peak Agenda Peak Agenda Management Standard Agenda 50% Up Front 1. 00 $0.00
Management Report is professional service for 50% Upon
standard Agenda designing an additonal Peak agenda Delivery
Report report.
Peak Agenda Peak Agenda Management Standard Cover 50% Up Front 1. 00 $0.00
Management Page Report is professional service for 50% Upon
Standard Cover designing an additonal Peak cover page Delivery
Page Report report.
Peak Agenda Peak Agenda Management -Online Training 50% Up Front 6.00 $0.00
Management -is for online training for Peak Agenda 50% Upon
Online Training Management, which allows clients to have Delivery
online sessions with a Granicus trainer
to learn how to use the system.
TOTAL: $0.00
Q-11303 : 8/15/2017
Page 1 of 4
G GRANICUS
Product Name
Meeting Efficiency
Suite
Product Description
Meeting Efficiency is a hybrid Software-
as-a-Service (SaaS) and Hardware-as-a-
Service (HaaS) solution that enables
government organizations to simplify the
in-meeting management and post-meeting
minutes creation processes of the clerk's
office. By leveraging this solution, the
client will be able to streamline meeting
data capture and minutes production,
reducing staff efforts and decreasing
time to get minutes published. During
a meeting, record roll calls, motions,
votes, notes, and speakers, all indexed
with video. Use the index points to
quickly edit minutes, templates to format
in Microsoft Word or HTML, and publish
online with the click of a button.
Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to one Granicus platform site
• Access to the LiveManager software
application for recording information
during meetings
• Access to the Word Add-in software
component for minutes formatting in MS
Word if desired
• One MS Word or HTML minutes template
(additional templates can be purchased
if needed)
Page 2 of 4
Invoice
Schedule
Monthly
Procurement Vehicle: Direct
In Support of: South Miami, FL
Quantity
1. 00
Annual
Total
$4,680.00
Q-11303: 8/15/2017
G GRANICUS
Product Name
Peak Agenda
Management
Recurring
Captioning
Services
Government
Transparency Suite
Open P~atform
Suite
Granicus Encoding
App~iance,Software
(GT)
Product Description
Peak Agenda Management is a Software-as-
a-Service (SaaS) solution that enables
government organizations to simplify the
agenda management process of the clerk's
office. Peak Agenda Management allows
clerks to streamline the way they compile
and produce agendas for public meetings
and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting
types
• Access to one Granicus platform site
• Access to one Peak Agenda Management
site
• Design services for one public view
page portal
• Design services for one Agenda report
template
• Design services for one Cover Page
report template
Recurring Real-Time Closed Captioning.
Government Transparency are the live in-
meeting functions. Streaming of an event,
pushing of documents, indexing of event,
creation of minutes.
Open Platform is access to MediaManager,
upload of archives, ability to post
agendas/documents, and index of archives.
These are able to be published and
accessible through a searchable viewpage.
Granicus Encoding Appliance Software (GT)
This includes the LiveManager Software
solution where webcasts are started/
stopped, agendas amended and indexed,
votes and attendance recorded, and
minutes created.
Page 3 of4
Invoice
Schedu~e
Monthly
Monthly
Monthly
Up Front
Monthly
Procurement Vehicle: Direct
In Support of: South Miami, FL
Quantity
1.00
229.00
1. 00
1.00
1.00
Annual
Tota~
$5,280.00
$29,770.00
$7,920.00
$0.00
$1,200.00
TOTAL: $48,850.00
0-11303: 8/15/2017
G GRAN ICUS
Product Name Year 2 Year 3
Meeting Efficiency Suite $ 4,680.00 $ 4,680.0C
Peak Agenda Management $ 5,280.00 $ 5,280.0C
Recurring Captioning Services $ 29,770.0( $ 29,770.0C
Govemment Transparency Suite $ 7,920.0( $ 7,920.0C
Open Platform Suite $ O.O( $ 0.0(
Granicus Encoding Appliance Software (GT) $ 1,200.0( $ 1,200.0C
Total: $48,850.00 $48,850.0C
TERMS AND CONDITIONS, ,
Procurement Vehicle: Direct
In Support of: South Miami, FL
Year 4 Year 6
$ 4,914.0C $ 5,159.7C
$ 5,544.0C $ 5,821.2C
$ 31,258.5C $ 32,821.4
$ 8,316.0( $ 8,731.8C
$ O.OC $ O.OC
$ 1,260.0C $ 1,323.0C
$51,292.5C $53,857.12
• Link to State & Local Terms: https:llgranicus.com/pdfs/Master Subscription Agreement.pdf
• All fees are due at the beginning of the period of performance. Any lapse in payment may result in suspension of
service and will require the payment of a setup fee to reinstate the subscription.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is
the responsibility of South Miami, FL to provide applicable exemption certificate(s).
AGREe;MENlt AND ACCEPTANCE' _
South Miami, FL Billing Information
Signature: Name:
Name: Phone:
Title: Email:
Date: Address:
0-11303 : 8/15/2017
Page 4 of 4
EXHIBIT 2
[CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES]
Thomas F. Pepe 2016
07/29/16
Master Subscription Agreement
Master Subscription Agreement
This Master Subscription Agreement ("Agreement) is made by and between the party procuring Granicus Products and
Services ("Customer") and GovDelivery, LLC, a Minnesota Lip1ited Liability Company d/b/a Granicus ("Granicus").
Customer and Granicus may each be referred to herein as "Party" or collectively as "Parties".
By accessing the Granicus Products and Services, Customer accepts this Agreement. In the event there is a conflict
between this Agreement and any other contract Customer has for the Granicus Products and Services ("Contract"), the
terms of the Contract shall prevail. Due to the rapidly changing nature of digital communications, this Agreement may
be updated from time to time at Granicus' sole discretion. Notification to Customer will be via email or posting to the
Granicus website.
1. Definitions. In addition to terms defined elsewhere in this 'Agreement, the following terms shall have the meaning
specified:
"Agreement Term" means the total time covered by the Initial Term and all Extension Terms for each Order, SOW or
Exhibit under this Agreement, further specified in Section 7.1.
"Exhibit" means any exhibit referenced herein and attached hereto.
"Extension Term" any term that increases the length of the Initial Term of this Agreement.
"Fees" mean the fees charged by Granicus for the Granicus Products and Services as identified on each Order, SOW
or Exhibit and, unless otherwise stated in each Order, SOW or Exhibit, invoiced upon commencement of the Order
Term.
"Granicus Products and Services" means the products and services made available to Customer pursuant to this
Agreement, which may include Granicus products, services, application software accessible for use by Customer on a
subscription basis ("SaaS"), Granicus professional services, content from any professional services or other required
equipment components ("Required Hardware"), as specified in each Order, SOW or Exhibit.
"Initial Term" shall have the meaning specified in the Order, SOW or Exhibit between Granicus and Customer for the
first duration of performance that Customer has access to Granicus Products and Services.
"Order" means a written order, proposal, or purchase document in which Granicus agrees to provide and Customer
agrees to purchase specific Granicus Products and Services.
"Order Term" shall mean the then-current duration of performance identified on each Order, SOW or Exhibit, for
which Granicus has committed to provide, and Customer has committed to pay for, Granicus Products and Services.
"Statement of Work" or "SOW" means a written order, proposal, or purchase document that is signed by both
Parties and describes the Granicus Products and Services to be provided and/or performed by Granicus. Each Order,
SOW or Exhibit shall describe the Parties' performance obligations and any assumptions or contingencies associated
with the implementations of the Granicus Products and Services, as specified in each Order, SOW or Exhibit placed
hereunder.
"Support" means the ongoing support and maintenance services performed by Granicus related to the Granicus
Products and Services as specified in each Order, SOW or Exhibit placed between the Parties.
2. Ordering and Scope
2.1. Ordering Granicus Products and Services. The Parties may execute one or more Order, SOW or Exhibit related
to the sale and purchase of Granicus Products and Services. Each Order, SOW or Exhibit will generally include an
itemized list of the Granicus Products and Services as well as the Order Term for such Granicus Products and
Services. Each Order, SOW or Exhibit must, generally, be signed by the Parties; although, when a validly-issued
purchase order by Customer accompanies the Order, SOW or Exhibit, then the Order, SOW or Exhibit need not
be executed by the Parties. Each Order, SOW or Exhibit dated on or after the Effective Date shall be governed
by this Agreement regardless of any pre-printed legal terms on each Order, SOW or Exhibit, and by this
reference is incorporated herein.
2.2. Support. Basic support related to standard Granicus Products and Services is included within the fees paid
during the Order Term. Granicus may update its Support obligations under this Agreement, so long as the
functionality purchased by Customer is not materially diminished.
2.3. Future Functionality. Customer acknowledges that any purchase hereunder is not contingent on the delivery of
any future functionality or features.
2.4. Cooperative Purchasing. To the extent permitted by law and approved by Customer, the terms of this
Agreement and set forth in one or more Order, SOW or Exhibit may be extended for use by other
municipalities, school districts and governmental agencies upon execution of an addendum or other signed
writing setting forth all of the terms and conditions for such use. The applicable fees for additional
municipalities, school districts or governmental agencies will be provided by Granicus to Customer and the
applicable additional party upon written request.
3. Use of Granicus Products and Services and Proprietary Rights
3.1. Granicus Products and Services. The Granicus Products and Services are purchased by Customer as
subscriptions during an Order Term specified in each Order, SOW or Exhibit. Additional Granicus Products and
Services may be added during an Order Term as described in Section 2.1.
3.2. Permitted Use. Subject to the terms and conditions of this Agreement, Granicus hereby grants during each
Order Term, and Customer herby accepts, solely for its internal use, a worldwide, revocable, non-exclusive,
non-transferrable right to use the Granicus Products and Services to the extent allowed in the relevant Order,
SOW or Exhibit (collectively the "Permitted Use"). The Permitted Use shall also include the right, subject to the
conditions and restrictions set forth herein, to use the Granicus Products and Services up to the levels limited in
the applicable Order, SOW or Exhibit.
3.2.1. Data Sources. Data uploaded into Granicus Products and Services must be brought in from Customer
sources (interactions with end users and opt-in contact lists). Customer cannot upload purchased
contact information into Granicus Products and Services without Granicus' written permission and
professional services support for list cleansing.
3.2.2. Content. Customer can only use Granicus Products and Services to share content that is created by and
owned by Customer and/or content for related organizations provided that it is in support of other
organizations but not as a primary communication vehicle for other organizations that do not have a
Granicus subscription. Any content deemed inappropriate for a public audience or in support of
programs or topics that are unrelated to Customer, can be removed or limited by Granicus.
3.2.3. Granicus Communications Suite Subscriber Information
3.2.3.1. Data Provided by Customer. Data provided by Customer and contact information gathered
throlJgh Customer's own web properties or activities will remain the property of Customer
("Direct Subscriber"), including any and all personally identifiable information (PII). Granicus
will not release the data without the express written permission of Customer, unless required
bylaw.
3.2.3.2. Data Obtained through the Granicus Advanced Network
3.2.3.2.1. Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscriber to other Granicus customer's digital
communication (the "Advanced Network"). When a Direct Subscriber signs up through one of
the recommendations of the Advanced Network, that subscriber is a "Network Subscriber" to
the agency it subscribed to through the Advanced Network.
