5THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item NO.:~ June 6, 2017
A Resolution authorizing the City Manager to pay Stantec Consulting
Services Inc., for the engineering services of design and preparation of
construction documents for pedestrian pavement markings for new
crosswalks at SW 73 rd Street and SW 59 th Avenue.
The City desires to provide improvements to the intersection of SW 73 rd
Street and SW 59 th Avenue by putting in pavement markings for new
crosswalks and potential re-alignment of the intersection as necessary to
allow for a safer, short crossing distance. The City is requesting
professional engineering services to develop a design and prepare
necessary construction documents for the installation of pedestrian
pavement markings for new crosswalk at SW 73 rd Street and SW 59 th
Avenue.
Stantec Consulting Services Inc., is one of four firms selected by
Resolution No. 060-17-14861, to provide professional service agreement
for engineering services on as needed basis in accordance with Florida
Statute 287.055, "Consultants Competitive Negotiation Act".
A proposal was provided on May 23, 2017 that is comprehensive for the
services requested.
PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules.
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the People
Transportation Tax Fund Account for an amount not to exceed $13,445.
AnACHMENTS:
The expenditure shall be charged $13,445 to the People Transportation
Tax Fund Account number 124-1730-541-6490 which has a balance of
$1,346,682.88 before this request was made.
Resolution
Resolution #060:-17-14861
Professional Services Agreement
Stantec Consulting Services Inc., proposal letter dated May 23, 2017
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to pay Stantec Consulting Services Inc., for
3 the engineering services of design and preparation of construction documents for
4 pedestrian pavement markings for new crosswalks at SW 73rd Street alld,SW 59th
5 Avenue. ., .. ,
6 WHEREAS, the Mayor and City Commission wish to install pedestrian pavement
7 markings for new crosswalk at the intersection of SW 73rd Street and SW 59th Avenue; and
8 WHEREAS, the existing curb line will be reviewed for potential adjustment to allow for a
9 safer, short crossing distance; and
10 WHEREAS, Stantec Consulting Services Inc., is one of four firms selected by Resolution
11 No. 060-17-14861, to provide professional service agreement for engineering services on as
12 needed basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation
13 Act;" and
14 WHEREAS, Stantec Consulting Services Inc., submitted a proposal for professional
15 engineering services; and
16 WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
17 WHEREAS, the amount of $13,445 was found to be comprehensive and cost effective in
18 its design approach; and
19 WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
20 execute a professional service work order with Stantec Consulting Services Inc., for the
21 professional engineering services of design and preparation of construction documents for the
22 installation of pedestrian pavement markings for new crosswalk at SW 73 rd Street and SW 59 th
23 Avenue.
24 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
25 CITY OF SOUTH MIAMI, flORIDA;
26 Section 1. The City Manager is hereby authorized to pay Stantec Consulting Services
27 Inc., to provide design and preparation of construction documents for the installation of
28 pedestrian pavement markings for new crosswalk at SW 73 rd Street and SW 59 th Avenue for an
29 amount not to exceed $13,445. The expenditure shall be charged $13,445 to the People's
30 Transportation Tax Fund number 124-1730-541-6490 which has a balance of $1,346,668.88
31 before this request was made.
32 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
33 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
34 shall not affect the validity of the remaining portions of this resolution.
Page 1 of 2
35 Section 3. Effective Date: This resolution shall take effect immediately upon adoption.
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PASSED AND ADOPTED this _ day of ____ , 2017.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND EXECUTION
EXECUTION THEREOF
CITY ATTORNEY
Page 2 of 2
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Harris:
Commissioner Liebman:
Commissioner Edmond:-
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May 12, 2017
Revised May 23, 2017
City of South Miami
Ponce de Leon Boulevard, Suite 900
Coral Gables, Florida 33134
Tel: (305) 445·2900
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, FL 33155
Main: (305) 403-2063
Attention: Mr. Aurelio Carmenates, P.E.
Capital Improvement Project Manager
Reference: Proposed Crosswalk at the intersection of SW 73rd Street and SW 59th J\ vc
City of South Miami, Florida
Dear Mr. Carmenates:
We are pleased to present this proposal for professional engineering services. We understand that the City
would like to install new crosswalk at the intersection of SW 73 rd St and SW 59th Ave (DornAvcnue).
SCOPE OF SERVICES:
Design Phase
Our scope includes a boundary and topographic survey of the project area and a field assessmcnt of existing
conditions including photos. We will analyze the need for ADA compliant ramps at the comers and the
existing curb line will be reviewed fot potential adjustment to allow for a safer, short crossing d islance. The
plans will include pavement marking and signage. We will include a bid form for City's use during the bidding
process and an estimate of probable cost. We will send out utility notifications to applicable utilily companies
but will not obtain as-builts or input utility information into the plans.
Permit Assistance Phase
During this phase, we will prepare and submit the plans for review and acceptance by MiaJ1li-]J~ld(~ County.
A follow up meeting is included, and we will address comments and resubmit the plans.
ConstructiQn Assistance Phase
During this phase, we will prepare for and attend one preconstruction meeting, review eontractor's
submittals, coordinate the work and work schedule, perform up to five (5) construction obscrvation
inspections, review contractor's payment requisitions, conduct punch list inspection, and cOIn picle project
closeout.
Exclusions
Geotechnical testing, asphalt cores, bid phase assistance are not included in our scope.
May 12,2017
Page 2 of 2
Anticipated Schedule
We assume the work will be authorized by May 22nd 2017 in order to meet the schedule outlincd below:
• Survey
• Plans
• Permitting
• Bidding
• Award
• Construction
Terms and ConditioJ).s:
3 weeks
2 weeks
3 weeks
4 weeks
4 weeks
4 Weeks
Complete June 12th 2017
Complete June 26th 2017
Complete July 17th 2017
Bids Open August 14th 2017
Notice to Proceed September 11th 2017
Complete October 9th 2017
All terms and conditions shall be per our Professional Service Agreement for Professional General
Engineering and Architectural Services as authorized by Resolution 060-17-14861. Our fees shall he as
follows.
Survey and Design Phase (JJump Sum) ............................................ $7,670
Permit Assistance Phase (Lump Sum) ........................................... $2,o8S
Construction Phase (I;ump Sum) .................................................. $3,690
TOTAL: $13,44S
We are ready to begin working on this assignment upon your authorization to proceed. If acceplable to you,
we will accept a signed copy of this form as your written authorization to proceed.
Thank you,
Stantec Consulting Services Inc.
rl~Cord
Sean Compel, P.E., LEED AP
Senior Associate
Tel: 305-445-2900
sean.compel@stantec.com
City of South Miami
Approved by:
Signature Print Name Date
\ \US1231-F01\ WOl'kgroUp\21[j6 \business __ development\21s680266\south miami\crosswalk 73 st and darn ave\south_miami_roadway _proposal.docx
Stantec Consulting Services Inc.
DATE:
PROJECT:
Fcc Worksheet -Page 1
FEE WORKSHEET
May 12,2017 Revised May 23, 2017
Proposed Crosswalk at the intersection ofSW 73rd Street and SW Sl)lh Ave
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