3THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
May 16, 2017 Agenda Item No.:3
Steven Alexander, City Manager
A Resolution authorizing the City Manager to execute a professional
service work order to EAC Consulting Inc., for the Traffic Study on SW 60th
Street in the vicinity of South Miami Middle / Elementary School.
The vicinity of South Miami Middle / Elementary school experience traffic
congestion during school drop off / pick up. To improve these conditions,
the City is requesting professional engineering services to provide a
traffic study on SW 60th Street in the vicinity of South Miami Middle /
Elementary School.
EAC Consulting, Inc., is one of four firms selected by Resolution No. 060-
17-14861, to provide professional service agreement for engineering
services on as needed basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act.
Professional Services were requested for the Traffic Study on SW 60 th
Street in the vicinity of South Miami Middle / Elementary School and a
proposal was provided on May 4, 2017 that is comprehensive and cost
effective for the services requested.
PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules.
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the Capital
Improvement Fund Account for an amount not to exceed $26,703.78.
ATTACHMENTS:
The expenditure shall be charged $26,703.78 to the Capital Improvement
Fund Account number 301-1790-519-6450 which has a balance of
$995,000 before this request was made.
Resolution
Resolution #060-17-14861
Professional Services Agreement
EAC Consulting Inc., proposal letter dated May 4, 2017
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to execute a professional service work
3 order for EAC Consulting Inc., for a Traffic Study on SW 60th Street in the vicinity of
4 South Miami Middle/Elementary School.
5 WHEREAS, the Mayor and City Commission wish to improve the traffic circulation on
6 SW 60th Street in the vicinity of South Miami Middle / Elementary School; and
7 WHEREAS, EAC Consulting, Inc., is one of four firms selected by Resolution No. 060-17-
8 14861, to provide professional service agreement for engineering services on as needed basis in
9 accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act;" and
10 WHEREAS, EAC Consulting, Inc., submitted a proposal for professional engineering
11 services; and
12 WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
13 WHEREAS, the amount of $26,703.78 was found to be comprehensive and cost effective
14 in its design approach; and
15 WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
16 execute a professional service work order with EAC Consulting, Inc., the Traffic Study on SW
17 60th Street in the vicinity of South Miami Middle / Elementary School.
18 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
19 CITY OF SOUTH MIAMI, FLORIDA;
20 Section 1. The City Manager is hereby authorized to execute a professional service work
21 order for EAC Consulting, Inc., to provide a Traffic Study on SW 60th Street in the vicinity of
22 South Miami Middle / Elementary School for an amount not to exceed $26,703.78. The
23 expenditure shall be charged $26,703.78 to the Capital Improvement Fund Account number
24 301-1790-519-6450 which has a balance of $995,000 before this request was made.
25 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
26 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
27 shall not affect the validity of the remaining portions of this resolution.
28 Section 3. Effective Date: This resolution shall take effect immediately upon
29 enactment.
30
Page 1 of 2
31 PASSED AND ADOPTED this _dayof ,2017.
32
33 ATTEST: APPROVED:
34
35
36
37 CITY CLERK MAYOR
38
39
40 COMMISSION VOTE:
41 READ AND APPROVED AS TO FORM,
42 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard:
43 EXECUTION THEREOF Vice Mayor Welsh:
44 Commissioner Harris:
45 Commissioner Liebman:
46 CITY ATTORNEY Commissioner Edmond:
Page 2 of 2
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May 4,2017
Aurelio Carmenates, P.E., Manager
Capital Improvements Projects
·E~··· ··.·.·ft.·.· .' " .. IfIII'" A ..............
FACCo!1~I.I'tlng, In~.
City of South Miami Public Works Engineering & Construction Division
4795 SW 75 th Avenue
Miami, FL 33155
Re: Professional General Engineering and Architectural Services Agreement RFQ PW2016-22
60th Street Schools Traffic Study
EAC Consulting, Inc. respectfully submits this engineering services fee proposal to provide a traffic study on 60th Street in
the vicinity of two (2) public schools. The schools referenced in this proposal are the South Miami Middle Community School
and the South Miami K-8 Center as shown in the exhibit below.
