Res No 075-17-14876RESOLUTION NO. 075-17-14876
A Resolution authorizing the City Manager to enter into a one-year renewal
subscription with LexisNexis to provide online legal publications.
WHEREAS, LexisNexis, a division of Reed Elsevier, Inc., and West are the primary legal
publication companies that provide the type of legal publications needed by the Legal Departments of
the City; and
WHEREAS, the City currently has a contract with LexisNexis to provide the Legal Department
with online legal researching tools which will expire in approximately two weeks; and
WHEREAS, LexisNexis is a sole source for specific online legal researching tools and
hyperlinked downloadable cases, legal citations that it makes available to its customers, as well as for
some of the online legal publication that it provides.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to extend the current one-year contract with
Reed Elsevier, Inc., through a division of the company known as "LexisNexis" to provide the Legal and
Human Resource Departments with legal publications for a one year extension of $384/month. Should
the City desire to extend the subscription for more than one year the subscription rates are $379/month
for year one of a two-year renewal and $397 for year two; $366/month for year one of a three-year
renewal, $376/month for year two and $387/month for year three. The contract sum shall be expended
from account 001-1500-514-4065, with a current balance of$31,882.00.
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity
of the remaining portions of this resolution.
Section 4. This resolution shall become effective immediately upon adoption by vote of the
City Commission.
PASSED AND ADOPTED this 18tlalay of_A-=-p_r_i_l ___ , 2017.
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Edmond: Yea
Commissioner Liebman: Yea
Commissioner Harris: Yea
Page 1 of1
lexisNexis G9
"Subscriber" Name: City Of South Miami
Account Number: 1000ROY46
·'LN": LexisNexis, a division of RELX Inc.
Lexis Advarice® Subscription Amendment for State/local
Government
(Existing Subscriber Version)
1. Amendment ,
This Amendment ("Amendment") amends and supplements the terms of the Lexis Advance Subscription Agreement
previously enterect into between LexisNexis, a diVision of RELX Inc. ("LN-) and SubsCliber (the ·Subscription Agreement").
This Amendment shall serve as Subscriber's acceptance of the General Terms & Conditions for Use of the Online
Services in effect as of the date of this Amendment and displayed at www.Jexisnexis.com/termslgeneral.
2. Certification .
2.1 Subscriber certifies that the number of government professionals in Subscriber's organization is as set forth below. A
"Government Professional User" is defined as ·an attomey, judge, librarian, researcher, investigator ~ analyst who is
employed by the, Subscriber.
I Number of Govemment Professional Users:
2.2 A "Support Staff User" is defined as a person who supports the Government Professional User, including, but not limited
to: paralegals, intems, legal secretaries or other administratiVe support members. Up to 3 10's will be issued to support staff
for each Government Professional User accounted for above. Support Staff Users will receive access at no additional charge.
2.3 Each LN 10 must be issued for individual use by the Government Professional User or SupP.ort Staff User.
2.4 If Subscriber, at the time of signing this Amendment has 11 or more Government Professional Users, then Subscriber is
. required to notify LN if the number of Government Professional Users falls below 11. Subscriber shall, within 30 days of the
staffing change, notify LN in writing.
2.5 Subscriber acknowledges that the pricing and menus provided to Subscriber in this Amendment depend in part on the
number of Government Professional Users in Subscriber's organization. Subscriber certifies that as of the date Subscriber
signs this Amendment there are the number of Government Professional Users in Subscriber's organization (the
"Reference Number") as Subscriber has specified above.
(i) At LN's request from time to time, Subscriber will certify in writing the then-current Reference Number.
(ii) If there is a change in the Reference Number during the Term, LN may, in its sole discretion on at least 30 days
prior written notice to Subscriber, increase or decrease the Monthly Commitment by an amount that does not
exceed, on a percentage baSiS, the change in the Reference Number
3. lexis Advance Product and Charges
3.1 This Section 3 amends the Subscription Agreement with respect to the Lexis Advance® product offering described below.
