1THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item No.:l May 2,2017
A Resolution authorizing the City Manager to execute a professional
service work order to Stantec Consulting Services Inc., for the Design of
Roadway Resurfacing and Reconstruction Improvement Projects.
The roadways listed below exhibit a depression along the length of the
road and longitudinal and perpendicular cracks throughout. Public Works
Department has asked Stantec Consulting Services to provide design
services and construction documents for the Roadway Resurfacing and
Reconstruction at the following locations:
1. SW 82 nd StJ;eet from SW 60th to 62 nd Avenue
2. SW 63 rd Avenue from SW 78 th to 80th Street
3. SW 79 th Street from Canal to SW 59 th Avenue
4. SW 61 st Avenue from SW 83 rd to SW 84 th Street
Stantec Consulting Services, Inc is one of four firms selected by
Resolution No. 060-17-14861, to provide professional service agreement
for engineering services on as needed basis in accordance with Florida
Statute 287.055, "Consultants Competitive Negotiation Act".
PROPOSAL AMOUNT: $26,210
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the People's
Transportation Tax Fund Account for an amount not to exceed
$26,210 Account number 124-1730-541-6490 which has a balance of
$1,372,892.88 before this request was made.
AnACHMENTS: Resolution
Resolution #060-17-14861
Professional Services Agreement
Stantec Consulting Services Inc., proposal letter dated April 20, 2017
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to execute a professional service work
3 order for Stantec Consulting Services Inc., for the Roadway Resurfacing and
4 Reconstruction Improvement Project.
5 WHEREAS, the Mayor and City Commission wish to Resurface and Reconstruct various
6 roadways within the City of South Miami; and
7 WHEREAS, Stantec Consulting Services, Inc., is one of four firms selected by Resolution
8 No. 060-17-14861, to provide professional service agreement for engineering services on as
9 needed basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation
10 Act;" and
11 WHEREAS, Stantec Consulting Services, Inc., submitted a proposal for professional
12 engineering services; and
13 WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
14 WHEREAS, the amount of $26,210 was found to be comprehensive and cost effective in
15 its design approach; and
16 WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
17 execute a professional service work order with Stantec Consulting Services, Inc., for various
18 Roadway Resurfacing and Reconstruction.
19 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
20 CITY OF SOUTH MIAMI, FLORIDA;
21 Section 1. The City Manager is hereby authorized to execute a professional service work
22 order for Stantec Consulting Services, Inc., to provide Construction Documents for the Roadway
23 Resurfacing and Reconstruction Project for an amount not to exceed $26,210. The expenditure
24 is to be charged to the People's Transportation Tax Fund Account Number 124-1730-541-6490
25 with an account balance of $1,372,892.88 before this request was made.
26 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
27 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
28 shall not affect the validity of the remaining portions of this resolution.
29 Section 3. Effective Date: This resolution shall take effect immediately upon
30 enactment.
31
Page 1 of 2
32 PASSED AND ADOPTED this _ day of ,2017.
33
34 ATTEST: APPROVED:
35
36
37
38 CITY CLERK MAYOR
39
40
41 COMMISSION VOTE:
42 READ AND APPROVED AS TO FORM,
43 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard:
44 EXECUTION THEREOF Vice Mayor Welsh:
45 Commissioner Harris:
46 Commissioner Liebman:
47 CITY ATTORNEY Commissioner Edmond:
Page 2 of 2
RESOLUTION NO: 060-1:7-14861
A Resolution authorizing the City Manager to enter Into a multi-year contract
with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and
Stantec for general engineering services on an as needed basis.
WHEREAS, the City solicited a Request for Qualifications (RFQ) to retain qualified
consultants to provide various professional and general engineering and architectural
services on an as needed basis; and
WHEREAS, the professional services are required on an as needed basis and on a
rotation basis in accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Act;" and
WHEREAS, a Selection Committee comprised of City staff, reviewed the
proposals received and identified a short list of respondents for further review; and
WHEREAS, the short list of respondents were interviewed by the Selection
Committee and subsequently scored and ranked; and
WHEREAS, according to the terms and scope of services in the RFQ, the City
intends to retain a maximum of four (4) qualified firms under four (4) separate but
similar agreements to fulfill the City's needs and meet the requirements for quick
response and specialized services; and
WHEREAS, the Mayor and City Commission desires to authorize the City
Manager to execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term
of three (3) years and an option to renew, at the discretion of the City Manager, for one
(1) two (2) year renewal for a maximum term of five (5) consecutive years.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to enter into non-exclusive
multi-year contracts with the firms for professional and general engineering services on
an as needed and on a rotation basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act" and shall be for a term of three (3) years and
an option to renew, at the discretion of the City Manager, for one (1) two (2) year
renewal for a maximum term of five (5) tonsecutive years. A copy of the contract is
attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
Page 10f2
Res. No. 060-17-14861'
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ADOPTED this l!. day of March 12017.
