6C·' Sou~h~Miami CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Til E CITY OF I'LFASANT L1VINC
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation ~
April 18, 2017 Agenda Item NO.:_ffJ __
A Resolution authorizing the City Manager to procure certified
playground mulch for five (5) City playgrounds from A & W Mulch
Installations, Inc.
City staff conducted playground inspections at Brewer Park, Dante Fascell
Park, Fuchs Parks, Marshall Williamson Park and Murray Park. The
playgrounds' current loose-fill material is nearing less than the 9 inches of
the required compressed surface depth. Installation of engineering wood
fiber (EWF) chips will help mitigate the hazard presented by falls from
playground equipment.
Engineering wood fiber is a wood product that may look similar in
appearance to landscape mulch, but EWF are designed specifically for use
as a playground safety surface under and around playground equipment.
EWF products should meet the specifications in ASTM F2075: Standards
Specification jor Engineered Wood Fiber and be tested to and comply with
ASTM F1292.
Competitive proposals were sought from four (4) different sources of supply;
A & W Mulch Installations, Inc. (IfA&W") was the lowest and most
responsive vendor. A&W is responsible for supply and install of certified
playground mulch-EWF chips-at five (5) City playgrounds.
VENDORS &
PROPOSAL AMOUNT: Please find below a breakdown of all submitted proposals.
VENDORS BID AMOUNT
A&W MULCH INSTALLATIONS, INC. $9,460./
MULCHING SOLUTIONS $9,680
REGAL CONTRACTORS $10,890
PONTlFEX CONSTRUCTION GROUP INC. $22,325
(if""
South'Miami
Till' CITY OF PLEASANT L1VIN(;
EXPENSE:
FUNO&
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Amount not to exceed $9,460.
The expenditure shall be charged to the Parks Landscaping Contractual,
account number 001-1750-519-3450, which has a balance of $103,919
before this request was made.
Resolution
A&W Mulch Installation, Inc.
Mulching Solutions Proposal
Regal Contractors, Inc.
Pontifex Construction Group Proposal
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RESOLUTION NO.: _____ _
A Resolution authorizing the City Manager to procure certified playground mulch for five
(5) City playgrounds from A & W Mulch Installations, Inc.
WHEREAS, City staff conducted playground inspections at Brewer Park, Dante Fascell Park,
Fuchs Parks, Marshall Williamson Park and Murray Park; and
WHEREAS, the playgrounds' current loose-fill material is nearing less than the 9 inches of
the required compressed surface depth; and
WHEREAS, engineering wood fiber is a wood product that may look similar in appearance to
landscape mulch, but EWF are designed specifically for use as a playground safety surface under
and around playground equipment. EWF products should meet the specifications in ASTM F2075:
Standards Specification for Engineered Wood Fiber and be tested to comply with ASTM F1292; and
WHEREAS, competitive proposals were sought from four (4) different sources of supply; A &
W Mulch Installations, Inc. was the lowest and most responsive vendor; and
WHEREAS, A & W Mulch Installations, Inc. is responsible for supply and install of certified
playground mulch-EWF chips-at five (5) City playgrounds; and
WHEREAS, the total expenditure shall not exceed $9,460 dollars.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to procure certified playground mulch for five (5)
City playgrounds from A & W Mulch Installations, Inc.
Section 2: The total expenditure in the amount of $9,460 shall be charged to Parks
Landscaping Contractual, account number 001-1750-519-3450, which has a balance of $103,919
before this request was made.
Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
validity of the remaining portions of this resolution.
Section 4: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this ___ day of _____ . ,2017.
ATTEST: APPROVED:
CITY CLERK MAYOR
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READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATTORNEY
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Welsh
Commissioner Edmond
Commissioner Liebman
Commissioner Harris.
MULCH PROPOSAL
A & W Mulch Installations, Inc.
PO Box 5505
Lake Worth, FL 33466
Phone: (561) 429-5624
Fax: (561) 429-5628
Email: awmulch@comcast.net
www.awmulch.com
PROPOSAL SUBMITTED TO:
City ofSQuth Miami Parks and Recreation
5800 ~W 66 Street
South Miami, FL 33143
DATE: 03/24/2017
PROPOSAL #: 1025
CONT ACT: Elisha Atkins-McGuire
PHONE: 305-668-3875
FAX: 305-668-7388
Page lof4
EMAIL: Eamcguire@southmiamifl.gov
JOB LOCATION:
Various Park locations throughout South Miami
(see page two)
A&W Mulch Installations, Inc. proposes to deliver and install 220 cubic yards of Certified Playground Mulch at the above
job location. The payment terms are due upon completion. The total price for the job will be $9,460.00 (not including Florida sales
tax). Florida sales tax will be billed as a separate line item unless a sales tax exemption certificate is provided.