The term of Subscriber's commitment for the Lexis Advance product offering will begin upon the date Subscriber's billing
account C'Account Number"} is activated ("Activation") and will continue for the last period set forth in Section 3.3 below (the
~Committed Term~). Subscriber may not terminate this Amendment under Section 5.2 of the General Terms during the
Committed Term. In addition, Subscriber may terminate this Amendment during the Committed Term for a material breach
by LN that remains uncured for more than 30 days after LN receives written notice from Subscriber identifying a specific
breach. If Subscriber terminates this Amendm~t pursuant to this Section, then Subscriber will pay all charges incurred up
to the date of termination. Upoh the expiration of the Committed Term, all access to and use of Lexis Advance by
Subscriber will b~ billed in accordance with the applicable then-current Price Schedule
uct SKU Number Number of Users -1011510 h: ----
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o See altached Rider No.1 for additional Conlent & Features .
3.2 During the Term, the premium features Shepard's Graphical and Research Map wiD be included at no additional charge.
3.3 In exchange for access to the Lexis Advance Content, Feature and/or Service set forth a~ove in Section 3.1,
Subscriber will pay to LN the following amount (th~ "Monthly Commitment") during the periods set forth be.low.
3.4 During the Term, LN may make content and features available to Subscriber that are not induded in the Lexis Advance
Content described above which will be offered to Subscriber at an additional charge ("Alternate Materials"). Subscriber will be
under no obligation to access and use the Aiternate'Materials, o( to incur additional fees beyond the Monthly Installment. If
Subscriber elects to access the Alternate Materials by initialing below, Subscriber will be notified that additional charges will
apply before the Altemate Materials is diS,played. If Subscriber proceeds to access the Alternate Materials, Subscriber will pay
the then cummt transaction~1 charge{s) for the Alternate Materials that is displayed at the time of access,
Subscriber elects access to the Alternate Materials
3,5 Use of Lexis Advance under this Amendment is available ~o Subscriber and its Authorized Users' (defined in the
General Terms). '
3,6 IN may temporarily suspend access to Lexis Advance until all unpaid amounts are paid in full. No claims directly or
indirectly related to this Amendment with respect to amounts billed or payments made under this Amendment may be initiated
by Subscriber more than 6 months after such amounts were first billed to Subscriber.
4. Closed Offer
The prices and other tenns are subject to change if Subscriber has not submitted a Signed original or copy on or before
4/20/17.
5. Con~entiallnfonnatlon
Subject to any state open records or freedom of information statutes, this Amendment contains confidential pricing
information of LN. Subscriber understands that disclosure of the pricing information contained herein could cause competitive
harm to LN, and will receive and maintain this Amendment in trust and confidence and take reasonable precautions against
such disclosure to any third person. This Section 5 will survive the termination or expiration of this Amendment
6. SUPPORT AND TRAINING
During the Term, Subscriber,' with the support of LN, agrees to encourage the effective use of Lexis Advance through:
(a) Mandatory basic training in the use of Lexis Advance by LN for all Authorized Users;
(b) Meaningful participation in additional ongoing programs presented by LN to update and train Authorized Users;
(c) AuthOrize the periOdic distribution of memos or other communications by LN and/or Subscriber to Authorized Users;
and
(d) The periodic review with LN of Subscriber's Authorized User's use of materials and training under this Amendment
NO' SlGovI·lexisAdvanee·R3.S·SubAmd·ApriI2016 IOIl483Q.8379·6014
7. Miscellaneous
This Amendment does not bind either party until it has been accepted by both parties. Subscriber may accept this
Amendment by signing below. IN will acCept this Amendment by providing Subscriber with access to lexis Advance or by
signing below. .
LEXlSNEXIS WIll NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS AMENDMENT UNLESS
SUCH CHANGES ARE EXPRESSLY ACCEPTED BY LN IN WRITING. SUCH CHANGES WILL HAVE NO LEGAL
EFFECT.
