4THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
VIA:
From:
DATE:
SUBJECT:
BACKGROUND:
GRANTOR:
GRANT AMOUNT:
GRANT PERIOD:
AnAcHMENTS:
The Honorable Mayor & Members ofthe City Commission
Angelica Bueno, Planning & Sustainability Administrator
Steven Alexander, City Manager
Agenda Item No.: 3 August 15, 2017
A Resolution authorizing the City Manager to execute Amendment Four to
extend the Grant Agreement with Miami-Dade County for the South Miami
After School Program.
Miami-Dade County, by and through its Office of Grants Coordination,
initially awarded the City of South Miami money to fund the South Miami
After School Program. The grant period began on October 1, 2014 and has
been extended by amendment several times; the most recent extension
expired on May 31,2017.
Amendment Four to the agreement provides additional funding for the After
School Program's services in the amount of $8,033 and extends the contract
for four (4) months to September 30,2017.
The City of South Miami will be allocating the funds to help support the City's
After School Program by paying for tutoring to children.
The contract is retroactive and the City will be reimbursed any expenses
accrued from June 1, 2017 through September 30,2017.
Miami-Dade County Office of Grants Coordination (Formerly Known as
Department of Human Services) -Local Granting Agency
$ 8,033
Extension June 1, 2017 through September 30,2017
Draft Resolution for Amendment Four
Miami-Dade FY 2015 Contract Amendment Four
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RESOLUTION NO .. __ _
A Resolution authorizing the City Manager to execute Amendment Four to extend
the Grant Agreement with Miami-Dade County for the South Miami After-School
Program.
WHEREAS, the City of South Miami was initially awarded a grant for the After-School Program
from Miami-Dade County by and through its Office of Grants Coordination with an expiration date of
September 30, 2015; and
WHEREAS, the Grant Agreement has been extended by amendment several times; the most
recent extension expired on May 31, 2017; and
WHEREAS, Amendment Four to the agreement provides additional funding to the agreement for
the After-School Program's services in the amount of $8,033 and extends the contract for four (4) months
to September 30, 2017; and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute
Amendment Four to the agreement with Miami-Dade County's Office of Grants Coordination which
extends the expiration date to September 30,2017 and accept additional funding in the amount of $8,033
for the South Miami After-School Prowam.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is hereby authorized to execute Amendment Four of the grant
agreement with Miami-Dade County Office of Grants Coordination for the South Miami After-School
Program to extend the expiration date to September 30,2017 and accept additional funding in the amount
of $8,033. The grant agreement is attached to this resolution.
Section 2: Severability. If any section, clause, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the legitimacy
of the remaining portions of this resolution.
Section 3: This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this __ day of _____ , 2017.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND
EXECUTION THEREOF:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Harris:
Commissioner Liebman:
Carlos Gimenez, Mayor
Office of Management and Budget
Grants Coordination
111 NW 1 st S1reet
22ndFloor
Miami, FL 33128
T (305) 375-4742 F (305) 375-4049
FY 2016-17 Four-Month Award Letter
May 16,2017
Ms. Angelica Bueno
Planning & Sustainability Administrator
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Dear Ms. Bueno:
On March 21, 2017, the Board of County Commissioners voted to extend existing CBO contracts and
funding until the end of FY 2016-17.
PROGRAM DESCRIPTION/NAME AWARD AMOUNT
Elderly Services -South Miami Senior Meals $6,133
The Afterschool House (Tutoring) $8,033
Organizations will receive an Amendment to their FY 2014-15 contract for the continued operation of the
program(s) listed above during the period from June 1, 2017 to September 30,2017. The Amendment
must include updated Scope(s) of Service to reflect program activities and anticipated service levels only
for this four month period. Corresponding Budget(s) must be developed for program(s) expenses to be
incurred by your organization only during the four month period starting June 1, 2017 up to the awarded
amounts listed above. Amendments to contracts with multiple allocations must include a Scope of Service
along with corresponding budgets for each allocation.
Additionally, in order for your agency to be able to execute a contract amendment, your organization must
complete the eight-month contract amendment close-out process for the period from October 1, 2016 to
May 31, 2017. Pursuant to the contract, the closeout is due no more than 30 days after the expiration of
the most recent amendment or not later than June 30, 2017.
In order to proceed with the preparation and execution of the Contract Amendment, you must compile
and submit the following documents and information to your Contracts Officer:
1. A Scope of Service (SOS) for each program awarded to your organization as listed above, and
prepared as a continuation of the program activities funded under your FY 2014-15 contract. Use the
"Scope of Service Narrative" in your most recent contract amendment, and update only the sections
related to grant period, allocated amount, number of workload measures, and clients to be served.
