scan0005No person included in the terms defined in paragraphs (b)(1) th,opgh (4) may recommend the services of any
lawyer or law firm, architect or architectural firm, public relations firrii, or any other person or firm, professional
or otherwise, to assist in any transaction involving the city or any of its agencies, provided that recommendation
may properly be made when required to be made by the duties of
office and in advance ctapublic meeting attended by other city officials, officers or employees.
(p) Continuing application after city service.
(1)No person included |n the terms defined \n paragraphs (b)(i).(5) and (&) shall, for x period of two years after
his or her city service or employment has ceased, lobby any city official (as defined in paragraphs
(b)(f) through (6)] in connection with any judicial mr other proceeding, application, 8o|icicacion. RF{l, bid, request
for ruling or other determination, contract, doim, controversy, charge, accunation, arrest or other particular
subiectmattcrinwhichthcdtyoruneofitaagencicsisaparcyurhauanyinterescwhozever,whmcherdirector
indirect. Nothing contained in this subsection shall prohibit any individual from submitting routine administrative
request or application to a city department or agency during the two-year period after his or her service has
ceased.
(2) The provisions of the subsection shall not apply to persons who become employed by governmental entities,
50 1 (c)(3) non-profit entities or educational institutions or entities, and who lobby an behalf of those entities in
their official capacities.
(3) The provisions of this Subsection shall apply to all persons described in paragraph (p)()) whose city service or
employment ceased after the effective date of the ordinance from which this section derives.
(4) Noperson described in paragraph (p)(|) whose city service or employment ceased within two years prior to
the effective date of this ordinance shall for a period of two years after his or her service or employment enter
into o lobbying contract no lobby any city official in connection with any subject described in paragraph (p)(|) in
which the city or one of its agencies is a party or has any direct and substantial interest; and in which he or she
participated directly or indirectly through decision, approval, disapproval, recommendation, the rendering of
zdvice, investigatim", or otherwise, during his or her city service or employment. Aperson participated "directly"
where he or she was substantially involved in the particular subject matter through decision, approval, disapproval,
recvmme^dxdon. the rendering of advice, investigation, vr otherwise. during his ur her city service or
employment. A person participated "indirectly" where he or she knowingly participated in any way in the particular
subject matter through dedsion, zpprovai, disapproval, recn,nrnendazion, the rendering of advice, invesdgptimn, or
otherwise, during his or her city service or employment All persons covered by this paragraph shall execute on
affidavit on a form approved by the city attorney prior to lobbying any city mffiria| attesting that the
requirements of this subsection do not preclude the person froin lobbying city officials.
(S) Any person who violates this subsection shall be subject tothe pcna|dc, provided in section 8A-2(p),
(q) City attorney ta render opinions on request.
Whenever any per-son included in the terms defined io paragraphs (b)(!)rhrpugh(6) and paragraph (b)(9)inin
doubt as to the propor interpretation or application of this cnn0|#of|nterest and code of ethics ordinance, or
whenever any person who rcn6ers services to the city isindoubt asco the applicability vf the ordinance that
person, may submit to the city attorney a full written statement of the facts and questions. The dry attorney shall
then render an opinion to such person and shall publish these opinions without use of the name of the person
advised unless the person permits the use of name,
Editor's note- Ord. No. 699-1680, § |. adopted B-2-99� repealed g§ BA-| and VA2\n their entirety and replaced
them with new §§
8A-! and 8A,2. Former §§ 8A~| and RA-2 pertained todeclaration wf policy and definitions, respectively, and
END��� N
�
PRESENTATION TEAM
Pursuant to '92.525(2), Florida Statutes, the undersigned, Makes the following
declaration under penalty ofperjury:
Listed below are all individuals who may make a presentation on behalf of the entity that the affiant
represents. Please note; No person shall appear before any committee on behalf of anyone unless he
37P310 tall ax�vllcd*le IVA,
NAME
ME
For the purpose of this Affidavit of Representation mmk\ the listed members of the presentation team,
with the exception of any person otherwise required to register as lobbyist, shall not be required to
pay any registration fees. The Affidavit of Representation shall be filed with the City Clerk's office at the
time the committee's proposal is submitted tothe 00as part of the procurement process.
