Res No 160-17-14961RESOLUTION NO.: 160-17-14961
A Special Event Permit authorizing Historic St. John AME Church to host a Love in the Garden
at their location 6461 SW 59th Place and the Madison Square Property/Site located at 59th
PI~ce and 64th Street and to waive all special event fees and insurance requirements.
WHEREAS, historic St. John AME Church (lithe applicant") has submitted a Special Event
Application to host a Love in the Garden event on Saturday, August 5, 2017 at their location
6461 SW 59th Place and the Madison Square Property/Site located at 59th Place and 64th Street;
and
WHEREAS, the Love in the Garden event will focus on Stopping Gun Violence and will
consist of a peace walk, guest speakers, music, food vendors, balloon toss, face painting, flag
football and games; and
WHEREAS, the event will be free to the public; food vendors will be selling food and
beverages; and
WHEREAS, the applicant is requesting a waiver for all Special Event fees in the amount of
$720, as illustrated in the table below; and
DEPARTMENT AMOUNT
SPECIAL EVENT ApPLICATION FEE $60
SPECIAL EVENT ADMINISTRATIVE FEE $100
REFUNDABLE SECURITY DEPOSIT $500
EXPEDITING FEE $60
WHEREAS, the applicant is responsible to pay the City $150 for the rental of the Parks
and Recreation stage; and
WHEREAS, the applicant has completed the Special Event Application and has submitted
the necessary Notification/Petition Form signed by homeowners that will be affected by the
requested event.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is hereby authorized to permit the applicate to hold its Love in
the Garden event and to waive all special event fees and insurance requirements.
Section 2. The City Manager is hereby authorized to waive all special event fees in the
amount of $720.
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
Page 1 of2
Res. No. 160-17-14961
the validity of the remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ENACTED this 1 st day of August, 2017.
ATTEST: APPROVED:
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Edmond: Yea
Commissioner Liebman: Yea
Commissioner Harris: Yea
Page 2 of2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND: ..
REVENUE:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item NO.:A.cIJ... R C) August 1, 2017
A Special Event Permit authorizing Historic St. John AME Church to host a
Love in the Garden at their location 6461 SW 59th Place and the Madison
Square Property/Site located at 59 th Place and 64th Street and to waive all
special event fees and insurance requirements.
Historic St. John AME Church (lithe applicant") has submitted a Special
Event Application to host a Love on the Garden event on Saturday,
August 5, 2017. The applicant would like to host the Love on the Garden
and extend their event into the Madison Square Property/Site located at
59 th Place and 64 th Street. According to the applicant, all streets and
sidewalks will remain open to the public.
The Love in the Garden event will focus on Stopping Gun Violence and will
consist of a peace walk, guest speakers, music, food vendors, balloon toss,
face painting, flag football and games. The event will be free to the public;
food vendors will be selling food and beverages. All public property
including sidewalks, street gutters, etc. shall be cleaned if used by the
applicant. Department staff has informed the applicant, as per the City
Ordinance 13-16-2246 amending Section 13A-22 of the Code of
Ordinance; Balloon releases are prohibited within the City of South
Miami.
This event has an anticipated attendance of 100 persons and will be held
.from 1:00 PM -6:00 PM. The Police Department will have on-duty
officers periodically patrolling the event. The Police department has
informed the applicant that the peace walk shall not block streets or
interfere with the flow of traffic.
The applicant has submitted the Notification/Petition form. However, the
applicant has requested a waiver for the submission of the necessary
General Liability Insurance Certificate.
The applicant has paid the $150 stage rental fee.
THE CITY OF PLEASANT LIVING
FEE WAIVERS:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The applicant has requested that the following fees be waived:
DEPARTMENT AMOUNT
SPECIAL EVENT ApPLICATION FEE $60
SPECIAL EVENT ADMINISTRATIVE FEE $100
SECURITY DEPOSIT $500
i EXPEDITING FEE $60
TOTAL $720
Special Events Application
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THE CltV Of PlEASANT LIVING
SPECIAL ·EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60) days· prior to the date of the event. PI~ase refer to t.he Special Events Handbook for more
information about applying for a special event in the City of South Miami.
