3T H E CITY O F PLEASAN T LI V I NG
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
FUND & ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item NO.:~ June 6, 2017
A Resolution authorizing the City Manager to pay SRS Engineering Inc., to
complete construction documents for roadway and drainage
improvements of SW 65 th Avenue and SW 60 th Street and SW 65 th Avenue
and SW 68th Street.
There are existing flooding at SW 65 th Avenue and SW 60 th Street and SW
65 th Avenue and SW 68 th Street. To improve these conditions, the City is
requesting professional engineering services and necessary construction
documents to develop a design that will alleviate the flooding conditions
at these locations.
SRS Engineering, Inc., is one of four firms selected by Resolution No. 060 -
17-14861, to provide professional service agreement for engineering
services on as needed basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act".
Professional Services were requested for the above improvements and a
proposal was provided on May 23, 2017 that is comprehensive and cost
effective for the services requested.
Expenditures related to this contract shall be charged to the Capital
Improvement Fund Account for an amount not to exceed $24,995.
The expenditure shall be charged $24,995 to the Storm Water Drain Trust
Fund Account number 111-1730-541-6490 which has a balance of
$78,660 before this request was made.
Resolution
Resolution #060-17-14861
Professional Services Agreement
SRS Engineering Inc. Proposal letter dated May 23, 2017
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to pay SRS Engineering Inc., to complete
3 construction documents for the Roadway and Drainage Improvements of SW 65 th
4 Avenue and SW 60th Street and SW 65th Avenue and SW 68th Street.
5 WHEREAS, the Mayor and City Commission wish to improve the roadway and drainage
6 conditions of SW 65 th Avenue and SW 60th Street and SW 65th Avenue and SW 68th Street; and
7 WHEREAS, City Commission budgeted for these projects in the Capital Improvement
8 Plan; and
9 WHEREAS, SRS Engineering, Inc., is one of four firms selected by Resolution No. 060-17-
10 14861, to provide professional service agreement for engineering services on as needed basis in
11 accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act;" and
12 WHEREAS, SRS Engineering Inc., submitted a proposal for professional engineering
13 services; and
14 WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
15 WHEREAS, the amount of $24,995 was found to be comprehensive and cost effective in
16 its design approach; and
17 WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
18 execute a professional service work order with SRS Engineering Inc., for the roadway and
19 drainage improvements of SW 65 th Avenue and SW 60th Street and SW 65 th Avenue and SW 68 th
20 Street.
21 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
22 CITY OF SOUTH MIAMI, FLORIDA;
23 Section 1. The City Manager is hereby authorized to pay SRS Engineering, Inc., to
24 complete construction documents for the roadway and drainage improvements of SW 65 th
25 Avenue and SW 60th Street and SW 65 th Avenue and SW 68th Street for an amount not to
26 exceed $24,995. The expenditure shall be charged $24,995 to the Storm Water Drain Trust
27 Fund Account number 111-1730-541-6490 which has a balance of $78,660 before this request
28 was made.
29 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
30 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
31 shall not affect the validity of the remaining portions ofthis resolution.
32 Section 3.. Effective Date: This resolution shall take effect immediately upon adoption.
Page 1 of 1
33 PASSED AND ADOPTED this _ day of ,2017.
34
35 ATTEST: APPROVED:
36
37
38
39 CITY CLERK MAYOR
40
41
42 COMMISSION VOTE:
43 READ AND APPROVED AS TO FORM,
44 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard:
45 EXECUTION THEREOF Vice Mayor Welsh:
46 Commissioner Harris:
47 Commissioner Liebman:
48 CITY ATTORNEY Commissioner Edmond:
Page 2 of 2
RESOLUTION NO: 060-1:7-14861
A Resolution authorizing the City Manager to enter Into a multi-year contract
with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and
Stantec for general engineering services on an as needed basis.