Under penalties cfpedury,| declare that | have read the foregoing declaration and 'that the facts stated
in it are true and specifically that the persons listed above are 'the members of the presentation team of
the entity listed below.
Thomas F. Prepe
��w V-P -qtk�', 1 JQVV
'49
NOTICE OF A';!';
RFP f f
The City has considered the Proposal submitted by your firm for the "Purchase and Installation of Fitness
Center Equipment at the Gibson- Bethel Community Center" in response to its advertisement for
Request for Proposal and Instructions to Respondents.
You are hereby notified that your Proposal has been accepted for the "Purchase and Installation of Fitness
Cen er ui ment at the Gibson- Bethel Community Center" in the amount of
$ broken down as follows:
Base Proposal:
Alternate #I:
Alternate #2:
Alternate #3:
You are required by the Instructions to Respondents to execute the Contract Documents at the time of submittal
of proposal and to furnish any required Performance Bond, Payment Bond, and insurance documents (see Proposal
Submittal Checklist Form) within ten (10) day from the date of this notice to you.
Notwithstanding the fact that you have agreed, by responding to the Solicitation, to the terms of the contract
attached to the Solicitation package, if you fail to execute said Contract and to furnish said bonds, the required
insurance documentation within ten (10) calendar days from the date of this notice, the CITY shall have the right
and be entitled, in its sole and absolute discretion, to disqualify the Proposal, revoke the award and retain the
Proposal /Bid Bond /Security. Please be advised that if the contract price exceeds $5,000.00 or if it is a multi -year
contract requiring payment out of more than one year's appropriation, the award and the contract must be
approved by the City Commission before it is binding on the City.
M
Steven Alexander
City Manager
HIM
You are required to return an acknowledged copy of this Notice of Award to the City Manager.
Thomas F. Pepe
12/10/2015
rfr • •
30
"Purchase and Installation • Fitness Center Equipment at the Gibson-Bethel Community Center"
RFP
+
TO:
DATE: f-4 A 2P_ 14
PROJECT DESCRIPTION: "Purchase and Installation of Fitness Center Equipment at the Gibson-
Bethel Community Center" in accordance with Plans and Scope of Services referenced in the Contract
Documents.
You are hereby notified to commence Work in accordance with the Contract within 60 working days from
the date specified in a Notice to Proceed, or Purchase Order, (hereinafter referred to as the "Work
Commencement Date," dated _, on or before
Receipt of the above Notice to Proceed is hereby acknowledged by
on this — day of , 20_.
1.13
RE
EXHIBIT #1
Scope of Services
Attachment A
"Purchase and Installati ®n of Fitness Center Equipment at the Gibson-Bethel Community Center"
RFP
2016 ®5
All equipment shall be delivered and installed on the nd second (2 "d) level at the community
center. There is one (1) elevator with access to the 2 floor, as well as a flight of stairs.
The City is seeking "value added" proposals from Respondents. Some "valw;
added" suggestions are:
32
a) Preventative maintenance services for a period of time. Respondents shall specify
the specific maintenance program and duration.
b) Installation of rubberized commercial gym flooring for no additional charge.
These are only suggestions — the City is not requiring Respondents to provicj!
"value added" items as part of this proposal; however, it will be considered duri
the evaluation phase, refer • Exhibit #6 "Evaluation Selection Criteria."
Respondents shall include a "Trade-in Allowance" for existing Cardio and
Strength equipment, please refer to Exhibit #4, "Respondents Cost and Technical
Proposal." Trade-in Allowances shall include all required labor and equipment,
if necessary, for the breakdown, removal, and transportation of existing Cardio
and Strength equipment from the City's fitness center.
The City has researched fitness equipment and determined that the brand name of th
equipment listed in Tables A: Cardio Equipment and B: Strength Equipme
demonstrates the quality and durability desired. Respondents may submit pricing a,
equivalent items. It is at the sole discretion of the City to make the determination
a product will be acceptable as an equivalent. I
NOTE: Respondent shall include, as a part of their proposal, descriptive and
tetail equipment literature with their submittal, warranty information, and 3-
dimensional drawings/facility designs of all proposed equipment for the cardio
and strength rooms.
