2THE OTY OF Pl.EASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
May 16, 2017 Agenda Item No.: ~ Steven Alexander, City Manager
A Resolution authorizing the City Manager to execute a professional
service work order to EAC Consulting Inc., for the Palmer Park Drainage
Improvement Project.
Palmer Park experiences flooding during and after rain events affecting
the residential properties bordering the park. To alleviate these
conditions, the City is requesting requisite professional engineering
services to develop the design of infrastructure improvements and
prepare necessary construction documents.
EAC Consulting, Inc is one of four firms selected by Resolution No. 060-
17-14861, to provide professional service agreement for engineering
services on as needed basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act.
Professional Services were requested for the Drainage Improvement
Project and a proposal was provided on April 27, 2017 that is
comprehensive and cost effective for the services requested.
PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules.
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the Capital
Improvement Fund Account for an amount not to exceed $60,870.62.
ATTACHMENTS:
The expenditure shall be charged $60,870.62 to the Capital Improvement
Fund Account number 301-2000-572-6450 which has a balance of
$666,063.83 before this request was made.
Resolution
Resolution #060-17-14861
Professional Services Agreement
EAC Consulting Inc., proposal letter dated April 27, 2017
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to execute a professional service work
3 order for EAC Consulting Inc., for the Palmer Park Drainage Improvement Project.
4 WHEREAS, the Mayor and City Commission wish to improve the drainage conditions at
5 Palmer Park; and
6 WHEREAS, EAC Cons~lting, Inc., is one of four firms selected by Resolution No. 060-17-
7 14861, to provide professional service agreement for engineering serviq~s on as needed basis in
8 accordance with Florida:Statute 287.055, "Consultants Competitive Negotiation Act;" and
9 WHEREAS, EAC Consulting, Inc., submitted a proposal for ~fofessional engineering
10 services; and ...
11 WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
12 WHEREAS, the amount of $60,870.62 was found to be comprehensive and cost effective
13 in its design approach; and
14 WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
15 execute a professional service work order with EAC Consulting, hic., for drainage improvements
16 to Palmer Park.
17 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
18 CITY OF SOUTH MIAMI, FLORIDA;
19 Section 1. The City Manager is hereby authorized to execute a professional service work
20 order for Stantec Consulting Services, Inc., to provide Construction Documents for the Roadway
21 Resurfacing and Reconstruction Project for an amount not to exceed $60,870.62. The
22 expenditure shall be charged $60,870.62 to the Capital Improvement Fund Account number
23 301-2000-572-6450 which has a balance of $666,063.83 before this request was made.
24 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is.
25 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
26 shall not affect the validity of the remaining portions of this resolution.
27 Section 3. Effective Date: This resolution shall take effect immediately upon
28 enactment.
·29
Page 1 of2
30 PASSED AND ADOPTED this _dayof ,2017.
31
32 ATTEST: APPROVED:
33
34
35
36 CITY CLERK MAYOR
37
38
39 COMMISSION VOTE:
40 READ AND APPROVED AS TO FORM, .. ~'
41 LANGUAGE, LEGALITY AND'EXECUTION Mayor Stoddard:
42 EXECUTION THEREOF Vice Mayor Welsh:
43 Commissioner.Harris:
44 Commissioner Liebman:
45 CITY ATTORNEY Commissioner Edmond:
,
Page 2 of 2
RUOI'UTtcf:.· 06o-'1r·7 ... 1·'fS61· ......... ~ ... , N .. NQl';: .......... , ........... .
,'A Resohitlon: authorjzt".:the.aty;.M.na.ler:to;.nt.rlnt~a *",ultf .. ye;Jr<Qntratt·
Wlth·E.4t,~$"ltln.JnQ,~\Madlif.n~lneeri~.lnc.isRS:En'lneertnl, .lnc~l.and.
:$"nt~;(QfJ',.n~,aferigfri"rl"'$e""t~e$·on'a'n,as;needed·basl~. . . ".