3.2.3.2.2. Access to the Advanced Network is a benefit of the Communications Cloud subscription
with Granicus. Network Subscribers are available for use only while Customer is under an active
subscription with Granicus. Network Subscribers will not transfer to Customer upon
termination of any Granicus Order, SOW or Exhibit. Customer shall not use or transfer any of
the Network Subscribers after termination of its Order, SOW or Exhibit placed under this
Agreement. All information related to Network Subscribers must be destroyed by Customer
within 15 calendar days cifthe Order, SOW or Exhibit placed under this Agreement terminating.
3.2.3.2.3. Opt-In. During the last 10 calendar days of Customer's Order Term for the terminating
Order, SOW or Exhibit placed under this Agreement, Customer may send an opt-in email to
Network Subscribers that shall include an explanation of Customer's relationship with Granicus
terminating and that the Network Subscribers may visit Customer's website to subscribe to
further updates from Customer in the future. Any Network Subscriber that does not opt-in will
not be transferred with the subscriber list provided to Customer upon termination.
3.2.4. Advertising. Granicus Products and Services shall not be used to promote products or services available
for sale through Customer or any third party unless approved in writing, in advance, by Granicus.
Granicus reserves the right to request the details of any agreement between Customer and a third
party that compensates Customer for the right to have information included in Content distributed or
made available through Granicus Products and Services prior to approving the presence of Advertising
within Granicus Products and Services.
3.3. Restrictions. Customer shall not:
3.3.1. Access or use any portion of Granicus Products and Services, except as expressly allowed by this
Agreement or each Order, SOW or Exhibit placed hereunder;
3.3.2. Disassemble, decompile, or otherwise reverse engineer all or any portion of the Granicus Products and
Services;
3.3.3. Use the Granicus Products and Services for a~y unlawful purposes;
3.3.4. Export or allow access to the Granicus Products and Services in violation of U.S. laws or regulations;
3.3.5. Except as expressly permitted in this Agreement, subcontract, disclose, rent, or lease the Granicus
Products and Services, or any portion thereof, for third party use; or
3.3.6. Modify, adapt, or use the Granicus Products and Services to develop any software application intended
for resale which uses the Granicus Products and Services in whole or in part.
3.4. Customer Feedback. Customer herby grants to Granicus an irrevocable, non-exclusive, perpetual, royalty-free
transferrable license, with right to sublicense, to use and incorporate into the Granicus Products and Services
any suggestion, enhancement, request, recommendation, correction or other feedback provided by Customer
relating to the use of the Granicus Products and Services.
3.5. Required Hardware. For Required Hardware purchased from Granicus by Customer, Granicus will provide to
Customer a three (3) year warranty with respect to the Required Hardware. Within the three (3) year warranty
period, Granicus shall repair or replace any Required Hardware provided directly from Granicus that fails to
function properly due to normal wear and tear, defective workmanship, or defective materials. Required
Hardware warranty shall commence on the Effective Date of each applicable Order, SOW or Exhibit.
3.6. Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its licensors
reserve all right, title and interest in the Granicus Products and Services, the documentation and resulting
product including all related intellectual property rights. Further, no implied licenses are granted to Customer.
4. Payment
4.1. Fees. Customer agrees to pay all fees, costs and other amounts as specified in each Order, SOW or Exhibit.
Granicus reserves the right to suspend any Granicus Products and Services should there be a lapse in payment.
A lapse in the term of each Order, SOW or Exhibit will require the payment of a setup fee to reinstate the
subscription. All fees are exclusive of applicable state, local, and federal taxes, which, if any, will be included in
the invoice. It is Customer's responsibility to provide applicable exemption certificate{s). Unless indicated
otherwise in the applicable Order, SOW or Exhibit, the fees shall be invoiced by Granicus and paid by Customer
as follows:
4.1.1. Products. Product setup and annual fees are due at the beginning of the Initial Term, then annually at
the beginning of any Extended Term or Order Term, within thirty (3D) days of receipt of invoice.
4.1.2. Services. Services supporting Products shall be paid annually commencing upon the completion of the
Product implementation, or the Product being ready for Customer's use. Fees shall be paid by Customer
within thirty (30) days of receipt of invoice.
4.1.3. Required Hardware. For Required Hardware, delivery is complete once Customer receives Required
Hardware components with the configured Granicus Product and Services.
4.2. Disputed Invoiced Amounts. Customer shall provide Granicus with detailed written notice of any amount{s)
Customer reasonably disputes within thirty (3D) days receipt of invoice for said amount(s) at issue. Granicus will
not exercise its rights under 4.1 above if Customer has, in good faith, disputed an invoice and is diligently trying
to resolve the dispute. Customer's failure to provide Granicus with notice of any disputed invoiced amount(s)
shall be deemed to be Customer's acceptance of the content of such invoice.
4.3. Price Increases. Any price increases not negotiated in advance shall be prOVided by Granicus to Customer at
least thirty (30) days prior to the end of the Order Term. Upon each yearly anniversary during the term of this
Agreement (including the Initial Term, all Extended Terms, and all Order Terms), the Granicus Product and
Services fees shall automatically increase from the previous term's fees by five (S) percent per year.
5. Representations, Warranties and Disclaimers
5.1. Representations. Each Party represents that it has validly entered into this Agreement and has the legal power
to do so.
5.2. Warranties. Granicus warrants that it takes all precautions that are standard in the industry to increase the
likelihood of a successful performance for the Granicus Products and Services; however, the Granicus Products
and Services are prOVided liAS IS" and as available.
5.3. Disclaimers. EACH PARTY HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE
WHATSOEVER WHETHER ORAL AND WRITIEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAT
PURPOSE. GRANICUS DOES NOT WARRANT THAT GRANICUS PRODUCTS AND SERVICES WILL MEET
CUSTOMER'S REQUIREMENTS OR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
6. Confidential Information
6.1. Confidential Information. It is expected that one Party (disclosing Party) may disclose to the other Party
(receiving Party) certain information which may be considered cO'RfideRtial aRdjortrade secret information
("Confidentiallnformation"). Confidential Information shall include: (i) Granicus' Products and Services, (ii) non-
public information if it is clearly and conspicuously marked as "confidential" or with a similar designation at the
time of disclosure; (iii) non-public information of the disclosing Party if it is identified as confidential and/or
proprietary before, during, or promptly after presentation or communication and (iv) any information that
should be reasonably understood to be confidential or proprietary to the receiving Party, given the nature of
the information and the context in which disclosed.
6.2. Exceptions. Confidential Information shall not include information which: (i) is or becomes public knowledge
through no fault ofthe receiving Party; (ii) was in the receiving Party's possession before receipt from the
disclosing Party; (iii) is rightfully receiving by the receiving party from a third party without any duty of
confidentiality; (iv) is disclosed by the disclosing Party without a duty of confidentiality on the third party; (v) is
independently developed by the receiving Party without use or reference to the disclosing Party's Confidential
Information; or (vi) is disclosed with the prior written approval of the disclosing Party.
Confidential Information of disclosing Party may be disclosed in response to a valid court order or other legal
process, only to the extent required by such order or process and/ if allowed by. law/ only after the recipient has
given the owner written notice of such court order or other legal process promptly and the opportunity for the
owner to seek a protective order or confidential treatment of such Confidential Information.
6.3. Storage and Sending. In the event that Granicus Products and Services will be used to store and/or send
Confidential Information, Granicus must be notified in writing, in advance of the storage or sending. Should
Customer provide such notice, Customer must ensure that that Confidential Information or sensitive
information is stored behind a secure interface and that Granicus Products and Services be used only to notify
people of updates to the information that can be accessed after authentication against a secure interface
managed by Customer. Customer is ultimately accountable for the security and privacy of data held by Granicus
on its behalf.
6.4. Return of Confidential Information. Upon request of the disclosing Party, termination/ or expiration of this
Agreement/ the receiving Party shall/ to the extent commercially practicable/ destroy the disclosing Party/s
Confidential Information and/ at the disclosing Party's request, certify the same.
7. Term and Termination
7.1. Agreement Term. The Agreement Term shall begin on the Effective Date and continue through the latest date
of the Order Term of each Order/ SOW or Exhibit under this agreement, unless otherwise terminated as
provided in this Section 7. Each Order/ SOW or Exhibit will specify an Order Term for the Granicus Products and
Services provided under the respective Order, SOW or Exhibit. Customer's right to access or use the Granicus
Products and Services will cease at the end of the Order Term identified within each Order, SOW or Exhibit/
unless either extended or earlier terminated as provided in this Section 7. Unless a Party has given written
notice to the other Party at least ninety (90) days prior to the end of the Order Term/ the Granicus Products and
Services will automatically renew for an Extension Term equal in duration to the Initial Term, or the then-
current Order Term.
7.2. Effect ofTermination. If the Parties agree to terminate this Agreement and an Order/ SOW or Exhibit is still in
effect at the time of termination, then the terms and conditions contained in this Agreement shall continue to
govern the outstanding Order/ SOW or Exhibit until termination or expiration thereof. If the Agreement is
terminated for breach/ then unless otherwise agreed to in writing/ all outstanding Orders/ SOWs or Exhibits
shall immediately terminate as of the Agreement termination date. Unless otherwise stated in this Agreement,
in no event shall Customer be entitled to a refund of any prepaid fees upon termination.
7.3. Termination for Cause. The non-breaching Party may terminate this Agreement upon written notice if the
other Party is in material breach of this Agreement and fails to cure such breach within thirty (30) days after the
non-breaching Party provides written notice of the breach. A Party may also terminate this Agreement
immediately upon notice if the other Party: (a) is liquidated, dissolved, or adjudged to be in a state of
bankruptcy or receivership; (b) is insolvent, unable to pay its debts as they become due, makes an assignment
for the benefit of creditors or takes advantage or any law for the benefit of debtors; or (c) ceases to conduct
business for any reason on an ongoing basis leaving no successor in interest. Granicus may, without liability/
immediately suspend or terminate any or all Order/ SOW or Exhibit issued hereunder if any Fees owed under
this Agreement are past due pursuant to Section 4.1.
7.4. Rights and Obligations After Termination. In the event of expiration or termination of this Agreement/
Customer shall immediately pay to Granicus all Fees due to Granicus through the date of expiration or
termination.
7.5. Survival. All rights granted hereunder shall terminate the latter of the termination or expiration date of this
Agreement, or each Order, SOW or Exhibit. The provisions of this Agreement with respect to warranties,
liability, and confidentiality shall survive termination ofthis Agreement and continue in full force and effect.
8. Limitation of Liability
8.1. EXCLUSION OF CONSEQUENTIONALAND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL GRANICUS
BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER AN
ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, GRANICUS SHALL NOT BE LIABLE FOR: (A) ERROR
OR INTERRUPTION OFUSE OR FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF
PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (C) LOSS OF BUSINESS; (D) DAMAGES
ARISING OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, OR RELATED
TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND GRANICUS' REASONABLE CONTROL, EVEN IF GRANICUS
HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE FOREGOING LOSSES OR DAMAGES.