APPLICANT INFORMATION
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APPLICANT NAME: :f<e.vueed ~ TITLE: lOve .IYl +nG ~
DAY TIME PHONE: eo.5J <.oU?:=>-t / en MOBILE: . ( 'i8W) atlB-~ 4t3cr
EMAIL: .:5-t: Ll-r}Q ~ t:;:::el J r.::;c., ..r.H-a • rUff:! t!;:
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2nd CONTACT NAME: -;:a~ nnlllcvdcann~1I ~
DAYTIME PHONE: ('0c:25) I.J:?CD~-' I Cj I MOBILE: .f..~1) ~-Oll"
EMAIL: ~ tl(10 @ eell'5c::Lrlh. reT
ORGAN~nONINFORMATION
NAME OF ORGANIZATION: HI5-tGCI c St:; • ...Jc.>Hri AnDC Ch'-lrc::::t-l
ADDRESS: ·1oLk..t;1
PRESIDENT/MANAGER NAME: _____ ~ ______ PHONE: _______ _
Is your organization a non-profit, 501(c) (3) certificate holder? D NO DYES -If YES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: [j FESTIVAL/CELEBRATION 0 RUN/WALK D FILM/PHOTO PERMIT
o CHARITY D OTHER: c:= H(,)~CH evec->'T
. NAME OF EVENT: II Love ~ -the ~den' '
LOCATION OF EVENT: 4::J!I<r;' LSI q ~ '::Pi"ih .q,c:::::t~ I .5C<.....dh ~~; j -Fe .e:BI~
EVENT DATE(S): R....c=iL.JST' 51 ao ' .,..., ~NEW EVENT 0 RETURNING EVENT
WILL THIS BE AN ANNUAL EVENT? . 0 NO D YES IF YES, THIS IS THE _,_ YEAR OF THE EVENT
ANTICIPATED ATTENDANCE:6't) ~ ItJU ACTUAL EVENT TIME: _-=-,_ AM,<eMtto (J? A~
ASSEMBLY DATE(S): _________ SETUP TIMES: ___ AM/PM to ___ AM/PM·
1
BREAKDOWN DATE(S): 8.,..[) -J 2
EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, .list of vendors and any other important
information. If addi~ional space is needed please use a blank sheet of paper and attach to the·
application.
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LOCATION APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following. .
Mark all that apply:
o Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.)
o Applicant/Organization owns the req~ested event location
o Applicant/Organization will be using private property
Comments: ________ ~ ____________________________ ~---------------------
Property Owners Name: ___________________ _ Phone: ___________________ _
Property Address: ____________________ ------------~--------------
PRINT APPLICANT'S NAME APPLICANT'S nTLE
PROPERTY OWNER SIG~ATURE ~~~
DATE
NOTARY SIGNATURE
Subscribed and sworn before me, this
3 \ Oayof 3\.)\L.,\ ' a
Notary Public in and for l:::>ad-e
County, State of ~ \Orl..\ cl C\
2
Signature (NOTARY PUBLIC)
POUCE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds.
Yes No o ~ Will your event obstruct the normal flow of traffic or sidewalks?
~ D Do you expect the total attendance for, your event to be over 50 people
at anyone given time?
o Ii?' Will you be requesting the use of off-duty police officers?
If YES, how many 0 (Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrounding public streets
and/or property area.
STREET. SJOEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closures you are requesting for your event inCluding street, sidewalks and right-of-ways.
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must. be identified on the site
map.
PLANNING AND ZONING
Yes
o
No
~ Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only SOl(c)(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A SOl(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
o Have you notified the event location neighbors or businesses about
your event?
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CODE ENFORCEMENT
Yes No
~ 0 Will you be having any music and/or amplified sounds during your
event?
o if Will your event be starting before 8:00 AM.
o 0 Will your event end after 11:00 PM?
PARKS AND RECREATION
Yes No o Ef Will this event take place in any ot the South Miami City parks and/or
recreation facilities?
(Please note: A rental fee will be applicable if a city park is being used)
~ 0 Will this event require the use of any Department equipment (stage)?
o lkY' Will this event require the use of any Department staff?
PARKING DMSION
Yes ~/ o Ig' Will you be renting any City parking meters? If YES, how many __ _
D
D
PUBUCWORKS
Yes
D
D
D
(Please note: All closures or interference on right-at-ways that includes
parking meters will be required to pay the daily meter fee)
Do you have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
Will your event interfere with any pubiic right-of-ways, such as roads,
sidewalks, alleys, etc.?