Our services on this project will be supplemented by our traffic engineering sub consultant:
• HBC Engineering Corporation
We understand that SW 60th Street in front ofthe schools is a one-way street where on-street drop off/pick up occurs as well as school
buses stacking and improvements to traffic circulation, access and safety issues is of concern to the City of South Miami. This proposal will
provide recommended solutions to relieve and accommodate drop off/pick up at the schools during times of critical demand at school's
arrival and dismissal times.
EAC shall provide a Traffic Impact Study (TIS) to address the schools' traffic impact on the surrounding road network and
propose an enhanced traffic circulation pattern in accordance with our Professional Service Agreement for Professional
General Engineering and Architectural Services with the City of South Miami.
In summary, our anticipated scope of services is itemized as follows:
i. Data Collection
ii. Analysis of Existing Traffic Operations
iii. Accumulation Study
iv. Schools Traffic Operation Plan, Traffic Analysis, and Mitigation
v. Traffic Report and/or Permit Coordination
vi. Meetings and Coordination -maximum 2 meetings
815 NW57Averiue; SUite 402 I Miami.1 FL33126IPhorte:30S;;264~2557IFax: 30S;;264·8363 IWwv.(eaccortsult.comICA# 7011
COMPENSATION:
The fees for professional services was developed in accordance with the billing rates established for EAC Consulting and the
City of South Miami as described in the Professional Service Agreement. Our fee proposal summary is provided below. A
breakdown of our staff hours and corresponding lump sum fee proposal for the project is also provided in "Exhibit A" also
attached to this professional engineering services fee proposal.
Turning Movement NTE
NTE
NTE
llncluded with Data Collection and Gathering
PROPOSED SCHEDULE
EAC Consulting is aware that the City has requested that the Data Collection and Traffic Counts be conducted before the
school year ends on June 9, 2017. Therefore, we have developed a very aggressive schedule to complete the Traffic Study
within 6 weeks from notice-to-proceed. We are also proposing to receive NTP and start work on May 15, 2017 to provide
the final report submittal to you by June 26, 2017.
This proposal is based on our understanding of the requirements for engineering services as itemized under the antiCipated
tasks listed above. Accordingly, we reserve the right to modify this proposal due to any changes in scope. If the above fee
proposal and the terms above are acceptable to you, please provide us with a work authorization so we may begin work.
The following information will be required for us to commence the work.
1. Signed approval of th'is proposal or written authorization to proceed with services,
We look forward to our continued services to the City of South Miami.
eife, P,E,
Senior Vice President
cc: Huntley Higgins, P,E.; Contracts File
Page 2
EXHIBIT itA" -LUMP SUM FEE PROPOSAL BREAKDOWN
Page 3
2
3
4
5
6
City of South Miami
Professional General Engineering and Architectural Services Agreement PWZ016-ZZ
Existing Traffic Operations
I
Accumulation Study
Schools Traffic Operation Plan, Analysis and Mitigation
Traffic Report and Permit Coordination
Meetings and Coordination II 2
Total Hoursll Z
Support Services / Construction Site Inspections / Construction Certifications / Close Out ~ to be
as Post-Design Services and shall be considered as Time and Materials items.
I
I
60th Street Schools Traffic Study
Fee Tabulation by Task and Staff Hours
2
I I I
2
Z
8
4 I I I
ZZ
$4,317.68
I
4
4 4
II 4
4 lZ
22
16
24
24 I 6
I 8
94 6
$15,Z05.46
EXHIBIT "B" -SUBCONSULTANT FEE PROPOSAL
Page 4
. South Miami Middle School at Palmer Park
TRAFFIC IMPACT STUDY
Proposed Scope
Prepared for:
Ms. Donna Grace, P.E.
Senior Project Manager
EAC Consulting, Inc.
5100 NW 33 rd Avenue, Suite 243
Fort Lauderdale, FL 33309
Prepared by:
13155 SW 134th Street, Suite 207
Miami, FL -33186
Certificate of Authorization No: 27160
South Miami Middle Community School at Palmer Park
1 GENERAL INFORMATION
HBC Engineering Company
May 3, 2017
The South Miami Middle School at Palmer Park is located at 6750 SW 60th St, South Miami, FL 33143.
This document outlines our understanding of the proposed scope as requested by the City 'of South
Miami. The following sections describe the scope of work and tasks considered to achieve the
objective(s) of this study.