8.2. LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY'S LIABILITY TO THE OTHER PARTY FOR DIRECT
DAMAGES UNDER THIS AGREEMENT (WHETHER IN CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES
PAID BY CUSTOMER FOR THE GRANICUS PRODUCTS AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY
PROCEEDING THE DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR
DIRECT DAMAGES. NEITHER PARTY MAY INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN
CONNECTION WITH THIS AGREEMENT MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN.
THE ABOVE LIMITATIONS WILL NOT LIMIT CUSTOMER'S PAYMENT OBLIGATIONS UNDER SECTION 4 ABOVE.
9. Indemnification
9.1. Indemnification by Granicus. Granicus will defend Customer from and against all losses, liabilities, damages
and expenses arising from any claim or suit by a third party unaffiliated with either Party to this Agreement
("Claims") and shall pay all losses, damages, liabilities, settlements, judgments, awards, interest, civil penalties,
and reasonable expenses (collectively, "Losses," and including reasonable attorneys' fees and court costs), to
th'e extent arising out of any Claims by any third party that Granicus Products and Services infringe a valid U.S.
copyright or U.S. patent issued as of the date of the applicable Order, SOW or Exhibit. In the event of such a
Claim, if Granicus determines that an affected Order, SOW or Exhibit is likely, or if the Solution is determined in
a final, non-appealable judgment by a court of competent jurisdiction, to infringe a valid U.S. copyright or U.S.
patent issued as ofthe date ofthe applicable Order, SOW or Exhibit, Granicus will, in its discretion: (a) replace
the affected Granicus Products and Services; (b) modify the affected Granicus Products and Services to render it
non-infringing; or (c) terminate this Agreement or the applicable Order, SOW or Exhibit with respect to the
affected Solution and refund to You any prepaid fees for the then-remaining or unexpired portion of the
Subscription Order Term. Notwithstanding the foregoing, Granicus shall have no obligation to indemnify,
defend, or hold Customer harmless from any Claim to the extent it is based upon: (i) a modification to any
Solution by Customer (or by anyone under Customer's direction or control or using logins or passwords
assigned to Customer); (ii) a modification made by Granicus pursuant to Customer's required instructions or
specifications or in reliance on materials or information provided by Customer; or (iii) Customer's use (or use by
anyone under Customer's direction or control or using logins or passwords assigned to Customer) of any
Granicus Products and Services other than in accordance with this Agreement. This Section 9.1 sets forth
Customer's sole and exclusive remedy, and Granicus' entire liability, for any Claim that the Granicus Products
and Services or any other materials provided by Granicus violate or infringe upon the rights of any third party.
9.2. Indemnification by Customer. Customer shall defend, indemnify, and hold Granicus harmless from and against
any Claims, and shall pay all Losses, to the extent arising out of or related to (a) Customer's (or that of anyone
. authorized by Customer or using logins or passwords assigned to Customer) use or modification of any Granicus
Products and Services; (b) any Customer content; or (c) Customer's violation of applicable law.
9.3. Defense. With regard to any Claim subject to indem'nification pursuant to this Section 9: (a) the Party seeking
indemnification shall promptly notify the indemnifying Party upon becoming aware of the Claimj (b) the
indemnifying Party shall promptly assume sole defense and control of such Claim upon becoming aware
.thereofj and (c) the indemnified Party shall reasonably cooper-ate with the indemnifying Party regarding such
Claim. Nevertheless, the indemnified Party may reasonably participate in such defense, at its expense, with
counsel of its choice, but shall not settle any such Claim without the indemnifying Party's prior written consent.
The indemnifying Party shall not settle or compromise any Claim in any manner that imposes any obligations
upon the indemnified Party without the prior written consent of the indemnified Party.
10. General
10.1. Relationship of the Parties. Granicus and Customer acknowledge that they operate independent of
each other. Nothing in this Agreement shall be deemed or construed to create a joint venture, partnership,
agency, or employee/employer relationship between the Parties for any purpose, including, but not limited to,
taxes or employee benefits. Each Party will be solely responsible for the payment of all taxes and insurance for
its employees and business operations.
10.2. Subcontractors. Granicus agrees that it shall be responsible for all acts and omissions of its
subcontractors to the same extent Granicus would be responsible if committed directly by Granicus.
10.3. Headings. The various section headings of this Agreement are inserted only for convenience of
reference and are not intended, nor shall they be construed to modify, define, limit, or expand the intent of the
Parties.
10.4. Amendments. This Agreement may not be amended or modified except by a written instrument signed
by al,lthorized representatives of both Parties. Notwithstanding the foregoing, Granicus retains the right to
revise the policies referenced herein at any time, so long as the revisions are reasonable and consistent with
industry practices, legal requirements, and the requirements of any third-party suppliers.
10.5. Severability. To the extent permitted by applicable law, the parties hereby waive any provision of law
that would render any clause of this Agreement invalid or otherwise unenforceable in any respect. In the event
that a provision of this Agreement is held to be invalid or otherwise unenforceable, such provision will be
interpreted to fulfill its intended purpose to the maximum extent permitted by applicable law, and the
remaining provisions of this Agreement will continue in full force and effect.
10.6. Assignment. Neither Party may assign, delegate, or otherwise transfer this Agreement or any of its
rights or obligations hereunder, either voluntarily or by operation of law, without the prior written consent of
the other Party (such consent not to be unreasonably withheld)j provided, however, that either Party may
assign this Agreement without the other Party's consent in the event of any successor or assign that has
acquired all, or substantially all, of the assigning Party's business by means of merger, stock purchase, asset
purchase, or otherwise. Any assignment or attempted assignment in violation of this Agreement shall be null
and void.
10.7. No Third-Party Beneficiaries. Subject to Section 9.6, this Agreement is binding upon, and insures solely
to the benefit of the Parties hereto and their respective permitted successors and assignsj there are no third-
party beneficiaries to this Agreement.
10.8. Notice. Other than routine administrative communications, which may be exchanged by the Parties via
email or other means, all notices, consents, and approvals hereunder shall be in writing and shall be deemed to
have been given upon: (a) personal deliveryj (b) the day of receipt, as shown in the applicable carrier's systems,
if sent via FedEx, UPS, DHL, or other nationally recognized express carrierj (c) the third business day after
sending by U.S. Postal Service, First Class, postage prepaid, return receipt requestedj or (d) sending by email,
with confirmed receipt from the receiving party.
10.9. Force Majeure. Neither Party shall be in breach of this Agreement solely due to breach caused by
circumstances beyond the control and without the fault or negligence of the Party failing to perform. Such
causes include but are not limited to acts of God, wars, fires, floods, government regulations, shortage or
supplies, acts of terrorism, or strikes.
10.10. Choice of law and Jurisdiction. This Agreement shall be governed by and interpreted under the laws of
the State of Minnesota, without reference to the State's principles of conflicts of law. The parties expressly
consent and submit to the exclusive jurisdiction of the state and federal courts of Ramsey County, Minnesota.
10.11. Entire Agreement. This Agreement, together with all Orders, SOWs or Exhibits referenced herein, sets
forth the entire understanding of the Parties with respect to the subject matter of this Agreement, and
supersedes any and all prior oral and written understandings, quotations, communications, and agreements.
Granicus and Customer agree that any and all Orders, SOWs or Exhibits are incorporated herein by this
reference. In the event of possible conflict or inconsistency between such documents, the conflict or
inconsistency shall be resolved by giving precedence in the following order: (1) the terms of this Agreement; (2)
Exhibits (excluding orders) hereto; (3) Orders; and (4) all other SOWs or other purchase documents.
10.12. Reference. Notwithstanding any other terms to the contrary contained herein, Customer grants
Granicus the right to use Customer's name and logo in customer lists and marketing materials.
10.13. Injunctive Relief. Granicus is entitled to obtain injunctive relief if Customer's use of Granicus Products
and Services is in violation of any restrictions set forth in this Agreement.
EXHIBIT 3
[CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES]
Thomas F. Pepe 2016
07/29/16
INSURANCE AND INDEMNIFICATION
Insurance & Indemnification Requirements
Insurance
A. Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred
to as "FIRM" with regard to Insurance and Indemnification requirements) shall be required to
procure and maintain at its own expense during the life of the Contract, insurance of the types
and in the minimum amounts stated below as will protect the FIRM, from claims which may
arise out of or result from the contract or the performance of the contract with the City of South
Miami, whether such claim is against the FIRM or any sub-contractor, or by anyone directly or
indirectly employed by any of them or by anyone for whose acts any of them may be liable.
B. No insurance required by the CITY shall be issued or written by a surplus lines carrier.unless
authorized in writing by the CITY and such authorization shall be at the CITY's sole and absolute
discretion. The FIRM shall purchase insurance from and shall maintain the insurance with a
company or companies lawfully authorized to sell insurance in the State of Florida, on forms
approved by the State of Florida, as will protect the FIRM, at a minimum, from all claims as set
forth below which may arise out of or result from the FIRM's operations under the Contract and
for which the FIRM may be legally liable, whether such operations be by the FIRM or by a
Subcontractor or by anyone directly or indirectly employed by any ofthem, or by anyone for
whose acts any of them may be liable: (a) claims under workers' compensation, disability
benefit and other similar employee benefit acts which are applicable to the Work to be
performed; (b) claims for damages because of bodily injury, occupational sickness or disease, or
death ofthe FIRM's employees; (c) claims for damages because of bodily injury, sickness or
disease, or death of any person other than the FIRM's employees; (d) claims for damages
insured by usual personal injury liability coverage; (e) claims for damages, other than to the
Work itself, because of injury to or destruction of tangible property, including loss of use
resulting there from; (f) claims for damages because of bodily injury, death of a person or
property damage arising out of ownership, maintenance or use of a motor vehicle; (g) claims for
bodily injury or property damage arising out of completed operations; and (h) claims involving
contractual liability insurance applicable to the FIRM's obligations under the Contract.
Firm's Insurance Generally. The FIRM shall provide and maintain in force and effect until all the Work
to be performed under this Contract has been completed and accepted by CITY (or for such duration as
is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set
forth below:
Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the
"Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as
presently written or hereafter amended, and all applicable federal laws. In addition, the policy (ies)
must include: Employers' Liability at the statutory coverage amount. The FIRM shall further insure that
all of its Subcontractors maintain appropriate levels of Worker's Compensation Insurance.
Commercial Comprehensive General Liability insurance with broad form endorsement, as well as
automobile liability, completed operations and products liability, contractual liability, severability of
interest with cross liability provision, and personal injury and property damage liability with limits of
$1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including:
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
Umbrella Commercial Comprehensive General liability insurance shall be written on a Florida approved
form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim
and $2,000,000 Annual Aggrega,te. Coverage must be afforded on a form no more restrictive than the
latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed
by the Insurance Services Office, and must include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum
limits' of coverage equal to those required for Bodily Injury Liability and Property
Damage Liability.
Business Automobile liability with minimum limits of One Million Dollars ($1,000,000.00) plus an
additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single .limit for Bodily
Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more
restrictive than the latest edition ofthe Business Automobile Liability policy, without restrictive
endorsements, as filed by with the state of Florida, and must include:
(a) Owned Vehicles.
(b) Hired and Non-Owned Vehicles
(c) Employers' Non-Ownership
Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract
shall contain the same insurance provision as set forth in these insurance and indemnification
requirements, other than the Fire and Extended Coverage Insurance and substituting the word
Subcontractor for the word FIRM where applicable.
