The URL can be used to link to this page

14THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager Agenda Item NO.:.1!J-DATE: June 6, 2017 SUBJECT: A Resolution authorizing the City Manager to enter into multi-year agreements with Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster Debris Removal and Disposal Services through a piggyback from a City of North Miami Beach contract. BACKGROUND: . In accordance with the City's hurricane recovery plan, the City requires the ability to perform emergency debris removal and road 'clearing after a hurricane event or a similar natural disaster. To ensure the City has an adequate response, it is recommended we piggyback from a City of North Miami Beach Contract no. 2015- 08 for those services. AMOUNT: The City of North Miami Beach competitively solicited for sealed bids and received eight (8) proposals. A Selection Committee reviewed, score and ranked each respondent and subsequently recommended Ashbritt, Inc. as the primary and Bergeron Emergency Services, Inc as the secondary vendor. The City of North Miami Beach awarded contracts to both vendors, effective August 2, 2015, for a term of five (5) years with an option to renew for two (2) additional one (1) year periods. In accordance with City Charter, the City's contracts shall not exceed five (5) consecutive years. Each company is available for debris removal and road clearing services which will provide an adequate back-up for the need to respond quickly after a natural disaster. No City funds are required at the time. ATTACHMENTS: Resolution Contracts: • Ashbritt, Inc. • Bergeron Emergency Services, Inc. City of North Miami Beach: • RFP Advertisement • Selection Committee Scores, Rankings and Recommendation • Resolution No. R2015-64 • Sun Biz . 1 RESOLUTION NO: _____ _ 2 A Resolution authorizing the City Manager to enter into multi-year agreements 3 with Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster D.ebris 4 Removal and Disposal Services through a piggyback from a City of North Miami 5 Beach contract. 6 7 WHEREAS, the City requires emergency debris removal and provide immediate 8 response to road clearing and debris removal after a hurricane event or similar natural· 9 disaster requiring a response; and 10 11 WHEREAS, the City of North Miami Beach competitively solicited sealed bids for 12 disaster debris removal and disposal services; and 13 14 WHEREAS, the City of North Miami Beach received eight (8) proposals in response 15 to the solicitation and each proposal was evaluated by a selection coml1)ittee; and 16 17 WHEREAS, the City of North Miami Beach selection committee scored and ranked 18 each proposal and recommended two respondents for the awards; Ashbritt Inc., as the 19 primary and Bergeron Emergency Services, Inc., as the secondary vendor; and 20 WHEREAS, the City of North Miami Beach executed contracts with Ashbritt Inc., 21 as the primary and Bergeron Emergency Services, Inc., as the secondary vendor effective 22 August 1, 2015 for a five (5) year term with options to renew for two (2) additional one 23 (1) year period; and 24 WHEREAS, in accordance with City Charter, the City's contracts shall not exceed 25 five (5) consecutive years. 26 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF 27 THE CITY OF SOUTH MIAMI, FLORIDA; 28 Section 1. The City Manager is authorized enter into multi-year agreements with 29 Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster Debris Removal and 30 Disposal Services through a piggyback agreement from a City of North Miami Beach 31 contract no. 2015-08 for a contract term no longer than five (5) consecutive years. Copies 32 of the piggyback agreements are attached. 33 Section 2. Severability. If any section, clause, sentence, or phrase of this 34 resolution is for any reason held invalid or unconstitutional by a court of competent 35 jurisdiction, this holding shall not affect the validity of the remaining portions of this 36 resolution. 37 Section 3. Effective Date: This resolution shall take effect immediately upon 38 enactment. Page 1 of2 1 PASSED AND ADOPTED this _ day of ,2017. 2 3 ATIEST: APPROVED: 4 5 6 7 CITY CLERK MAYOR 8 9 10 COMMISSION VOTE: 11 READ AND APPROVED AS TO FORM, 12 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard: 13 EXECUTION THEREOF Vice Mayor Welsh: 14 Commissioner Liebman: 15 Commissioner Harris: 16 CITY ATIORNEY Commissioner Edmond: Page 2 of2 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami·Dade County. Florida STATE OF FLORIDA COUNTY OF MIAMI.DADE: Before the undersigned authority personally appeared MARIA MESA. who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review flk/a Miami Review, a daily (eX(:ept Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami-Dade County, Florida; that the attached copy of advertisement, being a legal Advertisement of Notice in the matter of NOTICE OF PUBLIC HEARING CITY OF SOUTH MIAMI -JUNE 6, 2017 in the XXXX Court, was published in said newspaper in the issues of 05119/2017 Affiant further says thai the said Miami Daily Business Review is a newspaper published at Miami, in said Miami-Dade County, Florida and thai the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami-Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person. firm or corporation any discount, rebate, commiSSion or refund for ~~f securing this advertisement for (SEAL) MARIA MESA personally known to me ~",,,\\\\lIIIII", ;;,."'.>l.p..'r'aIR/:;/II/. ~ 'Q...z:: •• -~~:.: .• ~ ~ ~ .~:£ti .. ~ IJ~i~ I!~\:~ ~~~. 00028113 f",,~ ~~ •• A,bol)dOd~~~"~§ %~;;:r!!!~~'~~·~~# ~//ltIJLIC, ST~'I'<-<i-#' ~/"IIIII\I\""\'~ CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARING NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida wlll conduct Public Hearing(s) at its regular City Commission meeting scheduled 10r Tuesday, June 6, 2017, beginning at 7:00 p.m., in the City Commission Chambers, 6130 Sun~et Drive, to consider the following item(s): A Resolution authorizing the City Manager to negotiate and to enter into a multi-year contract with South Miami Youth Baseball League, Inc. ("SMYBL") for the management of youth baseball services at Palmer Park. ( A Resolution authorizing the City Manager to enter into mU'ti-yea0 agreements with Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster Debris Removal and Disposal Services through a piggyback from a City of North Miami Beach contract. A Resolution of the Mayor and City Commission of the City .of South Miami, Ronda. authorizing the City Manager to execute a multi-year Inter-local Agreement with Miami-Dade County, and the Miami-Dade Police Department, for School Crossing Guard Services. A Resolution approving a Unity of Title for the Properties Located at 5978 SW 64th Street (folio 09-4025-010-0010), 6415 SW 60th AVenue (folio 09-4025-010-0030) ,6429 SW 60th Avenue (folio 09-4025-010-0040), 6442 SW 59th Place lfolio 09-4025-010-0180).6420 SW 59th Place (folio 09-4025-010-0160), and vacant lots with the following folio numbers: 09-4025-010-0050, 09-4025-010-0020, 09-4025-010-0140, and 09-4025- 010-0170_ A Resolution approving a Unity 6f Title for the Properties Located at 5944 SW 64th Street (folio 09-4025-010-0270), 6401 SW 59 Place (folio 09-4025-010-0280), 6411 SW 59 Place (folio 00-4025-010-0290), 6415 SW 59th Place (folio 09-4025-010-0300), a vacant lot with a folio number of 09-4025-010-0310, and 6443 SW!?9 Place (folio 09-4025-010-0320). A Resolution pursuant to Section 20-3_5(0)(1) and other applicable provisions of the City of South Miami Land Development Code approving an increase from two stories to four stories for a Mixed-Use Project on the West Madison Square property as legally described herein. A Resolution pursuant to Section 20-3.5(0)(1) and other applicable provisions of the City of South Miami Land Development Code approving an increase from two stories to four stories for a Mixed-Use Project on the East Madison Square property as regally described herein. A Resolution relating to a request for a variance from Section 20-4.4 and other applicable provisions of the City of South Miami Land Development Code to allow a reduction in the number of parking spaces provided for a Mixed-Use Project 6n the EaSt Madison Square property as legally described herein. A Resolution relating to a request for a variance from Section 20-4.4 and other applicable provisions of the City of South Miami Land Development Code to allow a reduction in the number of parking spaces provided for a Mixed-Use Project on the West Madison Square property as legally described herein. A Resolution relating to a request for a variance from Section 2Q-3.5(G) and other applicable provisions of the City of South Miami Land Development Code to allow an increase In the maximum impervious coverage for a Mixed-Use Project on the East Madison Square property as legally described herein. A Resolution relating to a request for a variance from Section 20-3.5(G) and other applicable provisions of the City of South Miami Land Development Code to allow an increase in the maximum impervious coverage for a Mixed-Use Project on the West Madison Square property as legally described herein. An Ordinance amending the Land Development Code, Article II, Section 20-2.3, 'Definitions' and Article m, Section 20-3.6 'Supplemental Regulations' adding subsection (W) 'Solar Requirements" and providing definitions relating to and criteria and regulations for solar collectors in th!'l City of South Miami. An Ordinance amending the City of South Miami Land Development Code, Article IV, Section 20-4.7 (B) to clarify the intent of this Section to include commercial properties and by adding subsection (K) to provide for screening of the interior Of vacant commercial property_ ALL i~terested parties are invited to attend and will be heard. For further information, please contact the City Clerk's Office at: 305-663-6340. Maria M. Menendez, CMC City Clerk Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a person decides to appeal any decision made by this Board,-Agency or Commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, affected perSon may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. 5/19 17-106/0000226232M 22SE I I NEIGHBORS CITY OF SOUTH MIAMI COURTESY NOTICE I SUNDAY MAY 282017 MIAMIHERAlD.(OM NOTICE IS HEREBY given that the City Commission of the City of South Miami. Florida will conduct Public Hearingts) Ht its regular City Commissionmceting scheduled for Tuesday> June 6> 2017> beginning at 7:00 p.m.> in the City Commission Chambers> (i130 Sunset Drive> to consider the f()lIowing item(s): A Resolution authorizing the City Manager to negotiate and to enter into a multi-year contract with South Miami Yomh Baseball League, Inc. ("SMYBL") for the management of youth baseball serviccs at Palmer Park. ( A Resolution authorizing the City Manager to enter into multi-year agreements with Ashbritt, Inc.> and Bergeron Emergency Services, Inc.> for Disaster Debrisl Removal and Disposal Services through a piggyback from a City of North Miami Beach contract. .J A Rewlution of the Mayor and City Commission of the Cily of South Miami. Florida> aUlhorizing the City Manager to execute a multi-year Inter-local Agreement with Miami-Dade CClunty, and the Miami-Dade Police Department> for School Crossing Guard Services. A Resolution approving a Unity of Title for the Properties Lclcated at 59n SW 04'h Street (folio 09-4025-010-0(10» 0415 SW 60~ Avenl1e (folio Ol)-4025- 01 O-OO~O) ,0429 SW (i0" Avenue (folio 09-4025-010-0(40), 0442 SW 59'" Pla~e (folio 09-4025-010-01 SO» 6420 SW 59'1> Place (f(,lin 09-4025-01 0-0 I (0» and vawnt lots with the following f()lio numbers: 09-4025-01O-00S0, 09-4025-0j()-0020> 09-402S-010-0140. and 09-4025-010-0170. A Rescllution approving a Unity of Title for the Properties Located at 5944 SW 04"' Street (folio 09-4025-010-(270» 0401 SW 59 Place (folio 09-4025-010- 02/;0» 6411 SW 59 Place (folio 09-4025-010-(290), 0415 SW 59'1> Place (f(llio 09-4025-010-03(0» n vacant 101 with a folio number of 09-4025-01 0-031 0, and 6443 SW 59 Place (folie> 09-4025-010-(320). A Resolution pursuant to Section 20-3.5(D)( I) and other applicable provisions of the City of South Miami Land Development Code approving an increase from two stories to fnur stories for a Mixed-Usc Project on the West Madison Square propcrty as legally described herein. A Resolution pursuant to Section 20-3.5(D)( 1) and other applicable provisions of the City of South Miami Land Development Code approving <tn increase from tW(I stories to four stories for it Mixed-Use Project on the Easl MadisclIl Squw'e property as legally described herein. . A Res(llution relating to a request for a vW'iance from Section 20-4.4 lUld other applkable provisions of the City of South MilUlli Land Development Code to allow a reduction in the number of parking spaces provided for a Mixed-Use Project on the East Madison Square property as legally describeu herein. A Resolution relating to a request for a vlU'iance [rom Section 20-4.4 and other applicable provisions of the City clf South Miami Land Development Code to allow a reduclion in the number (If parking spaces provided for a Mixed-Usc Project on the Wesl Madison Sqlllu'e property as legally described herein. A Resolution relating to a request for a variance from Section 20-3.5\G) and clther applicable provisions of the City (If South Miami Land Development C(lde to allow an increase in the maximum impervious cClwrage [(lr a Mixed-Use Project on the East Madison Squw'e properly as legally described herein. A Resolution relating to a requesl for a vlU'iance from Section 20-3.S(G) and other applicable provisions of the City of South Miami Land Development Code to allow an increase in the maximum impervious coverage f(lr a Mixed-Use Project on the West Madison Square property as legally des<:ribed herein. A Resolution auth(lrizing the City Manager to elller into a multi-year agreement with Limousines of South Florida, Inc.> [(lr a public tnUlsportation circulator servicc> by piggybacking onto its contraL't with thc City of Aventura. An Ordinance amending the Land Development Code, Article ll> Section 20-2.3, "Definitions" and Article 1Il, Section 20-3.6 "Supplemental Regulations" adding subsection (W) "Solar Requirements>' and providing definitions relating to and criteria and regulations for solar collectors in the City of South Miami. An Ordinance amending the City of South Miami Lund Dcvelopmcnt Code, Article lV. Secticlll 20-4.7 (B) 10 clarify the intent of this Secticlll to include commercial properties and by adding subse,tion (K) to provide for screening of the interior of vacant commercial property. An Ordinance relating to the City's 2017 fiscal yem' budget; authorizing Wl increase of appropriations for expenditure line item 125-1730-541-3450 People's Transportation Tax Fund Dirert Transit Ccllltracwai Services account in the amount of $70,500. ALL interested pm·ties are invited tCl attend and will be heard. For further information, please contact the City Clerk's Ol'li(;e at: 305-003-6340. Maria M. Menendez, CMC City Clerk Pur~uanll(l Flnrida Statules 2R6.01OS. the C'Hy hereby ativise,,-the publiC thai ir a person liCCHIC's to appeal .my decision made by {hi" B{\~lft1, Agency or C{)mmis~lOn with respeci to any mailer cnn<.;idcrcd Hi its ml'eting OT hearing. he llf she will need a fceon] or the proceeding'), Hnd Ihnt for ,\ut.:h purPO'iC', l:IJlcl:ted pef'iOn ll1:.JY need til clI,un~ that a verbatim record or the proceedings h made whkh rcconl include'>: the lc..;timony iJnd evidence upon whkh the appcali" 10 he ba"icLl. CONTRACT FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES THIS AGREEMENT made and entered into this _ day of " 20_ by and between the City of South Miami, a Florida municipal Corporation by and through its City Manager (hereinafter referred to as "City") and Ashbritt Inc., (hereinafter referred to as "Contractor"). WITNESSETH: WHEREAS, the contract forDisaster Debris Removai and Disposal Services. contract was competitively solicited by the,!City'OfiN.~)Iith·!l\liam'i,}Jeach'!pursuant to RFP No. 2015-08 and after completing a competitivebidding-process~ avvarde<f Ii contract to Contractor; and WHEREAS, the City of South Miami desires to utilize the Disaster Debris ;Remo:valamd:~BiSp"(jsall!SeiVices)j\contract and pursuant to authorityofihe ciiYof South Miami;s Charter. ... NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: 1. The City desires to enter into a Contract, under the same terms and conditions as set forth in the solicitation and the agreement between the Contractor and the • €itv'otlYorthJI\iiiamLseacli. for, Disaster Debris Removal an·d,jDisposa'IServlces. 2. The City has reviewed the contract and agrees to the terms and conditions to be applicable to a purchase order to be issued by the City and further agrees to the fair and reasonableness of the pricing. Contractor hereby agrees to provide such goods andlor services, pursuant to the City's purchase order made during the term of this agreement, under _\ the same price(s), terms and conditions as found in the solicitation documents EXHIBIT A ~ and the response to the solicitation, pertinent copies of which are attached hereto as EXHIBIT B and made a part hereof by reference, and the agreement andlor the award between the, a copy of which, including any amendments and addendums thereto, is attached hereto and made a part hereofby reference. City Map of its boundaries, which has been marked Exhibit C, and shall be substituted for the North Miami Beach Map found on :nJ page 82 of Attachment A. 3. All references in the,Contract.No. 2015-08 between the City of North Miami Beach. competitively solicited by the!CityoflNorthMiami}B~ach pursuant to RFP No. 2015-08, for,DiSa'S'tet DebHsRem6vaIt:arid'DislJosarSe"ices~ ~nd Contractor, shall be assumed to pertain to, and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of the betweenCllY of North 'MiarfiiBeacb, competitively solicited by the,Cityof!North-i\{iamtSeach.;pursuant to RFP No. 2015-08 and its agreement with ContraCtor, shall be made by the City Manager for the City of South Miami. The term ofthe contract, including aU extensions authorized by the contract shall not exceed five years. Notwithstanding anything contained in the RFP and Contract to the contrary. this agreement shall be governed by the laws of the State of Florida and venue for, all dispute resolutions or litigation shall be in Miami-Dade County, Florida. 4. Scope of Goods and Services. The scope of goods and services are set forth in the attached EXHBIT A. ~ 5. Contract Price. The contract price for the good and services is set forth in the attached Attachment B. If not otherwise set forth in the, City ot(N-orth\M'iamfii'each, Agreement/Contract, the Contractor shall be paid upon delivery of all the goods, the ~~ completion of all the services and after final inspection by the City that approves of the goods delivered and the work performed. 6. Grant Funding: This project is being funded N/A and Contractor agrees to comply with all the requirements ofthat Grant, applicable to the delivery of the goods and services that are the subject of this Agreement, and that are within its power to provide and to provide all the documentation within its control that is required for the City to be able to recover the contract price pursuant to the terms of the grant. A copy of the grant is attached hereto and made a part hereof by reference. 7. Public Records: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing goods and/or services on behalf of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy ofthe requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if CONTRACTOR does not transfer the records to the public agency; and (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public records in possession of CONTRACTOR or keep and maintain public records required by the public agency to perform the service. If CONTRACTOR transfers all public records to the public agency upon completion of the Contract, CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of the Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340; E-mail: mmenendez@southmiamitl.gov; 6130 Sunset Drive, South Miami, FL .33143. 8. Waiver Jury Trial: City and Contractor knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out ofthe Contract Documents or the performance of the Work thereunder. 9. Validity of Executed Copies: This agreement may be executed in several counterparts, each of which may be construed as an original. 2 10. Attorneys' Fees and Costs: In the event of any litigation between the parties arising out of or relating in any way to this Agreement or a breach thereof, each party shall bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be indemnified for any attorney fees incurred in the defense of an action by a person or entity who is not a party to this Agreement. II. Severability: If any term or provision of this Agreement or the application thereofto any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such tenn or provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. IN WITNESS WHEREOF, and as the duly authorized act of the parties, the undersigned representatives of the parties hereto have caused this instrument to be signed in their respective names by their proper officials on or before the day and year first above written. ArrEST: By: ~--~--~--------------Maria M. Menendez, CMC City Clerk Read and Approved as to Form, Language, Legality and Execution Thereof. By: -=~;;......,....;--. ----,-~~__,___::...~_. _ Thomas F .. Pepe City Attorney ThomasF. Pepe-Ol-1l-l6 CITY OF SOUTH MIAMI By: __ ~ __ ~ __ -= __ ~~~ Steven Alexander City Manager Page 3 of5 3 ,. AGREEMENT No. 1015-08 BETWEEN THE CITY OF NORTH MIAMI BEACH AND AsbBrltt Inc. THIS AGREEMENT i$ made and entered into as ofthis~day of@liY .2015 by and between Ashbritt lnc .. a corporation dulyorg~ized and existing under the laws of the State of Florida. with offices at 565 East Hillsboro Boulevard. Deerfield Beach, Florida 33441 (hereinafter referred to as the "Contractor"). and the City of North Miami Beach. a political subdivision of the State of Florida. having its prfucipaJ office at 170 liNE 19th A venue. North Miami Beach. Florida 33162 (hereina~er referred to as the "City"). WITNESSETH: WHEREAS, the Contractor bas offered to provid~ the materials and/or services and to be bound by Request for Proposals (RFP) No. 2015-08 Disaster Debris Remo,'al and Disposal Services whichincJudes the General Terms. and Conditions of the Request for Proposals. SpeCIfications. Pricing Form!;, and asSOCiated addenda attached hereto and incorporated herein as Exhibit "'A" and the tenns of Cpntrac:tor' s Proposal attached hereto and incorporated herein as EXhibit "B": and WHEREAS. the Contractor h8$ submitted a written proposal dated June.';th :WI.5;hereinafier referred to as the "Contractor's Proposal", the terms of which are incorporated herein I'll reference a.c, if fully ~t forth herein: and WHERE."-S. the City deSires to procure from the Contractor !luch serVices for the Cit}. ill accordance with the terms and conditions of this Agreement NOW. THEREFORE. in consideration of the mutual covenantS and agreemems herein contained. the parties hereto agree as follows: I. The :Contrac[or agrees to provide the materials anciJorservices pursuant to and to be bound by the specifications. the terms and conditions of the Request for Proposals. which includes General Terms and Conditions of Request for Proposals .. Specifications. Pricing Forms. and associated addenda and the terms of which are incarporated herein b)' reference as if fully set forth herein and attached hereto as Exhibit "A". and the Contractor's Proposal attached hereto and incorporated herein as Exhibh "B": 2. The City agrees to abide b)' and t() be bound b)' thli! terms of the Request for Proposals. which includes General Terms and Conditions of the Request for Proposals. Specifications. Pricing. and associated addenda attached hereto and incorporated herein as Exhibit '·A~. and by the terms of Contractor's Proposal attached hereto and incorporated herein~ Exhibit "B": 3. Contractor shall deliver materials an4/0r provide services in. accordance with the terms of the Request for Proposals~ Pricing and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached heret(l and incorporated herein as Exhibit "B": 4. The City agrees to make payment in accordance with the terms of the Reque,st for Proposals. Pricing and addenda attached hereto and incorporated herein as Exhibit" A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": 5. This Agreement and attachments hereto constitute the entire agreement between the parties hereto. and its Page I of2 4 CAO~ VENDOR_·· .. __ provisions shall nOI be amended. except in writing. after formal approval by both panies. 6. This Agreement will commence on August 1,2015. The initial contract shall be for a period of five (5) years. The City reserves the right to renew the contract for two (2) additional ( I ) year periods. providing that both parties agree that all terms. conditions and specifications remaili the same. contingent upon approval by the City Manager and the City Council of the City of North Miami Beach. .. 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the Ciiy. Contractor hereby agrees to indemnify and hold the City harmless from any and all claims. suits. actions. damages, causes of action, and anorney' s fees. arising from any personal injury. loss of life. or damage to person or property sustained by reason of or as a result of the products or material$ used or supplied in the performance of this Agreement. IN WITNESS WHEREOF, the panies hereto have made and executed this Agreement on this. 3/ day of . .?;r(}t.-'I, ,1015. (Print) Title: ~IOI D, Date; -, /2-S l;W1 ('""' Corporate SeallNotary Seal I, ' CITY'" By: -~i&-~!!!!!.--- (, Ana M. Garcia. City Manager ~ Date: 7· )/,/1 Anest: _______ _ Pamela L. Latimore. Cit), Clerk • KELLY BECKMANN NOTARY PUBLIC STATE OF FLORIDA • rO Comm# EE864681 , Expires 1/13/2017 Page 2 of2 5 Ct\0:lir- VENDOR __ EXHIBIT A City of North Miami Beach Solicitation RFP No. 2015-08 Disaster Debris Removal and Disposal Services Thomas F. Pepe -01-11-16 Page 4 of5 6 provisions shall nO! be amended. except in writing. after formal approval by both parties. 6. This Agreement will commence on August L 2015. The initial contract shall be for a period oftive (5) years. The City reserves me right to reneVl' the contract for two (2) additional ( I ) year periods. providing that both parties ~gree that all terms. conditions and specifications remain the same. contingent upon approval by the City Manager and the City Council of the City ofNonh Miami Beach... 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the City, Contractor hereby agrees to indemnify and hold the City harmless from any and all claims. suits. actions. damages, causes of action, and attorney's fees. arising from any personal injury. loss oflife. or damage to person or property sustained by reason of or as a result of the products or material$used or supplied in the perfonnance of this Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on mis 31 day of ..;r(J'(.,~ .2015. (Print) Title: l!"Q. () I Date; I 12-aL;W1 \" Corporate Seal.'Notary Seal cm'~,' ,',',,"'" ~[AMI BE,ACH By: ,.","'" "', . (, Ana M. Garcia. City Manager 9(:Y Date: 7· ~/, IJ Attest: ~_....:....~~_~~ Pamela L Latimore. Cii)' Clerk APPROVED AS TO FORM -A LEGAL SUFFICIENCY • KELLY BECKMANN NOTARY PUBlIC STATE OF FLORIDA • ~ CommtEE864681 ,i1 Expires 1/1312017 Page 2 of2 5 " . Ci~' Attomey~ c/\o.!Br- \,ENDOR __ City of North Miami Beach, FL RFP NO: TITLE: ADVERTISEMENT: SUBMISSION DUE DATE: SUBMIT TO: 1ST REVIEW COMMITTEE MEETING: RFP No. 2015-08 Disaster Debris Removal and Disposal Services Firm Submitting Proposal REQUEST FOR PROPOSALS 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES May 12, 2015 June 9, 2015 TIME: 2:00PM PROCUREMENT MANAGEMENT DIVISION ATT: BRIAN K. O'CONNOR 17011 NORTH EAST 19th AVENUE, ROOM 315 NORTH MIAMI BEACH, FLORIDA 33162 TBA CITY HALL 2ND FLOOR COUNCIL CHAMBERS 17011 NE 19 Avenue, North Miami Beach, FL 33162 1 7 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services TABLE OF CONTENTS RFP REQUEST FOR PROPOSALS 1.0 GENERAL TERMS AND CONDITIONS 2.0 SPECIAL CONDITIONS 3.0 SCOPE OF SERVICES 4.0 REQUIRED PROPOSAL CONTENT 5.0 REQUIRED FORMS ATTACHMENT "A" -NORTH MIAMI BEACH CITY BOUNDARIES MAP 2 8 3 4 33 39 53 56 82 City of North Miami Beach, FL CITY OF NORTH MIAMI BEACH RFP NO. 2015-08 REQUEST FOR PROPOSALS RFP No. 2015-08 Disaster Debris Removal and Disposal Services DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Wednesday, May 12, 2015 Dear Potential Respondent: The City of North Miami Beach, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 2:00 PM EST Tuesday, June 9, 2015, for RFP No. 2015-08 Disaster Debri~ Removal and Disposal Services. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.citynmb.com/purchasingoratDemandStar.com. The City of North Miami Beach, FL is seeking proposals from qualified proposers to conduct Disaster Debris Removal and Disposal services for the City in full accordance with the scope of services, terms and conditions contained herein. The selection of the successful respondent(s) shall be at the City's discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. Questions regarding this solicitation shall be submitted in writing to bids@citynmb.com no later than 5:00 PM on Tuesday, June 2,2015. Responses to those questions considered material to the solicitation will be made available as formal addenda to the City's Purchasing website and DemandStar.com. It is the responsibility of prospective respondents to ensure they are aware of all addenda issued relative to this solicitation. Respondents shall submit One (1) original complete proposal package, Three (3) duplicate copies of said package and One (1) flash drive or CD copy, to the City of North Miami Beach Procurement Management Division -Attention: Chief Procurement Officer, Brian K. O'Connor, 17011 N.E. 19th Avenue, 3rd Floor, North Miami Beach, FL 33162 on or before the due date stipulated above. All packages shall be clearly marked "RFP No. 2015-08 Disaster Debris Removal and Disposal Services". The City will not be responsible in the event the U.S. Postal Service or any other courier system fails to deliver any package by the above referenced deadline. Late submissions shall not be accepted. RFP responses will be publicly opened and firm names read aloud in the City Hall 2nd Floor Council Chambers on the due date/time noted above. The City of North Miami Beach reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the City. Brian K. O'Connor Chief Procurement Officer City of North Miami Beach Pursuant to Florida Statutes 119.071,. sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. 3 9 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 1.0 GENERAL TERMS AND CONDITIONS 1. DEFINITIONS When used in Contract Documents (defined below) or in related documents, the following terms shall have the meanings given below: Addendum: A modification of the Plans, Specification$ or other Contract Documents distributed to prospective Bidders prior to the opening of Bids. Advertisement for Bids: The public notice inviting the submission of Bids for the work. Bid: The written offer of a Bidder to perform the work or service. Bid Bond: A bond executed by a Bidder and its Surety in the attached form guaranteeing that the Bidder, if awarded the Contract will execute the same and will timely furnish the required Performance Bond, Payment Bond, and evidence of Insurance. Bidder: Any individual, firm, partnership or corporation submitting a Bid in accordance with the Instructions to Bidders. Bid Documents: Bid Guarantee or bid deposit. The Advertisement for Bids, Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Technical Specifications and Plans, together with all Addenda. Bid Form: The form on which Bids are submitted. Calendar Day: Every day shown on the calendar. Change Order: A written agreement executed by the City, the Contractor and the Contractor's Surety, covering modifications to the Contract recommended by the Contract Manager 4 10 and approved by the City Manager and/or City Council. Contract: The written agreement between the City and the Contractor for performance of the Work in accordance with the requirements of the Contract Documents and for the payment of the agreed consideration. Contract Documents: The Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Supplemental Provisions, Technical Specifications and Plans, together with all Addenda, Change Orders, Schedules and Shop Drawings. Contract Manager: North Miami Beach's City Manager or her deSignee or duly authorized representative deSignated to manage the Contract. Contractor: The individual, firm, partnership, corporation or joint venture whose Bid is accepted and who enters into a Contract with the City of North Miami Beach and who is liable for the acceptable performance of the work and for the payment of all legal debts pertaining to the Work. Contract Date: The date on which the Agreement is effective. Contract Time: The number of days allowed for completion of the work. The Contract Time will be stipulated in the Bid Form, unless extended by a Change Order. All contract time shall be measured in calendar days. City: A political subdivision, Incorporated City within Miami-Dade County of the State of Florida, whose governing body is a City Council consisting of a Mayor, Vice Mayor and five City Council members. City Manager: The Manager of the City of North Miami Beach, Florida. City of North Miami Beach, FL Days: Reference made to Days shall mean consecutive calendar days. Deliverables: All documentation and any items of any nature submitted by the Contractor to the City's Contract Manager for review and approval in writing pursuant to the terms of the Agreement. Lessee: Any individual, partnership or corporation having a tenant relationship with the City of North Miami Beach. Liquidated Damages: The amount that the Contractor accepts, as stipulated in the Bid Form, which will be deducted from the Contract Sum for each Calendar day of delay due to a Non- excusable Delay to be determined by the City's Contract Manager. Notice To Proceed (NTP): The written communication issued by the City to the Contractor directing the Contractor to begin contract work and establishing the date of commencement of the work. Owner: The term Owner as used in this Contract shall mean the City of North Miami Beach. Performance Deposit: Certified Bank Check executed by the Contractor, on the attached forms, assuring that the Contractor will, in good faith, perform and guarantee the work in full conformity with the terms of the Contract Documents and will promptly pay all persons supplying the Contractor with labor, materials, or supplies, used directly or indirectly by the Contractor in the prosecution of the Work. Plans: The drawings or reproductions thereof, prepared and sealed by the Architect/Engineer, which show the locations, character, dimensions and details of the work to be done and which are part of the Contract Documents. Project: The construction and services required by the Contract Documents, which includes all labor, materials, equipment, and services to be provided RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. 5 11 by the Contractor to fulfill the Contractor's obligations. Scope of Service: Document which details the work to be performed by the Contractor. Subcontractor or Sub consultant: Any person, entity, firm or corporation, other than the employees of the Contractor, who furnishes labor and/or materials, in connection with the Work, whether directly or indirectly, on behalf of . and/or under the direction of the Contractor and whether or not in privity of Contract with the Contractor. The words "Work", "Services", "Program", or "Project": All matters and things required to be done by the Contractor in accordance with the prOVisions of the Contract. The words "Directed", "Required", "Permitted", "Ordered", "Designated", "Selected", "Prescribed", or words of like import to mean respectively, the direction, requirement, permission, order, designation, selection or prescription of the City's Contract Manager; and similarly the words "approved", acceptable", "satisfactory", "equal", "necessary", or words of like import to mean respectively, approved by, or acceptable or satisfactory to, equal or necessary in the opinion of the City's Contract Manager. In resolving disputes and in all respects the City Manager's decision shall be final. VENDOR REGISTRATION INSTRUCTIONS It is the policy of the City to encourage full and open competition among all available qualified vendors. All vendors regularly engaged in the type of work specified in the Bid Solicitation are encouraged to submit bids. Vendors may enroll with the City to be included on a mailing list for selected categories of goods and services. To be eligible for award of a contract (including small purchase orders), Bidders must complete a Vendor Application. For information and City of North Miami Beach, FL 3. 4. to apply as a vendor, please visit our website at www.Citynmb.com/Purchasing to download an application and submit it to Procurement Management Division, 17011 NE 19 Avenue, Suite 315 North Miami Beach, .Florida 33162. To get solicitation document, specifications and updates go to www.Citvnmb.com. CONE OF SILENCE AND REQUEST FOR ADDITIONAL INFORMATION "Cone of Silence," as used herein, means . a prohibition on any communication regarding a particular Request for Proposal ("RFP"), Request for Qualification ("RFQ") or bid. Pursuant to Section 2-11.1(t) of the County Code, all Bid solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, except for clarification of process or procedure already contained in the solicitation, are to be made in writing to the attention of the Chief Procurement Officer. Such inquiries or request for information shall be submitted to the Chief Procurement Officer and shall contain the requester's name, address, and telephone number. If transmitted by· facsimile, the request should also include a cover sheet with Bidder's facsimile number. The request may also be electronically mailed to bids@Citvnmb.com or mailed to Procurement Management Division, 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162. During the Cone of Silence the following is prohibited: Any communication regarding this bid between a potential vendor, service provider, bidder, lobbyist, or consultant and the City's professional staff including, but not limited to City Council, the City Manager and his or her staff. All communication regarding this bid should be sent in writing only to the Procurement Management Division at bids@Citynmb.com. BIDDERS RESPONSIBILITIES Bidders are required to submit their proposals upon the following express RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. 6 12 conditions: A. Bidders shall thoroughly examine the drawings, specifications, schedules, instructions and all other contract documents. B. Bidders shall make all investigations necessary to thoroughly inform themselves regarding site(s) and facilities for delivery of material and equipment as required by the bid conditions. No plea of ignorance, by the bidder, of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation due the bidder. C. Bidders are advised that all City contracts are subject to all legal requirements provided for in the City of North Miami Beach Purchasing Code and applicable County Ordinances, State Statutes and Federal Statutes. PREPARATION OF BIDS Bids will be prepared in accordance with the following: A. Our enclosed Bid Proposal Form is to be used in submitting your bid. NO OTHER FORM WILL BE ACCEPTED. B. All information required by the bid form shall be furnished. The bidder shall sign each continuation sheet (where indicated) on which an entry is made. C. Unit prices shall be shown and where there is an error in extension of prices, the unit price shall govern. D. Alternate bids will not be considered unless authorized in the Invitation to Bid document. City of North Miami Beach, FL 6. E. Proposed delivery time must be shown in calendar days, which shall include weekends and holidays. The City of North Miami Beach is exempt from payment to its vendors of State of Florida sales tax and, therefore, such taxes should not be figured into the bid. However, this exemption does not transmit to suppliers to the City in their (supplier) purchases of goods or services, used in work or goods supplied to the City. Contractors are responsible for any taxes, sales or otherwise, levied on their purchases, subcontracts, employment, etc. An exemption certificate will be signed where applicable, upon request. The City will pay no sales tax. DESCRIPTION OF SUPPLIES A. Any manufacturer's names, trade names, brand names, or catalog numbers used in these applications are for the purpose of describing and establishing minimum requirements or level of quality, standards of performance, and design required, and are in no way intended to prohibit the bidding of other manufacturers' items of equal material, unless specifications state "NO SUBSTITUTIONS." B. Bidders must indicate any variances to the specifications, terms, and conditions, no matter how slight. If variations are not stated in the Proposal, it shall be construed that the bid fully complies with the Specifications, Terms and Conditions. C. Bidders are required to state exactly what they intend to furnish; otherwise they shall be required to furnish the items as specified. D. Bidders will submit, with their proposal, necessary data (factory information sheets, specifications, brochures, etc.) to evaluate and determine the quality of the item(s) they are bidding. E. The City shall be the sole judge of RFP No. 2015-08 Disaster Debris Removal and Disposal Services 7 13 equality and its decision shall be final. 7. SUBMISSION OF BIDS A. Bids and Addenda thereto shall be enclosed in sealed envelopes addressed to the Chief Procurement Officer, Brian K. O'Connor, City of North Miami Beach, 17011 NE 19 Avenue, Room 315, North Miami Beach, Florida 33162. The name and address of the bidder, the bid number, the date and hour of the bid opening, and the bid title shall be placed on the outside of the envelope. B. Bids must be submitted on the forms furnished. E-mailed and facsimile bids will not be considered. Bids shall be dated and time stamped in Room 315 prior to bid opening. Bidders shall have sole responsibility of insuring delivery of bids on time and to the proper location. C. Bidders requesting a copy of the bid tabulation shall include a stamped, self-addressed envelope. D. Bids should be submitted in duplicate per the requirements stated herein. Please include in your proposal package a CD or flash drive containing a PDF file of the .entire original submission. 8. ADDENDA The Procurement Management Division may issue an addendum in response to any inquiry received,' prior to Bid opening, which changes, adds to or clarifies the terms, provisions or requirements of the solicitation. The Bidder should not rely on any representation, statement or explanation, whether written or verbal, other than those made in this Bid solicitation document or in any addenda issued. Where there appears to be a conflict between this Bid solicitation and any addenda, the last addendum issued shall prevail. It is the Bidder's responsibility to ensure receipt of all addenda. and any accompanying documents. Bidder(s) shall acknowledge receipt of any formal Addenda by signing the addendum and City of North Miami Beach, FL 9. 10. 11. 12. 13. including it with their Bid. Failure to include signed formal Addenda in its Bid shall deem its Bid non-responsive provided, however, that the City may waive this requirement in its best interest. REJECTION OF BIDS The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the contract or reject all proposals within one hundred and twenty (120) calendar days after proposals opening date. WITHDRAWAL OF BIDS A. Bids may not be withdrawn and shall be deemed enforceable for a period of 120 days after the time set for the bid opening. B. Bids may be withdrawn prior to the time set for the bid opening. Such request must be in writing. C. The City will permanently retain as liquidated damages the bid deposit furnished by any bidder who requests to withdraw a bid after the bid opening. LATE BIDS OR MODIFICATIONS Only bids or proposals received as of opening date and time will be considered timely. Bids and modifications received after the time set for the bid opening will be rejected as late. CONFLICTS SOLICITATION WITHIN THE Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, Technical Specifications, Proposal Submittal Section, or any addendum issued, the order of precedence shall be as follows: The last addendum issued, the General Terms and Conditions, the Special Conditions, the Scope of Services, and the Proposal Submittal Section. CLARIFICATION OR OBJECTION TO BID SPECIFICATIONS If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of the specifications or other bid documents or any part thereof, he/she RFP No. 2015·08 Disaster Debris Removal and Disposal Services 14. 15. 16. 8 14 may submit to the Chief Procurement Officer on or before the date and time stated herein, a request for clarification. All such requests for clarification shall be made in writing and the person submitting the request will be responsible for its prompt delivery. Any interpretation of the bid, if made, will be made only by Addendum duly issued. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. Any objection to the specifications and requirements as set forth in this bid must be filed in writing with the Chief Procurement Officer by 5:00 PM on Friday, May 22, 2015. INVOICING/PAYMENT Contractors must submit invoices regularly and for no more than 30-day periods. All invoices should be sent to: City of North Miami Beach, Finance Department, 17011 NE 19 Avenue, 3rd Floor, North Miami Beach, Florida 33162. In accordance with Florida State Statutes, Chapter 218, payment will be made within 45 days after receipt of services and a proper invoice. The City cannot make advance payments, make deposits in advance of receipt of goods, or pay C.O.D. Bidders should state any payment discount in the space provided on the proposal form. DISCOUNTS A. Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit prices quoted. B. In connection with any discount offered, time will be computed from the date of receipt of supplies or services or from the date a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date of mailing of the check. COMPETENCY OF BIDDERS A. Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will be City of North Miami Beach, FL considered only from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid(s); have a record of performance for a reasonable period of time; and have sufficient financial support, equipment and organization to ensure that they can satisfactorily deliver the material and/or services if awarded a Contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the proper authorities of the City. B. The City may consider any evidence available to it of the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) in making the award in the best interest of the City. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 17. NOTICE REQUIREMENTS UNDER THE AGREEMENT All notices required or permitted under the Agreement shall be in writing and shall be deemed sufficiently served if delivered by Registered or Certified Mail, with return receipt requested; or delivered personally; or delivered via fax or e-mail (if provided below) and followed with delivery of hard copy; and in any case addressed as follows: To the City: Contract Manager City of North Miami Beach Attention: Esmond Scott, Public Works Director Phone: (305) 948-2967 Fax: (305) 957- 3502 E-mail: esmond.scott@citynmb.com and, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 9 15 To the Chief Procurement Officer Brian K. O'Connor, C.P.M. A.P.P Chief Procurement Officer Procurement Management Division 17011 NE 19th Avenue, Suite 315 North Miami Beach, FL 33162 Phone: (305) 948-2946 Fax: (305) 957- 3522 Email: bids@citynmb.com and, To the City Attorney Jose Smith City Attorney 17011 NE 19th Avenue, 4th Floor North Miami Beach, FL 33162 Phone: (305) 948-2939 Fax: (305) 787- 6004 Email: jose.smith@citvnmb.com To the Contractor Notices will be sent to the contractor at the physical address, e-mail address, fax numbers and to the person listed in the Contractor's proposal, as applicable. Either party may at any time designate a different address and/or contact person by giving notice as provided above to the other party. Such notices shall be deemed given upon receipt by the addressee. 18. EMPLOYEES All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor, under the Contractor's sole direction, and not employees or agents of the City of North Miami Beach. The Contractor shall supply competent and physically capable employees and the City is authorized to require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on City property is not· in the best interest of the City. Each employee at all times shall have and display in plain view proper identification. The names of the employee and the company shall be displayed on the front of the employee's shirt. City of North Miami Beach, FL 19. AWARD OF BID The Evaluation Committee will make a recommendation based upon a "best value to the City" evaluation. The City reserves the right to award to more than one proposer. The City reserves the right to award contracts on a Primary or Secondary basis. The successful proposer(s) shall be notified in writing of award. 20. BID PROTESTS The City shall provide notice of its intent to award or reject all bidders by posting such notice on the City's website within two (2) working days after the posted Evaluation Committee meeting. The bidder must file a notice of protest in writing to the Chief Procurement Officer within three (3) working days after the posting of the notice of the City's intent to award, and shall file a formal written protest within five (5) working days after filing the notice of protest. The notice of protest must be either, hand-delivered and date and time stamped by the Procurement Division, or sent via certified U.S. mail, return-receipt requested. Failure to file a protest within the time-frame specified herein shall constitute a full waiver of all rights to protest the City's decision regarding the award of bid. A. The written protest shall state in detail the specific facts and law or ordinance upon which the protest of the proposed award is based, and shall include all pertinent documents , and evidence. B. A written protest may not challenge the relative weight of evaluation criteria or a formula for assigning points. C. Only a bidder whose bid is timely received and fully complies with all terms and conditions of the bid may protest an award. D. Upon receipt of a formal written protest, the City may stop award proceedings until resolution of the protest; however, the award proceedings shall not be stopped if the City Manager decides the award RFP No. 2015-08 Disaster Debris Removal and Disposal Services 10 16 must continue without delay in order to avoid an immediate and serious threat to the public health, safety, or welfare. E. Any and all costs incurred by a protesting party in connection with a bid protest pursuant to this section shall be the sole responsibility of the protesting party. A protest shall be reviewed and evaluated administratively and a decision in writing shall be forwarded to the protesting firm. If the protesting firm does not agree with the administrative decision, they may appeal the decision in writing to the City Manager within five (5) working days. The notice of appeal must be either hand-delivered and date and time stamped by the City Manager's Office, or sent via certified U.S. mail, return-receipt requested to the City Manager. The decision of the City Manager will be final and submitted with his/her recommendation to the City Council if the award exceeds $50,000.00. Any person who files a formal written protest shall post with the Chief Procurement Officer, at the time of filing the formal written protest, a cashier's check made payable to the City of North Miami Beach in an amount equal to (one) 1% percent of the City's estimate of the total amount of the contract or $5,000, whichever is less. If the decision of the City Manager or designee upholds the action taken by the City, then the deposit becomes nonrefundable and the City shall retain the deposit as payment for a portion of the cost and expense, including but not limited to, time spent by City staff in responding to the protest and in conducting the evaluation of the protest. If the decision of the City Manager or designee does not uphold the action taken by the City, then the City shall return the amount of the cashier's check without deduction, to the person or entity filing the protest. 21. AGREEMENT An agreement shall be sent to the awarded bidder to be signed, witnessed, and returned to the City for execution. The City City of North Miami Beach, FL will provide a copy of the fully executed agreement to the awarded bidder. 22. DISQUALIFICATION OF BIDDERS A bidder may be disqualified temporarily or permanently and his/her bid(s) rejected for: A. Poor performance or default, in the City's opinion, on previous contracts with the City. B. Poor performance or default, in the City's opinion, on previous contracts with other public entities. C. Insufficient financial or company size, in the City's opinion, to perform the requirements of the contract. 23. SUBCONTRACTING Unless otherwise specified in this Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written consent of the City. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the City may result in termination of the contract for default. 24. ASSIGNMENT The successful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, including any rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the City and City's approval. 25. FRAUD AND MISREPRESENTATION In accordance with City Purchasing Policy 3.6 and pursuant to Section 2-8-1.4 of the Miami-Dade County Code, any individual, corporation or other entity that attempts to meet its contractual obligations with the City through fraud, misrepresentation or material· misstatement, may be debarred from doing business with the City. The City as further sanction may terminate or cancel any other contracts with such individual, corporation or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attorney's fees. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 17 26. COLLUSION The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his/her bid is made without previous understanding, agreement, or connection with any person, firm or corporation, making a bid for the same items, or the initiating City department, and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 27. MAINTAINING BID STATUS To be retained on the active bidders list, bidder MUST respond to this Invitation to Bid. To protect your status as an active bidder, please complete and return the last page of the bid proposal form indicating reason for "No Bid" at this time. Three (3) consecutive failures to respond to bid invitations could result in automatic removal from the bidders list. 28. PATENTS AND COPYRIGHTS It shall be understood and agreed that by the submission of a proposal, the bidder, if awarded a contract, shall save harmless and fully indemnify the City and any of its officers or agents from any and all damages that may, at any time, be imposed or claimed for infringement of any patent right, trademark, or copyright, of any person or persons, association, or corporation, as the result of the use of such articles by the City, or any of its officers, agents, or employees, and of which articles the contractor is not the patentee, assignee, licensee, or owner, or lawfully entitled to sell same. 29. PUBLIC RECORDS LAW . Pursuant to Florida Statute 119.07, public records may be inspected and examined by anyone desiring to do so, at a reasonable time, under reasonable conditions, and under supervision by the custodian of the public record. Sealed Bids and Proposals become subject to this statute, notwithstanding bidders' or proposers' requests to the contrary, at the time the City provides notice of a decision or intended decision, or 30 days after bid or proposal opening, whichever is earlier. Financial statements submitted in response to a request by the City are confidential, City of North Miami Beach, FL and exempt from disclosure. Data processing software obtained under a licensing agreement which prohibits its disclosure is also exempt. Bidders are hereby notified and agree that all information submitted as part of, or in support of bid submittals will be available for public inspection after opening of bids in compliance with Chapter 119 of the Florida Statutes. The bidder shall not submit any· information in response to this invitation which the bidder considers to be a trade secret, proprietary or confidential. The submission of any information to the City in connection with this invitation shall be deemed conclusively to be a waiver of any trade secret or other protection, which would otherwise be available to the bidder. In the event that the bidder submits information to the City in violation of this restriction, either inadvertently or intentionally and clearly identifies that information in the bid as protected or confidential, the City shall endeavor to redact and return that information to the bidder as quickly as possible, and if appropriate, evaluate the balance of the bid. The redaction or return of information pursuant to this clause may render a bid non-responsive. 30. REQUEST FOR PROPOSAL Should these "General Conditions" be used in the specifications for a Request for Proposal (RFP) or Request for Qualifications (RFQ) every reference to a "bid" or "bidder" shall be and mean the same as "proposal" or "proposer". 31. EXCEPTIONS TO PROPOSAL The bidder must clearly indicate any exceptions they wish to take to any of the terms in this Proposal, and outline what, if . any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Bidder to comply with the particular term and/or condition of the ITB to which the Bidder took exception to (as said term and/or condition was originally set forth on RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12 18 the ITB.) 32. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT The contractor shall indemnify and hold harmless the City its officers, employees, agents and instrumentalities from any ,and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents, or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The awarded bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this contract or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this contract. 33. COPELAND "ANTI-KICKBACK" Contractor and all subcontractors will comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). 34. CONFLICT OF LAW If and when this contract is disputed, and should it be necessary to litigate, the substantive and procedural laws of the State of Florida shall govern the outcome of such litigation. This shall apply notwithstanding such factors which include, but are not limited to, place where contract is entered into, place where accident arises and not withstanding application of conflicts of law principles. City of North Miami Beach, FL 35. INTERPRETATION OF THE APPROXIMATE QUANTITIES The bidder's attention is called to. the fact that the estimate of quantities to be furnished under the specifications is approximate only and not guaranteed. The City does not assume any responsibility that the final quantities shall remain in strict accordance with the estimated quantities, nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities. 36. QUANTITIES The City specifically reserves the right to accept all or any part of the bid, to split the award, to increase or decrease the quantity to meet additional or reduced requirements of the City, without such change affecting the contract unit price set forth in the proposal form by the bidder. 37. DELIVERY, INSPECTION & TITLE Prices quoted and deliveries are to be FOB Destination and unloaded, unless otherwise specified in the Invitation for Bids, and made during regular business hours. Inspection and acceptance will be destination unless otherwise provided. Title t%r risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the City unless loss or damage results from negligence by the City. If the materials or services supplied to the City are found to be defective or to not conform to specifications, the City reserves the right to cancel the order upon written notice to the contractor and return product at bidder's expense. 38. WARRANTY Unless otherwise specified, all items proposed by the bidder shall include a warranty covering services, parts and/or labor for a specified period of time. The bidder shall submit information on both manufacturer and dealer warranties, where applicable, with the bid proposal. All goods furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the City, the successful Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer's RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 19 standard warranty. The Special Conditions of the Bid solicitation may supersede the manufacturer's standard warranty. 39. CLAIMS Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items. 40. CONTRACT RENEWAL Any contract or agreement executed in conjunction with the award of a bid may be renewed for additional twelve month periods if agreed to in writing by both parties. 41. MODIFICATION OF CONTRACT The contract may be modified by mutual consent, in writing through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 42. SAFETY DATA SHEET (SDS) Under the terms of the Florida Right-to- Know Law (Chapter 442, Florida Statutes), all suppliers of products deemed to be toxic in substance, as indicated in the State of Florida Substance List, are required to submit a Safety Data Sheet (SDS) for each substance as a condition of the award of the bid by the City. 43. CONDITION OF MATERIALS AND PACKAGING All equipment, materials, supplies, and components supplied under this bid must be new and unused, free from defects, and shall be the latest manufacturer's models unless otherwise specified. No others will be accepted under the terms and intent of this bid. All containers shall be new and suitable for storage or shipment, and bid price shall include standard commercial packaging. Any exceptions to this provision shall be detailed on the proposal page under exceptions to specifications. 44: SAMPLES Samples, when required, must be submitted within the time specified at no expense to the City. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense. Each individual sample must be labeled with bidder's name and City of North Miami Beach, FL manufacturer's brand name and number. 45. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes, Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 46. DISCRIMINATION Any entity or affiliate who, has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 47. DRUG-FREE WORKPLACE PROGRAM Bidders are required to maintain and enforce a Drug-Free Workplace Program for the duration of the agreement and any extensions thereof. Bidders shall complete and submit a copy of the attached form and a copy of the program with their bid. 48. SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Bidders shall sign and submit this attached form indicating understanding and compliance with the City's and State's policies prohibiting solicitation and acceptance of gifts by public officers, employees, or candidates. Failure to submit this signed form will result RFP No. 2015-08 Disaster Debris Removal and Disposal Services 14 20 in your bid being declared non-responsive; provided, however, that the low bidder may be given the opportunity to submit the form to the City within five calendar days after notification by the City, if this is determined to be in the best interest of the City. 49. RESERVED 50. ACCESS TO RECORDS The City reserves the right to require the Contractor to submit to an audit. The Contractor shall provide access to all of its records which relate directly or indirectly to the Agreement at its place of business during regular business hours. The Contractor shall retain all records pertaining to the Agreement and upon request make them available to the City for three years following expiration of the Agreement. The Contractor agrees to provide such assistance as may be necessary to facilitate the review or audit by the City to ensure compliance with applicable accounting and financial standards at no cost to the City. 51. GREEN PROCUREMENT POLICY PURPOSE The purpose of this policy is to ensure that the City of' North Miami Beach departments purchase recycled and other environmentally preferable products whenever the products meet the price and performance requirements of the City. The City recognizes that the products and services the City buys have inherent social, human, health, environmental and economic impacts; thus the City should make procurement decisions that consider the reduction of its environmental footprint and promote practices that improve human health, and conserve natural resources. POLICIES GENERAL POLICIES The City encourages its Departments and their staff to be innovative and demonstrate leadership by incorporating progressive and best-practice sustainability City of North Miami Beach, FL specifications, strategies and practices in procurement decisions. Departments shall buy recycled and other environmentally preferable _products whenever practicable. The City shall require its contractors and consultants to use recycled and other environmentally preferable products whenever practicable. The City shall promote the use of recycled and other environmentally preferable products by publicizing its environmental purchasing policy and its implementation, consistent with this policy. The City shall communicate its commitment to sustainable procurement by modeling the best product and services choices to citizens, other public agencies and private companies. The Purchasing Division will take the lead in including environmentally preferable product specifications in bid documents and district contracts, as appropriate. The City shall aim to maximize the proportion of goods and services that come from local providers with acceptable environmental practices, thereby reducing the environmental impact of transportation wherever feasible and supporting a sustainable local economy. The City shall seek opportunities to pool purchases with others to enhance markets for environmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. The City shall encourage and promote both local and national companies to bring forward emerging and progressive sustainable products and services, by being a consumer of such products and companies. RESPONSIBILITIES OF THE PURCHASING DIVISION RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 21 Preparing or revising bid documents and contract language where necessary to implement this chapter; Researching opportunities for procurement of recycled and other environmentally preferable products and· communicating these to appropriate county departments for evaluation and purchase; Collecting data on purchases by departments of recycled and other environmentally preferable products; and Preparing and submitting a report to the City Manager each year by March 31, describing the progress of departments in implementation of the environmental purchasing policy, including the following elements: A. Quantities, costs and types of recycled and other environmentally preferable products purchased; B. A summary of savings achieved through the purchase of recycled and other environmentally preferable products; C. A summary of program promotional efforts; and D. Recommendations for changes in procurement policies. RESPONSIBILITIES OF DEPARTMENTS ASSigning appropriate personnel to evaluate opportunities for buying recycled and other environmentally preferable products reflected in federal guidance or communicated by Purchasing Division. Purchasing recycled and environmentally preferable whenever practicable; and other products Seeking opportunities to pool purchases with others to enhance markets for environmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. RULES AND REGULATIONS FOR PROCUREMENT OF PAPER PRODUCTS City of North Miami Beach, FL Departments shall buy recycled or other environmentally preferable paper whenever practicable. Departments shall use recycled paper for all imprinted letterhead paper and business cards. Departments shall publicize the City's use of recycled paper by including a recycling logo and an indication of recycled content on all printed material, to the extent practicable. Departments shall use both sides of sheets of paper whenever practicable. Departments shall require all contractors or consultants submitting proposals to use recycled paper and use both sides of sheets of paper whenever practicable. RULES AND REGULATIONS FOR PROCUREMENT OF LUBRICATING AND FUEL OILS Departments shall purchase environmentally preferable oils whenever practicable. When departments specify re-refined lubricating oil in procurements, they shall purchase re-refined oil if the price is no more than ten percent higher than the price of non-re-refined oil. DEFINITIONS Environmentally Preferable Product:. A product that has a reduced negative effect or increased positive effect on human health and the environment when compared with competing products that serve the same purpose. This comparison may consider raw materials acquisition, production, fabrication, manufacturing, packaging, distribution, reuse, operation, maintenance, and disposal of the product. This term includes, but is not limited to, recyclable products, recycled products, and reusable products. EXEMPTIONS Nothing in this policy shall be construed as requiring a department ·or contractor to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 16 22 procure products that do not perform adequately for their intended end use or are not available at a reasonable price in a reasonable period of time. GREEN PURCHASING RESOURCES The Purchasing Division shall maintain and distribute to staff a list of resources and educational materials regarding accessing and purchasing environmentally preferable products. Some of these resources include the following: A. U.S. Communities Going Green Program is the one-stop source for public agency access to a broad line of responsible purchasing products, services and resources. In addition to comprehensive contracts that offer eco-friendly products, agencies will find a wealth of valuable information and resources that will help lower the environmental impact within the community and will assist in making educated decisions about the products an agency purchases. http://www.gogreencommunities.org/ B. U.S. EPA Environmentally Preferable Purchasing (EPP): http://www.epa.gov/epp/ C. The Responsible Purchasing Network (RPN) is a national network of procurement-related professionals dedicated to socially responsible and environmentally sustainable purchasing. http://www.responsiblepurchasing.org/ D. ENERGY STAR is a joint program of the U.S. Environmental Protection Agency and the U.S. Department of Energy helping to save money and protect the environment through energy efficient products and practices. http/Iwww.energystar.gov/ E. Electronic Product Environmental Assessment Tool (EPEAT) is a system to help purchasers in the public and private sectors evaluate, compare and select desktop computers, notebooks and monitors based on their City of North Miami Beach, FL 52. environmental http://www.epeat.net ANNUAL REVIEW OF POLICY attributes. The City shall annually review its Green Procurement Policy to evaluate the following: its effectiveness, savings, potential changes, and expansion of policy to reflect national trends and best practices. INSURANCE REQUIREMENTS The Contractor shall maintain and carry in full force during the Term the insurance required herein. Upon City's notification, the Contractor shall furnish to the Procurement Management Division, Certificates of Insurance that indicate that insurance coverage has been obtained which meets the requirements as outlined below: 1. Worker's Compensation Insurance for all employees of the Contractor as required by Florida Statute 440. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt contractor shall also submit a written statement detailing the number of employees and that they are not required to carry Worker's Compensation insurance, and do not anticipate hiring any additional employees during the term of this contract or a copy of a Certificate of Exemption. 2. General Liability Insurance on a comprehensive basis in an amount not less than $1,000,000 per person, $2,000,000 per occurrence for bodily injury and property damage. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 17 23 3. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles used in connection with the Services, in an amount not less than $1,000,000 per person and $2,000,000 per occurrence. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. Add: Uninsured Motorist Coverage? T~e insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operation of the Contractor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, according to the latest edition of Best's Insurance Guide published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City's Risk Management Division. Certificates of Insurance must indicate that for any cancellation of coverage before the expiration date, the issuing insurance carrier will endeavor to mail thirty (30) day written advance notice to the certificate holder. In addition, the Contractor hereby agrees not to modify the insurance coverage without thirty (30) days written advance notice to the City. NOTE: CITY OF NORTH MIAMI BEACH CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE OF INSURANCE. Compliance with the foregoing requirements shall not relieve the Contractor of this liability and obligation City of North Miami Beach, FL under this section or under any other section in the Agreement. Award of this Contract is contingent upon the receipt of the insurance documents, as required, within fifteen (15) calendar days after City notification to Contractor to comply before the award is made. If the insurance certificate is received within the specified time frame but not in the manner prescribed in the Agreement, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in the Agreement within twenty (20) calendar days after City notification to comply, the Contractor shall be in default of the contractual terms and conditions and award of the Contract will be rescinded, unless such time frame for submission has been extended by the City. The Contractor shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period of the Contract, including any and all option years or extension periods that may be granted by the City. If insurance certificates are scheduled to expire during the contractual period, the Contractor shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the city shall suspend the Contract until such time as the new or renewed certificates are. received by the City in the manner prescribed herein; provided, however, that this suspended period does not exceed thirty (30) calendar days. Thereafter, the City may, at its sole discretion, terminate this contract. 53. CITY WEBSITE Bids, addenda, bid tabulations, lists of pre- bid conferences attendees and other information is available on the Procurement Management Division's "Bid's & RFP's" page, which can be found RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 24 at: www.citynmb.com/Purchasing. 54. DISCLAIMER The City of North Miami Beach may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re-advertise this Bid; postpone or cancel at any time this Bid process; or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and/or do not conform to the City of North Miami Beach's requirements will not be considered. After all bids are analyzed, organization(s) submitting bids that appear, solely in the opinion of the City of North Miami Beach, to be the most competitive, shall be submitted to the City of North Miami Beach's City Council, and the final selection will be made shortly thereafter with a timetable set solely by the City of North Miami Beach. The selection by the City of North Miami Beach shall be based on the bid, which is, in the sole opinion of the City Council of the City of North Miami Beach, in the best interest of the City of North Miami Beach. The issuance of this bid constitutes only an invitation to make presentations to the City of North Miami Beach. The City of North Miami Beach reserves, the right to determine, at its sole discretion, the lowest responsive and responsible bidder. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 55. CONFIDENTIALITY As a political subdivision, the City of North Miami Beach is subject to the Florida Sunshine Act and Public Records Law. By submitting a Bid, Contractor acknowledges that the materials submitted with the Bid and the results of the City of North Miami Beach's evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary information that might be included in its Bid. 56. ORDER OF PRECEDENCE If there is a conflict between or among the provisions of the Agreement, the order of precedence is as follows: City of North Miami Beach, FL A. Last addendum issued B. General Terms and Conditions C. Special Conditions D. Scope of Services E. Contractor's Proposal 57. NATURE OF THE AGREEMENT The Agreement incorporates and includes all negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained in the Agreement. The parties agree that there are no commitments, agreements, or understandings concerning the subject matter of the Agreement that are not contained in the Agreement, and that the Agreement contains the entire agreement between the parties as to all matters contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It. is further agreed that any oral representations or modifications concerning the Agreement shall be of no force or effect, and that the Agreement may be modified, altered or amended only by a written amendment duly executed by both parties hereto or their authorized representatives. The Contractor shall provide the services set forth in the Scope of Services, and render full and prompt cooperation with the City in all aspects of the Services performed hereunder. The Contractor acknowledges that the Agreement requires the performance of all thi.ngs necessary for or incidental to the effective and complete performance of all Work and Services under this Contract. All things not expressly mentioned in the Agreement but necessary to carrying out its intent are required by the Agreement, and the Contractor shall perform the same as though they were specifically mentioned, described and delineated. The Contractor shall furnish all labor, materials, tools, supplies, and other items required to perform the Work and Services that are necessary for the completion of this Contract. All Work and Services shall be accomplished at the direction of and to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19 25 the satisfaction of the City's Contract Manager. The Contractor acknowledges that the City shall be responsible for making all policy decisions regarding the Scope of Services. The Contractor agrees to provide input on policy issues in the form of recommendations. The Contractor agrees to implement any and all changes in providing Services hereunder as a result of a policy change implemented by the City. The Contractor agrees to act in an expeditious and fiscally sound manner in providing the City with input regarding the time and cost to implement said changes and in executing the activities required to implement said changes. 58. PAYMENT FOR SERVICES/AMOUNT OBLIGATED The Contractor warrants that it has reviewed the City's requirements and has asked such questions and conducted such other inquiries as the Contractor deemed necessary in order to determine the price the Contractor will charge to provide the Work and Services to be performed under this Contract. The compensation for all Work and Services performed under this Contract, including all costs associated with such Work and Services, shall be in the total amount submitted on the Bid Form. The City shall have no obligation to pay the Contractor any additional sum(s) in excess of this amount, except for a change and/or modification to the Contract. which is approved and executed in writing by the City and the Contractor. All Services undertaken by the Contractor before City's approval of this Contract shall be at the Contractor's risk and expense. 59. PRICING Prices shall remain firm and fixed for the term of the Contract, including any option or extension periods; however, the Contractor may offer incentive discounts to the City at any time during the Contract term, including any renewal or extension thereof. City of North Miami Beach, FL 60. GUARANTEE The Contractor shall be responsible for technically deficient designs, reports, or studies due to his errors and omissions, and shall promptly correct or replace all such deficient work due to his errors and omissions without cost to City upon the request of the City for five years after the date of acceptance of the project by the City, which are judged to have been in error by a court of competent jurisdiction. Contractor shall also be responsible for the cost of correcting deficient construction which was built from technically deficient designs. Payment in full by the City for work performed does not constitute a waiver of this guarantee. 61. MANNER OF PERFORMANCE A. The Contractor shall provide the Services described herein in a competent and professional manner satisfactory to the City in accordance with the terms and conditions of the Agreement. The City shall be entitled to a satisfactory performance of all Services described herein and to full and prompt cooperation by the Contractor in all aspects of the Services. At the request of the City, the Contractor shall promptly remove from the project any Contractor's employee, subcontractor, or any other person performing Services hereunder. The Contractor agrees that such removal of any of its employees does not require the termination or demotion of any employee by the Contractor. B. The Contractor agrees to defend, hold harmless and indemnify the City and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs) made against the City, occurring on account of, arising from or in connection with the removal and replacement of any Contractor's personnel performing services hereunder at the behest of the City. Removal and replacement of any Contractor's personnel as used in this Article shall not require the termination and or demotion of such RFP No. 2015-08 Disaster Debris Removal and Disposal Services 62. 20 26 Contractor's personnel. C. The Contractor agrees that at all times it will employ, maintain and assign to the performance of the Services a sufficient number of competent and qualified professionals and other personnel to meet the requirements to which reference is hereinafter made. The Contractor agrees to adjust its personnel staffing levels or to replace any of its personnel upon reasonable request from the City, should the City make a determination, in its sole discretion that said personnel staffing is inappropriate or that any individual is not performing in a manner consistent with the requirements for such a position. D. The Contractor warrants and represents that its personnel have the proper skill, training, background, knowledge, experience, rights, authorizations, integrity, character and licenses as necessary to perform the Services described herein, in a competent and professional manner. E. The Contractor shall at all times cooperate with the City and coordinate its respective work efforts to most effectively and efficiently maintain the progress in performing the Services. F. The Contractor shall comply with all provisions of all federal, state and local laws, statutes, ordinances, and regulations that are applicable to the performance of the Agreement. INDEPENDENT RELATIONSHIP CONTRACTOR The Contractor is, and shall be, in the performance of all work services and activities under the Agreement, an independent contractor, and not an employee, agent or servant of the City. All persons engaged in any of the work or services performed pursuant to the Agreement shall at all times, and in all places, be subject to the Contractor's sole direction, supervision and control. The Contractor shall exercise control over the City of North Miami Beach, FL means and manner in which it and its employees perform the work, and in all respects the Contractor's relationship and the relationship of its employees to the City shall be that of an independent contractor and not as employees and agents of the City. The Contractor does not have the power or authority to bind the City in any promise, agreement or representation other than specifically provided for in the Agreement. 63. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Services; and claims for damages, compensation and losses. B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in writing by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract RFP No. 2015-08 Disaster Debris Removal and Disposal Services 21 27 Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall bea condition precedent to any lawsuit permitted hereunder. D. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Project, acting personally, to decide all questions arising out of, under, or in connection with, or in anyway related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any Deliverable meets the requirements of the Agreement and any specifications with respect thereto set forth herein. The effect of any decision shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted . in writing by the Contractor to the City Manager for a City of North Miami Beach, FL decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 64. MUTUAL OBLIGATIONS A. The Agreement, including attachments and appendices to the Agreement, shall constitute the entire Agreement between the parties with respect hereto and supersedes all previous communications and representations or agreements, whether written or oral, with respect to the subject matter hereto unless acknowledged in writing by the duly authorized representatives of both parties. B. Nothing in the Agreement shall be construed for the benefit, intended or otherwise, of any third party that is not a parent or subsidiary of a party or otherwise related (by virtue of ownership control or statutory control) to a party. C. In those situations where the Agreement imposes an in,demnity or defense obligation on the Contractor, the City may, at its expense, elect to participate in the defense if the City should so choose. Furthermore, the City may at its own expense defend or settle any such claims if the Contractor fails to diligently defend such claims, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 22 28 and thereafter seek indemnity for costs and attorney's fees from the Contractor. 65. QUALITY ASSURANCE/QUALITY ASSURANCE RECORD KEEPING The Contractor shall maintain, and shall require that its subcontractors and suppliers maintain, complete and accurate records to substantiate compliance with the requirements set forth in the Scope of Services. The Contractor and its subcontractors and suppliers shall retain such records, and all other documents relevant to the Services furnished under the Agreement for a period of three (3) years from the expiration date of the Agreement and any extension thereof. 66. SUBSTITUTION OF PERSONNEL In the event the Contractor wishes to substitute personnel for the key personnel identified by the Contractor's Proposal, the Contractor must notify the City in writing and request written approval for' the substitution at least ten (10) business days prior to effecting such substitution. 67. SUBCONTRACTUAL RELATIONS A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such City of North Miami Beach, FL subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. C. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. D. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction of the City that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. E. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontract will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontract, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the subcontract, in the event the City finds the Contractor in breach of its RFP No. 2015-08 Disaster Debris Removal and Disposal Services 23 29 obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the City to any subcontractor hereunder as more fully described herein. 68. ASSUMPTION, PARAMETERS, PROJECTIONS, ESTIMATES AND EXPLANATIONS The Contractor understands and agrees that any assumptions, parameters, projections, estimates and explanations presented by the City were provided to the Contractor for evaluation purposes only. However, since these assumptions, parameters, projections, estimates and explanations represent predictions of future events, the City makes no representations or guarantees, the City shall not be responsible for the accuracy of the assumptions presented, the City shall not be responsible for conclusions to be drawn there from, and any assumptions, parameters, projections, estimates and explanations shall not form the basis of any claim by the Contractor. The Contractor accepts all risks associated with using this information. 69. SEVERABILITY If the Agreement contains any provision found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from the Agreement without affecting the binding force of the Agreement as it shall remain after omitting such provision. 70. TERMINATION FOR CONVENIENCE AND SUSPENSION OF WORK A. The City may terminate the Agreement if an individual or corporation or other entity attempts to meet its contractual obligation with the City through fraud, misrepresentation or material misstatement. B. The City may, as a further sanction, terminate or cancel any other contract(s) that such individual or corporation or other entity has with the City. Such individual, corporation City of North Miami Beach, FL or other entity shall be responsible for all direct and indirect costs associated with such termination or cancellation, including attorney's fees. C. Contractor acknowledges and agrees that ten dollars ($10.00) of the compensation to be paid by the City, the receipt and adequacy of which is hereby acknowledged by Contractor is given specific consideration to Contractor for City's right to terminate this Agreement for convenience. D. The City, through its City Manager, and for its convenience and without cause, terminate the Contract at any time during the term by giving written notice . to consultant of such termination; which shall become effective within fifteen (15) days following receipt by the Contractor of such notice. If the Contract is terminated for convenience by the City, the Contractor shall be paid for any services satisfactorily performed up to the date of termination; following which the City shall be discharged from any and all liabilities, duties, and terms arising out, or by virtue of, this Contract. E. The foregoing notwithstanding, any individual, corporation or other entity which attempts to meet its contractual obligations with the City through fraud, misrepresentation or material misstatement may be debarred from City contracting in accordance with the City debarment procedures. The Contractor may be subject to debarment for failure to perform and all other reasons set forth in Chapter 3 of the City's Purchasing Policies and Procedures Manual. In addition to cancellation or termination as otherwise provided in the Agreement, the City may at any time, in its sole discretion, with or without cause, terminate the Agreement by written notice to the Contractor and in such event: F. The Contractor shall, upon receipt of RFP No. 2015-08 Disaster Debris Removal and Disposal Services 24 30 such notice, unless otherwise directed by the City: 1. Stop work on the date specified in the notice ("the Effective Termination Date"); 2. Take such action as may be necessary for the protection and preservation of the City's materials and property; 3. Cancel orders; 4. Assign to the City and deliver to any location designated by the City any non-cancelable orders for Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement and not incorporated in the Services; 5. Take no action which will increase the amounts payable by the City under the Agreement. G. . In the event that the City exercises its right to terminate the Agreement pursuant to this Article the Contractor will be compensated as stated in the payment Articles, herein, for the: 1. Portion of the Services completed in accordanqe with the Agreement up to the Effective Termination Date; and 2. Non-cancelable Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement but not incorporated in the Services. H. All compensation pursuant to this Article is subject to audit. 