I]VIA V YIF1411
W
L5 _Tech: 4 lbs- 6 lbs- 8 lbs- 10 lbs- 12 I-Es
Medicine Balls w/ rack
1 3 1 Mats Fitness ats
3 " LED T Samsung (wall mounted), or equivalent
Resistance Tubes Fitness Resistance Tubes or similar model
Double Cord Resistance Tubes Life Fitness Double Cord Resistance Tubes
The site is located within the City of South Miami; Gibson-Bethel Community Center,
located at 5800 Southwest 66 Street, South Miami, Florida 33 143.
Second Floor Plans are included and are part • this RFP by way of reference; Exhibit #1,
Scope of Services, Attachment B. The fitness room is labeled as "Wei In ess/ Fitness" and
the cardio room is labeled as "Recreation Room." The fitness room is approximately
1,768 sq. ft. and the cardio room is approximately 547 sq. ft.
llznnw��M,
This project is funded through City funds. For fiscal year 2016, the City of South Miami has
allocated $12 1,000 in its Capital I rnprovement Program towards this project.
The current estimate to complete project is 60 woriking days from issuance of a Notice
to Proceed.
34
Leg Extension
Optima Series Leg Extension or similar model
Leg Curl
Optima Series Leg Curl • similar model
Butterfly
Opima�Series Pec Fly/Rear Delt • similar model
Triceps
Optima Series Triceps Extension or similar model
Lat Pulld• wn
Optima Series Lat Pulldown or similar model
Hip Abductor
Optima Series Hip Abductor/Adductor or similar
model
Glute
Insimia Series Glute or similar model
Lateral Incline Press
Hammer Strength Iso-Lateral Incline Press or similar
m •del
Lateral Rowing
Hammer Strength Iso-Lateral Rowing • similar mo del
Leg Press
Hammer Strength Linear Leg Press • similar -node!
Biceps Curl
Hammer Strength Select Biceps Curl or similar model
Smith Machine w/adjustable
Hammer Strength Smith Machine or similar model
bench
Dumbbell Rack
3-Tier Optima Series Dumbbell Rack (10 lbs — 60 lbs)
• similar model
L5 _Tech: 4 lbs- 6 lbs- 8 lbs- 10 lbs- 12 I-Es
Medicine Balls w/ rack
1 3 1 Mats Fitness ats
3 " LED T Samsung (wall mounted), or equivalent
Resistance Tubes Fitness Resistance Tubes or similar model
Double Cord Resistance Tubes Life Fitness Double Cord Resistance Tubes
The site is located within the City of South Miami; Gibson-Bethel Community Center,
located at 5800 Southwest 66 Street, South Miami, Florida 33 143.
Second Floor Plans are included and are part • this RFP by way of reference; Exhibit #1,
Scope of Services, Attachment B. The fitness room is labeled as "Wei In ess/ Fitness" and
the cardio room is labeled as "Recreation Room." The fitness room is approximately
1,768 sq. ft. and the cardio room is approximately 547 sq. ft.
llznnw��M,
This project is funded through City funds. For fiscal year 2016, the City of South Miami has
allocated $12 1,000 in its Capital I rnprovement Program towards this project.
The current estimate to complete project is 60 woriking days from issuance of a Notice
to Proceed.
34
® Warranty:
The standard manufacturer's warranty information must be provided in writing for al'
equipment being proposed, including installation by an authorized dealer.
IV MMN=
A11114 41
35
Scope of Services
Attachment
"Purchase and Installati ®n of Fitness Center Equipment at the Gibson-Bethel Community enter"
RFP 2016 -
36
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I I
EXHIBIT #2
"Purchase and Installation of Fitness Center Equipment at the Gibson-Bethel Community Center"
RFP #PR2016-05
1.02 Firm's Insurancg Ggn� �all. The FIRM shall provide and maintain in force and effect until all the Work to
h b
ij s een com leted and acce ted bi CITY lor for such duration as is otherwise
1,03 Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the
"Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written
or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include: Employers' Liability
at the statutory coverage amount. The FIRM shall further insure that all of its Subcontractors maintain appropriate
levels of Worker's Compensation Insurance.