Fire and Extended Coverage Insurance (Builders' Risk', IF APPLICABLE:
A. In the event that this contract involves the construction of a structure, the CONTRACTOR shall
maintain, with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad"
form/All Risk Insurance on buildings and structures, including Vandalism & Malicious Mischief
coverage, while in the course of construction, including foundations, additions, attachments and
all permanent fixtures belonging to and constituting a part of said buildings or structures. The
policy or policies shall also cover machinery, if the cost of machinery is included in the Contract,
or if the machinery is located in a building that is being renovated by reason of this contract.
The amount of insurance must, at all times, be at least equal to the replacement and actual cash
value of the insured property. The policy shall be in the name of the CITY and the CONTRACTOR,
as their interest may appear, and shall also cover the interests of all Subcontractors performing
Work.
B. All of the provisions set forth in the Miscellaneous section below shall apply to this coverage
unless it would be clearly not applicable.
Miscellaneous:
A. If any notice of cancellation of insurance or change in coverage is issued by the insurance
company or should any insurance have an expiration date that will occur during the period of
this contract, the FIRM shall be responsible for securing other acceptable insurance prior to
such cancellation, change, or expiration so as to provide continuous coverage as specified in
this section and so as to maintain coverage during the life of this Contract.
B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the option
of the CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM shall procure
a Bond, in a form satisfactory to the CITY covering the same.
C. The policies shall contain waiver of subrogation against CITY where applicable, shall expressly
provide that such policy or policies are primary over any other collectible insurance that CITY
may have. The CITY reserves the right at any time to request a copy ofthe required policies for
review. All policies shall contain a "severability of interest" or "cross liability" clause without
obligation for premium payment ofthe CITY as well as contractual liability provision covering
the Contractors duty to indemnify the City as provided in this Agreement.
D. Before starting the Work, the FIRM shall deliver to the CITY and CONSULTANT certificates of
such insurance, acceptableto the CITY, as well as the insurance binder, if one is issued, the
insurance policy, including the declaration page and all applicable endorsements and provide
the name, address and telephone number of the insurance agent or broker through whom the
policy was obtained. The insurer shall be rated A.VII or better per A.M. Best's Key Rating Guide,
latest edition and authorized to issue insurance in the State of Florida. All insurance policies
must be written on forms approved by the State of Florida and they must remain in full force
and effect for the duration of the contract period with the CITY. The FIRM may be required by
the CITY, at its sole discretion, to provide a "certified copy" ofthe Policy (as defined in Article 1
of this document) which shall include the declaration page and all required endorsements. In
addition, the FIRM shall deliver, at the time of delivery of the insurance certificate, the
following endorsements:
(1) a policy provision or an endorsement with substantially similar provisions as follows:
"The City of South Miami is an additional insured. The insurer shall pay all sums that the
City of South Miami becomes legally obligated to pay as damages because of 'bodily
injury", 'property damage', or "personal and advertising injury" and it will provide to the
City all of the coverage that is typically provided under the standard Florida approved
forms for commercial general liability coverage A and coverage B";
(2) a policy provision or an endorsement with substantially similar provisions as follows:
"This policy shall not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City of South Miami ten (10)
days advanced written notice of the intent to materially modify the policy or to cancel
or terminate the policy for any reason. The notification shall be delivered to the City by
certified mail, with proof of delivery to the City."
E. If the FIRM is providing professional services, such as would be provided by an architect,
engineer, attorney, or accountant, to name a few, then in such event and in addition to the
above requirements, the FIRM shall also provide Professional Liability Insurance on a Florida
approved form in the amount of $1,000,000 with deductible per claim if any, not to exceed 5%
of the limit of liability providing for all sums which the FIRM shall become legally obligated to
pay as damages for claims arising out of the services or work performed by the FIRM its agents,
representatives, Sub Contractors or assigns, or by any person employed or retained by him in
connection with this Agreement. This insurance shall be maintained for four years after
completion of the construction and acceptance of any Project covered by this Agreement.
However, the FIRM may purchase Specific Project Professional Liability Insurance, in the
amount and under the terms specified above, which is also acceptable. No insurance shall be
issued by a surplus lines carrier unless authorized in writing by the city at the city's sole,
absolute and unfettered discretion.
Indemnification Requirement
A. The Contractor accepts and voluntarily incurs all risks of any injuries, damages, or harm
which might arise during the work or event that is occurring on the CITY's property due to the
negligence or other fault of the Contractor or anyone acting through or on behalf of the Contractor.
B. The Contractor shall indemnify, defend, save and hold CITY, its officers, affiliates,
employees, successors and assigns, harmless from any and all damages, claims, liability, losses, claims,
demands, suits, fines, judgments or cost and expenses, including reasonable attorney's fees, paralegal
fees and investigative costs incidental there to and incurred prior to, during or following any litigation,
mediation, arbitration and at all appellate levels, which may be suffered by, or accrued against, charged
to or recoverable from the City of South Miami, its officers, affiliates, employees, successors and assigns,
by reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death
of any person or persons and for the loss or damage to any property arising out of a negligent error,
omission, misconduct, or any gross negligence, intentional act or harmful conduct of the Contractor, its
contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or
assigns, or anyone acting through or on behalf of any of them, arising out ofthis Agreement, incident to
it, or resulting from the performance or non-performance of the Contractor's obligations under this
AGREEMENT.
C. The Contractor shall pay all claims, losses and expenses of any kind or nature whatsoever, in
connection therewith, including the expense or loss of the CITY and/or its affected officers, affiliates,
employees, successors and assigns, including their attorney's fees, in the defense of any action in law or
equity brought against them and arising from the negligent error, omission, or act of the Contractor, its
Sub-Contractor or any of their agents, representatives, employees, or assigns, and/or arising out of, or
incident to, this Agreement, or incident to or resulting from the performance or non-performance of the
Contractor's obligations under this AGREEMENT.
D. The Contractor agrees and recognizes that neither the CITY nor its officers, affiliates,
employees, successors and assigns shall be held liable or responsible for any claims, including the costs
and expenses of defending such claims which may result from or arise out of actions or omissions of the
Contractor, its contractor/subcontractor or any of their agents, representatives, employees, or assigns,
or anyone acting through or on behalf of the them, and arising out of or concerning the work or event
that is occurring on the CITY's property. In reviewing, approving or rejecting any submissions or acts of
. the Contractor, CITY in no way assumes or shares responsibility or liability for the acts or omissions of
the Contractor, its contractor/subcontractor or any of their agents, representatives, employees, or
assigns, or anyone acting through or on behalf of them.
E. The Contractor has the duty to provide a defense with an attorney or law firm approved by
the City of South Miami, which approval will not be unreasonably withheld.
F. However, as to design professional contracts, and pursuant to Section 725.08 (1), Florida
Statutes, none of the provisions set forth herein above that are in conflict with this subparagraph shall
apply and this subparagraph shall set forth the sole responsibility of the design professional concerning
indemnification. Thus, the design professional's obligations as to the City and its agencies, as well as to
its officers and employees, is to indemnify and hold them harmless from liabilities, damages, losses,
and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the design professional and other
persons employed or utilized by the design professional in the performance of the contract.
END OF DOCUMENT
'fil South'Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM . . .
THE CITY OF PLEASANT. LlVIi'lG
To:
FROM:
DATE:
SUBJECT:
The Honorable Mayor & Members of the City Commission
Steyen Alexander, City Manager
September 5, 2017 Agenda Item No.: /5'
A Resolution authorizing the City Manager to enter into a sole source multi-year
agreement with Granicus, Inc., for webcasting the City's public meetings and
software upgrades for Peak Agenda management and closed captioning
services.·
BACKGROUND: The City provides webcasting and archive videos of City public meetings through
Granicus, a webcasting, meeting management, and digital services provider that
is currently managing streaming and management functions of public meetings.
Because of the City's existing partnership with Granicus and existing on-site
infrastructure (s~rvers), Granicus offers software upgrades and solutions at no
additional infrastructure costs for encoding webcasting and integrated content,
such as close captions, minutes, and agendas. The City wishes to implement two
such solutions; Peak Agenda Management and closed captioning.
Peak Agenda is a tool that will allow staff to easily manage the entire legislative
and agenda creation process. The solution will reduce staff workloads, automate
approvals and create a more efficient method for managing decisions related to
agenda creation, while providing a more transparent process and more
accountability.
Regarding closed captioning, the City recognizes some members of the public may
have a disability which prevents receiving traditional audio and video feeds of
public meetings without closed captioning. The City wishes to reach a broader
audience for webcasting and live broadcasts of public meetings as well as meet
ADA compliance for standards around deaf and hearing impaired citizens, with the
addition of the Granicus closed captioning software that will enable the City to
provide closed captioning service for public meetings. The Granicus closed
captioning software solution will automatically provide captions on live and
archived meetings on the web and will also interface with a required closed
captioning encoder purchased for the City's broadcast media system under the
authority of Resolution 167-17-14968.
Both Peak Agenda and closed captioning can easily be added to the City's existing
Granicus platform and installed infrastructure. The infrastructure hardware from
THE CITY OF PLEASANT LlVIt'JG
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER~OFFICE MEMORANDUM
Granicus is specifically designed and tested to integrated with the Peak Agenda
software and to run and support the closed captioning service as they are
upgrades to current used solutions that are specifically engineered to work with
Granicus infrastructure hardware.
Due to the critical nature of broadcasting the City's public meetings, competitive
quotes Were not solicited since Granicus and the software upgrades could be
considered a sole source of a single webcasting and live streaming system since
Granicus will be a single point of contact for the entire webcasting and live
streaming system who will coordinate repairs, if necessary, and replacement or
warranty work by the manufacturer and, act as single point of contact for support,
service, software upgrades and issues related to the entire webcasting media
system. Replacing the infrastructure hardware from another provider of similar
services, which is under warranty and configured and engineered to run Granicus
software, would result in additional expense to the City.
'Granicus is recommended for a sale source agreement for a term not to exceed
five (5) consecutive years as a provider of webcasting, Peak Agenda and closed
captioning services, including providing support for the full platform of Granicus
solutions for the City's webcasting of public meetings.
The total amount for all services for FY 2018 is $48,854; representing an increase
of $35,050 over the annual total for Granicus services currently utilized by the City.
A fee breakdown for all services is below. Note -Services are subject to an annual
5% CPI adjustment in years four (4) and five (5).
GRANICUS ANNUAL FEES
CURRENT SERVICES
,
NEW SERVICES
Meeting Efficiency $4,680 Peak Agenda $5,280 Suite Management
Government
Transparency & Open $7,920
Platform Suite Recurring Caption
Services $29,770
Granlcus Encoding $1,200 Appliance Software
TOTAL $13,800 $35,050
TOTAL FY 2018 $48,850
· .. (41. South~tiami CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER·OFFICE MEMORANDUM . THE C.ITY OF 'pLEASANT LIVING.
