9n IE CIlY OF PLEASANT LlVINCO
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
AMOUNT:
EXPENSE:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
May 16, 2017 Agenda Item No.: q Steven Alexander, City Manager
A Resolution authorizing the City Manager to negotiate and enter into a
contract with Dash-Door and Closer Service, Inc. for the purchase and
installation of an access control system for a new entry door at th~
Gibson-Bethel Community Center's fitness room.
City staff was directed to research the installation of a new entry door
with an electronic access control system for the fitness room located at
the Gibson-Bethel Community Center. The aluminum frame door with
tempered glass is estimated at $3,410 and the access control system
costs $5,560.
Upon registration, active members will be given a smart keyfob to access
the gym. The access control system will allow members to use the fitness
room securely, without requiring staff at the desk during non-peak hours.
Furthermore, the new system would prevent minors and other
unauthorized personnel from entering the gym while staff is not present
during non-peak hours.
Competitive proposals for an electronic access control system were
sought from three (3) different sources of supply; Dash-Door and Closer
Service, Inc. was the lowest and most responsive vendor.
Please find below a breakdown of all proposals:
VENDORS AMOUNT
DASH-DoOR & CLOSER SERVICE, INC. $5,560 V'
KNIGHT INTEGRATED SYSTEMS $6,090
PROTECT VIDEO ELECTRONIC AND COMMUNICATIONS $6,343
Proposal amount is not to exceed $5,560 with a contingency amount of
$500 for a total amount not to exceed $6,060.
; (t';
SouM'Miami
TIlE CITY OF PLEASANT LlVINC;
FUNO&
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The expenditure shall be charged to the Citywide Parks Improvement,
account number 301-2020-572-6450, which has a balance of $67,222
before this request was made.
Resolution
Vendor Proposals
Sun biz -Dash-Door and Closer Service, Inc.
1 RESOLUTION NO.: _____ _
2
3 A Resolution authorizing the City Manager to negotiate and enter into a contract with
4 Dash-Door and Closer Service, Inc. for the purchase and installation of an access control
5 system for a new entry door at the Gibson-Bethel Community Center's fitness room.
6
7 WHEREAS, City staff was directed to research the installation of a new entry door with an
8 electronic access control system for the fitness room located at the Gibson-Bethel Community
9 Center; and
10
11 WHEREAS, the aluminum frame door with tempered glass is estimated at $3,410 and the
12 access control system costs $5,560; and
13
14 WHEREAS, upon registration, active members will be given a smart keyfob to access the
15 gym. The access control system will allow members to use the fitness room securely, without
16 requiring staff at the desk during non-peak hours. Furthermore, the new system would prevent
17 minors and other unauthorized personnel from entering the gym while staff is not present during
18 non-peak hours; and
19
20 WHEREAS, competitive proposals for an electronic access control system were sought from
21 three (3) different sources of supply; Dash-Door and Closer Service, Inc. was the lowest and most
22 responsive vendor; and
23
24 WHEREAS, City staff desires to provide a contingency amount of $500 over the proposal
25 amount of $5,560 for unknown factors that may arise during the work; and
26
27 WHEREAS, the total expenditure shall not exceed $6,060 dollars.
28
29 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
30 OF SOUTH MIAMI, FLORIDA THAT:
31
32 Section 1: The City Manager is hereby authorized to negotiate and enter into a contract
33 with Dash-Door and Closer Service, Inc. for the purchase and installation of an access control
34 system for a new entry door at the Gibson-Bethel Community Center's fitness room.
35
36 Section 2: The total expenditure in the amount of $5,560 shall be charged to Parks and
37 Recreation Capital Improvement account number 301-2020-572-6450, which has a balance of
38 $67,222 before this request was made.
39
40 Section 3: The City Manager is authorized to expend an additional $500 over the proposal
41 amount of $5,560 for unknown factors that may arise during work.
42
43 Section 4: If any section clause, sentence, or phrase of this resolution is for any reason held
44 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
45 validity of the remaining portions of this resolution.