, ;,:., ,<" .,' " "
,WHEREAs · tWiutihi;$Ollclted a Re'tieMo'~' 't 1'\' '··litr.··1:ios(RFn\t····, fi ,.,.,alfi··· ';.;1 .'. .,,1, >"". :"/ .. : .... :q .. :~~,o/ g ... ~, •... ~a.,."l..,~"Ore .. a ,".qqaL~.~
. eonsultantsito;·prQVldEf·variQU, profe$Sion·'I.fld8efiet,'al:engh"l'eering.·an4'ar¢ti1te<;tuf~1
,serytcesfon(an'a$;needed;basi~iCl!nd ,......, .. ..' ,.' '. .... . .' ' ... '" ....... , ,','
WHEREAS; the ptof.sslonaf,servites'aretequlred,on an.asnee~ea. basis.ancfol,a
rotatlon.basls .Inaccordaneewttb 'florida Statute: 281~05S,;iCon.sulfants:com.p-etitive
N~8ojtatfon~A~~(';and, .' " ',' .
... ,.,' " ",
. '. . ..Wft.B:lj$~ .aSQ1eifon!Commlttgg. 'Qmpl'l$gd.:Qf'¢'*y~t~ff; ~gvjewg<l:the
·prop()$als.retelv~·.aritlid.entlfleda'$.h()ij··UstQftt!$PQnC{~tlt$:ifQt"fijftijef,"f!9l~wi"ao'd .
WHE'ReA$,thgjhQrt lisf ofresp,ondentswer~l lntgrvlewgc!: by.tbe$~lectloo
'¢QmmJn~(j"(t$ub$~q~.nf,ys~9h~d,;~n(fr~rJk~d;i1n~ .....
waIBEASJ.~,Qrdl~.tQ.~ffeJ~l:m$ 'and~~QPe Qf\setvl~.sll1,;tlj,(! •. ~FQ,l~. 'C;:lW;
'in~~t)~$'*~:·r~taln.'~h)a~lrljMmtlf'''9~~· .(4;) ,g4X~llfiE!q flf:~S" L\itdeffQyr ::(4) .$fmata~~' .~f!t ••
. $imil.,r~~8r~j!m~:~.t$,~c)f~J,ft!t1Ji,,\m1y$ ~~~~$ and m.~e~~~e reqq.lr(!m~~'S' 'ftit ,qLlJ~~i
r~s.P,()t'~~~~~ft~:~p~c,.~liz~d'~4!rjl~s;·~rld
\IV .. ~ftWJtheMa'lQr.Q~'Ciw.CC),mmiS$iQnde$ire~to,aqtb()riz~ ,the(~iw··
Mil"agtrtd.xeC:t(te;th~Pl'ofe$~i~n.l,erviC:ea8teeMents" .' . , ",'" .'
;. . .•... " .' . "_."., ........ , ',', . '. , .; ,.' '"' ',"." ..
:WH~R.~~,th~iPt()fession~j!S.Nlce,ASreement.wlth th~flrms .. shalfbefotaterm
(jf~th,.ee(~),yeal'$ • and an ·dPti~n;to<l'er\ewJ'aHhedlscretlon·()ltheclty Mana,er,' for one
(tltwQ (21vea.r r~newal{Q.r u...,axtmumt~rm'offly~{(Slcon,secutlyeyeal'$~ .. , '.
:.-':-' .. ,'" " ' ...... '. ' ,.-',
'N0W,'THE8EftlRE,BEil1"RESOt.VEt).8y,·tHE.MAVOR.ANO·QrrY:COMMI$$ION,()P'
TR •. cm·OFsoUtHMIAl\I"~:.'LQ.ID.";
$ectlop;l ..... 'ttlf~;tltv;Mana~erls~authorfzed;to .griterint(),r)Q.n~ci"$iVe
m.ultI4y~areQQtr~g$'Witfrth.flfm~'f~rptQf~slo\l.t,~n4·g~6erclJ;d"gf.riE!~rlng';s~NJt~~c)"
~Q:~~~.Q~~~'di ~nct '(In, ·~.toJ~tioh:~~I$It; ;Jt~ijtda"~~.Wit'(Flijti({p 5~~t~2Q7~Q!i~~:
.f;C#rt~t.tlt~:ot$.C6ti'tpet!tive'Ne'9ti~tIQra~gr;:.ilnd·,~n~jI.~'e"f9t'<t.rm·Qf't~r~~;(~)Y~t$'~rld
Wt.QPtf~l1: ~Q. t~ol!Wla~ th~:~t$~r«t~gr«9f':iijE! ~itYM.ni.":r,'fQtO"'e (~l:two (~):'Y¢'f
renewal ,for a'n1a)(imUltrtermof"flve.(~) tonsE!tutlve·.~ears; A.'c:opvofthtfcontrattls attached. . . .V
··~ectlon:2.seve ... bUlty~. ffanyse~loni(:la\lse,$entem:e/or'phrase<ofthJ$:
i'e$,QJ"tiQhisfQf~oy tei)s.on h~d In"'ali~·Qrun~4!'l$'t.ituttO:fjat;ijv·a.¢QunC)f~mpet.nt
:c'QJVllYI'S,$19NV(),,{~:
MaV()r'Stoddard~ 'X~<l
Vlce,Mayor'Welsh:¥ea.'