71. EVENT OF DEFAULT A. An Event of Default shall mean a breach of the Agreement by the Contractor. Without limiting the City of North Miami Beach, FL generality of the foregoing and in addition to those instances referred to herein as a breach, an Event of Default, shall include the following: 1. The Contractor has not delivered Deliverables on a timely basis; 2. The Contractor has refused or failed, except in any case for which an extension of time is provided, to supply enough properly skilled staff personnel; 3. The Contractor has failed to make prompt payment to subcontractors or suppliers for any Services; 4. The Contractor has become insolvent (other than as interdicted by the bankruptcy laws), or has assigned the proceeds received for the benefit of the Contractor's creditors, or the Contractor has taken advantage of any insolvency. statute or debtor/creditor law or if the Contractor's affairs have been put in the hands of a receiver; 5. The Contractor has failed to obtain the approval of the City where required by the Agreement; 6. The Contractor has failed to provide "adequate assurances" as required under subsection "B" below; and 7. The Contractor has failed in the representation of any warranties stated herein. B. When, in the opinion of the City, reasonable grounds for uncertainty exist with respect to the Contractor's ability to perform the Services or any portion thereof, the City may request that the Contractor, within the time frame set forth in the City's request, provide adequate assurances to the City, in writing, of the Contractor's ability to perform in accordance with RFP No. 2015-08 Disaster Debris Removal and Disposal Services 25 31 terms of the Agreement. Until the City receives such assurances the City may request an adjustment to the compensation received by the Contractor for portions of the Services which the Contractor has not performed. In the event that the Contractor fails to provide to the City the requested assurances within the prescribed time frame, the City may: 1. Treat such failure as a repudiation of the Agreement; 2. Resort to any remedy for breach provided herein or at law, including but not limited to, taking over the performance of the Services or any part thereof either by itself or through others. C. In the event the City shall terminate the Agreement for default, the City or its deSignated representatives may immediately take possession of all applicable equipment, materials, products, documentation, reports and data. 72. REMEDIES IN THE EVENT OF DEFAULT If an Event of Default occurs, the Contractor shall be liable for all damages resulting from the default, including but not limited to: A. Lost revenues; B. The difference between the cost associated with procuring Services hereunder and the amount actually expended by the City for procurement of Services, including procurement and administrative costs; and, C. Such other direct damages. The Contractor shall also remain liable for any liabilities and claims related to the Contractor's default. The City may also bring any suit or proceeding for specific performance or for an injunction. City of North Miami Beach, FL 73. PATENT AND COPYRIGHT INDEMNIFICATION A. The Contractor warrants that all Deliverables furnished hereunder, including but not limited to: services, equipment programs, documentation, software, analyses, applications, methods, ways, processes, and the like, do not infringe upon or violate any patent, copyrights, service marks, trade secret, or any other third party proprietary rights. B. The Contractor shall be liable and responsible for any and all claims made against the City for infringement of patents, copyrights, service marks, trade secrets or any other third party proprietary rights, by the use or supplying of any programs, documentation, software, analyses, applications, methods, ways, processes, and the like, in .the course of performance or completion of, or in any way connected with, the Work, or the City's continued use of the Deliverables furnished hereunder. Accordingly, the Contractor at its own expense, including the payment of attorney's fees, shall indemnify, and hold harmless the City and defend any action brought against the City with respect to any claim, demand, and cause of action, debt, or liability. C. In the event any Deliverable or anything provided to the City hereunder, or a portion thereof is held to constitute an infringement and its use is or may be enjoined, the Contractor shall have the obligation, at the City's option, to (i) modify, or require that the applicable subcontractor or supplier modify, the alleged infringing item(s) at the Contractor's expense, without impairing in any respect the functionality or performance of the item(s), or (ii) procure for the City, at the Contractor's expense, the rights provided under the Agreement to use the item(s). D. The Contractor shall be solely responsible for determining and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 26 32 informing the City whether a prospective supplier or subcontractor is a party to any litigation involving patent or copyright infringement, service mark, trademark, violation, or proprietary rights claims or is subject to any injunction which may prohibit it from providing any Deliverable hereunder. The Contractor shall enter into agreements with all suppliers and subcontractors at the Contractor's own risk. The City may reject any Deliverable that it believes to be the subject of any such litigation or injunction, or if, in the City's judgment, use thereof would delay the Work or be unlawful. E. The Contractor shall not infringe any copyright, trademark, service mark, trade secrets, patent rights, or other intellectual property rights in the performance of the Work. 74. PROPRIETARY INFORMATION As a political subdivision of the State of Florida, the City of North Miami Beach is subject to the provisions of Florida's Public Records Law. The Contractor acknowledges that all computer software in the City's possession may constitute or contain information or materials which the City has agreed to protect as proprietary information from disclosure or unauthorized use and may also constitute or contain information or materials which the City has developed at its own expense, the disclosure of which could harm the City's proprietary interest therein. During the term of the contract, the Contractor will not use directly or indirectly for itself or for others, or publish or disclose to any third party, or remove from the City's property, any computer programs, data compilations, or other software which the City has developed, has used or is using, is holding for use, or which are otherwise in the possession of the City (hereinafter "Computer Software"). All third-party license agreements must also be honored by the contractors and their employees, except as authorized by the City and, if the Computer Software has been leased or City of North Miami Beach, FL purchased by the City, all third party license agreements must also be honored by the contractors' employees with the approval of the lessor or Contractors thereof. This includes mainframe, minis, telecommunications, personal computers and any and all information technology software. The Contractor will report to the City any information discovered or which is disclosed to the Contractor which may relate to the improper use, publication, disclosure or removal from the City's property of any information technology software and hardware and will take such steps as are within the Contractor's authority to prevent improper use, disclosure or removal. 75. PROPRIETARY RIGHTS A. The Contractor hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Contractor hereunder or furnished by the Contractor to the City and/or created by the Contractor for delivery to the City, even if unfinished or in process, as a result of the Services the Contractor performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Contractor as well as its employees, agents, subcontractors and suppliers may use only in connection with the performance of Services under the Agreement. The Contractor shall not, without the prior written consent of the City, use such documentation on any other project in which the Contractor or its employees, agents, subcontractors or suppliers are or may become engaged. Submission· or distribution by the Contractor to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights. B. All rights, title and interest in and to certain inventions, ideas, designs and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 27 33 methods, specifications and other documentation related thereto developed by the Contractor and its subcontractors specifically for the C~y, hereinafter referred to as "Developed Works" shall become the property of the City. C. Accordingly, neither the Contractor nor its employees, agents, subcontractors or suppliers shall have any proprietary interest in such Developed Works. The Developed Works may not be utilized, reproduced or distributed by or on behalf of the Contractor, or any employee, agent, subcontractor or supplier thereof, without the prior written consent of the City, except as required for the Contractor's performance hereunder. D. Except as otherwise provided in subsections a, b, and c above, or elsewhere herein, the Contractor and its subcontractors and suppliers hereunder shall retain all proprietary rights in and to all licensed software provided hereunder, that have not been customized to satisfy the performance criteria set forth in the Scope of Services. Notwithstanding the foregoing, the Contractor hereby grants, and shall require that its subcontractors and suppliers grant, if the City so desires, a perpetual, irrevocable and unrestricted right and license to use, duplicate, disclose and/or permit any other person(s) or entity(ies) to use all such licensed software and the associated specifications, technical data and other documentation for the operations· of the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. Such license specifically includes, but is not limited to, E. the right of the City to use and/or disclose, in whole or in part, the technical documentation and licensed software, including any source code provided hereunder, to any person or City of North Miami Beach, FL entity outside the City for such person's or entity's use in furnishing any and/or all of the Deliverables provided hereunder exclusively for the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. No suc.h licensed software, specifications, data, documentation or related information shall be deemed to have been given in confidence and any statement or legend to the contrary shall be void and of no effect. 76. VENDOR APPLICATION AND FORMS Contractor shall be a registered vendor with the City's Procurement Management Division for the duration of the Agreement. It is the responsibility of the Contractor to file the appropriate vendor application and to update the application file for any changes for the duration of the Agreement, including any option years. Section 2-11.1 (d) of the Miami~Dade County Code as amended by Ordinance 00-1, requires any City employee or any member of the employee's immediate family who has a controlling financial interest, direct or indirect, with the City or any person or agency acting for the City competing or applying for any such contract as it pertains to this solicitation, must first request a conflict of interest opinion from the County's Ethic Commission prior to their or their immediate family member's entering into any contract or transacting any business through a firm, corporation, partnership or business entity in which the employee or any member of the employee's immediate family has a controlling financial interest, direct or indirect, with the City of North Miami Beach or any person or agency acting for the City and that any such contract, agreement or business engagement entered in violation of this subsection, as amended, shall render the Agreement voidable. For additional information, please contact the Ethics Commission hotline at (305) 579-2593. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 28 34 77. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS Contractor agrees to comply, subject to applicable professional standards, with the provisions of any and all applicable Federal, State, County and City orders, statutes, ordinances, rules and regulations which may pertain to the Services required under the Agreement, including but not limited to: A. Equal Employment Opportunity (EEO), in compliance with Executive Order 11246 as amended and applicable to this Contract. B. Miami-Dade County Florida, Department of Small Business Development Participation Provisions, as applicable to this Contract. C. Occupational Safety and Health Act (OSHA) as applicable to this contract. D. Environmental Protection Agency (EPA), as applicable to this Contract. E. Miami-Dade County Code, Chapter 11A, Article 3. All contractors and subcontractors performing work in connection with this Contract shall provide equal opportunity for employment because of race, religion, color: age, sex, national origin, sexual preference, disability or marital status. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment advertising; layoff or termination; rates qf payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in a conspicuous place available for employees and applicants for employment, such notices as may be required by the Dade County Fair . Housing and Employment Commission, or other authority having jurisdiction over the Work setting forth the provisions of the nondiscrimination law. F. "Conflicts of Interest" Section 2-11 of the County Code, and Ordinance 01- 199. City of North Miami Beach, FL G. North Miami Policies and Policy 3.6 Suspension" . Beach Purchasing Procedures Manual "Debarment and H. Florida Building Code (FBC). I. Notwithstanding any other provision of the Agreement, Contractor shall not be required pursuant to the Agreement to take any action or abstain from taking any action if such action or abstention would, in the good faith determination of the Contractor, constitute a violation of any law or regulation to which Contractor is subject, including, but not limited to, laws and regulations requiring that Contractor conduct its operations in a safe and sound manner. 78. NONDISCRIMINATION During the performance of this Contract, Contractor agrees to not discriminate against any employee or applicant for employment because of race, religion, color, sex, handicap, marital status, age or national origin, and will take affirmative action to ensure that they are afforded equal employment opportunities without discrimination. Such action shall be taken with reference to, but not be limited to, recruitment, employment, termination, rates of payor other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-:iob training. By entering into this Contract with the City, the Contractor attests that it is not in violation of the Americans with Disabilities Act of 1990 (and related Acts). If the Contractor or any owner, subsidiary or other firm affiliated with or related to the Contractor is found by the responsible enforcement agency or the City to be in violation of the Act, such violation shall render this Contract void. This Contract shall be void if the Contractor submits a false affidavit or the Contractor violates the Act during the term of this Contract, even if the Contractor was not in violation at the time it submitted its affidavit. 79. CONFLICT OF INTEREST The Contractor represents that: RFP No. 2015-08 Disaster Debris Removal and Disposal Services 29 35 A. No officer, director, employee, agent, or other consultant of the City or a member of the immediate family or household of the aforesaid has directly or indirectly received or been promised any form of benefit, payment or compensation, whether tangible or intangible, in connection with the grant of the Agreement. B. There are no undisclosed persons or entities interested with the Contractor in the Agreement. The Agreement is entered into by the Contractor without any connection with any other entity or person making a proposal for the same purpose, and without collusion, fraud or conflict of interest. No elected or appointed officer or official, director, employee, agent or other consultant of the City, or of the State of Florida (including elected and appointed members of the legislative and executive branches of government), or member of the immediate family or household of any of the aforesaid: 1. Is interested on behalf of or through the Contractor directly or indirectly in any manner whatsoever in the execution or the performance of the Agreement, or in the services, supplies or work, to which the Agreement relates or in any portion of the revenues; or 2. Is an employee, agent, advisor, or consultant to the Contractor or to the best of the Contractor's knowledge, any subcontractor or supplier to the Contractor. C. Neither the Contractor nor any officer, director, employee, agent, parent, subsidiary, or affiliate of the Contractor shall have an interest which is in conflict with the Contractor's faithful performance of its obligations under the Agreement; provided that the City, in its sole discretion, may consent in writing to such a relationship, and provided the Contractor provides the City with a written notice, in advance, which identifies all the individuals and City of North Miami Beach, FL entities involved and sets forth in detail the nature of the relationship and why it is in the City's best interest to consent to such relationship. D. The provisions of this Article are supplemental to, not in lieu of, all applicable laws with respect to conflict of interest. In the event there is a difference between the standards applicable under the Agreement and those provided by statute, the stricter standard shall apply. E. In the event Contractor has no prior knowledge of a conflict of interest as set forth above and acquires information which may indicate that there may be an actual or apparent violation of any of the above, Contractor shall promptly bring such information to the attention of the City's Contract Manager. Contractor shall thereafter cooperate with the City's review and investigation of such information, and comply with the instructions Contractor receives from the Contract Manager in regard to remedying the situation. 80. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Under no circumstances shall the Contractor, its employees, agents, subcontractors and suppliers, without the express written consent of the City: A. Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the City, or the Work being performed hereunder, unless the Contractor first obtains the written approval of the City. Such approval may be withheld if for any reason the City believes that the publication of such information would be harmful to the public interest or is in any way undesirable; and B. Communicate in any way with any contractor, department, board, agency, councilor other organization or any person whether governmental or private in connection with the Services to be performed hereunder RFP No. 2015-08 Disaster Debris Removal and Disposal Services 30 36 except upon prior written approval and instruction of the City; and C. Represent, directly or indirectly, that any product or service provided by the Contractor or such parties has been approved or endorsed by the City, except as may be required by law. 81. BANKRUPTCY The City reserves the right to terminate this contract if, during the term of any contract the Contractor has with the City, the Contractor becomes involved as a debtor in a bankruptcy proceeding, or becomes involved in a reorganization, dissolution, or liquidation proceeding, or if a trustee or receiver is appointed over all or a substantial portion of the property of the Contractor under federal bankruptcy law or any state insolvency law. 82. GOVERNING LAW This Contract, including appendices, and all matters relating to this Contract (whether in contract, statute, tort (such as negligence), or otherwise) shall be governed by, and construed in accordance with, the laws of the State of Florida. 83. SURVIVAL The parties acknowledge that any of the obligations in the Agreement will survive the term, termination and cancellation hereof. Accordingly, the respective obligations of the Contractor and the City under the Agreement, which by nature . would continue beyond the termination, I cancellation or expiration thereof, shall survive termination, cancellation or expiration hereof. 84. CANCELLATION FOR UNAPPROPRIATED FUNDS The obligation of the City for payment to a Contractor is limited to the availability of funds appropriated in a current fiscal period, and continuation of the contract into a subsequent fiscal period is subject to appropriation of funds, unless otherwise authorized by law. 85. ASBESTOS STATEMENT All material supplied must be 100% asbestos free. Bidder, by virtue of bidding, certifies that if awarded any portiqn of the City of North Miami Beach, FL ITS he will supply only material or equipment that is 100% asbestos free. 86. VERBAL INSTRUCTIONS PROCEDURE No negotiations, decisions, or actions shall be initiated or executed by the Contractor as a result of any discussions with any City employee. Only those communications which are in writing from an authorized City . representative may be considered. Only written communications from Contractors, which are assigned by a person designated as authorized to bind the Contractor, will be recognized by the City as duly authorized expressions on behalf of Contractors. 87. COST ADJUSTMENTS The cost for all items as quoted herein shall remain firm for the first five years of the contract. Costs for subsequent years and any extension term years shall be subject to an adjustment only if increases occur in the industry. However, unless very unusual and significant changes have occurred in the industry, such increases shall not exceed 3% per year or, whichever is less, the latest yearly percentage increase in the All Urban Consumers Price Index (CPU-U) (National) as published by the Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that latest index published and available ninety (90) days prior to the end of the contract year then in effect compared to the index for the same month one year prior. Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the anniversary date of the contract. In the event the CPI or industry costs decline, the City shall have the right to receive from the Contractor reduction in costs that reflect such cost changes in the industry. The City may, after examination, refuse to accept the adjusted costs if they are not properly documented, increases are considered to be excessive, or decreases are considered to be insufficient. In the event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the City, the contract can be cancelled by the City upon giving thirty (30) days written notice to the Contractor. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 31 37 88. PROHIBITION OF INTEREST No contract will be awarded to a bidding firm who has City elected officials, officers or employees affiliated with it, unless the bidding firm has fully complied with current Florida State Statutes and City Ordinances relating to this issue. Bidders must disclose any such affiliation. Failure to disclose any such affiliation wil.1 result in disqualification of the Bidder or termination of the agreement, removal of the Bidder from the. City's bidder lists, and prohibition from engaging in any business with the City. 89. NO CONTINGENT FEES Vendor warrants that it has not employed or. retained any company or person other than a bona fide employee working solely for the Vendor to solicit or secure the Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Vendor any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of the Agreement. For the breach or infraction of this provision, the City shall have the right to terminate the Agreement without liability at its discretion, to deduct from the contract price, or otherwise recover the full amount ohuch fee, commission, percentage, gift or consideration. 90. E-VERIFY Contractor acknowledges that the City may be utilizing the Contractor's services for a project that is funded in whole or in part by State funds pursuant to a contract between the City and a State agency. Contractor shall be responsible for complying with the E-Verify requirements in the contract and using the U.S. Department of Homeland Security's E-Verify system to verify the employment of all new employees hired by Contractor during the Agreement term. The Contractor is also responsible for e- verifying its subcontractors, if any, pursuant to any agreement between the City and a State Agency, and reporting to the City any required information. Contractor acknowledges that the terms of this paragraph are material terms, the breach of any of which shall constitute a default under the Agreement. City of North Miami Beach, FL 91. FORCE MAJEURE The Agreement which is awarded to the successful proposer may provide that the performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so long as, either party is hindered in or prevented from performance by acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however, the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force majeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate the Agreement. 92. BUDGETARY CONSTRAINTS In the event the City is required to reduce contract costs due to budgetary constraints, all services specified in this document may be subject to a permanent or temporary reduction in budget. In such an event, the total cost for the affected service shall be reduced as required. The Contractor shall RFP No. 2015-08 Disaster Debris Removal and Disposal Services 32 38 also be provided with a minimum 30-day notice prior to any such reduction in budget. 93. ANNEXATION Contractor agrees to extend all terms, conditions and pricing in the Agreement and any amendments thereto, to any areas annexed into the City. 94. LITIGATION VENUE The parties waive the privilege of venue and agree that all litigation between them in the state courts shall take place in Miami- Dade County, Florida and that all litigation between them in the federal courts shall take place in the Southern District of Florida. 95. SOVEREIGN IMMUNITY Nothing in the Agreement shall be interpreted or construed to mean that the City waives its common law sovereign immunity or the limits on liability set forth in Section 768.28, Florida Statute. . END OF SECTION City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 2.0 SPECIAL CONDITIONS 1. COMPETENCY OF PROPOSERS Proposals shall be considered only from firms that have been continuously engaged in providing products and services similar to those specified herein for a reasonable period and that are presently engaged in the provision of these services. Contract(s) will be awarded only to responsible and responsive Proposer(s) licensed and qualified by experience to do the work specified. Contractor must have the capacity to manage a major workforce with multiple subcontractors and to cover the expenses associated with a major recovery operation prior to the initial City payment and between subsequent payments, as well as the capacity to provide the necessary bonds and insurance. This contractor must also have established management teams, an establish network of resources to provide the necessary equipment and personnel comprehensive debris removal and volume reduction operations plans, and demonstrates experience as herein required in major disaster recovery projects. The Proposer shall submit, prior to award of Contract, satisfactory evidence of his experience in like work and that he is fully prepared with the necessary organization, capital, and equipment to complete the Scope of Services. Proposer shall be insured, licensed, and certified by all applicable local, county, and state agencies. 2. PERFORMANCE OF SERVICES Contractor agrees to perform contracted services in a professional and workmanlike manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality workmanship shall be acceptable. Services, equipment and workmanship not conforming to the intent of the Agreement or meeting the approval of the City may be rejected. Replacements andlor rework, as required, shall be accomplished on a timely basis at no additional cost to the City. 3. INITIAL CONTRACT PERIOD AND CONTRACT RENEWAL The initial contract shall be for a period of five (5) years from execution of the agreement. In addition, the City reserves the right to renew the contract for two (2) additional one (1) year periods, providing that both parties agree that all terms, conditions and specifications remain the same, contingent upon approval by the City Manager and the City Council of the City of North Miami Beach. 4. REQUESTS FOR INFORMATION (RFI) Any questions regarding the specifications shall be addressed to the Chief Procurement Officer by the deadline stated herein for receiving RFls via e-mail atbids@citynmb.com. Any oral instructions given are not binding. All questions and interpretations will be clarified in writing to all bidders by written addenda. Failure of a bidder to receive andlor acknowledge any addendum shall not release the bidder from any obligations under this bid. 5. SCHEDULE OF EVENTS The City will use the following tentative time schedule in the selection process. The City reserves the right to change andlor delay scheduled dates. Event RFP Available Last Date Receipt of Questions (by 5:00 pm EST) Addendum Release (if required) Proposals Due (2:00 pm EST) Evaluation Committee Review 1 Shortlist Prepared by Oral Interviews with Finalists 1 Selection of First Ranked Proposer by Commission Award of Contract Contract Start Date 6. VARIATIONS, CONTRADICTIONS AND SUBSTITUTIONS Date 05/12/15 06/02/15 06/04/15 06/09/15 06/19/15 06/26/15 July 2015 July 2015 Any variations from RFP specifications, no matter how slight, including substitutions of products or methods, must 33 39 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services be noted and explained fully in a submittal with bid entitled "Exceptions to Specifications". If no exceptions are noted, it shall be understood that the plans and specifications will be adhered to exactly. Where an "or equal" is specified, the City shall be the sole judge in determining equality. Any deviation from these specifications and/or changes during construction must be approved by the City in writing. If specifications are in contradiction, or if they contain any errors or omissions, bidders shall notify the Procurement Division in writing at least ten (10) working days before the bid opening, or at the pre-bid conference, to allow sufficient time to resolve all discrepancies. 7. COST OF SERVICES Contractor shall bear all of its own operating costs and is responsible for all permit and license fees, and maintenance of its own trucks and equipment to keep such property in a condition and manner adequate to accomplish contracted services. Upon receipt and acceptance of full documentation of the performance of services and an accurate invoice as specified by the City, the Contractor shall be reimbursed on a unit price basis as specified herein. ' Unknown and/or unforeseen events or conditions may require an adjustment to the unit costs provided for in this Agreement. Any amendments, extensions or changes to the scope of contracted services or unit prices are subject to full negotiations between the Contractor and City and formal written approval signed by both parties. 8. CONTRACTOR'S RESPONSIBILITY In the event Contractor discovers any apparent error or discrepancy, immediately call it to the attention of the City's Contract Manager or the Chief Procurement Officer for interpretation or decision, and such decision shall be final. Bidder shall advise the City in writing, at least five (5) days prior to bid opening, of any conditions which may adversely affect the work. No exceptions will be considered on behalf of the Contractor, after the bids are opened, for any error or negligence in determining the site conditions; and, the Contractor shall become responsible for any changes to the work required as a consequence of such pre-existing conditions. 9. APPLICABLE LICENSES AND CERTIFICATIONS A copy of the Contractor's Licenses shall be enclosed with proposal. 10. PERFORMANCE AND PAYMENT BONDS Contractor shall provide the City with a Performance and Payment Bond in the amount of $1 ,000,000 or 100% of the contract value, whichever is greater, within three (3) calendar days of a written Notice to Proceed by City. Once activated, the Performance and Payment Bonds shall be in force for a period of not less than one (1) year from the date of original execution by the Bond Surety. Bonds shall be executed by the Contractor and surety company authorized to do business in the State of Florida with an A.M. Best rating of "A_" (Excellent) or better, which bond shall be conditioned upon the successful completion of all work, labor, services, materials to be provided and furnished, and the payment of all subcontractors, materials and laborers. If the value of the contracted work increases, the Contractor shall be required to provide an updated Performance and Payment Bond in an amount equal to the new value. 10.1 A letter from your bonding company that verifies you can comply with this requirement and the maximum amount in which your firm can be bonded must be included with your proposal. The City will not waive this requirement. 11. CONTRACT KICK-OFF MEETING Soon after Contractor has been notified of award of contract, Contractor, and City shall agree upon a date and time for a contract kick-off meeting. The Contractor shall have in attendance a principal of the firm or the Contract Manager. 12. MATERIALS, INSPECTION, AND RESPONSIBILITY The City shall have a right to inspect any vehicles/equipment/material to be used in carrying out this contract. The City does not assume any responsibility for the availability of any controlled materials or other materials and 34 40 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services equipment required under this contract. The Contractor shall be responsible for the contract quality and standards of all vehicles/equipmenVmaterials, components or completed work finished under this contract. Materials, components, or completed work not complying therewith may be rejected by the City and shall be replaced by the Contractor at no cost to the City. Any materials or components rejected shall be removed within a reasonable time from the premises at the entire expense of the Contractor, after written notice has been mailed by the City to the Contractor that such materials or components for work have been rejected. 13. SUPERVISION The Contractor is to be responsible for his employees and Subcontractors, and for compliance with all laws and ordinances governing the work. He shall have at all times a competent representative available to answer questions or handle problems, who shall be satisfactory to the City. 14. SUB-CONTRACTORS AND ACCOUNT MANAGER A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of the services covered by these specifications. The Contractor shall not contract with any Subcontractor to whom the City has made reasonable and timely objection. The City reserves the right to request background checks for Subcontractor staff. City shall have the right to approve all subcontractors, Account Manager, and staff assigned to City by Contractor. In the event that an employee of the Contractor is, in the opinion of the City, uncooperative, inept, incompetent, or otherwise unacceptable, the Contractor agrees to remove such person from the project. In the event of such a removal, the Contractor shall, within fifteen (15) days, fill this representative vacancy as described above. Regardless of whom the Contractor has designated as the representative, the Contractor organization remains the ultimate responsible party for performing the tasks and responsibilities presented in this Agreement. 15. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Work; and claims for damages, compensation and losses. B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in writing by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall be a condition precedent to any lawsuit permitted hereunder. D. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Contract, acting personally, to decide all questions arising out of, under, or in connection with, or in any way related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on the parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including the advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any deliverable meets the requirements of the Agreement and any 35 41 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services specifications with respect thereto set forth herein. The effect of any decision shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted in writing by the Contractor to the City Manager for a decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 16. VENDOR AS AN INDEPENDENT CONTRACTOR It is expressly agreed that the Contractor is an independent contractor and not an agent of City. The Contractor shall not pledge or attempt to pledge the credit of City or in any other way attempt to bind the City. 17. SUBCONTRACTOR Subcontractors shall not be utilized on a regular basis but on occasion and in the event of an emergency wherein the Contractor is unable to fulfill the response time requirement due to extenuating circumstances. The City of North Miami Beach shall approve any and all subcontractors used to respond to calls for service. The Contractor is fully responsible to the City for the acts and omissions of subcontractors and of persons either directly or indirectly employed by said subcontractor. Nothing contained in the Contract Documents shall create any contractual relations between any subcontractor and the City. Subcontractor shall follow the scope of services as stated herein. Prior to any Subcontractor's response to City calls for service, the Contractor shall obtain written approval of the subcontractors used within the terms of this contract, and shall submit for approval to the Procurement Division Certificates of Insurance. Subcontractors shall maintain the same types and limits of insurance as required of the Contractor. A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. C. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. D. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction of the City that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. 36 42 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services E. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontractor will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontractor, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the Agreement, in the event the City finds the Contractor in breach of its obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liabilitY on the part of the City to any subcontractor hereunder as more fully described herein. 18. PROTECTION OF PROPERTY The Contractor shall take extra precaution to protect all property while conducting services. Any damage done by the Contractor shall be corrected to its original or better state, and shall be corrected to the satisfaction of the Contract Manager or designee. 19. CONTRACTOR'S REPRESENTATIONS Contractor must familiarize itself with the nature and extent of the Contract Documents, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the services. Contractor must give Contract Manager written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by Contract Manager is acceptable to Contractor. 20. PERSONNEL The Contractor shall provide a list of names, complete with Driver's Licenses of all firm personnel and subcontractors personnel who will require access to the Police Department, along with a description of vehicles used, including license numbers. Contractor's personnel shall carry photo identification, commercial driver's license, and show same to City personnel at any time upon request. The City reserves the right to request the same of Subcontractors. All workers must be identified by a company shirt and name badge with the company name, and worn at all times. All vehicles must have the company logo visible on the outside of the vehicle. 21. EVALUATION METHOD AND CRITERIA All proposals will be reviewed and evaluated by an Evaluation Committee to be designated by the City Manager or her designee. A recommendation for award will be submitted to the City Manager for final approval. The proposals shall be evaluated based on the criteria below in order to determine the proposal or proposals that are in the best overall interest of the City. Award will be made only to responsible, licensed firms possessing the potential ability to perform successfully under the terms and conditions of these specifications. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, references, and financial and technical resources. Proposers must be regularly engaged in the trade or trades relating to the proposals submitted. The selection of a Proposer with who to contract shall be based on the proposal most advantageous to the City based on the "best value to the City" using the following criteria: Criteria • Scope of Services Proposed • Firm's Qualifications • Resources and Availability • Experience with Governmental Entities • Client References and Past Performance • Prices Proposed 37 43 . City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Firm's Financial Stability • Value-Added Benefits The Evaluation Committee will evaluate all responsive proposals based upon the information and references contained in the proposals as submitted. The Committee will rank (where one (1) is the highest ranking) all responsive proposals and determine a minimum of three (3), if more than three (3) proposals are responsive, to be finalists for further consideration. If less than three (3) responsive proposals are received, the Selection Committee will give further consideration to all responsive proposals. Upon completion of the initial criteria evaluation ranking, the Committee may elect to shortlist all responsive proposals and may proceed with conducting oral presentation(s) and/or facility site visits with the Proposer(s) which the Evaluation Committee deems to warrant further consideration. The City also reserves the right to request additional materials of Proposers, including, but not limited to, financial statements, etc. Upon completion of oral presentation(s) and/or facility site visits, the Committee will re-evaluate and re-rank the proposals remaining in consideration based upon the written documents combined with the oral presentation(s) and/or facility site visits. 22. NEGOTIATIONS' Contract(s) may be awarded on the basis of offers received, without discussion. Therefore, proposals should contain the Proposer's best terms. Following the evaluation, ranking, and if deemed necessary facility site visits and/or oral presentations, the Evaluation Committee will recommend that a contract be negotiated with the highest ranked responsive and responsible Proposer. The City may enter into contract negotiations with the recommended Proposer or take such other action as it deems to be in the best interest of the City. 23. CONTRACT AWARD Any contract, as a result of this RFP, will be submitted to City Manager for considerations and may be submitted to the City Council for their approval. The Contract award, if any, shall be made to the Proposer whose proposal shall be deemed by the City to be in the best interest of the City. The City's decision to make the award and which proposal is in the best interest of the City shall be final. END OF SECTION 38 44 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 3.0 SCOPE OF SERVICES A. PURPOSE AND INTENT The City of North Miami Beach is requesting the submission of sealed proposals from experienced and qualified contractors to provide disaster debris removal and disposal services within the City. It is the City's intent to select multiple contractors to provide these services. The successful contractor(s) must be able to assemble trucks, equipment, materials, and crews immediately following a disaster and give the City priority status. Contractor shall provide all expertise, personnel, tools, materials, equipment, transportation, supervision and all other services and facilities of any nature necessary to execute, complete and deliver the timely removal and lawful disposal of all storm-generated debris as directed by the City of North Miami Beach (City). All removal and disposal shall be in accordance with the most current Federal, State, and local government standards/guidelines including, but not limited to, the Federal Emergency Management Agency (FEMA) and Florida Department of Environmental Protection (FDEP), etc. Contracted services shall be limited to the clearing of roadways, access routes, public property including but not limited to the "emergency push", debris removal, processing of hangers/leaners/stumps, demolition of structures, disposal, and other Right of Entry services when determined as necessary to: a. Eliminate immediate threats to life, public health, and safety; b. Eliminate immediate threats of significant damage to improved public or private property; and c. Ensure the economic recovery of the affected community for the benefit of the community at large. These contracted services shall provide for the cost effective and efficient removal and lawful disposal of debris on all public streets, roads, and other rights-of-way, including any other locally-owned facility or site as may be directed by the City, and in accordance with Federal requirements. Contract services shall only be performed when requested and as designated by the City, by approved Work Authorization issued by the City. Contractor shall load and haul the debris from within the legal boundaries of the City to a site(s) specified by the City. The City reserves the right to use other Contractors for the same services during an emergency if in City's sole discretion, it is in the best interests of the City. The City also reserves the right to approve all subcontractors hired by the Contractor and/or to require the Contractor to dismiss a subcontractor for cause, upon request. Please note: Incumbent (current) firms contracted to provide Disaster Debris Removal and Disposal Services to the City of North Miami Beach shall submit a proposal package in accordance with this RFP in order to be considered as a part of the evaluation process. B. GENERAL SCOPE The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to: 1. Provide emergency clearance service to City roads and streets to allow safe passage, if requested in the Notice to Proceed. 2. Remove vegetative debris from the City's rights-of-way and public property and haul to a vegetative debris volume reduction staging site. 3. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary mixed debris staging site or to a permitted landfill or to a recycling center. 4. Remove debris from private property under certain hazardous conditions as determined by the City. 39 45 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. Manage and control the debris volume reduction site and other temporary debris staging site. 6. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. 7. Operate vegetative debris volume reduction at the temporary vegetative staging site and haul to a final disposal site. Volume reduction may be by chipping and grinding or air curtain incineration. Method to be used will be based on environmental considerations as well as all applicable federal, state and local rules and regulations. 8. Contractor shall provide Disaster Recovery Technical Assistance to the City to assist with guidance and consultation on all aspects of the recovery process. This assistance shall include documentation and management for the public assistance program, planning, training and exercise development, as well as attendance at the City's Emergency Operations Center (EOC) during activations of the EOC for exercise and actual emergency events as requested by the Contract Manager. 9. Comply with federal, state, and local laws and FEMA regulations. c. DEFINITIONS The following terms are defined as follows: 1. Chipping: Reducing wood related material by mechanical means into small pieces to be used as mulch or fuel. Chipping and mulching are often used interchangeably. 2. Debris, Burnable: Scattered items and materials either broken, destroyed, or displaced by a natural . disaster. Example: trees, construction and demolition material, personal property. These items are considered burnable. 3. Debris Clearance: Clearing the major road arteries by pushing debris to the roadside to accommodate emergency traffic. 4. Debris Removal: Picking up debris and taking it to a temporary storage site or permanent landfill. 5. Debris Disposal: Placing mixed debris and/or residue from volume reduction operations into an approved landfill or recycling center. 6. Garbage: Waste that is regularly picked up by the government agency. Example: food, plastics, wrapping, papers. 7. Hazardous Waste: Material and products from institutional, commercial, recreational, industrial, and agricultural sources that contain certain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. 8. Household Hazardous Waste: Used or leftover contents of consumer products that contain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include small quantities of normal" household cleaning and maintenance products, latex and oil based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, propane gas cylinders. 9. Non-Burnable Debris: Includes, but not limited to, treated timber, plastic, glass, rubber products, metal products, sheet rock, cloth items, non-wood building materials and carpeting. Some non- burnable· debris is recyclable. Recyclable debris includes metal products, trailer parts, household 40 46 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services appliances, or uncontaminated soil. 10. Recycling: The recovery and reuse of metals, soils, and construction materials that may have a residual monetary value. 11. Rights-of-Way: The portions of land over which a facility, such as highways, railroads, or power lines are built. Includes land on both sides of the highway up to the private property line. 12. Storage SitefTDSR: A location where debris is temporarily stored until it is reduced in volume and/or taken to a permanent landfill, recycling center, or other final disposal site. 13. Stumps: Tree stumps with base cut measurements less than 2 feet in diameter will be disposed of with the same methods used for other burnable debris. Tree stumps larger than 2 feet in diameter will be disposed of by either splitting and burning or chipping/grinding. The method will be at the discretion of the Contractor. 14. White Goods: Household appliances, such as refrigerators, freezers, stoves, washers, and dryers. D. GENERAL REQUIREMENTS AND SPECIFICATIONS The City of North Miami Beach is requesting proposals for the following services: 1. Clear City roads and streets to allow safe passage depending on the severity of the disaster and the availability of City equipment. The Contract Manager will notify the Contractor in the Notice to Proceed should these services be needed. 2. Mobilization and Performance Schedule Contractor will provide continuous services, per the rates proposed and for the period specified in the Notice to Proceed. Contractor will mobilize a staff of sufficient size as determined by the Contract Manager to adequately monitor debris operations. During this period, the Contract Manager will provide daily updates on debris removed and estimate the time remaining for job completion. The City may take such other actions as necessary to address the failure of the Contractor to mobilize resources on the schedule required by the City. 3. Emergency Push / Road Clearance a. Contractor shall accomplish the cutting, tossing and/or pushing of debris, hanging limbs, or leaning trees from transportation routes as identified by and directed by the City. Time and material rate shall be applicable for any emergency push completed within seventy (70) working hours immediately following the disaster event. b. Upon the City's declaration of an emergency, and at the sole discretion of the City, Contractor shall stage two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. Such front end loaders and operators shall remain at City for the duration of the storm event and shall begin emergency push/road clearance operations as soon as the City determines that conditions are safe to do so. The aforementioned front end loaders shall be of a size and condition appropriate to a successful operation. 4. Debris Removal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the City's Contract Manager. 41 47 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services b. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary non-burnable debris staging site or to a permitted landfill site or recycling center as determined by the Contract Manager. c. Remove debris from private property under certain conditions as determined by the City should an imminent threat to life, safety, and health to the general public be present on private property, or should other special circumstances exist. 5. Debris Disposal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. b. Operate vegetative debris volume reduction at the temporary vegetative staging site as determined by the Contract Manager. Volume reduction may be by chipping and grinding or air curtain incineration. The Contract Manager will select the method to be used based· on environmental considerations as well as all applicable federal, state and local rules and regulations. 6. The Contractor Representative must coordinate daily with the Contract Manager and Debris Monitor. The Contractor's Representative must have the authority to act on behalf of the contractor to address and resolve issues that may arise during the course of this work. 7. The Contractor shall conduct debris removal during daylight hours only, unless approved in writing, seven days per week. The Contractor shall be responsible for coordinating with the Contract Manager in the event weather conditions delay or modify the proposed daily schedule. 8. The total number of actual hours worked by each crew will be according to the needs of the Contract Manager. It is estimated that each crew will work a minimum 10 hours per day, seven days per week. No guarantee of minimum hours is implied or expressed. Services required will be determined by the City. 9. The Contractor shall be required to grind daily. Debris hauled in shall be chipped within forty-eight (48) hours. 10. All work, including site restoration prior to close-out, shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered. 11. The Contractor shall supervise and direct the work, using qualified labor and proper equipment for all tasks. Safety of the Contractor's personnel and equipment shall be the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform the work. 12. The Contractor must be duly licensed in accordance with the State of Florida statutory and regulatory requirements to perform the work. The Contractor shall obtain all permits necessary to complete the work. The Contractor shall be responsible for determining what permits are necessary to perform the work. Copies of all permits shall be submitted to the Contract Manager. 13. The Contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor's or any subcontractor's actions or operations during the performance of this contract. Corrections for any such violations shall be at no additional cost to the City. 14. The Contractor shall be responsible for paying any and all costs associated with violations of law or regulation relative to their activities. Such costs may include but are not limited to: site cleanup and/or remediation; fines, administrative or civil penalties; and third party claims imposed on the City 42 48 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services by any regulatory agency or by any third party as a result of noncompliance with Federal or local environment laws and regulations or nuisance statues by Contractor, their subcontractors, or any other persons, corporations, or legal entities retained by the Contractor under this contract. 15. The Contractor must attend any and all meetings required by the Contract Manager to evaluate the debris removal and disposal operations. 16. The Contractor must provide sufficient personnel and management to assure the requirements and specifications of work meets the requirements of this contract. The work wiff be closely monitored by the Contract Manager or designated representative. 17. No debris shall be allowed to accumulate or be stored on public property or private property at any time without proper authorization from the Contract Manager.' Under no circumstances shall the accumulation of brush, limbs, cut trunks, logs, or other debris be allowed on a public right of way in such a manner as to result in a hazard to the public. 18. The Contractor shall be legally responsible for damage to public and private property while performing duties outlined in these specifications. 19. Any damage to public and private property shall be reported to the Contract Manager immediately following its occurrence. 20. The Contract Manager or Debris Monitor shall have the right to require the selected Contractor to redo any work that is not done satisfactorily and in accordance with the requirements and specifications stated herein. 21. Such work needing to be redone shall be performed promptly and at no additional cost to the City, either during or after the expiration of the resulting agreement. 22. The Contractor is responsible for the preservation of all public and private property including turf, landscaping, sidewalks, curbs, fences, driveways, and sprinkler heads and valves. If any direct or indirect damage occurs to public or private property, on account of any act, omission, neglect, or misconduct in the execution of the work on the part of the Contractor, such property shall be restored by the Contractor at their expense to a condition similar or equal to that existing before such damage or injury, or the Contractor shall repair such damage in a manner acceptable to the Contract Manager. 23. Whenever electric or telephone lines, gas lines, water lines or any other improvement, public or private, may be jeopardized by any authorized work done by the Contractor, the Contractor shall consult the proper utility agency and homeowner and the Contract Manager immediately notified. 24. All motor vehicles and other major equipment used by the selected Contractor to do work shall be clearly identified with the name of their company. 25. No guarantee of minimum number of crews is implied or expressed and payment for services will only be made for actual work performed as required by the Contract Manager. However, award will be reviewed in part on expediency of mobilization. 26. Demolition of Structures and Construction Debris Removal As directed by the Contract Manager or designee, Contractor shall demolish unsafe structures and remove debris that has been determined by the City to be a threat to the health and safety of the public. Contractor shall exercise due diligence in demolishing and/or removing debris from private property. The City shall direct actions to secure the right of entry (ROE) onto private property to allow demolition and removal. Contractor shall ensure hazardous materials screening and utilities disconnection as appropriate. All applicable local, state and federal regulatory requirements 43 49 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services regarding materials containing asbestos shall be adhered to unless waived by applicable regulatory authorities. E. DEBRIS REMOVAL 1. The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to collect all brush, tree parts, non-burnable debris and C&D debris from the City rights-of-way and public property. All vegetative debris shall be hauled to a TDSR as designated by the Contract Manager. All non-burnable. debris and C&D debris will be hauled to a designated temporary debris staging site or permitted landfill or recycling center as determined by the Contract Manager. 2. The Contractor will not trim "hangers" or cut any trees, perform stump removal or grinding, without the prior written consent of the Contract Manager. The Contract Manager will be responsible for directing tree removal from City's rights-of-way. Any damaged tree, whether on City rights-of-way or on private property, that poses a threat to public safety (including critical utilities) will be removed as directed by the City. This includes "hangers" leaning trees, and the stumps associated with such a tree. 3. The Contractor shall exercise care so as not to generate litter during the removal process. The Contractor shall clean up loose material in the immediate vicinity of the right-of-way. The Contractor shall be responsible for the repair of any collateral damage caused to private or public property. 4. Work shall consist of as many passes as necessary, unless otherwise directed by the Contract Manager, to collect all of the brush, tree parts, non-burnable debris, and C&D debris set out by residents for collection within the rights-of-way from both sides of the roadway. 5. The Contractor shall notify the Contract Manager of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor, on a daily basis. 6. The Contract Manager and Debris Monitor will monitor all Contractor operations. Each truck driver will be given load tickets that validate where the material originated. The quantity of debris hauled will be estimated at the disposal site by the City or Debris Monitor. The estimated quantity will be recorded on the load ticket and a copy of the load ticket will be given to the truck driver. 7. The Contract Manager or Debris Monitor will also have roving monitors that will observe Contractor operations to ensure that only eligible debris is removed from the specified locations as designated. Trucks that are observed picking up material outside of the designated rights-of-way, or that is ineligible, will have all loads hauled that day deducted and the load tickets invalidated. 8. The Contractor shall be prepared to provide chipping equipment and crew to conduct on-street chipping of vegetative debris (tree limbs/branches) in areas inaccessible to normal debris clearing equipment. Locations of on-street chipping operations will be identified by the Contract Manager or Debris Monitor. The on-street chipping crews will consist of a combination of equipment and personnel. 9. . If required, all limbs, branches, foliage, etc. in inaccessible areas will be chipped on site using a hand fed chipper. Chips and other tree debris will be collected and hauled away from work areas by the Contractor immediately following completion of the work to a final disposal site as determined by the Contract Manager. 10. The work area includes various locations throughout the City. Maps and locations will be made available with the Notice to Proceed. 11. Work location and assignments of all contractual crews shall be coordinated daily with the Contract Manager and Debris Monitor. Contractor shall report at the start of each workday to the Contract Manager and Debris Monitor. 44 50 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12. The Contractor shall conduct the work so as not to interfere with the disaster response and recovery activities of federal and local government or agencies. F. DEBRIS SEPARATION I REDUCTION AND TDSR MANAGEMENT Contractor shall operate and manage the TDSR to accept and process all event debris. All actions shall be implemented by the Contractor only with the prior approval of the City. Actions by the Contractor shall include, but are not limited to, the following: e Ensure that only debris authorized by the City's Contract Manager shall be allowed into the TDSR sites. e Provide to the City a video record of the pre-and post-use site conditions. e· As directed by the City, conduct an onsite Phase 1 Environmental Audit. e Prepare a plan of proposed site layout and review with the City prior to its implementation. e Prepare a plan for site security and traffic control for both on the site and adjacent roadways and review with the City prior to its implementation. e Provide adequate fire prevention/fighting equipment, including water truck and hoses, on site throughout the operational period of the TDSR. G. EQUIPMENT The contractor shall provide all equipment necessary for the performance of the work under these requirements and specifications. All equipment repairs and operating cost shall be the responsibility of the contractors. Equipment which is designated for this project shall not be used for any other work during the duration of the contract. The Contractor shall not solicit work from private citizens throughout the City. 1. Debris Removal a. The Contractor shall submit to the Contract Manager, a typed listing that indicates the type of vehicle, make, model, license plate number, driver's name, equipment identification number and measured interior volume (in cubic yards) of the load bed of each piece of equipment utilized to haul debris. The Contractor and Contract Manager and Debris Monitor shall jointly measure the volume of each piece of equipment calculated from actual interior bed measurements. Maximum volumes may be rounded to the nearest cubic yard, for example: <18.5 CY = 18 CY and> 18.4 CY = 19 CY. The reported measured maximum volume of any load bed shall be the same as shown on the signs fixed to each piece of equipment for the duration of the disaster work. b. Prior to commencing operations, the Contractor shall affix to each piece of equipment signs or markings indicating the owner/operator's name and a unique equipment identification number. Identification numbers shall not be reused. One sign shall be placed on each side of the equipment. For those trucks, trailers, and other equipment intended to haul debris, the maximum volume, in cubic yards, of load bed shall also be shown. Signs shall be maintained in an easily readable fashion for the duration of the work. Minimum letter size shall be 3 inches in height. ' c. The City desires that the Contractor maximizes the use of self-loading trucks equipped with grapples or loaders with grapple attachments (in non-alley operations) to reduce potential collateral damage and to expedite the cleanup operation. Small hand load operations are discouraged. d. All equipment must be in compliance with the bid specifications and all applicable federal, state, and local rules and regulations. 45 51 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. Volume Reduction Site Equipment a. The Contractor shall provide all equipment necessary to prepare the site, stockpile the debris, feed the grinders, remove mulch from the grinding operations, and load and haul for disposable all non-bumable debris, chips/mulch, and any other equipment which may be necessary. b. All equipment must be in compliance with all applicable federal, state, and local rules and regulations. All equipment and operator qualifications will meet federal, state, and local requirements. H. HAZARDOUS WASTE 1. Contractor Petroleum, Oil, Lubricant Spills a. The Contractor shall be responsible for reporting to the Contract Manager and cleaning up all petroleum, oil, lubricant spills caused by the Contractor's operations at no additional cost to the City. b. Immediate containment actions shall ~e taken as necessary to minimize the effect of any spill or leak. Cleanup shall be in accordance with applicable federal and local laws and regulations. c. Spills other than on-site shall be reported to the National Response Center and the Contract Manager immediately following discovery. A written follow-up shall be submitted to the Contract Manager not later than 7 days after the initial report. The written report shall be in narrative form and, as a minimum, shall include the following: • Description of the material spilled (including identity, quantity, etc.) • Determination as to whether or not the amount spilled is EPAIDEP reportable and when and to whom it was reported. • Exact time and location of spill, including description of the area involved. • Receiving stream or waters. • Cause of incident and equipment and personnel involved. • Injuries or property damage. • Duration of discharge. • Containment procedures implemented. • Summary of all communications the Contractor has had with press or other officials. • Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. 2. Residents will be provided locations of drop-off points for the disposal of their Household Hazardous Waste. Drop-off points will be determined by the Contract Manager or designee. The Contractor shall identify, separate, collect, transport and legally dispose of disaster-generated debris determined to be hazardous and/or contaminated, thereby requiring that it be separately managed from other debris. The Contractor shall provide trained, certified, experienced and equipped personnel to identify hazardous waste and contaminated debris at its point of origin, as well as to direct the Contractor personnel in the safe and proper handling and disposal of the material. All hazardous waste and contaminated debris shall be collected, transported and legally disposed of by the Contractor as required by local, state and Federal regulations. The Contractor shall be reimbursed at a fixed rate for this service. Contractor shall provide City documentation that tracks the collection of hazardous waste from the point of collection to its final disposal location. I. SAFETY 1. The Contractor shall be solely responsible for pedestrian and vehicular safety and control within the assigned workspace and shall provide the necessary warning devices, barricades, and other devices necessary to meet federal and local requirements. At a minimum, one flag person shall be posted at 46 52 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services each loading site to direct traffic. 2. Closure, or blocking of public streets and other rights-of-way shall not be permitted unless prior arrangements have been made with the Contract Manager and is coordinated with appropriate departments. Traffic control is the responsibility of the Contractor and shall be accomplished in conformance with local traffic codes. 3. Contractor shall be responsible for traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, and safety measures at the te'mporary debris staging sites. The Contractor shall comply with all federal, state, and local safety regulations. 4. The traffic control personnel and equipment shall be in addition to the personnel and equipment required for debris removal and hauling. 5. The Contractor shall erect proper barricades, signs, and warning devices as necessary, for sidewalk and traffic closure/control when dOing on-street grinding or debris removal. 6. Any use of tools or equipment in an unsafe condition or manner or application of techniques or methods defined to be unsafe to life or property is strictly forbidden. J. SITE MANAGEMENT AND DEBRIS DISPOSAL 1. Contractor shall provide all labor, services, equipment, materials, and supplies necessary to accept, process, and reduce vegetative debris through either tub grinding into chips/mulch or through air curtain incineration into ash. The Contract Manager will determine the method to be used based on environmental considerations. 2. The locations of the vegetative debris volume reduction sites will be selected by the Contract Manager or designee. 3. The Contractor shall provide equipment and personnel to manage and operate (number of sites will be determined after an event occurs and will be based on event severity) vegetative debris volume reduction sites. The Contract Manager will provide access and authorization to the Contractor to operate on the designated vegetation debris reduction sites including all information in the Contract Manager's possession regarding the sites, which are necessary for the successful operation. 4. The Contractor shall. determine and construct observationlinspection towers at each selected temporary vegetative debris volume reduction site. The towers shall be constructed in accordance with and approved by FEMA. Access shall be provided by wooden steps with a handrail. 5. The City will not provide to the Contractor, potable water, sewage treatment, fuel, electricity, other utilities, or other personnel, materials, or equipment to operate the debris volume reduction site. The Contractor shall provide portable sanitary facilities and maintain these facilities. The Contractor shall provide utility clearances as appropriate. The Contractor shall protect existing structures at the sites and repair any damage caused by their operations at no additional cost to the City. 6. Contractor shall be responsible for establishing site layout as approved by the Contract Manager or designee. 7. Contractor shall manage the site to accept debris collected under other City contracts and by City crews. The same procedures for estimating the load and the use of load tickets apply. 8. Chips/mulch should be stored in piles no higher than 15 feet and meet all local regulations and laws. No more than seven (7) days of chipped debris shall remain on ground at the site. 9. The Contractor shall provide a site operations plan for review and approval by the Contract Manager 47 53 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services prior to beginning work. At a minimum, the plan will address the following: • Access to this site. • Site management, to include point of contact, organizational chart, etc. • Traffic control procedures. • Site security. • Site safety. • Site layout/segregation plan. • Environmental mitigation plan, including considerations for smoke, dust, noise, traffic, buffer zones, and storm water runoff as appropriate. 10. The Contractor shall be responsible for preparing the sites to accept the debris. Site preparation may include clearing, erosion control, grading, and construction and maintenance of hauling roads and entrances. Contractor shall establish lined temporary storage areas for materials that can contaminate soils, run off or groundwater. Contractor shall place liners under stationary equipment. 11. The Contractor shall be responsible for installing site security measures and maintaining security for operations at the site. 12. The Contractor shall manage the site to minimize the risk of fire. 13. The Contractor shall be responsible for the closure of the debris management sites within 30 calendar days of receiving the last load of disaster related debris. Closure shall include removal of site equipment, debris, and all remnants from the processing operation (such as temporary toilets, observation towers, security fence, etc.), and grading the site, and restoring the site to its pre-work conditions. The site will be restored in accordance with all local requirements. The Contractor is responsible for the proper disposal of non-burnable debris and wood chips or ash. The Contractor shall receive approval from the Contract Manager and FEMA as to the final acceptance of a site closure. K. CONTRACTOR RESPONSIBILITIES AND EXPECTATIONS 1. Other Agreements The City may be required to enter into agreements with Federal and/or State agencies for disaster relief. Contractor shall be bound by the terms and conditions of such agreements, regardless of the additional burdens of compliance. City shall provide Contractor with a copy of any applicable agreements. 2. Contractor's Conduct of Work Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. 3. Supervision by Contractor Contractor shall supervise and/or direct all contracted services performed by its employees, agents and subcontractors. Contractor is solely responsible for all means, methods, techniques, safety and other procedures. Contractor shall employ and maintain a qualified Contract Manager at the work site(s) who shall have full authority to act on behalf of Contractor. All communications given to the Contract Manager by the Contract Manager or designee shall be as binding as if given to Contractor. 4. Contractor's Conduct and Self·Sufficiency Contractor shCjlIl be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. The Contractor shall ensure that its work force, including subcontractors, maintain self-sufficiency related to fuel, vehicle repair/maintenance, 48 54 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services housing, sanitation, food and related accommodations, in a manner that is consistent with local requirements and minimizing adverse effects on the community. 5. Contractor's Disposal of Debris Unless otherwise directed by the City, Contractor shall be responsible for determining and executing the method and manner for processing and/or lawful disposal of all eligible debris as approved by the City. The locations of the TDSR and final disposal sites utilized by the Contractor shall be reported to the City and subject to their approval. Upon request from the Contractor, other sites may be utilized as directed and/or approved by the City. 6. Multiple, Scheduled Passes Contractor shall make scheduled passes and/or unscheduled passes of each area impacted by the event, at the direction of the City. The City shall direct the interval timing of all passes. Sufficient time shall be permitted between subsequent passes to accommodate reasonable recovery and additional debris placement at the ROW by the citizens and the City. The Contractor shall document the completion of all passes based on the direction from the City and shall provide this documentation to the City on the frequency requested by the City. 7. "Clean As You Go" Policy The Contractor shall provide a "clean as you go" policy and supervise and enforce such policy during debris management operations. 8. Damages by Contractor Contractor shall be responsible for conducting all operations, whether contemplated by this Agreement or later requested as specialized services, in such a manner as to cause the minimum damage possible to existing public, private and commercial property and/or infrastructure. Contractor shall also be responsible for any damages due to the negligence of its employees and subcontractors. Contractor shall report such damage to the Contract Manager in writing within 24 hours. Should any property be damaged due to negligence on the part of the Contractor, the City may either bill Contractor for the damages, withhold funds due to Contractor, or the Contractor may also repair all damage to the satisfaction of the City. The determination of whether "negligence" has occurred shall be made by the City. 9. Operation of Equipment Contractor shall operate all trucks, trailers and all other equipment in compliance with any/all applicable federal, state and local rules and regulations. Equipment shall be in good working condition. All loading equipment shall be operated from the road, street, or ROW using buckets and/or boom and grapple devices to collect and load debris. No equipment shall be allowed behind the curb or outside of the public ROW unless otherwise directed by the City. Should operation of equipment be required outside of the public ROW, the Contractor shall ensure that a ROE Agreement has been obtained prior to property entry. 10. Security of Debris During Hauling Contractor shall be responsible for the security of debris on/in each vehicle or piece of equipment utilized to haul debris. Prior to leaving the loading sites, Contractor shall ensure that each load is secure and trimmed so that to the extent practical no debris extends horizontally beyond the bed of the equipment in any direction. All loose debris shall be reasonably compacted and secured during transport in accordance with FDOT guidelines. As required, Contractor shall survey the primary routes used by Contractor for debris hauling as soon as possible after the transport and shall recover fallen or blown debris from the roadway(s}. 11. Traffic Control Contractor shall. mitigate impact on local traffic conditions to the greatest extent possible. Contractor is responsible for establishing and maintaining appropriate traffic control in accordance with the most current edition of the US Department of Transportation Manual on Uniform Traffic Control Devises 49 55 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services (MUTCD). Contractor shall provide sufficient signage, flagging and barricading to ensure the safety of vehicular and pedestrian traffic at all debris removal, collection, reduction and/or disposal sites. 12. Work Days/Hours Work days and/or work hours shall be as directed by the Contract Manager following consultation and notification to Contractor. Working hours on holidays shall be at the discretion of the City. 13. Work Safety Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970, as amended. Contractor shall provide such safety equipment, training and supervision as may be required by the City and/or other governmental regulations. Contractor shall ensure that its subcontracts contain an equivalent safety provision. 14. Emergency Power Generators The Contractor shall provide mobile electric power generators for facilities and locations within the City. The City shall define the size, voltage requirements and fuel type of the mobile units, which shall be leased to the City. Contractor shall deliver the units to the facilities or locations designated by the City, and ensure connection of the unit to the existing electrical wiring by a licensed electrician. The Contractor shall also ensure the unit is fueled, tested, and demonstrated to be operational prior to departure from the location. The Contractor shall have readily available technical support and repair or replacement services. The Contractor shall be reimbursed a fixed rate for this service. 15. Certifications The Contractor shall adhere to the process for certification of personnel and vehicles, to include the following: a. Certification of Vehicles and Load Capacity Contractor shall ensure that all equipment is certified in accordance with most current City/County procedures. After a disaster, the City, or their designated representative, shall begin the equipment certification at a pre-designated site, or at staging areas established by the Contractor. i. All Contractor and subcontractor trucks shall have valid registrations, insurance and meet basic operational criteria including but not limited to tailgates or equivalent containment devices, tarps, etc., as well as all applicable motor vehicle safety requirements. Drivers shall possess valid licenses. ii. Truck body dimensions shall be measured, and information recorded on certification forms with calculated capacity noted. Each truck shall receive two (2) placards, one each of which shall be affixed on opposite sides of the truck body. The truck driver shall be provided up to two (2) copies of the certification sheet for the Contractor and sub-Contractor's records. b. Certification of Personnel The Contractor shall certify to the City that all Contractor and Subcontractor personnel have received required and adequate training in relevant emergency response, disaster recovery, and debris management operations. Upon request of the City, the Contractor shall provide documentation certifying the adequacy of the training, experience and capabilities of all Contractor and subcontractor personnel, to include but not be limited to the following: i. Senior management personnel of the Contractor assigned to implement work authorizations pursuant to this agreement shall participate, upon request, in training and briefing sessions held by representatives of Miami-Dade County and/or the City. ii. Senior, supervisory personnel of the Contractor and all subcontractors thereto shall have received training in debris management and the implementation of the National Incident Management System. 50 56 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services iii. Personnel assigned by the Contractor as responsible for data management, invoicing and other documentation duties shall be trained in the data management concepts and approaches to be used by the City. . iv. Vehicle and equipment operators shall be fully licensed and certified, as required by applicable local, State and Federal statutes and regulations. v. Upon their deployment for field operations, all Contractor and Subcontractor personnel shall be briefed or trained appropriately in their duties, responsibilities, and the procedures to be utilized throughout the debris management process, including safety procedures, load ticket management procedures, and accident reporting procedures. 16. Reports, Certifications and Documentation Contractor shall submit periodic, written reports in a format required by the City documenting the progress of debris removal and disposal. These reports may include, but are not limited to: a. Daily Reports Daily reports shall detail the locations where passes for debris removal were conducted, the quantity of debris (by type) removed and disposed of, the total number of personnel crews engaged in debris management operations, and the number of grinders, chippers and mulching machines in operation. Contractor shall also report damages to private property caused by the debris operation or damage claims made by citizens and such other information as may be required to completely describe the daily conduct of Contractor's operations within twenty-four (24) hours. b. Weekly Summaries A summary of all information contained in the daily reports as described in item A above, within two (2) days of the close of the week. At the request of the City, the data making up the weekly summaries shall also be submitted in electronic format, utilizing Microsoft Excel or Access. The submitted electronic weekly data shall include: Collection Contractor, load ticket number, load date, load location, truck yardage, percent full, calculated yardage (or weight if applicable) field monitor name/number, TDSR location, tower monitor name, debris materials categorization, and location of collection, e.g., ROW, Canal, Public Park, etc .. c. Report Delivery The scheduling, point of delivery and receiving personnel for the debris operations report shall be directed by the City, in consultation with Contractor. d. Data Reconciliation Reconciliation of data shall be accomplished weekly between the Contractor and the City's representative. All discrepancies shall be resolved within five (5) business days. e. Final Project Closeout Upon final inspection and/or closeout of the project by the City, Contractor shall prepare and submit a detailed description of all debris management activities in an electronic spreadsheet, to include, but not limited to the total volume, by type of debris hauled, reduced and/or disposed of, final disposal locations and amounts of the debris managed by the Contractor, plus the total cost of the project invoiced to the City. The Contractor shall provide, upon request of the City and no later than project closeout, a release of liens demonstrating that all subcontractors to the Contractor have been fully paid. Agreement shall provide any other additional information as may be necessary to adequately document the conduct of the debris management operations for the City and/or government. Final project reconciliation shall be approved by the City. . L OPTIONAL SERVICES The City may require the Contractor to provide the following optional services in the manner and for the unit cost indicated: 51 57 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Debris Removal and Restoration of Lakes and Canals The Contractor shall remove debris resulting from the event from the drainage and navigation canals and adjacent banks, as directed by the City. Debris to be removed shall be vegetative. and/or construction and demolition debris affecting the canals, but excludes removal of damaged and/or abandoned boats. The Contractor shall also haul, process and dispose of the collected debris, as well as restore, re-grade, and/or reseed the canal banks and slopes, as directed by the City. The Contractor shall be reimbursed at a fixed unit rate for this service. • Motor Vehicle Removal and Disposal The Contractor shall remove motor vehicles damaged by the disaster event and/or abandoned by the owner due to the circumstances of the event. The City shall identify the area(s) from which motor vehicles are to be removed. Motor vehicles shall be processed by the Contractor in a manner that complies with all requirements for removal and processing of hazardous materials, e.g., gfisoline, oils and other fluids. The Contractor shall also ensure the proper final disposal of the removed vehicle. The Contractor shall be reimbursed at a fixed rate, inclusive of all towing, processing and disposal costs. • Boat Removal and Disposal Boats severely damaged by the disaster event, and abandoned in or on the canals and lakes of the City shall be collected by the Contractor, processed for removal and disposal of hazardous materials in accordance with applicable regulations, demolished and transported to a suitable location for final disposal. The City shall determine the vessels to be removed, shall establish that they have been legally abandoned by their owners, and shall take other necessary steps as required by law before directing the Contractor to remove and dispose of the vessel. The Contractor is otherwise responsible for compliance with all regulations and requirements applicable to the removal and disposal process. The Contractor shall be reimbursed at a fixed rate for this service. • Emergency Potable Water The Contractor shall provide the City with whole pallets of individually bottled drinking water. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Emergency Delivery of Ice The Contractor shall provide the City with whole pallets of cubed ice made from potable water in individually packaged sacks of between 5 and 10 pounds. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Bathrooms The Contractor shall provide portable toilets/ port-o-Iets'including regularly scheduled maintenance, pick- up and disposal as may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Satellite Communications The Contractor shall provide satellite phone communications capable of voice, text messaging, data transfer and Internet access for use by City personnel in the event of failure of other communications systems. The units shall be rented/leased to the City and shall be fully equipped, including AC/DC adapters (including automotive battery chargers), instructions and carrying cases. The units shall be fully operational upon delivery to the City, without further action by the City. The Contractor shall be reimbursed at a fixed rate for this service. • Sewer, Culvert and Catch Basin Cleaning The Contractor shall provide all personnel, vehicles, equipment and supplies to clean disaster-related debris, including sand and mud, from storm sewers, culverts, catch basins and draining canals. The City shall designate the storm water systems to be cleaned. The Contractor shall be reimbursed at a fixed rate for this service. END OF SECTION 52 58 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 4.0 REQUIRED PROPOSAL CONTENT A. SCOPE OF SERVICES PROPOSED Clearly describe the scope of services available. Include details of your general approach and a sample of a plan. A brief statement shall be included which explains why your approach and plan would be the most effective and beneficial to ensure successful recovery operations in the City of North Miami Beach. Proposers should address, at a minimum, the following questions: 1) Do you provide disaster recovery services full time, year-round? 2) Describe how your firm typically gathers together the needed resources when notified of a disaster. How would you determine the length of your recovery services for the City? Demonstrate plan and approach to respond at maximum capacity following a notice to proceed, please provide an estimated timeline for response and mobilization. How do you determine if your recovery work is completed? 3) What is the operational relationship with your subcontractors? Define who has the overall responsibility for managing the debris clearance and day-to-day operations of the subcontractors and crews on the street. 4) How would you coordinate debris removal operations with designated debris hauling firms, consolidated waste haulers and tree trimming Contractors? 5) Does your firm have a quality control plan? Does the size of the recovery effort modify that plan? 6) Describe your record-keeping process for FEMA reimbursements. How often would information be communicated from the street personnel to your administrative staff? How would you insure accuracy of those reports? What is your method of backup in case of lost information? 7) What amount of the FEMA paperwork can be provided by your firm with minimal involvement from City staff? What percentage of the FEMA paper work are you capable of producing with no City staff involvement? 8) How does your firm typically invoice for services? Include frequency. 9) Describe how you would set up an office or a central point of operations in the community to include establishing a phone system for residents to contact for service requests and claims. 10) Will you have any disposal or reduction sites of your own? Do you intend to submit them to the City for approval? 11) What services are available specifically for demolition of structures and the handling and removal of that debris? 12) Could your firm provide supplementary supplies as needed such as water, ice, sanitary facilities, etc., during a recovery effort? Does your firm have contracts with such vendors? 13) Describe your firm's backup plan if local telecommunication towers become disabled and cell phones become inoperable. 14) Describe how you would manage several crews at any given time to achieve a balance of debris recovery operations within the City. B. FIRM QUALIFICATIONS This section of the Proposal should give a description of the firm, including the size, range of activities, etc. Particular emphasis should be given as to how the firm-wide experience and expertise in the provision of emergency/disaster recovery services shall be brought to bear. The Proposer must also be prepared to submit on the City's request, within seven (7) calendar days of the request, further evidence as to the qualifications such as financial data, previous experience, and/or evidence of legal qualifications to perform the work. 53 59 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services This section must also identify the contact person supervisory personnel who will work on the project. Resumes of each person should be provided with emphasis being given to their experience with similar work. If resumes are not available at the time the proposal is submitted, you should provide a listing of the qualifications including education, experience, etc., that will be required. 1) Describe the types of disasters and the recovery efforts your firm has been involved with. 2) Do you own your own equipment or would you have to primarily rely on subcontractors to provide them? What types of equipment do you own or have access to? How old is the equipment? Provide a comprehensive list. 3) Does your firm have other personnel/resources available in other parts of the United States that could be called in for (management) support if needed? How would you coordinate that? 4) Where are your subcontractors located? Provide a description of the working relationship with the subcontractors and types of projects you have in common. How long have you been working together? 5) How do you train your emergency responders? 6) Provide your firm's safety plan. Include handling of hazardous material. 7) What communication technology do you use amongst members of your firm and between members of your firm and subcontractors? 8) Describe your firm's technology infrastructure for tracking operations and costs. Will the City have real- time access to such information? If not, how will you communicate information to the City? C. CLIENT REFERENCES & PAST PERFORMANCE Proposer shall provide information that documents its ability to successfully and reliably perform the types of services required in this RFP: At a minimum, the Proposer shall provide the following: 1) Demonstration that the Proposer, or the principals assigned to the project, successfully completed services similar to those specified in the scope of services to at least three (3) government entities with a population of at least 40,000 as the Primary Contractor. For each reference, include the name, title, telephone number, fax number and email address of a representative for whom the engagement was taken who can verify satisfactory performance. 2) Provide list of all government agencies for which the Proposer provided emergency disaster recovery services within the last six (6) years. Provide project/event title and brief description of the work completed. Proposer should note whether it was part of a joint venture and, if so, whether it was the Primary or Secondary Contractor. 3) What disaster recovery monitoring services firm(s) have you worked with in the past five (5) years? Please supply contact names, title, telephone number, fax number and email address from these firms that will be able to verify the quality and accuracy of the documents that they have reviewed from your firm. 4) Does your firm have other contracts for these services in Miami-Dade, Broward and Palm Beach counties? If yes, how many? How many other contracts does your firm have in the Southeast United States? Proposer should note whether it was part of a joint venture and, if so, whether it was the primary or secondary Contractor. 5) What contractual commitments do your key subcontractors have in the Miami-Dade, Broward and Palm Beach County area? 6) List of all pending lawsuits involving the corporation, partnership or individuals with more than ten percent (10%) interest that are related to the services to be provided under this RFP. 7) List of all judgments from lawsuits in the last three (3) years involving the corporation, partnership or individuals. 54 60 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services D. RESOURCES AND AVAILABILITY This section shall clearly define the availability of the Proposer's Contract Manager, Operations Manager, other key personnel, subcontractors and equipment, as well as demonstrate the Proposer's financial capability. At a minimum, the Proposer shall provide the following: 1) Estimate of the Proposer's current workload and future commitments to other emergency response contracts both in man-hours per year and as a percentage of total workload for all key project personnel. 2) List of all current contractual obligations within Florida for similar disaster recovery services. The Proposer should explain its plan for managing multiple debris management contracts in the event of a regional or statewide emergency, and the company's ability to respond to the City with the full force of manpower and equipment committed in its proposal. E. REQUIRED FORMS, REQUIRED ATTACHMENTS AND VALUE-ADDED BENEFITS 1) All required forms and attachments -to include letter of maximum bondability (Refer to Section 2, Item 10-10.1), licenses and certificates of insurance -shall be included in a labeled section. 