AMOUNT: FY 2018 -$48,850 with a proposed balance prior to adoption of $48,850
ACCOUNT: 001-1200-521-3450 City Clerk Contractual Services
AnACHMENTS: Resolution
Granicus Sale Source Letter & Proposal
Resolution 167-17-14968, Closed Captioning Encoder
GORANICUS
Chavin Muniz
707 17th Street, Suite 4000
Denver, 'Colorado 80202
Dear Steve,
www.granicus.com·
Thank you for considering Granicus for the opportunity to strengthen our relationship with the City of
South Miami. Having been a trusted partner since 2011, Granicus understands the unique needs and
requirements of South Miami. Currently, we partner with the City for multiple governmenttechnology
solutions including the streaming of public meetings and management of live meeting functions such as
minutes annotation. Because of our existing partnership and existing on-site infrastructure (servers),
Granicus can work with the City to upgrade the current software systems with the proposed solutions at
no additional infrastructure cost and minimal time and resource investments I;>y South MiamL The
upgrade project at hand is a collaborative effort between the City of South Miami and Granicus. The
project includes an upgrade in software services, which can only be performed by Granicus as they are
an 'upgrade' to currently used solutions. Granicus solutions are engineered specifically to work with our
software service(s) and Granicus hardware.
South Miami recently acquired infrastructure hardware from Granicus, specifici?lIy designed and tested to
run Granicus meeting management software -total hardware cost equals $4,625. This hardware is
configured and designed to run Granicus software only and is currently under warranty through Granicus.
No other company can provide a device with the same quality of video citizens expect in today's market
because of the nature of South Miami's existing Granicus hardware -it is an SOl digital encoding device
capable of streaming true high-definition. Through the design and control of hardware, Granicus can
provide industry-leading stability and support, as well as superior quality. By using Granicus hardware, we
can perform updates and new software releases and immediate technical support. Granicus does not
allow the use of thirdcparty vendors for hardware (except in certain circumstances for specific purposes,
like computer monitors) as this would create operation and support difficulties.
Further, Granicus is a Software as a Service (SaaS) provider, and thus engineers all software in-house
and supports the entire solution from end-to-end. Third-party integrations historically have more difficulty
tracking and resolving issues, leaving clients and their end-users (citizens) with longer periods of down
time, To reduce the risk of unresolved issues, Granicus provides a full platform solution and all Granicus
. services are. tested and work seamlessly together to provide you, our client partner, with solutions that are
more stable and supported. In the proposed service upgrade, Granicus will be solely responsible for
supporting the closed captioning service and agenda management software, in addition to being solely
responsible for continuing support of South Miami's existing streaming video and minutes annotation
software. In addition to support benefits, having all solutions under the Granicus platform has data
security benefits unique to our company. All data is housed and maintained within Tier 3 redundant
datacenters that are trusted by high-level federal and municipal agencies such as the U.S. House of
Representatives, the U.S. Senate, the Center for Disease control, the U.S. Census, and 16 of the top 25
cities in the country. Granicus provides software services only to Government agencies and currently
works with over 3,000 entities, storing and protecting government data and over 170 million citizens'
information. Granicus guarantees our service and offers full support and updates with our partnership; we
cannot guarantee other vendor services or hardware will work seamlessly and do not ensure their
support.
WASHINGTON D.C.
1152 15th Street NW, Suite 800
Washington, DC 20005
202.407.7 500
DENVER
707 17th Street, Suite 4000 .
Denver, CO 80202
720.240.9586
ST. PAUL
408 St. Peter Sf, Suite 600
st. Paul, MN 551025
651.726.7309
LONDON
The Beehive, City Place,
West Sussex, RH6 OPA
0800.032.5769
G GRAN ICUS www.granicus.com
Gianicus is a leader in government software innovation and cutting-edge legislative management
technology. Great products are only part of what keeps our clients satisfied though; service is equally as
important. Granicus provides 24/7/365 technical support, maintains and monitors the technology, and
performs monthly software releases to enhance our solutions. Additionally, Granicus provides ongoing
support and education resources for all South Miami team members through the Granicus University.
In summary, South Miami currently partners with Granicus for software as a service and we are the sole
source for the proposed upgrade at hand. We value our partnership and the opportunity to grow with
South Miami in the years to come. T~e following is a statement of Granicus' position to uniquely provide
solutions to meet your needs, today and in the future.
Granicus Key Values
• 30+ years of government-focused experience
• Provide a complete, end-to-end legislative management solution
• Focus solely on government to meet the needs of this market, at every level
• 3.000+ Local, State, and Federal Clients
• Tier 3 level security provided with all datacenters
No other company currently offers the complete set of the following functionality:
• Only company to provide two configurable agenda management solutions designed to best fit the
varying needs of the government space -one Enterprise-level solution for complex workflows
and a cloud-based solution for lighter-weight workflows
• A paperless agenda viewing and annotation application, iLegislate, written exclusively for Apple,
Android, and Windows-based tablets and laptop computers to deliver paperless agenda packets,
track and annotate agenda items and view public comments and ideas
• All meeting records searchable by agenda topic, minutes and spoken word (with the addition of
closed captioning included in this proposal)
• A webcasting and minutes annotation solution integrated with Microsoft Office, allowing minutes
to be built in Microsoft Word while leveraging the indexed video of the meeting embedded in
Word for reference
• A minutes annotation tool that builds minutes in PDF Format with embedded links to the
audio/video webcast
• An integrated public record compatible on both PC and Mac operating systems as well as mobile
systems like Apple iOS, Android, Blackberry and Windows
• Only company to provide a webcasting, public comment and citizen participation feedback tool
that also integrates with a paperless tablet application
• Unlimited storage and distribution and indefinite retention schedules for all archived meeting and
non-meeting content;
• A video player that allows the public to trim sections of video and embed those sections into other
web pages
WASHINGTON D.C.
1152 15th Street NW. Suite 800
Washington, DC 20005
202.407.7500
DENVER
707 17th Street. Suite 4000
Denver, CO 80202
720.240.9586
ST. PAUL
408 St. Peter Sf, Suite 600
St. Paul. MN 551025
651 .726.7309
LONDON
The Beehive. City Place,
West Sussex, RH6 OPA
0800.032.5769
G GRAN ICUS www.granicus.com
• A citizen participation tool that encourages positive collaboration and offers a meaningful way for
staff or citizens to contribute online by posting rew ideas, voting for others, and sharing ideas to
the social grid
• A government-specific website content management system that allows for staff to easily update
and distribute content on the organization's website without the need for IT or development
knowledge
• Our high definition streaming (720p) solution features 2MBit stream. Competitors' HD offerings
are a little more than 750Kps blown up to an HO resolution (720p)
• We are the only provider with an SOl encoding server
No other company has the follow experience and support services:
• The only government webcasting provider with more than 15 years of experience
• Granicus is the world's most experienced provider of government transparency, citizen
participation, meeting efficiency, legislative and agenda management, website content
management, email and text communication system, and lands and vitals records management
solutions with:
o 3,000+ clients across all 50 states and Canada
o Open meeting clients at the local, county, state and federal levels
o More than 109 million webcasts viewed
o More than 230,000 government meetings online
o More than 170 million citizens subscribed to email and text messaging
o Indexed video for the U.S. Congress: www.Houselive.gov
o More than 1.9 million government records and media files managed
• 98% customer satisfaction rating, 99% client retention rating
• Ranked 185 on Deloitte 500 fastest growing companies (no other government webcasting
company was on this list)
• Ranked 419 on the Inc. 500 fast~st growing companies (no other government webcasting
company was on this list)
• More client success stories are available here: https://granicus.com/success-stories/
•
Combined Value
With nearly 40 years of government-focused experience, Granicus is the proven leader in legislative
management and government transparency solutions. Our company's commitment has always been to
government and our focus on this market is unchanged. Our understanding of government organizations
and our buyers deepen as we share experiences and research, allowing us to. continue to build products
based on customer feedback that meet the market demand.
More than 3,000 government organizations leverage our technologies to increase staff efficiencies and
create a more transparent and accessible government. Granicus has operated with a 99-percent client
retention rate during its years of service. Plus, Granicus has maintained a 98-percent customer
satisfaction rating over the last 16 years. Our satisfaction and retention ratings exemplify our commitment
to, and understanding of, our customers and their unique needs.
WASHINGTON D.C.
1152 15th street NW, Suite 800
Washington, DC 20005
202.407.7 500
DENVER
707 17th Street, Suite 4000
Denver, CO 80202
720.240.9586
ST. PAUL
408 Sf. Peter st, Suite 600
St. Paul, MN 551025
651 .726.7309
LONDON
The Beehive, City Place,
West Sussex, RH6 OPA
0800.032.5769
G G"RANICUS www.gronicus.com
Comprehensive Legislative and Agenda Management
Granicus offers a complete, end-to-end legislative workflow solution that supports the legislative process
from a file's inception through legislation to archiving of the discussion's history and production of the
most complete integrated public record. We offer the most efficient workflow tools that allow staff to create
stronger public access -cross-linking agenda and minutes data to video history.
Granicus' two products to handle the agenda creation process are configurable and scalable to meet an
organization's unique needs. We can offer solutions for both standard workflows and more complex
legislative processes, solving process needs for any size of government agency.
Citizen Engagement and Government Transparency
Granicus understands that in order to help create a truly transparent government, a government
organization must make information easily accessible, searchable and navigable. Our public-facing tools
allow our customers to provide their constituents with the most comprehensive search of government
records and information, which in turn creates an increased level of public access to information that
includes public meeting records, vote history, committee/department openings ancl more.
Our solution further reduces FOIA requests and empowers citizens to find what they need, on their own,
easily. Additionally, we continue to buildapplications that support citizen input and encourage effective
participation in the legislative process.
Web and Mobile Solutions
Granicus leads the way in mobile solutions developed for government with our streaming architecture and
compatibility with various mobile devices, as well as our development of the iLegislate app. Granicus is
constantly focusing development efforts to make our product line mobile-accessible to support the
growing trend of accessing information on-the-go, most notably with the ability to create responsive,
mobile friendly websites using our government content management system and the ability to deliver
request management app functionality as well.
Open Architecture, Cloud-Computing, and Commitment to Open Data
Since its inception, Granicus has been committed toan open architecture. We maintain our openness
and compatibility with other solutions to provide flexible alternatives for customers.
Additionally, Granicus extends our government focus by supporting the open data movement. We partner
with developers in this market who can build applications that leverage public data and complement our
solutions.
If I or any member of the Granicus team can be of assistance, please contact me at (720) 240-9586
x1039.
Most Sincerely,
Chavin Muniz
Client Executive
Granicus, Inc.
WASHINGTON D.C.
1152 15th Street NW, Suite 800
Washington, DC 20005
202.407.7 500
DENVER
707 17th Street, Suite 4000
Denver, CO 80202
720.240.9586
ST. PAUL
408 st. Peter St, Suite 600
St. Paul, MN 551025
651 .726.7309
LONDON
The Beehive, City Place,
West Sussex, RH6 OPA
0800.032.5769
GRANICUS
Quote Number: Q-11303 Granicus Contact:
--Name: Chavin Muniz
Phone: 720-240-9586 xi 039
Procurement Vehicle: Direct
In Support of: South Miami, FL
Quote Prepared On: 8/15/2017
Quote Valid Through: 9/15/2017
Payment Terms: Net 30 Email: chavin.muniz@granicus.com
This Agreement shall commence on the date this document is signed and continue for 5 years.
ONE·TIME FEE .
Product Name Product Description Invoice Quantity One-Time
Schedu1e Tota1
Peak Agenda Peak Agenda Management Standard Agenda 50% Up Front 1. 00 $0.00
Management Report is professional service for 50% Upon
Standard Agenda designing an additonal Peak agenda Delivery
Report report.
