4THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
FUND & ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item NO.:.!:::l June 6, 2017
A Resolution authorizing the City Manager to pay Marlin Engineering, for
the engineering services of design and preparation of required
documents for the installation of Citywide Sharrows as identified in the
South Miami Intermodal Transportation Plan.
The City desires to provide people with sustainable, safe and effective
alternatives to personal motorized vehicles. To improve mobility and
encourage safer driver's behaviors, the City is requesting professional
engineering services to develop a design and prepare necessary
construction documents for the installation of Citywide Neighborhood
Greenway and Sharrows as identified in the South Miami Intermodal
Transportation Plan
Marlin Engineering, is one of four firms selected by Resolution No. 060-
17-14861, to provide professional service agreement for engineering
services on as needed basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act.
A proposal was provided on May 22,2017 that is comprehensive and cost
effective for the services requested.
Expenditures related to this contract shall be charged to the Capital
Improvement Fund Account for an amount not to exceed $18,455.
The expenditure shall be charged to the People Transportation Tax Fund
Account number 124-1730-541-6490 which has a balance of
$1,346,682.88 before this request was made.
Resolution
Resol ution #060-17-14861
Professional Services Agreement
Marlin Engineering proposal letter dated May 22, 2017
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RESOLUTION NO: _____ _
A Resolution authorizing the City Manager to pay Marlin Engineering, for the
engineering services of design and preparation of required documents for the
installation of Citywide Neighborhood Greenway and Sharrows as identified in the
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South Miami Intermodal Transportation Plan.
• WHEREAS, the Mayor and City Commission wish to provide people with sustainable,
safe and effective alternatives to personal motorized vehicles; and
WHEREAS, the pavement marking symbols alert motorists to the expected lateral
placement of bicyclist within the shared lane and encourage safer passing behaviors; and
WHEREAS, this project was approved by Commission in the South Miami Intermodal
Transportation Plan; and
12 WHEREAS, Commission budget for this project in the Capital Improvement Program;
13 and
14 WHEREAS, Marlin Engineering, is one of four firms selected by Resolution No. 060-17-
15 14861, to provide professional service agreement for engineering services on as needed basis in
16 accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act;" and
17 WHEREAS, Marlin Engineering submitted a proposal for professional engineering
18 services; and
19 WHERIEAS, the scope of services, staff allocation and man-hours were negotiated; and
20 WHIEREAS, the amount of $18,455 was found to be comprehensive and cost effective in
21 its design approach; and
22 WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
23 execute a professional service work order with Marlin Engineering, for the engineering
24 services of design and preparation of construction documents for the installation of
25 Citywide Neighborhood Greenway and Sharrows as identified in the South Miami
26 Intermodal Transportation Plan.
27 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
28 CITY OF SOUTH MIAMI, FLORIDA;
29 Section 1. The City Manager is hereby authorized to pay Marling Engineering, to
30 provide design and Construction Documents for the engineering services of design and
31 preparation of construction documents for the installation of Citywide Neighborhood
32 Greenway and Sharrows as identified in the South Miami Intermodal Transportation Plan for an
33 amount not to exceed $18,455. The expenditure shall be charged $18,455 to the Capital
Page 1 of 2
34 Improvement Program Fund number 124-1730-541-6490 which has a balance of $1,346,682.88
35 before this request was made.
36 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
37 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
38 shall not affect the validity of the remaining portions ofthis resolution.
39 Section 3. Effective Date: This resolution shall take effect immediately upon adoption.
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PASSED AND ADOPTED this _ day of ____ " 2017.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND EXECUTION
EXECUTION THEREOF
CITY ATTORN EY
Page 2 of 2
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Harris:
Commissioner Liebman:
Commissioner Edmond:
RESOLUTION NO: 060-1:7-14861
A Resolution authorizing the City Manager to enter into a multi-year contract
with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and
Stantec for general engineering services on an as needed basis.
WHEREAS, the City solicited a Requ~st for Qualifications (RFQ) to retain qualified
consultants to providevsrious professional and general engineering and architectural
services on an as needed basisj and
WHEREAS, the professional services are requited on an as needed basis and on a
rotation basis in accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Act;" and
WHEREAS, a Selection Committee comprised of City staff, reviewed the
proposals received and identified a short list of respondents for further review; and
WHEREAS, the short list of respondents were interviewed by the Selection
Committee and subsequently scored and ranked; and
WHEREAS, according to the terms and scope of services in the RFQ. the City
intends to retain a maximum of four (4) qualified firms under four (4) separate but
similar agreements to fulfill the City's needs and meet the requirements for quick
response and specialized services; and
WHEREAS, the Mayor and City Commission desires to authorize the City
Manager to execute the professional serVice agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term
of three (3) years and an option to renew, atthe discretion of the City Manager, for one
(1) two (2) year renewal for a maximum term of five (5) consecutive years.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to enter into non·exclusive
multi-year contracts with the firms for profeSSional and generaL engineering services on
an as needed and on a rotation basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act'l and shall be for a term of three (3) years and
an option to renew, at the discretion of the City Manager, for one (1) two (2) year
renewal for a maximum term of five (5) consecutive years. A copy of the contract is
attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held Invalid or unconstitutional by a court of competent
Page 10f2
Res. No. 060-17-14861'
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ADOPTED this n day of March J 2017.
ATTEST: APPROVED:
~ iJ!itfY4.iJ CITY CLERK . MAY R .
Page 2of2
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
I
Consultant Project Proposal
Date: May 22,2017
Dear Mr. Cannenates:
Marlin Engineering, Inc. proposes to provide the services identified below for the project entitled "Citywide
Greenway Sharrows", pursuant to the Professional Services Agreement provided by the City of South Miami
for Civil Engineering Services.