38
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property oarnage
(f) Broad p*nn Contractual Coverage applicable cothis specific Contract, including any hp|u harmless
and/or indemnification agreement.
(X) Personal Injury Coverage with Employee and Contractual Exc|wm>ov= removed, with minimum limits of
coverage equal tothose required for Bodily |niury Liability and Property Damage Liability.
1.06 Business Automobile Liability with minimum limits of[)ne Million Dollars ($|.00O'UOU.O0 plus xn
additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury
Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than
the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the
state o/Florida, and must include:
(u) Owned Vehicles.
b) Hired and Non~OwnedVeh/des
() Employers' Non'Ovvoarsh}p
1�07 The FIRM agrees that if any po,z afthe Work under the Contract is sublet, the
subcontract shall contain the same insurance provision ws*etforth in section 5,! above and 5.4 below and
substituting the word Subcontractor for the word FIRM and substituting the word FIRM for CITY where
applicable.
|.O8 Eire and Extended C F APPLIC LE:
A. |n the event that this contract involves the construction ofu structure, the CONTRACTOR shall
maintain, with anInsurance Company or Insurance Companies acceptable tm the CITY, "Broud''form/All
Risk Insurance on buildings and structures, including Vandalism & Malicious Mischief coverage, while in the
course of construction, including foundations, add)u|onm, attachments and all permanent fixtures belonging
to and constituting part of said buildings or structures. The policy or policies shall also cover
machinery, K the cost cf machinery io included \ntile Contract, orif the machinery is located inubuilding
that is being renovated by reason of this contract. The amount of insurance must, at all times, be at least
equal ro the replacement and actual cash value rf the insured property, The policy shall bein the name o(
the CITY and the CONTRACTOR, as their interest may appear, and shall also cover the interests of all
Subcontractors pet-forming Work.
B. All of the provisions set forth in Section 5.4 herein below shall apply to this coverage unless it would be
clearly not applicable,
1,09 ti1sce-li'loecixs.
A, If any notice of cancellation nf insurance or change \n coverage i* issued by the insurance. company or
should any insurance have ao expiration date that will occur during the period nf this contract, the FIRM
shall be responvible for securing other acceptable insurance prior to such cancellation, change, or
expiration suasta provide continuous coverage os opvciGa6 in this «amdon and uqzoto maintain
coverage during the life of this Contract.
0 /4| deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the
CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM shall procure 8ou6, in
form satisfactory to the CITY covering the same.
C. The policies shall contain waiver pf subrogation against CITY where applicable, shall expressly provide
that such policy or policies are primary over any other collectible insurance that CITY may have. The
CITY reserves the right ut any time tm request u copy of the required policies for review. All policies
shu||conm|na^xeverabK|cyof}ncerwsz''mr''cromshmbiHr/'c|auze"vithovtmb{ig^donfwrp,emium
payment of the CITY as well as contractual liability provision covering the Conti-actors duty to indemnify
the City as pro,/acU in this Ag,oe"o=xc.