Peak Agenda Peak Agenda Management Standard Cover 50% Up Front 1. 00 $0.00
Management Page Report is professional service for 50% Upon
Standard Cover designing an additonal Peak cover page Delivery
Page Report report.
Peak Agenda Peak Agenda Management -Online Training 50% Up Front 6.00 $0.00
Management -is for online training for Peak Agenda 50% Upon
On1ine Training Management, which allows clients to have D'elivery
online sessions with a Granicus trainer
to learn how to use the system.
TOTAL: $0.00
0-11303 : 8/15/2017
Page 1 of4
GG"RANICDS
ANNUAL SUBSCRIPTION FEE
Product Name Product Description
Meeting Efficiency Meeting Efficiency is a hybrid Software-
Suite as-a-Service (SaaS) and Hardware-as-a-
Service (HaaS) solution that enables
government organi.zations to simplify the
in-meeting management and post-meeting
minutes creation processes of the clerk's
office. By leveraging this solution, the
client will be able to streamline meeting
data capture and minutes production,
reducing staff efforts and decreasing
time to get minutes published. During
a meeting, record roll calls, motions,
votes, notes, and speakers, all indexed
with video. Use the index points to
quickly edit minutes, templates to format
in Microsoft Word or HTML, and publish
online with the click of a button.
Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to one Granicus platform site
• Access to the LiveManager software
application for recording information
during meetings
• Access to the Word Add-in software
component for minutes formatting in MS
Word if desired
• One MS Word or HTML minutes template
(additional templates can be purchased
if needed)
Page 2 of4
Invoice
Schedule
Monthly
Procurement Vehicle: Direct
In Support of: South Miami, FL
Quantity
1. 00
Annual
Total
$4,680.00
Q-11303 : 8/15/2017
GG····
•••••••••••••••••••••
GRAN ICUS
Product Name
Peak Agenda
Management
Recurring
Captioning
Services
Government
Transparency Suite
Open Platform
Sui.te
Granicus Encoding
Appliance Software
(GT)
Product Description Invoice
Schedule
Peak Agenda Management is a Software-as-Monthly
a-Service (SaaS) solution thgt enables
government organizations to simplify the
agenda management _process of the clerk's
office. Peak Agenda Management allows
clerks to streamline the way they compile
and produce agendas for public meetings
and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting
types
• Access to one Granicus platform site
• Access to one Peak Agenda Management
site
• Design services for one public view
page portal
• Design services for one Agenda report
template
• Design services for one Cover Page
report template
Recurring Real-Time Closed Captioning.
Government Transparency are the live in-
meeting functions. Streaming of an event,
pushing of documents, indexing of event,
creation of minutes.
Open Platform is access to MediaManager,
upload of archives, ability to post
agendas/documents, and index of archives.
These are able to be published and
accessible through a searchable viewpage.
Granicus Encoding Appliance Software (GT)
This includes the LiveManager Software
solution where webcasts are started/
stopped, agendas amended and indexed,
votes and attendance recorded, and
minutes created.
Page 30f4
Monthly
Monthly
Up Front
Monthly
Procurement Vehicle: Direct
In Support of: South Miami, FL
Quantity
1. 00
229.00
1. 00
1. 00
1. 00
Annual
Total
$5,280.00
$29,770.00
$7,920.00
$0.00
$1,200.00
TOTAL: $48,850.00
0-11303: 8/15/2017
GO"RANICDS
FUTURE YEAR PRICING
Product Name Year 2
Meeting Efficiency Suite $ 4,680.0e
Peak Agenda Management $ 5,280.0e
Recurring Captioning Services $ 29,770.0e
Government Transparency Suite $ 7,920.0e
Open Platform Suite $ O.OC
Granicus Encoding Appliance Software (GT) $ 1,200.0e
Total: $48,850.00
TERMS AND CONDITIONS
Year 3
$ 4,680.0C
$ 5,280.0C
$ 29,770.0C
$ 7,920.0C
$ o.oe
$ 1,200.0(
$4B,B.50.0e
Procurement Vehicle: Direct
In Support of: South Miami, FL
Year 4 Year 5
$ 4,914.0C $ 5,159.70
$ 5,544.0C $ 5,821.20
$ 31,258.5( $ 32,821.4L
$ 8,316.0C $ 8,731.8C
$ O.OC $ O.OC
$ 1,260.0C $ 1,323.00
$51,292.5C $53,857.12 •
• Link to State & Local Ter~s: https:/lgranicus:com/pdfs/Master Subscription Agreement.pdf
• All fees are due at the beginning of the period of performance. Any lapse in payment may result in suspension of
service and will require the payment of a setup fee to reinstate the subscription.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is
the responsibility of South Miami, FL to provide applicable exemption certificate(s).
AGR.EEMENT AND ACCEPTANCE
South Miami, FL Billing Information
Signature: Name:
Name: Phone:
Title: Email:
Date: Address:
Q-11303 : 8/15/2017
Page 4 of 4
Cover Letter
Dear Steve,
Thank you for being a valued Granicus customer. We appreciate the opportunity to support your project. During
previous conversations, you explained your need to implement a new agenda management software and closed
captioning services that integrate with South Miami's existing Granicus solution. We have listened and we fully
understand your goals.
For over 15 years, Granicus has worked with local, state, and federal government agencies, helping them build trust with
their constitUents, reduce staff time spent on processing meetings and agendas, and engage citizens in new ways.
In this proposal, you will find that with our experience and wide range of product and industry knowledge, we can meet
all your legislative needs. We hope that South Miami and Granicus will continue to strengthen our partnership for years
to come.
ShoUld you have any questions, please feel free to reach out to us.
Most Sincerely,
Chavin Muniz
Client Executive
702-240-9586 x1 039
chavin.muniz@granicus.com
Copyright 2017 .
info@graniclls.com I graniclls.com GRANICUS
Why Choose Granicus?
Granicus Cloud
• One hundred percent government focused solutions
• Over 3/000 clients in the U.S. and the U.K. including 40 of the 50 largest U.S. cities
• More than 1.9 million government records and media files managed, 265/350 government meetings available
online, and 109 million webcasts viewed on Granicus solutions
• Indefinite retention schedules for all archived meeting and non-meeting content
• Truly unlimited storage and distribution for all meeting bodies and non-meeting content
• Open API architecture and SDK allow for seamless integrations with systems already in place
• Named a critical partner to online success by Center for Digital Government's 2015 Best of the Web winners
• Named to the 2015 GovTech1 00 by Government Technology and e.Republic Labs
No. 16 on Emerging Local Government Leaders' Top 50 Local Government Companies in 2016
Product Portfolio
• Provides technology that empowers government organizations to create better lives for people they serve
Offers the industry's leading cloud-based solutions for communications, meeting and agenda management, and
digital services
• Government-specific website content management system as part ofthe robust Granicus product portfolio
The pioneer of a fully integrated legislative workflow management system for government and a powerful
network of 150 million people that enhances citizen engagement
Our Support
With high customer satisfaction, our Granicus Customer Support team is ready and willing to help you succeed
Client success stories are available here: https:llgranicus.com/success-stories/
Copyright 2017
info@granicLls.com I granicLls.com GRAN ICUS
Agenda Management
Legislative workflows often require a significant commitment from clerical staff. Drafting legislation, getting items
approved, compiling information from various departments, and creating an agenda are integral parts of the pre-
meeting process, yet can be very timecconsuming. Then; there are live and post-meeting processes that staff must
follow to ensure an accurate account of a meeting.
With so many moving parts, steps can be overlooked or items can be inadvertently dropped. Using a completely
automated, round-trip legislative workflow solution can save staff countless hours while helping them maintain
legislative accuracy.
Granicus' Agenda Management tools allow government staff to easily manage the entire legislative and agenda creation
process from start to finish. From drafting files, through assignment to various departments, to final approval/ these
software tools are designed to reduce workloads and create a more efficient method for managing decisions.
• Eliminate manual worktlows. Create and manage items for agendas in one system.
Automate agenda item approvals with electronic approval processes.
Simplify agenda creation-automatically compile files and supporting materials for upcoming meetings.
Organize/ store and retrieve electronic documents.
• Easily track legislation and generate historical reports for staff, citizens and council.
Our Agenda Management offerings -Legistar and Peak Agenda Manageme~t -help governments organize, store, and
easily retrieve items for agenda creation all in one system. Legistar also maintains all legislative data and tracks each
item's path through the entire process. Both systems allow staff to quickly and easily publish agenda and minutes
documents to the Web, helping ensure records availability and promote government transparency.
Copyright 2017
-
info@graniclls.com I granicus.com G'RANICUS
Peak Agenda Management
Peak Agenda Management is browser based. The elegantly designed agenda creation interface, built with the most
advanced technology in the market, provides government officials with a paperless solution that is easy to use,
incredibly fast and the most supported In the industry.
PeakAgenda Management will allow users to spend less time on administrative chores, and more time doing the job
they love.
Peak's distinguishing features include:
• In-app live chatsupport
The same advanced technology used by Facebook and Netflix for a noticeably faster user experience
• Auto-populate offields
Sequential or concurrent approval phases
PDF and document conversion
• Cross-platform support
• Simple agenda packet creation
Key Benefits of Peak Agenda Management
Peak performs all the duties of the agenda creation process from the convenience of any web browser. The sleekly
designed dashboard provides quick access to relevant information in the agenda creation process. As agendas are
approved, they can easily be published online. Peak is supported by a top-of-the line customer care team and an ever
increasing library of educational content, developed just for Granicus clients.
Technology to keep you ahead of the curve
Built using the ReactjS framework, originally developed by Facebook, Peak offers the fastest, most responsive agenda
software solution available.
This technology also not only allows for a lightning fast user experience, but also allows Granicus to rapidly deploy new
features and enhancements into the application over time, delivering government users more value faster than any
other competing software.
Copyright 2017
info@granicu5.com I granicus.com G"RANICUS
ASleek and Intuitive Design
Users can quickly access Important information from the colorful, easy-to-navigate interface. Large buttons and clear
iconography guide users to effectively manage the tools, and real-time updates provide clerks and managers
information about the agenda status.
Customized Administrative Settings
Peak's administrative toolbox allows clients to create custom objects, such as departments, meeting bodies and user
types. Based on these customized permissions, users can create, manage and approve agenda items from start to
publication.
Agenda Creation
Assign agendas items by submitting departments, meeting bodies or
meeting date through Peak to start an approval workflow.
Approval Workflows
Once an agenda has been created, the approval process begins. Route items through a sequential or concurrent
approval workflow, and send it to notify assigned users by email that new items are available for their review, FYI, or
approval.
Agenda Packet Publication
. Agenda packets with all supporting attachments are generated into. a single PDF file. This easy process provides
governing bodies the ability to easily publish agendas for public consumption while also allowing for the ability to
publish to Granicus' iLegislate tablet app for a truly paperless agenda experience.
Copyright 2017
info@granicus.com I granicus.com ' G"RANICU5
Simple, Elegant Dashboard
The Peak dashboard shows a user's action items based on permissions, like
recently viewed agenda items and meetings and any outstanding approvals.