WHEREAS, the City solicited a Request for Qualifications (RFQ) to retain qualified
consultants to provide various professional and general engineering and architectural
services on an as needed basisj and
WHEREAS, the profeSSional services are required on an as needed basis and on a
rotation basis in accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Act;" and
WHEREAS, a Selection Committee comprised of City staff, reviewed the
proposals received and identified a short list of respondents for further review; and
WHEREAS, the short list of respondents were Interviewed by the Selection
Committee and subsequently scored and ranked; and
WHEREAS, according to the terms and scope of services in the RFQ, the City
intends to retain a maximum of four (4) qualified firms under four (4) separate but
similar agreements to fulfill the City's needs and meet the requirements for quick
response and specialized services; and
WHEREAS, the Mayor and City Commission deSires to authorize the City
Manager to execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term
of three (3) years and an option to renew, at the discretion of the City Manager, for one
(1) two (2) year renewal for a maximum term of five (5) consecutive years.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager Is authorized to enter into non-exclusive
multi-year contracts with the firms for professional and general engineering services on
an as needed and on a rotation basis in accordance with Florida Statute 287.055,
IIConsultants Competitive Negotiation Act" and shall be for a term of three (3) years and
an option to renew, at the discretion of the City Manager, for one (1) two (2) year
renewal for a maximum term of five (5) consecutive years. A copy of the contract Is
attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
Page 10f2
Res. No. 060-17-14861'
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ADOPTED this.ll.. day of March, 2017.
ATTEST: APPROVED:
~
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
Page 2of2
May 23,2017
Mr. Aurelio J . Carmenates, P.E.
Capital Improvement Project Manager
City of South Miami
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, FL 33155
Re: City of South Miami "
SW 65th Avenue and SW 68 th Street
SW 65th Avenue and SW 60 th Street
Roadway Drainage Investigation and Improvements
Dear Mr. Carmenates,
We appreciate this opportunity to prepare this Proposal for Professional Services for the
referenced project. In accordance with our Professional Services Agreement for General
Engineering and Architecture Services, we are submitting our understanding of the Scope of Work
and Fee Proposal to provide Engineering Services in connection with the referenced project.
The Scope of Work as we understand it at the present time will consist of civil engineering design,
permitting, and construction phase services for the construction of roadway drainage
improvements at two locations, at SW 65th Avenue and SW 68th Street; and SW 65th Avenue
and SW 60th Street. It is suspected at both locations that the flooding issues are due to a collapse
or obstruction within the pipelines. An initial video inspection/investigation of the pipelines shall
be conduct to verify . The will consist of extending the sidewalk across the alley, reconstructing
curb and gutter to drain to existing catch basin inlet, replace existing catch basin with new larger
basin, remove and reconstruct concrete sidewalk and install tree grates along broken portions .
All work shall be in accordance with the accepted practices and design standards of the City of
South Miami, Miami -Dade County and local regulatory agencies.
This work will include the following:
Civil Engineering Design Services:
1. Provide Project Administration services, including attending meetings and coordination with
City Staff, Envirowaste, and Surveyor to discuss project and City requirements
2. Envirowaste Services Group, Inc. to conduct a video inspection of the drainage systems to
determine condition, location and size of existing underground piping, and to determine if
the existing system is connected and discharge canal. Envirowaste will need to remove
debris from existing catch basins and pipes in order to video system. Please see attached
copy of Envirowaste's proposal for additional information.
SRS staff shall be present during the videoing of the system to observe and coordinate
work.
May 23,2017
Page 2
3. Once all the initial information gathering is completed and we have a good understanding of
the existing systems, SRS shall evaluate the existing drainage systems and prepare a
written report and sketch with our findings and recommendations for each site's drainage
improvements.
4. SRS shall meet with City's Project Manager to present report and discuss findings and
recommendations .
5. Contract and coordinate with a surveyor to provide a topographical survey of the project
area as needed for design.
6. Project data gathering including conducting search of existing utilities, site visits to observe
existing site conditions and verify survey information
7 . Prepare Engineering Design Plans including a Site Paving , Grading & Drainage Plan,
Typical Sections and Construction Details.
a . Submittals to City shall be provided at 75% and 100% complete.
b. General notes and technical specifications shall be provided on drawings.
c . Preliminary list of drawings sheets
i. C-1 Title Sheet
ii. C-2 Location Plan, General Notes, and technical specifications
iii. C-3 Geometry Plan and typical cross section
iv. C-3 Paving, Grading and Drainage Plan
v . C-4 & 5 Miscellaneous Details and Notes
8 . Preparation of preliminary engineer's estimate of probable construction cost.
Plans Processing and Permitting Services:
9 . Submit and process completed permit applications, construction drawings and support
documentation to City of South Miami for review and permit approval. (Since this project will
not require any new drainage, but rather, just the replacement of an existing pipelines . It is
assumed a RER drainage permit will not be required).