The objective of this study is to review the existing traffic circulation and drop-off/pick-up around the
school(s) during arrival and dismissal times and to recommend warranted improvement(s) to mitigate
relevant and detected deficiencies and/or to enhance current schools' traffic circulation and access.
2 PROJECT DESCRIPTION
The on-street parental drop-off/pick-up and school buses stacking area on SW 60 th Street between SW
67 th Avenue and SW 69 th Avenue require(s) improvements due to existing access, circulation, and safety
concerns for students and road users. City of South Miami is proposing to find solutions to relieve and
accommodate drop-off/pick-up vehicles at times of critical demand. City of South Miami has requested
EAC Consulting, Inc. to provide information regarding potential improvements to enhance the existing
schools' traffic circulation as well as drop-off/pick-up during the schools' arrival and dismissal times. In
order to accomplish that, a Traffic Impact Study (TIS) needs to be performed to address the schools'
traffic impact on the surrounding road network and propose an enhanced schools' traffic circulation
pattern. This scope of work has been developed in response to an electronic communication between
Ms. Donna Grace, P.E. with EAC Consulting, Inc. as a representative of the City of South Miami and
HBC Engineering Company.
Page2of5
13155 SW 7341h Street, Suite 207, Miami, Florida 33786 (305) 232-7932 Phone (305) 2328-7933 Fax
www.hbcengineeringco.com
South Miami Middle Community School at Palmer Park
2.1 SCOPE OF SERVICES
HBC Engineering Company
May 3,2017
Services to be provided will consist of a traffic impact study which will include the following tasks.
a. Data Collection
Continuous traffic counts using pneumatic tube counters will be collected on all abutting streets
to the South Miami Middle Community School site. This will include at a minimum SW 67 th
Avenue (2 locations), SW 60 th Street (2 locations), SW 69 th Avenue (2 locations), SW 59 th Street
(1 location), SW 69th Court (1 location), and SW 72 nd Avenue (2 locations). These traffic counts
will be collected over a 12-hour period to verify the peak hour(s) volumes and periods. Turning
movement counts (TMC) will then be collected in accordance to the City's relevant muni--code
section during the most critical period of traffic demand and at a minimum for the intersections
of SW 67 th Avenue & SW 60 th Street, SW 69th Avenue & SW 60 th Street, SW 69 th Court & SW
60 th Street, and SW 72 nd Avenue & SW 60 th Street.
b. Existing Traffic Operations
HBC will document the existing traffic operation conditions within the study area immediately
surrounding the development's site, including the abutting streets, pedestrian and bicycle
facilities, and traffic control devices. A traffic control analysis will be performed for all the main
streets' intersections adjacent to the development's site and in accordance to the Highway
Capacity Manual (HCM) latest edition.
c. Accumulation Study
HBC will conduct an accumulation study on SW 67 th Avenue, SW 69 th Avenue, SW 60th Street,
SW 59 th Street, SW 69 th Court, and SW 72 nd Avenue to assess the current impact of the school
on the network.
d. Schools' Traffic Operation Plan
HBC will develop a facility traffic circulation plan. HBC will then provide feedback on the proposed
design plans to ensure spillback and accumulation on the roadway network is minimized.
e. Traffic Analysis
A traffic analysis will be conducted utilizing HCM or Synchro 8 traffic engineering software at the
intersections listed in section 2.1 (a) above. The results/output of the analysis will contribute to
the determination if any geometric improvements are required for safe and efficient facility
operation.
f. Mitigation
HBC will develop conceptual mitigation alternatives to ensure spill back and accumulation on the
roadway network is minimized, pedestrian safety is optimized, and the latest pedestrian/student
safety strategies are considered.
Page30f5
13155 SW 134th Street, Suite 207, Miami, Florida 33186 (305) 232-7932 Phone (305) 2328-7933 Fax
www.hbcengineeringco.com
South Miami Middle Community School at Palmer Park
g. Traffic Report and/or Permit Coordination
HBC Engineering Company
May 3, 2017
The results of the analysis, along with HBC's recommendations, will be summarized in a Final
Report and presented to the City of South Miami contact person or his/her designated
representative. HBC will respond to pertinent agency comments or requests for additional
information.
h. Meetings and Coordination
HBC will work with EAC Consulting, Inc. to address the City of South Miami concerns and as
relevant to this study scope of servi~es requirements. Participation in meetings related to this
study will be considered as part of additional services (section 4 below).
