4SoutOOiami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
The Honorable Mayor & Members of the City Commission
May 16, 2017 Agenda Item No.:1 Steven Alexander, City Manager
A Resolution authorizing the City Manager to execute a professional
service work order to SRS Engineering Inc., for the Dante Fascell Park
Parking Improvement Project.
Dante Fascell Park experiences lack of parki.ng due to the current parking
configuration. To improve these conditions/ the City is requesting
professional engineering services to develop a design that will maximize
the amount of parking spaces and evaluate the existing parking drainage
and traffic configuration and prepare necessary construction documents.
SRS Engineering/ Inc., is one of four firms selected by Resolution No. 060-
17-14861/ to provide professional service agreement for engineering
services on as needed basis in accordance with Florida Statute 287.055/
"Consultants Competitive Negotiation Act.
Professional Services were requested for the Drainage Improvement
Project and a proposal was provided on May 1/ 2017 that is
comprehensive and cost effective for the services requested.
PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules.
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the Capital
Improvement Fund Account for an amount not to exceed $28/395.
AnACHMENTS:
The expenditure shall be charged $28/395 to the Capital Improvement
Fund Account number 301-2000-572-6450 which has a balance of
$666/063.83 before this request was made.
Resolution
Resolution #060-17-14861
Professional Services Agreement
EAC Consulting Inc., proposal letter dated May 1/ 2017
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to execute a professional service work
3 order for SRS Engineering Inc., for the Dante Fascell Park Parking Improvement
4 Project.
5 WHEREAS, the Mayor and City Commission wish to improve the parking conditions at
6 Dante Fascell Park; and
7 WHEREAS, SRS Engineering, Inc., is one of four firms selected by Resolution No. 060-17-
8 14861, to provide professional service agreement for engineering services on as needed basis in
9 accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act;" and
10 WHEREAS, SRS Engineering Inc., submitted a proposal for professional engineering
11 services; and
12 WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
13 WHEREAS, the amount of $28,395 was found to be comprehensive and cost effective in
14 its design approach; and
15 WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
16 execute a professional service work order with SRS Engineering Inc., for parking improvements
17 at Dante Fascell Park.
18 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
19 CITY OF SOUTH MIAMI, FLORIDA;
20 Section 1. The City Manager is hereby authorized to execute a professional service work
21 order for SRS Engineering, Inc., to provide design and Construction Documents for parking
22 improvements at the Dante Fascell Park for an amount not to exceed $28,395. The expenditure
23 shall be charged $28,395 to the Capital Improvement Fund Account number 301-2000-572-
24 6450 which has a balance of $666,063.83 before this request was made.
25 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
26 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
27 shall not affect the validity of the remaining portions of this resolution.
28 Section 3. Effective Date: This resolution shall take effect immediately upon
29 enactment.
30
Page 1 of 2
31 PASSED AND ADOPTED this _ day of ,2017.
32
33 ATTEST: APPROVED:
34
35
36
37 CITY CLERK MAYOR
38
39
40 COMMISSION VOTE:
41 READ AND APPROVED AS TO FORM,
42 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard:
43 EXECUTION THEREOF Vice Mayor Welsh:
44 Commissioner Harris:
45 Commissioner Liebman:
46 CITY ATTORN EY Commissioner Edmond:
Page 2 of 2
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May 1, 2017
Mr. Aurelio J. Carmenates, P.E.
Capital Improvement Project Manager
City of South Miami
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, FL 33155
Re: City of South Miami
Dante Fascell Park
Parking Lot Improvements
Dear Mr. Carmenates,
We appreciate this opportunity to prepare this Proposal for Professional Services for the
referenced project. In accordance with our Professional Services Agreement for General
Engineering and Architecture Services, we are submitting our understanding of the Scope of Work
and Fee Proposal to provide Engineering Services in connection with the referenced project.
The Scope of Work as we understand it at the present time will consist of civil engineering design,
permitting, and construction phase services for the construction of improvements to the existing
parking lot at Dante Fascel Park located on Red Road and SW 87 th Street. The extent of the
project is to maximize the amount of parking spaces and the addition of a trash container area.
Trash container area shall consists of a concrete slab with a 6-ft high chain link fence enclosure
with privacy slats. The project will require regrading the existing parking lot since it now drains
to the greens areas including the Red Road right of way (ROW) and new drainage system. The
project will also require coordination with Miami-Dade County Public Works Department
(MDCPWD) due to an existing encroachment into the right of way along Red Road and a new
concrete sidewalk along the Red Road ROW to connect the existing sidewalks north and south
of the existing parking lot. All work shall be in accordance with the accepted practices and design
standards of the City of South Miami, Miami-Dade County and local regulatory agencies.