2) Value-added benefits include unique services, use of technology, community services, etc. Include descriptions, letters, press releases, brochures and flyers that will assist the City in evaluating the proposal. END OF SECTION 55 61 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal al)d Disposal Services SECTION 5.0 REQUIRED FORMS 56 62 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services STATEMENT OF "NO" PROPOSAL If your company will not be submitting a Proposal in response to Request for Proposals, please complete this Statement of "No" Proposals Sheet and. return, prior to the RFP Due Date established within, to: The City of North Miami Beach Procurement Management Division, Room 315 17011 NE 19th Avenue North Miami Beach, Florida 33162 This information will help the City of North Miami Beach in the preparation of future Bids and RFP's. Bid/RFP/RFQ Number:, __________ Title ___________ _ Company Name: __________________________ _ Contact: ____________________________ _ Add~ss: _____________________________ _ Telephone: ____________ Facsimile: ___________ _ .y Reasons for "NO" Proposal: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the RFP. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) Comments: ________________________________ _ 57 63 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal ______________ _ A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Vegetative debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami Beach Vegetative debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North Miami su I ch to be added to 2. above . Vegetative debris removal from TDSR and hauling to final d site within Miami-Dade Cou Vegetative debris removal from public property (right-of-way) and hauli to final d site within Miami-Dade C&D debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami Beach C&D debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North Miami su to be added to 2. above C&D debris removal from TDSR and hauling to final disposal site within Miami-Dade C&D debris removal from public property (right-of-way) and hauli to final d site within Miami-Dade Debris site management -preparation, management and debris at TDSR Processing (grinding) of vegetative debris at TDSR Processing (burning) of vegetative debris at TDSR Pick up and haul of white goods Pick up and disposal of hazardous material Dead animal collection, transportation, and disposal Hazardous tree removal and hauling to disposal site, 6 inch diameter to 11.99 inch diameter Hazardous tree removal and hauling to disposal site, 12 inch diameter to 23.99 inch diameter Hazardous tree removal and hauling to disposal site, 24 inch diameter to 47.99 inch diameter 58 64 CY CY CY CY CY CY CY CY CY CY CY EACH LB LB PER TREE PER TREE PER TREE City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 Hazardous tree removal and hauling to disposal site, 48.inch diameter and greater 19 Hazardous stump removal and hauling to disposal site, >24 inch diameter to 35.99 inch diameter 20 Hazardous stump removal and hauling to disposal site, 36 inch diameter to 47.99 inch diameter 21 Hazardous stump removal and hauling to disposal site, 48 inch diameter and greater 22 Hazardous limbs >2 inch in diameter at point of break 23 Demolition of structures 24 Disaster event generated hazardous waste abatement; biohazardous waste abatement Tipping fees to be reimbursed to contractor by City at actual 25 cost B. EQUIPMENT 1 JD 544, or equal, wheel loader with debris grapple 2 JD 644, or equal, wheel loader with debris grapple 3 Extendaboo ual forklift with debris nr""nnl .. 4 753 I-Cnlnr-<>T or skid steer loader with debris 5 753 Bo skid steer loader with bucket 6 753 Bobcat, or equal, skid steer loader with street sweeper 7 30-50 HP farm tractor with box blade or rake 8 2-2 % cu. yd. articulated loa,der with bucket 9 3-4 . articulated loader with bucket 10 JD 648E or skidder 11 Caterpillar 04, or equal, dozer 12 Caterpillar 06, or equal, dozer 59 65 N/A PER TREE PER STUMP PER STUMP PER STUMP PER TREE CY LB COST REIMBUR -SEMENT PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 Caterpillar 08, or equal, dozer PER HOUR 14 Caterpillar, or equal, 125-140 HP motor grader PER HOUR 15 PER JD 690, or equal, trackhoe with debris grapple HOUR 16 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 PER Rubber tire trackhoe with debris grapple HOUR 18 PER JD 310, or equal, rubber tire backhoe with bucket & hoe HOUR 19 PER Rubber tire excavator with debris grapple HOUR 20 PER 210 Prentiss, or ~qual, knuckleboom with debris grapple HOUR 21 PER Caterpillar 623, or equal, self-loader scraper HOUR 22 PER Hand fed debris chipper HOUR 23 PER 300-400 Tub grinder HOUR 24 PER Diamond Z, or equal, 800-1,000 HP tub grinder HOUR 25 PER 30 Ton crane HOUR 26 PER 50 Ton crane HOUR 27 PER 100 Ton crane, with 8 hour minimum HOUR 28 PER 40-60' Bucket truck HOUR 29 PER Service truck HOUR 30 PER Water truck HOUR 31 PER Portable light plant HOUR 32 PER Equipment transports HOUR 33 PER Pickup truck, unmanned HOUR 34 PER Self-loading dump truck with knuckleboom and debris grapple HOUR 35 PER Single axle dump truck, 5-12 cu. yd. HOUR 36 PER Tandem dump truck, 16-20 cu. yd. HOUR 37 Trailer dump truck, 24-40 cu. yd. PER HOUR 60 66 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 PER Trailer dump truck, 41-60 cU.1d. HOUR 39 PER Trailer dump truck, 61-80 cu._yd. HOUR 40 PER Power screen HOUR 41 PER Stacking conveyor HOUR 42 PER Off road truck HOUR C. LABOR AND MATERIAL 1 Operations Manager PER HOUR Superintendent with truck, phone and radio PER 2 HOUR 3 PER Foreman with and radio HOUR 4 PER ne and radio HOUR 5 PER with vehicle one and radio HOUR 6 PER Climber with gear HOUR 7 PER Saw hand with chainsaw HOUR 8 PER Laborers and flagmen HOUR 9 PER Tim HOUR 10 PER HazMat HOUR 11 PER Household HazMat ins and removal crew HOUR 12 PER FEMA blic assistance man HOUR 13 PER FEMA documentation clerk UR 14 PER HOUR Commun assistance/hot line 61 67 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 PER Contract Manager/HazMat supervisor HOUR 16 PER Contract Manager/HazMat supervisor overtime HOUR 17 PER Field logistician/HazMat technician HOUR 18 PER Field logistician/HazMat technician overtime HOUR 19 PER Resources technician HOUR D. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT 1 10 KW Generator 2 15 KW Generator 3 .25 KW Generator 4 50 KW Generator 5 75 KW Generator 6 100 KW Generator 7 175 KW Generator 8 250 KW Generator 9 300 KW Generator 10 350 KW Generator 62 68 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 500 KW Generator 12 750 KW Generator 13 800 KW Generator 14 1000 KW Generator 15 1250 KW Generator 16 1500 KW Generator 17 1750 KW Generator 18 Tails 19 Cables (400 amp) 50 ft E. OPTIONAL SERVICES 1 2 3 4 5 6 7 Debris removal from lakes and canals Restoration of canal banks and slopes Removal of motor vehicles including towing, processing and di Removal of boats including towing, processing and disposal Provision of emergency potable water Provision of emergency ice Temporary bathrooms I port-o-Iets 63 69 Cy LF Per Vehicle GAL LB PER UNIT/PER WEEK City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services Provision of temporary satellite phones PER 8 PHONE/P ERDAY Sewer, culvert and catch basin cleaning including 9 transportation and disposal CY I hereby propose to furnish the goods and services specified in this Request for Proposals. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the Company named as Proposing Company and that said Company is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal; no officer, employee or agent of the City of North Miami Beach or any other proposer has an interest in said proposal. Furthermore, I certify that the undersigned executed this Proposal Form with full knowledge and understanding of matters therein contained and was duly authorized to do so. NAME OF BUSINESS SIGNATURE NAME & TITLE, TYPED OR PRINTED MAILING ADDRESS CITY, STATE, ZIP CODE ~ TELEP~H~O~N~E7N~U~M~B~E=R-------------- STATE OF ) SS COUNTY OF The foregoing instrument was sworn to and subscribed before me this ____ day of _____ " 20_ by ___________________________ who is personally known to me or produced _______________________ as identification. NOTARY PUBLIC, State of ________ _ Print Name: ________________ _ Commission No.: ______________ _ Commission Expires: ____________ _ SEAL (if Corporation) 64 70 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. Addendum #1, Dated __________ _ Addendum #2, Dated __________ _ Addendum #3, Dated __________ _ Addendum #4, Dated __________ _ Addendum #5, Dated __________ _ Addendum #6, Dated __________ _ Addendum #7, Dated __________ _ Addendum #8, Dated __________ _ PART II: D NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFP. FIRM NAME: _____________________ _ AUTHORIZED SIGNATURE: _________ _ DATE: ____ _ TITLE OF OFFICER: _________ _ 65 71 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION The officers of the Corporation are as follows: ADDRESS President _______________________ _ Vice-President ______________________ _ Secretary _______________________ _ Treasurer -------------------------- Registered Agent _____________________ _ The full names and residences of stockbrokers, persons, or firms interested in the foregoing Proposal, as principals, are as follows: Post Office Address PROPOSER: (CORPORATE NAME) PRESIDENT'S SIGNATURE AND E-MAIL ADDRESS Is this corporation incorporated in the State of Florida? ATTEST: _________ _ SECRETARY YES [] NO [] If no, give address of principal place of business: ____________ _ 66 72 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal ServiceS 5.38 PROPOSAL SIGNATURE PAGE FOR SOLE PROPRIETOR OR PARTNERSHIP The full names and residences of persons, partners or firms interested in the foregoing Proposal, as principals, are as follows: PROPOSER (FIRM NAME) Witnesses: (SEAL) SIGNATURE AND E-MAIL ADDRESS PRINT NAME Title (Sole Proprietor or Partner) Post Office Address: TELEPHONE CITY in which fictitious name is registered. Attach a copy of proof of registration 67 73 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.4 DRUG-FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. VENDOR'S SIGNATURE PRINTED NAME NAME OF COMPANY 68 74 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5_5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, or candidate would be influenced thereby."" ... The term 'public officer' includes any person elected or appointed to hold office in any agency, including any person serving on an advisory body." The City of North Miami Beach policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City does business. Only advertising office stationery or supplies of small value are exempt from this policy -e.g. calendars, note pads, pencils. The State of Florida definition of "gifts" includes the following: Real property or its use, Tangible or intangible personal property, or its use, A preferential rate of terms on a debt, loan, goods, or services, Forgiveness of indebtedness, Transportation, lodging, or parking, Membership dues, Entrance fees, admission fees, or tickets to events, performances, or facilities, Plants, flowers or floral arrangements Services provided by persons pursuant to a professional license or certificate. Other personal services for which a fee is normally charged by the person providing the services. Any' other similar service or thing having an attributable value not already provided for in this section. To this list, the City of North Miami Beach has added food, meals, beverages, and candy. Any contractor, vendor, consultant, or business found to have given a gift to a public officer or employee, or his/her family, will be subject to dismissal or revocation of contract. As the person authorized to sign the statement, I certify that this firm will comply fully with this policy. SIGNATURE PRINTED NAME NAME OF COMPANY TITLE Failure to sign this page shall render your bid non-responsive. 69 75 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.6 SOURCE OF INFORMATION How did you find out about this solicitation? Check all that applies. 1. www.Citynmb.com 2. www.demandstar.com 3. Daily Business Review 4. The Miami Herald 5. Referrallword-of-mouth 6. Search Engine/Internet search 7. E-mail~ newsgroup, online chat 8. Banner or Link on another website 9. Flyer, newsletter, direct mail Other c=J Specify Source: ________ _ c=J c=J Specify Source: ________ _ c=J c=JSpecify Source: ________ _ c=J Specify Source: ________ _ Please note: This survey form is used for internal Procurement purposes only. City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.7 INDEMNIFICATION CLAUSE The Contractor shall indemnify, defend and hold harmless the City Council, the City of North Miami Beach and their agents and employees from and against all claims, damages, losses and expenses (including attorney's fees) arising out of or resulting from the contractor's performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or damage on destruction of property including the loss of use resulting there from, and (2) is caused in whole or in part by any breach or default by Contractor or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless or whether or not it is caused in part by a party indemnified hereunder. Proposer's Name STATE OF FLORIDA COUNTY OF MIAMI-DADE Signature SWORN TO AND SUBSCRIBED before me, the under signed authority, Date ____ -::-:-________ who, after first being sworn by me, affixed his/her [name of individual signing] signature in the space provided above on this __ day of ______ , 20 __ _ NOTARY PUBLIC City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: (print individual's name and title) For: (print name of entity submitting sworn statement) whose business address is: _______________ _ and (if applicable) its Federal Employer Identification Number (FEIN) is: ______ _ (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: __ -__ ). 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1 )(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person . controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power . to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). o Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting . this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Signature Sworn to and subscribed before me this ___ day _________ , 20_ Personally known ___________ ---:-: __ ~~-------- OR ..,....-_..,....-----,,::---:--__________ Name of Notary Produced identification Notary Public -State of _____ _ City of North Miami Beach, FL 5.9 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA COUNTY OF } } SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services I, the undersigned, hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of North Miami Beach, its elected officials, and _____________ or its design consultants, as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Title: Sworn and subscribed before this __ day of ______ " 20_ Notary Public, State of Florida (Printed Name) My commission expires: _________ _ City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.10 NON-COLLUSIVE AFFIDAVIT STATE OF FLORIDA } } COUNTY OF SS: } ______________ being first duly sworn, deposes and says that: a) He/she is the _-:---::-____________ ~_::::' (Owner, Partner, Officer, Representative or Agent) of the Proposer that has submitted the attached Proposal; b) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; c) Such Proposal is genuine and is not collusive or a sham Proposal; d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; e) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed, sealed and delivered in the presence of: By:, _________ _ Witness Witness (Printed Name) (Title) City of North Miami Beach, FL ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF } } SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services BEFORE ME, the undersigned authority personally appeared ___ --:-_~--------___:_--to me well known and known by me to be the person described herein and who executed the foregoing Affidavit and acknowledged to and before me that executed said Affidavit for the purpose therein expressed. WITNESS, my hand and official seal this ___ day of ________ , 20_. My Commission Expires: , Notary Public State of Florida at Large City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.11 PROPOSER QUESTIONNAIRE 1. Today's Date: 2. Name of Company Submitting Proposal: 3. How many years has your firm been in business under its present business name?: _____ _ 3. Under what other former name(s) has your firm operated?: ______________ _ 4. Have any similar agreements held by proposer for a similar project to the proposed project ever been canceled? Circle one: No Yes If yes, please explain: ______________ _ 5. Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? Circle one: No Yes If yes, please explain: ___________________________ _ 6. Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Circle one: No Yes If yes, please explain and give date, court jurisdiction, action taken, and any other explanation deemed necessary: 7. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or State registration. 8. List the pertinent experience of the key individuals of your firm (continue on insert sheet if necessary): 9. State the name and title of the individual who will have personal management of the work: ___ _ 10. State the name and address of attorney, if any, for the firm: City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business and/or individual: _____________________________ _ 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer: 13. Bank references: BANK NAME ADDRESS (CITY. STATE. ZIP) PHONE NUMBER 14. Attach a Financial Statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets (e.g. cash, joint venture accounts, accounts receivable, notes, receivable, accrued income, . deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses) b) Net Fixed Assets c) Other Assets d) Current Liabilities (e.g. accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes) e) Other Liabilities (e.g. capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings) 15. State the name of the firm preparing the financial statement and date thereof: 16. Is thi~ financial statement for the identical organization named on question #2? Yes No 17. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. parent-subsidiary). 18. Surety (bonding) references -Attach a letter specifying maximum bondability from at least one (1) surety reference named below (Refer to Section 2.0, Item 10-10.1) SURETY ADDRESS (CITY. STATE. ZIP) PHONE NUMBER City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, owned/leased status, condition, year, make and model? Yes No 20. Firm has attached a current Certificate of Liability Insurance? Yes No 21. Litigation/Judgements/Settlements/Debarments/Suspensions -Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity 'during the last five (5)years. _____________________________ _ 22. Disclosure of Conflict of Interest VENDOR SHALL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY CITY OF NORTH MIAMI BEACH OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135, FLORIDA STATUTES, WHO IS AN OFFICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDOR'S BUSINESS OR ITS PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH CITY OFFICIAL OR EMPLOYEE IS IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. Name FIRM NAME SIGNATURE OF AUTHORIZED AGENT NAME & TITLE, TYPED OR PRINTED STATE OF COUNTY OF Relationship ) ) SS ) The foregoing instrument was sworn to and subscribed before me this __ day of ______ " 20_ by ______________ who is personally known to me or produced _____________ asidentification. NOTARY PUBLIC, State of ____ _ Commission No.: _______ _ Print Name: _________ _ Commission Expires: ______ _ SEAL (if Corporation) City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services AGREEMENT No. SAMPLE AGREEMENT ONLY BETWEEN THE CITY OF NORTH MIAMI BEACH AND CONTiLiCTOR~·;'·il '._·~"~<';";J."'''' ... : •. ioi:'':-:;'''''':';R'ii.1:.u:.~;!::.;l.:..<..C~!...~ THIS AGREEMENT is made and entered into as of this ___ day of , 2014 by and between "T,:;::'f:;"T~ a ~§fu]ij,ij~] organized and existing under the laws of the State of ~, with offices at (hereinafter .referred to as the "Contractor"), and the City of North Miami Beach, a political subdivision of the State of Florida, having its principal office at 17011 NE 19th Avenue, North Mia mi Beach, Florida 33162 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, the Contractor has offered to provide the materials and/or services and to be bound by the Plans and the terms and conditions of the Request for Proposals (RFP) No. ~~iil~, which includes the General Terms and Conditions of the Request for Proposals, Specifications, Bid Forms, and associated addenda attached hereto and incorporated herein as Exhibit "A", and the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B"; and WHEREAS, the Contractor has submitted a written proposal dated ~, hereinafter referred to a s the "Contractor's Proposal", the terms of which are incorporated herein by reference as iffully set forth herein; and WHEREAS, the City desires to procure from the Contractor such services for the City, in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: I. The Contractor agrees to provide the materials and/or services pursuant to and to be bound by the Plans and the terms and conditions of the Request for Proposals, which includes General Terms and Conditions of Request for Proposals; Specifications, Bid Forms, and associated addenda and the terms of which are incorporated herein by reference as iffully set forth herein and attached hereto as Exhibit "A", and the Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 2. The City agrees to abide by and to be bound by the terms of the Request for Proposals, which includes General Terms and Conditions of the Request for Proposals, Specifications, Bi d Forms, and ass ociated addenda attached hereto and incorporated herein as Exhibit "A", and by the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 3. Contractor shall deliver materials and/or provide services in accordance with the terms of the Request for Proposals, Bid Forms and addenda attache d hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 4. The City agrees to make payment in accordance with the terms of the Request for Proposals, Bid Forms and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services attached hereto and incorporated herein as Exhibit "B". 5. This Agreement and attachments hereto constitute the entire agreement between the parties hereto, and its provisions shall not be amended, except in writing, after formal approval by both parties. 6. This Agreement will comm~nce as provided for in ~~:~ unless Contractor is otherwise notified by . the City. Anyex tension to this Agreement shall be in writing. The City Manager is au thorized to extend or terminate this Agreement on behalf of the City. 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the City, Contractor hereby agrees to indemnify and hold the City h armless from any and' all clai ms, suits, actions, damages, causes of action, and attorney's fees, arising from any personal injury, loss of life, or damage to person or property sustained by reason of or as a result ofthe products or materials used or supplied in the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on this ____ day of _____________ ,' 2015. Signature lines here CD CD CD N ~. ~ ~ ~ em' OfMfAWJCNUKII' ..... -- CITY OFNORTH MIAMI BeACH NEIGHBORHOODS MAP cnYOf' NORTHIIWII t--~!F i ~rYOf'~tmnlloI\: cnvOf'~HHTI:IU:S CnVOfflOR11lt .... ' N.E. 135th arllECT ~ o ::I: s:: m z -I ~ I Z o ~ ::I: s:: 5> ~ to m » o ::I: o ~ to o C Z c » ;!! m en s:: » "tJ (') ~ Q. z o ::I. ::::r s: iii" ~. OJ CD II) ~ "'T1 r ::0 "'T1 "'tl Z 9 I\) ~ 01 6 CD o 1ir II) en ~ o CD 0- iii' $l 3 o ~ II) ::I a. o 1ir "0 o en !!!. en CD s. !il EXHIBIT B CONTRACT FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES ASHBRITT, INC. PROPOSAL AND CONTRACT PRICE 89 .. . .-... _.-... ~ .. --~-. OUR PROMISE ,!\.SHBRITT INC. RESPONSE TOTHECITY OF N()RTHl\IIAMIIJEACH,FL RFP#2015~08DISASTER bil:BRISREMOY ALAND DISPOSAL SERVICES Your dedicated partner in response & recovery. There when you need us. Ash Britt Inc., Response to the City of North Miami Beach, FL AshBritt Inc., Response to the City of North Miami Beach, FL 90 Page Ii ~i;;B;rtf . .INC.ibsPONS~;O:fHE C~;;,6; N~~t;MtA~B~ACH,FL'1 <RF .. ji2()i5~08,tiISASTE:RDJ!:BRIS ~MOVALAND:})ISPOSAL SEIWICES June 5, .2015 Procurement Management Division ATT! BrianK. O'Connor 170 11 NorthEast 191h Avenue, Room J15 North Miami Beach, FL 33 t 62 RE: RFP 2015-08Disa!!t~rDel?l'is R~nlQvallll1d DisposaJ Services Dear Mr. O'COMOt:; ~" ,,)~ '= AshBritt, Inc. (AshSritt) is pleased totespoild to the City ofNQrth Miami Bea,cJj's RFP for Disaster Debris Removal and Di~posa.l Services .. Proviqirrg themo$tdetaII¢Ci and~tenured te!l.l1l, and as yourcurrentcontrlWtor; We are excited to contirme tIl offer our proven experienceandcapabiHtiestQSllPPorttlt~ City before,during a:tldatter a disastel' evetit Ashati!:1; is a Deerfie:Id.BeaCh~based and HeadquartetedcQi;~torJhathllssupport_edthetecove!'Y efforts· of South Fl()]:i@j!ltisdictionsfo.llowingHllrricane Wilma in November of200S. From oui experience ill Hurricane Andrew to: Hurricane Wiltna, and many other dis!iStersiliat have affected Flotidat we fullyutidetstand the effects ahilJTIcIDJ,ewiU hllveort Ii: (,\omtliUtiity" A:shBti:tf~s tfiissio.nih~lectect as. theptlm¢ recQv¢tycQntraqtor is to act as an extension and surrogate of the city to. ensure.a rapId .retunito normalcy; . . J;. 1)e.motlstrqteil~eriettce I\1 Febru~ of 2oi4; AshBritt was 'acti"l\tecl in eight in\.lrii()ipIiHties after WiJiter Storm Pax 'impacted South Carolina and Georgia. During this activation, AshBrltt collected, processed ai1ddisPQs~dQfm<ltethail 1,100,000· cubic yards pfv(lge.t!ltiVEl· debris, In2() 12, follQwing HlITricaneSandy; AshBritt was activated in more than 60 Jurisdictions simJ11f@eou~ly lrt the states ofN],. ct, NY, M,D,and VA During t'Qis Illission, we collected 3.5 million cubic yards of denrism lesstliati 90 dayswhil~oUI'daily activity peaked at·~ ptoduct(QU tate· greater tnan 1 00,000 cubic yards per ilay_ . . . One Or()Ur mostsjghlflC.ilrit accompli~hmentsoccurredin 2005, where AshBritt wasthe initial response contractor for the us AtmyCorp$ Qf Engli)'Qc)'$ (l1!iACE) in b'9th Louisiana,an4 Mi$sis~iPpi fol' iIurricane Ka,ti'in!l.. Ultimately, we were the USAtE's prime contractor for debris removal and mllnligementin the State of MIssissIPPi. this proj",ct was the. largest debris missionpeqonned l>Ya shtgle company iltU.S, history. Fgr this uruqll,e mission, wecoll~ctedil.J1il dillpdsed of21 ini\lion cubi¢ Y(I.(dspf dePti$:.~cJ. Wl'~c~ag~ in lQjur~dil!tionli, employing; 1,350 subcontractors and '500 supervisory, qualitY control, safeo/,and; admlnlstnitive petsonrte1. Futthf;infiQre, Asharirt cQIl~qte4and remov~d. ovc;:r9Il1iUionctiijiCyardsofdeb!.'is dudngihe .first .60 days of the recovery; attaverageprodllctionrate ofnearJy l7Q,obo cubic yards per day; Atourpf)ak, we,temoved over 300,000 cubic yards in one day . We simultaneously suppolted 22jiliisdictioris irtthe State of florida for Iftittlcarte Wilma reCOVery efforts while weal~()s!lppm1;ed.a8jurjsdi(,ltiom; between the StateI' ofMissis.sippian4.Loujsian!l t:Qrthe Hurricane Katrina recovery efforts. If selected as the. City's contractor, we will employ our unrivaled operational andtechrtical strategi~s throughout all project!,! artdmissions. J.. Local SubcotitfaC/ot'llelationsfi'om il: Florida Based Corporation Due. to the location of our corporate office, we have been able to gain artdmaintain meaningfultelationships with South Florida based subcontractors. Having two dedicated SBE1MBEIDBE liaisons to' teach out, form,and maintain relations With various subcontractors is a grave advantage ror AsnBritt, and we consider it one of our core functions. Ouring our largest opeI'ation forthe Uilited StateS Atttiy CorpsofEi1gin~ers (USACE) Hllrricane Katrina recovery mission, we far surpassed our small business goal by a 20% marlPrr. This is a testament to our dedication of incorporating SaE/MBE/DBE companies and meeting our goals we set even in the largest most complex Iftissimi in the U.S. 565 East Hillsboro Boulevard· Deerfield Beach, Florida' 33441 Phone (954) 725-6992-Facsimile (954) 7.25-6991 • Web: WWW.ashbritt.com • Email:response@ashbrittcom AshBritt Inc., Response to the City of North Miami Beach, FL 91 Pagelii ----0' -.'. -.•..•• :-~~ ............. :.C-, .' '.'-............. : .. '.::.-. -............... -........... : ..... ' .. -. '-. " ...... -.... -..... ~' ':-. ' .. ' .. ' .... -... ' .. _-.. : .•.. ' .. '-.' ........... :"-' .•......... .' ...... -I As~RITTINC.~SPONSETO. TH;E~ITYOFNORTH MIAMlBEACH, FL ' ,". .'. . ..•...• • .'.,'. . .' ,'Q.FJ.»#,201S-C)8 DISi\STEi])EBiuS REM()VA~;\ND ))ISPOSAl. SERVlCE,S I !1Wt~~lmi1lSi\i\!lmmBW_Wiij(!¥!iW~i'Yim;;;,mi'£@Mf@l)Wi~~~,9ffilf!,j A Core Team Members Operational KnOWledge and Capacity AshBritthasvirtpally maintained th.e same core team since 2005. TIlis has allowed us to learn from the 217 disaster recovery projects, 29 special environmental projects, and over 500 clients that we collectively supported and assisted in recovery efforts across the U.S. & Internationally. From undertaking multiple environmental mitigation projects; to removing, collecting, /lnd disposing of vehicles, vessels and waterway debris in Ul:ban IlIldrural areas acrosS thi:}D.S., AshBritt has attained the practical knowledge!lild wherewithal to complete aily mission., Whether managing 21 1°00,000 cubic yards ofdebris or 50,000 cubic yards, AshBritt has a seasoned and qualified team. that understands aU necessary requirements to complete any project resulting from a disaster that may impact the the City of North Miami Beach. These extensive years of experience working with Florida jUrisdictions,the Florida DiVIsion of Emergency' Mal'u,lgement, Federal Emergency MI:lIl!lgement Agency; federal Highway Administration,. arid. other federal funding sources. has propelled AshBritt's team's knowledge with all the necessary procedures and guidelines to nnplement best practic~s anq to ensure maximum reimbursement is attained for the CityofNorth Miami Beach. AshBritt's d~dicated Technical AssistallceTilam hilS workerlat the Flol'ida Divisiot1. Qf Et'n~t~i:ncy Manl;lgef/lefitand tl)e Fe.d~ral E!1ieigehcy Management Ageijcy managing programs fout!ite and feaeralreiinbu~ement. TheirexperienQeinconjunctiQn with our PcrojectManagilfs and Technical Consultants tenured careers has solidified our ability to serve our Floridajurlsdictions in all facets of Debris Management and Removal Services. With AshBritt's extensive successful history providing debris management and removal services across the nation, we are confident we can fulfill and surpass any future expectations and needs for the City of North Miami Beach. CorooraieiIeaiIquarters. . .. 565 EaSt Hillsboro Boulevard Deerfield Beach, FL 33441 Office: (954) 725-6992 Fax: (954) 725-6991 Toll-free: (800) 244-5094 Web: WWW.ashbritt.com PrimaryCiJIIlacLwith II,eAbili(v to.-1JindAil,Brm: Randal Perkins, Chief Executive Officer Office: (954) 725-6992 Toll-free: (800) 244-5094 Fax: (9$4)725-6991 Mobile: (954) 683-0247 (24 hours) Email: jnoble@ashbritt.com AshBritt acknowledges full and complete understanding of the wQrk to be accomplished during the term of a resulting contract. Additionally, our proposal is a respondent offer and as requested is valid for 120 days after the time of opening. AshBritt acknowledges full and complete understanding of the work to be accomplished un<ter the term of a resulting contract. We appreciate your time and consideration, and we look forward to the opportunity ofbetng Ch9~e{lIJS YO\lr~lisllster recovery partner. Randal Pel'\dns Chief ExectitiveOfficer 565 East Hlllsboro Boulevard' Deerfield Beach, Florida' 33441 Phone (954) 725·6992 • Facsimile (954) 725-6991 • Web: www.ashb .. ritt,coOl • Email: response~ashbritt.com AshBritt Inc., Response to the City of North Miami Beach, FL 92 Page I iii ,.' --C-:~'." " ... '---"---, ... '.'. -·C-:.-.·. '.' .. , ...... -; .... -... ---... '-. :".:.-...... -'-.'--'-C-"~--'.-. ." .. -,.: ....... :,--.--. --.. '.',-. "-., .:~ ...... ~.-.. ::,:.-.' .. -.-. .-...... , .. ' .... ;'.'.--.. '.-" .. --.. c ..... --:-: --c, '-.--.-.-.".--. ,--, ••••••••••••• '.' •• '.' ••••• ' ••••• "'-"-'.-••• '.' •• '.' •••• _--.--] ':",: ,,', ,: ..... ,,' , :.AsaBJUttll\lc.:RESJ'ONSE:TOJ'H~CiTY OF, NORTH MIAMI BEACH,FL .."":,,,: .C:. ,:·.'i: .• ·'.>,,>::.·.,: .',' ,:"· ... ,.,,Jij',,~~01S, ... UI·bt~t\~IER:J)E]llUSRF;MOVAL~DlSPO~ALSE~~J ~~"m!W~~~1il1m~~WtW~· If} Table of Contents Ell TABLE OF CONTENTS •••••••••••••••..•••••••••••.•••••••••••.•.••••••••••••••••••••••.•••••.••••••••••••••••••••••••••••.•..••••••••••...•••••••••.••.•••.•••••••••.•••••••.• IV TAB A. SCOPE OF SERVICES PROPOSED ..................................................................................................................... 1 >-DISASTER DEBRIS REMOVAL .................................................................................................................................. 1 ill EMERGENCY PUSH ............................................................................................................................................................ 1 ~ PUBLIC & PRIVATE PROPERTY DEBRIS REMOVAL .................................................................................................................... 1 Public Property Debris Removal .............................................................................................................................. 1 Private Property Debris Removal ............................................................................................................................ 3 ill HAZARDOUS TREES ........................................................................................................................................................... 3 II HAZARDOUS LIMBS ........................................................................................................................................................... 4 Il!I HAZARDOUS STUMPS ................................................................................................................................... , •••••••••••••••••••• 4 Il!I WHITE GOODS ................................................................................................................................................................ 4 ;..... TEMPORARY DEBRIS STORAGE AND REDUCTION SITES .......................................................................................... 5 Site Identification and Setup ................................................................................................................................... 6 Debris Types/Reduction Method ............................................................................................................................. 7 Debris Reduction by Grinding .................................................................................................................................. 7 Debris Reduction by Burning ............................................ ,: ..................................................................................... 7 Reduction by Sorting and Compaction .................................................................................................................... 8 iii HAZARDOUS WASTE HANDLING .......................................................................................................................................... 8 !ill DiSPOSAL ....................................................................................................................................................................... 8 >-STATEMENT OF EFFECTIVE PLAN & GENERAL PROJECT MANAGEMENT APPROACH ................................................ 9 HI 9 PHASE ApPROACH/PLAN ............................................................................................................................................... 10 III 1. DISASTER RECOVERY SERVICES ...................................................................................................................................... 16 1.1 2. RESPONSE AND MOBILIZATION ...................................................................................................................................... 16 Tiered Approach Response Actions ....................................................................................................................... 17 Emergency On-Call System ................................................................................................................................... 19 Response Commitment ......................................................................................................................................... 19 Response Plan Timeline ......................................................................................................................................... 19 !ill 3. OPERATIONAL RELATIONSHIP WITH SUBCONTRACTORS ...................................................................................................... 22 Il!l 4. COORDINATION OF DEBRIS REMOVAL OPERATIONS ........................................................................................................... 23 Subcontractor Plan ................................................................................................................................................ 23 Subcontractor Letters of Interest .......................................................................................................................... 28 I1lI 5. QUALITY CONTROL PLAN ............................................................................................................................................. 36 Site Quality Control & Assurance Overview .......................................................................................................... 36 Safety, Quality & Environmental Control Overview .............................................................................................. 37 Clean-As-You-Go (C-A-Y-G): .................................................................................................................................. 38 Iill 6. DOCUMENTATION AND RECORD KEEPiNG ........................................................................................................................ 38 Automated Debris Management System (ADMS) ................................................................................................. 39 The Data Capture Process for Debris Operations .................................................................................................. 39 Iill 7. FEMA PAPERWORK .................................................................................................................................................... 40 Examples of Documentation ................................................................................................................................. 41 FEMA Public Assistance Program: An Overview ................................................................................................... 46 Sandy Recovery Improvement Act (SRIA) of 2013 ................................................................................................. 46 Maximizing Reimbursements for North Miami Beach under the (SRIA) ............................................................... 46 fM 8. INVOICE FOR SERVICES ................................................................................................................................................. 47 Disaster Information Management System Invoicing & Audit Process ................................................................. 49 !] 9. OFFICE OF OPERATIONS ............................................................................................................................................... 53 ~ 10. DISPOSAL SiTES ........................................................................................................................................................ 53 Debris Site Evaluation Worksheet .................................................................................................................... ~ .... 53 AshBritt Inc., Response to the City of North Miami Beach, FL 93 Page liv .. _ .. _ ... _ "'~ ." .. "., , .• _~," __ . _ . __ .. __ ._,' __ '~'~_~u." __ ' ,,_,.,_'"_' ,~. ~_ •. ' ..• _.~._ ., __ ~, __ " ___ .• __ ,_. _______ 0. ___ ._ • '" . . .. . . . .. .A&HBR1TT INCAh:sPONSE.TO THE CITY OF NORTH MIAMI BEACH,FL i ~~{~.~~~~~~~!::;~:==~;,J Site Plans ............................. , ................................................................................... ~ ............................................. 54 rn 11. DEMOLITION SERVICES .............................................................................................................................................. 54 AshBritt, Inc. Select Demolition Experience ....................................... ~ .................................................................. 55 Asbestos Related Demolitions ............................................................................................................................... 55 Demolition Procedures Outline ............................................................................................................................. 56 T 12. SUPPLEMENTARY SUPPLIES ........................................................................................................................... 57 I!!!l EMERGENCY SERViCES ..................................................................................................................................................... 57 I!!!l MARINE & REMEDIATION SERVICES ................................................................................................................................... 58 Texas Power and Associates ................................................................................................................................. 59 fQj 13. COMMUNICATION PLAN ........................................ " .... ; ............. , ................................................................................. 59 fill 14. MANAGING CREWS -GEOGRAPHIC AREA MANAGEMENT ................................................................................................ 61 Geographic Area Management ............................................................................................................................ 61 Sectoring of Geography ........................................................................................................................................ 61 Sector Managers ................................................................................................................................................... 62 Number of Crews in Each Sector ........................................................................................................................... 62 Haul Destination from Each Sector ....................................................................................................................... 62 TABB. FIRM QUALIFICATIONS ................................................................................................................................ 63 ).-1. DESCRIPTION OF ASHBRITT .............................................................................................................................. 63 ~ KEY PERSONNEl ............................................................................................................................................................. 66 Organizational Chart ............................................................................................................................................. 66 Key Team Member Resumes ................................................................................................................................. 66 Project Personnel Available ................................................................................................................................. 114 Years of Experience ............................................................................................................................................. 114 !!!I 2. FULL EQUIPMENT RESOURCES ..................................................................................................................................... 115 !Ill 3. MANAGEMENT SUPPORT ........................................................................................................................................... 121 Ill! 4. LOCATION OF SUBCONTRACTORS ................................................................................................................................. 122 fill 5. EMERGENCY RESPONDERS .......................................................................................................................................... 124 Certifications and Trainings ........................................................................................... , .................................... 124 I1il 6. SAFETY PLAN ................................. : ......................................................................................................................... 126 Safety Pays and Experience ................................................................................................................................. 126 Site-Specific Safety and Health Plan .................................................................................................................... 128 Activity Hazard Analysis ...................................................................................................................................... 141 Handling of Hazardous Material ......................................................................................................................... 143 m 7. COMMUNICATION TECHNOLOGY .................................................................................................................................. 144 !ill 8. TECHNOLOGICAL INFRASTRUCTURE FOR OPERATIONS AND COSTS ...................................................................................... 144 Automated Debris Management System (ADMS) ............................................................................................... 144 DIMS Flexibility and Capacity Overview .............................................................................................................. 145 DIMS Deficiency Tracking .................................................................................................................................... 150 TAB C. CLIENT REFERENCES & PAST PERFORMANCE ............................................................................................. 156 !!il 1. & 2.EMERGENCY DISASTER RECOVERY EXPERIENCE TABLE ............................................................................................... 156 E:ll SIGNATURE PROJECTS ................................................................................................................................................... 183 State of New Jersey -Hurricane Sandy, 2012-2013 ............................................................................................ 183 State of Massachusetts -Massachusetts Severe Storm and Snowstorm, 2011-2012 ........................................ 185 State of Connecticut -Connecticut Severe Storm, 2011-2012 ............................................................................ 186 USACE -Hurricane Katrina, 2005-2006 .............................................................................................................. 188 m 3. DISASTER RECOVERY MONITORING FIRMS ..................................................................................................................... 190 13 4. SOUTH FLORIDA CONTRACTUAL COMMITMENTS ............................................................................................................ 190 f] 5. KEY SUBCONTRACTOR CONTRACTUAL COMMITMENTS ..................................................................................................... 190 fa 6.& 7. PENDING LAWSUITS AND JUDGEMENTS (3) YEARS ................................................................................................... 190 TABD. RESOURCES AND AVAILABILITY ................................................................................................................. 191 AshBritt Inc., Response to the City of North Miami Beach, FL 94 Page Iv . ASIrBRITTINC.· RESPONSE TO THECITY OF NOlhiI MIAMI BEACH, FL ";RFP#1015~08 InSASTERDEBRIS REM6VALAND DISPOSAl; SER\rlCES -., T' .,' • " • ": J' •• "_. ~ _. _. _ ", " '. • -', •• -• , .:, " ." -'., -.". '.' Iii] 1. CURRENT WORKLOAD ............................................................................................................................................... 191 m 2. CURRENT CONTRACTUAL OBLIGATIONS IN FLORIDA ......................................................................................................... 191 Ability to Manage Multiple Contractual Obligations .......................................................................................... 193 o FINANCIAL CAPABILITY .................................................................................................................................................. 197 TAB E. REQUIRED FORMS, REQUIRED ATTACHMENTS & VALUE·ADDED BENEFITS ................................................. 198 . m BOND LmER .............................................................................................................................................................. 198 ~ BANK LmER ............................................................................................................................................................... 199 III LICENSES .................................................................................................................................................................... 200 I1ll INSURANCE CERTIFiCATE ................................................................................................................................................ 205 Ii!! 5.1 PRICE PROPOSAL .................................................................................................................................................... 207· ~ 5.2 ACKNOWLEDGEMENT OF ADDENDA ........................................................................................................................... 216 Addendum Acknowledgement ............................................................................................................................ 217 IllJ 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION ........................................................................................................ 221 I!!l 5.4 DRUG FREE WORKPLACE PROGRAM ........................................................................................................................... 222 m 5.5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY ........................................................................................... 223 IIJ 5.6 SOURCE OF INFORMATION ........................................................................................................................................ 224 IllI 5.7 INDEMNIFICATION CLAUSE ....................................................................................................................................... 225 i1I 5.8 SWORN STATEMENT ON PUBLIC ENTITY CRIMES ........................................................................................................... 226 IiiI 5.9 ANTI·KICKBACK AFFIDAVIT ....................................................................................................................................... 228 m 5.10 NON·COLLUSIVEAFFIDAVIT .................................................................................................................................... 229 !1.l ACKNOWLEDGEMENT .................................................................................................................................................... 230 m 5.11 PROPOSER QUESTIONNAIRE .................... : ............................................................................................................... 231 liZ! VALUE ADDED BENEFITS ................................................................................................................................................ 234 Automated Debris Management System (ADMS) ............................................................................................... 234 Public Service Announcements (PSA) .................................................................................................................. 234 AshBritt Inc., Response to the City of North Miami Beach, FL 95 Page Ivi A~IlBIiIT't IN~~iU~;~~~E 'Tt) ,THE CITY OF NORTHMIAMIBEACH,FLl fJW.~~~~!i_~=f~;!!~=~~=l!=;:!=~!!!~=~ TABA. Scope of Services Proposed y Disaster Debris Removal fj!J Emergency Push AshBritt will mobilize an established management team and necessary resources immediately to initiate and conduct, under a supplied plan, emergency road clearance of debris ("first push") from pre-specified primary transportation routes as soon as it is safe to enter work zones (generally, within 6 to 12 hours or sooner). Street clearance is accomplished by removing large debris from public roads, complexes and stacking it on public rights- of-way (ROW). Generally, Debris will not be collected during this stage though, under extraordinary circumstances, debris removal may be conducted. AshBritt will immediately determine the scope of work required, activate sufficient resources, and mobilize manpower and equipment within 24 hours. The primary goal, is to create immediate safe passage for emergency response vehicles and equipment. Mechanized rubber-tired lifting and pushing equipment and specialized ground labor with chainsaws and other hand tools are used to complete this phase of work. Estimates from the initial damage survey will determine the required response nece~sary to facilitate a rapid recovery. We will escalate equipment and crew sizes to the appropriate level to execute this task. Based on the initial survey, crews will be deployed to areas with the greatest damage and need. These areas will most likely be critical facilities and priority routes. At a minimum, Hot Spot Crews will respond to urgent requirements as directed by the City and shall begin operation within twenty-four (24) hours after NTP. Critical pre-specified priority routes and critical facilities are prioritized to target. Clearing and ensuring there is access to hospitals, fire stations, police stations, designated public shelters, airports and other vital public facilities' are the priority. Clearing and ensuring access to essential public and private utility facilities and systems are the next most important. Lastly, clearance of the main arteries, residential streets, and byways are conducted. During this phase, crews will be required to work a minimum of 12 hours per day; though we may arrange for longer schedules if the City and Ash Britt warrant the work. This phase of the operation is typically completed within 70 working hours (six, twelve hour days) after a declared disaster event. Depending on the magnitude of the disaster, however, full clearance could take longer. Regardless, we will make a concerted effort to complete this task in the most expeditious manner, ensuring that the City maximizes its reimbursement for this phase of work. Furthermore, AshBritt will comply with the City regarding restrictions of work hours (school zones, peak hours, residential zones). ffJ Public & Private Property Debris Removal " Public Property Debris Removal AshBritt will employ the following protocols and processes to safely and efficiently remove and collect eligible storm generated debris for efficient recovery operations. Note: Please see Tab A. 7. FEMA Paperwork for more information on our Technical Assistance. Collection Equipment Trucks and trailers used for debris collection will be inspected for safety during the certification process by AshBritt's Quality Control Representatives (QCR). Repair of any safety deficiencies are required prior to final certification and assignment. Trucks and trailers are required to have tailgates that secure the load and prevent debris from falling from the vehicle during transport. Scope of Services Proposed 96 Pagej1 : ... ---------------"-~ ---~ -, -'.--.-A~~B~~~ I~~. ru;S~~~SE ;~'~~E C;~~ ~F N~;;~ MU:MI B;~~-;~·Fi' 'I ~~~~!!==!!!~e:.~ Truck Measurements and Sign age AshBritt's QCR will measure the load capacity of each truck and trailer bed using the certification programming in ADMS or the Truck/Trailer Measurement Forms. Measurements of the height, width, and length of the truck or trailer bed and recorded. Subject to acceptance or rejection by the Contracting Officer's representative, sideboards or other extensions to the bed, if used, will comply with all applicable laws, rules, regulations, and manufacturer's recommendations. Additions, changes or removal of sideboards to a certified, contracting officer rated, truck will immediately be removed from service, re- measured and recertified with a new truck number issued. The old truck number will be permanently retired and this will be reported by AshBritt's Mission Compliance Manager to the Contracting officer. Truck loading and transport will comply with all City of North Miami Beach rules and regulations. Trucks or other equipment designated for use under this contract for the purpose of transporting debris will be equipped with two signs, one attached to each side. Signs will be provided by AshBritt. Signs will be a minimum of 12" x 16", be approved by the City, and will prominently display the following information: D Prime contractor name II Subcontractor name iii Truck number III Cubic yard capacity and/or tare weight B Name of inspector and inspection date A series of digital photos of the truck or trailer are taken prominently displaying the placard and captured in the ADMS system. If the City elects not to use ADMS, the Truck/Trailer Measurement Form, the digital photos and other appropriate support documentation are combined in a notebook to create a master truck record maintained in AshBritt's field office with a copy provided to the City and the City inspection tower monitor. Crew Assignments & Responsibilities The CQC Sector Managers shall have authority to coordinate and position crews in each of the zones that make up their respective sector. Taking into account crew composition and intended scope of work to be performed, crews will be assigned to a specific zone within a sector. Sector Managers will assign only one subcontractor per zone per scope of work; subcontractors with the capability to handle multiple zones will be assigned adjacent zones. Using this assignment process will greatly facilitate the QCR's monitoring of subcontractor performance. A sufficient amount of crews will be assigned to each zone with the intention of having all zones completed at the same time. They will complete one pass through the entire zone. This will be verified by a QCM prior to beginning a second pass or being reassigned to a new zone. Collection Process Collection crews will systematically traverse the streets within their assigned area and collect eligible debris from the ROW. Crews are instructed with regard to the following guidelines: III Operators will perform an inspection of their vehicles and equipment prior to starting work I'l Operators will record the inspection on a vehicle safety inspection form. The form must remain in the vehicle at all times and a copy will be maintained by the CQCSM. fJ Crew foremen will veritY that all crew personnel are in appropriate PPE " Crews will position appropriate traffic control personnel and devices as required Scope o/Services Proposed 97 Page 12 1] Collection activities will normally begin at the point that they were concluded the previous day 11 Crews will collect debris only from the ROW taking care to protect the existing infrastructure III Crews will collect all debris and will not to co-mingle vegetative and C&D or mixed debris fll White goods will be segregated and left for separate collection I.\l Crews will collect debris on each pass eliminating the threat to public health and safety III Crews are instructed to schedule collections around schools on the weekend if possible and avoid areas around schools, particularly during the beginning and end of the school day iii Ensure that debris does not hang over the vehicle sides or extend above the top IliI Debris weight distribution will be maintained evenly during the loading process Private Contract Work All crews are prohibited from soliciting or accepting offers of private work to be performed in the designated work area during the period of this contract from citizens or others. Under no circumstances will crews mix debris hauled for others with debris hauled under this contract. Any crews found to be working for anyone other than AshBritt during the term of the contract will be immediately terminated and a written deficiency report provided to the City of North Miami Beach .. Private Property Debris Removal Private Property Debris Removal (PPDR) work may be authorized by the City and the FEMA Federal Coordinating Officer (FCO) for reimbursement under certain, special conditions. If a homeowner cannot reasonably achieve the remediation of hazards posing immediate threats to public health and safety, PPDR may be authorized. There are guidelines set forth in the FEMA P-325 Debris Management Guide, FEMA DAP9523.4 Demolition of Private Structures, and FEMA DAP9523.13 Debris Removal from Private Property that must be followed in order to maintain safe work that is eligible: !'l Obtain a Right-of-Entry (ROE) signed by the property owner which includes a hold harmless agreement that indemnifies the respective entity. ROE and Hold Harmless should be reviewed by FEMA's Office of Chief Counsel (OCC). !tl Photos are encouraged to show condition before and after work is done, and verify the scope of work. ill PPDR Assessment is done to the property to establish the scope if eligible work. III Documentation of Environmental and Historic Review ofthe property in order to abide by 44 CFR Parts 9 and 10. AshBritt's Technical Assistance Team can assist the City with the requests for PPDR work, interpretation of the PPDR eligibility criteria, PPDR rules for the current disaster, and the documentation necessary to authorize work on private property. We have a long history of assisting communities and their residents with this often time- consuming process. Ash Britt gained extensive experience by managing and completing 29,007 PPDR projects for our Hurricane Katrina Mississippi recovery mission . NJ Hazardous Trees In accordance with FEMA P-325 Debris Management Guide, all Hazardous Trees that have a diameter breast height of six inches or greater and one or more of the following criteria are met will be removed: i!l It has more than 50 percent of the crown damaged or destroyed [l It has a split trunk or broken branches that expose the heartwood [1 It has fallen or been uprooted within a public-use area [;] It is leaning at an angle greater than 30 degrees Hazardous leaning trees on public right-of-ways will be identified, measured (diameter), and documented by the City. Crews will saw-cut as necessary to trim and truncate such trees to facilitate loading. Leaning trees on private Scope ojServices Proposed 98 Page 13 ----As~,-;~iT i~~~ a;;~~s~-T~ ~HE C~~; OF NO~~~ M~ BE~C~~ FL ) ~~;W~>.~~===~~ property that are encroaching onto the ROW will be saw-cut at the private property line when safe to do so. Only the encroaching portion will be removed. Hazardous trees on private property posing an immediate threat will be addressed on a per case basis as identified above in the Private Property Debris Removal Section. Under an executed waiver and hold harmless agreement, we will remove trees and limbs that have fallen on homes or are threatening to fall on homes as a result of a disaster. ll/ Hazardous Limbs Hazardous hanging limbs ("hangers") on trees located in the ROW will be identified and documented by the City similarly. AshBritt will remove Hazardous Limbs (Hangers) if they are: II Located on improved public property III Greater than two inches in diameter at the point of breakage I'il Still hanging in a tree and threatening a public-use area, e.g. trails, sidewalks, golf cart paths During our 2011 Winter Storm mission in Connecticut and Massachusetts, we removed hazardous hanging limbs from 187,853 trees. II Hazardous Stumps All hazardous uprooted, eligible stumps on public right-of-ways identified by the City as larger than 24 inches in diameter, measured 36 inches in height above ground with 50% of the root ball being exposed, will be removed, loaded and transported to the TDSR. Ifless than 50%ofthe root ball is exposed, it will be cut flush to the ground. A City representative will inspect the stump and measure the diameter above the root ball. The stump measurement, specific point of origin (GPS coordinates), and any notes by the City representative indicating the nature of the stump hazard must be added to the special stump load ticket for proper documentation. A photographic record is required. Proper documentation for eligible hazardous stumps is paramount for FEMA reimbursement. AshBritt will strictly comply with FEMA RP9523.1J, Hazardous Stump Extraction and Removal Eligibility, with respects to all hazardous stump removal from approved property. For our Hurricane Katrina Mississippi mission, alone, we extracted approximately 24,000 hazardous stumps. Note: AshBritt adheres to the FEMA 9580.204 Documenting and Validating Hazardous Trees, Limbs, and Stumps, for all work done regarding these particular debris streams Clean Fill Dirt Our specialized crews will typically consist of heavy loading equipment (Le., wheel loader, backhoe, crane,etc.), a lowboy trailer and a dump truck holding fill material. Voids created by stump extractions will be filled with comparable and suitable material, usually purchased locally. Ruts and depressions inadvertently caused by contractor equipment and voids created by stump removals will be filled with suitable material and reasonably compacted to grade. For our Hurricane Katrina Mississippi mission, alone, backfilled over 40,000 voids. tlJ White Goods Loading and hauling of white goods will be performed when declared as eligible debris. White goods are divided into two categories; non-refrigerant contail1ing and refrigerant containing. Refrigerant containing white goods have tw6 sub-categories; clean and dirty. Typically, clean refrigerant containing white goods are air conditioning units, but may also include empty refrigerators and freezers. Dirty refrigerant containing white goods consist of refrigerators and freezers in which food products and contents are still remaining inside. Scope o/Services Proposed 99 Page 14 ---__ --_" _ __. ___ .:~ __ .~.~_-::. ___ •• r.~ •• '~._"_.~ __ ••• ____ • --'~.'-~-••• '-.-~.-."-'""":.-------".:'~-.'<'--:-.~-__ ... ·.,'0, 1 • .. .. . ... . • As:oBRITTIl~C. RES"()NS~ 't9 THE CITYOFNORTIlM~JJEACII,FL I . ... ....... .. . RFP#2015,;,08D1sASTERDEBRlSREMOVALANDDisPOSAL8ERVICES.1 1';!:;~~\rf1jt~mi®'~wiijifJi[6m!i\3t""{?XN!l\Wii1;jI!ff._Wii;ilill<ji~i~~~~~~~ The collection methods used for this debris will be dependent on the category. For non-refrigerant white goods, collection procedures will be as outlined above. White goods categorized as containing refrigerant will be collected in such a manner that the refrigerant system will not be breached (Le., the coils or condenser should not be ruptured or broken). All necessary precautions will be taken in collecting dirty refrigerant containing· white goods so that their contents will not be spilled. If not already sealed, units will be bound to prevent spillage by securing tape, ratchet straps, rope, or similar materials to minimize the spilling of contents. Units will be picked up using Yz to 1 ton pickup trucks or box trucks with installed lift gates or ramps. Units will be loaded onto these trucks with the aid of appliance dollies. Units will be securely strapped into place to prevent spillage and hauled to collection points defined by the City. White Good Collection at TDSR Management and processing of white goods will also be dependent on the category. For non-refrigerant white goods, this material will be segregated into the recyclable metals pile. White goods categorized as containing refrigerant will have the refrigerant evacuated per EPA regulatory requirements for Freon reclamation, prior to being segregated into the recyclable metal pile. Refrigerant containing white goods that are dirty will be cleaned prior to the evacuation process. Removal of Freon and putrefied foods will be done by persons with the appropriate licenses or credentials. These metals will then be compacted into bales and transported to the nearest recycling facility. >-Temporary Debris Storage and Reduction Sites Effective TDSRS operations have a significant impact in managing disaster generated debris. Proper management and reduction of the debris will avoid significant accumulation of material at the TDSRS. This is accomplished by ensuring unprocessed debris is continually reduced and processed debris is hauled to the final disposal location. The site layout is set up in such a way to lessen the effects of operations that might irritate occupants of neighboring areas. Buffer zones are established in accordance with the City of North Miami Beach and local regulations to abate concerns over smoke, dust, noise, and traffic. Planning of on-site traffic patterns and location of separation areas for incoming materials is based on anticipated volume reduction methods. Debris management areas are established for ash, HHW, e-waste, white goods, fuels, and other materials that may contaminate soils and groundwater. Plastic liners are placed under stationary equipment such as generators and mobile lighting plants. These actions are included as a requirement in the contract scope of work. If the site is also an equipment storage area, fueling and equipment repair are monitored to prevent spills and contain the appropriate spill kits to mitigate spills of petroleum products and hydraulic fluids. Care is taken to avoid operations that significantly modify the landscape, such as substrate compaction and over excavation of soils when loading debris for final disposal, as they will adversely affect landscape restoration. The volume of the debris stream factors into determining the hours of operation for the sites. Site operations will be managed to coincide with hauling operations during daylight hours. Under the most aggressive scenario Ash Britt can operate multiple TDSRS 24 hours per day, 7 days per week including execution of burning operations, unless otherwise directed by the City of North Miami Beach. AshBritt staffs each site with management personnel that are responsible for day and night shifts and overall management of the TDSRS operations. In large sites with unimproved roads motor graders are utilized to maintain the roadways. Water trucks are deployed to control dust emissions. City of North Miami Beach representatives and FEMA personnel may inspect the TDSRS at any time, day or night, provided they comply with site safety requirements. Each TDSRS will have a day foreman who will be responsible for all operations of the site to include traffic control, dumping operations, separation of debris into burnable, mixed, and metals materials, burning and chipping, and safety. The TDSRS day foreman monitor and document equipment and labor time and provide the Scope of Services Proposed 100 Page 15 daily operations report to the City of North Miami Beach, including the cubic yards reduced per day and the cubic yards removed from the site. Each TDSRS will have a night foreman responsible for managing all night operations that will be limited primarily to burning, unless adequate lighting and suitable conditions, as approved by the City of North Miami Beach permit grinding. The night foreman documents all equipment and labor time and provide it to the site foreman for inclusion into the daily operations report. AshBritt will construct all necessary and appropriate reduction sites, managing the operation ofthe reduction sites, performing debris reduction by burning, air curtain incineration and/or reduction by mechanical means using chippers, grinders, shredders as specified in the task order, separation of debris, and final debris disposal. . Additionally, we will perform baseline environmental testing. Debris trucks entering the TDSRS must stop at the vehicle inspection tower where the debris load is quantified and recorded by a City of North Miami Beach inspector. Upon leaving the vehicle inspection tower the truck is directed by traffic control personnel to the appropriate offload area based on debris classification. Once off loaded the truck exits the site passing the vehicle inspection tower, where it is verified empty . ., Site Identification and Setup AshBritt will provide all the labor, equipment, and materials to operate and maintain TDSRS as necessary for the efficient execution of the recovery operations. AshBritt will perform all required baseline environmental testing. Potential sites should be identified prior to a storm event and could include parks, recreational areas, and other semi developed parcels of 50 acres or more. Upon TDSRS selection, AshBritt and the City of North Miami Beach representative will: III Catalog any known hazardous material or Ii Identify location of hazardous material, e- conditions existing on site waste, and white goods containment area. III Identify ingress and egress routes III Identify location of above ground fuel tank i!j Define site preparation requirements containment area III Establishment or modification of road system Ii.l Identify location of vehicle inspection tower fIl Determine traffic flow, control, and safety ill Determine the TDSRS activation date/time rA Identify location of debris separation activities I!:l Determine the TDSRS daily hours of and separation of non-vegetative debris operation III Identify location of all reduction operations. The following actions are considered best practices to record the baseline data on all selected sites: 8 Videotape and/or Photograph the Site. AshBritt will thoroughly videotape and photograph (ground and aerial) each TDSRS before commencing activities. Under the direction of the TDSRS Manager, we w~ll periodically update video and photographic documentation to track site evolution. For TDSRS, a picture paints a thousand words. Ii! Document Physical Features. AshBritt will note and document, via photographs, sketches and narrative, existing structures, fences, culverts, irrigation systems and landscaping to help evaluate potential damage claims made later. rfl Historical or Archeological Investigation. AshBritt will research property past use and ownership to note any issues regarding historical or archeological significance. Our subject matter experts will contact the Florida Department of Environmental Protection (FDEP) for assistance and notification of intent prior to assuming ownership through a lease agreement. !'! Sample Soil and Water. Advanced planning with the City of North Miami Beach and environmental agencies will establish requirements, chain of custody, acceptable collection methods, certified laboratories and testing parameters. For samples, AshBritt will contract in advance with a local environmental consulting firm who can respond rapidly to the City following an event. The firm will collect random soil samples, surface and sub-surface, site groundwater samples, and samples from any nearby water source that may be impacted from debris management and volume reduction activities. Planned locations for household hazardous waste, ash and fuel storage containment will be sampled prior to site setup. Scope o/Services Proposed 101 Page 16 _ ... _---..... --.-.--.. '" ------~~ ...... --,,,. -_.---"_ .. -_._-"-.. _,,-.-. .. -.. -... ~-.-.-_.----." --_ .. , _. -,---_._._, A$:ElBRITT INCi1l.ESPQNSE TO l'HECI'fV OF NORTH l\IIAMI:QEACH,FL f .. ... . . . .RFP#2015-08 DISASTER DEBRIS REMOVAL ANI) DISPOSAL SERVICES i 2~;wm~ii.;gm!l\1a~~~~5W;,;;f.~~~~\.~'£lt'l;'il;!!lB~~\li~);'Jii'1l>JtwW!lli'i);i!!VJWl':"j ~ Debris Types/Reduction Method Reduction crews will encounter four primary, types of debris: vegetative (burnable), construction and demolition (C&D or non-burnable), hazardous materials, and mixed (a combination of the three). The compositions of the four debris types and the potential reduction methods are as follows: ~ Vegetative (grinding or burning) ~ Hazardous materials (separate and segregate) ill C&D (separation and/or compaction) B Mixed (separate then reduce as indicated above) " Debris Reduction by Grinding Grinding can typically reduce 450 cubic yards of incoming debris per hour, with a reduction ratio of 4: 1. Large grinders are mobile and can rapidly reduce most vegetative material. 8 Only clean vegetative debris will. be reduced Il Commercial wood products (treated lumber, siding, painted wood, etc.) will not be reduced III Grinders will be set on level ground (+/-5 degrees) with outriggers deployed Ii! Non-essential personnel will maintain a 300 foot exclusion zone around each grinder Oil Tub grinder engine must be shut down prior to tub being open I!J Maintenance of grinder will be done in accordance with manufacturers specification " Debris Reduction by Burning Burning debris using air curtain incinerators (ACI) processes about 150 cubic yards of incoming debris per hour, with a reduction ratio of 10:1. ACIs are simple to operate and provide the highest reduction ratio. Management and execution of burning operations will be 24 hours per day, 7 days per week, unless otherwise directed by the contracting officer. Il'l Only clean vegetative debris will be burned. ~ Commercial wood products (treated lumber, siding, painted wood, etc.) will not be burned Ll! Bum pit dimensions are 9' wide x 14' deep w/ at least l' bottom layer of clay III Ends sealed to a 'height of 4' tl Seal nozzle end with 12" of dirt L'.l Warning stops for equipment at least l' high EI Airflow will be 2' below the top edge of the pit III Ensure nozzle velocity ofS,SOO ftlmin (1 OOmph) III and volume of 900 cf/minllinear ft of nozzle. Pit cannot be any longer than blower nozzle Pit must be setback a minimum of 100' from debris pile Safety distance of at least 1000' to nearest structure Notification will be given prior to burning operations or in the event of any blaze occurring outside the incineration area to the local fire department or task safety officer Equipment feeding the pit must have a fully enclosed cab Burning operations will be suspended if winds exceed 15 MPH Fire must be extinguished 2 hours before removing ash Wet ash beforeremoval from pit Although typically not used in reduction operations, surface burning is another method in which AshBritt is disciplined. Various factors must be taken into consideration for executing surface burning. This method will not be utilized unless approved by the City. Surface burning is subject to the following operational practices and/or directives: III Only clean vegetative debris will be burned !{j All surface burning (non-mechanical) will not occur within 1,500' of any occupied dwelling III All surface burning will be separated by 300' from any other combustible materials III Each bum pile will not exceed 2,000 cubic yards of vegetation Ii'! Coordinate with the local fire department to set protocols for the burning operation [I Appropriate fire control equipment to include a water tanker will be on site at all times EI A fire attendant will be present at all times with operational knowledge of the fire suppression I':l All surface bum fires will be started with fossil fuels only I'l All surface bum safety protocols will be reviewed by the Contractor's/City's safety officer iiJ Any notice to cease bum operations imposed by a competent authority will be adhered to Scope o/Services Proposed 102 Page 17 ·4sH~IuTTINc.IU:SP()NSETOTHE CIh!. OF NORTH MIA}n QEAC*,FL .....•.• J,U.i:P#~O·15-;08'DISASTEJI J)~BRIS REM()YA~Am,)DI,SP()SAL·~ERY.C.ES. ill Surface bum reports will be completed by the QCR and reported to City ill Ash will be sampled for beneficial reuse ~ All·unsuitable ash and any unburned materials must be loaded, transported, and disposed at an approved landfill " Reduction by Sorting and Compaction All non-burnable debris will be reduced via sorting, segregating and compaction. This method can process over 500 cubic yards per hour with a reduction ratio as high as 2: 1. f,] Metals, vegetative debris, white goods, e-waste, and HHW will be removed III Metals, white goods, and e-waste will be segregated and recycled (if applicable) Fll Vegetative debris will be segregated for reduction by grinding or burning III HHW will be segregated in a containment area III Compaction is accomplished by crushing the sorted debris with tracked equipment I!J!! Hazardous Waste Handling Upon the occurrence and when applicable, AshBritt will report to the City all identified hazardous materials or any hazardous waste spills. We will fully remediate and clean all hazardous materials or waste spills that occur during our operations at no additional cost to the City. We will take immediate containment actions, as necessary, to minimize the effects of any spills or leaks. These activities will be in full accordance with applicable federal, state, and local laws and regulations. Ash Britt will obtain the necessary permits for containment, cleanup, removal, transport, storage, testing, treatment and disposal of hazardous and industrial materials, including white goods, resulting from the event in coordination with State and Federal agencies. AshBritt will report any and all spills to FDEP immediately following discovery. We will then submit a written follow-up report to the City no later than seven days after the initial report. The written report, at a minimum, will include the following: 18 Description of the material spilled (including l] identity, quantity, manifest number, etc.). 00 fa Determination as to whether or not the amount il spilled is EPAIFDEP reportable, and when and !:l to whom it was reported. il Exact time and location of the spill, including a . description of the area involved. III III Receiving stream or waters. III Cause of incident and equipment and personnel involved. IJ!l Disposal Injuries or property damage. Duration of discharge. Containment procedures initiated. Summary of all communications the AshBritt has had with press, agencies, or government officials. Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. AshBritt will be responsible for final disposal of non-burnable debris and ash residue either through landfill operations or recycling/beneficial use at government approved designated sites. No material will be delivered for final disposal until the site has been approved by the City. Tipping fees will be submitted back to the Government for reimbursement. Disposal of non-burnable debris and ash residue will be made in accordance with current state, federal, and local regulations. Below are 5 main debris classifications for processed material and potential methods for disposal. f.j Vegetative Mulch -Agricultural applications, waste conversion to energy, vegetative waste receiving facility, landfill cover, or erosion control 1il Ash from incineration operations -Agricultural applications, or landfill if.l Construction and Demolition debris -Recycling facility, or landfill ~1 Hazardous Materials -Landfill appropriately permitted Scope o/Services Proposed 103 Page 18 '< '.. . .......... .. --·A~~t;~I~fINC.RES~~~~~·f~~E Cri~~PN~;;tt··MI~BEACH,FL 1 i.<>,:'; ... •.•....... '.' •. . >·'.IlF .. ~1015i'08DiSASTERI!EJiRJ:S RE}12vAL ~I)ISPOSAL SERVICES . .! ~",~~~_~Alil\\ljji~~·"'~~mI$m~~qi )..-Statement of Effective Plan & General Project Management Approach AshBritt believes that our approach and plan would be the most effective and beneficial to ensure successful recovery operations for the City of North Miami Beach due to the following: !!l Local Headquarters and knowledge of the City .. Local Subcontractors i'!l The experience and lessons learned that have refined our approach and plan from the largest Debris Mission. AshBritt will deploy a Project Management Team(s) (PMT) to the City that is commensurate with the severity , and magnitude of the disaster event. At a minimum, AshBritt will mobilize and deploy a pre-execution planning team that will report to the City within twelve (4) hours of Task Order issuance. The pre-execution planning team may consist of one Operations Manager, one Operations Planner, and an Environmental Health and Safety Manager. Upon the City's declaration of an emergency, and at the sole discretion of the City, AshBritt will stage two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. Disaster debris stream quantities and makeup and overall post-disaster conditions will always vary. AshBritt will respond specifically and proportionately to any recovery with the appropriate personnel, organizational structure, equipment assets, communications structure, resources, and systematic plans of execution. For a large-scale recovery operation, we will deploy a broad, mostly specialized PMT to handle the complexity of an expanded recovery mission. For smaller events, when the recovery response is limited to the collection of vegetative debris, we will deploy a smaller PMT. During smaller event recoveries, the Operations Manager will assume a greater share of responsibilities. Further, any deployed PMT will likely expand and contract over the course of the recovery, smoothly transitioning to achieve the optimal level of personnel. AshBritt specifically assures the City that the management deployed for any recovery in the City will be dedicated and sufficient to design the best Management and Operations Plan to meet the City needs. As the City of North Miami Beach's contractor, the following standards, at a minimum, will be upheld by any recovery efforts in which we may be called upon to assist the City: fl Rapid Deployment & Accessibility. The quantity and quality of resources deployed to the City, as well as the speed of deployment of these, will meet or exceed AshBritt's commitment to the City. We will make a full and concerted effort to effect an expeditious, safe and cost-effective recovery. Additionally, our senior management will be available 2417 throughout the course of the project via various communication channels. ill Common Framework. As a known part of a larger effort and mutual aid response, best practices of cooperation, clear communication, collaboration, accountability and efficient use of shared and owned resources will be followed. Flexibility, visibility, and accessibility will be maintained. G Project Responsibility. AshBritt senior management, whether a large or small team is deployed, will have full responsibility and the authority to direct all subcontractors and teaming partners who are involved in the recovery efforts. Management will be solely responsible for all means, methods, operations, safety matters and other project procedures over us and all subcontractors. IilI Regulatory Compliance. All activities related to every aspect of the recovery operation will be conducted according to Federal (FEMA), State Statutes, local laws, regulations and guidelines. Any deviation from the guidelines, whether through negligence or willful intent, will be addressed and adjudicated immediately and decisively, as well as reported completely and in a timely manner. ~ Self-SUfficiency. AshBritt staff and subcontractors will maintain self-sufficiency with regards to housing, sanitation, food and lodging, as well as equipment safety, maintenance, repair and fuel by means that are consistent with local requirements and with common sense to minimize adverse effects and further disruption in the City. f:l Timely and Accurate Reporting. Daily, weekly or other cumulative reporting, accounting and attendant reconciliations will satisfy the state's standards. The best available support technology and systems will be used. And all data, documentation, and invoices will be timely, accurate and audit quality. Transparency of the documentation and reporting process will be accomplished through our full client access to our Disaster Information Management System (DIMS). Scope o/Services Proposed 104 Page 19 ASHBRITT INC. REsPONSE T() Tim CITYQFNORTJI.MIAl\fIBMCH, FL· .op# '2015;'O&fiISASTEiUEB~~s)tEMoVAi1i;ffl nISI'OSAL'SEi{Vi~ES: "" '" ,~ rJ Financial Control & Integrity. AshBritt, via the employment of our SOPs and plans, and the administration and enforcement of such by our PMT, will ensure the most efficacious and cost-effective means of recovery performance. Further, with our sound financial standing, lines of credit, and streamlined DIMS tracking system, we will be able to rapidly and accurately compensate our subcontractors during the outset of any disaster event. Moreover, DIMS seamlessly segregates debris quantities (and types) from multiple contracts, including Federal Highway Administration (FHWA) debris quantities where applicable if a Presidentially Declared Disaster is lacking. III Qualified Technical Assistance. Guidance offered by our Technical Assistance Team will be timely, consistent, thorough, and accurate, resulting in the full realization and reimbursement of all eligible claims in the shortest possible time frame. Some of our team has worked for various Divisions of Emergency Management and other applicable agencies. This knowledge will further assist the needs of our clients. The Team will participate to the greatest extent allowable by the local, state, and federal authorities to offer the greatest support and assistance throughout the funding process, while at the same time maintaining the highest level of neutrality and integrity. III Safety & Health. AshBritt abides by all OSHA regulations and other federal agency guidelines when conducting an operation. Operational safety, health and accident prevention measures will be in effect and reinforced daily by all active personnel. These measures and procedures will be reiterated weekly during planning meetings, or as needed. All PMT members and all AshBritt personnel, not just our Environmental Health and Safety Manager, will be empowered to address any potential unsafe conditions or actions. Immediate and swift action will be taken to correct any safetY deficiency while maintaining the utmost respect for all members of our workforce. Safety of citizens will be paramount. III Deficiency Response. Project deficiencies (public or private collateral damage) will be posted, tracked, and reported in a timely manner to the City. Reports will fully describe the deficiency, supply evidence of a 24-hour response of the conflict resolution, and ofthe corrective action to prevent future occurrences. Releases of repair or monetary settlements will be supplied to the City in a timely fashion. III Project Organization. The recovery will proceed in accordance with a flexible, modular, coordinated and objective plan of action that can be easily adjusted or scaled to accommodate an ever changing recovery environment and mission. Operations, to the greatest extent practicable, will be efficient, unified, and cost-effective, meeting the full and utter approval ofthe City of North Miami Beach. Deviations from the City's expectations or standards will be corrected in the shortest time possible. IN 9 Phase ApproachlPlan AshBritt's entire debris removal and disposal process can be described in the following subsections. It will illustrate the general sequence of disaster debris removal operations for known and predictable events, such as hurricanes, tornados, and similar events. Additional detailed information regarding the sequence of debris removal operations and the means and methods of such is included in our General Event Sequence Diagram below. AshBritt's General Event Sequence Diagram of Debris Management Services Ash Britt follows a prescribed sequence of phases for storm clearing operations that are based on 22 years 0/ experience in a variety o/jurisdictions and supporting a range 0/ clearing operations. Scope o/Services Proposed 105 P age 110 -_ .' .' -'. _ -_ _. . -_---,---~ ----,-c--.-~ .. :-----------1 AS~BRiTT INC. RESPONSETOTHECITY OF NORTH MI;\MI~EACH,Ii'I. RFP# 2015-08 DISASTER DEBRis REMoVAL ANI) DISPOSAL-SERvicES llilli<'!Illl!iim~~~~m'i'im1i'E~~!'\;m;;_ -•• -'f<"~-m;, Phase 1 -Planning and Preparation OFFICIAL ZO~1KG !I'-'P " ... , ..... ~~ ...... ,.. ... J' ".""".~'''.'''''' City of]li orth Miruni Beach City of North Miami Beach Zoning and Floodplains Map AshBritt believes partnering is critical for successful planning and preparation. In that regard, we will meet at least annually with the City of North Miami Beach. The objective is to facilitate collaboration, by reviewing logistical, operational, and administrative aspects of potential response and recovery projects. Key issues, opportunities and challenges to be addressed include: organization and communication structures, introduction of key management personnel, verification of contact information; City of North Miami Beach expectations and special circumstances; review of current emergency response, mitigation, debris plans, field operating guides, the Zoning and FEMA Floodplains Map on this page to achieve a better understanding of the hazards that may arise; debris removal site selection and assessment; emergency facilities and route clearance designation and maps review; geographic sectoring, management and infrastructure logistics (GIS review); local subcontractor outreach, identification, screening and engagement; sponsored workshops/fairs for local subcontractors (SBE outreach); staging areas and base camps for personnel, equipment, and resource marshaling areas; clear-zone staging and "rally points;" final disposal sites; safety and environmental considerations; and Public Assistance Program, FEMA and FOOT regulations and guidance review, as applicable. Phase 2 -Ready and Watch AshBritt maintains an ongoing "ready and watch" status. During this time, we conduct internal reviews of our systems and procedures; inventory and perform maintenance on our equipment and relevant assets and resources; stock up on all necessary supplies and consumables; canvass our teaming partners, subcontractors, suppliers, and reserve personnel; and continue to touch base with the City to assure them of our readiness to serve and to garner any new relevant information. We increase the frequency of our internal planning and operations meetings to ensure that all key management and support personnel are operationally synchronized. Several operations management personnel are designated as "Sentries" to regularly track and notify our management team of any imminent threats, though all staff tracks disaster activity. We meet with our primary first responder subcontractors and debrief them on any salient modifications to our response plans. Scope o/Services Proposed 106 Page \11 .' ...... :. ... . .. .A~~;i;i~¢·.·i{tS;~NS~ TOTBEC~;·~-6;1~T~.r~~~~~-~tACH, FL .1 ~,w!