AGREED TO AND ACCEPTED BY:
Subscriber: City Of South Miami
(MuST BE COMPLETED BY SUBSCRIBER)
Authortzed ~!lb.!C~ber Signature:
Printed Name:
Job Title:
Date:
LexisNexis, a division of RELX Inc.
Authorized Signature:
----~~~~~fT.~~r_------------------------~
Name:
--------~~~~~r._--------------------------~ Job TItle:
Date: t,., lrJ-1 ?
ND SLGtwt·l.elcisAdvanc:e·R3 S·SubAmd-Apnl20t6 1014BJ0-8379-6014
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LexisNexis ·
Lexls Advance® Sub&c:rlptlon Amenament tor O)tato/Loe.'
Government
(Existing Subscriber Version)
·Subscriber" Name: City Of South Miami
Account Number~ 1 000 ROY46
ltLN": LexisNexis, a division of RELX Inc.
1. Amendment . S b . t' Ag t This Amendment ("Amendment") amends and supplements the terms of the Lexls Advan~ u s~rl~ IOn reem~~
previously entered into between LexisNexis, a division of RELX Inc. ("LN") and Subscriber (the ~ubscnpbon Agreemen.t).
This Amendment shall also serve as Subscriber's acceptance of the new General Terms and Conditions for Use of the Online
Services effective September 1, 2010 set forth at www.lexisnexis.comlterms/general.
2. Certification . .
2. 1 Subscriber certifies that the number of government profesSionals in Subscriber's organization IS as set forth below. (\
'Government Professional User" is defined as an attorney, judge, librarian, researcher, investigator or analyst who IS
employed by the SubSCriber.
I Number of Government Professional Users:
2.2 A ·Support Staff User" is defined as a person who supports the Government Professional User, including, but not limited
to: paralegals, Intems, legal secretaries or other administrative support members. Up to 3 10's will be issued to support staff
for each Government Professional User accounted for above. Support Staff Users will receive access at no additional charge.
2.3 Each IN 10 must be issued for individual use by the Government Professional User or Support Staff User.
2.4 If Subscriber, at the time of signing this Amendment has 11 or more Govemment Professional Users. then Subscriber is
required to notify LN If the number of Govemment Professional Users falls below 11. Subscriber shall, within 30 days of the
staffing change, notify LN In writing.
2.5 Subscriber acknowledges that the pricing and menus provided to Subscriber in this Amendment depend in part on the
number of Government Professional Users in Subscriber's organization. Subscriber certifies that as of the date Subscriber
signs this Amendment there are the number of Government Professional Users in Subscriber's organization (the
"Reference Number") as Subscriber has specified above.
(I) At LN's request from time to time, Subscriber will certify in writing the then-current Reference Number.
(Ii) If there is a change in the Reference Number during the Term. LN may, in its sole discretion on at least 30 days
prior written notice to Subscriber, increase or decrease the Monthly Commitment by an amount that does not
exceed, on a percentage basis, the change in the Reference Number.
3. Laxls Advance Product and Charge&
3.1 This Section 3 amends the Subscription Agreement wIth respect to the Lexls Advance® product offering described below.
The term of Subscriber's commitment for the Lexis Advance product offering will begin upon the date Subscriber's bHling
account (0 Account Number") is activated ("Activation") and will continue for the last period set forth in Section 3.3 below (the
·Committed Term"). Subscriber may not terminate this Amendment under Section 5.2 of the General Terms during the
Committed Term. In addition, Subscriber may terminate this Amendment during the Committed Term for a material breach
by LN that remains uncured for more than 30 days after LN receives written notice from Subscriber idenUfying a specifiC
breach. If Subscriber terminates this Amendment pursuant to this Seelion, then Subscriber will pay all charges incurred up
to the date of termination. Upon the expiration of the Committed Term. all access to and use of Lexis Advance by
Subscriber will be billed in accordance with the applicable then-current Price Schedule.
Product St(U Number Number of Use"
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PAn .. t nf ~
Legal News 1011623 _. . .. .. -City Attorney Premium Libra!L-___ 1011966 2-
Labor & EmDloyment Law Library 1010620 --"2.