This work will be performed in accordance with plans and specifications you provided us (see specifications below). Any
changes or alterations to the landscaping/mulched areas after the date of this Proposal may change the quantity of product and may
require another estimate. Also, if the customer requests the same yardage used in prior years, the customer acknowledges that changes
in the landscaping may have occurred and additional yardage, at an additional cost, may be needed to achieve the same coverage. If
customer supplies the installation quantity and/or depth, A&W Mulch Installations, Inc. accepts no responsibility for the actual
coverage.
Any changes from the plans and specifications supplied to us that involve an extra cost will be done only upon written orders,
with an agreed-upon extra charge over and above the estimate.
This Proposal must be accepted and returned to A&W Mulch Installations, Inc. within thirty (30) days from its date or it will
no longer be effective. Upon acceptance and return, the terms ofthis Proposal will be effective for sixty (60) days from the date of
acceptance.
SPECIFICATIONS
THIS PROPOSAL IS BASED ON 220 CUBIC YARDS, QUANTITY SUPPLIED BY CUSTOMER (SEE PAGE TWO FOR LOCATIONS AND
PRICE BREAKDOWN).
The prices, specifications and conditions listed above and on page two of this Proposal are satisfactory and are hereby
accepted. You are authorized to do the work as specified above and on page two of this Proposal. Payments will be made as outlined
above and on page two and three of this Proposal. We fully understand and accept the additional clauses set forth on page three of this
Proposal.
Signature and Title Date of Acceptance
Print Name Requested Job Start Date
MULCH PROPOSAL
Page 2 of4
LOCATIONS AND PRICES
• BREWER PARK-6300 SW 56 TH STREET-40 CUBIC YARDS FOR A TOTAL OF $1,720.00.
• DANTE FASCELL PARK-8700 RED ROAD (57 TH AVE.)-50 CUBIC YARDS FOR A TOTAL OF $2,150.00.
• MURRAY PARK-5800 SW 66TH STREET-40 CUBIC YARDS FOR A TOTAL OF $1,720.00.
• MARSHALL PARK-6125 SW 68 TH STREET-50 CUBIC YARDS FOR A TOTAL OF $2,150.00.
• FUCHS PARK-6445 SW 81 sT STREET-40 CUBIC YARDS OF A TOTAL $1,720.00.
Initial
MULCH PROPOSAL
Page30f4
ADDITIONAL CLAUSES
Terms of Payment: The Purchase Price, INCLUDING Sales Tax and Delivery Charge ifapplicable, shall be due and payable to Seller at its address, in accordance with
payment terms described on Page One (I) of this Proposal. If the Purchase Price or any part thereof is not paid in full, then said sum shall bear interest at the rate of one
and one half(l Y:,%) percent per month from due date until paid or the maximum legal rate pennitted by law, whichever is less. Customer shall be liable to pay Seller all
costs of collection efforts prior to litigation. If any check issued by Customer for payment of any portion ofthe Purchase Price is returned unpaid to Seller by the drawee
bank, Customer shall pay all bank charges incurred by Seller as a consequence of the return check(s).
Acceptance of Material: Customer shall inspect the Materials upon receipt and shall deliver written notice to Seller within twenty-four (24) hours if Customer finds the
Materials to be defective as non-conforming in accordance with industry standards. Failure to deliver such notice in a timely fashion shall conclusively constitute
acceptance of the Materials by Customer. In the event Customer rejects the Materials for nonconformity, Seller shall have the right to inspect the Materials wherever
they may be. [fSeller confinns the llOnconformity, Seller shall have the right to deliver replacement Materials within thirty (30) days.
Notices: Any notices provided hereunder shall be in writing, shall be dated, shall be signed by the party delivering notice, and delivered by U.S. Mail or Federal Express
to the address of the party set forth herein.
Default, Remedies, Litigation, Attorney Fees and Costs, Venue: It shall be a default for Customer to fail to perform any covenant herein when such performance is
due. Upon default by Customer, Seller shall have all remedies available under Florida law. If Seller institutes any litigation to enforce any clause hereof; Seller shall
recover its reasonable attorney's fees and costs incurred, at trial and appellate levels. The sole and exclusive venue for any litigation brought to enforce any clause hereof
shall be in Palm Beach County, Florida, without regard to the place ofperfonnance or the place of domicile, or incorporation or formation of the Customer.
Entire Agreement, Severability, and Governing Law: The TWO (2) pages of this Proposal constitute the entire agreement between the parties. The Customer agrees
that it has read and fully understands this agreement and agrees to be bound by the tenns hereof. No handwritten terms added hereto shall be sut1lcient to modifY this
agreement unless approved and initialed by both parties. If any covenant or clause of this agreement is deemed unenforceable by a court of competent jurisdiction; the
remaining portions shall be unaffected and in full force and effect and shall be enforced as though such invalid portion were not a part hereof. This agreement is made
and entered into in Palm Beach County, Florida and shall be governed by Florida law.