Construction Phase Services:
10 . Bid Services -Provide bid support services including attending pre-bid meeting, responding
to pre-bid request for information , and review of bids .
11 . Construction Administration -to complement the City's Inspection/CEI, assist and/or
participate in pre-construction meeting, respond to Contractor's request for information
(RFI's), review and approve shop drawings, and conduct Six (6) construction site visits to
observe on-going construction and adherence to construction documents.
Exclusions
May 23,2017
Page 3
Expressly omitted from the services to be provided by SRS are the following . These services or fees
shall be considered additional to this contract and would have to be renegotiated as additional services .
• Civil design revisions resulting from site layout changes occasioned by others, including changes
due to permitting agency preferences, not code compliance, which are caused beyond Engineer's
control or authority.
• Design of utilities which may be needed due to conflicts or to meet regulatory agency requirements.
This may include, but is not limited to, water main extensions, drainage systems, force mains,
gravity sewers, lift stations, etc.
• Design of on-site/roadway lighting or irrigation.
• Payment of impact, mitigation or regulatory agency review and permit fees.
• Other professional engineering services as may be requested by the City.
SUBCONSUL TANTS
The following are professionals contracted be SRS Engineering, Inc. to assist in the preparation
of the work outline above.
• Envirowaste Services Group, Inc. (Videoing and cleaning of drainage systems)
• Hadonne Corp. (Surveying and Mapping)
SCHEDULE OF WORK -TIME OF PERFORMANCE
Consultant shall submit the Deliverables and perform the Work as depicted in the tables below
(Additional pages may be added as needed)
SCHEDULE OF DELIVERABLES
Task, Sub-Major Task, Sub-Task, Activity, or Duration Delivery Date*
task, (specify weeks (cum ulative
or Activity ID Deliverable or calendar weeks, or
# days) calendar days)
2 System's Videoing 2 weeks NTP + 2 weeks
3 Preparation of Preliminary Report & 1 week NTP + 3 weeks Sketch
4 Present Report to City 1 week NTP + 4 weeks
5 Completion of Survey 2 weeks NTP + 6 weeks
6 Conduct Utility Search and Initial site visit 3 weeks NTP + 7 weeks
7 Preparation of Design Drawings 1 week NTP + 8 weeks
7a Submittal -75% Plans 1 week NTP + 9 weeks
7a 75% City Review 1 week NTP + 10 weeks
8 Prepare Const. Cost Estimate o week NTP + 10 weeks
7a Final Submittal -100% Contract Plans 1 week NTP + 11 weeks
7a Final Submittal -City Review
9 Permitting
10 Bid Phase Services
11 Construction Phase Services
COMPENSATION
1 week
3 weeks
6 weeks
TBO
May 23,2017
Page 4
NTP + 12 weeks
NTP + 15 weeks
NTP + 21 weeks
TBO
Our Engineering Fees for the above described Basic Services will be a lump sum amount of
TWENTY-FOUR THOUSAND NINE-HUNDRED and NINTY-FIVE DOLLARS ($24,995.00).
Please see fee breakdown below. It does not include plan review or permitting fees. Payment
will be based on monthly invoicing as a percentage of completion of work.
Topographical Survey ................................................................................. $ 5,340.00
Envirowaste Services ................................................................................. $ 1,850.00
Completion of Written Report .................................................................... $ 5,270.00
Completion of Design Plans and Permits ................................................. $ 9,525.00
Bid and Construction Phase Services ...................................................... $ 2,765.00
Reimbursable Expenses ................................................................................ $ 245.00
TOTAL ......................................................................................................... $ 24,995.00
We would expect to commence our services promptly after receipt of your acceptance of this
proposal and approval of the purchase order.
This Proposal and our Agreement with the City represents the entire understanding between the
City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be modified
in writing when signed by both of us. If the foregoing is agreeable to you, please execute the
original of this Agreement where indicated below and return to our office.
Very trul yours,
C£i serralta1!~
Pres' ent
I have read the foregoing Letter of Agreement and agree to all terms and conditions stated
therein.