CQmrot$slon~r'Ha~rls:tea
cQmml$$lQ"~r,UeQm~n; \Y,'~A
;CO' "issl'riiir,EUmond:r .,,' , mroo. ., .......¥',(:l,$
April 27,2017
Aurelio Carmenates, P.E., Manager
Capital Improvements Projects
City of South Miami Public Works Engineering
& Constructic:in Division
4795 SW 75 th Avenue
Miami, FL 33155
Re: Professional General Engineering and Architectural Services Agreement RFQ PW2016-22
Palmer Park -South Perimeter and Parking Lot Drainage Improvements
EAC Consulting, Inc. respectfully submits this engineering services fee proposal based on our initial assessment of the scope,
extent of improvements required at the park and previous field visits to Palmer Park. Our services on this project will be
supplemented by two sub consultants responsible for important data retrieval that will be needed for engineering design.
The firms proposed to work with our engineering staff on this assignment are:
!
• GCES Engineering Services, LLC -Geotechnical Engineering & Materials Testing
• Hadonne Corp -Surveying & Mapping, Subsurface UtilityEngineering
We understand that the south perimeter of Palmer Park experiences flooding during and after rain events affecting the
residential properties bordering the park. To alleviate these conditions, the City is requesting requisite professional
engineering services to develop the design of infrastructure improvements and prepare necessary construction documents.
Accordingly, EAC shall undertake a topographic survey of the project extents as well as percolation tests to determine the
ability of the soil to dispose of storm water. This information shall be used to perform design analyses as well as regulatory
flood routing computations for incorporation into construction documents. In our preliminary discussions with the City, we
determined the need for a new storm water collection and disposal system within the project area that offers removal of
silt/clay soils from the runoff upstream of a new designed exfiltration trench drainage system.
The proposed design will be done in accordance with the established guidelines and procedures utilized by the City of South
Miami Public Works Department, the Miami-Dade County Public Works Department and Miami-Dade County RER (formerly
DERM).
EAC shall provide professional technical services in accordance with our Professional Service Agreement for Professional
General Engineering and Architectural Services with the City of South Miami.
Our specific statement of work is outlined in "Exhibit A" attached to this professional engineering services fee proposal. In
summary, our antiCipated scope of services is itemized as follows:
i. Site Investigation and Reconnaissance.
ii. Data Collection and Verification of As-builtConditions.
iii. Site Layout Plan and Geometry with tie-ins to established vertical and horizontal datum and monuments.
iv. Grading and Paving Design, Plans and Details
v. Storm water Flood Routing Analyses (to determine required berm elevations along the south property limits).
vi. Drainage Design, Plans and Details.
vii. SWPPP Notes and Applicable Details
viii. Technical Specifications
ix. Probable Cost Estimates
x. Permitting/Approvals with local jurisdictional authorities
xi. Bid and Award Support Services
xii. Limited Construction Inspections
815 NW 57 AvenUEli Suite 402 I Miami. FL331261Phone:305-264·2551 I Fax: 305-264';S363 I WwW.eacconsi.Jlt.coitl ICA# 7011
COM PENSATION:
Our lump sum fee proposal breakdown covers the surveying & mapping, geotechnical investigations, civil engineering
calculations, engineering design, the development of construction documents, jurisdictional permitting and limited bid /
award support services and limited construction inspections. The fees for professional services was developed 'In
accordance with the billing established for EAC Consulting and the City of South Miami as described in the Professional
Service Agreement. Our fee proposal summary is provided below. A breakdown of our staff hours and corresponding lump
sum fee proposal for the project is also provided in "Exhibit B" also attached to this professional engineering services fee
proposal.
