3
CITY OF SOUTH MIAMI
PROPOSED
CAPITAL AND OPERATING BUDGET
FISCAL YEAR 2017-2018
Dante Fascell Park
COMMISSION – MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
CHARTERED OFFICIALS
Mayor
Philip K. Stoddard, Ph.D.
Vice Mayor
Bob Welsh
Commissioner
Josh Liebman
Commissioner
Gabriel Edmond
Commissioner
Walter A. Harris
City Manager
Steven Alexander
City Clerk
Maria M. Menendez, CMC, FCRM
City Attorney
Thomas Pepe, Esq.
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to City of South Miami, Florida for its annual budget for
the fiscal year beginning October 1, 2016. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
TABLE OF CONTENTS
CITY MANAGER’S BUDGET MESSAGE_________________________________________ ii
FY 2016-17 CITYWIDE ACCOMPLISHMENTS ___________________________________ 1
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2017 _______________________ 24
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2017-18 ______________ 54
GENERAL FUND SUMMARY _____________________________________________ 57
GUIDE FOR READERS ____________________________________________________ 59
ANNUAL BUDGET PROCEDURES ___________________________________________ 61
BUDGET SCHEDULE ___________________________________________________ 65
FINANCIAL AND BUDGETARY POLICIES ___________________________________ 67
FUND STRUCTURE ______________________________________________________ 77
FUND OVERVIEW _____________________________________________________ 78
FUND EXPENDITURES__________________________________________________ 81
GOVERNMENT _________________________________________________________ 85
CITY HISTORY ________________________________________________________ 88
COMPREHENSIVE PLANNING ____________________________________________ 90
CITY OVERVIEW ______________________________________________________ 93
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 94
POSITIONS BY DEPARTMENT/DIVISION ____________________________________ 95
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN ____________________________ 100
GENERAL FUND BUDGET ________________________________________________ 115
FY 2017-2018 GENERAL FUND REVENUES _________________________________ 116
REVENUE PROJECTION RATIONALE _____________________________________ 118
DEPARTMENTAL EXPENSE RATIONALE ___________________________________ 131
CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS _____________________ 136
MAYOR AND CITY COMMISSION ______________________________________ 137
CITY CLERK’S OFFICE _______________________________________________ 139
CITY ATTORNEY’S OFFICE ___________________________________________ 142
CITY MANAGER’S OFFICE ____________________________________________ 145
PERSONNEL DIVISION _____________________________________________ 149
CODE ENFORCEMENT DIVISION ____________________________________ 153
FINANCE DEPARTMENT _____________________________________________ 157
INFORMATION TECHNOLOGY DIVISION (ITD) _________________________ 161
PROCUREMENT DIVISION __________________________________________ 163
BUILDING DEPARTMENT ____________________________________________ 167
PLANNING AND ZONING DEPARTMENT _______________________________ 171
PUBLIC WORKS DEPARTMENT ________________________________________ 175
PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 177
PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 180
PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 183
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION _________________ 186
PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 190
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 193
POLICE DEPARTMENT _______________________________________________ 198
PARKS AND RECREATION DEPARTMENT _______________________________ 205
GIBSON-BETHEL COMMUNITY CENTER _______________________________ 211
PARKS LANDSCAPING DIVISION _____________________________________ 214
COMMUNITY POOL ______________________________________________ 218
TENNIS _________________________________________________________ 222
NON-DEPARTMENTAL ______________________________________________ 225
SPECIAL REVENUE FUNDS _______________________________________________ 227
STORMWATER DRAIN TRUST FUND _____________________________________ 228
LOCAL OPTION GAS TAX TRUST FUND __________________________________ 232
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 235
PARKS AND RECREATION FACILITIES IMPACT FEE FUND _____________________ 237
TREE TRUST FUND ___________________________________________________ 239
PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 241
REVENUE STABILIZATION FUND ________________________________________ 245
GRANT MATCH RESERVE FUND _________________________________________ 246
INSURANCE RESERVE FUND ____________________________________________ 247
TAX EQUALIZATION RESERVE FUND ____________________________________ 248
BUILDING CAPITAL RESERVE FUND ______________________________________ 249
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 250
OTHER FUNDS ________________________________________________________ 252
DEBT SERVICE FUND __________________________________________________ 253
CAPITAL IMPROVEMENT PROGRAM FUND ________________________________ 261
EMERGENCY RESERVE FUND ___________________________________________ 265
STATE FORFEITURE FUND _____________________________________________ 266
FEDERAL FORFEITURE FUND ___________________________________________ 267
GLOSSARY ____________________________________________________________ 270
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 i
ACKNOWLEDGMENT
This document was prepared by a team of City staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Maximo Monterrey, Chairman
Mark Diaz
Sid Kaskey
Daniel Montana
Deltravis Williams
The following individuals are recognized for their significant contribution in the preparation of
this document:
Alfredo Riverol, Chief Financial Officer
Maria Virguez, Chief Administrative Officer
Michelle Caloca, Senior Accountant
Carolina Sola, Junior Accountant
Jaclyn Cuesta, Junior Accountant
Frank Gorrin, Office Support
Cover Photo taken by Rachel Cata of the Personnel Division
MANAGEMENT TEAM
DEPUTY CITY MANAGER CHIEF FINANCIAL OFFICER
Shari Kamali (2014) Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010)
PLANNING AND ZONING DIRECTOR CHIEF ADMINISTRATIVE OFFICER
Jane K Tompkins (2016) Maria Virguez (2000)
PUBLIC WORKS DIRECTOR CHIEF PROCUREMENT OFFICER
Vacant Steven Kulick, C.P.M. (2011)
POLICE CHIEF PARKS AND RECREATION DIRECTOR
Rene Landa (2013) Quentin Pough (2014)
BUILDING DIRECTOR
Victor Citarella, PE (2008)
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 ii
CITY MANAGER’S BUDGET MESSAGE
July 18, 2017
Honorable Mayor Philip Stoddard
Honorable Vice Mayor Bob Welsh
Commissioners Edmond, Liebman and Harris
Citizens of the City of South Miami
PROPOSED Capital and Operating Budget for Fiscal Year 2017/2018
Dear Mayor, Vice Mayor, Commissioners, and Citizens:
In accordance with Article IV, Section 2 of the City Charter, I
respectfully submit to you the Proposed FY 2017/18 Operating and
Capital Budget for the fiscal year beginning October 1, 2017, and
ending September 30, 2018. The Proposed FY 2017-18 Budget was
prepared with no tax rate increase, using the millage rate of 4.3000.
The purpose of this letter is to provide the Commission with an
overview of the budget for Fiscal Year 2017-18.
BUDGET PREPARATION
The adopted budget provides a continuation of the core FY 2016-17 budget as the base for the
budget for FY 2017-18 and the following budget indicates existing and new funding levels and
priorities.
The FY 2017-18 Budget as presented here is based on the adopted millage rate o f
4.3000.
The value of the certified tax roll for FY 2017-18 was released by the County on June 30, and was
approximately 6% higher than the prior year. Although it represents a slight increase in revenues,
it is more importantly an indication that the real estate market and values and, therefore,
potentially our entire economy may be continuing a rebound.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 iii
As we are witnessing, the country, and more specifically Miami-Dade County, continues to
slowly extract itself from a very difficult and damaging economic period. Property values,
foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget
process was a difficult one, as people are once again demanding more from their governments,
but the revenues have not yet reached a level to give us the ability to provide the level of services
they deserve.
SIGNIFICANT EVENTS THIS FISCAL YEAR
This year the Parks and Recreation Department hosted the City of South Miami’s 90th
Anniversary Celebration series. The series consisted of an Evening Reception, Historic Bike
Tour, Sunset Celebration and ending with the Annual Fourth of July Celebration. The Evening
Reception, held on Friday, June 16, 2017 brought together residents, elected officials, South
Miami Community members and business leaders for an evening of celebrating how far our City
has come to achieve the dreams of founders. The 11-mile Historic Bike tour was held on
Saturday, June 17, 2017. The tour began and ended at the Gibson -Bethel Community Center
and stopped at multiple locations throughout the City. The Sunset Celebration was he ld on
Saturday, June 17, 2017. The afternoon was filled with games, inflatables, free food, music and
live entertainment. The City’s annual Fourth of July Celebration was held on Tuesday, July 4,
2017. Hundreds of families enjoyed one of the most popular Fourth of July shows in the Miami
area which many said was the best fourth of July event the City has ever produced. The event
included food, giveaways, children activities and live entertainment followed by an outstanding
firework display show.
Kaboom honored South Miami as a 2017 Playful City USA community for putting kids first based
on our dedication to creating a family-friendly community. This was in addition to last year’s
award where South Miami was ranked Among the Top 10 Cities in Florida for Young Families by
NerdWallet, a consumer advocacy website. This notable recognition by a well-respected national
interest is emblematic of the changes that the City of South Miami has undergone in the last few
years and has continued in the passing fiscal year. We are very proud of this distinction and look
forward to continuing the progress of raising the quality of service by your government for you
the citizens and community of South Miami. The administrative budget proposal as presented
here in this document is designed to continue the unprecedented progress in the improvement of
the services and infrastructure of the City as we have in the past few years. We propose to
continue this excellent progress and continue it without a tax rate increase for the fourth year in
a row.
Energized by a recent vote of 72 percent in favor of the exchange of the City Hall property for a
new City Hall and a new Police building and a significant new development on the existing City
Hall property, the City authorized the City Manager to issue a Request for Proposals (RFP) for the
sale of the existing City Hall property. The City also received some unsolicited proposals for the
proposed transaction, which will add more potential customers to the nearby downtown
shopping and dining area and create a new set of customers and energy in our town. The RFP
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 iv
process demonstrated that the City Hall property is currently valued at around $20-22 million
dollars with appropriate zoning in place. Due to procedural issues the process had to be
suspended but is expected to resume in late summer.
Subsequent to its opening by County Mayor Carlos Gimenez and the entire City Commission, the
long-awaited Community Pool has been enjoyed by an increasing number of residents and
community members who had labored, some for over 40 years to bring this pool to be a reality.
The pool continues to provide a much-needed recreational swimming opportunity for the
community at-large, including swimming lessons for our youngest residents, aquatic exercise for
the disabled, and assist the City in its goal to reduce drowning fatalities and near drowning
accidents within the City. As research shows, supervised swimming activities provided at Park
and Recreation pools can make a life-saving difference to residents. In fact, with the financial
backing authorized by the City Commission, and through increased social media and print
marketing, swim lesson participation increased from 162 participants in 2016 to 187 participants
as of the beginning of the summer 2017. Participation is expected to increase by an additional
130 participants by the end of pool season, October 2017.
We continued our new emphasis to improving the quality of all of our parks this year especially
our two most popular parks, Dante Fascell Park and Fuchs Park. This effort needs to be increased
and continued for quite some time as suggested in the Parks Master Plan which was formally
approved by the City Commission this year. Perhaps most visibly different is the new fence
around Dante Fascell Park, heralding a much safer and new look for the fence surrounding the
Park and importantly along Red Road. Other work completed this year relating to the
Beautification of City Parks included both the Public Works staff and the Parks staffs working on
the Dante Fascell and Fuchs Park improvements and landscape beautification project. The work
done is summarized later in this message.
Crime rates are at its lowest since 1995. Total crimes one-third of the way through 2016 calendar
year stood at 179. With the continuation of this pace, we could finish the year with only 537 total
crimes. Last year we stood at 776 for the year. Under the current Commission and
administration, we have achieved some of the lowest rates since 1991. These figures may change
upwards, but I think we are in for another banner year of crime reduction and prevention.
Our staff is constantly improving. We have been on a mission since 2013 to increase the
professionalism and quality of staff serving the South Miami community. I am happy to report
that due to progressively improving leadership and training, our staff is now operating on a
much higher level than previously. It is continually incumbent on us to reflect our appreciation
for our staff’s efforts and to recognize their efficiencies by providing incentives for them to stay
with South Miami and not leave for other more lucrative employment. The resulting policy
from last year’s successful negations with the PBA and AFSCME was created by the City
Commission who adopted a recurring cost of living increase so that employee’s incomes were
no longer and will no longer be reduced by inflation in the future. The entire City
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 v
administrative staff and applicable Charter Officers will also reap the benefits of such direction
from the management and the City Commission.
Sea level rise will ultimately result in a rising water table. As the water table rises, it will reduce
then eliminate the functionality of our septic tanks, as septic tanks are dependent on gravity and
a lower water table to work. Approximately two thirds of the City is on septic tanks at this time.
Therefore, last year the City hired a consultant for the development and completion of a sanitary
sewer master plan for sanitary sewer upgrades throughout the City. The draft master plan
identifies areas within the City that are currently not serviced by a public sanitary sewer system,
provides information on existing sewer systems, and includes a layout of the proposed improved
systems. The draft master plan also establishes a priority for projects by location, the cost of
recommended projects, and estimated costs. While not complete at this time, the staff has
already identified some opportunities to address the issues raised by the draft plan. In fact during
this year’s Legislative Session, we were able to successfully fund a pilot program that will address
the necessary conversion of septic tanks to an alternative form of sewage treatment that is
respectful of the impacts of sea level rise.
Our downtown shopping area is critical to the financial balance of the City. The sale of the
Shoppes of Sunset mall has given us some opportunities but at the moment, the lack of
consistent maintenance in the downtown shopping area is another area that has needed some
improvement. Last year we created an initiative to fund and carryout the initial phase of a
Downtown Beautification Project. This year we held the first ever “community conversation”
between our downtown business owners/managers, commercial property owners and the City
of South Miami Commission. The workshop between the City Commission and the business
leaders of South Miami’s shopping area featured the business representatives presenting the
challenges of maintaining and growing our shopping area directly to the City Commission.
Many projects were discussed at this time, including: the necessary revitalization of T he Shops
at Sunset, signage for businesses in this area, a transit circulator in our shopping and dining
district, streetscape and other aesthetic improvements. Additionally, an eight-story Class A
Office Building is being constructed at the Metrorail sta tion and is set to open in late 2018.
Each of these topics were discussed by the Commission and the business community .
The City Commission empowered the City Manager to fund, in conjunction with the Hometown
Inc. and the Red Sunset Merchants, the retention of a consultant that will complete a business
development plan for the South Miami Business Improvement District (BID). We are hoping to
have the Business Improvement District (BID) in place by the end of the current fiscal year
which will help focus the City’s efforts in the downtown area and will also result in the business
community helping share the financial responsibility for some of the improvements. In
conjunction with this beautification effort, and in a move toward ensuring a greater sense of
mobility for potential customers, I recommended and the Commission endorsed the creation of
loading zones for commercial heavy vehicles such as delivery trucks in the downtown district
which has significantly added to the safety and fluidity of tra ffic in the area.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 vi
Downtown Improvements
In an effort to beautify the City’s Downtown area to help revitalize our essential shopping area,
our excellent Public Works staff removed existing damaged hedges and planted new hedges
along SW 72nd Street between SW 57th Avenue to Dorn Avenue. all of the existing garbage street
bins were replaced with new moderate concrete garbage bins. Staff continued removing the
rusty and broken tree grates surrounding the landscaping and coordinated the installation of the
new permeable, no strip, recycled rubber mulch installation along Sunset Drive from SW 57th
Avenue to South Dixie Highway as well as completed Dorn Avenue. They also planted crepe
myrtle trees and trimmed all trees in preparation of the installation of the new Downtown
lighting in the trees. Additionally, we re-striped faded parking space lines throughout the area
and increased our schedule for gum removal and continued with our established program to
maintain downtown South Miami and other areas free from graffiti.
Citywide Beautification Project – In an effort to beautify the remainder of the City the Public
Works Staff removed and planted new plants and mulch along SW 64th Street and SW 59th Place
and installed various plants “Impatiens” and “Annuals” around traffic circles throughout the City.
The beautification of City Parks was also on their list as they assisted with the beautification of
Fuchs Park, Dante Fascell Park, Jean Willis Park and Dog Park including tree stump and root
removal of all Australian Pines at Dante Fascell, placing new sod and dirt throughout Dante
Fascell Park. In conjunction with the Parks staff major tree trimming and debris removal,
installation of new plants, dirt and sod at Fuchs Park was accomplished.
To maximize the performance of its fleet, significantly reduce the possibility of mismanagement
or fraud and to help ensure the maximum productivity of staff members using vehicles, has
installed GPS on a majority of its working fleet for a six (6) month pilot program, which ultimately
may or may not include Police vehicles. Police vehicles will soon be equipped with new laptops
that includes a Smart and GPS locate features, however the laptops may not provide vehicle
performance and maintenance reporting to the level the City would require. Some of the benefits
of the GPS system are: Increased productivity and efficiency by optimizing schedules, routes and
better managing vehicle maintenance; Increased fuel savings by reducing idling, unauthorized
vehicle usage and utilizing diagnostics; Increased safety by promoting safer driving behavior and
providing driver alerts; Improved customer satisfaction by providing faster response times,
notification of worker ETA, etc.; Real time location information on vehicles and other
assets; Alerts when vehicles are running late or crossing into or out of certain areas; Feedback
and driver scores indicating levels of driver safety and fuel efficiency; Tools and reports to help
increase worker productivity, optimize routes, and gain efficiencies.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 vii
The Planning and Zoning Department began working with a Planning Consultant for the
Comprehensive Plan and Land Development Code Rewrite. This will save the City a great deal of
time and resources due to the current outdated, confusing and sometimes conflicting nature of
the two documents. A joint meeting of the City Commission and all affected boards was held in
November, 2016 and three public sessions were held in March, 2017 to identify and get feedback
on the issues that need to be addressed in the updated documents.
In fact, our entire City was the target of many project to create a better environment for our
citizens. We coordinated and assisted our storm drain cleaning company with the cleaning of
storm water drains and pipes as a result of inspections, completed tree pruning throughout the
City, maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk repairs
and harmonizing sidewalks with existing swale elevations, completed debris removal throughout
the City’s canals and purchased better equipment for the removal process of debris found in
canals and painted all guardrails in front of canals.
We completed the design of the traffic calming devices for the Pinecrest / Snapper Creek and
Twin Lakes areas which was submitted to Miami Dade County Public Works who must approve
the project prior to the City being permitted to construct it. At this time, we are still awaiting
approval from the County.
Additionally, we completed the construction for drainage and
roadway improvements in the Twin Lakes Area at SW 64th Avenue
between approximately SW 56th Street to SW 58th Terrace. The
project included the implementation of exfiltration systems with
catch basins that are interconnected to the exiting drainage
system to reduce the volume of runoff (pollutants) generated by a
storm event into the neighboring lake and canal. Roadway
resurfacing was also included as part of the project. This will
enable a significant reduction in the drainage issues in that part of the City.
Since we successfully took over tennis operations at Dante Fascell Park in December 2015 by
hiring tennis professionals to assist our administration of the program and facilities the success of
our programs and the general condition of the Park have increased dramatically. We began by
offering tennis court reservations, private lessons, league play, adult clinics, youth programs and
camps. Programs are now provided by certified and experienced tennis professionals. We
Initiated clay court maintenance standards and practices that have greatly enhanced the safety
and quality of the facility which apparently had not been implemented in many years. We also
replaced windscreens, court dividers, benches and began daily maintenance of equipment to
improve safety and appearance while also bringing it up to industry standards. Most notably, the
conversion of this program from a vendor driven one to an “in house” program have netted the
City significantly more revenue, more programmatic control, and a better maintained facility.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 viii
We continue to seek and identify areas for cost reductions and efficiency enhancements. This
year we realized significant health cost savings in Group Health Insurances to include medical,
dental, vision, life, and long-term disability plans, for an overall reduction in premiums of 42%.
Additionally, we revamped and revitalized the City’s Safety Program to promote workplace safety
and reduce risk of injury and liability throughout the City.
Residents of the adjacent High Pines and Ponce Davis neighborhoods in the unincorporated area
on the east side of Red Road south of Sunset Drive have asked the City to consider annexing them
into our City. We have performed an initial evaluation, which shows a strong set of benefits to
South Miami should this occur. The primary financial benefit for our current residents is the ad
valorem revenue increase, which, if realized by annexing this area, could enable the City
Commission to reduce property taxes for all of South Miami.
The City Commission at the request of the Community Redevelopment Agency (CRA) Board
directed the City Manager to negotiate an agreement with the developer of Family Dollar stores
in this area to build a Family Dollar store and 40 residential units for affordable incomes as well as
some 4,000 square feet of commercial store front space intended and targeted towards locally
owned businesses with guaranteed affordable rental rates. This project has been presented to
the City Commission and the CRA for approval and is currently awaiting any other entity who may
wish to compete with it prior to the full approval of the City Commission and the CRA. Enabling
this project will empower the neighborhood to regain its previous status and would end a mission
for the City that some declare has been in progress for some 40 years.
South Miami, according to the trade publication “The Real Deal” became the first City in Florida to
require owners of new homes to install solar panels, joining San Francisco and two small cities in
California as the only local jurisdictions in the United States with similar renewable energy
building regulations. The City Commission has declared that installing solar will help South Miami
meet its goals under Res. No. 23-09-12832, dated February 9, 2009, stating: “The City of South
Miami commits to a Carbon Neutral Initiative to lead the community by example and to
implement policies to eliminate net emission of carbon dioxide and other greenhouse gases by
the end of 2030”.
We aren’t finished. There is much more work to be done in our efforts to continually improve the
City of Pleasant Living. The City of South Miami Welcome Signs are to be installed at the
entryways for the City and will include gateway monument signs to be placed at Fuchs Park on
US-1 and Dante Fascell Park, located on Red Rd and a smaller entry sign to be implemented at
various other City entry sites. We intend on continuing to reduce the crime rate and to be as
responsive as possible to the citizen’s requests for improvements in their City. Our goals are clear
and this budget will help us continue the great progress that we have made so far.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 ix
RESPONDING TO THE GOVERNING BODY GOALS
The budget as presented provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3000.
The City’s proposed budget was prepared with the intent to meet the governing body’s goals.
The City Commission has established six strategic goals that guide the City’s activities, including
preparation of the annual operating budget. The financial decisions included in the annual
budget and Capital Improvement Program (CIP) for the services provided by the City are intended
to address the goals established by the City Commission.
Goal #1: City Services – Ensure that city services assist in creating a superior quality of life
and a safe atmosphere where people desire to live, work, and play.
Goal #2: Fiscal Responsibility – Provide exceptional value for community-provided
resources and strive for long-term financial balance in the city’s operational and capital
activities.
Goal #3: Economic Development – Promote and stimulate quality development (including
retail, corporate headquarters, bioscience, high technology companies, and residential) to
enhance the city’s diverse economic base.
Goal #4: Reinvestment – Promote and support efforts to redevelop retail sites and
improve our neighborhoods to continue the city’s reputation as a safe and friendly
community.
Goal #5: South Miami Downtown Improvement– Partner in the continued development
of a premier destination point – “South Miami Downtown” – that serves as a community
gathering place integrating a variety of uses (including residential, retail and office uses).
Goal #6: Sense of Community – Celebrate South Miami’s heritage and history to enhance
the sense of community, pride and quality of life for residents.
The adopted budget continues the City’s commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
Revenues in all municipalities typically increase and, at times, decrease, depending, upon their
respective sources and the impact of various sectors of the economy and the Legislature’s
changing philosophies on those sources. The City’s most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
The Legislature’s adoption of the “property tax relief” legislation and the approval of the property
tax constitutional amendments in recent years, in addition to the end of the real estate “bubble,”
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 x
and general decline in our nation’s current economy, has resulted in a reduction in our ad
valorem revenues, as well as other revenue streams. The City’s ad valorem revenue account for
approximately one-third of the City’s yearly operating revenue stream or 34% of the City’s yearly,
non-fee based, recurring operating revenues. Therefore, as the ad valorem revenues change
significantly, so do the city’s revenues.
THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2017-18 certified property tax roll for the City of South Miami reflects an
approximate 6% increase in city-wide taxable values from the previous fiscal year. By default,
that percentage is an “average” and, individual properties may experience more or less change in
value than this average. In the case of long-time homesteaded properties, they actually may have
a greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the Consumer
Price Index, whichever is lower. This limitation is known as the Save our Homes cap. As a result,
long-time homesteaded property owners benefited from years of increasing home values by
paying less property tax than a similar non-homesteaded property owner due to the SOH limits
on increases in assessed values. Thus, many homesteaded property owners have had the benefit
of artificially low tax levies.
The FY 2008-09 property tax valuation performed by the Property Appraiser was the first year in
which property values dropped for the City of South Miami and virtually every other municipality
in South Florida. This drop in property values now reveals the “other side” of SOH in which long-
time homesteaded properties can now actually see their assessed values increase by virtue of
State Law, even as property market values decrease, if the valuation of that individual property is
still below market value. Conversely, recent homesteaded purchasers who have not had the
benefit of long-term accumulation of SOH benefits, and non-homesteaded properties, will most
likely see the least amount of increase in taxable assessed values.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn’t pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
The new exemption has had a devastating impact on ad valorem revenues statewide, as it
essentially doubles the previous amount of non-taxable property value; therefore, those
revenues are no longer available.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xi
FLORIDA HOMESTEAD EXEMPTION INCREASE AMENDMENT
The Florida Homestead Exemption Increase Amendment is on the ballot in Florida as a
legislatively referred constitutional amendment on November 6, 2018. A "yes" vote supports this
amendment to exempt the portion of home values between $100,000 and $125,000 from
property taxes other than school taxes. The measure would provide for a homestead exemption
on the portion of home values between $100,000 and $125,000, meaning the $25,000 between
$100,000 and $125,000 of a home's value would be exempted from property taxes other than
school district taxes. As of 2017, Section 6(a) of Article VII of the Florida Constitution provides for
a homestead exemption on the portion of home values between (a) $0 and $25,000 and (b)
$50,000 and $75,000. Should this amendment pass, the City is estimated to have a revenue loss
amount of approximately $222,513, which is based on the 2016 Preliminary Assessed Roll and
would take effect in Fiscal Year 2019-20.
MILLAGE CAP ESTABLISHED
The Property Appraiser will mail required notices to all property owners in August, using
proposed tax rates adopted by all taxing authorities in Miami-Dade County. Thus, the millage
rate of 4.3000 set at the July City Commission meeting will be used in the notice and will be the
millage rate used to calculate South Miami property taxes unless changed by the City Commission
prior to its final budget meeting in September. The millage rate (South Miami’s share) is typically
approximately 22 percent of the total yearly tax bill. In other words, of every dollar spent on
taxes in South Miami, typically 22 cents go to its City Government.
OTHER REVENUES
The combination of the reduction in City population as predicted by the Bureau of Economic and
Business Research (BEBR) and the Zika outbreak which made news throughout the entire world,
having a negative impact on the State’s tourism, hence, reducing the amount collected by the
State and distributed to the local jurisdictions, caused the Local Government Half-Cent Sales
Taxes and State Revenue Sharing estimated revenue amount to decrease. Moreover, Judgments
and Fines, and other licenses and registrations (local business tax receipts, burglar alarms, and
solid waste franchises) are projected to slightly increase or remain relatively unchanged this
coming fiscal year.
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xii
CAPITAL PROJECTS FUND
This fund reflects the major Capital Improvement Projects. Funds from various sources are
aligned with the specific projects found in the Capital budget (CIP). The CIP is for projects
involving expenditures expected to endure longer than one year, and over a cost threshold to
filter out normal operating expenses.
CARRYOVER and RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study, providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994 -95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-
1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves
Funds no less than 10% of the operating budget.
This year, the City will continue maintaining the GFOA’s recommended 25% of the City’s annual
budget amount in this critical fund, for a total of $4,724,794.
The Emergency Reserve Funds along with the City’s unreserved, unassigned fund balance
represents a low, but healthy, reserve level for a City our size, but due to the potential or
damaging storms and unexpected economic situations, as we have witnessed in the past few
years, it would be wise to continue to increase these balances.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xiii
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
In the proposed fiscal year budget, the City provides a “Position by Department” schedule as part
of the budget document. The section provides a detailed breakdown of the positions by
Department and the number of full-time and part-time positions within the City.
Each year, eligible Charter Officers, all full time administrative staff, and Police Captains and
Lieutenants shall receive a cost of living adjustment (COLA), based on the Consumer Price Index
- All Urban Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area (CPI)
which shall have the effect of increasing the pay for each employee , unless the CPI is zero or is
negative, which shall then have no decreasing effect on the employee’s pay. The COLA increase
salary adjustments shall not exceed 3 percent in any year.
COLA was provided at the time of execution of each respective ratified union contract and were
computed as the aggregate or prorated amount depending on the individual’s date of
employment, of the last 4-years of COLA, which had the effect of increasing the pay for each
individual to ensure individuals do not lose earnings to inflation.
Over the past four years the CPI has been established by the United States Department of
Labor, Bureau of Labor Statistics as follows:
(Annual CPI 2012) October 1, 2013 - September 30, 2014 = 1.9%
(Annual CPI 2013) October 1, 2014 - September 30, 2015 = 1.3%
(Annual CPI 2014) October 1, 2015 - September 30, 2016 = 2.1%
(Annual CPI 2015) October 1, 2016 – September 30, 2017 = 0.9%
The Consumer Price Index- All Urban Consumers 12-Month Percent Change for the Miami-Ft.
Lauderdale FL area, applicable to this current year is:
(Annual CPI 2016) October 1, 2017 – September 30, 2018 = 1.8%
South Miami’s Community Redevelopment Agency
The South Miami Community Redevelopment Agency (CRA) is set to cease to exist in May 2020.
The CRA was created to address the slum and blight conditions found within its boundaries at its
time of creation in 2000, and was chartered to exist for a twenty year period. Furthermore, in
this fiscal year’s proposed budget, the City will continue assuming the expense of multiple
employees, which had previously been funded through the City of South Miami’s Community
Redevelopment Agency (SMCRA). The SMCRA is no longer able to continue to fund these
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xiv
necessary positions on a recurring basis due to its financial situation. The department/divisions
that are immediately affected are:
The Grants and Sustainability Administrator was previously funded by the SMCRA in the
amount of 50% of the position’s salary.
Code Enforcement has absorbed the expense of the Senior Code Enforcement Officer and
Special Events Coordinator, which has now been transferred to the Parks Department,
which were both previously funded at 100% by the SMCRA.
The Police Department rather than the SMCRA, for the second year will be funding 100%
of one police officer. The SMCRA previously funded three full-time police officers;
however, this year two full-time police officers will continue to be funded by the SMCRA.
The City Attorney’s expense was increased based on the firms adopted agreement and
the newly implemented accounting policy which requires the City to fund 100% of the City
Attorney’s contract and obtain reimbursement from the SMCRA for 10% of the overall
cost.
It is important to note the positions mentioned above are not new positions but exist
currently as part of the City Administration, and amount to an estimated $264,617, which
is reflected in this budget due to the SMCRA’s inability to continue to responsibly fund
them on a recurring basis.
SUMMARY OF MAJOR BUDGET HIGHLIGHTS
The proposed FY 2017-18 budget is primarily a continuation of last year’s budget plan, as the City
remains committed to the current level of services with a high-quality level of delivery. There are
many priorities that need to be addressed, including a revision of our very outdated land
development code, the proper maintenance of our parks system, and the further consolidation
and maximizing of efficiencies from the organization of our government structure that need to be
addressed in the near future. Should revenues grow, we will be able to evaluate new priorities
for the City and with the authorization of the Commission we will begin to increase the
effectiveness and offered services of the City.
Furthermore, the proposed budget reflects the pending payoff of the last outstanding bond with
the Florida League of Cities. The City no longer has any bank short-term debt and will no longer
have any outstanding bonds. The payoff amount which is provided within the budget is
approximately $1,310,000 and includes the principal payment amount of $40,000 which is due
during the fiscal year.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xv
To continue maintaining a safe and efficient vehicular fleet, this coming fiscal year, the City is
proposing to purchase eight new police vehicles. The upgrades of the City’s fleet are required to
continue providing expected levels of service to the residents of the City. The older police
vehicles that are being replaced will take the place of those vehicles in the City administrative
fleet that are determined to have exceeded their useful life and may have safety or operational
problems; the replaced vehicles will be auctioned for sale. Currently and in the future, the City
will purchase extended warrantees for our vehicles and surplus the vehicles at the end of the
warranty program in order to reduce maintenance costs to the City.
SUMMARY OF FINANCIAL ISSUES AHEAD
Litigation expenses and exposures
Currently, the City is involved in multiple litigations, which provide future financial uncertainties.
The possible financial impact to the City is currently unknown. It is, at this time, unrealistic for the
City to provide financial estimates to insert into the FY 2017-18 budget.
Fuel expenses
Presently, the City is estimating $3.00 per gallon for the 2017-18 budget, an estimated 14% less
than the previous Fiscal Year. The City is requiring that the usage of City vehicles be limited only
to the essential activities. City policy states that no City vehicle should be left running idle when
not necessary (the K-9 vehicle is the exemption); furthermore, all take home Police cars should be
used strictly pursuant to policy that stipulates that the vehicles will not be used for personal use.
Florida Homestead Exemption Increase Amendment
As mentioned above, the Florida Homestead Exemption Increase Amendment is on the ballot in
Florida as a legislatively referred constitutional amendment on November 6, 2018. Should the
amendment pass, the City is estimated to have a revenue loss amount of approximately
$222,513, which is based on the 2016 Preliminary Assessed Roll and would take effect in Fiscal
Year 2019-20.
CONCLUSION
The City budget has been seriously challenged again this year as the Community
Redevelopment Area (CRA) continues to be unable to fund several items that are important to
the smooth and effective operation of the City as a whole. This results in some $264,617 that
the City continues funding for in its budget, which was previously funded in the CRA budget.
Despite the challenges we encountered in balancing the needs for services against the desire o f
property owners the same rate of tax, we continued to maintain basic levels of reserves for our
various critical financial responsibilities.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 xvi
These are volatile times that require careful and clear leadership and extraordinary courage. We
thank the Mayor and City Commission for having those qualities, as we believe they have been
reflected in this proposed budget. It is essential to continue building our reserve accounts for a
multitude of reasons. As always, your staff will endeavor to continue to provide the levels of
services our community is entitled to, despite even more limited resources available for this
purpose. We are grateful for your continued contributions to the budget development process.
The confidence you hold in your staff makes it possible for us to provide the results our
community deserves and expects. By working together, we have once again been able to craft a
budget that addresses the priorities you have created for our community.
CLOSING
I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank
the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the
City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee
for the time, which they have volunteered to help evaluate FY 2017-18 proposed budget, and
their valuable input, which has been reflected in this budget.
Sincerely,
Steven Alexander
City Manager
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 1
FY 2016-17 CITYWIDE ACCOMPLISHMENTS
This year we offer a list of accomplishments by the City Administration and the Commission
as follows:
POLICE DEPARTMENT. BETTER CONNECTION MEANS BETTER CONNECTIVITY AND MORE
RELIABILITY.
The annual National Night Out was conducted October 2016 in
partnership with the community and other local law enforcement
agencies. During this event the Department hosted several hundred
members from our community. Food, entertainment, displays and
crime prevention information were provided during the event.
Since 2013 crime has shown a downward trend in the City of South Miami. Previously
reported crimes averaged between 900-1000 on a yearly basis. However our excellent Police
Department reported 597 crimes to the FDLE in 2016 a reduction of 36.98%! We are serious
about reducing crime in our City and our Police are making a great difference in our security.
Although crime has shown a slight increase this summer so far, reportable crimes are still
estimated to be lower by year’s end than in those years previous to 2013. Currently, as of
mid-July there have only been 351 reported crimes in the City, which indicates that there
might be only be 700 by year’s end, which will still be the lowest in decades.
Cops and Students Talking (CAST) program will resume this summer. This program is led by
Police Officers to provide interaction between Officers and students in the summer program.
Police Athletic League (PAL) program, which had gone dormant, was fully
reinitiated. The PAL unit created a track and field team, which competed
throughout Miami-Dade County with other similar teams. The PAL program
plans to sponsor a football team in the future. All funding for this program
was provided by the Federal Forfeiture fund, which gains assets from
federal crimes in which our Officers participate in the apprehension and
securing of illegal goods. Therefore, the PAL program directly benefits the
South Miami community without direct expenditure of the taxpayers’ funds.
A permanent downtown walking beat Police Officer was assigned to address quality of life and
potential crime issues in downtown shopping district. This officer combines foot patrol, bike
patrol to provide high Police presence visibility and addresses issues which affect the business
community and its visitors.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 2
The body worn camera program was fully implemented and is now utilized by Uniformed
Police Officers. This program requires video interactions with the public during action or
interviewing situations to maintain accountably and transparency.
The Red-light traffic signal enforcement program became fully operational in December 2015
and we are preparing for the addition of 3 new enforcement camera locations during the FY
2018 budget year. The program is very successful and has led to fewer traffic accidents and
seems to be resulting in less illegal blocking of intersections.
The Tactical Response Team whose purpose is to address active shooters and other tactical
situations has become fully SWAT trained. The equipping and training of this unit will continue
while developing relationships to respond to the needs of our community.
The Police Department completed a mock assessment with the Commission on Florida
Accreditation (CFA). This accreditation certification process occurs every three years and the
City is proud to have become accredited for the first time in 2013. The mock assessment went
reassuringly well and steps continue to gain re-accreditation.
Police Department leadership members have attended several advanced executive trainings
like Command Officer Development Course, Senior Officer Course and Police Executive
training. This training provides education in current Police management skills. We believe our
Police can always benefit from training and refresher courses.
The Department conducted active shooter training and practice situations at area schools,
businesses, and City properties. This training program ensures that our Police are fully aware
of situations that may occur at a moment’s notice in areas and facilities that are not typical
training locations.
Additionally, the Department continued the COMPSTAT program, which is designed to
maintain accountability of personnel management and crime trends by tracking essential data
from the Police Department.
FINANCE DEPARTMENT ACCOMPLISHMENTS
Continued to produce and post online before every second regular Commission meeting of
the month the City’s monthly finance report for the previous
month. The Monthly financial reports are critical to keeping
control and analyzing on a continuous basis the City’s financial
position.
Assisted the City Manager in the preparation of a balanced FY
2017 Annual Operating and Capital Budget, a massive work
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 3
effort on which we have won Government Finance Officers Association (GFOA) prestigious
awards for over the last 6 years.
Continued to produce the Comprehensive Annual Financial Report (CAFR) with auditors
issuing no findings, on which we have won Government Finance Officers Association (GFOA)
prestigious awards for over the last 6 years.
Produced and posted online the Popular Annual Financial Report (PAFR). The PAFR’s main
purpose is to provide non-financial readers the opportunity to understand and be a part of
the City’s finances, on which we have won Government Finance Officers Association (GFOA)
prestigious awards for over the last 6 years.
INFORMATION TECHNOLOGY DIVISION (ITD) ACCOMPLISHMENTS
The Information Technology Division (ITD) has provided the Community Center and its
surrounding field with internet access free of charge to the public.
Security is of top priority to the Information Technology Division. The City’s existing firewall
has been replaced with checkpoint, hence providing greater security to the City.
The virtual server transition, has been completed. This includes the Police Department who
have all data operating from Miami Dade County’s Cat5 building.
The legacy City phone system has been moved to Session Initiation Protocol (SIP), hence
reducing the overall cost of telephone services.
New Toughbook type laptops have been purchased and installed for all the Police
Department Patrol Officers.
PROCUREMENT DIVISION ACCOMPLISHMENTS
The Procurement Division continually analyzes existing programs for cost reductions and
identified a cost savings of $650 per month by eliminating fax machines and their phone
numbers by moving to an E-Fax module. City Departments now have the ability to send and
receive faxes from their desktops. The cost savings will have an immediate impact on the
entire Administrations FY 2017 budget.
Sourced and purchased three fully electric pre-owned vehicles; one for Parks and two
vehicles for Parking. In accordance with the negotiations of the Parking Enforcement
Agreement, the vendor reimbursed the City for the full cost of one vehicle d esignated for
parking enforcement, $10,704. The City’s expenditure for the remaining two vehicles was a
total of $16,666.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 4
Collaborated with the City’s IT provider, Miami-Dade County, to source a new telephony
technology, Session Initiation Protocol (SIP) which is a way to deliver voice via the Internet.
SIP is a network technology rather than a telephone technology. By the City moving in this
direction, the City will eliminate paying for lines, which for long-periods go unused, and
moving towards, pay-as-you-use technology. The City estimates a savings over the thee-year
contract period of $185 per month, for an annual total of $2,220.
Successfully issued and completed 30 competitive Bids for goods and services, Requests for
Proposals (RFP’s) and Quotes without incurring a single bid protest. In addition, issued 250
Purchase Orders in support of required goods and/or services for City operations.
Procurement strives for the maximum visibility and traction when formal solicitations are
posted on the City’s website. In addition to the use of a subscriber service that connects
business and government, the “Notify Me” feature that appears on the City’s website is
continually promoted during meetings with the business community that wish to provide
goods and services to the City. This feature sends email alerts to subscribers when formal
solicitations are posted on the website. The intention is to provide high quality services to
City Departments and maximum benefits to the taxpayers of the City.
PERSONNEL DIVISON
The Personnel Division continues to reduce the Group health insurance costs by
implementing and participating in Wellness Programs that help reduce overall benefits costs
and participate in the Drug Free Workplace Program. This is a substantial accomplishment as
health care costs typically rise approximately 25 percent each year. Due to programmatic
changes lead by the City administration over a period of years, the City has achieved a 1.8
percent reduction in cost for Fiscal Year 2017-2018.
Personnel Division negotiated a two-year agreement with the same rate on the risk and
liabilities insurance coverages. In recent years, the City was almost denied coverage at all due
to excessive liabilities and adverse findings, so the collective effort to more adeptly manage
the risk has resulted in this very tangible result. This could not have been achieved but for
certain programmatic changes lead by the City Administration over a period of years and the
attention to liability avoidance by the City Commission.
Personnel Division continues to utilize the different services offered by ADP which have
helped the accuracy of employee time-reporting and payroll calculations. The
implementation of ADP has eliminated the need for paper-based time cards; leave
applications, and related documents thus making the City more efficient and accurate in its
management of employees, payroll and time off.
Personnel Division has implemented a new employment portal to include an applicant
tracking system that notifies applicants of their status and informs of the City’s status on open
positions. This was a major effort and results in much quicker response on identifying
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 5
qualified candidates and reduces time to fill open positions.
Personnel Division continues to work with South Miami Hospital to educate and engage City
staff on practicing healthy dietary behaviors. Free nutrition classes were offered to
employees at City Hall. This year South Miami Hospital partnered with Brown and Brown the
City’s benefit consultants to provide Biometrics Screenings and a Wellness Fair with over 20
local in network providers that made it a huge success. The City of South Miami will continue
to create Wellness initiatives to instill a healthier style of living for employees and their
families.
The Personnel Division reviewed and updated the Employee Manual as needed by state or
federal mandates. All Employees are provided ongoing communications up to and including
the Directors and/or Supervisors on updates/changes to policies, processes and/or
procedures.
Promoted effective, accurate and informative employee evaluations through training for
managers and senior supervisors. Assisted Supervisors in providing a positive working
environment through service excellence training and ongoing HR support.
Revamped and revitalized the City’s Safety Program to promote workplace safety and reduce
risk of injury and liability throughout the City.
PUBLIC WORKS AND ENGINEERING DEPARTMENT ACCOMPLISHMENTS
BUILDING MAINTENANCE
Assisted and coordinated the installation of Wireless Internet “Wifi” at the Police Department,
City Hall, Sylva Martin Building, Community Center, Murray Park Aquatic Center and Public
Works.
Cleared the staging area at Public Works Facility in preparation of the hurricane season.
Painted City Hall, Sylva Martin Building, Motor Pool Building and Community Center.
Installed hand dryers and painted restrooms at Fuchs Park.
Repaired and replaced all transformers and light bulbs from the light poles located in the
Public Works parking lot.
Installed new numbering and signs for Parking System.
Parks Facilities Improvements included:
Installed new floor at the Community Center elevator.
Installed new additional 30 Amp breakers and wiring in the Community Center Fitness Center.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 6
City Hall and Police Department Improvements included:
Repositioned and installed new cameras in the Commission Chambers.
Repaired and painted walls in the Finance Department.
Installed two 20 AMP breakers for the printers in the Sylva Martin Building.
Downtown Improvements included:
Completed electrical repairs of all the GFI outlets in the
Downtown Area for the Downtown tree aesthetic lighting
project. Staff continues to monitor the outlets due to weather,
vandalism and other electrical issues which may trigger them to
shut off, and need to be reset.
Assisted with the Downtown Beautification Project by relocating
electrical junction boxes and raised fifty electrical boxes in preparation for the rubber mulch
project.
Completed the installation of the holiday tree lighting and decorations around Downtown
South Miami and City Hall.
SOLID WASTE
Continue repairing trash holes twice per week as part of pre-maintenance activities.
Filling trash holes using recycled asphalt pavement (RAP), which
prolongs the fill in frequency and also has a better appearance in
front of properties.
To maintain great service to residents, two new heavy equipment
operators have been trained in the use of a Garbage Trucks and
Cranes to serve as back up and assist during an emergency or natural disaster.
Completed several tree pruning projects throughout the City. This was done as a response to
resident’s concerns, to address safety issues and preparation for the storm season.
To increase aesthetics in the downtown area all of the existing garbage street bins were
replaced with new moderate concrete garbage bins.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 7
Since the implementation of the Automated Garbage Truck system the bins have had a lot of
wear and tear. The Solid Waste Division has replaced approximately 400 residential garbage
bins this Fiscal Year.
STREETS AND LANDSCAPING
Staff continued removing the rusty and broken tree grates
surrounding the landscaping and coordinated the installation of
the new permeable, no strip, rubber mulch installation along
Sunset Drive from SW 57th Avenue to South Dixie Highway as
well as completed Dorn Avenue.
Street Accomplishments:
Completed inspection of the City’s Storm Water System as required by the NPDES Storm
Water Permit.
Coordinated and assisted our storm drain cleaning company with the cleaning of storm water
drains and pipes as a result of inspections.
Completed tree pruning throughout the City.
Maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk repairs
and harmonizing sidewalks with existing swale elevations.
Completed debris removal throughout the City’s canals and purchased better equipment for
the removal process of debris found in canals.
Painted all guardrails in front of canals.
Assisted Police with tree trimming project to produce more street lighting surrounding
Marshall Williams Park area.
Downtown Beautification Project – In an effort to beautify the City’s Downtown area the
following tasks were completed:
Removed existing damaged hedges and planted new hedges
along SW 72nd Street between SW 57th Avenue to Dorn Avenue.
Planted crepe myrtle trees in the Downtown Area and Sunset
Drive
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 8
Trimmed all trees in the Downtown Area in preparation of the installation of the new
Downtown lighting system.
Assisted with the installation of the Downtown lighting system and perform monthly
inspections.
Re-striping of faded parking spaces throughout the area.
Continue with our established program to maintain downtown South Miami and other areas
free from graffiti, pressure cleaning and gum removal.
Citywide Beautification Project – In an effort to beautify the City of South Miami the
following tasks were completed:
Removed and planted new plants and mulch along SW 64th Street and SW 59th Place.
Installed various plants “Impatiens” and “Annuals” around traffic circles throughout the City.
Removed grates and Installed rubber mulch along Sunset Drive form SW 62nd Avenue to
South Dixie Highway
Beautification of City Parks - Assisted on beautification of Fuchs Park, Dante Fascell Park, Jean
Willis Park and Dog Park. The following tasks were completed:
Stump and root removal of all Australian Pines at Dante Fascell.
Installed new sod and dirt throughout Dante Fascell Park.
Trimmed trees and removed debris from Dante Fascell Park.
Major tree trimming and debris removal throughout Fuchs Park.
Installation of new plants, dirt and sod at Fuchs Park.
Removal of over grown plants and trees around the pond at Fuchs Park.