Accepted this ___ day of ______ , 2017
City of South Miami
By: ___________ ___
Title : ___________ ___
ACTIVITY PRINCIPAL
BYSRS HRS RATE
$180.00
General Project Management 3 $180.00
Video/Cleaning of Drainage Systems S180.00
Preparation of Preliminary Report $180.00
Present Report and Findings to City $180.00
Completion of Survey $180.00
Conduct Uti lity Search and Initial site
visit $180 .00
Preparation of Design Drawings $180.00
Submittal -75% Plans $180.00
75% City Review $180.00
Prepare Const. Cost Estimate S180.00
Final Submittal -100% Contract Plans $180.00
Final Submittal -City Review $180 .00
Permitting S180 .00
Bid Phase Services $180.00
Construction Phase Services 1 $180.00
TOTAL 1 $180 .00
ACTIVITY I BY OTHERS
Hadonne Corp .
Envirowaste Serv ices, In c.
ACTIVITIES BY SRS (Salaries)
ACTIVITIES BY OT HERS
ENGINEERING COST BREAKDOWN
City of South Miami
SW 58th Court
Roadway and Drainage Improvements
SR. PROJ. MGR SR. ENGINEER ENGINEER INSPECTOR
HRS RATE HRS RATE HRS RATE HRS RATE
S150.00 $125.00 $90.00 $75.00
2 $150.00 S125.00 $90.00 $75.00
1 $150.00 $125.00 16 S90.00 $75.00
1 $150.00 2 $125.00 16 $90.00 $75.00
2 S150.00 $125.00 $90.00 $75.00
$150.00 1 5125.00 4 $90.00 $75.00
$150.00 1 $125.00 4 $90.00 $75.00
$150.00 4 $125 .00 21 $90.00 $75.00
$150.00 1 $125.00 4 $90.00 $75.00
2 $150 .00 1 S125.00 S90.00 $75.00
$150.00 2 S125.00 6 $90 .00 $75.00
$150.00 1 $125.00 2 $90.00 $75.00
2 $150.00 1 $125.00 $90.00 $75.00
$150.00 1 $125.00 4 $90.00 $75.00
S150.00 1 $125.00 4 S9 0.00 $75 .00
3 $150.00 6 $125.00 S9 0 .00 12 $75.00
11 $150 .00 22 S125.00 81 $90.00 12 $75.00
DESCRIPTION
TODooraDhical Survey
Drainage Syslem Cleanino and Videoino
SUMMARY
S17 ,560 x ["iOOJ
Estimated OUT OF POCKET EXPENSES including reproduction costs, etc,
CAD TECH CLERICAL
HRS RATE HRS RATE
$65.00 $45.00
S65 .00 4 S45 .00
$65.00 $45.00
8 S65.00 $45 .00
S65.00 $45.00
4 S65 .00 $45 .00
8 $65.00 $45.00
32 $65.00 $45.00
4 565.00 $45 .00
$65.00 S45 .00
$65.00 S45.00
1 $65.00 $45.00
$65.00 $45.00
1 S65.00 $45.00
$65.00 S45.00
$65 .00 $45.00
58 $65.00 0 $45.00
TOTAL
DATE : 5/24/2017
TOTAL
HOURS
9
17
27
2
9
13
57
9
3
8
4
3
6
5
22
194
TOTAL
COST
$1,020.00
$1,590.00
$2,360.00
S30 0.00
$745.00
$1,005.00
$4,470.00
$745.00
S425 .00
5790.00
$370.00
S425.00
S550.00
S485.00
$2,280.00
$17,560.00
COST
$5,340 .00
$1,850.00
$7 ,190.00
S17 ,560.00
S7 ,190.00
S245 .00
TOTAL THIS PROPOSAL " $24,995.00 -....;.,....;.--_ ...
ENVIROWASTE SERVICES GROUP, INC.
SPECIFIC WORK ORDER
BETWEEN
ENVIROWASTE SERVICES GROUP, INC .
(THE "CONSULTANT")
AND
SRS Engineering, Inc
Site: 501 Sw 74Th Court, Suite 201
Miami, Florida 33155
Att: Ignacio Serralta
Phone: 305 970 5805
E-mail: Ignacio@srs-corp.com
The parties to this Specific Work Order are parties to this Professional Services dated April 26, 2017, (the "Agreement").
The parties hereto agree that all of the terms and conditions set forth in the Agreement are in full force and effect and
incorporated herein by reference . The terms and conditions of the Agreement shall govern and control over any
inconsistent terms or conditions contained in this Specific Work Order except as to the scope of work to be performed
and the fees for such work which are set forth herein and which shall control. Capitalized terms used in this Specific
Work Order that are not otherwise defined herein shall have the meanings ascribed to them in the Agreement.