Delays. Force Majeure: Seller shall be given a reasonable time in which to make delivery of Materials and/or labor, and equipment to commence and complete the
perfonnance of this Contract. Seller shall not be responsible for delays or defaults where occasioned by any causes of any kind and extent beyond its control, including
but not limited to; (a) delays caused by any manufacturer or supplier from whom any Materials for the job have been ordered, including manufacturer delays, back orders,
bankruptcies, or mishandling of Materials or strikes, and nOI1-confonning Materials; (b) tleld conditions including the performance of work of other sub-contractors,
architect and/or engineers, landscape architect or others; (c) anned conflict or economic dislocation resulting there ti'om, embargoes, shortages oflabor, raw Materials
production facilities or transportation, labor dit1lculties, civil disorders of any kind, vendors priorities and allocations, fires, flood, inclement weather, accidents and acts
of God. In the event of any such delays, the time for completion of work shall be extended in whatever amount is determined to be equitable. The Customer shall make
no demands for damages for delays or actual damages for delays and no liquidated damages may be assessed against the Seller for delays or causes attributed to other
contractors or arising from the above or occurring outside the scope of this Proposal.
Damage after Installation: Seller is not responsible for loss of installed Materials or damage, due to acts of God, storms, hail drowning, floods, drought, exceptional or
untimely freeze, drainage or water on, over or from the property, fire, theft, vandal ism or anything over which the Seller has no control. Seller further assumes no
responsibility for damage to underground utilities, cable lines, water or sewer lines, cesspools and septic tanks, sprinkler and irrigation systems or any other lines, unless
properly located by "as built" drawings or staked before commencement of work and that said items are at a depth below the final grade as required by local ordinance or
accepted practice. The risk of loss shall pass to the Customer after delivery of the Materials to the site and Seller is not responsible for any loss, damage or theft of
Materials while Materials are located on the site.
MULCH PROPOSAL
Page 4of4
Concealed and Unlmown COllditions: If concealed site conditions or unknown site conditions of an unusual nature that effect the perfonnance of the work or installation
of the Materials other than those indicated in this Proposal, or which differ materially from those generally recognized are encountered below ground or grade, Seller shall
notifY the Customer and the Contract sum shall be equitably adjusted for such concealed or unknown conditions by change order.
Material: Seller shall not be responsible for any stains on any pavement, pavers or other areas after installation ofthe Mulch Material. Seller shall also not be responsible
for grass, sod or plant bed replacement, landscape damage, wall patching, painting, tile replacement, concrete replacement any other type of damage done which is
necessary to complete the job or is the responsibility of others unless specifically stated otherwise.
Initial
MANUFACTURER
USA Mulch, LLC
16575 Gator Road
Fort Myers, FL 33912
PRODUCTNBR
ISSUE DATE: 3/30/17 -Dante Fascell Park; Fuchs Park; MmTay Park
In the interest of public playground safety, IPEMA provides a third-party celtification
service whereby TOV SOD America validates a manufacturer's conformance
to the ASTM F 2075-15 Standard Specification for Engineered Wood Fiber
for Use as a Playground Safety Surface Under and Around Playground Equipment.
The manufacturer listed below has received written validation from TOV SOD America
that the products listed below conform with the requirements of ASTM F2075-l5.
PRODUCT LINE
Playground Mulch
DESCRIPTION
Certified Playground Mulch
You lUay vQrify this cortificato by visiting IPEMA,'s wobsitE! at http://ipoma.org 1\1Ilericll
MANUFACTURER
USA Mulch, LLC
16575 Gator Road
Fort Myers, FL 33912
PRODUCTNBR
1
ISSUE DATE: 3/30/17 -Brewer Park; Marshall Williamson Park
In the interest of public playground safety, IPEMA provides a third-party certification
service whereby TOV SOD America validates a manufacturer's conformance
to the ASTM F 2075-15 Standard Specification for Engineered Wood Fiber
for Use as a Playground Safety Surface Under and Around Playground Equipment.
The manufacturer listed below has received written validation from TOV SOD America
that the products listed below conform with the requirements of ASTM F2075-15.
PRODUCT LINE
Playground Mulch
DESCRIPTION
Certified Playground Mulch
You Inay vorify this cortincato by visiting IPEMA:s website at http:mpoma.org
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ASTM F2075-15 Compliant Engineered Wood Fiber
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In the interest of public playground safety, IPEMA provides a 3rd Party Certification service whereby TUV SOD America
validates a manufacturer's conformance to the ASTM F2075-15 Standard Specification for Engineered Wood Fiber for
Use as a Playground Safety Surface Under and Around Playground Equipment.
ASTM F1292-13 establishes an impact attenuation performance criterion for playground surfacing materials expressed
as a critical fall height (CFH), which is the maximum fall height from which a life threatening head injury would not be
expected to occur -measured as an average g-max score not exceeding 200 g and a HIe score not exceeding 1000.