ATIEST: APPROVED:
~ (l!ll~f!rxl4.jJ
Page 2of2
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
Stantec
April 20, 2017
City of South Miami
Ponce de Leon Boulevard, SuHe 900
Coral Gables, Florida 33134
Tel: (305) 445-2900
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, FL 33155
Main: (305) 403-2063
Attention: Mr. Aurelio Carmenates, P.E.
Capital Improvement Project Manager
Reference: Road Resurfacing & Reconstruction -4 Locations
City of South Miami, Florida
Dear Mr. Carmenates:
We are pleased to present this proposal for professional engineering services .. We understand that the City
would like to complete road resurfacing and reconstruction at several local roads as shown in the attached
aerials. Some areas of the road, notably the centerline, exhibit various levels of deterioration. The damaged
areas will require repairs to be detailed on the plans. It is the City's desire to have construction completed in
August 2017.
SCOPE OF SERVICES:
Design Phase
Our scope will include a field assessment of existing conditions including photos, recommendation of the
required scope of work including milling and necessary asphalt repairs, resurfacing plans on recent aerials,
and striping plans on aerials to match existing conditions. We will include a bid form for City's use during
the bidding process and an estimate of probable cost. The intersecting streets will be resurfaced up to the
adjacent point of curvature or end of double yellow striping, whichever is greater. Work will not extend onto
SW 80th Street as this is a County Road. Work limits up to SW 59th Avenue will not include the intersection
as this road will receive future improvements. One bid form and bid package will be prepared with separate
lump sum line items for each location. ADA ramp upgrades are not included in our scope . We will send out
utility notifications to applicable utility companies but will not obtain as-builts or input utility information
into the plans.
Construction Assistance Phase
During this phase, we will prepare for and attend one preconstruction meeting, review contractor's
submittals, coordinate the work and work schedule, perform construction observations during paving
activities Oimited to 120 hours), review contractor's payment requisitions, conduct punch list inspection,
and complete project closeout.
Exclusions
Survey, geotechnical testing, asphalt cores, permit assistance, bid phase assistance are not included in our
scope.
Design with community in mind
THE CIT Y OF I'LEASi\NT LI VIN G
CAPITAL IMPROVEMENT PROGRAM S-YEAR PLAN
EstImated
PROJECT DESCRIPTION SOURCE FY16 Expenses FY17 FY18 FY19 FY20 FY21
FY16
TRAFFIC CALMING
Pinecrest Villas/ Snapper Creek Traffic Calming -Construction
(Between SW 62 AVE, SW 80 ST & US 1; Between SW 80 ST to SW 87 PTP 150,000 150,000
ST, From SW 57 AVE to SW 62 AVE)
Twin Lakes/Bird Estates Traffic Calming -Construction (Between 61
AVE & 64 AVE, From SW 40 ST to SW 44 ST; Between SW 56 ST to SW PTP 175,000 175,000
64 5T, From SW 62 AVE to SW 67 AVE)
60 AVE Traffic Calming Devices (SW 56 ST to SW 61 ST) CIP 35,000 a
Miscellaneous Traffic Calming CIP 50,000
ROADWAY & DRAINAGE IMPROVEMENTS
SWDTF 100,000 100,000 60,000 150,000 150,000 150,000 150,000
Citywide Drainage Improvements
LOGT 20,000
LOG T 100,000 100,000
Twin Lak es Roadway & Drainage Improvements -Construction
PTP 60,000 60,000
Citywide Roadway & Drainage Phase 6 -Construction LOGT 45,000 45,000
Part 1: SW 74 TER (58 AVE to 59 AVE) PTP 155,000 155,000
PTP 320,000
Citywide Roadway & Drainage Pha se 6 -Construction Part 2: SW 59
LOGT 40,000 AVE
SWDTF 40,000
SWDTF 15,000
SW 68 ST & SW 65 AVE -Design and Construction
LOGT 85,000
LOGT 75,000
SW 60 ST & SW 65 AVE -Design and Construction
SWDTF 10,000
ROAD INFRASTRUCTURE
South Miami Inte rmodal Transportation Plan -Contingency/ Ped-xing PTP 225,000 a 100,000 75,000 75,000 75,000 75,000
SW 64 ST Bike Lane and Road Improvements (SW 62 AVE to SW 57 CDBG 336,000 a 336,000
