3THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
REVENUE:
AnACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation ~
April 18, 2017 Agenda Item NO.:_:1_
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC
located at 5829 SW 73 rd street, to hold its 2nd Annual Cinco De Mayo Block Party.
Taco Craft Miami, LLC (lithe applicant") has submitted a Special Event
Application to hold its 2nd Annual Cinco De Mayo Block Party (lithe block party")
on Friday, May 5,2017 from 6:00 PM to 1:00 AM.
The applicant would like to host a festive Mexican themed block party and
extend their business onto 73 rd street from 58 th avenue to 58th court. The
applicant will have a stage, tables and chairs along the street; all sidewalks will
remain open to the public. Barricades and police vehicles will block traffic on
73 rd street on 58th avenue and 58th court.
The Cinco De Mayo Block Party will consist of live music, food and beverages. All
food and beverages will be catered and sold by the applicant. The block party
will be free to the public; food and beverages will be sold through ticket sales
that can be purchased at the entrance of the event. All public property including
sidewalks, street gutters, etc. shall be cleaned by the applicant. This event has
an anticipated attendance of 500 people.
The applicant has submitted the necessary Notification/Petition Form signed by
businesses that will be affected by the requested street closure. Upon approval
of this event the applicant must provide the City with the required Certificate of
Liability Insurance that complies with the City's standard insurance.
requirements, including naming the City of South Miami as an additional insured
prior to the event.
The applicant has paid the City $660, which includes a $60 application fee, $100
administrative fee, and $500 refundable security deposit.
The applicant is responsible for all services rendered by the City:
DEPARTMENT AMOUNT
POLICE DEPARTMENT (4) $1,440
PUBLIC WORKS $864.52
STREET CLOSURE & MOT $270
TOTAL $2,574.52
Resolution
Special Events Application
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RESOLUTION NO.: _________ _
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC located at
5829 SW 73 rd street, to hold its 2nd Annual Cinco De Mayo Blocl< Party.
WHEREAS, Taco Craft Miami, LLC (lithe applicantJl ) has submitted a Special Event
Application to hold its 2nd Annual Cinco De Mayo Block Party (lithe block partyJl) on Friday, May
5,2017 from 6:00 PM to 1:00 AM; and
WHEREAS, the applicant would like to host a the festive Mexican themed block party
and extend their business onto 73 rd street from 58 th avenue to 58 th court; and
WHEREAS, the applicant has paid the City $660, which includes a $500 refundable
security deposit, $100 administrative fee and $60 application fee; and
WHEREAS, the applicant is responsible to pay the City for Police Services ($lA40), Public
Works ($864.52), Street Closure and MOT ($270) totaling $2,574.52; and
WHEREAS, the applicant has completed the Special Event Application and has submitted
the necessary Notification/Petition Form signed by businesses that will be affected by the
requested street closure; and
WHEREAS, upon approval of this event the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional insured prior to the
event.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is hereby authorized to permit Taco Craft Miami, LLC to
hold a its 2nd Annual Cinco De Mayo Block Party on 73 rd street from 58th avenue to 58 th court on
Friday, May 5, 2017.
Section 2. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity ofthe remaining portions of this resolution.
Section 3. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ENACTED this __ day of _____ , 2017.
ATTEST: APPROVED:
CITY CLERK MAYOR
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READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh: .
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
' ..
~ SoutnrMiami
Permit #: S C --0605 \10 \
THE CITY OF PLEASANT LIVING
SPECIAL EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at .
least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for. more
information about applying for a special event in the City of South Miami.
APPLICANT INFORMATION
APPLICANT NAME: --LN...;.· -,-1·(-,()","-,~,-A_.5 __ C:~---,,-rW\~o:....:c'V\....:..~-.::....._-.,.. TITLE: §<N:4A NI~"r.
DAY TIME PHONE: "'3~-G~ g -.., ~ ()-MOBILE: -,-_3.!..!16~<;~-_:t.L..~...:....1~·· 3;:::..")..::::..-.:.Q-:.:}:_
EMAIL: ~~ to\o-~ Q, +o..c.o(~"[-L (O~
2" CONTACT NAME: 1\",,,,,,,-,-Su~'" lie"> T;TlE: A sst. ~""'..J ~ ....