Trimmed trees, installed sod and removed debris from Jean Willis Park
Installation of dirt and sod at the Dog Park
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 9
MOTOR POOL DIVISION
Coordinated auction activities with Central Services to reduce aging fleet and equipment.
Installed fifty (50) GPS Fleet located in City vehicles.
Evaluate fleet inventory and performed preventive maintenance to ensure that vehicles are
operating at maximum capacity.
Upgraded the Motor Pool with the purchase of several new tools and equipment. This
enabled staff to effectively and efficiently make necessary repairs to vehicles and heavy
equipment.
Motor Pool staff attended several repair and maintenance trainings concerning the City’s
fleet.
Continues with removal of truck tire cylinders as opposed to contracting it out.
Continues to perform the repairs of Heavy Duty Truck brakes.
Perform additional repairs on Heavy Duty trucks not previously repaired by the Motor Pool
(such as: A/C, transmissions, brakes, engine removals and front-end repairs.)
Removing inter-coolers from Heavy Duty trucks.
PUBLIC WORKS OFFICE OF THE DIRECTOR
Maintained the City’s storage facility in the Public Works compound for better access and
display of storage contents.
Repaired the security monitoring system at the Public Works compound.
Completed the pressure cleaning of the Public Works building, Motor Pool and painted the
motor pool building as well as the public works sign.
Trimmed all the landscape and trees at the Public Works Yard.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 10
ENGINEERING AND CONSTRUCTION DIVISION
NPDES Permit: To ensure proper protection of our
surface waters from inappropriate storm water
discharge staff compiled information necessary
for and completed and submitted the National
Pollutant Discharge System (NPDES) Municipal
Separate Storm Sewer System (MS4) Report to
Florida Department of Environmental Protection.
Stormwater Drain Cleaning: Continued to provide
cleaning and maintenance services for stormwater drainage inlets and
systems throughout the City with truck mounted vacuum units. This
service provides quality assurance of the drainage structures throughout
the City and prevents flooding by maintaining the catch basin or drain
cover free of debris, thus able to absorb the maximum capacity of
stormwater from a storm event.
Grants: Coordinated with the Grants Administrator and provided technical
support for the application of several grants important for the efficient management of the
Engineering Department by seeking revenues other than from citizens for these essential
projects.
Traffic Calming Projects: Completed the design of the traffic calming devices for the
Pinecrest / Snapper Creek and Twin Lakes areas. The design was submitted to
Miami Dade County Public Works (MDCPW) who must approve the project prior to the City
being permitted to construct it.
Twin Lakes Drainage Improvements: Completed the
construction for drainage and roadway improvements in the
Twin Lakes Area at SW 64th Avenue between approximately
SW 56th Street to SW 58th Terrace. The project included the
implementation of exfiltration systems with catch basins that
are interconnected to the exiting drainage system to reduce
the volume of runoff (pollutants) generated by a storm event
into the neighboring lake and canal. Roadway resurfacing was
also included as part of the project.
Swale Restoration: Completed swale restoration at various
locations within the City to address ponding issues. The existing
improper drainage in the swale areas yield continuous ponding
and thru the re-grading of the swale it alleviates these ponding
conditions.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 11
SW 74th Terrace Roadway and Drainage improvements:
Completed the construction of roadway and drainage
improvements to alleviate flooding along SW 74th Terrace
between SW 58th Avenue to SW 59th Avenue. The roadway
improvements included new sidewalk, milling and resurfacing.
The drainage improvements include the installation of new
catch basins and an exfiltration trench system to collect storm
runoff.
SW 64th Street and Bike Lane Improvements: A Consultant was hired to implement the
project scope and design for SW 64th Street and Bike Lane Improvements, a Miami Dade
County CDBG/ PHCD grant funded project. An Environmental Phase 2 Study was completed.
This project is part of a continuing effort to enhance the transportation system and mobility
choices for the residents and visitors to the City of South Miami as identified in the South
Miami Intermodal Transportation Plan (SMITP). The SMITP was completed in early 2015, with
a focus on pedestrian safety and mobility. The project includes buffered bike lanes,
landscaping, signage, pavement marking and resurfacing along SW 64th Street between SW
57th and 62nd Avenue and dedicated lanes, signage and pavement marking and roadway
improvements along SW 64th Street between SW 62nd Avenue and SW 69th Avenue . A main
priority of this Project is to provide a safer environment for pedestrians, cyclists, and residents
through infrastructure improvements.
Street name signs: The installation of the new street signs
is completed where a City of South Miami street intersect
another City of South Miami Street. Installation will follow
where a City of South Miami Street intersect a Miami-Dade
County or State street. This is an ongoing project which
requires coordination and permit approval by Miami-Dade
County and the Florida Department of Transportation but
the result is a much clearer indication of street names and
identification or branding effect for the City, as the signs include the new City logo.
Welcome signs: The City of South Miami Welcome Signs are to be installed at the entryways
for the City and will include gateway monument signs to be placed at Fuchs Park on US-1 and
Dante Fascell Park, located on Red Road and a smaller entry sign to be implemented at
various other City entry sites. The construction drawings were completed for the gateway
monument sign for Fuch’s Park and the project is on schedule to be built this fiscal year.
Lighted Crosswalk: The City negotiated for the installation of a lighted pedestrian crosswalk
on Sunset Drive, connecting across City Hall with the developer of the Metro South Building.
This new crosswalk, completely funded by the Developer, will provide pedestrians with a safer
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 12
means of crossing a heavily trafficked (by both vehicles and pedestrians) area of Sunset Drive.
Currently, the developer submitted design drawings and is waiting on the review of the
proposed sidewalk crossing with enhanced pavement flasher from Miami-Dade County Traffic
Engineering Division.
Pavement Markings: The City completed new roadway
striping at various locations throughout the City. The
Downtown area received new striping at all existing
parking stalls as well at existing stop bars and related
pavement striping. This served to clearly delineate
parking stalls and safety zones as well as an indication to
drivers of the existence of a stop sign at an intersection
providing safer pedestrian and bicycling activities.
Sidewalk Repairs: An extensive inspection of sidewalks was conducted to identify cracks or
broken sidewalks. Repairs are on-going to remove tripping hazards along the majority of the
sidewalks throughout the City.
Road Resurfacing and Reconstruction: Pursuant to the Citywide Road Resurfacing Master
plan completed in 2011, this project is based on the analysis performed by the City.
Road resurfacing was performed at the following locations:
SW 61 ST (SW 62 PL to SW 62 AVE)
SW 59 PL (74 ST to 76 ST)
SW 76 TR (69 AVE to 67 AVE)
SW 68 AVE (74 ST to 76 TR)
SW 57th CT (78 ST to 80 ST) and SW 78 (SW 57 CT to SW 58 AVE)
SW 68th CT (75 TR to 74 ST)
SW 75th ST (68 CT to 6870 SW 75 ST)
Road reconstruction was performed at the following locations:
SW 82 ST (62 AVE to 60 AVE)
SW 63 AVE (78 ST to 80 ST)
SW 79 ST (Canal to 59 AVE)
SW 61 Ave (83 ST to 84 ST)
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 13
Sanitary Sewer Master Plan: The City completed the Sanitary Sewer Master Plan for
sanitary sewer upgrades throughout the City in 2016. The Sanitary Sewer Master Plan
identifies areas within the City that are currently not serviced by a public sanitary sewer
system, provides information on existing sewer systems, and includes a layout of the
proposed improved systems. The Sanitary Sewer Master Plan also establishes a priority for
projects by location, the cost of recommended projects, and estimated costs. The first
priority project was awarded this fiscal year and is currently under design. Construction is
dependent on budget allocation.
Stormwater Database Conversion: The city completed the conversion of the existing
Stormwater system from PDF atlas to GIS. This service provided a complete inventory,
condition inspection of the entire stormwater system, and real time data relating to positions
on Earth’s surface GIS format. Stormwater atlas information points can now be identified in
google earth maps.
Vehicle Charging Station: The City will install this fiscal year one ChargePoint Station Level 2
with dual bollard gateway unit from ABM Building Services, Inc., at the Bethel-Gibson
Community Center located at 5800 SW 66th Street. By deploying EV charging, the city will be
able to develop deep marketing partnerships with EV drivers, retailers and other local
business enterprises.
Gibson Bethel Community Center Improvements:
Assisted Finance with the coordination of a contractor to
repair and connect the fiber optic cable and provide
access inside the communications room at the
Community Center.
PLANNING AND ZONING DEPARTMENT ACCOMPLISHMENTS
The Department began working with a Planning Consultant for the Comprehensive Plan and
Land Development Code Rewrite. This will save the City a great deal of time and resources
due to the current outdated, confusing and sometimes conflicting nature of the two
documents. A joint meeting of the City Commission and all affected boards was held in
November, 2016 and three public sessions were held in March, 2017 to identify and get
feedback on the issues that need to be addressed in the updated documents.
Drafted an ordinance amending the Land Development Code to incorporate zoning
regulations for medical marijuana facilities.
Drafted an ordinance refining the Land Development Code’s regulations for the storage of
boats and recreational vehicles.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 14
Drafted an ordinance amending the Land Development Code’s provisions regarding the
height of a story in the Hometown Overlay District and the Transit Oriented Development
District, which will allow greater design options and accommodate a broader range of
tenants.
Drafted an ordinance amending the Land Development Code’s provisions regarding
beauty/barber shops to expand the range of personal services that can be offered and the
options for where shops can be located.
Drafted an ordinance requiring that new construction of single-family homes, certain multi-
family buildings, and large additions to single-family homes include the installation of solar
panels.
Amended the Schedule of Fees and Fines to remove all applicable City building permit fees
relating to the installation of solar panels.
Drafted an ordinance amending the approvals for the Valencia Building at 6001 SW 70th Street
to permit, by right, office uses in the first-floor commercial spaces.
Drafted an ordinance requiring that vacant storefronts be screened in some manner to
reduce the blighting effect of the vacancy and improve the aesthetics of the commercial
areas.
Received grants totaling $18,400 for the Senior Meals Program from Miami Dade County,
which helps South Miami care for its elderly population.
Received grants totaling $24,098 for the After-School House Program from Miami Dade
County, which helps South Miami care for its school children population.
Received grants totaling $8,355 from the Department of Justice for the purchase of new
laptops for the Police Department.
Received a $10,000 grant from the Community Development Block Grant Program for a Youth
Tennis Program.
Received a $100,000 grant from the Florida Department of Environmental Protection for
Phase VI of the City-wide drainage improvement program.
Received a $5,573 grant from the Florida Department of Transportation for a Pedestrian and
Bicycle Safety Program.
Received a $10,000 grant from Miami-Dade County’s Neat Streets Program to plant thirty (30)
new trees in the Community Redevelopment Area.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 15
Received a $15,000 grant from Miami-Dade County’s QuikBuilt Program for a temporary bike
lane on SW 64th Street.
Guided the TRAKiT software vendor in creating modules for managing tree removal permits,
applications for the Environmental Review and Preservation Board, and public hearing
applications which will improve our archive of property management records and advance
our ability to monitor development projects.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS
PARKS CAPITAL IMPROVEMENT PROJECTS
Brewer Park
Replaced the existing tennis perimeter fencing system with a new, studier 10 ft. fence system
that meets County wind loads requirements. The new fence also features 300’ linear ft. of 12
ft. tall fencing along the west and south ends to further lessen the number of balls entering
the canals.
Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the
hazards presented by falls from playground equipment.
Repaired and painted the park’s perimeter fence and repainted and restriped the parking lot.
Dante Fascell Park
Applied 8,250 sq. ft. of environmentally-friendly, roll coated sealant and 413 sq. ft. of bonded
rubber patching repairs to the walk/jogging trail at Dante Fascell Park in order to limit wear,
tear, and fading to the trail.
Replaced the existing perimeter wooden fence system composed of creosote-laiden railroad
ties loosely held together by random metal strip with an aluminum horizontal fence system.
The new fence reduces the City’s liability and is more aesthetically appealing.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 16
A new 200 linear ft. (approx. 1,200 SF) concrete walkway was installed due to high foot traffic
to and from the east park entrance and children playground area. The concrete sidewalk
extends from the playground gate north to the jogging/walking trail. This area is used
frequently by families with strollers and toddlers.
Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the
hazards presented by falls from playground equipment.
Dog Park
Installed new soil, sod and mulch throughout the park.
Fuchs Park
Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the
hazards presented by falls from playground equipment.
Gibson-Bethel Community Center
Removed existing carpet and installed new rubber flooring on the 2nd level in the classroom,
computer lab and corridor areas. Unlike carpet, rubber flooring is more suited for high traffic
environments, durable, low maintenance and will improve safety and appearance.
Installed a new aluminum frame door with tempered glass with an electronic access control
system for the fitness room. Upon registration, active members uses a smart keyfob to access
the gym. The access control system permits members to use the fitness room securely,
without requiring staff at the desk during non-peak hours.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 17
Marshall Williamson Park
In an effort to improve safety, control homeless activity and enhance Marshall Williamson
Park, sixteen (16) existing metal security light fixtures were replaced with new light-emitting
diode (LED) lamps. The benefits to converting to LED include, but are not limited to, less
maintenance, more natural looking light, improved illumination at night, energy reduction,
and stable light output as compared to declining light output from traditional metal halide
light fixtures.
Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the
hazards presented by falls from playground equipment.
Murray Park
Replaced with new two (2) dugout roofs; improvements to the dugout roofs included, but are
not limited to installation of new wood, felt paper, plywood, support braces and roof
supports, and a new paint job.
Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the
hazards presented by falls from playground equipment.
Palmer Park
By way of funding provided by Florida Recreation Development Assistant Program Grant
($50,000), installation of a new playground structure and repair and maintenance of two (2)
batting cages and fence repairs were completed.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 18
Replaced with new ten (10) dugout roofs; improvements to the dugout roofs included, but
are not limited to installation of new wood, felt paper, plywood, support braces and roof
supports, and a new paint job.
Installed engineered wood fiber (EWF) chips in playground areas in order to help mitigate the
hazards presented by falls from playground equipment.
Van Smith Park
Installed a new perimeter fence system that borders the park and residential home along the
south and west fence leg. The Dura Fence is made of galvanized steel post and metal sheet.
COMMUNITY POOL / AQUATICS
The Department provided, through iSwim Academy, quality,
learn to swim classes to all ages at various times during the
spring and summer seasons. One of the most beneficial
aspects of learning how to swim is that it teaches young
people how to stay safe in and around the water.
Efficiently scheduled the usage hours of the Aquatic Center to
offer community members with a variety of programs and
trainings, including open swim, learn- to- swim classes and
water aerobics classes.
Established a seasonal recreation swim team for youth ages 6-17
and offered fifty swim lesson scholarships to low income
residents.
The Parks and Recreation department was awarded “Best
Targeted Programming” by Aquatics International Magazine in November for our efforts to
increase swim lesson participation since opening in 2014. Aquatics International is a magazine
(online and print) that targets professionals in the aquatics industry. Articles highlight safety
best practices, accomplishments of facilities and programs, and news related topics.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 19
Became a local partner with the USA Swimming Foundation Make a Splash
Program. The USA Swimming Foundation’s Make a Splash initiative is saving
children's lives through swim lessons. Through Make a Splash, the USA
Swimming Foundation partners with learn-to-swim providers, community-
based water safety advocates, and national organizations to provide
swimming lessons and educate children and their families on the importance
of learning how to swim.
RECREATION PROGRAMS, PARTNERSHIPS AND ACTIVITIES
Recognized as a 2017 KABOOM! Playful City USA Community. South
Miami continuously makes it easy for all kids to get balanced and
active play in their neighborhoods and for pledging to integrate
play as a solution to the challenges facing their communities.
Implemented Recpro.southmiamifl.gov online services website. The website enables
customers to pay for programs, register for events, as well as request a reservation for
pavilions, fields and facilities. Customers can now make payments for these items online or in
person at any one of our facilities.
Created the department’s first promotional video. This three-minute video displays footage
of our beautiful parks and playgrounds, as well as diverse programs and events offered year-
round in South Miami. This video can be viewed on the City’s website, the Departments
Facebook page or through YouTube.
Sliver Sneaker FLEX classes were offered at the Gibson-Bethel
Community Center five days a week. Silvers Sneakers classes
promote health and wellness and are free for Sliver Sneakers
members. Classes are offered at 10am and the class schedule
rotates between Chair Aerobics and Strength and Balance.
Through a generous donation from Volksblast, the department was
able to offer free STEM (Science, Technology, Engineering and
Mathematics) Wonder Workshops once a month at the Gibson-
Bethel Community Center. These workshops were open to
children ages five to fourteen and focused on different disciplines
of engineering. Approximately 125 boys and 105 girls participated in this program from
October 2016 through June 2017.
Increased ‘Cycle the City’ community bike rides from bimonthly to monthly. All rides were
five to eight miles long and designed to be fun for all participants. Biking is therapeutic for
the mind, spirit, and cardio-vascular system.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 20
Produced eight (8) ‘Movie in the Park’ events at Dante Fascell Park and Murray Park, which
allowed hundreds of families to enjoy free popcorn and spend time with family and friends in
our beautiful parks.
Seventy-five (75) youth football and cheerleading participants partook in a tutoring and
homework assistance program sponsored by the South Miami Rotary Foundation. For sixteen
(16) weeks students received individualized assistance twice a week. Dramatic improvements
were seen in the areas of math and reading.
Offered free weekly Classical Ballet classes taught by City volunteer, Miami Heat dancer and
Dolphins Cheerleader, Ms. Andrea Smith. Twenty (25) youth, ages 7-14, participated each
week and receive instruction in dance techniques and tools to build confidence and self-
esteem.
To further improve the awareness of facilities, programs and events the City mailed two (2)
seasonal Department Program Guides to over 3,000 South Miami Residents. Each Program
Guide contained information on out-of-school time programs, camps, youth athletics, fitness
classes and all other annual programs and events. The guide is also available on the City’s
website and can be accessed through the monthly e-newsletter which is sent to over 1,100
recipients.
July 2017 Parks and Recreation Month “Get Out and Play” was celebrated by offering a
calendar full of complimentary programs and activities (water aerobics, sunrise yoga, tennis
clinics, family cooking demonstrations and more). The complimentary calendar of events was
designed to highlight all the exciting programs offered in the City.
Partnered with Florida Department of Motor Vehicles (DMV) ‘FLOW’ to provide a local and
convenient method to renew a driver license, obtain a replacement license, change name and
address and other services at the Gibson-Bethel Community Center monthly throughout the
year.
Offered free tax preparation at the Gibson-Bethel Community through The Volunteer Income
Tax Assistance (VITA) program. This program offers free tax help to people who make
$54,000 or less, persons with disabilities and limited English speaking taxpayers who need
assistance. IRS certified volunteers assist in preparation and filing for qualified individuals.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 21
SPECIAL EVENTS
90th Anniversary Reception – June 16, 2017
The City celebrated its 90th anniversary as a flourishing community,
offering the very best in residential living, shopping, dining and play. In
commemoration of the City’s 90th anniversary, residents, Mayor and
Commissioners, South Miami Businesses and Local Community Leaders
were invited to exchange their experiences, build meaningful connections, and celebrate how
far our community has come to fulfill the dreams of our founders in a relaxed atmosphere at
Murray Park Aquatic Center. Attendees’ enjoyed light music, refreshments and small bites
in a beautiful social environment.
Dunkin’ for Pumpkins – October 21, 2016
South Miami’s first “Floating Pumpkin Patch” was held at
the Murray Park Aquatic Center. One hundred and fifty
(150) kids picked a pumpkin from the Floating Pumpkin
Patch and decorated it with glitter, paint and stickers.
Safe Streets Halloween – October 31, 2016
There was no shortage of things to do at this year’s Safe Streets Halloween. An estimated
2,000 people participated in this free, family-friendly event, all festively dressed to have a
spooky fun time. Local businesses participated by offering sweet treats to those in costume.
Turkey Drive – November 18, 2016
In collaboration with Interval International, the Parks and Recreation Department held its
Annual Turkey Giveaway. Together over 250 families received all the items needed to enjoy a
full Thanksgiving meal.
State of the City – November 16, 2016
Mayor Phillip Stoddard, PHD, delivered his 2015 State of the City Address at the South Miami/
Coral Gables Elks Lodge. Many generous businesses including the Elks Lodge, South Miami
Hospital, Larkin Hospital and First National Bank of South Miami helped make this another
successful event.
Elves Parade – December 4, 2016
The 34th Annual Santa’s Parade of the Elves included over 70 groups/organizations that as
well as dozens of Santa’s helpers walking to celebrate. Thousands of people came out to
Sunset Drive to watch Santa welcome in Christmas to South Miami.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 22
Toy Giveaway – December 14, 2016
In partnership with Interval International, the City of South Miami distributed approximately
275 toys to local youth. Those who came out to the event enjoyed face-painting, arts and
crafts, free food and a special visit from Santa Claus.
Senior Games – February 23, 2017
The 1st Senior Games event was held at Dante Fascell Park and
brought out approximately 90 Seniors to enjoy activities that
include a 1 mile walk/run, 3-on-3 basketball, domino
tournament, horseshoes, bean bag toss and tables tennis.
Participants received a complimentary lunch while vendors
provided health related information.
Egg Hunt – March 5, 2017
This family event was held at Marshall Williamson Park. Over
100 local children took pictures with the Easter Bunny and
searched for thousands of hidden eggs at the park. Staff and
volunteers led relay races, a dance party and other fun and
interactive games.
Bikes, Books, BBQ Event – March 11, 2017
Parks and Recreation held its first Bikes, Books, and BBQ event to celebrate Florida Bike
Month. Event included a short family friendly ride as well as free food, helmet fittings, bike
safety information, book giveaway, and information on Miami-Dade County Public Library
System. The Florida Pedbike Safety Resource Center provided free helmets to all participants.
Historic Bike Tour – June 17, 2017
South Miami neighbors participated in the 11 -mile historic bike tour through the “City of
Pleasant Living.” The tour began and ended at the Gibson-Bethel Community Center and
stopped at multiple locations throughout the city to share a bit of history.
Sunset Celebration – June 17, 2017
Families came out and enjoyed an afternoon on Sunset
Drive filled with games, inflatables, free food and music.
Children also enjoyed face painting and a performance by
“Silly Sally.”
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 23
4th of July Fireworks – July 4, 2017
The Parks and Recreation hosted its annual 4th of July Celebration at Palmer Park which by all
accounts was the biggest best 4th of July Celebration in memory. The event featured live
bands, concessions, kid’s zone, and a spectacular firework display show enjoyed by hundreds
of families.
Back to School Giveaway – July 22, 2017
The Back-2-School Giveaway sponsored by the Parks and Recreation Department and Patrick
Robinson an NFL Colts football player along with local businesses ensured that over 400
Kindergarten – 8th grade students had the opportunity to receive a free backpack filled with
the right supplies to make it a successful school year.
TENNIS OPERATIONS
Successfully managed tennis court reservations, private lessons, league play, adult clinics,
youth programs and camps at Dante Fascell Park, Marshall Williamson Park and Brewer Park.
Programs were instructed by certified and experienced
tennis professionals.
Upheld Dante Fascell Park clay court maintenance
standards at by implementing highly efficient daily
maintenance practices. Staff regularly brushed, edged
and replaced clay to ensure the courts sustain the
highest quality.
Overall increase in revenue and participation in all Out-of-School tennis programs. Dante
Fascell Park tennis summer camp participation increased 59%, from 30 participants weekly in
2016 to 51 participants weekly so far in 2017. The After-School Program revenue increased
by 63%, from $79,630 for 2015-2016 to $127,180 for 2016-2017.
Used Community Development Block Grant (CDBG) funds to implement a youth tennis
program at Marshall Williamson Park. Fifteen (15) youth residing in the Community
Redevelopment Area (CRA) received twice weekly instruction in the fundamentals of the
game and learned rules of match play.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 24
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2017
Many of the City’s efforts and changes are embodied in actions by the City Commission. The City
Commission is the policy setting board of the City. Below are the Ordinances and Resolutions
passed during fiscal year 2017.
27-16-2260
An Ordinance of the City of South Miami, located in Miami-Dade County, Florida, approving a
tentative millage rate for the fiscal year commencing October 1, 2016, through September 30,
2017 (“fiscal year 2016/2017”) which amount may be amended at the first or second reading, and
approving and enacting the final millage rate of the City on second reading.
28-16-2261
An Ordinance of the City of South Miami (“City”), located in Miami-Dade County, Florida,
approving a proposed budget for the City for the fiscal year commencing October 1, 2016,
through September 30, 2017, which amount may be amended at the first or second reading of
this Ordinance, and approving and enacting the final budget on second reading.
29-16-2262
An Ordinance amending the Land Development Code, Article III, Sections 20-3.4 to add conditions
to protect the health, safety and welfare of residential districts and change the requirements for
the special use approval of fraternal organizations and private clubs and amend their parking
requirements in section 20-3.3 of the LDC.
30-16-2263
An Ordinance amending the Land Development Code, Article VI, Section 20-6.1, and other
applicable provisions, to define the term “less restrictive” as it applies to the voting requirements
of the City Commission.
32-16-2265
An Ordinance amending Section 20-6.1 of the City of South Miami Land Development Code, to
make corrections and to amend the membership and quorum requirements for the Planning
Board.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 25
33-16-2266
An Ordinance amending the, Chapter 2, Article I, Section 2-2.1 (B), (C) and (C) 1 and 2 to modify
the capitalization of key words and to add requirements for Sunshine Meetings.
34-16-2267
An Ordinance amending the City of South Miami Land Development Article VI, Section 20-6.1(B)
(4) (a) iii to provide for a recommendation of the Planning Board when the Board is deadlocked.
35-16-2268
An Ordinance amending Chapter 2, Article I, Section 2-2.1 (M) of the Code of Ordinances, to
modify the procedure for prior City Attorney approval of all resolutions, ordinances and other
documents before inclusion on the Commission agenda.
36-16-2269
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 2, Section 2-2.1 (J)
and (O) to provide additional administrative procedure for public comments and quasi-judicial
proceedings.
37-16-2270
An Ordinance amending the site plan and ordinances adopting and amending same for the
Valencia Building located at 6001 SW 70th Street which site plan was adopted by Ordinance 24-
01-1755 and amended by Ordinance 06-10-2031; the amendment permits, by right, office,
business and professional uses in the first floor commercial spaces.
01-17-2271
An Ordinance amending the South Miami Pension Plan to implement the Collective Bargaining
Agreement between the City of South Miami and Dade County Police Benevolent Association
Lieutenants and Captains by amending Chapter 16, Article II, Section 16-12, “Definitions” of
Annual Compensation and final average compensation, as it applies to the Police Lieutenants and
Police Captains and by Adding A Definition by amending Sec. 16-19, “Contributions” to place a
limit on the total contributions made in any fiscal year by Police Lieutenants and Police Captains;
and amending Chapter 16, Article II Section 16-23 (a)(2) to clarify how certain payments are to be
treated under Section 415(b) of the Internal Revenue Code and amending Chapter 16, Article II,
by creating Section 16-27, “Preservation of Benefits Plan”.
02-17-2272
An Ordinance related to the fee schedule; amending Ordinance 12-16-2245 to reduce
professional photos and filming fees for Special Events from the schedule.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 26
03-17-2273
An Ordinance amending chapter 8A and adding a new section 8A-7 to the City’s Code of
Ordinances for the purpose of regulating communication during certain phases of competitive
solicitation and to establish a “Cone of Silence”.
04-17-2274
An Ordinance amending Section 20-2.3 of the City of South Miami Land Development Code,
creating a definition for “Beauty/Barber Shop or Beauty Spa” uses; and amending Section 20-
3.3(D) and Section 20-7.12 concerning permitted uses of Beauty Shops, Barber Shops and Beauty
Spas and parking requirements.
05-17-2275
An Ordinance amending Chapter 2, Article I, Section 2-2.1 of the Code of Ordinances to add
subsection (P) and for the purpose of providing a procedure for approving the South Miami
Community Redevelopment Agency budget.
06-17-2276
An Ordinance amending the Land Development Code, Article II, “Definitions”, Section 20-2.3,
“Definitions”, and Article III, “Zoning Regulations”, Sections 20-3.3(D) “Permitted Use Schedule”
and 20-3.4(B) “Special Requirements” adding subsection (24) relating to Medical Marijuana
Centers and providing definitions relating to and criteria and regulations for Medical Marijuana
Centers in the City of South Miami.
07-17-2277
An Ordinance amending the Land Development Code, Article VII, “Hometown District Overlay
Ordinance”, Sections 20-7.2 and 20-7.5 and Article VIII, “Transit-Oriented Development District”,
Section 20-8.2 and 20-8.3 relating to the definition of “Story” and maximum building height.
08-17-2278
An Ordinance authorizing the City Manager to execute a Third Amendment to the lease
agreement with Miami-Dade County for the use of the City of South Miami building located at
6121 SW 68th Street.
09-17-2279
An Ordinance relating to the fee schedule; amending Ordinance 02-17-2272 to remove all
applicable City building permit fees relating to the installation of solar panels from the
“SCHEDULE of FEES and FINES.”
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 27
10-17-2280
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 11, Sections 11-4
and 11-22 to add and amend definitions and to revise the requirements for trash collection.
11-17-2281
An Ordinance relating to the City’s 2017 fiscal year budget; authorizing an increase of
appropriations for expenditure line item 125-1730-541-3450 People’s Transportation Tax Fund
Direct Transit Contractual Services account in the amount of $70,500.
12-17-2282
An Ordinance of the City of South Miami’s Code of Ordinances reserving sections 5-16 through 5-
19 in Chapter 5, Article II and creating Article III, titled Nuisance Animals, Sections 5-20 and 5-21
to control the feral animals and mosquitoes.
13-17-2283
An Ordinance amending the City of South Miami Land Development Code, Article IV, Section 20-
4.7 (B) to clarify the intent of this Section to include commercial properties and by adding
subsection (K) to provide for screening of the interior of vacant commercial property.
190-16-14745
A Resolution authorizing the City Manager to enter into an agreement with Stanley Consulting,
Inc. to complete a Phase II Environmental Site Assessment for the SW 64th Street Bike Lane and
Street Improvements (SW 57 Avenue to 62 Avenue).
191-16-14746
A Resolution authorizing the City Manager to purchase football referee services from South
Florida Football Officiating Association during fiscal year 2016-2017.
192-16-14747
A Resolution authorizing the City Manager to purchase two fully electric used vehicles that are
unique as to mileage and condition.
193-16-14748
A Resolution authorizing the City Manager to purchase maintenance and repair services from
XGRASS for the jogging trail at Dante Fascell Park.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 28
194-16-14749
A Resolution waiving certain special event fees and authorizing the City Manager to permit
Chamber South to hold its 45th Annual South Miami Art Festival on November 5 and 6, 2016 in
downtown South Miami, 72nd Street (Sunset Drive) from South Dixie Highway to 57th Avenue
(Red Road).
195-16-14750
A Resolution acknowledging Vice Mayor Bob Welsh’s (Group Seat III) appointment of Deltravis
Williams, as the representative of Group Seat III, to serve on the Parks and Recreation Board for a
two-year term ending October 4, 2018.
196-16-14751
A Resolution of the City of South Miami exposing the hidden agenda behind Amendment 1 ballot
question titled “Rights of Electricity Consumers Regarding Solar Energy Choice”, scheduled for
November 8, 2016 General Election Ballot, and informing the public of the facts surrounding the
amendment and its effects and ramifications.
197-16-14752
A Resolution acknowledging Mayor Stoddard’s appointment of Sid Kaskey, to serve on the Budget
and Finance Committee for a term ending September 30, 2017.
198-16-14753
A Resolution waiving term limits and recognizing the appointment of Pam Lahiff by Commissioner
Harris as his representative from Group IV to serve on the Historic Preservation Board for an
additional two-year term ending October 4, 2018.
199-16-14754
A Resolution approving a Variance of both the front setback and the side interior setback for the
property located at 7400 SW 64 Court.
200-16-14755
A Resolution approving a Special Use application to permit an Office: Business/Professional use at
6001 SW 70 Street, Unit CU-102.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 29
201-16-14756
A Resolution acknowledging Commissioner Josh Liebman’s (Group Seat II) appointment of
Maximo Monterrey as the representative of Group Seat II, to serve on the Budget and Finance
Committee for a term ending September 30, 2017.
202-16-14757
A Resolution acknowledging Commissioner Liebman’s (Group Seat II) re-appointment of Bradley
Cassel, as the representative of Group Seat II, to serve on the Pension Board for the South Miami
Pension Plan for a two-year term ending October 31, 2018.
203-16-14758
A Resolution acknowledging Commissioner Josh Liebman’s (Group Seat II) appointment of Chris
Wolfe as the representative of Group Seat II, to serve on the Environmental Review and
Preservation Board for a two-year term ending October 31, 2018.
204-16-14759
A Resolution authorizing the City Manager to purchase from Parker Systems, Tier 2 Support for
the fifty three (53) pay stations at $250 per machine, in an amount not to exceed $13,250.
205-16-14760
A Resolution of the City of South Miami Commission Opposing the Florida Department of
Environmental Protection (DEP) and Environmental Regulation Commission (ERC) weakening of
human health protections through new human health-based water quality criteria for our waters
and urging the U.S. Environmental Protection Agency to deny Florida’s proposed Human Health-
based Water Quality Criteria.
206-16-14761
A Resolution urging municipalities within Miami-Dade County to partner with the county to
secure state and federal funding to assist with eliminating septic systems and converting to sewer
system connections.
207-16-14762
A Resolution authorizing ROK:BRGR to host its 3rd Annual Fall Festival on 58th Avenue from 73rd
Street to 74th Street.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 30
208-16-14763
A Resolution relating to the review and acceptance of the Annual Development Agreement
Report of the RRC 57th Avenue LLC [Red Road Commons].
209-16-14764
A Resolution relating to the review and acceptance of the Annual Housing Report of the RRC 57
Avenue LLC (Red Road Commons).
210-16-14765
A Resolution acknowledging Commissioner Gabriel Edmond’s (Group Seat I) appointment of
Douglas Thompson, as the representative of Group Seat I, to serve on the Environmental Review
and Preservation Board for a two-year term ending October 31, 2018.
211-16-14766
A Resolution of the City of South Miami requesting that the Miami-Dade County Board of County
Commissioners not change the zoning of 5620 and 5700 SW 67th Avenue from Estate 15,000
square feet minimum to commercial use.
212-16-14767
A Resolution approving Miami-Dade County’s proposal to apply the mosquito larvicide Bti in
South Miami’s Hometown District to reduce the potential for an outbreak of the Zika virus.
213-16-14768
A Resolution approving a special use to permit a fraternal organization/private club at 6304 SW
78 Street.
214-16-14769
A Resolution acknowledging Vice Mayor’s (Group Seat III) appointment of Manuel J. Menendez,
as the representative of Group Seat III, to serve on the Historic Preservation Board for a two-year
term ending November 14, 2018.
215-16-14770
A Resolution acknowledging Mayor Stoddard’s appointment of Jaime Parlade, as the
representative to serve on the Pension Board for a two-year term ending November 14, 2018.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 31
216-16-14771
A Resolution authorizing the City Manager to expend an amount not to exceed $146,000 for
Florida Power and Light to cover the electrical invoicing for street lighting, during FY 2016/2017.
217-16-14772
A Resolution relating to budget; authorizing a transfer of funds in the amount of $46,500 from
Motor Pool Fuel and Lubrication account to Public Works Solid Waste Refuse Disposal account.
218-16-14773
A Resolution approving and authorizing the City Manager to continue with the existing Miami-
Dade County contract with Mansfield Oil Company of Gainesville, Inc. for the purchase and
delivery of bulk fuel gasoline and diesel for the City’s vehicle fleet and equipment. Including the
initial purchase made during October 2016.
219-16-14774
A Resolution authorizing the City Manager to procure maintenance and repair services for sport
field lighting from Electrical Contracting Services at two (2) City parks.
220-16-14775
A Resolution authorizing the City Manager to waive the fees for the use of the basketball
gymnasium at the Gibson-Bethel Community Center by Miami All Stars.
221-16-14776
A Resolution authorizing the City Manager to purchase encryption software from SHI
International Corp, through a piggyback with the State of Florida Contract No. 4320000-15-02, for
installation on all Police Department mobile laptops.
222-16-14777
A Resolution authorizing the City Manager to expend an amount not to exceed $121,100 for
Florida Power and Light to cover the electrical invoicing for City facilities, during FY 2016/2017.
223-16-14778
A Resolution authorizing the City Manager to expend an amount not to exceed $40,000 for
Miami-Dade Water and Sewer Department to cover the water and waste water invoicing for City
Facilities, during FY 2016/2017.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 32
224-16-14779
A Resolution authorizing Unlimited Sales Group Inc. to host its First Annual South Miami Food,
Wine and Spirits Festival on 72nd Street (Sunset Drive) from South Dixie Highway to 58th Avenue.
225-16-14780
A Resolution encouraging the City Manager to provide for a Metrorail Monthly Pass Subsidy for
City employees.
226-16-14781
A Resolution authorizing the City Manager to procure online registration module of ReCPro with
R.C. Systems, Inc.
227-16-14782
A Resolution authorizing the City Manager to purchase Microsoft 365 software and enter into a
licensing agreement with SHI International Corp., an authorized contractor for Microsoft, through
a piggyback with the State of Florida Contract No. 4320000-15-02.
228-16-14783
A Resolution authorizing the City Manager to purchase Check Point firewall software appliance
from Compuquip Technologies, LLC, an authorized reseller of Check Point LTD, through a
piggyback with the State of Maryland Contract No. 060B2490022.
229-16-14784
A Resolution verifying the amendments to the City of South Miami Charter passed by referendum
on November 8, 2016 and incorporating them into the City’s Charter.
230-16-14785
A Resolution authorizing the City Manger to enter into an Interlocal Agreement between the City
of South Miami and Miami-Dade County for the operation of a Circulator System in South Miami.
231-16-14786
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, supporting
legislative efforts to repeal, or in the alternative, amend section 403.7033, Florida Statutes, so that local
governments are no longer preempted from enacting legislation regulating non-degradable containers.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 33
232-16-14787
A Resolution by the Mayor and City Commission of the City of South Miami, Florida in opposition
to the registration of all religious groups or nationality coming into the United States of America.
233-16-14788
A Resolution authorizing the City Manager to enter into a contract for a GPS Fleet Tracking and
Reporting Services with Sprint Solutions by piggybacking off Sprint’s contract with the State of
Florida.
234-16-14789
A Resolution authorizing the City Manager to enter into a multi-year contract with MCCI, LLC by
piggybacking off its contract with the City of Miami.
235-16-14790
A Resolution authorizing the City Manager to install light-emitting diode (LED) light fixtures at
Marshall Williamson Park from Miami Electric Masters, LLC.
236-16-14791
A Resolution authorizing the City Manager to permit A. Palmer Roofing, Inc. to repair dugout
roofs located at Murray Park and Palmer Park.
237-16-14792
A Resolution authorizing the City Manager to purchase decorative garbage and recycling
containers from Quick Crete Products Corp. (QCP) in the amount of $23,044 for the City and the
Downtown area.
238-16-14793
A Resolution authorizing the City Manager to purchase active shooter response rifles for the
Special Weapons and Tactics Team (SWAT) from Arms Unlimited.
239-16-14794
A Resolution authorizing the City Manager to purchase one (1) new police interceptor sedan from
Hub City Ford.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 34
240-16-14795
A Resolution authorizing the City Manager to purchase seven (7) Ford Utility Interceptor Police
Vehicles by piggybacking on the agreement between Duval Ford and the Florida Sheriffs
Association.
241-16-14796
A Resolution approving Das Renn Treffen to hold its 3rd Annual Porsche Car Show on Sunday,
February 26, 2017 on 72nd street (Sunset Drive) from South Dixie Highway to 57th avenue (Red
Road).
242-16-14797
A Resolution authorizing the City Manager to purchase and install emergency equipment for new
police vehicles from Dana Safety Supply.
243-16-14798
A Resolution authorizing the City Manager to permit the South Miami Black Cultural Affairs
Foundation to hold its South Miami Unity Parade and MLK Remix Black History Festival and to
waive all special event fees and insurance requirements.
244-16-14799
A Resolution authorizing the City Manager to permit VolksBlast, Inc. to hold its Annual Car Show
event on Sunday, February 12, 2017, on 72nd street (Sunset Drive) from South Dixie Highway to
57th avenue (Red Road) and to waive City fees and services.
245-16-14800
A Resolution approving the annual South Miami Community Redevelopment Agency budget for
Fiscal Year beginning October 1, 2016 and ending September 30, 2017; approving the
appropriations and anticipated expenditure of the funds and authorizing the Agency to transmit
the budget to Miami-Dade County for final approval.
246-16-14801
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, Co-
designating the portion of S.W. 64th Street between S.W. 62nd Avenue and S.W. 59th Place as
“Pastor Rodney B. James Street” directing the City Clerk to submit this Resolution to Miami-Dade
County and to take all other necessary actions to carry out the purpose of this Resolution.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 35
001-17-14802
A Resolution authorizing the City Manager to purchase fifty (50) active shooter first aid kits and
training from Grit Born LLC.
002-17-14803
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for the Twin Lakes Traffic Circle Project.
003-17-14804
A Resolution authorizing the City Manager to enter into a contract with Light F/X Pros, LLC for the
City’s 2017 Fourth of July fireworks display show.
004-17-14805
A Resolution consenting to potential conflict between outside counsel, Brett Schneider, and
attorneys in the firm of Weiss Serota Helfman Cole and Bierman, P.L. and concerning Mr.
Schneider’s representation of the City of South Miami on labor-related matters.
005-17-14806
A Resolution amending Section 1 of Resolution No. 016-16-14571 to extend the expiration of the
Special Use approval for an Animal Hospital/Veterinarian at 6396 S. Dixie Highway.
006-17-14807
A Resolution acknowledging Mayor Stoddard’s re-appointment of Lydia Puente, MD, to serve on
the Health Facilities Authority for a term of three years ending January 16, 2020.
007-17-14808
A Resolution acknowledging Mayor Stoddard’s re-appointment of Dr. David Rifkind to serve on
the Historic Preservation Board for a two-year term ending February 6, 2019.
008-17-14809
A Resolution acknowledging Commissioner Liebman’s appointment of Donna Shelley as the
representative of Group Seat II, to serve on the Historic Preservation Board for a two-year term
ending February 6, 2019.
009-17-14810
A Resolution authorizing the City Manager to expend $10,614.00 with Rehrig Pacific Company for
the purchase of new residential garbage containers.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 36
010-17-14811
A Resolution authorizing the City Manager to execute a contract appointing Harold V. Hickey,
Esquire, as Special Master for the City of South Miami.
011-17-14812
A Resolution authorizing the City Manager to execute the fiscal year 2017 Edward Byrne
Memorial Justice Assistance Grant (JAG) Agreement for the purchase of one tablet computer for
South Miami Police Officers in the amount of $2,945.00.
012-17-14813
A Resolution authorizing the City Manager to execute FY2016 Community Development Block
Grant agreement with Miami-Dade County for the South Miami Tennis Lessons Program.
013-17-14814
A Resolution authorizing the City Manager to enter into a contract for consulting services with
Redevelopment Management Associates (RMA) for Phase I of a business improvement district
plan.
014-17-14815
A Resolution of the Mayor and City Commission naming February 2017 as “Black History Month”
in the City of South Miami.
015-17-14816
A Resolution authorizing the City Manager to execute a contract with the University of South
Florida for the Pedestrian and Bicycle Safety Enforcement Campaign, in an amount not to exceed
$5,573.12.
016-17-14817
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Cunano
Builders Corporation for a new perimeter fence at Dante Fascell Park.
017-17-14818
A Resolution authorizing the City Manager to expend an amount not to exceed $6,450 to Florida
International University-Institute for Hospitality and Tourism Education and Research for service
excellence training.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 37
018-17-14819
A Resolution instructing t he City Manager to sign an addendum to contract with Thomas F.
Pepe, Esquire, to provide legal services as the City Attorney for the City of South Miami.
019-17-14820
A Resolution relating to the review and acceptance of the Annual Housing Report of the RRC 57
Avenue LLC (Red Road Commons).
020-17-14821
A Resolution authorizing the City Manager to enter into an agreement with Estrada Hinojosa and
Company for Financial Advisory Services for the Sale of the City Hall property RFP and the Public-
Private Partnership (P3) project.
021-17-14822
A Resolution relating to a Special Use application to permit a General Restaurant use at 5958 S.
Dixie Highway.
022-17-14823
A Resolution relating to an application for waiver of plat for the subdivision of property located at
6795 SW 74 Street.
023-17-14824
A Resolution of the Mayor and City Commission commending the Florida Association of City
Clerks for its 45th anniversary.
024-17-14825
A Resolution authorizing the City Manager to procure 125 new Victor-I youth football helmets
from Riddell.
025-17-14826
A Resolution authorizing the City Manager to purchase from Parker Systems a sole source
distributor for T2 Systems Canada, Inc., f/k/a Digital Payment Technologies, Corp., a Canadian
federal corporation authorized to transact business in the state of Florida, five (5) new model,
Luke II, Parking Multi-Space Pay Stations.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 38
026-17-14827
A Resolution authorizing the City Manager to contract SFM Services on a monthly basis for park
landscaping services.
027-17-14828
A Resolution related to budget; authorizing a transfer of $70,000 from Parks Landscape Salaries –
Regular account to Parks Contractual Services account.
028-17-14829
A Resolution creating policy to prevent the diversion of our police force into duties related to
immigration enforcement.
029-17-14830
A Resolution of the City of South Miami, Florida, supporting efforts in the Florida Legislature to
purchase 60,000 acres of land south of Lake Okeechobee in the Everglades Agricultural Area to
initiate project planning for water storage and treatment as outlines in the Comprehensive
Everglades and Restoration Plan to send clean water to Everglades National Park and the Florida
Keys and alleviate harmful water discharges to the St. Lucie and Caloosahatchee estuaries.
030-17-14831
A Resolution directing the City Manager to explore and engage the process of annexing the
unincorporated High Pines and Ponce Davis neighborhoods.
031-17-14832
A Resolution relating to the release of a Unity of Title, pursuant to Section 20-5.16(E) of the Land
Development Code, for the following properties: 7435 SW 61st Avenue (Folio 09-4036-027-0090),
6020-6022 S. Dixie Highway (Folio 09-4036-029-0110), 6030 S. Dixie Highway (Folio 09-4036-027-
0011) and a parking lot on SW 61st Avenue (Folio 09-4036-030-0010).
032-17-14833
A Resolution relating to an application for waiver of plat for the subdivision of property located at
5957 SW 80 Street.
033-17-14834
A Resolution of the City of South Miami to authorize the City Manager to make certain SMCRA
expenditures out of City funds.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 39
034-17-14835
A Resolution approving the annual South Miami Community Redevelopment Agency budget for
Fiscal Year beginning October 1, 2016 and ending September 30, 2017; approving the
appropriations and anticipated expenditure of the funds and authorizing the Agency to transmit
the budget to Miami-Dade County for final approval.
035-17-14836
A Resolution acknowledging Commissioner Edmond’s (Group Seat I) appointment of Dr. Velma
Palmer, as the representative of Group Seat I, to serve on the Planning Board, for a two-year term
ending March 1, 2019.
036-17-14837
A Resolution acknowledging Commissioner Edmond’s (Group Seat I) appointment of Lee Jacobs,
as the representative of Group Seat I, to serve on the Historic Preservation Board, for a two-year
term ending March 1, 2019.
037-17-14838
A Resolution authorizing the City Manager to execute Amendment Three to the fiscal year 2015
grant agreement with Miami-Dade County for the South Miami Senior Meals Program.
038-17-14839
A Resolution authorizing the City Manager to execute Amendment Three to the fiscal Year 2015
grant agreement with Miami-Dade County for the South Miami After School Program.