D. Before starting the Work, the FIRM shall deliver to the CITY and CONSULTANT certificates of such
insurance, acceptable co the CITY, ao well vs the insurance binder, |f one 1a issued, the insurance policy,
including the declaration page and all applicable endorsements arid' provide the name, address and
telephone number mf the insurance agent or broker through whom the policy was obtained. The insurer
shall be rated /\.Y|| or better per/\.M. Best's Key Rating Guide, latest edition and authorized to issue
insurance in the State of Florida. All insurance policies must bo written on forms approved 6y the State
nf Florida and they must remain in full force and effect for the duration of the contract period with the
CITY. The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of the
Policy (as defined in Article \ of this ducwment)vvhich ph*U include the declaration page and all required
endorsements, In addition, the FIRM shall dakwar. at the time of delivery of the insurance certi§catn, the
following endorsements:
(|) u policy provision or^n endorsement with swbsrancia8y similar provisions as follows:
Thomas F. Pepe
"The City of South Miami is an additional insured. The insurer shall pay all sums that the City of
SouthP4iomibecomes|egdlyo@igatedcopaynudxma8es6ecauyaof'hodUyinjury^'property
dxmage'.pr "personal and advertising injury" and it will provide co the City all o/ the coverage
that is typically provided under the standard Florida approved forms for commercial general
liability coverage Aand coverage 13'';
(I) a policy provision or an endorsement, with substantially similar provisions as follows�
"This policy shall not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City ofSouth Miami ten (|O) days
advanced written notice of the intent to materially modify the policy orto cancel orterminate
the policy for any reason. The notification shall he delivered cothe City by certified mail, with
proof of delivery co the City.^
E If the FIRM isproviding professional services, such ms would be provided bynnarchitect, emginear,
attorney, or accountant, to name a few` d`cn in such event and in addition to the above requirements,
the FIRM shall also provide Professional Liability |rsunmcm on a Florida approved form in the amount of
$1.0Un.0U8 with deductible per claim if any, not to exceed 5% of the limit uf liability providing for all
sums which the FIRM shall become legally obligated to pay as damages for claims arising out of the
services or, work performed by the FIRM its agents, representatives, Sub Conti-actors or assigns, or by
any person employed or retained by him in connection with this Agreement. This insurance shall be
maintained for four years after completion of the construction and acceptance of any Project covered by
this Agreement. However, the FIRM may purchase Specific Project Professional Liability Insurance, in the
amount and under the terms specified above, which is also acceptable. No insurance shall be issued by a
surplus lines carrier unless authorized in writing by the city at the city's sole, absolute and unfettered
discretion.
Indemnification Requirement
&The Contractor accepts and voluntarily Incurs aH risks of any injuries, damages, or harm which might
arise during the work prevent that is occurring nnthe CrTY's property due uo the negligence or other fault mJthe
Contractor wr anyone. acting through ornn behalf nf the Contractor.
8. The Contractor shall indemnify. defend. save and hold CITY, its officers, affiliu,ea, emp|oyees,
successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines,
judgments nr cost and expcnnoo, including reasonable attorney's fees, paralegal fees and investigative costs
incidental there to and incurred prior to, during or following any litigation, mediation, arbitration and at all
appellate levels, which may be suffered by, or accrued against., charged to or recoverable from the City of South
Miami, its officers, affiliates, employees, successors and assigns, by reason of any causes of actions or claim of any
kind or nature, including c|a|msfor injury to, or death of any or persons and for the |uso pr damage ro any
property arising out ofa negligent error, omission, misconduct, mrany gross negligence, intentional act orharmful
conduct of the Contractor, its contractor/subcontractor or any of their officers, directors, agents, representatives,
emp\ofccs, or asu/gns, or anyone acting through or on behalf of any pfthem. arising out of this Agrc,ment,
incident to it, or resulting from the performance or vov~porformanccofthe Contractor's obligations under this
AGREEMENT.
C. The Contractor shall pay all claims, losses and expenses of any kind or nature vvhat,»ever.in
connection therewith, including the expense mr loss qfthe CITY and/or its affected officers, affii|ates^employees,
successors and assigns, including their attorney's fees, in the defense of any action in|avwwr equity brought against
them and arising from the negligent error, omission, pr act ofthe CanEractnr./ts Sub-Contractor or any mftheir
agents, reDresentatives, employees, or assigns, and/or arising out ot or incident to, this Agreement, nr incident to
or resulting from the performance or non-performance of the Contractor's obligations under this AGREEMENT,
D. The Contractor agrees and recognizes that neither the CITY nor its officers, affiliates, employees,
successors and assigns shall be held liable or responsible for any claims, including the costs and expenses of
defending such claims which may result from or arise out of actions nr omissions of the Contractor, its
contractor/subcontractor or any of their ogenc*, rapreocnomivcn, emp|oyeeo, or aosi5ns, or anyone acting through
nron behalf uf the them, and arising out ofqr concerning the work mrevent that ia occurring Oil the CITY's
property. (n reviewing, approving or rejecting any submissions oroctswfthe Contractor, CITY inno way assumes
or shares responsibility pr liability for the acts or omissions mfthe Contractor, its contractor/subcontractor orany
nf their agents, representatives, employees, nr assigns, anyone acting through oron behalf pfthem.