This work will include the following:
Civil Engineering Design Services:
1. Provide Project Administration services, including attending meetings and coordination with
City Staff, geotechnical and Surveyor to discuss project and City requirements
2. Coordination work with electrical engineer, structural engineer, landscape architect,
surveyor and geotechnical testing firm.
3. Conduct site visit and field investigations as needed for design.
4. Research of existing utilities records and "As-Built" drawings within the project area.
5. Prepare base plans from survey information and incorporating utility as-built information.
6. Prepare two schematic site plans to present to City for site plan approval.
May 1, 2017
. Page 2
a. One site plan shall show best possible increase in stall amount within Park
property.
b. Second site plan shall show best possible increase in stall amount with
encroachment into County ROW.
7. Coordinate and attend meeting with County Public Works and City to discuss project and
assist City in obtaining County approval to encroach into ROW.
8. Based on outcome of County/City meeting and selection of site plan by City, SRS shall
prepare Engineering Design Plans including the following: .
a. Submittals to City shall be provided at 75% and 100% complete.
b. General notes and technical specifications shall be provided on drawings.
c. Preliminary list of drawings sheets
i. C-1 Title Sheet
ii. C-2 Location Plan, General Notes, and technical specifications
iii. C-3 Demolition Plan
iv. C-4 Geometry Plan
v. C-5 Typical Cross Section
vi. C-6 Paving, Grading and Drainage Plan
vii. C-7 Pavement Marking and Signage Plan
viii. C-8 Miscellaneous Details and Notes
ix. C-9 Miscellaneous Details and Notes
x. C-10 Miscellaneous Details and Notes
9. Preparation of preliminary engineer's estimate of probable construction cost.
Plans Processing and Permitting Services:
10. Submit and process completed permit applications, construction drawings and support
documentation to City of South Miami for review and permit approval.
11. Submit and process completed permit applications, construction drawings and support
documentation to RER for review and permit approval of on-side drainage system.
12. Submit and process completed permit applications, construction drawings and support
documentation to MDCPWD for review and permit approval of construction work within
ROW.
Construction Phase Services:
13. Bid Services -Provide bid support services including attending pre-bid meeting, responding
to pre-bid request for information, and review of bids.
14. Construction Administration -to complement the City's Inspection/CEI, assist and/or
participate in pre-construction meeting, respond to Contractor's request for information
May 1,2017
Page 3
(RFI's), review and approve shop drawings, and conduct Six (6) construction site visits to
observe on-going construction and adherence to construction documents.
Exclusions
Expressly omitted from the services to be provided by SRS are the following. These services or fees
shall be considered additional to this contract and would have to be renegotiated as additional services.
• Civil design revisions resulting from site layout changes occasioned by others, including changes
due to permitting agency preferences, not code compliance, which are caused beyond Engineer's
control or authority.
• Design of utilities which may be needed due to conflicts or to meet regulatory agency requirements.
This may include, but is not limited to, water main extensions, drainage systems, force mains,
gravity sewers, lift stations, etc.
• Design of on-site/roadway landscaping, lighting or irrigation.
• Payment of impact, mitigation or regulatory agency review and permit fees.
• Other professional engineering services as may be requested by the City.
SUBCONSUL TANTS
The following are professionals contracted be SRS Engineering, Inc. to assist in the preparation
of the work outline above.
• NELCO Testing and Engineering Services, Inc. (Geotechnical Engineering)
• Hadonne Corp. (Surveying and Mapping)
SCHEDULE OF WORK -TIME OF PERFORMANCE
SCHEDULE OF DELIVERABLES
Task, Sub-Major Task, Sub-Task, Activity, or Duration Delivery Date*
task, (specify weeks (cumulative
or Activity 10 Deliverable or calendar weeks, or
# days) calendar days)
2 Completion of Survey 3 weeks NTP + 3 weeks
3 Conduct Utility Search and Initial site visit o week NTP + 3 weeks
6 Preparation of Schematic Site Plans 1 week NTP + 4 weeks
7 Meeting with MDCPWD/City 2 weeks NTP + 6 weeks
7 Approval of Site Plan by City 1 weeks NTP + 7 weeks
8 Preparation of Design Drawings 3 week NTP + 10 weeks
8a Submittal -75% Plans 1 week NTP + 11 weeks
8a 75% City Review 1 week NTP + 12 weeks
9 Prepare Const. Cost Estimate o week NTP + 12 weeks
8a Final Submittal-100% Contract Plans
8a Final Submittal-City Review
10-12 Permitting
13 Bid Phase Services
14 Construction Phase Services
COMPENSATION
1 week
1 week
6 weeks
6 weeks
TBD
May 1, 2017
Page 4
NTP + 13 weeks
NTP + 14 weeks
NTP + 20 weeks
NTP + 26 weeks
TBD
Our Engineering Fees for the above described Basic Services will be a lump sum amount of
TWENTY-EIGHT THOUSAND THREE-HUNDRED and NINETY-FIVE DOLLARS ($28,395.00).