039-17-14840
A Resolution authorizing the Rotary Foundation of South Miami, Inc., to hold its Annual South
Miami Rotary Art Festival on February 24-25, 2018, located at 72nd street (Sunset Drive) from 57th
avenue to South Dixie Highway and waiving certain special event fees.
040-17-14841
A Resolution authorizing Irish Times to host a Saint Patrick’s Day Celebration on 58th court from
72nd street to the alley way north of 73rd street.
041-17-14842
A Resolution recognizing Commissioner Walter Harris’ right to reappoint Daniel Montana to
serve on the Environmental Review and Preservation Board for a two-year term ending
November 16, 2018 and waiving term limits as to Mr. Montana.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 40
042-17-14843
A Resolution acknowledging Vice Mayor Welsh’s (Group Seat III) appointment of Deltravis
Williams, as the representative of Group Seat III, to serve on the Budget and Finance Committee
for a term ending September 30, 2017.
043-17-14844
A Resolution acknowledging Commissioner Harris’ (Group Seat IV) re-appointment of Helene
Valentine as the representative of Group Seat IV, to serve on the Green Task Force, for a two-year
term ending November 4, 2018.
044-17-14845
A Resolution re-appointing Martha Kent to serve on the Citizens Advisory Group (Urban
Landscape) for a two-year term ending March 1, 2019.
045-17-14846
A Resolution of the City of South Miami, directing the City Attorney to research or attain expert
legal resources regarding the current state of law regarding the Communications Act of 1934
and/or the 1964 Civil Rights Act as amended, and other laws as necessary specifically as relates to
the placement of communication towers/poles in minority neighborhoods or population centers
of disadvantaged citizens, and to take any necessary action including sending comments to the
FCC or any other appropriate body, regarding such in addition to recommending City legislation
to address zoning and social issues.
046-17-14847
A Resolution of the City of South Miami requesting that most of the parks impact fees
generated by development in Downtown Dadeland, that is dedicated to purchase park
space, be spent purchasing the Ludlam Trail.
047-17-14848
A Resolution authorizing the City Manager to enter into a multi-year agreement with
Management Partners, Inc., for performance based audit services for each City
division/department pursuant to the City Charter.
048-17-14849
A Resolution relating to a Special Use application to permit a General Restaurant use at 4000 SW
57 Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 41
049-17-14850
A Resolution relating to a Special Use application to permit a General Restaurant use at 5833-
5835 SW 72 Street.
050-17-14851
A Resolution authorizing the City Manager to pay, out of City funds, the attorney fees charged by
Orlando Cabrera to review the South Miami Community Redevelopment Agency Madison Square
Development related documents.
051-17-14852
A Resolution authorizing the City Attorney to enter into a contract with Carlton Fields Jorden Burt,
P.A. to provide the City of South Miami with legal representation in the case of Schwartz, et al. v.
City Commission of the City of South Miami.
052-17-14853
A Resolution acknowledging Commissioner Welsh’s (Group Seat IV) re-appointment of Subrata
Basu, as the representative of Group Seat IV, to serve on the Health Facilities Authority for a
three-year term ending March 20, 2020.
053-17-14854
A Resolution relating to appropriations for the November 8, 2016 Special Elections for the City of
South Miami; approving the expenditure of $6,613.81 for election costs.
054-17-14855
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, supporting
the principles of inclusion, for individuals with autism and other special needs, which were
established by the United Nations Convention on the rights of persons with disabilities; and
urging action by national, state, and local governments businesses, and residential communities
consistent with these principles.
055-17-14856
A Resolution authorizing the City of South Miami (“City”) to become a sponsor of the Pelican
Party fundraising event.
056-17-14857
A Resolution supporting Congresswoman Ileana Ros-Lehtinen’s opposition to the repeal of the
Affordable Care Act.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 42
057-17-14858
A Resolution relating to the review and acceptance of the Annual Development Agreement
Report of the SCG Atlas Red Road Commons, L.L.C. [Red Road Commons].
058-17-14859
A Resolution requiring the performance-based audit to include the offices of the three charter
officers of the City in the current fiscal year.
059-17-14860
A Resolution of the City of South Miami to authorize the City Manager to make certain SMCRA
expenditures out of City funds.
060-17-14861
A Resolution authorizing the City Manager to enter into a multi-year contract with EAC
Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and Stantec for general
engineering services on an as needed basis.
061-17-14862
A Resolution authorizing a temporary change in the permitted hours of construction operations
of Florida Power and Light (FPL) to perform work on SW 62 Avenue, between SW 70th Street and
South Dixie Highway.
062-17-14863
A Resolution relating to City Commission meetings; changing the time of the City Commission
meeting of Tuesday, April 18, 2017.
063-17-14864
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, opposing
House Bill 17 (HB 17) and any similar or substitute legislation that would preempt the local
regulation of businesses, professions, and occupations to the state by prohibiting local
governments from imposing or adopting certain rules, regulations, licenses, permits, or
requirements, and any associated fees; that would sunset existing local regulations; or that would
limit local governments in modifying or imposing additional regulations on businesses,
professions, and occupations.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 43
064-17-14865
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, opposing
Senate Bill 1048 and House Bill 1055 which propose amendments to Sections 163.3221, 380.04,
403.511 and 403.531, Florida Statutes, and directing the City Manager to add to the City’s 2017
legislative priorities opposition, including proposing and supporting favorable amendments to
those statutes.
065-17-14866
A Resolution acknowledging Commissioner Walter Harris’ (Group Seat IV) appointment of Daniel
Montana, as the representative of Group Seat IV, to serve on the Budget and Finance Committee
for a term ending September 30, 2017.
066-17-14867
A Resolution acknowledging Commissioner Gabriel Edmond’s (Group Seat I) appointment of Mark
Diaz, as the representative of Group Seat I, to serve on the Budget and Finance Committee for a
term ending September 30, 2017.
067-17-14868
A Resolution supporting the implementation of Active Design Miami: Design and Policy Strategies
for Healthier Communities as developed by the Miami Center for Architecture and Design
(MCAD); and directing staff to incorporate strategies into planning efforts as feasible or
appropriate.
068-17-14869
A Resolution authorizing the City Manager to enter into an agreement with Red Horse Ventures,
Inc. to provide the City with expert real estate advisory services.
069-17-14870
A Resolution authorizing the City Manager to execute a grant agreement with Miami-Dade
County for the City of South Miami CRA Tree Planting Project in an amount not to exceed
$10,000.
070-17-14871
A Resolution amending Special Use Approval Resolution No. 213-16-14768 to revise the
conditions for a fraternal organization/private club at 6304 SW 78 Street.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 44
071-17-14872
A Resolution relating to a Special Use application to permit the expansion of an Animal Hospital/
Veterinarian at 6394-6396 S. Dixie Highway.
072-17-14873
A Resolution acknowledging Mayor Stoddard’s appointment of Emily Glavey to serve on the
Green Task Force for a two-year term ending April 17, 2019.
073-17-14874
A Resolution authorizing the City Manager to negotiate and to enter into an agreement with ATF
Builders, Inc. for a new playground structure and batting cage renovations at Palmer Park.
074-17-14875
A Resolution authorizing the City Manager to procure certified playground mulch for five (5) City
playgrounds from A and W Mulch Installations, Inc.
075-17-14876
A Resolution authorizing the City Manager to enter into a one-year renewal subscription with
LexisNexis to provide online legal publications.
076-17-14877
A Resolution authorizing the Mayor to draft and file an amicus curiae brief in support of Sierra
Club's appeal of an order of the Florida Public Services Commission authorizing a rate increase for
Florida Power and Light based on the company’s $1.25 billion acquisition of an all-gas fleet of
power plants commenced without due evaluation of the cost-effectiveness of non-carbon
emitting central-solar/battery technology.
077-17-14878
A Resolution reauthorizing Mayor Stoddard to represent the City Commission in outside matters
relating to activities by Florida Power and Light, Co.
078-17-14879
A Resolution re-appointing Emily Glavey to serve on the Planning Board for a two-year term.
079-17-14880
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC located at 5829 SW
73rd street, to hold its 2nd Annual Cinco De Mayo Block Party.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 45
080-17-14881
Resolution authorizing the City Manager to negotiate and to enter into an agreement with
Cunano Builders Corporation for a new perimeter tennis fence at Brewer Park.
081-17-14882
A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness
Corporation, a non-profit organization, to hold its 29th Annual Twilight 5K Run/Walk event and to
waive the cost of parking meters.
082-17-14883
A Resolution authorizing the City Manager to enter into a multi-year professional services
agreement with AMEC Foster Wheeler for consulting services to improve the City’s score in the
Community Rating System (CRS) program.
083-17-14884
A Resolution authorizing the City Manager to purchase new ECORE rubber flooring from
Specialized Supplies and Services Inc. to be installed at the Gibson-Bethel Community Center.
084-17-14885
A Resolution authorizing the City Manager to execute a professional service work order for
Stantec Consulting Services Inc., for the Roadway Resurfacing and Reconstruction Improvement
Project.
085-17-14886
A Resolution re-appointing Subrata Basu to serve on the South Miami Planning Board for a two-
year term ending May 1, 2019.
086-17-14887
A Resolution appointing Gary Robinson to serve on the Green Task Force for a two-year term
ending May 1, 2019.
087-17-14888
A Resolution authorizing the City Manager to permit and to waive rental fees associated with the
OrchidMania of South Florida’s 19th Annual ‘Orchids in the Park’ fundraiser to be held at Dante
Fascell Park on Saturday, May 27th and Sunday, May 28, 2017.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 46
088-17-14889
A Resolution authorizing the City Attorney to expend additional funds to pay for the legal
representation in the case of Schwartz, et al. v. City Commission of the City of South Miami.
089-17-14890
A Resolution of the City of South Miami to call on the federal government to renew the
Temporary Protective Status of 50,000 undocumented Venezuelans living in the United States
until it is safe for them to return home.
090-17-14891
A Resolution authorizing the City Manager to enter into the Community Space Lease Agreement
with Miami-Dade County for lease of 6701 SW 62 Avenue, South Miami, Florida for one (1) year
with a two (2) additional one (1) year period.
091-17-14892
A Resolution of the City Commission of the City of South Miami, Florida, pursuant to Section
197.3632, of the Florida Statutes, providing for a Uniform Method of Collecting Non-Ad Valorem
Assessments for Stormwater Services, authorizing entering into an Interlocal Agreement with
Miami-Dade County to place the City’s proposed Non-Ad Valorem Assessments on the County Tax
Bill.
092-17-14893
A Resolution authorizing the payment of a Settlement Agreement and General Release between
Michael Weissberg, and the City of South Miami.
093-17-14894
A Resolution of the City of South Miami extending and expanding the authority of the City
Manager to make certain SMCRA expenditures out of City funds.
094-17-14895
A Resolution authorizing the City Manager to execute a professional service work order for SRS
Engineering Inc., for the Dante Fascell Park Parking Improvement Project.
095-17-14896
A Resolution of the City of South Miami calling upon the federal government to renew the
Temporary Protective Status (TPS) of 50,000 Haitian nationals who are TPS holders living in the
United States.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 47
096-17-14897
A Resolution of the Mayor and City Commissioners of the City of South Miami, Florida, urging
Governor Rick Scott to not veto legislatively approved action to provide funding to assist local
communities with converting from septic tanks to sewer systems; to assist local communities
with eliminating septic systems and converting to sewer system connections, as originally
proposed by the Governor.
097-17-14898
A Resolution of the City of South Miami, Florida, supporting efforts of the University of Miami
School of Law Center for Ethics and Public Service, and Anthony V. Alfieri, Director of the Center
for Ethics and Public Service (CEPS), Professor of Law and Dean's Distinguished Scholar, and
Founder and Director of the Historic Black Church Program.
098-17-14899
Resolution authorizing the City Manager to negotiate and enter into a contract for the purchase
and installation of vehicle charging stations with ABM Building Services, Inc.
099-17-14900
A Resolution authorizing the City Manager to execute a professional service work order for EAC
Consulting Inc., for the Palmer Park Drainage Improvement Project.
100-17-14901
A Resolution authorizing the City Manager to execute a professional service work order for EAC
Consulting Inc., for a Traffic Study on SW 60th Street in the vicinity of South Miami
Middle/Elementary School.
101-17-14902
A Resolution authorizing the City Manager to execute a professional service work order for Marlin
Engineering, for the professional engineering services to provide the City with design and
Construction Documents for bicycle lanes in each direction along SW 64th Street from SW 62nd
Avenue to SW 69th Avenue.
102-17-14903
A Resolution re-appointing David Rifkind to serve on the Parks and Recreation Board for a two-
year term ending May 15, 2019.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 48
103-17-14904
A Resolution authorizing the City Manager to negotiate and enter into a contract with Dash-Door
and Closer Service, Inc. for the purchase and installation of an access control system for a new
entry door at the Gibson-Bethel Community Center’s fitness room.
104-17-14905
A Resolution accepting the offer by Miami-Dade County to conduct field tests in South Miami of a
novel and safe method for controlling the mosquito species that carries Zika.
105-17-14906
A Resolution authorizing the City Manager to purchase a Garbage Truck from Palmetto Ford Truck
Sales, Inc.
106-17-14907
A Resolution authorizing the City Manager to pay SRS Engineering, Inc., for the engineering
services of design and preparation of construction documents for the construction of sewer
improvements recommended in the City of South Miami Sanitary Sewer Master Plan – Subarea
“K”.
107-17-14908
A Resolution authorizing the City Manager to pay SRS Engineering Inc., to complete construction
documents for the Roadway and Drainage Improvements of SW 65th Avenue and SW 60th Street
and SW 65th Avenue and SW 68th Street.
108-17-14909
A Resolution authorizing the City Manager to pay Marlin Engineering, for the engineering services
of design and preparation of required documents for the installation of Citywide Neighborhood
Greenway and Sharrows as identified in the South Miami Intermodal Transportation Plan.
109-17-14910
A Resolution authorizing the City Manager to execute the fiscal year 2017 Edward Byrne
Memorial Justice Assistance Grant (JAG) Agreement for the purchase of three laptop/tablet
computers for South Miami Police Officers in the amount of $5,410.00.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 49
110-17-14911
A Resolution Mayor and City Commission of the City of South Miami, Florida, authorizing the
Mayor, Philip K. Stoddard, to join the Mayors National Climate Action Agenda with its attendant
commitments to climate protection.
111-17-14912
A Resolution supporting the Climate Mayors letter to commit to reducing carbon emissions in
response to President Trump’s announcement withdrawing the U.S. from the Paris accord.
112-17-14913
A Resolution authorizing the City Manager to commence proceedings to have an red light
installed engineering study for a flashing crosswalk at the intersection of SW 64th Street and SW
59th Place.
113-17-14914
A Resolution acknowledging Commissioner Edmond’s (Group Seat I) re-appointment of Marice
Chael as his representative of Group Seat I, to serve on the Green Task Force for a two-year term
ending May 4, 2018.
114-17-14915
A Resolution urging Florida’s U.S. Senators to vote against the "Reducing Regulatory Burdens Act
of 2017".
115-17-14916
A Resolution for the City of South Miami to become a nominal sponsor of solar purchasing co-
operatives organized by FLSUN.
116-17-14917
A Resolution acknowledging Commissioner Bob Welsh’s (Group Seat III) re-appointment of Laurie
Kahn, as the representative of Group Seat III, to serve on the Planning Board, for a two-year term
ending June 1, 2019.
117-17-14918
A Resolution appointing Denise Covington to serve on the Environmental Review and
Preservation Board for a two-year term ending June 5, 2019.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 50
118-17-14919
A Resolution relating to Affordable Housing Mixed-Use Redevelopment; approving, in principal,
the form of the Agreements between the South Miami Community Redevelopment Agency
(“SMCRA”) and Abreu Development LLC for the conveyance of the properties known as the
Madison Square and Marshall Williamson parcels in exchange for construction of Low-Income
and Workforce housing as well as a mixture of affordable commercial space and proprietary
commercial space for a Family Dollar store and a 40 year land use restriction agreement for the
rental operations of the mixed use development.
119-17-14920
A Resolution authorizing the City Manager to negotiate and to enter into a multi-year contract
with South Miami Youth Baseball League, Inc. (“SMYBL”) for the management of youth baseball
services at Palmer Park.
120-17-14921
A Resolution authorizing the City Manager to enter into multi-year agreements with Ashbritt, Inc.,
and Bergeron Emergency Services, Inc., for Disaster Debris Removal and Disposal Services
through a piggyback from a City of North Miami Beach contract.
121-17-14922
A Resolution authorizing the City Manager to enter into a multi-year agreement with Limousines
of South Florida, Inc., for a public transportation circulator service, by piggybacking onto its
contract with the City of Aventura.
122-17-14923
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing
the City Manager to execute a multi-year Inter-local Agreement with Miami-Dade County, and
the Miami-Dade Police Department, for School Crossing Guard Services.
123-17-14924
A Resolution relating to a request for a variance from Section 20-4.4 and other applicable
provisions of the City of South Miami Land Development Code to allow a reduction in the number
of parking spaces provided for a Mixed-Use Project on the West Madison Square property as
legally described herein.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 51
124-17-14925
A Resolution approving a Unity of Title for the Properties Located at 5978 SW 64th Street (folio 09-
4025-010-0010), 6415 SW 60th Avenue (folio 09-4025-010-0030) , 6429 SW 60th Avenue (folio 09-
4025-010-0040), 6442 SW 59th Place (folio 09-4025-010-0180), 6420 SW 59th Place (folio 09-
4025-010-0160), and vacant lots with the following folio numbers: 09-4025-010-0050, 09-4025-
010-0020, 09-4025-010-0140, and 09-4025-010-0170.
125-17-14926
A Resolution pursuant to Section 20-3.5(D)(1) and other applicable provisions of the City of South
Miami Land Development Code approving an increase from two stories to four three stories for a
Mixed-Use Project on the East Madison Square property as legally described herein.
126-17-14927
A Resolution relating to a request for a variance from Section 20-4.4 and other applicable
provisions of the City of South Miami Land Development Code to allow a reduction in the number
of parking spaces provided for a Mixed-Use Project on the East Madison Square property as
legally described herein.
127-17-14928
A Resolution approving a Unity of Title for the Properties Located at 5944 SW 64th Street (folio 09-
4025-010-0270), 6401 SW 59 Place (folio 09-4025-010-0280), 6411 SW 59 Place (folio 09-4025-
010-0290), 6415 SW 59th Place (folio 09-4025-010-0300), a vacant lot with a folio number of 09-
4025-010-0310, and 6443 SW 59 Place (folio 09-4025-010-0320)
128-17-14929
A Resolution rescheduling the City Commission meeting of Tuesday, July 4, 2017.
130-17-14931
A Resolution authorizing the City Manager to negotiate and enter into a contract with HandR
Paving, Inc., for road resurfacing work on selected streets within the City of South Miami.
131-17-14932
A Resolution waiving the Parks and Recreational fees so as to allowing Kingz and Queenz to use
the Marshall Williamson Meeting Room for four (4) hours a day during the summer months to
provide a free summer camp program.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 52
132-17-14933
A Resolution approving and authorizing the City Manager to continue with the existing Miami-
Dade County contract with Indigo Energy Partners, LLC for the purchase and delivery of bulk fuel
gasoline and diesel for the City’s vehicle fleet and equipment.
133-17-14934
A Resolution authorizing the City Manager to negotiate and enter into a multi-year agreement
with Printing Corp. of the Americas, Inc. to design, print, supply and mail program guides.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 53
GENERAL FUND BUDGET SUMMARY
GENERAL FUND EXPENDITURES
At the July 18, 2017, City Commission Meeting, the Commission adopted the ceiling rate of
4.3000 mils per $1,000 of the taxable value, however at the Final Budget Hearing an official rate
will be adopted. Below please find the historical data of the City’s millage for the past 10-years.
The average taxable homestead residential value in South Miami as of July 1, 2016, was
$211,259. At the adopted millage rate set of 4.3000 mills, this property would be responsible for
$3,443 in County, School and other taxes, and South Miami property taxes of $908 for a total of
$4,351. As you can see, the City portion of an average tax bill for a South Miami residential
property is only 21%, a very small percentage of the total bill which equates to $2.49 a day for
that average property.
The average taxable homestead residential value in South Miami as of July 1, 2017, was $226,443,
the average property owner will pay approximately $3,691 in County, School, and other taxes and
$1,019 in property taxes to South Miami for a total of $4,710. This is only an increase of $111 or
approximately thirty cents per day, for the City of South Miami portion over last year, which is
excellent, considering the rise in the cost of services and products based on the average taxable
homestead residential value.
During the budget development process, the City focused on Commission-established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each Department are highlighted at the beginning of each
respective section of the budget.
6.5900 6.5900 6.3730 6.3730 6.3730 6.3730
7.3730 7.2130
6.6810
5.8810
4.8180
5.2790
4.9526 4.9526
4.6662 4.3639 4.3639 4.3639 4.3000 4.3000 4.3000
0.000
1.000
2.000
3.000
4.000
5.000
6.000
7.000
8.000
FY
1
9
9
8
FY
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9
9
9
FY
2
0
0
0
FY
2
0
0
1
FY
2
0
0
2
FY
2
0
0
3
FY
2
0
0
4
FY
2
0
0
5
FY
2
0
0
6
FY
2
0
0
7
FY
2
0
0
8
FY
2
0
0
9
FY
2
0
1
0
FY
2
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1
1
FY
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1
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FY
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8
CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 1998 TO PROPOSED FY 2018
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 54
In this fiscal year’s proposed budget, the City continues assuming the full expense of multiple
employees who had previously been funded or partially funded through the City of South Miami’s
Community Redevelopment Agency (SMCRA) and a significant percentage of the City Attorneys
contractual fee. The CRA previously determined it was no longer able to fund these necessary
positions due to its financial situation.
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2017-
18.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 2017-18
DEPARTMENT
F/T
1210
P/T
1310
HEALTH
2310
W/C
2410
FUEL
5230
PEN
2210
ICMA
2220
AUTO
4515
COPIER
4710
COMM
4120
CITY COMMISSION 62,000 0 38,934 186 0 0 0 0 0 5,000
CITY CLERK 204,043 0 23,360 612 0 11,018 0 0 1,230 360
CITY MANAGER 420,574 0 43,988 1,262 722 36,464 0 751 2,000 3,912
FINANCE DEPART 383,727 15,889 38,934 1,199 1,505 18,011 3,514 3,084 1,230 1,080
PROCUREMENT DIV 118,549 0 15,574 356 0 6,778 0 0 2,461 1,080
PERSONNEL DIV 132,354 15,885 15,574 445 0 0 9,265 0 2,460 2,160
BUILDING DEPART 256,822 140,926 31,147 8,535 1,204 3,869 12,962 767 1,640 4,020
PLANNING DEPART 334,857 0 38,934 1,005 108 14,387 4,790 477 1,640 3,240
CODE ENFORCE 241,725 14,414 31,147 7,560 2,065 13,010 0 3,030 1,640 4,920
PW OFFICE OF DIR 179,016 0 23,360 537 0 1,373 10,752 0 5,000 780
PW BLDG. MAINT. 87,273 0 15,574 4,093 0 4,907 0 0 0 780
PW SOLID WASTE 351,191 0 70,081 46,259 0 18,867 0 0 0 0
PW STREETS MAINT. 256,476 0 54,508 26,349 0 12,312 1,896 0 0 1,080
PW MOTOR POOL 139,710 0 23,360 4,952 141,388 7,728 0 32,000 0 780
PW ENG. AND CONSTR 156,416 0 15,574 468 0 0 10,921 0 0 1,560
POLICE 3,640,592 0 459,433 113,367 163,383 491,808 24,668 73,601 7,380 61,440
PARKS AND REC 307,914 0 38,934 12,594 11,378 12,456 5,407 8,357 5,003 5,100
PARKS - TENNIS 126,995 35,869 15,574 6,661 0 0 8,890 0 0 1,020
COMM CENTER 185,727 264,235 38,934 18,403 0 5,074 6,423 0 2,460 0
PARKS LAND MAINT 129,327 0 23,360 5,240 10,047 5,503 2,116 1,233 0 1,800
COMM POOL 0 52,540 0 2,149 0 0 0 0 0 0
TOTAL FY 2018 7,715,288 539,758 1,056,284 262,232 331,800 663,565 101,604 123,300 34,144 100,112
BUDGETED FY 2017 7,634,585 556,232 1,237,667 242,080 383,860 546,953 214,331 121,847 34,064 86,096
DIFFERENCES 80,703 -16,474 -181,383 20,152 -52,060 116,612 -112,727 1,453 80 14,016
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 55
PROPERTY TAX INFORMATION
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $1,793,210,812. This valuation represents a 6% increase from the FY 2016-17 level of
$1,692,410,228. This is due primarily to the increase in value of properties. Below please find a
detailed breakdown of the City’s new taxable values by use type.
PROPERTY TYPE COUNT
2017
TAXABLE VALUE COUNT
2016
TAXABLE VALUE
SINGLE FAMILY 2,849 795,402,785 2,848 733,610,489
CONDOMINIUM 781 109,974,035 788 105,746,617
MULTI FAMILY 91 147,833,436 91 132,775,311
COMMERCIAL 638 596,737,867 619 579,307,260
INDUSTRIAL 27 10,866,991 27 10,692,098
AGRICULTURE 1 614,356 1 600,025
VACANT LAND 233 55,076,842 225 49,558,443
INSTITUTIONAL 36 10,074,759 36 9,995,242
GOVERNMENTAL 51 0 53 921,756
OTHER PROPERTIES 11 797,468 13 1,788,718
REAL ESTATE PARCELS 4,718 1,727,378,539 4,701 1,624,995,959
PERS PROP AND CENT ASSD
65,832,273
67,414,269
ALL ASSESSED PROPERTY
1,793,210,812
1,692,410,228
Assuming a property owner has homestead exemption, the assessed value is limited from
increasing to no more than the 3% legislatively-created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
This increase is attributable to continued signs of the economy stabilizing. The City experienced
an overall assessed real property value increase of $102,382,580 or 6.30%. This total is the
actual assessed taxable value for 2017.
Tangible Personal Property (TPP) consists of all property that is not real estate (land, buildings
and improvements). It includes furniture, fixtures, tools, computer equipment, machinery,
office equipment, supplies, leasehold improvements, leased equipment, signage, and any other
equipment used in a business. Furniture and fixtures used in a rental unit (condo, apt, house)
are also taxable in this category. Tangible personal property assessed values decreased by
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 56
$1,581,996 or 2.35% when comparing the asset value of fiscal year 2017-2018 and fiscal year
2016-2017.
The increase in property valuations specifically from construction within the current 2017 year
is $9,172,225 which represents a decrease from the previous year of $10,048 ,225 or 52.28%.
The proposed millage rate of at least 4.3000 mills. This millage rate will allow the City to continue
with regular necessary services, operations and on-going projects without an increase in tax rate.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami’s estimated General Fund Revenues for FY 2017-2018, as provided in the
proposed budget is $18,640,939. A breakdown of the general makeup of the City’s General Fund
Revenues is presented below.
51%
11%
7%
24%
3%2%2%
General Fund Revenue Analysis FY 2017-2018
Taxes
Franchise Fees
Intergov Revenue
Charges For Services
Fines and Forfeitures
Misc Revenues
Other Financial Sources
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 57
GENERAL FUND SUMMARY
FY 2017-2018
DEPT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 9,065,560 7,442,404 8,020,891 8,020,891 6,375,711
TAXES 8,651,318 8,877,606 9,010,751 9,245,181 9,609,176
FRANCHISE FEES 2,384,287 2,178,530 2,198,100 2,162,608 2,160,250
INTERGOV REVENUE 1,473,771 1,497,702 1,682,640 1,476,676 1,393,350
CHARGES FOR SERVICES 4,375,952 4,431,588 4,544,820 4,579,991 4,426,920
FINES AND FORFEITURES 166,017 339,301 570,680 582,680 645,000
MISCELLANEOUS REVENUES 495,490 535,783 405,785 418,405 406,243
TOTAL 17,546,835 17,860,510 18,412,776 18,465,542 18,640,939
OTHER FINANCIAL SOURCES 384,465 434,465 $384,465 384,465 284,465
DEPARTMENTS
1100 CITY COMMISSION 84,318 82,314 140,158 129,265 137,035
1200 CITY CLERK 278,316 371,766 416,543 401,863 469,058
1500 CITY ATTORNEY 456,059 456,881 479,246 479,246 493,049
1310 CITY MANAGER 567,377 634,760 799,913 702,823 821,547
1410 FINANCE DEPARTMENT 1,162,733 1,019,490 1,171,682 1,165,142 1,191,031
1340 INFORM. TECH. DIVISION 286,223 327,095 401,398 389,759 411,356
1320 PROCUREMENT DIVISION 218,133 224,399 245,238 238,588 240,544
1330 PERSONNEL DIVISION 635,666 807,079 807,079 791,079 816,737
1610 BUILDING DEPARTMENT 466,478 468,027 504,177 497,425 560,542
1620 PLANNING DEPARTMENT 340,022 385,399 553,333 537,689 566,008
1640 CODE ENFORCEMENT 368,269 379,543 379,543 363,433 377,146
1770 PW-OFFICE OF DIRECTOR 222,634 219,033 236,340 235,140 239,513
1710 PW-BLDG. MAINT. 450,130 371,902 446,455 418,065 474,119
1720 PW-SOLID WASTE 1,355,551 1,327,948 1,414,573 1,391,523 1,457,963
1730 PW-STREETS MAINT. 450,688 518,589 630,330 626,530 678,374
1760 PW-MOTOR POOL 474,700 482,191 596,203 553,852 561,562
1790 PW-ENG. AND CONSTR. 196,016 180,393 233,713 226,283 201,955
1910 POLICE 5,912,886 5,688,064 6,765,100 6,626,687 6,751,642
2000 PARKS AND RECREATION 515,603 518,721 662,793 650,963 667,686
2010 TENNIS 0 209,652 323,982 314,882 334,399
2020 COMMUNITY CENTER 539,746 565,074 674,219 674,219 664,673
1750 LANDSCAPE MAINT. 426,756 500,567 576,827 488,242 502,333
2030 COMMUNITY POOL 90,915 92,438 145,910 128,070 142,903
2100 NON-DEPARTMENTAL 91,879 94,645 90,000 103,295 100,000
TOTAL 15,591,098 15,925,970 18,694,755 18,134,063 18,861,175
DIFFERENCE BEFORE FUND BALANCE 2,340,202 2,369,005 102,486 715,944 64,229
2100 NON-DEPARTMENT TRANSFER 3,963,358 1,790,518 2,361,123 2,361,123 3,772,744
ENDING FUND BALANCE 7,442,404 8,020,891 5,762,254 6,375,711 2,667,196
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 58
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City’s
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
0
500
1000
1500
2000
2500
Do
l
l
a
r
s
Comparison Revenues to Expenses (100s)
Revenues
Expenses
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 59
GUIDE FOR READERS
The Fiscal Year 2017-2018 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization-wide financial and programmatic policies and goals
that address long-term concerns and issues, as well as its short-term financial and operational
policies that guide the development of the budget for the upcoming year. This budget document
details the services the City will provide during the twelve-month period from October 1, 2017
through September 30, 2018. The Departmental budget sections provide goals, objectives and
activity reports for each Department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary
and detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City’s accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables and text are included in every section to
consolidate the information.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 60
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the FY 2018 through 2022 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the Departments and funds can be found in this section. A
summary of all Department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 61
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted,
the Commission shall determine the time and place for public hearings on the budget,
where, interested persons shall be given an opportunity to be heard. The City Clerk shall
post a notice of the place and time not less than five days after the date of posting at
which time the Commission will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. If the total of proposed expenditures
are increased thereby, then and in that event, the City Clerk shall post a notice setting
forth the nature of the proposed increase and listing a place and time not less than five
days after the date of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission
before the first day of the new fiscal year. Should the Commission take no final action on
or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by the
Commission, provided that if the provision for funds in any Department or Departments
exceeds (10%) of the previous year's budget, then as to that Department or Departments
the Commission shall be deemed to have approved the previous year's budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the
budget so certified shall be filed for the use of all Offices and Departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation - At
the request of the City Manager, the Commission may at any time transfer, by resolution, any
unencumbered appropriation balance or portion thereof between general classification of
expenditure within an Office or Department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by Resolution any
unencumbered appropriation balance or portion thereof from one Office or Department to
another.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 62
BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self-balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget passed by the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
Department. Additionally, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City’s financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are
recognized in the accounts and reported in the financial statements. The accounting basis
determines when the economic consequences of transactions and events are reflected in
financial statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund’s operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private-sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund’s operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 63
A fund’s basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cas h inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near-term inflows or outflows of cash. Under the
modified accrual basis of accounting amounts are recognized as revenue when they are both
measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BASIS ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government -wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BASIS ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the ac counting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months
of the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 64
CASH BASIS ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts
and disbursements relative to underlying economic events near the end of a fiscal period. The
cash basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 65
BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all Departments. All Departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter-departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in July for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 31, 2017 by the Miami-Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary
rate adopted by the City Commission except by re-notifying all affected property owners by mail.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 66
FY 2017-2018 BUDGET SCHEDULE
Friday, March 31
Distributions of Budget Worksheets to Departments
MAY -JUNE
Department budget meetings with the City Manager.
Monday, JUNE 19
Capital Improvements Projects Workshop with the City Commission
JULY 1
Receipt of DR 420 (Property Appraiser Certification of Taxable Value) from the
County (FS Section 200.065). Review of department’s requests.
Development of City Manager’s budget
Friday, JULY 28
Submission of proposed budget to the Mayor and City Commission (Article IV,
Section 2a, City Charter provides for deadline of August 1) and presentation of a
resolution advising the Property Appraiser's Office of the City's proposed
millage rate and announcing the date, time and place of the first and second
budget hearing.
AUGUST 2
Last day to advise the Property Appraiser’s office of the proposed millage rate,
current year rollback rate and date, time and place of the first budget hearing
(FS Section 200.065)
Monday, AUGUST 14
Budget Workshop with the Mayor and City Commission
September 10
Last day to post a notice for Sept. 13 public hearing
(Article IV, Section 2B, at least 5-days before the First Hearing)
Wednesday, SEPTEMBER 13
First Budget Hearing must be between September 3rd and 18th. Required to
announce the percentage by which recomputed proposed millage exceeds the
rolled-back millage rate.
FINAL APPROVAL OF THIS DATE SUBJECT TO COUNTY AND
SCHOOL BOARD HEARING DATES (FS Section 200.065)
Sunday, September 17
Last day to advertise final public hearing of Sept. 20 (FS Section 200.065)
Wednesday, SEPTEMBER 20
Final public hearing and adoption of budget. If budget is not adopted this date,
the City must re-advertise Public Hearing
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 67
FINANCIAL AND BUDGETARY POLICIES
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one-source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the City
Manager and staff in their on-going role as the financial stewards of the City. The policies guide
essential decisions affecting budget and financial matters to ensure that the City is financially
prepared to meet its immediate and long-term service objectives. The individual policies serve as
guidelines for financial planning, budget preparation, implementation, evaluation and internal
financial management of the City, and may be amended from time to time.
BUDGET MODIFICATIONS:
As per the City’s charter, at the request of the City Manager, the Commission may at any time
transfer, by resolution, any unencumbered appropriation balance or portion thereof between
general classification of expenditure within an Office or Department. At the request of the City
Manager and within the last three months of the budget year, the Commission may, by
resolution, transfer any unencumbered appropriation balance or portion thereof from one
office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may at
any time in any budget year, make an emergency appropriation for the purpose of repairing
damages caused by such disaster or meeting such public emergency to the end that public
health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city’s fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal impact.
• To set forth operating principles to minimize the cost of government and financial risk.
• To employ balanced and equitable revenue policies that provides adequate funding for
desired programs.
• To promote sound financial management by providing accurate and timely information on
the City’s financial condition.
• To protect the City’s credit rating and provide for adequate resources to meet the
provisions of the City’s debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal
controls.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 68
OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues, and to
the extent possible, not appropriate the fund balance to meet recurring operating needs. The
City will evaluate the fiscal impact of new proposals, operate as efficiently as possible, and
constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must identify
ongoing resources that at least match expected reoccurring annual expenditure requirements.
One time revenues and non-recurring revenues and ending fund balances will be applied to
reserves or to fund one-time expenditures; they will not be used to fund ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its services
through strategic planning efforts, performance budgeting and measuring, and by evaluating
service provisions by surveying citizens and customers and by comparing to other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases encumbered in
the current year but not received until the following year will be paid from the budget of the
following year. However, when necessary, City Commission may authorize a re-appropriation to
resolve unusual situations or hardships caused by this policy.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 69
ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all operations
and funds in order to provide an effective means of ensuring that overall City goals and objectives
are met.
AUDITING:
The City’s independent auditing firm will annually perform the City’s financial and compliance
audit. Their opinions will be contained in the City’s Comprehensive Annual Financial Report
(CAFR). Results of the annual audit shall be provided to the Commission in a timely manner. The
independent auditing firm will be competitively selected in accordance with City of South Miami
Charter Article IV, Section 4(E), Florida Statutes and standards of the Governmental Finance
Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the Governmental
Accounting Standards Board (GASB) and the standard practices of the Government Finance
Officers Association of the United States and Canada (GFOA). In addition, the City will comply
with rules of the Auditor General and Uniform Accounting System as required by the State of
Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City’s financial reporting, the City
will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The CAFR will be presented as a method of
communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City’s ability to
raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the sources of
revenue amongst taxpayers and to provide ongoing stability and predictability in order to handle
fluctuations in revenues and better distribute the cost of providing services.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 70
CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be supported
by fees and charges in order to provide maximum flexibility in use of general City taxes in meeting
the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent feasible,
including all direct costs, and indirect costs, such as operating and maintenance costs, overhead,
and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415. The
funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first addressing
safety and liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis. Disbursement,
collection, and deposit of all funds will be scheduled to ensure maximum cash availability. The
City will pool cash from several different funds for investment purposes when permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may from
time-to-time be established by resolution of the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 71
CAPITAL BUDGET POLICY
The City will update its multi-year plan for capital improvements.
The City will enact an annual capital budget based on the multi-year Capital Improvement Plan.
The City will coordinate development of the capital improvement budget with development of
the operating budget. Future operating costs associated with new capital improvements will be
projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements that
are consistent with the Capital Improvement Plan and City priorities, and whose operating and
maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest and to
minimize future maintenance and replacement costs.
The City will identify the estimated costs and potential funding sources for each capital project
proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a respective
threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the minimum
dollar and life thresholds in the following categories:
• Land ($1 or Greater)
• Land Improvements ($25,000 or more)
• Buildings ($50,000 or more)
• Building Improvements ($50,000 or more)
• Machinery and Equipment; including vehicles ($5,000 or more)
• Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
• Construction in progress ($1 or more)
• Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget. Short-
lived assets not meeting the capital asset threshold will be budgeted as operational materials and
supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34 requires
governments to depreciate capital assets with a defined estimated life. The City will use the
straight-line depreciation method. There will be no depreciation on land or other assets with an
indefinite life. Construction in progress projects are not subject to depreciation until the project
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 72
is completed. Depreciation expense is not calculated on the salvage value (value which the asset
will not fall below).
Capital Assets-Assets vs. Repair and Maintenance: GASB 34 requires that repair and maintenance
items are expenses rather than capitalized assets. The criteria determining whether an item is
capitalized or expensed is whether the service life of the assets will be extended. The City will
adapt this definition and capital expenditures that extend the life of the asset will be classified as
capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City experience
and established projections reflected in the 5 year capital plan. The useful life will be used when
determining depreciation expense. The useful lives are:
• Land – indefinite
• Buildings – 50 years
• Improvements – 20 years
• Equipment:
Cars – 8 years
Trucks – 10 years
Equipment – 10-15 years
Computer Equipment – 5 years
• Infrastructure:
Roads – 40 years
Stormwater System – 50 years
Sidewalks – 40 years
• Intangible Assets – 20 years
Five Year Capital Plan: The City prepares a 5 Year Capital Plan which reports the capital asset
budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth by
GASB or its successor organization.
As per Florida Statute 274.02(2) the Chief Financial Officer shall establish by rule the
requirements for the recording of property and for the periodic review of property for inventory
purposes. The Chief Financial Officer will establish policies and appropriate procedures to
manage fixed assets, including establishing the State of Florida required threshold dollar amount
for which fixed asset records are maintained and how often physical inventories will be taken.
Currently the State of Florida requires that assets equal to or greater than $1,000 be inventoried.
The threshold amount will be updated as the State of Florida rules are updated.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 73
DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the
issuance, management, continuing evaluation of and reporting on all debt obligations issued by
the City of South Miami, and to provide for the preparation and implementation necessary to
assure compliance and conformity with this policy.
FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida Constitution and
Statutes authorize the issuance of bonds by counties, municipalities and certain special districts.
• Section 125.013 – General Obligation and Revenue Bonds
• Chapters 130 and 132 – County Bonds and General Refunding Law
• Section 154.219 – Public Health Facilities Revenue Bonds
• Chapter 159 – Bond Financing
• Section 163.01(7) – Bonds Issued by Entities Created by Interlocal Agreement
• Chapter 166, Part II – Municipal Borrowing
• Section 215.43 – Financial Matters: General Provisions
• Chapter 218, Part III – Local Financial Management and Reporting
DEBT POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City’s Charter, ordinances
and resolutions, the City may periodically enter into debt obligations to finance the construction
or acquisition of infrastructure and other assets or to refinance existing debt for the purpose of
meeting its governmental obligation to its residents. It is the City’s desire and direction to assure
that such debt obligations are issued and administered in such fashion as to obtain the best long-
term financial advantage to the City and its residents, while making every effort to maintain and
improve the City’s bond ratings and reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or authorities for
the purpose of constructing facilities or assets, which further the goals and objectives of City
government. In such case, the City shall take reasonable steps to confirm the financial feasibility
of the project and the financial solvency of the borrower; and, take all reasonable precautions to
ensure the public purpose and financial viability of such transactions.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 74
GENERAL DEBT GOVERNING POLICIES
The City hereby established the following policies concerning the issuance and management of
debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling of
capital improvement projects that cannot be funded from current revenue sources or in
such cases wherein it is more equitable to the users of the project to finance the project
over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This analysis
will consider debt service maturities and payment patterns as well as the City’s
commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City Commission
must ensure that the future elected officials will have the flexibility to meet the capital needs of
the City. Since neither State law nor the City Charter provides any limits on the amount of debt,
which may be incurred (other than the requirement to have General Obligation debt approved in
advance by referendum); this policy establishes the following constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration of
debt obligations:
Purposes of Issuance – The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must be
designed as public purpose projects by the City Commission prior to funding.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 75
Maximum Maturity – All debt obligations shall have a maximum maturity of the earlier of: (i) the
estimated useful life of the Capital Improvements being financed; or, (ii) thirty years: or, (iii), in
the event they are being issued to refinance outstanding debt obligations the final maturity of the
debt obligations being refinanced, unless a longer term is recommended by the Finance
Department.
Net Debt to Taxable Assess Value – The City shall strive to maintain a ratio of Net Debt to Taxable
Assessed Value of properties within the City shall not exceed 15%. The ratio of Net Debt to
Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable assessed value
of all taxable properties within the City.
Capitalized Interest (Funded Interest) – Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of construction for
revenue producing projects. Interest may also be capitalized for projects in which the revenue
designated to pay the debt service on the bonds will be collected at a future date, not to exceed
six months from the estimated completion of construction and offset by earnings in the
construction fund.
Bond Covenants and Laws – The City shall comply with all covenants and requirements of the
bond resolutions, and State and Federal laws authorizing and governing the issuance and
administration of debt obligations.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 76
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5 (Power
and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount to be
expended is not in excess of $5,000.00, may be made or entered into by the City Manager without
submittal to the City Commission and without competitive bidding. Single purchases or contracts in
excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to avoid the
requirements of this subsection. Purchases of less than $1,000.00 do not require:
Purchase orders
Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require:
A minimum of 3 written quotes from 3 different vendors unless piggybacking off an existing
governmental contract, which was part of an acceptable competitive bid process.
An approved purchase order
Must have been included in the original budget or received approval from the City Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for materials,
supplies, equipment, improvements or services for which funds are provided in the budget, where the
total amount to be expended is in excess of $5,000.00 but which does not exceed $25,000.00, may be
made or entered into by the City Manager with submittal to the City Commission and without
competitive bidding, but shall require that the City Manager obtain quotes from at least three
different vendors. Single purchases or contracts in excess of $25,000.00 shall not be broken down to
amounts less than $25,000.00 to avoid the requirements of this subsection. Purchases more than
$5,000.00 but less than $25,000.00 require:
Approval by the City Manager before the expenditure is made or funds committed.
A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract which was part of an acceptable competitive bid
process
City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance with the
competitive bidding requirements. Purchases in excess of $25,000.00 require:
Competitive bid process unless piggybacking off an existing governmental contract
which was part of an acceptable competitive bid process
Purchase orders must be obtained before an expenditure is made or funds committed
and approved by the City Manager,
City Commission approval
If the Manager deems the goods and services an emergency affecting life, health, property or
safety, the above policy is waived, but must remain in accordance with City of South Miami Charter
Article III, Section 5 (Power and Duties) and Florida Statute Chapter 287.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 77
FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and accounting
entity with a self-balancing set of accounts recording cash and other financial resources, together
with all related liabilities and residual equities or balances, and changes therein, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
The City of South Miami’s budget consists of 18 Funds: General Fund, Stormwater Drain Trust
Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund, Tree Trust
Fund, People’s Transportation Tax Fund, Debt Service Fund, Capital Improvement Program Fund,
Emergency Reserve Fund, State Forfeiture Fund, Federal Forfeiture Fund, Revenue Stabilization
Fund, Grant Match Reserve Fund, Insurance Reserve Fund, Tax Equalization Reserve Fund,
Building Fund, City Parks Acquisition Development Operations and Maintenance Fund, and Parks
Facility Impact Fund. “Fund” is defined as an independent fiscal and accounting entity with a self-
balancing set of accounts. Funds are established to attain certain objectives or to simply
segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of accounting,
utilize the modified accrual basis of accounting. For more detailed information regarding the
funds, please refer to the fund sections in this document.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 78
FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of South
Miami.
STORMWATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and allocated on
behalf of the Stormwater Utility maintained by the City of South Miami. The fund is used to
maintain the drainage pipes and canals located within the City. This is a proprietary fund which
focuses on the determination of operating income, changes in net assets, financial position and
cash flows.
LOCAL OPTION GAS TAX TRUST FUND
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and managed
primarily as an element of infrastructure critical to enhancing South Miami's tax base through
economic success of the district.
TREE TRUST FUND
Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to plant
trees on public property. The Tree Trust Fund shall consist of contributions in lieu of, or in
conjunction with, required replacement plantings.
PEOPLE’S TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People’s Transportation
Tax, to be used for transportation services. The People’s Transportation Tax provides funding
for the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be
used for the transportation expenses.
REVENUE STABILIZATION FUND
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 79
source used in balancing budget request. These funds are restricted to uses related to impacts
caused by reduced tax revenues and other revenues in general.
GRANT MATCH RESERVE FUND
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities. These funds would be set
aside as a cash match for grant opportunities. It is beneficial in the application process for the
City to have funds that are readily identifiable as a cash match.
INSURANCE RESERVE FUND
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in circumstances that would require the contribution of insurance
deductibles such as a major hurricane.
TAX EQUALIZATION FUND
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues. These funds can
bridge the gap between the state’s fiscal year end and the City’s fiscal year end (3 month gap)
in the event of significant state budget reduction.
BUILDING CAPITAL RESERVE FUND
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties. These funds
are to be used specifically to address building hardening and security, and to fund unscheduled
and anticipated repairs, and other operational issues relating to the City’s properties.