~~~,mmmw.E_~~~:l~~~~J Phase 3 -Monitor, Alert, and Notification If a predictable event threating the region is identified, AshBritt will begin closely monitoring and preparing personnel to respond. An AshBritt senior executive will contact the City of North Miami Beach and the lead debris subject matter expert as a precursor to their official alert stage. We believe it is important to engage communication lines as soon as possible and notifY our clients that we are monitoring the status of all impending events. During this phase, we will put our management, supervisory, support, and reserve personnel, as well as our primary out- of-state and local first response subcontractors and suppliers on a preliminary alert status. Our operations staff will review and satisfY our task preparation lists to ensure all necessary supplies, equipment, and assets are ready for mobilization. Additionally, we will secure and ready our mobile command buses, satellite communication systems, and other computer and communications equipment for deployment. Upon official alert and notification by the City of North Miami Beach of an imminent threat (and likely strike), we will amplifY our monitoring and readiness actions. Our operations staff will review the contractual scope of work and any established planning elements that had been derived during the pre-planning and preparation stage. We will put our management team, support personnel, reserve staff and primary and specialty subcontractors on standby status. Select management personnel and our first responder subcontractors will be deployed to the pre-designated rally-points, pending further instruction. AshBritt's Operations Manager (OM) will stay in regular contact with the City of North Miami Beach and will be accessible on a 24-hour basis. We may deploy one or more personnel to the region (or in the vicinity) pre-strike to ensure we have support on the ground at the impact site immediately following the disaster. Phase 4 -Strike, Mobilization, Assessment, and Clearance AshBritt will immediately deploy its PPT to engage with the City of North Miami Beach within the first (4) hours after task order issuance. The technical assistance activities will be addressed at this time. In anticipation of task order issuance, AshBritt personnel, partners, resources, and assets will be put on active status. This will act as the cue to proceed with our pre-established response and mobilization plan. Many of the critical actions here will proceed concurrently. The balance of our key management personnel will arrive on station. We will implement our communications plan as appropriate. Our mobile command buses will be sent to the area. We will deploy aircraft and vehicles to assist the City of North Miami Beach with their initial damage assessment. We will also assist the City of North Miami Beach with vital public information, as needed. As part of this assessment, we will review pre-designated staging TDSR Entrance and Inspection Tower areas and TDSR for continued viability. As staging areas and debris sites are assessed and accepted, we will instruct our primary first responder subcontractors to deploy to mutually designated areas for certification. Additional support and reserve staff will be ordered to begin deployment, as needed. Subcontractors and personnel will be checked-in and put through an orientation. AshBritt will coordinate with the City of North Miami Beach regarding emergency routes, federal aid roads, and debris management zones, as well as other special logistical aspects. Ash Britt will comply with new regulations regarding Debris Removal on Federal-Aid Highways stemming from the Moving Ahead for Progress in the 21 st Century Act (MAP 21). We will assist the City in any means necessary to comply with the published FEMA Fact Sheet 9580.214 Debris Removal on Federal-Aid Highways. If tasked, we will begin mobilizing all the necessary resources to assist with emergency road clearance or search and rescue support. Debris removal priorities are generally established during this phase. During our continued assessment, AshBdtt field supervisors and ground crews, if dispatched, will conduct a survey of the affected areas to ensure safe passage during the emergency road clearance phase and upcoming right-of-way (ROW) mission. Emphasis on safety during this phase is critical, as there may be downed electrical Scope o/Services Proposed 107 Page 112 --ASHBRITT-I~C. RE~;ONSE-T~ ~~E -C~T~-~F N~R;~ ~~ BEAC~,-Fi I ~~Wm:&"~>"~l¥&.;r~'?~;;lIi#~'*j;!t~'l'&~g!W~!J:;,!!!=~~~=~.=~:J lines and other hazardous materials released. Due to the fact that there will be many stakeholders involved during this response phase, AshBritt will maintain a strong commitment to coordination, and our personnel and forces will not interfere with the vital recovery efforts of other organizations and agencies. In assisting with emergency road clearance, as coordinated with the City of North Miami Beach, our ground crews will systematically cut, toss, and clear debris from vital travel lanes and emergency facilities. Requisite traffic safety control methods and devices will be employed throughout this phase. All pertinent safety equipment will be supplied and required of ground crews and field personnel. We will supply the City of North Miami Beach with regular progress reports. As the initial damage assessment and emergency road clearance are underway, AshBritt's debris site managers and supervisory personnel will ensure that the accepted debris sites are prepared according to contractual requirements, including procurement of all necessary FDEP permits. All construction, environmental, safety and logistical factors will be addressed. As these become ready, initial loads of debris may be delivered. Although, debris is not generally collected during the emergency road clearance phase of the response, sometimes it is necessary to collect arid haul debris to preclude an encumbrance to the clearance mission. At this time public drop sites may also be established. Any special emergency response services may be coordinated and activated as needed at this time. Phase 5 -Eguipment Certification, TDSR Setup, Right-of -Way Collection Throughout the initial mobilization, damage assessment, and emergency road clearance phase, continued efforts are made to coordinate our subcontracting and operations plans. Out-of-area and local subcontractors with whom we have established commitments are contacted and instructed to deploy to our established staging areas within the impacted area. Equipment certification areal! will be established at select staging areas to examine the operability and safety of hauling vehicles and to measure and assign a load carrying capacity. Once haul vehicles are measured in, they are assigned a zone per the pre-established geographic area management plan. Zones are typically assigned to specific subcontractors to establish continuity . . . =.=.==1 and accountability. Once a subcontractor crew is assigned a zone. they TYPical Vegetative CurbSide Debns Pile are responsible for the complete cleanup and are not allowed to shift from zone to zone. AshBritt will not move from one designated work area to another designated work area without prior approval from the City of Nbrth Miami Beach. As the emergency road clearance is completed, we will accelerate the mobilization and certification of equipment. The numbers of our field Quality Control (QC) and safety personnel will also be increased. TDSR locations will be opened, operational, and fully manned with supervisory, monitoring and safety personnel, traffic control and security personnel, as well as all operators and spotters. Right-of-way (ROW) missions are accelerated as debris sites become approved and operational. The collection of debris from the ROWand other public property is organized by conducting multiple scheduled collection and removal passes. Passes are conducted in each established zone and/or area simultaneously to allow for an efficient and consistent recovery. Organized multiple passes give residents and others affected ample time to remove debris from their private property to the right-of- way. Areas with the greatest damage and corresponding debris are assigned the greatest number of equipment resources. AshBritt will conduct debris passes as necessary to complete the cleanup. Our QC field personnel consistently survey and report results in order that we maintain an efficient allocation of resources. As subcontractors complete zones, the areas are surveyed and closed out; subcontractors are either shifted to areas needing attention or officially released from the job. Any damage claims and deficiencies reported during the course of our debris passes are tracked on the deficiency tracking log, and corrective actions are managed by our QC representatives. All deficiencies are managed through our web based tracking system. Scope o/Services Proposed 108 P age 113 --~-.------'.--~-.-.---------.. -~ .. ~ .---.. --.. -------.. ------...... ---.. --.. -... -----........ " .... -.. ---.. -~--.... -... -.... -... -.--.--........... -.. ..----.. --.. ' .-.......... -. -. --.... '1 · ... ASIIBRITl'Il'l<::. QESf6N~E TOl'HI:CITY OF No~ru: MIAMI BEAcll,FL I , _. _. '. .... '. .'.'< . ,._ .• _ .. _ .....• _·RF.,#2.01S":08DISAS:r:ERP~I1RISJlEMOVAL AND DI!~POSA.LSERVICESI ~""&~~j!!)§);"';i;;;;;;i~~$llIRlfij;iwimi&~ Specialized equipment and crews are deployed to remove hazardous stumps, hazardous leaning trees and hanging limbs. This work requires special documentation, quality control monitoring and reporting; All Hazardous Stumps, Trees, Hangers, Leaners, and other vegetative debris will be collected and managed in accordance with FEMA P-325 Debris Management Guide Ch. 3. AshBritt also adheres to the FEMA 9580.204 Documenting and Validating Hazardous Trees, Limbs, and Stumps, for all work done regarding these specific debris streams. Other specialized debris collection and clearance missions may be initiated including the removal of debris from, household hazardous waste (HHW), Hazardous, Toxic, Radiological Waste (HTRW), e-waste, white goods, canals, streams or other designated waterways. Also, tasks may be issued for the removal of hazardous trees and debris from other public facilities, such as parks, trails or utility infrastructure (e.g., water plants). The debris created from this work typically becomes part of the general ROW debris stream. A mission to remove, screen, and replace beach sand may be issued. At TDSR, programs will be implemented and underway to reduce and recycle white goods and other metals and reusable materials that were collected in the debris stream. These are typically separated curbside during the ROW mission and/or at the TDSR. Any right of entry (ROE) work authorized and tasked to AshBritt could range from private property debris removal (PPDR), hazardous tree removal, and demolition of structures. Sometimes the need to handle asbestos containing materials may exist. This highly specialized work requires experienced and certified crews. This work generally entails a great deal of investigation, assessment, documentation and monitoring. It is often conducted later in the mission. It is possible that an ROE mission will far surpass the time needed to complete the general right-of-way clearance. The debris generated.from ROE work may be diverted from hauling to debris management sites and hauled directly to applicable final disposal sites, including recycling facilities. AshBritt will follow the respective regulations when conducting any form of PPDRiROE work: FEMA P-325 Debris Management Guide, FEMA DAP9523.4 Demolition 0/ Private Structures, and FEMA DAP9523.13 Debris Removal/rom Private Property. The Federal Coordinating Officer (FCO) may be contacted during these situations to verify all work will be eligible for maximum federal reimbursement. AshBritt recognizes per FEMA P-325 Debris Management Guide Ch. 4, the need for Right-of-Entry forms, PPDR assessments, Environmental and Historic Review, and Photos in order to conduct PPDR. Demolition Work After major, wide-scale disaster events, demolitions of entire structures are sometimes necessary. Demolitions of structures may be for public or private or commercial properties, and mayor may not be part of an established right-of-entry (ROE) program, where federal funding is authorized for private work. Generally, before demolitions take place, a determination must be made that the properties pose a threat to the life, safety and health of the general public. The City or its assigned representatives, will be responsible for ordered demolitions of residential properties and for identifying other public or private properties that may be eligible for demolition under a ROE program. The City will provide AshBritt management with all documentation identifying the sites and all ROE forms and releases prepared by property owners. AshBritt personnel can and will assist the City in assessing and identifying properties that may need to be demolished. Certified and licensed AshBritt crews will assist the City in determining if structures contain Asbestos Containing Materials (ACM) before any demolition takes place. When determined no asbestos is at a property identified for demolition, the site will be considered as a Construction & Demolition (C&D) demo site. When Regulated Asbestos Containing Material (RACM) is found on the site, AshBritt crews will follow all local, state and federal guidelines for RACM demolitions. Regardless the scope, RACM or Non-RACM demo, AshBritt is highly experienced in both residential and commercial demolition with and without asbestos, and has been a member of the National Association of Demolition Contractors since 1996. Scope of Services Proposed 109 Page 114 ........... ~ .... -. '.' '-.. ~ ... ·c···· ... ,:.: ... ' .. '.:" ...... ' ..... '.' .... '.. '.' ....•.. '.' " '.,.: ' .• ' ...... ". • ..•.. , ............ '.' ... ' ••.. '.'.--.. ~-~',;.; .. -.. --:-. ". -'.," .'. ,-..., .... -...... "-. ....... .'''. .... . " ... '.1 ' ' . ' .. ASHBRITT INC;'REsPONS.!i:TOTHE Cn'Y OF NORl'H MIAMI BEACH, FL •• '. ..... . . .'. ' .... ,:.... ... ..iF'#2t)lS~08DtsA,STEiDE:BRi~REM;OVAJ;ANDniS;pQSALSERVICES I ~4'j>J!mw'l.il'm_W;;\m~~~~~iil In 2005 and 2006 Ash Britt completed more than 29~000 ROEs in Mississippi for our USACE Katrina Mission; over 3,000 thousand entailed demolition workfor both RACM and Non-RACM properties. AshBritt will follow the respective regulations when conducting any form of PPDRIROE work: FEMA P-325 Debris Management Guide, FEMA DAP9523.4 Demolition of Private Structures, and FEMA DAP9523.13 Debris Removalfrom Private Property. The Federal Coordinating Officer (FCO) may be contacted during these situations to verify all work will be eligible for maximum federal reimbursement. Phase 7 -Final Disposal, Hot Spot "Punch List" and ROW Demobilization Debris hauled to the designated TDSR is segregated by class. The types of debris are reduced by a variety of means, such as grinding, chipping, incinerating, open burning, separating, compacting, mauling, crushing, and baling. Some debris may be segregated or contained for collections by others; this debris may include HHW, HTWR,small gas engines, tires, concrete, and asphaltic materials. The disposal of reduced debris is coordinated and scheduled from the onset of the mission. As the ROW mission nears completion, resources are scaled backed and AshBritt management begins releasing and demobilizing equipment and personnel. We maintain Hot Spot crews to I Mulch Beneficial Re-use -Winter Storm Pax I respond to special client requests and to complete generated punch lists. The balance ofthe debris is reduced and final disposal activities continue. AshBritt routes and disposes of debris in'the most environmentally acceptable manner, placing high emphasis on the beneficial reuse of materials. We employ a variety of means to lessen the burden on local landfills and to encourage recycling and reuse of debris. As with all elements of the project, all debris hauled to final destination sites is carefully tracked and documented to substantiate proper disposal. Phase 8 -TDSR Restoration and Closeout After removal of all debris at the TDSR, the sites will be restored to pre-use condition or better. All equipment and site resources, such as the inspection tower and any fencing or erosion control devices, will be removed. During the debris removal process and after the material has been removed from each of the TDSR, environmental monitoring will be needed to close each ofthe sites. This is to ensure that no long-term environmental contamination is left on the site. The monitoring should be done on three different mediums: ash, soil, and groundwater. !ll Ash. The monitoring of the ash should consist of chemical testing TDSRS Restoration -Hurricane Sandy to determine the suitability of the material for either agricultural use or as a landfill cover material. III Soil. Monitoring of the soils should be by portable inspection methods to determine if any of the soils are contaminated with volatile hydrocarbons. This phase of the monitoring should be done after the stockpiles are removed from the site. 13 ,Ground Water. The monitoring of the groundwater should be done to determine the probable effects of rainfall leaching through either the ash areas or the stockpile areas. AshBritt's TDSR Manager and foreman will conduct a final closeout inspection with a representative of the City of North Miami Beach and execute a final release upon determination the site meets the approval criteria. Phase 9 -Final Reconciliation and Audit For the final phase of the mission, AshBritt's experienced accounting team will conduct a final audit/reconciliation. All truck certifications, load tickets, work logs, time sheets, invoices, etc., will be reconciled to ensure all work has been accurately accounted for and properly invoiced. During this phase all exceptions will be investigated and resolved in order to come to an agreement on balance for final billing. Scope a/Services Proposed 110 P age 115 · . ____ . __ . ________ . __ ~ _____ . ____ . ~_" ____ ... ~ __ . __ ._,_ . ____ .~ _"'.~o_., ... __ ~,. __ . __ . ____ . _~ ...... __ ~.~. . .. ___ . ____ .. ___ ._. jjrJ 1. Disaster Recovery Services ASHBlUrTINc~RESi-ONSETO THEClTYOF NOl{TIIMIAMIBEAClI; FL RFP#lOI5-08DlSASTERD~J,lJiIS ~MOVAL~ D~SP9SALS~Jt~(;ES. "~ll!'!',., AshBritt is exclusively a disaster response and recovery contractor; this is our sole business function, and we continue to bring the best recovery solutions to the City of North Miami Beach as we are focused on preparation and response 365 days per year. fJJ 2. Response and Mobilization AshBritt has developed a tiered activation approach to respond to all types of disaster events. Our approach encompasses two types of potential occurrences: predictable threats in which there is advanced warning and the ability to monitor and track the situation and unpredictable events which can have sudden, catastrophic impact. Predictable events include hurricanes, tropical storms, floods, ice storms, and wildfires. Unpredictable events include tornadoes, earthquakes, tsunamis, flash floods, terrorist attacks, or infrastructure failure. Our response and mobilization approach to all disasters pre-and post-event is uniform and consistent, as we follow established base guidelines and Standard Operating Procedures (SOP). Our tiered approach is presented as a foundation from which to operate to allow for flexibHity that may be needed due to the specific issues any event presents. For predictable events, we will pre-plan and prepare for a rapid, coordinated and efficient mobilization. We will commence mobilization and alert, activate, prepare and ready for deployment our management team, staff, reserve staff, consultants, subcontractors, vendors and suppliers. This will allow us to respond almost simultaneously with the passing or cessation of any type of event. For an unpredictable event, we employ the same tiered approach, yet all actions are compressed and sufficiently expedited to ensure the most rapid response in line with post, real- time assessments of the scene. Regardless of the nature of the event, we are fully capable-and have a known track record--of responding in near real-time. We will have the maximum number of resources available and ready to deploy in the shortest timeframe. We have a proven ability to have all critical personnel, pre-identified first-responder subcontractors, critical supplies and materials, ready to move. AshBritt's operational prepositioning allows us to immediately mobilize upon issuance of a task order and notice to proceed for debris removal, debris emergency clearance, TDSR management, or other tasks. We will provide a minimum of 5 crews to commence debris removal operations and minimum of 1 crew to commence debris reduction/disposal operations at each site within 24 hours of issuance of task order notice to proceed. Performance will be done in accordance with the task order in all designated work areas established therein. We present below the core action steps of our tiered approach and activation, as well as a conservative timeline for the deployment of critical personnel and equipment resources. The deployment time line delineates an allocation of personnel and resources on a percentage basis over the first ninety-six (96) hours following an official notice to proceed; it is presented as a minimum goal and all efforts under the prevailing circumstances will be made to accelerate this timeline. Additionally, we have included a more detailed Response Plan Timeline Table following our tiered approach. It serves as a template for our initial mobilization approach and actions from three (3) days prior to a known event up to five (5) days after an event strike. It also reiterates our scheduled mobilization commitment of personnel and equipment over this timeframe. Inherent in this approach, changes in our level of response and activation are ordered as updates of a monitored, known event become more certain and specific. We will always be ready to deploy contractually mandated personnel and equipment to an affected locale. We will deploy all resources based on the most accurate available information before and immediately following any event. Using a tiered approach allows us to receive vital information ensuring our resource deployment is commensurate with the damage and debris quantities at the scene. We will deploy personnel and equipment in disciplined waves to ensure appropriate utilization of resources. It is important to highlight the connection between our successful past performance relative to effective response mobilization and to reiterate the importance of our subcontracting plan and widely established national, regional and local networks of resource providers. Our extensive positive experience across the nation in response to many diverse disaster events is a true testament to the efficacy of our response and mobilization efforts. Our approach has been tested and improved over many years, and continues to be modified to offer ever greater success. Our growing cache of pre-deployment commitments and teaming agreements for emergency debris clearance and disaster recovery services with first-rate subcontractors, vendors and service agencies throughout the nation allows =========='=====-~==m===,=.,==============================.====.=~=.========.== .. ===~=~=,.=.=.====.===-= .. = ... ~~=.~= ... =.=-=-~~ Scope o/Services Proposed 111 P age 116 us to plan and respond expeditiously to any region. As we are illustrating herein, we are better able to strategically mobilize resources wherever and whenever a disaster may strike. Ash Britt will deploy two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. We are modeled as a mobile workforce with the ability-to respond to any disaster, anywhere within hours. Our operational plans revolve around expediting all response actions to minimize further risk and prevent recovery delays in the affected region. Our mobile command centers, company owned aircraft and chartered aircraft allow us to deploy critical personnel and resources prior to an event strike. This avoids traveling in other than optimum conditions. This also minimizes any importance in having to have a static office on site prior to any event. Therefore, we are able to coordinate and ramp up our response and recovery plans directly from the affected area as rapidly as the prevailing conditions allow. In the final analysis, we have the experience and ability to mobilize and muster substantial numbers of personnel, equipment and resources to distant and remote locations, while performing at high levels of competency under tight deadlines and for extended periods of time. Given our vast network of resources coast to coast, and our past performance experience, we are extremely well positioned to offer the most timely and comprehensive services to the City of North Miami Beach. o Tiered Approach Response Actions Tier One activation is a response to an anticipated event, such as an approaching hurricane, that is over 1,000 nautical miles, or approximately seventy-two (72) hours from landfall with a projected path that could impact the City. At Tier One activation the following actions are taken: The AshBritt Operations Manager (OM) will contact the City Manager/Contract Manager, to discuss current emergency planning, potential evacuations, special needs, and.to confirm emergency phone contacts. !li Initiate Tier One telephone contact and email cascade down the chain of command, issuing activation notifications to all AshBritt Disaster Response Team(s) members, personnel reservists, technical compliance personnel, subcontractor partners, and resource and supply chain vendors. iJ Confirmation for critical personnel of impending deployment orders; consideration and devising of most efficacious and safe travel means to ensure critical personnel are at or near potential strike area pre-event. fiI All team members will check their flyaway gear and insure it is fully prepped and ready. fJ AshBritt PPT is place on standby for deployment I!"ii The initial response resource plan is devised based on currently known factors of the imminent event and its prevailing state, for instance: storm wind speeds, projected tides, projected path, or any other forecasted predictions regarding meteorological events. Forecasting models generated by the USACE are also reviewed for resource planning. i1l Stock levels of necessary disaster operation supplies are verified by Mission Quality Control Manager . and other support personnel; applicable resource vendors are notified of looming event and of possible consignment of vital supplies and materials. !J] Equipment inventories, internal and external, are reviewed and verified by domicile location, particularly those of regional first responders. Update preliminary subcontractor crew and equipment deployment databases and ad hoc report list. B Run preliminary AshBritt model for debris stream projections and production crew matrix to gauge needed resources. Tier Two activation is the response to a predictable disaster event such as a hurricane, approximately thirty-six hours, from landfall. At Tier Two activation the following actions are taken: [l AshBritt OM will contact the City Manager/Contract Manager to discuss current emergency planning, plans for conducting initial damage assessment, special needs, and the potential location of the Debris Planning & Response Team meeting. III Initiate Tier Two telephone contact and email cascade down the chain of command to all AshBritt Disaster Scope o/Services Proposed 112 Page 117 ----'---__ ,....... . .·-·,,---C·'-·---.... '.'C"--::"'--:-: ... -.. -:: -.. ~. '-.····----1 ASHIlIUITJ~C.RESPONSE T9THF;CJ'fV OF.N()RTH MIA.MI~EACH,F:r., I .; .. RFP#.20is;.OSDisASTERDE'BRIS. REMOVAL AND DISPOSAL SERVICES . . , . ," '---. . . ~; .. / . . : "_. . --. .' --. -.. -,-., , Response Team(s) members, personnel reservists, technical compliance personnel, subcontractors, and resource and supply chain vendors. All are directed to prepare for a 24 hour post event response. All AshBritt aircraft and flight crews placed on standby status. Crews commence flight planning operations in to the potential impact area or vicinity. Ii Critical personnel travel arrangements are formulated and prioritized (air and ground travel arrangements are solidified and assignments and preliminary rendezvous points are established). Contingency routes and travel means are considered, while closer identification and monitoring of critical regional access routes occurs. D Local temporary lodging contracts are activated, where applicable. Regional and local temporary lodging contingency plans (i.e., man camps or established shelters) are considered. III Regional and local first-responder subcontractors are activated. Out-of-area first-responders are alerted for potential response based on initial needs. Preliminary regional staging areas are identified and established outside of potential strike area. t;! Equipment transportation permits ordered, as applicable. Current rules and regulations disseminated, either verbal or written, to all deployed AshBritt crews. 1<1 Equipment staging areas in safe zones with close proximity to the disaster area are confirmed. Subcontractors are instructed to converge at these locations to allow for immediate and systematic post- event response. III Surety is notified of potential activation and to ensure bond documents are prepared. Insurance company is notified of potential activation and to ensure necessary coverage of equipment and personnel in affected area. Tier Three activation is in response to a known disaster event or a request for immediate assistance. AshBritt has been issued a task order by the City of North Miami Beach to mobilize and is thereby at full operational status. At Tier Three activation the following actions are taken: III Initiate Tier Three telephone contact and email cascade down the chain of command, issuing activation notifications to all AshBritt Disaster Response Team(s) members, personnel reservists, technical compliance personnel, subcontractors, and resource and supply chain vendors. Selected elements, as needed, are ordered to begin an immediate deployment. All Tier One and Two activities not referenced below, as applicable, are compressed and accelerated to affect the most rapid and effective response. e Monitor the following for mobilization plans: 1. State law enforcement (affected area) for route information and road closures. 2. Local law enforcement (affected area) for route information and road closures 3. State law enforcement (non-affected areas) for route permits exclusions or variances. a PPT deploys to meet with the City Manager/Contract Manager at the designated location. I'll AshBritt Disaster Response Team(s) deploy to the scene by whatever reasonable and safe means of transportation are currently available. Il Prepare, present, and recommend as requested for development of the Debris Recovery Resource Plan. III National and regional subcontractors, crews, equipment, supplies, materials, and personnel dispatched as indicated by the approved Debris Recovery Resource Plan. Staging areas and rally points established with instructions disseminated to all deployed parties on where to report and to whom to report to. I!! Local temporary lodging contracts activated if possible and where applicable. Local temporary lodging contingency plans (i.e., man camps or established shelters) are activated as necessary. Supply chain for all emergency response goods and services is activated and administered. B Local subcontractor first-responder partners activated; promotional and public information campaign for recruitment of subcontractors and recovery assistance personnel commenced. fil AshBritt prepositions emergency road clearance crews for potential tasking. The objective of the clearance operations is to remove debris and obstructions from primary roadways so as to allow for emergency vehicular traffic. Debris is cut to a manageable size and stacked on the rights-of-way for subsequent collection. ==.~=. = .. .., , ...... :i""""'--<>".....:....:Cl) Scope o/Services Proposed 113 Page 118 , . '.' ..'. . . '~:-~"'-'.-" ....~ .', . .';'" ··C~· ,'". . •• _ .• ;.~: .... ;.~ ,.:"-.~'" :.] ; C •••. , ,:. ". ' • " ASUQRITT INC. RESPONSE TO THE CITY OF, NORTH l\'IIAMIBI;AC.H, FL . i ',/,i>", "'., .. c'. ,·QP#ZOIS:08 QISASl'ER;DEBIUS~MOVAL ANI>DISPQS~.S.E!TI~EoS.1 ""'®W.....,...~~~iJlj;~l\ff<i'l~gif&~~"··~~~"'"W%\~"''''&!!!'f-R!~~~~~ Emergency On-Call System Not all disaster events are predictable and activations may be required with no advance warning, we have an on- call system with backups in place for uninterrupted lines of communication to ensure a timely response. .. Response Commitment The requirements or requests of the Disaster Response Team (DRT) will take priority over all other operations in which AshBritt may be engaged. The senior team member of the DRT is empowered to make decisions necessary to ensure an effective recovery operation. The prompt and efficient deployment of personnel and equipment resources to the disaster scene will be accomplished under the following timeframes: fi1I Two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. II'l 25% of crews, equipment, and resources within 24 hours ofNTP. I!l 50% of crews, equipment, and resources within 48 hours ofNTP. m 75% of crews, equipment, and resources within 72 hours of task order. iii (Including special permit and oversize equipment) Ill! 100% of crews, equipment and resources within 96 hours ofNTP. ili If necessary, crew deployment levels can be doubled every 48 hours. '" Response Plan Timeline The Exhibit below functions as a template for response plarming. This template highlights all the pertinent data required for initial debris management service mobilization and complies with the requirements ofthe solicitation. ~ Purpose -The function of this template is to provide a base timeline and direction and guidance for the critical actions and requirements of our disaster response mobilization. The plan represents a general guideline for the muster and mobilization actions that occur in response to known and predictable events, though many steps are applicable following sudden catastrophes. III Guidance -The guidance for this Initial Response/Mobilization Plan Template is consistent with the exigency to respond to an adverse emergency situation. It generally details the specific assignments for AshBritt management and other response personnel as it relates to the overall recovery mission and specific task order at hand. III Assumptions -It is assumed that all contracted work or special taskings will be issued by the City of North Miami Beach. It is also assumed that the obligations of key City of North Miami Beach will be carried out as per the established Debris Management Plans and the Stafford Act. I!l Range -The Initial Response/Mobilization Plan Template incorporates those projected activities from a period three days prior to landfall (event strike) until deployment and activation of debris collection crews to the region/locale five days out from the event. -3 o Notify potential regional and national First Responders (Le., local standby subcontractors) to begin preparation for activation and One Scope of Services Proposed 114 OM, Project Manager (PM) P age 119 ... ... Q., " p.. -0 ~ 0 ~ " 0:: 6 ~ '" IS u .!. til 0 p.. ~ l5 ~ <: 0 -0 ... <! ·c p.. @ -2 o +0 6 +0 12 Inventory and distribute as needed communication resources: sat phones, PDAs, cell phones, laptops, GPS units, cameras, safety supplies, badges, ADMS modules, and other individual support equipment. Final check and ready response trailers, supplies and materials. Apprise first responders of initial Deploy crews, personnel and equipment from "hold point(s)" to pre-determined "rally-point(s)" within the affected region/area. GOAL: Efficiently certify, indoctrinate and ramp up maximum crews within first 24 hours under authorized safe operational conditions. Following NTP and Scope o/Services Proposed 115 OM, PM, Quality Control Manager (QCM), Safety Manager (SM) OM,PM OM,PMNMBAR 10% 50 Page 120 +0 +0 Continual assessment, planning and progress; add additional resources as I1lll" UII/II/al/UII. of total eaL'lDrrlenr units for a nYP()tneitical 3 debris genetating event (Equipment will vary by type and hauling capacity). AshBritt will only rubber-tired, and unloading trucks for Cleanup eff6Hswithin the borders afthe affected the size of utilized will .. based the area of . within the Scope o/Services Proposed 116 Page 121 .' .'. . ._. ........ . ..-... ---A~~;t;1;~~-ilis;6~s~·toTH~c~;;~~N~~~; M~~ilIii~;;;il ~~~~L~!:=~==~:J Recovery work is not complete until we conduct a final audit/reconciliation. All truck certifications, load tickets, work logs, time sheets, invoices, etc., will be reconciled to ensure all work has been accurately accounted for and properly invoiced. During this phase all exceptions will be investigated and resolved' in order to come to an agreement on balance for final billing. tff 3. Operational Relationship with Subcontractors AshBritt employs a team of Quality Assurance/Qmility Control Representatives (QCR) to monitor the overall safety and quality of the operations in the affected work area (debris collection zones, temporary disposal sites, and other public or private property, as applicable). QCRs enforce FEMA guidelines for debris eligibility, safety, project work rules, compliance with applicable laws, and timely follow-up to homeowner complaints and concerns, as well as specific City of North Miami Beach requests. Our subcontractors are held accountable for repairing all collateral damages (both public and private) as a result of their negligence or accidents while carrying out the recovery. We encourage subcontractors to take due care when conducting cleanup operations; still some damage is unavoidable. We urge them to complete repairs within their capabilities immediately after they occur. If not discovered or when not feasible, our QCRs will respond to research and to ameliorate the situation. As a rule, QCRs will contact the person(s) making claims regarding damages within 24 hours of receiving said claim. AshBritt will report such damage to the Contract Manager in writing within 24 hours. Often contact is made sooner. Our Compliance Manager tracks all damage claims (deficiencies) utilizing our advanced Disaster Information Management System (DIMS), and ensures that proper follow-through is conducted with incidents that warrant prolonged attention. They assign, as needed, QCRs to particular cases. After exhaustive investigation and communication, our QCRs, Operational Supervisor (OS) and claimants discuss information such as method of repair and timeline for completion. We are committed to Scope o/Services Proposed 117 repairing all damages expeditiously (generally, within 30 days). Our QCRs obtain signed unconditional releases upon the resolution of each property damage claim. These indemnify the City and AshBritt from future actions associated with the claim. A Deficiency Tracking Report and copies of any executed , releases will be provided to the City on a weekly , basis and at the end of the project for appropriate closeout. AshBritt will ensure that all surface damage, such as rutting and pavement damage attributed to our subcontractors will be filled to grade with like material and repaired to pre- damage conditions. We will diligently investigate and repair all damage caused by our equipment to existing grade, road shoulders, sidewalks, drainage, structures, trees, shrubs, grassed areas, landscaped and other improved property, et cetera. Our crews and all field personnel are mandated to preserve and protect, to the best of their abilities, all existing structures, infrastructures, vegetation on or adjacent to the area of work (curbside or otherwise). We will repair or replace with like materials all damaged mailboxes on the same day that the damage occurs, to the best of our abilities. QCRs through field supervisory vigilance will ensure to the best of their abilities that all staff and subcontractors providing service to the City will adhere to AshBritt's high standards of operations. Page 122 -i~;;"~Ir~J~c .. ii;;-~N~g~~~t·d~;;()F N~;tn'MIAMI BiACH, FL . iQ?P~ 2()15;,,~~ ])ISA~njRj)EBRIS REMOV ALAND J)IS"O~ALSERVICES ":!i _:\:: ." S-f f&l •. ~" .~ l!1 4. Coordination of Debris Removal Operations AshBritt would fully communicate, cooperate and coordinate debris removal operations with all resources and firms the City has. Our Quality Control Plan and our Subcontractor Plan below elaborate further on the coordination that will take place. .. Subcontractor Plan AshBritt has over 13,000 registered recovery-related subcontractors and vendors nationwide, with over 1850 in the State of Florida. l[(j[Hll ~fI~(lfIC"I~I:<.JI'm ~ ~.~~!JlMollllrnln ~~utlTrt.,.rl!tL'!lI[Jn II Mid\'\~t ReQf~n ~ fj9IlM.1ortR~gl~n ~ SoutlM!aU R(!QICllI Subcontractor participation in disaster recovery missions is instrumental to the success of any project. As such, it is important that all stakeholders fully appreciate and comprehend the subcontracting plan and compliance controls exercised by a prime contractor. AshBritt will give priority to utilizing local disadvantaged business enterprises within the City of North Miami Beach. AshBritt holds itself to comply with 2 CFR 215.44. 2 CFR 215.44 requires contractors to putforth positive efforts to utilize minority owned, women's business enterprises, and small businesses to the greatest extent practical. AshBritt has always maintained a solid commitment and plan for the inclusion of local, small, minority and disadvantaged businesses. More importantly, we have the historical data to substantiate this as identified below in our Small Business Goal Achievement section. AshBritt understands the complex perception that limits the participation ofsmall, minority, women-owned and disadvantaged business enterprises on projects. We typically look over these perceptions, simply because the employment or' these companies historically benefits all stakeholders after a disaster event: the local community, the firm itself, us as a prime contractor, and the client. Owing to our long history, we have the experience in managing sensitive relationships in complex projects such as disaster recovery, including partnering, teaming and joint ventures with both small and large firms. We pride ourselves on understanding our role as a professional stakeholder within these relationships and we stay committed to local team building and developing quality relationships. Scope o/Services Proposed 118 Page 123 · . AslIBRITT INC;RF;SPONSF; rO;THE ~ITY QFNc)R'tllJ\tIi\Ml~EACH, FL ··RFP#201S-08_I)IS1\~TERDE.BlUSJtEMOV~-~·I)IS:P.QS4J:;S¥RVICES . . >:'~ ,<I' AshBritt makes ongoing efforts to create new subcontractor relationships. We welcome any referrals by local representatives to meet and to confer with native subcontractors. It behooves all parties involved to establish relationships and commitments prior to any storm event. AshBritt believes that the best solution is pre-disaster planning for identification and eventual inclusion of local disadvantaged businesses in the post-event recovery projects. The pre-event planning and relationship building must take place on an annual basis and any subcontractor lists or relationships will be consistently updated. Commitment Our industry, on the whole, relies heavily on subcontractor resources, both firms and personnel. AshBritt has worked with thousands of subcontractors and· individuals over our history. We maintain records and databases of all past subcontractors and employees, and we always encourage new interested firms and qualified individuals to register and submit resumes through our website (www.AshBritt.com). Additionally, we maintain a core group of standby subcontractors who are exclusively available for deployment on AshBritt projects. We engage local, minority, women business enterprises, and disadvantaged enterprises whenever possible. Local contractors and individuals are extremely beneficial, as they are quick to mobilize, highly motivated to assist their own community and knowledgeable of local customs, politics, demographics, geography and area suppliers. Moreover, we are committed to giving local firms and individuals the first opportunity for work when it is available. We have accumulated our robust pool of qualified staff reservists across the country by following such a practice. Simply, all available local resources are indispensable to the rapid, efficient and successful completion of any recovery project. Generally, our selection process is broken down into three generic steps: I) Identification, 2) Qualification, and 3) Deployment. They are as follows: Ii! Identification: Identification of subcontractors is ideally conducted as part of the pre-planning process prior to the event response. Given the unpredictability of disasters, additional identification of subcontractors, especially those within the county and affected areas, occurs just after events and often throughout the recovery. In addition to utilizing the pre-identified subcontractors, various public and private sources are able to canvass additional useful and qualified subcontractors. Further, we are able to glean valuable business background information to reference against our subcontracting goals. Subsequently, we work towards cataloging all identified firms into our subcontractor database. Our Subcontractor Management System is a customized web-based computer application that allows for efficient information storage, retrieval and subsequent ongoing identification of subcontractors from the affected region. A robust and sophisticated set of filtering parameters allows for the efficient culling of relevant data, making our selection process one of the most ample and rapid screening process in the industry. _ !J Qualification: Qualification and vetting of viable subcontractors is accomplished thorough an operational, financial, and administrative review, which includes, but is not limited to, the following: I. An initial interview-via phone or in person. 2. A review of equipment and resource list, work history, special qualifications and capabilities. 3. A review of applicable Dunn and Bradstreet Reports. 4. An on-site inspection of facilities and equipment, as applicable. 5. An insurance review to ensure current or future contract compliance. 6. A review of the Excluded Party List System (EPLS) now identified as System for Award Management (SAM): www.sam.gov as directed by FEMA Recovery Policy (RP) P9580.212 Public Assistance Grant Contracting F AQ. !1 Deployment: Deployment of subcontractors on an AshBritt mission will take place only after careful consideration, evaluation, and selection by an AshBritt authorized representative. Ultimately, the selection process culminates with the execution of a Subcontract Agreement, either pre-event/position or post- event. This vetting process is based on the information obtained during the second phase of the hiring =====-="='======~==--====-=. =.==-=~=-=-=~ ==~===. ,=-===-='~"""'=. w;-"=====-===-===m== Scope of Services Proposed 119 Page 124 ASHBRiTTINC •• tuSPONSE'TOTHE CITYOFNORTU:·~.~F;AC:::H;FL ' .. '. RFP#~OlS-08 DISASTER DEinu~ REMOVAL l\ND DiSPOSAL SERVICES process. AshBritt will review in detail the scope of work each local contractor may be asked to perform within the terms of their contract. They will be briefed on all aspects of the operation, including safety rules and regulations, and required toolbox discussions, attendance at weekly safety meetings, use of the tracking system, invoicing procedures and all facets of AshBritt's response procedures. Furthermore, they will be provided the opportunity to review and ask questions about their Subcontract Agreement (Contract). Subcontracting Plans & Agreements Relying on subcontractor resources makes it critical to establish stringent standards and guidelines to protect our own and the City of North Miami Beach's interests. AshBritt's Base Subcontracting Plan sets performance criteria for all prospective subcontractors. It also works to develop a professional and capable workforce and to promote work force diversity and inclusio~ of small and disadvantaged firms. Most importantly, it ensures real participation of qualified disaster-affected local firms. All potential subcontractors, to perform under an AshBritt contract, must be pre-approved from our resource database, have a favorable evaluation from either a prior AshBritt project or at least three non-AshBritt projects, or the favorable endorsement of the client (City of North Miami Beach). Additionally, all equipment to be deployed is thoroughly inspected and certified as operationally safe. Workforce safety training is administered when necessary, and a compliance agreement of all safety policies as mandated by all governing authorities must be acknowledged. Subcontractors must execute a Subcontractor Agreement, which defines the scope of work, responsibilities, accountabilities, and binds the subcontractor to co,!,ply with Federal Acquisition Regulations (FAR) and FEMA regulations, as well as all contract requirements. They must also execute a hold harmless agreement indemnifying respective entities and agents. Further, based on anticipated participation revenues, comprehensive insurance coverage, including worker's compensation is mandated. A certificate of liability insurance with established limits must be submitted before work can commence. Moreover, compliance with all applicable federal, state, and local tax, unemployment compensation, and worker compensation laws is mandated. Challenges Local small business subcontractors present challenges as well as advantages. On the plus side, as we have mentioned, they know the local area well and in some respects may offer immediate effectiveness in identifying what will become important and sensitive sections of the affected jurisdictions. High level demographics and socioeconomic factors which may be success factors for a timely and orderly return to normalcy are likely to be more quickly understood by locals, resulting in production advantages. The negative side oflocal small businesses, out-of-state small businesses, and most small disaster driven start-ups is well known to AshBritt from our experience with Hurricane Katrina mission in Mississippi. Large-scale disaster response and recovery missions, to achieve great success, must have the highest safety standards, the strictest oversight standards and heightened labor protection standards. The safety requirements of the USACE EM 385- 1-1, our governing safety document, are unknown to most of the small businesses encountered in disaster areas. The safety requirements are major drivers for better and more expensive equipment, better training and much higher levels of safety awareness than small business are on average. The requirements of the Service Contract Act and the Fair Labor Standards Act for wage determinations, holiday pay rules and overtime payments are much less likely to be understood before the event by small businesses, whether local or not. This was true in our Hurricane Katrina experience and resulted in AshBritt continuously providing pamphlets of information and instructions to subcontractors in our efforts to comply with our City of North Miami Beach Contract Requirements. Our success in this area is a testament to the effectiveness of the AshBritt managers in conveying accurate information to subcontractors. Scope of Services Proposed 120 Page 125 "Small" Business Goal Achievement . ··.AsdRITT·INC.RESPONSE T9 THECn:VOFNOR'firlIDAMI,BEACU,· FL . :aFP#2015~08.riisA§fJ!;RDEBiusREMOVALANnDIspdsALSERVIC:Es·· . : c.;.": _.' .' '. '."<"' ~ ,.' .~' :' ,'-:. -.• -'.' .-'. .,. "-. .-,-. ~ ," '-. _ ---_' _ . , -.' . " _ ":' .0 '.' • For our Hurricane Katrina recovery mission, AshBritt's contractually obligated goal for hiripg small business concerns, which included HUB Zone SB, SDB, MBE, WOSB, HBCUIMI, and VOSB (including Service-Disabled VOSB) was 60 percent. AshBritt far surpassed that goal. Furthermore, throughout our history, AshBritt has had great success in employing HUB/SBEIMBEIWBE and DBE businesses on our past disaster debris management contracts, often exceeding 50 to 60 percent local participation. We have always strived to meet and exceed any expectations for our past clients, and we have typically exceeded their and our own goals. Subcontractor Monitoring It is important to state that all subcontracted personnel, assets, and all related information, records, and documentation from Subcontractor Agreements to operations tracking data to accounting information to final release of liens are collected, processed, and archived through our Disaster Information System (DIMS). The entire evolution and coordination of subcontractor 'management is documented through DIMS, as far as work- critical information and records concerned. DIMS and AshBritt's Subcontractor Audit System serve to track all engaged assets, site work locations, work performance and production, project deficiencies and resolutions, project billing and discrepancy resolution. These data are available on demand and can be customized through various reports over established project timelines (i.e., daily production and weekly progress). All archived documents are available for batch download. Essentially, these systems reflect the direction and activities of Subcontractor performance in the field, as managed by AshBritt's command chain. Florida Based Subcontractors and their Experience Note: The following list is not absolute or exhaustive; additional or substitute subcontractor resources would likely be used if the event wa"anted the participation. Fewer subcontractors would be used for a lesser event. All subcontractors listed have a long, positive work history with AshBritt and are fully qualified for the special demands required for disaster response and recovery. 8 Scope o/Services Proposed 121 Pagel26 Veolia Environmental WRS I&E, Inc. --------'--A~~B~ITTINC.RESPoNs,Et()TaE CITYOFNO~":R~~i~~<.i,liL ,".1 'RFP#lOlS-08 DISASTEllnEBRISREM()VAL~DISPQSALSERv1CES . . -.' . 7 :f.:'l. .... . ' . . .. , " --, -.,' .. -, ..... . e ':',-' ',-', ",' , ,'" ~ ,'. ',:. ", • -,-,.;, -. ':"': " Hazardous Waste remediation. Note: Preference is offered to employ "qualified" local subcontractors, including local M/WIDBE, who have the appropriate equipment and experience and meet the applicable project criteria. Scope o/Services Proposed 122 Page 127 ' ... --.-'--'-.~ ... -~ ---""'-'~"~"~"'~---:;-'-~--"';C--"--""--'-"c'-~-----'-'",-,,-, ."---,' ....... -,-",, " ..... --....... --,."" --'.-' ---"'. -I '.,,' .', '. ;'. <,0", I ASJI'B.IUTT IN~. ,~~rONSE TO THE ~ITY OF NORTH MIAMI BEACH, FL I ',,~" .;;,'." '.'a,P~2015~O~ DJSA~TER DEBRIS \U:MOVAL AND DISPO~AL ~RVIcES_} ~f.44'''-"NtBidlS 51 rTF D1¥mI1I: @¥A1i!~A$!j~~ " Subcontractor Letters of Interest Please see below letters of interest from various subcontractors. DORADO SERVICES, INC, 19:i W. Semlnol& IIlvd, Sonrord. fI_32771 Tel: -40].6B3-0tOO Fox: LOHOO 0701 www,dor(ldo~t.CQm ASHBRITT, INC 565 E. Hillsboro Blvd Deerfield Beech, FL 33441 Dear Mr. Perkins, May2!i,2015 This leiter serves as nolilicalion of our Interest and/or commitment"' assist AshBrln, Inc., by offering to make our services available to AshSritt, Inc., In the event IheY are awarded the contract 'for North Miami Beach, FL and a(e actillated for respom~Ei operations during the contract's tl[!rm. • Company Infqrm-ation: Presldent,-Fernando Naris, P.E. • Dorado Services, Inc.lncorf)orated on ~lier 1999, • We qualify as the following business type. .(' Small Business -t: Small DisadVantaged ilush16sS ~ t-IUBZone Business • Federal 10 #59-3605722 • Current/Active licenses held Flonda Certified General Contracior, Registered Flonda p(o(e:~sjon.a.1 ~b'Jeer • Insuran.c.: The coverage· W' carry!or Automobile. Uabillty In the amount of $1,000,000.00, !:leneral Uability .In the. amount of $2,000,000.00, and'Workers Compensation in the amount of $1,000,000.00. • List of available equipment end perilonriel 25 -Self Loading 45 CY tRIcks (with support crew, equipment) 15 -Craw m.anagera • 4 -Project l\Io.ogol'$ 3 -Tub grinda .. with support equipment (Ioade .. , excavators) If an~thlng additional I. needed feel free to reach me at 40NlSS.(J600 or via email at FernandQ@Doi'adoSI,eom. Sincerely; j~4·~ Fernando Neris, PE President Scope o/Services Proposed Jun. 03, 2015 ~HBRI'IT.INC 56511: lIi11sb9ro llIvd Deerfield Beach, FL 33441 He! NQrth Miami Beach, Fl. Disaster Debris Services Dear Mr.-Perkins, This letter serves as notification of our i,nterestand/or cO!llmitment to assistAshBritt, Jnc., by offering to make olir services available to-AshBritt, Inc., In the event they are awarded the contract for North Miami Beath, FL and arc activated forresponsc.opcrations during the contract's term. Compaily information: Presldent,lUcardo M. Mortllo Incorporated on March B, 200B, We qualll'y as the following-business IYpes [check all that apply) X Small Business . o Small Disadvantaged Business o Woman-Owned Small Business o HUBZoll~Busluess o Veteran·Owned Small BusJness X Service-Disabled VeteraD·OwJied Smilll Business Fede.raJ ID#~ Current! Active licenses held NLA Insurance: The coverage we carry for Automobile Liability in the amount of$l,OO,OOO,OO CSL. General LiabUlty in the amolint 01$1,000,000 per DCC! $2,000,000,00 AGG, and Workers Compensation in the amount 0($1,000/000. List of avBilable equipment andpersonnel q Are_a S_lIpervisors o EnVil'onmental-Personnel 9 Safety and first aid persQnnel, IfanJihlng addlilonalls needed feel freato reach ine at (0) 90B-454·4206, [I') 90B-454-4208, (C) 90P·872-4211 ~11 Conquistador Services kiko@con.qservlces,com 123 Page 128 .. As~B~TT~~Ci!F:~I'?:N~ET?T~EPI!·foF,~~~R'{'I:(~IA.~:~t~~H,F~· ·RFr#'2.o1~.';'08DISASTI!:JlDI!:BlUS;~¥9V~;i~.l~:RPl~:t'OSA:L ~E1lYi~.E~ 5=e.~ .. '", ·I:~ " - ,,-. "" . --;:.-. , -•• '-'--""'~~~-__ '" __ . ___ '10"- l~edC)rul Disaster Jl.ecoveti' Corp June 5, 2015 ASHBRlTT, INC 565 E. Hillsboro Blvd Deerfield Bea:ch;,FL33441 Re: NorthMiami Beach,FL Disaster Debris Services De~ Mr.Perklns, , .... This', letter serveslWllotificlltion 9four mt~st@9101' c(j~tmenHoassisr A~hBi:itt. Inc., by o:t'ferfugto'~eo1iI"$eIVic:el>:avaiiabletoAsimrltt,Ihc;,m,theeveitttheyarea~ded'llie cOil1):abflorNoi1hMtami13~ch, FL and are activat¢d{or response {)peratioiisdUrin~: t1ie c:<>ntraWsteirti;' - .' Co~pany JnfOl'lllati~m: Pr~dent, Shannon Keith, incorporated.onApri12,20Q9. We quaiifY~thecfollOw,Ilg blJSmesstypes (checkaIithatapply) - . # StruiiIBilSlnl;iss -. . ~ ~wallblsaci.Vailtaged. Busip,ess ~"W:()mtm-O\vnedSDlan Bus,41~s o HUBZQn!'l B~in,ess () Veter~~OwnedSmall Busirl,ess o Ser\i'ice~:bisabledVeteran-bwned. sman Business t¥vr1at4/.t. ~~J3I{Si)t("sS .. • FederalID#30':0626180 .' ' • his~r:ance: The,¢Qyeiagewe carry fot AutoIDobileLiabilityirttheam:ount of $ LOOO.OOO, Gelleral Ll~fbility in, the amount of$3,OOO,OOO, ~d W Qrl.<ef!l CODip~nsati<)D iathe amountof$LOOQ,OOO. . • List of available eq~pment and personnel 1) 8-Doubi¢ self.,l&ader debris trucks 2) 3 -CAT 9068: 3) 2 -2,000 Gallon ft1lingstations Mailing Address: PO Box 7 J085, 1"uscaioosa, AL35407 • Toll F,·ee (855) 573-00Q7 • Fax (87-7) 631-5188 Scope o/Services Proposed 124 Page 129 4) MonitarTowetwithAirand.Heat 5) MobiledOllllllM4 Center 6) A<inlWstra:tiv~~driy~rs, 9perators,flaggers,me~hanics, data entry, etc. asneede4 Ifanytbing additi9nal 'isn~eded feel free t9Ieach:meat (20'5)887 .. 0791. 'Sincerely, SMwi«ilIJI<eftli CEOlPresident P:(1U5) '887';0'791 E;skeith@fdrc,us Mailillg Address: PO Box 71085, Tusca/oosa.AL 35407' Toll Free (855) 573-0007' Fax (877) 631-5188 Scope a/Services Proposed 125 Page 130 "1 .... :A,~a,~~rtt.~¢~;~~l'q~s~ 't0l'HEC~'ty' Q}i'NOR'l'1I MIAMIBEA~H~:FI.> .'. ·····RJ,rP#;2~lS~08J).fsA~li1Jl]j¥:~~S·JP,:MOyA;L~DJSPOSALS:ERVicES May 29,2015 ASHBRITT, INC 565 E. Hillsboro Blvd Deerfield Beach, FL 33441 Re: North Miami Beach, FL Disaster Debris Services Dear Mr. Perkins, This letter serves liS notification of our interest and/or commitment to assist AshBritt, Inc., by offering to make our services available to AshBritt, me., in the event they are awarded the contract fOT North Miami Beach, FL and are activated for response operations during the contract's tenn. • Comp8PY Inronnation: President, h, d" ::S"<t) .... k.r-..... (name), incorporated onApl'IL /j g Ie (date). We qualify as the following business types (check all that apply) V Small Business o Small Disadvantaged Business o Woman-OWned Small Business o HUBZone Business ~ Veteran-Owned Small Business o Service-Disabled Veteran-Owned Small Business • FederalTD # 5.? -n'i5t.:z, • CurrentlActivelicensesheld /lI1ll"1 W ~ry. L{.t!.eI\J~: 'is''~''''.~l L'c."-,,,I ... ~¢'I-'t'l-.)."94 • Insurance: The coverage we carry for Automobile Liability in the amount of ~ 000, o~'<) , General Liability in the amotmrof ',a ..... .:>",,, ,and Workers Compensation in the amount of I «><>." ,()OCl I • List of available equipment and personnel If anything additional is needed feel free to reach me at $5> l-~ I V,. 5' ~ ~ "". Sincerely, 0 I~~ ,. ~~v--~~~ Solomons, Md. 20686 June 4, 2015 To: Ashbritt Inc. Re: Equipment available with Operators • 4 Grapples Trucks • 5 Bucket Trucks • 3 skid steers wi grapples • 1-40 yd goose neck dump Trailer • 1-18,000 I b. Excavator Scope o/Services Proposed 126 P age 131 _____ ~,,-r __ " ,_ ~ •• _ ..... __ • _ •• ___ ._ • __ ••• __ .. _c __ • _ • __ ~ ~,~ ~. __ "_'_''-__ .' __ , .. _______ -:--: __ ' ___ -::-~'-:"' __ --':~_-;--__ ":""'"": __ ' ___ ' '._ ..... _. ____ ._ 'ASIiBRIT1' INp;RESPONSE TJ)TllEq1'YOFN()~:riI.l\fwb;BEACII,'F'L"'· "RFP#. 201S':'OSInSASTEItDEBRISREMo\WL ANn'Disp6sALSERVICES . " .... ,"'. . .. '_. ." .. ".;:. . . ~ : >_' ._ ',_'," '.. " _ .. -,"' ,: _.1 .. ,." ,.~ _. .... "'. -,_' NORTHE~ TREE SERVICE, Inc. 1290.Park Strcet,Pa1mcr MA 01069 P,O. Box 790 (800) 23:k6132 plUUIC (413) 283-5132 {ax WWW.llorthemtree.com Jlme4,20I5 ASHBRITT, INC 565 E. Hillsboro Blvd Deerfield Beach, FL 33441 Re: North Miami Beach, FL Disaster Debris Services Dear Mr. Perkins, This letter serves as notification of our interest and commitment to assist AshBritt, Inc., by offering 10 m/U(e our services available 10 AshBritt, Inc., in the eVent they are awarded the Dfsaster Debris Services contract for North Miami Beach, FL and are activated for response operations during the contract's term. • Northern Tree Service, Inc. Philip S. Cambo, President Incorporated 09-01-1966 (Massachusetts) • Federal ID: #04-2401206 • Insurance: The coverage we carry for Automobile Liability in the amount of $1,000,000. Gerteral Liability in the amoUtlt of $2,000,000. Workers Compensation in the amount of$I,OOO,OOO. • List of available equipment and personnel: Please see atqtched. Ifanything additional is needed please feel free to contact me at 800-232-6132. ~ ~run94- President Scope o/Services Proposed 127 P age 132 I.. " c.. '" Il; " ..S! D i;- ~ L-., § rn 8 0 ..!. rn 0 Il; ~ 15 0 c 0 "0 ., C! ·C Il; @ ,-.------------~:·------~------A;;B~;~;I~~~b;~6~;;-;~;~ CI~Y ~F NO~T~ ~B;~~;~-FL1 ~iw;Q~==~ OATEGORY ASSET DESCRlP110N AER T147 :1004 INTERNATIONAL WI AERIAL urT AER T149 1998 INTERNATIONAL W/AERIAL UFT AI'D RAIL GE"AR AER T150 :I0051NTERNA 110NAL W/AERIAL UFT AER T159 :IOD61NTERNAllONAL W/AERIAL UFT AER T161 2OD61NTERNAllONAL W/AERIAL UFT AER T168 2OD61NTERNA TlONAL W/AERIAL UFT AEA T169 2OD61NTERNAllONAL W/AERIAL UFT AER T171 2OD61NTERNA l10NAL W/ALPINE 15; AERIAL UFT AER Tl01 :IOOOINTERNA TlONAL W/AERIAL UFT AER T189 20081NTERNA 110NAL W/AERIAL UFT AER T190 :1008 INTERNAllONALW/AERIAL UFT AER 1205 2009 STERLING WI AERIAL UFT AER TZ06 Z009 STERLING WfAERIAL UFT AER T218 Z0051NTERNA 1l0NAL W/AERIAL UFT AER T222 20051NTERNAllONAL W/AERIAL UFT AER 1225 2012FRElGHTUNERWNERSA 7f! LIFT AER T227 2012 FRElGHTUNER WfAERlAL UFT AJ;R 1228 Z0051NTERNATIONAL W/AERIAL UFT AER T235 Z012 FRElGHTUNER 75' BUCKET AER T238 Z012 FRElGHTUNER WfTEREX AER T243 Z013 FRElGHTUNER BUCKET TRUCK AER 1248 2014 FRElGHTUNER WfAL TEC AER T253 Z004INTERNATIONAL W/AERIAL UFT AER T255 2014 FREIGHTUNER W/AL TEC AER T258 Z014 FRElGHTUNER WfTEREX AER 1260 2004 INTERNATlONAL W/AERIAL AER T215 20051NTERNAllONAL W/AERIAL ARROW E62 2004 CROWN FLASHING AAROWBOARO ARROW E63 2004 CROWN FLASHING ARROWBOARO ARROW E89 Z009 wANco FLASHING ARROWBOARD BAllKO E126 2011 BARKO 930 WI SEPPI STARFORST 260 BOX T263 ZO05 INTERNATlONAL BOX TRUCK BRONT El00 2011 CAT 31501. EXCAVATORW.9RONTOSAURUS MOWER ORONT E112 2006 CAT 315 EXCAVATOR WIBRONTOSAURUS MOWER BRONT E1S5 Z012 CAT 31501. EXCAVATORW.9RONTOSAURUS MOWER BRONT E156 2011 CAT 31501. EXCAVATORW.9RONTOSAURUS MOWER BRONT E99 Z011 CAT 31501. EXCAVATORW.6RONTOSAURUS MOWER BUNCH E135 201311MBERPRO TL7258 FELLER ElLtlCHER BUNCH E149 ZOI411MBERPRO TL725a FELLER BLtlCHER CHI 040 2002 ElAI'DIT 260 CHPPER CHI 041 2003 BAI'DIT 250 CHPPER CHI 042 2003 EI;'I\IJIT CHPPER CHI 043 Z004 BAI'DIT 260 CHPPER 011 045 Z004 WooOSMAN CHPPER ou 046 2004 WooOSMAN CHPPER 011 049 Z005 MORBARK MODEL 15 TORNADO CHI 050 ZOOS MORBARK MODEL 15 TORNADO Ctll 051 Z006WooDSMAN CHPPER·RAlL GEAR CHI 052 21106 BAI'DIT 1890 CHIPPER CHI 056 2009 M255XP BANDIT CHIPPER CHI 057 21109 M255XP ElANDIT CHIPPER CHI 058 2005 MORBARK TORNADO CHIPPER Ctll 059 2010 BAtoDlT MODEL 255XP CHIPPER CHI 060 2010 ElAI\IJIT MODEL 255XP CHIPPER 011 061 2008 VERMEER 2100XL 215HP CHPPER Gil 062 Z012 BAtoDlT MODEL 255 CHPPER CHI 063 2012 BAtoDlT MODEL 255 CHPPER Gil D64 :1012 BAtoDlT 255XP CHIPPER CHI 065 2012 BAtoDlT 255XP CHIPPER Ctll 066 Z012 BAtoDlT 255XP CHIPPER CHI 067 2012.BAtoDIT 255XP CHIPPER CHI 068 2007 BAtoDlT CHPPER CHI 069 Z008 VERMEER CHIPPER CHI 070 2013 ElAtoDlT 255XP CHIPPER Ctil 011 2013 BAI\IJIT 255XP CHIPPER (HI 072 2014 BAtoDlT 255XP CHIPPER CHI 013 2014 BAtoDlT 255XP CHIPPER Gil 074 21114 BAtoDlT 255XP CHIPPER CHI 075 2014 BAI'DIT 255XP CHIPPER 011 076 2014 BAtoDlT 255XP CHIPPER CHI r1l1 2014 BAtoDlT 255XP CHIPPER CliMB T215 2011 FORD F250 SUPERCAB CRANE T199 21109 PETERBILT WIMANITEX 40 TON CRANE Scope of Services Proposed 128 Pagel33 L-... c. '" tl.. -0 .!! 0 ~ ~ L-... § rn E ~ rn 0 tl.. ~ 0 0 I: 0 -0 ... C! ·c tl.. @ Scope o/Services Proposed '. '.~.,ASIrIJIUl''l''INc·llEsroNsEToTIIECITY'OFNoRtH.l\fti\}ll·B~CHj:FL· " '; •. '~J:i~2~t5~98D~~AstEltPEQRIS~MOVAJjANPD)si()~~I.'$~~ij~~&: CATEGORY ASSET DESCRlPllON CRANE T251 2013 PETERBILTWnMNl1EX40 TON CRANE D02ER EllS 2012 KOllMrsu D39PX-22 DOZER D02ER 10124 2012 KOllMlSU 039EX-22 DOZER D02ER E138 2013 KOIlMTSU D39EX·23 DOZER D02ER E68 CAT D5GlP DOZER D02ER E91 2009 CAT D6N LGP DOZER D02ER 1092 2010 KOMATSU 039PX-22 DOZER EXCAV El07 2011 DOOSAN DXJOOllB EXCAVATOR EXCAV 10111 2011 OOOSANEXCAVATORDX225LCWIROTO GRAPPLE EXc:AV E113 2012 VOLVO ERCJ05Cl EXCAVATORW/QUlCKATTACH AND DOZER BLADE EXCAV E114 2012 VOLVO ERCJ05Cl EXCAVATOR WJQlJICKATTACH AND DOZER BLADE EXc:AV El27 2012 DOOSAN DXJO()'31C EXCAVATOR WIOXB260 BREAKER EXCAV E139 2013 KOIlMTSU PC3901.C·l0 EXCAVATORW.GHI8 HAMlJER EXc:AV EI44 2014 VOLVO ECRJ05Cl EXOAVATOR EXc:AV E145 2014 VOLVO ECRJ05Cl EXCAVATOR EXCAV E146 2014 VOLVO ECRJ05Cl exCAVATOR EXc:AV EI54 2013 DOOSAN DX140 EXCAVATOR EXCAV E40 1998 JOHN DEERE 2701.C EXCAVATOR EXc:AV EtiD 2004JOHN DEERE EXCAVATOR MODEl 270CLC EXCAV E13 325 ClCR CAT EXCAVATOR EXc:AV E03 2009 CAT JOBDCR EXCAVATOR EXc:AV E90 2008 KOIlMTSU EXCAVATOR WIHAM'.1ER EXCAV E93 21110 KOIlM1SU PC2701.c.B EXCAVATOR FORWA 10109 2011 TlMBERPRO 830B FORWARDER WIROTOBEC GRAPPLE FORWA E119 2012 T1MBERPRO TFB30B FORWARDER fORWA EI22 2012 TlMBeRPRO TF830B FORWARDER FORWA E128 2012 TIMOERPRO FORWARDER MODEL 830F FORWA E129 2012 TIM8ERFRO FORWAROER MODEL 830F FORWA EI34 2013 T1MBERPRO TFB30B FORWARDER FORWA E1S0 2014 TIMflERPRO B30B FORWARDER FORWA E66 2005 TIM8ERFRO TF830 CLAMBUNK FORWARDER WI 20" SAW HEAD FUEL 1269 1995 PERTERBIL T FlEL TRUCK GRIND E131 2013 CBI 68008T IlMGNUM FORCE LIGHT lR!i0 2010 WANCO LIGHT PLANT LOADE E125 2012 OOOSAN DX300LC HIGH TIP LOADE E57 2003 CAT 924G WHEEL LOADER LOIIDE E64 200S IlA£WOO MEGA 300 wI QUICK HITCH LOG T112 19'81NTlERNATlONAl WILOG LOADER AND 50 CY BOX LOG T137 2003 KEIWoIORTH T800 WI LOG LOADER AND 50 CY BOX LOG T153 2005 KEIWoIORTH T800 WIlOG LOADER AND 60 CY BOX LOG T1n 2007 KEIWoIORTH T800 WILOG LOADER AND 50 CY BOX LOG T20B 2010 PETERBILT W/LOG lOADER AND 50 CY BOX LOG T220 2012 KEIWoIORTH TOOD WI LOG LOADER AND 50 CY BOX LOG 1241 2013 KEIWoIORTH T800 W/lOG LOADER AND 50 CY BOX LOG 1'244 2013 KEIWoIORTH T800 WI LOG LOADER AND 60 CY BOX lOG 1246 2014 KEIWoIORTH T80D W/LOG LOADER AND 60 CY BOX LOG T249 2014 KEIWoIORTH T800 W/LOG LOADER AND 60 OY BOX lOG T267 2014 KEIWoIORTH T800 WILOG LOADER AND 50 CY BOX LOG 1268 2014 KEIWoIORTH T800 W/LOG LOADER AND 60 CY BOX MINI 10117 2012 VERMEER S6S0TX MNI SKID STEER MINI E121 2012 VERMEER S650TX MNI SKID STEER ONE T207 2009 STERLING BUULET TRUCK ONE 1217 2011 DODGE RAM TRUCK 3500 ONE 1223 2011 DODGE RAMTRUCK WHITE ONE T242 2012 DODGE ONE TON DUMP ONE T264 2013 DODGE RAM 3500 PICKU TI54 2004 TOYOTA TUNDRA PICKU T155 2004 TOYOTA TUNlRA PICKU T176 2007 GMC p,u WHTE PICKU T178 2007 TOYOTA TACOIlM PICKU T180 2007 TOYOTA TACOIlM PICKU T185 2008 TOYOTA TACOIlM PICKU T193 2009 TOYOTA TACOIlM PICKUP PICKU TI94 2009 TOYOTA TACOIlM PICKUP PICKU T20D 2008 FORD F15D PICKU T209 2010 TOYOTA TACOIlM PICKU T211 2010 FORD F1S0 WHITE PICKU T216 2011 DODGE RAM 1500 QUAD PICKU T219 2011 DODGE RAM PICKUP PICKU T221 2011 DODGE RAM PICKU T224 2011 CHEVY SILVERADO PICKU T231 2012 DODGE RAM PICKUP PICKU 1232 2012 DODGE RAM PICKUP 129 Pagel34 CATEGORY Plaru PICl(lJ PI(](U PICl(U PICl(U PI(](U PICl(lJ PICl(U PICKU PICl(U PIO{U PICKU PICKU PICl(U PI(](U PICl(IJ RACl( RACK RACl( RACK ROCK ROll ROlL ROlL ROlL ROlLER ROlOF ROlOF 58 58 SHOve SHOve SKID SKID SlASH SMAL .MAL SMAI. SPRAY SPRAY SPRAY 55 SS 55 SS 5$ 55 ss SS ss STRAW STRAW STUMP STUMP STUMP SVOK SVOK SVOK SVOK SVCTK IRA TRA IRA i:; IRA a. TM '" p., IRA -c TRA .!! <> TRA i>' lRA Q) TM P:: <-TRA Q) TM § IRA '" § TM tt TAA 1il IRA 0 TAA "" TRACT ~ TRACT 0 0 TRACT TRAI'F § TAAI'F -c TRAFF Q) TRAI'F C WATER ·C p., W~IOU: @ WUOLE WHOLE WllOLE Scope o/Services Proposed .. AsiUlRi~T IN~.J.U;SPONSE·.t~tt;~rr~~;-~6ItTIl~M~M;~~~1~;iFi··~1 . ·It¥.,#.~OlS~08~ISASTER QEBRISREMOVAL ~])~~rO~A.LS.)j;RV.tEs ASSET DESCRIPTION m3 2Il12DDDGERAMPICKUP m7 2I112TOYOTA TACOMA m9 2I112TOYOTA TACOMA PICKUP T245 21112 ClMC CANYON T250 21113 CHENY SlVERADO T252 21113 CHEVY SILVERADO T255 21114 TOYOTA TACOMA T257 21113 TOYOTA TACOMA T259 21113 DODGE RAM Tl!61 21113 CHENY K1500 T2S2 2I113DDGERAM Tl!66 21114 TOYOTA TACOMA T270 21114 GI\IC 314 TON SlERA T271 21114 GI\IC 112 TON SlERA T277 2014 GI\IC SIERRA PICKUP T278 2014 GI\IC lr.i TON SIERRA T254 2014 DODGE RAM TRAFFIC TRUCK T265 2014 DODGE RAM RACK TRUCK T275 2014 DODGE RAM 350 RACK TK T279 2014 GMc 112 TON SIERRA E94 2010 KOMATSU CDllQR·2 CRAWLER CARRiER EllS 2008 HVPAC Cs400 84" ROLt.eR E123 2010 cAT 84" ROU!.eR E142 2012 BOM'.G BW211D-3 ROLLER E143 2I11280MAGiIW2111HROLLER E65 HYPAC 08508 RDLLEft T198 20071NTERNA lIONAl W/AERlAL UFT 'rn4 2003KEf'M1ORTH WlOW/LOG LOADER AND GO CYBOX 1:140 2009 JDl10D FORWARDEftWnlf ALTEa euCKi!T ES5 2004 lIMBERJACK SKIDDER BUCKET !i141 2014 JD 2454 SHOVEL LOGGER E56 200lTIMBEIVAOC SHOVEL lOGGER !i1l7 2013 lIGEReATti15eSKIIlDEEI E148 2014 TlGEReAT61SCSKlDDER E70 (514200 W rRO SlASHER EIIJ6 2011 KUBOTA EKCAVATOR !i132 2013 KX057 KUBOTA exCAVATOR Ea7 2010 DOOSAN Mitl DXGO EKCAVATOR T128 INTERNATIONAL 4700 (SPRAY lK) T169 21106 FORD F660 Sl'RAV TRUCK T247 2004 INTERNATIONAL WISI'RAY TANK El1D 21111 CAT299C COMPACT LOADER E130 2012 KOBCTA SKID STEER ON TRACKS !i136 2013 S\lL9o KUBOTA SKID STEER 1:158 2011 MUSTANG MTL315 TRACKEI) LOADER E71 2006 T300 BOBCAT WI TRACKS Eal 2010 CATERPILLAR MODEL 299C SKlDSlEER LOADER E8S MUSTANG TRACK LOADER EBB 2llD9CAT299CJSP 461 TRACK LOADER ES8 2010 CAT:299C TRACK LOADEft E133 2I1DD FINN B7DT STRAW !l.OweR E151 2015 FINN B7DTSTRAW !l.OWER <::25 1997VEERMEERSTUMP GRINDER E79 2OD9 MOOEl34DD BANDIT TRACK STUMP GRINDER E92 2009 CARL TON STUMP GRINDER MODEL SP7015TRX T196 2008 STERLING SERIITCe TRUCK 1196 2009 STERLING SERIIICe TRUCK T202 2008 STERLING SERIIICE TRUCK 1214 21111 DODGE SERVICE TRUCK 1226 2012 DODGE RAM SERVICE TRUCK TR21 1997 FOSlER LANOSCAPI: TRAIt.eR TR21 2000 UTlUlY TRAIt.eR TR28 20DI UTlUlYTRAILER TR30 1999 TOW MASTERUTllIlY TRAILER TR35 2006 FONTAINE GOOSENECK TRAIt.eR TR36 2006UT1l1lYTRAIt.eR TR37 2007 TR24500C GREATLAKES TAL TR40 2006 SEM LOG TRAILER TR42 2009 BIG TEK UTlUlY TRAILER lR43 1985 HUOSQNlRAILER TR45 2004 SE'" TRAlt.eRGRAY TR46 21111 TRAIt.eRBLK TRU 2006 CENTRY TRAILER FOR TRACK CHIPPER TR48 2013 TALBERT GOOSENECK TRAILER TR49 2012 BIG 'lEX UTIUTV TRAILER TR62 2013 FONTAINE LOW BEl) TR63 2014 CAM UTlUlY TRAILER T240 2012 PETERIIll T TRACTOR T273 2016 PETERIIILT TRACTOR T98 1999 KEf'MlORTH TRACTOR T182 2002 MITSUBI5H1 Fee TRAFFIC CONTROL TRUCK T183 2002 MITSU81SHI FEG TRAFFIC CONTROl. TRUCK 1230 2007 MITSUBISHI TRAFFIC CONTROL TRUCK TOI 2002 CHEVY ONE TON Dt.R.IP T272 1991 GMa WATER TRUCK E1DB 2011 PJ>TeRSON TRACK CHIPPIm MOceL <Jal0 E120 2012 PETCRSON PACIFIC TRACKCHPPER MOIlEL <Ja10e E1S2 2014 PETERSON 4310B CHIPPER E167 21111 MORBARK M20R TRACKEC CHPPER 130 Page 135 ffjJ 5. Quality Control Plan Please see our Quality Control Plan below, the size of the recovery effort does not modify our plan. " Site Quality Control & Assurance Overview AshBritt employs a team of Quality Assurance/Quality Control Representatives (QCR) to monitor the overall safety and quality of the operations in the affected work area (debris collection zones, temporary disposal sites, and other public or private property, as applicable). QCRs enforce FEMA guidelines for debris eligibility, safety, project work rules, compliance with applicable laws, and timely follow-up to homeowner complaints and repairing all damages expeditiously (generally, within 30 days). concerns, as well as specific City of North Miami Beach requests. Our subcontractors are held accountable for repairing all collateral damages (both public and private) as a result of their negligence or accidents while carrying out the recovery. We encourage subcontractors to take due care when conducting cleanup operations; still some damage is unavoidable. We urge them to complete repairs within their capabilities immediately after they occur. If not discovered or when not feasible, our QCRs will respond to research and to ameliorate the situation. As a rule, QCRs will contact the person( s) making claims regarding damages within 24 hours of receiving said claim. AshBritt will report such damage to the Contract Manager in writing within 24 hours. Often contact is made sooner. Our Compliance Manager tracks all damage claims (deficiencies) utilizing our advanced Disaster Information Management System (DIMS), and ensures that proper follow-through is conducted with incidents that warrant prolonged attention. They assign, as needed, QCRs to particular cases. After exhaustive investigation and communication, our QCRs, Operational Supervisor (OS) and claimants discuss information such as method of repair and timeline for completion. We are committed to Our QCRs obtain signed unconditional releases upon the resolution of each property damage claim. These indemnify the City and AshBritt from future actions associated with the claim. A Deficiency Tracking Report and copies of any executed releases will be provided to the City on a weekly basis and at the end of the project for appropriate closeout. AshBritt will ensure that all surface damage, such as rutting and pavement damage attributed to our subcontractors will be filled to grade with like material and repaired to pre-damage conditions. We will diligently investigate and repair all damage caused by our equipment to existing grade, road shoulders, sidewalks, drainage, structures, trees, shrubs, grassed areas, landscaped and other improved property, et cetera. Our crews and all field personnel are mandated to preserve and protect, to the best of their abilities, all existing structures, infrastructures, vegetation on or adjacent to the area of work (curbside or otherwise). We will repair or replace with like materials all damaged mailboxes on the same day that the damage occurs, to the best of our abilities. QCRs through field supervisory vigilance will ensure to the best of their abilities that all staff and subcontractors providing service to the City will adhere to AshBritt's high standards of operations. Scope o/Services Proposed 131 Page 136 . ----.-----------;;.-:-.--~-, ;; . .' .. ---,~-. --.. ---.,--':--'.-'--.; ------~,:~:-c~~------------' .' --I AS~BlUTTINC~ RESPONSE TQTIJ¥qtV ()FNORTH MIAMI BEACH, FL ! . .' __ . '. ,', _. . . ..;' ,.a¥p#201$-"O,8J)ISASTER])EBRISREl\iOVA-LANl>DISPOSAL SERVIC~S I W;jf,~Ri!:,&q~m~J.~:lillill1j['il!e~~~~~~~~~i~~"fl4l'j ~ Safety, Quality & Environmental Control Overview It is paramount to AshBritt to conduct our work with the highest levels of safety, quality, and environmental stewardship. We hold all of our employees and subcontracting partners responsible for meeting these standards. We enforce comprehensive Health & Safety, Quality Control and Environmental Control Plans as on all of our personnel. AshBritt shall supervise and direct the work, using skilled labor and proper equipment for all tasks. AshBritt considers safety and environmental concerns seriously in any disaster recovery operation, and we have an impeccable record to show for it. During our management of Hurricane Katrina under the USACE~ we maintained a less than 0.01 percent of lost-time injuries to total man-;hours worked. Additionally, in managing over 49 TDSR sites we had negligible environmental impacts~ Given the scope of that mission, these statistics are extraordinary and a testament to our commitment to safe and responsible practices. We pride ourselves on continually training our personnel, as well as extending that knowledge to our subcontractors through written plans, on-the-job training, and outside education. All of our management staff is NIMS and ICS certified, and our field personnel are HAZPOWER and OSHA 40 certified. Some hold other more specialized distinctions, such as Certified Arborist. More important than any written plan or certificates of training, however, is their application. It is the vigilance and diligence that our safety managers, supervisors, quality control personnel, and all other staff and partners exhibit in the field that leads to our unparalleled achievements. On all projects, we encourage and foster an environment of best safety practices and individual responsibility, with a swift and appropriate system for rewards and penalties commensurate with all work actions. Our plans collectively encompass some of these key aspects: safe work practices; accident prevention education; safe-certification of all operating equipment and follow-up inspections; debris transportation supervision by our QCRs to prevent over- loading and falling debris; traffic control to include flag-persons and traffic maintenance devices to protect vehicular and pedestrian traffic; site security, fire protection and air monitoring; hazard identification and mitigation; activity hazard analyses for operational tasks; respiratory protection procedures; accident investigation and reporting; noise mitigation; and emergency response actions. What's more, our plans address vital environmental and infrastructure protection measures and pollution controls, such as: procurement of all environmental, materials handling and land-use permits and licenses, and dissemination of regulatory updates; protection and preservation of the surrounding ecosystem and natural habitats, to include surface and ground water considerations, air quality and soil control, sampling and testing, fish, wildlife and wilderness area protection, trees and botanical habitat and ground cover concerns, historic and archaeological designated areas identification and preservation, as well as noise and odor pollution and aesthetic concerns. Environmental impacts of collection activities are considered for prevention of further damage to infrastructure and for the handling and containment of hazardous materials and for the mitigation of any releases of handled hazardous materials, as well as for the control of vegetative debris containment. Impacts of site selection, construction and reduction methods are considered, including: proximity to occupied dwellings and safety buffer zone availability; location and distance from water bodies, such as rivers, lakes, streams or wetlands; accessibility and closeness of obstructions and power lines; presence of on-site underground utilities or storage tanks; stability of soil strata and erosion and sedimentation control, as well as hauling traffic impacts on such. Local effects of various methods of debris processing and handling are evaluated, such as: air curtain incineration and open burning impacts (with attendant testing and disposition of ash), grinding impacts (with attendant considerations of noise, dust, particulate matter, disposition and beneficial reuse), storage, decontamination and recovery of white goods (Le., refrigerant containing appliances that require special handling) and recycling of such, household hazardous waste storage, containment and approved disposal, hazardous materials containment, storage, remediation and approved disposal. Site restoration and closure and all attendant soil and ash testing is undertaken under Federal and State environmental guidelines to ensure no environmental contamination is left on sites. Any remediation and monitoring will be coordinated with State and Federal environmental protection agencies, as required and applicable. AshBritt management and staff specialist, through constant communication, referral, research and education, stay apprised of current Environmental Protection' Agency (EPA), specific guidelines, rules and laws as they relate to disaster recovery and debris management. We Scope o/Services Proposed 132 Page 137 also stay informed through our work on other special environmental projects, which often correlate to disaster recovery work, and through our association, affiliation and contacts with the American Public Works Association (APW A)-various Chapters. ,. C/ean-As-You-Go(C-A-Y-G): During all phases of work, with our resources or subcontractors resources, we enforce our clean as you go policy. The concept of Clean-As-You-Go is a component our Quality Control Plan. C-A-Y -G epitomizes the value of "do it right the first time". AshBritt field personnel and forces will be directed to complete assignments and cleanup activities as completely and thoroughly as practicable at each stage of work so to avoid do-over's, inefficiencies, and delays. C.·A-Y -G does not interfere with the concept of multiple debris passes, but emphasizes the objective of removing all accessible and eligible debris during each respective pass, sometimes employing basic hand laborers and tools (Le., rakes, shovels and brooms). Maintaining C-A-Y-G objectives is especially important for debris work on emergencies and major disasters where restoration of critical public functions is the highest priority. AshBritt personnel and subcontracted partners will be expected to abide by this policy. If after orientation and performing under the C-A-Y-G concept work site conditions do not reflect the objectives of this policy, AshBritt personnel and subcontractors will be subject to corrective action up to and including dismissal from the project. I!i1 6. Documentation and Record Keeping Information is communicated from the street personnel to administrative staff daily. AshBritt ensures accuracy of reports and describes the method of backup in case oflost information in Section 5. Quality Control Plan and this section as well. Proper and efficient documentation and invoicing of recovery activities are vital to successful recovery missions and the attendant reimbursement process. The documentation used and the system through which it is compiled and tracked is an integral and essential part of the recovery process. For instance, the Debris Load Ticket may be used to record critical information about all loads of debris collected from public rights-of-way and transported to designated disposal sites, or transported from temporary debris storage and reduction site to final disposal sites. Load tickets capture the fifteen (15) key data points, amongst other critical project data, described in FEMA-325 Debris Management Guide. Load tickets are the currency of disaster recovery operations, as they allow all recovery participants to document billable activities accurately during the project. More importantly, they are one of the many different forms of the necessary documentation to receive maximum reimbursement. Load tickets are administered and completed by a City representative or monitoring personnel to maintain the integrity of the process and follow recommended FEMA guidance. If manual tickets are utilized, the City may choose to use AshBritt's comprehensive Truck Measurement Record. This critical form documents all the vital information regarding all haulers used in the course of a debris mission; it is a primary information and tracking document that serves as the foundation for all load tracking. In addition to documenting the critical hauler information, it is used as first tier safety certification document. By requiring both an AshBritt representative signature and City's signature, the validity of all data is supported. When a truck is certified, the pre-defined Truck Measurement Record number, as well as the measured load hauling capacity is transcribed Scope o/Services Proposed f.1AshBritt ":!lJ............. Truck Mo",u'"",.nt R""o,d I.1o.:1lJJ!n..:w~"",,-__ 1-1#I~ ~L!-:¥\"IF" ____ _ '"-"',('".------ ~Ii,\..·----- 133 Page 138 onto a vinyl placard affixed to the driver's side of the hauling vehicle (or both sides, as applicable). Truck Measurement Records are mUlti-part forms that are distributed to the City and their designated monitoring contractor. The truck driver secures a copy and AshBritt collects and scans all truck records daily. The data is transcribed electronically into our Disaster Information Management System (DIMS) and compiled into electronic log books (for rapid batch downloading). The hard copies are also maintained sequentially in log books. Hard copies are also duplicated and kept in a separate log and location as a backup. Each vehicle that is certified is also recorded manually on daily master logs; each truck record is assigned a unique identification number. " Automated Debris Management System (ADMS) ADMS is a technology that eliminates the need for paper-based tickets during the disaster recovery mission. The ADMS systems operate using a mobile device such as a smartphone, personal digital assistant (PDA) or other portable hardware. Field Monitors capture pertinent information with the devices including GPS location, data/time, and. equipment number and store it on the mobile device. Current systems utilize bar code technology, QR code or smart cards to collect pertinent data. Devices are capable of recording date, time and location, and some also have digital cameras for photo documentation. This functionality reduces data entry errors and allows for near real-time data review of operations. Discrepancies are significantly reduced resulting in cost savings and efficiencies. In the event an ADMS system is utilized, all data will be recorded electronically. ADMS systems improve production assessments and are a beneficial tool in developing public information messages. AshBritt has experience working with multiple ADMS's including those from Arcadis (HauIPass), Tetra-Tech (RECOVERYTRAC) and Thompson Engineering (Thompson Data Management Suite). " The Data Capture Process for Debris Operations As debris is loaded at right-of-way collection points, monitors record all salient information onto load tickets. The information includes the location, truck number, load hauling capacity (to match the affixed truck placard identification number), debris type, as well as other relevant information. Load quantities will be verified and "scored" or "called" by tower monitors at temporary debris staging and reduction sites or final destination sites. Once the official call is transcribed onto the "open" load ticket and a validation signature is executed by the tower monitoring individual, carbon copies of the ticket are distributed as follows: one copy to the truck driver, two copies to the monitoring firm, and one copy for an AshBritt representative. The monitoring firm will provide one of its copies to the City of North Miami Beach. Multiple part tickets ensure that any loss of copies of tickets can be easily validated and that backups can be supplied. 'The load ticket provides the most comprehensive information and a paper trail for FEMA Public Assistance Program reimbursement" -FEMA P-327 Monitoring Guide. All recorded load tickets are immediately scanned at our established data processing center and placed in the queue to be input into our data management system. Before scanning, tickets are manually quality checked and batched by tasking entity and work class (Le., City of North Miami Beach, ROW, Stump, Outhaul, etc.). Before ticket data is entered into our system it is quality checked again, so should a ticket stray into an improper batch it can be bounced electronically into a quality control "indicatorlhold" bin. From there our Data Manager or Data Quality Control staff can route it to the proper location. Data is then quality checked a third time (or more), as each of our subcontractor invoices are reconciled and approved through our data management system. Each billed ticket, by category, is matched and checked against the data input into our system. System rules or controls are put in place to ensure load tickets are not duplicated or otherwise tainted within our system. The process of scanning paper tickets and entering them in the system is eliminated when an ADMS system is utilized. Scope of Services Proposed 134 Page 139 ... ·.AsHBJUl'TINC.ltEsP()NSE·TOl'HE Crr¥ OF NORTH MIAMI BEACH, FL ·::iiFp#io15~o8DiSASTERDEBiuSREM:OVAL ANDInSPOSAL SERVICES . '~\".><.', :~; :. -','_ . ," _""-.': " .. : -" ;-"' __ , . __ -; _, ._" '. --" .'. c ' . c. . ", . ," -.. -, • , ",-. . Variance reports are generated, and corrections are made on either side to ensure proper data entry and subsequent payments. Furthermore, to assist our subcontractors we supply them with paper or electronic invoices that correspond to our system. This process significantly streamlines our subcontractor invoice approval and payment process, and, in turn, greatly increases the accuracy and speed of our reconciliation and billing processes for the City. All other forms used by AshBritt during the recovery process are in accordance with current FEMA requirements under auspices of the Public Assistance Program. l!i 7. FEM(1 Paperwork AshBritt has a thorough knowledge ofFEMA programs in relation to Florida sub-grantees. We have knowledge of the current regulations and language pertaining to the Public Assistance Program, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, the Sandy Recovery Improvement Act, and many others. More importantly, we have personnel that worked in recovery positions at the Florida Division of Emergency Management (FDEM) and FEMA. In addition, we constantly work with our clients to maximize their Federal reimbursement by assisting them with a variety of necessary quality control checks including but not limited to: III Review FEMA Project Worksheet (PW) for an accurate Scope of Work and accurate unit costs. I!l Recover process documentation -create a plan to process all daily logs, tickets from the field/contractor, and perform documentation (data entry) of the recovery process. Perform daily, weekly ticket reconciliation, and final reconciliation of the debris removal ticket ledgers and disposal ledgers (TDSR to final disposal), per FEMA requirements. Provide FEMA Category A Submittals including final inspection reports. I'l Review project documentation for consistency, compliance, and completeness. Assist with the submission of Requests for Payment, if necessary. Ii'! Make recommendations to the City of North Miami Beach representatives for reimbursement tasks. Ii! Assist the City with negotiations with Federal and State, and verify completion of work task items for FEMA Category A-B for contract closeout. !'l Provide pre-event training and recovery overview the City's staff, and elected officials as needed. I'iI Brief Project Manager on the recovery process, critical meetings, required procedures and the current disaster recovery environment to avoid lost opportunities and delays with reimbursements. tlI Recommend and assist in the organization of a community disaster recovery program and team. II Prepare and brief the local disaster recovery team for key FEMA recovery meetings, the Applicant's Briefing and the Kick-off Meeting. L>I Assist the City staff with preliminary documentation for the project worksheets, a critical undertaking to ensure full reimbursement. !'J Assist and support the local recovery team throughout the recovery for as long as needed. ~ Provide guidance of alternate grants (NRCS, FHWA, State DOT, et al.) and/or mitigation opportunities such as the Hazard Mitigation Grant Program (HMGP) resulting from the disaster event. III ·Conduct an exit interview with community managers and/or local recovery team members. I!] Prepare a disaster event after action report for community management. Il Remain available for additional special assistance and guidance. In addition to assisting the City of North Miami Beach with the FEMA processes as identified above, AshBritt will include a great deal of these FEMA knowledge into our annual training courses for the City. AshBritt is able to assist in many stages of developing the Project Worksheet without any City staff involvement. AshBritt also recognizes that there are certain stages of the process that we as the contractor are not allowed to produce/develop due to FEMA requirements. Below is a summary of the documentation we are able to develop for the City. Ii] 100% of the Invoices £'l Load Tickets OJ Time and Material Sheets I'J Truck Certification Placards [J Truck Measurement Records I'l Daily and Weekly production statistics Scope of Services Proposed 135 Page 140 " Examples 0/ Documentation mJLAshBritt ~ Environmental q,-rtJi':ii! J'iftiflllaliiJ~1 ~lmcd'i'mcl<N •. : ~ ~ I -000 Truck Measurement Record Cti,:nl! _____________ _ D3Ic: ______ Time: ____ DAM DP~I 1!IS~{lC#~I~S. _ . , 1. Completl)~~mrQ~r~~~I:I::llli;f:~Lo-.tuca'i!-U'cmonL i: M'.:lSI","\Il1d ll.'COrd ",,,,,,11 dimcml";\S (Citiil, Ft.~txwxhi /fuM. o(!I\, buck bCd. 3. Measure and record all rcductiolti to Cilp.lcily (Le., dog boxes. odd SI13p1!S, etc.). (N~te; Use.a lL!-4::imalt::lpoo!mea:.-ure(JOUu),orcoovert inclh-:stQdec~) Pritnc-.Su~irUcIQr: 4,. C~J~I~l1io} tll~t r~ljti1tt1t cui;lc }·;1Ht~(\1'cl~ .... nell'll Cubl"¢: fo't.-;. 'I'(I~rll:Redooio~).t1~. t!~tu~~tot: ·~~~:r;fu~c~:=~.~:~~:=mn·ey. -, . (t1~l.mng·':~ka;ij~) . . 7 O,JthplQt~ JUl~sign r~ (bothAuhU-rlllnni:l OmOiahepf~~·ti)" Ihh'CTNIimc(.~ _____________ l'lU1No(.); ________ SP.fo(J'SiITY«J' tl~n!c Platc·No.:. ________ ,StuIO: __ _ --------.,. ~:&:·~~::~~~!~~::~~::~~~=~"btlU~~1 g.~: g~: 3, Diles die whiele Illellt all nemwy safetyrequnelll<llIS7 OYu 0 ~b. r-;t~~~'~~ic.~ __________ _ .M.".;..mn!l'CO,:". ____________ _ ~~ll~~-------------- SWna/Uies ~ ~i!t£il} ,fil!l}re:t~~~t_i,,-~· Intb io'lletimnr COJlVU&fon r;~~~ ~;~L ':1"'--"1 "02 j~"~ ,~j' -4'";"" D.:l ., .. , O~. 'il' '" 03' r -: 0.6 ~io = 0.7 '9'"'~ 0.8- I~';"; 9.8: I\' <C QlJ 12";:: 1 .. 0' :~~'tk!" !}pe. qSolf.ti~adCd OM«h.i.;oodcil t:Ji;>t!wj;~ D~et t::1lhndi""dcd D{*i&';';'~ 4. ~ UIG.,,·cliletchil"·C:I witlbTo lal1gatQ1 Ov~ .. 0 No I IjariJ'lJfll;.1!-a~t!!-~ ~~~.f1iy ~lf~~ 'fk1 ~ott:~,!-,y !iJ~ ~~hi.f.~~ Ml!llsuremellls l\,siIBrittUeI,ris LQad Ticket: Sample DEBRIS CLASSIFICATION ~ AshBritt LOAD TICKET lIB EJwf~nment.af ·.BURNAB.LE TICKET NUMBER:!lJV .97iOl NON·BURNABLE MIXED CONTRACT OWNER: 'OTHER lOCATION t.D".A;:;T;;;E:~:.--------------------; LOAD ORIGtN (STRt:ETNAME): t-_____________________ ~IISEC~OWAR~ DEBRISQ!JANTlrv DUMPSITE: TIME ~ INSPECTOR . rmUCKNO.: WHITE; OWNERS COpy YELLOW: ASHBRITT COPY PINK: ASHBRITT COPY GOLD; OWNERS COPY GREEN: HAULERS COPY Note: AshBfi!t's sequentially pre~ntlnzbered, seven-part load ticket captllres the fifteelt key data poillts Jescrihed:u~ theFEM;f Debris Alanagentent Guide. The load ticket allows all"ecol'ery participants· to accurately mamlaut t/QCltmentatiOll oitheir billable activitieS during the recovery project. Eai:hcfo~jp1eted load ticket is scaltnedaniielectl'01ticallyarcltil'ed Foraltdit purposes, tickets can be rapidlyretrieveii altti catalogued All key dtita poilus are logged in A.5hBritt's debris injormatiolt management sysfe;" (DIMS) jor cllnilllati.'e tracking and reporting. Scope o/Services Proposed 136 Page 141 "~"'~.-'-'-."~'-:-.'-: .• ' ... , '-". "---.. '.-""'~---c· •.. '. ~--.• -.•.•• -•..•... : ....••....•. : .. ::~: ..•.... -.' .. -. --' .• -.•.. '._,' .'.' ...••..•... ' .. ' .•.. , ...• ,. '.-.. '.' •....... : .... -.. ' •.. '.~ .. '.~ ... ' .•. ' .... '~"~ ... ~-.... '-.' ....•. '. '_ .. : .....•. ,._. ' ..... :~ .. " ... ~ •......• -.... '.:'. ".'::"'] :' ", .' . . AsiIBRrrTINC; RESPONSETO,THECITYOFNOR,THMIAMIBEACH,FL ' •. '.,' ......... , .•....•. ':. , .' ',:,., .. :',": ' ...... '.' •... RIt'P#201S':'08DISASTERDEinuS'REMOYALANI>DiSPOS~SER'VICES M~~~.m;.!!ll!t'l~iJ!imllW~~'iW~ AshBritt Truck Placard: Example .