Other changes in the form, such as, commission district(s) served, addresses of the agency and the
project site(s), and the time frames of the service delivery are permissible as an exception only and
will not be approved by the County without an acceptable justification.
2. A detailed line item budget for each program(s) expenses projected to be incurred during the period
from June 1, 2017 through September 30, 2017, using the attached budget form which must be
consistent with each allocation award amount (including those for lump sum awards). In addition, a
detailed narrative budget justification must be included for each program and must address each line
item as a direct or an indirect cost. To facilitate the process as much as possible, OMB is proposing
to divide the approved line items in the eight month amendment budget in half. If your agency
anticipates incurring expenses that were not included in the eight month budget, which are necessary
Page 2
to provide program service, please propose these items and include a clear justification of need.
OMB will review, consider, and approve these items as reasonable. Instructions for completion of the
Line Item Budget and Budget Justification Narrative are attached. Please include in the budget and
corresponding narrative the name, position, and brief description of job-related tasks for each staff
person, if applicable. Also, please indicate each employee status (full-time or part-time, temporary
employee), annual salaries, and, if applicable, detail fringe benefits distribution for each funded
employee and corresponding percentages allocated to the County funding. Briefly describe, for non-
personnel expenses, the manner in which they will be used to accomplish the tasks identified in the
Scope(s) of Service. Please be as specific as possible. Limit your indirect costs to the maximum
approved for each allocation in the eight month amendment, up to fifteen (15%) percent.
3. As applicable, please provide a copy of your current certificate(s) of insurance. This is extremely
important since the County will not release any funds until this requirement has been met.
4. Provide with the contract amendment(s) a completed affidavit attesting that your agency has
completed' Level 2 Background Screenings for staff working on projects that serve vulnerable
populations (see enclosure).
OMB·GC must receive the requested information and documentation by the close of business
(5:00 p.m.) on Tuesday. May 23, 2017, to prepare your agency's amendment. The contract
amendment must be executed and all requirements satisfied before the County can issue any payment of
awarded funds. Your organization needs to fully cooperate with the County regarding any required
modifications in the Scope(s) of Service and budget documents prior to the execution of the amendment.
Execution of the contract amendments will be processed on a first-come, first-served basis.
All program functions conducted by your organization after June 1, 2017 and prior to the execution of the
contract amendment shall be provided at the organization's sole risk and expense.
If you have questions, please do not hesitate to call your assigned Contracts Officer, Adolfo Leon, at
(305) 375-1069 or ALEON@miamidade.gov.
We look forward to our continued collaboration.
Sincerely,
r-=-=--".~
Daniel T. Wall
Assistant Director
C: Carmen Figueroa, Contracts and Grants Administrator, OMB-GC
Elena Quevedo, Program Coordinator, OMB-GC
Manny Vazquez, Fiscal Manager, OMB-GC
Enclosures
MIAM.-..,~...,
t1t'lIJ~in
Carlos Gimenez, Mayor
July 24,2017
Ms. Angelica Bueno
Planning & SustainabiJity Administrator
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Office of Management and Budget
Grants Coordination
111 NW 151 Street
22nd Floor
Miami, FL 33128
T 305-375·4742 F 305-375-4454
Re: FY 2016·171 Cost-Based Amendment to Extend Terms for Signature
Dear Ms. Bueno:
This letter accompanies the contract amendment extending the terms of your agency's FY 2014-
2015 contract supported with Miami-Dade County's General Fund for an additional four months
from June 1, 2017 through September 30, 2017. Please return three (3) originals of the
amendment, and the attached scope(s) and budget(s), and Updated Affidavit for Background
Screening properly completed and signed by the person designated by your Board to sign on
behalf of your agency to execute the agreement, and to approve the scopes and the budgets.
We are asking that you return the signed agreements to our office within seven (7) days
from the date of this letter so that we may expedite the processing of the contract
agreement.
Please contact your assigned Contracts Officer by telephone or bye-mail if you have any
questions regarding the final processing of your agency's agreement.
Cb Daniel T. r· Assistant
AMENDMENT#4
TO FY 2014-2015 CONTRACT BETWEEN
MIAMI-DADE COUNTY
AND
CITY OF SOUTH MIAMI
15-SMIA-CB
Miami-Dade County by and through its Office of Management and Budget -Grants
Coordination located at 111 N.W. 1 st Street, 22 nd Floor, Miami, FL33128 (hereinafter called "the
County") and City of South Miami located 6130 Sunset Drive,South Miami, Florida 33143 (hereinafter
called "the Provider') hereby agree on this __ day of , 2017 to amend the
Grant Agreement dated July 27, 2015 between the County and the Provider (hereinafter called "the
Agreement").