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
The South Miami residents have demonstrated a desire for parks. Funds shall be set aside and
used for acquisition; at least 15% of the Fund shall be used for park development operations and
maintenance of the City's Park System. More specifically the fund shall be for the purposes of
acquiring, developing, operating, maintaining or restoring parks, recreation facilities, cultural
facilities, green spaces, playfields, trails, community gardens, and other applicable public areas.
DEBT SERVICE FUND
The Debt Service Fund has been established in an effort to clearly identify the City’s current
Long Term Liability. The City has several loans outstanding with the Florida Municipal Loan
Council (FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida
Municipal Loan Program.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 80
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
capital improvement projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2, 2001 the City Commission changed
the policy via resolution No. 145-01-11293 to provide for an Emergency Reserves Fund of no
less than 10% of the budget. The Government Finance Officers Association (GFOA) issued a Case
Study on May 2013 providing a general recommended fund balance for two specific categories;
Budget Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA recommends
a General Fund Reserve of approximately 25%; 12.5% for each of the two specific classifications
mentioned above.
PARKS FACILITY IMPACT FUND
As a condition of the issuance of a building permit for new development, the person, firm or
corporation who or which has applied for the building permit for residential construction shall
pay to the City, the parks impact fee as set forth in the provisions of ordinance No. 14-14-2192.
Funds shall be set aside and used for land acquisition for parks; for maintaining (not including
routine maintenance), furnishing, equipping, repairing, remodeling, or enlarging of both existing
and future facilities; for construction of new parks facilities; for any architectural, engineering,
legal and other professional fees and expenses related to any such improvements; and for any
administrative costs not incurred by the fee collection process.
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act.
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 81
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the previous
year. Please refer to the individual fund sections for an explanation of the change in expenditures
for each fund.
ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
General Fund
Beginning Fund Balance 9,065,560 7,442,404 8,020,891 8,020,891 6,375,711
Revenues 17,546,835 17,860,510 18,412,776 18,465,542 18,640,939
Expenditures 15,591,098 15,925,970 18,694,755 18,134,063 18,861,175
Interfund Transfers In 384,465 434,465 384,465 384,465 284,465
Interfund Transfers Out 3,963,358 1,790,518 2,361,123 2,361,123 3,772,744
Ending Fund Balance 7,442,404 8,020,891 5,762,254 6,375,711 2,667,196
Stormwater Drain Trust Fund
Beginning Fund Balance 314,706 263,239 180,319 180,319 165,221
Revenues 398,206 386,697 386,850 386,850 386,850
Expenditures 199,673 219,617 239,568 151,948 384,399
Interfund Transfers Out 250,000 250,000 250,000 250,000 150,000
Ending Fund Balance 263,239 180,319 48,191 165,221 17,672
Local Option Gas Tax Trust Fund
Beginning Fund Balance 276,999 349,900 191,938 191,938 20,821
Revenues 81,441 80,859 81,883 81,883 80,643
Expenditures 8,540 238,821 275,000 253,000 100,000
Ending Fund Balance 349,900 191,938 -1,179 20,821 1,464
Hometown District Improvement Trust Fund
Beginning Fund Balance 17,250 20,250 27,250 27,250 30,305
Revenues 28,000 32,000 28,055 28,055 28,055
Interfund Transfers Out 25,000 25,000 25,000 25,000 25,000
Ending Fund Balance 20,250 27,250 30,305 30,305 33,360
Parks Facilities Impact Fund
Beginning Fund Balance 0 44,592 129,449 129,449 159,768
Revenues 44,592 84,857 0 30,319 0
Expenditures 0 0 0 0 0
Ending Fund Balance 44,592 129,449 129,449 159,768 159,768
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 82
ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
Tree Trust Fund
Beginning Fund Balance 4,528 7,528 20,528 20,528 28,998
Revenues 3,000 13,000 0 8,470 0
Expenditures 0 0 20,000 0 10,000
Ending Fund Balance 7,528 20,528 528 28,998 18,998
People’s Transportation Tax Fund - Transportation
Beginning Fund Balance 1,453,493 1,276,577 995,030 995,030 476,561
Revenues 442,479 448,849 450,000 450,000 450,000
Expenditures 619,395 730,396 1,299,000 968,469 635,000
Ending Fund Balance 1,276,577 995,030 146,030 476,561 291,561
People’s Transportation Tax Fund- Direct Transit
Beginning Fund Balance 515,782 623,024 733,191 733,191 608,774
Revenues 107,242 110,167 110,000 110,000 110,000
Expenditures 0 0 80,000 234,417 277,748
Ending Fund Balance 623,024 733,191 763,191 608,774 441,026
Revenue Stabilization Fund
Beginning Fund Balance 0 0 50,000 50,000 60,000
Interfund Transfers In 0 50,000 10,000 10,000 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 50,000 60,000 60,000 60,000
Grant Match Reserve Fund
Beginning Fund Balance 0 0 50,000 50,000 60,000
Interfund Transfers In 0 50,000 10,000 10,000 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 50,000 60,000 60,000 60,000
Insurance Reserve Fund
Beginning Fund Balance 0 0 50,000 50,000 60,000
Interfund Transfers In 0 50,000 10,000 10,000 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 50,000 60,000 60,000 60,000
Tax Equalization Reserve Fund
Beginning Fund Balance 0 0 50,000 50,000 60,000
Interfund Transfers In 0 50,000 10,000 10,000 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 50,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 83
ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
Building Capital Reserve Fund
Beginning Fund Balance 0 0 50,000 50,000 60,000
Interfund Transfers In 0 50,000 10,000 10,000 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 50,000 60,000 60,000 60,000
Parks Acquisition Development Operations and Maintenance Fund
Beginning Fund Balance 0 0 50,000 50,000 310,000
Revenues 0 0 0 250,000 0
Interfund Transfers In 0 50,000 10,000 10,000 0
Expenditures 0 0 0 0 250,000
Ending Fund Balance 0 50,000 60,000 310,000 60,000
Debt Service Fund
Beginning Fund Balance 517,663 -82,681 -62,985 -62,985 -62,308
Revenues 611,049 866,194 865,717 866,217 869,731
Expenditures 6,159,393 1,162,435 1,180,540 1,180,540 2,467,450
Interfund Transfers In 0 315,937 315,000 315,000 1,660,027
Proceeds from Refunding
Debt 4,948,000 0 0 0 0
Payment to Bond Escrow
Agent 0 0 0 0 0
Ending Fund Balance -82,681 -62,985 -62,808 -62,308 0
Capital Improvement Program Fund
Beginning Fund Balance 355,314 839,318 816,531 816,531 1,009,283
Expenditures 784,435 1,072,368 2,858,000 1,736,446 3,122,000
Interfund Transfers In 1,268,439 1,049,581 1,929,198 1,929,198 2,112,717
Ending Fund Balance 839,318 816,531 -112,271 1,009,283 0
Emergency Reserve Fund
Beginning Fund Balance 1,717,288 4,438,751 4,592,865 4,592,865 4,678,790
Revenues 26,544 29,114 29,000 29,000 36,504
Expenditures 0 0 400,000 0 0
Interfund Transfers In 2,694,919 125,000 56,925 56,925 0
Interfund Transfers Out 0 0 0 0 0
Ending Fund Balance 4,438,751 4,592,865 4,278,790 4,678,790 4,715,294
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 84
ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
State Forfeiture Fund
Beginning Fund Balance 76,510 78,410 79,015 79,015 49,515
Revenues 1,900 605 500 500 500
Expenditures 0 0 30,000 30,000 30,000
Ending Fund Balance 78,410 79,015 49,515 49,515 20,015
Federal Forfeiture Fund
Beginning Fund Balance 2,000,223 1,855,266 1,753,559 1,753,559 1,388,759
Revenues 81,392 41,130 66,000 66,000 66,000
Expenditures 226,349 142,837 430,800 430,800 372,800
Ending Fund Balance 1,855,266 1,753,559 1,388,759 1,388,759 1,081,959
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 85
GOVERNMENT
Government Structure
South Miami uses a City Manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City/County
Management Association (ICMA), this
form of government has grown from 48%
usage in 1996 to 55% usage in 2006. It is
most popular in cities with populations
over 10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor is
elected to a two-year term. The Mayor
heads the meeting and previously made appointments, with approval by the Commission, to
various City Boards; however, this provision was modified on February 9, 2010 to give all
Commissioners the right to appoint with consent of the Commission Board. Elections are held on
the second Tuesday in February in even numbered years for the Mayor and half of the
Commissioners. The Commissioner receiving the most votes is also given the title of Vice Mayor
for the first two years of the term. The next election is scheduled for February 2018.
South Miami City Government as of February 09, 2016
Mayor: Philip Stoddard, Ph.D. (Election 2018)
Vice Mayor: Robert Welsh (Vice Mayor until 2018, Commissioner Group III until 2020)
Commissioner Group II: Josh Liebman (Election 2020)
Commissioner Group I: Gabriel Edmond (Election 2018)
Commissioner Group IV: Walter Harris (Election 2018)
South Miami is a city in Miami-Dade County, Florida, United States. The population was 10,741 at
the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657. State of Florida
uses Bureau of Economic and Business Research (BEBR) numbers for calculations for budget and
this number is 12,912.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in the
section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood, including
South Miami Hospital and the South Miami city government offices.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 86
Tax Authorities
Taxing Authorities Set Tax Rates
The Office of the Property Appraiser is not a taxing authority, but a governmental function that is
mandated by State Law to assess the value of all properties within Miami-Dade County using
criteria set forth by Chapter 193 of the Florida Statutes. As property owners and taxpayers
consider the tax rates set by the taxing authorities, they should give close attention to tax rates or
"millage" changes of those taxing authorities. The millage or tax rates are set by the various
taxing authorities within whose jurisdiction the property is located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing authorities.
The tax rate (millage) is set by the various authorities within whose jurisdiction the property is
located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and tangible
personal property to fund their operations and services as provided by their annual budgets. The
tax rate is determined by dividing the taxing authority's proposed budget using property taxes by
the total taxable value of all non-exempt property within their taxing district; reference the
following formula:
Taxing Authority's Proposed Budget
Tax Rate (Millage) = -------------------------------------------------------------------------------
Total Taxable Value Of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No. 4173),
municipal taxing authorities are limited to a maximum 10% increase in the amount of revenues
that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year, the
Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required by State
Law to consider their budget with a roll-back of the millage rate to a rate which will generate the
same revenue as in the previous year; reference hypothetical example of annual roll-back
procedure below.
The Property Appraiser is responsible for certifying to each taxing authority the annual taxable
value. Each taxing authority then must compute a roll-up or a roll-back millage rate and a
proposed millage. The "roll-back millage" rate is the millage rate, or tax rate that the Taxing
Authorities must use as a basis for computing any increase in their annual budgets. Usually, this
millage rate is lower than the preceding year's tax rate. The value increase in the tax base is due
to re-assessments and new construction in the prior year. However, new construction is not
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 87
permitted by Florida Law to be used to calculate the roll-back millage. If the total taxable value
(as defined) decreases, the Taxing Authorities are entitled to an upward change of the "roll-back"
in the tax millage rate in order to maintain the same level of revenue as the preceding year as the
starting point for any budget increases.
The term "roll-back" is used to describe the economic conditions of total taxable value in the prior
year and the amount of monies raised by ad-valorem taxes. It does not relate to the rate of
change in the millage.
With the millage roll-back rate, the taxing authorities will realize exactly the same amount of
revenue as the preceding year. If they decide to raise the millage rate above the rolled-back rate,
it usually means that the cost of government operations has increased, usually as a corollary to
inflation or the cost of living, or that new public service programs have been added to their
budgets. The effect of the millage rolled-back on your property taxes will appear on your "Truth
in Millage Notice" (TRIM) each year in Column 3. By referring to your Notice, you will also note
that Column 1 indicates the previous year's taxes and Column 2 indicates the proposed increase
or decrease in tax dollars if the proposed budget is adopted.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 88
CITY HISTORY
Known as “The City of Pleasant of Living,” this proud community has a diverse population and a
history of accomplishments stretching back to its earlier pioneer days. It has overcome adversity
and shown a resilience and determination that make it one of South Florida’s more remarkable
cities.
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the east
end of Sunset Drive at Ingraham Highway. The settlement already had a
school building erected two years earlier by A. H. Ramsey and John
Burtashaw, and in the next few years more families began moving into the
area.
Much of the business in the earlier settlement was geared toward farming
supplies and services, and when Henry Flagler’s railroad grew south from
Miami in 1903, it passed to the west of Larkins. The people of the settlement
began relocating the center of their business district toward the train depot
at today’s intersection of US1 and Sunset Drive. Real estate developers were
already beginning to profile for plats of subdivisions in 1914 and by 1917
phone service came to Larkins.
After the fantastic real estate boom of 1925 and
with a population of 3000 residents, area leaders
decided to incorporate as the Town of South
Miami on March 2nd, 1926. W. A. Foster was
elected Mayor and a storeroom was rented for
$10 a month as Town Hall.
The year 1926 saw the first incoming class of
freshmen at the newly chartered University of Miami campus, which abuts the City of South
Miami eastern boundary along Red Road (SW 57th Avenue). Also founded with a university
theme that same year was the Cambridge Lawns neighborhood of South Miami, situated just 0.7
miles from the university campus. The neighborhood's Cambridge Lawns Historic District, some
30 homes in the Tudor Revival and Mediterranean revival style completed in 1928, were granted
historic recognition by the City of South Miami in 2005.
In June of 1926 the Florida Power and Light Company was granted a 30 year franchise to operate
there, the task of paving streets and other projects began in earnest, and the volunteer fire
department was established. A few months later in September, the terrible 1926 hurricane
struck the community, inflicting severe damage to the homes and businesses in the fledgling
Town of South Miami. It took great determination and strength of character to rebuild.
On June 24th, 1927, the Town of South Miami officially became the City of South Miami and a new
Charter was approved.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 89
In 1933, the original six square miles of South Miami were reduced to just over three square miles
due to an effort to reduce municipal responsibilities. The City's size was reduced again in 1937,
and many of the northern City residents sued to get out of the City. This is why the City of South
Miami has the most irregular boundaries of any City in Miami-Dade County today.
In 1935, the first bus franchise for the City streets was granted and the Sylva Martin Building, later
named in honor of the City Clerk for 30 years, was constructed. In 1937 the tax roll for the entire
City was $614,282 (less $106,492 in Homestead exemptions). In the 1940’s the population of
South Miami was 2600 and African Americans represented 50 percent of the population.
In 1946, Consumers Water Company was given the right-of-way to lay
pipes so that water would be available for the Fuchs Bakery, later to
become Holsum Bakery. Fuchs Park, located at US1 and 80th St, was
named after the founder of the bakery, Charles Fuchs, a German
immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its
doors just off US1 and 62nd Ave. The 100–bed building included a
pharmacy, emergency room, cafeteria, private offices, an X-ray
department and laboratory. Today South Miami Hospital has over 440
beds and over 17,000 admissions each year.
Growing urbanization was booming in the 70’s and 80’s. After 48
years, the Holsum Bakery outgrew their home on Red Road and US1
and moved to Medley. The Bakery Centre was developed in its place and Metrorail was being
built. In 1983 South Miami was the only station on the route that had a viable downtown area in
the proximity to the station.
The City Commission established the South
Miami Community Redevelopment Agency
in September 1997. The goals of the
Agency are to achieve meaningful physical
improvement while providing economic
development tools and other means of
achieving long-term community
sustainability.
In 2001 the City of South Miami was
awarded the All-America City Award, which is given by the National Civic League annually to ten
cities in the United States. This award is the oldest community recognition program in the nation
and recognizes communities whose citizens’ work together to identify and tackle community-
wide challenges and achieve uncommon results.
Through all these years, the City of South Miami preserved its hometown feel and the residents
are proud to call it - The City of Pleasant Living.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 90
COMPREHENSIVE PLANNING
Comprehensive planning is a term used to describe a process that determines community goals
and aspirations in terms of community development. The outcome of comprehensive planning is
the Comprehensive Plan, which dictates public policy in terms of land use, transportation,
utilities, recreation, and housing. Comprehensive plans encompass large geographical areas, a
broad range of topics, and cover a long-term time horizon.
Chapter 163, Part II of the Florida Statute (F.S.), provides that each local government shall have
the power and responsibility to plan for their future development and growth; to adopt and
amend comprehensive plans, or elements to guide their future development and growth; to
implement adopted or amended comprehensive plans by the adoption of appropriate land
development regulations; and to establish, support, and maintain administrative instruments and
procedures to carry out the provisions and purposes of this act.
Comprehensive Planning Process
Comprehensive Planning follows a typical planning process which consists of eight different steps.
By following this process, we are able to determine a wide range of interconnecting issues that
affect the City and surrounding urban area.
Identifying issues; Stating goals; Collecting data; Evaluating alternatives; Preparing the plan;
Creating implementation policies; Adopting a plan; and Implementing and monitoring the plan.
The City’s adopted Comprehensive Plan consists of eight elements that constitute the major
objective of the planning process. As required by Chapter 163, F.S., the elements of the
comprehensive plan shall be consistent, and the Comprehensive Plan shall be financially feasible.
Financial feasibility is determined using professionally accepted methodologies and applies to the
5-year planning period, except in the case of a long-term transportation or school concurrency
management system, in which case a 10-year or 15-year planning period would be applied. It is
also required that the Comprehensive Plan contain a capital improvements element designed to
consider the need for and the location of public facilities in order to encourage the efficient use of
such facilities.
Chapter 1, Future Land Use Element
The Future Land Use Plan is part of a policy developed to guide the future social and economic
growth of the City of South Miami. The City Commission in compliance with the State of Florida
Local Government Comprehensive Planning Act adopted the Plan. The official Future Land Use
Plan indicates the appropriate land uses in the City of South Miami. The City of South Miami
Comprehensive Plan is the supporting document, which explains the planning policies used in
producing the patterns shown on the Future Land Use Plan and Map.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 91
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density for a
particular area. Zoning Districts more specifically define allowable uses and contain the design
and development guidelines for these intended uses. Although there are various Zoning Districts
which may be allowed within a particular Future Land Use designation, no Zoning District can be
allowed for an area if it conflicts with the Future Land Use designation for that area
The Future Land Use Element was revised to address development and redevelopment pressures
including: compatibility between buildings; concerns about the massing and structures
(density/intensity standards, lot coverage and height); development impacts on neighborhoods;
the need for revised or additional land use and zoning districts; the need to redevelop in certain
areas and neighborhoods; and better coordination between transportation and land use.
Chapter 2, Transportation Element
The Transportation Element is designed to address traffic congestion issues which include the
need to reduce excessive through traffic in certain areas; the need for updated bicycle and
pedestrian plans; the provision of adequate parking; and the need to determine the ultimate
capacity of the transit/rail system.
Chapter 3, Housing Element
The Housing Element includes goals established by the City’s Affordable Housing Advisory
Committee and redevelopment issues related to housing are addressed through amendments
that recognize the City’s role in expanding housing choices and options for existing and future
residents. Additionally, amendments were included that reflect the affordable housing and other
programs being implemented through the City’s Community Redevelopment Agency.
Chapter 4, Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure needs of the
City to ensure public health, safety and quality of life. As with each element, amendments to the
policies to correct inefficiencies are periodically made.
Chapter 5, Conservation Element
The Conservation Element was recently revised to implement the latest Best Management
Practices to protect, restore and enhance the natural features of the City.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 92
Chapter 6, Recreation and Open Space Element
The Recreation and Open Space Element addresses parks and recreation issues, such as the City’s
desire to conduct a comprehensive Recreation and Open Space Master Plan to be used as a
mechanism to assist the City in its efforts to meet the recreational needs of existing and future
residents. Other amendments address the need to evaluate the feasibility of instituting an
impact fee and to revise the Level of Service Standard for recreation and open space.
Chapter 7, Intergovernmental Coordination Element
The Intergovernmental Coordination Element is designed to further the City’s coordination and
communication procedures for resolving issues of mutual interest with other local governmental
entities, which may arise from the implementation of the Comprehensive Plan. The City
continues to work with Miami-Dade County in support of the 2003 Inter-local Agreement for
Public School Facility Planning.
Chapter 8, Capital Improvement Element
The Capital Improvement Element reinforces the relationship and linkage between the
Comprehensive Plan. The Capital Improvements Program recognizes that South Miami is a
diverse, full service community with both residential and non-residential land uses and
neighborhoods. Additionally, an amendment was included to address impact fees as a potential
mechanism for ensuring the City’s ability to provide key infrastructure and services at adopted
Levels of Service through the planning period.
Legislative Changes
On June 2, 2011, changes to The Community Planning Act by the State Legislature and Governor,
known as HB 7202, removed several of the provisions previously required by Chapter 163, F.S.
Concurrency is a system in which the public facilities and services necessary to maintain the
adopted level of service standards are also available, concurrently, with new development.
Written reports issued by concurrency review agencies (City of South Miami) summarize existing
and anticipated levels of service for those public services and facilities which may be potentially
affected by a proposed development, subject to a request for development order. The
concurrency report analyzes whether public facilities and services meet or exceed the standards
established in the Capital Improvements Element of the Comprehensive Plan, and whether the
requested development order, if approved, would result in a reduction in the level of the service
for affected public services and facilities, below the level of service standards provided in the
Comprehensive Plan.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 93
CITY OVERVIEW
BASED ON THE 2010 CENSUS
Quick Facts 2010 Census
Population: 11,657
State: Florida
Metro Area: Miami-Fort Lauderdale-
Miami Beach Metro Area
County: Miami-Dade County
City: South Miami
As per Bureau of Economic and Business Research (BEBR) at UF, the
City Population for FY 2018 is 12,912. This is the number which will
be used for State Revenue Sharing calculations.
Number % in Total Population % Change 2000-2010
Category Total Male Female Total Male Female Total Male Female
Total 11,657 5,721 5,936 100 49.08 50.92 8.53 10.68 6.53
Median Age 36.7 34.8 38.7 N/A N/A N/A N/A N/A N/A
• 16 and Over 9,579 4,643 4,936 82.17 39.83 42.34 N/A N/A N/A
• 18 and Over 9,303 4,499 4,804 79.81 38.59 41.21 12.07 14.13 10.21
• 21 and Over 8,622 4,167 4,455 73.96 35.75 38.22 8.15 N/A N/A
• 62 and Over 1,851 780 1,071 15.88 6.69 9.19 7.18 N/A N/A
• 65 and Over 1,520 621 899 13.04 5.33 7.71 3.83 9.91 0
Category Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units 5,174 100 16.09
Total: Occupied housing units 4,699 90.82 9.25
Owner-occupied housing units 2,573 49.73 -3.74
Renter-occupied housing units 2,126 41.09 30.59
Population in occupied housing units: Owner-occupied housing units 7,052
Population in occupied housing units: Renter-occupied housing units 4,507
Occupied housing units Average household size: Owner-occupied 2.7
Occupied housing units Average household size: Renter-occupied 2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-city/67550
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 94
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor & Commission
City
Clerk
City
Manager
Finance Department
Procurement Division
Information
Technology Division
Building Department Public Works
Department
Office of the Director
Streets & Landscaping
Maintenance Division
Motor Pool Division
Building Maintenance
Division
Solid Waste Division
Engineering &
Construction
Parks & Recreation
Department
Community Center
Landscape (Parks)
Maintenance Division
Community Pool
Tennis
Planning & Zoning &
Sustainability
Department
Police Department
Personnel Division Code Enforcement
Division
City
Attorney
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 95
POSITIONS BY DEPARTMENT/DIVISION
POSITIONS BY DEPARTMENT BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
PROPOSED
FY 2018
CITY CLERK
Full Time City Clerk 1 1 1 1 1
Deputy Clerk II 1 1 1 1 1
Deputy Clerk 1 1 1 1 1
City Clerk Total 3 3 3 3 3
CITY MANAGER
Full Time City Manager 1 1 1 1 1
Deputy City Manager 0 0 0 1 1
Assistant City Manager 1 1 1 0 0
Executive Administrative Asst. 1 1 1 1 1
Special Events Coordinator 1 0 0 0 0
Grants Coordinator 0 0 0 0 0
Full Time Total 4 3 3 3 3
Part
Time Office Support 0 0 0 0 0
Public Information Coordinator 0 0 0 0 0
Part Time Total 0 0 0 0 0
City Manager Total 4 3 3 3 3
PROCUREMENT DIVISION
Full Time Purchasing Manager 1 1 1 0 0
Chief Procurement Officer 0 0 0 1 1
Procurement Specialist 0 0 1 1 1
Central Services Specialist II 1 1 0 0 0
Full Time Total 2 2 2 2 2
Part
Time Office Support 0 0 0 0 0
Part Time Total 0 0 0 0 0
Central Services Total 2 2 2 2 2
PERSONNEL DIVISION
Full Time Personnel Manager 0 0 1 1 1
Human Resources Director 1 1 0 0 0
Payroll and Benefits Administrator 0 0 1 1 1
Human Resource Generalist 1 1 0 0 0
Office Support 1 0 1 0 0
Full Time Total 3 2 3 2 2
Part time Office Support 0 0 0 1 1
Part Time Total 0 0 0 1 1
Personnel Division Total 6 4 3 3 3
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 96
POSITIONS BY DEPARTMENT BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
PROPOSED
FY 2018
FINANCE DEPARTMENT
Full Time Chief Financial Officer 1 1 1 1 1
Office Manager 1 1 1 0 0
Chief Administrative Officer 0 0 0 1 1
Senior Accountant 0 0 1 1 1
Junior Accountant 2 2 1 2 2
Grants Coordinator 1 1 0 0 0
Full Time Total 5 5 4 5 5
Part
Time Office Support 1 1 2 1 1
Junior Accountant 1 1 0 0 0
Part Time Total 2 2 2 1 1
Finance Department Total 7 7 6 6 6
BUILDING DEPARTMENT
Full Time Building Official/Director 1 1 1 1 1
Chief Building Inspector 1 1 1 1 1
Permits Coordinator 2 2 2 2 2
Full Time Total 4 4 4 4 4
Part
Time Chief Mechanical Inspector 1 1 1 1 1
Chief Electrical Inspector 1 1 1 1 1
Chief Plumbing Inspector 1 1 1 1 1
Chief Structural Inspector 1 1 1 1 1
Part Time Total 4 4 4 4 4
Building Total 8 8 8 8 8
PLANNING DEPARTMENT
Full Time Planning Director 1 1 1 1 1
Sr. Planner/Zoning Admin 1 1 1 2 2
Zoning Review Coordinator 1 1 1 0 0
Grants Coordinator 0 0 0 1 1
Planning Assistant 1 0 1 0 0
Office Support 0 1 1 1 1
Full Time Total 4 4 5 5 5
Part
Time Planning Assistant 0 0 0 0 0
Part Time Total 0 0 0 0 0
Planning Total 4 4 5 5 5
CODE ENFORCEMENT
Full Time Senior Code Enforcement Officer 1 1 1 1 1
Code Enforcement Officers I/II 1 1 1 1 1
Code Enforcement Officers I 1 1 1 1 1
Local Business Tax Comp Officer 1 1 1 1 1
Special Events Coordinator 1 1 0 0 0
Full Time Total 5 5 4 4 4
Part
Time Office Support 0 0 1 1 1
Part Time Total 0 0 1 1 1
Code Enforcement Total 5 5 5 5 5
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 97
POSITIONS BY DEPARTMENT BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
PROPOSED
FY 2018
PW - BUILDING MAINTENANCE
Full Time Lead Worker II 1 1 1 1 1
Maintenance Worker II 1 1 1 1 1
PW - Bld Maint Total 2 2 2 2 2
PW - SOLID WASTE
Full Time Superintendent 1 1 0 0 0
Garbage Collection
Heavy Equipment Operator (1 Funded by
SW) 7 6 6 6 7
Lead Worker II 1 1 1 1 1
Trash Collection
Waste Collection Driver 2 2 3 3 2
PW- Solid Waste Total 11 10 10 10 10
PW - STREETS
Full Time Superintendent of Maintenance 0 0 1 1 1
Superintendent Street/Landscape 0 0 0 0 0
Lead Worker II 0 0 0 0 1
Maintenance Worker I 1 2 3 3 2
Maintenance Worker II 6 4 3 3 3
Waste Collection Driver 0 1 0 0 0
Full Time Total 7 7 7 7 7
Part
Time Maintenance Worker I 0 0 0 0 0
Part Time Total 0 0 0 0 0
PW - Streets Maint Total 7 7 7 7 7
PW - MOTOR POOL
Full Time Motor Pool Supervisor 1 1 1 1 1
Auto Mechanic 2 2 2 2 2
PW - Motor Pool Total 3 3 3 3 3
PW - OFFICE OF DIRECTOR
Full Time Public Works Director 0 1 1 1 1
Chief Superintendent 1 0 0 0 0
Administrative Assistant 1 1 1 1 0
Administrative Assistant I 1 0 0 0 0
Administrative Secretary 0 1 0 0 0
Office Support 0 0 1 1 2
PW - Office of Director Total 3 3 3 3 3
PW - ENG and CONST
Full Time Project Manager 1 1 1 1 1
Associate Project Engineer 1 1 1 1 1
PW - Eng. and Const. Total 2 2 2 2 2
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 98
POSITIONS BY DEPARTMENT BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
PROPOSED
FY 2018
POLICE DEPARTMENT
Full Time SWORN
Chief of Police 1 1 1 1 1
Assistant Chief of Police 0 0 1 1 1
Majors 2 1 0 0 0
Captains 0 2 2 2 2
Lieutenants 4 3 3 3 3
Sergeants 7 7 7 7 7
Officers/Detectives 35 37 37 37 37
Training Officer 1 1 1 1 1
CIVILIAN EMPLOYEES
Department Head Secretary 1 1 1 1 1
Administrative Assistant 1 1 1 1 1
Crime Analyst/Comm. Supvr. 1 0 0 0 0
Communications Manager 0 1 1 1 1
Communications Officers 6 6 6 6 6
Police Total 59 61 61 61 61
PARKS and REC DEPARTMENT
Full Time Parks and Recreation Director 1 1 1 1 1
Asst. Parks and Rec Director 1 1 1 1 1
Administrative Assistant 0 0 1 1 1
Special Events Coordinator 0 0 1 1 1
Administrative Assistant II 1 1 0 0 0
Senior Site Manager 1 1 1 1 1
Administrative Secretary 0 1 0 0 0
Recreation Leader 2 1 0 0 0
Full Time Total 6 6 5 5 5
Part
Time Recreation Aide (PT) 1 0 0 0 0
Part Time Total 1 0 0 0 0
Parks and Recreation Total 7 6 5 5 5
LANDSCAPE MAINTENANCE
Full Time Parks Superintendent 0 0 0 1 1
Landscape Supervisor 1 1 1 0 0
Lead Worker 1 1 1 1 1
Maintenance Worker I 2 2 2 2 0
Maintenance Worker II 1 1 1 1 1
Maintenance Worker III 1 1 1 1 0
Landscape Maint Total 6 6 6 6 3
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 99
POSITIONS BY DEPARTMENT BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
PROPOSED
FY 2018
COMMUNITY CENTER
Full Time Recreation Supervisor II 1 2 2 2 2
Recreation Leader 3 3 3 3 3
Full Time Total 4 5 5 5 5
Part
Time Recreation Leader (PT) 5 3 3 3 3
Recreation Aide (PT) 14 11 11 11 11
Instructors (Grant Funded) 4 4 4 4 3
Summer Recreation Aide Seasonal (PT) 8 8 8 8 8
Part Time Total 31 26 26 26 25
Community Center Total 35 31 31 31 30
COMMUNITY POOL
Part
Time Pool Supervisor 1 0 0 0 0
Life Guard 5 5 5 5 5
Community Pool Total 6 5 5 5 5
TENNIS
Full Time Tennis Operations Supervisor 0 0 1 1 1
Maintenance Worker 1 0 0 1 1 1
Full Time Total 0 0 2 2 2
Part
Time Recreation Aide (PT) 0 0 3 3 3
Part Time Total 0 0 3 3 3
Tennis Total 0 0 5 5 5
TOTAL Full Time Total 133 133 134 134 131
Part Time Total 44 37 41 41 40
Grand Total 177 170 175 175 171
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 100
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 required and optional elements of
Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis
and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a
financially feasible 5-year schedule of capital improvements. The City of South Miami Capital
Budget is updated annually as part of the budgeting process. Capital improvement projects are
defined as projects that are self-contained and that will usually be constructed or purchased as
a unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item Tracking and Inventory Capitalize and
Depreciate
Land $1 Capitalize only
Land Improvements $1 $25,000
Building $1 $50,000
Building Improvements $1 $50,000
Construction in Progress $1 Capitalize only
Machinery and Equipment $1,000 $5,000
Vehicle $1,000 $5,000
Infrastructure $50,000 $250,000
Intangibles N/A $25,000
A Capital Improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost
and impact of the Capital Improvement Program.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 101
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION SOURCE FY17
Estimated
Expenses
FY17
FY 18 FY 19 FY 20 FY 21 FY 22
TRAFFIC CALMING
Pinecrest Villas/ Snapper Creek Traffic Calming - Construction (Between SW
62 AVE, SW 80 ST and US 1; Between SW 80 ST to SW 87 ST, From SW 57
AVE to SW 62 AVE)
PTP 150,000 5,000 145,000
Twin Lakes/Bird Estates Traffic Calming - Construction (Between 61 AVE and
64 AVE, From SW 40 ST to SW 44 ST; Between SW 56 ST to SW 64 ST, From
SW 62 AVE to SW 67 AVE)
PTP 175,000 90,024 80,000
Traffic Study for SW 64th St and 59th Place CIP 25,000
Traffic Study for 65 Terr and 65 Street and 65 Ave CIP 25,000
Traffic Calming for SW 78th Street and 62nd Ave PTP 50,000
Miscellaneous Traffic Calming CIP 50,000 50,000
ROADWAY and DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements SWDTF 60,000 11,290 50,000 50,000 50,000 50,000 50,000
LOGT 20,000 8,000
Citywide Roadway and Drainage Phase 6 - Construction Part 2: SW 59 AVE
PTP 100,000
LOGT 30,000
SWDTF 100,000
TMDL 100,000
SW 60th Ave and SW 83rd Street Intersection Improvements CIP 70,000
SWDTF 30,000
SW 68 ST and SW 65 AVE - Design and Construction SWDTF 15,000 15,000
LOGT 85,000 85,000
SW 60 ST and SW 65 AVE - Design and Construction SWDTF 10,000 10,000
LOGT 75,000 75,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan - Contingency PTP 100,000 50,000 75,000 75,000 75,000 75,000
SW 64 ST Bike Lane and Road Improvements (SW 62 AVE to SW 57 AVE) CDBG 336,000 336,000
PTP 84,000 100,000
SW 64 ST Bike Lane and Roadway Improvements (SW 62 AVE to SW 69 AVE) PTP 50,000 50,000
CIP 200,000 100,000 100,000
62 AVE Design and Roadway Reconstruction (85 ST to 70 ST), including
Sidewalk improvement between SW 78 ST to SW 80 ST
TAP 480,000
PTP 120,000
Citywide Sidewalk Repairs PTP 40,000
Citywide Sidewalk Repairs ADA 20,000 20,000 20,000 20,000 20,000 20,000
Citywide Street Improvements PTP 30,000 23,445 10,000 20,000 20,000 20,000 20,000
LOGT 10,000 10,000 25,000 25,000 25,000 25,000
Citywide Street Resurfacing Program (Various locations) LOGT 60,000 60,000 60,000 60,000 60,000
PTP 60,000 60,000
Road Resurfacing - SW 59 PL (74 ST to 76 ST) LOGT 50,000 50,000
Road Resurfacing - SW 68 AVE (72 ST to 76 TR) PTP 40,000 40,000
Road Resurfacing - SW 76 TR (69 AVE to 67 AVE) PTP 85,000 85,000
Road Resurfacing - SW 61 ST (62 PL to 62 AVE) PTP 40,000 40,000
Road Resurfacing and Reconstruction - SW 82 ST (62 AVE to 60 AVE) PTP 35,000 35,000
LOGT 35,000 35,000
Road Resurfacing and Reconstruction - SW 63 AVE (78 ST to 80 ST) PTP 40,000
Road Resurfacing and Reconstruction - SW 79 ST (Canal to 59 AVE) PTP 150,000
Road Resurfacing - SW 66 ST (67 AVE to 66 CT) PTP 50,000
Road Resurfacing and Reconstruction - SW 49 TERR (65 AVE to 67 AVE) CIP 125,000
Road Resurfacing and Reconstruction - SW 64 PL (56 ST to 54 ST) CIP 125,000
Road Resurfacing and Reconstruction - SW 55 ST (64 AVE to Cul-de-Sac) CIP 85,000
Road Resurfacing - SW 51 TR (65 AVE to 67 AVE) CIP 50,000
Road Resurfacing - SW 52 TR (65 AVE to 67 AVE) CIP 50,000
SW 58 AVE Intersection at US 1 - Design and Construction PTP 60,000
CIP 200,000
Citywide Neighborhood Greenways Sharrows and signs PTP 50,000 50,000 100,000 100,000
SW 73 ST Sidewalk Extension CIP 15,000 50,000
PARKS
Citywide Parks Improvement - Miscellaneous CIP 50,000 34,537 50,000 50,000 50,000 50,000 50,000
Citywide Parks Master Plan - Improvements CIP 300,000 116,324 200,000 300,000 300,000 300,000 300,000
Brewer Park - Perimeter Tennis Court Fencing System CIP 50,000 66,250
Dante Fascell Park - Ranch Style Perimeter Fence CIP 75,000 115,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 102
PROJECT DESCRIPTION SOURCE FY17
Estimated
Expenses
FY17
FY 18 FY 19 FY 20 FY 21 FY 22
Dante Fascell Park - Revamp Parking Lot and gate CIP 150,000 28,395 125,000
Dante Fascell Park - New Utility Shed CIP 5,000
Dante Fascell Park - Tennis Court Resurfacing CIP 55,000 55,000
GB Community Center -Relocate Fitness Room and Multipurpose Room-New
rubber flooring on 2nd level and other misc. projects. CIP 75,000 15,468
GB Community Center - Restroom Renovation CIP 10,000
GB Community Center - Basketball Gymnasium Improvements CIP 75,000
GB Community Center - Kitchen Renovation CIP 20,000
Marshall Williamson Park - Outdoor Fitness Zone w/ support facilities FRDAP 65,000
Palmer Park - New Dugout Roofs CIP 15,000 10,530
Palmer Park - Drainage Improvements CIP 250,000 60,871 200,000
Palmer Park - Playground Structure Replacement (2-5 Year Olds) FRDAP 50,000 41,288
Security fence around the back of Van Smith Park CIP 20,000 20,000
South Miami Park - New playground structure w/ rubberized surface and
shade structure CIP 140,000 500,000
South Miami Park: Restroom w/ Concession Stand Building (design) CIP 150,000
South Miami Park Multi Phase field CIP 100,000 500,000
South Miami Park Construction Phasing plan CIP 50,000
South Miami Park Trees CIP 50,000
South Miami Park: Walking/Jogging Trail (asphalt) CIP 50,000
South Miami Park: Volleyball/Tennis and/or Basketball Court w/ support
facilities FRDAP 65,000
Dison Park - New swing set w/ free-standing play equipment and support
facilities FRDAP 50,000
Misc. Park Furniture CIP 15,000 15,000 15,000 15,000 15,000
FLEET REPLACEMENT
8 Police Vehicles and Equipment CIP 332,000 332,000 332,000 332,000 332,000 332,000 332,000
Motor Pool Fleet Maintenance System CIP 30,000
F150 4 door Work Truck with Power Lift for Public Works Dept. CIP 38,000 38,000 38,000
Trash Truck CIP 260,000 95,000
Garbage Truck CIP 292,862 295,000
Trash Crane CIP 160,000 160,000
Street Sweeper CIP 150,000
F350 Passenger Van for Parks and Recreation CIP 27,000
F150 Vehicle for Parks and Recreation Dept. CIP 20,000
Administrative Vehicle for Parks and Recreation Dept. CIP 9,000 9,000
Enforcement Vehicle for the Parking Division CIP 9,000 9,000 10,000 10,000
CITY FACILITIES
Gibson Bethel CC - Air Conditioning CIP 50,000
Police Department Air Conditioning CIP 25,000
MISCELLANEOUS
Citywide Sewer Upgrades - Design GOB 150,000 164,000
CIP 350,000 134,000 515,000
Citywide Directional Street Signs and Posts PTP 300,000 250,000
Transit Improvements (Bus shelters) PTP 80,000 163,917 40,000 40,000
Citywide Landscaping Program TTF 20,000 10,000 15,000 15,000 15,000 15,000
City Welcome Signs CIP 300,000 300,000 250,000 200,000
Tree Planting CIP 40,000 10,000 20,000 20,000
New Pay Stations CIP 50,000 250,000 50,000 50,000
Citywide Striping CIP 8,762 15,000
Cost Benefit Study for Community Center and Pool CIP 50,000
Orchids CIP 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Rubber Mulch for Tree Grates - Downtown Area CIP 25,000 25,000
Digital Encoder for Public Meeting Broadcast CIP 12,000
HD Cameras for Broadcasting Public Meetings from the Chambers CIP 13,000
Fence around 6609 SW 60 ST Property (Girl Scouts) CIP 200,000
Middle School - Palmer Park perimeter road stacking lane CIP 50,000 26,704
Firewall Services to Accommodate Increased Security CIP 110,000
Landscape Sunset Dr (US 1 to SW 69th Ave) (phase #1) CIP 250,000 250,000
Wi-Fi Antennas for Public Access Downtown CIP 150,000
Wi-Fi Antennas for Public Access Dante CIP 50,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 103
PROJECT DESCRIPTION SOURCE FY17
Estimated
Expenses
FY17
FY 18 FY 19 FY 20 FY 21 FY 22
Wi-Fi Antennas for Public Access Palmer CIP 50,000
Wi-Fi for Officers Parking lot LEFTF 15,000
2 Power Outlets for Electrical Vehicles CIP 25,000 13,743 20,000
Solar for Community center CIP 50,000
Solar for Pool CIP 50,000
Solar For Marshal Williamson Building CIP 15,000
Solar for City Hall CIP 50,000
Solar for Public Works Building CIP 25,000
Police Flag Pole LEFTF 10,000
Beautification Study for D/T CIP 100,000
Proposed Park PADOM 250,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 5,153,000 3,383,409 4,778,000 3,549,000 3,557,000 1,015,000 1,032,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 104
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE SOURCE OF FUNDS FY 17
Estimated
Expenses
FY17 FY 18 FY 19 FY 20 FY 21 FY 22
ADA American Disability 0 20,000 20,000 20,000 20,000 20,000 20,000
CIP Capital Improvement Fund 2,858,000 1,736,446 3,122,000 2,964,000 2,652,000 750,000 767,000
CDBG Comm. Development Block Grant 336,000 336,000
FRDAP FL Recreation Dev. Assistance Program 50,000 41,288 180,000
GOB MDC General Obligation Bond 150,000 164,000
LEFTF Law Enforcement Forfeiture Trust Fund 25,000
LOGT Local Option Gas Tax 275,000 253,000 100,000 85,000 85,000 85,000 85,000
PTP People Transportation Plan 1,379,000 1,132,386 635,000 235,000 255,000 95,000 95,000
SWDTF Stormwater Drain Trust Fund 85,000 36,290 180,000 50,000 50,000 50,000 50,000
TAP Transportation Alternatives Prog. (FDOT grant) 480,000
TMDL Total Max Daily Load - FDEP Water Quality Grant 100,000
TTF Tree Trust Fund 20,000 10,000 15,000 15,000 15,000 15,000
PADOM Parks Acquisition Develop. Ops. and Maint. Fund 250,000
TOTAL CIP BY YEAR 5,153,000 3,383,409 4,778,000 3,549,000 3,557,000 1,015,000 1,032,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 105
CAPITAL IMPROVEMENT PROGRAM DESCRIPTIONS
Fiscal Year 2017/2018
TRAFFIC CALMING
Pinecrest Villas / Snapper Creek and Twin Lakes / Bird Estates
By implementing the traffic calming studies recommendations, these two projects will provide
traffic calming measures to encourage slower traffic speeds, thereby reducing the timesaving
benefit of cutting through on the neighborhood streets, enhancing safety for pedestrians and
bicyclists and quality of life.
DRAINAGE IMPROVEMENTS
The Stormwater Master Plan (SMP), completed in 2012, is a citywide study evaluated the
current flood protection level of service (LOS) of the existing stormwater infrastructure. The
study also identified existing and future operation and maintenance needs. Potential flooding
areas were identified and prioritized in the SMP. The study identifies locations in the City to
design and construct drainage improvements. These areas will be addressed in phases, by level
of priority, as reported in the SMP.
Citywide Roadway and Drainage Phase 6 – Construction Part 2: SW 59th Avenue
This project is a continuation of the drainage improvements along SW 74th Terrace between
SW 58th and SW 59th Avenue. The project will provide drainage improvement along SW 59 th
Avenue between SW 74th Street and SW 80th Street. The new drainage system will include but
is not limited to new drainage structures, manholes, exfiltration trenches, and pipe
replacement.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 106
SW 60th Street and SW 65th Avenue and SW 68th Street and SW 65th Avenue
These areas experience flooding after rain events. These areas will be evaluated and designed
to address and alleviate the flooding conditions. The new drainage system will include but is
not limited to new drainage structures, exfiltration trenches, pipe replacement and if feasible,
the implementation of bioswale improvements.
ROAD INFRASTRUCTURE
SW 64 Street Bike Lane and Road Improvements
By implementing the SMITP recommendations, this project will provide new bike lanes, street
resurfacing and striping along SW 64th Street. The City will achieve pedestrian and bicycle
connectivity between the SW 62nd Avenue and SW 57th Avenue corridors with these
improvements.
Citywide Street Resurfacing Program
The purpose of this program is to maintain all City-owned paved streets at a serviceable level.
The scope includes resurfacing, restoration and rehabilitation of existing streets on an as -need
basis, as a result extending the life of the existing pavements.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 107
Citywide Neighborhood Greenways Sharrows
By implementing the SMITP recommendations, this project will provide neighborhood sharrows
citywide.
PARKS
Citywide Parks Improvements
Said improvements consists of current and ongoing maintenance of City park facilities and
amenities including but not limited to playground and outdoor fitness equipment, water
fountains, tree and landscape maintenance, shade awnings/covers, field and parking lot
lighting, exterior and interior facility painting, repairs to open green space, replacement park
signage (i.e. rules, directional, parking lot), major facility repairs, jogging trails, trash
receptacles, picnic tables, benches, perimeter fencing, h ard- and soft-court playing surfaces,
etc.
Gibson Bethel Community Center: Basketball gymnasium improvements
Gymnasium improvements entail professional resurfacing and game line painting services. A
completed refinish/resurface involves sanding the existing wood floor smooth to bare wood;
thoroughly vacuum and tack floor clean, apply one (1) coat of oil based sealer, install new game
lines and apply three (3) coats of an oil based finish.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 108
Gibson Bethel Community Center: Kitchen renovations
The kitchen is in need of major improvements and upgrades. Proposed renovations include but
not limited to new cabinetry, appliances, flooring, painting, electrical and plumbing
improvements.
Gibson Bethel Community Center: Restroom Renovation – Lockers
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 109
All-America: Natural playground elements
Remove the existing rope swing and park amenities (i.e. trash receptacles, coral rock benches).
As per the U.S. Consumer Product Safety Commission’s Public Playground Safety Handbook, free
swinging ropes that may fray or otherwise form a loop are not recommended because they
present a potential strangulation hazard. Furthermore, grass and dirt are not considered
protective surfacing because wear and environmental factors can reduce their shock absorbing
effectiveness. The coral rock benches are neither comfortable nor utilized by visitors. The trash
receptacles require replacement.