3 SCHEDULE
HBC will complete the TIS outlined above within six (6) weeks from the notice-to-proceed date. This
assumes that HBC will be provided access to archival plans.
3.1 PROFESSIONAL SERVICES FEE AND PAYMENT SCHEDULE
The total cost for the services outlined in this document is $ 21,986.10. Total cost is based on
.analyzing the minimum number of locations as indicated in section 2.1(a) above.
3.2 PAYMENT SCHEDULE
Dues will be made in three payments 35% of the total cost will be due at the time of accepting and
signing this proposal, 35% will be due after three weeks from issuing the first payment. Remaining
balance will be due upon the submittal of the final report. All payments will be issued to HBC
Engineering Company as the prime consultant for this study.
4 ADDITIONAL SERVICES
4.1 Should any other circumstances arise during the performance of the work outlined above which
HBC believes require additional services, we will promptly notify The City of South Miami
designated contact person or his/her designee about the nature, extent and probable cost of the
additional services, and perform additional services upon receipt of written authorization. HBC will
inform the City of South Miami should additional analysis be required due to differing conditions.
Such analysis will be billed as additional services.
4.2 In cases of major changes in the scope of work after the project has been approved and each
phase completed, the compensation will be negotiated with the City of South Miami designated
contact person or his/her designee using the hourly rates listed below as a reference. Upon receipt
of written authorization HBC will proceed with procurement of additional services.
4.3 Hourly rates for additional services will be as follows:
Role Hourly Rate
Project Manager $171.58 per hour
Senior Traffic EnQineer $134.75 per hour
Engineering Technician $ 80.00 per hour
Page 4 or5
73755 SW 734th Street, Suite 207, Miami, Florida 33786 (305) 232-7932 Phone (305) 2328-7933 Fax
www.hbcengineeringco.com
5 ClIENtfS RE~PONSI~tUTJ~S
HBC EQgln~~ti~g¢QI'J1P~nY
M~Y~&f2017
CitYQr~Qyth'rvli(llJ1i ',~~ th~ cllE;!nf ,orhr$Jherd~sjgn~~WiIlJLlO1ishai'ltQr~n WlhE;!Jollowlog.items, as
agpropriate,fofpel'formahdeofthefeqUired ;setvices: "
1. AII'prevlously completed;sttfdies oftlata:doll$o~i6n(iranY)/
:t Aerlalphfitogtaphyifavanable
rt. RIght-of-way map.sA;lnd legal descriptions which are opt padoftha CMsuilants wdrkefforl, Wheh reqlJirE:1q; ,," ' "
4.&IX~ pl~6~,;¢qtic~pt\.r§I dtClWhJg~! Jo~gway,c911s,tL4plion ph:ms"PD~Ei§tlJqiesj fr~me :slu,dit1:s '(if ~pyJ.
6 AUTHORIZATION
To/gulhorlzeus toprot:;eSd wHh th~HeqUe$fadsQrv[oes", please·sign below,JnJtlal:tM p~ge$ orthisleJfer
ofeonffrmatrQI), and return one·cppyotthe'proposal to U$,~
"
We appreaiate;.the;oppoftunfty to assist you wilh·these' services, We will coma¢t you in the nMffUt.ure
ltransWeranyqusstibns you,.fiiEi9. have. Ifyouhaveany tlue.sttoh$in the'inlerlfil"pleasecontacf'Us:
SlhCetel,Y' ': J
HI3C ENGINEEQINGCOMPANY,INC;
<,ff4-!;'
Rashed M. Hanbali. Ph.D.,P.E., PTOE.
Directqr of T raffic£hgine,~ring "
.ACCEPTANCE OF PROPOSAL
Authorization Signature
DistribuliorH t\pdtessee (2)
File{t}
PrintN;;jmelTl.tle
Date
PageSofS
13155 SW 134th Street, Suite2(}7.Mlami; Florida 33186 (30S)'232:;7I132Pllofle (305) 2828-7933 Fax
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0% 11% 84% 5% 0% 0% 0% 0%
ITOTAL FEE $21,986.101