DAY TIME PHONE: 36<-&(;'$ -~ ~ J;)ow MOBILE: '"iO-;-~ <gc.{? ~ (53 C =r
EMAil: ·j.k@:!...<.OCl::".t.J..CD .....
-'
ORGANIZATION INFORMA lION
NAME OF ORGANIZATION: __ ~_\,-tAC_o_L_~_~_~,-.\-_---,-M_·_lOvv'V\---,-::..;.·I ___________ ....,-
ADDRESS: __ -s_ . .......;3~:......q-'---_~.o..-W __ T_3 __ "_+-'--____________ _
PHONE:
Is your organization a non-profit, SOl(c) (3) certific'ate holder? ~o 0 YES -If YES, please provide a
copy of yom certificate with the application.
EVENT INFORMA lION
TYPE OF EVENT: &FESTIVAL/CELEBRATION 0 RUN/WALK o FILM/PHOTO PERMIT
o CHARITY o OTHER: ___________ _
NAMEOFEVENT: __ ~C:~\A-=~~O~ _______________ ~ ____ _
LOCATION OF EVENT: 9!.trA <)1-c'{# frOflV\ .sg1~ Ifv< -1<> -2ff. ct· ~
EVENT DATE(S): ." /sf ~ 0 NEW EVENt ¥ETURNING EVENT
WILL THIS BE AN ANNUAL EVENT? 0 NO ~ES· IF YES, THIS IS THE -.2:.-YEAR OF T~E EVENT
ANTICIPATED ATTENDANCE: t/oo..-:)Ob ACTUAL EVENT TIME: C;p~ AM/@O ~M ,
ASSEMBLY DATE(S): SETUP TIMES: '3 AM~O GAM@)
BREAKDOWN DATE(S): BREAKDOWN TIMES: II I ~/PM to ~PM .
1
EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a blank sheet of paper and attach to the
application.
LOCATION. APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
)&( Location is City of South Miami property (street, Sidewalk, right-of-way, park, etc.)
o Applicant/Organization owns the requested event location
o Applicant/Organization will be using private property
Comments: ____________ ~ ____________________________________________ __
Property Owners Name: ______________________ _ Phone: ____________________ _
Property Address: ________________________________ .:...-____________________ __
PRINT APPLICANT'S NAME APPLICANT'S TITLE
PROPERlY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and sworn before me, this
______ Day of _____ --', a
Notary Public in and for ________ _
County, State of _______ __
Signature (NOTARY PUBLIC)
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POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds.
No
o
o
o
Will your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over 50 people
at anyone given time?
Will you be requesting the use of off-duty police officers?
If YES, how many , (Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrounding public streets
and/or property area. .
STREET, SIDEWALKS AND RIGHT-Of-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
C !o:20'rL o-t.· :r~~ -:,-t-,. [\cot" .-fk s4o~t7 "':>I~V\ 0"'-;C;r~
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes No
o ~
o
Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only 501(c)(3) organizations. may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A 501(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
Have you notified the event location neighbors or businesses about
your event?"
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CODE ENFORCEMENT
Yes No
g D Will you be having any music and/or amplified sounds during your
event?
D ~ Will your event be starting before 8:00 AM.
aD· Will your event end after 11:00 PM?
PARKS AND RECREATION
Yes No
D fJ' Will this event take place in any of the South Miami City parks and/or
recreation facilities?
(Please note: A rental fee will be applicable if a city park is being used)
D a Will this event require the use of any Department equipment (stage)?
D ~ Will this event require the use of any Department staff?
PARKING DIVISION
Yes No
W D
/f(J
E . iJOO ~ <')/8
Will you be renting any City parking meters? If YES, how many o'-V
(Please note: All closures or interference on right-of-ways that i~dudes ~ ... ;)'d-6J
parking meters will be required to pay the daily meter fee)
Z D Do you have enough on-site parking to accommodate your event?
D ~ Will your event involve the use ofa shuttle and/or alternate parking
PUBLIC WORKS
Yes No
~ D
~ D
)i([ D
sites?
Will your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys, etc.?
Will your event require any full and/or partial road closures?