Please see fee breakdown below. It does not include plan review or permitting fees. Payment
will be based on monthly invoicing as a percentage of completion of work.
Topographical Survey ... , ............................................................................. $ 3,540.00
Geotechnical Services ................................................................................... $ 900.00
Completion of Schematic Site Plans ......................................................... $ 5,810.00
Completion of Design Plans ..................................................................... $12,375.00
Permitting (RER, MDCPWD, City) .............................................................. $ 2,535.00
Bid and Construction Phase Services ...................................................... $ 3,085.00
Reimbursable Expenses ....................................................... · ......................... $150.00
TOTAL ..................................... ~ ................................................................... $ 28,395.00
We would expect to commence our services promptly after receipt of your acceptance of this
proposal and approval of the purchase order.
This Proposal and our Agreement with the City represents the entire understanding between the
City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be modified
in writing when signed by both of us. If the foregoing' is agreeable to you, please execute the
original of this Agreement where indicated below and return to our office.
Very trul yours,
cR.· Jt-
. Ignaci Serralta, P.E~
Pres· ent
I have read the foregoing Letter of Agreement and agree to all terms and conditions stated
therein.
Accepted this ___ day of ______ , 2017
City of South Miami
By: ____________ ___
Title: ___________ _
£NG'NEE'~ING,INC
-75% Plans
Canst. Cost Estimate
NELCO
ACTIVITIES BY SRS (Salaries)
Estimated
ENGINEERING COST BREAKDOWN
City of South Miami
Dante Fascel Park
Parking Lot Improvements
SUMMARY
$23,805 x Mm
etc.
TOTAL THIS PROPOSAL =
DATE: 5/112017
$23,805.00
$4,440.00
I\IELCD
TESTING & ENGINEERING SERVICES. INC.
Letter of Proposal
SRS Engineering, Inc.
5001 SW 74th Court, Suite 201
Miami, Florida 33155
Attention:
Reference:
Folio No.:
Ignacio Serralta
Dante Fascell Park
8600 SW 57 th Avenue
South Miami, FL 33143
09-4036-000-0600
April 28, 2017
Thank you for requesting a proposal for our services at the above referenced project. Proposed
testing to be performed at existing asphalt parking area.
We hereby propose to perform the following:
2 Soil Percolation Tests (per SFWMD -15 feet deep) @ $250.00 each---------------$ 500.00
Public Utility LocationlLayout Coordination-----------------------------------------------$ 100.00
Closure/Restoration with Cold Patch Asphalt/or Grout @$50/each hole---------------$ 100.00
Drill Rig/Equipment !Personnel Mobilization----------------------------------------------$ 200.00
(Standard fee of $ 200.00 per day/per trip)
NOTE:
Total Amount-------------------------------------------$ 900.00
Please note site is to be accessible for entry & performance of work. Any clearing necessary is to be
performed by others. This proposal is based on site being accessible with truck-mounted drilling
equipment.
Net Pay: 30 Days
Conducting the above referenced tests involves driving a heavy truck-mounted drill rig or the mobilization of other heavy drilling
equipment (i.e. tri-pod) into the property, and drilling holes into the ground. We will not assume responsibility for damage to
privately owned underground utilities (such as sprinklers, street lighting, etc.), septic tanks or other underground structures which
may result from drilling activities or mobilization of drilling equipment if not identified prior to mobilization to the site. We will also
not be responsible to damage of lawn or soft ground which may result from the use or movement of this eqUipment on the property.
The information contained in this document is intended to be used as a proposal of project specific fees as requested, based on
information given and intended for the explicit use of the client. It shall remain confidential -disclosure of any kind to third parties
for any purpose is strictly forbidden.
Nelco Testing and Engineering Services, Inc. is pleased to assist you with this project. If you have
any questions or need further assistance, please call us at (305) 259-9779.
Respectfully Submitted,
Nelco Testing and Engineering Services, Inc.
%::ta~
ACCEPTANCE OF PROPOSAL
Signature
13370 SW 131"1 Street, Suite 105, Miami, FL. 33186 (305) 259-9779
www.Ne\coTesting.comIINe\col@bellsouth.net
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North, Possible 48 spaces with 2 for
alternative will require paving
roximately 8 feet of the existing swale
d authorization from the County to
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'mately 12 feet.