6THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
FROM:
DATE:
SUBJECT:
The Honorable Mayor & Memqers of the City Commission
Agenda Item NO.:f(;; Steven Alexander, City Manager
August lS, 2017
A Resolution authorizing the City Manager to purchase a closed
captioning encoder for the City's broadcast automation system from
Rushworks to enable the City to provide closed captioning of live
broadcasts and webcasting public meetings.
BACKGROUND: The City provides webcasting and archive videos of City public meetings through
Granicus, a webcasting provider of public meetings. In order to broadcast public
meetings, the City's broadcast automation system; provided and installed by
Rushworks, interfaces with Granicus.
The City recognizes some members of the public may have a disability which
prevents receiving traditional audio and video feeds without closed captioning
service. In an effort to reach a broader audience, and provide full access and
transparency to the City's public meetings, a closed captioning encoder is
recommended for purchase and installation to the existing Rushworks broadcast
automation system. The purpose of the encoder digitally interfaces with Granicus
and the closed captioning transcriber service to ensure closed captioning is
available for the City's public meetings.
Closed captioning encoders can be purchased from other sources besides
Rushworks and in some cases, at a lower acquisition price. However, the City
believes it is the long-term best interest of the City from the standpoint of
performance and ultimate costs; including staff and other costs for the entire
broadcast automation system, including the closed captioning encdder be
maintained and supported as a sole source provider, Rushworks. The City has
utilized Rushworks products primarily due to compatibility with our City systems.
Furthermore, due to the critical nature of broadcasting the City's public meetings,
competitive quotes were not secured since Rushworks could be considered a sole
source of a single broadcasting system since it will be a single point of contact for
the entire broadcast automation system; and, will coordinate repairs if necessary
and replacement or warranty work by the manufacturer and act as single point of
contact for service issues related to the entire broadcast media system.
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
AMOUNT:
ACCOUNT:
The purchase price of the encoder is $17,181 which includes installation by a
Rushworks technician, training and related travel expenses.
001-1620-534-3450, Contractual Services
ATTACHMENTS: Resolution
Rushworks Proposal
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to purchase a closed
3 captioning encoder for the City's broadcast automation system from
4 Rushworks to enable the City to provide closed captioning of live
5 broadcasts and webcasting public meetings.
6 WHEREAS, the City provides webcasting and archive videos of City public meetings
7 via Granicus, a webcasting provider of public meetings; and
8 WHEREAS, the City's broadcast automation system interfaces with Granicus to
9 enable the City to broadcast public meetings; and
10 WHEREAS the City recognizes some members of the public may have a disability
11 whiCh prevents receiving traditional audio and video feeds of public meetings without
12 closed captioning; and
13 . WHEREAS, the City wishes to reach a broader audience for the webcasting and
14 live broadcasts of public meetings with the addition of closed captioning; and
15 WHEREAS, the addition of the closed captioning encoder will enable the City to
16 provide closed captioning service for public meetings; and
17 WHEREAS, closed captioning encoders can be purchased from other sources
18 besides Rushworks and in some cases, possibly at an initial lower acquisition price;
19 however, the City believes it is the long-term best interest of the City from the standpoint
20 of performance and ultimate costs for the entire broadcast automation system, including
21 the closed captioning encoder, to be maintained and supported as a sole source by
22 Rushworks; and
23
24 WHEREAS, due to the critical nature of broadcasting the City's public meetings,
25 competitive quotes were not secured since Rushworks could be considered a sole source
26 of a single broadcasting system since it will be a single point of contact for the entire
27 broadcast automation system that will coordinate repairs if necessary and replacement
28 or warranty work by the manufacturer and act as single point of contact for service issues
29 related to the entire broadcast media system; and
30 WHEREAS, the expense of $17,181, including installation, training and related
31 travel expenses, for the closed captioning encoder will be charged to Contractual Services,
32 Account 001-1200-534-3450.
33 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
34 THE CITY OF SOUTH MIAMI, FLORIDA;
35 Section 1. The City Manager is authorized to purchase a captioning encoder for
36 the City's broadcast automation system from Rushworks to enable the City to provide
Page 1 of2
1 closed captioning of live broadcasts and webcasting public meetings for $17,181,
2 including installation, training and related travel expense. A copy of the Rushworks
3 Proposal is attached.
4 Section 2. Severability. If any section, clause, sentence, or phrase of this
5 resolution is for any reason held invalid or unconstitutional by a court of competent
6 jurisdiction, this holding shall not affect the validity of the remaining portions of this
7 resolution.
8 Section 3. Effective Date: This resolution shall take effect immediately upon
9 enactment.
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PASSED AND ADOPTED this _ day of ____ , 2017.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND EXECUTION
EXECUTION THEREOF
CITY ATIORNEY
Page 2 of2
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Harris:
Commissioner Liebman:
Commissioner Edmond:
Notes
John Webster
City of South Miami
August 3, 2017
This Proposal valid for 30 days
HD-SDI in down converter with CC support
Connectors and custom cables for above
This quote includes both the Closed Caption encoder and a new
downconverter that turns HD captions into SD captions for cable. Also
included are installation, travel, expenses, and custom cabling for the
equipment.
Terms: 50% with Purchase Order; balance due prior to shipping.
COSMCCPACK-080317
SubTotal Annual System Assurance Plan (ASAP) first year included
Email· Phone· LogMeln REmote Access
$751
I-__ =z.~~
Installation & Training I---~==-f
Sales
(Renewable yearly) ~-~ ~ .... ~ *Shipping & Handlingl-__ -:-~~
Travel Expenses
TOTAL
*UPS Ground