WHEREAS, the County and the Provider entered into the Agreement for the provision of
Human and Social Services for a twelve (12) month period, from October 1,2014 through September
30,2015; and
WHEREAS, the Agreement allows for amendment by written consent of the County and the
Provider; and
WHERE~:AS, the Board of County Commissioners, through its budget approval process, voted
on September 17, 2015, to provide additional funds to the Provider for the continued provision of
services under the Agreement for an additional nine (9) month period, from October 1, 2015 through
June 30,2016; and
WHEREAS, on April 14, 2016 the Agreement was extended for an additional nine (9) month
period, until June 30, 2016, by written consent of the County and the Provider (Amendment # 1); and
WHEREAS, the Board of County Commissioners voted on January 20, 2016 to provide
additional funds to the Provider for the continued provision of services under the Agreement for an
additional three (3) month period, from July 1, 2016 through September 30, 2016; and
WHEREAS, on September 26, 2016 the Agreement was extended for an additional three (3)
month period, until September 30, 2016, by written consent of the County and the Provider
(Amendment # 2); and
WHEREAS the Board of County Commissioners voted on September 22, 2016 to provide
additional funds to the Provider for an additional eight month period, from October 1, 2016 through
May 31, 2017; and
WHEREAS, on April 4, 2017 the Agreement was extended for an additional eight (8) month
period, until May 31, 2017, by written consent of the County and the Provider (Amendment # 3); and
WHEREAS, on March 21, 2017, the Board of County Commissioners rejected the grant award
recommendations for Request for Proposal No. CB01516, Award of Grants to Community Based
Organizations, and voted to extend existing CBO contracts and funding allocations until the end of FY
2016-17; and
Page 1 of 6
15-SMIA-CB
WHEREAS, pursuant to the Agreement, Provider provides the following program(s):
Name of Program A, Elderly Services -South Miami Senior Meals; and
Name of Program B, The Afterschool House (Tutoring).
WHEREAS, the parties wish to amend the Scope of Service(s) and the Budget in order to
reflect the additional services and funds provided pursuant to this Amendment for a four month period,
NOW, THEREFORE, in consideration of the mutual covenants recorded herein and made part
of this Amendment and incorporated herein by reference as if fully set forth herein, the County and the
Provider agree to amend the Agreement as follows:
I. The recitals above are fully incorporated and adopted herein as if fully set forth herein.
II. Article 2. AMOUNT PAYABLE is hereby amended to reflect the amount payable for the
additional services rendered by the Provider under this Amendment as follows:
Program A: Elderly Services -South Miami Senior Meals $6,133, and
Program B: The Afterschool House (Tutoring) $8,033.
The funds authorized by this agreement shall only be disbursed for authorized expenditures
made and expenses incurred during June 1,2017 through September 30,2017.
The rest of Article 2 shall remain unchanged.
III. Article 3. SCOPE OF SERVICES is hereby amended as follows:
Attachments A(A4) and A(84) Scope of Services shall be attached hereto and incorporated
herein and shall pertain to the period of time from June 1, 2017 through September 30, 2017.
The rest of Article 3 shall remain unchanged.
IV. Article 4. BUDGET SUMMARY is hereby amended as follows:
The following shall be attached hereto and incorporated herein and shall pertain to the period
of time from June 1, 2017 through September 30, 2017:
(1) Attachments 8 (A4) and B(B4) Budgets for funds allocated under this Agreement as
amended; and .
(2) Attachment B1 (A4) and B1 (84) detailed project budget and sources and uses statement.
The rest of Article 4 shall remain unchanged.
V. Article 5. EFFECTIVE TERM is hereby amended as follows:
Both parties agree that the effective term of this Agreement shall commence on October 1,
2014 and terminate at the close of business on September 30, 2017.
The rest of Article 5 shall remain unchanged.
VI. Article 7. INSURANCE, Section 8(J) is hereby amended as follows:
Page 2 of 6
15-SMIA-CB
The Provider shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in force for the duration of the effective term of this
Agreement (October 1, 2014 through September 30, 2017).
The rest of Article 7 shall remain unchanged.