D . S eSlgn ervlces:
Data Collection $ 3,826.88 Lump Sum
Survey'lng / Mapping $ 6,431.12 Lump Sum
Conceptual Design $ 4,912.12 Lump Sum
Construction Documents (60% Submittal) $ 16,236.64 ___ Lum~ Sum ___
Construction Documents (100% Submittal) $ 12,471.56 Lump Sum r----.-----------
$ 4,506.00 Permitting and Approvals Lump Sum
~llowance for Miscellaneous Expenses $ 190.00 NTE
~echnical Support Services:
Geotechnical Testing $ 1,500.00 Lump Sum
-. .
_____ .. __ . _____ . __ ~l!.~~otal-Professio_,!.C!!..Fees -Design Serv~~e5 $ 50,074.32 Lump Sum -----_._----------
Post-Design Services:
Limited Bid and Award Support Services $ 1,957.46 Hourly Rate, NTE
Limited Construction Site Inspections $ 2,155.96 Hourly Rate, NTE
Construction Certifications & Closeout $1,882.88 Hourly Rate, NTE
Subtotal-Professional Fees -Post-Design Ser $ 5,996.30 Hourly Rate, NTE
TBD ALLOWANCE: Test Holes / Soft Digs (Vacuum Truck Crew) $ 4,800.00 TBD;NTE
12 Test Holes at $400 per Test Hole
TOTAL without TEST HOLES ALLOWANCE $ 56,070.62
GRAND TOTAL $ 60,870.62
Page 2
PROPOSED SCHEDULE
EAC Consulting is aware that the City would like to have construction of this project start in August 2017. It is anticipated
that the City will require 30 days for procurement and award of Construction contract. Therefore, we have developed a
very aggressive schedule of 120 calendar days to meet your proposed deadline. The proposed schedule for this effort is
provided below:
1;3,t~j§:gi:f~1l Jl~ ::i ,'!!J! !'\ .";";·;;';\;·!(r~~t~(:;i ijt.:f0·;;IJ:!:)li~~;:·;;S t~~~'!;il~\i~;i !:. ;:~?.';:J~:nFfl;!t":;:;: I ~~;f;:f~:;:;!; iGr' ;':\ol';J><, .; PaY$~1~:~';f1: t~~\':(.::iI·;J;(
Design Services:
Data Collection 6 calendar days
Boundary and Topography Survey & Mapping 14 calendar daysl
Geotechnical Testing
Conceptual Design 30 calendar days
Construction Documents (100% Submittal) 40 calendar daysl Permitting and Approvals
Post-Design Services:
Limited Bid and Award Support Services 30 calendar daysl Construction Contract Awarded
Duration to Construction Contract Award 120 calendar days
Construction Phase Services
Limited Construction Sitelnspections (3 Site Visits) 90 calendar daysl ~ubstantial Completion (1 Site Visit)
Complete Punch List Items 30 calendar daysl Final Completion (1 Site Visit)
Construction Certifications & Closeout 15 calendar days
Total Duration 255 calendar days
1 _ Concurrent
Please note that in order to meet your proposed deadline of August 2017, NTP must be provided by May 1,2017
An Engineers Opinion of Probable Cost will be provided with the 100% Construction Documents Submittal.
This proposal is based on our understanding of the requirements for engineering services as itemized under the anticipated
tasks listed above. Accordingly, we reserve the right to modify this proposal due to any changes in scope. If the above fee
proposal and the terms above are acceptable to you, please provide us with a work authorization so we may begin work.
The following information will be required for us to commence the work.
1. Signed approval ofthis proposal or written authorization to proceed with services.
We look forward to our continued services to the City of South Miami.
Senior Vice President
cc: Huntley Higgins, P.E.; Contracts File
Page 3
EXHIBIT "A" -STATEMENT OF WORK
Page 4
EXHIBIT "A"
STATEMENT OF WORK (SOW)
Professional Services Agreement (PSA) for Professional General Engineering and Architectural Services
Agreement RFQ PW2016-22
Palmer Park -South Perimeter and Parking Lot Drainage Improvements
1.0 INTRODUCTION/BACKGROUND
The City of South Miami owns and maintains Palmer Park located at 6100 SW 67 th Avenue in Miami Dade County.
Palmer Park is an important recreational facility for the City as it includes various amenities such as an Active Park,
Athletic Playing Fields, Batting Cages, a Concession Stand, One Football/Soccer Field, Outdoor Field Areas, Picnic
Tables/ Benches, Jogging Courses, Playground Area wi Tot Lot and Six Baseball Fields.