The CFH can be extremely high in cases where loose fill surfaces are tested and does not particularly give useful
information to the playground owner. The IPEMA program follows and complies with the ASTM standard using the
g-max and HIC criteria, except it tests the surface at a manufacturer's specified fall height rather than determining the
max height by which a surface meets the test criteria before failing. Use of the IPEMA surfacing logo means that a third-
party laboratory has validated that the manufacturer's specified fall height meets or is more stringent than the impact
attenuating performance criterion specified by F1292-13, sec. 4.2.
The use of the IPEMA Certification Seal displayed above signifies that the manufacturer has received written validation
from the independent laboratory that the product associated with the use of the seal conforms with the requirements of
. ASTM F2075-15 Standard Specification for Engineered Wood Fiber for Use as a Playground Safety Surface Under and .
Around Playground Equipment. The following participants have each received 3rd party approval as a manufacturer
and/or supplier of at least one certified product. To meet the Performance Requirements described in Section 4.6 of this
Standard, Engineered Wood Fiber material must undergo the test method described in Section 9.0 to determine the
presence of tramp metal particles. Metal particles embedded or mixed in Engineered Wood Fiber may cause injury if a
child were to fall on/or come in contact with them. The limit for tramp metal was set to reduce the potential of injury.
The 3rd party validator has randomly selected and tested some of the products for each participant. In addition, the
validator has performed a plant and/or home office inspection, involving a review of the participants Quality Assurance
Program, Installation Instructions, and complaint follow up systems. The validator maintains a listing of approved
suppliers (name and location) for participants that have multiple suppliers.
This list of IPEMA certified products is maintained exclusively by TUV SUD America.
Use the checkbox on the right side of each item line to select items for certificates.
If you are unable to select an item to be added to a certificate, you must contact that company to obtain
one.
USA Mulch, LLC
16575 Gator Road
Fort Myers, FL, 33912
239-489-3455
http://www.usamulchllc.com
Select a Product Line and Click the Search Button to view their current list of validated Products.
I~Ii:~~~~~~Ei~~~-~J []~~i~[J
2207 Forest Hills Drive, Harrisburg, PA 17112
Toll-Free Phone: 888-944-7362 I Local Phone: 717-238-1744 I Fax: 717-238-9985 I Email: oiTite(<.j)ip\"ni~.mtl
IPEMA is a non-profit, membership, trade association
PROPOSAL
13020 West Atlantic Avenue
Delray Beach, FL 33446
Phone Number: 561-499-8148
Fax Number: 561-819-1626
PROPOSAL SUBMITTED TO:
City of South Miami Parks & Recreation
5800 SW 66th St.
South Miami, FI33143
Attn: Elisha Atkins .. McGuire
Phone Number: 305-668-3875
Proposal Number:
Page
Date:
JOB LOCATION:
Murray Park
5800 SW 66th St.
South Miami, FI 33143
18427
1 OF 2
3/23/2017
Fax Number: 305-668-7388
Mulching Solutions (seller) proposes to supply and install Certified Playground Mulch mulch at the above job
location. The price for this work will be $1 "760.00 with payment terms of COD. Florida sales tax is not
included in this price and will be billed as a separate item, on the material only, unless a Sales Tax Exemption Certificate is provided.
This work will be performed in accordance with plans and specifications you provided us (See specifications below).
Any changes or alterations to the landscaping! mulched al:eas after the date of this proposal may change the quantity of product and
may require another estimate. Also, if the customer requests the same yardage used in prior years, the customer acknowledges that
changes in the landscaping may have occurred and additional yardage, at an additional cost, may be needed to achieve the same
coverage. If customer supplies the installation quantity and I or depth, Mulching Solutions accepts no responsibility for the act.ual
coverage.
Any changes frolll the plans anel specifications supplied to us that involve an extra cost will be clonE, only upon written orders, with
an agreed··upon extra charge over and above theestirnate.
If the product to be installed is coloredillulch, the customer must sign the attached disclosure and indemnification
statement and disclaimer form.
This proposal must be accepted and returned to Mulching Solutions within thirty (30) clays from its date or it will no longer be
effective. Upon acceptance and return, the terms of this proposal will be effective for three (3) months from the date of acceptance.
~PEGIFICATIONS
THIS PROPOSAL IS BASED ON 40 CUBIC YARDS, QUANTITY PROVIDED BY CUSTOMER.
PISCLAIIYIER:
CEHTlFIED SOFT LANDING IS MANUFACTURED BY OLDCASTLE l.AWN & GARDEN AND IS TESTED AND CERTIFIED TO MEET THE
LArEST CERTIFICATION STANDARDS, HOWEVER THE CERTIFICATION STANDARDS REQUIRE A SPECIFIED INSTALl.ATlON DEPTH.
MULCHING SOLUTIONS WILl. INSTALL THE CERTIFIED PLAYGROUND MULCH AS REQUESTED BY THE CUSTOMER, WHICH MAY NOT
MEET THE CERTIFICATION STANDARDS. MULCHING SOLUTIONS IS NOT RESPONSIBLE FOR THE DETERMINATION OF THE REQUIRED
DEPTH NOR 121E ~~S"~ALLATION DEPTH ~PECIFIED_BY THE ~USTOMER, A~NO M_AKE? NO WARRANTJ.ES EXPRESSED OR IMPLIED.