Brewer Park: Stand-alone playground shade structure
The existing playground structure is exposed to the sun’s harmful UV rays. This project entails
installation of a stand-alone shade structure, approximately 30 x 30 x 15 high, that provides
reliable shade and a break from the sun. The shade will be designed to block up to 97% of sun
exposure and keep playground temperatures up to 30 degrees cooler.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 110
Palmer Park – Drainage Improvements
The South perimeter parking area experiences heavy flooding and run -off during and after rain
events which affects residential properties bordering the park. To alleviate this condition,
professional engineering services and construction improvements are required.
South Miami Park Walking/Jogging Trail
This project will entail the design and construction of a walking / jogging trail along the
perimeter of South Miami Park.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 111
Dante Fascell Park: 10’ perimeter tennis fence and irrigation upgrades
This project entails installation of a new perimeter tennis court fence. The new fence will feature
a 10’ height chain link fencing system, which includes Schedule 40 vertical and horizontal poles,
replace old irrigation/sprinkler system on six (6) clay tennis courts and new windscreens with the
City logo.
Dante Fascell Park – Revamp Parking Lot
This project entails engineering services and construction improvements for increasing the
parking area of Dante Fascell Park.
J.R.E. Lee Admin Office: Outdoor Basketball Courts
The City established a joint-use agreement with Miami Dade County School Board for the use of
the basketball courts at JRE Lee Educational Center. The courts are in dire need of professional
resurfacing and painting. Our goal is to provide a safe, quality playing environment for the public.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 112
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police vehicles. Older vehicles will be
decommissioned and placed for public auction. The Police Department proposes to replace
eight vehicles and continue the same trend for subsequent years.
Public Works Vehicle Fleet Replacement
The Public Works Department will be purchasing an F-150 pick up truck, a trash truck and a trash
crane.
Parks Department Vehicle Fleet Replacement
The Parks Department will be purchasing an F-150 pick up truck, and an F-350 passenger van.
MISCELLANEOUS
Citywide Sewer Upgrades
One of the areas identified for upgrades is located South of SW 82nd Street to SW 87th Street,
from SW 57th Avenue to SW 62nd Avenue (sub area K). This area is currently on septic tank
systems; however, it has the potential to connect to the public sanitary sewer system that is
bounding the project area. This project entails design and construction of approximately
12,225 linear feet of a sanitary sewer gravity system, and the installation of a pump station.
The improvements are based on the Sanitary Sewer Master Plan. The master plan identifies
areas within the City that are currently not serviced by a public sanitary sewer system, provides
information on existing sewer systems, and includes a layout of the proposed systems,
organized by priority.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 113
Citywide Replacement of Directional Street Signs and Posts
This is an ongoing project being implemented throughout the City and consisting of the
replacement of old street name signs, with a new design, which includes the City Logo.
City Welcome Signs
South Miami will design welcome signs which will be placed throughout the City. The signs are
to be installed at the entryways for the City and will include a gateway monument sign to be
placed at Fuchs Park and entry signs to be implemented at various City entry sites.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 114
Miscellaneous Infrastructure Improvements
Miscellaneous emergency infrastructure repairs and improvements such as guardrails, pothole
repairs, sign installation and repairs, striping of parking lines and inlet cleaning citywide.
Pay Stations
The City’s Finance Department is looking to install twenty-five new Digital Multi-Space Parking
Pay Stations. Currently, additional parking spaces have been created due to development and
new construction. Of these new parking spaces, certain locations ar eas lack the needed number
of pay stations.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 115
GENERAL FUND BUDGET
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 116
FY 2017-2018 GENERAL FUND REVENUES
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
TAXES
0010000 3111000 AD VALOREM TAXES 5,420,377 5,810,996 6,281,966 6,281,966 6,641,944
0010000 3112000 AD VALOREM DELINQUENT 158,944 28,605 30,000 30,000 30,000
0010000 3112100 INTEREST 431 510 500 500 500
0010000 3121000 LOCAL OPTION TAXES 205,216 205,094 205,964 205,964 202,084
0010000 3141000 UTILITY TAX-ELECTRIC 1,367,020 1,377,801 1,350,000 1,350,000 1,350,000
0010000 3144000 UTILITY TAX - GAS 66,725 33,241 50,000 50,000 50,000
0010000 3149000 UTILITY TAX - OTHER 198,323 209,883 170,000 185,000 190,000
0010000 3150000 UNIFIED COMM SERVICES TAX 543,152 484,835 415,485 415,485 437,148
0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 575,307 599,805 580,300 588,766 585,000
0010000 3162000 LOCAL BUSINESS TAX NEW 100,921 105,073 120,000 120,000 105,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 2,402 4,263 2,500 2,500 2,500
0010000 3163000 LOBBYIST REGISTRATION FEE 12,500 17,500 10,000 15,000 15,000
TOTAL TAXES 8,651,318 8,877,606 9,010,751 9,245,181 9,609,176
FRANCHISE FEES
0010000 3221000 BUILDING PERMITS 1,113,561 1,074,863 900,000 900,000 900,000
0010000 3221500 PUBLIC WORKS PERMITS 0 0 20,000 25,000 25,000
0010000 3231000 ELECTRICITY 1,239,099 1,069,285 1,200,000 1,200,000 1,200,000
0010000 3234000 GAS 0 33,713 33,000 37,388 35,000
0010000 3291000 PENALTIES LOCAL BUSINESS TAX 31,507 589 0 0 0
0010000 3293000 GARAGE SALES 120 80 100 220 250
TOTAL FRANCHISE FEES 2,384,287 2,178,530 2,198,100 2,162,608 2,160,250
INTERGOVERNMENTAL REVENUE
0010000 3351012 STATE REVENUE SHARING 417,118 423,005 415,050 415,050 402,744
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 10,752 18,692 15,000 15,000 15,000
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 1,030,028 1,039,771 1,031,626 1,031,626 960,606
0010000 3382000 COUNTY LOCAL BUSINESS TAX 15,873 16,234 15,000 15,000 15,000
TOTAL INTERGOVERNMENTAL REVENUE 1,473,771 1,497,702 1,682,640 1,476,676 1,393,350
CHARGES FOR SERVICES
0010000 3412000 ZONING HEARING FEES 67,119 74,850 35,000 30,000 25,000
0010000 3413000 ENVIRON REVW and PRESVT BRD 77,115 44,188 75,000 35,000 40,000
0010000 3413001 LIEN SEARCH FEES 15,410 15,555 15,000 13,000 15,000
0010000 3413002 SPECIAL EVENTS 2,740 2,660 3,320 3,320 3,320
0010000 3414000 MICROFILM SALES 1,637 1,623 1,500 1,600 1,600
0010000 3419010 BLDG and ZON REINSPECT FEES 565 750 300 500 500
0010000 3419030 CERT OF USE/OCCUPANCY 30,800 26,250 22,000 25,000 25,000
0010000 3419040 CODE ENFORCEMENT FINES 131,909 97,725 130,000 135,000 130,000
0010000 3419051 BACKGROUND NOTARY & COPIES 12,862 18,761 12,000 12,000 16,000
0010000 3421010 POLICE SERVICES 31,838 47,773 35,000 35,000 35,000
0010000 3421021 TOWING ADMIN FEE 4,555 5,790 5,000 5,000 5,000
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 23,567 24,495 23,000 23,000 23,000
0010000 3434100 SOLID WASTE CHARGES 11,866 16,107 12,000 24,500 20,000
0010000 3434200 PRIVATE HAULERS PERMIT FEE 609,580 570,092 530,000 560,000 560,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 117
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0010000 3445100 PARKING PERMITS 101,859 106,401 90,000 100,000 100,000
0010000 3445200 PARKING METERS FRANCHISE 2,173,616 2,005,710 2,167,200 2,167,200 2,100,000
0010000 3445210 VALET PARKING 69,165 92,120 74,000 64,500 64,500
0010000 3445220 PARKING FUND REVENUE 31,860 16,849 25,000 40,145 35,000
0010000 3445300 PARKING VIOLATIONS 783,526 774,693 750,000 750,000 767,000
0010000 3472620 TENNIS COURT FEES 28,414 257,396 340,000 378,826 340,000
0010000 3472630 RECREATION PROGRAM FEES 82,479 112,116 98,000 98,000 45,000
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 33,188 65,174 42,000 20,000 19,000
0010000 3472632
MULTIPRPOSE CNTR-
MEMBERSHIP 11,831 11,913 11,000 11,500 8,000
0010000 3472635 REC FEES/MURRAY PARK POOL 5,846 4,877 5,500 5,500 6,000
0010000 3472650 S MIAMI PARK SOCCER 32,605 37,500 40,000 40,000 40,000
0010000 3472660 CONCESSION STANDS 0 220 3,000 1,400 3,000
TOTAL CHARGES FOR SERVICES 4,375,952 4,431,588 4,544,820 4,579,991 4,426,920
FINES AND FORFEITS
0010000 3511200 METRO COURT FINES 78,956 53,063 80,000 60,000 60,000
0010000 3511210 RED LIGHT CAMERAS 0 156,067 408,680 408,680 480,000
0010000 3540000 VIOLATIONS LOCAL ORDINANCES 0 39,387 45,000 50,000 45,000
0010000 3541000 BURGLAR ALARM FINES 52,853 47,326 48,000 30,000 30,000
0010000 3541050 ALARM REGISTRATION CHG 34,208 43,458 34,000 34,000 30,000
TOTAL FINES AND FORFEITS 166,017 339,301 570,680 582,680 645,000
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME 83,432 93,172 90,000 90,000 90,000
0010000 3621100 PARKING GARAGE RENT 87,758 89,850 75,996 75,996 75,996
0010000 3622000 FASCELL PARK 20,583 23,021 25,000 30,000 25,000
0010000 3623000 BUS BENCH ADS 14,268 14,760 16,300 16,920 16,920
0010000 3625000 RENT C.A.A. 27,000 22,000 27,000 34,000 27,500
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 21,202 21,075 21,273 21,273 21,000
0010000 3629000 PALMER PARK RENTALS 40,133 23,965 30,000 30,000 25,000
0010000 3669000 HOSPITAL LANDSCAPE REVENU 5,710 8,920 7,264 7,264 5,875
0010000 3669100 DONATION 20,251 29,480 0 0 0
0010000 3695000 REIMB WORKERS COMP. 19,736 24,531 0 0 0
0010000 3695400 REIMBT-PUB WORKS LABOR 12,911 16,312 0 0 0
0010000 3697000 GAIN/LOSS ON ASSET SALE 8,700 22,635 0 0 0
0010000 3699201 MISC. OTHERS 21,676 17,884 15,000 15,000 15,000
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 2,985 3,980 3,952 3,952 3,952
0010000 3699250 INSURANCE CLAIMS RECOVERY 14,501 20,903 0 0 0
0010000 3699501 SECTION 185 STATE CONTRIB 94,644 103,295 94,000 94,000 100,000
TOTAL MISCELLANEOUS REVENUES 495,490 535,783 405,785 418,405 406,243
TOTAL GENERAL FUND 17,546,835 17,860,510 18,412,776 18,465,542 18,640,939
0010000 3811000 CONTRIB FROM OTHER FUNDS 25,000 25,000 25,000 25,000 25,000
0010000 3811500 TRANSFER WATER/SEWER FUND 250,000 250,000 250,000 250,000 150,000
0010000 3811700 TRANSFER FROM CRA 109,465 159,465 109,465 109,465 109,465
TOTAL OTHER FINANCIAL SOURCES 384,465 434,465 384,465 384,465 284,465
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 118
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills
of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the
assessed value of the City, which is provided by the County Property Appraisal Department. The
amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and
other adjustments in accordance with Florida Statutes.
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $ 1,793,210,812. This valuation represents a 6.0% increase from the FY 2016-17 level of
$1,692,410,228. The estimated revenue amount is calculated using the adopted City tax rate of
4.3000.
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do not
pay their taxes by March 31 of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
Tax payers receive a 4% discount for Ad Valorem payments received by November 30
December 31st is 3%
January 31st is 2%
February 28th 1%
Taxes become delinquent if not paid by March 31st
The tax sale commences on or before June 1st
The City normally receives two distributions of Ad Valorem Tax Revenues in November and two
distributions in December and then after monthly. After the tax certificate sale is completed in
June and that distribution is made in approximately July, very little Ad Valorem revenue is
collected until main tax season commences again in November.
0
2,000,000
4,000,000
6,000,000
8,000,000
AD VALOREM TAXES
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 119
UTILITY TAXES
314.1000 Utility Tax-Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of electricity. The City enacted an
Ordinance, which mirrored the County’s utility tax levies of 10%.
314.9000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of water.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
UTILITY TAX -ELECTRIC
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
UTILITY TAX -WATER
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 120
314.4000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of gas.
COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. It is important to note, the tax is
applied only to land based telephone lines and as people continue eliminating these landlines and
using portable phones as their primary form of communication, revenues from this tax will
continue to diminish. These taxes are collected and distributed by the State of Florida.
0
10,000
20,000
30,000
40,000
50,000
60,000
UTILITY TAX -GAS
0
200,000
400,000
600,000
800,000
1,000,000
UNIFIED COMMUNICATIONS SERVICE TAX
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 121
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and
municipalities are authorized to levy a local business tax, formerly called an occupational license
tax, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. Revenues in this category are generated by the annual renewal of
local business tax receipts.
316.2000 Local Business Tax Receipts-New - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called occupational license
taxes, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. The fee paid by new businesses in order to obtain a local business tax
receipt generates revenues in this category.
316.2100 Business Tax Transfer – Revenues generated from businesses moving from location to
another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration
fees that must be paid by lobbyists. The current cost per registration fee is $500
FRANCHISE FEES
322.1000 Building Permits - Permits must be issued to any individual or business who performs
construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
BUILDING PERMITS
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 122
As per Florida Statute 553.80, the City may provide a schedule of reasonable fees, for enforcing
the Florida Building Code. These fees, and any fines or investment earnings related to the fees,
shall be used solely for carrying out the local government’s responsibilities in enforcing the
Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual
revenue derived from fees, and the fines and investment earnings related to the fees, may not
exceed the total estimated annual costs of allowable activities, taking into account direct and
reasonable indirect costs. Any unexpended balances shall be carried forward to future years for
allowable activities or shall be refunded at the discretion of the local government.
The City uses two different methods to calculate direct and reasonable indirect expenses for
carrying out the City’s responsibilities in enforcing the Florida Building Code. First method is to
apply 3%, which is the City’s Building Department’s full-time personnel percentage, to the overall
FY budget, excluding the Building Department’s estimated expenses, which are considered a
direct expense, and adding those two amounts to determine the actual amount to enforce the
Florida Building Code for that particular fiscal year.
The second method is taking into account the departments which are involved in helping the
Building Department in enforcing the Florida Building Code (City Clerk, City Manager, Finance,
Human Resources, etc.), eleven departments and divisions and applying 1/12 (8.3%) to the overall
expenses of the eleven Department/Divisions in addition to the Building Department, which is
considered a direct expense.
Under both methods, the City expects expenses to exceed the estimated revenues for FY 2018;
hence no surplus amount is available to carry-forward or refund.
Lastly, the Building Department represents 3% of the City’s overall proposed budgeted expenses
for FY 2017 -2018, which is in-line with the reasonable indirect expenses being calculated to
enforce the Florida Building Code as provided in FS. 553.80.
323.1000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights-of-
way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise
agreement with FPL.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
ELECTRICITY FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 123
323.4000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by
the collection of late fees on Local Business Tax Receipts.
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City
pays the required fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part
II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state-levied one-cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax
is administered, collected, enforced, and distributed back to the local governments by the
Division of Alcoholic Beverages and Tobacco within the Florida Department of Business and
Professional Regulation. Proceeds from the license tax fees are deposited into the Alcoholic
Beverage and Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service
charge. From the alcoholic beverage license tax proceeds collected within an incorporated
municipality, 38 percent is returned to the appropriate municipality.
300,000
320,000
340,000
360,000
380,000
400,000
420,000
440,000
MUNICIPAL REVENUE SHARING
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 124
335.1018 Half-Cent Sales Tax - Authorized in 1982, the program generates the largest amount of
revenue for local governments among the state-shared revenue sources currently authorized by
the Legislature. It distributes a portion of state sales tax revenue via three separate distributions
to eligible county or municipal governments. This revenue source represents one-half of the
revenue generated by the additional 1% sales tax, which is distributed to counties, and cities
based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
312.1000 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor fuel.
It is collected by the Florida Department of Revenue and remitted monthly to counties and cities
throughout the state. The amount budgeted is based on actual collections for the current fiscal
year which is provided by the State.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
LOCAL GOVERNMENT HALF-CENT SALES TAX
0
50,000
100,000
150,000
200,000
250,000
LOCAL OPTION FUEL TAX
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 125
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax
in addition to the City’s Business Tax to operate a business within the County’s corporate limits. A
portion of the County’s similarly levied tax revenues are remitted to the City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for
Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
341.3000 Environmental Review and Preservation Board Fee - Revenue generated by Planning
and Zoning Department's ERPB Hearing fees, banners over public streets, outdoor dining/seating
permits, signs, tree removal permits. Also including in this category are closing of public rights-of-
way, waiver of right-of-way improvements, zoning/land use verification letter, site plan review
and inspections, appeal of ERPB decision, temporary storage units (POD) and pole banners.
341.3001 Lien Search Fees – Fees collected for lien search requests to the City.
341.3002 Special Events – Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the
Planning Department.
341.9010 Building and Zoning Re-inspection Fees – A fee is charged for re-inspections in every
area where permits are required. Re-inspection is defined as any trip made in addition to those
specifically named on the Building Permit job card or any trip made as the result of condemned or
disapproved work, calling for inspections prior to the work being ready for inspection and
additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of
a property within the corporate limits of the City violates a City code.
341.9051 Background Notary and Copies – Fees collected for Background checks, notary services
and copies.
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off-duty police. The amount represents the cost of the City providing
officers pursuant to off-duty arrangements.
342.1021 Towing Admin. Fee - The person or towing firm shall pay a fine of $500 after the
second documented police response.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 126
342.1025 School Crossing Guards – The City collects from the county shared revenues based on
the traffic and parking citation revenues using a per capita formula. The School Crossing Guard
program is required by the State.
PHYSICAL CHARGES
343.4100 Solid Waste Charges – Revenues provided by the County for Solid Waste charges.
343.4150 County Solid Waste Surcharge - Revenues provided by the County for Solid Waste
charges.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the City limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces.
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
PARKING FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 127
344.5210 Valet Parking – Companies which operate a valet parking with the City are required to
pay a fee and the cost of any meter parking spaces which are needed to conduct their activities.
The cost is $25.00 per space per day.
344.5220 Parking Fund Revenue - An annual fee of one thousand dollars ($1,000.00), per space,
which shall increase five (5) percent annually, shall be paid into the Parking Fund for all on-street
parking spaces which are credited or counted toward required parking for new structures, or a
change in use that increases the minimum number of off-street spaces required after the date of
January 2, 2008. This line item excludes the businesses in the Hometown District, which are
accounted for in the Hometown District Improvement Trust Fund.
344.5300 Parking Violations – The City of South Miami Parking Division enforces parking
violations, especially when customers are parked at a City parking space which is not paid.
344.5400 Parking Meter Cash Key – Within the City, individuals are able to purchase a parking
key which allows them to park in a metered space, pay for time without using any coins. With the
installation of the new Centralized Parking System, the City eliminated the need for the Parking
Meter Cash Keys, hence no longer provides revenue to the City.
RECREATION FEES
347.2620 Tennis Court Fees – The City brought the tennis program in-house in an effort to
provide better tennis programs on better maintained courts. The anticipated net revenue for
operating the program in-house is approximately $50,000, an increase of over 100% when
compared to the amount of revenue generated when the Tennis program was outsourced.
347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring and
one day camps. Also, included in this category is revenue from sports such as basketball, t-ball,
and track and travel baseball.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
PARKING VIOLATIONS
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 128
347.2631 Multipurpose Center-Rental – Rental fees from the Community Center
347.2632 Multipurpose Center-Membership - Fitness Center membership and Boot Camp fees.
347.2650 S. Miami Park-Rental – Revenues generated from rental fees associated with the South
Miami Park, including the soccer program franchise fee.
347.2660 Concession Sales - Vending machine revenue. Percentage of collection from vendors at
concession stands.
FINES AND FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic
enforcement activities located within the City’s boundaries. The revenue projection is based on
current actual revenues received for traffic enforcement for the period.
351.1210 Red Light Cameras – The City receives a portion of the revenues resulting from the Red-
Light Cameras located within the City’s boundaries.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds to
false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the
second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more
false alarms the fee is $200 per occurrence.
354.1050 Alarm Registration Fees - Revenues are generated by permits paid by residential ($50
one-time) and business ($100 annually) users for registering alarm systems.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
361.4000 Dividends Income – The City’s Investment Policy allows for 100% of available funds to
be invested at all times. Determining factors in forecasting revenue for this line item are the
anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT-Parking Garage – As part of the Municipal Parking Garage Operators Agreement,
MRP Properties the operator of the Municipal Garage, is required to pay the City a monthly
payment of $6,333 and 12.5% of certain revenue sources which combined exceed $150,000 on a
yearly basis.
362.2000 RENT-Dante Fascell Park - Revenue generated by park rentals at this park.
362.3000 Bus Bench Ads – The City has certain bus benches throughout the City, which allow for
advertising. Revenues for the space are collected within this account.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 129
362.5000 RENT- CAA - Revenue generated by an agreement with Miami-Dade County Community
Action Agency during the fiscal year
362.7500 RENT-South Miami Middle School - Revenue generated by an agreement with South
Miami Middle School for the usage of fields during the school year.
362.9000 RENT-Palmer Park - Revenues in this category are generated by field rentals as well as
all sports revenues from this park.
CONTRIBUTIONS, REIMBURSEMENT and MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue to
be used to pay for the Multipurpose Center or Community Center bond. This amount represents
the remainder of the $150,000 applied to Debt Service.
366.9100 Donations – Parks – Throughout the year, the City of South Miami Parks Department
obtains donations to help fund or subsidize certain programs.
366.9300 MRP Payments – As part of the Municipal Operation Agreement with MRP Properties,
MRP is responsible to pay for their respective share of the cost involved in the construction of the
City’s Public Parking Garage. The City receives payments from MRP, as per the agreement, a
period of days before the City is responsible for the payment of the bond debt. The payments
related to this revenue account have been reallocated to the Debt Service Fund.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 130
OTHER FINANCING SOURCES
381.1000 Contribution from Other Funds –Below is a breakdown of the estimated transfer
amount.
The Hometown District Improvement Fund will continue contribute to the City’s General Fund to
help fund a portion of the City’s Debt and maintenance for the new multi-space parking meters.
SPECIAL REVENUE FUND AMOUNT
HOMETOWN DISTRICT IMPROVEMENT FUND 25,000
TOTAL TRANSFER TO GENERAL FUND $25,000
381.1500 Transfer from Stormwater Fund – The City General Fund pays for many indirect
expenses, which are related to the City’s Stormwater Fund. The transfer from Stormwater Fund
to General Fund is required to help offset some of those costs.
381.1700 Transfer from CRA Trust Fund – The Transfer from the CRA to the General Fund help
cover the following costs:
Postage and Printing for CRA mail-outs 1,910
CRA Vehicle Fuel Expense 800
CRA Vehicle Insurance Expense 500
Procurement Division 1,850
PD Clothing Allowance 400
Police Vehicle Fuel Expense 1,333
CRA Deputy Clerk (Secretary) Expenses 7,096
Finance for Collections 4,490
Planning Department Land-Use Amend Processing 3,800
GIS 7,945
Human Resource Services 3,050
City Attorney Contract 10% 26,291
City Community Pool 50,000
TOTAL 109,465
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 131
DEPARTMENTAL EXPENSE RATIONALE
The Departmental budgets project expenses in various accounts, which are displayed in three
sections. Please find below some policy direction and the definitions for the three sections and
the expense accounts for better understanding of the Departmental budgets.
PERSONNEL SERVICES
The personnel services section of the budget projects expenses and establishes applicable policies
for salaries, wages, and related employee benefits, whether on a full-time, part-time, temporary,
or seasonal basis. Employee benefits include employer contributions to a retirement system,
social security, insurance, sick leave, and similar direct benefits as well as other costs such as
Other Post-Employment Benefits (OPEB) expense accrual, Worker’s Compensation and
Unemployment Compensation Insurance.
WAGE AND SALARY PLAN ADJUSTMENTS POLICY
Wages and salaries of all positions authorized in the Charter including its Officers, and all
administrative employees will be funded within the adopted budget, provided however, that
should any Charter Officer or employee not eligible to receive such adjustment in the current
year, the adjustment shall accrue from year to year until such time as it the Charter Officer or
employee becomes eligible. The City will provide all such individuals an appropriate and
competitive salary, healthcare, and a retirement program. To ensure that our Charter Officers
and employees do not experience a reduction in buying power caused by increases in the cost of
living each year, on October 1 of each Fiscal Year, the new budget shall provide include a Cost of
Living Adjustment (COLA) based on the annual average Consumer Price Index (CPI) for the Miami-
Ft. Lauderdale area of the preceding year which shall be reflected as a salary adjustment. Where
applicable, all adjustments will be within the pay range and at time intervals commensurate with
the City’s wage and salary plan as approved or revised by the City Manager.
Employees covered by a Collective Bargaining Unit will only receive the COLA if their Collective
Bargaining Agreement includes this benefit.
Charter Officers shall receive the full range of benefits, adjustments, and programs as described
in this policy, except for Charter Officers who receive compensation through approved invoices
as required by agreement with the City; provided, pursuant to applicable provisions in the City
Charter, a separate ordinance must first be enacted for elected Charter Officers.
Cost of Living
Upon budget, and each year thereafter, applicable Officers, and all administrative employees
shall receive cost of living salary adjustments based on the Consumer Price Index - All Urban
Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area (CPI), (computed as
the aggregate or prorated amount depending on the individuals date of employment, of the last
4-years of COLA, 12-month average change percentage) which shall have the effect of increasing
the pay for each individual to ensure individuals do not lose earnings to inflation.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 132
Effective October 1, 2016, and each year thereafter, applicable individuals shall receive a cost of
living increase, based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the
pay for each employee, unless the CPI is zero or is negative, which shall then have no
decreasing effect on the employee’s pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year.
The projected index for the current year is:
(Annual CPI 2016) October 1, 2017 – September 30, 2018 = 1.8%
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current year, and are
not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
For CIP projects specifically authorized for funding by the City Commission, the City Manager, in
his discretion, is hereby specifically authorized to pay from the contingency line item within the
Capital Improvement Program Fund for labor, materials and other goods and/or services of any
kind or nature, that are critical to the completion of any authorized capital improvement project,
which, in the opinion of the City Manager, are necessary for the proper and complete execution
of the project and could not have been reasonably foreseen by the contractor.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 133
DEFINITIONS FOR EXPENSES
11 EXECUTIVE SALARIES
Salaries for Elected Officials. This does not
include the City Manager, City Attorney, and
City Clerk.
12 REGULAR SALARIES AND WAGES
Employees who are or will be members of a
retirement system as a condition of
employment. Includes all full-time and part-
time employees who make up the regular
work force.
13 OTHER SALARIES AND WAGES
Employees who are not or will not be
members of a retirement system as a
condition of their employment. Includes all
full-time and part-time employees who are
not part of the regular work force, due to the
temporary nature of their employment.
14 OVERTIME
Payments in addition to regular salaries and
wages for services performed in excess of
the regular work hours as stated by the
Federal Government.
15 SPECIAL PAY
Incentive pay, hazard pay, and extra duty
pay for law enforcement officers.
21 F.I.C.A TAX
Social Security matching/Medicare
matching.
22 RETIREMENT CONTRIBUTIONS
Amounts contributed to a retirement fund.
23 LIFE AND HEALTH INSURANCE
Includes life and health insurance premiums
and benefits paid for employees.
24 WORKERS’ COMPENSATION
Premiums and benefits paid for Workers’
Compensation insurance.
25 UNEMPLOYMENT COMPENSATION
Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES
Legal, medical, dental, engineering,
architectural, appraisal, and other services
procured by the local unit as independent
professional assistance. Includes such
financial services as bond rating, etc., where
the service received is not directly involved
with accounting and/or auditing. Includes
fees paid for competency and/or psychiatric
evaluations and court appointed attorneys.
32 ACCOUNTING AND AUDITING
Generally, includes all services received from
independent certified public accountants.
34 OTHER CONTRACTUAL
Custodial, janitorial, Crossing Guard and
other services procured independently by
contract or agreement with persons, firms,
corporations or other governmental units.
35 INVESTIGATIONS
Cost incurred for confidential matters
handled pursuant to criminal investigations.
36 PENSION BENEFITS
Benefits paid to participants in the pension
program.
40 TRAVEL AND PER DIEM
This includes the costs of public
transportation, motor pool charges, meals,
reimbursements for use of private vehicles,
per diem, and incidental travel expenses.
41 COMM. AND FREIGHT SERVICES
Telephone, cellular telephone, telegraph, or
other communications as well as freight and
express charges, drayage, postage, and
messenger services.
43 UTILITY SERVICES
Electricity, gas, water, waste disposal, and
other public utility services.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 134
44 RENTALS AND LEASES
Amounts paid for the lease or rent of land,
buildings, or equipment. This would also
include the leasing of vehicles.
45 INSURANCE
Includes all insurance carried for the
protection of the local government such as
fire, theft, casualty, general and professional
liability, auto coverage, surety bonds, etc.
46 REPAIR AND MAINTENANCE
The costs incurred for the repair and
maintenance of buildings and equipment,
including all maintenance and service
contracts. Does not include custodial or
janitorial services, which are recorded under
sub-object 34.
47 PRINTING AND BINDING
Cost of printing, binding, and other
reproduction services, which are contracted
for or purchased from outside vendors.
Also, include charges for printing, etc., which
is performed by an in-house print shop.
48 PROMOTIONAL ACTIVITIES
Includes any type of promotional advertising
for the City.
49 OTHER CHARGES AND OBLIGATIONS
Includes current charges and obligations not
otherwise classified.
51 OFFICE SUPPLIES
This object includes materials and supplies
such as stationery, preprinted forms, paper,
charts, and maps.
52 OPERATING SUPPLIES
All types of supplies consumed in the
conduct of operations. This category may
include food, fuel, lubricants, chemicals,
laboratory supplies, household items,
institutional supplies, computer software,
uniforms and other clothing. Also includes
recording tapes and transcript production
supplies. Does not include materials and
supplies unique to construction or repair of
roads and bridges.
53 ROAD MATERIALS - SUPPLIES
Those materials and supplies used
exclusively in the repair and reconstruction
of roads and bridges.
54 SUBSCRIPTIONS AND MEMBERSHIPS
Includes books, or sets of books if purchased
by set, and not purchases for use by libraries,
educational institutions, and other
institutions where books and publications
constitute capital outlay. This object also
includes subscriptions, memberships,
professional data costs, and training and
educational costs.
61 LAND
Land acquisition cost, easements and right-
of-way.
62 BUILDINGS
Office buildings, firehouses, garages, jails,
zoos, and parks and recreational buildings.
63 INFRASTRUCTURE
Structures and facilities other than buildings
such as roads, bridges, curbs, gutters, docks,
wharves, fences, landscaping, lighting
systems, parking areas, storm drains, athletic
fields, etc.
64 MACHINERY AND EQUIPMENT
Includes motor vehicles, heavy equipment
transportation, other heavy equipment,
office furniture and equipment, and other
machinery and equipment. Also includes
court recording, duplicating, and transcribing
equipment.
65 CONSTRUCTION IN PROGRESS
Used to account for undistributed work in
progress on construction projects.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 135
66 BOOKS AND PUBLICATIONS
Includes all books, publications, and other
media, regardless of value, when purchased
for use by libraries, educational institutions,
and other institutions or facilities.
71 PRINCIPAL
Principal payments made to new or existing
debt which the City is obligated to pay.
72 INTEREST
Interest payments made to new or existing
debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS
Other debt costs on new or existing debt
which the City is obligated to pay.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 136
CITY OF SOUTH MIAMI
DEPARTMENTS AND DIVISIONS
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 137
MAYOR AND CITY COMMISSION
001-1100-511
MISSION
The Mayor and Commission will adhere to the City Charter, the City and County’s Code of Ethics,
the community we serve. The Mayor and Commission are committed to provide the citizens of
South Miami exceptional constituent service. It is the goal to ensure that every encounter with
Mayor and Commission office reflects the dedication to the interest and well-being of the City
and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and go verning body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All Elected Officials are elected “at large” and must reside within the City to be an elected
representative. All City Commission members serve for a term of four (4) years. The Mayor,
who presides over Commission meetings, serves a term of two (2) years.
As per City of South Miami Charter Article II, Section 3; the annual salaries and expense accounts
of the Commission shall be prescribed by ordinance adopted prior to approval of the annual
budget.
MAYOR AND CITY COMMISSION OBJECTIVES
• Ensure that the natural and built
environment of South Miami is
healthy and sustainable.
• A diverse and strong local economy
that brings good jobs and profitable
businesses while contributing to the
economic health of the City.
• City of South Miami will be one of
Florida’s safest cities.
• South Miami offers a wide range of
quality recreation, arts and cultural
activities, which satisfy the
expectations of residents while also
serving to attract new residents and
business.
• Foster and maintain a strong sense of
community identity and of place.
• Continue to represent a high level of
community confidence and trust in
city government.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 138
MAYOR AND CITY COMMISSION BUDGET FY 2017 -2018
001-1100-511
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011100 5111110 SALARIES - EXECUTIVE 62,000 62,000 62,000 62,000 62,000
0011100 5112110 F. I. C. A. 4,814 4,781 4,743 4,743 4,743
0011100 5112310 GROUP HEALTH INSURANCE 0 0 45,057 45,057 38,934
0011100 5112410 WORKER'S COMPENSATION 131 98 186 186 186
TOTAL PERSONNEL SERVICES 66,945 66,879 111,986 111,986 105,863
0011100 5114010 MAYOR'S EXPENSE 1,990 1,799 2,000 800 2,000
0011100 5114020 COMMISSIONER'S EXPENSE-ONE 0 0 1,500 300 1,500
0011100 5114030 COMMISSIONER'S EXPENSE-FOUR 1,526 1,480 1,500 1,425 1,500
0011100 5114040 COMMISSIONER'S EXPENSE-THREE 906 0 1,500 300 1,500
0011100 5114050 COMMISSIONER'S EXPENSE-TWO 0 0 1,500 300 1,500
0011100 5114060 MAYOR'S AUTO ALLOWANCE 500 500 500 500 500
0011100 5114071 TRAVEL AND CONFERENCE-MAYOR 1,149 931 1,200 100 1,200
0011100 5114072 TRAVEL AND CONFERENCE-ONE 230 365 1,200 200 1,200
0011100 5114073 TRAVEL AND CONFERENCE-TWO 0 0 1,200 0 1,200
0011100 5114074 TRAVEL AND CONFERENCE-THREE 0 0 1,200 0 1,200
0011100 5114075 TRAVEL AND CONFERENCE-FOUR 250 110 1,200 200 1,200
0011100 5114120 COMMUNICATION 4,999 4,999 5,000 5,000 5,000
0011100 5114830 KEYS AND FLOWERS 553 202 750 482 750
0011100 5115210 SUPPLIES 1,748 1,473 1,750 1,500 4,750
0011100 5115410 MEMBERSHIPS AND SUBSCRIPTIONS 3,522 3,576 6,172 6,172 6,172
TOTAL OPERATING EXPENSES 17,373 15,435 28,172 17,279 31,172
TOTAL COMMISSION 84,318 82,314 140,158 129,265 137,035
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 139
CITY CLERK’S OFFICE
001-1200-512
MISSION
The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives to
present a courteous, service-oriented team of professionals who, in partnership with the South
Miami City Commission, City Departments, and the community, serve the citizens of South Miami
at an optimum level.
FUNCTION
Committed to maintaining the integrity of City government in the City of South Miami and
ensuring an informed citizenry by providing access to City government through open and
accessible meetings and accurate recordings of the City Commission proceedings; by protecting
and preserving City documents and records; and by providing excellent service to the public.
CITY CLERK’S OFFICE ACCOMPLISHMENTS FOR FY 2017
• Completion of the history of the City
Charter (1927-2016)
• Prepare City Commission and SMCRA
agendas and minutes.
• Provide certified copies of official
documents.
• Receive and process petitions filed by
citizens.
• Transferring all ordinances,
resolutions, agendas, and other
records into Laser fiche.
• In-house scanning public records
requests and other documents.
• Continue responding to public
records requests in a timely fashion
in compliance with F.S. 119, including
the high demand for microfilm
records.
City Clerk
Maria M. Menendez, CMC, FCRM
Deputy Clerk II Deputy Clerk I
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 140
CITY CLERK’S OFFICE OBJECTIVES FY 2018
• Supervising the 2018 municipal
election.
• Provide records management
workshops.
• Prepare City Commission and SMCRA
agendas and minutes.
• Provide certified copies of official
documents.
• Receive and process petitions filed by
citizens.
• Provide online election package for
municipal election candidates
• Preparation of the February 13, 2018
municipal election including, election
ads and ordinances.
• In-house scanning public records
requests and other documents.
• Continue responding to public
records requests in a timely fashion
in compliance with F.S. 119, including
the high demand for microfilm
records.
• Continue working towards the goal
of gathering all versions of the City
Charter.
CITY CLERK'S OFFICE ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Number of agenda packets prepared 40 60 46 50 55
Number of minutes prepared (CSM) 40 60 46 50 55
Agenda packets prepared (SMCRA) 20 20 13 20 25
No. of minutes prepared (SMCRA) 20 20 13 20 500
Resolutions / Ordinances prepared 274 130 375 400 60
Lobbyists registration 30 30 45 50 400
Public records requests 230 300 275 300 600
Notarizations** 45 25 25 20 30
Requests for Microfilm Records* 360 600 294 350 673
Microfilm copies* 400 400 499 450 614
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 141
CITY CLERK BUDGET FY 2017-2018
001-1200-512
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011200 5121210 SALARIES - EXECUTIVE 145,856 193,047 200,369 200,369 204,043
0011200 5122110 F.I.C.A. 14,579 15,139 15,328 15,328 15,609
0011200 5122210 PENSION PLAN CONTRIBUTION 27,465 11,143 10,820 10,820 11,018
0011200 5122310 GROUP HEALTH INSURANCE 20,041 23,087 27,034 27,034 23,360
0011200 5122410 WORKER'S COMPENSATION 392 403 601 601 612
TOTAL PERSONNEL SERVICES 208,333 242,819 254,152 254,152 254,642
0011200 5123450 CONTRACTUAL 16,100 13,823 14,400 14,400 19,680
0011200 5123480 DIGITIZING 20,960 0 45,000 45,000 45,000
0011200 5124070 TRAVEL AND CONFERENCE 5,292 3,857 6,200 6,200 6,200
0011200 5124110 POSTAGE 428 427 500 400 500
0011200 5124120 COMMUNICATION 270 345 360 360 360
0011200 5124632 INTERNET SERVICE 0 0 1,431 1,431 1,431
0011200 5124710 PRINTING MATERIAL 1,668 1,230 1,230 1,230 1,230
0011200 5124910 LEGAL ADS 20,492 71,179 70,000 70,000 90,000
0011200 5124920 ELECTIONS 0 29,926 10,000 7,000 37,000
0011200 5124950 CODIFICATIONS 2,361 5,223 5,000 0 5,000
0011200 5125210 SUPPLIES 1,682 2,347 2,580 1,000 2,180
0011200 5125410 MEMBERSHIP AND SUBSCRIPTION 730 590 690 690 835
TOTAL OPERATING EXPENSES 69,983 128,947 157,391 147,711 209,416
0011200 5129920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL CITY CLERK 278,316 371,766 416,543 401,863 469,058
CITY CLERK’S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services – $5,280 has been allocated for the new Granicus Peak Agenda
Management Software.
4910 Legal Ads – The City is allocating an additional $20,000 compared to FY 2016-2017, for
election advertisement.
4920 Election – The City is allocating an additional $27,000 for the cost of the February 2018
election.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 142
CITY ATTORNEY’S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Mayor and Commission to serve as the chief legal
advisor to the Commission, the City Manager and City Clerk in matters relating to their official
powers and duties.
The City Attorney’s Office is committed to providing the highest quality legal representation
possible to meet the present and future needs of the City of South Miami in an efficient and
effective manner. The Office maintains an open-door policy to encourage continuous
communication between City Departments and all legal representatives.
CITY ATTORNEY’S OFFICE FUNCTION
The current City Attorney is certified by the Florida Bar’s Department of Legal Specialization and
Education, which operates under the authority of the Florida Supreme Court, as a specialist
dealing with legal issues in city, county and local government law. To be certified in this area of
the law, a lawyer must be a member in good standing of The Florida Bar, have had substantial
involvement in the practice of city, county and local government law during the three years
preceding application, have completed 60 hours of continuing legal education within the three
years immediately preceding application, and have passed both peer review and a
comprehensive written examination, as well as meeting other requirements.
The City Attorney is an outside firm that is contracted as a consultant by the City to fulfill the
office of City Attorney as required by the City Charter. The City Attorney attends all regular and
special City Commission meetings, and meetings of the South Miami Community Redevelopment
Agency and the Planning Board. He attends other meetings as required by the City Commission.
The City Attorney may hire outside counsel as a consultant basis with the consent of the City
Commission. Outside counsel is utilized on a limited basis for specialized legal issues. The City
Attorney supervises litigation and other legal matters that may be referred to outside counsel.
The City’s attorneys prepare or review all ordinances, resolutions, contracts, bonds and other
written instruments in which the municipality is concerned and endorse on each the attorney’s
approval of the form, language and execution thereof. When required by the City Commission,
the attorneys prosecute and defend, for and in behalf of the City, all complaints, suits, and
controversies in which the City is a party, before any Court or other legally constituted tribunal;
the attorneys render such opinions on legal matters affecting the City as the Commission may
direct; and the attorneys perform such other professional duties as may be required of them by
Ordinance or Resolution of the City Commission or by the City Charter.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 143
CITY ATTORNEY’S OFFICE OBJECTIVES
• To provide the highest-quality legal
services to City officials in a timely
manner and zealously represent the
City's interests and positions in
negotiations and litigation.
• To hire outside counsel and experts as
advisable and necessary.
• To protect the City from liability by
practicing preventive law.
• To continuously be aware of the legal
problems of the City, and to confer
with department heads as needed to
discuss, review and resolve legal
matters related to the governance of
the City of South Miami.
• To recommend and conduct training
sessions from time to time if needed
to reduce potential liability of the City,
and prepare memoranda as needed
for same purpose.
• To engage in continuing legal
education and professional
development.
• To handle legal matters concerning
the City in accordance with the law
and in a timely and efficient manner.
• To properly represent the interests of
the City, as directed, in other
legislative forums.
• To represent the City in civil cases
initiated by or brought against the City
and to supervise outside legal
representation obtained by the City
Attorney for specialized legal needs.
• To research and draft opinions on legal
matters in response to requests of the
City Commission and City.
• When requested by the City
Commission, to monitor, review and
publicize, legislative and administrative
matters of other governmental entities,
and make recommendations and
convey to others official positions as
needed.
• Upon request, to communicate clearly
the positions of the City to legislators
through letters, phone calls, personal
visits and other communication
methods with local, state and federal
legislators, administrators and
executive staff.
• As directed, to represent the City at
local, regional, state or federal
legislative sessions, meetings,
hearings or conferences, or similar
administrative or executive meetings,
hearings or conferences.
• To courteously handle all inquiries
from the public either via phone or in
person relative to the City's
ordinances, policies or procedures.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 144
CITY ATTORNEY BUDGET 2017-2018
001-1500-514
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011500 5143120 LEGAL SERVICES - RETAINER 210,420 210,420 220,941 220,941 231,988
0011500 5143410 OUTSIDE COST - LAND USE 194,311 98,260 100,000 100,000 100,000
0011500 5143440 EMPLOYMENT LAW 48,740 51,729 55,125 55,125 57,881
0011500 5144065 CITY ATTORNEY'S EXPENSE 2,588 96,472 103,180 103,180 103,180
TOTAL OPERATING EXPENSES 456,059 456,881 479,246 479,246 493,049
TOTAL LEGAL SERVICES 456,059 456,881 479,246 479,246 493,049
CITY ATTORNEY’S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services – Retainer – This expense line item is used to fund for the services of the City
Attorney’s Firm. The amount is set as a flat fee, which was approved by the Commission. The
amount represents 100% of the total fee due for the fiscal year.
3410 Outside Cost – Land Use – Specialized legal counsel required throughout the fiscal
year is paid from this line item for issues concerning land use, zoning and related
planning matt ers.
3440 Employment Law– This line item is used to cover any legal fees, which the City may
incur due to employment and union related issues.
4065 City Attorney Expenses – Due to some current outstanding and future potential
lawsuits related to general items, specialized outside council has been obtained and the
amount is estimated to cover the legal expense related to those issues. Furthermore,
other specialized legal cou nsel required throughout the fiscal year is paid from this line
item. This line item encompasses other legal expenses related to goods and services
required such as, court filing fees, court reporter fees, paralegal fees, witness fees,
research by others, insurance, subscriptions, continuing legal education and other
expenses that are incurred for or on behalf of the City.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 145
CITY MANAGER’S OFFICE
001-1310-513
MISSION
The City Manager is appointed by the City Mayor and Commission. The City Manager's Office
provides overall direction and coordination of City operations to ensure that the City
Commission's adopted policy goals are met or exceeded based on budget restrictions. This office
continually evaluates the City's organizational structure as it relates to requirements for effective,
efficient and economical public service.
CITY MANAGER’S OFFICE FUNCTION
The City Manager’s Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided
to our community.
As the City’s Chief Executive Officer, the City Manager is ultimately responsible for all operations
of the municipal corporation. The City Manager’s Office provides organizational and fiscal
management as well as program development and evaluation.
City Manager
Steven Alexander
Deputy City Manager
Shari Kamali
Personnel Division Code Enforcement
Executive
Administrative
Assistant
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 146
In addition to overseeing daily administrative operations, the City Manager’s Office develops new
systems and methods relative to City services and is responsible for the research and analysis of
programs, in anticipation of future needs and challenges. The Manager’s Office coordinates with
the City Commission to propose and implement public policy and to manage the City’s mission,
goals and objectives.
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The
Manager’s Office is at the vanguard of the organization, projecting vitality, professionalism and
quality service to residents, private agencies, organizations and its own employees.
CITY MANAGER’S OFFICE ACCOMPLISHMENTS FOR FY 2017
• Delivered a fiscally responsible budget
while maintaining the City’s millage rate.
• Provided support and made
recommendations to the City
Commission.
• Continued to provide organizational and
fiscal management that holds
Departments accountable.
• See additional accomplishments on the
Manager’s Letter at the beginning of this
budget document.
CITY MANAGER’S OFFICE OBJECTIVES FOR FY 2018
• Provide for an ethical and professional
organizational culture, environment for
all Department heads and managers.
• Continue to execute current and new
policies including those developed by the
governing body and monitor adherence
to City policies.
• Deliver a fiscally responsible budget.
• Continue providing support and making
recommendations to the City
Commission.