The south perimeter of the Palmer Park experiences flooding during and after rain events affecting the residential
properties bordering the park. To alleviate these conditions, the City is requesting requisite professional
engineering services to develop the design of infrastructure improvements and prepare necessary construction
documents.
The City has requested a fee proposal from EAC Consulting, Inc. (Consultant) to provide the services in this
Statement of Work (SOW). Accordingly, EAC Consulting, Inc. (EAC) shall perform the requisite field data gathering'
EAC Consulting, Inc. Palmer Park -Drainage Improvements
Statement of Work (SOW)
Page v
including undertaking a topographic survey ofthe project extents as well as percolation tests to determine the soils
ability to dispose of storm water. This information shall be used to perform design analyses and computations for
incorporation into construction documents. In our preliminary discussions with the City, we have determined the
need for a new storm water collection and disposal system within the project area that offers removal of silt/clay
soils from the runoff upstream of a new designed exfiltration trench drainage system. The proposed design will be
done in accordance with the established guidelines and procedures utilized by the City of South Miami Public Works
Department, the Miami-Dade County Public Works Department and Miami-Dade County RER (formerly known as
DERM).
2.0 OBJECTIVE
The objectives of this Statement of Work are to complete the Design Process for the Project features. This Work
Order includes the Project design by EAC from the Data Collection Phase through Design level through Design
documents suitable for solicitation of a construction contractor.
3.0 SCOPE OF WORK
TASK 1-DATA COLLECTION AND GATHERING
Task 1.1-Surveying and Mapping and Subsurface Utilities Delineation
EAC through its sub consultant shall provide a topographic survey of the construction site in accordance with
Florida's Standards of Practice (SOP) as outlined in Florida Statues Chapter 472 of the Florida Administrative Code
(FAC) 5J-17. The survey will be used to design the new infrastructure improvements envisioned as part of this.
project. All surveying services shall be performed under the direction of a Professional Surveyor and Mapper (PSM)
registered in the State of Florida in accordance with Chapter 472 of the Florida Statutes and 5J-17 FAC. All
horizontal data shall be collected in and based on the North American Datum of 1983,2007 adjustment or higher
(NAD 83/07). Horizontal coordinate control shall be established from existing National Geodetic Survey (NGS)
control. All vertical data shall be collect in the North Geodetic Vertical Datum of 1929.
Thistask will provide up-to-date field mapping of the proposed project area provide sufficient information for the
engineering analyses, assessments, on hard copy and electronic copy containing information which shall include,
but not limited to:
i. Above Ground Information (Pavement, Sidewalks, Gutters, Lighting, Power Poles, etc.)
ii. Subsurface Delineation of Existing Underground Utilities within the Right of Way (Pipe Invert elevations,
Catch Basins, Manholes, Pipe material and sizes, Phone, Gas, Cable TV, Electrical, Fuel, etc.)
iii. Existing Above Ground Utilities within the Right of Way (Valves, Meter Boxes, Lids, Rim Elevations, Fire
Hydrants, Overhead Cables, etc.)
iv. Right of Ways, Property Lines, Easements, Dedications, Legal Descriptions, etc.
v. Horizontal Designation (Quality Level B) services for the identified limits of survey work (corridors) to
depict and verify the presence of subsurface active and inactive utilities.
vi. Perform 12 Soft Digs as an option to be utilized if needed.
EAC through its sub consultant shall establish State Plane Coordinates, including latitude and longitude, on all found
and set control points. All data shall be collected in and displayed in United States Standard survey feet.
Task 1.2 -Geotechnical Exploration
EAC through its sub consultant shall perform Usual Open Hole tests i.n general accordance with South Florida Water
Management District (SFWMD) testing procedures are required to determine drainage characteristics at the above
referenced site. The results ofthe exfiltration tests will be utilized to calculate the Hydraulic Conductivity ("K" value)
EAC Consulting, Inc. Palmer Park -Drainage Improvements
Statement of Work (SOW)
Page vi
ofthe existing soils at the test locations for drainage design purposes. EAC through its sub consultant shall conduct
three (3) exfiltration tests "Usual Open Hole tests" in general accordance with South Florida Water Management
District (SFWMD) to a depth of 15 feet. Materials encountered at the test sites will be identified in the field, from
cuttings brought to the surface by the augering process. Upon completion of the field testing procedures and
observation of groundwater levels the boreholes will be backfilled with soil cuttings.