AC~!=P"c~.NCE OF PRQEQ§~.b'!
The above prices, speCifications and conditions are satisfactory and are hereby accepted. You are 8uthOl"ized to perform
the work as specified above. Payments will be made as outlined above and on page two of this Proposal.
We fully understand and accept the additional clauses set forth on page two of this proposal. If a purchase order number
is required by your com panty, the purchase order number must be filled in below.
SIGNA TU RE: . _________________ . ____ . _____ . ____ _ DATE: . _____________ . _________ ...
pr~INT NAME: ---------_._--" REQUESTED JOB STAFH DATE: _____ _
TITLE: ___________________ _ PURCHASE ORDER NUMBER:
PROPOSJ.\L
13020 West Atlantic Avenne
Delray Beach, FL 33446
Phone Number:
Fax Number:
561-499-8148
561-819-1626
PROPOSAL SUBMITTED TO:
City of South Miami Parks & Recreation
5800 SW 66th St.
South Miami, FI 33143
J.\ttn: Elisha Atkins-McGuire
Phone Number: 305-668··3875
====-.====;
Proposal Number:
Page
Date:
JOB LOCATION:
Fuchs Park
6445 SW 81 sl St.
South Miami, FI 33143
18428
1 OF 2
3/23/2017
Fax Number: 305-668-7388
=======--===========
Mulching Solutions (seller') proposes to supply and install Certified Playground Mulch mulch at the above job
location. The price for this work will be $1 "160.00 with payment terms of COD. Florida sales tax is not
included in this price and will be bill,'! as a separate item, on the material only, unless a Sales Tax Exemption Certificate is provided.
This work will be performed in accordance with plans and specifications you provided us (See specifications below).
Any changes or alteratiolls to the landscaping I mulched areas after the date of this proposal may change the quantity of product and
may require another estimate. Also, if the customer requests the same yardage used in prior years, the cListomer acknowledges that
changes in the landscaping may have occurred and adclitional yardage, at an additional cost, may be needed to achieve tile same
coverage. If customer supplies the installation quantity ancl I or depth, Mulching Solutions accepts no responsibility for tile actual
coverage.
Any changes from the plans and specifications supplied to us that involve an extra cost will be clone only upon written orders, with
an agreed-upon extra charge over and above the estimate.
If the product to be installed is colored mulch, the cllstomer must sign the attached disclosure and indemnification
statement and disclaimer form.
This proposal must be accepted and returned to Mulching Solutions within thirty (30) clays from its date or it will no longer be
effective. Upon acceptance and return, the terms of this proposal will be effective for three (3) months from the date of acceptance.
~!fICAnQN~
THIS PROPOSAL IS BASED ON 40 CUBIC YARDS, QUANTITY PROVIDED BY CUSTOMER.
DISCLAIIYlER:
CERTIFIED SOFT LANDING IS MANUFACTURED BY OLDCASTL.E LAWN & GARDEN AND IS TESTED AND CERTIFIED TO MEET THE
LATEST CERTIFICATION STANDARDS, HOWEVER THE CERTIFICATION STANDARDS REQUIRE A SPECIFIED INSTALLATION DEPTH.
MULCHING SOLUTIONS WILL INSTALL THE CERTIFIED PLAYGROUND MULCH AS REQUESTED BY THE CUSTOMER, WHICH MAY NOT
IVIEET THE CERTIFICATION STANDARDS. MUl.CHING SOLUTIONS IS NOT RESPONSIBLE FOR THE DETERMINATION OF THE REQUIRED
=::.:::::D=EP=T=H"",N=0i::R==TI=1E===IN=S=_I.~_LATION DEPTH SPECIFIED BY TtlE CUSIOMER, AN~ ~.AKES NO WAf<~~ANTIE~.?XPRESSED OR IMPLI~.~.
AQ.g£.eI8NC~ . .QE.EBQP_OSA,=
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to perform
tile work as specified above. Payments will be made as outlined above and on page two of this Proposal.
We fully understand and accept the additional clauses set forth on page two of this proposal. If a purchase oreler number
is required by your corn panty, the purchase order number must be filled in below.
SIGNATURE DATE
----------~-------------
pr~INT NAME: _ .. ____________________ ._. ________ _ HEQUESTED JOB START DATE: _____ _
TITLE: PURCHASE ORDER NUMI3ER: __________________ .