RE: Proposal for CCTV and Clean 4 CB, 3 pipe Segment. and 1 Outfall of Storm Drain located at next
intersections:
Sw 68th St & Sw 65th Ave I Sw 65th Ave & Sw 60th St.
-CCTV
-Clean Vactor
-Disposal at county owned facility
Unit Price
$175.00 per Hour Minimum 4Hours
$200.00 per Hour Minimum 4Hours
Total
$700.00
$800.00
$350 .00
SERVICE CHARGE : IF ANY PAYMENT DUE HEREUNDER OR PURSUANT TO ANY SPECIFIC WORK ORDER IS NOT RECEIVED BY
THE CONSULTANT WITHIN THIRTY (30) DAYS AFTER ITS DUE DATE , A SERVICE CHARGE IN THE AMOUNT OF ONE AND ONE-
HALF PERCENT (1 .5%) OF THE UNPAID BALANCE WILL BE CHARGED TO THE CLIENT (THE "SERVICE CHARGE"). THE
SERVICE CHARGE SHALL BE APPLIED MONTHLY AND ANY PREVIOUSLY UNPAID SERVICE CHARGE WILL BE ADDED TO THE
UNPAID BALANCE . The Client hereby authorizes the Consultant to commence the work (commencement date) required
under this Specific Work Order on . IN WITNESS WHEREOF, the parties have duly executed this
Specific Work Order as of the day and year first above written . The fees, cost or prices for the work proposed shall expire
thirty (30) days from the date first above written.
"CLIENT"
BY
TITLE
DATED
"CONSULTANT"
ENVIROWASTE SERVICES GROUP, INC,
A Florida Corporation
Alain Delgado
EnviroWaste Services Group, Inc
Operations Manager
TITLE
04/26/2017
DATED
Headquarters: 18001 Old Cutler Rd Suite 554, Miami, FL 33157 * (877) 637-9665 * F (305) 637-9659 *
Offices: Miami, FL * Orlando, FL * Sarasota, FL * Naples, FL * Tampa, FL
www.envirowastesg.com * Email: alain.delgado @e nvirowastesg.com
Ignaclo Serra Ita
From: Abraham Hadad, PSM <ahadad@hadonne.com>
Sent: Fr iday, Apri l 28, 201 7 6:32 PM
To: Ignacio Ser ra Ita
Subject: Re: New So uth Miami Projects.
Ignacio
Please find below the fee breakdown as pro mised
Dante Fascial Park
3 Man Survey Crew Daly Rate
Surveyor / Mapper
Survey Technician
CADD Technician
Principal
SW 60th Street
3 Man Survey Crew Daly Rate
Surveyor / Mapper
Survey Technician
CADD Technician
Principal
SW 65th Avenue
3 Man Survey Crew Daly Rate
Surveyor / Mapper
Survey Technician
CADD Technician
Principal
Thank you
Abr ah a m H adad , PSM
President
E: ahadad@hadonne.com
T: + 1 (305) 266 -1188
F: + 1 (305) 207 -6845
16.00
2.00
4.00
16 .00
0.50
10.00
2.00
2.00
16.00
0 .50
10.00
2 .00
2 .00
16 .00
0.50
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
@ 125.00 Per
@ 85.00 Per
@ 60.00 Per
@ 65.00 Per
@ 180.00 Per
@ 125 .00 Per
@ 85.00 Per
@ 60.00 Per
@ 65.00 Per
@ 180.00 Per
@ 125.00 Per
@ 85.00 Per
@ 60.00 Per
@ 65.00 Per
@ 180.00 Per
HADONN E I 1985 NW 88 th Co urt , Suite 201 I Dora l, Flor ida 33 172 I www.hadonne.com
Land Surveyors and Mappers I Subsurf ace Utility Engineering I Land Developm ent Consultants
Fr o m : Ignacio Serra Ita <ignacio@ srs-corp.co m>
Sent: Friday, April 28, 2017 10 :08:54 AM
To: Abraham Hadad, PSM
Subject: New South Miami Projects.
Abraham ,
Need proposals on these project ASAP .
1
Hour 2,000 .00
Hour 170.00
Hour 240.00
Hour 1,040.00
Hour 90.00
$3,540.00
Hour 1,250.00
Hour 170.00
Hour 120.00
Hour 1,040.00
Hour 90.00
$2,670.00
Hour 1,250.00
Hour 170.00
Hour 120.00
Hour 1,040.00
Hour 90 .00
$2,670 .00
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