VII. Article 10. CIVIL RIGHTS is deleted in its entirety and replaced with the following language:
The Provider agrees to abide by Chapter 11A of the Code of Miami-Dade County ("County
Code"), as amended, which prohibits discrimination in employment, housing and public
accommodations on the basis of race, creed, religion, color, sex, familial status, marital status,
sexual orientation, gender identity, gender expression, status as a victim of domestic violence,
dating violence or stalking, pregnancy, age, ancestry, national origin, disability, or source of
income; Title VII of the Civil Rights Act of 1968, as amended, which prohibits discrimination in
employment and public accommodation; the Age Discrimination Act of 1975, 42 U.S.C. §
6101, as amended, which prohibits discrimination in employment because of age; the
Rehabilitation Act of 1973, 29 U.S.C. §794, as amended, which prohibits discrimination on the
basis of disability; the Americans with Disabilities Act, 42 U.S.C. § 12101 et seq., which
prohibits discrimination in employment and public accommodations because of disability; the
Federal Transit Act, 49 U.S.C. §1612, as amended; and the Fair Housing Act, 42 U.S.C.
§3601 et seq. It is expressly understood that the Provider must submit an affidavit attesting
that it is not in violation of the Acts. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the Provider is found by the responsible enforcement agency, the
Courts or the County to be in violation of these acts, the County will conduct no further
business with the Provider.
Any contract entered into based upon a false affidavit shall be voidable by the County. If the
Provider violates any of the Acts during the term of any contract the Provider has with the
County, such contract shall be voidable by the County, even if the Provider was not in violation
at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave, codified as §
11A-60 et seq. of the Miami-Dade County Code, which requires an employer, who in the
regular course of business has fifty (50) or more employees working in Miami-Dade County for
each working day during each of twenty (20) or more calendar work weeks to provide
domestic violence leave to its employees.
Failure to comply with this local law may be grounds for voiding or terminating this Agreement
or for commencement of debarment proceedings against Provider.
VIII. Article 19, REQUIRED DOCUMENTS, RECORDS, REPORTS, AUDITS, MONITORING AND
REVIEW, Section (0), Public Records, is deleted in its entirety and replaced with the
following language:
Pursuant to Section 119.0701 of the Florida Statutes, if the Provider meets the definition of
"Contractor" as defined in Section 119.0701(1)(a), the Provider shall:
(1) Keep and maintain public records that ordinarily and necessarily would be
required by the COUNTY in order to perform the service;
(2) Upon request from the COUNTY'S custodian of public records identified herein,
provide the COUNTY with a copy of the requested records or allow the public with access to
Page 3 of 6
15~SMIA~CB
the public records on the same terms and conditions that the COUNTY would provide the
records and at a cost that does not exceed the cost provided in the Florida Public Records
Act, Miami-Dade County Administrative Order No. 4-48, or as otherwise provided by law;
(3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law for the
duration of this Agreement's term and following completion of the services under this
Agreement if the PROVIDER does not transfer the records to the COUNTY; and
(4) Meet all requirements for retaining public records and transfer to the COUNTY,
at no COUNTY cost, all public records created, received, maintained and/or directly related to
the performance of this Agreement that are in possession of the PROVIDER upon termination
of this Agreement. Upon termination of this Agreement, the PROVIDER shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. All records stored electronically must be provided to the COUNTY in
a format that is compatible with the information technology systems of the COUNTY.
For purposes of this Article, the term "public records llJ shall mean all documents,
papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing
software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection with the
transaction of official business of the COUNTY.
Provider's failure to comply with the public records disclosure requirement set forth in
Section 119.0701 of the Florida Statutes shall be a breach of this Agreement.
In the event the Provider does not comply with the public records disclosure
requirement set forth in Section 119.0701 of the Florida Statutes, the County may, at the
County's sole discretion, avail itself of any of the remedies for breach set forth under this
Agreement or available at law or equity.
IF THE PROVIDER HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE COUNTY'S CUSTODIAN OF
PUBLIC RECORDS AT:
Miami-Dade County
Office of Management and Budget-Grants Coordination
111 N.W. 1st Street, 22nd Floor
Miami, Florida 33128
. Attention: Carolina Acosta
Email: carolina.acosta@miamidade.gov
Page 4 of 6
15-SMIA-CB
IX. Article 24, Section (J), Totality of Agreement/Severability of Provisions, is hereby
amended as follows:
"Attachment K: Updated Background Screening Affidavit" is hereby listed beneath
"Attachment J: Authorized Signature Form."
The rest of Article 24 shall remain unchanged.
Attachment K, Updated Background Screening Affidavit, attached hereto, is hereby added
and incorporated as if fully set forth in this Agreement as amended.