13020 West Atlantic Avenue
Delray Beach, n. 33446
Phone Number: 561-499-8148
Fax Number: 561-819-1626
PROPOSAL SUBMITTED TO:
City of South Miami Parks & Recreation
5800 SW 66th St.
South Miami, FI 33143
Attn: Elisha AtI<ins-McGuire
Phone Number: 305-668-3875
PROPOSAL
Proposal Number:
Page
Date:
JOB LOCATION:
Marshall Partk
6125 SW 68th St.
South Miarni, FI 33143
1842G
1 OF 2
3/23/2011
Fax Number: 305-668-7388
Mulching Solutions (seller) proposes to supply and install Certified Playground Mulch mulch at the above job
location. The price for this work will be $2200.00 with payment terms of COD. Florida sales tax is not
included in this price and will be billed as a separate item, on the material only, unless a Sales Tax Exemption Certificate is provided.
This work will be peliormed in accordance with plans and specifications you provided us (See specifications below).
Any changes or alterations to the landscaping / mulched areas after the date of this proposal may change the quantity of product and
may require another estimate. Also, if the customer requests the same yardage used in prior years, the customer acknowledges that
changes in the landscapin9 may have occurred and additional yardage, at an additional cost, may be needed to acrlieve the same
coverage. If customer supplies the installation quantity and / or depth, Mulching Solutions accepts no responsibility for the actual
coverage.
Any changes from the plans and specifications supplied to us that involve an extra cost will be done only upon written ordel's, with
an agreed-upon extra charge over and above the estimate.
If the product to be installed is colored mulch, the customer must sign the attached disclosure and indemnification
statement and disclaimer form.
This proposal rnust be accepted and returned to Mulching Solutions within thirty (30) days from its elate or it will no longer be
effective. Upon acceptance and return, the terms of this proposal will be effective for three (3) months from the date of acceptance.
SPECIFI,gA!!Q..NS
THIS PROPOSAL IS BASED ON 50 CUBIC YARDS, QUANTITY PROVIDED BY CUSTOMER.
DISCLAIMER:
CERTIFIED SOFT LANDING IS MANUFACTURED BY OLDCASTLE LAWN & GARDEN AND IS TESTED AND CERTIFIED TO MEET THE
LATEST CERTIFICATION STANDARDS, HOWE\fEI~ THE CERTIFICATION STANDARDS REQUIRE A SPECIFIED INSTALLATION DEPTH.
MULCHING SOLUTIONS WILL INSTALL THE CERTIFIED PLAYGROUND MULCH AS REQUESTED BY THE CUSTOMER, WHICH MAY NOT
MEET THE CERTIFICATION STANDARDS. MULCHING SOLUTIONS IS NOT RESPONSIBLE FOR THE DETERMINATION OF THE REQUIRED
DEPTH NOR THE INSTALLATION DEPTH SPECIFIED BY THE CUSTOMER, AND MAKES NO WARr-{ANTIES EXPRESSED OR IMPLIED. . --.====.=====
8.Q.QI-;fJ A,NC_E Of:. PROPOSAl:
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to perform
the work as specified above. Payments will be made as outlined above and on page two of this Proposal.
We fully understand and accept the additional clauses set forth on page two of this proposal. If a purchase order number
is required by your companty, thE} purchase order number must be filled in below.
SIGNATURE ____ . ________ _ DATE ___________ _
PRINT NAME: REQUESTED JOB STArn DATE: . __ . ____ _
TITLE: __ .. _. __ . ___________ .. _. __ Pur'{CHASE ORDER NUMBER: ____ .. _. __ . __
13020 West Atlantic Avenue
Delray Beach, FL 33446
Phone Number: 561-499-8148
Fax Number: 561-819··1626
PROPOSAL SUBMITTED TO:
City of South Miami Parks & Recreation
5800 SW 66th St.
South Miami, FI :n143
Attn: Elisha Atkins-McGuire
Phone Number: 305-668··3875
PI~OPOSAL
Proposal Nurnber:
Page
Date:
JOB LOCATION:
Dante Fascell Park
8700 Red Rd.
South Miami, FI 33143
18425
1 OF 2
3/23/2017
Fax Number: 305··668-7388
==================~================~
Mulching Solutions (seller) proposes to supply and install Certified Playground Mulch mulch at the above job
location. The price for this work will be $2200.00 with payment terms of COD. Florida sales tax is not
included in this price and will be billed as a separate item, on the material only, unless a Sales Tax Exemption Certificate is provided.
This work will be performed in accordance with plans and specification~ you provided us (See specifications below).
Any changes or alterations to the landscaping / mulched areas after the date of this proposal may change the quantity of product and
may require another estimate. Also, if the customer requests the same yardage used in prior years, the customer acknowledges that
changes in the landscaping may have occurr'ed and additional yardage, at an additional cost, may be needed to achieve the same
coverafje. If customer supplies the installation quantity and / or depth, Mulching Solutions accepts no responsibility for the actual
coverage.
Any changes from the plans and specifications supplied to us that involve an extm cost will be clone only upon written orders, with
an agreecl .. upon extra charge over and above the estimate.
If the product to be installed is colored rnulch, the customer must sign the attached disclosure and indernnification
staternent and disclaimer form.
This proposal rnust be accepted and returned to Mulching Solutions within thirty (30) days from its date or it will no longer be •
effective. Upon acceptance and return, the terms of this proposal will be effective for three (3) months from the elate of acceptance.