I. General
The project will primarily consist of the
1) Design of signing and pavement markings for the implementation of Citywide Greenway Sharrows.
The scope of work outlines the effort required for the production of the construction documents.
Scope of Work
1) Plans Production
Activities include:
A. Project Management
B. Roadway (MOT) Plans/Analysis
C. Signing and Pavement Plans/Analysis
D. Permitting·
n. Schedule of Work -Time of Performance
The anticipated length of service shall be continuous commencing after the Notice to Proceed.
50% Submittal to the City of South Miami prior to submittal to Miami-Dade County for their review.
III. Schedule of Work -Time of Performance
Consultant shall perform the work detailed in this Proposal for a Total fee of$18,455 and 00 cents (100). The
City shall not be liable for any fee, cost, expense or reimbursable expense or other compensation beyond this
amount unless approved in a supplemental Work Order.
IV. Additional Services
The City of South Miami may establish an allowance for additional services requested by the City and for
unforeseen circumstances, which shall be utilized at the sole discretion of the City.
1700 NW 66 th Avenue, Suite 106, Plantation, FL 33313 • 954.870.5070 • www.marlinengineering.com
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V. Data Provided by the City of South Miami
The following infonnation or documents are to be provided by the City of South Miami, if available:
As~built infonnation'inc1uding survey and geotechnical infonnation.
VI. Project Manager
Consultant's Project Manager for this Project will be Raul Dominguez, P.E.
Submitted by:
Reviewed and approval in concept recommended by:
Department Director Procurement Manager
City Manager
1700 NW 66 th Avenue, Suite 106, Plantation, FL 33313 • 954.870.5070 • www.marlinengineering.com
CITY OF SOUTH MIAMI
Consultant Name: Martin Engineering, Inc.
Consultant Fee Proposal Worksheet Contract No.:
Project: Citywide Greenway Sharrows
Project No.: Description: .====== .... ::: .... :::: .... ::: .... ::: .... ::: .... ::: ..... :: ... ::: .... ::: .... :::. ===========:::.::: .... ::: .... ::: .... :: .... = .... :: .... = .... ::: .... ::: ..... = ..... ::: ... :: ..... ::: ... :: ... ===========
Date: 512212017
Work Order No'
2 Project General Task
3
4 Roadway Analysis
Jo
Task
Assigned Staff
Approved Rate
STAFF CLASSIFICATION
::::~ "m"Se'ni'o-r:Engineer Engineer
Ifael Lagos Rox Matamoros Raul Dominguez Elias Oiaz
$150.00 Rate: $125.00 Rate: $90.00 Rate: $75.00
j Man Man Man
LCoSU Task hours CasU Task hours CosU Task hours CasU T
-,---__ I
5150 3 $375 4 $350 1
$525 5 $450 20 51,500
Sr. Canst. Insp
hn Blankenship Miguel Soria
Cons'
German Sanchez
Staff Hours:
te: $75.00 Rate: $90.00! Rate: $ 75.0 By
an Man
,
--<-
15 $1.125
sUTask Man
hours CasU Task Task
8
50
Salary Average
Cost By Rate Per
Task Task
$885 5110.53
54,450 I $89.00
15 51.125
--,-
5 Roadway Plans $375 4 $350 15 51,125 40 ~85.88
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11 Signing and Pavement Markings Plans $375 4 $350 15 51,125
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13 Permitting 1
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15
15
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18
19
20
21
22
23
24
25
25
27
-j-
15 $1,125
15 51,125
r
I
40
12
T--l I 54,450 i $89.00
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$85.88
5150.00
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Total Staff Hours 29 19 22 70 50 200 I I
Total Staff Cost 54.350.00 . $2,375.00 51,980.00 i $5.250.00 i $4,500.00 j j! $18,455.00! $92.28
.. , ........ " .... """', ...... , ............ "' .. , .. , .... , ..... ,',........ ....... ......... .. ...... , .. ;,....................... .. .......................................................... " ................ , ,.,! , ...... ,"'" ..... , ............. "' .................................. " , ........ "'; .......... ,. .. .......... ! ,...... .. ..... ;'"
Total % of Work by Position 14.5% 9.5% 11.0% 35.0% 30.0%
Note: Fee for the Principal(s) of the firm are nol to be included above as the multiplier is not applicable to their hours. The fee is to be shown below and entered as a separa 1 .. SUBTOTAL ESTIMATED FEE: multiplier 1.00
Notes
Estimate of Principal's Fee
Total hours I hour
'1. Th!S sheet is to be used by Pnme Consultant to calculate the Grand Tota! Fee and one is to be used for each Subconsultant
2. Manually enter fee frorn each subconsultar1t. UnLised subconsultant rows may be hidden
3. Where applicable the basis for work activity descriptions shall be the FleE/FOOT Standard Scope
and Staff Hour Estimation Handbook.
4. Enter the multiplier value in the field after the word "multiplier" Maximum of 2 decimal points.
additional Services (Aile
Subconsultant:
Subconsultant:
Subconsultant
Principal's Fee
Sub3
Sub4
Ramon Soria
2 .. SUBTOTAL ESTIMATED FEE:
Geotechnical FieldiLab Testing
Survey Fee (or Survey Crew Fee)
Other Misc. Fee: Enter Fee Description
3 .. SUBTOTAL ESTIMATED FEE:
Additional Services (Allowance)
Reimbursables (Allowance)
GRAND TOTAL ESTIMATED FEE:
"J1}i:~~j)0,
518,455.00
$18,455.00
$.18,455.00