--;.'.'. :':.-.' ".' ..... ," ':. ".', Tillis Ve.l1icle Operate.d Unde,r lontra,et wittl.: • VEHICLE # CAPACITY , " " ' .. ' ," .iI., W · . ,· •.. ,:::1. .,.: .... ,.'. 'fl.';'. : •• ''1' .. "'. '~"""" -0·""'5' ...... . ,'., ":. ' •... ". "'., , .",'." ,.' .' .' ..... , ' Note}Th~,~hBrittpll!lca,rdisaffix~d tot,he,sidearall ha.ill,ing vehic".s.fter'~atetycel'tiftc:ationand· ri'leasl,lt II1l!l1t. .It 'is,marked wit .. :ind.lible ink· ft.lJreClude,$jjb:sequentdoctoriritl~ Scope o/Services Proposed 137 Page 142 '. .... .' . . .. ..... --:---_.--.--... --. -...• -.-'---.-. ,.--" : ..... -.... -..... -.' ... -.-...... -.. -. ":" .. -.. --.. -'.' .. ~. :-.:~. -.'.::-.:.'--'.-. -..... -~. :. '.-:: .....•. :----.---.--.--:.:.-'-' ..•...•. -". ··.··-·.·.-.-:-.: .. 1 ::. ":.' .'-.-'.. ASHBRITTINCflU!:SP9NsEtOT~Eqty{j~NoRTHMIAMIBEACH,FL I .. : ......: .' .. ' .... :'. :'. ". . '-., ..' RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISposAL-SERVICES I t~g.;@;f .. ~*-w..:m>,~WJW!l\;1/;~~aF~4m;~~~Mllj,'e.mjlli1 FLOOR PLAN 6)(6 P.T. FO&t SECTION A-A Scope o/Services Proposed 138 TDSRSTower Diagram Note: Materials consist of pressure treated 'N9od. ASI-laRITT SK-I Page 143 Hazardous Stump Worksheet Applicant Date: Applicant Representative: Signature: FEMA Representative (~ available): Signature: State Representative (if available): Signature: GPS Flilfor PhysIcal LocaUoo O •• o;ripU",d Hazard Decimal Degrees Tree Size Elgible Debris $tract Address. Road. Cross F.clllIy 00.000000 (Diemaler) stumps street. ere:. ROW,Petk, Inches CilyH.II,eI •• YES NO latitUde lon!FIude YES NO CY (N) (IN) 1 2 3 4 5 6 7 8 9 10 Prime Contractor Name: . I TOSRS Location: Truck Com .. l,-anv Name: I Loading Site Monitor Signature: Truck Driver Name: * Note: Tree diameter measured 2 feet above ground level . .... Reference Stump photograph in comments. I Photograph wiUI superimposed yardstick required with each stump. Scope o/Services Proposed 139 Collmanls: (see allachad sketch, photo, elc.) Page 144 Stump Conversion Table Diameter to Volume Capacity The quantification of the cubic yards of debris for each size of stump in the following table was derived from FBMA field studies conducted throughout the State of Florida during the debris removal operations following Hurricanes Charley, Prances, Ivan and Jerume. The following formula is used to derive cubic yards: . [(Stump Diamete.-J x 0.7854) x Stump Length] + «Root Ball Diamete.-J x 0.7854) x Root Ball Height] 46656 0.7854 is one-fourth Pi and is a cODStanL 46656 is used to convert cubic inches to cubic yards and is a constant The formula used to calculate the cubic yardage used the following factors, based upon findings in the field: • Stump diameter me!l$ured two feet up from ground " SlUmp diameter to root ball diameter ratio of 1:3.6 • Root ball height of 31" Stump Diameter Debris Volume Sturnp Diameter Debris Volume (Inches) (Cubic Yard,) (Inches) (CUbiC Yards) 6 0.3 46 15.2 7 0.4 47 15.8 8 0.5 48 16.5 9 0.6 49 17.2 10 0.7 50 17.9 11 0.9 51 18.6 12 1 52 19.4 13 1.2 53 20.1 14 1.4 54 20.9 15 1.6 55 21.7 16 1.8 56 22.5 17 2.1 57 23.3 18 2.3 58 24.1 19 2.6 59 24.9 20 2.9 60 25.8 21 3.2 61 26.7 22 3.5 62 27.6 23 3.8 63 28.4 24 4.1 64 29.4 25 4.5 65 30.3 26 4.8 a6 31.2 27 5.2 67 32.2 28 5;6 68 33.1 29 6 69 34.1 30 6.5 70 35.1 31 6.9 71 36.1 32 7.3 72 37.2 33 7~8 73 38.2 34 8.3 74 39.2 35 8.8 75 40.3 36 9.3 76 41.4 37 9.8 n 42.5 38 10.3 78 43.6 39 10.9 79 44.7 40 11.5 80 45.9 41 12 81 47 42 12.6 82 48.2 43 13.3 83 49.4 44 13.9 84 50.6 45 14.5 Scope of Services Proposed 140 P age 145 ~"".->-------------':-_~---:~'.'_'--:',~'-:~~':-~~~'" :~,T.~ .• '_' __ :: ___ ' __ ~~_' __ ~~ __ '___ . ': . ".-.-~--,:.-----_. -~ . 1 '...... './'; ...' !ASHBJllTtIN~.JlESP<>'~S:t:;TO,THECITYOFNORTIIML\MIBEACH,FL '11 ~ =~=;::md ~ FEMA Public Assistance Program: An Overview I1l The PA Program assists in the ,------------------------, Public Assistance Process Flowchart (DFO) restoration of community infrastructure Ii! Supplemental cost reimbursement program r.;J Specific eligibility requirements Ii! FEMA share of eligible costs awarded to State for disbursement to sub-grantee III Emergency and permanent work for small, large and approved alternate projects are eligible. I!l Special considerations for Hazard Mitigation, Environmental . Requirements, Historic Preservation & Cultural Resources, Special Flood Hazard Areas and Insurance Requirements. III Key support: Public Assistance Coordinator (PAC) I!! Urgent Resources: Immediate Needs Funding " Sandy Recovery Improvement Act (SRIA) of 2013 On January 29, 2013, President Obama signed into law the Sandy Recovery Improvement Act of2013. This law amends Title IV of the Robert T. Stafford Disaster Relief and Emergency Act (Stafford Act). Specifically, the law adds section 428, which authorizes alternative procedures for the Public Assistance Program under section 403(a)(3)(A), 406, 407 and 502(a)(5) of the Stafford Act. It also authorizes FEMA to implement the alternative procedures through a pilot program. It is important to verify with FDEM Bureau of Recovery (850) 487-2293) on the ending dates of these pilot programs as they are at the will of FEMA. AshBritt is one of the few Disaster Response & Recovery contractors who has experience with these alternative procedures established by the Sandy Recovery Improvement Act (SRIA). AshBritt's clients in Georgia and South Carolina have utilized these programs for the Winter Storm Pax event in 2014. " Maximizing Reimbursements for North Miami Beach under the (SRIA) AshBritt has operated under the Sandy Recovery Improvement Act (SRIA) program on recent missions and as previously mentioned we have personnel that have administered these pilot programs at the Florida Division of Emergency Management. There are 4 Pilot Programs that will assist in maximizing funds for the City of North Miami Beach that have stemmed from the SRIA. The method by which AshBritt will assist in utilizing them for the City is identified below: Accelerated Debris Removal-Increased Federal Cost Share (Sliding Scale) This pilot program authorizes an increased federal cost share for the collection, hauling, processing and disposal of debris when sub-grantees perform removal operations within the specified timetable in the figure on this page. During February of 2014, AshBritt was activated in 8 jurisdictions in South Carolina and Georgia for Winter Storm Pax. At that time, we assisted our 8 Debris Renu" al Work Federal Cost (DII)s frolll Stllrt of Incident Period) Shm',' 0-30 85Vo 31-90 I 80% 91-180 I 75% Federal dollars will NOT be provided for debris removol lifter 180 days (unless an extension is.granted byFEMAl jurisdictions (Georgetown, SC; Colleton, SC; Marion, SC; Sumter, SC City and County; Hampton, SC; Atlanta GA and Augusta, GA) while they implemented the Accelerated Debris Removal (Sliding Scale) during our operations. AshBritt assisted the jurisdictions with the process for notifying FEMA of the intent to use the programs and maintaining communication with them on the status of the programs throughout the process. Scope o/Services Proposed 141 Pagel46 " .. --. -" , ...... _--_ .. -_. .-----,-",:',' .. . "_ .. ~--~~-'-.---:-:'-'---~'-:-:-:'-"'''-'-'---'.: "-".:·~~"-·:'-·~---:"7~~~.-:~7'-~~~---~-" _. __ '~ __ H~'~C~.:~_.' -'-~P' 1 .. .. .... . .. c .. ASiIBRITT~~.RESP()~~~toiTII:E 91'yO~N9~:rIl.I\;II~~fBEA.CII;FL I ... .. .... ....... . RFP# 2015.;.08 DISASTER DEBRIS REMOVAVANDDISPOSAL SERVICES I t<j\'~W'Jr@~7;illmrl!'~l'#.I.w.W~Wijj\'1iWm~.g!l!g~~~~~~ Recycling Revenues When AshBritt generates recycling revenues from disaster debris removal, it is will be returned back to the City of North Miami Beach in order to give back to the community to use for improving future debris removal operations and planning. With sufficient pre-planning, more options, and greater opportunities are made available to recycle or to find beneficial uses for a greater percentage of the disaster debris stream. This includes the alternative procedures under the Sandy Recovery Improvement Act (SRIA) use of program income from recycled debris without offset to the grant amount. This program may be implemented for the City to save the amount of City funds that are used for the project if a debris mission is presented. Though a challenging goal, maximizing diversion will minimize landfill space utilization, recover usable resources, conserve natural resources and potentially reduce costs of the overall recovery. Upon contract award, AshBritt will further refine its recycling plan in addition to utilizing local recycling firms, and reach out to non-profits to find available markets for potentially recyclable materials in addition to our pre-established recycling firms. AshBritt is dedicated to assisting the City as a function of our Pre-Planning commitment of the contract with the development or review of a strategic area-wide recycling plan. Our goal will be to devise a reasonttble, area-specific plan that can be readily implemented and realized. Straight Time Force Account Labor When jurisdictions utilize their own labor forces to perform all or part of debris removal operations, FEMA will reimburse, at the appropriate cost share level, the base and overtime wages for existing employees and hiring of additional staff. This program not only increases the knowledge and experience of the City's staff, but it will also increase the rapport between AshBritt and the City. AshBritt and the City of North Miami Beach will have more ofa hands on role and relationship at which time they willieam from each other about their respective roles in the mission. Being headquartered in within 30 miles of North Miami Beach, AshBritt will be able to maintain a close rapport with City staff and personnel to answer any questions or concerns that may arise throughout the term of the contract. Debris Management Plans (DMP) This program can provide the City with a one-time incentive of a 2% increase in the cost share adjustment applied to debris removal work completed within 90 days. These plans must be submitted to the Florida Division of Emergency Managem!!nt (FDEM) Recovery Bureau to review and eventually submit to FEMA for acceptance into the program. Ifnot already submitted to the State, the City of North Miami Beach's plan will be reviewed by James Bartlett or Samuel Cannon, Debris Specialist for FDEM. He will review and present comments back to the City at which time they will ameliorate any deficiencies found before they submits the plan to FEMA. Once accepted, the City will receive a letter from Major Phil May FEMA Region IV Deputy Regional Administrator notifying them and the state of the accepted plan. AshBritt believes that this program benefits the City in more ways than just receiving the upfront increase in the cost share. Proper Mitigation and Planning can provide tremendous savings. AshBritt prides itself on maintaining the most diverse and experienced core team in the industry. From our Project Managers to our Technical Specialists we strive for industry professionals proficient in FEMA guidelines. If chosen as the City's contractor, we will have our Public Assistance Liaison Christopher Holsinger present a report to the City with a thorough review of the City's Debris Management Plan or assist in outlining the necessary sections to form a FEMA accepted Debris Management Plan. ffJ 8. Invoice for services With AshBritt's extensive experience and advanced Disaster Information Management System (DIMS), we can ensure streamlined and accurate reporting and invoicing which adheres strictly to established FEMA and FHW A guidelines. We can accommodate any frequency of billing cycles that are preceded by pre-invoice data reconciliations. This encompasses both unit and hourly rate services. Our streamlined process, which has been field tested over many years, has become our standard operating procedure and is now conducted for all invoice submittals. As we separately track recovery service data through DIMS and through other field reporting, all costs we invoice are segregated accordingly and clearly delineated on all invoices. All other salient information is clearly identified on invoices, and applicable backup is attached in a clear and concise fashion. This procedure Scope o/Services Proposed 142 P age 147 ··.ASIJBRI'fTI~C.IUSPONSE.TOTHECITy.o:FNORTII.MIA~BKACH~FL • '. RFP#·2~15-08DISASTERl>EBRIS REMOVAL AND.J)ISPOSAL $ER.VICES increases both invoice clarity and accuracy. Our procedures significantly expedite client processing, audits and grant reimbursements. Given the flexibility afforded us by our real-time data processing and analysis, we are also open to any process suggestions by our clients. Our processes are extremely adaptable and flexible so that we can accommodate any specific billing procedures or systems. For the City, payment for work completed will be invoiced on a 30 day period. Invoices will be based on verified quantities from the daily operational reports. All applicable backup for all invoices will be included for ease of review and to facilitate timely reimbursement. Hourly Equipment Logs and Time Sheets are used during the emergency roadway clearing phase (emergency push). These are mUlti-part forms which are .distributed to applicable parties. In addition to completed Truck Measurement Records and Load Tickets which are scanned and stored in our database, manual Truck Measurements are organized in binders for back up purposes. Moreover, QCR Deficiency Reports and other safety reports and logs are kept. All reports are collected and compiled by field supervisors and managers. They route them daily to our central. processing office, where our Operations Manager reviews as necessary. Ultimately, a process is established to collect all the documentation needed to validate Envlronmcinlol the locat.ion, time, type, length, and quantity of services conducted. Per any City guidance and instruction, AshBritt will submit all project invoices with all applicable backup and supporting documentation as required for validation of their correctness. AshBritt will include as backup for all billing periods hard copies of all the data in an Excel spreadsheet format, and electronic files of the Excel spreadsheet in an acceptable format to the City. AshBritt recognizes that payments will not be made based off ofincorrect invoices; however, if our pre-invoice data reconciliation process is followed, all invoices should be fast- tracked· for approval and payment. If a submitted invoice is erroneous, AshBritt will correct all errors and submit a revised invoice for payment. AshBritt will not bill for any debris collected in areas located outside of the assigned debris control zone, nor will we bill duplicate tickets. Our backup data and Excel spreadsheet will include, at a minimum and as applicable, the following for each load collected: B Date of Load fII Time of Load !3 Street Name and Area El Debris Hauler Name (Subcontractor) B Truck Number (Certs, as necessary) ~ CldIfiplC .... ·~· -" """" T~.~.T"". AM .. " JC1l)'~_~ .• '( C*r. MK IJ Certified Truck Capacity in cubic yards (Certs and Truck Record logs, as necessary) !1 Net Cubic Yardage of debris disposed (if applicable) fa Ticket Number 8 Landfill Disposal Ticket Number (if applicable) B Landfill Disposal Weight (ifapplicable) fil Destination of Material Hard copies of the backup data spreadsheets accompanying all invoices will contain data and information pertaining only to the submitted applicable invoice. The spreadsheet included with each invoice summarizes all data and information from the project being billed during that time period. The backup data will depict information from the field monitor documentation pertaining only to the invoice being submitted. All invoices will be submitted with a detailed tabular report listing all individual load tickets. The report will meet the City's requirements for invoicing and be approved prior to the invoicing process. AshBritt will submit a report to the City's Contract Manager by close of business each day for the term of the work and contract. Scope of Services Proposed 143 Page 148 -.•. . ..•• '.' ." '. .--. ---.'---C .•• -..... " ..... -... ~~.: .•. -.. '" --."--.---. " .. -•... -.... -..•.....•. -.. -.... -.-•.. -..•..••. -c .. -.-. --...... --.-~.: ..•. -......• ' .-.--•. -... _ ...•. " .... : ...... -....... --. ".-........... --.. -. " ...... -.-. '.-...... -•......•.. -.... --.-.'.-.' ...... "I '. .. '. ...•• '; j •.. ' .• -'.... • AsiiBJUT:r:INc;:RESpONSE T()THE CITY OF~ORTHMIAMI BEACH; FL .. _. ' .. ,",/'. -.. >'j-, -', : .... -.Rlir#·~29\5"O~PI~A~1':t:RP~BaisI,ti:¥ovAL ~I)IS~6SALS~~ ~7* f§8<i¥ll'§l§?1P#~~IMIMi_«M~~~4£~ " Disaster In/ormation Management System Invoicing & Audit Process There When You Need Us Scope o/Services Proposed 144 P age 149 Search by: -Ticket Number -Ticket Date -Destination -Collection Zone -Load Origin [Street Nam~) .IE]Yif9"mf~'n(aL '. .'-"'-'" __ ~::. _"-:, _'-V.~"-•• -.-. "'--:.... '-".--c.,,:....:. ~ ----' -. : '--.~_"~::._~.; .• ~,:.., ...... _.~._-"-'-.~~,_..; .c_~,..:;~o..:_.-':'.~-:...~.~~.~:.: . .>:..........:....0..-'., '.~~'. _____ . ___ , .'--~~. __ .:: ..... _. ""''-~ Tnere Wnen You Need Us. -"'T-~-~~~-'-~-~----'-II ~:!~:~i?'::~-=-\~~:2.\~r~:~~~~i'i:Gi~·\ __ ~~~~ __ ~ _______ ~ __ ~ __ ~ __ ~ \' J ,""" {lC:~ .... ft.J_-<~J , " " ------------.. r;tJ:AshBritt· l····lr:l·Eii~lionment~L ~ There When You Need Us. Scope of Services Proposed 145 Page 150 Scope o/Services Proposed · ····'~!jIiBRI'f1:tNPi,RES~ONsEt6Tm;CIT'{ OFN~R'rnMIA.ijIBE~CH,FL ...• ;, RFPti lOlS;'OS DisASTER DEBRiS REMOVALANDDISi>osALSERYICES , • ". -. --,'--' -.' • -~ '" --• ,_ , • -,-" • '.; • .'. ,',' _. '. • -' .-.,. -, _j. c_, '" , _ . . , -. - ;{\:;-lY~~:..rr~t+~~!i~:1'!i~ :4:-~~s;~:>~~j, ,~;,~~ T t: >:,;t~: "~) .. ~~~ ")'l~~<:: torn ~ l.\'""l!'r~"1 W;:jr~~~"l; _ _ _ ~ _.. : There When You Need Us. 146 Page 151 I.. " c.. " p.. "t> ..2 () [» ~ I.. Q) § ., 8 u ..!, ., 0 Il< ~ 0 ~ t: 0 -0 Q) c ·c Il< @ ....• -... · •• ASHJjl{lTTIN.C.RES"~NSE·TO THECITYQFNORTIIMIAMi BEACH,FL ··,·.····;;~f#~C)!$"'Q~;~f$~~t~aD.~Biti$Jti;~Qy4ANp11h~pOs~ SE~VicE~. ~flimirt~~:fr±4~i~t~~~[(l~t~~(~~.,:8.;si~i:;::;~~:';;~:~fj~S;~t;'~i~~;::if~ t;.~jt,;) .. ~.. tl'V"-"-, !t.~.yl·. :-:..pt:;-""' .. ~~!< [@~i~~ti~~f.~ .. _ ~ _y ___ ~. .. ~ _ ="_ _ ~ < __ ~ .~ __ •• ~ ~: "~ _____ ~_ Debris Removal. TDSRS to Disposal Site t,.;.; ... .r..OI: 1Il~ There When You Need Us . .. --~---------------------_._-----------------------------------"--------~----- ~ .. .~ i~~ ~ ~ iii ~ i ~ ! 0 hlil J <> :50 ! ~ ILtJ1 ~ I I .. ,,l!:L -8 j h~! d J &! j Iii ;j ~ !:: II ..s f [:-_7.~-.:._:_t [§ r[lt. s I _ ..... ::c:,~-,:·L.J .. 2' \" II ,~ t .ii I fG!1 i 11 ~ I!i I Ii & III ... J! ; llii 8 i ¥ lllli!'~ t sill ! ~ j~ I 11 ~ ~;'l!.illl .. 8~ :ilJ :!j iI 11 fl ijili\ ~ J I II n Ii --!I H I-~ hi I _. 1Il-~~ui ·C! ~ ".-:-. ~ .:-;.;t U 1: 81 m~ ~ ., "Ii! .. 'Ii .c,g J! :l! ZI ':! tn.5 i 2H:l1 iz~5~ « f1}~ f ~ S! ~ ~ .. a i! I ci! B u iiiIl i:! u ~ ag c=_=,='.='=m=======E=~'=-==--~_=··==========~~========._~ =_=·==="='=-rr=~=T"=~_='~= .. =,,=·-=== .. = .. =--=====-=============,=,=,.,~".="=.=,=,~ Scope o/Services Proposed 147 P age 152 : -.. -' .... -.' " --.--~\ .. ASIIB~t;~c.'i6;;;~;s~i6·tn~·~~i;b;~~;;;M.A~;B;~~;:FIl .' ...•. ,-.... -. -............ -... -. , ...... , -RFP#~015-08:QISf\STERllE~lU$~,~OVAL~IJISPOSAIiSE~'}£E£ ~W~I¥Iik~~~~~~~_%@!i\\1~ f}}j 9. Office of Operations Due to AshBritt's proximity to the City of North Miami Beach, we would utilize our corporate headquarters in Deerfield Beach (565 East Hillsboro Blvd., Deerfield Beach, FL 33441) to operate out of. Our office is equipped with backup generators and all of the necessary supplies to maintain operations even after a hurricane strikes. We have a phone system in place for residents to contact for service requests and claims as well. til! 10. Disposal Sites AshBritt will assist the City in identifying and vetting potential sites in addition to the ones identified in the City's Debris Management Plan. AshBritt will perform all required baseline environmental testing. Potential sites should be identified prior to a storm event and could include parks, recreational areas, and other semi developed parcels of 50 acres or more. Upon TDSR selection, AshBritt and the City representative will: KI Catalog any known hazardous material or ill Identify location of all reduction operations. conditions existing on site III Identify location of hazardous material, e- III Identify ingress and egress routes waste, and white goods containment area. Iii Define site preparation requirements I1iI Identify location of above ground fuel tank f'l Establishment or modification of road system containment area I!l Determine traffic flow, control, and safety a Identify location of vehicle inspection tower III Identify location of debris separation activities !.1 Determine the TDSR activation date/time and separation of non-vegetative debris III Determine the TDSR daily hours of operation €I Debris Site Evaluation Worksheet AshBritt has provided an example of our Debris Site Evaluation Worksheet.This same evaluation will be done for each potential site for the City of North Miami Beach to ensure site viability. . mAshBritt B ~~ronm~nlaL Il(I1DSRS r RALLY poiNT o FO,s C 1RUC~ MEASURING SITE NAME: 1151STBALLFIElD SI"fE ADDRESS: IOFF BAY. VISTA BLVD ~m: QWNERI I!=ITY CONTACT, rIOE-BB-'EF""'Al-=esr::-A -----PIIONENU"'OER,I +1 (305) 89:l-65J1 GP5 COORDiNATES n TOWER ~ SITE ENTRANCE LAnTUDE: N ~ DEG ~ MIN~ sec LONGfiuDEl € DEG El M1N~ SEC A~ve gro~_~d or under. ground lltIlityllnes7 Scope of Services Proposed 148 Pagel53 ", ... --.~"~-..... -.~-"-.--..---"-.. -.. -~-.--"":A~;;~ftI~c;ats;~;sk-t6TH~cIt:;"~;N{)RTHM~~B~ACH, Ff i .. ~r#;,2.6i$~08DI~ASifE~PEB~~JlEl\fOYALANDDISPOSAL SERviCES ~ ... '~ DEBRIS SITE EV~LUATION WORKSHEET ~AshBritt [cl Envlronmll'nt:ll 181 yes eNo [8:1OSR5 DRALlYPOlNT DTDSRS /iljRAllYPOINT 0 I 1-FDS 0 TRUCKMfASUfUNG 0 FI;)S IK: mUCKMEA$uRING 5rrE"AME! I~R_K ___ .~ ________ ._ .. ____ _ SITEADD.RESSI!UAVVls:rABLVO. SrnOWNER: IDEPTOFNATtiRAlRESOU~ CONTACTI IGEOIttiE~AB~(EL PJ!ONENUMBER:I +1 {3Q5)948-ml GPSCOOROINATES 0 TOWER 18: SmENmANCE LATITUDE! N ~ DEG EI MIN~ Sf( LONGlTUDE: € DB:i EI M1N~ SEC .. Site Plans AshBritt's Project Manager will develop a site management plan and submit copies to the City. The plan will be drawn to a scale of I" = 50' and address the following functions: iii Access to site vehicle inspection tower II Site preparation -cleaning, erosion control, and 1.11 Location of incineration operations, chipper grading operations (if required). Burning operations 13 Traffic control procedures require a 100 foot clearance for the stockpile and I'iI Safety a 1000 foot clearance for structures [l Separation of debris Ell Location of existing structures or sensitive areas il Location of ash disposal area, hazardous waste requiring protection containment area, contractor work area, and III HHW or HTR W storage Note: No work will commence at the site until the site and the site plan have been approved by the City. iii 11. Demolition Services After major, wide-scale disaster events, demolitions of entire structures are sometimes necessary. Demolitions of structures may be for public or private or commercial properties, and mayor may not be part of an established Right-of-Entry (ROE) program, where federal funding is authorized for private work. Generally, before demolitions take place, a determination must be made that the properties pose a threat to the life, safety and health of the general public. The City, or its assigned agents, will be responsible for ordered demolitions of residential properties and for identifying other public or private properties that may be eligible for demolition under an ROE program. The City will provide AshBritt management with all documentation identifying the sites and all ROE forms and releases prepared by property owners. AshBritt personnel can and will assist the City in assessing and identifying properties that may need to be demolished. Certified and licensed AshBritt crews will assist the City in determining if structures contain Asbestos Containing ", •. =,=."",,=, ==.==.=,,,,,. ,=. ,===~========='''''''''''.==.=. ===_ === =. "' wo,,,", .~.",=~_. '. ,." .' = Scope o/Services Proposed 149 Pagel54 ... __ ....... ~,_ .. __ ,.~ .. _. _"_ ."~. ___ . __ " __ _ _. __ ._. __ ._. _._w_ ,. __ ..... _~,,_ ~ .. ,. m __ •• __ • _" ___ • __ • __ • __ o< __ ~ • ________ ~ ____ ~_, __ •• _._ •• __ • _. ______ ._~" ..... _. , ." ASJlBRITTINC.RESPONSE Tt}THE CITrOI' NORTH MIAMI BEACH, FL I . .' '. . . 'ltF'P# 2015-0SJ)ISASTI;R DEiiRIS'REMOVALANDDISPOSAL SERtICES i i;-'~"'~~""'_jmMiMm~1Ill'iIJ!\M4ig_;j_~~M*9aw,~_~;w.~ Materials (ACM) before any demolition takes place. When determined no asbestos is at a property identified for demolition, the site will be considered as a Construction & Demolition (C&D) demo site. When Regulated Asbestos Containing Material (RACM) is found on site, AshBritt crews will follow all local, state and federal guidelines for RACM demolitions. Regardless the scope, RACM or Non-RACM demo, AshBritt is highly experienced in both residential and commercial demolition with and without asbestos, and has been a member of the National Association of Demolition Contractors since 1996. Of the over 29,000 ROEs we completed in Mississippi for our Hurricane Katrina mission, over 3,000 thousand entailed demolition work for both RACM and Non-RACM properties. Further, below is a table listing some of our past isolated demolition experience. " Ash Britt, Inc. Select Demolition Experience miJ."=P'l"!'T"~~~'=~r~·:=~"'<;~;="T~~~~~~":;<l""''''';''~~~ !.~<."I crl. ~ ;" l. ;,iii'" J~:}"'l ~",-.,lf, " ,v .. ,..fl'~!~ ~-I'L~ '¥:!. __ ~ i! J.;' ~.d" X~ncO{'1<'''I'.. ~~~=:.d;.J;.;._~ ~"'~"'-"'_ ~~"'-'L-dl.:.':.~~--1..~~ U.S. Army Engineer District Randy Perkins Ms Sue Speights Removal of Abandoned Property $367,548.00 Mobile (334) 441-5599 and Bldg. Maint. (365 Dwellings) Pensacola, FL DACWO 1-99-D-0002 U. S. Army Engineer District John W. Noble Mr. Don Skipper Indefinite Quantity Contract $1,698,754.00 Mobile (334) 255-3612 Demolition of WWII era Bldgs. Ft. Rucker, AL Contract: DACA01-99-D-0018 U.S. Army Engineer District John W. Noble Mr. Don Skipper Indefinite Quantity Contract $2,243,434.00 Mobile (334) 255-3612 Demolition of WWII era Bldgs. Ft. Rucker, AL Contract: DACA01-95-D-0065 Directorate of Contracting John W. Noble Mr. Bob Walls Demolition of WWII era $344,070.00 Contracting Division (803) 751-7704 Buildings @ Ft. Jackson Ft. Jackson, SC DABT 47 -98-C-0006 AOIC Facilities Support John W. Noble Majorie Sadler Demolition of 15 Buildings & $315,000.00 Facilities MCAS (252) 466-4531 one 1.5 million gallon AST Cherry Point MCAS, NC N624 70-97 -C-2699 U.S. Army Engineer District John W. Noble Ms Sue Speights Removal of UST and Installation $381,839.00 Mobile (334) 441-5599 of (3) ASTs with piping Ft. Rucker, AL 9725-63-1-006-1 Directorate of Contracting John W. Noble Mr. Jim Stubbs Demolition ofWWl1 era $208,150.00 Contracting Division (803) 751-2592 Buildings @ Ft. Jackson Ft. Jackson, SC Contract: DABT 47 -95-C-0052 U.S. Army Engineer District Randy Perkins Mr. Glenn Smith Demolition of Concrete $372,000.00 New York (908) 571-1594 Bunkers @ Ft. Sandy Hook Ft. Sandy Hook, NJ Contract: DACA51-94-C-0047 ~ Asbestos Related Demolitions Buildings, facilities and residential structures damaged, though still standing, as the result of catastrophic, wide- scale disasters, such as hurricanes, may be rendered unsound and in imminent danger of collapse. These buildings and structures may be deemed by local and state officials to pose an immediate threat to the life, health and safety of persons and the environment. As an emergency measure, officials may authorize the demolition of these structures. These buildings, facilities and residential structures (aka "installations") may contain asbestos containing materials (ACM), both regulated (RACM) and non-regulated (Non-RACM). In most cases, demolition and/or renovation of these installations and the handling of potential ACM are regulated by the federal asbestos National Emission Standards for Hazardous Air Pollutants (NESHAP). Federal asbestos regulations are contained in 40 CFR Part 61, Sec. 61.140 through 61.160. Additionally, employers of workers who handle ACM are regulated by OSHA asbestos guidelines, as contained in 29 CFR Parts 1910.1001 and 1926.1101. Plain language guidance on federal regulations concerning demolition and disposal of structures that contain asbestos are found in the EPA's Guide to the Asbestos NESHAP. Designated AshBritt personnel are conversant with and/or consult this guide. AshBritt, by reference, adopts, incorporates and complies with all EPA and OSHA standards and rules in regards to demolition of installations. Moreover, we will fully comply with Florida Statues (Ch. 469 -Asbestos Abatement), Florida Department of Environmental Protection Scope o/Services Proposed 150 Page 155 1\SHBtu1'TJNC~RI;SPONSEfOTHE CITY OFNQ~THMIAMI.]JftA(3I1,FL.· Ri?P# 2015~08DISASTERJ)EBRiS REMO.V AL ANn DiSPOSAL SERVICES " , ... " . -_. ---.', . . .--' ,. -- codes (Ch. 62-204,62-257 F.A.C.), other state codes, and any local Administrative Orders regarding asbestos abatement and handling. For disaster demolition and renovation activities of installations, the major goal of the above standards and regulations, from federal to local, is the prevention of the release of significant amounts of asbestos fibers into the air where they may be breathed by persons. Human exposure to asbestos fibers in the outside air presents a major risk to human health. Therefore, AshBritt will carefully follow the rules and requirements of asbestos NESHAP and other promulgated regulations, while exercising best practices during all phases of demolition, debris removal, transport and disposal of ACM for the specific project at hand. This includes the employment of Florida Licensed Asbestos Subcontractor(s) and Personnel. to Demolition Procedures Outline AshBritt personnel and crews will maintain demolition work sites to appropriate local, state and federal use standards, safety standards, and regulatory requirements. All demolition debris and materials will be removed, hauled, and disposed according to applicable federal, state, and local requirements. Moreover, AshBritt will comply with all federal, state and local requirements related to structure demolition and removal, including, but not limited to, requirements of the OSHA, EPA, FDEP, and FDBR. These requirements will include best demolition practices. All personnel and crews directly involved in asbestos related demolitions will be properly certified and licensed by the State of Florida to handle RACM. Following are the basic steps and considerations for demolition procedures: !:l Survey and identification of properties for RACM Demos: demolition (City/AshBritt) !il Administer documentation L'!I Establishment of Right-of-Entry (ROE) [,l program, as applicable (City) 1\1 Pre-inspect properties and sample debris for ACM (AshBritt) \I Notifications to FDEP, in compliance with state regulation and federal asbestos NESHAP (AshBritt/City) 13 No Asbestos: Treated as C&D demo (all debris) u Yes Asbestos: Treated as RACM demo (asbestos debris) I'll Unable to Sample: Treated as RACM demo (all debris) iii Unable to Segregate: Treated as RACM demo (all debris) C&DDemos: 9 !!! Administer documentation Coordinate utility disconnects (Le., water, sewer, gas, power, telephone) Maintain personnel and bystander safety (Le., PPE and site barriers) Removal/segregation of household hazardous waste, white goods, Ewaste, tires, etc. Control of dust emissions (wetting debris) Load, cover, transport debris to approved landfill and site cleanup Scope o/Services Proposed 151 rJ [j Coordinate utility disconnects (Le., water, sewer, gas, power, telephone) Maintain personnel and bystander safety (Le., PPE, site barriers, containment areas) Proper barrier fencing, tape, warning signage, and labels Only licensed and accredited workers allowed in RACM containment areas Removal/segregation of household hazardous waste, white goods, Ewaste, tires, etc., as applicable (all debris may be treated as RACM). Wetting of structures to control asbestos emissions into air Best demolition practices (minimize excessive breaking of debris) Removal, loading and bagging/wrapping of RACM Labeling, transport and disposal ofRACM at certified and approved landfill Manual cleaning ofRACM demo site Debris type classification handling and procedures Page 156 . --"-'-:~:.:.-:,.,'.--'---"-"------'.--""-----,----'-. ~-".--.--~.-., --..,---... _ .. -, ... --.~ ---~~-' .~.---.---.'.-----:-~ ----'. .'" , . ' " " . .' ... ': . . .. ' -.'. . ,..' . '.' ; ...... .....•.... <.. .... ." A~Ii~RITnNC.~SPON~E TOTHI!: CITYOF NORTlIl\ILUlLIJEAclI. FL I ;,.<, ........... , .. 'c .. ,.RFP#2015-08DISASTERDEBRISREMOVALA,NDDISPOSALSERVICES ! ~.mi@;~~~-M~~,j Friable and Nonfriable Cat 1/ ACM: i'J Wet removal Nonfriable Cat I ACM: g Wet removal !'I Containerize in plastic bags or "burrito wrap" Ll Labeled bags I'J Containerize in plastic bags or "burrito wrap" ~, Labeled bags iJ Asbestos warning III Asbestos warning U Generator name & address B Generator name & address III Active landfill with asbestos area I1iI Trench [j Removal intact to C&D (or active landfill) r1I If not in poor condition or friable, leave in !!l Covered daily place and to C&D with other demo debris )or 12. Supplementary Supplies Major, wide-spread weather disasters can be totally devastating to stricken communities, warranting the need for more expansive support services. These are services above and beyond debris removal and management. In many cases these services are necessary precursors to ensure a debris mission advances effectively, safely and efficiently. AshBritt is a full-service, single-source contractor able to coordinate and deliver turnkey emergency response, environmental remediation, and recovery and restoration services. Under one umbrella, we can minimize the worry and confusion surrounding a client's recovery, restoration, and build-back needs following a major event. Through our own resources and through our teaming partners, we will ensure that these vital offerings are handled professionally, completely, and expertly. Following is a selection of additional support services that AshBritt has provided in the past and can offer for current and future clients: II Emergency Services !:I Emergency WaterlIce -Supplies of water in gallon, 2-ltr bottles, or bulk potable water tankers; supplies of bagged ice (50-100Ib), reefers/fridges, as needed, delivered to a central distribution points within 24 hours. Logistical managers and POD supervisors to oversee the orderly distribution and tracking of provisions. Note: See Texas Power and Associates section below for more information. III Emergency Housin~ -Secured temporary housing and turnkey base camps to support local and out-of- area relief workers, representatives and residents can be established within 48- 72 hours following a major event. Base camps will be scaled and equipped to meet event scenarios. Hard-sided and soft-sided tents, CONEX systems, or other modular structures can be supplied and fully managed. !<l Mobile Kitchen and Shower Units -As an extension to camps or as specific areas, these units, serving for disaster support workers, local representatives, . and residents can be delivered, set up, and powered by generators within 48 hours. Multiple configurations and output available. Full oversight and maintenance of facilities. i'l Canteen, Commissary and Meals Ready to Eat (MRE) -Full canteen and commissary services, serving hot breakfast, lunch, and dinner, as well as mid- rations can be established, and expanded to support local relief representatives, workers, volunteers and residents; MREs and heater meals can also be distributed systematically. Ii! Emergency Power Generation -Temporary power generation for critical facilities can be delivered, set up, and maintained if the normal power supply . is disrupted. Emergency light towers can be delivered and distributed throughout the affected area and work sites. o Light Sources -Provision of light and power sources within 24 hours of request from the City. Capable of supplying these items to multiple locations simultaneously without interruption. Supply of necessary light towers and power plants site-wide, as required. ~j Satellite Service/Communication Infrastructure Satellite telecommunication services can be supplied, to a greater or lesser extent, Scope o/Services Proposed 152 P age 157 -------.~ .-..----.. --.------.. ----.... ,-... ~~-' .... ".--. --.. --. -.. --, . ---,'~~ ... 'c --.-.----:.'. . c .... c~-~·;·--· .. --:· ~-.~-' .. -... -,--.-.-~--: .. -'---.--:. :: .. -~-.. ,......... '1 .' > . -, . '. . .. .·AsiQJJlITTINC'RESPQ~SEJOT~.C~TYOFNOJl:rIl.l\':IIAMi~EACH, FL I »..... . ..•. '" .... ' .. '.' ..... . ...•. ·RFP#iOl5.;'08nISASTEJlDEBIUslb:l\fOVALANDDiSPOSAL~~RVICES I ~~~ifiW.!JWtw::.r.,·~ contingent on the magnitude of the event and scope of damage. Services will support telephone and online internet access. Various equipment/configurations available depending on scenario. G Emergency Fuel Supply -Through strategic coordination and partnerships with wholesale fuel distributors, fuel can be supplied immediately and as necessary to maintain continuity of vital services. ~ Temporary Offices, Warehousing, and Container' Storage -Mobile command centers, temporary offices, critical document and asset warehousing, and storage containers (CONEX or other) can be supplied in any configuration to meet local needs. Temporary prison facilities can also be delivered and maintained. !il POD Manpower & Equipment -All necessary manpower, management organization, equipment and supplies (Le., forklifts, pallet jacks, lighting, hygiene stations, traffic devices, trash collections, etc.), community relations and security personnel, and other provisions to safely and efficiently deliver water, ice, meals, tarps, food supplies or any other commodity or supplies. !;! Emergency Barge Transport -When major bridges and access routes to areas surrounded by water are damaged and transportation is impeded due to storm damage, vital equipment and supplies may require transport by barge. Multiple major vendors and subcontractors are committed to AshBritt. D Emergency Roof Tarping and Repair -Coordination and work of temporarily patching roofs when permaneQt repairs cannot be made immediately, mitigating further damage. Multiple, experienced crews can be deployed. Also, distributing tarps to residents from PODs. II Fire Suppression Support -Provision of water trucks and personnel as necessary to augment local water supply systems. Trucks with minimum capacities of 2000 gallons, which are filled and outfitted with valves compatible with fire hose connections meeting NFPA standards. Jf!!l Marine & Remediation Services III Sewer/Catch Basin Clearing -Removal of storm-generated sediment/debris from storm water sewer systems aids the prevention of secondary flooding. Clearing is normally accomplished using industrial VacTrucks. rn Marine Recovery -Underwater search and rescue, vessel recovery, underwater welding and salvage, debris removal from canals and waterways, deployment of divers, deployment of remote operated vessel (ROY), deployment of barge and landing craft as work platforms for equipment and supply transport; In 2012, AshBritt was tasked by the State of New Jersey to remove vessels from the bay following Hurricane Sandy. &! Dredging -Mechanical and hydraulic dredging of canals, marinas and navigable waterways. AshBritt is a member of the Dredging Contractors of America; In 2013, following Hurricane Sandy, AshBritt was tasked with wet debris removal and dredging by the State of New Jersey l!! Mass Decontamination -Decontamination of buildings and facilities after detection ofbio/chem toxic, harmful agents. D Drying-in Services -Emergency temporary dry-in of public facilities to include removal and disposal of affected building materials, securing structural openings, dehumidification and moisture abatement. In 2008 following Hurricane Ike, AshBritt was tasked by Orange County, TX with providing building restorations services for 16 government bUildings. I:l Mold Remediation -Identification and remediation of mold in buildings and facilities. f.! Other Restoration Services flI Derelict Vehicle, Boat & Vessel Containment & Disposal -Removal, transport and disposal of abandoned vehicles, boats and other vessels to include aggregation staging, inventorying and indexing for easy location and retrieval. Information dissemination, owner contact, and supplemental investigations for proper disposition will be conducted. Decontamination and recycling of vehicles and vessels; AshBritt has a significant amount of experience removing abandoned vehicles. In 2012, AshBritt was tasked by New York City for a vehicle removal mission and transported 3,780 vehicles. E'l Dead Animal, Livestock, Fish Collection -Collect and lawfully dispose of animal, bird and fish carcasses from public property and right-of-ways. Specialized crews are dispatched to specific locations where.remains have been identified to collect, haul and dispose of all carcasses as directed by the City. ~t k ,. -g. ""'~~~~"'.:r-==~=.;=",,,-=== .. =.=s=-\~,=.=. ========='=--',,""'··=~===-=TIE""'=. =·-="-Lt7=7~=' _=_=._.=" m=·= .. =.===. '=" =r-=. = .. '_=. ,= ... =-,J Scope o/Services Proposed 153 Pagel58 --~-'~'~'-----------~<"-~'-"--"'--"~-'--.----. -':'''-~',-' _.-~~.:.-~ .. _._-_.:-----.. --"'~.--.""-._--,--.... -" -..... . . :'~'''7·''''.-----,.:'-,,_.---_~-.:"~.".'-.""':: .. '.-~-~~~ ---------'-'1 ~ '" Texas Power and Associates AshBritt has identified Texas Power and Associates to provide Bottled Drinking Water and Packaged Ice to any location as designated by the City of North Miami Beach. Given the nature of emergency response activities, Texas Power and Associates staff have established relationships with numerous subcontractors, to support successful execution of contractual deliverables. The established and extensive network of known and high quality subcontractors will provide a mechanism to result in an efficient and timely response during a mission. Texas Power and Associates staff provided in excess of 3,000+ truckloads of disaster-relief supplies in 19 calendar days in support of Hurricane's Gustav and Ike. Texas Power and Associates staff have developed and collected a vast amount of product/source of supply usage data based on the amounts of water and ice purchased and delivered during past emergency relief missions since 1998. Should a disaster impact the planned delivery, this usage data, combined with weather information provided through the National Hurricane Center and other forecast services, has previously enabled our procurement specialists to produce "Impact Maps" overlaid on Geographic Information Systems (GIS) Maps that identify water and transportation providers as sources of supply for the requisition and shipment of water to meet requirements. To the left is a map of production facilities for Premium Waters and all of the additional production facilities for bottled water in the Texas Power and Associates vendor network. Many of these facilities are strategically located outside any affected areas and represent large network capacity. In addition, they have relationships and a large- volume purchasing history with Nestle Waters North America and Niagara Waters. When combined, our vendor network provides tremendous capacity should the requirement arise Texas Power and Associates only utilizes vendors who meet or exceed sanitation and product testing standards in accordance with Title 21, Code of Federal Regulations, Parts 101, 110, 129 and 165 and applicable Federal, state and local laws as well as regulations within Food and Drug Administration Agency (FDA) guidelines, the International Bottled Water Association (IABW), and the International Packaged Ice Association (IPIA) as required by this contract. The standards regulate personnel hygiene, plant and grounds, sanitary operations of facilities, equipment and utensils, and processes; enforce Food and Drug Administration water standards; give guidelines for recalls and pest Ford Park, Texas control; and ensures industry standards are enforced by independent inspection auditors. Transportation companies and drivers are required to complete a thorough truck and trailer inspection checklist ensuring compliance with the equipment requirements prior to loading at the water facility. This requirement is validated and agreed upon in our purchasing agreement with all transportation subcontractors. Texas Power and Associates is 100% dedicated to this the success of this contract and will be available to the City of North Miami Beach personnel on a 24/7 basis for the duration of the purchase order. ffff 13. Communication Plan As we know, large-scale disasters can immediately and profoundly affect very large areas and millions of people. Local, state and federal as well as private-sector disaster relief and recovery responders require fast, accurate and complete information. For this reason, the first and foremost need in a devastated area is communications: primarily phones, radio, and Internet. Lack of communications during the initial stages of a response and relief effort can be debilitating and fatal. Local officials and responders need to be able to contact and keep in touch Scope o/Services Proposed 154 P age 159 with the outside world and other participating rescue, response and law enforcement agencies. Without operating communication lines, simple necessities such as food, water, and medical supplies cannot be distributed efficiently, cutting down on the survival rate and increasing time and finances needed to complete a response, rescue and relief mission. When local communications infrastructure is incapacitated or completely wiped out owing to a catastrophic disaster event, immediate and reliable communication assets and systems are mission critical. AshBritt establishes mobile command center(s) or temporary static emergency response and communication centers typically within 24 to 48 hours (or sooner) of a Notice-to-Proceed (NTP) for a mission. AshBritt, when applicable and available, also utilizes its own offices and facilities and area teaming parther offices and facilities as additional administrative support centers and resource clearinghouses (i.e., pre-recovery mobilization registration areas or data centers or emergency asset checkpoints). For our initial mobilization and communication hubs, when required, AshBritt uses state-of-the-art motor coach buses for mobile operations control centers (and living quarters as necessary) as well as self-contained mobile command center trailer. These are all fully equipped with internet satellite capabilities, computer network infrastructure, and an array of vital communication and office provisions. We have found these to be versatile, economical and flexible, and they can be deployed straight away-prior to disaster strike or after NTP. When conditions become suitable, we setup static office trailers or acquire available local office space or share space designated by the City, or we establish and maintain full-on worker base camps with mobile communication assets. AshBritt will deploy with the following communication options: III Satellite Phones: AshBritt will provide satellite phones and internet service to key management and to City of North Miami Beach personnel ifnormal communications are interrupted owing to storm generated damage. III Mobile Satellite Systems: We will also supply mobile, trailer mounted satellite communication systems (i.e., VSA T=very small aperture terminal) to ensure broad-ban communication capabilities. Satellite is a superior solution to terrestrial communications in many situations because of the unique manner in which it works. Although other temporary systems are available, they are unreliable or cumbersome to install. The greatest benefits of using VSA T system is that it accommodates varied communication types through a single satellite link. These include telephone, internet, video, and radio control. [!j GPS Units: Senior management and select field personnel will be outfitted with Global Positioning System units to facilitate local orientation and dispatch. P!l Smartphone Devices: We also employ smartphones and devices to facilitate communications by allowing remote web and email access, as well as a two-way radi0. III Field Laptops: Our senior and select managers and personnel are equipped with laptops for document management, email communication, and field reporting and documentation. Ell Computer Networks: AshBritt will establish and maintain secure computer networks for clients as needed. Ii!! High-Speed Scanners: Select personnel are equipped with and man Panasonic high-speed scanners which are used for a variety of documenting and record keeping functions. ~ Web Based-GIS Applications: As soon as wide-scale internet service can be reestablished to City officials, AshBritt will provide web-based reports detailing the evolution of the recovery project. Management reports, production reports, graphs, discrepancy/damage tracking, and truck measurement logs are all provided via the internet. GIS tracking of cleanup progress may also be implemented. I.'l Digital Cameras: Select managers and field personnel are supplied with digital cameras for field work documentation and reporting purposes. Ii] Video Surveillance: We will set up and monitor video surveillance equipment for security or other video documentation functions as required, for instance, to monitor a base camp or temporary vehicle/vessel staging area. ~=~=,========= Scope o/Services Proposed 155 Page 160 --_·_._·r_",_; __ ... _~.~ __ ._._~. __ -. -..... -, ... ~ ... --'1 ASHBRiTTiNC, JlESPONSETOTHE"CI"fVOF ~ORTln\fiulIBEACH, FL . ·'.B.i~#;2QI5.,O.~riisA~T~RP~lIiu~.R"EM:9yA.LAm,DISr~S~LSER'vICES We constantly assess and test new communications technology so to offer our clients the most effective solutions for response and communications, as reliable communication during recovery efforts is vital, especially at the onset. /!iJ 14. Managing Crews -Geographic Area Management " Geographic Area Management The City of North Miami Beach is responsible for defining the boundaries of the geographic working area. This shall be defined in the task order by identifying the respective area of jurisdiction. If changes in the operational boundaries are required, the City will be responsible for providing the updates in writing. AshBritt's approach to management within the defined working area will remain consistent regardless of the response region. The general process of separating a task order area of operation into smaller divisions for the purposes of managing recovery operations defines geographic area management. This is how AshBritt manages several crews at any given time. " Sectoring 0/ Geography After the initial damage assessment, the AshBritt Project Manager (PM) will coordinate with the City Authorized Representative (AR) to divide the recovery area into sectors. Ideally, sectors would be a division of a task order area of operation. As an example, if a task order was issued for the City, a sector may be an incorporated area within the city. Sectors may be further divided into zones using a grid system that incorporates neighborhoods, major thoroughfares, waterways, and other easily identifiable natural boundaries within the task area. In most cases, zone size should be inversely proportionate to the residential household density or population density. This will create large zones in non-urban areas, medium zones in semi-urban areaS, and small zones in urban areas. As identified in our 9 Phase Approach, AshBritt has identified the zone boundaries that will be used to split the sector area into manageable pieces containing the same amount of estimated cubic yards. At times this must be modified owing to geographical and population considerations, in which case some zones will contain more debris than others. The overall intent of this approach is to provide steady production levels f9r debris collection and avoid peaks and troughs that would negatively impact the recovery effort by having to constantly expand and contract the amount of crews, QCRs, and City representatives operating in the field. Zones may be further divided for the purpose of adding additional crews into the area, while keeping organization, quality control, and geo-tracking properly compartmentalized. Dividing zones will occur most often when the debris stream increases, or when crews complete zones and become available for reallocation. It is important to note that even though established zones rarely change during the course of a mission, the equipment allocation is fluid to maximize productivity of the task order. Sector maps will be generated and embedded as a layer into the ADMS system. These maps can be printed to various scales from wide-area to detailed zone representations. Maps will be distributed to all QCRs, subcontractor crews, and are available to City management and field supervisory personnel as well as local officials. They are used to ensure systematic, methodical planning and efficient debris removal operations. The ADMS system can also provide in geographic format project information on debris collection by zone, debris type, destination site (e.g., TDSR, disposal), haul distance, and name ofQCR who initiated the electronic ticket. Scope o/Services Proposed 156 Page 161 .... ~ .. -.. '.,-.. -.-.-. __ ... _-.... --.~-.-~'--.---. __ ... -. ,~. __ ._~-_ .. --.. --... -.--_ .. ".-. ... _ .... _. --.~--~ .. -.. -.~-".-.-.. --~ .. -~- . . .. .-\sHBRITT INC.:RESP()NSETOTHE ciTY OF NORTH MIAMIBEACH,FL • '~RFP#201S::08 DISASrERDEBItiSREMOVAL ANn DISPOSALlSERVICES '" Sector Managers The AshBritt Quality Control (QC) Sector Manager will have responsibility over all QC activities within a defined sector and report to the QC Area Manager (or PM) or Asst. Area Manager. Sector Managers will be responsible for continually collecting survey information not only from their own observations, but from all available sources including joint surveys with the City, QC Representatives, or local representatives. They will be capable of utilizing enhanced management tools available via the ADMS system to assist in planning and implementation efforts. Integration of sector and zone maps into the ADMS system will provide the managers a visual representation in near real time of daily progress or progress over a pre-selected date range. By analyzing this survey information ofthe type (vegetative, C&D, HHW, etc.) and concentration (high, medium, or low) of debris in their area of operation, Sector Managers will be able to develop a geographic management plan that encompasses the quantity of crews required, the type of crews required, where to effectively position crews, and the optimal collection routes to run. This plan will be updated based on survey information, priority areas designated by the City that may have been identified to them by local government, or a combination thereof. As operations conducted under task orders progress, Sector Managers will review and track the daily progress of work to ensure adherence to the developed geographic management plan. Our Sector Managers have the authority and are proficient in making immediate adjustments in the field to prevent any delays or decreases in productivity. ADMS has the ability to generate reports that can be referenced to ensure production requirements are being met or if modifications need to be made. With this information they will be able to preplan for the next work day and develop more long term work plans. The QC Area Manager (or PM) will review each of the Sector Manager's plans and make any alterations necessary for the most efficient response for the task order area. All of the AshBritt Sector Managers are able to draw from their previous experiences in sector management. Furthermore, our past experience in working with team . partners is not only vital to the success of the overall mission, but an important and integral part of geographic management. Sector Managers will engage with their City counterparts on a daily basis to discuss successes and failures of operations within each sector. It is essential that communications occur at this tactical level, especially when finalizing areas for close out, the final duty of the Sector Manager. The ROW Closeout Plan will be developed based on joint surveys conducted by the Sector Manager and their City counterpart, and may include state or local authorities. " Number of Crews in Each Sector The Sector Managers have the authority to coordinate and position crews in each of the zones that make up their respective sector. Taking into account crew composition, crews will be assigned to a specific zone within a sector. Initially, a sufficient amount of crews will be assigned to each zone with the intention of having all zones completed at the same time. They will complete one pass through the entire zone. Our Quality Control Representatives will verify workload and crew sizes prior to beginning a second pass and will advise Sector Managers to reassign and rebalance crews. Eligible debris placed in the right-of-way of a street or area in which a crew has already performed collection operations, shall be considered debris for the next pass. As zones are completed crews will be reassigned to another zone. In determining the number of crews in each sector, the following factors are taken into consideration: El Type of debris in the sector -vegetative, C&D, white goods, HHW, e-waste, etc. J;lI Concentration of debris -sectors with heavier debris will require more crews !:l Haul distance -further haul distances may require more crews to ensure high production levels " Haul Destination from Each Sector A major influence on debris collection production levels is haul distance. Loads from each sector will be delivered to the closest site available to receive the particular debris type being hauled. It is critical that TDSR sites are located in or near each sector so that haul distances are less than 15 miles. Shorter haul distance greatly increases operational efficiency, and reduces the overall project completion time. Scope o/Services Proposed 157 P age 162 · ----.-.~" .. -.----~-"'-'" .•.......... -~ .. -.............• --....................... -... ~ ......• -..... -•..•. . .......... .... ....... ., ............... ""-... -.... _ ... -... -~. . . . .'1 .' .' ". " . ..... ·ASHBRITTiNC.:QESPONSETOTiu:CITY OF NORTH MLUjIBEACH, FL ! .. . •. ," .. ' .' , ..•.. ' ...... .... '.' ...... .... " '.. .' ','-, . I <.~ ;' . ..i ...... , '. -." .. . .. '.....; 'RFP#2015;'08~ISASliE~ pE~RISl9!M,QVAL ANDnI~p,~S~L SF:.R"Y.ICES ; .. 1 ~,~.&;l'F~~~~~~Wt'l?W".;.~.n,~OO(£\~,!1 TABB. Firm Qualifications y 1. Description of AshBritt AshBritt, Inc. (AshBritt) is a South Florida Headquartered Sub-Chapter (S) corporation. We are a national leader in disaster response and recovery services in terms of experience, quality of service, technological and operational innovation, and financial strength. AshBritt is exclusively a disaster response and recovery contractor; this is our sole business function, and we continue to bring the best recovery solutions to the City of North Miami Beach as we are focused on preparation and response 365 days per year. Below is a brief description of AshBritt's experience, current capacity and expertise in Debris Management and Removal Services. We maintain the highest levels of safety, quality, and integrity in conducting all of our services and operations while adhering to all guidance set forth by OSHA, EPA and FEMA on working environments. All of our senior managers are conversant with the federal emergency management standard Incident Command System (ICS), a key component ofNIMS. They are certified in the base tenets ofNIMS through completion ofFEMA's Emergency Management Institute (EMI) NIMS IS-00700 training. They are also trained in the u.S. Army Corps of Engineers' program of Construction Quality Management/or Contractors, the stringent standard for safety and quality control adhered to by the USACE during disaster recovery missions. AshBritt maintains a core staff of approximately 40 persons, half of which are experienced senior managers, who have been working together for over ten years. In support of past events, we have always met or exceeded small business requirements. AshBritt strives to hire local subcontractors and business in accordance with 2 CFR 215 .44b procurement procedures that asks for positive efforts be made to utilize small businesses, minority-owned firms, and women's business enterprises whenever possible. While achieving Qur small business goals, we have always maintained a disciplined subcontractor management process that includes the hiring of not only local, minority, and women business enterprises, but also Historically Underutilized Businesses (HUB). Our effort can be seen through not only the past three years, but also throughout all previous and future projects as we have set and continue to set small business goals on all projects. These processes and values translate into superior solutions, cost savings, timely performance and tremendous value for our clients. Since our inception in 1992, we have conducted 217 disaster projects and 29 special environmental projects of various sizes, successfully serving more than 500 clients. We have been directly involved in the disaster recovery efforts of 44 federally declared disasters in 18 states, beginning with Hurricane Andrew in South Florida. Our diverse experience and capabilities have propelled usto become the leader in the disaster response and recovery industry. All told; Ash Britt has collected over 51/000/000 cubic yards of disaster generated debris and handled more than 131/000/000 cubic yards of disaster generated debris. In the last five years/ no firm has collected more disaster generated debris than Ash Britt. AshBritt understands that while operating and maintaining some of the largest and most recent debris missions in the U.S., it is of the utmost importance to hold annual planning and training activities for our clients regardless of the current workload. We will dedicate management personnel to conduct annual training in accordance with the requirements of this solicitation. Our Experience Table clearly illustrates our broad and extensive past performance record. AshBritt has successfully responded to a myriad of event types -hurricanes, tornados, tropical storms, floods, snowstorms, earthquakes, wildfires, and severe ice storms. AshBritt has responded to and become proficient in responding to and managing debris removal, solid waste, hazardous waste, and disposal projects. To summarize our experience, capacity, and expertise, we have summarized our missions and lessons learned in the following paragraphs. . Most recently, AshBritt was activated in eight municipalities after Winter Storm Pax impacted Georgia and South Carolina in February of20 14. In South Carolina, AshBritt collected, processed, and disposed of more than 350,000 cubic yards of vegetative debris and mitigated more than 50,000 hazardous trees and limbs from public property. Firm Qualifications 158 Page 163 ASHBRITT INCRESPON!jlE l'QTHECI!Y()F NORTH MWIlBEACIi, FL ',' 'RFP#201S-08 DISASTEItcDEBRiS REMOVAL AND'DISPOSALsERvniEs .. : -,.,. ',' .' ..; ,,:-'~" ',-.' '-" " . --,. -".: ': ,,' ,', ."-"" -" "-.~,, .. " . -'. " ,'!;j ",,,,", Operations included the deployment of more than 40 crews and the management of five TDSR for storm-generated debris throughout the six projects (Hampton, Georgetown, Sumter County & City, Colleton and Marion Counties). AshBritt was able to recycle and put to beneficial re-use 100% of the 350,000 cubic yards of debris collected in South Carolina. In addition to these South Carolina projects, AshBritt simultaneously removed 750,000 cubic yards of debris, 26,000 hangers, managed 43 crews and operated 6 TDSR sites in Augusta, GA. For the City of Atlanta, GA, AshBritt's response time for Winter Storm Pax was 5 hours. AshBritt also responded to the City of Atlanta, GA for Winter Storm Leon in 2011 and had a response time of 4 hours and 45 minutes. A timely response is of the utmost importance; being headquartered in South Florida, Ash Britt is able to mobilize key personnel to the City foe within (4) hours of task order issuance. Another current example of AshBritt's capabilities is highlighted by our relatively recent activations in the State of New Jersey. We were selected by 54 separate jurisdictions to assist with the disaster recovery and debris removal operations after Hurricane Sandy made landfall in October of 20 12. AshBritt met the needs of all clients and managed the removal and disposal of approximately 3,500,000 cubic yards of storm-related debris. In 2011, our services were utilized multiple times due to several extraordinary weather related events including the Halloween Snowstorm event that occurred in the states of Connecticut and Massachusetts. We assisted 43 clients, handling, processing and disposing of almost 4,000,000 cubic yards of vegetative debris. Additionally in 2011, we were activated in Georgia, North Carolina, Virginia, Delaware, Connecticut, and Massachusetts assisting . multiple clients following Hurricane Irene and the Eastern U.S. tornado outbreaks. In 2010, we provided integral mitigation services to Mississippi and multiple Florida clients in response to the Deepwater Horizon oil spill. We similarly mobilized significant equipment and manpower to Maryland and Virginia following the early 2010 Mid- Atlantic snowstorm. In 2008, AshBritt's response to the Hurricane Ike included the deployment of generators and management of over 1,500,000 cubic yards of debris for 15 jurisdictions in the state of Texas. In addition to our disaster response and recovery work, AshBritt has performed various significant environmental and hazard mitigation projects. These projects have included the Citrus Canker Eradication Project for the Florida Department of Agriculture, which consisted of the removal, processing, and disposal of over 200,000 infected citrus trees. AshBritt also conducted several projects for the removal of dead, dying or diseased hazardous trees for the purpose of fire safety, fuels reduction, and hazard mitigation for the Counties of San Diego, Riverside, and San Bernardino, California. In order to adequately capture our current capabilities, financial strength, and expertise to respond to events in the Disaster Recovery and Debris Removal Industry, we have provided a short excerpt of our unprecedented accomplishments as the Prime Contractor for the U.S. Army Corps of Engineers (USACE) recovery mission for Hurricane Katrina. The Hurricane Katrina Mississippi recovery project was the largest and most varied disaster generated debris management mission by a single company in U.S. history. In 2005 and 2006, AshBritt was the initial response contractor for the U.S. Army Corps of Engineers (USACE) in both Louisiana and Mississippi for Hurricane Katrina. Ultimately, we were the USACE's prime contractor for debris removal and management in the State of Mississippi. For this unique mission, we collected and dispo,sed of 21 million cubic yards of debris and wreckage in 16 jurisdictions, employing 1,350 subcontractors and 500 supervisory, quality control, safety, and 'administrative personnel. Approximately 25,000 white goods were segregated, decontaminated, baled and recycled or disposed of lawfully. We achieved a remarkable safety record, resulting in less than .01 percent oflost-time due to injuries. During the first eight weeks alone, AshBritt performed uninterrupted continuous operations valued at roughly $100,000,000.00 prior to receiving our first payment. The lessons learned from this project, as well as from our many other diverse past projects has allowed us to expand and fortify our technical and production abilities. These acquired abilities and experiences have positioned us as the pacesetter in the disaster response and recovery industry. Our ultimate success, however, has always been underpinned by our commitment to pre-planning, professional management, direct communication, ethical business practices, unmatched safety and quality control-values all leading to total client satisfaction. ===,=.,-,=, Firm Qualifications 159 Pagel64 Ash Britt continues to be a USACE contractor, we were recently awarded the South Pacific Division (SPD) and South Atlantic Division (SAD) for the United States Army Corp of Engineers (USACE) pre- positioned debris removal contract. The SAD includes Florida, Georgia, Alabama, North Carolina, and South Carolina; SPD includes California, New Mexico, Nevada, Arizona, Colorado, and Utah. The USACE adheres to the most stringent federal guidelines when selecting pre-positioned disaster debris removal contractors. This award represents the elite status of AshBritt and our team of qualified recovery personnel in the disaster industry. The SPD and SAD award stipulates that when the USACE is activated for a mission in SAD, AshBritt will be the primary disaster debris removal contractor for the state of Florida, and in tum the City of North Miami Beach if it is activated by the USACE. For the purpose of our future disaster response and recovery abilities, what is of utmost importance is that our extensive experience has created an abundance of knowledge, lessons learned, and expertise for our principals, managers, personnel, and subcontracting partners. This knowledge and know-how is comprised of an important balance of education, professional training, and real-world practical experience. Our core management team understands and has a practical knowledge of all regulating agencies and laws listed by our industry. A select excerpt of those regulations is captured in the table on this page. Our senior management and exclusive technical consultants have an unmatched tenure of practical experience and knowledge of the industry. They are intimately acquainted with all facets of major disaster response and recovery management. This includes, but is not limited to training; pre-planning; mobilization; communication systems; emergency logistics; damage assessment; debris volume estimation; debris collection; debris management site selection; construction and management; debris processing; reduction and recycling; debris disposal and alternative use; hazardous waste and other special debris management; automated debris management system (ADMS) which streamlines debris tracking; ticketing and reporting; damage mitigation and risk abatement; FEMA Public Assistance (PA) program and pilot programs; and the reimbursement process through state and federal entities. We pride ourselves on our full-service, client-focused approach to disaster recovery, as we offer adept and balanced operational and administrative support. We fully appreciate the exigent nature, pressing schedules, and exacting demands of recovery efforts, and we have proven through our capabilities and wherewithal to be a professional, reliable and competent contracting partner. We have witnessed first-hand the economic strain and demands that communities face in the aftermath of major disasters. State and federal funding to support immediate local recovery efforts may lag significantly. AshBritt understands that proper documentation can aid in the speed of reimbursement from federal and state agencies. To ensure response and recovery progresses and reimbursement is obligated rapidly, we use our records and reporting system identified as Disaster Information Management System (DIMS). This record and reporting system allows AshBritt to give access to the City to monitor applicable projects. In addition, this allows us to keep tabs on all work being done from ROW to TDSR management; which in the end makes reimbursement a smoother process for our clients and communities. Firm Qualifications 160 P age 165 !lJ Key Personnel .. Organizational Chart . ASHBRITT:INC.RESPONSE ,TO THE,CITf O~'~ORTII:l\tIAMIBE'ACH, FL' ·',ijr#"~~i5~08»iM$l'~id)~~JUStUM()YAJ/~~»IS~9.~AL.SERVICES Our Project Management model and staffing organization is designed to fit the unique situational and operational requirements that each debris project presents, as well as the client's particular requirements or requests. While we will continually adjust the scale and structure of our team to match daily project requirements, our City of North Miami Beach specific organizational chart is located below. AshBritt has identified Matt Gierden as the Operations Manager should AshBritt be activated by the City of North Miami Beach .. $ Key Team Member Resumes ,cheiiier"SJlatte'r :~P.~t~~~!i~~r AshBritt has provided detailed resumes for all management, supervisory and key personnel to be assigned to the contract. Resumes emphasize relevant qualifications and experience of the presented individuals in successfully completing contracts of a similar size and scope to those required by this RFP. Firm Qualifications 161 Page 166 1992 present Firm Qualifications -------.------~.~-.--... . .... ·--·c.· ···----:------·-~-~~c::·--c-:;--:-----·I ASHBRITT INC'RESI>ONSF; TOTHECITY OF NO~Ti!l,\fL)MIB~A~II;FL . -.. RFP# 2015;.,08 DISASTER DEBRIS REMOVALAND.DISI>.osAL SERVICES " ". -, " -. <". ", '-""-" ".-. "' " -' , -. .. AshBriti, Inc., Deerfleid Beach, Mr. Perkins founded AshBritt in 1992 and immediately supported the recovery efforts following Hurricane Andrew, the single largest hurricane debris operation at that time. He sets the vision for the organization through constant insight, research, and analysis of the technical, operational, and political environments comprising the disaster industry. Highly qualified and experienced in all phases of disaster response and recovery operations from his years of practical, hands-on, real-world experience. He has an encyclopedic knowledge regarding all response measures, damage assessment, debris collection, removal, reduction, recycling, and disposal activities. Moreover, he is a deft communicator who can assist high-level stakeholders with the public information demands during major disaster events. Select Projects Winter Ice Storm Pax, Feb. 2014, Georgia and South Carolina Provided disaster recovery services to 6 clients throughout Georgia and South Carolina. Collected reduced and disposed of almost I million cubic yards of vegetative debris following Winter Ice Storm Pax. Hurricane Sandy, Oct. 2012 -States of Connecticut and New Jersey Operations Manager for multiple jurisdictions in the States of New Jersey and Connecticut. 63 municipalities and the two state governments were supported in all. Connecticut Severe Storm, Oct. 2011-States of Connecticut and Massachusetts Operations Manager for 18 municipalities at the CT DOT in Connecticut' and 20 municipalities in Massachusetts. Collected reduced and disposed of almost 4 million cubic yards of vegetative debris. BP Deep Water Horizon Oil Spill, 2010 -States of Mississippi and Florida Operations Manager for the entire project, supporting multiple jurisdictions in Mississippi and Florida. Managed oil spill recovery and skimmer vessels utilizing local fishing captains and mates to operate the fleet for the oil recovery mission. Hurricane Ike, Sept. 2008 -Southeast TX Directed company operations for 12 municipalities in Southeast Texas. Building restoration and ancillary services provided in addition to debris removal services. Hurricane Dolly, July 2008 -Hidalgo County, TX Directed company operations in support of Hidalgo County. Extensive requirements for water relocation equipment including pumps and vacuum trucks. Removed in excess of 600,000 cubic yards of debris. Hurricane Katrina, Aug. 2005 -States of Mississippi and Louisiana Directed company operations in both states as part of the USACE contract. Removed in excess of 21 million cubic yards of disaster debris. Largest single mission by a contractor. Primary liaison with government officials. Hurricane Wilma, Oct. 2005, State of Florida Provided disaster recovery services to 22 clients in South Florida. Managed allocated and negotiated with subcontractors and final disposal sites to the benefit of our clients. Operations included right of way debris removal DMS site management, debris recycling and disposal. Additional services included waterway debris removal and supplied ancillary services including generators, fuel and restoration services. Hurricane Ivan, Sept. 2004, Escambia County, FL Led efforts to clear roadways and commence the debris removal operations. Liaison with Government officials. Removed in excess of two million cubic yards of vegetation and C&D. Removed disaster debris from three waterways. Hurricane Charley, Aug. 2004, Charlotte County, FL; City of Orlando, FL; and Orange County, . FL Overall leadership of collection, transportation, and disposal of vegetative and construction & demolition debris. Liaison with government officials. Processed over 1,250,000 cubic yards of vegetative waste while compacting and reducing over 650,000 cubic yards of construction & demolition debris. Installed temporary roofing repairs on the 35,000 square foot Emergency Operations Center to ensure continuous use with zero down time during operations. Hurricane Andrew, Aug. 1992, South Florida Incorporated AshBritt following the devastating impact of Hurricane Andrew. .._ Pro/essionalc:ertijications and Qualijications • IS 100 Intro to the Incident Command System (ICS 100) • IS 700 National Incident Management System (NIMS), an introduction • U.S. Army Corps of Engineers -Construction Quality Management for Contractors -. Education and Training . . • Business Administration studies at the of Central Florida • Global Business studies at of Miami 162 Page 167 !... ... Q., '" il< " ..!:! 0 ~ ~ .... ~ '" § () tJ 0 il< ~ IS 0 t: 0 "C ~ ·c il< @ ··---····~-···~·A~i~;;;~·lNc .• ;;~;~N~t l'()"'fHi"CITYOFNO~THMi~~~'BE~~~~Ft 'j ,R¥P:#~"lS.,O~DISAST~DEBJ'USRE~OVALAND DISP()~AL SERVICES " " Professional Experience 1994 AsIiBritt~Inc., DeerfieldBeach,FL" " present Responsible for leading and managing the organization's operations. Duties include but are not limited to; bid research, estimating, subcontractor coordination, equipment selection and acquisition, project management, invoicing, and reporting. Responsible for the management of all Senior Project Managers and Project Managers. Responsible for all design and engineering activities. Responsible for all company quality control and safety functions. Currently a member of the USACE Safety Pays committee. • • Select Projects Winter Ice Storm Pax, Feb. 2014, Georgia and South Carolina Chief Operations Officer for six clients throughout Georgia and South Carolina. Collected reduced and disposed of almost 1 million cubic yards of vegetative debris following Winter Ice Storm Pax. Hurricane Sandy, Oct. 29, NY and NJ Chief Operations Officer for two different state government and 51 municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, contaminated white goods remediation, white goods collection and recycling, household hazardous waste collection and disposal, e-waste collection and disposal, contaminated sand collection and processing, vehicle recovery, vessel recovery, wet debris recovery, dredging, and other services. Snow Storm, Oct. 31, Central CT and Western MA Chief Operations Officer for two different state government and fifty different municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, stump removal, and other services. Tornado, May 2011, Western MA Chief Operations Officer for four different municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, white goods collection and recycling, and other services. Hurricane Ike, Sept. 2008, Southeast TX Chief Operations Officer for twelve different county government and municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, contaminated white goods remediation, white goods collection and recycling, and other services. Hurricane Dolly, July 2008, Hidalgo County, TX Provided debris collection, site management, debris reduction, emergency water relocation, hazardous tree mitigation, and FEMA technical assistance and government relations. Hurricane Katrina, Aug. 2005, States of MS "and LA Chief Operations Officer supporting the United States Army Corps of Engineers, Mississippi Valley Division, Vicksburg, Mississippi, provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, building demolition, contaminated white goods remediation, white goods collection and recycling. Hurricane Wilma, Oct. 2005, Collier County, FL Senior Project Manager in charge of debris collection, site management, debris reduction, emergency power generation, emergency diesel fuel containment and remediation, hazardous tree mitigation, and FEMA technical assistance and government relations. Hurricanes Frances and Jeanne, Sept. 2004, City of Sebastian, FL Senior Project Manager in charge of debris collection, site management, debris reduction, and FEMA technical assistance and government relations . Hurricanes Frances and Jeanne, Sept. 2004, City of Fort Pierce, FL Senior Project Manager in charge of debris collection, site management, debris reduction, beach sand removal, transportation and disposal, and FEMA technical assistance and government relations. Hurricanes Frances and Jeanne, Sept. 2004, Saint Lucie County, FL Senior Project Manager in charge of debris collection, site management, debris reduction, roofing, hazardous tree mitigation, and FEMA technical assistance and government relations. ProfeSsional Certifications" and Qualifications Is-06100 National Inddent Management System • 8 HourAnnual Refresher Hazardous Waste (NIMS) Operations and Emergency Response IS-00I00 Intro to the Incident Command System • U.S. Army Corps of Engineers -Construction (ICS 100) Quality Management for Contractors • U.S. Army Ranger School Firm Qualifications 163 Page 168 ..•. ~ .:~.~.~::~,.,;---~ •. ~, .. ~---:: .... , --.. '~'-"';--:-~-~-o ~-·: .. '7~·C:·:""-:·':~·~ "C', .. , ...... .. '1 . '.' '.' '. ..4S~.l{~TTINC;.l,tESfONS~:TQiliJJ:fHy,pF~(lRTilMIAMIBEACH, FL I '.' ., ... " .•. : '. '.' .. :..[ .. ·'~Ptt2~1.5;.~8DiSASrEI{DJJ:B~SJ9~M:0V~L~DlS"()SAL SER~~J ~~W;;i':'" JQ_~_~#;ijttf_-~ ~_ .. • Certified Pollutant Storage System Contractor, • U.S. Army Sapper Leadership Course License Number: PC C056744 • U.S. Army Airborne School/Air Assault School • State of Florida Board of Professional Engineers -Engineer Intern # 1096ET126 • 40 Hour Hazardous Waste Operations and Emergency Response .. ' .• .••.. '.' .', ..0... Etlucati~flandTrilij,iflgj . . • The"UniversitY of Jiiorida, Galnesvlile, Fiorida, Masters of Engineering,'soird and Hazardous Waste Management. Research Assistantship: Radon Gas Mitigation in New House Construction • United States Military Academy, West Point, New York, Bachelor of Science, Engineering Management -Civil En ineerin 1995 -present Firm Qualifications AshBritt, Inc., Deerfield Beach, FL Provides marketing strategy and budget oversight; Client Relations; design and maintenance of operating systems; human resource systems management; direct administration of major field projects. Select Projects • Hurricane Sandy, October 2012, State of New Jersey Senior Project Manager with operational control of debris removal projects in 17 townships, boroughs, and cities in northwest New Jersey following Hurricane Sandy. Operations included debris removal, hazardous tree removal, environmental waste collection, and proper disposal of all debris. • Ice Storm Alfred, October 2011, State of Connecticut Senior Project Manager with operational control of all CT government clients including Connecticut DOT and State Parks Department following the impact of the ice storm. Conducted debris and hazardous tree removal from 2000 miles of state roads. Removed ground and aerial hazards from 16 parks throughout the state. • Hurricane Ike, September 2008, Southeast TX Chief Operations Officer for twelve different county government and municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, contaminated white goods remediation, white goods collection and recycling, and other services. • Hurricane Katrina, August 2005, Mississippi Operations Manager providing administrative control and oversight of AP/ AR, data entry operations for the state. Supervised subcontractor invoice reconciliation and payments, produced data to support periodic billing to the USACE. Supervised and directed Safety Management staff in 15 jurisdictions throughout the state, designed safety protocols for state operations to support the 385-1-1 USACE Safety Manual. • Hurricanes Frances and Jeanne, September 2004, Brevard County, FL Project Manager in charge of operational and administrative control of the disaster recovery project following the landfall of hurricanes Frances and Jeanne on the Florida coast. Conducted debris removal from public property, developed and operated multiple disposal sites, debris reduction by grinding and incineration. o "0' .. .: j;,.oJ.~~i~~fll ¢ef.tiflc.(Jflo."s anll. QUfl.fi)j~fiti(m{ • NIMS IeS 100 and IeS 700 certificates • Society of American Military Engineers • National Association of Demolition Contractors • Dredging Contractors of America . . .' '.. . ... EducationandTrai"i!'K. . ... ... . .... , . .... .. • Florida International University, Miami, FL, Business Administration, Continuing Education • of of Business Administration 164 P age 169 1999::"" present C ASIIBIUP: IN~.REsPONSE TO rRE CITYOF~ORTHl\fIAMI'B,E~CH,FL C C RFP#;2015-08.DIS4STEltDEBI4SREM(:r~i~.~bi$pos~Si~viCES . . . ', .. "C .... ,".',' c.c.· '.' • Pto/tfssi(}naiExperlence ~AshBrItt~CInc:,DeerfieldBeach, FL (Vice President) Responsible for leading and managing the organization's client relations functions in the states of Florida (West Region), South Carolina, and North Carolina. Primary client relations functions include the identification of potential clients and managing the relationships with existing clients. Core focus in both of these areas includes client meetings, RFP identification, training, proposal development and negotiations. During active response operations, will function in the role of Senior Project Manager/Operations Manager. Responsibilities in this role include management of disaster related debris removal, site management and residual disposal, quality control and FEMA technical assistance. These functions go hand in hand with financial and administrative control of storm collection and debris disposal including data entry, client invoicing and subcontractor invoice reconciliation. Liaison with clients, subcontractors and monitoring firms. May also function as Contractor Quality Control (CQC) Manager, or Operations Planner. Select Projects Winter Ice Storm Pax, Feb. 2014, South Carolina Senior Project Manager in charge of overall project operational responsibility for collection, transportation, and disposal or recycling of350,000 cubic yards of vegetative debris following Winter Ice Storm Pax. Setup and deployed more than 40 crews throughout the 5 county projects (Hampton, Georgetown, Sumter, Colleton & Marion Counties). Sourced, setup, and operated 5 temporary debris sites for storm-generated debris. Mitigated more than 50,000 hazardous trees and limbs from public property. Hurricane Sandy in 2012 and 2013, State of New Jersey, Project Management and operations management for emergency debris removal and disposal of over 500,000 cubic yards of storm debris; removal of hazardous trees; removal of sand, C & D, e-waste, white goods, and MSW in Brick and Mantoloking, New Jersey. Winter Storm Alfred, Oct. 2011 -State of Massachusetts Senior Project Manager for 22 towns in Massachusetts supporting state government. Removed 1.7M cubic yards of debris from the right of way. Tornado, May 2011 -Springfield MA Senior Project Manager for the City of Springfield. Collected 163.059 cubic yards of vegetative and C&D debris. Removed hazardous leaning trees and hanging limbs. Managed multiple NRCS debris removal projects in the surrounding waterways. Hurricane Irene, 2011, Multiple VA, CT and MA communities Conducted damage assessments, equipment mobilization, debris removal, DMS, and operations. Atlantic Snow Storm, 2010, Alexandria, VA . Supported snow cleanup and removal operations. Conducted operations 24-hour basis. Hurricane Ike, Sept. 2008, Hardin County, TX Senior Project Manager, responsible for all activities with developing Hardin County's recovery operations. The recovery operation included over 50 trucks and the development of a 30 acre temporary disposal location. As Project Manager, duties involved directing over 20 employees and 15 subcontractors. Collected over 300,000 cubic yards within 6 weeks. Hurricane Katrina, Sept. -Oct. 2005, Jefferson Parrish, LA Senior Project Manager ,responsible for all activities with developing Jefferson Parrish's recovery operations. The recovery operation included over 500 trucks and the development of three 100 acre temporary disposal locations. As Project Manager, duties involved directing over 75 employees and 105 subcontractors. Coordinated a base camp that provided over 10,000 meals in 4 weeks after Katrina made landfall. Hurricane Katrina, Nov. 2005 to July 2006, Forrest and Lamar Counties, MS Senior Project Manager responsible for overseeing the City of Hattiesburg, Forrest & Lamar Counties. These duties involved quality control & safety, contract compliance, invoice processing and assisting local officials with the process of recovering from Katrina. The magnitude of these two counties grew to over 4 million cy of collected debris, trees cut on more than 5,000 properties damaged by the hurricane and demolished over 150 structures. Other disaster recovery project management activities: Hurricanes Frances and Jeanne, Sept. 2004, Boca Raton, FL and Manatee County, FL Hurricane Charley, Aug. 2004, Charlotte County, FL cC ... c . . . ., Projessif!n.tl1C:ertijications and Qualijicatio"s . • OSHA Certified 40-Hour HAZWOPER; 8-Hour • DOD-Anti-Terrorism Certification-Level 1 First Responder Firm Qualifications 165 Page 170 AsttBQJTT INc. RESPONSE T()'fHECITY OF NORTHMIAMIBEACH~FL ..... ·'·ilIt~#2QJS . .i08J)!SASTER I>E-BRISQEMOVAL ANnDISPOS,U, S~Ryi~E~. 'AsiBriii, jiic:',b~eriteid ManagerIPr{)ject Manager) Regional Manager: Overall for client maintenance and developing new relationships for future sales growth. Oversee conference and industry association organizations throughout Florida including but not limited to APWA, SWANA, FEPA and FCCMA. Oversees the organization's development for Small Business Enterprise. Leads all company planning of special activities, events, and community affairs. Project Manager: Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax, 2014, Augusta Georgia (Subcontracting/Small Business Development Manager) Lead person charged in the execution of AshBritt's local subcontracting/small business development plan. Conducted and tracked all outreach efforts in support of achieving participation goals. Winter Storm Pax, 2014, Georgetown County, SC Hurricane Sandy, 2012-2013, New Jersey Hillside, Hopewell, Old Bridge, Roselle, and Sayreville, NJ. Halloween "Ice Storm" Blizzard, Sturbridge, MA Project Manager, in charge of emergency road snow removal, road clearance of extremely large downed trees, and debris removal and reduction. Massachusetts Tornado, 2011, Wilburham, MA Emergency road clearance and debris cleanup. Project Manager Manager in charge. Snowmageddon, 2010, City of Baltimore . . Assisted the city with emergency snow removal operations 24 hours a day for 12 consecutive days. Firm Qualifications Gulf Oil Spill, 2010, Mississippi Project kick off with six oil spill recovery vessels utilizing local fishing captains and mates to operate the fleet for the oil recovery mission. Tropical Storm Fay, Aug. 2008, Brevard County, FL Brevard County recovery operations. Debris removal and managed two IDSRS sites. Hurricane Wilma, Oct. 2005, Cooper City and Davie, FL Responsible for clients in Cooper City and Davie, FL for collection, transportation, and disposal of all vegetative and construction debris. Assisted the Public Works directors in emergency road clearing of down trees throughout city roads and extensive damage to city parks, as well. Hurricane Katrina, Sept. 2005 Senior Quality Control (QC) for all clients affected in South Florida. Hurricane Charley, Aug. 2004 Senior Quality Control (QC) Supervisor participated in all daily county meeting to standardize updates on progress of all debris removal. . . '. '" ...: !!ilil~~~~iU4Cerjijictlnf!n! find QlI:alificati(),,~ ,.., • USACE -Construction Quality Management for Contractors Certification • NlMS 100 Certification • NlMS 700 Certification • NTSS Fall Prevention,1926.502, Certificate of Completion • NTSS Ladder Safety,1926.1053, Certificate of Completion • NTSS Scaffolding, 1910.28, Certificate of Completion • DOD -Anti-Terrorism Level 1 • Supervisor Safety Training 166 Page 171 fJAshBritt ... [lJEnvltOnmtnlat 2004 -presellt Firm Qualifications Ash1i~iti, Inc:,fi-eerfleldBeach, FL (Sr. "i~e P-re"sidentf- Responsible for leading and managing the organization's client relations functions all states not assigned to others. Primary client relations functions include the identification of potential clients and managing the relationships with existing clients. Core focus in both of these areas includes client meetings, RFP identification, training, proposal development and negotiations. During active response operations, will function in the role of Senior Project Manager/Operations Manager. Responsibilities in this role include management of disaster related debris removal, site management and residual disposal, quality control and FEMA technical assistance. These functions go hand in hand with financial and administrative control of storm collection and debris disposal including data entry, client invoicing and subcontractor invoice reconciliation. Liaison with clients, subcontractors and monitoring firms. May also function as Contractor Quality Control (CQC) Manager, or Operations Planner. Select Projects Winter Ice Storm Pax, Feb. 2014, City of Augusta, GA Senior Project Manager in charge of overall project operational responsibility. Managed the removal and disposal of 700,000 cubic yards of debris in less than 45 operational days. Setup and deployed more than 85 crews throughout the City of Augusta. Setup and operated 6 temporary DMS locations including 4 the City tasked AshBritt to take over. Mitigated more than 26,000 hazardous trees and limbs from public property. Hurricane Sandy, Oct. 2012 -States of VA, MD, NJ Management and maintenance of 19 disaster debris management contracts due to the impact of Hurricane Sandy. These contracts included the following services: clearing of downed trees in roadways, as well as clearing of construction and demolition debris, sand, hazardous materials, clearing of storm, drains vessel recovery in Barnegat Bay in the state ofNJ. These operations are ongoing but have resulted to date in the collection and removal of more than 3 million cubic yards of debris that was generated by this storm. We have also completed the recovery of more than 100 sunken and partially sunken vessels in NJ waterways due to the impact of Hurricane Sandy. The activation of these contracts resulted in the mobilization and operation of more than 50 subc~ntractors and 400 pieces of equipment such as self-loading grapple trucks, dump trucks, excavators, skid steers, front-end loaders, bucket trucks, barges, cranes, tractor-trailers, and end dumps from the states ofNJ, NY, MD, VA, MA, PA, NC, SC, AL, AR, GA and FL. Halloween "Ice Storm" Blizzard, Oct. 2011-Feb. 2012, State ofMA Management and maintenance of20 disaster debris management contracts due to more than 27 inches of snowfall throughout the state ofMA. These contracts included the following services: clearing of downed trees in roadways, as well as clearing of downed, storm, generated debris in the rights of way, the opening and operation of20 temporary debris management locations throughout the state. The activation of these contracts resulted in the mobilization and operation of more than 100 subcontractors and 1,200 pieces of equipment such as self-loading grapple trucks, dump trucks, excavators, backhoes, skid steers, front-end loaders, bucket trucks and log skidders from the states ofMA, CT, NH, ME, VT, MD, NY, VA, NC, SC, AL, AR, TX and FL. More than 1.7 million cubic yards of vegetative debris was collected and recycled, over 4,500 hazardous leaning trees were removed and more than 100,000 trees had hazardous hanging limbs removed during this mission. None of the vegetative debris was disposed of in a landfill. "Snowmageddon" Blizzard, Jan. 2010, States of VA, MD Management and maintenance of six emergency response snow removal contracts due to more than 30 inches of snowfall in the Washington, DC and Baltimore, MD metropolitan area. These contracts included the following services: Snow plowing, snow collection, hauling and dumping; emergency snow removal from the rooftops of public facilities. The activation of these contracts resulted in the mobilization and operation of330 pieces of heavy equipment such as dump trucks, snow plow trucks, front-end loaders and skid steers from FL, GA, SC, NC, AL, TX, PA, and NY. More than 600 equipment operators, truck drivers and supervisors were utilized during these 24-hour operations. Hurricanes Dolly and Ike, July 2008 -Jan. 2009, State ofTX 167 Page 172 ._-_._._._-_ ... _--~---.. - , " ," ,: I," ,', ,', ": ,",' ,,' , 'ASHBRITT,IN'C; lUSPONSETO THE,(;ITYQF ,NoRTII MIAMI BEACH; FL , ','" ',.'",.' ,,'. ,.