(Please note: any right-of-way closures will require at least one off-duty
officer per corner)
Would you like the City to provide you with barricades for your event?
If YES, holAf many "'i
Please describe your pians for the cleanup and removal of recyclable goods, waste and garbage
during and after your event.
,k 'Ev-t~ ~,\\
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ADDITONAL EVENT FEATURES
o Temporary Fencing
o Signs/Banners
~Tents or Canopies
o Inflatables/Rides 0 Live Music
Ji<J Additional Barricades 0 Open Flames
o Electrical Services/ Generators .l(: Port-A-Johns
o Other: ______________________ _
(Please note: If any of the following apply, a separate narrative description of each additional feature
may be required by the City with this application. Additiona"y tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
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FILM/STILL PHOTOGRAPHY
Type of Production: 1>.r..,,,,,,, V ,J,'"rypecial Effects or weap~ns: __ ----''--____ _
Base Camp Location: .. '6800 SW '9'$ <;;.i--
Cast: __ "-____ _ Crew: 2 C,CAtW\(f(tA." c)r'f4o .. ~ Extras: ___ .... _ ... _. ___ _
Total Number: __ ---___ Total Vehicles: Type of Vehicle: __ -____ _
DEPARTM·ENT DIRECTORY
Special Events Division .................................................................. . (305) 668-3873
South Miami Police Department ................................................. : (305) 663-6301
Public Works Department ............................................................ . (305) 403-2067
Parks and Recreation Department .............................................. . (305) 668-3876
Code Enforcement Department ................................................... . (305) 668-7335
Planning and Zoning Department ................................... ; ............ . (305) 663-6326
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INDEMINIFATION AGREEMENT
THIS AGREEMENT (If Agreement") is entered into by and between AIt'tJ ks CarlvyA ~
. (If Applicant"), and the City of South Miami (If City") on the date on which the last of the Parties executes this
Agreement.
RECITALS
WHEREAS, the Applicant has submitted a SRecial Event Permit Application to the City for (event title)
C_~"'-l.j') 0\&. ~Q ~~(,\7h'vJat 'gr0 Sln·;qf ') hi (location) on
(date(s)) "::;-/4) ir?: . (If Special Event"); and WHERAS, pursuant to of the City's Code
and the City's Special ~verA Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City froni claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively Iflndemnitees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition .of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the. City Commission.
4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police D~partmer'lt.
S. Event areas shall be restored to equal or better condition than they were before the event started,
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees,
8. Applicant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours
prior to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory(ies) on the date set forth below and notarized.
N,U) {lAS C"'Y;V\Ov..A....
P.RINT-'A'PPtICA'N'fts-NAM E ('
7 7 '--DATE
{J)lIZ-
. ANGELA J MARTINEZ DIAZ
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ROUTE/MAP
A map of the event site is required and should indicated the event layout with proposed attractions,
recommended street closures, parade or run/walk routes, etc. Please draw your map on the space
provided below, or attach a map to the application upon submittal. The following must be identified and
labeled
1. Event site {streets, bldg., etc.} 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities
2. Routes {races, parades, etc.} 4. Restroom facilities 6. Off duty police officers 8. Parking Area
tjt)fV1 t+:·
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NOTIFICATION/PETITION
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this application "being disapproved.
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FINAL CHECK UST
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Special Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
D APPLICATION:
D FEE:
All information has been properly filled ou(on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
D SIGNATURES: Application must be signed and notarized.
D EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
D NOTIFICATION FORM: The name, signature, a~dress and phone number of each
person who is either a property owner or lessee within the
requested event area must appear on the sheet.
D SITE PLAN:
D COPY:
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
COMPLETED APPLICATIONS: Yvette Valdes, Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, FL 33143
Office: 305-668-3873 -Email: vvaldes@southmiamifl.gov .
.: .
Once the application has been approved processed and the date has been reserved the following must
be submitted prior to the event date.
D INSURANCE:
D EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset
Drive South Miami, FL 33143) as an additional insured, in the
amount of $1,000,000.
A $500 refundable security deposit, and other applicable
chargers such as, but not limited to, street closures, off-duty
police officers, etc. will be due and required before any permit
can be issued.
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