X. All Provider's obligations pursuant to the Agreement remain ongoing, including but not limited
to the following: The Provider hereby agrees to maintain and to submit to the County updated
and current licenses, permits, background checks and insurance coverage, as applicable,
during the extended term of this Agreement, pursuant to Article 7. INSURANCE and to
Article 8. PROOF OF LICENSURE AND BACKGROUND SCREENING; and to provide
updated disclosures and notifications pursuant to Article 9. CONFLICT OF INTEREST and
Article 12. NOTICE REQUIREMENTS. Additionally, the Provider agrees to submit to the
County updated Attachment(s), including updated sworn, notarized Affidavit(s), within ten (10)
days of the occurrence of any material change to the information contained in the following
Attachments to the Agreement:
Attachment C:
Attachment D:
Attachment D-1:
Attachment E:
Attachment I:
Attachment J:
Collusion Affidavit
Miami-Dade County Affidavits
Due Diligence Affidavit
State Public Entities Crime Affidavit
List of Subcontractors and Suppliers
Authorized Signature Form
XI. All references in the Agreement to:
(1) Attachment A and the Scope of Services shall refer to Attachments A(A4) and
A(B4);
(2) Attachment 8 shall refer to Attachments 8(A4) and B(84); and
(3) Attachment 81 shall refer to Attachments 81 (A4) and 81 (84) .
XII. Other than as expressly amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect. If any conflict in language exists between the Agreement
and this Amendment # 4, the language in this Amendment # 4 shall prevail.
XIII. This Amendment # 4 is hereby made a part of the Agreement and is binding upon the County
and the Provider. This Amendment # 4 shall be effective as of June 1, 2017, once it has been
signed by both parties, and shall expire on September 30,2017.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
Page 5 of 6
15-SMIA-CB
IN WITNESS WHEREOF, the parties hereto have caused this Amendment # 4 to the Agreement to be
executed by their officials thereunto duly authorized.
CITY OF SOUTH MIAMI
By:
Name:
Title:
Date:
Attest:
Print Name:
Title:
Authorized Person OR
Notary Public
Corporate Seal OR Notary Seal/Stamp:
MIAMI-DADE COUNTY
By:
Name: Jennifer Moon
Title: Mayor's Designee
Date:
Attest: HARVEY RUVIN, Clerk
Board of County Commissioners
By:
Print Name:
Page 6 of 6
ATTACHMENT A (A4)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION J: GENERAL INFORMATION
Name of Organization: City of South Miami, Parks and Recreation Department
Address: 6130 Sunset Drive, South Miami, Florida 33143
Program Contact Person: Angelica Bueno, Planning & Sustainability Administrator
Phone Number: 305-668-2514 Fax Number: 305-663-6345
E-mail Address: abueno@southmiamifl.gov
Fiscal Contact Person: Alfredo Riverol, CFO
Phone Number: 305-663-6343 Fax Number: 305-668-7388
E-mail Address: ariverol@southmiamifLgov
Board PresidenUChair: N/A
Phone Number: N/A Fax Number: N/A
E-mail Address: N/A
Non-Profit Entity 0 For-Profit Entity 0
15-SMIA-CB-A
Contract Amount: $ 6,133 Contract Period: June 1, 2017 -September 30, 2017
SECTION II: PROGRAM NARRATIVE
Descriptive Program Name: Elderly Services -South Miami Senior Meals
Describe the program goals:
The Senior Meals Program will provide positive social, cultural, educational, and recreational
opportunities for seniors residing in the City of South Miami. In addition, the program will create a
healthy environment for our senior population by encouraging physical activities, and providing
nutritional meals, which will lead to a healthier lifestyle for the targeted population. Services will be
provided to residents at the HUD Senior Center for participants regardless of race, religion, gender, or
family income level that are 60 years and older.
Describe the program and services and how program funding will be used:
Through our Parks and Recreation Department, the City of South Miami will provide prepared meals
to sixty-nine (69) residents that participate in activities at the HUD Senior Center located in South
Miami.
Page 1 of 3
ATTACHMENT A (A4)
Identify what Commission District(s) will be served: District 7.
Identify the target population that will be served (i.e., children/students, seniors, adults,
families, general population, businesses etc.): Seniors.
Identify the total number of the target population served (if more than one service, define for
each):
69 Seniors
SECTION III: PROFILE OF SERVICES
Annual workload measures (for each type of service to be provided including the number of
clients to be served in the program) [i.e., 3 hours of after school care for twenty-five (25)
children ages 5 -10, one home delivered meal for 50 seniors every day (18,250 meals)]:
The Senior Meals Program will provide two (2) pre-packaged meals (cantina-style) to a minimum of
sixty-nine (69) residents at the HUD Senior Center every Friday. The program will provide a minimum
of 138 meals per week (69 seniors X 2 meals per week) for 18 weeks, for a maximum of 1,644 meals
during the 4-month contract period,
Unit Cost per client (Define the unit(s) of service and detail the unit cost(s) for the service):
$ 6,133/69 clients = $ 88.88 per client
Identify the period of service delivery for program component(s) that WILL NOT be provided
year-round: N/A.