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n s~ att8che~ Rider No.1 for additional Content & Features
3.2 During the Term, the premium features Shepard's Graphical and Research Map will be included at no additional charge.
3.3 In exchange for access to the Lexis Advance Content, Feature and/or Service set forth above in Section 3.1,
Subscriber will pay to LN the following amount (the "Monthly Commitment") during the periods set forth below .
"
.. . .. .' . "", ~ .. ~~~,: -,",e": I~: 't~fl:~\,,~,\:·t'!:.'lr::T:.~ .. t.:'.:~-:~\~t"~/~:~-~t·~~~\;~":~;·~::~~:r~ . i·, .. . .
4/1/16 to 3/31/17 355
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3.4 During the Term, LN may make content and features available to Subscriber that are not included in the Lexis Advance
Content described above which will be offered to Subscriber at an additional charge ("Alternate Materials"). Subscriber will be
under no obligation to access and use the Alternate Materials, or to incur additional fees beyond the Monthly Installment. If
Subscriber elects to access the Alternate Materials by initialing below, Subscriber will be notified that additional charges will
apply before the Alternate Materials is displayed, If Subscriber proceeds to access the Alternate Materials, Subscriber will pay
the then current, transactional charge(s) for the Alternate Materials that is displayed at the time of access.
Subscriber elects access to the Alternate Materials
3.5 Use of Lexis Advance under this Amendment is available to Subscriber and its Authorized Users (defined in the
General Terms).
3.6 LN may temporarily suspend access to Lexis Advance until all unpaid amounts are paid in full. No claims directly or
indirectly related to this Amendment with respect to amounts billed or payments made under this Amendment may be initiated
by Subscriber more than 6 months after such amounts were first billed to Subscriber.
4. Closed Offer
The prices and other terms are subject to change If Subscriber has not submitted a signed original or copy on or before
03/20/2016.
6. Confldentlallnformallon
Subject to any state open records or freedom of information statutes, this Amendment contains confidential pnclng
information of LN. Subscriber understands that disclosure of the pricing information contained herein could cause competitive
harm to LN, and will receive and maintain this Amendment in trust and confidence and take reasonable precautions against
such disclosure to any third person. This Section 5 will survive the termination or expiration of this Amendment.
6. SUPPORT AND TRAINING
During the Term, Subscriber, with the support of LN, agrees to encourage the effective use of Lexis Advance through:
(a) Mandatory basic training in the use of Lexis Advance by LN for all Authorized Users;
(b) Meaningful participation in additional ongoing programs presented by LN to update and train AuthoriZed Users;
(c) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to Authorized Users;
and
(d) The periodic review with LN of Subscriber's Authorized U!?er's use of materials and training under this Amendment.
NO: SLGolIl·lexI5Advance.R3.&·SubAmd·Sept2015 10# 4626'()788-689S
7. Miscellaneous
This Amendment does not bind either party until it has been accepted by both parties. Subscriber may accept this
Amendment by signing below. LN will accept this Amendment by providing Subscriber with access to Lexis Advance or by
signing below.
LEXISNEXIS WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS AMENDMENT UNLESS
SUCH CHANGES ARE EXPRESSL Y ACCEPTED BY LN IN WRITING. SUCH CHANGES WILL HA VE NO LEGAL
EFFECT.
AGREED TO AND ACCEPTED BY:
Subscriber: City Of South MiamI
[MUST BE COMPLETED BY ~CRIBER) ...---
Aulhorlzed Sub.o""", Signatu ... , ~
Printed Name: 5'rK V<.N' A-'-J£~ AeP~ /L
Job Title: CIN '" A-Y/fi.~~
Date: 1-2ff-/~
LexlsNexls, a division of RELX Inc.
{COMPLETED BY LEXISNEXIS
Authorized Signature:
Name:
Job Title: -------
Date:
I NO SLGovt·LexisAdvancc-R3 5~UbAnl(j.sept201" IDM 4020·07G6'{)605
-----