Excellent Customer Service with Guide Me and Live Chat
One of the key features of Peak is the ability to communicate with a live person
. for support, as well as a helpful Guide Me feature that helps guide users through
the crucial workflow processes. With Live Chat, clients can communicate with a live representative for support with Peak
Agenda.
Freedom from Hardware
Peak Agenda is a browser-based application with no installed hardware requirements, The application can' be accessed
through any major browser on any operating system. Users are not be confined to a workstation and can access the
program at any time from a URL.
Copyright 2017
info@granicus.com I graniclls,com GRAN leu s
Meeting Services
Granicus Meeting Services provide turnkey solutions for public meeting needs. Our Meeting Services solutions take
public meeting efficiency to the next level by eliminating the need for staff to manage any webcasting technology during
the live event. The Granicus staff handles all webcast production needs to ensure that your meetings are successfully
captured and delivered over the Web.
Closed Captioning Services
Engage new audiences and support ADA (Americans with Disabilities Act) compliance with closed captioning for your
meetings. Give your audience greater accessibility and allow them to search archives for any word spoken during the
meeting. Captions can be recorded in real-time or added to archive meetings.
Certified Transcription Services
Produce a complete, word-for-word transcript and give the public a written account of your meeting. Transcripts can be
attached to archived videos and published online as supporting documentation. This service is available for archived
meetings only.
*Any additional Live Captioning will be charged at a rate of $137.50/Hr in half hour increments over the 229 annual
hours at end of year.
*AII Meetings will incur one hour minimum.
* Cancellations within 24 hrs will be charged 1 hour minimum.
* Caption reservations should be reserved two weeks in advance.
* Real Time Captions are provided at an 98% accuracy readability rating.
Copyrigh~ 2017
info@granicLls.com I granicu5.com GRAN ICUS
Customer Care Resources
Customer satisfaction is the backbone of our company and client success. Granicus goes above and beyond traditional
support models by leveraging systems management technology to constantly monitor every component of your
solution.
Granicu5 Customer Care
Customer Care Team Headquarters:
707 17th Street, Suite 4000
Denver, CO 80202
Our Customer Care Team anchored in our primary Denver location provides care across all time zones and cities.
Reach a Customer Care Engineer
Phone: (877)-889-5495, then press, "1/
Email: customercare@granicus.com
Web: http://www.granicus.com/createacase/
(For urgent matters, please call our customer care team to speak directly with a customer care engineer.)
Customer Care Hours
Business hours are Monday through Friday from 5 a.m. until 5 p.m. Pacific US time. After-hours support is available for
urgent issues Monday through Friday from 5 p.m. until 1 0 p.m. Pacific US time and on weekends and holidays.
Granicus' goal is to answer all calls directly but at a minimum to respond to voicemails within a time frame of 30
minutes after receiving them during business hours.
Customer Care Resources
The Granicus Help Center provides online access to our Knowledge Base with index search capabilities and includes
video tutorials, how-to and best practice guides, frequently asked questions, and detailed product guides. The Help
Center is located at https:llhelp.granicus.com and will be made available to staff and end-users.
The Help Center includes the following features:
• Knowledge Base: Search articles about Granicus products and services. Direct link: http://help.granicus.com.
• Online Training: Regular live and on-demand resources to learn more about your Granicus solutions. Direct
Link:
• https:llhelp.granicus.com/GranicusUniversity
Copyright 2017
info@gr~nicus.com I gronicu5.com G 'R A N leu 5
Customer Care Resource Center: Find product-specific downloads, manuals, reference guides, and release
notes to make your work easier. Directlink:
• https:ffhelp.granicus.comfSupport
On-going Training
Granlcusprovides on-going Customer Care as we build a lasting relationship with your team. Through our Customer
Service Portal, we provide many resources designed to help you become an expert Granicus user.
Product Upgrades
As a true hosted service, all updates are done automatically with no local intervention or software needed. As a result,
all users will always experience the most current version of the system without dependency on updates or manual
effort. This eliminates any possibility of "out-of-date" software typi<;ally associated with local application installation.
Finally our 98.5% client retention rating attest to the strength of Granicus' reliability and customer care service.
What is included in the annual maintenance contract?
The following services are included in the annual maintenance contract (monthly managed service fees):
• Unlimited free software upgrades
• Enterprise-wide licensing
Dedicated account managementteam
Maintenance and Upgrades
Annual maintenance and upgrades are included in your monthly managed service fees (see Pricing page). Below is an
overview of software updates and patches:
Client on-premise software
All server maintenance such as OS patching is managed by the client at their discretion. However, if during a
troubleshooting session Customer Care discovers x-num of critical updates available, it is Granicus' practice to apply
them as part of the troubleshooting task. Granicus will maintain, support and update all Granicus-software installed on
the server(s) in question.
Hosting Infrastructure
Hosted infrastrUcture maintenance is done on the first Friday of every month starting at 9 PM PT (infrastructure
maintenance includes security and other system patches as well as any hardware updates or migrations that require
downtime)
Copyright 2017
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Hosted software maintenance is typically done on the 3rd Friday ofthe month (this can change) starting at 9 PM PT and
notification will be sent to customers 72 hours in advance to those that have subscribed to Granicus notifications.
Note: Emergency maintenance due to security vulnerability or critical software bug can be done outside of the normal
schedule.
Clients are informed via email for all system upgrades and patches. Standard maintenance occurs on the 3rd Friday of
every month.
SECURITY OVERVIEW
Data Center Security
Having a robust and secure data center implementation is a necessity, not an option. Granicus Data Centers are
designed for reliability and redundancy. Our data centers are guided by a "defense-in-depth" security strategy to ensure
reliable access of government data. With a 99.9% uptime, we are confident that customer data are always available.
Data Center Requirements:
• Secure -SSAE-16Accreditation
Reliable Networ.k
• Data Availability: 99.9% Uptime
• Redundant Backups
Granicus Server Locations
United States
Primary Data Center in Ashburn, VA
• Backup Data Center in San Francisco,CA
Robust Security Layers
Granicus implements a series of protective layers so that no single solution is relied upon to provide security, including:
• Hosting facilities that meet or exceed Tier III standards that are engineered to ensure application and data
availability and security
Edge-to-edge security, visibility, and carrier-class threat management and remediation. We utilize industry-
leading tools to compare real-time network traffic and flag any anomalies such as: Denial of Service (DoS) and
Distribu~ed Denial of Service (DDoS) attacks, worms or botnets.
Network issues: traffic and routing instability, equipment failures, or misconfigurations
Hardened, stateful inspection firewall technology
• An Intrusion Detection System (IDS) utilizing signature-, protocol-, and anomaly-based inspection methods
24x7x365 firewall, VPN, and IDS support and maintenance
Copyright 2017
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• Security policies and procedures that are constantly maintained, tested, and updated
A Security Incident Response team/SSAE-16 accreditation ensures all customer data is secure from any tampering.
Copyright 2017
info@granicLls.com I granicus.com G"R AN leu s
Pricing Table
Total (Annual)
!~eri~a W6rkflow a~tmTi~tiQIi· .... • \. 1--7'7:··~~fds~~·~.~:il~~~1~s~~i~~~~···
l~·~_~:.~.~~~:··~·~-:~~~·~::~~~.~~::=~=~:~~-·-·:'~ ... _._, .~:: .. ~c_ •••. :::.Z.r.~!~~~.§:~!~~~!~.~~EIl:!~L~~_~~!~~:J.~~ ..... ~;~.~~~~!~.~
. ." . .. .
\ $29,770;00 .' .
$S,280:00. .\
, ........ ~;.: ••. : ..•. ~, ......... ~:.: ..... 1
Name
Total Additional Annual . .. . " .
. -.. --.. -",.-.. --" .. -_._ .. _". -._--; ..•... _ .. '" ~,;':"; ........ ~--; ........... , ...... :.. .. , ..... ~----:.-.-.--.-.---.--:.:-.-,-; .. ;._ ... __ .................. --. -' I ..•••..••...• _ .. _.~ .•. _: . ....:. •• _......:. __ • ____ ." .•. __ ;. __ .. __ ._. ___ . _.'-__ ...... ~._. _" ..
**AII currency is in US dollars**
• • • I ,
info@granicus.com I granicus.com G"RAN ICUS
RESOLUTION NO: 167-17-14968
A Resolution authorIzing the City Manager to purchase a closed
captioning encoder for the CIty's broadcast automatIon system from
Rushworks to enable the City to provIde closed captioning of live
·broa-dcasts and webcastlng public meetIngs.
WHEREAS, the City provides webcasting and archive videos of City public meetings
via Granleus, a webcastlng provider of public meetings; and
,
WHEREAS, the City's broadcast automation system Interfaces with Granlcus to
enable the City to broadcast public meetings; and
WHEREAs the Oty recognizes some members of the public may have a disability
which prevents receiving traditional audio and video feeds of public meetings without
closed captioning; and
WHEREAS, the City wishes to reach a broader audience for the webcasthlg and
live broadcasts of public meetings with the addition of closed captioning; and
WHEREAS, the addition of the closed captioning encoder will enable the City to
provide closed captioning service for public meetings; and
WHEREAS, closed captioning encoders can be purchased from other sources
besides Rushworks and in some cases, possibly at an Initial lower acquisition price;
however, the City believes it is the long-term best Interest of the City from the standpoint
of performance and ultimate costs for the entire broadcast automation system, Including
the closed captioning encoder, to be maintained and supported as a sole source by
Rushworks; and
WHEREAS, due to the critical nature of broadcasting the City's public meetings,
competitive quotes were not secured since Rushworks could be considered a sole source
of a single broadcasting system since it will be a single point of contact for the entire
broadcast automation system that will coordinate repairs If necessary and replacement
or warranty work by the manufacturer and act as single point of contact for service Issues
related to the entire broadcast media system; and
WHEREAS, the expense of $11,181, including Installation, training and related
travel expenses, for the closed captioning encoder will be charged to Contractual Services,
Account 00l-120()"S34-3450.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to purchase a captioning encoder for
the CitY's broadcast automation system from Rushworks to enable the aty to provide
Page 1 of2
Res. No. 167-17-14968
closed captioning of live broadcasts and webcasting public meetings for $17,181,
including Installation, training and related travel expense. A copy of the Rushworks
Proposal Is attached.
Section Z. Severability. If any section, clause, sentence, or phrase of this
resolution Is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect Immediately upon
enactment.
PASSED AND ADOPTED this n day of August. 2017.
AlTEST: APPROVED:
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
Page 2 of2
SUNDAY AUGUST 20 )017
MIAMIHERALD.COM .
FROM PAGE nSE
CALENDAR
Total Eclipse of the Heart
taking place this Monday,
August 21st at Buddha
Shack Yoga in Coconut
Grove.
Brought to you by a band
of bad ass babes, this free
community event will pro-
vide you with all the tools
necessary to inspire some
serious spiritual change.
With two major astrolog-
ical events (a Solar Eclipse
at 1:11 pm) and the second
new moon in Leo at night
--Monday is a powerful
day (unlike any in dec-
ades!) to harness that
amp'd up energy from the
universe.
The Eclipse in Leo is the
perfect time to set goals
and manifest on what you
truly want out of life. Bo-
nus: Coming together as a
cOmInunity, gives your
intentions that much more
power.