Total number of unduplicated clients that will be served during the program year is: 69.
Total number of clients receiving ongoing services: 69.
Total number of new clients will be: O.
A typical client will be in the program for: 4 month(s)
What is the defined workload measure (meals provided, therapy, tutoring, or after-school care
hours, program completion, employment, etc.): meals provided.
The total number of workload measures that will be provided durin'g the 4-month contract
period:
Up to 2,484 meals.
Location of Service Site(s) and Hours of Service at each Site: (List all administrative and
program sites including the physical street address with zip codes, contact information and
the hours of operation for each site):
The City of South Miami Senior Center is located at 6701 SW 62nd Avenue, South Miami, Florida
33143. The hours of operation are Monday-Friday from 7:00 am -3:00 pm,
Page 2 of 3
ATTACHMENT A (A4)
The service site phone number is: (305) 663-6319; email: qpough@southmiamifl.gov.
SECTION IV: STATEMENT OF OBJECTIVES: (Define measurable and specific program
objectives. Please quantify and note timeframe for completion of each objective [Le.,75% of
children attending after school tutoring program will increase their reading score by a full
letter grade as measured by pre and post-testing during the contract year]).
• One hundred percent (100%) of the elderly participants that receive weekend meals will satisfy
one of their basic needs.
• Ninety percent (90%) of the elderly participants will gain sufficient nutrition from the meals
provided which will be measured by the type of menu provided.
• Ninety percent (90%) of the elderly participants will be satisfied with the services provided
which will be measured by surveys.
BACKGROUND SCREENING INFORMATION
The program(s) is serving "at~risk" population: Yes
The minimum age for a client is: 60 years.
The maximum age for a client is: N/A years.
Staff or volunteers working directly with seniors for more than 10 hours: Yes
SECTION V: ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public announcements will made during televised City Commission meetings, and on the City's Web.
Describe how your organization will complete a self-assessment of its services throughout the
program year (i.e., client satisfaction questionnaires, online surveys, independent organization
audit review, etc.): Annual survey.
SECTION VI: CERTIFICATION
I certify that the Scope of Services of the program will be carried out as described 'above. I also
understand that I must receive prior formal approval from Miami-Dade County Office of Management
and Budget-Grants Coordination for any variations from the operations and performance described
above.
Signature and Title of Person Completing Form
Page 3 of 3
Angelica Bueno
Planning & Sustainability Administrator
Print Name and Title
15-SMIA-CB-A
r~~WMfH]~~§lliw~ml:1
Requested By:
Executive Director 1 Agency Designee Name
Executive Director 1 Agency D~signee Signature Date
Reviewed By: ==:--__ :-::-:_":':'"" ______ _
OMB Contracts Officer Signature Date
Attachment B(A4)
mmilllmIm~!!mff~11'{f~flrrfl~lliINe&1~i~lfm~H8Mrm~Hmrn~iimml~~mgil~!imm lli§~1~1~~m~~¥JtffJnr~it~m!ml~mH~~~{~11!j'
fmj@iillmmfifimijlEm!mmtifmHIm~ie'~Qgijmilf~jHHm~f@!f~n~mfl1TITIillffiillmmn:lml
Elderly Services -South Miami Senior Meals
III. TOTAL: I. -V.
Approved By:
~B~o~ard~P~r=e~s~id~e~nt~/~V~i~ce~Pr=es~id~e~n~tN~a=m~e--------------------------
Board President I Vice President Signature
Approved By: _____________ _
OMB Contracts & Grants Administrator Date
7120/2017
Date
Fiscal Approval (if needeel)
Accountant
Supervisor:
DIRECT COSTS
Contractual Services
Senior Meals ($6,133):
City of South Miami
Elderly Services -South Miami Senior Meals
Miami-Dade County
June 1, 2017 -September 30, 2017
15-SMIA-CB-A
Attachment B1(A4)
Beginning June 1, 2017 through September 30, 2017, the City of South Miami Parks and
Recreation Department staff will distribute every Friday, two (2) prepackaged meals (cantina~
style) to a minimum of sixty~nine (69) residents at the HUD Senior Center every Friday. These
meals will be prepared by the catering company Master Host-Greater Miami Caterers, Inc. at a
cost of $3.73 per meal. In total, the program will provide a minimum of 138 meals (69 residents
x 2 meals distribute every Friday, one for both Saturday and Sunday) to residents at the HUD
Senior Center for 18 weeks; for a maximum of 1,644 meals. .
