5THE CITY OF PLEASANT LIVING
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757410FFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item No.: 5'" July 12, 2017
A Resolution authorizing the City Manager to expend $16,445 for
the design, license, installation and configuration of the City of
South Miami's Police Department VMware virtual server
environment and development from a physical to virtual server
migration.
Currently the City of South Miami Police server infrastructure
lacks redundancy, most servers in the environment are out of
warranty, Microsoft Operating systems are no longer supported,
and have no hardware maintenance contracts. In addition,
Criminal Justice Information Services (CJIS) and FBI Security Policy
require all police servers to be operating on the latest versions of
Microsoft Server Operating System to meet CJIS/FBI security
policy CSP 5.10.4.1.
The City's Information Technology Division is looking to Install and
configure hardware and software components for VMware virtual
server environment. Modernization strategy plan developed is to
migrate from physical servers to virtual server environment
located at the Miami-Dade Secure Data Center. Miami-Dade
County follows Federal, State and industry cyber security and
network best practices to provide the strongest defenses against
cyber-attacks and system breaches.
By the City completing this project, the server virtualization
project will improve availability, provide redundancy, and provide
police with Continuity of Operations Plan in case of emergency
event impacting the City of South Miami, computer room. This
plan eliminates cooling and power costs for City of South Miami
computer room to operate Police Infrastructure servers. The
Miami-Dade Data Center is a CJIS secure facility providing
hardened CATS facilities that include redundant FPL power feeds,
facility generators, and continuous cooling of data center during
emergency event.
Amount:
Account:
Attachments:
Miami-Dade County's Information Technology Department is the
City's Information Technology provider for all services since 2014.
As per the Interlocal Service and Maintenance Agreement
executed via Resolution 140-15-14479, which "requires for
County to have IIMaster System Administrator" access for County
personnel designated with the top permission level over all for
system management and administration for City IT systems
covered by this agreement." Due to the complexity of the City'S
Information Technology Infrastructure, sensitive sec'urity
information and overall security concerns; Miami-Dade County is
the only Master System Administrator of the City's entire
Infrastructure and granting any other entity with System
Administrator rights, which would be required to complete this
task, would jeopardize security and could risk stability of the
entire Information Technology system. Hence, Miami-Dade
County, is the sole agent responsible for maintaining the City of
South Miami and Police VMware virtual server and storage
environment. The granting of system administrative access to the
City of South Miami and Police VMware virtual server and storage
environment to an external agency would violate the Interlocal
Service and Maintenance Agreement and place a risk the City and
Police IT systems covered by the agreement.
Furthermore, Miami-Dade County will be utilizing the "IT Services
and Rates," provided within the executed Interlocal Agreement to
for the strategic IT Design, Planning, Deployment, and
Implementation, of the IT business network and application
solution.
The City's Information Technology Division highly recommends
approving the provisioning of five (5) new virtual servers utilizing
Miami-Dade County infrastructure to be installed and configured
on the VMware virtual environment at the Miami-Dade Secure
Data Center and completing the work required for migration of
Police data from physical servers to virtual environment; support
fees includes all hardware, licensing and all labor costs.
An amount not to exceed $16,445
001.1340.513.3450, Information Technology Division (lTD)
Contractual Services, with a current balance of $42,535.
Resolution for approval
Resolution 140-15-14479
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to expend $16,445 for the
3 provisioning of five (5) new virtual servers utilizing Miami-Dade County infrastructure
4 to be installed and configured on the VMware virtual environmentat the Miami-Dade
5 Secure Data Center and completing the work required for migration of Police data
6 from physical servers to virtual environment.
7 WHEREAS, currently the City of South Miami Police server infrastructure lacks
8 redundancy, most servers in the environment are out of warranty, Microsoft Operating
9 systems are no longer supported, and have no hardware maintenance contracts; and 7
10 WHEREAS, criminal Justice Information Services (CJIS) and FBI Security Policy
11 require all police servers to be operating on the latest versions of Microsoft Server
12 Operating System to meet CJIS/FBI security policy CSPS.10.4.1; and
13 WHEREAS, the City's Information Technology Division is looking to Install and
14 configure hardware and software components for VMware virtual server environment;
15 and
16 WHEREAS, modernization strategy plan developed is to migrate from physical
17 servers to virtual server environment located at the Miami-Dade Secure Data Center.