• Engage the Commission and Staff in long
term planning.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 147
CITY MANAGER'S OFFICE BUDGET FY 2017-2018
001-1310-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011310 5131210 SALARIES-REGULAR 360,844 373,535 399,035 399,035 420,574
0011310 5132110 F.I.C.A. 24,255 25,091 30,526 30,526 32,174
0011310 5132210 PENSION PLAN CONTRIBUTION 9,744 3,897 3,784 3,784 36,464
0011310 5132220 ICMA 34,283 34,135 36,781 36,781 0
0011310 5132310 GROUP HEALTH INSURANCE 41,937 45,258 46,464 46,464 43,988
0011310 5132410 WORKER'S COMPENSATION 751 761 1,197 1,197 1,262
TOTAL PERSONNEL SERVICES 471,814 482,677 517,787 517,787 534,462
0011310 5133450 CONTRACTUAL SERVICES 62,750 123,150 125,000 128,250 130,000
0011310 5134060 AUTO ALLOWANCE 7,200 6,900 7,200 7,200 7,200
0011310 5134065 CITY MANAGER EXPENSE 2,588 1,731 7,000 7,000 7,000
0011310 5134070 TRAVEL AND CONFERENCE 2,693 2,547 10,000 10,000 10,000
0011310 5134080 EMPLOYEE EDUCATION 5,914 0 10,000 10,000 5,000
0011310 5134110 POSTAGE 1,285 1,295 1,500 1,500 1,500
0011310 5134120 COMMUNICATION 2,698 2,081 3,912 3,912 3,912
0011310 5134515 AUTO INSURANCE 503 503 751 751 751
0011310 5134710 PRINTING- INFRASTRUCTURE 1,686 1,666 2,000 2,000 2,000
0011310 5135210 SUPPLIES 3,204 3,825 3,000 3,000 7,000
0011310 5135230 FUEL 697 555 840 500 722
0011310 5135410 MEMBERSHIPS AND SUBSCRIPTIONS 4,345 7,830 10,923 10,923 12,000
TOTAL OPERATING EXPENSES 95,563 152,083 182,126 185,036 187,085
0011310 5139920 GENERAL CONTINGENCY 0 0 100,000 0 100,000
OTHER FUNDING SOURCE 0 0 100,000 0 100,000
TOTAL CITY MANAGER 567,377 634,760 799,913 702,823 821,547
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 148
CITY MANAGER’S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services –The City currently has agreements with one (1) lobbying firm, which
focuses on obtaining appropriations and grants from the County and
State.
Within this line item, $10,000 has been allocated for other projects.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 149
PERSONNEL DIVISION
001-1330-513
MISSION
As a strategic partner with City Departments, the Personnel Division seeks to provide our
employees and applicants with a full range of professional quality services in a timely and cost
efficient manner. The Personnel Division actively attracts, retains, develops and ensures that
each employee has an equal opportunity to succeed in the organization.
PERSONNEL DIVISION FUNCTION
The Personnel Division provides service to the City and the employees in numerous Personnel
Division services. The major areas covered by the Office are benefits, organizational and
employee development, diversity, compensation, employee relations, labor relations, staffing
management, and risk management. Other major functions of the Office include: training and
development, employee recruitment and selection, creation and evaluation of job descriptions,
employee classifications, policy development, assessment, performance evaluation, disciplinary
actions, wage and benefit surveys; group insurance benefits selection and monitoring, employee
incentive programs, accident/incident investigation, reporting and monitoring for Workers
Compensation, review of property values, insurance coverage and premiums, and general liability
issues, and other related duties and responsibilities.
Deputy City
Manager
Shari Kamali
Personnel
Manager
Payroll &
Benefits
Administrator
Office Support
P/T
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 150
PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2017
• Significant health cost savings in
Group Health Insurances to include
medical, dental, vision, life, and long
term disability plans.
• Continued to utilize the different
services offered by ADP which have
helped the accuracy of employee
time-reporting and payroll
calculations. The implementation of
ADP has eliminated the need for
paper-based time cards; leave
applications, and related documents.
• Provided Spanish language and
Microsoft Office courses to
employees and continuous training
that will develop skills, knowledge,
abilities and competencies to
promote employee and
organizational growth.
• Promoted employee wellness
through different initiatives such as
organizing an annual wellness fair
where employees benefited from
preventative health screenings and
educational opportunities as well as
a Fitness Team with scheduled
fitness trainings that lead to 5K
charity event.
• Promoted effective, accurate and
informative employee evaluations
through training for managers and
senior supervisors.
• Assisted Supervisors in providing a
positive working environment.
• Revamped and revitalized the City’s
Safety Program to promote
workplace safety and reduce risk of
injury and liability throughout the
City.
PERSONNEL DIVISION OBJECTIVES FOR FY 2018
• Improve current Human Resources
employment website to facilitate
online applications and improve pre-
hiring and post hiring procedures.
• Continue to create other Wellness
initiatives to instill a healthier style of
living for employees and families.
• Standardize all Personnel Division
Forms with the City Standardizing
initiative. Create a standard online
location for all forms to be
obtainable by staff.
• Improve communications to
Directors and/or Supervisors on
updates/changes to policies,
processes and/or procedures.
• Continue to assist departments in
obtaining monthly information on
their teams and departments in a
timely manner.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 151
• Continue to assist Supervisors in
providing a positive working
environment.
• Continue to focus on professional
development programs designed to
improve job skills, leadership
capabilities and employee
productivity.
• Create Human Resource procedures
manual of all Departments
processes.
PERSONNEL DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
National Background Screenings 25 25 55 60 60
Employment Advertisements 15 15 20 20 15
Wellness Fairs 6 6 6 4 4
Safety Meetings 4 4 7 6 4
Random CDL Testing 15 15 15 16 16
Workers Compensation Claims 20 20 22 25 30
Pre-employment Physicals 18 18 40 35 40
Post-Accident Drug Screenings 20 20 25 100 50
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 152
PERSONNEL DIVISION BUDGET FY 2017-2018
001-1330-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011330 5131210 SALARIES - REGULAR 138,319 124,153 125,521 125,521 132,354
0011330 5131310 SALARIES - PART TIME 0 0 15,604 15,604 15,885
0011330 5132110 F.I.C.A. 11,202 9,631 10,796 10,796 11,340
0011330 5132220 ICMA CONTRIBUTION 8,556 8,447 8,786 8,786 9,265
0011330 5132310 GROUP HEALTH INSURANCE 15,231 14,585 18,050 18,050 15,574
0011330 5132410 WORKER'S COMPENSATION 311 363 423 423 445
TOTAL PERSONNEL SERVICES 173,619 157,179 179,180 179,180 184,863
0011330 5132510 UNEMPLOYMENT COMPENSATION 10,030 2,826 20,000 10,000 20,000
0011330 5132610 EMPLOYEE ASSISTANCE PROGRAM 3,700 4,252 10,000 10,000 10,000
0011330 5133160 RANDOM AND PRE-EMPLOY TESTING 10,268 7,954 15,000 14,000 15,000
0011330 5133450 CONTRACTUAL SERVICES 27,782 30,139 59,220 59,220 61,000
0011330 5134080 CITYWIDE TRAINING 14,842 8,592 10,000 10,000 10,000
0011330 5134110 POSTAGE 236 237 275 275 300
0011330 5134120 COMMUNICATION 1,736 1,588 2,160 2,160 2,160
0011330 5134510 LIABILITY INSURANCE 366,508 407,141 494,954 494,954 494,954
0011330 5134710 PRINTING- INFRASTRUCTURE 1,410 1,639 2,460 2,460 2,460
0011330 5134850 ADVERTISING-NON LEGAL 325 4,997 5,000 5,000 5,000
0011330 5135210 SUPPLIES 3,303 4,497 3,000 3,000 5,000
0011330 5135410 MEMBERSHIPS AND SUBSCRIPTIONS 804 283 830 830 1,000
TOTAL OPERATING EXPENSES 440,944 474,145 622,899 611,899 626,874
0011330 5139920 CONTINGENCY 0 4,342 5,000 0 5,000
OTHER FUNDING SOURCE 0 4,342 5,000 0 5,000
TOTAL HUMAN RESOURCES 614,563 635,666 807,079 791,079 816,737
PERSONNEL DIVISION BUDGET HIGHLIGHTS
2510 Unemployment Compensation – The City, like most other governmental agencies, have
opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 153
CODE ENFORCEMENT DIVISION
001-1640-524
MISSION
The City of South Miami Code Enforcement Division is committed to the community it serves. As
dedicated providers of municipal services and steward of the public trust we promote the well-
being of a community where people desire pleasant living.
Code Enforcement’s mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
CODE ENFORCEMENT DIVISION FUNCTIONS
The Code Enforcement Office functions are to enforce zoning and, building codes, business tax
license Registrations, codes and regulations.
To prepare, schedule and present Code Enforcement Hearings and provide administrative
support to Special Magistrate.
Deputy City
Manager
Shari Kamali
Senior Code
Enf.
Code Enf.
Officer II
Code
Enforcement
Officer I
Bus. Tax Comp
Officer
Office Support
P/T
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 154
CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2017
• Code Enforcement engaged citizens
to aide in effectively reporting
various violations throughout the
community.
• Proactively pursued contractors and
homeowners with illegal building,
plumbing, electrical and mechanical
practices.
• Ensured the safety of residents and
maintained property values
throughout the city.
• Successfully eradicated blighted
unsafe structures within the city.
• Proactively and consistently enforced
the City’s Ordinances, Land
Development Code and Florida
Building Code.
• Educated property owners and
tenants to maintain their property as
it pertains to the standards set forth
by the City of South Miami.
• Gained re-certification of two (2)
code enforcement officers.
• All three (3) code officers
participated in continued education
classes/trainings.
• Code Enforcement staff with their
positive attitude and collaborative
spirit continually treated the public
with dignity and respect.
• Code Enforcement worked diligently
with software provider SunGard to
develop and configure new effective,
efficient program to better serve the
public.
CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2018
• One of the primary goals of Code
Enforcement is to bring to the attention
of residents and business owners any
existing code violations which could have
negative impact on their neighborhood
or business. The preservation and
enhancement of the quality of life in the
City of South Miami is an extremely
important factor for Code Enforcement.
• Implementation of new software system
(TRAKiT TT and I TRAKiT)
• The Division will employ the new
computer software system to make the
Division a place where performance is
centered around metrics and
performance expectations that serve to
drive its operations and employees to
excellence in the service of the City.
• The Deputy City Manager and Senior
Code Enforcement Officer will develop a
number of monthly management
information reports using TRAKiT to track
performance against objectives for first
site visits after a case has been opened,
for closure of cases, and to monitor the
case workload and performance of
Division.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 155
• The Division uses laptop computers or
IPads to facilitate the work of its staff in
the field.
• Continue education of neighborhood
residents regarding the importance of
community pride and quality of life
issues by re-instating “Walk and Talk”
programs, and expand the program into
downtown commercial district and
TODD-LI -4 district.
• Coordinate with the Miami-Dade County
Departments to educate the public
about the County’s continuing
mandatory water restriction regulations,
provide support by increasing proactive
investigating instances of wastewater
throughout the City.
• By training, education, and re-
certification continue an honest effort to
promote a more efficient Division.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 156
CODE ENFORCEMENT BUDGET FY 2017-2018
001-1640-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011640 5241210 SALARIES - REGULAR 261,839 237,760 237,358 237,358 241,725
0011640 5241310 SALARIES - PART TIME 0 0 14,159 14,159 14,414
0011640 5241410 SALARIES - OVERTIME 62 194 0 0 0
0011640 5242110 F.I.C.A. 19,574 18,079 19,241 19,241 19,595
0011640 5242210 PENSION PLAN CONTRIBUTION 15,344 3,365 3,366 3,366 13,010
0011640 5242220 ICMA RETIREMENT 4,913 5,339 12,195 12,195 0
0011640 5242310 GROUP HEALTH INSURANCE 32,003 32,039 36,101 36,101 31,147
0011640 5242410 WORKER'S COMPENSATION 4,871 4,859 7,423 7,423 7,560
TOTAL PERSONNEL SERVICES 338,606 301,635 329,843 329,843 327,451
0011640 5243111 CONTRACTUAL - SPECIAL MASTER 1,425 1,500 3,600 2,000 3,600
0011640 5243450 CONTRACTUAL 6,538 14,882 10,000 8,000 10,000
0011640 5244070 TRAVEL AND CONFERENCE 19 649 1,200 200 1,200
0011640 5244080 EMPLOYEE EDUCATION 165 1,454 2,415 1,000 2,500
0011640 5244110 POSTAGE 5,998 6,524 7,000 4,700 7,000
0011640 5244120 COMMUNICATION 4,512 3,517 4,920 4,920 4,920
0011640 5244515 LIABILITY INSURANCE-AUTO 2,265 2,265 3,030 3,030 3,030
0011640 5244710 PRINTING-INFRASTRUCTURE 1,180 1,363 1,640 1,200 1,640
0011640 5244920 OTHER CHARGES-LIENS 771 389 1,612 800 1,640
0011640 5245205 COMPUTER EQUIPMENT 0 0 1,000 0 1,000
0011640 5245210 SUPPLIES 3,630 3,098 3,343 2,800 3,500
0011640 5245220 UNIFORMS 203 320 2,000 2,000 2,000
0011640 5245230 FUEL 2,957 2,358 2,400 2,400 2,065
0011640 5245410 MEMBERSHIPS AND SUBSCRIPTIONS 0 210 540 540 600
TOTAL OPERATING EXPENSES 29,663 38,529 44,700 33,590 44,695
0011640 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL CODE ENFORCEMENT 368,269 340,164 379,543 363,433 377,146
CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –This line item is used to cover the cost of lot clearing, overgrown
properties, debris removal and board-ups.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 157
FINANCE DEPARTMENT
001-1410-513
MISSION
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other City
Departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and compliance
with all applicable regulations and laws. Routine duties include processing accounts payable,
accounts receivable, central collections, general ledger fund accounting, preparation of applicable
state and federal reports, and periodic financial reports to management, administering debt
service, and investment of City funds. The Department is also responsible for the implementation
and control of the approved budget and the preparation, and disclosure of the financial
statements, including responses to the external auditors. It also provides other Departments
with financial analysis and assists with banking transactions that arise during the year.
The Division of Parking and Central Services, as well as the Management Information System
Division report under the Finance Department.
Chief Financial Officer
Alfredo Riverol, CPA, CGFM, CGMA,
CRFAC
Chief Administrative
Officer
Senior Accountant Junior Accountant Junior Accountant Office
Support (P/T)
Procurement
Division
Management
Info. Systems
Office
Parking
Division
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 158
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2017
• Continued to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Assisted the City Manager in the
preparation of a balanced FY 2017
Annual Operating and Capital Budget.
• Continued to produce the
Comprehensive Annual Financial Report
(CAFR) with auditors issuing no findings.
• Produced and posted online the Popular
Annual Financial Report (PAFR).
• Obtained all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
• Posted online accurate and timely
budget and financial reports on a
monthly basis.
• Helped support all City Departments and
Divisions with financial advice and
guidance.
• Successfully purchased three new Luke II
pay stations which have been installed
and operational, helping to increase
customer satisfaction.
FINANCE DEPARTMENT OBJECTIVES FOR FY 2018
• Continue implementing the ACH
payment program and requiring 70% of
all active vendors to accept ACH as the
regular form of payment from the City.
• Continue to pursue implementation and
establishment of an online payment
option for certain provided City services
such as Local Business Tax, Code
Enforcement Violations, Building Permit
Renewals, etc.
• Continue to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Continue to produce the Comprehensive
Annual Financial Report (CAFR) without
auditor findings.
• Obtaining all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 159
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Number of Parking Decals Sold 1,000 1,758 1,800 1,632 1,800
Comprehensive Annual Fin. Rep. (CAFR) 1 1 1 1 1
Popular Annual Financial Report (PFAR) 1 1 1 1 1
Number of Annual Balanced Budget 1 1 1 1 1
Number of A/P Checks/EFT's Processed 3,000 2,226 2,800 2,880 2,900
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 160
FINANCE DEPARTMENT BUDGET FY 2017-2018
001-1410-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011410 5131210 SALARIES - REGULAR 328,395 296,788 346,709 346,709 383,727
0011410 5131310 SALARIES - PART TIME 33,130 20,966 15,604 15,604 15,889
0011410 5132110 F.I.C.A. 28,077 24,660 27,717 27,717 30,571
0011410 5132210 PENSION PLAN CONTRIBUTION 10,566 4,225 4,224 4,224 18,011
0011410 5132220 DEFERRED COMPENSATION (ICMA) 10,775 12,953 17,363 17,363 3,514
0011410 5132310 GROUP HEALTH INSURANCE 27,498 31,238 45,126 45,126 38,934
0011410 5132410 WORKER'S COMPENSATION 778 657 1,087 1,087 1,199
TOTAL PERSONNEL SERVICES 439,219 391,487 457,830 457,830 491,845
0011410 5133100 PROFESSIONAL SERVICES 6,310 5,315 5,500 5,500 10,000
0011410 5133210 AUDITOR'S FEE 63,500 57,000 75,000 75,000 77,000
0011410 5133450 CONTRACTUAL SERVICES 32,288 33,606 26,860 26,860 19,860
0011410 5133459 CONTRACTUAL SERVICES- PARKING 439,656 435,768 532,600 532,600 513,000
0011410 5134070 TRAVEL AND CONFERENCE 2,449 3,118 3,160 3,000 3,710
0011410 5134110 POSTAGE 6,024 6,975 7,030 6,050 7,030
0011410 5134120 COMMUNICATION 1,857 1,035 1,080 1,080 1,080
0011410 5134515 AUTO INSURANCE 0 0 1,997 1,997 3,084
0011410 5134634 MAINTENANCE COMP PROGRAMS 35,000 41,283 40,000 40,000 44,502
0011410 5134710 PRINTING- INFRASTRUCTURE 1,578 1,230 1,230 1,230 1,230
0011410 5135205 COMPUTER EQUIPMENT 1,300 0 1,960 1,960 1,500
0011410 5135210 SUPPLIES 8,649 8,637 8,900 8,500 8,900
0011410 5135230 FUEL 0 0 1,750 1,750 1,505
0011410 5135410 MEMBERSHIPS AND SUBSCRIPTIONS 1,811 1,292 1,785 1,785 1,785
TOTAL OPERATING EXPENSES 600,422 595,259 708,852 707,312 694,186
0011410 5137110 DEBT SERVICE- PRINCIPAL 121,273 29,442 0 0 0
0011410 5137210 DEBT SERVICE- INTEREST 1,819 3,302 0 0 0
TOTAL DEBT SERVICE 123,092 32,744 0 0 0
0011410 5139920 CONTINGENCY 0 0
5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL FINANCE 1,162,733 1,019,490 1,171,682 1,165,142 1,191,031
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 161
INFORMATION TECHNOLOGY DIVISION (ITD)
001-1340-513
MISSION
The mission of the Information Technology Division (ITD) of the City of South Miami is to provide
quality design, implementation, and support of all computer based and related technologies
necessary for the staff to perform their duties as efficiently and expediently as possible.
INFORMATION TECHNOLOGY DIVISION FUNCTION
The City’s Information Technology Division Office is recognized among municipalities as a premier
provider of technology infrastructure and services. Our ultimate function is to make information
available anytime and anywhere.
In partnership with City Departments, the Information Technology Division provides strategic
vision for effective information systems. Accomplishment of this mission will facilitate knowledge
sharing and will result in satisfied customers.
The Information Technology Division is responsible for three main initiatives: The City’s
Information Technology and Network, Cable Television Services and the City’s website.
INFORMATION TECHNOLOGY DIVISION ACCOMPLISHMENTS FY 2017
• Provided the Community Center and
its surrounding field with internet
access free of charge to the public.
• Replaced the City’s existing firewall
with checkpoint, hence providing
greater security.
• Helped complete the installation of
ONESolution TRAKIt.
• Completed the virtual server
transition, including for police; have
all data operating from MDC Cat5
building.
• Moved all of the legacy City phone
system to Session Initiation Protocol
(SIP), hence reducing the overall cost
of telephone services.
• Purchased and installed new
Toughbook type laptops for all the
Police Patrol Officers.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 162
INFORMATION TECHNOLOGY DIVISION OBJECTIVES FOR FY 2018
• Redesigning and installing an entire
new Wi-Fi system within the
downtown for the Public to access.
• Design and Implementation of Citrix
thin-clients for the City of South
Miami Employees which will replace
the deployment of PCs.
• Designing and installing a secure new
Wi-Fi system within Dante Fascell for
park visitors to access.
• Designing and installing a secure new
Wi-Fi system within Palmer Park for
park visitors to access.
• Complete the deployment of Office
365 for all City Employees.
INFORMATION TECHNOLOGY DIVISION BUDGET FY 2017-2018
001-1340-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011340 5133450 CONTRACTUAL SERV - INFRASTRUCT 186,240 211,160 213,000 213,000 214,804
0011340 5134632 INTERNET SERVICE 41,636 48,344 68,499 68,499 74,046
0011340 5134634 MAINTENANCE - INTERNET SERVICE 49,279 53,582 92,260 92,260 94,531
0011340 5135205 COMPUTER EQUIPMENT 6,504 10,460 18,150 10,000 16,875
0011340 5135210 SUPPLIES 2,564 3,549 9,489 6,000 11,100
TOTAL OPERATING EXPENSES 286,223 327,095 401,398 389,759 411,356
TOTAL ITD 286,223 327,095 401,398 389,759 411,356
INFORMATION TECHNOLOGY DIVISION BUDGET HIGHLIGHTS
4632 Internet Services – Under this line item, $16,555 has been allocated for a dedicated ATandT
100mbps Metro E-Circuit that provides diverse path between City and County Data Center.
Additionally, $5,280 to provide diverse path between Public Works, Gibson-Bethel Community
Center and the County Data Center.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 163
PROCUREMENT DIVISION
001-1320-513
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to City
Departments for the taxpayers of South Miami. This is accomplished by properly vetting
proposals leading to the awarding of contracts to highly qualified vendors who meet bid and
proposal specifications and a thorough background investigation. The Procurement Division
promises to obtain the best quality of goods and services by maximizing its purchasing power
through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize the
investment of our citizens by utilizing City values including the highest level of integrity and the
best business practices, to provide goods and services to City Departments, to insure integrity,
and to maintain the highest ethical standards following the Florida Statutes, Code of Ordinance,
City Charter and Purchasing Policies.
Chief Procurement
Officer
Procurement
Specialist
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 164
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2017
• Eliminated traditional fax machines
and move the City to an E-Fax
module that provides users the
ability to send and receive faxes
from their desktops. As a result of
the elimination of fax machine
phone numbers, the City has
realized a savings of $650 per
month.
• Sourced and purchased two fully
electric pre-owned vehicles for
$16,666; under the line item budget
of $18,000.
• Coordinated the completion of an
inventory of the City’s fixed assets.
• Disposed of City assets declared
surplus in accordance of the City’s
surplus asset policy.
• Issued Purchase Orders for City
Departments for items more than
$1,000 in accordance with the City’s
Purchasing Policy and threshold
amounts.
• Issue formal and in-formal
solicitations supporting
department’s requirements and
objectives for goods and/or services.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2018
The main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City’s Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
• Complete and finalize the
Purchasing Ordinance for
Commission approval.
• Expand the Bids and RFP’s web page
of the City’s website to include a
section for Unsolicited Proposals
and any other unique solicitation
platforms.
• Continue to promote the use of the
“Notify Me” feature on the City’s
website to increase the visibility and
traction of formal solicitations that
are posted on the City’s website.
• Assist Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
• Maintain and monitor citywide fixed
assets and inventory control.
• Prepare Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
• Ensure the City maintains a fair,
open, transparent and competitive
procurement process.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 165
PROCUREMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Purchase Orders Issued 252 205 250 256 250
No. of RFP's and RFQ's Issued 24 33 30 35 35
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 166
PROCUREMENT DIVISION BUDGET FY 2017-2018
001-1320-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011320 5131210 SALARIES - REGULAR 107,152 109,651 114,208 114,208 118,549
0011320 5131410 OVERTIME 5,549 5,800 6,970 6,970 6,970
0011320 5132110 F.I.C.A. 9,619 9,755 9,270 9,270 9,602
0011320 5132210 PENSION PLAN CONTRIBUTION 0 0 0 0 6,778
0011320 5132220 ICMA 5,630 6,456 8,482 8,482 0
0011320 5132310 GROUP HEALTH INSURANCE 13,579 14,533 18,050 18,050 15,574
0011320 5132410 WORKER'S COMPENSATION 240 183 343 343 356
TOTAL PERSONNEL SERVICES 141,769 146,378 157,323 157,323 157,829
0011320 5133450 CONTRACTUAL SERVICES 5,700 5,800 6,000 6,000 8,000
0011320 5134110 POSTAGE 2,070 2,982 3,000 3,000 3,000
0011320 5134120 COMMUNICATION 767 685 1,080 1,080 1,080
0011320 5134125 TELEPHONE 43,774 45,407 47,720 47,720 40,520
0011320 5134420 LEASE POSTAGE MACH 1,488 2,910 2,904 2,904 2,904
0011320 5134615 MAINT - OFFICE EQUIPMENT 1,290 1,020 1,020 1,020 1,020
0011320 5134620 MAINT-OPERATING EQUIPMENT 0 0 250 250 250
0011320 5134710 PRINT/BIND/COPYING 3,232 2,094 2,461 2,461 2,461
0011320 5134720 PRINTING-CONTRACTUAL 1,004 2,000 2,000 1,500 2,000
0011320 5135210 SUPPLIES 16,389 14,853 16,150 15,000 16,150
0011320 5135410 MEMBERSHIP AND SUBSCRIPTION 650 270 330 330 330
TOTAL OPERATING EXPENSES 76,364 78,021 82,915 81,265 77,715
0011320 5139920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL PROCUREMENT DIVISION 218,133 224,399 245,238 238,588 240,544
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 167
BUILDING DEPARTMENT
001-1610-524
MISSION
The Mission is to protect the Community from dangerous construction. The Building Department
enforces the State of Florida Building Code within the boundaries of the City of South Miami, and
collaborates with other City Departments in the enforcement of local codes.
FUNCTION
To enforce the State of Florida Building Code within the boundaries of the City of South Miami,
and collaborate with other City Departments in the enforcement of local codes. It provides fair,
consistent and equitable interpretation of codes during the review of construction documents
submitted for building permits and during the field inspection conducted for compliance. The
Department also certifies buildings upon completion and at pre-stated periods afterwards.
Building Director
Victor Citarella, PE
Permit
Coordinator
Permit
Coordinator
Chief Building
Inspector
Chief
Electrical
Inspector
(P/T)
Chief
Mechanical
Inspector
(P/T)
Chief
Plumbing
Inspector
(P/T)
Chief
Structural
Inspector
(P/T)
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 168
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2017
• Departmental staff maintained cordial
relations with developers, contractors
and city residents, providing technical
assistance and support while enforcing
the applicable State and City codes.
• Completed 100% of building plan
documents review for compliance with
the Florida Building Code within 10
working days.
• Completed 100% and documented field
building inspections within 24 hours of
the initial request.
• Continued the routine update of the
Departmental website by updating
information such as revised schedules for
permit fees and provided downloadable
applications for building permits.
BUILDING DEPARTMENT OBJECTIVES FY 2018
• Maintain high level of customer service
during the performance of its
operational duties and responsibilities.
• 100% of all building inspections
requested before 4:00 pm to be
completed and documented by the end
of the next working day.
• Continue to keep accurate records of
financial and workload parameters for
the Department.
• Make sure the inspectors have all the
necessary training to complete all the
inspections in a professional manner.
• 100% of building permit applications will
be processed within ten working days
after approvals by other Departments.
• Keep track and review all Departmental
performance parameters and submit
monthly reports.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 169
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
PERMITS:
Building 590 629 670 680 700
Roofing 155 147 180 190 200
Electrical 345 365 350 360 380
Mechanical 143 143 150 160 180
Plumbing 213 244 250 260 280
TOTAL PERMITS 1,446 1,528 1,600 1,650 1,740
INSPECTIONS:
Building 1,491 1,627 1,800 1,900 1,950
Roofing 620 561 600 700 730
Electrical 786 831 850 900 950
Mechanical 363 350 360 400 430
Plumbing 574 578 590 600 640
TOTAL INSPECTIONS 3,834 3,947 4,200 4,500 4,700
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 170
BUILDING DEPARTMENT BUDGET FY 2017-2018
001-1610-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011610 5241210 SALARIES - REGULAR 238,391 240,080 249,907 249,907 256,822
0011610 5241310 SALARIES - PART TIME - INSPECTORS 138,547 139,373 143,759 143,759 140,926
0011610 5242110 F.I.C.A. 29,581 28,932 30,115 30,115 30,428
0011610 5242210 PENSION PLAN CONTRIBUTION 0 0 0 0 3,869
0011610 5242220 ICMA RETIREMENT 15,551 15,751 17,494 17,494 12,962
0011610 5242310 GROUP HEALTH INSURANCE 26,471 30,708 36,101 36,101 31,147
0011610 5242410 WORKER'S COMPENSATION 5,727 5,795 8,542 8,542 8,535
TOTAL PERSONNEL SERVICES 454,268 460,639 485,918 485,918 484,689
0011610 5243150 CONTRACT INSPECTORS 2,900 1,374 3,000 3,000 3,000
0011610 5243450 CONTRACTUAL SERVICES 1,700 0 1,000 1,000 1,000
0011610 5244110 POSTAGE 171 173 200 200 200
0011610 5244120 COMMUNICATION 767 590 1,080 1,080 4,020
0011610 5244515 LIABILITY INSURANCE- AUTO 503 503 767 767 767
0011610 5244710 PRINTING - INFRASTRUCTURE 1,222 1,486 1,640 1,640 1,640
0011610 5245206 COMPUTER SOFTWARE 0 0 0 0 46,640
0011610 5245210 SUPPLIES 1,795 1,185 2,500 1,000 10,710
0011610 5245220 UNIFORMS 1,079 1,446 1,552 1,500 1,552
0011610 5245230 FUEL 792 631 1,400 1,200 1,204
0011610 5245410 MEMBERSHIPS AND SUBSCRIPTIONS 1,281 0 120 120 120
TOTAL OPERATING EXPENSES 12,210 7,388 13,259 11,507 70,853
0011610 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL BUILDING DEPARTMENT 466,478 468,027 504,177 497,425 560,542
BUILDING DEPARTMENT BUDGET HIGHLIGHTS
5206 Computer Software – $46,640 has been budgeted for the license fees, professional services
and maintenance of the software iTrack It Suite.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 171
PLANNING AND ZONING DEPARTMENT
001-1620-524
MISSION
The Planning and Zoning Department is committed to providing the community with high-quality
services and programs to enhance the quality of life of the City of South Miami residents,
businesses and visitors, and to promote a well-designed, physically integrated, livable and
prosperous community. The Planning and Zoning Department provides technical support to the
City Manager, City Commission, other Departments, appointed boards, residents, the business
community and the general public on current land use and development issues.
PLANNING and ZONING FUNCTION
The Department is charged with the oversight of all inquiries pertaining to the City’s adopted land
use and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, land development regulations and code compliance activity. The review
responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and
Florida Administrative Code Section 9-J5 and 9-J11 along with the City Charter and Code. These
regulations control the development and implementation of City Comprehensive Plan, including
development regulations, concurrency regulations, and other issues relating to the overall
planning and land use function.
Planning Director
Jane K Tompkins
Senior Planner/
Zoning Admin.
Senior Planner/
Zoning Admin.
Grants and Sust.
Initiatives Admin.Office Support
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 172
PLANNING AND ZONING ACCOMPLISHMENTS FY 2017
• Continued work on the update of
the Comprehensive Plan and Land
Development Code.
• Processed several Land
Development Code amendments
including but not limited to
provisions for medical marijuana
facilities and removing the height
limit on building stories.
• Worked with a consultant to help
the City obtain a lower score in the
Community Rating System program.
• Implemented the Project Module of
TRAKiT software which will help the
department organize and archive
records of development projects,
applications and tree removal
permits.
• Began the review process of several
large and complex redevelopment
projects, including the Shops at
Sunset Place.
• Created measures to make the City
more “green” by waiving building
permit fees for solar energy systems
and requiring such systems on new
construction.
PLANNING AND ZONING OBJECTIVES FY 2018
• Continue with the implementation
of the South Miami Intermodal
Transportation Plan (SMITP) and
obtain planning assistance grants.
• Continue with the updating of the
Comprehensive Plan and revision of
the Land Development Code.
• Participate with Miami Dade County
Parks and Recreation Department,
Transit Department, and the Cities
of Miami and Coral Gables on the
development of the Underline
program.
• Prepare and file an amendment to
the Comprehensive Plan text, to
include an "educational element" in
conformance with the City's
interlocal agreement with the Miami
Dade County School Board.
• Work with the downtown
merchants and property owners to
develop a business improvement
district plan.
• Determine the feasibility and benefit
of Brownfield designation for certain
areas in the industrial/automotive
zone as part of the redevelopment
strategy for the area.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 173
PLANNING AND ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Building Permits Reviewed 758 920 453 920 1,148
Grant Applications Prepared N/A N/A 10 10 15
Items Processed for:
Planning Board 25 25 20 20 25
Environm. Review and Preserv. Board 96 160 85 85 72
Historic Preservation Board 10 6 5 5 5
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 174
PLANNING AND ZONING DEPARTMENT BUDGET FY 2017-2018
001-1620-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011620 5241210 SALARIES - REGULAR 199,860 273,433 323,069 323,069 334,857
0011620 5241310 SALARIES - PART TIME 0 0 0 0 0
0011620 5242110 F.I.C.A. 15,708 21,852 24,715 24,715 25,617
0011620 5242210 PENSION PLAN CONTRIBUTION 8,503 3,502 3,401 3,401 14,387
0011620 5242220 ICMA RETIREMENT 9,437 12,123 18,206 18,206 4,790
0011620 5242310 GROUP HEALTH INSURANCE 27,135 35,667 45,126 45,126 38,934
0011620 5242410 WORKER'S COMPENSATION 472 604 969 969 1,005
TOTAL PERSONNEL SERVICES 261,115 347,181 415,486 415,486 419,590
0011620 5243100 PROFESSIONAL SERVICES 0 0 440 440 1,290
0011620 5243450 CONTRACTUAL SERVICES 57,810 22,814 100,000 100,000 108,400
0011620 5244070 TRAVEL AND CONFERENCE 401 600 1,400 200 1,400
0011620 5244110 POSTAGE 1,944 2,471 2,500 2,000 2,500
0011620 5244120 COMMUNICATION 1,200 2,356 3,720 3,720 3,240
0011620 5244515 LIABILITY INSURANCE - AUTO 503 503 477 477 477
0011620 5244620 MAINTENANCE-OPER EQPT. 3,523 700 5,500 4,500 5,500
0011620 5244634 MAINTENANCE-INTERNET SOFTWARE 0 1,000 4,000 1,800 4,000
0011620 5244710 PRINTING-INFRASTRUCTURE 2,338 1,363 1,640 1,640 1,640
0011620 5244910 LEGAL ADS 7,299 3,615 6,588 4,500 6,588
0011620 5245205 COMPUTER-EQUIPMENT 880 0 2,000 0 2,000
0011620 5245210 SUPPLIES 2,019 1,900 2,526 1,000 2,526
0011620 5245230 FUEL 71 57 126 126 108
0011620 5245410 MEMBERSHIPS AND SUBSCRIPTIONS 919 839 1,930 1,800 1,749
TOTAL OPERATING EXPENSES 78,907 38,218 132,847 122,203 141,418
0011620 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL PLANNING and ZONING 340,022 385,399 553,333 537,689 566,008
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 175
PUBLIC WORKS DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 176
PUBLIC WORKS ORGANIZATIONAL CHART
Public Works
Public Works
Director
Vacant
Superintendent
Streets &
Landscaping
Lead Worker II
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker ll
Maintenance
Worker I
Maintenance
Worker I
Solid Waste
Garbage Collection
Lead Worker II
Heavy Equipment
Operator
Heavy
Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Trash Collection
Waste Coll. Driver
Waste Coll. Driver
Motor Pool
Division
Motor Pool
Supervisor
Auto Mechanic
Auto Mechanic
Building
Maintenance
Lead Worker II
Maintenance
Worker II
Eng. & Const. Capital Impr.
Project Mgr.
Associate Proj.
Engineer
Office Support Office Support
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 177
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into administration staff, management personnel and
five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor
Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing
comprehensive services to maintain and improve the needs of the City, as well as providing
support to all City Departments and Divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective, infrastructure and services to
promote public safety, transportation and economic growth; to respond and aid in recovery from
emergencies by providing and managing public works service; to foster effective oversight of the
Department of Public Works including Engineering and Construction, Street Services, Street
Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The Department’s administration staff and management is the key line of communication for all
inquiries on Department’s services and resources. The Department’s administration staff tends
to a wide range of residents’ inquiries, such as solid waste collection schedules, street light
outages, traffic light malfunctions, damaged traffic signs, road hazards, construction activities,
Miami Dade County recycling program, and others. The administration and management staff
handles Department events and administers the budget for all Divisions, Documents payroll, and
processes requisitions for vendors’ purchase orders. The Department’s management personnel
oversee all Department functions and manpower and obtain bids, negotiate and administer
contracts for outsourcing services.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 178
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS FOR FY 2017
• Managed the Department’s Operations.
• Continued the compound cleaning
project to rid the Department’s surplus
items. Such as items to auction or proper
destruction.
• Maintained the City’s storage facility
in the Public Works Compound for
better access and display of storage
contents.
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2018
• Reduce operation costs through
competitive bidding and negotiation on
purchases and services.
• Implement Florida Green Local
Government Standards at Public Works
and all other Departments in accordance
with the suggested criteria of the Florida
Green Building Coalition and
recommendation of the City’s Green
Task Force.
• Promote seasonal events such as Public
Works Weeks, Water Day, Earth Day and
Arbor Day as well as any other City
organized events.
• Enhance Department’s performance by
using team building and promoting
departmental values, goals and direction.
Continue to improve internal
communications.
• Improve cooperation with other
Departments by adhering to established
departmental schedule in providing
timely responses.
• Increase public safety – Public Works can
be significant in addressing many general
safety and quality of life issues affecting
our neighborhoods through new signage
replacing old outdated signage.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 179
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2017-2018
001-1770-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011770 5191210 SALARIES - REGULAR 170,373 166,499 171,343 171,343 179,016
0011770 5192110 F.I.C.A. 12,065 11,690 13,108 13,108 13,695
0011770 5192210 PENSION PLAN CONTRIBUTION 4,639 0 0 0 1,373
0011770 5192220 ICMA 9,842 10,804 11,994 11,994 10,752
0011770 5192310 GROUP HEALTH INSURANCE 19,580 23,318 27,076 27,076 23,360
0011770 5192410 WORKER'S COMPENSATION 344 348 514 514 537
TOTAL PERSONNEL SERVICES 216,843 212,659 224,035 224,035 228,733
0011770 5194070 TRAVEL AND CONFERENCES 0 27 380 380 250
0011770 5194080 EMPLOYEE EDUCATION 380 380 500 500 250
0011770 5194120 COMMUNICATION 767 704 1,080 1,080 780
0011770 5194540 BOILER AND MACHINERY INS. 0 0 2,000 2,000 1,000
0011770 5194710 PRINTING- INFRASTRUCTURE 2,808 2,854 4,920 4,920 5,000
0011770 5195205 COMPUTER EQUIPMENT 0 0 1,000 0 1,000
0011770 5195210 SUPPLIES 911 996 1,000 800 1,000
0011770 5195270 PERMITS 925 925 925 925 1,000
0011770 5195410 MEMBERSHIPS AND SUBSCRIPTIONS 0 488 500 500 500
TOTAL OPERATING EXPENSES 5,791 6,374 12,305 11,105 10,780
TOTAL OFFICE OF THE DIRECTOR 222,634 219,033 236,340 235,140 239,513
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 180
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
001-1710-519
MISSION
The Division’s mission is to maintain and enhance the quality of life in our City through
resourceful maintenance and operation of a safe civic infrastructure, providing City residents,
visitors, neighborhoods and businesses with efficient, quality service necessary to support the
growing demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to
all public buildings and facilities; management and maintenance of burglar and fire alarm
protection systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry
work; maintenance of mechanical equipment (elevators. A/C units; etc.), hard floors, windows
and doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2017
• Installed new numbering and signs for
Parking System.
• Cleared the staging area at Public Works
Facility in preparation of the hurricane
season.
• Installed holiday tree lighting and
decorations in Downtown South Miami
and City Hall.
• Painted City Hall, Sylva Martin Building,
Motor Pool Building and Community
Center.
• Installed hand dryers and painted
restrooms at Fuchs Park.
• Repositioned and installed new cameras
in the Commission Chambers.
• Installed additional new 30 Amp
breakers and wiring in the Community
Center Fitness Center.
• Repaired and painted walls in the
Finance Department.
• Repaired and replaced all transformers
and light bulbs from the light poles
located in the Public Works parking lot.
• Assisted and coordinated the
installation of Wireless Internet “Wifi”
at the Police Department, City Hall,
Sylva Martin Building, Community
Center, Murray Park Aquatic Center and
Public Works.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 181
• Installed new flooring in the Elevator of
the Community Center.
• Installed two 20 AMP breakers for the
printers in the Sylva Martin Building.
• Raised fifty electrical boxes in the
Downtown South Miami area in
preparation of placing new rubber
mulch.
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2018
• Prepare inspections of city facilities for
maintenance recommendations.
Partner with other City departments
and outside vendors to provide
maintenance, safety and efficient
measures for the City facilities.
• Coordinate annual Fire Extinguisher
Inspections of all City facilities.
• Coordinate additional inspections
throughout City facilities.
• Purchase and install two new A/C units
in the Police Department
• Purchase and install one new 40-ton
A/C unit in the Community Center.
• Major repairs to the fish pond at City
Hall.
• Install three (3) new electrical circuits at
the Community Center.
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Changing AC Filters 537 744 954 954 950
Unscheduled Repairs and Work Requests 1,120 1,225 1,087 1,110 780
Cleaning of Fish Pond 26 24 12 12 12
Re-Certification of all City facilities fire extinguishers N/A 77 68 70 58
Changing of water filters N/A 8 10 10 10
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 182
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2017-2018
001-1710-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011710 5191210 SALARIES - REGULAR 72,724 73,532 76,585 76,585 87,273
0011710 5191410 OVERTIME 1,929 4,063 4,000 4,000 4,000
0011710 5192110 F.I.C.A. 6,667 6,812 6,165 6,165 6,982
0011710 5192210 PENSION PLAN CONTRIBUTION 11,234 4,474 4,330 4,330 4,907
0011710 5192310 GROUP HEALTH INSURANCE 14,302 15,221 18,050 18,050 15,574
0011710 5192410 WORKER'S COMPENSATION 2,399 2,427 3,610 3,610 4,093
TOTAL PERSONNEL SERVICES 109,255 106,529 112,740 112,740 122,829
0011710 5193450 CONTRACTUAL SERVICES 73,850 61,502 81,440 75,000 82,960
0011710 5194080 EMPLOYEE EDUCATION 0 0 450 0 250
0011710 5194120 COMMUNICATION 466 254 780 780 780
0011710 5194310 UTILITES-ELECTRIC 107,296 102,477 121,100 121,100 125,000
0011710 5194320 UTILITIES-WATER 57,906 30,162 40,000 40,000 52,000
0011710 5194620 MAINT AND REPAIR OPER EQUIP 0 395 2,145 2,145 2,500
0011710 5194670 MAINT AND REPAIR-GDS AND STRUCT 80,151 60,186 62,000 55,000 62,000
0011710 5195210 SUPPLIES 20,615 4,818 20,000 10,500 20,000
0011710 5195220 UNIFORMS 591 579 800 800 800
TOTAL OPERATING EXPENSES 340,875 260,373 328,715 305,325 346,290
0011710 5199920 CONTINGENCY 0 5,000 5,000 0 5,000
OTHER FUNDING SOURCE 0 5,000 5,000 0 5,000
TOTAL BUILDING MAINTENANCE 450,130 371,902 446,455 418,065 474,119
BUILDING MAINTENANCE DIVISION BUDGET HIGHLIGHTS
4310 Utilities-Electricity – This line item has been increased by $4,000 to cover expected
increases in the cost of electrical services.
4320 Utilities-Water – An increase of $12,000 due to the addition of three water meters installed
at 6391X South Dixie Highway.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 183
PUBLIC WORKS SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting City residents with the Miami Dade County
recycling program; filling of trash holes; installation of “no dumping” signs, as required;
installation and/or removal of event banners; and solid waste collection after special City events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2017
• Trained two new garbage truck
drivers.
• Increased trash hole fill-in frequency.
• Filled trash holes with recycled
asphalt pavement (RAP) which lasts
longer and has a better appearance.
• Completed tree pruning project
throughout the City.
SOLID WASTE DIVISION OBJECTIVES FOR FY 2018
• Continue to provide staff with the
necessary training in order to provide
a high level of services to the city
residents.
• Continue to fill trash holes with the
recycled asphalt pavement (RAP)
material.
• Reduce cost of operation and
dumping fees with alternative
methods and recycling.
• Continue to upgrade fleet to
establish dependable and efficient
trucks and heavy equipment.
• Promote recycling to save tipping
fees and benefit the environment.
• Reduce the overtime by providing
proper staffing levels.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 184
SOLID WASTE DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Garbage [tons] 3,057 3,094 2,010 2,552 2,552
Trash [tons] 6,250 6,940 8,196 7,996 7,568
Excess Trash Pickups 82 63 75 72 70
Filling of Trash Holes 430 408 373 355 325
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 185
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2017-2018
001-1720-534
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011720 5341210 SALARIES - REGULAR 367,301 323,253 347,750 347,750 351,191
0011720 5341410 OVERTIME 6,263 6,922 8,000 8,000 8,000
0011720 5342110 F.I.C.A. 28,245 27,166 28,538 28,538 28,815
0011720 5342210 PENSION PLAN CONTRIBUTION 30,745 9,217 9,155 9,155 18,867
0011720 5342220 ICMA 5,048 7,705 12,349 12,349 0
0011720 5342310 GROUP HEALTH INSURANCE 53,246 66,467 81,227 81,227 70,081
0011720 5342410 WORKER'S COMPENSATION 35,374 30,287 45,804 45,804 46,259
TOTAL PERSONNEL SERVICES 526,222 471,017 532,823 532,823 523,213
0011720 5343470 INTERLOCAL AGREEMENT-RECYCLING 88,609 88,609 91,150 91,150 92,000
0011720 5344070 TRAVEL AND CONFERENCE 78 0 0 0 0
0011720 5344080 EMPLOYEE EDUCATION 279 0 300 250 250
0011720 5344340 REFUSE DISPOSAL FEE 728,758 748,329 708,300 708,300 750,000
0011720 5345210 SUPPLIES 8,498 17,287 78,000 55,000 88,500
0011720 5345220 UNIFORMS 3,107 2,706 4,000 4,000 4,000
TOTAL OPERATING EXPENSES 829,329 856,931 881,750 858,700 934,750
TOTAL SOLID WASTE 1,355,551 1,327,948 1,414,573 1,391,523 1,457,963
SOLID WASTE DIVISION BUDGET HIGHLIGHTS
4340 Refuse Disposal Fee – This line item was increased by $41,700 due to an increase of the
Residential Refuse Disposal fee by Miami-Dade County.
5210 Supplies – Under this line item, $35,000 has been added for the replacement of garbage
containers. Composting was reduced by $25,000.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 186
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City Departments and agencies, the Street Maintenance
and Landscaping Division’s mission is to provide a safe and clean environment for the community
and to promote a culture of value and accountability.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
landscaping; mowing and fertilization of City’s public right-of-ways and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking;
sidewalk pressure cleaning; street light inspections; citywide storm drain inspections; supervising
storm drain pipe cleaning; inspections of illicit discharges; canal litter and debris cleaning, as
needed; sidewalk and curb repairs; management of irrigation systems citywide; and seasonal City
decorations in the Downtown area.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2017
• Assisted Police with a tree trimming
project to produce more street lighting
surrounding Marshall Williams Park area.
• New landscaping 59th Place from 64th
Street to 69th Street.
• New landscaping 59th Place to 58 Court
and 66th Street.
• Assisted on beautification of Fuchs Park,
Dante Fascell Park and Jean Willis Park
tree trimming, installation of sod and
stump removal.