AVE) PTP 84,000 84,000
61 AVE Roadway Improvement (Betwee n 40 & 44 ST) PTP 95,000 41,750
62 AVE Design and Roadway Reconstruction (85 ST to 70 ST), including TAP 480,000 480,000
Sidewalk improvement between SW 78 ST to SW 80 ST PTP 120,000 120,000 120,000
Citywide Sidewalk Repairs PTP 80,000 80,000 40,000 40,000 40,000 40,000 40,000
PTP 30,000
Citywide Street Improvements
LOGT 50,000 50,000 10,000 25,000 25,000 25,000 25,000
LOGT 40,000 40,000 60,000 60,000 60,000 60,000
Citywide Street Resurfacing Program (Various loca tions)
PTP 20,000 20,000 60,000
Road Re surfacing -SW 58 ST (62 PL to 62 AVE) PTP 42,000 18,750
Road Re surfacing -SW 66 AVE & SW 50 TR (51 TR to 67 AVE) PTP 53,000 18,750
Road Re su rfacing -SW 78 ST ( 62 AVE to 63 AVE) PTP 52,000 30,000
Road Resurfaci ng & Reconstruction -SW 81 ST (62 AVE to 60 AVE) PTP 47,000 28,750
Road Resurfacing -SW 59 PL (74 ST to 76 ST) LOGT 50,000
Road Resurfacing -SW 68 AVE (72 ST to 76 TR) PTP 40,000
Road Re surfacing -SW 76 TR (69 AVE to 67 AVE) PTP 85,000
PTP 35,000
Ro ad Resu rfacing & Reconstruction -SW 82 ST (62 AVE to 60 AVE)
LOGT 35,000
Road Resurfacing -SW 61 ST (62 PL to 62 AVE) PTP 40,000
Ro ad Resurfacing -SW 66 ST (67 AVE to 66 CT) PTP 50,000
Ro ad Re su rfacing & Reco nst ruction -SW 63 AVE (78 ST t o 80 ST) PTP 40,000
Ro ad Resurf aci ng & Reco nstruction -SW 79 ST (C ana l to 59 AVE) PTP 150,000
SW 58 AVE Intersection at US 1-Design a nd Construction PTP 60,000
SW 64 ST Bike Lan e and Roadway Wid e ning (SW 62 AVE t o SW 69 PTP 50,000
AVE) CIP 200,000
Citywide Neighborhood Gre enways Sharrows PTP 50,000 50,000 50,000
SW 73 ST Sidewalk Extension CIP 15,000
PARKS
Citywide Parks Improve ment -Miscellaneous CIP 100,000 100,000 50,000 50,000 50,000 50,000 50,000
Citywide Parks Master Plan -Improvem e nts CIP 250,000 144,000 300,000 300,000 300,000 300,000 300,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 107
April 20, 2017
Page 2 of 2
Anticipated Schedule
We assume the work will be authorized by May 1st 2017 in order to meet the schedule outlined below:
• Plans & Bid Package
• Bidding
• Award
• Construction
Terms and Conditions:
4 weeks
4 weeks
4 weeks
4 Weeks
Complete May 26th 2017
Bids Open June 23rd 2017
Notice to Proceed July 21st 2017
Complete August 25th 2017
All terms and conditions shall be per our Professional Service Agreement for Professional General
Engineering and Architectural Services as authorized by Resolution 060-17-14861. Our fees shall be as
follows.
Design Phase (Lump Sum) ............................................................ $12,610
Construction Phase (Hourly not to exceed) .................................. $13,600
TOTAL: $26,210
We are ready to begin working on this assignment upon your authorization to proceed. If acceptable to you,
we will accept a signed copy of this form as your written authorization to proceed.
Thank you,
Stantec Consulting Services Inc.
9H;?C~
Sean Compel, P.E., LEED AP
Senior Associate
Tel: 305-445-2900
sean.compel@stantec.com
City of South Miami
Approved by:
Signature Print Name
V: \2156 \bus in es s_ deve lopm ent\21s680266 \south mi am i \street res urfaci ng\south _mi ami _roa dway _proposal.docx
Des ign with communit y in mind
Date
Stantec Consulting Services Inc.
DATE:
PROJECT:
. Desip J»hase
Project coordination and project
investigation
Project kick-off meeting
Site visit and photo log
Cover sheet, Key Sheet & notes
Typjcal Sections & Details
Resurfacing and reQ.airplan on aerials
Limited Utility Investigation
Quantities & Cost Estimate
Specifications
Pavement Marking Plan
Provide Plans for PW Permit
Sub-Total Hours
FEE WORKSHEET
April 20, 2017
Road Resurfacing & Reconstruction -4 Locations
2
1 1
2
2
2
4
1
1 2
2
1
2
2 21 0
Billing Rate $ 180.00 $ 170.00 $ 145·00 $
Labor Cost $3,570 $0
Fee Worksheet -Page 1
Clerical
2
1 1
8 4
2 6
4 8
8 24
2 1
2 4
2 8
1 6
1
3 2 51 12
95·00 $ 100.00 $ 45·00
$3,040 $5,100 $540
Design Phase Sub-Total: $12610
Total Fee: $26,210