·RF.,#201~;.08 nI.SASTER:D~BRI~nU~(jVALANn DI~p6sAi ~~RvicE~ ~~<ii.'m!iT~",_~"~~~~" '.' . '. Management and maintenance of 13 separate counties and municipal government contracts in the State ofTX that were activated during the 2008 storm season due to Hurricane Dolly and Hurricane Ike. These contracts included the following services: Debris collection, debris reduction, temporary debris site management, debris disposal, debris recycling, hazardous tree mitigation,· contaminated white goods remediation, household hazardous waste collection and disposal, e-waste collection & disposal, emergency power generation, building restoration and drying, document restoration, flood water relocation and providing temporary buildings for storage and office space. The activation of these contracts resulted in the processing of approximately 2,150,000 cubic yards of vegetative as well as construction and demolition debris. Hurricane Katrina, Oct. 2005 -Sept. 2006, State of MS Responsible for coordinating and organizing subcontractor operations in relation to hurricane debris collection, removal and processing in 15 Counties and 1 City. Assisting in the coordination of over 1,000 subcontractors in order to accomplish the debris removal and processing task. Also, responsible for administrative oversight in our Regional Field Office. Other responsibilities include but are not limited to directing activities of Project Managers, negotiate agreements with subcontractors, negotiate Operational Arrangements with the U.S. Army Corps of Engineers on a weekly basis. Hurricane Katrina, Sept. 2005 -Oct. 2005, Miami Beach, FL Senior Project Manager in charge of hurricane debris collection and processing. Managed more than 30 debris collecting trucks on a daily basis and oversaw the processing and removal of all vegetative and C&D debris as it was collected at the TDSR. Hurricane Katrina, Aug. 2005 -Sept. 2005, Oakland Park, FL Senior Project Manager in charge of hurricane debris collection and processing. Managed more than 10 debris collecting trucks on a daily b~sis and oversaw the removal of all vegetative and C&D debris as it was collected at the TDSR. ., '. :.,' .. "' ...... ,~,~ ... _;LL,. :,...~:=~-ProlisSi(Jni1 Cern.tJci#i(}n~1l1l:!JQU,i!Iifi.~tiiJt:l.1tL , .. , ,. • NIMS 100 & 700 Certification • NTSS Fall Prevention,1926.502, Certificate of Completion • • DOD-Anti-Terrorism Certification-Level 1 U.S. Army Corps of Engineers -Construction Quality Management for Contractors • NTSS Ladder Safety,1926.1053, Certificate of , G~!!lpl€:t~9Il Firm Qualifications ; , " tnt,D'eerfiel(IB~ach, Fi;(Sr; Vice P;esidtlDt) Ke:spl:>llSab],e for leading and managing the organization's client relations functions in the states of Virginia, Maryland, Delaware, New Jersey, New York, and Rhode Island. Primary client relations functions include the identification of potential clients and managing the relationships with existing clients. Core focus in both of these areas includes client meetings, RFP identification, training, proposal development and negotiations. During active response operations, will function in the role of Senior Project Manager/Operations Manager. Responsibilities in this role include management of disaster related debris removal, site management and residual disposal, quality control and FEMA technical assistance. These functions go hand in hand with financial and administrative control of storm collection and debris disposal including data entry, client invoicing and subcontractor invoice reconciliation. Liaison with clients, subcontractors and monitoring firms. May also function as Contractor Quality Control (CQC) Manager, or Operations Planner. Select Projects Winter Ice Storm Pax, Feb. 2014, Georgia and South Carolina Response Operations Planner: Led efforts to develop comprehensive debris volume estimates to factor response personnel and equipment resources required. Supported development of geographic area management plans, DMS site evaluation and baseline sampling data for project areas. Reviewed quality control and safety briefs. Facilitated operational planning communications with monitoring firms. Hurricane Sandy, Oct 2012; State of New Jersey, 54 NJ Municipalities State Operations Manager: Provided overall project operational responsibility for collection, transportation, and disposal or recycling of vegetative, construction & demolition, household hazardous waste and e-waste debris following the storm. Setup and deployed over 250 crews throughout the project areas. Sourced, setup, and operated 42 temporary debris sites for storm-generated debris. Processed over 3.5 million cubic yards of vegetative and C&D debris. Collected, separated and disposed of more than 3,330 barrels of household hazardous waste. Mitigated more than 50,000 hazardous trees and limbs from public property. Recovered 44 sunken or submerged vessels from state waters and operated a vessel aggregation site. Collected, screened, and replaced over 200,000 cubic yards of beach sand. Supervised 168 P age 173 sAshBritt i3 £~YlKJnMtnlal Firm Qualifications \ ¥SH,]Jl{ITT~C. REsP(}NsETolIIECrfYoF NOJUH MIAMI BEACH, FL ~J9'~#~~Q~S~ij8,DISA~t~l{ Dl':1JRI~IiE.M9V At ANn DISPOSAL SERvI~ES . "-.~ .. '.",~~ Deepwater Horizon Response, 2010; FDEP -Bay County/Gulf County, FL Senior Project Manager, providing overall project operational responsibility for mobilization, staging, deployment, maintenance, repair and removal of approximately 100,000 of deflection boom. Haiti Earthquake Response, 2010; Port Au Prince, Haiti Senior Logistics Manager, providing overall logistics responsibility for mobilization/demobilization, ocean shipment, vessel chartering, and customs clearance of over 300 pieces of heavy equipment to include equipment and supplies of a 200 person base camp. Hurricane Ike, Sept. 2008; Galveston, Pasadena, Jersey Village, and Brazoria, TX Senior Project Manager in charge of overall project operational responsibility for collection, transportation, and disposal or recycling of vegetative, construction & demolition, household hazardous waste and e-waste debris following hurricane. Setup and deployed 75 crews throughout the project areas. Sourced, setup, and operated 5 temporary debris sites for storm-generated debris. Hurricane Dolly, July 2008, Hidalgo County, TX Senior Project Manager in charge of overall project operational responsibility for collection, transportation, and disposal or recycling of vegetative, construction & demolition, household hazardous waste and e-waste debris following hurricane. Setup and deployed 65 crews throughout the project areas. Sourced, setup, and operated 5 temporary debris sites for storm-generated debris. Runway 36R RPZ Clearing, Grading and Off Property Tree Trimming and Removal, 2007; Hillsborough County Aviation Authority, Tampa, Florida Project Administrator responsible for project administrative compliance and execution. Project consisted of clearing, grubbing and grading; unclassified excavation, drainage improvements and tree trimming and removal. Tasks included preparation of all required submittals, invoices, and project documentation. Attended construction and safety meetings as required. Assisted in subcontractor coordination and DBE compliance. Ice Storm, 2006; Erie County, New York and Town of Alden, New York Senior Project Manager providing overall project responsibility for collection of 55,000 cubic yards of debris as a result of a lake effect ice storm. Charged with contract compliance and fiscal responsibility. Hurricane Wilma, 2006; City of Weston, Florida Senior Project Manager providi~g overall project responsibility for cleaning/clearing 15,000 cubic yards of debris located in 5 different waterways as a result of Hurricane Wilma. Charged with contract compliance and fiscal responsibility. Hurricane Katrina, Oct. 2005, USACE Task Force Hope, Hancock County, and Pass Christian, MS Senior Project Manager in charge of overall project responsibility for collection, processing and disposal of storm debris from the Southwest coast of Mississippi. Successful collection and processing of over 6.5 million cubic yards of storm debris. Performed over 13,000 Rights of entry demolished over 2,700 homes, collected 15,000 refrigerators containing more than 1,200 tons of spoiled foods, pumped out and filled over 250 swimming pools. Directly responsible for managing 500 subcontractors and Quality Control staff of 400 personnel. Charged with contract compliance and fiscal responsibility. Hurricane Katrina, Sep. 2005, USACE Task Force Hope, Louisiana Asst. Operations Manager: Supported the Operations Manager in overall project responsibility for collection, processing and disposal of storm debris for the parishes of Jefferson, Lafourche, St. Charles, 8t. John the Baptist, St. James, Ascension, Tangipahoa, and the cities of Slidell, Mandeville, Covington, and Pearl River. Successfully collected and processed over 1 million cubic yards of storm debris. Assisted the coordination and set up of 26 debris reduction sites. Oversight of 7 project managers, 40 quality control personnel and 100 subcontractors. Charged with contract compliance and fiscal responsibility . Hurricane Katrina, August 2005, Broward County, FL Hurricane Dennis, 2005, Escambia County, Florida Citrus Canker Eradication Program, 2004-2005, Florida Department of Agricultural and Consumer Affairs, Counties of Broward, Palm Beach, St. Lucie, Indian River, Brevard, Charlotte, and Lee Hurricane Charley, Sept. 2004, Charlotte County, FL Southern California Edison Bark Beetle Tree Removal Program, 2004 San Bernardino County, CA Hurricane Isabel, 2003-2004 Hampton, Virginia Hurricane Irene, 2003 Canal Embankment Repair and Sediment Removal, Miami-Dade, FL . Professional Ce11ijicationsand Qualifications .. . 169 Page 174 • .----~--_. __ . -, -,> .' ASIi~RITT.~C. RESPON&EtOiTIIECI1'YOF N-01~nIM~BEAClI,FL RFP# 2015,;008 DISAsTER'DEBRISREMOYAL ANn DISPOSAL SERVICES c, , • -'.. -' '.' • ' i' . '," ,~. -... ' ---"-, . "-.. " ..' --, Command System, Completion • FEMA: IS-700 National Incident Management System • Joint InteragencyTraining Center -West: (NIMS), An Introduction Consequence Management Disasters Course • NTSS Fall Prevention, 1926.502, Certificate of • U.S. Navy -Enterprise Safety Applications Completion Management System for CNRF: Job Hazard Analysis • NTSS Ladder Safety, 1926. 1053, Certificate of Training Completion . • ... USAID: Joint Humanitarian Operations Course . . .......... ". .~4#~tltiono.ndXf:a.~nJng c . ~ ....• c... ',~;< '., ..•... • United States Merchant Marine Academy, BS, Marine Transportation with a Minor in Marine 1999-present Envirosouth Technologies, Inc., Lakeland, FL, President QA/QC Manager on comprehensive environmental assessment projects. Environmental Compliance Manager on disaster recovery operations. Oversaw the emergency and disaster preparedness, response, recovery, and mitigation efforts through the effective coordination of information and resources. Experience includes ensuring minimal impacts to the environment during disaster response operations and enforcement of environmental compliance. Comprehensive soil quality characterization at all debris staging areas. Soil analyses included Volatile Organics (EPA 8260B), Semi Volatile Organics, BaselNeutral Extractable and Acid Extractable (EPA 8270C), Organochlorinated Pesticides (EPA 8081A), Polychlorinated Biphenyls (8082) Petroleum Range Organics (FL-PRO) and RCRA Metals (EPA 6010B). Provided a liaison between disaster recovery personnel and jurisdictional environmental agencies to ensure all applicable environmental rules and regulations are being followed. Past projects that include disaster recovery environmental compliance management are as follows: • Halloween "Ice Storm" Blizzard, October 2011 -Twenty-two towns were supported in total throughout Southern Massachusetts. • Hurricane Wilma, October 2005 -Twenty-two municipalities were supported in total throughout South Florida. • Hurricane Katrina (2005) Sixteen jurisdictions, were supported in total throughout southern Mississippi. • Hurricane Ivan, September 2004 -Escambia <:ounty FL. • Hurricanes Frances and Jeanne, September 2004 -St. Lucie & Brevard County FL • Hurricane Charley, August 2004, Charlotte, Orange County, FL State Certified Petroleum Cleanup Contractor #547. Assessment and remediation of petroleum and non- petroleum contaminated sites. 1994-1999 Omega Environmental Services, Lakeland, FL, Assets and Operations Manager Assets and Operations Manager of the Florida branch office of a national environmental firm that primarily focused on petroleum cleanup projects most often associated with state funded programs. 1988-1994 Omega Environmental Services, Lakeland, FL, Senior Project Manager Served as Senior Project Manager responsible for the assessment and remediation of over 100 petroleum cleanup sites throughout Florida and south Georgia. Consulting activities also included environmental site assessments for property transactions, mine reserve evaluations, storm water management permits, water consumptive use permits, wetland monitoring reports, and the assessment and remediation of sites contaminated by solvents, alcohols, pesticides, and other non-petroleum base compounds. 1986-1988 Department of Natural Resources, Bureau of Geology, Oil, and Gas, Fort Myers, FL, Geologist II Responsible for permitting oil and gas test wells and other activities associated with the exploration of oil and gas in south Florida. Performed site supervision during casing cement jobs and well abandonment activities to protect vital water bearing zones. Performed permit compliance inspections at producing well fields and ongoing exploration projects. Performed site supervision at cleanup sites as a result of crude oil or brine water spills. . Professi(Jnal Certifications, Qualijicatio"s, (lnd Memb~i'ships • Professional Geologist, State of Florida (License No. 1236) • Professional Geologist, State of Georgia (License No. 1430) • Professional Geologist, State of Alabama (License No. 803) Firm Qualifications 170 Page 175 \ AS~~R~'fT INC,' RESPONSETOTHECITYOFN(utTH M.AMrBEA~H,FL R~lJ#;2915.~0811.SASTERDE»RIS ~ijQVALA:tWriISPOSAIISE~YI~ES ., • National Registered Environmental Professional (No. 5836) • American Institute of Professional Geologists, Member • Florida Association of Professional Geologists, Member • Geological Society of America, Member • Southeastern Geological Society, Member • National Water Well Association, Member • Florida Environmental Assessors Association, Member . ." , ... ..... " .. and Training • 1986 • 982 Mi.-LooiiilSh~s35 "ye;Usofmanage~eiitexp~nence 24 years . regulatory and contract allOUV"l" local, state and federal level. He has been the lead manager for more than five billion dollars of and state disaster assistance in the last twenty four years. He has senior partner level expertise in procurement, contracts, appeals, claims, protests, small business participation, and case lllanagement. Mr. Loomis focuses on private to government relationships and private to academic partnerships with government and academic departments specifically skilled or tasked with disaster recovery responsibilities. Mr. Loomis establishes and reports small business participation programs and local preference initiatives. Mr. Loomis has relevant disaster management capabilities developed during his 12-year career at the State of Florida Department of Community Affairs in the Division of Emergency Management. Mr. Loomis worked extensively on all types of Federal Assistance projects and handled many program challenges. He has supervisory and hands-on experience with more than one hundred Federal disaster declarations in the areas of government-to-government assistance for wildfire management and infrastructure assistance; government-to-individual assistance to meet uninsured family needs, and government-to-business assistance for uninsured business recovery needs. Mr. Loomis was the primary liaison and coordinator for the emergency management community in the public-private partnership that became the Partners in Recovery Program with the Florida Insurance Industry. This partnership between the Florida Insurance Council, the Insurance Department, and Emergency Management is a national model for coordination of disaster recovery activities. The system of sharing information among recovery partners has benefited citizens by expediting assistance from all sources during difficult circumstances. While with the State of Florida Mr. Loomis worked in the hurricane shelter survey program, in the Community Right to Know program, in the Emergency Management GIS Unit and then served as the Administrator of the Disaster Recovery Programs. In this capacity, he was responsible for planning, coordination, oversight, and development of emergency recovery activities and worked with stakeholders for four years on the legislation that became the Disaster Mitigation Act of2000. Mr. Loomis has specific construction expertise and cost estimating experience beginning in 1972 at Gunn and Gunn Construction Company in Miami, Florida. Mr. Loomis developed residential and commercial construction repair cost estimates used for insurance claims resulting from fire damage. Mr. Loomis is knowledgeable in the areas of site design, building design, building materials, and construction practices from this and subsequent experiences in the construction industry in south Florida and central Georgia. Mr. Loomis is currently certified by USACE and NA VF AC in Construction 2014 -Present 2012 -2014 Firm Qualifications for Contractors. AshBritt Inc., Deerfield Beach, Fl. Public Assistance Liaison -coordinating and maintaining up to date knowledge on FEMA language, fact sheets, guides, and procurement language in order to better serve our clients. Florida Division of Emergency Management (FDEM), Tallahassee, Fl. Select Projects DR 2902 Collier Fire 171 P age 176 ,. __ '" __ "::-." •• _. __ ...,._ •• ____ :-:.~__;_---.. ~~-F~ ___ :~ >._~ •.•. ~ ... :." ,:~. ~ ___ .~-._.---.~. '._~"_'."~~.' __ ' . ___ .~~~_. _~-... --~---, ... -.'-•. ~-..•. ~ _.~C. .' _. . . ' "j . ..' ..... . ..AsJPIRl'trlNC .. ~SpO,NSETOTHECITV9FNORTB,:1\fIAMI BEACH,FL i , . '. ' ..• '. .. ;>' 'iFil#,20JS':'08)JISASTl;RllW.uS REl\f()YALANDI>ISPOSAL SERVICES I ~~~~W;;mW§ii,i:~ Public Assistance Coordinator (PAC) -Collected all pay policies, timesheets, work logs, vehicle logs, statewide mutual aid agreements, and all other necessary documentation for obligation of federal reimbursement for 12 sub-grantees. DR 4138 Florida Severe Storms and Flooding Debris Specialist -Provided Technical Assistance for affected jurisdictions in the Panhandle of Florida in order to coordinate proper debris removal and contracting techniques set forth by FEMA. Debris Technical Assistance Throughout Mr. Holsinger's tenure at FDEM Bureau of Recovery he assisted Florida counties and many jurisdictions with procurement and Public Assistance guidance. From Debris RemovallMonitoring Contract review, Debris Management Plan review, to Comprehensive Emergency Management Plan re-approval, to assisting with technical questions and teaching, the experience and expertise gained has become a valuable asset to assisting communities that AshBritt serves. -. '-~ ~.:~~I~~~~~~,~q~~~9#~~,~i{I!:~~Pft~#t!.gfi~ ,", ... __ ~. ' .. • IS-660-Introduction to Public-Private Partnerships • IS-703a-NIMS Resource Management Course • IS-100b-Introduction to Incident Command System • IS-120a-An introduction to Exercises • IS-139-Exercise Design • IS-200b-ICS for Single Resources and Initial Action Incidents • IS-200Hca-Applying ICS to Healthcare Organizations • IS-208a-State Disaster Management • IS-230b-Fundamentals of Emergency Management • IS-235b-Emergency Planning • IS-240a-Leadership and Influence • IS-241a-Decision Making and Problem Solving • IS-242a-Effective Communication • IS-244a-Developing and Managing Volunteers • IS-632a-Introduction to Debris Operations • IS-634-Introduction to FEMA's Public Assistance Program • IS-704-NIMS Communication and Information Management • IS-775-EOC Management and Operations • IS-800b-National Response Framework, In Introduction • FL-601-Preliminary Damage Assessment • FL-603 FEMA Public Assistance Grant Program • L-948-Situational Awareness and Common Operating Picture • G-202-Debris Management • G-272-Warning Coordination • G-278-Benefit-Cost Analysis: Entry-Level Training • G-300-Intermediate Incident Command System for Expanding Incidents • G-393-Mitigation for Emergency Managers • G-400-Advanced Incident Command System and General Staff: Complex Incidents __ •. CL.... .-~!ft!i!~4t!g"'~;,~i~~i~i~i __ .... ----... . ... Firm Qualifications • Florida State University, Masters of Public Administration • Florida State University, Bachelors of Political Science -Emergency Management, Urban Regional Planning • Private Pilot License 08/2012 -Present Medical Technician 08/2012 -Present AshBrift, Inc., Deerfleid Beach, Primary responsibility includes the operational implementation of DMS plans, supervises site management, debris separation and reduction crews, ensures proper containment and categorization of hazardous waste found in the debris stream, arranges for recycling of appropriate debris materials as per the mission or task specific plans, ensures adherence to work rules, safety and environmental monitoring guidelines, supervises the loading of reduced debris for transportation to final disposal, ensures debris haul trucks are loaded within state DOT weight limits, and site closures are conducted per the site close out plans. Select Projects Winter Ice Storm Pax, Feb. 2014, Georgetown County Ocean County, NJ -Hurricane Sandy; Alexandria, VA -Ice Storm; Brevard FL -"'-.~-' .• ~ 172 Page 177 Clintwood, VA DOT -Contract; Emporia, V A-Ice Storm; Fayetteville, NC -Tornado; Jackson County, MS -Hurricane Katrina; Longmeadow, MA -Ice Storm; Port a Prince, Haiti -Earthquake; Orange, TX -Hurricane Ike; Springfield, MA -Tornado. 1997 -1999 Waste Management, Inc., Pompano Beach, FL Divisional Vice President, responsible for leading and managing the organization's Refuse Collection Division and recycling plant in Browaid County, Florida. Managed the commercial accounts of our subsidiary, Environmental Waste Systems Inc. Planned and managed the routes and collection of over 7000 monthly sites. Duties included, but not limited to, bid research, estimating, subcontractor coordination, equipment selection and acquisition, project management, quality control, and reporting. 1979 -1997 Browning Ferris, Inc., West Palm Beach, FL Vice President, responsible for the operations of over 250 employees and 125 route trucks in the West Palm Beach area. Managed an annual budget of over 30 million dollars. Planned and managed the refuse collection of over 50,000 residential accounts and over 7,000 commercial accounts. Managed the maintenance and safety program for the organization and maintained a 98% vehicle operational readiness rate. 1972 -1979 Johnson Brothers Consolidated Waste, Inc., Miramar, FL Owner: Formed a garbage collection company and built three commercial routes and three construction debris routes. Sold organization to Industrial Waste Services, Inc. 1969 -1972 United States Army, Fort Leonard Wood, MO Specialist 5: Heavy E~uipmentoperator. Served. 18 months in Vietnam: -..........•.... ·~c.'~.: f!~L~sI~~~i·i;iiii~~a.~ii!:fJ.~,t!~~Jftf~tii.lJ!..~·:.c ' 40 Hour Hazardous Waste Operations and Emergency Response Certified Construction Quality Management for Contractors -Certified USACE Nlltioll!l1!ncide~! MllJlllg~Il1el1t. §),~!~l1! : gert if'i<:cl f~MA _.." .. , . .... .. '.. .. ~.._.; '~JIil!i,cation iI:."dl'rjJjqi"g . Miami Miami FL " .. -"--.-~- 2008 -present AshBritt, Inc., Deerfield Beach, FL Firm Qualifications Responsible for quality control on project data information system management, including project set up, debris truck and equipment certifications, time and material, unit and collection tickets, DMS data, subcontractor and client invoicing/reconciliation, project estimating, general operational reporting, and project close out. Interfaces with monitoring firms lead data technicians to ensure captured data is consistent and in accordance with contract requirements. Select Response and Recovery Projects • Winter Storm Pax, 2014, States of Georgia and South Carolina Provided lead data management support to 8 client projects, spanning 5 separate contracts and utilizing 2 separate ADMS systems. Processed and reconciled 305 subcontractor invoices, 102 client invoices categorizing the work to ensure easiest client reimbursement. Invoices designed specifically to support the use of the sliding scale reimbursement provision that was set forth in the Sandy Recovery Improvement Act. (SRIA) Data sets included: ROW collection, DMS processing, Hazardous tree, Processed debris removal, Disposal, and Time and Material. • Hurricane Sandy, 2012-2013, States of Connecticut and New Jersey Connecticut: Provided lead data management support to 9 separate client projects that utilized 1 monitoring firm using a paper ticket system. Processed and reconciled 19 client invoices, 47 173 P age 178 AsliBRITT INC. REspONsE to THE CI'rYOFNolnHM:WnBEACH~FL ·.··RFP#/2015-08·I)ISASTE~·I)EBiUsREMOVALAND~ISPO~A~SERvI(lES • ';;W • subcontractor invoices. Data sets included: ROW collection, DMS processing, Hazardous tree, ... r,){'pooP·n debris removal, Disposal, White Goods, Ewaste, Household hazardous waste, and Time & Material. Performed as logistics coordinator, assuring that subcontractors were available at the staging areas during the hourly assistance program. New Jersey: Provided lead data management support to 58 separate client proj ects that utilized 2 separate ADMS systems and 3 monitoring firms using paper ticket systems. Processed and reconciled 659 client invoices, 2,439 subcontractor invoices. Data sets included: ROW collection, DMS processing, Sand screening, Vessel recovery, Vessel aggregation site management, Hazardous tree, Processed debris removal, Disposal, White Goods, Freon extraction, Ewaste, Household hazardous waste, and Storm water drainage debris removal. • Ice Storm Alfred, 2011-2012, State of Connecticut Provided lead data management support to 19 separate client projects that utilized 1 monitoring firm using a paper ticket system. Processed and reconciled 131 client invoices, 760 subcontractor invoices. Data sets included: ROW collection, DMS processing, Hazardous tree, Processed debris removal, and Time and Material. Managed the data entry team comprised of 8-10 local hires. • Hurricane Irene, 2011, States of Delaware and Maryland Conducted preliminary damage assessment along the coastline of both states. Helped inform potential clients to the degree of damage in order to aid their decision making process for contract activation. • Hurricane Ike, 2008, State of Texas Provided data management support to 12 separate client projects. Processed and reconciled 270 subcontractor invoices covering the services of: ROW collection, DMS processing, Vessel recovery, Vessel aggregation site management, Hazardous tree, Processed debris removal, Disposal, White Goods, Freon extraction, Ewaste, Household hazardous waste, and Storm water drainage debris removal. .M~rl<l~~~ !h.~ d.ata entry ,te~~2f ~~.~. te~porary~ires:. . .. .. .. .l%.4ucl!fio"a_nd.1'roJniJ!.g:. ... BA in Business 1983 -present AsiiB~Ht;Inc.,jjee~fieidB~~ch, FL/Global Infrasiructure, iLC, (;riCflth, IN· Firm Qualifications More than 30 years of marine construction experience which includes inshore and offshore projects. Well versed in the latest marine equipment to maximize productivity. Specific areas of expertise include: Construction Pipeline Installation, Underwater Burning and Welding, Concrete Forming and Pouring, Core Drilling, Jack Hammering, Lock and Dam Construction/Repair, Bridge Construction! Repair, Demolition, Intrusion Grouting, Pipe & Caisson Installation, including Potable Water. Dredging Clam bucket, Hydraulic Cutter head, Diver Assisted Dredging by Air lift, Hydraulic Pumps, High Head Pumps and HP jetting, Hydro-jetting. Emergency Response Spill response and recovery, Skimmer Vessel Operations. Wet Debris Collection Debris vessel operations. Inspection Sonar, Bathometric Survey, ROV, Production Rigs, Internal Pipeline Profiling, Water Intakes, elevated water towers. Industrial Traveling Water Screens, Circulating Pumps, Service Pumps, Fire and Slurry Pumps, Tunnel and Pipe Penetration, Dock and Fender Installation and Repair, Trash Rack, Fish, Asiatic Clam and Zebra Mussel Control. Salvage Oil Rigs, Pipelines, Caissons, Barges, Rail Containers Vessels, Aircraft and Automobiles. Select Projects Hurricane Sandy Vessel Recovery for New Jersey Oversight of all day to day operations for the recovery, storage and disposal of vessel abandon in New Jersey waters. Hurricane Sandy Vessel Recovery for NYC 174 Page 179 .-.~~~------~~------~--~·~--~·=~;;~i~~~~·~~~·~~~~~;~.l ~t;. ~~!!h~ffl';':-.;:;·;;~I#.iU.!-9~j;!1=1iSi~Rl~~:i~ boughs of NYC. BP Deep Water Horizon Oil Spill Oversight of all day to day operations in the organization of nine skimmer vessel in Mississippi to recovery oil and wet debris during the DeepWater Horizon Incident. . .., .. _. . .~,.< .' ...... '.' 'PJi)feS~itill~i.C~rtItica#ctnsa!l~. Q~a"ficlltlo-"i . • ADC Mix Gas Diver • Undetwater Welding • ADC ROV Pilot/Technician • Safe Gulf • First Aid, CPR, Oxygen Administration • Occupational Safety Training • Confined Space Entry • OSHA lOhr Training • Rigger Training • OSHA 40 Hour Hazardous Materials Training • Lock Out/Tag Out • TWIC Card • Fork Lift t Blaster Operations • USACE Construction Quality Management • ROVPilot 2005 -present .• __ . ___ ~c~ AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax, February 2014, Marion County, South Carolina Hurricane Sandy, October 2012, Toms River, NJ Severe Rainstorms, July 2012, Fairfax County, VA Snowstorm, October 2011, State of Connecticut, Dept. of Transportation Project Manager, responsible for client relations and project management during the Connecticut DOT recovery mission. Operations included the removal of 100,000 hazardous Leaners & Hangers from Interstate Highways and other state roads. Additional duties included the submittal of daily progress reports to the client, attending mission status meetings and processing damage claims. Hurricane Ike, September 2008, Galveston, TX Hurricane Katrina, September 2005, Jackson and George Counties, MS Hurricanes Frances, Jeanne, and Ivan, September 2004 Hurricane Charley, August 2004 .,. •.• _"-~ ~: ,holei!iMaLl:i.!!JJj~tili!n~il~i!.Qu.llliflc,o.t!o"~~~ .,. . ,~ .... • . USACE-Construction Quality Management for Contractors Certification ~"~: •. :;-_.: ... :: ...... ~~:.JJji!k~iii~~~i!4:t~Ili.~!'!g .. c_~ .. :_:,;<L~~_._ .' .,., • St. Mary's College of Maryland, St. s City, MD -Bachelor of Arts, 2004 - 2008 -present AshBritt, Inc., (project Manager) Firm Qualifications Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. 175 Page 180 [)j Ash!3ritt rJEf\VltOnmt/'l''\! ···A.S;j~'f1~iN~.~;;;~6;~;t9,f~dt~~;·~6~i~:M;A;itA~;:FL' ·· .. ··RF.1't#.2015:-08 )}IS"\SrE.R.·»EilI9~;:tp;M()yAL~:-qlSPPSAL~ER~CES . Winter Storm Pax, February 2014, Marion County, South Carolina Winter Storm Nemo, February 2013 -State of Connecticut Assistant Operations Manager for the State of Connecticut Department of Transportation, Town of Fairfield and The Town of Berlin. Managed disaster snow removal operations for these impacted clients. Served as the primary contact with clients, facilitated operational reports and conducted mission planning. Hurricane Sandy, October 2012 -March 2013 -States of Virginia & New Jersey Hurricane Irene, August 2011 -State of Connecticut Tornado, May 2011 -July 2011 -Springfield, MA Haiti Earthquake, January 2010 -October 2011-Port-au-Prince, Haiti Operations Manager, Haiti Recovery Group Responsible for leading disaster recovery operations, managing bid and proposal efforts and operational planning. Managed all company personnel in Haiti and served as sole US signatory in country for financial and contractual matters. Operations Manager for planning disaster recovery operations and led weekly meetings with recovery operations stakeholders: Haitian officials, UN agencies, and NGOs to provide strategic input for macro planning. Regularly initiated field meetings with. prospective clients and project managers to conduct site assessments (securing photos, waypoints and measurements). Met frequently with cabinet level ministers, government engineers and contracting officers to coordinate cooperation. Key member of 4-man team deployed after earthquake to establish contact with partners to identify needs and assess properties to serve as life support camp. Led 3-person acquisition team assigned to procure all equipment to be shipped from US to Haiti to establish base camp for 100+ personnel. Sourced and recruited international security team to provide physical and executive security. Negotiated with local bankers for financial instruments; Hosted mayors of earthquake-affected cities at our camp to discuss debris removal priorities and strategies for obtaining multi-lateral financing. Maintained effective communication with local elected officials throughout the course of the projects; Prepared operational reports for client consumption. . Regional & Government Relations Manager; Charlotte, NC; 2008-2009 Established new regional office for AshBritt in order to manage all local and state government clients in North Carolina, Virginia,Maryland, Delaware and Connecticut. Director of Business Development and Field Operations -Global Infrastructure-Doha, Qatar; 2008- 2009 Directed field operations, business development & marketing strategies. Directed multi-national law firm in the creation of a local joint venture and all registration/licensing. Conducted meetings with prospective clients. Established network of reliable vendors to provide office space, utilities, furniture, supplies, vehicles, internet/phone, printing services. Sourced and negotiated insurance policies on heavy equipment, personnel and rental agreements. Established banking relationships and accounts for the organization. Registered company with Qatari agencies and contracting entities to ensure bidding eligibility and compliance . . Accomplishments: Successfully orchestrated all logistics of importation, customs clearance, registration, transportati()t1,.stgrag(:arr<ltlge.It1e.l1t lllld field ()perations. ··~tJfessional AJjiliafil!1IS .. • The Explorers Club, Elected Member of Board of Directors (Washington Chapter). Qualified for membership through completion of two jungle expeditions to recover remains ofWWII airmen lost in South Pacific. • National Eagle Scout Association, Member. • Phi Alpha Theta (History Honor Society), Life Member. E4u~ailon and Trilining • University of Arkansas, Bachelor of Arts in History (August 1994) • Yemen Language Center, Sana'a, Yemen, Modem Standard Arabic Levell (Spring 1997) • FEMA National Incident Management System IS-700.a • DOD Anti-terrorism Levell Awareness Firm Qualifications 176 Page 181 i; C-eo j:4 " .!! 0 ~ ~ \... " § rn 8 t.) ..1 til 0 j:4 ~ 0 ~ t::: 0 " " i:! ·c j:4 @ 2012 -2014 2012 -2014 AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Ice Storm Pax, Feb. 2014, Georgetown County & Marion County, South Carolina Hurricane Katrina, Sept. 2005, USACE Task Force Hope, Hancock County, & Pass Christian, MS· ERAssist Disaster Data Services Assisted with Recovery Strategies: Development of accounting and management systems, Establishing eligibility, Supporting categorization optimization ofprojects, Preparing FEMA Public Assistance Grants in FEMA acceptable format, Maximizing Hazard Mitigation Opportunities, Reconciling FEMA and insurance recovery, Facilitating guidelines for reimbursement and audit compliance. O'Brien's Response Management, Inc Tropical Storm Debby & Hurricane Isaac, 2012 State Public Assistance Coordinator / Closeout Specialist: Collaborated with FEMA and Sub-Grantees to write Grants for Federal Reimbursement, resulting in 160 approved Grants. Provided Sub-Grantees with guidance through utilizing the Public Assistance Program Policy. Participated with FEMA in the identification of damages and site inspections. Developed Project Worksheet Descriptions and Scope of Work to determine cost estimates. Managed the collection, organization, and dissemination of support documentation including validation of labor and equipment inventory. Managed preparation and validation of documentation for the Close-Out process Winter Storm Alfred, Oct. 2011 -State of Massachusetts Project Supervisor managing multiple towns throughout Massachusetts in supporting local government. Monitored the debris removal operations or more than 1,000,000 cubic yards of debris from the right of way. 2004-2005 2006-2009 Solid Resources Incorporated Hurricanes Charlie, Frances, Jeanne & Wilma, 2004 -2005, Charlotte, Lee and Seminole • • Counties, Florida Served as the State Public Assistance Coordinator / Debris Specialist on the State Debris Team in Lee County for Hurricane Charley. Consulted directly with local government on debris removal and other recovery issues, reviewed over 10 FEMA Project Worksheets and assisted in the determination of recovery expenditures eligible for federal reimbursement. Additional duties included in assisting the monitoring activities for debris removal projects (over 500,000 cubic yards each). Provided technical advice to County officials regarding compliance with FEMA regulations and debris eligibility for debris project reimbursement. Performed project supervisor duties for the following natural disasters: 1539 TS Bonnie 1539 Charley 1786 Gustav 1545 Frances 1551 Ivan 1561 Jeanne 1595 Katrina 1609 Wilma 1785 TS Specialized Training: Preliminary Damage Assessments, Debris Management, FEMA Public Assistance Operations I, FEMA Project Final Inspections and Closeouts Hazardous Waste Operations and Emergency Response First Responder IS-00007 IS-00008 IS-00022 IS-00055 IS-00230 1818 KY Ice Storm 1819 AR Ice Storm 1735 OK Ice Storm MC252 1994 MA Tornado 4051 MA Ice Storm 4068 FL TS Debby 4084 FL Isaac 4166 SC Ice Storm IS-00253 IS-00292 IS-00301 IS-00324 IS-00340 IS-00634 IS-00772 IS-00801 IS-00802 IS-00803 IS-00807 IS-00808 IS-00809 IS-00810 IS-00811 Firm Qualifications 177 PagelS2 • • FDEM -FL-601 Preliminary Damage Assessment FDEM -G-191 Incident Command System- Emergency Operations Center (lCSIEOC) Interface IS-00230 IS-00240 IS-00242 IS-00393 IS-00630 IS-00631 IS-00804 IS-00805 IS-00806 IS-00812 IS-00813 IS-00821 IS-01900 1992 --= present .. , Ash Britt, Inc.;Deerfleiil 1990 -1992 Key member of a rapid-response team. project client area. Primary liaison with client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects • Hurricane Sandy -2012, Lavallette, Seaside Heights, Seaside Park, and Ocean Gate, NJ • Halloween "Ice Storm" Blizzard, 2011, , Chicopee, MA • Massachusetts Tornado -2011, Monson, MA • Virginia Tornado -2011, Glad Springs, VA • Fayetteville Tornado -2011, Fayetteville, NC • BP Gulf Oil Spill-20l0, Gulf County, FL • Hurricane Ike, Sept. 2008, Brazoria and Liverpool, TX • Hurricane Dolly, July 2008, Hidalgo County, TX • Hurricane Katrina, Sept. 200S, Pass Christian, MS and St. Charles, St. James & Ascension Parishes, LA • Hurricane Dennis, July 200S, Escambia County, FL • Hurricane Frances, Sept. 2004, Port St. Lucie, FL Bodkins Construction, Davie, FL Night shift supervisor for processing using Diamond Z tub grinder after Hurricane Andrew. Rubber tired front-end loader operator for various construction projects. Bulldozer operator for various construction pr9jects. . ..... ... .. < ' (Pro/~sion,al Ci!rtiflc.aiions(l~dQi(aiiflC(d;Qns .'. . ......... . • OSHA-40 Hazardous Waste-Operations and'Emergency Response traIning' • Class A Commercial Driver's License • DOT Traffic Safety Course Certification • U.S. Army Corps of Engineers-Construction Quality Management for Contractors Certification • FEMA NIMS ICS-I00 Introduction to the Incident Command System • MechanicIW elder '.' ., "" " .1l:tlilc:ii#olla~4 training Miramar FL -. AShBrHt, Inc., Deerfield present Key member of a rapid-response team. to manage disaster recovery operations for assigned Firm Qualifications project client area. Primary liaison with client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Ice Storm Pax, Feb. 2014, Sumter County & The City of Sumter, SC 178 Pagel83 • • disposal or recycling of 30,000 cubic yards vegetative following Winter Ice Storm Pax. Setup and deployed more than 15 crews throughout the 2 projects. Setup and operated 1 temporary debris sites for storm-generated debris. Mitigated more than 13,000 hazardous trees and limbs from public property. Hurricane Sandy, Oct. 2012, Ventnor, NJ; Weymouth, NJ; Barnegat, NJ; and Ocean, NJ Halloween "Ice Storm" Blizzard, Monson, MA Hurricane Irene, Sept. 2011, Emporia, VA Tornado, May 2011, Fayetteville, NC Tornado, May 2011, Glade Springs VA Snow Storm, Feb. 2010, Baltimore, MD Asbestos Removal, Feb. 2010, Orange County, TX Hurricane Ike, Sept. 2008, Jersey Village, TX Hurricane Wilma, Oct. 2005, Parkland, FL Hurricane Katrina, Sept. 2005, Coral Gables, FL Hurricane Dennis, July 2005, Escambia County, FL Hurricane Frances, Sept. 2004, Boca Raton, FL Canal Dredging Project, 2004, Miami, FL Ice Storm, 2004, Sumter, SC Hurricane Isabel, Sept. 2003, Hampton, VA F5 Tornado, May 1999, Oklahoma City, OK ,~~~)~L_~ ':~., _-:~~ :~~;·~:~:~~;:<:_~_.~,~~~~~_·:-~~~_~~: __ ~~~:·_~:1ft~l~~-'lfi~1~~~Ji¢.#!ji!i~~~~ifl:0l~lil1~q1!~~J~2_~~~-~~::L~~~·_~~ __ ~ _ .. _~_._~.-:_ . -, .. __ ~~': .~~~~-~ :, ~'_ "\' DOT Traffic Safety Course Certification • FEMA NIMS ICS-I00 Introduction to the Incident Class B Commercial Driver's License Command System • MechanicIW elder . _~dil~fPlill1 ~iii!-rrpl~j~g·:.. ' , FL -- AshBritt, Inc., (project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs ,all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Nemo, 2014, Massachusetts Hurricane Sandy, 2012, Connecticut: State EOC Liaison New Jersey: Ocean County (Parks), Township of Berkley, Township of Toms River Tropical Storm Debby, 2012, Live Oak, FL Snow Storm, 2011, Ellington, CT; Hartford, CT; and West Hartford, CT Hurricane Irene, 2011, State of Virginia Multiple Tornados, 2011, State of Massachusetts Gulf Oil Spill, 2010 2008 -present Build & Sell, Inc., Summerfield, NC Firm Qualifications Licensed General Contractor responsible for complete project management of residential and commercial construction projects. Responsibilities include sales, marketing, quoting, educating clients about construction requirements and spray foam insulation, client interfacing to determining design specifications, hiring and coordination of subcontractors, safety monitoring/enforcement, primary contact- working with local building inspectors to ensure quality control, code compliance, design accuracy, providing technical support. Experience with metal and wood framing. 179 Page 184 -~~~~-------~~-~--~~~-------------~~----~----~~ -----------------,-; -~----~'--] ;':,'>, , AsHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL I Im"M£* -... tI!¥'*,ij.i~ :J Gi AshBritt J?YIEflVW~M.t"l4I( ~:, ~ include new roofs, re-roofing, repairs, and emergency tarping. Managed multiple crews on projects typically within a 45 mile radius. Coordinated development of a 41-10t residential subdivision. 2002 -2012 Allen Tate/Prudential Carolinas, Greensboro, NC RealtorlBroker r Responsible for building and servicing a customer base of residential home buyers and sellers. Perform property analysis, interview prospective clients, accompany clients to property sites, discuss conditions of sale, develop marketing plans, and draw up and negotiate real estate contracts. Generated sales revenues totaling more than $20 million over a 5 year period. Named Allen Tate VIP Realtor. Exclusive agent to Ford Custom Homes. Coordinated development of 41-10t residential subdivision. _ , __ ~_~_ ~~ ___ ~ ~ c. , ',___fryiessi(Jnai c-ertijica!i.(}1Is_a"fI., Qq~!iJ1c,ri!il!e"-!.~ "" _ • North Carolina Building Contractor • OSHA NIMS Certifications: 100.b, 100.fda, 100.hwa, • North Carolina Real Estate BrokerlBIC 100.hcb, 100.he, 100.leb, 100.pwb, 100.swa, 200.b, • 40 Hour HAZWOPER Certification 200.hca, 632.a, 700.a, 701.a, 702.a, 703.a, 704, 706, 800.b 2005 -present Firm Qualifications • RealtorlBroker certifications including Certified Resid~'!.till!Sp'e~~lllist (g~S) • AshBritt, Inc., (project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, Stafford Township, NJ Charged with operational management of debris recovery activities, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific debris site management. To oversee the TDMA in Stafford TWP, allowing six different Townships to haul in debris to the site. Manage the day to day operations of that site. Appling to all Government and State regulations. Meeting and exceeding OSHA requirements. Hurricane Sandy, 2012-2013, NJDEP, Wet Debris State Project Charged with operational management of complete Southern Region, Water way debris recovery activities, Sediment removal, Sonar of waterways, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific debris site management. Oversea the sonar vessels and target overlays, Sediment collection and removal. Manage the day to day operations of several sites. Appling to all Government and State regulations. Hurricane Dolly, 2008, Hidalgo County, TX Charged with operational management of debris recovery activities and jet-vac operations, Scope of work included coordination of over subcontractors responsible for the collection, jet-vacuum, transportation, recycling and disposal of specific debris site management. Hurricane Ike, 2008, Galveston and Pasadena, TX Charged with operational management of debris recovery activities, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific White goods and embayment. Hurricane Katrina, August 2005, Hancock County, MS Charged with operational management of debris recovery activities, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific debris site management. 180 Page 185 .. · •. · .. ~~~~tt·JN~. ~S!9N~I:1:0·~llJ!:GITYO~.~~RTIJl\1Wfi~EACH,FL ·'RFP#:201S.:.0SDlSASTERJ)EliIUsREMovAL A.Nn'DlSpOSAL SERVICES "·~·.I,,:,~-,,·,·\·<~-·· __ t "'-",'"",, e-, " ","_ 'of" ", ~ •• '-•• --; _, .; •••• ,-"'-', .','-.-.-' c _J. "_' _.',,'. B Hansen, Inc., Houston, TX As Senior Operations Manager, I oversaw the day to day operations' of company Rig Managers. Ensure Rig Managers met the clients' needs with good pricing and great customer service. Significant client and vendor contact. Also oversee workers and managers on various oil rigs around the world . . '. .. ... ... '. .; ·pd,u~il!i.ll"JI1't1. Tr~ini"g . . . . . . . -. ~--"-" ' 2004 present 1992 -2004 1988-1992 Firm Qualifications Southwest Texas Bachelor of General Studies ~-' AshBritt, Inc., (project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax (2014) , Augusta, GA Recreation, Parks & Facilities department task project manager/operations supervisor for hazardous tree removal mission covering 75 city owned properties. Worked closely with city/county representatives to survey, assess, and prioritize work performed by 30 tree crews. Hurricane Sandy (2012 -2013) -New Jersey -Waterway Debris Mission Functioned as Safety Officer Wet Debris phase zones 8 and 9 New Jersey for recovery from Hurricane Sandy. Including weekly safety meetings and daily tool talk sessions for all working personnel. All personnel documented their attendance is signing a sign in sheet. These safety meetings included weather expectations, work to be performed, hazards associated with that work, a safety briefmg on an applicable safety subject and PPE necessary to minimize the risk of performing that work. Attended and documented each injury, incident, or near miss, and recommended procedures to prevent that injury from happening again. Hurricane Sandy (2012 -2013) -New Jersey Managed the recovery from hurricane Sandy including debris removal, processing the debris at a temporary disposal site, and removing that processed debris to a proper permanent final disposal site or use. This included Several New Jersey Beach sites and Lakewood, NJ as well as several Connecticut townships including Fairfield. Snowstorm 2011, November 2011 -August 2012, Massachusetts Managed recovery from damage at Springfield Mass from a tornado, and a hurricane. Hurricane Katrina, August 2005, Mississippi, Hancock County, MS Assisted in the management of the Hancock County, Mississippi, Katrina debris removal, including coordinating the relationship and compliance with the Corps of Engineers and FEMA procedures and regUlations. Completion of our phase of the disaster recovery by removing and properly disposing of 6 million cubic yards of hurricane debris, and demolishing and removing 10,000 un-repairable homes, within one year of the disaster. Hurricane Charley, August 2004, Charlotte County, FL Assisted and later was the local manager directing the removal of 2.6 million cubic yards of debris. Noble Research, Inc., St. Petersburg, FL As President directed the development of procedures for the recruitment of business management, accounting, and medical personnel. Managed all business aspects of the operation. This included the training of the president and owner ofMedBelit Recruiting in all recruiting practices. BayCycle Recycling, St. Petersburg, FL Manager and later President and owner of the development of a recycling company which reviewed and selected practices which were economically feasible. This involved developing a direct working with Exxon Division and their investment of substantial funds in rpf'."f'lml> 181 Pagel86 if] AshBritt 0En~ItOnmtl\llt 1974 -1987 1967 -1974 2012 present Firm Qualifications ~"" -,~~--~----'. ---~-.~ ~--: ---:----.--,-,--,-:c,-----.--.--_co: . ' .. ~. ----,-:-----':--:-~--i------I -' A,SIlBRITT IN~. RESPONSE TOTIIE CI'rY ()FNOltTl:l MIAMIBEA(:H,FL "RFP#'2C)IS-f)8' DISt\STERDEBttiS,'lu.:M:Qv #.AM>.QiS~pSALSE:RV.CES.·· in the Tampa Bay area. Developed and were issued two patents applicable to effective recycling strategies. Robert Half of Tampa and Accountemps, Tampa, FL As President and owner built a franchised recruiting business from one office in Tampa to seven offices covering Central Florida, North Carolina, South Carolina, and Alabama. Developed Accountemps in our franchised area which became the fourth largest temporary agency in the USA. Elected by the other franchisees to a six person advisory council which advised Robert Half on national and international advertising, dispute resolution and business issues. General Development Corporation, Lang Engineering, Miami Elevator, and Mesta Machine Company Corporation, Lang Engineering, Miami Elevator, Inc. and Mesta Machine Company -Performed Financial, Accounting and Business Management functions. With Lang Engineering, this involved developing financing packages and marketing projects for the construction of agricultural rice milling machines and storage terminals in Central and South America. Developed and were awarded the Construction of a $115 million Sugar Mill in the savannas 150 miles north of Abidjan, Ivory Coast, Africa. ':'_. ,._ \_;:~,rroli:f~f!'!fiLt@J1ff!l!q,,-~ 4n(!.Qq~lijil"jip~ " • Forty hour Hazardous Waste Operations and emergency • Florida Pesticide Certification Office Commercial Applicator License #CM2070 1 • Basic Training Program-CPR, AED and First Aid • Certified Public Account -P A .. , _ ;~. .... ,., .. ~'j:~~'·~~:-:-:~Kfili~l,jliili!itJ4. Trti"iningJ ' • Thiel College, BS in _._" --,_. .._---.--_., ~ - AshBritt, Inc., Deerfield Bea AshBritt, Inc., (project Manager, Safety Officer, Environmental Compliance Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts, debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control, safety and environmental compliance. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy (Oct 2012 -Mar 2013), Brick NJ o Responsible for environmental compliance of debris collection crews and operation of temporary debris management areas o Focus was to minimize any significant effects to the environment. o Monitored environmental considerations include site planning and permitting for debris collection sites, guiding the separation of OHS, to include household hazardous and toxic waste, from the debris stream, identification of recycling and reuse options and opportunities, and guiding debris issues related to historic or protected structures. o Performed personnel training with crew leadership o Perform environmental assessments periodically and as needed o Perform facility and property compliance inspection o Emergency spill response to all critical incidents o Conduct and complete all investigations for environmental concerns, violations, hazmat spill and to fuel 182 Page 187 ;:--~----'~ .. -~--. '~-------'~--'-'-". _. ~--;----:-.-~ ~--~, .. _---------,-.~. --'-'--~-'---"-~-.---... " .~- A:sIiBRiTTINc~"REsPoNsE'TOTHECJ:TYOFNORTHMIAMiBEA(jH,FL ~J~#:#i.Oi$-9ij DlSA,STERDEBJtIS RE~OVAL ANliUIsPOSi\):$ERVICES ~:_' ' -".'<";~~< ,' .. : < • >' •• ti1 AshBritt E.~ Errmonmtntbl 2008-2010 2003 -2007 1997 -2002 2011 present 2005-2006 Firm Qualifications American Compliance Technologies, Environmental Compliance Manager • Perform emergency spill response to clients, and support hazmat response unit • Inspector for FDEP overseeing contractors working clean up (Deep Water Horizon Spill) in Panama City, FL. • Emergency spill response to all critical incidents • Conduct and complete all investigations for environmental concerns, violations, hazmat spill training and response to fuel spills Jorgensen Contract Services, Project Manager • Perform routine maintenance to state-owned highways and businesses in Lee, Charlotte, Sarasota, and Manatee counties • Respond to all emergencies for proper assessment management from clean-up to repairs needed and set up work orders with multiple contractors. • Emergency spill response to all critical incidents Florida Department of Environmental Protection (FDEP) State Park Ranger III • Conduct employee and volunteer training • Enforce Florida State rules, regulations, policies and procedures • Perform routine inspections for safety accidents and violation incidents, including the mandatory reports and forms • Perform routine inspections of state property and buildings • Attend court and trial settings, public speaking requests, and assist at academy. • Transferred to Environmental Regulation Petroleum Tank Division . . "~PiPfi$'ii()"tf(Cdiiji~ons alu/. (ffia,iijicaiions' • Commercial Driver's License Class A • D.O.F. Standards for Survival; D.O.F. S-130 and D.O.F. S-190 • Biological and Chemical Agents ofBioterrorism Certification • Clandestine Drug Lab awareness Training • Selected Agents ofBioterrorism • HAZWOPER Refresher 40 hr. • Confined Space Refresher 8 hr. • Boaters Safety #55970 • ATV #82133 AshBritt, Inc., (project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax (2014) , Augusta, GA Field Operations Manager/CQC Manager -managed ROW hazardous tree removal crews and debris collection crews and resulting in the removal and disposal of 700,000 cubic yards of debris, including 16 processed debris (mulch) removal crews. • Hurricane Sandy 2013, New Jersey, Waterway Debris Mission • Zone Manager for waterway debris removal in Southern Region of New Jersey for the NJDEP's waterway cleanup project. • Hurricane Sandy, 2012 • Connecticut: Conn DOT, Brandford, New London • New Jersey: Newark, Tewksbury 183 Page 188 i; Q. " A. -0 ..2 0 ~ ~ '-~ 8 u ..!. '" 0 A. ;$: 0 0 c 0 -0 i! -;: A. @ Ci AshBritt []EI'\'II:tonmtntol Managed recovery from damage at Springfield Mass from a tornado, and a hurricane. • Hurricane Katrina, August 2005, Mississippi, Hancock County, MS Assisted in the management of the Hancock County, Mississippi, Katrina debris removal, including coordinating the relationship and compliance with the Corps of Engineers and FEMA procedures and regulations. Completion of our phase of the disaster recovery by removing and properly disposing of 6 million cubic yards of hurricane debris, and demolishing and removing 10,000 un-repairable homes, within one year of the disaster. 2006 -2011 Creative Engineering Group -Senior Inspector • • • • • • • • • • • • • • • • • • Senior Inspector for seven FTE and 1-95 milling and resurfacing contracts including several Landscaping projects involving the eradication of exotic plant species and replacement with over 20,000 native tree and shrub species. • Monitoring contractors' compliance with environmental permits. AshBritt, Inc. -Project Manager • Project Manager for the Army Corp of Engineers in the Hurricane Katrina recovery effort, "Task Force Hope." • Responsibilities included the oversight of200 employees and 180 subcontractors and assistance in . t~~rellloY~LQf~~e! ?Q .Ill~ll~~!l,cl!~i(: Yll!4~~fll1!!!i(:!l!1~_r:el~!f:C!~~~!i~_1!~l1!tchec~tatfl ofJMississippi. .••••• L~~~~~~.;1'\::'/\j':'~ _,~~'.~L'~:ij_1ftiJf~fJ.iilJl~tiitiji~i!rj.s3ili~0iidil1~l!!!f!l!!jX"-~I~L'~~_~~~ _ .,_. __ ~ ., ... '. _ .. Advanced Work Zone Traffic Control Course • Final Estimates Level II (CTQP, March 2009) (ATTSA, October 2009) • Hazmat Training (Troxler Electronics Lab, December Asphalt Paving Technician (FDOT, May 1995) 2007) Asphalt Paving Inspection I (CTQP, November 2006) • Medic CPRIFirst Aid (PADI, March 1995) Asphalt Paving Inspection II (CTQP, April 2007) • Nuclear Gauge Safety Training (Troxler Electronics ACI Concrete Field Testing Technician (ACI, August Lab, January 1995) 2011) • OSHA Safety Certification (OSHA, December 2005) Base and Subgrade Inspection (FDOT, January 1999) • Pile Driving Inspection (CTQP, April 2002) Construction Math (FDOT March 1997) • Pipe Placement Inspection (FDOT, June 1995) Contract Plan Reading (FDOT March 1996) • QC Manager (CTQP, November 2004) Concrete Field Testing Inspection (CTQP, August • Radiation Safety Officer (Troxler Electronics Lab, 2011) December 2007) Drilled Shaft Inspection (CTQP, August 2007) • Rescue Diver (PADI, March 1995) Earthwork Inspection I (CTQP, May 2007) • Roadway Tree and Landscape Design (T2 University Earthwork Inspection II (CTQP, April 2008) of Florida, April 1997) Earthwork Inspection (FDOT, April 1995 & February • Roadside Vegetation Management (FDOT, September 1999) 1996) Earthwork Density Record System (FDOT, April • Structures Inspection (FDOT March 1997) 1995) • Traffic Safety in the Work Area (FDOT, October Erosion Control Inspection (Dept. of Environmental 1995) Protection, October 2005) • Traffic Signal Inspection (DCPWD, October 1996) FEMA NIMS 100,700 & 800 Training (FEMA, May • USACE CQM for Contractors (USACE, April 2013) 2013) • Work Zone Safety Specialist (IMSA, October 1995) Final 2012 -Present "--- AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects • • Hurricane Sandy 2013, New Jersey, Waterway Debris Mission • Zone Manager for waterway debris removal in Southern Region of New Jersey for the NJDEP's waterway cleanup project. Firm Qualifications 184 Page 189 2012 2011 2010-2011 2009-2010 Firm Qualifications ., .. -... --.-~---_._"-.... --~- '. " AsHBRiTT.INC~RESPoNsETo:rHE CiTY(}FN6RTH MiAMI B~ACH;FL .. ··Ri»>.~' 2015~Q~J)I~JS'[~~~f;B~SI,iE~()yAL~.DJS"()~ALS~lt\jCES· Hurricane Sandy, 2012-2013, Belmar, NJ Coordinate the restoration of the beaches of the beaches at Belmar and Point Pleasant Beach which included demolition of buildings and removal of debris from the sand by the use of vibratory sifters Harbor Homes, Storm Shelter Division, Field Representative Duties include sales of storm shelters to communities and individuals. Also tracking the manufacturing and delivery schedule, arranging transportation and servicing the unit after the sale. O'Brien's Response Management, Operations CoordinatorlField Supervisor Springfield Massachusetts, Disaster #1994 Responsibilities included but not limited to organize and to synchronize the daily activities ofField Supervisors in the debris removal operations. Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Coordinator between Federal Emergency Management Agency, public officials, the Public and the subcontractor to resolve damage assessment issues, determine routine and substantial damage. Disseminated information provided by the Data Manager and other Project Managers to ensure that any changes to plans, goals and objectives were communicated for the overall success of the operation. Fayetteville NC, Disaster # 1969. Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Responsible for the supervision of Field Monitor staff which monitored subcontractors that removed eligible storm generated debris from various roads. Identified safety hazards and conducted safety meeting for staff to prevent injury or operation vulnerabilities that would prevent disaster recovery. Validated daily work performed by field monitors using field tickets for verification. Prepared daily logs of work performed and work completed to be able to project work schedules and completion dates. Responsible for identifying trees and limbs hazardous to the community, and determined the public right-of-way so that debris removal was authorized appropriately. Disaster, Strategies, and Ideas (DSI), State Closeout Specialist -Sr. Federal Grants Specialist Miami Florida, Disaster # 1602 & 1609 Public Assistance duties were to conduct field examinations and perform a variety of tasks directed at the verifying cause, determining the extent, and estimating the repair/replacement cost of damage to personal, real, and business property that resulted from a catastrophe that was declared a disaster. Responsible for communicating with the public or by phone resolutions on delays or dilemmas that occur which may prevent disaster recovery. Collected audited and approved data for input into the Final Reconciliation Report database and submitting the data to FEMA for approval. Rhode Island Flood, Disaster #1894. Public Assistance duties were to conduct field examinations and perform a variety of tasks directed at the verifying cause, determining the extent, and estimating the repair/replacement cost of damage to personal, real, and business property that resulted from a catastrophe that was declared a disaster. Responsible for communicating with the public or by phone resolutions on delays or dilemmas that occur which may hinder or prevent disaster recovery. In the meeting with the applicants, gathering required documentation and information that is needed in processing the Project Worksheet. Verified documentation entered data into Project Worksheet and submitted the development of Project Worksheets for Federal Emergency Management Agency review. Preformed site visits to damage facilities in order to write up Scope of Repairs for estimated damages. Metric Engineering, Multiple Roles Galveston Texas, Disaster # 1791. InspectorlDebris Monitor-Authorized project schedules, and provided timelines for disaster expenditures, and tracking reimbursable costs. Responsible for monitoring removal of eligible storm generated debris from various roads and issued the load tickets to subcontractors. Responsible for preventing injury or operation vulnerabilities that would prevent disaster recovery. Audited field tickets, daily verified the work, and prepared tickets for submission. Reviewed daily logs to project work schedules and completion dates for the scope of work. Responsible for identifying trees and limbs hazardous to the community, and determined the public right-of-way so that debris removal was authorized 185 Page 190 uAshBritt BEnvlrOl'lmen,., 2013 -present Firm Qualifications _._" ___ ._~ _____ •• _.___ _ ____ • _____ ••• ___ • __ • __ or ____ .~. __ .. _ •• ~_ •• __ " __ ~ __ ~_~_._ ________ _ _ _T __ T ___ •• ~_ . . ASHBRITTi~c.ItESP()NSE T9 TfJE CITY OF NORTHMWn:BEAml,F~ ··R,JfP#.'2~iS;;'08nIS~STER DEBRIS, ~~OVAL AM) DISPQS1L SERVICES Debris Management Site Monitor-~'-"~1J~1l1~1 debris for disaster expenditures, and tracking reimbursable costs. Debris Site Security-Undertook appropriate measure to protect Debris Management Site facility and Drop off sites when sites were closed. Data Entry-Audited, approved and entered daily Load Tickets into database Wet Debris Monitor-Responsible for monitoring removal of eligible storm generated debris in wetland areas, maintain logs for debris type, and ensure minimal impact to environmental sensitive areas. Threatened and Endanger Species Inspector-Monitor projects to ensure compliance with the ESA AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, New Jersey -Waterway Debris Removal Operations Manager: Sate ofNJ,. Tasked with handling the day-to-day operations. Serve as overall manager for project operations, financials, and personnel. Implement project strategic goals, policies, procedures, and operations. provide operational management expertise, assessments, and technical advice to project managers and staff. Prepare project and company budgets and fmancial projections. Serve as primary liaison to the Client (New Jersey Department of Environmental Protection) and the State appointed Project Management firm (Dewberry). Project encompassed the following New Jersey counties: Ocean County, Atlantic County, Cape May County, Cumberland County and Salem County. Phase 1 • Phase 1 of the Project entailed the use of aerial, side scan sonar, and visual survey, to locate and identify all FEMA eligible debris; to which debris was to be removed via both land and water based assets to include self-loading trucks, self-loading barges, scout vessels, support vessels, tug/push boats, and other assorted equipment. Debris removal required pre- coordination with consideration of environmental restriction zones and historic artifact review utilizing reports from field investigators, GIS and Arc-GIS mapping systems, and KMZ file extrapolations. Phase 2 • Phase 2 of the Project entails identification and mapping of shoaling utilizing scout boat depth findings and bathometric scanning. The results of which were used for quantifying sediment shoaling and mapping potential areas for sediment removal. • Site specific plans for outfalls, marinas, and Department of Transportation waterway channels were developed to: present sediment findings, develop means and methods for sediment removal and identify dewatering methods and final disposal locations and techniques. Operations Management: • Day to Day review of active field equipment and assets for contractual obligations, program management, productivity and efficiency • Weekly review of personnel for assigned area of operations, productivity, efficiency, and adherence to policies, procedures and protocols. • Weekly development of project financial budget and projections • Weekly review and approval of all project billings and invoices • Weekly updates and approval of overall project schedule. 186 Page 191 [:J AshBritt [] Enylrotttnt!nl.\t 2011-2013 2010 -2011 2008 -2009 2007 -2008 1998 -2007 2010 -present Firm Qualifications ····AsuBRITtiNC.RESPONSETOnIE9Il'YOFNQRTH l\fiAMlBEACH,FL ".;~~ ·",~($;Q,*i)is,AS'i'E~fQE.RtS]~E~9Y~~ ANJ).QIS,P(>SAL. StJlTICES Haiti Recovery Group, Operations Manager Serve as overall manager of company operations, projects, financials, payroll, and personnel. Create and implement company strategic goals, policies, procedures, and operations. Provided operational and construction management expertise, assessments, and technical advice to project managers and staff. Prepared project and company budgets and financial projections. General Services Administration, Building Manager Served as a technical specialist -advisor for all construction, mechanical, safety and other building service related needs. Manage, evaluate and implement building operations, maintenance, repairs, safety, energy conservation and management programs to achieve customer/client requirements, satisfaction, and efficiencies. Served as an advocate for investment in assigned buildings in a way that realizes and optimizes building condition, systems, equipment, operating efficiency, etc., while accounting for customer and revenue values. Jones Lang LaSalle, Project Manager Managed overall project schedule, billings, and client/customer relations. Responsible for project planning, design development, budget and schedule development, procurement, general contractor process, construction, occupancy and project close-out. Conducted project and budget tracking utilizing One View Projects, One View Tracker, PeopleS oft, Microsoft Project, and Excel. Yale University, Associate Director of Construction Management Assisted in the development of construction execution strategies. Provided construction management expertise, assessments, and technical advice to planners and project managers. Assisted in the restructuring of the Contract Administration department. Lead Construction Executive meetings for assigned projects. . Dimeo Construction Co., Project Manager Managed overall project schedule, billings, and customer/owner relations. Directed subcontractor coordination, relations and general construction progress. Prepared and maintained the project construction development schedule. Assisted with subcontractor bid/scope reviews. Prepared budget tracking and projections. Administered change management from design analysis to final . p~yll}(~l1t. flxecu1ed t:eql1is!ti()~s fr()m ~ub<::QI1!r~~ors. audto t~e.o~n~~. -"." ·'_.~~~~4~.~ijt(~ilr~i#.~~~~g-~ ,.~-~.,~-~~~._,."~~.~.-.. ' .. _~_ • General Services Administration: Contracting Officer Representative and Crisis Management (2011) • Wolcott Fire School: NFPA Fire Fighter I and Hazmat Operations Certified (2009) • Jones Lang LaSalle: Project Development Services Workshop (2008) • Yale University: Pathways Leadership I and II (2007) • US Army: Combative School, Basic Non-Commissioned Office's Course, Drill Sergeant Academy, Infantry School, and Primary Leadership Course (1999-2004) • Wentworth Institute of Technology, Bachelor of Science, Architectural Engineering .--. -.. --, AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefmgs and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, State of NJ . Program Management -Construction Quality Control for field operation with a focus on management of temporary debris management sites throughout the state. Implemented and communicated Site- specific Safety and Health Plan in the field. Identification, vetting, hiring and supervision of local 187 P age 192 o AshBritt f~En'ltlrotlfl'lenlal 2010 2008 -2009 2007 2005 -2007 2005 2000-2005 • ' .. USACE CQM: ASH~IUTT INc. RESPONSE TO 'fIlECITYQ}'No~TlIl\IIAMiBEAcH,FL .:RF~#.201.5';08IltS.<\STEi ~EB~SREl\IO"M~IJISPO~~L'SJi:RV;IC;E$' and non-local subcontractors. Coordination with State and Federal stakeholders 111"'lU~IUl1"', County New Jersey, FEMA and other local municipal Department of Public Works. Site safety inspections and tool-box safety meetings facilitated regularly. Reconciliation offield operations data utilizing manual (paper) and ADMS systems. Haiti, 2010 Earthquake Business Development -Research and locate new business opportunities, respond to RFP, RFQ and Expressions of Interest, craft proposals, advise and liaise with stakeholders including USAID, UNOPS, UNDP, IFRC, Clinton Foundation, the Governnient of Haiti of others. Created winning 5M USD bid (UNDP). Research and locate new business opportunities respond to RFP, RFQ, and Expressions of Interest, craft proposals, advise and liaise with stakeholders including USAID, UNOPS, UNDP, IFRC, Clinton Foundation, the Government of Haiti of others. Created winning $5M USD bid (UNDP). Operations Management -Design, implementation and management of projects totaling 15M USD in and throughout Haiti including Port-Au-Prince, Leogane (Earthquake epicenter). Lead for Construction Quality Control, safety and ADMS for debris collection. Identified personnel, procedures, and control methods to ensure contractual compliance. CHF International, Haiti Operations Manager. Implemented and managed $4M USD USAID funded project which included employment and training of local staff. Timely and complete reporting of project progress and financials to USAID. Project resulted in the removal and disposal of over 270,000 cubic meters of Earthquake debris. Agency for Cooperation and Technical Development, Myanmar Program Director. Following Cyclone Nargis in 2008, designed and managed the following disaster recovery projects: 600 HurricanelEarthquake resistant shelters, 36 river jetties, 15 river bridges, 200 fishing boats, water storage and distribution and vocational training programs. Presented project proposals to stakeholders including USAID, OFDA, DFID, ECHO, NRC and others. Sequoia Lake Conference of YMCAs, Sequoia Lake, CA Property Manager. Responsible management of 900acre YMCA camp and all facilities. Scheduling and management of capital improvement, and maintenance projects liaising with vendors, supervising employees, reporting to Facility Director. Sierra Forge & Fire, Exeter, CA Program Director. Set-up of 15,000 sq. ft. blacksmith/fabrication school. Sourced and procured materials and equipment. Responsible for training employees, design and management of programs. Created bids and proposals for residential and commercial projects. Project Galle 2005, Sri Lanka Following the 2004 tsunami in Sri Lanka, created transitional shelter project proposal which received full funding Set-up prefabrication factory for the manufacture of 600 transitional shelters. Managed construction of shelters hired and trained workers, reported to stakeholders. Interacted directly witp international donors including DFID, ECHO and NRC, worked closely with the Government of Sri Lanka concerning land tenure issues. Eureka Forge, House Springs, MO Managed operations of the forge. Designed and manufactured hand-forged commissions including stair balustrades, entry gates, furniture, lighting, and sculpture. Received two NOMMA (National Ornamental & Miscellaneous Metals Association) "Top Job" awards . ... '.. ProfesSional CertijicationsandQu~alijict¥io"s ...... .... . _ ._ • FEMA IS-00230.b Fundamentals of Emergency Management • FEMA IS-00102.c Preparing for Federal Disaster Operations: FEMA Response Partners • FEMA IS-00240.a Leadership and Influence • • • FEMA IS-00235.b Emergency Planning FEMA IS-00I00.b Introduction to Incident Command FEMA IS-00I01.c Preparing for Federal Disaster Firm Qualifications • FEMA IS-00700.a National Incident Management System (NIMS) • FEMA IS-00800.b National Response Framework 188 P age 193 -----,- 2004 -present 2004-2008 1996 -2004 db 44 • & 1 'E >&, Firm Qualifications _ . ____ . . ._". froJi!ssi~,nalEXp.'!rien!ce AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, Manasquan, NJ Halloween "Ice Storm" Blizzard, Oct. 2011, Longmeadow MA Worked directly with city officials and subcontractors to complete the Leaner Hanger Hazardous tree program for their City over 10,000 trees in 6 weeks. Hurricane Ike, Sept. 2008; Lumberton, TX DMS manager, worked very close with City and County Officials on materials reduction on site, safety meetings with subcontractors, grounds management for IDSRS. Hurricane Katrina, Oct. 2005, USACE Task Force Hope, George County MS Coordinated projects with USACE (U.S. Army Corp of Engineers) Hazardous Material Recovery, Soil Removal and Remediation, Site Restoration and Closure. Removed 750,000 cubic yards of Non Hazardous Katrina debris from George Co. MS Right of Ways and Private Properties. Conducted Weekly Preparatory Safety meetings with USACE. Conducted weekly safety meetings with crews and contrllctors. Designed an efficient program of assigning R.O.E. (Right of Entry) work orders to contractors. Hurricane Dennis, Jul. 2005, Eseambia County, FLlPensaeola, FL Managed and coordinated 41 Debris removal crews. Soil Removal and Remediation, Site Restoration and Closure. Worked very close with county supervisors on Project Progress. Hurricane Ivan, Sep. 2004, Escambia County, FLlPensacola, FL Kept a close working relationship with FEMA, Escambia County and Pensacola City officials. Kept a very close relationship with Contractors to assure quality of repairs on damaged properties. Conducted Interviews and safety inspections with contractors. Personally repaired properties on County and City Right of Ways. Other Response Projects: • Deepwater Horizon Response, 2010; FDEP -Bay County Worked directly with state officials and subcontractors on placement and management of Oil Deflection boom on sensitive environmental areas, led daily safety meetings and daily weather forecast for all crews. Completed 40 hour HAZWHOPER and 8 hour Benzene safety courses. Wayne Smith Services Responsible for Emergency repairs to restore living conditions after wind and water damage to residential areas including Temporary roofing, drywall replacement, window coverings and electrical repairs. (License # 797006) Pier One Marina, Gulf Breeze, FL • As the General Manager, managed and maintained Bait & Tackle store, wet storage marina, and rental properties on-site. Managed orders with vendors and inventory. Managed employees' payroll and benefit programs. Managed Florida state sales tax account for the comPanY. rvtanag(!d yell!'end inventory. _ .. __.l!!ofes.sJo1lf1:1 (;e1'tijicaii~ns and Qualifications • 40 Hr. HAZWOPER & Confined Space • First Responder Operations Level Defensive Response • USCG -Operator of Uninspected Passenger Vessels Upon Inland Waters • Food Safety .M:anager Certification _ Education and Training • United States Coast Guard Licensed . #797006 pl.q j , 189 P age 194 2010 -present ASHBIUTT INC. RESPONS~,TO THE CITY OF NOR"I:H MIAMI BEACH, FL , ~P# 2015-08 DISASTER pEinuS REMOVA,L AND DISPOSAL SERVICES ,:' .EJgJerieIJte., " ' _ AshBritt, Inc., Deerfield Bea AshBritt, Inc., (Project Manager, Safety Officer,Environmental Compliance Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefmgs and manages disaster recovery operations. Directs aU activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control, safety and environmental compliance. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy (Oct 2012 -Mar 2013), Neptune, NJ Halloween "Ice Storm" Blizzard, Oct. 2011, State of Massachusetts o Disaster recovery operations Site-specific Safety and Health Plan development and communication. o Management of disaster recovery operations to maintain compliance with local, state, and Federal regulations and guidelines including FEMA, DOT, EPA, etc. o Accident and incident investigation and reporting 1982 -2010 Permanent Firefighter -Revere Fire Department • Thirty two years in the Revere Fire Department including; eight years at the rank of Deputy Chief, • Head of Fire Prevention Division for four years • Incident commander of group four for past four years • Duties included for incident commander, safety officer, critical incident mitigation and water rescue, leader of Metro Boston USAR hazmat response team for Revere Fire, coordination of fire suppression tactics and strategies, training at post incident analysis sessions, head of Fire Prevention Division; seven years at the rank of Captain, 1995 to 2002, duties included command of companies housed at headquarters, vehicle extrication operations and all still alarm responses and operations; nine years at the rank of Lieutenant 1986 to 1995 as company officer of Engine 1 and Engine 4; four years at the rank of Private, 1982 to 1986, ,and four years as a permanent reserve firefighter, 1978 to 1982. ,'", '" ','_,~":i,.(Jieislo.j,~liifeii;j;i:atiiills¥n(jQ~tiri.fii:qt!oris ' .,' • ICS 100, ICS 700, ICS 800 certified by Emergency • Certified in; Fire Officer I, Fire Instructor I, Fire Management Institute Inspector I & II, Preparing and Managing Terrorism • Hazardous Materials and Radiological/ Nuclear with WMD, water safety and rescue, Juvenile Fire Technician setting Intervention • Skilled laborer for The Comm. of Mass., Div. of Employment Sec\lrity , ¥dllcati~n and Training" ," 2010 -2011 Full Time Student -Salem State College • B.S. in Fire Science 1991 -1992 Full Time Student -North Shore Community College • A.S. in Fire Science 1977 -1982 Full Time Student -Salem State College • General Studies with concentration Firm Qualifications 190 Pagel95 2002 -present 1999 -present 1996 -2000 Firm Qualifications AshBriti, Inc., Deerfield Key member of a rapid-response team. project client area. Primary liaison with client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefmgs and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Provides support services for Disaster Recovery Project Management; Solid Waste Collection and Disposal; General Contracting; Environmental Consulting; Civil Engineering; Construction Management; Remediation Services; Environmental Site Assessments; Contamination Assessments; Remedial Action Plans; Soil and Ground Water Sampling and Laboratory Analysis; Ground Water Modeling; Ground Water Monitoring Plans; Storm Water Management System Design and Installation; Construction Plans and Specifications Preparation; Quality Assurance/Quality Control; Air Emission Modeling. Select Response and Recovery Projects • Hurricane Sandy, Oct 2012; • Snow Storm, 2011-2012, • Hurricane Irene, 2011 • Hurricane Katrina, Jackson County, MS; George County, MS, 2006 • Tuscaloosa, AL, Tornado, 2011 • Hurricane Ike, Orange County, TX, 2008 • Hurricane Katrina, New Orleans, 2005-2006 • Hurricane Wilma, Collier County Florida, 2005 • Hurricane CharleylFrances/Jeanne, Orange County, FL 2004 Dorado Services, Inc., Florida: September 1999 to Present. President and Chief Executive Officer of General Contracting and Environmental Engineering Services firm, responsible for all daily operations, financial management, business development, contract management, project management, and personnel management. My responsibilities include marketing, bid/proposal development, negotiations, contract management, invoicing, payroll, field supervision of personnel and subcontractors, engineering and construction management, quality control/assurance, report preparation, and general office work. I am the primary point of contact and represent the company on all business matters. I interface with Federal, State and Local government officials, private clients, prime contractors, subcontractors and suppliers. I develop project schedules, I prepare cost estimates, I negotiate with customers and contractors, I coordinate the efforts of personnel and subcontractors, I manage the finances ofthe company as well as individual projects, I hire and fire personnel, and I prepare reports and other correspondence. Gator Environmental, Inc. • Director of Operations & Engineering, QAlQC Officer; Orlando, Florida I was the Chief Engineer and Qualifying Agent for the company with overall responsibility for Environmental Services and Contracting work performed by the company. I was the primary point of contact with government agencies, private clients, prime contractors, subcontractors and suppliers on all project technical and financial matters. I was responsible for the preparation and implementation of Environmental Site Assessments (ESAs), Contamination Assessment Reports (CARs), and Remedial Action Plans (RAPs). I supervised and managed the work of employees including engineers, technicians and office staff. I was responsible for employee performance evaluations, and the hiring and firing of personnel. My duties also included the development of all environmental sampling requirements and techniques, including the proper training of all personnel. I was responsible for marketing to prospective clients. I developed bids and proposals, and negotiated contracts with customers, and subcontractors. I prepared, reviewed and submitted invoices for all projects. I approved payments to suppliers and subcontractors. I managed the daily field operations of personnel and subcontractors. I was responsible for turning over complete and useable projects to customers and ensuring projects were delivered on time and within budget. I was also responsible for running the State of Florida Pre-approval Environmental Cleanup Projects which were contracted and paid for by the State of Florida. I was responsible for over 110 sites throughout the entire state which were at different cleanup/assessment stages. 191 Pagel96 1991-1994 1998-present Firm Qualifications • Project Director, Officer; Daytona, Florida I was the Project Director on numerous environmental remediation projects responsible for the preparation and implementation of all environmental Remedial Action Plans (RAPs) and Contamination Assessment Reports (CARs). Responsible for managing an in-house staff of five employees including engineers, geologists and technicians to ensure that their daily tasks were completed. I supervised field operations. I interfaced with prime contractors and subcontractors on a daily basis to ensure project requirements were being met. Responsible for the preparation and review of invoices for projects. Responsible for marketing to prospective clients. Performed all agency and client contacts during the performance of projects to ensure that all permits and authorizations were obtained, and that all regulatory requirements were being met. Responsible for preparing all environmental sampling requirements and techniques, including the training of all personnel. Responsible for the performance of all pilot test required for the preparation of various environmental reports. These pilot tests included aquifer pumping tests, vacuum extraction tests, and air-sparging tests. Gurr & Associates, Inc. • Project Engineer; Lakeland, Florida; May 1991 to June 1994. Responsible for the preparation of RAPs and CARs. Responsible for the supervision of the installation of the Remedial Action equipment and the Operation and Maintenance ofthese systems. Responsible for the preparation of the Quarterly Status reports required by the Florida Department of Environmental Regulation. Responsible for the performance of all pilot tests required for the preparation of the reports. These pilot tests include aquifer pumping test, vacuum extraction test, and ·i~[::~=r~~~=~~J~f~t!#ill~~JiCii11~1Ji~il~~/m~4ii~I'f~.,,~:~,_, _,_, _C, ___ .. • Construction Quality Management For Contractors: US Army Corps of Engineers • Professional Engineer: State of Florida P.E. # 52042 • Certified General Contractor: State of Florida CGC1509136 • OSHA HAZWOPER Certification: Supervisor Certification per 29 CFR 1910.120 Groundwater . of Central Florida Tree Care, Inc. (President) ISA Certified Arborist NY0615 A An ISA Certified Arborist since 1998; Eric has become a Board Certified Master Arborist in 2010. Currently less than 2% of the Arborists in the United States have received Board Certification. Eric is the Only Board Certified Master Arborist in the Miami Valley and one of the first ten to receive this certification in the State of Ohio. There are currently less than 400 Board Certified Master Arborists in the United States. Select Response and Recovery Projects • Winter Storm Pax, Marion County, SG; Augusta, GA • Hurricane Sandy, Oct 2012; • Massachusetts Snow Storm, 2011-2012 • Hurricane Irene, 2011 • Springfield, MA Tornado Response, 2011 • Fayetteville NC Tornado Response, 2011 • Virginia DOT, Snow Storm, 2011 • Alexandria, VA Severe Thunderstorms, 2010 • Alexandria VA Snow Storm Response, 2010 • Hurricane Dolly, Hidalgo County, TX 2008 • Hurricane Ike, Houston, TX, 2008 • Buffalo, NY, Snow Storm, 2006 • Hurricane 2005-2006 192 Page 197 .. ,-.. ---.'. ·--------::·,;--:,-:-----7·--:-:~SAI~~~;;t~-~~itf~~6~;;-,;ri;~:t:~ri-~FN6~t~-~~jt~~II~:~t-1 "1',:: '.' x, .,:~,;·;~r~~bl~~08;PI~"sT~~;p~Bijs·~~~YA(rAND.Q]'s .. O'sAL~Ei\Vl(;ES AshBritt En'llNlnmcllt41 --. 2004-present Firm Qualifications • Hurricane Katrina, Hattiesburg, MS, 2006 • Hurricane Wilma, Florida, 2005 Additional Tree Care Staff ISA Certified Information Tree Care Inc. has three International Society of Arboriculture (ISA) Certified Arborists on staff. • James Brock, [SA Certified Arborist OH067SAU A graduate of Hocking College with a degree in Wildlife Management, Jim is also an ISA Certified Arborist. He has been with Tree Care Inc. since 2004. He has worked in many facets of the arboriculture industry from logging in Alaska to managing the tree inventory of a well-known golf course. His experience and knowledge of insect and disease issues is vast and covers many diverse aspects of tree care. • Brian Shuler, [SA Certified Arborist OH611 SA Brian's career in the green industry began nearly 3 decades ago. Brian's knowledge and skill is not limited to just trees, he has a passion for anything green. His experience in all phases of landscape management makes him the most well rounded arborist on our staff. Brian has been with Tree Care Inc. since 2008. • Todd Samples, [SA Certified Arborist OHl16A Todd began working at Tree Care Inc in early 2005 as part of our ground crew and quickly began climbing. Todd truly started at the "ground" floor and worked his way up. Today, Todd is a Foreman and one the key players on our team . • f~~LX:: ··,~~;,cLjij~jiijj~iJ~t¢ii!i.iJ~If!;1i'!~_IliI."4,~~lifi~/j#~~t __ .. , .. ~_ ..... . • ISA Certified Arborist (1998) • ISA Certified Master Arborist (2010) -NY0615A • OH Department of Agriculture Commercial Applicator (6A, CORE) • Board Member, Ohio Chapter ISA, 2013-present • Ohio Tree Care Conference; Commercial Chair -2011-2013 ~ _'_-., Beeghly Tree Service, LLC Partner of Beeghly Tree Service LLC, involved with the financial management, logistics, marketing, and day-to-day operations of the company. Leads company field operational support in the execution of debris recovery operations for all scopes of work (ROW Collection, Hazardous Tree and Stump removal). Performs project management/quality control functions as part ofthe AshBritt CQC team. Select Response and Recovery Projects • Winter Storm Pax, Sumter County, SC; City of Sumter, SC • Hurricane Sandy, Oct 2012; • Massachusetts Snow Storm, 2011-2012 • Hurricane Irene, 2011 • Springfield, MA Tornado Response, 2011 • Fayetteville NC Tornado Response, 2011 • Virginia DOT, Snow Storm, 2011 • Alexandria, VA Severe Thunderstorms, 2010 • Alexandria VA Snow Storm Response, 2010 • Hurricane Dolly, State of Texas, 2008 • Hurricane Katrina, Hattiesburg, MS, 2006 • Tuscaloosa, AL, Tornado, 2011 • Ice Storm, Kentucky and Arkansas, 2009 • Hurricane Ike, Houston, TX, 2008 • Springfield, MO, Ice Storm, 2008 193 Page 198 uiAshBritt ~Gl Env[ronml!ntal 2004-present Firm Qualifications ------:---.. ------:'-;---,----:--, :--,--' --',C--,'~-~~~'"'--~--::-::~:-:--~-"'~-~-::-:-':": '·--------~c'~--l " " ,-Asl:tBiuTT INC~RF:Sp()NSE TO TIiE'CI1'Y·:OFNOR.:rIl~MI B~AClH,EL, . --", IU'f#,2015-08Ih~ASTElfDElliuS'REMOYAL~:l>i~rQS~L-,SE~Vi(;E$' • Buffalo, NY, Snow Storm, 2006 • Hurricane Katrina, New Orleans, 2005-2006 • Hurricane Wilma, Florida, 2005 • Hurricane Rita, Louisiana, 2005 : -'Professional Certij;c~tions and Qilalijicf!tio1)$ • USACE-Construction Quality Management for Contractors Certification • FEMA Debris Management Certification • FEMA's Flood Mitigation Certification • MSHA Mine Safety Certification -.. ' Eduf;ation ana l'rf!ining , • Somerset Area Somerset P A _ , ... !to.fi~$jti.jli!l!f;~f!!!.¢~: ~,. Beeghly Tree Service, LLC Partner of Beeghly Tree Service LLC, involved with the financial management, logistics, marketing, and day-to-day operations ofthe company. Leads company field operational support in the execution of debris recovery operations for all scopes of work (ROW Collection, Hazardous Tree and Stump removal). Performs project management/quality control functions as part of the AshBritt CQC team. Select Response and Recoverv Projects • Winter Storm Pax, Georgetown County, SCi Augusta, GA • Hurricane Sandy, Oct 2012; • Massachusetts Snow Storm, 2011-2012 • Hurricane Irene, 2011 • Springfield, MA Tornado Response, 2011 • Fayetteville NC Tornado Response, 2011 • Virginia DOT, Snow Storm, 2011 • Alexandria, VA Severe Thunderstorms, 2010 • Alexandria VA Snow Storm Response, 2010 • Hurricane Dolly, State of Texas, 2008 • Hurricane Katrina, Hattiesburg, MS, 2006 • Tuscaloosa, AL, Tornado, 2011 • Ice Storm, Kentucky and Arkansas, 2009 • Hurricane Ike, Houston, TX, 2008 • Springfield, MO, Ice Storm, 2008 • Buffalo, NY, Snow Storm, 2006 • Hurricane Katrina, New Orleans, 2005-2006 • Hurricane Wilma, Florida, 2005 • Hurricane Rita, Louisiana, 2005 ---P;of~sionafcertijications and Qualijications • ISA Certified Arborist • Maryland Licensed Tree Expert • P A Licensed Pesticide Applicator • CPR & First Aid Certified • MSHA 40-hour training certification • FEMA Debris Management Certification • USACE-Construction Quality Management for Contractors Certification • Utility Line Clearance Certification in accordance with ANSI Z133.1 Education and Training • Somerset Area Somerset P A 194 Page 199 2012 -present June -Sep 2011 April-May 2011 '---.:. .:. , AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefmgs and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects • Winter Storm Pax, 2014, Atlanta, GA, Augusta GA Hurricane Sandy, 2012-2013, B'elmar, NJ Coordinator between public officials, the Public and the subcontractor to resolve damage assessment issues, determine routine and substantial damage. Disseminated information provided by the Data Manager and other Project Managers to ensure that any changes to plans, goals and objectives were communicated for the overall success of the operation. Organizing and synchronizing the daily activities of Field Supervisors in the debris removal operations. Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Manage the Temporary Debris Staging and Reduction Site (TDSRS) to insure that the flow in and out of the site is separated and sent to the proper final disposal site. Coordinate the restoration of the beaches at Bay Head and Point Pleasant Beach which included demolition of buildings and removal of debris from the sand by the use of vibratory sifters. Metric Engineering -Field Supervisor • Hurricane Isaac Orleans Parrish, LA Responsible for supervising the monitors who were observing the haulers removal of the storm generated debris from various roads. Conducted Safety meetings and Training classes. Proficient in eligibility issues associated with hazardous limbs, stumps, and trees. Knowledgeable in public right away determinations. Maintained daily logs of all work performed and completed. O'Brien'S Response Management -Field Supervisor • Tornado Springfield, Massachusetts Responsibilities included but not limited to organizing and synchronizing the daily activities of field personnel in the debris removal operations. Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Coordinator between Federal Emergency Management Agency, public officials, the Public and the subcontractor to resolve damage assessment issues, determine routine and substantial damage. Disseminated information provided by the Data Manager and other Project Managers to ensure that any changes to plans, goals and objectives were communicated for the overall success of the operation. O'Brien's Response Management -Field Supervisor • Fayetteville, NC Tornado April 19, 2011 -May 3, 2011 Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Responsible for the supervision of Field Monitor staff which monitored subcontractors that removed eligible storm generated debris from various roads. Identified safety hazards and conducted safety meeting for staff to prevent injury or operation vulnerabilities that would prevent disaster recovery. Validated daily work performed by field monitors using field tickets for verification. Prepared daily logs of work performed and work completed to be able to project work schedules and completion dates. Responsible for identifying trees and limbs hazardous to the community, and determined the public right-of-way so that debris removal was authorized appropriately • Andy Rudd Construction Inc. -Residential Construction Superintendent Tallahassee, FL January 2003 -September 2008 Oversee daily activities of multiple construction projects. Managed project schedule and controlled costs. Evaluated progress and preformed daily QAQC inspections. Administered daily activities and monitored progress. Administered regular on-site supervision of field labor force. Evaluated costs and implemented Safety Program. Managed site testing and inspection. Formulated superintendent's daily reports. '~'d="=,=.