Pre-class, banish bad
vibes with a lunar-inspired
crystal charging with Budd-
ha Shack owner, Jenna
Guadagni. You've got the
hook up --crystal and
moon kits will be available
for purchase as part of
Intuitive Gangsters soft
launch.
7:30 -8 PM --Enjoy a
free-flowing Moonlight
vinyasa focused on open-
ing your heart and con-
necting to your intentions
Post-class, empower
your endorphin-fueled
momentum with med-
itations led by Jenna Gua-
dagni and Allison Santini,
chilia balancing by fash-
ion blogger turned spiritual
sage, Annle Vazquez
(@TheFashionPoet / @An-
nieTheAlchemisr), and a
sip and shop experience
with complimentary Raw
Juce cocktails & new age
apparel and goods by Nur-
bana Boutique. .
Let's vibe, 305 Aug. 21 7
p.m.-9 p.m. Free Buddha
Shack Yoga 3444 Main
Hwy., Ste. #17, Miami.
Tuesday, August
22
International Tuesdays at
Gulfstream Park Gutf-
stream Park is thrilled to
announce the launch of
International Tuesdays, an
ongoing entertainment
series featuring live music
with gemes from around
the world. Musical sensa-
tion Benji Rafaeli will serve
as resident musician and
perform in Champions
Plaza every Tuesday night.
Beginning at 7 p.m., Rafaeli
will sing songs in more
than 10 different languages
including English, Russian,
Hebrew, French and Yid-
dish providing endless
variety for guests to enjoy.
As part of the series,
several Gulfstream Park
restaurants will offer exclu-
sive deals on International
Tuesdays for patrons who
mention "Gulfstream
Park's International Tues-
days" or present a special
certificate passport re-
ceived from Champio.ns
Plaza during their visit.
Participating restaurants
and specials can be found
at www.gulfstreampark-
. com. Aug. 22 7 p.m.-9:30
p.m. Free Gulfstream Park
Racing & Casino 901 S.
Federal Hwy., Hallandale
Beach.
Town Square Boynton
Beach Laborforce Job
Fair Town Square Boynton
Beach is seeking a labor
(Skilled and Unskilled)
Workforce
Join us for a Laborforce
Job Fair on
Tuesday, August 22,
2017 -3 P.M. -7 P.M.
At the Carolyn Sims
Center
225 NW 12th Avenue,
Boynton Beach 33435
NEIGHBORS
Register online at
www.ChosenJob.com
Build your Prome
Log YDur work History
Use the Resume Builder
Town Square Boynton
Beach is a 16-acre site in
downtown Boynton Beach.
The project includes the
renovation of a historic
Boynton Beach High
School into a cultural cen-
ter, residential and retail
spaces, a hotel, public
spaces, a garage, fire sta-
tion and a new city hall.
The Boynton Beach City
Library will receive up-
grades in association with
the construction of a new
city hall.
We look forward to
working with you on the
Town Square Boynton
Beach Project. Aug. 22 3
p.m.-7p.m. Carolyn Sims
Center 225 NW 12th Ave.,
Boynton Beach.
Wednesday,
August 23
9th Annual Women of
Influence Cocktail Recep-
tion to Feature Miami
Heat Executive Kim Stone
and Other Local Women
Leaders Aug. 23 FDr nearly
a decade, a committee of
local influential women
have organized the Women
of Influence Cocktail Re-
ception in support of the
YWCA of Greater Miami-
Dade. The event's present-
ing sponsors are Akerman,
PwC, Steven Douglas and
A.C. McCowan CPA, along
with supporting sponsors
Sapoznik Insurance, Mer-
cedes Benz and Jail Cre-
atives, LLC. This premier
cocktail event benefits the
YWCA's programs
throughout the county. The
event brings together hun-
dreds of philanthropic
women who have amassed
professional and personal
affluence throughout South
Florida for an evening of
networking, cocktails,
conversation, and a panel
discussion around what it
means to be a successful
woman.
This year's panel in-
cludes:
a€¢ Kim Stone, EVP
Miami Heat, GM American
Airlines Arena
a€¢ Laura Berger, Lead-
ership Expert, Media Per-
sonality, and Author
a€¢ Geraldine Schlueter,
CIO, PetSupermaiket
a€¢ Esther Surujon,
Chief Financial Officer,
Memorial Physician Group,
Memorial Healthcare Sys-
tem Aug. 23 5:30 p.m.-8:30
p.m. $100 Jungle Island
1111 Parrot Jungle Trail,
Miami.
Blondie C Saga Live Show·
at Loud Vapor Hookah
Lounge Come enjoy the
latest music from your
favorite hip hop, and pop
artists
Every Wednesday night
from 7pm -l1pm
Drink Specials All Night
Hookah Specials All
Night
Across from Miami Dade
College
RSVP to be apart of our
"Live Studio Audience"
10839 NW 27th Ave,
Miami FL 33167
@loud_vapor@dagr8fm
@blondiecantuc
Hookah. Socialize. Enjoy
the show & in studio give-
aways
Join The Party Aug. 23 7
p.m.-l0 p.m. Free Loud
Vapor Hookah Lounge
10839 NW 27th Ave., Mia-
mi .
Coconut Grove Run Com-
munity Come join us for
our weekly run at Kennedy
Park! We run 3 miles (or
walk) as a group encourag-
ing each other to push
ourselves and achieve new
goals! We love coming
together to have a great
time and build lasting
relationships! Join us for
FREE! Aug. 23 6:30
p.m.-7:30 p.m. Free David
Kennedy Park 2400 S.
Bayshore Dr., Miami.
Coconut Grove Run Com-
munity Come join us for
our weekly run at Kennedy
Park! We run 3 miles (or
walk) as a group encourag-
ing-each other to push
ourselves and achieve new
goals! We love coming
together to have a great
time and build lasting
relationships! Join us for
FREE! Aug. 23 6:30
p.m.-7:30 p.m. Free David
Kennedy Park 240 0 S.
Bayshore Dr., Miami.·
Thursday, August
24
Arc Broward Hosts Au-
gust 24th Traveling Plate
Dinner at WorkBar Arc
Broward will continue their
pop-up dinner series, Trav·
eling. Plate, in August with
Chef David Peck of Box of
Chacos. Enjoy a Chef
Peck's unique dining expe-
rience while supporting
culinary students with
disabilities and other life
challenges. The menu
includes dishes with a mix
of flavors from all over
\ 33SE
Asia, blended with Chef
David's take on Latin cui-
sine. Wine pairings will be
provided by Jackson Fam-
ilyWines.
The Traveling Plate gives
students of Arc Culinary
the opportunity to work
with local chefs. The reve-
nue generated helps stu·
dents with disabilities and
other life challenges trans-
fo= their lives and build
new futures.
Tickets fDr this event can
be purchased at www.arc-
broward.com/traveling-
plate for $75 each.
Arc Broward
Since 195.6, Arc Broward
has worked hand-in-hand
with the community to
provide the encouragement
and opportunities that
create life-challenging
outcomes so that people
with disabilities and other
life challenges can live,
SEE CALENDAR, 34SE
~rl:j
CITY OF SOUTH MIAMI
COURTESY NOTICE
NOTIC'E IS HEREBY givt"n lb."!! the City Comroj~sion of tire City I)f South ).Ji:uni.
A(lrida will conduct Publk Hcaring{s) at irs regular City CQmm~!'iioJ'l meeting scheduled
for Tuesday. September 5, 2017. beginning :1t 7:00 p.m .. in the City Commi:~ion
Ch:unbcl's. 6130 SUll$Ct Drive. to consider rhe following llt:m(~):
A Rtsoluntm :wtlmrizing the City Mamtgcr 10 ncgoli:tIC and to {'nt~ into a thIl'C
\3j)'elI agreement wilh an opticm·to-c""'Ilew ft'>r one additional t¥-'O (2) year:; v.ilh
South fl1i:lmi YOUUl B:J!'i~ball League CSMYBL", for the mwagemcol of tbe
concession !'itllnd at Palmer P"Mk.
A Rl!SOlulioll aulboriring. the City l'obnager 10 neg.otiatl!' and III ent~ into ~ 1hr\.~
t3l year alP"ecmrnt \\;rh an option-Ie·renew for one addrtiomtl two C!l y(!;J~
... ·jlll )-li~mi'Buskctbal1.net. Joc. fot the m:ln,,'gcment of basketball scrrke$ at the
Gi~on·Beth .... t Community Ci'Ilter.
(
A RCS1,""Ilulion aomori7.ing "we Cfly Mmlagcr 10 enrct into ;\ sole SOl)J't:C mOl:i.yetlf)
ngrecm~"Tl1 with Grunicus, Inc., [Ilr weoca::til"lg: (hC' City')< publk meeting:-: .and
.!oollw.ue upgrades lor P~akAgend:l man3gl"::lll~ot:md do!':erI c:lpti(lninr~ervkes.
A Re.~ollJtj.,:m 3llthorizing: rhl' City M<lnager to L"Ilter into a multi·:-caI agICl:TDcnt
for Pay ~J Phone ~cn'j(e:::. with Pay by Phone TechMlogi('s, Inc .. thmugll a
pim,ryl't:tck agreement from the lvli:lmi P.1!king Autbority.
All.. intere:;tctl parties arc invited to attend a.nd win Ix' hC'.ud.
For furtnc-r information. plc:l!>c conta.cl the' City Clcrl.:s OlTIcc al:
305--663-6340.
M"ria M. Mencndcr., CMC
Cil), Clerk
Pursu:ml ro florida Sl:r.tu~ 286.'0105. the Gry ht"tcuy Dd .. he~ thl! publi<: thnt if II ~rson d¢cicles
[() nppe:r.J 3n~ deci~ion nude by tilL-, Board. A:.enc~' fit Commi.<;,iIHl twh [(,"Petf lei :my IJUlrr:::T
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l\.'rord indudes !h~ !e$limt'n~ ~nd t"I'i4~n('c Up!.ln ",biro the ;Jpre~l i:. to he b~.
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MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday. Sunday and
Legal Holidays
Miami. Miami-Dade County. Florida
STATE OF FLORIDA
COUNTY OF MIAMI·DADE;
. Before the undersigned authority personally appeared
MARIA MESA. who on. oath, says that he or she is the LEGAL
CLERK, Legal Notices of the· Miami Daily Business Review
flk/a Miami Review. a daily (except Saturday. Sunday and
Legal Holidays) newspaper. published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement.
being a Legal Advertisement of Notice in the matter of
NOTICE OF PUBLIC HEARING
CITY OF SOUTH MIAMI-SEPT 5,2017
in the XXXX Court.
was published in said newspaper in the issues of
08/18/2017
Affiant furth~r says that the said Miami Daily Business
Review is a newspaper published at Miami. in said
Miami-Dade County. Florida· and that the said newspaper has
heretofore been continuously' published in said Miami-Dade
County, Florida each day (except Saturday, Sunday and
Legal Holidays) and .. has been entered as second class mail
matter at the post'of(ic\l in Miami in said Miami-Dade County.
Florida. for a' period. of one year next preceding the first
publication of the attached copy of advertisement; and affiant
further says that he or she has neither paid nor promised any
person, firm or corporation any discount, rebate, commission
or refund for th se ring this advertisement for
MARIA MESA personally known to me