5CP"" .;,
Southl'Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE CIlY or I'LFASANT LlVINC
To:
FROM:
DATE:
SUBJECT:
BACI{GROUND:
FEES TO BE WAIVED:
AnACHMENTS:
The Honorable Mayor & Members of the City Commission
May 2,2017 Agenda Item No.: 5 Steven Alexander, City Manager
A Resolution authorizing the City Manager to permit and to waive rental fees
associated with the OrchidMania of South Florida's 19th Annual 'Orchids in the
Park' fundraiser to be held at Dante Fascell Park on Saturday, May 27th and
Sunday, May 28, 2017.
Orchid Mania of South Florida lithe applicant", a 501(c)(3) registered
organization, has requested to hold its 19th Annual fundraising event at Dante
Fascell Park on May 27 and 28, 2017 from 10:00 a.m. to 5:00 p.m.
The applicant will sell orchid plants and donate all proceeds to Project Cradle, a
program at the University of Miami Leonard Miller School of Medicine
Department of Infectious Disease and Immunology. This program provides
assistance to children and young adults living with HIV/AIDS.
Upon approval of this event, the applicant must provide the City with the
required certificate of liability insurance that complies with the City's standard
insurance requirements, including naming the City of South Miami as an
additional insured prior to the event.
The applicant is requesting a fee waiver in the amount of $660 dollars, which
includes a $60 application fee, $100 administrative fee, and $500 refundable
security deposit.
DEPARTMENT
REFUNDABLE SECURITY DEPOSIT
ADMINISTRATIVE FEE
ApPLICATION FEE
Resolution
Letter Requesting Waiver
Consumers Certificate of Exemption
Public Charity Statues
AMOUNT
$500
$100
$60
1 RESOLUTION NO.: _________ _
2
3 A Resolution authorizing the City Manager to permit and to waive rental fees
4 associated with the Orchid Mania of South Florida's 19th Annual 'Orchids in the Park'
5 fundraiser to be held at Dante Fascell Park on Saturday, May 27th and Sunday, May 28,
6 2017.
7
8 WHEREAS, OrchidMania of South Florida, a 501(c)(3) organization, has submitted a
9 Rental Application to hold its 'Orchids in the Park' fundraiser on May 2ih and 28, 2017 from
10 10:00 a.m. to 5:00 p.m. at Dante Fascell Park; and
11
12 WHEREAS, the applicant will sell orchid plants and donate all proceeds to Project Cradle,
13. a program at the University of Miami Leonard Miller School of Medicine Department of
14 Infectious Disease and Immunology that helps children and young adults with HIV/AIDS; and
15
16 WHEREAS, there is no admission fee, food, nor music associated with this event, and it's
17 open to the public from 10:00 a.m. to 5:00 p.m.; and
18
19 WHEREAS, the applicant is requesting a fee waiver in the amount of $660 dollars, which
20 includes a $60 application fee, $100 administrative fee, and $500 refundable security deposit;
21 and
22
23 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
24 CITY OF SOUTH MIAMI, FLORIDA THAT:
25
26 Section 1. The City Manager is herby authorized to permit and to waive fees associated
27 with the OrchidMania of South Florida's 19th Annual 'Orchids in the Park' fundraiser to be held
28 at Dante Fascell Park on Saturday, May 2ih and Sunday, May 28, 2017.
29
30 Section 2. Upon approval of this event the applicant must provide the City with the
31 required Certificate of Liability Insurance that complies with the City's standard insurance
32 requirements, including naming the City of South Miami as an additional insured prior to the
33 event.
34
35 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason
36 held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
37 the validity ofthe remaining portions of this resolution.
38
39 Section 4. Effective Date. This resolution shall become effective immediately upon
40 adoption by vote of the City Commission.
41
42
43
44
45
46
47
48 PASSED AND ENACTED this __ day of ,2017.
49
50 ATTEST: APPROVED:
51
52 CITY CLERK MAYOR
53
54 READ AND APPROVED AS TO FORM: COMMISSION VOTE:
55 LANGUAGE, LEGALITY AND Mayor Stoddard:
56 EXECUTION THEREOF Vice Mayor Welsh:
57 Commissioner Edmond:
58 Commissioner Liebman:
59 Commissioner Harris:
60 CITY ATTORNEY
OYekiJManJ'o
SOUTH flORIDA
Supporting AIDS education and relief programs
March 11,2017
Mr. Quentin L. Pough
Director
City of South Miami Parks and Recreation
VIAE-MAIL
Esteemed Mr. Pough;
By means of this letter, OrchidMania South Florida (an all-volunteer, registered 501 c3
organization) is requesting a Waiver of Fees for our 19th Annual 'Orchids in the Park' fundraiser,
to be held at Dante Fascell Parkin South Miami Saturday May 2ih and Sunday May 28th, 2017
There is no admission fee to the event, and it is open to the public from 10:00 a.m. to 5:00 p.m.
both days. There is no food, liquor or music associated with it. What we do during the two days
is sell orchid plants that have been donated by local, national, and international donors and the
proceeds are used to provide much needed funding to 'Project Cradle' a program at the
University of Miami Leonard Miller School of Medicine Department of Infectious Disease and
Immunology that helps children with HIV/AIDS here in our community.
This will be our 19th year doing this event at Dante Fascell Park, and the police has never been
called to address any issues, nor has the Sanitation Department needed to come out to the park
because of littering or excessive garbage issues related to our use of the park.
Please note that this our only major fundraising event, and what we are able to accomplish in
the way of success will have a direct effect on the assistance we provide to these children.
Attached please find copies of our Tax-Exempt documents for your inspection and submission
to the necessary authorities, but if you need any additional information or documentation, please
do not hesitate to contact me at your earliest convenience.
Looking forward to a favorable response, I remain,
Sincerely,
Alexander Lamazares
President
enc!. Tax Exempt documents
P.O BOX 430251 So. Miami, FL 33243-0251 -(786) 408-3897
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