SPECIFI91IT.!.oNS
THIS PROPOSAL IS BASED ON 50 CUBIC YARDS, QUANTITY PROVIDED BY CUSTOMER.
DISCLAIM§,,:.t
CERTIFIED SOFT LANDING IS MANUFACTURED BY OLDCASTLE LAWN & GARDEN AND IS TESTED AND CERTIFIED TO MEET THE
LATEST CERTIFICATION STANDARDS, HOWEVER nlE CERTIFICATION STANDARDS REQUIRE A SPECIFIED INSTALLATION DEPTH.
MULCHING SOLUTIONS WILL INSTALL THE CERTIFIED Pl.AYGROUND MULCH AS REQUESTED BY THE CUSTOMER, WHICH MAY NOT
MEET THE CERTIFICATION STANDARDS. MULCHING SOLUTIONS IS NOT RESPONSIBLE FOR THE DETERMINATION OF THE REQUIRED
D~PTH NOR THE I~STAL~ATION DEPTH_SPECIFIED BY THE CUSTOMER, AND MAKES NO W~RRANTIES EXPRESSED OR I.MPLIED.
~NC.E OF PRQPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to perform
the work as specified above. Payments will be made as outlined above and on page two of this Proposal.
We fully understand and accept the additional clauses set forth on page two of this proposal. If a purchase order nurnber
is required by your corn panty, the purchase order number must be filled in below.
SIGNATURE ___ . ____________ _ DATE _________ ._
PHINT NAME: ___ . _______ .. _______ _ REOUESTED ,JOB START DATE: ____ ._ .... __
TITLE: PUF~CHASE OHDEr:~ NUMBER: _____ . ___ . ___ _
13020.Wcst Atlantic Avenue
Delray Beach, FL 33446
Phone Number: 561-499-8148
Fax Number: 561-819-1626
PROPOSAL SUBMITTED TO:
City of South Miarni Parks & Recreation
5800 SW 66th St.
South Miami, FI 33143
Attn: Elisha Atkins-McGuire
PROPOSAL
Proposal Number:
Page
Date:
JOB LOCATION:
Brewer Park
6300 SW 56th 51.
South Miami, FI 33143
18424
1 OF 2
3/23/2017
Phone Number: 305-668-3875 Fax Number: 305-668-7388
Mulching Solutions (seller) proposes to supply and install Certified Playground Mulch mulch at the above job
location, The price for this work will be $'1760.00 with payment terms of COD, Florida sales tax is not
included in this price and will be billed as a separate item, on the material only, unless a Sales Tax Exemption Certificate is provided,
This work will be performed in accordance with plans and specifications you provided us (See specifications below),
Any changes or alterations to the landscaping I mulched areas after the date of this proposal may change the quantity of product and
may require another estimate, Also, if the customer requests the same yardage lIsed in prior years, the customer acknowledges that
changes in the landscaping may have occurred and additional yardage, at an additional cost, may be needed to achieve the same
coverage, If cLlstomer supplies the installation quantity and I or depth, Mulching Solutions accepts no responsibility for the actual
coverage,
Any changes from the plans and specifications supplied to us that involve an extra cost will be done only upon written orders, with
an agreed-upon extra charge over and above the estimate, '
If the product to be installed is colored mulch, the customer mllst sign the attached discloslirH and indemnification
statement and disclaimer form.
This proposal mllst be accepted and returned to Mulching Solutions within thilty (30) days from its elate or it will no longer be
effective, Upon acceptance and return, the terms of this proposal will be effective for three (3) months from the date of acceptance,
SPECIFICATlQNS
THIS PROPOSAL IS BASED ON 40 CUBIC YARDS, QUANTITY PROVIDED BY CUSTOMER.
DISCLAIMER:
CERTIFIED SOFT LANDING IS MANUFACTURED BY OLDCASTLE LAWN & GARDEN AND IS TESTED AND CERTIFIED TO MEET THE
LATEST CERTIFICATION STANDARDS, HOWEVER THE CERTIFICATION STANDARDS REQUIRE A SPECIFIED INSTALLATION DEPTH,
MULCHING SOLUTIONS WILL. INSTALL THE CERTIFIED PLAYGROUND MULCH AS REQUESTED BY THE CUSTOMER, WHICH MAY NOT
MEET THE CERTIFICATION STANDARDS, MULCHING SOLUTIONS IS NOT RESPONSIBLE FOR THE DETERMINATION OF THE REQUIRED
DEPTH NOR THE INSTALLATION DEPTH SPECIFIED BY THE CUSTOMER, AND MAKES NO WARRANTIES EXPRESSED OR IMPLIED, .. ..-, -
~EPTANCE qF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to perform
the work as specified above. Payments will be made as outlined above and on page two of this Proposal.