="=G="-=~~~~~==~=S======,,=,=-=,~,~,=~,~=-=-=======,=,==,--=,~=,====-=---=~===-=-======'=----='-=====~=,=, =--==~ Firm Qualifications 195 Page 1100 2012-present 2009 -2012 2005 -2009 1997 -2004 1996 -1997 1992 -1996 Firm Qualifications . . ~--"-" --. AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Debris Response and Recovery Projects • Hurricane Sandy (2013) -New Jersey -Waterway Debris Mission • Hurricane Sandy (2012 -2013), Sea Girt, NJ; Manchester, NJ -Debris Mission • Snow Storm, 2011, East Granby, CT; • Tornado 2001, Fayetteville, NC Global Infrastructure LLC, Griffith, IN • Project Manager . Managed various projects including oil spill clean-up using specialized skimmer vessels in Michigan, House Hold Hazardous Waste disposal operations during debris cleanup in Massachusetts, and facility improvement and maintenance in Haiti. CNC Machinist • Precision Manufacturing, Kansas City, MO Responsible for the programming, setup, operation, maintenance and efficient utilization of 3 computer controlled vertical milling machines. Increased production and efficiency of operations by introducing improved programming and AutoCAD into daily operations. Mesa Airlines • Line Pilot, Phoenix, AZ Responsible for the safe, legal, efficient, and timely operation of Company aircraft ranging from 19 seat turbo-props to 70 seat jets. 8000 hours of incident and accident free flights nationwide in all types of terrain, locations, and weather. Vision Airlines • Tour Pilot, Las Vegas, NV Flew tours from Las Vegas through the Grand Canyon. Directly responsible for the safe, legal and overall enjoyment of the flight. Successfully dealt with the congested airspace and restrictive flight requirements over Las Vegas and the Canyon daily. Aerleon Aviation • Asst. Chief Flight Instructor, Las Vegas, NV Responsible for the efficient, safe and through instruction of Private, Instrument, Commercial, Multi- Engine, Instructor, Instrument Instructor and Multi-Engine Instructor students. Conducted ground classes, phase checks and pre-check ride evaluations. 95% Student first time pass rate . . . , .. : ........•.... , ... f1'ol~~~ip."{!,IC.J!rii)i~a#ons "",,1 QII(llifl~aiif!!ls.·:·, ......... . • 2013 USACE Construction Quality Management for Contractors • 2011 FEMA Emergency Management Institute Independent Study Course IS-700 . . ...... ·_.1i:duc(lti(}'l(jndl'rajni"g_~ _ .~ .•.. . • 2008 -2009 Metropolitan Community College, Kansas City, MO • 1987 -1990 University North Dakota, Aviation • 1980 -1985 California State University, Long Beach CA, BA Industrial Arts. Military • 196 Page 1101 i:; Q.. '" P< " .2 () i:>' ~ ., § rn 8 U ..!. rn 0 P< ;l:: 0 0 C 0 " 0> C "C A. @ • • • • • • _ . ~.- 2012-2013 ,',' A.SHBRITT INC. RESJ>ONSE T9THECITYOF ~QRTHMIAMI~EACH,FL IUr"#2~i~~98DISt\StERJ)EBRIS RE¥()V M~.l)iSf.9S"JiSt~VI~ES,. !7.tife~:s.ia"alJlJxperience _ AshBritt Inc., Deerfield Beach, FL, Environmental Compliance Manager Responsible for environmental compliance of debris collection and operation of temporary debris management areas. Maintains compliance with appropriate Department of Environmental Protection approvals and minimize any significant effects to the environment in the performance of recovery operations. Provides environmental assessments, soil sampling, and technical assessments associated with storm water management and air quality. Responsible for closure and restoration of debris management sites. Select Debris Response and Recovery Projects Hurricane Sandy, 2012-2013, State ofNJ 2011-2012 Cornerstone Environmental Group, LLC, Exton PA, Senior Project Manager Environmental Compliance Office Manager and Client Manager for Exton, P A office. Responsible for business development, marketing, and quality control for environmental compliance and environmental services for Pennsylvania region. Environmental compliance services include environmental permitting and compliance for solid waste landfill and processing facilities, land development, storm water management, energy development and resource recovery, water quality conservation,brownfield redevelopment and conservation projects. 2005-2011 Alaimo Group, Mount Holly, NJ, Senior Project Manager Senior Project Manager providing environmental services, including air permitting, solid waste permitting and compliance services for landfills, transfer stations and solid waste processing facilities in the Mid Atlantic Area. Everett prepared updates to solid waste management plans in Salem County and Passaic Counties. Mr. Everett has prepared a number Phase IIII assessments site investigations for a wide variety of sites including industrial, commercial and residential development. 2005 R.W. Beck, Valley forge, PA, Senior Project Manager Responsible for group management, senior-level project management, corporate quality improvement initiative, proposal preparation, management, and technical quality for environmental projects in the Mid Atlantic Area. Provided pre-event disaster planning for solid waste management plans in Mid-Atlantic States. Provided advice on recycling dry debris during Hurricane Wilma and Hurricane Rita. 1998-2004 Gannett Fleming, Inc., Valley Forge, PA, Principal and Project Director for Solid Waste Group Responsible for group management, senior-level project management, corporate quality improvement initiative, proposal preparation, management, and technical quality for solid waste group and environmental projects in the Mid Atlantic Area. Project Director and Project Manager for environmental services related to landfills, transfer stations, processing facilities, air quality and remediation projects. 1989-1997 Gannett Fleming, Inc., Valley Forge, PA, Project Manager Projects included strategic planning, cost analysis, and energy evaluations for a wide variety of waste management facilities, including transfer stations, studies, technological evaluations, planning studies, process design, permitting, remediation, air quality evaluations, construction services, and operations consultation. Many of these projects address the feasibility of new environmental systems to meet regulatory requirements or provide more cost effective services. Prepared over twelve solid waste management plans for counties in New Jersey, Pennsylvania,Maryland and Ne", York , "Professional Certifications and QualificaJio_"s ' National Incident Management System • National Recycling Coalition, Inc. , Member A.I.C.P.: No. 6233 (1988) • Solid Waste Association of North America, Member P.P.: New Jersey -No. 5132 (1991) • American Institute of Certified Planners, Member American Planning Association, Member Education and Training B.A., Economics and Geography, Bucknell • Interstate Technology & Regulatory Council, Risk University, 1981 Assessment Training, 2010 M.A., City Planning, University of Pennsylvania, • Rutgers Continuing Professional Education, NJDEP 1983 Soil Remediation Standards, April 2009 • Continuous 1998-2000 Firm Qualifications 197 P age 1102 2011 present --- ·l\.$~B~ITtJl\fC.Ib:SPOISSETo.tIiE Cll'Y;OF,N()RTHM:iAMiBEA~H,~L . .... ~FP# 2,'n5~Q~J)I~AStE~DEB1J.ISllE:M:OV:.i\LA$QISrOSAL SERvicES AshBritt, Inc., Deerfield Beach, FL Sanitary Landfill Gas and Leachate Management, Univ. of Wisconsin Extension, 1986 Responsible for processing subcontractor and clienLinvoices. Daily reporting tracking work performed and projected revenue. Reconciliation of client invoices and data between AshBritt and monitoring firms. Select Debris Response and Recovery Projects • Snowstorm 2011, November 2011 -August 2012, Massachusetts o Field QA QC November 2011 (Springfield MA Subproject): • Verified subcontractors followed safe and efficient work procedures. • Compiled punch list zone maps of debris locations. • Verified and updated zone maps as sections were completed. o Field Administrator December 2011-August 2012 (West Springfield MA Office): • Managed ticket uploads and verification. • Processed subcontractor invoices. • Completed data corrections per reconciliation findings. • Hurricane Sandy (Dry Debris), October 2012 -February 2013 -Lakewood New Jersey Office o Processed subcontractor invoices. o Created client invoices. o Generated daily state reports tracking all work performed. o Generated daily internal reports to track estimated revenue along with client and sub liabilities. o Data reconciliation between AshBritt and monitoring firms. • Hurricane Sandy (Wet Debris), March 2013 -Present -Absecon New Jersey Office o Processed and tracked all subcontractor invoices. o Created and tracked all client invoices. . o Generated daily reports tracking all work performed and projected revenue. o Performed data reconciliation between AshBritt and monitoring firms. o Performed data reconciliation between AshBritt and subcontractors. o Created databases to track and reconcile sonar data between AshBritt, client and subcontractors. ,; ,'__ ' ~-,,-j1!if~~!~"-atqeri)Ji~I@~~s.f!~tlQ,Il(l,liftcati(}"f ,;, _ c_ ~_ • USACE-Construction Quality Management for Contractors Certification ._: _:~'-_'-_-:~-L'~iJ~~i#it!!':ti~~i,.aining.. ___ _,;_ . ._. ___ . -_ ., __ • Daniel Webster College, Nashua NH -Webmaster Certificate & BS Software Engineering Berlin • Vocational Technical College, Berlin NH -AS Industrial Electronics • Colebrook Colebrook NH -School 2010 -present AshBritt, Inc., Deerfield Beach, FL (EHSM) Firm Qualifications Responsible for establishing and communicating mission safety rules, ensuring vehicle, vessel, and equipment safety inspections are' to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). Select Debris Response and Recovery Projects • Hurricane Sandy (2012 -2013) -New Jersey -Waterway Debris Mission • EHSM for operations within the State of NJ southern region, covering 6 counties for water/marine based debris operations. o waterborne debris SSHP and AHA's. 198 Page 1103 o Directed safety staff of 4 zone Safety Managers to oversee recovery of 44 sunken or submerged vessels from state waters and the utilization of a vessel aggregation site. • Hurricane Sandy (2012 -2013) -New Jersey -Debris Mission • Asst. Mission Safety Manager -responsible for establishing, communicating and enforcing safety policy and procedures, ensuring vehicle and equipment safety inspections are to specifications, implementing and reviewing project Site-Specific Safety and Health Plan and updating as appropriate, performing structural safety inspections. o Use safety regulations from OSHA, USCG, NFPAlNREMT, and USACE 385-1-1. o Prepare daily/weekly safety meeting for work site field personnel including tool box safety meetings. o Investigate accidents, implement and review TDSR Site-Specific Safety and Health Plans. o Supported Project Managers by providing operational oversight for local and out-of-state contractors in response to Hurricane Sandy in the state of New Jersey. o Work with local, state and federal officials to streamline response and disaster recovery efforts for local jurisdictions along the coast of New Jersey. • Deepwater Horizon Response, 2010; FDEP -Bay County/GulfCounty, FL o Mission Safety Manager, providing overall project safety obligation for mobilization, staging, deployment, maintenance, repair and removal of approximately 100,000 feet of deflection boom. 2003 -present Nationwide Training & Safety Services, Coloma, MI • Provide specialized training to clients in the areas of Emergency Medical Response, 40Hr Hazardous Materials, Confined Space, Level I-IV Confined Space Rescue, Antiterrorism, Maritime Safety & Security, Industrial Fire Brigade, Maritime Firefighting, Physical & Technical Security. • Provide contracted services to clients serving as Project Manager, Security Manager and Site Safety Officer. 2012 GEO Group, Fire & Safety Manager, Kames City, TX • Responsible for all fire, safety, security matters in a federal corrections setting. • Create, update and enforce all safety policies and emergency evacuations and response plans. • Maintain all safety related tracking matrixes for audit purposes and preventive maintenance. • Performed scheduled inspections of fire protection and life safety systems. • Conduct hazard and threat assessment for all office and correctional environments. • Report all safety matters to department heads during monthly safety meetings. • Perform scheduled and unscheduled emergency drills to evaluate departments' strengths and weaknesses in response procedures. • Assist HR with workman's compensation claims. • Work closely with federal immigration agents in regards to federal detainee's safety and compliance. 2009 -2011 Veolia ES, Emergency Response & EHS Manager, Fremont, CA i; • Responded to national hazmat and explosive incidents (Industrial fires, BP oil spill, pipeline l ruptures, lab explosions, meth labs, rail car leaks, interstate spills/releases, etc.) ] • Experienced in Level D to Level A responses, pH analysis, chemical neutralization and o ~ decontamination procedures to various chemical exposures, i.e. (Hydrofluoric Acid, Mercury, ~ White Phosphorus, DiesellFuel, SulfuriclNitric Acid, Biological, Arsenic, etc.) ~ • Performed industrial tank cleaning at refmeries, chemical transportation terminals and underground IS storage facilities. ~ • Supervised and managed emergency response teams and confined space/technical rescue teams for f1. large cities, industrial plants, and chemical refineries. ~ • Conducted regulatory trainings and occupational safety training. (i.e., 40hr HAZWOPER, o Confined Space EntrylRescue, Technical Rescue, First Aid/CPR, etc.) § • Operated heavy equipment at remediation sites using, BOBCATS, Excavators, Industrial lift l trucks. &=; • Assist the USACE, DOD, and EMR Environmental in the remediation process of Unexploded @ Ordnance in the Great Lakes, by writing an Explosive Safety Site Plan and Explosive Disposal Procedures. 2007 -2009 Underwater Construction Corp., Safety & Electronics Specialist, Stevensville, MI Firm Qualifications 199 Page 1104 , ------------------ASHBRIT~I~C.b~~~~~E~OT~CI;YOFN~R~~MI~~-BE~~H,-FL -1 [~fflif~~~~!!~~!!.~=======~ • Communication Specialist and Underwater Surveillance System Tech for nuclear diving company Underwater Construction Corp. • Provide site safety and safety training to all divers and support personnel. 2006 -2007 The Atlantic Group, NRC Nuclear Radiation Worker, Norfolk, VA • Provide supplemental support as an NRC certified Radiation Worker to Nuclear Power Stations throughout the United States, providing special services in technical and industrial skills. . ... Professional Certiflctltions and QUalij;~aiions - • USACE EM385-1-1 4() HR. Hazard Recognition -• fiitemati<>naIfy Certified Instructor -Advanced First ASC 2013 Aid / CPR 2004 • USACE: UXOIEOD # 2657 • Internationally Certified Instructor -Basic Life • USACE: CQM-C # SAJ-03-13-00015 Support 2004 • Passport: Expiration 11 May 2016 • Internationally Certified Instructor -A.E.D. 2004 • CN-CSX e-RAILSAFE: Expiration 09 March 2013 • Internationally Certified Instructor -Blood borne • MI CCW: Expiration 06 November 2014 Pathogens 2004 • TWIC: Expiration 18 June 2015 • Internationally Certified Instructor -Emergency • Michigan State Certified Medical First Responder Oxygen 2004 1989 • Emergency Medical First Responder Instructor • Michigan State Certified Firefighter 1992 (ASHI) 2008 • Fire Cause & Determination! Arson Investigating • Wilderness Medical First Responder Instructor Training 1992 (ASHI) 2008 • Michigan Hazardous Materials First Responder 1993 • Rescue SCUBA Diver Training (Refresher-P ADI) • Michigan State Certified Police Officer 1994 2009 • Oleoresin Capsicum & Direct Defense 1994 • Industrial Fire Brigade Instructor -Veolia ES 2010 • Michigan State Certified Extrication Specialist 1996 • Maritime Firefighter Instructor -Veolia ES/USCG • Michigan State Air Medical Transport Support Team 2011 1997 • Emergency Response to Terrorism 2003 • Michigan State Certified Breath Test Operator Class II • Counter Terrorism Instructor Awareness / Operations 1998 2004 • Michigan Hazardous Materials Operations/Technician • FEMA EmergencyProgram Management Training 1996 2004 • Michigan Confined Space Search & Rescue 1996 • Certified Master Anti-Terrorism Specialist (CMAS)- • Helicopter Orientation, Comm., & Landing Zone ATAB 2009 Control 1997 • Unconventional Urban Warfarellmprovised Explosive • Virginia Dept. Of Criminal Justice Special Officer Devices -EPTA 2005 (#99-177383) 2005 • Executive Protection Tactics & Techniques 18hr • Virginia Dept. Of Criminal Justice Executive Refresher 2009 Protection 2005 • Explosives Foundation Course -ISSEE/TEEX 2011 • Certified Ice Rescue Specialist 1994 • Unexploded Ordnance (UXO) Technician 1-TEEX • Certified Rescue Diver -PADI1995 2011 • 40Hr HAZWOPER / Confined Space Rescue 2002 • EOD Technician I (Demining) -ISSEE 2011 • Internationally Certified Instructor -Basic First Aid / • Maritime Security Manager (MSM) -AT AB 2013 CPR 2003 • Certified Forensics Analyst (CFA-CSI) -A TAB 2013 . __ _c]Jdllf:atio"~,,d TriiJill"i___ -----. --.. . --. -- lTI AshBritt f1 En.~ItO"Mtnl .. t • Texas A&M (TEEX), College Station, TX, 01101110 -03/24/10, Unexploded Ordnance Tech (UXO) • International School for Security & Explosives, College Station, TX, 01101110 -03/24/10, Explosive Ordnance Disposal (EOD I) / Demining • Kalamazoo Valley College, Kalamazoo, MI, 01101192 -02/24/94, Fire Science / Police Academy 2009 ~ present AshBritt, Inc., Deerfield Beach, FL (EHSM) Firm Qualifications Responsible for establishing and communicating mission safety rules, ensuring vehicle, vessel, and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). Select Debris Response and Recovery Projects 200 Page 1105 ""·~c '---"--"'--'-7'-"--"-""-"'--.--~= .. "",,--"..," --'-·--~·-:---:-"--:-:---C-·---·--·,-"·"--"----""" -....... -.. -'-.. ' ......... ----'---.. -' ...... -.. ' .......... ".. . -I . -,L<, ,'_, ',-,',,' --, ASH~~T1'.INC. RESPONSE TO TIIf: CITY OF NORTH MIAMI BEACH, FL I ',' ,,," .", RFP# 2015-:'08 J)lSAS1'};RDEBRIsREMOY AL i\NP DISPOSAL SERVICES I MmW+~-'·iJ¥7idit'iiii+; lAid·' i ".SfT J' ~. m ~ and statements for a variety of marine and commercial projects. As a Dive Supervisor, responsible for the load out of equipment, on site supervision and report production. I managed and dived on multiple USACE projects. • As the Safety Officer for the Super storm Sandy Response I was the liaison to OSHA, produced weekly safety bulletins and monitored the safety of20+ projects at a time. I also wrote, implemented and enforced safety plans. Other duties included performing all associated responsibilities for contracting Household Hazardous Waste collection. • Served as the Safety Officer after the Massachusetts tornado overseeing the cleanup efforts in three towns. Assisted with management of the Household Hazardous Waste collection. 1997 -2009 Veolia ES, Inc., Schererville, IN/Scott Diving, Palantine, ILlTitan Marine Industries, Fort Lauderdale, FL • As a Dive Supervisor, led a wide range of marine projects for a variety of utility companies, steel mills, and municipalities throughout the Midwest. Knowledge of the industry was expanded by assisting in the office producing quotes, reports, and billing statements. As a Diver, experience included performing water screen repairs and overhauls, pump inspections, waste removal, zebra mussel removal, dock repairs, penetration diving for pipeline inspections, underwater construction, water intake cribs (operating/maintaining a 40ft dive boat), concrete/epoxy repairs, extreme temperature diving, nuclear/contamination diving, dam inspections/repairs (including high altitude diving projects), diver assisted dredging, Water/Air jetting, great lakes diving, offshore (gulf) diving, potable water inspections, maintenance and salvage diving. Also, installed/removed plugs in circulating water pumps and a variety of other pipes. Also maintained, repaired, and replaced fish/debris barrier nets. Worked in the dive shop inspecting, repairing, and testing dive equipment. Projects included weight testing davits on cruise ships and salvage work in Brazil, which involved underwater burning, inspection, and oil containment/removal. 1993 -1997 US Navy, USS Sacramento, AOE-1 • Served as a Boatswain's Mate 2nd Class and was the ship's lead rescue swimmer. Managed 10 personnel and areas of responsibility included the ship's supply locker, line locker, sail loft and anchor locker. , ".~L L,,,,,':::;:,~:, :.,:>~ :hQliis1tJ.ii(lt(;i1'IiftC;~g~~ an,,4 Jlllalifi.c;!lfig~~ _ • : c", cc __ • ADC Air Diving Supervisor Card • Confined Space Entry • ADC Mixed Gas Diver Card • Lock out / Tag out • TWIC-Transportation Worker • NDT Levell Ultrasonic Identification Card • Mag Particle • Marsec Training • Certified Forklift Operator • OSHA 40 Hour Hazardous Material • Safe Rigger Training Training • Safe Boating Certificate (NJ) • OSHA 10 Hour Card • OSHA 8 Hour Refresher • First Aid / CPR, Oxygen Administration, AED • • 2014-Present AshBritt, Inc., Deerfield Beach, FL (EHSM) Responsible for establishing and communicating mISSIon safety rules, ensurmg vehicle and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). Firm Qualifications 25 Years' Experience "Senior Safety Professional" • Superior Experience in the area of Directing, Supervising and Managing Large and Intricate Heavy Civil Safety, Commercial and Residential projects • maintained all Federal S 201 Page 1106 u AshBritt [1 i"fI __ lroMl6>nI41 2006 -present 2012 -2013 Firm Qualifications • Experience maintaining corporate management standards -Expertise in EHS management systems (ISO 9(jOl, 1400l/0HSAS 18001) • Highly Competent in PSM and BHB -Safety Protocols • Strong safety competency in Intricate Federal and State Projects in regards to commercial, marine and disaster recovery environments • Implemented effective strategies & safety measures to increase safety & reduce risk exposures to employees and contracting companies. • Successfully planned the handling of specific DFOW's for DOD-USACE, NA VF AC and Air Force, DOE Commercial Projects. • Extremely knowledgeable ofNA VFAC!USACE safety procedures to include (OSHA 29 CFR 1910 and 1926 standards, EM 385-1-1 knowledge and implementation). Select Response and Recovery Projects • Served as AshBritt's Environmental Health and Safety Manager in 2014 for Winter Storm Pax. Operations included five counties in South Carolina and the City of Augusta GA. In excess of one million cubic yards was collected. • Served as QCM, SSHO during Hurricanes Rita, Ivan, Dennis, Erin, Opal, Katrina for Operation Blue Roof Campaigns. • . Served as SSHO for Debris Operations after Hurricane Ivan in the Florida Panhandle • Personally developed Oil Spill Response Plan for several companies contracted to work for BP during the recent Deep Water Horizon Oil Spill. • As the Safety Director, I developed a formal Health and Safety Plan for the Government of Haiti. This plan was in response to several large contracts initiated through the World Bank for site stabilization disaster recovery operations to support (Green) Operations for the Haitian authorities. • Supported USACE Disaster Recovery Units from Texas, Louisiana, Mississippi, Alabama and Florida. During these missions, developed and distributed Site-specific Safety and Health Plans and corresponding AHAs. Completed post-accident investigations, Performed site visits for SSHP compliance and field personnel training. Site Safety Solutions LLC Hayesville, NC. "President and Owner" • Lead major Federal and State infrastructure improvements on our nation's government installations. • Current clients include large commercial and residential Insurance companies, reporting agencies/groups • Perform loss control surveys for our clients to include Loss Control Consulting services, Audits, Exterior, Premier, Vacancy, and Exterior, Value, Photos and Phone surveys. • We assist policyholders in instituting a safety culture through the adaptation of business practices that are focused on managing risks. • Perform outsourced (Direct Hire or Subcontract) staffing augmentations for your federal awarded contracts. • Personnel perform duties as SSHO's (Level VI or Lower) jobs, CQCM personnel for USACE and NA VFAC requirements. • Development of Health and Safety, Loss Control programs for federal contractors to develop a more efficient and safe management plan. Level VI -SSHO (McCarthy Builders Inc.) Texarkana, TX. "Primary Safety Officer" • Design Build USACE -Red River Army Depot "Maneuver Systems Sustainment Center Ft. WOlth District. Contract #W9126G-12-C-0015. New construction project for a 3 story US Army facility. • Worked as Primary Safety Officer and Alternate Superintendent in a "N" Joint-Venture capacity for McCarthy and GCC Enterprises. Project duration is 19 months and cost is 49.5 million. • Duties included facilitating coordination meetings, sub-contractor evaluation and orientation process, coordination of all site access privileges with Base Access/Control, coordination of haul routes and management of internal base logistics for all material entering or leaving site with base 202 Page 1107 2011-2012 1996 -2011 Firm Qualifications • Safety coordination with EMS, Fire and Police/MP's on project. • Liaison for contractor with GDA on all Safety Related Items. • Coordinated and review AHA submittal process to include all Critical Lift Plans, Concrete and Sub Grade related task. Level VI -SSHO/Alt Project Superintendent • National Safety Consulting Partnership with (HW Pence ConstructionlRussell Construction) for USACE Rock Island District for Lockport Lock/Dam Pool Rehabilitation Project USACE Contract Number W912QR-09-D-0017-CD01 Lockport, Illinois Stage II Controlling Works. Working with USACE and Metropolitan Water Reclamation District (MWRD) Chicago on the Chicago Sanitary Discharge Canal. Project duration 18 mos., revamp -refit 7 sluice gates, demolish and rebuild 7 piers, engineer and build 2 180,000 pound cofferdams and place from land in canal to provide protection of all below water piers (demo and replace limestone, capping, granite sub structure) Transfer from land to barges Lieberr 1300 Crane to Barges after placement of cofferdam and continue· process from canal on other 7 piers. PlacelErect Porta-Dam and Dewater pool areas associated with work plan. Coordinated all meetings with USACE and Prime/prime Sub, Manage and Oversee prime and Prime Sub personnel during dive operations to include process of the following: placement of cofferdams, dewatering, inside/outside cofferdam dive inspections, oversee lockoutltagout process of sluice gates for dewatering operations, inspect and oversee scaffolding inspections and erection operations for pier demo and replacement. Additional Safety Related Projects Level VI -SSHO/Quality Control Officer • USACE Chicago District for Levee Construction (Little Calumet Flood Control Project Stage VII) 15.9 Million 17 mos. Install Sheet Pile and supervise/oversee cast in place concrete flood wall, drainage improvements to local storm and sanitary to include retrofit River Drive Pump Station 72",54" 36" pipes. Construct cofferdam to extend footprint of pump station to USACE Specifications. Worked over 127,000 man-hours with No Loss Time or Recordable Injuries, over 6 trades involved in project working 6/10 hour days at times. Project scope included working with 2 (CitylLocal) districts and mutual coordination with State DEP, Indiana Dept. of Environmental Management, USACE QA/QC personnel, Hammond and Munster Indiana Civil Engineers, Local fire and EMSlPolice to coordinate equipment and road blocking operations. Aug 9, 2009 -February 22, 2011 Level VI -SSHO/QCM • USACE Rock Island District for Levee Construction (Birdland Levee Project) 11.8 Million 11 mos. The flood damage reduction features consist of constructing 7,700 feet of levee and 440 feet of retaining wall with one closure structure phase 2 -was constructing 5,900 feet of levee generally along and extending the existing non-Federal Central Place levee; and modifying three existing pump stations. The recommended plan also included modification to nineteen closure structures in the existing Federal downtown levee system including permanently closing 7 levee closures, reducing the size of 11 levee closures, and installing gates at existing pedestrian walkway closures. The recreation features include installation of 5,100 feet of recreational trail along the Birdland Park levee with access to Riverview Park and landscaping along the levee crossing. Work consisted of excavation, trenching, rip rap installation, coffer dam installation, installing rebar and concrete pours to accomplish DFOW's for corps. March 2010 to February 22, 2011 Ceres Environmental Services Inc. Level VI -Safety Officer/ QC • USACE -Contract Disaster Recovery OperationslBlue Roof program. Oversaw over 100 Subcontractors to include Equipment Safety Inspections, Daily Tool Box Talks, performed initial Contractor Orientations and field follow-ups to all USACE QA -near miss incidents and complaints. Coordinated City and State agencies for several FEMAIUSACE Demolition programs on severely damaged commercial and residential structures in Louisiana. Worked in Louisiana, Mississippi, Alabama and Texas from 2006-2009, where 236,235 temporary roofs were installed as a result of Hurricane disasters. 203 Page 1108 -----------------=-"~--"--------<------~A_;;;lh~;~~.-ib~~~NsE'T6T~t-CI~;-6~~~;i;-MliMi~Ei\CR, ;FL i -, -,;J{Fr~2ijt5~08 ~i~AST_fRI)ElliuS,~M:OVAL ~DIS"OS~~ sE~vI~Es . Firm Qualifications • USACE -Jefferson Parish, Louisiana Project Description: Project consisted of selective demolition, 54" force main, steel pipe pile, pump station cofferdam, complete pump station, excavation, embankment, granular material, bedding material, 3,700 linear of flume concrete structure, temporary retaining structures, utilities relocation, drainage, de-watering, and other related work. Owner/Agency: Jefferson Parish Department of Public Works Level V -SSHO/Superintendent for • USACE -Pearl River Country, Mississippi & St. Tammany Parish, and Louisiana Project Description: The work consisted of constructing five closures with rip-rap and stone, one sheet pile weir, excavating a pilot channel of the Pearl River, erosion control, clearing & snagging for channel excavation. Contract Value: $3, 8 Mil Owner/Agency: USACE, Vicksburg District Level V -SSHO/QCM • Pearl River Country, Mississippi & St. Tammany Parish, and Louisiana. Project Description: The work consisted of constructing weir, closure repair, earth work, engineering fabric, stone protection, cdfferdam, and erosion control. Owner/Agency: USACE, Vicksburg District Contract Value: $2.7 Mil Level IV -SSHO/Supt. • Jefferson Parish, LA Project Description: Project consisted of demolition, earth work, steel sheet pile placement, timber and concrete pile driving, concrete work, embankment, asphalt pavement, grass seeding, traffic control, sewer force main relocation, water main relocation, concrete box culvert, concrete flume, granular embankment, bedding material and other incidental work. Owner/Agency: USACE, New Orleans District Contract Value: $9.1 Mil Level IV -SSHO • St. Mary Parish, Louisiana Project Description: Project consisted of clearing & grubbing, 84,000 (CY) of levee embankment, 38,000 CY of levee embankment, 140,000 CY clay liner embankment, 314,141 (sy) of geo-textile, 155,100 sy of geo-net, 58,000 sy of geo-rid Owner/Agency: St. Mary Parish Contract Value: $2.7 Mil Level IV -SSHO/AIt. QCM • Pumping Station: Bonnet Carre Spillway, Louisiana. Contract amount: $6,9 Mil Completed: January 1999 The work consisted of clearing and grubbing; channel, canal, borrow pit and structural excavation; cofferdam installation, levee construction; placing structural back-fill, bedding and riprap; furnishing and driving pre-stressed concrete piles and steel sheet piling; placing reinforced concrete; installing precast concrete bridge deck units; installing staff gauges; installing a 60-foot by 30-foot pre-engineered metal building; furnishing and installing structural steel form suction intakes, trash racks and bulkheads; installing and removing a bypass road; utility installation; modifications and relocation; fertilizing and seeding; and furnishing and installing pumps, motors and appurtenant mechanical and electrical equipment. Additional Federal Commercial, Light Industrial, Heavy Civil and Disaster Management work related projects • My Vertical construction projects range from 3.4 Mil to 23.5 Mil they include SSHO and QCM responsibilities for installation of (Parking Garages, Youth Centers, Fire Stations, Fitness Center Bulk Fuel Storage Farms -Eglin AFB, Jacksonville NAS Mayport, Construction of Heavy Brigade Combat Team (BCT) complexes, Infantry Brigade Combat Teams, Combat Aviation Brigade Headquarters addition, Information Technology Switch Building, Military Operations on Urban Terrain (MOUT) Range, To date I have worked on military construction programs to include 19 projects involving 145 buildings. • My "Horizontal Construction" projects (Approach Lights and Taxiway, Fencing and Walls, Tractor Trailer Parking, Infra-Structure for Roads and Parking, Decks and Bridges, Utility installation (water mains, 'sanitary and storm sewer mains), Coal Fired Electrical Facilities West Coast (Electrical and Mechanical Shut-Downs and Retrofit), Natural gas mains, duct bank, copper conductor for electricity and communications as Superintendent and Quality Control. I performed safety officer training-inspection for crane operations with Chevron and BP Refineries in Sulfur, Lake Charles and New Orleans Parish Louisiana. Nearly 70 million cubic yards of dirt moved miles of has been laid cubic of concrete is in 204 Page 1109 ----:--.,-, --:--------A-s~B~~';-I~~~-.u;~p~;s~';~,T~~-C~Y:~~-N~~;~M;';~'B;~c~~-iii ! ~ __ #~wjW#¥j¥';,,~~=~~===::,~~~ o AshBritt [J [ftVfronm.6nl41 2004 -present 2002 -present Firm Qualifications safely, and completed three major infrastructure projects in the Southeast and Midwest for USACE and DOT, DOE agencies 1995-1999 • Over 8.1 Million Man-Hours worked without a loss time incident. Mod Rates with companies associated with are less than the USACEINA VF AC required rate of 1.0, my avg. calculated rate for construction projects run (.67) or 33% less than industry standards for heavy civil Construction. -~}frjJjt.,fSio"al_Ceffijii:o,tiiJ.ns,a';4Qll!lji.ficatif!"s. • Level VI Certified Construction Site Safety Officer • Construction Quality Control Management (CQCM) USACE-NA VFAC • 25 + years' experience in underground construction working on water/wastewater, pipeline & pump station and/or underground utilities projects to include military contract heavy-civil construction project experience • Level VI -SSHO USACE-NA VF AC-AIR FORCE • Certified Asbestos Abatement Supervisor and Contractor, CSP, CHST, CHMM • Certified First Aid and CPR w/ AED • US Navy Superintendents Leadership School, OSHA 500, 501, 502, OSHA 30/10, OSHA 5600 (Disaster Site Trainer) • Construction Safety Hazard Awareness Course 40 Hrs. for Federal/Government Contractors • Compliant with USACEINA VFAC (CEU's)-Training requirements past 16 years. • Competent Person Rated in the following: Excavation, Scaffolding, Fall Protection, Hazardous Energy, Confined Space, Health Hazard Recognition, Evaluation and Control of chemical, physical and biological agents, Personal Protective Equipment and Clothing to include selection, use and maintenance. _"L"":~''-:~''_i;'':::c,,;,.~tl~~(pjf!.,,~~tlt,.~J''I#i:; , c, , ' .. , • BS.86' AshBritt, Inc., Deerfield Beach, FL (TSM) Responsible for establishing and communicating task safety rules, ensuring vehicle, vessel, and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). • Hurricane Katrina, 2005/2006, Mississippi Mission Safety Manager -Responsible for developing and communicating the Site-specific Safety and Health Plan and corresponding AHAs. On a daily basis, ensuring vehicle and equipment safety inspections are to specifications. Prepared daily/weekly safety communications primarily used for the toll-box meetings. Investigated accidents, implement and review TDSR site-specific Safety and Health Plans. • Hurricane Charley, August 2004, Charlotte County, FL Direct, update and implement the safety program to ensure a safe, healthy, and accident-free workplace. Conduct scheduled and unscheduled on-site safety monitoring of debris removal, debris transportation and landfill operations. Prepare, enforce and update various safety documents. Harry H. Leonard Inc. Established Florida Corporation for Consulting in Emergency Services Field. Wide variety of endeavors from Debris Management Planning, Safety Management and Quality Control Inspection Project. Additional Project Experience • Training Officer for DSI for Citizens Re-Inspection Program, June 2010. • NIMS Training Pilot Program-Governor's Hurricane Conference & ICF International 205 P age 1110 ,;',AshBritt <'::'t1E'nvlronmr:ntol 1974 -2002 Firm Qualifications , '~SHJ:I.RI'rTINC. R.E~P()N$~ TO TIIECI'fYOF N<UtTHl\iiMn BEACH, FL '. ' .. ·.iU'r#2015;;,08 DisAStE~ J)~J)Ri~REM9VALA@'DJ~~()SALS*R,V.~E~.· • Project Manager over-seeing inspectors for Quality Assurance Program for My Safe Florida Home Program, June 2008 • Site Coordinator-Florida Region V-Governor's Executive Level Homeland Security Exercise, February 2007 • Coordinator for Planning Project for Florida Region V Continuity of Operation Program, August 2003 ' • Project Manager for Debris Project in Brossard, LA, October 2002 City of Tarpon Springs, FL. Fire Chief 1994-2002 • Chief Executive Officer charged with overall management of2 stations & 50 personnel with 91% overall community satisfactory rating • Developed and administered multi-million dollar budget consistently on or under budget • Emergency Management Director -Worked closely with City Department Heads as well as County and State Officials. Managed Emergency Operation Center on numerous activations. • GIS Committee. Chair -Provided leadership for committee to establish and institute new technology for citywide usage • Municipal Safety Director -collaborated in the development and overhaul of safety policies and training -reduced insurance premiums thru loss reductions • Project Coordinator -Public Safety Complex, 3.2 million dollar project-brought in under budget • Designed State of the Art Emergency Operation Center used as a model for the GHC for small community EOC Deputy Fire Chief 1988 • Operational responsibility for FirelEMS Organization • Emergency Management Coordinator-planning, training, public involvement • City Project Manager-Tarpon Sports Complex and Little League field expansion project-both brought in under budget Captain 1982 • EMS Coordinator -responsible for startup of service -protocols, inventory control, hiring, training, report review • Emergency Management Coordinator ...... " .3'~jjfid"~sig~arcet;tiftci£tio';sa,uJQIlJ!liJj~~#.o~~ • Award of Merit for Scholastic Ability • Florida Distinguished Service Aw Pinellas County Fire Academy State of Florida • 1988 Citizen of the Year • Partnership Appreciation Award Tarpon Springs Elk Lodge Tampa Bay Regional Planning Council • Harry H. Leonard Activity Room • Special Achievement Award Tarpon Springs Boys Club Governor's Hurricane Conference • Harry H. Leonard Field • Civic and Community Activity Award Tarpon Springs Little League City of Tarpon Springs • Distinguished Service Award • Certificate of Appreciation: Operation Fire Storm Governor's Hurricane Conference Brevard County Public Service • Outstanding Leadership & Service Award • Certificate for Outstanding Cooperation and Assistance United States Coast Guard Auxiliary I'inellas County Fire Chief s Association . . Education and Training • St. Petersburg Junior College Fire Service • Certified Building Contractor -CBC026973 State of Florida • Certified Home and Property Inspector-Hl2603-State of Florida • NIMS Compliant -FEMA • Public Assistance Coordinator -FEMA • Integrated Emergency Management System -FEMA • Management of EMS in the Fire Service -National Fire Academy • EOC -Florida DEM 206 Page 1111 . -c----,.-c-... , .. ,, ... -•... ,,: .. ~-...•. ~' ..... : ... ' .. :: .. -.'-.... :-.. :' •.. -'.-. :-..•.. ' ... -... :."':.'. -•. -... ' ........ :.'-.' .. ' .... '.' •. ' •...... '.. . ..•.....••.. '. ,-' .. -' ........ -'--.,. ' .. -... -, .. :.' .... : .......... -.... "'1 ....., <.As!J:B19TTJNC;. RESP()~~ETOTHECITY OF NORTH MIAMI BEACH, J?L . " .... .... ...:,:.;·:·lijff#(7Pl~+~8Jit~1\~ri:~:()EB.u$~MOVALAND.[)ISP()SAL SERVICESi ..... ItIB~~1W$fP!5AAiN_~~i~ nAshBritt --~l Erwironmenllll! --~--- 2005 -present 2000 -2005 Project Impact Building Consensus -National Emergency Management Training Center • Community Rating System -Florida DCA • and Flood -Florida DCA ,---....:~~ , .. --~. ----- AshBritt, Inc., Deerfield Beach, FL (TSM) Responsible for establishing and communicating task safety rules, ensuring vehicle, vessel, and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). Select Debris Response and Recovery Projects • Winter Storm Alfred, October 2011 -State of Massachusetts • Field Supervisor provided supervision of contractors and crews. • Management of operations to include logistics, time management, direction of crews. • Management of operations to maintain compliance with local, state, and Federal regulations and guidelines including FEMA, DOT, EPA, etc. Hurricane Katrina, September 2005, Jefferson Parrish, LA and Forrest and Lamar Counties, MS • Safety Manager and Field Supervisor. • Safety of200+ Hauling contractors, including their trucks and equipment. • Debris Storage and processing site safety and contractor management. • Making sure of our compliance with F.E.M.A., D.O.T., E.P.A., and O.S.H.A. regulations. • Accident and incident investigation and reporting. City of Tarpon Springs, FL • -'V(:H:k:~4X()! 9ty ()fT.a.rp?J:l,~p!iJ:lg.saJ1d'Y~t~inedin yari():tJsSa,fety Op~r,!!ingprocedures. . '. .$dijglfl(J"-fl!I.tI '!'ttifili"g . • High School: 1966 Graduate of Tarpon Springs High School • 1970 Graduate ofSt Junior 'ExebuiIve ' . rel~tiollal andanafytlcalsklfls, possessing Firm Qualifications strong management, negotiation, and public skills is seeking a partnership or position of service in emergency management or disaster relief services. Responsible for maintaining operational readiness for all prepositioned disaster response contracts. Directs all activities of assigned operations personnel, subcontractors and vendors. Ensures contractual compliance in areas of technical approach, quality control and safety, for all active contracts. Provides operations technical review of bid proposals including pricing assistance. Provides guidance for all marine related activities. Directly reports to Chief Operations Officer. Florida Department of Emergency Management Public Assistance Coordinator (PAC) Worked with mayors, county commissioners, city & county staff, business owners, contractors, insurance adjusters, CFO's, engineers, etc. with the intention to help restore their area by helping them get the maximum benefits allowed under law and to find opportunities to mitigate future damage today by using other FEMA programs. • State PAC in 14 Florida Counties, 4 of which were debris only. Have worked all categories. • . Assigned to FEMA PAC's: Jay Cunningham, Jim Smith, Marty Altman, Skee Goforth, PAC-Debris Specialist The greatest percentage of the monies spent after an event are spent in debris and because it is fast and furious; it is art area in which applicants are vulnerable. Trained in debris in order to be an educated 207 P age 1112 2007 -2010 Firm Qualifications creating a situation for all. • Debris trained under Roger Jones, Andy Compton, Randy Comeaux, Billy Morgan PAC-Closeout Located monies that had not been captured during the writing of initial projects, justified monies that had been denied, and located monies that had been paid that were not eligible. Have the goal and viewpoint: Get 100% of all monies for which the applicant is eligible and document it well enough to survive all audits with all monies and good name of good men and companies kept. • Field Trained FEMA & State Closeout Specialists Change in Viewpoint: Government Administration Outsourcing, LLC In 2007 I left the State and established a Florida corporation, (GAO) Government Administration Outsourcing, LLC and began to work with the sub grantees directly as they, as a group, have the most to lose and one that I wanted to help. Working from the applicant's viewpoint, I learned how to increase the amounts of monies available for reimbursement and how speed up the final accounting process. GAO Public Assistance Consulting Clients: Danos Disaster Response and Recovery GAO contract 2007-2008 • Debris Monitoring: Consultant on a debris monitoring contract for 3 cities in Oklahoma which included management of field monitors, accounting and interactions with clients, FEMA and State. • Lafourche Parish, LA: Authored Lafourche Parish's 800 page 2008 Disaster Debris Removal Operations Plan which was FEMA approved and qualified the Parish for an additional 10% cost share under the Pilot program. Authored, as part of the development of the Plan, 2 RFP's (Requests for Proposals) and developed all forms, systems & training for the 9 vital jobs during debris operations. First responder during Gustav and Ike. Louisiana Department of Wildlife and Fisheries GAO Contracts 2007-2009 LDWF as Louisiana's lead agency for search and rescue has hundreds of Project Worksheets from mUltiple events. GAO reviewed and prepared files for close out, located needed documentation, updated open to buys and found additional monies for the Department that were eligible for reimbursement, created Project Worksheets for Gustav & Ike Cat A & B and developed written procedures to improve the process. Lafourche Parish Government GAO Contract 2010 • Developed and solicited requests for proposals for Disaster Debris Recovery services contract • Developed and solicited requests for Monitoring of Disaster Debris Removal services contract • Nine vital jobs had been defined in full as part of the earlier contract to develop the Parish's Disaster Debris Removal Operations Plan and the process of reviewing the proposals was given to the staffthat were responsible for these nine areas. The process of the review ofthe submitted proposals was used as a training tool as review of multiple proposals and noting the differences and similarities was very valuable. Grants management and reimbursement training Participated in Response activities: Oklahoma Bombing, Manager of volunteers; Katrina, Damage Assessments; Wilma, Damage Assessments; Oklahoma Ice Storm, Debris Monitoring; Gustav & Ike, --First responder Lafourche Parish, LA; Flooding in Iowa, Photography of Debris Operations, 2010 Gulf Oil Spill (current), Research for the Earth Organization Public Assistance Recovery Events: Florida: Charley, Frances, Jeanne, Katrina, Rita, Wilma; Louisiana: Katrina, Rita, Gustav, Ike, .... .. . .... ...• . . ······....J';ole~iii!ijfli ¢ii1ijications a.nd. Qualijications Public Assistance I & II, Debris Operations, Closeout IS-00100.b Introduction to Incident Command System ICS-200 ICS for Single Resources and Initial Action Incident IS-00700.a National Incident Management System (NlMS) IS-632.a Introduction to Debris Operations . .. . Education and Training National Merit Scholar with B.A. in Political Science 208 P age 1113 , ," . . --AS~B~I~T I~~.lm~P~N;E-T~'~~ C;~;'OF N~~T~ M~~~-B~~~H~ FL 1 , ' I{FP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES I ~1!&l!l#1!~~~ii!'ii\ .... ltil!!;lli!&'7.!l " Project Personnel Available ~"'~'~""-1U'~~~t~~~~~ >-'i-J'~t~Ui"::;lBr~~'1ej,,,~ ~\ ~ ~ j~p ~.~ !~~.l:d!.::.~_~~.cll~== ~ ~ =:::t: ~:...~ Operations Manafler 4 0 0 4 Project Manager 6 0 6 12 Quality Control Manager 10 0 8 18 Operations Supervisor 10 4 10 24 Field Ops/Logistics Managers 7 2 8 17 Sector Managers 8 10 10 28 Quality Control (QC) Managers 5 5 10 20 Field QC Supervisors 5 10 25 40 Field/Site QC Personnel 4 10 50 64 Health & Safety Managers 3 2 10 15 Health & Safety Monitors 0 10 20 30 Safety Training Personnel 0 5 10 15 Environmental Compliance Mgr. 1 5 10 16 Haz Materials Field Personnel 0 10 25 35 TDSRS Director 1 4 10 15 TDSRS Managers 4 12 25 41 TDSRS Site Foremen 2 25 40 67 Technical Assistance Managers 3 5 15 23 Data/Administrative Personnel 10 35 60 105 ., Years of Experience Note: Gray Background denotes personnel identified in the City of North Miami Beach specific organizational Chart. Yellow background identifies Key City of North Miami Beach Management personnel. Firm Qualifications 209 P age 1114 • ..•. -•• C' .... .,.._,. __ ..... -.--. "-" .,« ...... , ..... , ................ _-..... _.-.. _ ............. _.-.-.. ~.-....... -....... -.... _.-.. ., ....... ~ ... -.. -.... --.--........ -.,-, .... , .. , ......... -,.-._ .. _ .. _., ...... , "~,*,,~~i9n ~N(:"Jb$PO~S~ .tt>l'HE .ctrvOFNQRl'H l\IIAMI :BE~CH;FI. . ,,;' ·~p#~.~'9~~t()8 il.S~·STERi1~);JIij$" ',}f~V~t:ANp ',ISi>OSAL SERVicES III 2. Full Equipment Resources One of AshBritt' s greatest assets is the full allotment of equipment that we can make available to our clients. Below please find our comprehensive equipment list: Firm Qualifications. 210 P age 1115 Firm Qualifications 211 P age 1116 Firm Qualifications 212 Page 1117 -------;-A~~tti~~lNb;~~;~~~;ti-;~C~;Y-6;~ri;;;.MIAMIBEACIi,-FL .~,;.wp#lcil~~'-" "Eii6EBRlS~MQ{rALANJ;)DISrosA'::SERVI~ES ~~ __ ~~mm ________ aE __ Firm Qualifications 213 P age 1118 Firm Qualifications AsHBIUTT INC.RESPON$E TOTlIECITYOFNORfHM.iAMI·BEACH, FL R¥p# 2015;'08,J)~si~fER QE.iJm~RE~ov4ANpl,)ls~O~AL SERvICEs . 214 Page 1119 Firm Qualifications •.... ASHBkITTJNC.RESP()NSE~T()'fIlECITY:<)FNORTH M~MIBi~CH; FL' .: ·i,~~#;~015~08PI~l\ST~~~I;~RISJ.iEM()VAL·ANP.·J>I~~p~#~S~ayI~ES· 215 Page 1120 -.~~.,~~-...... '~"~"""""'C'~"':-:-;';::,:C-'C'-:'~"C~;::~'::-::""-~~;;:.:'~' .. -,-. ' .. ~;: .... ;;:.~ ....• ~ .• ;.; ... -: •. : .,... '. 'c·'· ~:::'l .• ·.'A~"lJRirtI~C •. JP:SEONSEt(jTII:E~ITY()F NOR'fIlMiAl\fiBEACiI,FL"\ ··· .. :··· •. (~,Pjf~~.5~·' 8PISASTAA-P~BRi&~MOV.t\I:;A~I)ISJ>OSAJ,SE.RVIC~~ . !J1 3. Management Support AshBritt has other personnel and resources available in all parts of the U.S. that could be called in for management support if needed. Positions identified below represent the highest position team member is qualified to perform in the Disaster Response Team Structure Organizational Chart. For example an individual's position labeled Environmental Health and Safety Manager is qualified to perform as the Task Safety Manager. Our Operations Manager will contact all reserve personnel upon anticipated need to verify the availability of our personnel and resources. Firm Qualifications 216 Page \121 ---------..... -.-.------,----~--:-------~---,c _,--------: -:~---:--.': -------.~:-----:-"C'---C~---:' -:_:---'--~_:-:----'-:-;:-:--:--_-::-----~----I ·ASHBRIJTIN.C.~Sr()NS};J:OTHECIT;Y:OF,NOR'fH.MIAMI'BEACJkI?L· '1 > .. '.,-'_',. --_, 'C'-.•....• -'-. __ < -,.--.~~~201~~O~])I~ASJE,R])~~ ~~I~~4IiMlii;w~, Houlis, Michael Task Safety Manager FL Jackson, Terry Operations Manager FL Jansen, Brian Operations Supervisor/CaC FL Johnson, Bill TDSRS & Recycling Manager FL Knight, Dow Operations Manager FL Lamotte, Tim Operations Supervisor MA Leonard, Harry Task Safety Manager FL Lignarolo, Mario Operations Supervisor/CaC FL Locatelli, Brian Operations Supervisor/CaC FL Lockwood, Don Operations Supervisor/CaC MA Lofton, Buddy Operations Supervisor/CaC FL Loomis, Jim Administrator FL Mayers, Simeon Operations Supervisor/CaC MA Menard, Greg Operations Supervisor/CaC MA Mooney, Tim Operations Supervisor/CaC FL Nerris, Fred Operations Supervisor/CaC FL Noble John Jr. Operations Manager FL Noble, John Sr. Operations Supervisor/CaC FL Noble, Michael Operations Supervisor/CaC FL Parrott, John Operations Planner MA Perez, Mark Operations Supervisor/CaC FL Perkins, Randy Chief Executive Officer FL Poe, David Environmental Compliance Manager FL Pope, Mark EnvironmentalHealth & Safety Mgr. NC Postelli, Brett Environmental Health & Safety Mgr. NJ Ray, Rob Operations Manager FL Robbins, Jamie Operations Supervisor/CaC TX Rodriguez, Jose Operations Supervisor/CaC FL Rolette, Bob Operations Supervisor/CaC MO Rolette, Jim Hazardous Materials Consultant IL Rudd, Andy Operations Supervisor/CaC FL Rudd, Andy JR Operations Supervisor/CaC GA SantiaQo, Jason Operations Supervisor/CaC FL Shaffer, Chester ADMS/Data Senior Manager PA Smith, Wayne Operations Supervisor/CaC FL SQ.oerl, Jeff Environmental Health & Safe.ty Mgr. IL Stokes, Mack Operations Supervisor AL Strode, Daniel Operations Supervisor/CaC CA Wyrick, Michael Operations Supervisor/CaC VA lJJ 4. Location of Subcontractors Below is a list of key Imaj or subcontractors that have successfully performed work on contracts of a similar size and scope to the work that the subcontractor is designated to perform. AshBritt has provided a detailed description of services to be provided by each subcontractor. Site Safety Solutions, LLC, a small business based in Hayesville, North Carolina, provides base operating support EliOill:tN q. R-q -A < h-'I , Firm Qualifications services, construction and renovation and facilities maintenance on federal, state and local projects and official installations. Recognized throughout the industry for our outstanding past performance record (average award fee score is 98%), Site Safety Solutions (SSS) LLC delivers the people, technology, resources, and knowledge 217 Page 1122 _ _ •. _,~_~.> .. ~._~ __________ ~ ___ ~_~_·_·_~~~_c _____ ·~~ __ ~ ___ ·~. ___ ,_" .. _ _ " ____ " , _____ ._ . _______ .. ___ . __ ie-- -ASHJlRiTT INC. RESPO~SETO THECITYOFNq~TIIl\fIAMIJ:lE~CH, FL RFP,#2015~08DISASTERDE)JRiS ~l\IOV ALAND DISP9SA~ ~ERY.I~ES·· required to be a best in class contractor. SSS has performed work with AshBritt most recently in response to the winter ice storm PAX in South Carolina and Georgia. Paul Bunyan, Inc. is a small, Somerset, Pennsylvania based disaster recovery firm specializing in emergency work and debris removal, and has worked with AshBritt performing load and haul services and specialty hazardous tree removal on all projects since 2001. Paul Bunyan, Inc. is our go to subcontractor and can be relied upon to bring nearly unlimited resources when the event demands unrelenting high performance. Northern Tree Service, Inc. is a small business based in Palmer, Massachusetts. The company was founded in 1932 and has grown to become the most diversified tree care company in the industry. Servicing all of New England and surrounding states, Northern provides the most skilled personnel operating the latest equipment in order to address any measure of work and has experience and expertise with all types of heavy equipment. Northern Tree performs waste collection and is a large and important industry participant in all aspects of managing trees and forests. Northern Tree is a small business in NAICS 562119 but has a demonstrated performance history in quick strike disaster recovery mobilizations. Northern Tree has partnered with AshBritt for the last four years in storm events affecting New England. recovery. Stanley Tree Service, Inc. is a small business based in North Smithfield, Rhode Island that has worked with AshBritt performing load and haul services and specialty hazardous tree work in Massachusetts (Springfield Tornado) and in Rhode Island (statewide MPA with Tier III Emergency storm response). Dorado Services, Inc. is a Sanford, Florida-based, HUB Zone small business company with many years of experience and is a current holder of USACE MA TOC contracts for debris removal. Dorado can self-perform and mentor others in all phases of disaster Beeghly Tree Service, LLC is based in Somerset, Pennsylvania. Beeghly Tree has worked with AshBritt for eight years performing load and haul services and specialty hazardous tree work. Beeghly Tree Service, LLC is a small business with large capabilities and experienced managers. Principals and senior managers are certified in USACE Construction Quality Management for Contractors. P!SASTER, RE,LIEF Dick Jordan, Inc. is a veteran owned small business based in Solomons, Maryland, performing load and haul services and specialty hazardous tree removal. Safety is their number one concern and their spotters and operators are trained to identifY and respond to any unsafe conditions. Dick Jordan, Inc. has worked with AshBritt in New Jersey (Hurricane Sandy); Massachusetts and Connecticut (Severe Storm and Snowstorm); ~DJCICJDRDAN ~ . . . ' _ ~OH~'-B~lS330 ~. -~ _ "' .. ~~ _:zGC.UT""U""-_ ~,o~~O!!" ~~ :oifo~ J~~"''''@«I, co .. ;,0._:,,00,'15-1107 Collier County, Florida (Hurricane Wilma); Mississippi (Hurricane Katrina). PARS ENVIRONMENTAL INC. PARS Environmental Inc. is a Woman-Owned Small Business Enterprise (WBE/SBE), a Minority Business Enterprise (MBE), a Disadvantaged Business Enterprise (DBE), an 8(a) certified company, and a small business. PARS is based in Robbinsville, New Jersey and has extensive industrial hygiene, health and safety, and environmental experience, a profound understanding of federal and state regulations, and commands remedial technologies and data management systems that demonstrate commitment to sustainable and innovative management approaches. Firm Qualifications Jet Hauling, located in West Palm Beach, Florida, is a premier small business partner with over 30 years' experience in the horticulture & vegetative Debris Removal Industry. Their long standing and successful history in hauling and emergency cleanup makes them an ideal partner for immediate response needs. 218 P age 1123 '-'-'" ''-'-'-----,-'-,--;--'--:-oc-"'--~-TT~~---'~---'-:-::----__::.:'-::-;-~:-:':-:~-:"-T~";-: '.'-: --:::-',"'" .-~-C' ': "-", ,I .,''; ':AsHBRI'fl'~p~RE~PONS&TO:rHE, CITY OF NORTH MIAMI BEAclI. FL ' ;</ ':iItFftF' )~~Q~;j){$AS1:~i;<: '~~siu:MQV~i ~DIs,POSAL SERviCES., tfJ 5. Emergency Responders All of our senior managers and emergency responders are conversant with the federal emergency management standard Incident Command System (ICS), a key component of NIMS. They are certified in the base tenets of NIMS through completion ofFEMA's Emergency Management Institute (EMI) NIMS IS-00700 training. They are also trained in the U.S. Army Corps of Engineers' program of Construction Quality Management for Contractors, the stringent standard for safety and quality control adhered to by the USACE during disaster recovery missions. Additionally, our senior managers and emergency responders are certified in the Department of Defense's (DOD) Levell Awareness Anti-terrorism training. The ultimate objective of all deployed AshBritt disaster debris management team members is to act in accord and cooperation with all state, federal and local agencies, representatives and departments responsible for the continued welfare of the residents of North Miami Beach. These core responsibilities fall on all AshBritt team members, from our Project Manager to our field Safety and Traffic Control personnel. Our team members, to varying degrees, will offer their experience, knowledge and expertise to forward the key activities of debris management as delineated by Fayette County. AshBritt's emergency responders assume important direct and indirect roles in pre-event planning, emergency response, cleanup and recovery and all post recovery activities, including restoration and closeout of TDSR, amelioration of project deficiencies, public assistance, project reconciliations and audits, and overall quality assurance. Having them involved in all phases better prepares them for when disasters strike. Our Emergency Responders are knowledgeable of and are abide by all of the laws and regulations identified below: III Robert T. Stafford Act (42 U.S.C. §5121); 44 l'l FEMA Fact Sheet 9580.4, Fact Sheet: Debris C.F.R. Operations -Clarification-Emergency FlI FEMA 321, Policy Digest Contracting vs. Emergency Work (1/19/01) u FEMA 322, Public Assistance Guide !!I FEMA Fact Sheet 9580.201, Fact Sheet: Ii) FEMA 323, Applicant Handbook Debris Removal -Applicant's Contracting rn FEMA 325, Debris Management Guide Checklist (4/10/06) til FEMA 329, Debris Management Brochure '-I FEMA Fact Sheet 9580.202, Fact Sheet: III FEMA 9580.1, Debris Operations Job Aid Debris. Removal-Authorities of Federal III FEMA 9580.4, Fact Sheet: Debris Operations Agencies (l /27/07) [l FEMA Public Assistance Debris Management III National Environmental Policy Act (NEPA) Information; Debris Management Contracting !J Clean Water Act (CWA) and Monitoring il Clean Air Act (CAA) B FEMA Policy 9523.4, Demolition of Private !\'l Coastal Barrier Resources Act (CBRA) and Public Facilities (11/9/99) III Resource Conservation and Recovery Act til FEMA Policy 9523.11, Hazardous Stump (RCRA) Extraction and Removal Eligibility III Endangered Species Act (ESA) I1l FEMA Policy 9523.12, Debris Operations -r.l National Historic Preservation Act (NHPA) Hand Loaded Trucks and Trailers g Coastal Zone Management Act (CZMA) III FEMA Policy 9523.13, Debris Removal form !J Fish and Wildlife Coordination Act (FWCA) Private Property (10/23/05) [J Wild and Scenic Rivers Act (WSRA) IJ FEMA Policy 9523.14, Debris Removal from rn Executive Orders: EO 11988; EO 11990; EO Private Property to Address Immediate Threats 12898 (10/23/05) f.l FEMA Policy 9523.5, Debris Removal from '" FEMA Fact Sheet, Private Property Debris Waterways (10/30/2012) Removal Fact Sheet IJ Sandy Recovery Improvement Act (1/29/13) Note: AshBritt also utilizes FEMA courses to assist in training out Emergency Responders. Below is a list of some of the certifications and trainings our Emergency Responders have. n Certifications and Trainings AshBritt's Emergency Responders have the following Certificates and Trainings: Firm Qualifications 219 P age 1124 AS~Bl{ltTINC"RESPOl~~E:T(tl'HECITY OF,NQRTHMIAMlQEACH, lfL.·· .. ' RFP#201S~0811ISA.STI:RDItBRis R;EMOVALANQl)I~POS~L SERVICES ![j 40Hour HAZWOPER Certification i'l Antiterrorism Level I Awareness Training I<l Broward County Tree Pruning License: B-179 o:l Certified Master Arboristl Certified Arborist, Inti. Society of Arboriculture !liI Cold Weather Injuries Certification [J Consequence Management -Disaster Course r.ll Construction Operating Membership Education Training l!l Entry Level Firefighter I -Part ~ & 2 III Ethics Training Workshop -Lead2Succeed IllI First Aid, CPR, AED ~ First Responder Operations Level Training Certification EJ FL-60 1 Preliminary Damage Assessment !il Florida Intermediate Work Zone Traffic Control rg G-191 -Incident Command SystemlEmergency Operations Center (ICSIEOC) Interface Ii) Hot Weather Injuries Certification I!l IS-00005.A -An Intro to Hazardous Materials III IS-00007 -A Citizen's Guide to Disaster Assistance III IS-00008.A -Building for the Earthquakes of Tomorrow [;l IS-00022 -Are You Ready? An In-depth Guide to Citizen Preparedness m IS-00055 -Household Hazardous Materials, a Guide for Citizens I1j IS-00100 -Intro to the Incident Command System (ICS 100) &I IS-00200 -ICS for Single Resources anq Initial Action Incidents t'l IS-00230 -Principles of Emergency Management ill IS-00230.d -Fundamentals of Emergency Management !Jl IS-00240 -Leadership & Influence ~ IS-00242 -Effective Communication rn IS-00253 -Coordinating Environmental & Historic Preservation Compliance II.'! IS-00292 -Disaster Basics I'il IS-0030 1 -Radiological Emergency Response !.lI IS-00324 -Community Hurricane Preparedness [l IS-00340 -Hazardous Materials Prevention El IS-00393.A -Introduction to Hazard Mitigation Ei IS-00630 Intro to the Public Assistance Process !ll IS-00631 Public Assistance Operation I ill IS-00634 Introduction to FEMA's Public Assistance Program !.] IS-00700 -National Incident Management System (NIMS), an Introduction Firm Qualifications ltl IS-00772 IA PDA Orientation Individual Assistance Pre Damage Assessment Iiil IS-00800 National Response Plan (NRP) an Introduction fll! IS-00800.B -National Response Framework, an Introduction ill IS-00801 -Emergency Support Function (ESF) #1 Transportation m IS-00802 -Emergency Support Function (ESF) #2 Communications I:l IS-00803 -Emergency Support Function (ESF) #3 Public Works and Engineering III IS-00804 -Emergency Support Function (ESF) #4 Firefighting IllIS-00805 -Emergency Support Function (ESF) #5 Emergency Management !iI IS-00806 -Emergency Support Function (ESF) #6 Mass Care Emergency Assistance, Housing Human Service Ii IS-00807 -Emergency Support Function (ESF) #7 Logistics Management and Resource Support Ii! IS-00808 -Emergency Support Function (ESF) #8 Public Health and Medical Services . III IS-00809 -Emergency Support Function (ESF) #9 Search and Rescue I:l IS-00810 -Emergency Support Function (ESF) #10 Oil and Hazardous Materials Response III IS-00811 -Emergency Support Function (ESF) #11 Agriculture and Natural Resources fil IS-00812 -Emergency Support Function (ESF) #2 Energy I);l IS-00813 -Emergency Support Function (ESF) #13 Public Safety and Security fj IS-00821 -Critical Infrastructure and Key Resources Support Annex 111 IS-O 1900 -National Disaster Medical System Federal Coordinating Center Operations B Joint Humanitarian Operations Course IJ Local Volunteer and Donations Management g Logistics Management Certificate r.l Management of Spontaneous Volunteers in Disasters ill OSHA 10 HR Construction Industry Safety Training !]! OSHA Hazardous Waste Operations and Emergency Response 8 Hour Refresher 21 Supervisor Safety Training !J USACE -Jacksonville District -Safety Conference Training Courses rl USACE Construction Quality Management for Contractors -#784 220 Page 1125 ~~-. -',"-~-"~--'--~-"--"--~--.-.. ------'"------------~~::~__:c~,------:-----( -,-' --:------:--~---~---~---.-----:-:--:----~-:~:-, -I "i\.~WJ~TINC. RE~PO~SE -TO.THECITY.pF~ORTIIMIAMIBEACH,FL iRFP#.lOrs;,O~I)ISASTERI)EBRIS REMOVAL AND DISPOSAL SERVICE~ ~ B 6. Safety Plan AshBritt is committed to protecting its employees, its clients, and the general public on all disaster recovery projects. This fundamental value is paramount to us and is inherent in all our operations. Our goal is ZERO safety incidents. AshBritt considers safety and environmental concerns very seriously in any disaster recovery operation and we have an impeccable record as a result. From our organization's beginning with Hurricane Andrew through Hurricane Katrina and with Hurricane Sandy, our safety record has been excellent. AshBritt's current EMR rating is .99. During our management of Hurricane Katrina, under the U.S. Army Corps of Engineers, we maintained negligible lost-time injuries to total man-hours worked. Additionally, in managing 52 temporary debris storage and reduction sites, we had relatively few environmental safety impacts. Given the scope of the mission, these achievements are truly extraordinary. The following guidelines validate our commitment to safety: El The Operations Manager (OM) Matt Gierden is responsible for supporting and monitoring the safety, health and risk management process Il!l Environmental Health and Safety Manager (EHSM), David Poe is responsible and accountable for leading and implementing the safety, health, and risk management process III All supervisors possess skills and knowledge commensurate with project responsibilities III All employees must comply with safety, health, and risk management requirements l'I We continuously improve safety management by identifying and implementing innovative ideas and processes. Our innovative Safety Pays Program rewards proper safety behavior by distributing gift cards and recognizing outstanding safety acts on each job. !'!l We foster a culture that aligns safety, health and risk management with all other business objectives III We persistently emphasize the importance of safety, health and risk management to our employees !!l Planning, process and lack of incidents will be the measure of our success III Referenced Materials: AshBritt H&S Manual, USACE EM 385-1-1, 29 Code of Federal Regulations (CFR) 1910,1926 and ANSI Standards Our emphasis on providing a culture of safety begins with the assignment of responsibilities to qualified personnel who will have the authority to implement the provisions of the Site-Specific Safety and Health Plan (SSHP). Lastly, the specific Activity Hazardous Analysis (AHA) addresses the possible hazards involved in the project. AshBritt has developed a comprehensive SSHP for employment during any recovery mission. Our SSHP incorporates the aspects necessary to ensure the safety of all employees, clients, and the general public . ., -Safety Pays and Experience AshBritt has put in place extensive policies, procedures, and incentives all designed to provide a safe and healthy work environment for all of our employees, subcontractors, residents and customers. We have demonstrated such in our OSHA logs and EMR ratings. Our Workman's Compensation Experience Modification Rating (EMR) for the last three years is as follows, as well as OSHA Lost Time and Recordable Incidents: Experience Modification Rating: OSHA Lost Work Day Rate: OSHA Recordable Incidents Rate: Firm Qualifications 221 Page 1126 ··.i~~1~fCI~C .• -~~~~;~£f~~~.CCl;vri;~ri;ii~~~n1Ari~,-,1.·.-1 ,:;··::RFp#.2ois-08DI8ASTUcDEBRISItEMovAL AND DISPOSAL SERVICES -~'. ". ,":' •• -. " • : ~ :,' .' .' , -: , •• -'~'" " -.: • ;'" .,' ; ". ..,:" < ,.:.' --: ,-.,,' -". -\.' " • :", , " , • ,. • • • •• , • .' -• Our Team has put in place extensive policies, procedures, and incentives all designed to provide a safe and healthy work environment for all of our employees, subcontractors, residents and customers. Our goal on every job is Zero Incidents -to ensure that all work is completed safely, with appropriate tools, the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM385-1-1) and Occupational Safety and Health Standards are the cornerstone of our SSHP. This goal takes priority over all scheduling concerns. Firm Qualifications 222 '.' OIl!'AATMENTOFTHEARMV "'CI<SOflVUlOlSIIIjC'~ Of' IlIOlMtAa '. PAim;"'fG """. 1!'tUf.VI:;, Mr-·IW!dYfc!ldIl.' Chltr lixc.:ull\'C OffiM AsbBiitt ilnl'lmnrncillal 565 E4si tIIiliboro lloUk\lIt1I OwII.rd.~j~ FlciHM3441 Dcat Mr. Peik!n.: J~~~mll~1 Dte 0 7 Ziil i ~\'Mil~~i\iIll}' IMIlk}'AAXor~rtingt)llS )1:ilr'.Clirp.orI!nSi~Jiltl!onlill. Oirti!c~l>Dr~tYP4)'.'yolksboP·2011 wt Ilushcld In Or.L!ndo,I~Qild.. . IIIIs<i 1\1inicd iothiirik·)'Ou(Myotlt sUpiK!n otMr: RAlph n.bIgren Wid ~Ir.l~n Nobic f<if lI"'irpwclp;Ulp~,;" oog.,ingcouimliltC m.~ibtlll~tlllC C~QfEnglnc~n' S4(eiy rlyl' .. 'Y'0~.~~ll~_llAlph.lIl1SUu~tl\I4I~lhoJ'lc~tlo)iorthcho~.lsl'·andSMuiiJgthc ~.)JI"te,~t.nlthu.y~$ wO@IOf);M4 weJI4'-bll3l!lipihingbIlJP .. i,tl,'~ r~ onhl$ !t11t\l~n I)fil~ ~~!dlllld tor provldlnil us wlU. n vCI)'giftod, i~tinSiJlcilker'fl'11n1 v.~ Wl)~d .• J9i1!1 ~1~dC!! us ":iJh outstmdiIig~ppO~'!l tli<Je~iOll <k,sk <md ~rdf lpIinlng ~tllllollJ. 'V~ iIrIl.~lso \'~ srmlbl for Alh.Brn"s t»ntn.bullon of 01 .. 1 100 safClYI'COts '"' poItorlhe S4fety l'oj'J Wotii!hoi"oody~, IllJ CIlmp'\lIl~ like )uW]rill Envjnll1~nl.1 thnt help all OrlB stiil-elwd,"'lomch Ihe gl!.ll oflcroA<elclm..:' ' . .. .. .. . . . - Sin~ly. P age 1127 .' • . AsHBRI'tiINc.RESPONSETo"TItE CITYOF' N()RTHl\'IIAMIBEACi~.Fr; . ,RF.,#j015~O~ DI~ASTJJ:~'J)EBRIS REM,QV4I.~;J)is*bsAJj:S~~YigE~-: ~ Site-Specific Safety and Health Plan III As~Britt II Environmental I)ebris Operations: Site Specific Safdy Plan (SSSP) Clierit Name: TBD Contract Nwnber: Contractor Name: AshBritt, Inc. 565i East Hillsboro Boulevard pc::erAeld Beach, Florida 33441 954-545~3535 Plm 954-545~3585Fax EWail: irIfo@ashbritt.com ContactName: TBD TBD AshBritt, Inc. iscottrrnittedto ptotectihgits employees, its clients, and-the .general public on all di&aste:r regoVelYprojects, rpisfu:ndamelltal company yalueis PararJ1ountt() us and is inherent in aU qu,r operal1qilS. ·Ow goaJ.i~ :zerosllfetyi11cidents. The foiloWingguidiJigprihbipalssuppbrj;oUr philosophy and our continued success: • Senior management is respbnsib1efor sUpporting and monitorirtgthe safety, health, and tisk:rnanagf:Il1ent process. . • Th~ fie1d6tgartizati611 is responsible>and accQ'Qiltable fot leading and irI1plementing the safety, health, and risk management process. • Supervisors possess skills and knowledge commensurate with project responsibilities. • All employees must comply with safety, health, and risk managementrequireme11ts. • We continuously improve safety management. • We foster a: culture that a:ligris safety, health, and risk management with all other business objectives. • We persiStently emphasize the importance of safety,health, and risk management to our employees and partners. • Planning, process, and lackof incidents will be our measure of our success. • Referenced Materials: AshBritt H&S Manual, EM 385-1-1, 29 Code of Federal Regulations (CFR) 1910,1926 and ANSI Standards The following S~te Specific Safety Plan identifies the scope .ofwork, accompanying hazards, applicable control and preventative measures, as well as the orientation, instruction, inspection, reporting, communication1ines and investigations of safety concerns and incidents. Furthermore, it identifies the roles and responsibilities of key management in carrying out the plan objectives. Description of Work to be Performed: Debris Loading, Debris Hauling (Pick-Up & Haul), Debris Reduction, Final Disposition of Reduced Debris/Material & TDSRSRestoration Working Reference Emergency Response Plans: Spill Plans (Ol.E.OI, 06.A.02) Firefighting Plan (01l.01, 19.A.04) Contingency Plan for Severe Weather (19.A.03) Source: u.s. Army Corps of Engineers, Manual EM 385-1-J. AsbBritt, Inc. [ Site Specific Safety Plan 2015 Firm Qualifications 223 P age 1128 --~---. -----------------.------------------------.... --~-.:---.--.----..• -~-~~'I '-A!mBRITTINC. REsPONSE TOTHECrfV OF NORTKMIAMIBEACH,FL • -·---RItp#2015-08DISAST~RDEQRiS ~EMOVAL A.Nt)DISP_OS~LSERVICES _ Plml Elements 1. Scope of Work Evaluation • Debris Loading • Debris Hauhtg • Debris Reduction • Transport of debris to final disposal • TDSRS Restoration - 2. Activity Hazard Analysis Prior to commenCi:lffillllt of any single phase of the wet debris mission,the project manager and/or project safety officer will address the Activity Hazard Analysis (see attached) in addition to the particular concerns associated with the work area covering: • Physical hazl!l"ds • Weather conditions (cold, lightning, • Fluid leaks/spills severe wind, etc.) • Working pre/post daylight hours • Water Temperature • Equipment and Vehicle Traffic • Public Interference • Personnel access and egress routes_ • PPE and Associated Safety Gear • Heat/Cold stress • Power Lines • Environmental concerns • Wildlife Concerns • Noise hazl!l"ds • Equipment and Rigging hazards 3. Control Measures AshBritt, Inc. site staff will monitor the hazards, risks and exposures in accordance with tillS Site Specific Safety Plan. TIle plan addresses the various hazards, risks and exposures. Unsafe or unhealthy work conditions; practices or procedures shall be corrected in a timely manner based on the severity of the hazard. 4. Personal Protective and Safety Equipment Personnel will be trained in tlIe proper use and application of PPE. At a minimum, personnel shall be required to wear clothing suitable for the weatlter and conditions including Class 2 Hi-Vis clothing as the outer layer (per ANSIIISEA 107), shirts with sleeves, long trousers, safety shoes or boots, and head protection (per ANSI Z89.1). As or if hazards warrant, hearing protection (per 29 CFR 1910.95), eye protection (per ANSI Z87.1), hand protection, and respiratory protection shall be required. Persons handling rough, sharp edged, abrasive materials, or work that subjects the hands to lacerations, punctures, bUms, or bmises shall use hand protection. 4.1. All ground work requiring the use of a chainsaw will be perfonned per 1910 .266( e )(2) and the OSHA Fact Sheet "Working Safely with Chainsaws" AshBritt, Ino. I Site Specific Safety Plan 2015 Firm Qualifications 224 '" Page 1129 4.2. All Visitors shall wear the required Personal Protective Equipment. 4.3. During any pre/post daylight hours operations there will be sufficient light source both at the sites and on the equipment so that aU areas of the operation can be easily seen. Lighting at the storage site can be attained by use oflight towers or equivalent. All personnel will where the minimum required PPE and as required per task as identified above. S. Health and Safety Provisions 5:1. Sanitation a. Toilets-At TDSRS' a minimum of one chemical toilet will be situated on-site in a location convenient to the work area(s). Each toilet is equipped with a toilet seat and toilet seat cover. Each facility is constructed so there is sufficient light, occupants are protected against weather/falling objects, door is tight-fitting, latchilble and self-closing. b. In offices there will be toilets for each sex and will be maintained in a clean manner. c. Waste Disposal-Receptacles are located on-site and will be maintained iQ a sanitary condition without the aid of a cover. 5.2. Housekeeping a. Working areas will be cleaned up daily. b. Daily Dumpsite Inspections will be conducted and a record of all fmdings will be maintained for fourteen.days after the inspection. c. The site will be maintained free from accumulation of unnecessary combustible materials. 5.3. Medical and First Aid Requirements a. Two employees on each shift shall be qualified to administer First Aid and CPR. No employees shall be required to work alone in remote areas. b. First Aid kits shall contain sixteen unit-type first aid packages. First Aid kits will be located at the tower and easily accessible to all workers. The contents of First Aid kits will be checked prior to utilization and weekly when work is progress to insure that expended items are replaced. 6. Fire Prevention All provisions of the National Fire Prevention Code, the United States Coast Guard Regulations, and any applicable local requirements will be adhered to. a. Fires and open flames shall not be left unattended. b. All SOllrces of ignition shall be prohibited within fifty feet of operations with a potential fire hazard: area of ignition storage will be conspicuously and legibly posted "No Smoking or Open Flame." c. Smoking shall be prohibited in all areas where flammable, combustible materials are stored: "No Smoking or Open Flame" signs will be posted in all prohibited areas. d. An approved fife extinguisher will be placed in each piece of operating equipment. e. Fire extinguishers shall be approved by a nationally recognized testing laboratory. f. Machinery will be equipped with a C02 or dry chemical fife extinguisher with a minimum UL rating of 5BC. g. General training will be provided by the project supervisor on the use and locations of AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 225 Page 1130 · .. A~HBRITT INC.JlESPONSKJOTIll;~IrY~F N()RrH l\fIAMr B~clI,~.L . .. . ·l\Fr#'2915;;08i)ISAstE~DEBRISRE~ti"ALANDDISPOSAL;Si:RVIC~S fire extinguishers. h. A fire extinguisher, rated not less than 20B shall be located not less than twenty-five feet or more than seventy"five feet from any outside flammable liquid storage area. 1. Flannnable liquids shall be kept in closed containers when not in use. j. Safety cans and other portable containers for flammable liquids having a flash point at or below seventy-three degrees Fahrenheit shall be painted ted with a yellow band around the can and the name of the contents legibly indicated on the container. k. Flammable and combustible liquids shall not be stored in areas used for exits, stairways, or safe passage of people. \. Workers shall carefully guard against any part of their clothing becoming contaminated with flammable or combustible fluids they will not be allowed to continue to work if their clothing becomes contaminated and must remove or wet down the clothing as soon as possible. m. No flammable liquid with a flash point below one hundred degrees Fahrenheit shall be used for cleaning pwposes or to start or rekindle fires. n. Areas ip. which flannnable or combustible liqtlids are transferred in quantities greater than five gallons shall be separated from other operations by at least twenty-five feet. o. Drainage or other means shall be provided to control spills; p. During refueling natural ventilation shall be provided to maintain the concentration of flammable vapor at or below 10 % of the lower flammable limit q. All storage, handling, and use of flammable and combustible liquids shall be under the supervision of a qualified person. r. Only approved containers and portable tanks may be used for storage and handling of flammable and combustible liquids. s. Approved metal safety cans shall be used for handling and use of flammable liquids in quantities greater than one gallon with certain specific exceptions. t. Flammable or combustible liquids will not be stored in areas used for exits, stairways, or normally used for the safe passage of people. u. The indoor storage of flammable and combustible liquids will be limited to no more than fifteen gallons. v. Disposal of combustible waste materials shall be in compliance with applicable fire and environmental laws and regulations. w. Vehicles, equipment, materials and supplies shall not be placed so that access to fire hydrants and other fire fighting equipment is obstructed. 7. Machinery and Mecllanized Equipment Before any machinery or mechanized equipment is placed in lise, it shall be inspected by a competent person and certified to be in safe operating condition. a. Inspections and tests shall be in accordance with manufacturer's reconnnendations. h. All machinery and equipment shall be inspected daily by the operator prior to use to ensure safe operating conditions. c. Any inspection made at the beginning of each shift during which the eqUipment is found to be unsafe, or whenever a deficiency which affects the safe operation of equipment is observed, the equipment shall be immediately taken out of setvice and its use prohibited until unsafe conditions have been corrected. AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 226 Page 1131 __ .~-:~ ·r_ •. ~r.,_· ___ •• , _.' __ '~_' ;-____ . __ ."_ '_"' ___ ' __ r ..• w'_ ••. _. ____ .. _~_. __ • ______ ••. ~_, ____ ._ .. ____ • _._ •• _ •. , ___ •• ___ • __ ,~ •• _'"'_ •.• _ , c; .~::.~!:i"; .'".;iASJlB.ITTINC~'~SPONSETOTllEOTYOFNO~TIIM:IAMi BEACH; Ft c,j; ;' !;;',Y:'~f~ c":.';""':'; ,.,:;iJ@,i,»¥ ~Qi~~08.DisA$TitR :qE.B,tU~,REMOV ALANDJ)ISfOS,U;SERVIC,E~ 1) A tag indicating that the equipment shall not be operated and that the tab shall not be removed, shall be placed on the steering wheel. Where required lockout procedures will be used. The tag will remain in its attached location until it is demonstrated to the individual dead-lining the equipment that it is safe to operate. 2) When corrections are complete, the machinery or equipment shall be operated in accordance with the manufacturer's instmctions and recommendations. d. All machinery or equipment shall be shut down and positive means taken to prevent its operation while repairs or manual lubrications are being done: e. All repairs on machinery or equipment, or parts thereof which are suspended or held apart in slings, hoist, or jacks also shall be substantialIy blocked or cribbed before personnel are permitted to work underneath. or between them. f. End-loader buckets shall be ftdly lowered or blocked when not in use. All controls shall be in neutral position withth" engines stopped and brakes set, unless work being perfonned on the machine requires otherWise. g. Stationary machinery and equipment shall be placed on a flfDl fOUlldation and secured before being operated. h. All work areas in which heavy machinery is being operated shall be illuminated from sunset to sunrise. 1. All vehicles which will be parked or moving slower than normal traffic on haul Toads shall have a yellow flashing/rotating light and four way flashers (if equipped) viewable from all directions. j. Equipment shall be shut down priorto and during fueling operations. k. Whenever equipment is parked the parking brake shall be set. 1. Equipment parked on an incline shall have the wheels chocked or track mechanism blocked and the parking brake set. m. All equipment left tmattended at night. adjacent to a highway in normal use shall have lights or reflectors, or barricades equipped with lights or reflectors, to identify the location of the equipment. ' n. No modifications or additions which affect the capacity or safe operation of the machinery or equipment shall he made without the manufacturer's written approval. No modifications to equipment will be required for any reason, if the modification voids or limits the manufactures warranty. Ifmodifications are made, the capacity, operation, and ~aintenance instmction plates, tags, or decals shall be changed accordingly. o. In no case shall the original safety factor of the equipment be reduced. p. Steering or spinner knobs shall not be attached to the steering wheel. q. The controls ofloaders, excavators, or similar equipment with folding booms or lift arms shall not be operated from a ground position unless so designed. Personnel shall not work or pass lmder or ride in the buckets or booms of loaders in operation. r. All machinery and construction equipment will be equipped will a reverse signal alarm. Reverse signal alarms shall be audible and sufficiently distinct to be heard under prevailing conditions s. All belts, gears, shafts, pulleys, sprockets, spindles, drums, flywheels, chains, or other reciprocating, rotating, or moving parts of equipment shall be guarded when exposed to contact by persons or when they otherwise create a hazard. t All hot surfaces of equipment, including exhaust pipes or other lines, shall be guarded or insulated to prevent injury and fire. u. Substantial overhead protection shall be provided for operators of constmction AshBritt, Inc. I Site Specifio Safety Plan 2015 Firm Qualifications 227 P age 1132 · ... -'~ .. c-A~;m~IN~~b~;~;~~·~~~~·C~;;~;N·~;;;M~~B;~~;~FLI 'RFP#,2015i;.08·DISASTERDEBJlIS·REMOVALANIlDiSPOSAL'SERVICES·· • -, C.,._ ',' ••••• ,,, :." ,-' • '-... ' ' •• ".' • '.:.--., _.,-1 -.~:-:-"J'" "'"', ; .• ~ •. --," ... -.', -'-••. -. -•..• equipment in the fonn of FOPs and/or ROPs. v. Equipment operated between sunset and sunrise shall have the following lights: 1) Two headlights 2) At least one red taillight and one red or amber stoplight on each side of the rear 3) Directional signal lights on both front and back 4) At least one amber rotating/flashing light visible from 360* 8. Motor Vellicles a. Seat belts or equal protectiOll will be provided in each motor vehicle. Seat belts shall be installed and worn in al\ motor vehicles. b. Glass used in windshields or cabs shall be safety glass. c. Motor vehicles operated on any roadway shall be equipped with headlights, taillights, brake lights, back-up lights nlfU signals from the front and rear and at least one amber rotating/flashing light visible from 360*. d. All motor vehicles shall be equipped with power wipers. e. Motor vehicles that operate under conditions that cause fogging or frosting of windshields shall be equipped with operable defogging or defrosting devices. f. Motor vehicles shall have an emergency brake system which will automatically stop the equipment upon failure of the service brake system; the emergency brake system shall be manually operated from the cab of the equipment. g. Motor vehicles shall be shut down and positive means taken to prevent its operation while repairs or manual lubrications are being done. h. All repairs on motor vehicles or parts thereof which are suspended or held apart by slings, hoist or jacks also shall be substantially blocked or cribbed before persollnel are permitted to work underneath or between them. i. Every person operating a motor vehicle shall possess, at all times while operating such vehicle, a peIDlit valid for the equipment being operated. No vehicle shall be placed in service until it has been inspected. 1. All vehicles sha11 be equipped with service brakes and manually operated parking brakes. Service and parking brakes shall be adequate to control the movement of, to stop, and to hold the vehicle under all conditions of service. Service brakes on trailers and semi-trailers shall be controlled from the driver's seat of the prime mover. Every motor vehicle shall have: 1) Speedometer 2) Fuel gauge 3) Audible warning device in operating condition 4) Windshield and windshield wiper 5) Operable defrosting and defogging device 6) Adequate rear view mirror 7) Power operated starting device m. Glass in windshields, windows, and doors shall be safety glass. Any cracked or broken glass shall be replaced. n. All dump trucks shall be equipped with a holding device to prevent accidental lowering of the body while maintenance or inspection work is being done. o. All off-highway end-dump trucks shall be equipped with a means to detennine whether or not the dump box is lowered. AshBritt, Ino. I Site Speoifio Satety Plan 2015 Firm Qualifications 228 Page 1133 ...... ASiJB.RI1"l'INP.aESP()~SET()THECITY6F; NOIttH¥IAMIPEACH,:FI. ········.··.~ItFJjft2 .. 1S,-08»IS~STE~·DEJJIuS REM6yAl;'A.Nri~D~~P()SALS~RVIC~S· _"!'Ii"'" ~ p. Minimum emergency equipment required is one red flag not less than twelve inches square with standard and three reflective markers which shall be available for umllediate use in case of emergency stops, two wheel chocks for each vehicle or each unit of a combulation of vehicles, at least one 2AlOBC fire extinguisher. q. Principles of defensive driving shall be practiced. The operator must have the vehicle under such control as to be able to brittg it to a complete stop within the assured clear distance ahead. Vehicles will not be driven at speeds greater than the posted speed limit, with regard for weather, traffic, intersections, width and character of the roadway, type of motor vehicle, and other existing condition. Headlights shall be turned on from sunset to sunrise, during fog, smoke, rain, or other unfavorable atmospheric conditions, and at any other time when there is not sufficient light for the vehicle to be seen or the operator to see on the highway at a distance offive hundred feet. Vehicles shall not be driven 011 a down grade with gears itt neutral or clutch disengaged. 9. Traffic Control a) Minitnal PPE required for all workers affected by traffic will consist of sleeved shirt, long pants, safetyshoes'lboots, hard hats, safety glasses and Class 2 HiVis (per ANSI/ISEA 107) apparel as the outennost layer. HiVis apparel should be clean and in good condition. b) Traffic control devices will consist of orange cones with reflective striping, signage, 'flaggers with stop/slow paddles and police details. Any vehicle impeding nonnal traffic flow will have a minimum of working hazard lights and an amber warning beacon Qr strobe placed so iUs easily visible from all directions. c) 'The STOP/SLOW paddle shall have an octagonal shape 011 a rigid handle. STOP/SLOW paddles shall be at least 18 inches wide with letters at least 6 mches high. The STOP face shall have white letters and a white border on a red background. The SLOW face shall have black letters and a black border on an orange background. d) Project Managers should coordinate with their local municipalities to detem1it1e roads with high traffic volume and plan accordingly. The Senior Project Manager will be notified of such areas and a specific plan will be set in place for each identified area. 10. Periodic Site Inspections Periodic site inspections will be perfonned according to the following schedule: Area of fuspection FrC!(uency Inspector Office Weekly OM,SPM,PSO TDSRS Daily PSO, ASM, PM, Sub Rep VehiclelEquipment Daily PSO, ASM, PM, QAlQC. Operator Active Operations Daily PSO,ASM Unsafe or lmhealthy work conditions, practices or procedures shall be corrected m a titnely manner based 011 the severity of the hazards. Hazards shall be corrected according to the followmg procedures: AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 229 P age 1134 AS~RI'rTIN.C!.J9;S,,()NStt()THECITY OF NORTH MWh BEACH,)fl- " , .. R,lr}l#;i()'f5:'08JjISASTERDEPltIS~E~OVAL ~ DISPOSAL S~RV.CE'S ,.A ~W ~-. • When observed or discovered • When an imminent hazard exists whioh cannot be immediately abated without endangering employee(s) and/or property, we will remove all exposed workers form the area except those necessary to correct the existing condition. • Workers necessary to correct the hazardous condition shall be provided with the necessary protection and appropriate instruotion. 11. Progressive DiscipUne Non-compliance with the Site Speoifio Scifety Plan may result in progressive disciplinary action as determined by the Senior Project Manager/Operations Manager/Owner Representatives/Owner. 12. Training And Instruction • All workers, including managers and supervisors, will be trained as follows: • To all workers given new job assigIUnents for which training has not previously been provided Responsible Person- Training Protocol Frequency See section 20 for acronym description • Initial establishment of the SSSP Start of Project OM, SPM, PS~, PM Program Start of Project • DMS Safety Checklist and Weekly PM, QAlQC, PSO, ASM Thereafter Start of Project • Safety Meeting w/Sign In Sheet and Weekly PSO, PM, QAlQC, ASM Thereafter • Toolbox/Safety Meeting Daily Std,-Contractor Rep, PM, QAlQC • When new substances, processes, procedures or equipment, which present As required OM, SPM, PSO, PM, neW hazards, are introduoed into the site ASM,QAlQC • When new previol1sly unidentified As required OM, SPM, PSO, PM, h;u;ards are recognized ASM,QNQC • When occupational injuries and illnesses As required PSO,ASM occur • To all workers given new job OM, SPM, PSO, PM, assignments for whioh training has not As Required ASM,QAlQC previously been provided AshBritt, Inc, I Site Specific Satety Plan 2015 Firm Qualifications 230 P age 1135 . . ASlIBRITT]NC., ItESPONSETO!HE(:'Il'Y ()FNoltr~MIAM{BEAcH;FiJ· ;itFp#~015:-08Dis,\ST~R'D~B,~s:AAMOY A£~DJjI~~9~'\~ ~,t~YIt~s; • WIlen any new employee is hired As Required OM, SPM, PSO, PM, ASM,QAlQC • When employees who are unfantiliar with the site are assigned to the site, or As Required OM, SPM, PSO, PM, when tasks are assigned for which a ASM,QAlQC hazard evaluation has not been conducted. • Whenever workplace conditions warrant As required OM, SPM, PSO, PM, all inspection ASMQAlQC 12.1. Workplace safety and health practices for all locations include, but are not limited to, the following: • Explanation of the SSSP Program, Contractor's/Client's Safety Program, emergency action plan and fire prevention plan, and measures for reporting any unsafe conditions, work Practices, injuries and When additional instruction is needed • Ensure proper Use of appropriate clothing, including gloves, footwear, and personal protective equipment • Availability of toilet, hand washing and drinking water facilities for impacted employees • Provisions for medical services and first aid including emergency procedures • In addition, we provide specific instructiolls to all workerS regarding hazards llnique to their job assignment, to the extent that such infonnation was not already covered in other training. No person shall be required or Instructed to work in surroundings or under conditions which are unsafe or dangerous to their health. 12.2. Any person aWare of an unsafe or dangerous condition shall report the condition to hislher supervisor immediately. The particular operation will be stopped, the project manager will appoint a competent individual to investigate the condition and make corrections prior to restart of the operation. 