46
47 Section 5: This resolution shall become effective immediately upon adoption.
48 PASSED AND ADOPTED this day of ,2017.
49
50 ATTEST: APPROVED:
51
52
53 CITY CLERK MAYOR
54
55
56 READ AND APPROVED AS TO FORM COMMISSION VOTE:
57 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard
58 THEREOF Vice Mayor Welsh
59 Commissioner Edmond
60 Commissioner Liebman
61 CITY ATTORNEY Commissioner Harris
62
.----Dash Door & Closer Service Inc Quote DASH 7801 NW 29th Street aD DOOR Miami, FL 33122 Quote: 6313
'.!tNCe}1go,.'t
To: City of S Miami
4795 SW 75th Ave
Miami FL 33155
Tel: (305) 477-1164
www.dashdoor.com
11872
Fax: (305) 477-2502
Project:
Community Center
5800 SW 66th St
South Miami FL 33143
Attn: Jaime Adams
Date:
This quote is valid until: 04/28/2017 Submitted By: Nicholas Curci
Quantity Unit
1.00 Ea
1.00 Ea
1.00 Ea
1.00 Ea
1.00 Ea
1.00 Ea
1.00 Ea
500.00 Ea
1.00 Ea
1.00 Ea
1.00 Ea
1.00 Ea
1.00 Ea
Description
Access It!® Lite.NET
Intelligent single portal two reader PoE combination controller
Single Board Enclosure for SCP Family Boards
PS902 -Base Power Supply (2A@ 12124 VDC field selectable)
8 Fuse Protected Outputs
Electric Strike -4200-320 -1-1/16" Backset Strike w/4 faceplates incl
aptiQTM Contactless Smart Card Reader -Mini-Mullion Mount
aptiQTM MIFARE Smart 1 K bit Keyfob (minimum is 50)
PIR -Passive Infrared Sensor
Digital Receiver 900MHz
Digital Transmitter 900MHz 1 Button
Low Voltage Cables
Labor / Installation
03/29/2017
We propose to furnish and install items listed for access control of entry door to gym. System will have a wireless transmitter for
remote release of door for receptionist. Parts listed have a one year warranty from date of installation and will take 5-10 days to
receive from factory.
Terms: 50% due upon approval, balance NET 30 days upon completion
Note:: Cost of key chain FOBs listed are $4.25 each. Software listed is entry level software and running of reports I database
auditing is limited. Software can be upgraded in the future if needed.
Please date and sign your acceptance below.
Date: Order No.:
Signature
Print Name -----------------------------------------
Print Title
Page 1
Subtotal
Sales Tax
Quote Total'
$5,560.00
$0.00
$5,560.00
t 2Jrvice Quote
Continued ...
Quantity Unit
Dash Door & Closer Service Inc
Description
Add alternate 1: Access It Universal.NET With USB License Key, add $595.00 to total amount.
Assumptions / Qualifications
1) Computer to host software must meet software system requirements (No virtual machines)
2) Customer is responsible for regular backing up and maintenance to software database
3) Programming of door sequence and initial software set up is included
4) CAT5 cabling from network to access control panel(s) will be done by others
Quote: 6313
Date: 03/29/2017
5) Adequate space or room location must be provided by customer for access control panel(s) and power supply(s)
6) All 120VAC circuits to power hardware will be provided
7) All work I delivery hours shall be regular time I standard daytime labor
8) Excludes patching I painting of walls and ceilings after installation if required
9) Excludes Plans & Permits
10) Protection of materials after installation (Dash Door shall not be responsible for damage to material after installation)
11) Excludes scope not specifically noted
Page 2 of 2
Phone {561} 689-3500
Fax {561} 689-2876
City of South Miami
5800 SW 66 th Street
South Miami, F1. 33143
Attn: Jaime J. Adams
1!uigbt 3!utegrateb $!,stems
2610 Old Okeechobee Road
W. P. B., FL33409
(C0000118
Re: Fitness Center Door Add
Deal' Jaime,
Jeffrev B. Knight
John A. Lowen
The following is a proposal to provide labor and material necessary to perform our scope of the work at the above
referenced location:
1) Supply and Install (1) FS 1 RE-Plus Access IT Lite,Net (includes software, EP 1501 single door two reader
board, 1 small metal enclosure with 1 amp power supply, transformer and battery
2) Supply and Install (1) MTllBLK-QS Multi-technology mullion mount reader
3) Supply and Install (1) T Rex -L T Request to exit sensor
4) Supply and Install (1) Altronix ACM8E Power supply
5) Supply and Install (1) Trine 4200 series electric strike, cylindrical lock, with faceplate
6) Supply and Install (500) 9651 1 Kbyt/8k bit memory key fob
7) Supply and Install (2) 7ah, 12VDC batteries (lock power supply)
8) Provide and Install (1) DXR-70 1 Linear single channel wireless receiver
9) Provide and Install (1) DXT-21 Linear single button transmitter
10) Supply and Install all needed cabling and installation labor
Note: PC to lUn RS2 software NOT included in above pricing. All parts priced up as per email parts list from
Jaime Adams dated 4-25-17. The above parts DO NOT include the PS902 as listed in email. That power supply is
for an electrified panic device and is not needed.
120V AC needed for equipment room and is not included
The price for the above work is: $6,090.00
Terms & Exclusions:
\) All cutting, patching and firesafing of rated drywall, plaster and concrete are not included in this proposal.
2) An electrical permit and associated engineering is not included in this proposal.