• Stripping of parking spaces throughout
the City.
• Planted new plants and installed Palm
Trees in the Downtown Area and Sunset
Drive.
• Beautification project of 64 Street and 59
Place.
• Installation of “Impatiens” and “Annuals”
around traffic circles throughout the City.
• Delivery and Installation of Composting
Bins for new Composting Program.
• Continue with program to maintain
downtown South Miami and other areas
free from graffiti, pressure cleaning and
gum removal.
• Completed debris removal project
throughout the City’s canals and provide
better equipment for the removal
process of debris.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 187
• Completed inspection of the City’s Storm
Water System as required by NPDES
Storm Water Permit.
• Coordinated and assisted with the
cleaning of storm water drains and pipes
because of inspections.
• Assisted with the installation of the
Downtown lighting system.
• Continued maintenance of sidewalks
throughout the city to remove trip
hazards and reduce sidewalk repairs.
• Harmonizing sidewalks with existing
swale elevations.
• Continued with the installation of
banners for approved events within the
City.
• Continue a downtown Landscape
Beautification and Maintenance
Improvement Program.
• Removed the rusty and broken tree
grates surrounding the landscaping on
Dorn Avenue.
• Completed the rubber mulch installation
on Dorn Avenue.
• Assisted in the Dante Fascell
improvements and landscape
beautification project.
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2018
• Monitor new landscaping and irrigation
on US-1 from 57th Avenue to 80th Street.
• Remove 2 zones from existing SFM
contract and Streets Division will
maintain.
• Continue to stripe parking spaces as
needed.
• Trim trees as needed throughout the City
in various locations.
• Increase overall roadway safety- Increase
timely repair of potholes and removal of
debris and other dangerous objects from
the right of way. Timely repair damaged
sidewalks to eliminate liability to the
City.
• Monitor lighting and electrical
easements. Continue to monitor street
lighting to facilitate FPL’s repairs and
upgrade of areas with low lighting.
• Monitor yearly maintenance of
easement and high trees under power
lines.
• Coordinate the yearly maintenance
agreement with outside vendor on the
annual contract for median landscape
maintenance agreement in conjunction
with FDOT reimbursement program.
• Continue to assist with the City’s tree
planting initiatives.
• Reduce the overtime by providing proper
staffing levels
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 188
STREETS AND LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Mowing of City Facilities and Locations 75 75 78 78 78
Sweeping of Streets [miles] 2,645 2,645 2,645 2,645 2,645
Pressure-Cleaning of Sidewalks 56 55 52 52 52
Inspection of Storm Drains 836 836 800 800 800
Cleaning of Drainage Pipes [feet] 1,993 1,050 1,550 1,500 1,350
Cleaning of Storm Drains 52 60 100 90 95
Citywide Insp. of Street Lights and Downtown Lighting 18 24 52 52 52
Removal of Graffiti 330 260 227 200 225
Trimming of Street Trees 405 416 408 400 412
Installation and Repair of Street Signs 100 96 97 100 100
Citywide Repair of Potholes 135 108 87 90 95
Installation and Removal of Banners 130 110 98 95 100
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 189
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION BUDGET FY 2017-2018
001-1730-541
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011730 5411210 SALARIES - REGULAR 174,572 235,662 248,416 248,416 256,476
0011730 5411410 OVERTIME 3,755 535 5,000 5,000 5,000
0011730 5412110 F.I.C.A. 14,258 15,622 19,386 19,386 20,003
0011730 5412210 PENSION PLAN CONTRIBUTION 14,451 7,162 7,547 7,547 12,312
0011730 5412220 ICMA 2,680 5,611 7,508 7,508 1,896
0011730 5412310 GROUP HEALTH INSURANCE 49,490 54,892 63,176 63,176 54,508
0011730 5412410 WORKER'S COMPENSATION 12,653 16,206 25,517 25,517 26,349
TOTAL PERSONNEL SERVICES 271,859 335,690 376,550 376,550 376,544
0011730 5413450 CONTRACTUAL SERVICES 27,875 27,340 35,000 35,000 60,000
0011730 5414070 TRAVEL AND CONFERENCE 61 50 300 0 250
0011730 5414080 EMPLOYEE EDUCATION 692 505 700 0 500
0011730 5414120 COMMUNICATION 466 642 1,080 1,080 1,080
0011730 5414625 LANDSCAPE MAINTENANCE 30,488 25,893 40,000 40,000 50,000
0011730 5414640 MAINT AND REP.STREETS AND PARKWYS 10,118 12,795 12,800 10,500 20,000
0011730 5414650 ELECTRICITY-STREET LIGHTS 98,481 106,017 146,000 146,000 150,000
0011730 5414670 MAINT AND REP-GDS AND STRUCT 4,065 3,572 10,500 10,500 12,000
0011730 5415210 SUPPLIES 3,399 2,836 3,400 3,200 4,000
0011730 5415220 UNIFORMS 3,184 2,894 3,500 3,500 3,500
0011730 5415245 TOOLS 0 355 500 200 500
TOTAL OPERATING EXPENSES 178,829 182,899 253,780 249,980 301,830
TOTAL STREET MAINTENANCE 450,688 518,589 630,330 626,530 678,374
STREETS AND LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contract Services – This line item has been increased by $25,000 for the landscape
maintenance of City medians.
4625 Landscape Maintenance – An increase of $30,000 for miscellaneous landscaping materials
and repairs. A decrease of $20,000 for island replanting compared to fiscal year 2016-2017.
4640 Maintenance and Repairs Streets and Parkways – An additional $7,200 has been allocated
for the purchase of miscellaneous materials for the maintenance and repairs of streets and
parkways.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 190
PUBLIC WORKS MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public’s investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime to vehicles.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City’s entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
MOTOR POOL DIVISION ACCOMPLISHMENTS FOR FY 2017
• Coordinated auction activities with
Central Services to reduce aging fleet
and equipment.
• Installed fifty (50) GPS Fleet located in
City vehicles.
• Evaluate fleet inventory and performed
preventive maintenance to ensure that
vehicles are operating at maximum
capacity.
• Upgraded the Motor Pool with the
purchase of several new tools and
equipment. This enabled staff to
effectively and efficiently make
necessary repairs to vehicles and heavy
equipment.
• Motor Pool staff attended several repair
and maintenance trainings concerning
the City’s fleet.
• Continues with removal of truck tire
cylinders as opposed to contracting it
out.
• Continues to perform the repairs of
Heavy Duty Truck brakes.
• Perform additional repairs on Heavy
Duty trucks not previously repaired by
the Motor Pool (such as: A/C,
transmissions, brakes, engine removals
and front-end repairs.)
• Removing inter-coolers from Heavy Duty
trucks.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 191
MOTOR POOL DIVISION OBJECTIVES FOR FY 2018
• Reduce fuel consumption as well as
emission by replacing older vehicles
through replacement. Research for
better fuel distribution system to
facilitate control of gasoline and diesel
with fleet management.
• Research technologies for vehicles with
alternative propulsions, such as electric,
natural gas and hybrids.
• Increase schedule maintenance
performance by using inspections of
vehicles at the motor pool for other
services.
• Continue to attend several repair and
maintenance trainings concerning the
City’s fleet.
• Cap line and replace A/C refrigerant
through A/C recovery system.
• Update fleet work order software.
MOTOR POOL ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Motor Pool Scheduled and Unscheduled
Services 229 1,300 1,857 1,850 1,790
Motor Pool Road Call/Emerg. Serv. 70 156 54 60 46
Motor Pool Warranty Service 19 36 21 20 15
Generator Inspections N/A 208 208 208 208
Fuel Level Checks N/A 116 156 160 150
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 192
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2017-2018
001-1760-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011760 5191210 SALARIES - REGULAR 121,063 126,473 134,978 134,978 139,710
0011760 5191410 OVERTIME 426 494 4,000 4,000 4,000
0011760 5192110 F.I.C.A. 8,246 9,058 10,632 10,632 10,994
0011760 5192210 PENSION PLAN CONTRIBUTION 13,834 5,532 5,464 5,464 7,728
0011760 5192220 ICMA 1,926 2,194 2,604 2,604 0
0011760 5192310 GROUP HEALTH INSURANCE 14,639 23,375 27,076 27,076 23,360
0011760 5192410 WORKER'S COMPENSATION 3,153 3,190 4,784 4,784 4,952
TOTAL PERSONNEL SERVICES 163,287 170,316 189,538 189,538 190,744
0011760 5194070 TRAVEL AND CONFERENCE 350 227 0 0 0
0011760 5194080 EMPLOYEE EDUCATION 0 0 350 0 250
0011760 5194120 COMMUNICATION 466 487 780 780 780
0011760 5194515 LIABILITY INSURANCE-AUTO 41,368 41,368 31,634 31,634 32,000
0011760 5194620 MAINT AND REP-OPERAT EQUIP 400 300 41,056 35,000 21,000
0011760 5194680 MAINT AND REP-OUTSIDE SER. 69,953 73,348 72,000 50,500 75,000
0011760 5195220 UNIFORMS 1,686 2,309 3,000 2,500 3,000
0011760 5195230 FUEL AND LUB. 109,370 95,418 162,451 152,000 141,388
0011760 5195240 PARTS 55,994 64,698 56,000 55,000 60,000
0011760 5195245 OPERATING TOOL 583 546 600 600 600
0011760 5195250 TIRES 27,523 31,710 36,994 34,500 35,000
0011760 5195260 CHEMICALS/SUPPLIES 3,720 1,464 1,800 1,800 1,800
TOTAL OPERATING EXPENSES 311,413 311,875 406,665 364,314 370,818
TOTAL MOTOR POOL 474,700 482,191 596,203 553,852 561,562
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 193
PUBLIC WORKS ENGINEERING AND CONSTRUCTION
DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection and
archiving, planning, permitting, design and administration of all public infrastructure construction
programs; provide engineering and technical services, construction administration, inspection
and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City’s Capital Improvement
Plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and
street lighting; performing stormwater utility activities; assisting Planning Department in the
City’s flood/community rating system; assisting the public with inquiries related to design and
construction activities; administering public workshops for City projects; reviewing engineering
plans from consultants and contractors per City standards; directing City engineering consultants
and contractors; issuing RFP’s for design and bids for construction; coordinating efforts with other
governmental agencies; issuing permits for construction within public right of way; reporting
traffic concerns from residents to Miami Dade County and FDOT; managing State annual National
Pollutant Discharge Elimination System (NPDES) permit for City stormwater systems; maintaining
and updating City master plans for stormwater, maintaining as-built records; establishing traffic
studies to implement traffic calming projects; monitoring and managing emergency hurricane
debris clearance and removal; manage canal routine maintenance contracts with Miami-Dade
County and grant funds project reporting.
ENGINEERING AND CONSTRUCTION DIVISION ACCOMPLISHMENTS
FOR FY 2017
• NPDES Permit: Compiled information
necessary for and completed and submitted
the National Pollutant Discharge System
(NPDES) Municipal Separate Storm Sewer
System (MS4) Report to Florida Department
of Environmental Protection to ensure
proper protection of our surface waters
from inappropriate storm water discharge.
• Stormwater Structure Cleaning: Continued
to provide cleaning and maintenance
services for stormwater drainage inlets and
systems throughout the City with truck
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 194
mounted vacuum units. This service
provides quality assurance of the drainage
structures throughout the City and prevents
flooding by maintaining the catch basin free
of debris, thus able to absorb the maximum
capacity of stormwater from a storm event.
• Stormwater Mapping System conversion
from Atlas to GIS: A conversion of the
existing Stormwater system to GIS format.
This service will provide a complete
inventory, condition inspection of the entire
stormwater system, and real time data
relating to positions on Earth’s surface GIS
format. This will assist with NPDES
reporting and storm inlet maintenance.
• Grants: Coordinated with the Grants
Administrator and provided technical
support for the application of several grants
• Traffic Calming Projects: Completed the
construction of a traffic circle located at SW
42nd Terrace and SW 63rd Avenue.
• SW 78 Street and SW 62 Avenue
Improvements: Completed roadway
improvements on SW 78th Street, and along
SW 62nd Avenue from US 1 and SW 78th
Street. The project addressed many
deficiencies in the road, which has
accumulated multiple pot holes in recent
years along the section addressed on SW 62
Avenue. Resurfacing and striping were
performed on the two segments. This
project also included minor drainage
improvements and completed the sidewalk
connection on the North side of SW 78th
Street between SW 63rd Avenue and SW
62nd Avenue.
• Swale Restoration: Completed swale
restoration to address flooding issues.
• SW 64th Avenue (Twin Lake Drive):
Completed the construction for drainage
improvements along SW 64th Avenue
between SW 56th Street (Miller Drive) and
SW 58th Terrace to address flooding issues,
as requested by residents.
• SW 74th Terrace Roadway and Drainage
improvements: Completed drainage
improvements to alleviate flooding. The
roadway improvements include new
sidewalk, milling and resurfacing. The
drainage improvements included the
installation of new catch basins and an
exfiltration trench system to collect storm
runoff.
• SW 64th Street and Bike Lane
Improvements: Developed the scope and
coordinated the design for SW 64th Street
and Bike Lane Improvements, a Miami Dade
County CDBG/ PHCD grant funded project.
An Environmental Phase 1 Study was
completed. This project is part of a
continuing effort to enhance the
transportation system and mobility choices
for the residents and visitors to the City of
South Miami. It was identified in the South
Miami Intermodal Transportation Plan
(SMITP). The SMITP was completed in early
2015, with a focus on pedestrian safety and
mobility. The project includes buffered bike
lanes, landscaping, signage, pavement
marking and resurfacing along SW 64th
Street between SW 57th and 62nd Avenue. A
main priority of this Project is to provide a
safer environment for pedestrians, cyclists,
and residents through infrastructure
improvements.
• Street name signs: This is an ongoing
project which will take several years to
accomplish due to the expense involved but
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 195
the result is a much clearer indication of
street names and an identification or
branding effect for the City, as the signs
include the new City logo. The City
completed installation of the new street
signs on local roads throughout the City.
• Welcome signs: The design for the City
Welcome entry signs was completed. The
City of South Miami Welcome Signs are to
be installed at the entryways for the City
and will include a gateway monument sign
to be placed at Fuchs Park and a
prototypical gateway/entry sign to be
implemented at various City entry sites.
• Pavement Markings: The City performed
new striping at various locations
throughout the City. The majority of the
pavement marking consisted of stop bars
and related pavement striping, which serve
an as indication to drivers the existence of a
stop sign at an intersection. The new
pavement markings also included
crosswalks for pedestrians. This provides a
much safer infrastructure for both drivers
and pedestrians traversing the City of South
Miami.
• Vehicle Charging Stations: Vehicle charging
station was installed at the Gibson Bethel
Community Center.
• Road Resurfacing and Reconstruction: The
City of South Miami Engineering and
Construction Division prepared a Citywide
Road Resurfacing Master plan in 2011. This
project is based on the analysis performed
by the City.
Roadway Resurfacing was performed at the
following locations:
SW 61 Street from 62 Place to 62 Avenue
SW 59 Place from 74 Street to 76 Street
SW 76 Terrace from 69 Avenue to 67
Avenue
SW 68 Avenue from 74 Street to 76 Terrace
SW 57 Court 78 Street to 80 Street
SW 78 from SW 57 Court to SW 58 Avenue
SW 68 Court from 75 Terrace to 74 Street
SW 75 Street from 68 Court to 6870 SW 75
Street
Roadway Reconstruction was performed at
the following locations:
SW 82 Street from SW 60 to 62 Avenue
SW 63 Avenue from SW 78 to 80 Street
SW 79 Street from Canal to SW 59 Avenue
SW 61 Avenue from SW 83 to SW 84 Street
• Sanitary Sewer Master Plan – Design began
on the first phase of the Sanitary sewer
upgrades for South Miami, based on the
Sanitary Sewer Master Plan. The master
plan identifies areas within the City that are
currently not serviced by a public sanitary
sewer system, provides information on
existing sewer systems, and includes a
layout of the proposed systems.
• Began the design and preparation of
construction documents for the following
projects:
Parking Lot Improvements at Dante Fascell
Park
Drainage Improvements at Palmer Park
Drainage Improvements at SW 68 ST and
SW 65 AVE and at SW 60 ST and SW 65 AVE
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 196
ENGINEERING AND CONSTRUCTION DIVISION OBJECTIVES FOR FY 2018
• Implementation of new software system
(TRAKiT and iTRAKiT) for permit process.
• Continue to implement traffic calming
devices throughout the City.
• Perform drainage improvements
throughout the City.
• Implement recommendations from the
South Miami Intermodal Transportation
Plan.
• Continue road resurfacing and
reconstruction.
• Continue sidewalk improvements and
repairs.
• Continue to provide transit facility
improvements throughout the City.
• Commence design for City-wide sewer
upgrades.
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Mgmt. of Construction Projects 20 25 25 38 23
Permits Issued 93 104 130 100 90
Permits Handled 100 115 140 110 100
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 197
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION BUDGET 2017-2018
001-1790-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011790 5191210 SALARIES - REGULAR 134,094 137,201 147,551 147,551 156,416
0011790 5192110 F.I.C.A. 10,754 10,987 11,288 11,288 11,966
0011790 5192210 PENSION PLAN CONTRIBUTION 6,156 2,462 2,629 2,629 0
0011790 5192220 ICMA 6,446 6,388 6,794 6,794 10,921
0011790 5192310 GROUP HEALTH INSURANCE 13,086 15,197 18,050 18,050 15,574
0011790 5192410 WORKER'S COMPENSATION 280 210 437 437 468
TOTAL PERSONNEL SERVICES 170,816 172,445 186,749 186,749 195,345
0011790 5193450 CONTRACTUAL SERVICES 15,750 3,650 40,000 35,000 0
0011790 5194070 TRAVEL AND CONFERENCE 40 48 500 450 250
0011790 5194080 EMPLOYEE - EDUCATION 0 593 1,080 600 1,000
0011790 5194120 COMMUNICATION 767 1,081 1,584 1,584 1,560
0011790 5195205 COMPUTER EQUIPMENT 5,100 0 300 0 300
0011790 5195210 SUPPLIES 2,065 1,908 2,550 1,000 2,500
0011790 5195410 MEMBERSHIPS AND SUBSCRIPTIONS 1,478 668 950 900 1,000
TOTAL OPERATING EXPENSES 25,200 7,948 46,964 39,534 6,610
TOTAL ENGINEERING AND CONSTRUCTION 196,016 180,393 233,713 226,283 201,955
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 198
POLICE DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 199
POLICE ORGANIZATIONAL CHART
Chief of Police
Rene Landa
Assistant Chief of
Police
Captain
Operations
Bureau
Criminal
Investigations
Division
Lieutenant
Sergeant
Special Invest.
Unit
(SIU)
VIN
HIDTA
General
Investigations
(GIU)
Dept. Secretary Uniform Patrol
Division
2 Lieutenants
Sergeant
A Shift
Sergeant
B Shiftl
Sergeant
C Shift
Relief Sergeant
Patrol K9 Unit Reserves CRA Officers
Captain
Administration
Bureau
Communications
Division
Comm. Manager
Comm.
Coordinator
A Shift
B Shift
C Shift
Admin. Assistant Support Services
Division
Sergeant
Fleet Mgt. &
Equip.
Property &
Evidence Unit
Training
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 200
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT FUNCTION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving
to improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2017
• The second National Night Out was
conducted October 2016 in partnership
with the community and other local law
enforcement agencies.
• Crime rates are at its lowest since 1995.
Total crimes one-third of the way through
2016 calendar year stood at 179. With the
continuation of this pace, we could finish
the year with only 537 total crimes. Last
year we stood at 776 for the year. Under
the current Commission and
administration, we have achieved some of
the lowest rates since 1991. These figures
may change upwards, but I think we are in
for another banner year of crime reduction
and prevention.
• Cops and students talking (CAST) program
will resume this summer.
• Police Athletic League (PAL) program was
completed its first full year since re-
instatement.
• Permanent downtown walking beat officer
was assigned to address quality of life and
crime issues in downtown district.
• Body worn camera program fully
implemented
• SWAT team fully operational active
shooters have become SWAT trained.
• Department completed assessment and re-
accreditation.
• Staff members assigned to advanced
executive training.
• Continued updating and modernization of
police vehicle fleet.
• Conducted active shooter training for area
schools, businesses, and city employees.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 201
• Continued the COMPSTAT program to
maintain accountability of personnel
management and crime trends.
POLICE DEPARTMENT OBJECTIVES FOR FY 2018
• Complete transition to new GETAC
ruggedized laptops and complete vehicle
conversions.
• Complete the digitalization of all archived
personnel files.
• Firearms Training Simulator to be
purchased for shoot-don’t shoot scenarios,
to enhance officers use of force skills.
• Add additional red light enforcement
cameras will be added along the S. Dixie
Highway corridor.
• Successful completion of the re-
accreditation process.
• Continued advanced executive training of
administrative personnel.
• Continue to identify and address quality of
life issues utilizing a multi-disciplinary
approach.
• Continue to identify and address crime
hotspots throughout the city.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 202
POLICE DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Administrative:
Employment Applicants processed 8 8 16 16 20
Internal Investigations Conducted 15 15 12 12 12
Employee Training Hours 3,600 3,723 3,800 4,000 4,000
Vehicles Purchased 6 7 8 8 8
Property and Evidence Handled 538 1506 550 550 525
Communications:
Total Calls for Service 11,135 12,190 13,434 13,600 11,600
Crime Analysis:
Total Violent Crimes 43 80 90 90 65
Total Non-Violent Crimes 642 696 690 690 700
Total Crime Offenses 725 776 780 780 765
Patrol:
Total Arrests 452 1,033 1,002 829 550
Citations - Moving Violations 10,830 7,764 8,532 9,042 8,500
Non-Moving and Parking 1,101 3,990 4,236 3,109 3,000
Written Reports 4,553 4,029 3,261 3,947 3,200
Assigned Calls 15,820 12,769 12,666 13,751 12,500
Criminal Invest. Division:
Total Cases Assigned 383 1189 798 798 800
Total Cases Cleared 150 236 312 312 300
Total Arrests 81 68 36 36 40
Crime Scenes Processed 61 65 42 42 50
Total Reports Written 1,222 1,300 866 866 950
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 203
POLICE BUDGET FY 2017-2018
001-1910-521
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011910 5211210 SALARIES - REGULAR 3,598,756 3,489,115 3,640,596 3,640,596 3,640,592
0011910 5211310 SALARIES - PART TIME 5,208 0 0 0 0
0011910 5211410 OVERTIME 130,045 141,612 150,000 150,000 150,000
0011910 5211411 OVERTIME-HOLIDAY PAY 54,025 58,938 62,000 62,000 62,000
0011910 5211413 OVERTIME-RED LIGHT CAMERAS 0 0 0 0 50,000
0011910 5211510 SPECIAL PAY-EDUCATION INCEN. 31,626 31,248 31,651 31,651 29,970
0011910 5211530 HAZARD PAY 30,450 15,745 63,945 63,945 65,250
0011910 5212110 F.I.C.A. 306,787 307,062 302,037 302,037 305,833
0011910 5212210 PENSION CITY CONTRIBUTION 565,917 433,753 481,469 481,469 491,808
0011910 5212220 DEFERRED COMP. CONTRIBUTION 50,974 11,033 16,348 16,348 24,668
0011910 5212310 GROUP HEALTH INSURANCE 398,637 410,395 523,450 523,450 459,433
0011910 5212410 WORKER'S COMPENSATION 107,376 79,589 92,582 92,582 113,367
TOTAL PERSONNEL SERVICES 5,279,801 4,978,490 5,364,078 5,364,078 5,392,921
0011910 5213116 ANNUAL PHYSICALS 4,525 3,030 15,340 15,340 15,340
0011910 5213450 CONTRACTUAL SERVICES 64,344 96,649 175,708 175,708 185,413
0011910 5213452 RED LIGHT CAMERAS 0 136,327 358,680 358,680 256,200
0011910 5213456 CONTRACTUAL SCHOOL CROSSING 65,849 63,646 80,500 80,500 130,442
0011910 5213490 CRIME PREVENTION PROGRAMS 5,548 4,728 12,500 10,500 12,500
0011910 5214070 TRAVEL AND CONFERENCE 6,500 11,801 26,165 20,000 19,460
0011910 5214080 TRAINING AND EDUCATION 15,803 10,957 26,050 15,000 27,600
0011910 5214110 POSTAGE 1,542 1,554 1,800 1,000 1,800
0011910 5214120 COMMUNICATION 41,053 32,153 49,560 49,560 61,440
0011910 5214450 LEASE POLICE VEHICLE 10,450 0 0 0 0
0011910 5214515 LIABILITY INSURANCE-AUTO 43,604 43,604 73,601 73,601 73,601
0011910 5214591 POLICE ACC.DTH AND DIS. INS. 0 0 2,000 2,000 2,000
0011910 5214620 MAINT AND REPAIR EQUIPMENT 11,691 9,267 30,200 20,000 25,900
0011910 5214630 MAINT AND REPAIR COMM EQMT 990 5,176 21,700 15,000 26,969
0011910 5214632 INTERNET SERVICE 0 0 3,200 3,200 3,200
0011910 5214710 PRINTING- INFRASTRUCTURE 5,518 4,979 7,380 5,000 7,380
0011910 5214960 SPECIAL INVESTIGATIONS 28 18 8,000 3,000 8,000
0011910 5214970 EMPLOYEE TESTING 8,470 4,914 29,520 29,520 29,520
0011910 5215205 COMPUTER EQUIPMENT 10,384 994 10,075 5,000 13,950
0011910 5215210 SUPPLIES 49,161 55,283 141,748 130,000 159,008
0011910 5215220 UNIFORMS 66,814 96,003 101,900 101,900 100,200
0011910 5215230 FUEL 110,373 87,959 189,980 120,000 163,383
0011910 5215410 MEMBERSHIPS AND SUBSCRIPTIONS 7,182 3,661 10,315 8,000 10,315
0011910 5215940 PRISONER DETENTION 0 0 100 100 100
TOTAL OPERATING EXPENSES 529,829 672,703 1,376,022 1,242,609 1,333,721
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 204
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011910 5217110 DEBT SERVICE- PRINCIPAL 102,287 33,169 20,000 20,000 20,000
0011910 5217210 DEBT SERVICE- INTEREST 969 3,702 0 0 0
TOTAL DEBT SERVICE 103,256 36,871 20,000 20,000 20,000
0011910 5219920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL POLICE DEPARTMENT 5,912,886 5,688,064 6,765,100 6,626,687 6,751,642
POLICE DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services – A total increase in this line item of $9,705 for the maintenance of the
access control video cameras, fire extinguisher recharge and maintenance/storage of body cams.
3452 Red Light Cameras – In fiscal year 2016-2017 the budget was estimated for the cost of
operating seven cameras. In fiscal year 2017-2018 only five red light cameras will be operating.
This resulted in a decrease in expenditure of $102,480.
3456 Contractual School Crossing – The number of crossing guards has increased. An additional
$49,942 has been allocated to this line item as per the executed multi-year interlocal agreement
with Miami Dade County and the Miami Dade Police Department. This agreement includes the
cost of additional crossing guards compared to the previous agreement.
4120 Communications – An increase of $11,880 compared to fiscal year 2016-2017, due to
eleven additional cell phones assigned to SWAT and Sergeants.
4630 Maintenance and Repair Communication Equipment – This line item is for the annual
maintenance of the communications system, radio batteries and chargers. Resulting in an
increase of $5,269.
5210 Supplies – A total increase in this line item of $17,260 due to additional purchases of gas
mask canisters, less lethal ammunitions and Taser replacement programs.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 205
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 206
PARKS AND RECREATION ORGANIZATIONAL CHART
Parks & Recreation Dartment
Parks & Recreation
Director
Quentin Pough
Administrative Office
Division
Admin. Assist. I
Recreation Division
Assistant Director
Parks &
Gibson-Bethel Comm. Ctr.
Recreation
Operation
Supervisor II
Rec. Leader (FT-3)
Rec. Aides (PT-5)
Recreation
Program
Supervisor II
Instructors (PT-3)
Rec. Aides (PT-6)
Summer Rec.
Aides (PT -8)
Seasonal
Rec. Leader
(PT)
Senior Center
Senior Site Mgr.
Rec. Leader (PT)
.
Community
Pool
Lifeguards
(PT -5)
Seasonal
Tennis
Tennis Ops.
Supervisor
Rec. Aide (PT-3)
Maint. Worker I (FT -1)
Park Landscaping &
Maintenance
Division
Superintendent
Lead Worker
Maint. Worker II
Special Event Division
Special Events
Coordinator
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 207
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive and exceptional recreation and parks experience for
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning, operational, and developing parks and facilities that are environmentally sensitive,
provide diverse leisure-time opportunities, support the community's vision and desires, and will
maintain their value over time. Providing high quality, high impact recreation experiences by
organizing, promoting, and delivering programs and services to our community. Responding to
our customers’ needs through trust and communication. Promoting collaborative efforts with
other agencies and businesses to help obtain the vision of the community and providing the
quality of life for residents, businesses, and visitors that make people choose South Miami over
other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2017
• Recognized as a 2017 KABOOM! Playful
City USA Community. South Miami
continuously makes it easy for all kids to
get balanced and active play in their
neighborhoods and for pledging to
integrate play as a solution to the
challenges facing their communities.
• Implemented Recpro.southmiamifl.gov
online services website. The website
enables customers to pay for programs,
register for events, as well as request a
reservation for pavilions, fields and
facilities. Customers can now make
payments for these items online or in
person at any one of our facilities.
• To further improve the awareness of
facilities, programs and events the City
mailed two (2) seasonal Department
Program Guides to over 3,000 South
Miami Residents. Each Program Guide
contained information on out-of-school
time programs, camps, youth athletics,
fitness classes and all other annual
programs and events. The guide is also
available on the City’s website and can
be accessed through the monthly e-
newsletter which is sent to over 1,100
recipients.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 208
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2018
• Add three (3) acres of required park
land through joint-use agreement or
land acquisition.
• Offer beautiful, well-maintained rental
facilities and amenities.
• 100% of City events are within the
allocated budget.
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Youth Football Players 120 150 190 190 210
Youth Cheerleaders 60 56 60 75 75
Fuchs Pavilion Rental (pavillion) 45 36 50 30 40
Dante Fascell Park Rental (pavillion) 120 114 175 248 270
Senior Hot Meals Served 13,000 13,000 14,300 14,475 14,300
Senior Home Delivery Meals 7,000 7,000 6,700 3,640 6,700
Senior High Risk Box Lunch Meals 3,402 3,402 3,402 2,548 3,402
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 209
PARKS AND RECREATION BUDGET FY 2017-2018
001-2000-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0012000 5721210 SALARIES - REGULAR 264,699 276,390 285,826 285,826 307,914
0012000 5722110 F.I.C.A. 20,096 21,121 21,866 21,866 23,555
0012000 5722210 PENSION PLAN CONTRIBUTION 15,191 5,258 5,154 5,154 12,456
0012000 5722220 ICMA 10,007 13,107 13,327 13,327 5,407
0012000 5722310 GROUP HEALTH INSURANCE 33,482 37,417 45,126 45,126 38,934
0012000 5722410 WORKER'S COMPENSATION 8,688 7,913 11,690 11,690 12,594
TOTAL PERSONNEL SERVICES 352,163 361,206 382,989 382,989 400,860
0012000 5723450 CONTRACTUAL SERVICES 32,876 34,366 34,704 34,704 32,471
0012000 5724070 TRAVEL AND CONFERENCE 327 664 400 400 400
0012000 5724080 EMPLOYEE EDUCATION 3,670 5,225 4,783 4,783 3,614
0012000 5724110 POSTAGE 86 86 7,870 7,870 250
0012000 5724120 COMMUNICATION 2,572 4,353 5,100 5,100 5,100
0012000 5724350 ELECTRICITY-CITY PARKS 306 0 0 0 0
0012000 5724515 LIABILITY INSURANCE- AUTO 6,129 6,129 8,357 8,357 8,357
0012000 5724632 INTERNET SERVICE 703 716 960 960 960
0012000 5724670 MAINT AND REP-PARK FACILITIES 258 0 4,200 4,200 0
0012000 5724690 MAINT AND REP-TENNIS 1,044 0 0 0 0
0012000 5724710 COPY MACHINE 1,932 1,505 5,003 5,003 5,003
0012000 5724820 SPECIAL EVENTS 32,175 24,704 42,000 42,000 40,000
0012000 5725205 COMPUTER EQUIPMENT 7,308 1,791 8,465 8,465 8,480
0012000 5725210 SUPPLIES 5,260 3,627 6,600 5,000 6,900
0012000 5725220 UNIFORMS 587 1,931 4,590 4,590 4,355
0012000 5725230 FUEL 7,480 5,964 13,230 8,000 11,378
0012000 5725410 MEMBERSHIP AND SUBSCRIPTION 1,274 691 950 950 950
0012000 5725630 FOOTBALL 32,610 35,283 54,137 54,137 54,921
0012000 5725631 CHEERLEADERS 7,687 4,793 14,285 14,285 13,215
0012000 5725670 SPECIAL RECREATION PROGRAMS 2,665 7,930 19,573 19,573 18,040
0012000 5725680 SENIOR CITIZENS PROGRAMS 16,491 17,757 39,597 39,597 47,432
TOTAL OPERATING EXPENSES 163,440 157,515 274,804 267,974 261,826
0012000 5729920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL RECREATION 515,603 518,721 662,793 650,963 667,686
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 210
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
4110 Postage – A decrease of $7,620 as fiscal year 2016-2017 budget included the cost of mailing
program guides and postcards to households.
5670 Special Recreation Programs – Fiscal Year 2017- 2018 Budget includes Movies on the Park,
Cycle the City, fitness instructors and STEM classes.
5680 Senior Citizen Program –This line item was increased by $7,835 to cover the cost of the
weekend senior meals, assuming the grant funds are not available.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 211
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson-Bethel Community Center is to promote and provide quality
activities and services that will contribute to the physical, mental, emotional, and social well-
being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Gibson-Bethel Community Center is approximately 30,000 square foot facility with a fitness
room, a basketball gymnasium, multipurpose room, arts and craft room, classroom space for
programs and activities and a computer lab. The Community Center offers a variety of activities
and classes for people of all ages. A strong emphasis is placed on youth-oriented programs such
as afterschool programs, tutorial sessions, summer camps, youth sports, cultural arts, fitness and
enrichment programs such as music production and arts. In addition, the community center is
utilized for meetings, conferences, educational seminars and special events.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2017
• Implemented a variety of new and
diverse programs (Silver Sneakers,
Wonder Workshops, and Classical
Ballet).
• Replaced ten (10) computers in the
computer lab.
• Now offer complimentary Wi-Fi hotspot
at the community center.
• Expanded variety of strength and
cardiovascular equipment in the fitness
center.
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2018
• Provide new, in-demand recreational
programs and classes
• Provide at least two different types of
educational programs (including
nutrition/wellness program).
• Increase monthly and annual fitness
memberships by 10%.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 212
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Day Camp Participants 150 89 100 110 125
Spring Camp Participants 50 43 42 40 40
Winter Camp Participants 30 16 35 28 35
Summer Camp Participants 150 113 120 100 100
After School Program Participants 120 72 86 94 100
Fitness Center Members 140 54 75 142 160
Boot Camp (Avg. 23.4 per month) 0 0 25 281 35
Jazzercise 0 0 55 50 60
Facility Rentals (Avg. 21 per month) 0 0 156 252 200
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 213
GIBSON-BETHEL COMMUNITY CENTER FY 2017-2018
001-2020-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0012020 5721210 SALARIES - REGULAR 190,943 189,657 179,888 179,888 185,727
0012020 5721310 SALARIES - PART TIME 178,906 194,325 280,260 280,260 264,235
0012020 5722110 F.I.C.A. 29,382 29,569 35,201 35,201 34,422
0012020 5722210 PENSION PLAN CONTRIBUTION 12,079 1,817 1,716 1,716 5,074
0012020 5722220 ICMA 3,326 6,406 10,368 10,368 6,423
0012020 5722310 GROUP HEALTH INSURANCE 24,491 38,330 45,126 45,126 38,937
0012020 5722410 WORKER'S COMPENSATION 13,313 13,311 18,820 18,820 18,403
TOTAL PERSONNEL SERVICES 452,440 473,415 571,379 571,379 553,218
0012020 5723450 CONTRACTUAL 0 984 0 0 3,025
0012020 5724310 UTILITIES-ELECTRICITY 50,584 54,649 60,000 60,000 60,000
0012020 5724320 UTILITIES-WATER 230 0 0 0 0
0012020 5724670 MAINT AND REP-GRDS AND STRCTR 10,626 11,241 12,670 12,670 15,670
0012020 5724710 COPY MACHINE 898 1,349 2,460 2,460 2,460
0012020 5725205 COMPUTER EQUIPMENT 0 0 0 0 4,000
0012020 5725210 SUPPLIES 16,786 3,272 7,170 7,170 7,000
0012020 5725550 SCHOOL PROGRAM 3,301 11,946 8,525 8,525 8,500
0012020 5725660 SUMMER CAMP 4,062 8,114 11,150 11,150 10,800
0012020 5725670 SPECIAL REC PROGRAMS 819 104 865 865 0
TOTAL OPERATING EXPENSES 87,306 91,659 102,840 102,840 111,455
TOTAL COMMUNITY CENTER 539,746 565,074 674,219 674,219 664,673
GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS
5205 Computer Equipment– $4,000 has been allocated for ten new thin client KIOSK for the
computer lab and education room.
5210 Supplies – $2,400 IS allocated under this line item for the purchase of six Excel ECO Hand
Dryers for men and women restrooms. $1,750 is budgeted for the purchase of equipment,
upholstery and furniture.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 214
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with superior open
spaces and clean facilities, maintenance services that are efficient, cost effective, responsive and
responsible.
PARKS LANDSCAPING DIVISION FUNCTION
The Parks Landscape and Maintenance Division is committed to providing City residents with
clean parks and facilities, maintenance and landscape services that are efficient, cost effective,
responsive and responsible. Parks Landscaping and Maintenance Division is responsible for
maintaining all city parks and facilities, landscape, playgrounds, athletic fields, including capital
improvement projects. Other division functions include City-wide playground inspections,
overseeing division work order system, tree service and repairs.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2017
• Outsourced landscape maintenance at 6
parks.
• Improved park aesthetics and overall
safety for residents and visitors.
• Completed several park improvement
projects: new LED security lights at
Marshall Williamson Park; new park
perimeter fence at Dante Fascell Park;
new tennis fence at Brewer Park; new
dugout roofs at Palmer Park and Murray
Park, just to name a few.
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2018
• Enhance and improve parks and
recreation facilities through
intensification and maintenance.
• Develop partnerships to achieve
greater efficiencies in maintenance of
facilities to minimize injury/incidents.
• Parks Superintendent successfully pass
NRPA’s Certified Playground Safety
Inspector exam.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 215
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Cleaning of Parks' Bathrooms 1,900 1,980 2,000 3,120 3,120
Pickup of Litter in City Parks 1,750 1,750 1,750 2,704 2,704
Mowing of 13 City Parks 275 300 310 390 390
Trimming of trees in Parks 425 500 500 500 500
Clean lake (Fuchs Park) 0 0 1 1 2
Pressure Clean Pavilions and Walkways 400 425 425 425 425
Pressure Clean of Parks' Playground 200 200 200 96 96
Inspection of Playgrounds 100 100 100 96 96
Repair of Playgrounds 11 30 35 10 10
Preparation of Athletic Fields 1,850 2,400 2,400 2,400 2,400
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 216
PARKS LANDSCAPE BUDGET FY 2017-2018
001-1750-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0011750 5191210 SALARIES - REGULAR 187,265 204,003 213,991 143,991 129,327
0011750 5191410 OVERTIME 3,744 2,816 4,000 4,000 4,000
0011750 5192110 F.I.C.A. 13,944 15,594 16,676 16,676 10,200
0011750 5192210 PENSION PLAN CONTRIBUTION 20,149 8,115 3,894 3,894 5,503
0011750 5192220 ICMA 449 1,336 10,128 10,128 2,116
0011750 5192310 GROUP HEALTH INSURANCE 35,430 43,033 54,151 54,151 23,360
0011750 5192410 WORKER'S COMPENSATION 6,039 6,106 8,703 8,703 5,240
TOTAL PERSONNEL SERVICES 267,020 281,003 311,543 241,543 179,746
0011750 5193450 CONTRACTUAL SERVICES 37,186 91,440 98,336 98,336 165,812
0011750 5194070 TRAVEL AND CONFERENCE 896 0 1,777 0 355
0011750 5194120 COMMUNICATION 1,021 605 1,800 1,800 1,800
0011750 5194350 ELECTRICITY-CITY PARKS 44,271 46,021 50,000 50,000 50,000
0011750 5194420 OUTSIDE SERV RENTAL 0 0 1,000 1,000 1,000
0011750 5194515 AUTO INSURANCE 1,888 1,500 1,233 1,233 1,233
0011750 5194620 MAINTENANCE AND REPAIRS 55,204 68,491 85,150 80,000 80,000
0011750 5195210 SUPPLIES 9,246 3,162 9,091 2,000 9,000
0011750 5195220 UNIFORMS 3,124 3,078 4,884 2,000 2,975
0011750 5195230 FUEL 6,605 5,267 11,683 10,000 10,047
0011750 5195410 MEMBERSHIP AND SUBSCRIPTION 295 0 330 330 365
TOTAL OPERATING EXPENSES 159,736 219,564 265,284 246,699 322,587
TOTAL LANDSCAPE MAINT. 426,756 500,567 576,827 488,242 502,333
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 217
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –
Professional Landscape Services at six Parks $100,000
Playground audit (seven playgrounds) once per year $7,000
Fertilization, herbicide, cultivation and laser grading for city athletic fields $15,000
Monthly Monitoring of Burglar Alarm System (i.e. Dante Park office @ $40 and
Palmer Park concession stand @ $40) $960
Toro Pest Management for Palmer Park (maintenance and rodent monitoring) $648
One Two Tree Pest Free: Flea and Tick Control Program for SOMI Dog Park - $123
monthly service at 12 months $1,476
ADA certified mulch for City playgrounds - 100 cubic yards $5,000
Misc. tree maintenance work at City Parks and Stump Removal $10,000
Repair field lights at Palmer Park and Murray Park - 1000-watt 55 qty. 25 qty. fuse kit
1000-watt MH Ballast Kit 10 qty $25,000
MRC Plumbing - Back Flow Maintenance at Fuchs Park and Community Center $700
Miami Dade County Life Safety Permit (Palmer Park Concession Stand) $28
TOTAL $165,812
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 218
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual’s quality of life through exceptional aquatic
programs in an attractive, safe, and well-maintained pool facility.
COMMUNITY POOL FUNCTION
Murray Park Aquatic Center offers water based programs for participants of all ages and
abilities six (6) months throughout the year. Aquatic programs and courses are represented in
four (4) categories of function: recreational swim, learn-to-swim, water fitness and special
events.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2017
• Efficiently scheduled the usage hours of
the Aquatic Center in order to offer
community members with a variety of
programs and trainings, including open
swim, learn-to-swim classes, and water
aerobics classes.
• Established a seasonal recreation swim
team for youth ages 6-17.
• Received “Best Targeted Programming”
Award by Aquatics International
Magazine for our efforts to increase
swim lesson participation since opening
in 2014.
• Became a local partner with the USA
Swimming Foundation Make a Splash
Program.
• Offered fifty (50) swim lesson
scholarships to low income residents.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 219
COMMUNITY POOL OBJECTIVES FOR FY 2018
• Conduct classes through a reputable
swim organization for over 200
individuals.
• Conduct classes for more than 45
different individuals.
• 100% of patrons will remain safe while
visiting the City’s aquatic facility.
COMMUNITY POOL ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Lifeguard Certifications 0 4 5 12 12
Learn to Swim Participants (paid) 0 35 75 100 120
Water Aerobics (paid) 0 10 15 25 30
Facility Rentals 0 0 0 5 6
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 220
COMMUNITY POOL BUDGET FY 2017-2018
001-2030-572
SIX MONTHS OPERATIONS
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0012030 5721310 SALARIES - PART TIME 38,114 31,090 51,611 51,611 52,540
0012030 5722110 F.I.C.A. 2,933 2,382 3,948 3,948 4,019
0012030 5722310 GROUP HEALTH INSURANCE 0 0 0 0 0
0012030 5722410 WORKER'S COMPENSATION 1,485 1,503 2,111 2,111 2,149
TOTAL PERSONNEL SERVICES 42,532 34,975 57,670 57,670 58,708
0012030 5723450 CONTRACTUAL SERVICES 8,915 21,292 24,600 24,600 24,195
0012030 5724080 EMPLOYEE EDUCATION 420 1,046 2,100 2,100 2,100
0012030 5724120 TELEPHONE - CELL 245 0 0 0 0
0012030 5724320 UTILITIES WATER AND SEWER 8,357 7,775 25,000 12,000 25,000
0012030 5724350 ELECTRICITY 16,676 7,354 10,800 9,500 9,600
0012030 5724670 MAINTENANCE AND REPAIR 7,046 8,764 10,000 8,000 10,000
0012030 5724820 SPECIAL EVENTS 0 494 1,500 1,500 1,500
0012030 5725210 SUPPLIES 6,148 10,560 13,440 12,000 11,000
0012030 5725220 UNIFORMS 576 178 800 700 800
TOTAL OPERATING EXPENSES 48,383 57,463 88,240 70,400 84,195
TOTAL COMMUNITY CENTER 90,915 92,438 145,910 128,070 142,903
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 221
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
3450 Contractual Services –
Pool Chemicals (approximately $1,000 per Month) $12,500
Starfish Aquatic Institute Authorized Provider for Learn to Swim Classes $650
Starfish Aquatic Institute Authorized Provider fee for Lifeguard Training classes $100
Community lifeguard training class $850
CES Preventative Maintenance Service $2,700
Water Aerobics Instructor (3 classes weekly for 8 months @ $45/class) March – October $4,320
50 State Security: Video monitoring and alert services for 3 pool cameras at $225 a month $2,700
Florida Health Department Operating Permits (Main Pool and Splash Pad) $375
TOTAL 6 Month Operations $24,195
The cost related to all pool chemicals needed to maintain the pool. Staff will be the required
personnel to perform maintenance on the pool.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 222
TENNIS
001-2010-572
MISSION
The City’s Parks and Recreation Department is committed to offering quality tennis facilities to its
residents and helping people enjoy life through the physical, mental, and social benefits of fitness
and tennis.
TENNIS FUNCTION
Dante Fascell Park’s Tennis Facility operates year-round and provides a unique clay court facility
and a safe, fun and effective program schedule that offers many physical and social benefits for
youth and adults. The Tennis Facility offers women’s clinics, instructional training, afterschool
program, summer camp and youth activities, recreational play and more.
TENNIS ACCOMPLISHMENTS FOR FY 2017
• Increased participation in the
afterschool program, winter, spring and
summer camp programs for youth
between the ages of 3 and 17.
• Offered private and group lessons by
four (4) tennis professionals certified
through United States Professional
Tennis Association (USPTA).
• Implemented youth tennis program at
Marshall Williamson Park for
Community Redevelopment Area (CRA)
residents.
TENNIS OBJECTIVES FOR FY 2018
• Increase attendance by 5% for each
program.
• Provide at least one new tennis
recreational program, for example,
pickle ball.