E� The Contractor hasthad"zytvprovide a defense with an attorney vrlaw firm approved hy the City
of South Miami, which approva| will not be unreasonably withheld,
TxmmvaF.Pepe �
F However, aotodesign professional contracts, and pursuant to5oct|on7l5.00(U. Florida Statutes,
none of the provisions set forth herein above that are in conflict with this subparagraph shall apply and this
subparagraph shall set forth the sole responsibility of the design professional concerning indemnification. Thus,
the design professional's obligations astothe City and its agenc|es, as well as to its officers and emp|oyees, is to
indernnify and hold them harmless from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the design professional and other persons ernployed or utilized by the design professional in the
performance uf the contract.
Thomas F. Pep
END OF SECTION
EXHIBIT #3
"Purchase and Installation of Fitness Center Equipment at the Gibson-Bethel Community Center"
RFP 4PR2016-05
THIS PROPOSAL IS SUBMITTED TO:
Steven Alexander
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
1, If this Proposal is accepted, the undersigned Re pondcnt agrees I
, s to enter into a Contract with the City of
South Miami in the form included in this Solicitation Package and to perform and furnish all work as
specified or indicated in this Solicitation, including as set forth in Exhibit I (Scope of Services) for the
Proposed Price as set forth below, within the Contract Time and in accordance with the other terms and
conditions of the Solicitation Package.
1 Respondent accepts all of the terms and conditions of the Solicitation and Instructions to Respondents,
including without limitation those dealing with the disposition of Proposal/B;d Bond, if required. This
Proposal will remain subject to acceptance for 180 calendar days after the day of the Proposal Opening.
The Respondent, by signing and submitting this proposal, agrees to all of the terms and conditions of the
form of contract that is a part of the Solicitation package with appropriate changes to conform to the
information contained in this Bid Form. Respondent agrees to sign and submit the Bonds, if required by
this Solicitation, required insurance documents, and other documents required by the Solicitation,
including the Contract if not already submitted, within ten (10) calendar days after the date of the City's
Notice of Award,
3. In submitting this Proposal, Respondent represents that.:
a. Respondent has examined copies of aP. the Sojicitation Documents and of the following Addenda, if any
(receipt of ail which is hereby acknowledgerll,) gi
Addendnn-, Np.
b, Respondent has familiarized himself with the natorg and extcrit of the Conti-act Documents, the proposed
work, site, locality, and ail local conditions and IAIV5 and regulations that in any manner may affect cost,
progress, performance or furnishing of the Work.
4. Respondent understands and agrees that the Contract Price is the arnount that it needs to furnish and
install all of the Work complete and in place. The Schedule of Values, if required, is provided for the
purpose of Proposal Evaluation and when initiated by the CITY, it shall form the basis for calculating the
pricing of change orders. The Contract Price shall not be adjusted in any way so as to result in a
deviation from, the Schedule of Values, except to the extent that the CITY changes the Scope of the
Work after the Contract Date. As such, the Respondent shall furnish all labor, materials, equipment,
tOGIS, SUDerintendence and services necessary to provide a complete, in place, Project for the Proposal
Price. If this Solicitation requires the completion of a "Respondents Cost and Technical Proposal," as
may be set forth in Exhibit 4 to this Solicitaucin, such proposal must be attached to this Bid
Form and will take the place of the Lump Sum Price, otherwise, the Contract Price for the
completed work is as follows:
Refer to Exhibit 4, "Responedents Cost _ P
5, The ENTIRE WORK shall be cornpleted, in full, within from the cornmencement date
set forth in the NOTICE TO PROCEED. Failure to complete the vitire work during the described time
period shali result in the assessnient of liquidated liarnig z as may be set forth in the Contract.