Task 1.3 -Compilation and Review of Physical Site Data, As-built Records and Utility Coordination
EAC shall undertake several services as part of this task -including related those related to investigation,
assessment of existing conditions. The task covers contacting all existing utility owners within the project limits and
request for copies of as built information of their respective facilities located withio the project limits. EAC shall
proceed to notify these utility owners of impending proposed design work and request for concerns and potential
conflicts between the proposed work and their respective utilities. The predesign engineering services tasks also
includes review of survey findings, geotechnical findings as well as records received from the City of South Miami.
TASK 2 -DESIGN
EAC shall prepare all design calculations, plans, specifications, and other required deliverables for Project features
based on the guidance provided by the most current version of the South Florida Water Management District's
Design standards as well as regulatory practices acceptable to Miami Dade Regulatory and Environmental
Resources (RER). As the Engineer of Record, EAC shall incorporate the aforementioned guidelines and regulatory
practices into EAC's signed/sealed Plans and Specifications as they relate to their specific use on the Project. EAC
shall identify the design criteria, including codes, to be used for the design.
EAC shall have in-house engineering professionals and construction specialists not directly involved in the design
of the facilities perform constructability reviews. The reviews shall focus on the construction to be performed and
the potential for modification of the designs to reduce project costs without affecting quality and intended
performance, allocating risk and minimizing the potential for construction claims and schedule delays. The reviews
shall be performed in parallel with and documented in the required submittals for the Design Process.
Submittals generally shall include, but not be limited to, the following:
1. Plans and Specifications
2. Design Calculations
3. Engineer's Opinion of Probable Construction Cost
Task 2.1-Conceptual Design
The preliminary conceptual design shall be utilized on this project to clarify and define the extent of work and
improvements proposed as part of this improvements. This submittal will comprise primarily of a planometric
concept layout of site features to be repaired, replaced, removed, restored and modified to accommodate the
needed improvements. The purpose of this submittal is to facilitate an understanding of the work required so that
appropriate engineering can commence.
This submittal is intended to refine all prior discussions that have occurred as part of the project scoping with the
City, establishing the Project components and providing sufficient detail to allow the City / EAC to evaluate the
Project design from a technical perspective and "lock" the proposed project features.
Task 2.2 -60% Design Deliverable
EAC shall progress the recommendations and findings from the conceptual design review to a 60% deliverable
completion level. The 60% Deliverable phase involves providing pertinent design and construction data on plans
and outline specifications. Drawings will be in AutoCAD. Specifications and other required written documents will
EAC Consulting, Inc. Palmer Park -Drainage Improvements
Statement of Work (SOW)
Page vii
be in Microsoft Word or incorporated within the Plans set. The 60% deliverable plans submittal shall include a
drainage calculation report that provides the basis and justification for proposed infrastructure improvements
depicted on the 60% Plans. The calculations shall establish conformance with regulatory requirements and shall
detail flood routing.analyses (to establish perimeter berm criteria) specifically requested by the City's Public Works
and Engineering department.
The Submittal shall consist of the following plan sheets at a minimum:
a) Cover Sheet and detailed List of Plans
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
General Notes, Symbols and Abbreviations
Stormwater Pollution Prevention Notes and Details
Existing Topography Survey (with Existing Utilities)
Horizontal and Vertical Survey Control Plan(s)
Demolition, Clearing and Grubbing Plans(s)
Site Layout Plan(s)
Site Geometry Plan(s)
Preliminary Site Paving and Grading Plan(s)
Paving Sections and Details
Preliminary Site Drainage Plan(s)
To maintain schedule, EAC shall continue working toward completion ofthe Final Plans and Specifications Submittal
during the review period of the 60% Deliverable except otherwise notified by the City. All review comments shall
be aodressed and incorporated by EAC as part of the Final Plans and Specifications Submittal.
Task 2.3 -100% Design Deliverable
EAC shall progress the recommendations and findings from the 60% deliverable review to a 100% deliverable
completion level. The 100% Deliverable phase involves providing final design calculations (checked), plans,
specifications, opinion of probable construction costs, and applicable documents to satisfy permitting
requirements for the Project features. Drawings will be in AutoCAD. Specifications and other required written
documents will be in Microsoft Word or incorporated within the Plans set.