• 100% of patrons will remain safe while
visiting the City’s tennis facilities.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 223
TENNIS ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
PROJECTED
FY 2017
ESTIMATED
FY 2018
Drop-In Court Rentals (hours per month) 0 0 715 805 810
Winter Camp 0 0 33 37 40
Spring Camp 0 0 20 24 30
Summer Camp 0 0 150 175 175
One Day Camps 0 0 32 37 40
After School Program 0 0 80 100 100
Adult Women's Clinic 0 0 65 75 80
Private Lessons 0 0 300 350 425
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 224
TENNIS BUDGET FY 2017-2018
001-2010-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0012010 5721210 SALARIES - REGULAR 0 35,317 129,485 129,485 126,995
0012010 5721310 SALARIES - PART TIME 0 15,334 35,235 35,235 35,869
0012010 5722110 F.I.C.A. 0 3,838 12,601 12,601 12,459
0012010 5722220 ICMA 0 1,167 3,604 3,604 8,890
0012010 5722310 GROUP HEALTH INSURANCE 0 9,141 18,050 18,050 15,574
0012010 5722410 WORKER'S COMPENSATION 0 2,460 6,737 6,737 6,661
TOTAL PERSONNEL SERVICES 0 67,257 205,712 205,712 206,448
0012010 5723450 CONTRACTUAL SERVICES 0 120,699 90,120 90,120 99,456
0012010 5724120 COMMUNICATION 0 772 1,020 1,020 1,020
0012010 5724125 TELEPHONE 0 0 2,280 2,280 2,280
0012010 5724620 MAINT AND REP-OPERAT EQUIP 0 2,127 7,200 6,000 7,145
0012010 5724634 MAINT. - INTERNET SERVICE 0 636 0 0 0
0012010 5724670 MAINTENANCE AND REPAIR 0 9,688 7,900 5,500 10,700
0012010 5725205 COMPUTER EQUIPMENT 0 2,540 2,850 0 1,950
0012010 5725210 SUPPLIES 0 5,865 6,150 3,500 4,650
0012010 5725220 UNIFORMS 0 68 750 750 750
TOTAL OPERATING EXPENSES 0 142,395 118,270 109,170 127,951
TOTAL TENNIS 0 209,652 323,982 314,882 334,399
TENNIS BUDGET HIGHLIGHTS
3450 Contractual Services – This line item increased by $9,336 compared to fiscal year 2016-
2017. An additional Tennis instructor will be contracted.
4670 Maintenance and Repairs – An increase of $2,800 for the purchase of miscellaneous Tennis
supplies and the replacement of the wind screen with City logo.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 225
NON-DEPARTMENTAL
001-2100-519
The Non-Departmental budget was historically used in the past to allocate expenditures, which
would be incurred by the City, but was not provided specifically by a particular Department.
Certain expenditures, which includes debt, contingency, pension, contractual, etc are included
in this category.
The expenditures within the Non -Departmental budget have now been allocated within
relevant Departments. We believe this new process more appropriately allocates the
expenditure thus giving more clarity to the budget document and process. For example,
pension expenses have been allocated by Department based on the salary amounts within each
Department multiplied by the percentage of contribution, which the City contributes on behalf
of that employee based on salary.
General Contingency has been allocated under the City Manager’s Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City’s newly established Debt Service Fund, which
provides a more transparent picture of the City’s debt expense and contribution.
The Non-Departmental Section of the budget will continue to be used within the budget
document to indicate the transfers from General Fund to any other City Funds.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 226
NON-DEPARTMENTAL BUDGET FY 2017-2018
001-2100-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
0012100 5192250 SECTION 185 CONTRIBUTION 91,879 94,645 90,000 103,295 100,000
TOTAL PERSONNEL SERVICES 91,879 94,645 90,000 103,295 100,000
0012100 5819120 INTRA-GOV TRANSFER-DEBT SERVICE 0 315,937 315,000 315,000 1,660,027
0012100 5819130 INTRA-GOV EMERG RESERVES FUND 2,694,919 125,000 56,925 56,925 0
0012100 5819140 INTRA-GOV CAPITAL IMPROV PRO FUND 1,268,439 1,049,581 1,929,198 1,929,198 2,112,717
0012100 5819160 INTRA-GOV REVENUE STABILIZATION 0 50,000 10,000 10,000 0
0012100 5819161 INTRA-GOV GRANT MATCH 0 50,000 10,000 10,000 0
0012100 5819162 INTRA-GOV INSURANCE RESERVE 0 50,000 10,000 10,000 0
0012100 5819163 INTRA-GOV TAX EQUALIZATION 0 50,000 10,000 10,000 0
0012100 5819164 INTRA-GOV BUILDING CAPITAL RESERVE 0 50,000 10,000 10,000 0
0012100 5819165 INTRA-GOV PARKS ACQUISITION DEV 0 50,000 10,000 10,000 0
TOTAL TRANSFERS 3,963,358 1,790,518 2,361,123 2,361,123 3,772,744
TOTAL NON -DEPARTMENTAL 4,055,237 1,885,163 2,451,123 2,464,418 3,872,744
NON-DEPARTMENTAL BUDGET HIGHLIGHTS
9120 INTRA-GOVERNMENTAL DEBT SERVICE – Compared to fiscal year 2016-2017 additional
funds were allocated to pay off the remaining balance of the FMLC Series 2016- South Miami
Parking Garage Bond.
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund
receives transfers from the General Fund based on the long-term capital budget needs of the
various City Departments, as determined by the Commission.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 227
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
REVENUE STABILIZATION ACCOUNT
GRANT MATCH RESERVE FUND
INSURANCE RESERVE FUND
TAX EQUALIZATION FUND
BUILDING FUND
CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 228
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the “Florida Air and Water Pollution
Control Act,” (Chapter 403, Florida Statutes, at section 403.0891), local governments are required
to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City’s boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees are assessed through the water billing system managed by the Miami-
Dade County Water and Sewer Department (WASD). However, those customers with private
water wells and septic are billed directly by the City of South Miami Finance Department.
To determine the amount of runoff that will be generated (as measured by impervious
surfaces) an “ERU” (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage
Unit) is the estimated average of impervious area of developed residential properties for each
dwelling unit within the City of South Miami. The estimated average is calculated by dividing the
total estimated impervious area of developed residential properties by the estimated total
number of dwelling units. The square foot estimated average of impervious area of developed
residential properties shall be one (1) ERU for the purposes of fee calculation. In the City of South
Miami, an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will
pay the cost for one (1) ERU. All other types of properties will pay for multiple ERUs based
upon the amount of their actual impervious area. Undeveloped property will pay no
stormwater utility fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50
per month.
The money collected by South Miami from the Stormwater Utility Fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 229
STORMWATER DRAIN TRUST FUND DEBT SERVICE
Department of Emergency Resource Management
FEMA-Secondary Canal Dredging Project
Ordinance 17-06-1885
$270,363
FY DATE AMOUNT PRINCIPAL INTEREST BALANCE
2010 12/1/2009 28,536.00 27,036.00 1,500.00 243,327.00
2011 12/1/2010 28,521.00 27,036.00 1,485.00 216,291.00
2012 12/1/2011 28,536.00 27,036.00 1,500.00 189,255.00
2013 12/1/2012 28,536.00 27,036.00 1,500.00 162,219.00
2014 12/1/2013 28,536.00 27,036.00 1,500.00 135,183.00
2015 12/1/2014 28,536.00 27,036.00 1,500.00 108,147.00
2016 12/1/2015 28,536.00 27,036.00 1,500.00 81,111.00
2017 12/1/2016 28,536.00 27,036.00 1,500.00 54,075.00
2018 12/1/2017 28,536.00 27,036.00 1,500.00 27,039.00
2019 12/1/2018 28,539.00 27,039.00 1,500.00 0.00
Total 285,348.00 270,363.00 14,985.00
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 230
STORMWATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
ADOPTED
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 314,706 263,239 180,319 180,319 165,221
REVENUES
1110000 3143000 UTILITY TAX-STORMWATER 7,212 6,580 10,000 10,000 10,000
1110000 3301000 INTERGOVERNMENTAL REV. 389,300 376,794 375,000 375,000 375,000
1110000 3612000 INTEREST INCOME 1,694 3,323 1,850 1,850 1,850
TOTAL REVENUE 398,206 386,697 386,850 386,850 386,850
EXPENDITURES
1111730 5411210 REGULAR SALARY 34,096 34,592 37,353 37,353 36,937
1111730 5411410 OVERTIME 26 0 0 0 0
1111730 5412110 FICA 2,505 2,638 2,775 2,775 2,826
1111730 5412210 PENSION PLAN CONTRIBUTION 4,777 2,006 1,948 1,948 1,984
1111730 5412310 GROUP HEALTH INSURANCE 6,474 7,743 9,025 9,025 8,597
1111730 5412410 WORKER'S COMPENSATION 4,088 3,815 4,776 4,776 4,864
TOTAL PERSONNEL SERVICES 51,966 50,794 55,877 55,877 55,208
1111730 5413450 CONTRACTUAL SERVICES 40,121 30,067 70,155 31,245 120,655
TOTAL OPERATING EXPENSES 40,121 30,067 70,155 31,245 120,655
1111730 5416490 CONSTRUCTION PROJECTS 80,337 111,578 85,000 36,290 180,000
TOTAL CAPITAL OUTLAY 80,337 111,578 85,000 36,290 180,000
1111730 5417100 DEBT - PRINCIPAL 27,036 27,036 27,036 27,036 27,036
1111730 5417200 DEBT- INTEREST 213 142 1,500 1,500 1,500
1111730 5819120 TRANSFER-GEN FUND 250,000 250,000 250,000 250,000 150,000
TOTAL OTHER FINANCING SOURCES 277,249 277,178 278,536 278,536 178,536
TOTAL FUND EXPENSES 449,673 469,617 489,568 401,948 534,399
ENDING FUND BALANCE 263,239 180,319 77,601 165,221 17,672
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 231
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
6490 Construction Projects -
City Wide Drainage Improvements 50,000
City Wide Roadway and Drainage Phase 6 – Construction Part 2: SW 59TH AVE 100,000
SW 60TH AVE and SW 83rd Street Intersection Improvement 30,000
TOTAL 180,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 232
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami-Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five-Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six-cent LOGT will be shared between the County (70.4O%) and all eligible municipalities
(29.60%): and the five cent (three-cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami-Dade County. Population figures are weighted at 75
percent while the centerline mileage figures are weighted at 25 percent for calculating each
municipality's share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the FDOT
website.
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents upon
every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of
Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax revenues
by county and municipal governments "only for transportation expenditures."
Section 336.025(7) “For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 233
b) Roadway and right-of-way maintenance and equipment and structures used primarily
for the storage and maintenance of such equipment.
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks.”
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 276,999 349,900 191,938 191,938 20,821
REVENUES
1120000 3121000 LOCAL OPTIONS TAXES 78,902 79,350 79,483 79,483 78,243
1120000 3301000 INTERGOV REVENUE 0 0 0 0 0
1120000 3612000 INTEREST INCOME 2,539 1,509 2,400 2,400 2,400
TOTAL REVENUE 81,441 80,859 81,883 81,883 80,643
EXPENSES
1121730 5416210 INFRASTRUCTURE PROJECTS 8,540 238,821 275,000 253,000 100,000
TOTAL CAPITAL OUTLAY 8,540 238,821 275,000 253,000 100,000
TOTAL FUND EXPENSES 8,540 238,821 275,000 253,000 100,000
ENDING FUND BALANCE 349,900 191,938 -1,179 20,821 1,464
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 234
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects –
Citywide Street Improvements 10,000
Citywide Roadway and Drainage Phase 6 – Construction Part 2: 59th
Ave 30,000
Citywide Street Resurfacing Program (Various Locations) 60,000
TOTAL 100,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 235
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown
District Improvement Trust Fund. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax base
through economic success of the District. Hometown District parking shall be subject to the
review of the Parking Board as established by Section 2 of the Code of the City of South Miami.
The Board shall report to the City Commission no less than annually on the state of parking in the
Hometown District and shall from time to time make recommendations to the City Commission
for changes in the parking system for the fees paid into the Hometown District Improvement
Trust Fund, and for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from General Funds and may be used for improvements to parking
facilities, infrastructure to increase parking capacity, and the installation of metering devises.
Monies collected in this fund should also be used for items including but not limited to items that
improve the pedestrian environment such as: tree planting and maintenance, bike parking and
racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor
recycle bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District Improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 236
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 17,250 20,250 27,250 27,250 30,305
REVENUES
1160000 3419060 PARKING EXCEPTION 28,000 32,000 28,000 28,000 28,000
1160000 3612000 INTEREST INCOME 0 0 55 55 55
TOTAL REVENUE 28,000 32,000 28,055 28,055 28,055
EXPENSES
1161410 5819120 TRANSFER TO GEN FUND 25,000 25,000 25,000 25,000 25,000
OTHER FINANCING SOURCES 25,000 25,000 25,000 25,000 25,000
TOTAL FUND EXPENSES 25,000 25,000 25,000 25,000 25,000
ENDING FUND BALANCE 20,250 27,250 30,305 30,305 33,360
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 237
PARKS AND RECREATION FACILITIES
IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of
Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development,
the person, firm or corporation who or which has applied for the building permit for residential
construction shall pay to the City, the parks impact fees as set forth in the provisions of the
Ordinance.
There is assessed, charged, imposed, and enacted parks impact fees on all new residential
development occurring within the municipal boundaries of the City of South Miami. These fees
are assessed, charged, or imposed in accordance with the fee schedule provided below and may
be amended from time to time by the City's Fee Schedule ordinance based upon the most recent
and localized data.
The impact fees are paid to the City at the time of the issuance of the building permit.
All such fees collected and any interest earned on them, shall be deposited into a special and
separate trust account to be designated, "parks and recreation facilities impact fees account"
other than the allowable administrative cost for collection. Funds from this account may be
expended for:
land acquisition for parks;
maintaining (not including routine maintenance), furnishing, equipping, repairing,
remodeling, or enlarging of both existing and future facilities;
construction of new parks facilities;
any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and
any administrative costs not incurred by the fee collection process
retirement of loans and/or bonds that may be, or have been, issued to finance the capital
improvements contemplated in the Ordinance.
The City of South Miami's Finance Director shall keep an accurate accounting and reporting of
impact fee collections and expenditures within the City. The City shall retain up to 5% of the
impact fees collected to offset the administrative costs of collecting the impact fees (which shall
be limited to the actual collection costs incurred) and the cost of administering the provisions of
this Ordinance.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 238
The Parks and Recreation Facilities Impact Fee Schedule:
Unit Type
Number of
Bedrooms
Persons per Housing
Unit [1] Proposed Fee
Multifamily Unit All Sizes 1.34 $1,366
Single Unit 0-3 2.54 $2,590
Single Unit 4+ 3.45 $3,919
Single Unit Avg. 2.80 $2,865
PARKS FACILITIES IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 0 44,592 129,449 129,449 159,768
REVENUES
1170000 3246100 PARKS FACS IMPACT FEES-RESIDENTIAL 44,564 78,150 0 21,114 0
1170000 3246200 PARKS FACS IMPACT FEES-COMMERCIAL 0 6,109 0 8,699 0
1170000 3612000 INTEREST INCOME 28 598 0 506 0
TOTAL REVENUE 44,592 84,857 0 30,319 0
EXPENSES
1172000 5723450 CONTRACTUAL SERVICES 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 44,592 129,449 129,449 159,768 159,768
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 239
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Tree Trust Fund.
(1) Creation of the Tree Trust Fund. A Tree Trust Fund, was created under
Account No. 01-02-19.335, the purpose of which is to acquire, protect, and to
plant trees on public property.
(2) Disbursement and maintenance of the Tree Trust Fund. Monies obtained for
the Tree Trust Fund shall be disbursed for the acquisition, maintenance,
management, protection, or planting of trees on public property.
(3) Source of monies for the Tree Trust Fund. The Tree Trust Fund consists of
contributions in lieu of, or in conjunction with, required replacement
plantings under Section 20-4.5. The Planning Department shall collect funds
designated for the Tree Trust Fund when the replacement planting
requirements of § 20-4.5(J) (2) and (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 240
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 4,528 7,528 20,528 20,528 28,998
REVENUES
1180000 3430000 PHYSICAL ENVIRON CHARGE 3,000 13,000 0 8,470 0
TOTAL REVENUE 3,000 13,000 0 8,470 0
EXPENSES
1181750 5193450 CONTRACTUAL SERVICES 0 0 20,000 0 10,000
OTHER FINANCING SOURCES 0 0 20,000 0 10,000
TOTAL FUND EXPENSES 0 0 20,000 0 10,000
ENDING FUND BALANCE 7,528 20,528 528 28,998 18,998
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 241
PEOPLE’S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE’S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002, the citizens of Miami-Dade County voted to implement the People’s
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami-Dade County. As a result, the Citizen’s Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People’s Transportation Tax,
to be used for transportation services. The People’s Transportation Tax provides funding for the
People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used for
the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit-related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County via
the Citizen’s Independent Transportation Trust (CITT) for the County to apply such proceeds on a
County project that enhances traffic mobility within the city and immediately adjacent areas. Any
funds not expended on allowable projects may be considered for recapture by Miami-Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami-Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or exceed
$116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 242
PEOPLE'S TRANSPORTATION TAX FUND
TRANSPORTATION
CITY OF SOUTH MIAMI FUND 124
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 1,453,492 1,276,577 995,030 995,030 476,561
REVENUES
1240000 3126000 INTERGOVERNMENTAL REVENUE 428,971 440,668 440,000 440,000 440,000
1240000 3612000 INTEREST INCOME 13,509 8,181 10,000 10,000 10,000
TOTAL REVENUE 442,480 448,849 450,000 450,000 450,000
EXPENDITURES
1241730 5416490 CONSTRUCTION PROJECTS 619,395 730,396 1,299,000 968,469 635,000
TOTAL CAPITAL OUTLAY 619,395 730,396 1,299,000 968,469 635,000
TOTAL FUND EXPENSES 619,395 730,396 1,299,000 968,469 635,000
ENDING FUND BALANCE 1,276,577 995,030 146,030 476,561 291,561
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 243
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects –
Pinecrest Villas/Snapper Creek Traffic Calming 145,000
Twin Lakes/Bird Estates Traffic Calming 80,000
South Miami Intermodal Transportation Plan - Contingency 50,000
Citywide Street Improvements 10,000
SW 64 ST Bike Lane and Roadway Widening (62 AVE to 69 AVE) 50,000
Citywide Neighborhood Greenways Sharrows 100,000
Traffic Calming for 78th Street and 62nd Ave 50,000
Citywide Road and Drainage Phase 6- Construction Part 2: SW 59TH AVE 100,000
Road Resurfacing – SW 66 ST (67TH AVE to 66th CT) 50,000
TOTAL 635,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 244
PEOPLE'S TRANSPORTATION TAX FUND
DIRECT TRANSIT
CITY OF SOUTH MIAMI FUND 125
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 515,781 623,024 733,191 733,191 608,774
REVENUES
1250000 3126000 INTERGOVERNMENTAL REVENUE 107,243 110,167 110,000 110,000 110,000
TOTAL REVENUE 107,243 110,167 110,000 110,000 110,000
EXPENDITURES
1251730 5413450 CONTRACTUAL SERVICES 0 0 0 70,500 277,748
TOTAL OPERATING EXPENSES 0 0 0 70,500 277,748
1251730 5416490 CONSTRUCTION PROJECTS 0 0 80,000 163,917 0
TOTAL CAPITAL OUTLAY 0 0 80,000 163,917 0
TOTAL FUND EXPENSES 0 0 80,000 234,417 277,748
ENDING FUND BALANCE 623,024 733,191 763,191 608,774 441,026
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
3450 Contractual Services-
Contract for a Circulator System 274,568
Circulator Application 3,180
TOTAL 277,748
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 245
REVENUE STABILIZATION FUND
CITY OF SOUTH MIAMI FUND 150
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
reduced tax revenues and other revenues in general.
REVENUE STABLIZATION FUND
CITY OF SOUTH MIAMI FUND 150
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000
REVENUES
1500000 3811000 TRANSFER FROM GEN FUND 0 50,000 10,000 10,000 0
TOTAL REVENUE 0 50,000 10,000 10,000 0
EXPENSES
1501410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 246
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000
REVENUES
1510000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0
TOTAL REVENUE 0 50,000 10,000 10,000 0
EXPENSES
1511410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 247
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
the contribution of insurance deductibles such as a major hurricane.
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000
REVENUES
1520000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0
TOTAL REVENUE 0 50,000 10,000 10,000 0
EXPENSES
1521410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 248
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non -property tax revenues.
These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end
(3 month gap) in the event of significant state budget reduction.
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000
REVENUES
1530000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0
TOTAL REVENUE 0 50,000 10,000 10,000 0
EXPENSES
1531410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 249
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties.
These funds are to be used specifically to address building hardening and securit y, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City’s
properties.
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 0 0 50,000 50,000 60,000
REVENUES
1540000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 10,000 0
TOTAL REVENUE 0 50,000 10,000 10,000 0
EXPENSES
1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 50,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 250
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS
AND MAINT FUND
CITY OF SOUTH MIAMI FUND 155
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the Director of Parks and Recreation shall
submit a proposed spending plan, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year.
Each proposed project will be included in the City's Capital Improvement Program, unless
subsequently added to this program by the Commission in compliance with this Section. The
proposed scopes of projects will include recommendations by the Department of Parks and
Recreation through a community process involving the Parks and Recreation Board.
The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired
(including surveys and appraisals) and for the acquisitions themselves. In making its
recommendations, through the Parks Director and the City Manager, regarding the funding of the
Acquisition Fund projects, the Parks and Recreation Board will consider multiple criteria.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 251
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 0 0 50,000 50,000 310,000
REVENUES
1550000 3811000 TRANSFER FROM GENERAL FUND 0 50,000 10,000 260,000 0
TOTAL REVENUE 0 50,000 10,000 260,000 0
EXPENSES
1552000 5726110 LAND ADQUISITION 0 0 0 0 250,000
OTHER FINANCING SOURCES 0 0 0 0 250,000
TOTAL FUND EXPENSES 0 0 0 0 250,000
ENDING FUND BALANCE 0 50,000 60,000 310,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 252
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 253
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make clearly the City’s current Long
Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council
(FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal
Loan Program. Small and medium sized cities in the state obtain loans from the FMLC, through
bonds and backed by MBIA Insurance Corporation.
In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt
to help fund any recurring or nonrecurring capital improvement projects.
Gibson- Bethel Community Center (previously known as South Miami Multi-Purpose Center)
On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742
authorizing the City Manager to enter into agreement with the Florida Municipal Loan Council for
the borrowing of $2.5 million and using South Miami Hospital's annual contribution of $150,000.
This Commission administers a loan program with a variable rate revolving loan pool uniquely
designed for Florida local governments. Funding for the program was through an AAA rated tax-
exempt bond issue administered by the Florida League of Cities on behalf of local governments in
order to achieve better economies of scale. The program was created pursuant to Chapter 163,
part 1, of Florida State statutes, for the purpose of issuing the bonds.
In 1998, the City was awarded a grant by the Safe Neighborhood Park (SNP) Agency to construct a
multi-purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and
contingent upon the City utilizing its own match before the Agency released its own. The purpose
of the Multipurpose Community Center is to provide social and recreational activities for all
residents of South Miami.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 254
CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE
The City secured financing for the design and construction of the Municipal Parking Garage on SW
73rd Street.
The City of South Miami entered into a lease agreement with Mark Richman Properties Inc. (MRP)
to manage the Municipal Garage. The Parking Garage exists of ground floor retail space and
restaurants with 4-floors of public parking.
MRP compensates the City a minimum rent guaranteed payment in addition to the payment of all
debt service on the Florida League of Cities Bonds Issued. Payment of the debt service shall
commence as to the amount drawn on the Florida League of Cities Bond Issue and any other debt
on the date the funds were drawn and are payable in accordance with the principal and interest
payment schedule established by the Florida Municipal Loan Council (FMLC) for the City of South
Miami pursuant to the issuance of FMLC Revenue Bonds, series 2002A and 2006.
Interest is paid at the same rate as the City's rate of interest on the bonds together with a pro-
rata share of all the total amount of the borrowing so as to include amortized expenses of the
bond, and all costs associated with the bonds.
Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an
additional loan with SunTrust Bank for one million dollars. The purpose of the SunTrust loan was
to repay $300,000 to the City's reserve account, which funds were utilized for improvements
made to the street immediately adjacent to the parking garage. Seven hundred thousand dollars
from the SunTrust Loan was earmarked for the completion of the construction of the parking
garage.
MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used
by MRP for design and construction of the parking garage project represent 83.36% of the funds
borrowed on the Bonds and 70% of the SunTrust Loan.
Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002
Loan were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City also
entered into a Lease Agreement with the Developer on March 11, 2005 ("Developer
Agreement") whereby the Developer would operate the Garage Project and retain certain
income from the Garage Project for a term of 50 years from the opening date of the Garage
Project. Thus the Developer Agreement expires in 2057 as the Garage Project was c ompleted in
2007. These two actions constituted an impermissible private loan and impermissible private
activity, respectively, under Section 141 of the Internal Revenue Code of 1986, as amended
("Code"), adversely affecting the governmental status of the Council Bonds. The private loan
arose immediately upon making the Developer Loan. The private activity did not arise at the
time of the Developer Agreement. It did not occur until parking rates were first charged at the
Garage Project in January of 2008.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 255
IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC),
approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement
under the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax
exempt status of the Council Bonds and the 2009 SunTrust Loan under the Code. As the name
implies, the VCAP program involves a self-reporting of potential problems with a tax exempt
issue or series of tax exempt issues and that is what the City undertook. The procedure is
therefore somewhat different than an IRS Examination because it is self-reported and typically
more beneficial to an issuer of tax exempt bonds. The IRS granted permission for a VCAP and
on August 13, 2010, the City and the Issuer jointly submitted a Request for Closing Agreement
Pursuant to Internal Revenue Manual Section 7.2.3.3, which outlines the VCAP procedures. An
IRS Agent was assigned to the City's VCAP request.
A series of exploratory calls commenced as the agent began to develop the case. Thereafter,
negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the
Council Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused
on determining any settlement amount to be paid to the IRS to resolve the matter, the
language of the settlement agreement, and the amount of Council Bonds and 2009 SunTrust
Loan to be redeemed, or if not immediately eligible for redemption, defeased until the first
redemption date. The IRS and City of South Miami came to an agreement and due to this issue,
defeased a partial amount of the 2002A and 2006 FMLC Bonds and all of the SunTrust 2009
loan. The City’s new loan which was used to due accomplish the required negotiatio n is the
new SunTrust 2011 loan for $7,575,000.
BB&T 2015 Loan Refinance
In 2012 the City of South Miami in conjunction with the City’s Financial Advisor requested bank
loan proposals on a 15 year and 20 year basis to refund all of the City's outstanding 2001A and
2002A loans.
The City closed in 2015 on the refinancing loan with an attractive 17-year loan at a fixed interest
rate of 2.80%. Additionally, the loan provided the City flexibility to prepay on any payment date
with NO prepayment penalty. Based upon the interest rate of 2.80% with BB&T, the refunding
provides a present value savings of approximately $828,000 or 17% of the principal amount
refunded.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 256
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2006
FY DATE PRINCIPAL INTEREST FEES TOTAL BALANCE
9/30/17 10/01/16 40,000 28,959 2,000 68,959 1,270,000
04/01/17 27,959 2,000 27,959
9/30/18 10/01/17 40,000 27,959 2,000 67,959 1,230,000
04/01/18 26,959 2,000 26,959
9/30/19 10/01/18 40,000 26,959 2,000 66,959 1,190,000
04/01/19 25,959 2,000 25,959
9/30/20 10/01/19 45,000 25,959 2,000 70,959 1,145,000
04/01/20 25,059 2,000 25,059
9/30/21 10/01/20 45,000 25,059 2,000 70,059 1,100,000
04/01/21 24,131 2,000 24,131
9/30/22 10/01/21 50,000 24,131 2,000 74,131 1,050,000
04/01/22 23,100 2,000 23,100
9/30/23 10/01/22 50,000 23,100 2,000 73,100 1,000,000
04/01/23 22,069 2,000 22,069
9/30/24 10/01/23 55,000 22,069 2,000 77,069 945,000
04/01/24 20,934 2,000 20,934
9/30/25 10/01/24 55,000 20,934 2,000 75,934 890,000
04/01/25 19,800 2,000 19,800
9/30/26 10/01/25 60,000 19,800 2,000 79,800 830,000
04/01/26 18,563 2,000 18,563
9/30/27 10/01/26 60,000 18,563 2,000 78,563 770,000
04/01/27 17,325 2,000 17,325
9/30/28 10/01/27 60,000 17,325 2,000 77,325 710,000
04/01/28 15,975 2,000 15,975
9/30/29 10/01/28 65,000 15,975 2,000 80,975 645,000
04/01/29 14,513 2,000 14,513
9/30/30 10/01/29 70,000 14,513 2,000 84,513 575,000
04/01/30 12,938 2,000 12,938
9/30/31 10/01/30 70,000 12,938 2,000 82,938 505,000
04/01/31 11,363 2,000 11,363
9/30/32 10/01/31 75,000 11,363 2,000 86,363 430,000
04/01/32 9,675 2,000 9,675
9/30/33 10/01/32 80,000 9,675 2,000 89,675 350,000
04/01/33 7,875 2,000 7,875
9/30/34 10/01/33 80,000 7,875 2,000 87,875 270,000
04/01/34 6,075 2,000 6,075
9/30/35 10/01/34 85,000 6,075 2,000 91,075 185,000
04/01/35 4,163 2,000 4,163
9/30/36 10/01/35 90,000 4,163 2,000 94,163 95,000
04/01/36 2,138 2,000 2,138
10/01/36 95,000 2,138 2,000 97,138 0
TOTAL: 1,475,000 1,011,597 94,000 2,486,597
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 257
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2017
10/1/2016 435,000 139,122 574,122 5,580,000
4/1/2017 0 128,356 128,356 5,580,000
2018
10/1/2017 450,000 129,061 579,061 5,130,000
4/1/2018 0 118,004 118,004 5,130,000
2019
10/1/2018 480,000 118,653 598,653 4,650,000
4/1/2019 0 106,963 106,963 4,650,000
2020
10/1/2019 495,000 107,551 602,551 4,155,000
4/1/2020 0 96,102 96,102 4,155,000
2021
10/1/2020 520,000 96,102 616,102 3,635,000
4/1/2021 0 83,615 83,615 3,635,000
2022
10/1/2021 540,000 84,075 624,075 3,095,000
4/1/2022 0 71,194 71,194 3,095,000
2023
10/1/2022 565,000 71,585 636,585 2,530,000
4/1/2023 0 58,197 58,197 2,530,000
2024
10/1/2023 590,000 58,517 648,517 1,940,000
4/1/2024 0 44,871 44,871 1,940,000
2025
10/1/2024 620,000 44,871 664,871 1,320,000
4/1/2025 0 30,364 30,364 1,320,000
2026
10/1/2025 645,000 30,531 675,531 675,000
4/1/2026 0 15,527 15,527 675,000
2027 10/1/2026 675,000 15,612 690,612 0
TOTAL 7,575,000 3,125,339 10,700,339
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 258
BB&T 2015 Loan Refinance
Refunding of Series 2001A and 2002A
Full Refunding of all Series 2009
17-Year Term Loan
$4,948,000
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2017 11/1/2016 118,000 65,898 183,898 4,589,000
5/1/2017 119,000 64,246 183,246 4,470,000
2018 11/1/2017 121,000 62,580 183,580 4,349,000
5/1/2018 122,000 60,886 182,886 4,227,000
2019 11/1/2018 126,000 59,178 185,178 4,101,000
5/1/2019 128,000 57,414 185,414 3,973,000
2020 11/1/2019 129,000 55,622 184,622 3,844,000
5/1/2020 130,000 53,816 183,816 3,714,000
2021 11/1/2020 131,000 51,996 182,996 3,583,000
5/1/2021 133,000 50,162 183,162 3,450,000
2022 11/1/2021 137,000 48,300 185,300 3,313,000
5/1/2022 139,000 46,382 185,382 3,174,000
2023 11/1/2022 139,000 44,436 183,436 3,035,000
5/1/2023 141,000 42,490 183,490 2,894,000
2024 11/1/2023 141,000 40,516 181,516 2,753,000
5/1/2024 143,000 38,542 181,542 2,610,000
2025 11/1/2024 146,000 36,540 182,540 2,464,000
5/1/2025 148,000 34,496 182,496 2,316,000
2026 11/1/2025 150,000 32,424 182,424 2,166,000
5/1/2026 152,000 30,324 182,324 2,014,000
2027 11/1/2026 154,000 28,196 182,196 1,860,000
5/1/2027 157,000 26,040 183,040 1,703,000
2028 11/1/2027 161,000 23,842 184,842 1,542,000
5/1/2028 163,000 21,588 184,588 1,379,000
2029 11/1/2028 166,000 19,306 185,306 1,213,000
5/1/2029 169,000 16,982 185,982 1,044,000
2030 11/1/2029 169,000 14,616 183,616 875,000
5/1/2030 172,000 12,250 184,250 703,000
2031 11/1/2030 172,000 9,842 181,842 531,000
5/1/2031 175,000 7,434 182,434 356,000
2032 11/1/2031 177,000 4,984 181,984 179,000
5/1/2032 179,000 2,506 181,506 0
TOTAL 4,948,000 1,290,237 6,238,237
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 259
DEBT FUND SCHEDULE
FISCAL YEAR 2017-18
BALANCE PRINCIPLE INTEREST FEES PAYMENT BALANCE
FMLC Series 2006
South Miami Parking
Garage
$1,310,000 $1,310,000 $54,919 $4,000 $1,368,919 $0
SunTrust 2011 Loan
Refinance South Miami
Parking Garage
$6,070,000 $485,000 $247,065 $0 $732,065 $5,585,000
BBandT 2015 Loan
Refinance $4,707,000 $243,000 $123,466 $0 $366,466 $4,464,000
TOTAL $12,087,000 $2,038,000 $425,450 $4,000 $2,647,450 $10,049,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 260
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 517,663 -82,681 -62,985 -62,985 -62,308
REVENUES
2010000 3612000 INTEREST INCOME 4,614 2,364 1,500 2,000 2,000
2010000 3669000 S. HOSP FOUNDATION 144,290 141,080 142,736 142,736 144,125
2010000 3669300 RICHMAN PROP LN PMT 462,145 722,750 721,481 721,481 723,606
2010000 3811100 TRANSFER IN FROM GF 0 315,937 315,000 315,000 1,660,027
2010000 3841100 BOND PROCEEDS 4,948,000 0 0 0 0
TOTAL REVENUE 5,559,049 1,182,131 1,180,717 1,181,217 2,529,758
EXPENDITURES
2011410 5197100 BOND PRINCIPLE 0
2011410 5197110 DEBT PRINCIPLE 5,475,000 686,000 722,000 722,000 2,038,000
2011410 5197210 DEBT INTEREST 626,886 476,435 454,540 454,540 425,450
2011410 5197310 DEBT OTHER COST 36,757 0 4,000 4,000 4,000
2011500 5147310 DEBT OTHER COST 20,750 0 0 0 0
TOTAL DEBT SERVICE 6,159,393 1,162,435 1,180,540 1,180,540 2,467,450
ENDING FUND BALANCE -82,681 -62,985 -62,808 -62,308 0
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 261
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government’s Capital Improvement
Projects (CIP) as outlined and listed in the City’s Five-Year Financial Forecast for the years 2015-
2019 as listed in the Capital Improvement Program of this document. The City generally defines
a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long -term capital budget
needs of the various City Departments and the Recreation programs. Revenues may also
include transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
Improvements for various General Government Programs. For years 2012 and forward, general
fund CIP expenditures are made directly from the CIP fund, providing more clarity to the
budgeting process.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 262
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 355,314 839,318 816,531 816,531 1,009,283
REVENUES
3010000 3811000 TRANSFER FROM GENERAL FUND 1,268,439 1,049,581 1,929,198 1,929,198 2,112,717
TOTAL REVENUE 1,268,439 1,049,581 1,929,198 1,929,198 2,112,717
EXPENSES
3011340 5136430 OPERATING EQUIPMENT 75,865 0 110,000 13,000 250,000
3011410 5136430 FINANCE EQUIPMENT 0 23,844 50,000 0 225,000
3011410 5136440 FINANCE VEHICLES 0 24,295 9,000 9,000 0
3011610 5246440 BUILDING VEHICLES 0 23,636 0 0 0
3011620 5246430 EQUIPMENT OPERATING 0 0 0 0 0
3011640 5246440 CODE VEHICLES 0 0 0 0 0
3011720 5346440 SOLID WASTE VEHICLES 0 124,867 298,000 292,862 293,000
3011730 5414625 LANDSCAPE MAINTENANCE 4,800 5,585 0 0 0
3011730 5416450 CAPITAL IMPROVEMENT 0 7,080 65,000 25,000 235,000
3011760 5196450 CAPITAL IMPROVEMENT 0 0 0 0 30,000
3011790 5196450 CAPITAL IMPROVEMENT 69,252 75,916 945,000 588,209 709,000
3011910 5216440 POLICE VEHICLES 213,900 304,742 332,000 332,000 332,000
3011910 5216450 CAPITAL IMPROVEMENT 0 0 0 0 22,500
3012000 5726440 PARKS VEHICLES 0 0 9,000 9,000 47,000
3012000 5726450 PARKS & REC IMPROVEMENT 420,618 431,038 865,000 385,657 622,500
3012010 5726450 CAPITAL IMPROVEMENT 0 42,865 50,000 66,250 0
3012020 5726450 CAPITAL IMPROVEMENT 0 8,500 75,000 15,468 144,000
TOTAL CAPITAL EXPENSES 784,435 1,072,368 2,808,000 1,736,446 2,910,000
3011310 5139920 GENERAL CONTINGENCY 0 0 0 0 212,000
OTHER FUNDING SOURCES 0 0 0 0 212,000
TOTAL FUND EXPENSES 784,435 1,072,368 2,808,000 1,736,446 3,122,000
ENDING FUND BALANCE 839,318 816,531 -62,271 1,009,283 0
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 263
301-1340-513-6430 WI-FI Antennas for Public Access Downtown/Dante/Palmer 250,000
301-1410-513-6430 New Pay Stations 250,000
301-1720-541-6440 F150 4 door Work Truck with Power Lift Diesel for PW's Dept 38,000
Trash Truck 95,000
Trash Crane 160,000
TOTAL 293,000
301-1730-541-6450 Tree Planting 10,000
Landscape Sunset Drive (US1 to 69th Ave) 250,000
TOTAL 260,000
301-1760-519-6450 Motor Pool Fleet Maintenance System 30,000
301-1790-519-6450 Traffic Study for SW 64th ST between 62nd and 67th Ave and 65th Terrace 25,000
Misc Traffic Calming 50,000
SW 60th Ave and SW 83rd Street Interception 70,000
SW 68th Street (From 68th Ave to 69th Ave) 0
SW 58th Court (From SW 73rd St to 74th St) 0
SW 64th St Bike Lane and Road Widening (SW 62 Ave and 69 Ave) 100,000
Road Resurfacing and Reconstruction- SW 49 Terr (65Ave to 67 Ave) 0
Road Resurfacing and Reconstruction- SW 64th PL (56 ST to 54 ST) 0
Road Resurfacing and Reconstruction- SW 55 ST (64 AVE to Cul-de-Sac) 0
Road Resurfacing and Reconstruction- SW 65th Ave (54 ST to 52 ST) 0
Road Resurfacing - SW 41 St (63 Ave to 64 Ave) 0
Road Resurfacing - SW 42 St (63 Ave to 64 Ave) 0
Road Resurfacing - SW 42 TR (63 Ave to 64 Ave) 0
Road Resurfacing - SW 51 TR (65 Ave to 67 Ave) 0
Road Resurfacing - SW 52 TR (65 Ave to 67 Ave) 0
SW 73 ST Sidewalk Extension 50,000
City Welcome Signs 250,000
Fence around 6609 SW 60th ST (Girl Scouts Property) 200,000
Citywide Striping 15,000
Orchids 5,000
Power Outlets for Electrical Vehicles 20,000
TOTAL 785,000
301-1910-521-6440 8 Police Vehicles and Equipment 332,000
301-1910-521-6450 Police Department Air Conditioning 25,000
301-2000-572-6440 F150 Vehicle for Parks and Recreation Dept 20,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 264
F350 Passenger Van for Parks and Recreation 27,000
TOTAL 47,000
301- 2000-572-6450 Citywide Parks Improvement 50,000
Citywide Parks Master Plan - Improvements 200,000
Dante Fascell Park- Revamp Parking Lot 125,000
Palmer Park - Drainage Improvements 200,000
South Miami Park- New playground structurew/rubberized surface and
shade structure
0
South Miami Park- Restroom w/ Concession Stand Building 0
South Miami Park Construction Phasing Plan 50,000
South Miami Park Trees 0
South Miami Park: Walking/Jogging Trail 50,000
Misc. Park Furniture 15,000
TOTAL 690,000
301-2020-572-6450 GB Community Center- Restroom Renovation 10,000
GB Community Center - Air Conditioning 50,000
Cost Benefit Study fpr Community Center and Pool 50,000
Solar for Pool 50,000
TOTAL 160,000
TOTAL OF ALL 3,122,000
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 265
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson and Company recommended the creation of a Contingency Reserves Fund to
be funded from the cash carryover balance in the General Fund.
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
Resolution No. 7796-9831 with a balance of $1,000,000.00 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed
the policy via Resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no less
than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since
then, City Manager strongly recommended, and the 2014 Commission funded, the full amount
recommended by Government Financial Officers Association (GFOA) of 25%; 12.5% for budget
uncertainties and 12.5% for emergency response.
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 1,717,288 4,438,751 4,592,865 4,592,865 4,678,790
REVENUES
0510000 3811000 TRANSFER FROM GEN FUND 2,694,919 125,000 56,925 56,925 0
0510000 3612000 INTEREST INCOME 26,544 29,114 29,000 29,000 36,504
TOTAL REVENUE 2,721,463 154,114 85,925 85,925 36,504
EXPENSES
0511310 5133450 CONTRACTUAL SERVICES 0 0 400,000 0 0
OTHER FINANCING SOURCES 0 0 400,000 0 0
TOTAL FUND EXPENSES 0 0 400,000 0 0
ENDING FUND BALANCE 4,438,751 4,592,865 4,278,790 4,678,790 4,715,294
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 266
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE)
programs or the purchase of equipment used in police operations. This fund was established to
account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act.
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOM
FY 17/18
BEGINNING FUND BALANCE 76,510 78,410 79,015 79,015 49,515
REVENUES
6080000 3511000 CONFISCATED REVENUE 1,280 0 0 0 0
6080000 3612000 INTEREST INCOME 620 605 500 500 500
6080000 3699200 MISCELLANOUS REVENUES 0 0 0 0 0
TOTAL REVENUE 1,900 605 500 500 500
EXPENSES
6081910 5215210 INVESTIGATIVE INITIATIVES 0 0 30,000 30,000 30,000
6081910 5215220 UNIFORMS 0 0 0 0 0
TOTAL OPERATING
EXPENSES 0 0 30,000 30,000 30,000
TOTAL EXPENSES 0 0 30,000 30,000 30,000
ENDING FUND BALANCE 78,410 79,015 49,515 49,515 20,015
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 267
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime. The most important objective of the Program is law enforcement.
Equitable sharing further enhances this law enforcement objective by fostering cooperation
among federal, state, and local law enforcement agencies. The Attorney General shall assure
that any property transferred to a State or local law enforcement agency:
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law e nforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must
be used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient but may include these permissible uses:
• Law enforcement
investigation
• Law enforcement training
• Law enforcement and
detention facilities
• Law enforcement equipment
• Law enforcement travel and
transportation
• Law enforcement awards and
memorials
• Drug and gang education and
awareness programs
• Pro rata funding
• Asset accounting and tracking
• Language assistance services
• Transfers to other law
enforcement agencies
• Support of community-based
programs
• Cash transfers to community-
based programs are not
permitted
• Windfall situations
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 268
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 14/15
ACTUAL
FY 15/16
BUDGET
FY 16/17
ESTIMATE
FY 16/17
CM RECOMM
FY 17/18
BEGINNING FUND BALANCE 2,000,223 1,855,266 1,753,559 1,753,559 1,388,759
REVENUES
6150000 3511000 INTERGOVERNMENTAL REVENUES 47,112 5,208 0 0 0
6150000 3612000 INTEREST INCOME 15,756 13,985 16,000 16,000 16,000
6150000 3699200 OTHER MISC REVENUES 18,524 21,937 50,000 50,000 50,000
TOTAL REVENUE 81,392 41,130 66,000 66,000 66,000
EXPENSES
6151910 5211410 OVERTIME SPECIAL UNIT 4,551 14,040 50,000 50,000 50,000
6151910 5211414 OVERTIME SPECIAL UNIT 0 0 50,000 50,000 50,000
TOTAL PERSONNEL EXPENSES 4,551 14,040 100,000 100,000 100,000
6151910 5213450 CONTRACTUAL SERVICES 22,349 88,854 150,800 150,800 120,800
6151910 5214070 TRAVEL AND PER DIEM 11,768 20,427 35,000 35,000 35,000
6151910 5214450 LEASE PURCHASE-POL VEHICLE 19,739 19,516 45,000 45,000 45,000
6151910 5215205 COMPUTER EQUIPMENT 0 0 38,000 38,000 30,000
6151910 5215210 SUPPLIES 0 0 50,000 50,000 5,000
6151910 5215220 UNIFORMS 0 0 12,000 12,000 12,000
TOTAL OPERATING EXPENSES 53,856 128,797 330,800 330,800 247,800
6151910 5216430 OPERATING EQUIPMENT 0 0 0 0
15,000
6151910 5216440 INFRASTRUCTURE 167,942 0 0 0 -
6151910 5216450 CAPITAL IMPROVEMENT 0 0 0 0
10,000
6151910 5216800 INTANGIBLE ASSETS 0 0 0 0 -
TOTAL CAPITAL OUTLAY 167,942 0 0 0 25,000
TOTAL EXPENSE 226,349 142,837 430,800 430,800 372,800
ENDING FUND BALANCE 1,855,266 1,753,559 1,388,759 1,388,759 1,081,959
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 269
FEDERAL FORFEITURE FUND BUDGET HIGHLIGHTS
3450 Contractual Services – This line item has decreased. The PAL trailer was purchased in fiscal
year 2016-2017.
6450 Capital Improvement – $10,000 has been allocated for a flag pole at the Police Department.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 270
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami-Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 271
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The
payment on bonds are identified as Debt Service. Bonds are generally used to obtain
long-term financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
related Federal project grants used to finance capital expenditures.
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CAFR. Comprehensive Annual Financial Report.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 272
CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long-lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The
amount of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
item is such that it must be controlled for custody purposes as a fixed asset.
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen’s Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami-Dade County has
the responsibility to provide certain services to all residents. The countywide
services include: public health care, sheriff, jails, courts, mass transportation,
environmental protection, certain parks and public works activities, elections, tax
collection, property appraisal and social service programs. The revenue to pay for
countywide services comes from property and gas taxes, licenses, charges for
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 273
services, intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
functional area. A Department usually has more than one program and may have
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long-term debt payments.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 274
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government’s policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed-upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12-month period to which the annual budget applies. The City’s
fiscal year begins October 1st and ends on September 30th.
Fixed Assets. Assets of long-term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self-balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 275
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
GF. General Fund.
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non-routine, or especially emphasized, intentions and tasks for each City Department
or sub-department during a one-year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
I Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter-fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 276
M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non-Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
O Objective. A specific measurable and observable activity, which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City’s financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety and Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 277
decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
and volumes or frequencies of each organizational unit shown in the budget. The
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term “surplus” in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of “net worth” in commercial accounting
is comparable to “fund balance” in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 278
undesignated fund balance: it is the true “surplus”.
SW. Stormwater.
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill-defined
“surplus.”
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
CITY OF SOUTH MIAMI BUDGET FY 2017-2018 279
City of South Miami
6130 Sunset Drive
Miami, FL 33143
305-663-6343
www.southmiamifl.gov