6. Insert the following infoi-motion for future con'n-ounicaticni with you conCerrung, this Proposal:
Thomas E Pepe
1211012DIS
RESPONDENT:
Address:
Telephone:
Facsimile:
Contact Pei-son
7. The terms used in this Proposal which Are defined in the Contract shafl have the same meaning as is
assigned to them in the Contract Documents, unless, specifically defined in this Solicitation Package,
8. If a Respondents Cost & Technical Proposal, Exhibit 4, is required by the Solicitation, Respondent
hereby certifies that all of the facts and responses to the questions posed in the Respondents Cost &
Technical Proposal, if such an exhibit is made a part of the Solicitation, are true and correct and are
hereby adopted as part of this Bid Forna, and are made a part of this proposal, by reference.
By submitting this proposal, 1, on behalf of the busiffless that I represent, hereby agree to the terms of the
form of contract contained in "lie Sofidtation package and I agree to be bound by those terms, with any
appropriate blank boxes, if any, checked and any blank lines filled in with the appropriate information
contained in the Solicitation Documents and this Proposal, or such information that the City and I have
agreed upon in the course of contract negotiations and which have been confirmed by the City in writing,
including e-mail confirmation, if any. I hereby certify under penalty of perjury that I am the lawful
representative of the business entity referenced in this Bid Form, that I have authority to bid for that
entity and that all of the information and representations contained herein are true and correct to the
best of my information and belief,
SUBMITTED
THIS DAY OF (V41 01 20
PROPOSAL SUBMil—rED BY:
91 =111-i ? _r 17c, d AL—nji S e tit= fit i� _75C,
Company ei�,Thlone Number
pia c of P so Authorized to Submit Proposal F?.x Number
:5A L E�t_
Signature tanail Ai'dress
Title
—ND C
Thomas F. Pep*
12.1110/20 15
fl'i
Table e Strength Equipment:
Qty.
E e t
cr i tion r Equivalent Brand/Mfg.
_
I
2 Cable Station /Chits Up
Bar /Step Up Platform
` I
Adjustable Abdominal Bench
I l
Strength Adjustable Bench
I
Chest Press
I
ess
I
_
Seated Rom
n
I
Leg Extension
l
1 I,.e url
l — '
ff— Utterfly
l
triceps
I
Lat Pull o r
i
I
or
I
Glute
I
Lateral Incline Press
I
I
Lateral Rowing --
Leg Press
�
I
Biceps Curl
2
Smith Machine /adjustable
jbench
I
Dumbbell Rack
- ^ - --
Medicine Balls wl rack
Mats
s
l
32" LED T
j
Thomas F. Pepe
4
2 Resistance Tubes
2 Double Cord Resistance Tubes
LUMP SUM PROPOSAL, IN ACCORDANCE WITH EXHIBIT 1, "SCOPE • SERVICES,"
ATTACHEMENT A & B:
$%Itm I LESS TRADE IN ALLOWANCE ($
MI:*d1V1JZ1WF �Wf 6- • +11110, I&F "01411MR1
NOTE: Respondent shall include, as a part of their proposal, descriptive and detail
equipment literature with their submittal, warranty information, and 3-
dimensional drawings/facility designs of all proposed equipment for the cardio and
strength rooms.
Name of Person Authorized to Submit Proposal Fax Nu
'Signatu-re Email P
Q,:ep
Title
MUM&IM
1 VA VIV411
45
EXHIBIT #5
CONTRACT
"Purchase and Installation of Fitness Center Equipment at the Gibson-Bethel Community"
Center"
RFP #P.R2016-05
WITNESSETH-
refe•red to as the Work")
"Check the box immediately precedin
_g the document described below to indicate that
such document is part of this contract)
Li Contractor's response to theCIT "I"s written solicitation; or
�_-3 Contractor's proposal or quote, or if none,
i7i As described in paragraph 2 below.
2) Contract Docurnents: The Contract Documents shall include this Contract
and the following "checked docurnents", as well as any attachments or exhibits that are made a
part of any of the "checked documents".