We fully understand and accept the additional clauses set forth on page two of this proposal. If a purchase order number
is required by your companty, the purchase order number must be filled in below,
SIGNATURE _______ . DATE __
PRINT NAME: __________________ . REOUESTED JOB START DATE: ______ _
TITLE: ___ .. ____ . ___ ._. _________ _ PURCHASE OI~DER NUMBER: __________ _
Regal Contractors, Inc.,
City of South Miami
Parks and Recreation
5800 S.W. (-)8 Street
South Miami, FL. 33143
RE: EW'F Mulch Install at Various Park's PlaY.gl'ound
March :30, 2017
Regal Contractors Inc. proposes to furnish the required labor and equipment to
complete the following scope of work. All work will be completed f()l' the total sum
of Ten Thousand l!.ight Hundped Ninety ($ 10,890.00) dollars in a neat and first
class manner and in a timely schedule. Price is based upon one single mobilization.
SCOPE OF WORK:
Furnish and install 220 CY total of Playground EWF safety surface at five
playgrounds non-blow'on application.
This proposal is valid for 120 days.
Respectfully;'·"" ..... ,j-"
~~i(d:~
Pail L. Martin CPSI, HISC
President
P.O. Box 20075 " West Palm Beach, PL 33416-0075 0 (561) 906~7321
CGCA 15079
March 21, 2017
Elisha Atkins-McGuire
City of South Miami
Park & Recreation
6130 Sunset Drive
South Miami, Florida 33134
co !\ISTf-:lJCTIOt\j Cr~OUF)
Re:
County:
Blow-on Certified Playground Turf-Chipped Mulch
Multiple Park Locations within City of South Miami
Miami-Dade
Sub: Cost Proposal
Dear Ms, Atkins-McGuire,
, .'. " ! ~.. :
Pontifex Construction Group, Inc, is a certified General Contracting firm in the State of Florida providing civil engineering, engineering &
general contracting, and construction management services,
In response to the Invitation to Bid on the above referenced project, we offer the following:
An experienced team . Our management team has over 50 years of combine experience in the construction
industry with an emphasis on successfully completing projects in the governmental, commercial and residential
sectors, Our experience includes the improvements of city, county and state roadways, bridges as well as
commercial and residential developments,
A proactive approach. In order to meet the accelerated timeframe of this project, we will take a proactive approach
in both the coordination of all aspects of the construction and the anticipation and avoidance of potential delays,
A partner committed to safety· We will work hand in hand with the City of South Miami, Parks & Recreation
Department and all applicable agencies to create and maintain a work zone that is safe for both workers and the
traveling public while minimizing the disruption of services to City of South Miami's client.
Customer satisfaction is our top goal and our personnel are trained to react quickly and decisively to our clients' requests, We aim to
deliver this project on-time and per-specs and will take a systematic approach to expediting the construction as appropriate in order to
meet that goal.
Thank you for this opportunity to present our firm for your consideration, We look forward to working together,
Sincerely yours,
Luis I. Rodriguez, President & CEO
6619 S, Dixie Highway, Unit 106-South Miami, FL 33143-7919
Phone: 3052189425 -Fax: 3056750792 -info@pontifexgroup,com
CGC1515780 -CCC1329690
Civil Engineers ,-Engineering & General Contractors ... Construction Managers
Page 1 0'2
CONSTRUCT!Ol\i cr:~oup
Respectfully, we submit our cost proposal for the above referenced project for your consideration, We propose to furnish all material,
labor and equipment to complete the application of Blow-on Certified Playground Turf-Chipped Mulch, Scope of Work includes the
following main activities:
1, Furnish and Install approximately 220 cubic yards of certified blow-on mulch,
. 2, Furnish and Install, Certified mulch must meet the latest standards, including ADA Certified ASTM F-1951,
3, Furnish and Install, Certified mulch must be wheelchair accessible and IPEMA Certified ASTM F-1292-04,
4, Furnish and Install, Certified mulch must meet HIC (head impact criteria) and application depth of at least 12",
5, Final clean up,
6, Professional management and supervision,
Park Locations:
1 , Brewer Park 6300 SW 56th Street
2, Dante Fascell Park
3, Murray Park
8700 Red Road (SW 57 th Ave)
5800 SW 66 th street
approx, 40 CY
approx, 50 CY
approx, 40 CY
approx, 50 CY
approx, 40 CY
4, Marshall Park 6125 SW 68 th Street
5, Fuchs Park 6445 SW 81 st Street
Dumpster service,
Exclusions:
1,
2,
3,
4,
5,
Existing underground utilities relocation, trees, demolition, curbs,
Sod, landscaping restorations,
Total Price:
Costs of permits, x-rays and testing fees,
Anything not mentioned as part of scope of work,
$22,325.00
Payment Conditions: Net 30 days after submitting requisition,
General Contractor: Pontifex Construction Group Inc,
BY: ________ _
Print Name: _________ _
Print Title: _________ _
Owner: City of South Miami
BY: ________ _
Print Name: _________ _
Print Title: __________ _