The Submittal shall consist of the following plan sheets at a minimum:
a) Cover Sheet and detailed List of Plans
b)
c).
d)
e)
f)
g)
h)
i)
j)
k)
I)
m)
General Notes, Symbols and Abbreviations
Stormwater Pollution Prevention Notes and Details
Existing Topography Survey (with Existing Utilities)
Horizontal and Vertical Survey Control Plan(s)
Demolition, Clearing and Grubbing Plans(s)
Final Site Layout Plan(s)
Final Site Geometry Plan(s)
Final Site Paving and Grading Plan(s)
Final Paving Sections and Details
Final Site Drainage Plan(s)
Drainage Tabulations, Details & Special Sections (where necessary)
Pavement Marking Plans (and signage where necessary)
TASK 3 -PERMITTING AND APPROVALS
EAC shall undertake early permitting coordination at the 60% Deliverable phase to seek early input and acceptance
of design approach from all respective permitting jurisdictions as identified in this scope of services. Various
jurisdictional agencies have technical and non-technical review responsibility for the construction contract
EAC Consulting, Inc. Palmer Park -Drainage Improvements
Statement of Work (SOW)
Page viii
documents. EAC shall facilitate the process by participating in meetings and discussions with these agencies. Permit
application fees shall be paid by the consultant for which they shall be reimbursed by the City of South Miami. EAC
shall submit required copies (signed and sealed) to all applicable authorities having jurisdiction for processing and
approval of the 100% Deliverables. EAC shall coordinate the reviews of each of these agencies and implement
comments provided by these agencies for the purpose of facilitating reviews and obtaining needed approvals and
permits. Once all approvals are obtained, the EAC team shall proceed to updating the 100% Deliverables package
incorporating all revisions and issuing the conformed Issue for Bid (IFB) set.
TASK 4 -BID AND AWARD SUPPORT SERVICES
It is anticipated this will be a publicly advertised project. EAC shall assist the City during the bidding phase by
performing the following services:
i. Attending the pre-bid meeting with the City and prospective bidders.
ii. Responding to bidder's RFl's and Questions.
iii. Issuing addenda and clarification to the construction documents, if requested.
TASK 5 -CONSTRUCTION SUPPORT/ASSISTANCE SERVICES
As requested by the City, EAC shall perform construction administration specialty inspections services according to
the following specifics:
i. Shop Drawing & Submittal Review
ii. Perform three (3) progress construction observations
iii. Perform one (1) substantial construction observation and development of punch list items.
iv. Perform one (1) final completion construction observation and close out of punch list items.
v. Limit RFI Review and Response
All site inspections / observations are limited to a maximum of two (2) hours per visit. Furthermore the Construction
Observations by EAC are limited to observing the work in conformance with the approved construction documents.
The implementation and monitoring of construction safety programs including phasing and maintenance of onsite
and offsite pedestrian and vehicular traffic is the responsibility of the Contractor and is not part of the EAC's Scope
of Services. EAC shall not be held responsible for Contractor's construction means, methods, techniques, sequences
or procedures, or for safety precautions and safety programs connected with the work.
All design deliverables shall include a CD with all the digital content for the project with CAD drawings in DWG
format, and PDF's with the signed and sealed plans, geotechnical report, survey, and drainage calculations.
EXCLUSIONS
The following are completely excluded from EAC's scope of services:
1. Legal, Real Estate and Administrative Services relating to easement acquisition and re-platting.
2. Environmental Engineering Services and Environmental Assessments and or Mitigation.
3. Structural, Traffic Signalization, Maintenance of Traffic, Electrical, Water/Sewer, Mechanical and Plumbing
Engineering Design Services.
4. Architecture, Landscape Architecture & Irrigation Design Services.
5. Community Outreach / Public Involvement Services.
6. Front End Specifications package for Bid Purposes.
7. Full time Construction Resident Services
8. Park Fields Improvements
9. Construction Administration Services, e.g. review & approval of pay requisitions, review of bill of sales, etc.
10. Improvements within FDOT or Miami Dade County R/W or onsite areas beyond those delineated in this
proposal.
EAC Consulting, Inc. Palmer Park -Drainage Improvements
Statement of Work (SOW)
Pageix
EXHIBIT liB" -LUMP SUM FEE PROPOSAL BREAKDOWN
Page 5
City of South Miami
Professional General Engineering and Architectural Services Agreement PW2016-22
Palmer Park -South Perimeter and Parking Drainage Improvements
Fee Tabulation by Task and Staff Hours