The grant funds will help to cover the partial cost of the meals program. The City of South Miami
is providing the funds to cover the remaining cost of the meals after the grant funds are reached
in its total amount during the period of the contract.
The Senior Site Manager and Recreational Leaders are the responsible staff for the
administrative functions related to this program. Their salaries and all other costs related to the
program are covered by the City of South Miami.
TOTAL AWARD: $6,133
ATTACHMENT A (B4)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I: GENERAL INFORMATION
Name of Organization: City of South Miami, Parks & Recreation Department
Address: 6130 Sunset Drive, South Miami, Florida 33143
Program Contact Person: Angelica Bueno, Planning & Sustainability Administrator
15-SMIA-CB-B
Phone Number: 305-668-2514 Fax Number: 305-663-6345
E-mail Address: abueno@southmiamifl.gov
Fiscal Contact Person: Alfredo Riverol, CFO
Phone Number: 305-663-6343 Fax Number: 305-668-7388
.. E-mail Address: Ariverol@southmiamifl.gov
Board President/Chair: N/A
Phone Number: N/A Fax Number: N/A
E-mail Address: N/A
Non-Profit Entity 0 For-Profit Entity 0
Contract Amount: $8,033' Contract Period: June 1,2016 -September 30,2017
SECTION II: PROGRAM NARRATIVE
Descriptive Program Name: The Afterschool House (Tutoring) ,
Describe the program goals:
The goal of the Afterschool House (Tutoring) Program is to provide positive social, cultural,
educational, and recreational opportunities for children residing in the City of South Miami. The
program will also create a friendly environment and essential after-school services to participants
regardless of race, religion, gender, family income, and/or ability to pay for children ages 5-14 years
(kindergarten to eighth grade).
Page 1 of 4
ATTACHMENT A (84)
Describe the program and services and how program funding will be used:
The Afterschool House Program operates from June 1,2017 -September 30,2017. Funding will be
used to provide tutoring services which will include reading and math curricula, as well as reinforce
each subject based on their own school performance of each participant.
Identify what Commission District(s) will be served: District 7
Identify the target population that will be served (i.e., children/students, seniors, a'dults,
families, general population, businesses etc.): Children, ages 5 -14.
Identify the total number of the target population served (if more than one service, define for
each):
One hundred (100) children for the Afterschool House Program.
SECTION III: PROFILE OF SERVICES
Annual workload measures (for each type of service to be provided including the number of
clients to be served in the program) [i.e., 3 hours of after school care for twenty-five (25)
children ages 5 -10, one home delivered meal for 50 seniors every day (18,250 meals)]:
The program takes place 18 weeks throughout the summer break of the school year and one hundred
(100) children grades K through 8th grade will participate in the program.
Unit Cost (Define the unit(s) of service and detail the unit cost(s) for the service):
The unit cost to serve one hundred participants (100) is $80.33 per period.
Identify the period of service delivery for program component(s) that WILL NOT be provided
year-round: NA
Total number of unduplicated clients that will be served during the program year is: 100.
Total number of clients receiving ongoing services: 100.
Total number of new clients will be: 0
A typical client will be in the program for: _day(s) _ month(s) ~ week(s) _hour(s)
What is the defined workload measure (meals provided, therapy, tutoring, or after-school care
hours, program completion, employment, etc.): After-school care hours/tutoring 1.5 hours per day
(1 hour of homework, 30 minutes reading).
The total number of workload measures that will, be provided during the 4-month contract period:
12,750 hours of Summer break care/tutoring assistance (100 children x 1.5 hours per day x 5 days
per week x 17 weeks).
Page 2 of 4
ATTACHMENT A (84)
Location of Service Site(s) and Hours of Service at each Site: (List all administrative and
program sites including the physical street address with zip codes, contact information and
the hours of operation for each site):
• The Afterschool House (Tutoring) Program is located at the Gibson-Bethel Community Center,
Murray Park -5800 SW 66th Street, South Miami, Florida 33143.
• Hours of Operation for the Center are Monday -Friday, 5:00 am -10:00 pm, Saturday, 9:00
am -6:00 pm, and Sunday, 10:00 am. -2:00 pm and services will be provided from 2:00 pm -
6:00 pm, Monday -Friday.
• Afterschool House (Tutoring) Summer Program hours of operation: Monday -Friday, 7:30 am
to 6:00pm, excluding holidays.
The service site phone number is: (305) 663-6319; email: qpough@southmiamifl.gov.
SECTION IV: STATEMENT OF OBJECTIVES: (Define measurable and specific program
objectives. Please quantify and note timeframe for completion of each objective [i.e.,75% of
children attending after school tutoring program will increase their reading kcore by a full
letter grade as measured by pre-and post-testing during the contract year]).