Will your event require any full and/or partial road closures?
(Please note: any right":of-way closures will require at least one Off-dutY
officer per corner)
Would you like the City to provide you with barricades for your event?
If YES, how many ____ _
Please describe your plans for the cleanup and removal ot recyclable goods, waste and garbage
during and after your event.
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ADDITONAL EVENT FEATURES
o Temporary Fencing 0 Inflatables/Rides 0 live Music
0 Signs/Banners 0 Additional Barricades ·0 Open Flames
0 Tents or Canopies 0 Electrical Services/ Generators 0 Port-A-johns
0 Other:
(Please note: If any of the following apply, a separate narrative description of each additional feature
may be required by the City with this application. Additionally tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
FILM/STILL PHOTOGRAPHY riO 1
Type of Production: ________ Special Effects or Weapons: _____ ....,....-___ _
Base Camp location: __________________________ _
Cast: _______ _ Crew: ________ _ Extras: _______ _
Total Number: ____ Total Vehicles: ___ _ Type of Vehicle: ______ _
DEPARTMENT DIRECTORY
Special Events Division ....•.•....•..•. , .................................................. . (305) 668-3873
South Miami Police Department ................................................. . (305) 663-6301
Public Works Department ......................... ~ .................................. . (305) 403-2067
Parks and Recreation Department ............................................. .. (305) 668-3876
Code Enforcement Department ................................................... . (305) 668-7335
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Planning and Zoning Department ................................................ . (305) 663-6326
INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between ~Re'l1c''-3 nnC+~:c;ie,--..
("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this,
Agreement.
RECITALS
WHER,EAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
~Li;(f) i :S..:~, S~""h, :={,..~~~, 'S', .. . LeN<§. "('J -t;.·~ (;~c'5"""') at ~",::t,kl.h ':l<'"'lJ¢r-C;)..4 ~' t-L a • .3 J.Cli3 (location) on
(date(s)) A~G.u><:.'<;, ;$; &.0 i .., ,("Special Event"); and WHERAS, pursuant to ofthe Oty's Code
and the City's Special Event' Regulations, the Applica'nt must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns (. collectively "Indemnitees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Eventi or of the condition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indemni~ees
negligence of willful misconduct.
3. No Street shall be dosed without approval from the Oty Commission.
4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade
County standards and any additional requirements by the City 'of South Miami Public Works Department
and Police Department.
S. Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of its agents, servants or emp10yees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Departmen~ may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees.
8. Applicant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City. of South Miami Special Event Coordinator at least forty-eight (48) hours
prior to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its, duly
authorized signatory(ies) on the date set forth below and notarized.
PeV6 nrt,:" f8::')i~.:le·"
PRINT APPLICANT'S NAME
~,.gu;.) ~;{C-(~....,
APPLICANT SIGNATURE IJ
~~ ~l\'1\. JL
NOTARY SIGNATURE
Subscribed and sworn before me, this
.:3 \ day of ~\~ ,
County, State 0 S;lci~cl9
APPLICANT'S TITLE
DATE
• • Kare Roheme 'tfllil" Notal}' Public State of FIc:l1ida
~C;:" .~,,J!}," My Commission FF 0961'/'3 ~ ,.'? liiriPl19t1 !li!les1Re1 e
6
Signature (NOTARY PUBLIC) " . .. , ..', . ,
ROUTE/MAP "?;,~~ir'tJ)~Mi!/'~\ffi~A'ti,~~tL
A map. of the event site is required and .should indicated the event layout with proposed attractions,
reco~mended street ciosures, parade or run/walk routes, etc. Please draw your map on the space'
provided below, or attach a map to the application upon submittal. The following must be identified and
labeled
1. Event site (streets, bldg., etc.) 3. Canopies, tents,.stages 5. FencinfY'Barricades 7. First aid facilities
2. Routes (races, paradeS, etc.) 4. Restroom {acilities 6. Off duty police officers 8. Parking Area
t
I
I [.
I
NOTIFICATION/PETITION . .
We, the undersigned b!Jsiness and/or residents, have been notified of street closures: assoqiated
with the event noted about on said date, and hereby agree or disagree to the Closure(s). We are also
aware that this response llJay not effect this application being disapproved. .
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FINAL CHECK LIST
This list is to ensure that all necessary documentation is included and that alt"required procedures are
followed. The Special Eve~t Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
o APPLICATION:
o FEE:
D SIGNATURES:
D EVENT NARATIVE:
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
Application must be signed and notarized.
Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
D NOTIFICATION FORM: The name, signature, address and phone number of. each
person who is either a property owner or lessee within the
requested event area must appear on the sheet.
D SITE PLAN:
o COPY:
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
COMPLETED APPLICATIONS: Yvette Valdes,.Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, Fl33143
Office: 305-668-3873 -Email: yvaldes@southmiamifl.gov
Once the application has been approved processed and the date has been reserved the following must
be submitted prior to the event date.
D INSURANCE:·
o EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset
Drive South Miami, Fl 33143) as an additional insured, in the
amount of $1,000,000.
A $500 refundable security depOSit, and other applicable
chargers such as, but not limited to, street closures, off-duty
9
pOlice officers, etc. will be due and required before any permit
can be issued.
'.
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Historic St. John A.M.E Church
Present:
"LOVE IN mt GARV'EN"
No one has ever seen God; but if we love one another,
God lives in us and his love is made complete in us. 1 John 4:12
This event will be held on August 5, 2017 at 1 pm
in the Lot of Historic St. John A.M.E. Church,
located at 6461 SW 59th Place, South Miami, FL 33143
Come out and enjoy the FUN, MUSIC, FOOD VENDORS, BALLOON TOSS,
FACE PAINTING, PRAYER BALLOON RELEASE, FLAG FOOTBALL and GAMES!!!!
Please bring your blankets or folding chairs ...
The Peace Walk will start at 1:30 pm.
Wear your love one R.I.P shirts, bring posters!!!
MONICA CARTER
. will be speaking on GUN VIOLENCE ...
(The Mother of "King L. Carter")
SHANlKA AMPAH
will be speaking on LOVE & UNlIT ...
REMEMBERING: Anthony Williams, King Carter, Larry Edwards',
Bobby Lee Gibson. Benjamin Gordan, Marquez James,
Demetrious Johnson, Markeith Nickles, Lamonte Jacobs,
Jada Page, Saint Julian Walker, Clarence Boynton
and the Unknown Victims who's lives were taken by gun slaying
Reva McFadden, Chairperson Rev. Millard Campbell, Pastor
.,~.
.. .!':.
. .
On behave of the Historic St. Johns AME Church of the City of
South Miami in connection with the Love in the Gardens Event
that will focus on Stop the Gun Violence. Family members of
victims of past and recent Gun Violence will speak that day to
try and reach the youth that will be at th,e event. In a unified
effort to address the issue of Gun Violence we are requesting
waivers: .
. • Special event application
• Special" event application fee
• Administrative fee
• No need for police service just to past by when they can
• Parks & Recreation
• Security deposit
• Expediting fee
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SouthlWMiami
THE CiTY OF PLEASA1'-!T L1\,I~G
Parks & Recreation Department
www.southmiamifl.gov
Gibson-Bethel Community Center
5800 SW 66 Street
South Miami, FL 33143
305-668-3876
Permit # SE·08011701
Special Event Permit
Special Events Division
Permit # SE-08011701
Event Date: Saturday, August 1, 2017
The City of South Miami, Parks & Re~ation Department hereby grants Historic St. John AME Church represented by Reva McFadden, the requested event on
the daters), time, and location specified below. The special event permit applicant is responsible for having read all rules and regulations on the event
application, and adheres to all that is stated. Right of Way and Noise Ordinance (within 100 feet of establishment and/or established locations) will be enforced,
as specified by the City of South Miami's Code; through the City's representative giving the authority of revoking this permit if rules and regulations are not
followed.
Permit for: Walk/Celebration
Applicant: Reva McFadden
Event Name: Love in the Garden
Date and Time including Set-Up and Breakdown:
Day
Saturday
Conditions:
Start Date
August 5, 2017
End Date
August 5, 2017
Location: 6461 SW 59 th Place
Phone: 305-665-1191
Attendance: 100
Start Time
1:00 PM
End Time
6:00 PM
• All public property including sidewalks shall be cleaned if used by permitee.
• The peace walk shall remain on sidewalks and shall not interfere or block streets and the flow of traffic.
• As per the City. Ordinance 13-16-2246 amending Section 13A-22 of the Code of Ordinance; Balloon releases are prohibited within the City. of South Miami.
City Manager
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