3) The above scope of work is proposed as being perfonned during normal business hours (Monday through Friday, 7:00am
to 5:00pm).
4) Our payment terms are net 30 days with the following billing schedule:
I. Deposit/Mobilization of 50% due upon acceptance of proposal.
2. Progress billing of additional 40% upon substantial completion.
3. Final billing of remaining 10% plus any change orders upon completion.
4. Florida sales tax not included
This price is valid for a period ofthirty (30) days from the date of this proposal. Please advise if we are to proceed with this
work. Thank you for the opportunity to bid this job. If you have any questions or need additional information, please do not
hesitate to contact me.
Sincerely,
John A. Paster
QUALITY WORK CONSTRUCTION MAINTENANCE REPAIRS
Knight Integrated Systems
In COMe<ltiQ1\ 'tVilh an~' litigation arislttg from llfTClaUn& lothJlogrccmml, the prc\-ailingpelly shall be enlitled lorccQl"e{ from Ihr: other part)' tu anomllyt f.e'u And cosu, includ.inglU{It'MYs feu and ¢{)SIs r"'l All)' appellate proc~odln8'.
hen parlY to thl' illir~el'llef'lt iucvoeablv !ubmils 10 Ihe eltdUlive penonal jurl§dlction of the courh Q(\h, Stolt" of Florl~1 and the venue of the cllultt-in Pelm &f!ac:t't Countv, Florld;lo. EBeh pany ~Brn. thit the C/r(Vit ('ollrt for the flftcen1h
Jvdicial Circuit II') arid (or P.alm Beath COl/fit'! sh.1I be-Iheeltdusrvejurisdlelicn and venue 0' tOV U~iBatron or ,pedal proeudlng 10 fo/lsolYI anvdl,~ul' or £111m arl$ln8 frofTlo or rel.ltd to or toMemd wilh thltConV,ct, IncludlnE aflyd~lml J),uo
IJPon .. "tule, cOmmOn law or rlJle. The plrtfes hereby waive InV objection to South IQlllm bUld upon .... nue or forum I'\~no(onv"n'enl wOLlner"
QUALITY WORK CONSTRUCTION MAINTENANCE REPAIRS
3483 High Ridge Rd
Boynton Beach, FL 33426
Att: James Adams
City of South Miami
Re: RS2 AcccssIt Access Control Quote
1 -2 Portal 2 reader System @ $1662.00
FL Licensell EC13006713
Telephone 561-622-5880
April 2S, 2017
(Includes EP-1S02 Controller, AccessIt Lite.NET, enclosure and Power Supply)
SOO -AptoQ MiFare Smart KeyFobs @ $6.08 each:::: $3040.00
1 -Schlage PS902 2Amp Power Supply @ $189.00
1 -8 Fused Output Board @ $6S.00
1 -Honeywell IS31 O-WH Request-to-Exit Motion @ $139.00
I -HES 4200 320 Electric Strike @ $239.00
I -Linear 900Mhz Wireless Transmitter/Receiver to release Door @ $159.00
Installation/Materials/Programming @ $850.00
Total:;:; $6343.00
Note: Sales Tax and Permit Fee not included ifrequired.
Sincerely,
Shad DiMaria,
Protect Video, Inc
State Electrical Contractor
Vendor Certification for County, State and US Government.
Woman Owned WMBE Business
Detail by Entity Name
Florida Profit Corporation
DASH-DOOR & CLOSER SERVICE, INC.
Filing Informalj,on
Document Number
FEIIEIN Number
Date Filed
State
Status
Principal Address
7801 NW 29TH ST
MIAMI, FL 33122
Changed: 03/19/1993
Mai!ing Address
7801 NW 29TH ST
MIAMI, FL 33122
Changed: 03/19/1993
184179
59-0746464
03/28/1955
FL
ACTIVE
Registered Agent Name & Address
HUSS, LOUIS DESQUIRE
7300 N. KENDALL DRIVE #380
MIAMI, FL 33156
Name Changed: 04/02/2009
Address Changed: 04/02/2009
OfficerlDirector Detail
Name & Address
Title P
STEINER, JEFFREY
10480 S. W. 140TH ROAD
MIAMI, FL 33176
TitleVP
LlZASO, JUAN
DIVISION OF COI~P()Hf,TlONS
1/
< I ) i r : 1; ) I Ii
( I ( I., 1.1 ( i '" ,'I r "I', I J ' ) I r. j: ,
,·f:
5359 SW 150 TERR
MIRIMAR, FL 33027
Title CEO, S
SANKO, STEVEN V
7930 S.w. 152ND TERR
MIAMI, FL 33157
Annual RepOlJ~
Report Year
2015
2016
2017
Document Images
Filed Date
03/17/2015
04/13/2016
01/09/2017