Res No 167-17-14968RESOLUTION NO: 167-17-14968
A Resolution authorizing the City Manager to purchase a closed
captioning encoder for the City's broadcast automation system from
Rushworks to enable the City to provide closed captioning of live
broadcasts and webcasting public meetings.
WHEREAS, the City provides webcasting and archive videos of City public meetings
via Granicus, a webcasting provider of public meetings; and
WHEREAS, the City's broadcast automation system interfaces with Granicus to
enable the City to broadcast public meetings; and
WHEREAS the City recognizes some members of the public may have a disability
which prevents receiving traditional audio and video feeds of public meetings without
closed captioning; and
WHEREAS, the City wishes to reach a broader audience for the webcasting and
live broadcasts of public meetings with the addition of closed captioning; and
WHEREAS, the addition of the closed captioning encoder will enable the City to
provide closed captioning service for public meetings; and
WHEREAS, closed captioning encoders can be purchased from other sources
besides Rushworks and in some cases, possibly at an initial lower acquisition price;
however, the City believes it is the long-term best interest of the City from the standpoint
of performance and ultimate costs for the entire broadcast automation system, including
the closed captioning encoder, to be maintained and supported as a sole source by
Rushworks; and
WHEREAS, due to the critical nature of broadcasting the City's public meetings,
competitive quotes were not secured since Rushworks could be considered a sole source
of a single broadcasting system since it will be a single point of contact for the entire
broadcast automation system that will coordinate repairs if necessary and replacement
or warranty work by the manufacturer and act as single point of contact for service issues
related to the entire broadcast media system; and
WHEREAS, the expense of $17,181, including installation, training and related
travel expenses, for the closed captioning encoder will be charged to Contractual Services,
Account 001-1200-534-3450.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to purchase a captioning encoder for
the CitY's broadcast automation system from Rushworks to enable the City to provide
Page 1 of2
Res. No. 167-17-14968
closed captioning of live broadcasts and webcasting public meetings for $17,181,
including installation, training and related travel expense. A copy of the Rushworks
Proposal is attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ADOPTED this...!i day of August, 2017.
ATTEST: APPROVED:
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
Page 2 of2
CITY OF SOUTH MIAMI
THE CITY OF PLEAS A NT LIVING !NTER-OFFICE MEMORANDUM
To: Maria Menendez, City Clerk
FROM: Steven Kulick, Chief Procurement Officer
DATE: August 16, 2017
SUBJECT: Resolution 167-17-14968
ECEIVE
AUG 16 2017
'SOFFICE
BACKGROUND: The item was on the August 15, 2017 agenda passed 5 -O. It has been
noted, there was a scribers error identifying the incorrect Account No.
AMOUNT: $17,181
ACCOUNT: Correct Account No. 001-1620-524-3450, Planning Contractual Services
SoutOOiami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Mem~ers of the City Commission
Steven Alexander, City Manager ~
August 1S, 2017 Agenda Item NO·:V
A Resolution authorizing the City Manager to purchase a closed
captioning encoder for the City's broadcast automation system from
Rushworks to enable the City to provide closed captioning of live
broadcasts and webcasting public meetings.
The City provides webcasting and archive videos of City public meetings through
Granicus, a webcasting provider of public meetings. In order to broadcast public
meetings, the City's broadcast automation system; provided and installed by
Rushworks, interfaces with Granicus.
The City recognizes some members of the public may have a disability which
prevents receiving traditional audio and video feeds without closed captioning
service. In an effort to reach a broader audience, and provide full access and
transparency to the City's public meetings, a closed captioning encoder is
recommended for purchase and installation to the existing Rushworks broadcast
automation system. The purpose of the encoder digitally interfaces with Granicus
and the closed captioning transcriber service to ensure closed captioning is
available for the City's public meetings.
Closed captioning encoders can be purchased from other sources besides
Rushworks and in some cases, at a lower acquisition price. However, the City
believes it is the long-term best interest of the City from the standpoint of
performance and ultimate costs; including staff and other costs for the entire
broadcast automation system, including the closed captioning encoder be
maintained and supported as a sole source provider, Rushworks. The City has
utilized Rushworks products primarily due to compatibility with our City systems.
Furthermore, due to the critical nature of broadcasting the City's public meetings,
competitive quotes were not secured since Rushworks could be considered a sole
source of a single broadcasting system since it will be a single point of contact for
the entire broadcast automation system; and, will coordinate repairs if necessary
and replacement or warranty work by the manufacturer and act as single point of
contact for service issues related to the entire broadcast media system.
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
AMOUNT:
ACCOUNT:
The purchase price of the encoder is $17,181 which includes i~stallation by a
Rushworks technician, training and related travel expenses.
$17,181
001-1620-534-3450, Contractual Services
ATTACHMENTS: Resolution
Rushworks Proposal
Notes
John Webster
City of South Miami
August 3, 2017
This Proposal valid for 30 days
HO-SOI in downconverter with CC support
Connectors and custom cables for above
This quote includes both the Closed Caption encoder and a new
downconverterthatturns HO captions into SO captions for cable. Also
included are installation. travel. expenses. and custom cabling for the
equipment..·
Terms: 50% with Purchase Order; balance due
Annual System Assurance Plan (ASAP) first year included
Email· Phone· LogMeln REmote Access
$751
COSMCCPACK·080317
SubTotal 1---'-==-=-::-1
(Renewable yearly) *Shipping & Handlingl-__ -:-::-=-:::-I
Travel Expenses
TOTAL
*UPS Ground