(Check the box immediately prpce din g the docurrient described below to in&cate that
such document is part cif this contract)
o General Conditions to Co_r.trac,,
E Supplementary Conditiorls,
n- "Other Documents" referrint Lo in, this contract and signed by the parties,
o Sohcitattion documents ("hereinafter referred to as "Bid Documents" including
any request for bid, request for proposal or similar request)
c. Scope of Services,
Thomas F. Pepe
i V1 Mols
4) Primary Contacts: The Prinjary Contact Person in charge of administering this
Contract on behalf of the CITY is the City Manager ("Manager"), assistant Manager, or the
Manager's designee, who shall be designated in a writing signed by the Manager. The Primary
Contact Person for the CONTRACTOR and his/her contact information is as follows: Name:
lkl,—POISM�—e-rnail: St -,:p --
%"c sz- Street Address:
5) Scope of Services: The goods andlor s..ensices to be provided are as set forth in
the "checked documents".
modified by the Contract Documents
8) Time. Provis;ions: The 0�rm of t CQntract shall coon-nencq or 0
the W rk
Commencement Date and shall continve for until it expires on
Thomas F. Pep£
121101,20115
47
141 Insurance, Indeiiinificati -iding; CONTRACTOR, shall comply with the
insurance, indemnification and bonding requiret-rents set forth in the Contract Documents,
IS) Liquidated ages® In the event that the CONTRACTOR shall fad to
complete the Work within the time limit set forth in the Contract Documents, or the
extended time limit agreed upon, in accordance; with the procedure as more particularly set
forth in the Contract Documents, liquiddatQd dannages shah be paid at the rate of
dollars per day until the Work is completed.
16) jury Trial W iver- 1 9 P I
The partjq� w4ive. 0!6r right t ;ory tr ial,
Thqm4s F, Pepe
U/1012015
mail is returned to sender.
INI WITNESS WHEREOF, the art= y, have executed this Contract, on or
before the date, first above written, with full knowledge of its content and significance and
intending to be legally bound by the terms hereof.
Pridividual or entity's name;
Witnessed:
B Y:
Thov.a� 12- Pipe
M1012015
4'
fna-Ym: of signatory]
Read and Approved as to Form, Langua —
-egality and Execution Thereof.
By:
City Attorney
Thomas F. Gpe
1211012015
CITY OF SOUTH MIAMI
:I
Steven Alexander
END OF SEC ON
EXHIBIT #6
EVALUATION CRITERIA
"Pijrchase and Installation of Fitness Center Equipment at the Gibson-Bethel Community Center"
RFP #PR2016-05
Wad k1
Phase I - CmRgtitive SelectILQn-Rankin,-,r imtLii I QQ points. The evaluation factors used for
determining qualifications for ranking includc.
1. Brand, Durability and Warranty of Propoused Equipi-nent,
maximun-1 30 pomts
2, Value Added Proposals;
Maximum 30 Points
3. Price Proposal and Trade-in Allowance to the City;
Maximum 25 Points
4. References and Previous Worl-dinstallations Qf $imilar Equipri-lent;
Maximum 15 Points
Phase 11-=
Qornpetitiv-e Ne ptia ion.L
F,
Following ranking of the most qualified firms, the City may negotiate a contract with the most
qualified firm for the applicable services as indicated in the "Scope of Services" included with
this IM P. If negotiation with highest ranked firm fails, the City shall move to the next highest
ranked firm.
NOTIFICATION
In the event the City elects to hold Aral lnterv`ews, in- rview will be held Top, The firm
selected will be notified by fm i9® The City appreciates all responses and will notify all
respondents of their status in our selection process,
The City reserves the right to reject any and all Proposals,
T,
1,10mas F, pepc
11.11012019
EXHIBIT #7
"Purchase and Installation of Fitness Center Equipment at the Gibson-Bethel Community
RFP #PR2016-05
City of South Miami Bid Protest Procedures
(c) Computation of time. No time will be added to the above time limits for, siervice by mail. The
last day of the period so computed shall be included unless it is a Saturday, Sunday, or In - gai
l holiday ii -
which event the period shall run until the next day which is not a Saturday, Sunday, or legal holiday,
(d) Challenges. The written protest may not chafilerilge the relative weight of the evaluation criteria
or any formula used for assigning points in making an award determination, nor shall it challenge the
City's determination of what, is in the City's best interest which is one of the criteria for selecting a
bidder whose offer may not be the lowest bid price.
Thoma'; r. Pepc
lv low * s
END OF POCUMENT