• Eighty percent (80%) of the children will increase their reading fluency and comprehension as
measured by various tests.
• Ninety percent (90%) of the students will complete their in-house assignments to reinforce
each subject based on their own school performance of each participant.
• Ninety-five percent (95%) of the children will participate in educational activities as measured
by the participation log.
BACKGROUND SCREENING INFORMATION
The program(s) is serving "at-riskU population: Yes
The minimum age for a client is: 5 years.
The maximum age for a client is: 14 years.
Staff or volunteers working directly with children for more than 1 0 hours: Yes
SECTION V: ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public awareness and outreach will be communicated through public announcements during televised
City Commission meetings, City's website, and flyers.
Describe how your organization will complete a self-assessment of its services throughout the
program year (i.e., client satisfaction questionnaires, online surveys, independent organization audit
review, etc.):
Page 3 of 4
ATTACHMENT A (84)
Parent Surveys which are conducted once a year and report cards which are collected four (4) times a
year.
SECTION VI: CERTIFICATION
I certify that the Scope of Services of the program will be carried out as described above. I also
understand that I must receive prior formal approval from Miami-Dade County Office of Management
and Budget-Grants Coordination for any variations from the operations and performance described
above.
Signature and Title of Person Completing Form Print Name and Title
Page 4 of 4
15-SM JA-CB-B
ri~*~~~9#Riw;lm!jl
Requested By: _______________ _
Executive Director I Agency Designee Name
Executive Director I Agency Designee Signature
Reviewed By: _______________ _
OMB Contracts Officer Signature
1-
Date
Date
·~mmnmmfmumWi:§nm!Hlli!ill(~S~U;EMf~UD.G~~a~m~nUP.iUHUUtl.~}~m~!~,
III. TOTAL: I. -v.
Approved By:
~B~o-a-rd~P~res~id~e-n~t~,~V~ic-e-P=r-es~id~e-n~t~N~a-m-e----------------------------
Board President I Vice President Signature
Approved By:
OMB Contracts & Grants Administrator Data
Attachment 6(64)
Date
Fiscal Approval (if needed)
Accountant:
Supervisor:
DIRECT COSTS
Personnel: Salaries
City of South Miami
The Afterschool House (Tutoring)
Miami-Dade County
June 11 2017 -September 301 2017
Teachersllnstructors ($8,033):
15~SMIA-CB-B
Attachment 81(84)
These line items represent the salaries of three (3) part-time instructors. These instructors will
dedicate 100% of their time to students enrolled in the Afterschool House (Tutoring) program.
These instructors will provide tutoring and homework assistance for children participating in the
program. Grant funds are being charged 100% of the positions' salaries for the period up to 17
weeks, depending on the hours worked per week. After County funds are expended, the City of
South Miami will continue to pay for their salaries until the program is completed.
The staff person responsible for the administration of this program is the Director of Parks and
Recreation and his salary and all other additional costs (Le. utilities) are covered by the City of
South Miami and participant fees.
TOTAL AWARD: $8.033
Page 1 of 1
ATTACHMENT K
UPDATED BACKGROUND SCREENING AFFIDAVIT
Affidavit Attesting Compliance with Both Contractual and Any and All Legally Applicable Background
Screening Requirements for Provider Personnel, Subcontracted Personnel and Volunteers
The undersigned affiant makes the following statements under oath. under penalty of perjury. which is a
first degree misdemeanor. punishable by a definite term of imprisonment not to exceed one year and/or a
fine not to exceed $1,000, pursuant to Sections 837.012.775.082 and 775.083. Florida Statutes.
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me. the undersigned authority. personally appeared ___ ------:-_____ -:-:---:------
Authorized Provider Representative
of __ ~ ______ ~ ______ --:--____ . who being by me first duly sworn, deposes and says:
(Name of Contracted Provider)
I swear and affirm that the above-named contracted Provider is compliant with the background screening
requirements contained in Article 8 of the Contract attached hereto and incorporated herein by reference.
I further swear and affirm that the above-named contracted Provider is compliant with any and all
background screening requirements pertaining to its personnel, subcontracted personnel and volunteers
that may be required pursuant to applicable federal. state or local laws or regulations.
Date:
(Signature of CEO/Exec. Dir.)
Sworn to and subscribed before me in Miami-Dade County. Florida this the ____ day of
___________ .20_.
_ Who is personally known to me
_ Who has produced identification:
Signature of Notary Public
State of Florida at Large
Print. type or stamp name of Notary Public
My Commission Expires:
OMB Rell. 10/1/151
Type of Identification