18 Miami-Dade County follows Federal, State and industry cyber security and network best
19 practices to provide the strongest defenses against cyber-attacks and system breaches;
20 and
21 WHEREAS, by the City completing this project, the server virtualization project
22 will improve availability, provide redundancy, and provide police with Continuity of
23 Operations Plan in case of emergency event impacting the City of South Miami,
24 computer room; and
25 WHEREAS, this plan eliminates cooling and power costs for City of South Miami
26 computer room to operate Police Infrastructure servers. The Miami-Dade Data Center
27 is a CJIS secure facility providing hardened CATS facilities that include redundant FPL
28 power feeds, facility generators, and continuous cooling of data center during
29 emergency event; and
30 WHEREAS, Miami-Dade County's Information Technology Department is the
31 City's Information Technology provider for all services since 2014. As per the Interlocal
32 Service and Maintenance Agreement executed via Resolution 140-15-14479; and
33 WHEREAS, The City believes that in the name of security and in an effort to avoid
34 any potential conflicts related to the City's Information Technology Infrastructure, that
35 Miami-Dade County provide the services that are required to the state of the art
36 infrastructure Miami-Dade County has helped build for the City; and
37 WHEREAS, Miami-Dade County, is the sole agent responsible for maintaining the
38 City of South Miami and Police VMware virtual server and storage environment. The
39 granting of system administrative access to the City of South Miami and Police VMware
40 virtual server and storage environment to an external agency would violate the
41 Interlocal Service and Maintenance Agreement and place a risk the City and Police IT
42 systems covered by the agreement. Therefore, Miami-Dade County is a sole source of
43 supply for this provisioning of five (5) new virtual servers utilizing Miami-Dade County
44 infrastructure to be installed and configured on the VMware virtual environment at the
45 Miami-Dade Secure Data Center and completing the work required for migration of
46 Police data from physical servers to virtual environment; and
47 WHEREAS, Miami-Dade County will be utilizing the lilT Services and Rates,"
48 provided within the executed Interlocal Agreement to for the strategic IT Design,
49 Planning, Deployment, and Implementation, of the IT business network and application'
50 solution; and
51 WHEREAS, the Information Technology Division highly recommends approving
52 the provisioning of 5 new virtual servers utilizing Miami-Dade County infrastructure to
53 be installed and configured on the VMware virtual environment at the Miami-Dade
54 Secure Data Center and completing the work required for migration of Police data from
55 physical servers to virtual environment; support fees includes all hardware, licensing
56 and all labor costs; and
57 WHEREAS, these funds are allocated in account number 001-1340-513-3450,
58 Information Technology Division (lTD) Contractual Services within 2016/2017 fiscal year
59 budget with a current balance of $42,535.
60 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
61 THE CITY OF SOUTH MIAMI, FLORIDA;
62 Section 1. The City Manager is authorized to expend $16,445 for the
63 provisioning of five (5) new virtual servers utilizing Miami-Dade County infrastructure to
64 be installed and configured on the VMware virtual environment at the Miami-Dade
65 Secure Data Center and completing the work required for migration of Police data from
66 physical servers to virtual environment; support fees includes all hardwar~, licensing
67 and all labor costs.
68 Section 2. Severability. If any section, clause, sentence, or phrase of this
69 resolution is for any reason held invalid or unconstitutional by a court of competent
70 jurisdiction, this holding shall not affect the validity of the remaining portions of this
71 resolution.
72 Section 3. This resolution shall become effective immediately upon adoption by
73 vote of the City Commission.
74 PASSED AND ADOPTED this __ day of ____ " 2017
75 ATTEST: APPROVED:
76
77
78 CITY CLERK MAYOR
79
80 COMMISSION VOTE:
81 Mayor Stoddard:
82 READ AND APPROVED AS TO FORM, Vice Mayor Welsh:
83 LANGUAGE, LEGALITY AND Commissioner Harris:
84 EXECUTION THEREOF Commissioner Liebman:
85 Commissioner Edmond:
86
87 CITY ATTORNEY