13. Project Site Orientation AshBritt provides orientation on the following subjects/programs to all our employees as required by the specific project and all programs are part of the Health &Safety Manual: • AshBritt Code of Safe Practices • Drug an4 Alcohol Program • Good housekeeping, fire prevention, safe practices for operating any tools, vehicles and equipment • Safe working procedures for cleaning, repairing, servicing and adjusting equipment and machinery • Safe access to all working areas • Materials handling • Traffic safety • Marine safety AshBritt, Inc. I Site Specifio Safety Plan 2015 Firm Qualifications 231 P age 1136 • OSHA's Top Four -Falls (sJips/trips), Stmck By, Caught Between, Electrocution • Fall Protection • Ergonomic hazards, including lifting techniques and workfug on ladders or stooped posture for prolonged periods at one time • Personal protective equipment • Respiratory Program • Hazards communication • Job site physical hazards, such as heat stress, noise • Personal hygiene • Putrefied Foods program • White Goods, E-Waste Collection • Freon Reclamation • Scrap Metal Baling A copy of the H&S Manual will be in the field office for any employee to review. 14 •. Employee Commwdcation System The following system of communication is designed to facilitate a continuous flow of safety and heath information between management and staffin a form that is readily understandable and consists of the following items: • Site Specific Safety Plan (SSSP) • Workplace safety and health training programs • Regular required weekly safety meetings for all workers shall be documented by agenda and record ofattendance. • Daily toolbox talks. • Effective communication of safety and health concerns between workers and supervisors • Posted or distributed safety information • New worker orientation, required for a11 new employees. 15. AccidentlExposure btvestigations • All supervisory personnel, foreman and employees will immediately report accidents to the Project Safety Officer. • The Project Safety Officer/Assistant Safety Manager will respond to the accident scene as soon as possible. • Employees are responsible for reporting all injuries or occupational-related illnesses as soon as possible to hislher immediate supervisor. • The contractor shall report all injuries to the designed authority within twenty-four hours. • No individual shall decline to accept a report of inj ury from a subordinate. Reports will be made on the Supervisor's Initial Report of AccidentlInjury. 15.1. Accident Reporting • The Site Specific OSHA 300 Log will be maintained ol1-site. • An accident that results in either a fatal injury, five or more persons admitted to a hospital or property damage in an amount that exceeds $ 2,000.00 shall be reported to the designated AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 232 Page 1137 ----------.. --, ----------. .. --. --~--A:s~B~,~~-~~C:Rt~P~N~~T~-~~~-CI;~~~N';~T~'M~~B~~CH,FL 1 .' .' .•.... ', '. ,', ....' .. ' .." U'~M10JS-()~'·W~A.~TJ:RDl1:BIUSQ.EMOVALAN.DJ)ISPQSAL SERVIC~S I WiflM44~ authority and to the contracting officer within twenty-four hours. • Except for resoue and emergenoy measures, the aooident soene shall not be disturbed tUltil it has been released by the investigating official. • TIle Proj ect Safety Officer will investigate the accident in depth to identify all causes and to recommend hazard control measures. • Any fatality, permanent totaVpartiai disability, 'hospitalization of3 or more people from one occurrence or property damage in excess of $200,000 will be reported to the Contracting Officer/Representative immediately. 15.2. Safety Summary -Aocident Reporting • Each employee shall be provided initial indoctrination and such continued safety training to enable them to perfonn their responsibilities safely. • Injured persons are responsible for reporting as soon as possible to their immediate supervisor Or foreman. • An initial report of injury will be recorded on all injuries with a copy maintained by the contractor. • All persons treated and released must have a doctor's statement as to the employee's condition concerning their work status. 16. Emergency Response Capability And Contingency Plans 16.1. Emergency telephone numbers and reporting instructions for ambulance, physician, hospital, fife, police and USCG shall be conspicuously posted at all work sites and on all vessels. 16.2. fu the event an evacuation of a work site is necessary, it will be announced and all staff and visitors are to leave the area immediately. Pre-emptive actions shall include: • The QAlQC or Project Manager shall contact the Project Safety Officer • TIle Project Safety Officer shall contact the Operations Manager who will contact the Contraoting OfficerlRepresentative as required. 16.3. All releases/spills must be oontrolled immediately to prevent material from entering storm sewers, drains, aquifers or soil. All site workers will closely monitor all their work operations and eliminate leaks or spills. All spills must be reported to the project manager or site supervisor immediately. The QC Site Supervisor/Project Manager must report all incidents to the on-call Hazard Consultant or the Project Safety Officer immediately at (Fill in Contact fuformation). 16.4. An Emergency Contact List will be posted at all TDSRS, Offices alld with all project managers. The location of this list will be included in the Pre-work and weekly safety meetings. 17. Medical And Fb'St Aid Requil'ements a. All team members will be required to have First Aid/CPRJ AED/02 Provider training and be able to provide current certifications. b. First Aid Kits will be of sufficient size in relation to workers and at a minimum will be a 16 unit fIrSt aid kit. c. First Aid kits comply with ANSI Z308.1 constructed of weather proof containers, easily AshBritt. Inc, I Site Specifio Safety Plan 2015 Firm Qualifications 233 P age 1138 ASHBRrrTtNc;:Ih:~PONSltTOTHE CITY OF NOJtTH ·l\fIAMIBEACH,FL . ·RFp# 2015 .. OtrDisASTER~DEiiiiISREMOVALAMjDISP()SAL SERvIcES. ," ,_ , . ". _ _.' _ ". ,-, ., _ .:', . .' _.-_":,.", ",' . ~ _, '"c, ," -', .. ~.~ .. , ," ' - accessible to all workers, and each item therein maintained sterile_ d. TIle contents of First Aid kits shall be checked prior to project start and weekly when work is progress to insure that expended items are replaced. 18. Hazard Communication Plan In order to comply with 29 CFR 1910.1200, Hazard Communications Standard, the following written Site Specific Hazard Communication Program has been established. TIle Accident Prevention Plan is available at AshBritt, Inc_ headquarters for review by any interested employee_ 18.1 Container labeling a. A qualified employee shall verify that all in-coming containers received for use are clearly labeled to include: 1) Content identification. (TIle identity of the contents must match cOl'I'esponding MSDS.) . 2) Appropriate hazard warnings 3) Name and address of the manufacturer 18.2 Material Safety Data Sheets (MSDS). A qualified employee will be responsible for obtaining and maintaining material safety data sheets for the company. a. A qualified employee will review incoming date sheets for new and significant health/safety information. b. They will see that any new information is passed on to the affected employees. c_ If a MSDS is incomplete, they will request a Ilew MSDS from the manufacturer/supplier_ d. MSDS sheets are available to each employee during his/her work shift. 19. Prevention Of Alcohol And Drug Abuse on the Job At no time wlnle on duty shall employees use or be under the influence of alcohol, narcotics, intoxicants, or similar mind altering substances. Employees found to be under the influence of or consuming such substances will be immediately removed from the job-site. The importance of a drug free environment will be emphasized. If an employee of a sub-contractor is under suspicion of alcohol/drug intoxication, that individual will be removed from the work site and the sub- contractor's senior representative will be contacted. The sub-contractor will be required to report to the OM promptly with the corrective measures. . 20. Responsibilities ami Lines of Authority Overall authority. Title: Operations Manager (OM)- Means for controlling and coordinating subcontractors and suppliers. Title: Senior Project Manager (SPM) -Project Manager (PM) -QAlQC/Assistant Project Manager (QAlQC) AshBritt, Inc. I Site Specific Satety Plan 2015 Firm Qualifications 234 P age 1139 :.~. __ ~.~~~."".:--:-;~;;,~~ -.-._" _____ ~ __ .~_~., __ .,~ ____ .~~ __ • ___ •• ~._. __ • __ ._, •• ~ __ ._~ ___ , _~T •• __ "sIlBIij*T'iNt~I(E&PONSJ!}rQ'fHEdTXOFN()RTal\fiAMI.B~ACH,F~ ',' ;,;:,p,F'#~,()IS;08])ISAStER:1)E8iUS~M.()y~t ANnJ)ISP()SAIjSER~~E~,' Safety responsibilities of subcontractors and suppliers Title: Project Safety Officer (PSO) -Assistant Safety Manager (ASM) OSHA Injury/Illness Log Record keeping. Provide copy to client rep upon request and at the completion of the Project. Title: PS~, OM Accident investigations and reports. Title: PSO, ASM, PM, QAlQC Immediate notification of major accidents Title: OM, SPM, PS~, ASM, PM, QAlQC Training RecQrds and Training Plans Name: Title: PSOj ASM Who will conduct hazard assessments and written certifications for use of personal protective equipment. Title: ,PSO; ASM Who will conduct site safety inspections and maintain the deficiency tracking system, follow-up procedures. Title: PSG, ASM Respiratory Protection Plan Title: PSO, ASM Infonnation Required: The above noted personnel have the authority for implementing the provisions of this program. All managers and supervisors are responsible for implementing and maintaining the SSSP Program in their work areas and for answering worker questions about the SSSP Program. A copy of this SSSP Program is available from each project manager, safety officer and site manager. AshBritt, Inc. I Site Specifio Safety Plan 2015 Firm Qualifications 235 Page 1140 " Activity Hazard Analysis Below is an example of an Activity Hazard Analysis that AshBritt routinely perfonns during projects. AshBritt E[lvironmentCll Activity Hazard Analysis: Debris Removal Operations All controls for 'indicated haZards include holding weekly safety m~tings with sign in sheets Dumping Firm Qualifications Traffic Accidents Heavy'Equipment Injuries Traffic Accidents 236 haZard lights ate operationaL Use. ground ilian asflaggel\ Obtam p~lice or otht;:f&uppbrtfrom local authorities. . Ensure an amber flashinglrotatinglight is visible from 360* other than vehicle hazard lights. Train workers on proper traffic control operatiohsnqt to be performed residents are in the vicinity of the debris pile. Personnel involved with. C&D operations are ,recommended to wear-dust masks when not inside the closed cab of a vehicle. (Give worker copy 00910.134 appendixD if they chose to pnorto Page 1141 Firm Qualifications A.~IliJRITTINC.RESPONS};TO!HF:CIfY.()l?'N61t~HMI.{MIBEACH,FL . ":~f#;~".~"9I1Dis.i\,s#ltp~.ItisAA~9YA~~:DJ~~c)S"ts ' RvJC};S .'. Dust '.Dress Dust PersonnellPublic Injury ReductIOn operations not to perfonned 237 residents are in the vicinity of the debris pile. WearPFE. Signs posted stating contractor personnel only past a given point. Onsite personnel will cease operations if anyone is not in PPE and/or unauthorized people are in the vicinity of the work being perfonned. Personnel involved with C&D operations are recommended to wear dust masks when not inside the closed cab of avehicle.(Give worker copy ofl91O.134 appendixD if they chose to Page 1142 AsHBRITT INC; RESPONSET()THE CITY OF NORTirM1A,MIBEACH,fL .··IU'P# 20i5,"08DISAS'['ERbi~tus.RF;MOV At ANDQISPQSA,LSERVICES ., Handling of Hazardous Material Upon the occurrence and when applicable, AshBritt will report to the City all identified hazardous materials or any hazardous waste spills. We will fully remediate and clean all hazardous materials or waste spills that occur during our operations at no additional cost to the City. We will take immediate containment actions, as necessary, to minimize the effects of any spills or leaks. These activities will be in full accordance with applicable federal, state, and local laws and regulations. Ash Britt will obtain the necessary permits for containment, cleanup, removal, transport, storage, testing, treatment and disposal of hazardous and industrial materials, including white goods, resulting from the event in coordination with State and Federal agencies. AshBritt will report any and all spills to FDEP immediately following discovery. We will then submit a written follow-up report to the City no later than seven days after the initial report. The written report, at a minimum, will include the following: fl1 Description of the material spilled (including identity, quantity, manifest number, etc.). III Determination as to whether or not the amount spilled is EPA/FDEP reportable, and when and to whom it was reported. III Exact time and location of the spill, including a description of the area involved. [jl Receiving stream or waters. [I Cause of incident and equipment and personnel involved. L1 Injuries or property damage. 1!1 Duration of discharge. III Containment procedures initiated. I;J Summary of all communications the AshBritt has had with press, agencies, or government officials. ~ Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. Firm Qualifications 238 P age 1143 liJ 7. Communication technology ASHBRfr'f;lNc~:RESPONSE T() THECI'fYLOFNoRTIIMIAMI*KU:H~FL ' ':~~~'~OlSiQ8:Q(S~StER:I)EBRlSRJil\l()V~~)jisfoSAL'SERYICES In addition to our smartphones and devices to facilitate communications by allowing remote web and email access, as well as a two-way radio, AshBritt uses the below communication methods when standard phone and internet services are down. § Sqt?Jl((~.f..I:!_Q!!?.!i: AshBritt will provide satellite phones and internet service to key management and to City of North Miami Beach personnel if normal communications are interrupted owing to storm generated damage. 1[1 M9..9..il? __ s..q!f!..llit?./iY§..(~m!i.: We will also supply mobile, trailer mounted satellite communication systems (Le., VSAT=very small aperture terminal) to ensure broad-ban communication capabilities. Satellite is a superior solution to terrestrial communications in many situations because of the unique manner in which it works. Although other temporary systems are available, they are unreliable or cumbersome to install. The greatest benefits of using VSA T system is that it accommodates varied communication types through a single satellite link. These include telephone, internet, video, and radio control. fl Qf.s.J!.!!it~.: Senior management and select field personnel will be outfitted with Global Positioning System units to facilitate local orientation and dispatch. III f!'jgld.hflP,l9Il§.: oUr senior and select managers and personnel are equipped with laptops for document management, email communication, and field reporting and documentation. &:! Q.Qffl.p.1:l..(~r.N?.IJY..9.rk~.: AshBritt will establish and maintain secure computer networks for clients as needed. ll! 8. Technological Infrastructure for Operations and Costs AshBritt's Technological infrastructure for tracking operations and costs are described below. The City will have real-time access to the Disaster Information Management System 48 hours after the notice to proceed is issued. .. Automated Debris Management System (ADMS) ADMS is a technology that eliminates the need for paper-based tickets during the disaster recovery mission. The ADMS systems operate using a mobile device such as a smartphone, personal digital assistant (PDA) or other portable hardware. Field Monitors capture pertinent information with the devices including GPS location, data/time, and equipment number and store it on the mobile device. Current systems utilize bar code technology, QR code or smart cards to collect pertinent data. Devices are capable of recording date, time and location, and some also have digital cameras for photo documentation. This functionality reduces data entry errors and allows for near real-time data review of operations. Discrepancies are significantly reduced resulting in cost savings and efficiencies. In the event an ADMS system is utilized, all data will be recorded electronically. ADMS systems improve production assessments and are a beneficial tool in developing public information messages. Ash Britt has experience working with multiple ADMS's including those from Arcadis (HauIPass), Tetra-Tech (RECOVERYTRAC) and Thompson Engineering (Thompson Data Management Suite). Firm Qualifications 239 Page 1144 .. DIMS Flexibility and Capacity Overview A simplified diagram and overview of our Disaster Information Management System invoicing, reporting and documentation management procedures follows. There When You Need Us Firm Qualifications 240 P age 1145 @ WINTER STORM PAX lOl TAAINIIlO pR;OJECT I§ AlartD I§ uprOild § M/]I\.!Iglln1onIDocumonl!r. ~ Co\::umonm J~ Rm:(Int Venoro" HI<ihny There When You Need Us Attachment Firm Qualifications 241 P age 1146 ..... _ .... ____ "._~.'._'"_. ___ ._. __ .. _ .. ___ ._ .... __ .~ . _~. __ .-~_. __ -".--:--____:.:----,'.--~ .. _::: • ..,.... •••.. ,._<~ .. _'. _0. __ •. __ . ___ .~. _____ ._ .. ________ '-,---'_,..-___ ,' _____ .•• _ . _____ ~--.---.,~ •.•.• _.~.<.~ .. ~ .. ____ .W •• __ ' __ ~'._ '. ',A~M~)'tJ .. N9~:i#sr(>~S~l'H"Tm:f;l't·~gF~()~!~~~E191J,F:L ,,;'. ·',;:JgfRit,2,QIJ;.,9~m~~Sl.'JJ:~;.,~,1M~W;~Qy~~:J)I§J,'()~""~SJJ:~YJCI:S '''~'-"-' ~:~' ~, '.fJ1Mj~,~@Ij!/§J{~lij&1··lRllltitll~{;:j~!:~;; /,;,;;,;. r.="..":.::~~:::: .. _IJ,rnF.~.MA~o.~ ,t:I>.I'Jtnm Firm Qualifications ", ~ . ~!MS,~asf:.~~!,'t~~~ifie~:ro..f~!~gj"Jlte,:V.~Ar;eloirif tWlsC?-t$,i·PYf3,l· 7(.!Q,/)Qf)'rw~U!·j(tq{,(k?Ji; There When You Need Us, Attachment 242 Page 1147 ---.----~~------;.:-.~-."---~." .~~-:;-----_. f~, ;'"';:::;~:J ..• '2.,/.x .' ....... : .... ;.:; .. "," '.', ..i:.t.l~i~i~8'hl:!~~~Z:B,1!:::~fI~~~~~A8:~g~~~. TIckeUnun.ber L~_Ir::E To TIcket tlumber 1_. __ '_IC'ID T1cketDDte- 1 __ JgJx proJects I ® SUb-ProJects I @ Subcontr.ictors I~-----, g) Trucks 1_-'~I Millenal L_·_,_:.. _____ :JiI Firm Qualifications DIMS can accommodate unlimited load tickets and truck certifications. .n~kets can be searched by: ..-Number "-Range of Numbers Iil'Datc ... ,Project!Sub"Proj~ct JtSuhcjmtractor iJIoTruckNo. ~Matcrial .~. ." '. There When You Need Us · "",. ])l}JSchauling/search,results. Tioketdetail is.ootdi'ned . by,hyperl1nks. Alhdataisexportable; There When You Need Us Attachment 243 Page 1148 !;jjjtNf[fi~/~~~~St-'-"(,~"--":~-tm~;-'f~-~i~;~,-,-~Ii-.~-;-.. -;,;.~..'-~'~'~:~'-' ~. ~ ·· .. -~I 'L~~'_'.': .. : ~:·:;"~~!L .. ::i:~:~ _": ... "..:."".....:,:.:~!. •• .;.:...:...~_ .. _'.~,_-:.:._ •• _"_._._. ____ ~._ ... ~~. _____ ~ __ . ~'~\j~~_C.~!.ll[~'1!',Qrk~a:l~0~~i;::~'::' ~~'-;-~:,',: ,~~' 4;~-:~~~;: ~~:.;-~~i~~~~f~;, : -lliillILlit.i.fb: 1 ,. _ 1 ': -.0 ,-L-_____________________________ _ ; i<: There When You Need Us O~i<f/....,,-,... ___ "__. __ .~!....r1'\l1ltt!lt); ~~_ -:;.-"' ... ~: .... ~.: "-: .. 4ii.1" ';Il~~~.:, ~~=-"""===~ _. -~1.;;.~\fti'~"'''!'~(4)" ~~4<1~.~.~.'~ .'. o~tyn~~·~,.j~1 • , •• __ .L.._~_-_"__ --~.---.::::1:.:.:..-__ ._ . ..., .Exafnptemon",A:shBrittPftUcicGJe't.tifidtttlon.F.Oi7n ;i'fjJ~~al~iliiii{qJ!)lM$; There When You Need Us, Attachment Firm Qualifications 244 Page 1149 -----------------------.------------,--------:--------~------------,-{--~---.----------:-~-----------;-~---. -, ---~ ----I ' ; ,ASHBRITT INC. RESpONSE T THE.€ITY OF NORTH MIAMI BEACH,-FL ,--,-",RFpjnoi5~o8--SASTE ; " "'-, "" vAL'AN1)DISPOSAL SERVICES 1 ~ __ ~ __ ~~~M'_' _____ "'~~_ -' '" ' , e DIMS Deficiency Tracking Firm Qualifications 245 Page 1150 --.---,-~-~.,--~---~-----~-.-""",--" .•. ~ ~----'''--.".--~---;~---.-----. :': ': J ,',~ ;' ." ":~ Firm Qualifications .......... .'_-----....... ,:._-..."....,..-- ~ ' ......... D.* ..... ______ ""'" ~ .... ;..,..,.,....,..--,...-. ~~--~~~--- ( .• .:...If~.C)~' .. ~irt :I·f.'·t~ I I,-'r.;..,,;.h ..... '-~ _.".._. _. _-.,-_~~ ------.,...".:.;.:t-I 246 Page \151 ~'~~ .. CO_Cls lSlfBC~crOils ~::~~-,~ I , ml, ~ROJEcrL(jA!> "i"IcKEis !:",.TR.U.c;~.S~C.H 'f':REP\>RTS [.~~~fICIEN .. " ,_:_ .. CY,' ~~~G.,.,. .... ' ~~S.E.R_JU)~~~l!C;JN r:S;;MINlSlRATION .L~_G:~~ ," .,C.,-" ",'-' . '", ~-T~iI -:-.;-.:'-.. "\.:~-~ l!i.;!. ... ,(fi1"'f!l~~~,t!lII~l;'~,,'i,11,1:,Jf1~1t)F1,,r:, '-' ' ,,,, + I, , -~,,\ e. " H 'i~~' ~ ,_ _ "' _, L-_ .:-.-~;.! ''..-;,~:,~, "'~~J<:' ~ ",i~:';. ~' ... " @Alelh; I §I MUn~tl~lI\\l11l ()OI:umcnls ------ §j Document!l ~ _ ~~ _ -=-~ _ __=-- r'l,AsbBritt' ·ill-Pj1yJ$'dUQWs/qr 'ijlfiofeiJ,t fr'(,feldngtti1dib7lo'W~thr.(Ngb;(J} r-.C:l:·@'Eilvi~onmeJjta,. d"lIJlJge elqitn,s. . , ' There When You Need Us. Firm Qualifications 247 Page 1152 _ ._. __ '. _~.~ •••• ~ _. __ > __ " ___ __0". "._e. ___ . __ ,___ • ~_.,_.., ___ ,~~_. __ ,.,_. _____ ~ __ '_"_'_a..,..-_. ___ ". ___ ... _~..,-__ ~ __ ._"'~ __ ~ __ ~. ___ ,_._" __ -,.--.. .• _~ ___ .. _~, ___ " •• ~. ___ . __ r._'~'~ ___ ._ .. __ .~_. ___ "_."._~ __ ~_._. "_' ___ ~_" •• " __ ·.,'~~'~j~~8~:1.~~~~f~t~~~;~~$~~~::i~~~ .. ·.·· There When You Need Us. Firm Qualifications 248 Page 1153 \; Q. co P; -0 ..!!! () ~ " 00: t- " § rn § ~ rn 0 P; ~ 0 0 c 0 -0 " C -c P; @ "----.--.~~"'---,--::,;,~!,;(:;'~c':~,;:;_,>},'·''.i"",_,:""",.,.,<n •. ',:'" ~:fi.F'~\~~~~~:I~~iJf~t:~~~~~~;~~~~ti~' Firm Qualifications Pro.wrtyDp",age, UitconditiorifilRelen.ie rfW~, _______ il1 ~midaiati~o-flh~(I~YmCriI ur$NiA:"il~kjl.l~ !I,~)V~lt,'liIl,:lll)'r:~palr OC1Jf&)I}Ci1Y~91~~)'.r;I\l!~,~; ~l~~;il."!~1 rOfevcr discharge. ,-\BIIBiill, mc; (iricluding, tllll'nOllimircd lOr dlcir Jitibconirnclon;, ll~piOJ~~i ~~of5t,l!lld'~pregol?~1IIi\'cs)~onlllDd lI.tt1ilnd..~t~J~.o~an~c!_ :1I:ti~I~~ ~.4_~1~ ~C~j1~!n '~r4l1t~ '~hcl.UI~i'cr _~.!.t_ll~\y~'~¥~ria:r~!o~i{:-~;lI.l.!lq,::otuw~r. t~iU1ltig.e 1Q Pl'9pmY {illcltl~lnlr!(i.:lt'.i)f,!~~il~~oO ;tr{~iTlS ~llti)rl1iJ rii::<:l~eti(:\~hl,:h oc~dd~tJD:it~r~or~ar'Addre!>~tOunLr:~ta(ej; I! fl,titJ!l.fi:."~ J.llltl iigr!l.~ Ihnt:n'ei1h~nli~ >l:({!I~rui~.riiJr im)',pilyi"qnt m.rl!!lfPllttill!)lll ~~o tS_1~.~·~·ri5,ri~~~i~o~fli~li~~r'on-~ l!ll~ft;J[qfiy.~J)oiJ~~.j~\\~(m:C!r- ~ ~ i ~ i i ~ g ~ i § 249 P age 1154 Firm Qualifications ,'AsBiIIUTTINC~'RESPQNSE'1'O;'fIIE CrrVdFNORTlI1\fIAMI. BEACH,FL '.R~p'#,2cH~io"PIsisJ~ltPtB,IiIsitEl\IQYfU.·~ ·J)ISfQSAL SElnlICE~ 250 P age 1155 TABC. Client References & Past Performance lffJ 1. & 2.Emergency Disaster Recovery Experience Table AshBritt has provided an experience table that identifies past Emergency Disaster Recovery experience that as the prime contractor within the last (6) years. AshBritt has performed over (100) projects for government entities with a population of at least 40,000. Most notably, we have performed (8) projects that involved the removal and processing of greater than (1) million cubic yards of debris. Note: Operations exceeding 1,000,000 cubic yards are highlighted in yellow background. The terms TDSRS & DMS are used interchangeably Georgetown County, SC Ray Funnye, Public Works Director (843) 545.3325 rcfunnye@gtcounty.org Marion County, SC Tim Harper, County Administrator 843-431-5059 tharper@marionsc.org City of Sumter, SC AI Harris, Public Works Director 803-436-2558 aharris@sumter-sc.com Winter Storm Pax FEB 12,2014 -MAR 12, 2014 117,857 cubic yards 19,695 hazardous trees Winter Storm Pax FEB 12,2014 -MAY 7, 2014 82,481 cubic yards 10,924 hazardous trees Winter Storm Pax FEB 12, 2014 -APR 11, 2014 35,457 cubic yards 1,222 hazardous trees =="':=:"7====~~~16~tp ROW debris removal, management, and disposal. Hazardous tree removal from ROW & county parks. ROW debris removal, management, and disposal. Hazardous tree removal from ROW & county parks. ROW debris removal, management, and disposal. Hazardous tree removal from ROW & city parks. ===. =,======._=~==. a='=",=,=, ="""",======""""""""""""". ,===~.=".==.==~~=.===. ="''''"",'=''=== Client References & Past Performance 251 P age 1156 _ -"--,-.,-"_...---.~ ___ •• _. ~r .. __ ._~ _____ ••• ____ ._ •• _____ .•• _. ___ .. __ ------.---.---."~. __ f.--.-•. ___ .• ,_ .• , .~_._. , _.,~ .. ~. __ .. '_'~'_.'. v, ... " ._ •• _.n_·' .," ___ • _._ ,_~.,_.~~,~ __ ~ __ ~.~.~._~<~ .. _~.,_.~ __ ~~ .. _ .. _~ __ . !; " : ...• · •. i';· ....... , , . ·i~~IpIRITTJNq{~S.p~~s~:r§/r~~C;r.J:X·gf~Q~'riiM~B*~,(l~,'·.~y,' ; ... ),,' ..... 'i,,·'·, i·.Rf'P#,2015,"08DISASTEl(P§BR!~~!btMOVAIiAN!iP!~~RSAI;~~!YJCES Augusta, GA Abie Ladson, Engineering Director 706-796-5040 aladson@augustaga.gov Bayonne,NJ Gary S. Chmielewski Director of Public Works 201-858-6066 PublicWorks@baynj.org Belmar, NJ Colleen Connolly, Administrator 732-681-3700 cconnolly@boro.belmar.nj.us Client References & Past Performance Winter Storm Pax FEB 26, 2014 -MAY 2, 2014 645,869 cubic yards 26,819 hazardous trees 148 Hurricane Sandy NOV 20,2012 -JAN 31, 2013 1137 cubic yards $135,409 Hurricane Sandy NOV 10, 2012 -FEB 5, 2013 87,058 cubic yards collected 19 252 ROW debris removal, management, and disposal. Hazardous tree removal from ROW, city parks, municipal golf course and city owned cemeteries. OMS operations in 6 locations including haul out operations from all locations. Debris collection, haul off and disposal. Debris collection including vegetation, C&D, HHW, eWaste and white goods. Significant sand screening mission, as well. Page 1157 Arbour. NJ Paul Pernindola, Mayor 732-531-4740 pvf@fernicolalaw.com Client References & Past Performance 253 Collected debris from the right of way and transported to OMS. Collected sand, screened it and transported screened sand back to the beach. Page 1158 Brick, NJ * Glenn Campbell, Public Works Mgr. 732-451-4060 gcampbeU@twp.brtck.nj.us Client References & Past Performance AsiiBRITT~C.JiEsPON~Er()~THECJ.1:~OF~QRTii.MtAMIiBEACH;FL· ... · ··IiFp#.2(li~-68;Dis~iT~~.~Es,~S,~~ovAt:~·~I~~9~~L··S~ttYt¢~s •.. ··. 254 Page 1159 Old Bridge, NJ 8eth Cunningham 732-721-5600 bcunningham@oldbridge.com Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH; FL RFP#, 2CUS-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERvicES 255 Debris col/ection including vegetation, and HHW. Managed DMS and provided haul out and disposal. Page 1160 , -. -~ ~--~ -, ~~'~;-.: ~-:.-.•. -~:~-;:-c -:' ~~.-=~~:--: __ .:-::--;-:-:~-::-~-:::-:.-:-:";---.:~::--~--._. -:-~--·~"-··-'--'.I .• ·.·:A,sI!BRlTT INC'RE~i'ONSf:;r~TIIE~ITYOFNoRl'H'MIt\MI J;lEA(m, FL I mw_r;~~6~w2f:#;2,°1~*'~:~k=L Client References & Past Performance 256 Page 1161 ---------------------------------~ ------------------------~-----~--------------,;----------;-,-----------1 ' ASHBRITT INC. RF;SPONSE TO THE CITY OF NORTH MIAMI BEACH, FL , '_ ~ptt~O.5-:08'ni~STEii'PEBRISfu:MQVAL AND J}IsPOS~L S~RYlCt:S I W1&ti .$qlfil;<I~W.1NmtiI14@J I,R.'gwgz&:' mMWQ~ State of Connecticut Judy Pahl, Public Assistance Deputy Director 860-256-0877 judy.pahl@ct.gov New London, CT Tim Hanser, Director of Public Works 860-447-5250 thanser@ci.new-Iondon.ct.us Client References & Past Perfonnance Hurricane Sandy OCT 30,2012 -DEC 3, 2012 Hourly work and other support 257 Provided emergency roadway clearance and support to state and CTDOT. Assisted state museum w~h debris clearance and hazardous tree'removal. Debris collection and direct haul to final disposal site. Collected and transported sand. Page 1162 ._~., ___ ,,_ .~._ ... ____ . __ . ___ ~_ .. _<,~_._.~ , __ . '~'~"'~_~~"_' ... _~._._:'"_ ... :-. ____ .~_ .. :----:--.. -.. ---.~...,_:___:_:~--.. ~.-.~ ....... _____ .. ~ __ ~'_:-"_-,,---~.-.-:.-.~_:_-.. ~_ .:. _,,_. 0-''''";""" ".,~. __ r ___ ~_~ _._ .... ,,_". __ New York, NY Robert Cleary Assistant Commissioner I ACCO, Citywide Purchasing 212-386-0228 Client References & Past Performance ·...:'ASIiBtUTTINC.:IlESPoNSETOTHE Cri'.YOFNOR'tH·M:tAMt BEACII,FL. ·:··;····.·::~~#~91S"9~n,isAsit~~I,)EB~~.jij:M9Y~L~nIsi>ijsAt~I;~"I~~s. Hurricane Sandy NOV 2012 -MAR 2013 $4,000,000 258 Provided equipment rental of vehicles, light towers, boilers, and generators. Removal of 74 sunken vessels including operation of the vessel aggregation area. Wrecker, inventory and storage services provided for 3,503 stray and abandoned vehicles. Page 1163 The Below jurisdictions denoted with an (*) utilized our State of r.nrln~l-tir.1 Berlin, CT* Art Simonian, Director of Public Works 860- 828-5143 asimonian@town.berlin.ct.us Ellington, CT* Tim Webb, Director of Public Works 860-870-3140 twebb@ellington-ct.gov Client References & Past Performance the CT Severe CT Severe Storm DEC 11, 2011-JAN 28, 2012 12,083 cubic yards 259 Hazardous tree removal and ROW debris collection. Vegetative debris collection, transportation and reduction. P age 1164 Client References & Past Performance 260 P age 1165 Chicopee, MA* Stan Kulig, Director of Public Works 413-575-9695 skuIi9@chicopeema.gov Client References & Past Performance · . A~HBRI'(T INC,REsPQNSJtTOTHE CITY OFNoRTH M~BEACH,.FL . .RFP#20i5~08DISASTERDEBiUsREMOVALA.ND DISPOSAL SERvicES 261 ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. Page 1166 .. ~ .. -~~:~~~ .. ~-.-~~--.:--.-.-.. -... -..... -:.A~iiiiit;I~;~i;;6R~;-th);~t~(iri1/6~-Nd;tli·~~·Ji~At;~;t··.".'.1 ',/"; ;;>:;;, '<:.",' '. .~Iijfp#~ols.i~8':D( ;: ""'~ijjq~:iU:MQvA-';~NDDIS~()SAL $itiYI~ES Holyoke, MA* William Fuqua; General Superintendent 413-322-5645 fuquaw@ci.holyoke.ma.us Longmeadow, MA* Chad Thompson; Director of Procurement 413-565-4136 cthompson@longmeadow.org Lunenburg, MA* Jack Rodriquez; Director of Public Works 508-331-5155 jrodriquenz@lunenburgonline.com Northborough, MA* Kimberly Hood; Asst. Town Administrator 508-393-5041 khood@town.northborough.ma.us Southwick, MA* Karl Stinehart; Chief Administrative Officer 413-569-5995 kstinehart@southwickma.net Client References & Past Performance MA Severe Storm & Snowstorm NOV 8,2011 -DEC 9, 2011 87,377 cubic yards MA Severe Storm & Snowstorm NOV 2, 2011 -JAN 9, 2012 279,136 cubic yards MA Severe Storm & Snowstorm DEC 2, 2011 -DEC 15, 2011 19,318 cubic yards MA Severe Storm & Snowstorm NOV 30,2011 -DEC 7, 2011 2,497 cubic yards MA Severe Storm & Snowstorm NOV 16, 2011 -DEC 5, 2011 45,355 cubic yards 726 262 ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. ROW debris removal, management, disposal. Hazardous tree removal and DMS operations. ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. Page 1167 Sturbridge, Shaun Suhoski; Town Administrator 508-347-2500 ssuhoski@town.sturbridge.ma.us Ware, MA* Thorn Martens; Director of Public Works 413-967-9620 tmartens@townofware.com West Springfield, MA* Mike Pattavina; Waste Management Coordinator 413-263-3234 mpattavina@west-springfield.ma.us Client References & Past Performance · '~~~RI'rr.l~~.RESPONSETqTHEClT~OF N()l{T~l\riAMr,~BEAclI;,Ft. ··,.··::.wr#2q!§~O,8]j~sASTE!9E~.p~~MqY:t\#~~i~r()~4N~~~TI{]]!;~· MA Severe Storm & Snowstorm NOV 5,2011 -NOV 21, 2011 18,629 cubic yards MA Severe Storm & Snowstorm NOV 21,2011 -DEC 9, 2011 27,942 cubic yards MA Severe Storm & Snowstorm NOV 5,2011 -DEC 8, 2011 123,752 cubic yards 263 ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. P age 1168 ... -.-.--: -,-"';r:-:'---~--:-'=:-'--";--'---~-''''''''-'''-;:-'--."7':~~''''''''''--:'''-:-''~'--.. '; ",:"", "".-,'; ."",-'~ -;~. -~. '"._;-_.-:-" ~ .. ---;--_ . ..".-"-:~---::;-'-:---..,-----:--: .. --,---;-:~ :-" :--:--:--~ ~....,.,".-,--~~-"-c:---:-",·-,··----"--:-,,.-:-~ -··---·-· .. -.. :---·:·-......-~-·~-7·· , 'e.':"O.,,:< ;;",;, "ii'cc,,' ASiIBRlTT INC. RESPONSE-TO THE GITVOF NORTH MIAMI BEACH,'FL i ";:;"":';':,,,::;;:ii,,)';:;';/ ", RF~~2015-08DisASTER'D SREMOVt,\~~~~S1i'Q~A:L~~;({VIf,:i~~< State of Connecticut Judy Pahl, Public Assistance Deputy Director 860-256-0877 judy,pahl@ct.gov Floyd County, GA Michael Skeen, Director of Public Works (706) 236-2476 skeenm@floydcoun,tyga,org Client References & Past Performance Hurricane Irene AUG 28, 2011 -SEP 22, 2011 . 2,603 cubic yards $377 848 264 Roadway clearance, hazardous tree removal, debris collection and disposal. Debris collection, site management, haul off and disposal. P age 1169 Alexandria, VA Mark Penn, Emergency Management Coordinator 703-706-3940 Mark.penn@alexandria.gov Hardin County, TX Ken Pelt, County Commissioner (409) 287-3300 peltfarm@outdrs.net Client References & Past Performance Straight·line Windstonns AUG 6, 2010 -SEP 13, 2010 Hourfywork Hurricane Ike SEP 16, 2008 -NOV 8, 2008 337,OQO cubic yards $4,500,000 265 Debris clearing, collection and disposal. Ash Brit! supplied emergency power generation immediately following the hurricane. Provided emergency debris clearance. Provided eligible debris collection, removal, temporary storage, management, reduction by grinding and burning and lawful disposal. Overall, we collected approximately 6,400 loads of debris utilizing over 130 hauling vehicles. Page 1170 Pasadena,TX Robin Greene, Director of Public Works (713) 475-7835 rgreen@ci.pasadena.tx.us Kountze, TX Kimberly Haines, CS (409) 246-3463 Lumberton, TX Steve Clark -City Manager (409) 755-3700; steve@cityoflumberton.com Beaumont, TX Sgt. Tim Ocnsachek, EC 409-466-5117 tocnaschek@cLbeaumont.tx.us Client References & Past Performance Hurricane Ike SEP 15, 2008 -OCT 26, 2008 428,000 cubic yards $4,500,000 Hurricane Ike SEP 16, 2008 -OCT 16, 2008 10,100 cubic yards $137,000 Hurricane Ike SEP 14, 2008 -OCT15, 2008 65,100 cubic yards $725,000 266 AshBritl collected, processed and disposed of approximately 428,000 cy of disaster debris, utilizing multiple local subcontractors for Pasadena, TX. Debris collected within the City was temporarily stored and processed at multiple Ash Britt established local DMS sites. Provided emergency debris clearance. Provided eligible debris collection, removal, temporary storage, management, reduction by grinding and burning and lawful disposal. Overall, we collected approximately 215 loads of debris utilizing 10 hauling vehicles. AshBritt supplied emergency power generation. Provided emergency debris clearance. Provided eligible debris collection, removal, temporary storage, management, reduction by grinding and burning and lawful disposal. Overall, we collected approximately 1,610 loads of debris utilizing 35 Supplied 7 emergency power generators immediately following hurricane. P age 1171 :-~ ----;';:--;--:--~~ 7_~-:-_:-:-:-::-'~ :-:-::'-:7'~ -:';-~~-:-:-:~:-:-:-""'-~""~~~:~-~"';-~j:~-, :' ::-,'.-'1 ..... :-::. __ ;~~_~-:-·~·_7--__ ·:~~~-~--~:~~_;~--· .. :~'.~'-~':':-.' -,~ -~:-:~:',-:-,~~~.~'---::-'~'~'.~:~--:--.r:_-,'~'--~,~--:~--~,"-~_.~.~ ._-~--~. _._-, ~'-: :-_~ 'j (i~':.;, .. ;;>".··' ·; .. ;:i~~~~t/;t';!~~~Jli!;~ .. 9N,~E}OTw:(;i:r\;()F.NO~'fIlMl,w,r~EAf~'.I1J. ' . .. :~' . , .•.. ', ... , .... : . ," "." .,:: . .:fi;:!;JPrl'f!;;~Ql~:tM'~l~'ASJE~PE'~~ R1Uf{)VA~ ~~ISp'()~A,LSE4VI(:ES Plantation, FL Frank DeCelles, Public Works Director 954-452-2536 FDeCelles@plantation.org 'f'I'l"ZIV§'j< i . t;;!,-. Client References & Past Performance Hurricane Wilma Hazardous Tree Removal JUN 2006 -SEP 2006 $1,209,000 267 Cut and toss, removal and disposal, and mechanical dredging of hazardous trees and other debris in designated areas in and adjacent to canals, and other items as specified. Repair and restoration of affected areas. Page 1172 .. -".-. .-.-._-.... -' ------,... ---..... .--. -----",--------~ .. --"-.--.-.. ,,-.--. -,------I . . ASJ{BRlTT' INC. RESPONSE-TO THE CITY OF NORTH MIAMI 'EACH, FL . ' " , '-RFfi(2015-Q8DISASTER DEBluS REM~V~L ANp bISposAI,l ~~ ~MW*.\iifiiii.\@.""$m""ml~"l'#iM14!M Mm41M~ "'Ii,d Me ~~~ Broward County Rahm Tewari (954) 577-2394 RTEWARI@broward.org Dania Beach Leo Williams, Public Works Director 954-651-5031 Client References & Past Performance Hurricane Wilma OCT 28, 2005 -FEB 25, 2006 204,105 cubic yards collected $28,005,753 268 Ash Britt collected/hauled a combined 228,000 cyof debris for Broward County, Broward Facilities, and Broward Highways and Bridges, using 187 trucks. We also managed 2 County TDSR sites, each of which accepted debris from municipalities within the County, including debris collected from other contractors. Ash Britt was responsible for processing, reducing and disposing a total of 2,393,299 cy of over 450 trucks. Collected debris from the right of way and transported to Broward County OMS. P age 1173 Plantation, FL Frank DeCelles, Director of Public Works (954) 452-2536 fdecelles@plantation.org Client References & Past Performance A:~HBItITT lNC .. RESPON~ETOTIfE. <;rrv .()JJ NOR:r.J:ll\fI~MI~E~~H~}fL .. ··;RFP#2015~08DISASTERDEBRIsREMoVAiANDmSPOSA·VSER:VtcES·· -' .,. c -', '_' ... , '. -'. -'. _. -_ •• '-. -,,-, --• • , • _ -• ,." , ,. • :-. '; • _, -~ •• ,' .-~ '_~" .,'." -< . Hurricane Wilma OCT 28, 2005 -FEB, 2006 366,551 cubic yards $7,274,000 ~"..".""..",..,.=+ 269 Ash Britt collected, processed and disposed of 366,551 cy of disaster debris, utilizing 160 collection trucks for the City of Plantation. 12,681 loads of debris were collected and hauled. Debris collected within the City was temporarily stored and processed at site. Page 1174 •. ~ ..• :~·-CC;:-~~.~~:::7:-·---; ... --· .. -•. :::-:~.~::.::~;--·C:-:::':'.--:-:·7~-:'--;::T':'~'-~"---~-,:~~"-':':·-;--':::-c'-.'-~-~'-:::7·:'-.:"·"-':··'--'·':-'-·--' :"~""""J ,';' •.•.••....•.. ; <>, .:...... .'..... .••• ASIIBRITTINC/RESPONSETOTiIECITY'OF'NORTIIMIi\MIBEAC)I;FL .' ·<\eo .. ; ,'.> •. : •......... '. .{ ...... ....• '.';,.;ij¥~#~~~i~~g~J>,~~~~tE~Pj!:~NsiijMov~iA~gIsi>~si\L' S1l:J,{V.tE~ St. Lucie County, FL John Frank, Engineering 772-462-2097 FrankJ@stlucieco,gov Client References & Past Performance Hurricane Wilma OCT 31,2005 -JAN 11, 2006 100,481 cubic yards collected 270 Collected debris from the right of way and transported to a OMS. Due to citrus canker being present in the area, vehicles were sprayed upon arrival to the. OMS. Page 1175 · -'-, --:-:.~-c --~ -----,---: .--·c;:;,--~--:---:c-: :--:':':---::--::.~---.-;--~---:-:-:-~---:::'-:----,---..---:-:.-~:-" ·-1 ASIIBRITTINC.REsP(}l\J~ET()l'HECnYOF.NoRTilMtAMiBE.t\CH, FL. -: ........ ·-RFP#-2Ql~~()$i>Jsi\srl!~I)EJljUS'I{iMOVA!';~ ·DI~PPSMSi~VicE~ ... . Client References & Past Performance 271 Page 1176 Escambia County, FL Bob McLaughlin (850) 595-4946; bob_mclaughlin@co.escambia.fl.us Escambia County, FL George Touart, County Administrator 850-595-4947 George_ Touart@co.escambiaJl.us Client References & Past Performance Hurricane Dennis JUL 13, 2005 -OCT 19, 2005 699,936 cubic yards $10,400,000 Hurricane Ivan AUG 2005 $3,500,000 272 Ash Britt collected and processed 699,936 cyof disaster debris, while disposing of over 299,000 cy of reduced vegetative waste and C&D. AshBritt managed 3 TDSR sites. Debris was reduced by grinding and burning. Overall, 20,665 loads were managed for both debris collection and disposal, utilizing 161 collection trucks and 73 disposal trucks. Debris was disposed of at 9 final disposal sites. A significant portion of reduced vegetative debris was Hazardous Tree RemovallWaterway Clearing. Hazardous tree mitigation removal, loading, burning and disposal. Vegetative debris removal via mechanical, hydraulic dredging. Repair and resl:oration of effected areas. Page 1177 .-«. _.-._---_ .. -"--::-~~.--c: '-'--:-:~.-':::-:'~-~-;-'~.~'"--'~~-.-,'----;--;,;-.-:~-::-'-':-'"""",'-~:.:.:---~~--.-;---< --.-,.....~ .. ,.--.~--.--.--~-: .. ·-:---·7.'::·~."~--~· :-.,--~-.-... ----_:__--.. -----~.;.~---'->~------'--'~"'--:-"':-,-.-~--'>, ««<, )/,;,'".";;; ;««<·Asri!lIij:f1:JN~f~~J>QNS.)!;):~J:~CI'fx()..,N()}"(rHl\fIAMIBF;1\cH;F;L ,,'>' < < «< < <', < "i':},!;:rw~W,~Ol$'"OU~iSASTEI{'9);~J.9§1~;~M()V~L ~~I~POSAL ~ERvI(:iES Port St. Lucie, FL Larry Nadeau (772) 871-5100 Inadeau@cityofpsl,com Fort Pierce, FL Bob Hood (772) 460-2200 bhood@city-ftpierce.com Client References & Past Performance Hurricane Frances SEP 6, 2004 -APR 20, 2005 533,407 cubic yards $14,400,000 Hurricane Frances SEP 18, 2004 JAN 5, 2005 253,668 cubic yards $6,300,000 273 AshBritt collected and processed 533,407 cyof disaster debris, while disposing of over 150,000 cyof reduced vegetative waste and C&D, AshBritt managed 3 TDSR sites, Debris was reduced by grinding, compaction and burning. Overall, 18,100 loads were managed for both debris collection and disposal, utilizing over 200 collection trucks and 150 disposal trucks, Debris was disposed of at 5 final disposal sites. Portions of reduced vegetative debris were diverted for beneficial agricultural use and fuel AshBritt collected and processed 253,668 cyof disaster debris, while disposing of approximately 219,609 cy of reduced vegetative waste and C&D. AshBritt managed 3 TDSR sites. Debris was reduced by grinding and compaction. Overall, 9,027 loads were managed for both debris collection and disposal, utilizing 191 collection trucks and 120 disposal trucks. Debris was disposed of at 3 final sites. P age /178 Chowan County, NC Patricia Madry (252) 482 4365 patty.madry@ncmail.net Client References & Past Performance Hurricane Isabel SEP 2003 28,000 cubio yards $313,281 274 Ash Britt conducted emergency response road clearance and debris collection for the County during the 70 hour emergency period. Ash Britt collected 28,000 cy of debris, while disposing of 9,500 cy of reduced vegetative waste and C&D. Overall, 945 loads were managed for both debris collection and over 59 collection Page 1179 Sumter, se Bobby Galloway (803) 436-2329 Acadia Parish, LA John Quebodeaux (337) 783-4357 Client References & Past Performance -----.. -cc.,.-'--"'-"---"-.-'--... --.. -... -.---.... -... -.. -.... -•. -... ---.'--.-'.-".-"'-"'-".-'-"---------.. ----.--•. ~-.-.... --.. -------- •• A,sH)JIUTT.INC··REsPoNsET6THEniTYoFN()It'fIlM.-AiWiI~Aclt;FL . ·.• .•. ·~~#~OlS~08DISASlER;J)~~.q~~M()V~N~itb.~~r~~"'y~.~~fi~E~., Ice Storm JAN 2003 76,000 cubic yards $837,035 Hurricane Lili SEP 2002 113,000 cubic yards $1,244,284 275 Ash Britt collected and processed approximately 76,000 cy of disaster debris, while disposing of over 25,000 cyof reduced vegetative waste and C&D. Ash Britt managed 3 TDSR sites. Debris was reduced by grinding, compaction and burning. Overall, 2,500 loads were managed for both debris collection and disposal, utilizing over 45 col/ection trucks. Portions of reduced vegetative debris were diverted for beneficial agricultural use and fuel source. Provided technical assistance to the City as it relates to the AshBritt collected approximately 113,000 cy of disaster debris, consisting of vegetative and mixed debris. We assisted the Parish with emergency push operations and conducted hazardous stump and tree removal. ,~.,~ Page 1180 "'~"-''''.~''''~'~--------''''''----'-''----------'----''''---''-----''.-,-,--.. ---.-.. "----.. ,, .. ~-, ... -------...... -... '.--,--, .. ----'-----..... ,. __ .... '_ ....... ---",-, ...... , ;.:.·/t.&~i~~(M::~~~;:B~:~:Q~~1~·t:;~r1f:~~~:~ Client References & Past Performance 276 Page 1181 •. ____ • __ . ____ ._, ... _._ .•.... _, "". __ ... __ " .•... __ ._,. _ •.• _._",: ___ .. ______ • __ ... ~_'r_ .• ~_~ _.~ __ •. _. _______ ~ __ ._. _____ .•. ~_ .• ___ ~_. __________ .... _ ..... ____ ._·.··_·· __ ~~_ •.. ________ ~ ___ ~_ •• _· __ ~ ____ o •.•• _"'_ ASII'~IT'i·~~C.RtS~ONSj!:J'(}'Tt.it~Tvpi~o~1:Ho»~BI:AclI,~L ,", 'JI]j'P#f2~1~~~~,:~I~AS:r~~1JE;~~~ ~)fPV:AIi,~»ISp,bSAJ;S:E~VI~ES , , ~-~~" 1oI,""il', .. n", Andrew AUG 1992 26 Note: Please See our References and Client Reference Letters on the Following Pages Client References & Past Performance 277 P age 1182 References Boca Raton, FL -Judi Ahern, Operations Manager (561) 416-3384; jahern@ci.boca-raton.fl.us Hurricane Wilma -OCT 29,2005 -FEB 12,2006 642,274 cubic yards; $16,900,000 -AshBritt collected and processed over 640,000 cy of disaster debris, while disposing of over 215,816 cy of reduced vegetative waste and C&D. AshBritt managed 1 DMS site. Debris was reduced by grinding. Over 18,250 loads were managed for both debris collection and disposal, utilizing 172 collection trucks and 128 disposal trucks. Debris was disposed of at 2 final disposal sites. Collier County, FL -Daniel Rodriguez, SWM Department (239) 732-2508; danrodriguez@colliergov.net Hurricane Wilma -OCT 23,2005 -FEB 16,2006 1,278,000 cubic yards; $24,300,000 -AshBritt collected and processed 1,278,000 cy of disaster debris from the right of way in Collier County, Marco island and The City of Naples while disposing of344,000 cy of reduced vegetative waste and C&D. AshBritt managed 6 DMS sites. Debris was reduced by grinding and compaction. Overall, more than 34,000 loads were managed for both debris collection and disposal, utilizing 614 collection trucks and 216 disposal trucks. Debris was disposed of at 11 fmal disposal sites, many of which were for beneficial use application of reduced vegetative debris (agricultural and power cogeneration). AshBritt also supplied emergency power, emergency containment for petroleum releases, and vacuum truck service to the County. Ocean County, NJ -Carl Block, Ocean County Administrator 732-929-2147; c b lock@co.ocean.nj.us Hurricane Sandy -NOV 2012 -MAR 2013 1,325,876 cubic yards -$87,000,000 ROW debris removal, management, and disposal. Hazardous tree removal and storm drain clearing. Dumpsite operations in multiple locations. Orange County, TX -Jeff Kelly, EM Coordinator (830) 221-1108; jeffkelley@live.com Hurricane Ike -SEP 14, 2008 -FEB 10, 2009 620,000 'cubic yards $16,400,000 -AshBritt collected, processed and disposed of approximately 620,000 cy of disaster debris, utilizing multiple local subcontractors. Debris collected within the county was temporarily stored and processed at multiple AshBritt established local TDSR sites, which also processed debris brought in by outside contractors. Provided restoration services to 17 government buildings. State of Connecticut -Judy Pahl, Public Assistance Deputy Director 860-256-0877; judy.pahl@ct.gov Connecticut Severe Storm 2011-October 29,2011 -March 12,2012 1,835,101 cubic yards; $73,538,607 -AshBritt is the State of Connecticut's primary contractor for disaster debris management services. The effort that was involved with the Connecticut Severe Storm contract activation is essentially the same scope and magnitude of effort and complexities as required by this solicitation. On October 29,2011 much of the State of Connecticut was blanketed by as much as 27 inches of wet snow due to an early season snowstorm resulting in extensive vegetative damage. Approximately 800,000 residents were without power. AshBritt's contract was activated by the State initially for emergency road clearance operations. AshBritt subsequently received 17 disaster debris management task orders for municipalities and three for state agencies including the Connecticut Department of Transportation. Statewide operations included the removal of hazardous hanging limbs from 86,210 trees, the removal of 11,185 hazardous'trees and the loading, hauling, reduction through grinding and disposal, through beneficial re-use, of 1,835,101 cubic yards of vegetative material. AshBritt utilized company owned equipment as well as the support of 141 subcontractors utilizing over 1,293 pieces of rubber-tired equipment to assist in this large storm-generated debris management project. 278 COLLIER C,OUNTY ~OLID WASTE ll4\NAGEMENTDEPA;RTMENT ----3,30~iJtast'j'ahil~;!tt\1lir;·~UJfdimr(ro'Naril~s,:J;iQf1d~;·.34ti~ ·ti;.(23:9riI32~~5Q$'~'J~\ .(i39)'7,t4;9itZ' til\J.ohitNoble Diyislon C:\1ice·'Piiesia¢nt .~~~~~. R~vi~6ilfu6~~~:;ln~Ht~~at~ 4~8,Q;SQ,1.l,lli,i\n4t~W$~l~¥~n'!)~:,·~.S.ID1~J~Q~;: ~§mp,@:9·8'~~~~~l'f!k~$;~e~($fl\ ~~;;mi\~NQA1~; Wj(f§l0nlGl,[Lil{e'!'.:t(jie~press ';OUlr fgmntUde~· foli ~mii\:e*€eJ,l(~nt %&i&iee'!'fb'af }{euilcompilnjl; ~:~t~~\.or:=:~~:~~I~¥:=:~=.~i Thlaril:(iL;R ... R:!,')drfgu¢.Z)~~;$} , ;:,¢FM': ,- :$;()li4'Wa~t~:iM.-:an~g~A1~ .' ·.~_' .• ~pa,fliji~ntiJ,Djf~p.t9'i c. H' Eric M. Hersh Mayor Daniel J. SteLTner CO;1l111i.\·sioller Murray Chennak Comniissiolzel' Mcrcgdes 0; Henriksson C'(lTIlillissiollei' Angel GoiTIez C9l.II missioner JohllR. Flint Qi(y MlIl!<.lger March lOr 2008 Re: L¢tter of Rec:ofTJl'l1endatio(J -A$hbrH1il"iC~ To Whon'l ftMayCqncern: ! navehadthe plea,stJre of working with AshJJ[itt, Inc. during the .stqrm sea~ons of 2004 and 20bS fn the two municipalities I was employe.din at those times: Ashbritt; Int: provided outstanding protect managemenf as well as t(efTleHd(w~ resources Clnd excellent seivices to the t:ityof Weston during the cbllrse bfC/earlil1gup after Hllrricane Wilfha. Ashbrift's management team has demon$t.r~ted Elxs~IIElnt pmfessigl]CJ,fi!!mand provided greoClt expertise and knowieage due to their professional expetiEmcein the solid wastE! fhdQ$UY: r hjghfyr~cOf)1meild Ashhritt for My work relatiflg to soljdwaste$~rvices, or disaster recovery services in the cleaning up of.storm debris. !(you have any questions; please contact me at (954)385-::2600 .. Sincerely, Brad Kaine Director of Public Works #)8797 The Nation s Premier MunIcipal COIpormion'" 17200 Royal Palm Boulevard. Weston, F101ida 33326 • P2WBe: 954-;385-2000 • Fax: 954-385-2010 • www.westonfl.org MhBtitt.,·~.· alii. ~&'lllt!tlt:"&;S ~rvj(1:l!!l:an~t •• ;:ifWJ;,ujtD0~'tMld1IQ'Io:be·.'v.eryiWp,ful.'a.f!ld]'h.oJlO.Wbt'.~::m1Ii:"~~ ,. . -",", ' ,,, P.O. R";lK nO$.I)Mi~aen.;lt" ~':l, JJm)4' flhou~e~:qSiQ) 92.4,~l142· r{~~ t9S4lQn-~, W\) 281 COUNTY OF CHARLOTTE punLlCWORKS DIVISION Ottober12 2006 ..... , ... " ,. .. 7000 Florida Street Punta Gotda,FIOrida 33950 Phone: (941 ) 575-3600 Fax: (941 )637-9265 wwm ch'atIQttecountyj1;com Mr~: ;R?I,tid.~lR. Perkihs; MahC)ging,Vic~. Pre$iClent AshBritb,Jnc:;. ' 4aO:'$p',u·~h AndrfiwsAveliuei SLJit~;1.Q3 P~mpan~'E:ieacfu, FL33~O,6.9 . Subject: Ash Britt Training Dear Mr. Perkins: Justra quick note to let you know how much,we appreciated the anoual training provided bY,/oUrsti:lff as part of·our pre-positioned Gootrapt for reSp<lhse CIne! . recoverysemices. This training is:anessential part of our preparedness planning. MaVJi19 e5{petiEl'np¢dtlte fLlU.;proht ·pf H~rric:atleCharleyj we are uniquely aware of tne' benefits ofifrainin,g' provided by.,AshBritt . . ' ¥oLirstaffdbesah excellent job.oftailorlng thetrainlIiQ,tofitouf,needs. They Of1d~t$~?Iii1:c:lthe Varioq~·leyels.;:9f~xp:~ri~ncetlftat olJrermployees nave ;;Ina el"lsur~ ·that:th~tra.Jtiin;€J:~$!3$slon$pr:ovfde Sbmethl.h9 for everyone •• ¥h:e ihstructors' expert sllbJ~(:£knbVile.Clg~Clnd th¢irempathy· ~r~ mQjorfactpr.$ in improving our - el1"lp.lb¥¢~s~ab!li~ies 'tlj resp.ondto disElsters. .. KE!~p up thegqod world Sincerely, ~ ~----.. ----~ R~ Alan Halbach,. fPEM Maintenance & Operations Manager OUR MISSION: To Exceed Expect7JWens in the Delivery of Public Services Geo:t'getown County DepartmeJttofP.ublic Services Innovative Leadership 6-Teamwork! June 11,2014 Mr. Matt Giercfen, VIGe President AshBt'tt,ln~. 565i:East HiII~boro BlVd. DeerrieldBeach FL3'3441 --.. . --. , Re: WinterStorrn PA)(?014 Qe.arMr\Gi~rd~n: GeotgetownCountywould be remiss ir'we'did. ndt take the time to commend your .company am:lexpress h()wgr~tefyl cmcf,appr~ciative w~Clre"Oftheama~il1~ qperatiotl y.QurcompClnyranher¢ tluril;g Wih~et'$eqtm pAX in. Febtl.lary 20t4. Ash6mt ptQVjgedOJ1tstalldil'lgs~rviceciuriDgalllTie ofUrg~h¢Yf(jr·Ql!rc()uhty.i'Jftet it WaS~ililfJacted bydamagingsrio\Na·tl(Hce~AshBrittw()rked quicl<iyand effldentiyto remove broken limbs ,and roacfsi(tedebris;i'JsweU as worke.d dili~entJy'andcarefuilyat .(;tlttihg dangerous; lirnbs leffihtrees:. from the ·stprm. Ash&ritthelped U.s.en.SlJre· and . . ptovh:l¢ tM mQ,steffici~rit;:rnd ~expe.QitiQlJ$ debrisre.mQv~.1 servi~est9 (,je~Qrggtt)wn CoynW i;lncl Jtsi'¢,siden,ts. \Yot.jr aS$ist~n~etnolJrtime9ft'lE1edl'i1e~t1t.~great(fea{ hot only to ourDepartm~ntbunobutc6rnmlihity as Well; thecrean"up efforts'were oVerWhelrnihgyetthe. competencY/structure:and ot;ganizatiohal:skillsdisplayedby AshBrittwereexlZ~JI€'!nt Clnd helpe<:t QlIf(:ollnty returntoitsnonnCl.1 stClte Cl$quickly as pO$sible~· B~yond\t\linter Storm PAX, Ash Btit.t hasprovidedextellentttarningservitesto (Jsiri the pastal1d (feel cOl1fidel1t that wecal1rely on AshBritt in the future. 'Thank .you .agail1for all of your support.and effortstokeepourcounfy safe. sf~~~~ Ray C. Funnye, Director Department of Public Services Administration 108 Screven Street ~ PO Drawer 421270. Georgetown, se 29440 Phone: 843-645-3325. Fax: 843-S45~3648. email: rciunnye@gtcounty.org 283 October 6, 2014 Mr. Matt Gierden, Vice President AsfiBritt. Inc 565 E~tiIiIlshoroBlvd. Deetfiel<l ae~cl1, FL 3'3441 Colleton County Office of the County Engine~r 403 E. Washington Sf, Suite B WalterboroJ South Carolina 29488 Phone: 843-782-3104 On. beh~df,ofCollet(m .CQW1ty; I extencl our thank you andappreeiation ror the semc.es provided :by Asharitt;. w,c ami4st9ur;tith¢9fem¢tgell~y 4tiijngt.heWinter~~QtnlVAXw1ii~h 9cQlJf.I."ed;i~ F~QruaJY 20.14. In'ada1tion t()ihehnrnediatedisaster'telief~ 1 iliank 'YOU fotthercontIDued ciean.;up.eff'oiis and C;(:"()J.'diAiltiQn1hat.(Qqk·pla~ over·tbefQllQwih~ ·weets, Ithw; p~ena .l()ng·Umesin~ejhe cQlID.tyhase}{periencedanaturaldis~terofthis~Illagnitude. Most,of th¢ pet~<1pn¢litl: leiige;rs}fip rol¢s that.wereptes~iit dtuingth¢ last .9i§J,t~t¢tare l1P Ipttge;1' willi. th~ CQ~ty.Needl~$$tQ SC:lY,. there wliSasteeP leaming' curve for liS . cUrterttCoUlity employees taskeaWith le~diilg~¢·teli¢t" :effq#~~ l ;amlr1()~gri;lteM tUid.ilppteqia~i"¢. how~®fit't came.:alQllg si4¢,Qql;staff with'supportand.directio~helpmgus navigate the 'detailed-FEMAptocedutestettultecHn ordett6 later se¢Kpot~Jltjal f'¢4~tAAaic1. ~eipi6w.-$em~»~sJQro"llf cl~~~up.eff'()rt$,. In.agd.iti()ntothe .debris lllaIlagement ~~EVices, I am thankful for the cQordinationeftortextendecLby $$h13titt as W¢Workedtbt.()ggIJ.payment~ Collcton Countji"is a lfltg¢ rUt~l COtIrtty Witlta ~Jllall ·operating budget The;-(1isaster ana clean~up efforts from Winter .Storm.PAX were not a planned e}{p~tiditPte, .A$1i6ritti wQt~~4 with the COuftt)Tas wes()uglitf¢d~tal.r~iP1l?\ltselllep.tand r~aU6cat~d. fundS.'from fueoperatirtghudgetto covertheinCurl'ed expenses.' . . ltlall, weare pleased with the excellent services. provided and are confident we can rely on AshBritt in the wake of anyfuttiI"e disMter~ s.inc.erel Y, '2." .• a"'~'~!/~ . Jare .. d Fralix. PE County Engineer 284 From the Office Of Orange County Emergency Management Carl K Thibodeaux, Director Orange County Courthouse Orange, TX 77630 409-882-7070 July 7, 2009 To Whom It May Concern: Jeff Kelley, EMC 123 South (jh Street Orange, TX 77630 409-882-7895 AshBritt was contracted to provide disaster related services to Orange County in 2007. Those servicl:)s included logistical support such as generators, food, water, ice, as well as debris removal and disposal services. Orange County sustained severe damage as a result of Hurricane Ike. Some areas of the County received 14 feet of storm surge. During the entire process I was repeatedly impressed by AshBritt's performance. Adrian Parker, our point of contact, arrived at the Emergency Operations Center prior to landfall and remained throughout the entire process working tirelessly to the successful completion of each project. Every aspect of our disaster response package was required and I can say without hesitation that every item and service was executed by AshBritt in a timely and professional manner. All deadlines were met and in most cases arrived considerably sooner that anticipated. AshBritt provided cut out and drying of all County buildings, records preservation and restoration, debris management (vegetative, C&D, HHW, E-Waste and white goods), along with many other services. The logistical support provided by AshBritt included generators, food, water, fuel, portable offices, shower units and many other items. Since enlisting their services, my experience with AshBritt has been extremely positive. They have exceeded all expectations each time I have called upon them to respond. Every call to AshBritt with a question or concern has resulted in immediate response. The yearly training that they provide for us has been invaluable, and has helped me bring together many jurisdictions in our area. Every AshBritt representative I have been in contact with has shown nothing but the highest degree of professionalism. We have been dulyimpressed with their services, and would recommend them for any services they offer. Respectfully, f#k?~~ Jeff Kelley Emergency Management Coordinator Orange County OEM 123 South 6th Street Orange, Texas 77630 409-882-7895 Office 285 JUL-02-2009 10:28 From: To: 97135835077 City of Galveston Office of Emergency Management p.o. Dol: 779/ Galveston, '&cas 77553-07791 (409) 765.:J7151 Fax (409) 765-37111 keUydla@dtyf)(galv~n.Qtg luly2.2009 Re: Letter of Recomme:ndation -AshBritt~ Inc. To Whom It May Concern: I have worked with AshBritt, Inc. for 4+ years. Each year they take the extra steps to visit and train with us at the start of Hurricane Season. Because of their extra effort and professionalism, I would like to express my gratitude for the excellent service that your company provided during Hurricane Ike last year. We are very pleased with the quality of service and sincerely appreciate your responsiveness. AshBritt, Inc. provided outstanding project management as well as tremendous resources and excellent services to the City of Galveston during the course of cleaning up after Hurricane Ike. AshBritt's management team has demonstrated ex.cellent professionalism and provided great expertise and knowledge due to their professional experience in the disaster response and recovery industry. I highly recommend AsbBritt for any work relating to disaster recovery services in the cleaning up of storm debris. If you have any questions, please contact me at 409-765-3725. Sincerely, ~tJ'~ ~( Charlie Kelly Emergency Management Coordinator 286 JUL-02-2009 10:28 From: To: 97135835077 City of Galveston Office of Emergency Management p.o. Bo~ 7791 Galveston, 'texas 77553-07791 (409) 765·37251 Fax (409) 765-37111 keJlyeh.a@cityofgalv~OJ)rg July 2, 2009 Re: Letter ofReoommendation -AshBritt, Inc. To Whom It May CQncem: I have WQrked with AshBritt, Inc. for 4+ yelU'S. Each year they take the extra steps to visit and train with us at the start of Hurricane Season. Because oftheir extra effort and professionalism, I would like to express my gratitude fur the excellent service that your company provided during Hunicane Ike last year. We are very pleased with the quality ofsetvice and sincerely appreciate your responsiveness. AshBritt, Inc. provided outstanding project management as well as b:emen.dous resources and excellent services to the City of Galveston during the course of cleaning up after Hurricane Ike. AshBritt's management team has demonstrated e~cellent professionalism and provided great expertise and knowledge due to their professional experience in the disaster response and recovery industry. I highly recou.nnend AshBritt for any work relating to disaster recovery services in the cleaning up of storm debris. If you have any questions. please contact me at 409-765-3725. Sincerely, ~u'~~( Charlie Kelly Emergency Management Coordinator 287 CARL W. BLOCK County Administrator P.O. BOX 2191 * 101 HOOPER AVENUE * ADMINISTRATION BUILDING TOMS RIVER, NEW JERSEY 08754.2191 Ash Britt Environmental 565 E. Hillsboro BlVd. Deerfield Beach, FL 33441 To'Whom It May Concern: July 15, 2013 Telephone (732) 929-2055 (732) 929-2147 The Ash Britt Corporation was hired by Ocean County in November of2012 to remove right-of-way debris and vegetative. debris. Once contracted, they mobilized in a quick and efficient manner operating over 300 trucks per day, removing the right of way debris seven days a week. In total, they removed between one and a half to two million cubic yards of debris. Some of the cOnstraints they faced, as in many major hurricanes, were damaged roads and no electricity for weeks in an area of Ocean County virtually destroyed. They were able to keep their operation .focused and because of their quick removal of the debris, it allowed our utility companies the opportunity to repair and reenergize electrical lines,' gas lines, etc. and for the County and towns. to repair streets and roads. They communicated. daily with a coordinator from each town that was in the County's Shared Services Agreement as well as the County itself. There were 20 temporary debris management areas they managed which helped organize and expedite the removal with eighteen different mayors plus the County. I received rio complaints and only compliments about the efficiency and thoroughness ofthe physical debris operation. Answering the ultimate question if I wi;lsfaced with the opportunity of hiring this firm again, yes I would do so. If you have any further questions, please feel free to contact my office. b. SPECIAL ASSISTANCElACCOMlvlODATJ'lIlSS available. please call (732) 929-2055·0 December 14,2012 Ash Britt, Inc. Township of Princeton Municipal Building 400 Witherspoon Street Princeton, NJ 08540-3496 Department of Public Works Office of tlte Engineer Telephone: (609) 921-7077 Fax: (609) 688-2026 565 East Hillsboro Boulevard Dearfield Beach, Florida Attn: Mr. Terry Jackson Dear Mr. Jackson, ROBERT V. KISER, P.E. Township Ellgineer I wish to thank you and the entire AshBritt firm for your assistance to the Township of Princeton over the past month in picking up the huge amounts of storm debris from the Township's over 100 miles of streets. Without Ash Britts's capable and professional assistance this could never been completed in such a timely manner. Now that all debris has been picked up I wish to advise you that the AshBritt's crews and related equipment have completed the job and will no longer be needed as ofthe end of the day today, Friday December 14,2012. Thank you again for providing this very timely, well managed and professional service to Princeton Township. Robert V. Kiser, P.E. Cc/rr: Kathy Monzo, Acting Administrator Don Hansen, Superintendent of Public Works Tom Crochet, Assistant Superintendent of Public Works Ash Britt Crew Members 289 -----_. __ .-...... -.. -.. _. __ .._ .. _ ... _. __ . l4PIlOU6U0.FSHIPB@nOM ,GATEWAY·TO LQl~'GBEACH1SLAND ~-',' c' .' -T J' ,-•• '. ..: ',.'.-,',. -." -', :~...-: ';"'~ ':, :C •• , .• : '," ',' ::' ~ I. :", • : :=::::::::==." .=.,::. =,. " p,):gJgpps,~~91i~·9i#~ya,td"c. ,= ..... = ..... = ... ========================:::: SfHpBottQrT);·T)cea:nCounty, N.,J. 08008 (,~99),:4~?:4.:,2f7J 'cir?}1;~fi~~x'(t$P9F~pl,~,~~84 :f$1ff'J):#~};I5~*"~. ." ,AslillrittcEnvironmental :~Mt~l~ffi~~~~A~i~~~ft~~~:$'4#l. ;J$ .. ~!; S~P.;t;:$(gijii\~#P:(Jy;~m~lj)!j$"R~jfitiy~r ~~!~~r~~.ig.~ ;;i1f~~1=~t;~'i:~t~:~\~~S=~t;;,:#·· ;11'11;1;1'!iii~~il~;; >t1te'iptQgres8 .'otitlle:,cleaiuipi.' :L '.1:::,;/ -, 290 Telephone 1609) 597-TOOO Exl. 8559 Fox (609) 242-1622 ,TOWNSHIP OFSl~FFORD. January 14,2013 Mr. Ja'mie Robbit"is,PrOj. Mgr. Asbbritt Inc:;, 565 fast Hi/I~boro Blvd. Deerfield Beath, F~33441 Pear Mr. Robbins; OCEA.N COUNTY 260 EASrOAY AVE ~ MANAHAWKIN, NJ .. 08050·3329 John Sllodofol"(l Mnyor lUOlBS Moron Township Administrfllor I would Iiketoiakethis dpportUnityto thank Ashbfittana youj:iersoriallYfbfthe:6titstahdih~job you have~on~ iMhe;debrisremoval prOl::essfollowing Hurritane.Banqy.,As·y()u are; aware Stafford Township wasdeVi:Jsti;!ted by this storm ,md,alihol;l~h.we ni;ldmade sQf1'lestritfeS' tgwi:ltd .reC:!iV~ry ~gfQre en«a~ih&yoottompahy,it has been youreff6rtsihat h~vE!a"6WedustetUrh tnEH~orne:rOntherec()very process. Ashbritt has more:than metourexpectationsinthech~an~up process.but beyondthatitis the manner in which they did ittllath.i:ISlna!feaU thed;fferen~e.Throl!gbolJtfheprQc~s.S;Y9yt t:pmpahy has bethorough, effidenfalia eVer friihdflil oftlie' effettofthis<storm on our't~srdents~ It'has beeoa pleasure to work WithV9U and. with'Ashbriftthroughoutthis pro(;ess. Although I would hopethat.we wouldhever again fap~sllgha tragedy h:.aQ $qywith a~solllte'certClrl:1Wthal~hql.!!~ sllchi3trc:lg~c;ly Pefal! Stafford ToWnship agiHri Ashbtitt Willbe'my fii"stcall forassistahce. It !,s with greClt pleasure that after eateful inspec:tion by representatjvesohhe TOYJtlshipand Yourself we are ribwabJe to release AS hb i'ittfrcHrr a" aebrisr'emoval responSibilitiesih StaffotdTowilsb;p. Given that we still hold the'permitforthe TDIVJAw~still need to c/ose gutfhat ()percition, however, based on our meeting on Friday the ;hth ofJanllaryl antidpatethCltwe Wil/:Pe apJe tQ.<;I()se o LIt tllat operation within the week. Thao~ you ,and Ashbrit(f9r C!1l YO,Ur ¢fforts()nbeh~lf()fthe citizens Qfsti3fford;tqWl1s~ip, (fthere is ever ahythihg thatWeci:ln CI.oto assistyeli orAshbrittin thefutlire pleased6 n6t hesitate to contact me. JAM/jig 291 ASImRITTINC.,RESPONSET()TlI.ECrrYQFNORTHMIAMIBJ!:ACU,FL . ,,' .' ',', ' "IU'P#~015-08DISASTER D~RIS ~MOVAL~nISI'OSAL SERVICES ~-w@'>~~~1if:fJEiW?~p~~,~~~~t'WN.~_mEV:-€~~~i1imfi'i2~J1$i·~~~.J}· ~ . . '~;;. fi1i Signature Projects .. State of New Jersey -Hurricane Sandy, 2012-2013 Hurricane Sandy Recovery Operations November 1, 20 12-March 30,2013 -3,171,531 cubic yards removed, managed, processed and disposed. Brief Description of Effort Specifically for our contract with the State of New Jersey, we were activated by the state and 53 municipalities covering 1,800 square miles of contracted geographic area. The effort that was involved with this contract activation was essentially the same scope and magnitude of effort and complexities this solicitation requires. AshBritt identified and designated collection zones in each municipal jurisdiction. We sourced, retained and assigned subcontractors for all collection zones. We developed, staffed and operated 42 Debris Management Sites throughout the affected areas. 3 Million cubic yards of debris collected in 90 days. Hurricane Sandy -Daily Debris Collection Stats 120000 100000 11\ "tI .. 80000 111 > '" :s 60000 :s u ~ 40000 'n; c 20000 0 N N N N N N N N N N N N N N N N N N <VI <VI <VI <VI <VI <VI <VI <VI <VI <VI ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N !:::!. N N N N N N !:::!. S N N N N N N N N N N N N N N N ;;0 :::. ~ ..... ..... U> ..... --~ ;;0 --------C> ----------;;0 :::. ~ ~ C> r-. 0 <VI en N ... r-. 0 <VI r-. !!! ~ S!! N Lfl ---... ... ... N N N N ;::, ;::, ;::, ... ... ... N N N <VI ... ... ... N N N !!! ... :::. :::. ----:::. :::. :::. ----;::, ;::, ;::, ;::, ;::, ... ... ... ----..... ------... ... ... ... ... ... N N ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Date Exhibit 1 -Production Graph of AshBritt's Debris Collection Operations for Hurricane Sandy Response Specifically, we hauled 64,891 loads of debris, using 1,755 certified operational vehicles. We employed and managed 94 subcontractors, 70 of which were domiciled in NJ. To remove the 5,000 hazardous trees and 45,000 dangerous hanging limbs, 36 tree crews were deployed. There were numerous special debris waste streams encountered on this project. This was the most diverse response in terms of combined tasks for special debris under one contract. Utilizing our household hazardous waste (HHW) crews, we removed and disposed of 2,900 drums (55gal) ofHHW. AshBritt collected, hauled, and processed 60 tons of e-waste, 20,000 white goods -5,000 contained Freon. All were delivered to local recycling centers. Multiple sand screening machines were engaged to screen 200,000 cubic yards of sand that was washed from the beaches into the public streets. We located, established and operated a vessel aggregation area for 42 sunken or submerged vessels recovered by AshBritt. iil Dollar Value of the Contract $136,463,050.25 Client References & Past Performance 292 Page 1183 El Location of the Effort ·AsJ.tBRiTTiN~~ ~spo'NsEtoifHE.CI'rYOF' NOJlT" MIAMi BEACH, FL .c', ,RFP#·ichs;OSDISASTEiDEBRIs REMOVAL AND IlIsPOSAL SERVICES , : .. ' -;'""-:.:.":~., ,:'",-""".," ::--: .. -. ,','. "'.-<... .-.-. . " -', . '-. ", '. ,', . -',' "-.' ....,', AshBritt served the following localities under the State of New Jersey contract during recovery efforts for H S d urncane anly: • Bayonne • Little Silver • Bay Head • Seaside Heights • Red Bank • Belmar • Loch Arbour • Beach Haven • Seaside Park • Roselle • Bernardsville • Manasquan • Berkeley • Ship Bottom • Roselle Park • Califon • Middletown • Brick • Stafford • Rumson • Cranbury • Neptune • Jackson • Toms River • Sayreville • Deal • Newark • Lakewood • Ocean Gate • Scotch Plains • Flemington • State of New • Lavallette • Old Bridge • Sea Bright • Hillside Jersey, DEP • Long Beach Township • Sea Girt • Holmdel • Ocean Township • Manchester • Point Pleasant • Tewksbury • Hopewell (Monmouth • Mantoloking Beach • Tinton Falls • Jersey City County) • Ocean Township • Princeton • Ventnor Keansburg • Ocean County (Ocean County) Township Weymouth • • • Barnegat • Readington Township III Point of Contact Information Carl Block, Ocean County Administrator Phone: (732) 929-2147 Email: cblock@co.ocean.nj.us; Fax: (732) 506-5000 til Quality of Product/Service There was no formal performance evaluation process for the New Jersey State contract. All work performed met or exceeded the terms and conditions of the contract. Major operations concluded within 90 days of the commencement ofthe project. As confirmation of our quality and performance, AshBritt was chosen by the State of New Jersey as a pre-positioned debris contractor and was awarded a contract for the ongoing wet debris operation. ~--------------------------------~----------------------------------~ December 14, 2012 AshBrill,Inc, Township qf Princeton Mlmlcfpo/JJulldillB 400 WIIIIIlI'rpOon Sfrturf /'l'lnnJttm. NJ 08J4V-J./96 D~part",ent oj P"bllc Works OjJICilCl/tI,dEnllflll.!/!r 1'eII!p/zolls: (dO!)) 92/·7017 H .. : (609) 6M·2026 SGS EUllllfill~boto Boulevard neailicld necu:lIt flIorldn Attn: Mr. 'J'cny luckwn Dl:urMr. Juc:kson, ROBERT V. KISER, P.H. "'-- 'wi.~h to thllnk ynu nnd the entire Asb!Jril~ firm for your usruhmc:c to the 'l'ownship o£Princeloll ~vc:r tho PlIl:it uwnLb inpkking: Ul) ~hugc IUlloun[s o(!llonn debris from \hc TOWJ1~ibip'8 oyer 100 mllca ofslfccl!I. Wilhout AII11 Driltol's cllpablennd profc!'lsionlllu,i!Ulllcc t'hlsCmlld never been completed in !mch n timely manner. Nuw tbll~ ull du!nU bus bI."l1 picked up I wish 10 ndvl!!C you thlltlhc I\shnriU's (lre.w~ And rclnted equipmcnt hove cntlll'llclcd thojoh nnd will no longcr be needed M Clt'the end of inc day tndny, friday December 14,2012. TIllmkyuu IISllln [or pro\1dlllll thl .. \'cry timely, well mnnngl!d Dlld prot'eA.dnnnl ~rvlco to Princeton Townshlp. Cchr: KHUty MullLO,Acting Aootinlstrolor Don Hlln~cn. Suporlntendtnt of Publie WOntR Tom Crochet. Aililstnnt Supcrlntemlclil or I'ubllc \Yurko Ibh Brltt C(1;W Mcmbcrll ~ '4;!'g·~i§a;; Client References & Past Performance 0It'1cR OB THE CIUtLW,HI..(ICk ~Y~ 0c::£AN COt!I\,-y AD)UJ'I."1Sl'Jt41lJR r.o..OX21t1 .lolm1l,Jfnt.~II"."fUlUI1.'trJt.\no."f .m.DlNO TOW;AI."'ER..~JJ!lW!'l'CIm1191 ~ .. ~. A&h Britt Envirormenlal 565 E. HlIIahoro Blvd. DeerlbIdBeadJ.FL33441 To'Whom It May Concern: JUly 15. 2013 The Ash Britt corporation was. hired by Ocean County In November of 2012 to remove r9rt--of-way debris anli vegetative debris, Once contracted, they mob'lized in a quick and efficient manner operating over 300 tNd(s per day, removlng the right of.way debris seven daya a week. In total, they removed between one and a half to two milton cubic yards of debris. Some of the cOnatminw they faeed, a& in many. major hurricanes, were damaged roadsandnoele:ctrfcHyrorweeks!nanarea¢qceanCountyvfrtuaUy~. ~~ able to keep their operation focused and because of their QUick removal of the debrts. it allaNed our UbTrty companies the opportunlty ~ repair and reenergize eJadrical fines, gas lines.. ~ and far the County and towns to rapalr streets and mads. They communicated dB!1yWtth a cootdlrrator from each town that was in the County's Shared Services Agreement as waD as "tha" county itaelf. There wam 20 temparary debris mariagement Bn!U they ma""ljed which helpod O<lJanJze' and e.pedits 1he removal wi1h elghJeen difleJent mayors plus the County. I received no complaints and only compliments about the erfldency and thoroUghnesS Of &he phYSical detlrlS opetation_ Answering the ultlmate question if I was faced with the OPPortunity of hIring this flnn agaIn, yea I would do so. It you have eny further questions, please feel he to contact my offICe. !J!F.~ County AdmInlstralor 293 P age 1184 ...• --~-. ~·-c ,-' --c----_.--.. --c-c'".--·--·,·----~ .. " ':'-",' , '"' ''"":~c'-·~:_~;:-::-:-::_:":'.-::_:::-~--:::'-"'" "--.. .... : .. ,_. -'---'l ',' .... ,'; .. ·t\sp:B~IrrINC~.lE~PONSE.'f()'fIl:ti.~rry,9ii~QRl'ltMLWIB.EACH; FL I .....••.......••.... ; •. ' ......... '.i . ' ... ~....... . '.' ."<' .. ,:~~,21!15+08;lJiSASTERD~~~~~l\IOY~L~I)Di~ !l!lWtlill:~~~4"II>jj\\!M.II1!.!ilill§..,mmmllBl'!m'§~Tg ~m.\· . ., State of Massachusetts -Massachusetts Severe Storm and Snowstorm, 2011-2012 State of Massachusetts Emergency Management Agency (MEMA), Contract #HLS03 Massachusetts Severe Storm and Snowstorm of2011 -October 29, 2011-August 25,2012 1,774,452 cubic yards of vegetative material removed, managed and disposed of via beneficial re-use. Brief Description of Effort AshBritt is the State of Massachusetts' sole contractor for emergency debris clearing, removal, management, and disposal operations. On October 29,2011 most of the state was blanketed by. as much as 27 inches of wet snow from the Massachusetts Severe Storm and Snowstorm. This event generated massive amounts of hurricane like vegetative debris. AshBritt received separate task orders from the State for emergency road clearance operations in 32 municipalities. Additionally, the state offered the contract to all municipalities and public agencies for large volume debris removal, management and disposal operations. Twenty separate municipalities as well as the City of Springfield's Parks Department and publicly owned Springfield College chose to utilize this contract. AshBritt removed hazardous hanging limbs (hangers) from 101,835 trees and 5,143 hazardous leaning trees (leaners). AshBritt loaded, hauled and reduced through grinding 1,774,452 cubic yards of vegetative material. All vegetative material was disposed of through beneficial re-use. AshBritt utilized company owned equipment as well as 101 subcontractors deploying 694 pieces of rubber-tired equipment. AshBritt had more than 75 personnel including corporate principals, senior project managers, project managers, quality control representatives and administrative staff working daily out of a local field office building in West Springfield, MA. II Point of Contact David Mahr, MEMA Contracting Officer Phone: (508) 820-2017; Email: david.mahr@state.ma.us; Fax: (508) 820-1404 III Dollar Value ofthe Contract $79,489,033.50 (Total Value of all Task Orders and Purchase Orders received from the utilization ofMEMA contract #HLS03) iII Location of the Effort M . rf h E umclpa lIes were mergency R dCI oa fi earance was per orme d fi th St t or e ae: • Town of Palmer • Town of Lunenburg • Town of Petersham • Town of Oakham • City of West Springfield, • Town of Dunstable • Town of Brimfield • Town of Barre • Town of Ware • Town of Wayland • Town of Spencer • Town of Sunderland • Town of Southampton • Town of Groton • Town of New Braintree • Town of Berlin • Town of Longmeadow • Town of Harvard • Town of Hardwick • Town of Athol • Town of Agawam • Town of Hubbardston • Town of Tyngsboro • Town of Holland • Town of Sturbridge • Town of Gill • Town of Monson • Town of Leominster • Town of Lancaster • Town of Holyoke • Town of Wrentham • City of Springfield Jurisdictions that activated Purchase Orders for debris removal management servIces: • City of Springfield • Town of Holyoke • Town of Wales • Town of Warren • Town of Longmeadow • Town of Wilbraham • Town of Agawam • Town of Townsend • City of West Springfield • Town of Holland • Town of Ware • Springfield College • Town of Sturbridge • Town of Monson • Town of Lancaster • City of Springfield Parks • Town of Chicopee • Town of Palmer • Town of Northborough Dept. • Town of Ludlow • Town of Southwick • Town of Lunenburg Client References & Past Performance 294 Page 1185 III Quality of Product/Service There was no formal performance evaluation process for the Massachusetts State contract. All work performed met or exceeded the terms and conditions of the contract. Major operations concluded within 45 days of the commencement of the project. Attached are some of the letters received from our clients in the areas we worked that describe customer satisfaction, The effort that was involved with this contract activation was essentially the same scope and magnitude of effort and complexities this solicitation requires. FIRE DEPARTMENT 44 ~~liInu Slr,(/ 'own of 1!.oltgnttaboW mR~~RdJu~ettg OltOO Lonl""odow, M"""""'1I1 011111 Mi; Rob Ray Alliliriit Enlironnicnlal S6S ~lil( 1111150011)811'11. Deerfield il~ch, FL )3441 lleat W,RDy, ir.wporlUdll6) JlIlluaiy 12, 201.2 Ph,(4Il)U7·))S7 r~,(m)!6S-l114 niis ICller is intended 10 Cllnfinn that aside from the ~slor.llionof\volrs\\~mp Rood ~t~l~tic fieldf. including Ihe pminS are:i and fence; r\shbrill Envirorurien131113S Slliisficd all of the Town's i1«dsand ,,:qu~is in tlliiclclIl1 upeffo~ usn result ofihe<ktobcr29, 2011 snowstOnn, . his our inlCnlia" Ihalibc mloration of Wolf Swamp Road alhlCtk fields, parkingar~ Dnd fcn~\lill ~wmplelcd Rlthc¢arlie5lpossiblc dale this.iprilfg (\''tnlhcrdcjXndant), '1bc.lI'Slomlion Iltould be coordinated through DPIV Din.~tor Michael Wmbcl.lle may be ~3chld al (413) 56].3400, Thank )~U for !he professlooal ~rvlcC$ Ashbritt EnliroMlenlal.dclil~r,'Illo!he TOlin of longmeadow. Should I'ou h3\·eanr questions. PiCaS.: conlact me an~linlC, Sill«~y. !!.flA.j~ dc71: M;di~~ Chief Emergtney MnnagCmCllI Dir.~tQr From: <Mahr>, David Mahi <davld,mahr@State,ma,us> To: Rob Rav<rray@ashbritt,com> Subject: RE: Letter of recommendation Mr,Rav, I am writing!~ extend our thanks for th~ .contlnuedsupport of AshBritt during disasters In Massachusetts. As the Qebrls Management vendor for the .Commonwealth, Ash8ritt has provided services to numerous communities and.lothe state for both debris clearance and removal, By ail accounts, the work.wascompleted professionally arid the muniCipalities Were pleased Yiiththe work that was done. The mostexpanslv~ use of AshBJittwasthe October 2011· storm where·over3p mlssloos werec~nducted(jh behalf oHM state •. Ash Britt provided dlr.ect support foroperationsand"dispatched crews in a timely and responsive fashion, . I look forward tomeeting\V~h you In the coming weeks to prepare for the u~comlng hurricane season. Your offer to review procedures andpaitner with the stat~ In plannlngandpreparatlon exercise 15 very appreciative and an· excellent example o(the quality ofservice you provide, I hope 2013 Is a quiet storm season but am assured bV AshBrltt's contlntilngcommltment to the state, Thank you, David8,Mahr Chief Administrative oificer MasSachusetts EmergencV Management Agenty 400 Worcester ROad Framingham! MA 01702 Phone: (508) 820:2017 cell: (857) 350.0542 Fax: (508) 821).1401 Email: David.Mahr@Slate;ma.us " State oj Connecticut -Connecticut Severe Storm, 2011-2012 State of Connecticut Division of Emergency Management and Homeland Security (DEMHS), Contract Award No.08PSX0027. Connecticut Severe Storm 2011 -October 29,2011 -March 12,2012 1,835,101 cubic yards of vegetative material collected from the right-of-way, transported to a TDMA, reduced through grinding and hauled off for beneficial re-use. Brief Description of£ffort AshBritt is the State of Connecticut's primary contractor for disaster debris management services. The effort that was involved with the Connecticut Severe Storm contract activation is essentially the same scope and magnitude of effort and complexities as required by this solicitation. On October 29, 2011 much of the State of Connecticut was blanketed by as much as 27 inches of wet snow due. to an early season snowstorm resulting in extensive vegetative damage. Approximately 800,000 residents were without power. AshBritt's contract was activated by the State initially for emergency road clearance operations. AshBritt subsequently received 17 disaster debris management task orders for municipalities and three for state agencies including the Connecticut Department of Transportation. Statewide operations included the removal of hazardous hanging limbs from 86,210 trees, the Client References & Past Performance 295 Page 1186 ...... ~~~~'I:TIN~\~SPONSETd l'IIECiTY()FNORtlll\IIAMI BEAC)i,FL ......•. I·.Iijrrfl.2Ql~~O~DISASTER J)EBRI~ RE~OVALANDl>I~:t>O~ALSEItViC.ES ; removal of 11,185 hazardous trees and the loading, hauling, reduction through grinding and disposal, through beneficial re-use, of 1,835,101 cubic yards of vegetative material. AshBritt utilized company owned equipment as well as the support of 141 subcontractors utilizing over 1,293 pieces of rubber-tired equipment to assist in this large storm-generated debris management project. AshBritt had more than 55 personnel including corporate principals, senior project managers, safety officers, project managers, quality control representatives and administrative staff. VI 'tI ... IU > u :a ::::II u 100000 80000 60000 40000 20000 0 Connecticut Severe Storm 2011 -Daily Debris Collection Stats Date Exhibit 2 -Production Gra h of AshBritt's Debris Collection 0 erations for Connecticut Severe Storm Res 1.B Million cubic yards were collected in approximately 90 days. fiI Dollar Value of the Contract $73,538,607 (Total Value of all Task Orders and Purchase Orders received from the utilization of Contract No. 08PSX0027) !il Location of the Effort • State of Connecticut • Danbury • Manchester • CTDOT • East Granby • New Milford • CT State Parks • Ellington • Newington • Berlin • Enfield • Plymouth • Bristol • Hartford • South Windsor ~ Point of Contact Information Judy Pabl, State of Connecticut Emergency Management Program Specialist Phone: (860) 256-0877; Email: judy.pahl@ct.gov; Fax: (860) 256-0821 Il\l Quality of Product/Service • Suffield • Vernon • West Hartford • Windsor Locks • Windsor Locks School District There was no formal performance evaluation process for the Connecticut State contract. All work performed met or exceeded the terms and conditions of the contract. Attached are some of the letters received from the State of Connecticut that describe their satisfaction. Client References & Past Performance 296 Page 1187 0.----_ --"0. -cc'-------"~:-"~---~-:--~:-.--~-:::--:---:-:-------_--_,o. __ ::_~-c-----:-~':~-,:_,c'-,--o.~-:c---': --:-c-:-'-:;'--;---,-. "~---~-:---j ,. " ': A!;HJJ.Rrr1:ING~RE~PONSKTP TH;EGITY0F, ~OR'fH~BEAql,FI.. -~~~~=~~~~J STAlE! Of' ConnEcncUT DEPARTMENT OF EMEROEHCySERVlCes & PUSliC PROTECTION DIVISION OF EMERGENCY MANAGEMENT & HOMELAND SECURITY e., 1I;·'=-;'~~~~~~~if~~~~~~E~~~:~:~----------~----~~~~~~--~~--'" PROTECTION 19 £lin Street. HartrOld, CTD6IQ6.5J27 WVNI.U.gov/dN'P Aftlrngliw Actlon/fqwl Opportunlty (mploycor Ju1y9,l0I3 Ralph Ollhlgrm. Sr. Vice Pmidct'J.1 AshDrill.lnc. SGS E1it lIil1d,oro B1 .. 'cl. Dttrfield Drach. FL 33441 RE: Winl" Strom 1\lfrcd Conlrnct Artimion Dc.3r Mr. Dahlgren: l'MStoUc otCT round itsclrin lKclohupplcmcnttilWistnnce in orderla rffilVCt from Ihc ~ ('.;itLitd by Winter Siorm Alt'n:d on Oetob¢t 29"". 2011. Th'" ConncctiCtlt Division or ~ M.ml!semcnlnOO Ilomtlw S«urUy (DP.MHS) would like 10 sincmly tlmnk )'0" amI )'Ourt~ (or )'QUrlimel)' moblllwicn in out tima o!fikd. Your D&ist4ftCe \\ith cbm.lse ~I. r«ON keeping. tlU~nil'lg \\ilh the dl:'<.~lopmmt ofa fomu.J SC'Ope ofwod: m.od)'Out opctntiorW iUc(~ onc.;: the 500~ oCwork \\':IoS ~sreed \Iron WtfO tfUly mrwkabte mel appm:illlcd..ln fcllll, MhOritt jupportcd sixt«n mwlidpalilies and three ~31C agm~les: inC-luding 111< Connocticut Dcportrn .. 1 ofTr:wpo""ion durin8lhis mission. The d&ht .. r·".y deM. toll«tioll. opcrnlion of clgblca1 dcbtU m.m.11ltmctu tltes. !mil OUI of &he rcduud m"-leriaJ. dispo~Vf(..we orlbe mJum:i mllterial, h.uardotu lunsing limb ranow.1. 4l:'icl h3wd0UJ lrtt rcnuwal \\'efi: Iwwlh:d with opmdon3l efficiency. Tho-Smo mJ ll1c ItlCcr.Jgcnc)' Ocbrh MlmAgcmc:nt Task FOKe we Fall)' Appnxialethc rwo(csshm,,,lism:md c{fceth'eQm WI AshUrin dtJplllo)"Cd while wQrking with ml,lhiplc State nsc:nt:iMAndI0(41 IHunldp31itics. We also apprecl.lIC )'ourongofng Mn~ p.micip.:nion in our trDiaing workshops and the suppal1 )'OUt~Ilip;1ny pro\idcJ to the State C\'tn wf\tn )'our opemiOM:lTe DQt required. \Vhilc I ron"""1 that we hope to WOIk. \~ith >'Ou 4galn. '" WI would n~ \\'1: would be responding '0 IUlQthcr Plltuml dlJM1et, I reel confident that AshDritl ",ill continue to be III grt4l pal1l1C'f iCdJc SlAte oCConnecticul iJ C!\w in nQC'd ofyOYf mvi~ o.gnm. 'l1IMk you Ilsnm (or )'ou:r D..1;.lliuncc and rupp6rt. 25 Sigoumoy SIIVO~ fib floor, H.ttlottl, CT 08106 "::;':.f!'~~~=~u:, ~;;;:':~-::;~S;:YO' o USACE -Hurricane Katrina, 2005-2006 US Anny Corps of Engineers (USACE) lutt12,2013 Mr. "Iph IMhlaton Ma~gl"cVlte'Pr~ent AlbBlln 565 EastHllI$boroBfvd. Oeerflcld 81NJch, FL 33441 Dear Mr.Oabtgren: Thls tenerls rn response IOYOU(tequest for feedbaekon services provided by Ashllritt for the St:lteo' Conoedlcut. HavIng worked dlreclfywldl you and Asb8rftt foUowlng lheadlvaUon oftbeAsh8rfU contRa wtth the State ofConnectitut (olfowing :s.M::1'iI1 unprt«dtnttd weather events. we are very pleased wrth tbe5ervkes provided pursuant thecontratt. WIIlle snowls not an un18ua'1 phenomenon In IheStaleofConnectktJl. the ~arlysel:SOn bllnard -StormAirred· whkh hlt onOdo~r It, 2011 whtle many tteM still had foliagct, (rippled tM Stale Wllh dowMd ltH:S and wf~s. AshBrtlt wuln COn~Jcut ready to mobilize. eveft before the Statewasoflklal~dedared a dI$a$tet bv PmsIdentObama. ' Debris MIS estfmaled It 1.6 mlllJon cubk:Virds-1wfco what AshOritt hnndledjus« etght weebeartler laker Troplal Storm Irene. AmBrltt removed 9o.000hlaurdous tteeS and hlnalns branches d1maatd bV the wet, hO'avySnow OIInd supponedConnDOT by removing roadsldo debrisln44 rtlunkfpalitfes with State roads. Yourcompanyquldly sectUed22 sites for sta£lns, woody debrls and vas able to put these Sftailnto srtvice almosllmMtdliIIltly, sarelV and emdentrv. AshBfitt's excellen1 uncftBl.andlng ofFEMA f'eoqulremenls in mana&emenl oflhe debtk (s QlttromdtvalWlbte to Connealcut. lnaddltJon toservlnS the 5LUt. AshDlitt quicklY re~nded to tho need1 0'16 munkipaliUeswhO chose to use tM Stale's contriCt, AshBritt has mdand extetded our(txpc!ctatlons rot D quick r«ov"CIy r1'Olll StormAifttd.1he tr~iMce lor this Agenty of havlns worke~ w1th Ash8r1tt hI$ been very po$ltM: .nd hu proven to be an enormous help tothe Stato ofConnedicul. Ash8t1tt has proven to btl' In excellent ton1ractorfor tht Stale durbtg ourdlsasterplannfng exerWcsand mora Impoltilntlydurina the aJtastl'OphlcYlt'amer events thai resulted In the need (orstalewide dlsastet debtfsrtcovctV. Wet lhankyou (oraB outmndingjob. Sinceretv' ~ WMtf! En8fntt!rInaand EnfotUMent OlvWol'II 8urciJuof Mtterills M.MSemint lind Comp~nteAw.IfiJRce RI;lg Hurricane Katrina, contract numbers DACW29-03-D-0009 & W912P8-15-D-0025 September 1, 2005-August 29,2006 -21,589,265 cubic yards removed, managed, processed and disposed. Brief Description of Effort AshBritt was the initial response contractor for the USACE in both Louisiana (LA) and Mississippi (MS), a project that meets the exact size, magnitude and complexity of this solicitation. Within the first 30 days following contract activation, AshBritt initiated debris removal operations in 11 LA jurisdictions as well as the causeway on Highway 90. Additionally· USACE assigned AshBritt, by task order, to service 16 separate jurisdictions in MS covering over 8,400 square miles providing debris removal operations from the coast to over 175 miles inland. AshBritt identified and designated collection zones in each jurisdiction. We sourced, retained and assigned subcontractors for all collection zones. Of vital importance to the mission, AshBritt provided emergency quarters and hygiene facilities for more than 300 government personnel, as well as established a commissary that served more than 10,000 meals during the course of the event. In LA, we provided over 50,000 gallons of emergency diesel fuel for initial operations, avoiding any equipment downtime. We also developed and staffed 26 TDMA in LA throughout the affected areas and collected and hauled over 1,000,000 cubic yards of debris in less than 5 weeks. Additionally, we removed 19 tons of putrefied food from commercial cold storage facilities in Orleans Parish. In MS, we collected, hauled and processed 20.5 million cubic yards of vegetative debris and wreckage while staffing, managing and operating 52 TDMA. Specifically, we hauled over 700,000 loads of debris, using approximately 12,380 certified operational vehicles. We employed and managed 1,230 subcontractors and over 1,000 local personnel. Our debris management operations were concluded one year to the day from when Hurricane Katrina made landfall along the LA and MS coastline. AshBritt received special recognition from the USACE for the services perfonned during the largest debris mission ever awarded to a single contractor after a natural disaster event. Other services provided included: decontamination and recycling of 25,007 refrigerators and other white goods, removal of 340,062 hazardous hanging limbs, removal of 183,408 hazardous leaning trees and backfilling of 1,814 private pools. Client References & Past Performance 297 P age 1188 !J Dollar Value of the Contract $733,700,702.40 Iii! Location of the Effort State of Mississippi • City of Pass Christian • Covington County • City McClain • Perry County • Hancock County • Newton County • Jackson County • Clarke County • George County • Leake County • Forrest County • Walthall County • Lamar County • Pike County • Jones County • Lincoln County III Point of Contact Information Joan Arnold, Contracting Officer State of Louisiana • City of Pearl River • St. Charles Parish • City of Covington • St. John the 8aptist Parish • City of Mandeville • St. James Parish • City of Slidell • Ascension Pa~ish • Jefferson Parish • Tangibahoa Parish • LaFourche Parish Phone: (337) 281-5092; Email: missy.k.arnold@mvk02.usace.army.mil; Fax Number: 504 863 2889 u Quality of Product/Service AshBritt was able to provide services to the USACE and their clients that exceeded expectations as related to the amount of time it took for AshBritt to conclude debris removal, management, reduction, recycling and disposal operations. All operations were finalized ahead of schedule. As proof of a "job well done" please find attached multiple letters from clients that utilized the USACE for debris management operations commending AshBritt for the services performed. Additionally, a letter of commendation is also included from a USACE Resident Engineer. AshBritt maintained price consistency throughout the duration of the contract. Ddt <kt.mI Vill AnlII~rp: . STAn Oil MISSISSIPPI OflllCe OPTHBOOVERNOR AU(Ibt 21, 2001 At \\'Il_IMIWQ ~ lIIIII\'ffi!17 ot~WIIlUM I look ~ l \\'ogld..£olQ~~ \b!IIk)'(III (or Iht "-III IWIk IIIId dcdIRtlec oCrou aM)'O\Ir WIn dwlrl$lbo d~·~ from Ihlt dC\vt&1lD,Itonn. '\'bOCOII'IIIIII;'OUr c:ootr&cIoI ,,'Otktd tIIrouth mill)' dlllkWlIu\\i1b smo llId.a!lbouab .... .ulbQwlho KII. ofl1w ~f,1 DlIIU! ''''II ot)Wl' &«0IIIJ'1iIhmI1lIs bore III Mlnlnlwl. T~orthovlM41orourr.mlllcIJlld~tml\\'tfO~»llt~b)'~~e.Id)'1ll\I Utl)'\el.iinUtOllm, Yw Md)'OUt c0ll'.lOC101ltlllylMdo, di«tlrnc~ for ~~ or tho lwdeJl lilt. N~~ften 1ltIdtt\M clMlmlllll«Hollld. bopttf«1, ballho ptlfo/lll4l\(oof)'01lt ~ 1(#.1 1M )'OW p:ln1O dtblll C>O!\Itw:«< w.u u"'l'llonil, ond I Vet)' much &P~ Iho ."011. Client References & Past Performance 298 Diillld I 0.014 r.rW/WIA IItHNSUNl 6) BOARD OFSUPBRVlSORS HANCOCK CQUNi'f . 3066lA111/dlW DrlI~,.m~,.1f3 1Xr18t: lAull. 1018 $mo ~(l1l}m·o/tt ro.(t"Hf~S1U ~1~20,·lOO7 w ... £wj,N$mtl &hIlril~ I"" Mf.IW!4yrmw.I'l~ ~"t1:! 410$OuIltMjr ... ~A\ ...... S\£e 101 B~. "IIbeIo" """M'\}'ml""O o..ch, flori.h 'l0l.9 P.o.&xll iWU/ItIQII.N$ nm P.I!: HAII«<k~r,Mit<U.PI'I 1XWf«~ DWRAI1<Iy. \I(t/mldt ... ~=_ I b4\'t~IC1l\JtJl~ bYll!t l~kC_y~4 orS1/9flViI()'IIO pctf'lO>l/y iJo¥ SI. w.u. MB 11m I!)lM lW, )"QII/ cmp/o))'«. U>4 (IlII!tA«".. \lui ~ II~ COUillY I~ lhe • . , ~ion u.d dIM! r~ pr«m ~1«IIIltW tbe Us Anwt CMp •• f IlUflflt I F .. "....,' (o~.,..log &ok .... l:1u!fti H.mod< CounlY grady 111'klitl<' the S;"cs"tMII. ~n lJ1d debtl. rcmoVIIlCI\ktl""t~ by)'OII1 C<l!IIpaoy and ".., ''If)' mlllfrP.w1 jOJ pic"'"" ,,1111 tbo'l"~ .,)_ \\'01\: and UlOlmlloOlhlp r~ 11Th ootcioJ.«It. Kil>I. HS 11m Yrm (OfllllOl\YJ dTort. "m (1IK4I in ~i". UIIO k&In <M '«QItiy p<O«l~ T:'c:.:... ,\1!Al. ... ~b;/I.llrotll_~C\lIIIlcy .. '#j\YI)l41i1;~I~tbW()\lojud)'IlOifc.J1IlI"1I)' 1'.0.110, dI (or tho IWlk and dTon PI>l\1<W III tho .. '61<. <>t "001<_ K.ulrlJ. 1"" "'OJ • Kit ... MS ,mf IIl(IWm("'Jl\1ll(tboJC~oMI~hwll~(\;"Y,j~yutU«ftirlOOlCtJQ"'I)'Wl(OUId MlII!\~ bffiI «(It\IP/~N "it...." )'(IoJ, R •• .uJ,MItIlt .. Jr. 1!w4,(Uo,~ $'_"'_' IJllfOlA"<I1 ~ """ .. y, t~~.lISmN ~~ RocWd I. AIIIsua, II. U""d,\u()Incy P age 1189 __ ~. __ ~~. _~._ •• _.~_._ •• __ ~._~~ __ • ~ .. __ • .,. __ .... _,_~_~ ____ •• _ ••• _~ ___ ._.~._. __ ~._~_ ..... __ ". __ • __ ~_,, ___ • ___ ,_ ~ __ "T' '~"'_'_'~' __ __~ •• ___ • __ ._.' ~ •• _._ ,_ .. _.~. _,. _~. __ ". __ .'_' __ "_"_ <>;.::;'~ .,.;/ :~~Hij~T ~N£.)iF,:sf()NSE IOTIiECI!" OF NOR!IIM!A~BEACII;J!'L ':,r .IU'''#201S~o.8J)ISA~TER J)EBRIS.RElW:OVALANn.DI8}>OSALS:ERW.CES GfJ 3. Disaster Recovery Monitoring Firms f!.l TetraTech Ralph Natale -Director, Post Disaster Programs Phone: 1 (407) 580-8184 Fax: 1 (321) 441-8501 Email: ralph.natale@tetratech.com III Thompson Consulting Services, LLC Nate Counsell-Vice President Phone: (407) 619 2781 IN 4. South Florida Contractual Commitments Fax: (407) 878.7858 Email: ncounsell@thompsoncs.net !:l Witt I O'Brien's Kevan Parker -Sr. Regional Manager, Recovery Services Phone: (941) 735-6504 Fax: 1 (202) 585-0780 Email: kparker@wittobriens.com AshBritt currently has the primary contract for: (25) first position and (6) second position clients in Miami-Dade, Broward and Palm Beach counties. In addition, AshBritt has (4) first position shared contracts and (1) second position shared. AshBritt has (5) other contracts in the Southeast United States.' III 5. Key Subcontractor Contractual Commitments None of AshBritt's Key Subcontractors have contractual commitments in the Miami-Dade, Broward and Palm Beach County area. IJffl 6. & 7. Pending Lawsuits and Judgements (3) Years AshBrltt, Inc. Litigation Statement & Summary AsbBritt, meo Claims, Arbitrations, AdministratiVe lIearings,and Lawsuits (Filed Pag 3 Years as of May 27, 2015) sou",,, MorkowI4MtutbIJ,StJJJm&SlmowIiI:,P.A., Ft.La4erdiJJII,FL Daft SerVed Pleading 04121/15 Complainl 12/30/14 ComplaiDt 11103/14 Stalement of Smail Claim 01108/14 Complaint 10/30/13 Complainl 10101/13 Complainl 09119/13 Complainl 01/15/13 Stalement of Small Claim C .... Namti SnblectMotter Deaa1ption f!!t!!! James Hunlv. Ashlrltt,Inc., el al. DockeINo.OCN-L-3364-14 Superior Com! o[New Jersey, Laa N egfigence, damage 10 real.and personal Division: Ocean County property DRC EmeIEency Services, LLC v. Ashbritt, 14-cv-6294-DimilrouleasiSnow Inc. Uniled states District Court for the SouthemDiBtrict of Florida Claim for defamation andotber Iort/siatulory Claims Palricia White v. Asblrllt Environmenlal, Inc. Dockel No. 14SC3711 and Warwick Tree S~rvices District Court ofMaasachusetts Springfield Division Claim fot damage to real property BradeyDiem v.Ashbritt, Inc.,el al. DockeINo.OCN-L-3783-13 Superior Com:t of New Jersey, Law Personal Injury Division: Ocean County Karcy D. Amick, et al. v. Ashbrilt DockeINo .. CUM·L-000936-13 Environmental, el al. Superior Com! of New Jersey, Law Division: CUmberland County Retainage Claim Walter Friedauer & Robed Frieda:uer as DockeINo.OCN-L-3506-13 Executors of the Esiate of Paul Friedauer v. Superior Com! of New Jersey, Law Ashbrltt, Inc., et al. Division: Monmouth County Automobile Negligence Mansour v. 1iue North and AshbriU, Inc. DockeINo.OCN·L-2239-13 Superior Court of New Jersey; Law Alleged Employment Discrimination Action Division: Ocean County By Employee of Monitoring Firm Patricia While v. Ashbritt, Inc. Docket No. 1323SC0119 Districl Court of Maasachusetts, Springfield Division Claim for damage 10 real property Client References & Past Performance 299 Monet...,. C1alm & Statn. Peiuing, insurance company defending, damage.s greater than $75,000 claimed Pendng, inSurance company defending, damages greater than $75,000 claimed .. Resolved, $7,050. P~ncing, insurance company defending, damages unstated ' Resolved, $86,000. Fencing, insurance company defending, damages unstated Dismissed, by Court Order, damages Unstated Dismissed, without PrejUlice. DamDges less than $10,000 claimed Protect Name. if any SuperstolDl Sandy Various competitive procurements Massachusetts Winler storm SUperstonn Sandy SuperstolDl Sandy Superstonn Sandy superstolDl Sandy Massachusetts Winler SlolDl P age 1190 ..•. ASI$RtrT~(J .. jESPO~SE'rQ '!HE CITt9FNQ.'l'Hl\1IA,MIBEACH,F-. J!FP4#2~15~08DI~1\StEi(Il:EBIriS RF;MQV.~L;~,i)ISI'.~s~~~ERVI<iEs. TABD. Resources and Availability . if!J 1. Current Workload A most common concern amongst clients is how a recovery contractor's future commitments and workload will affect their ability to mobilize and to perform for them. What is more, clients are concerned with the management and resource capacity of firms should mUltiple disaster events in different areas occur-adjacent and/or remote. These concerns, though difficult for any disaster response and recovery contractor to address, are clearly warranted. Unfortunately, workloads and carrying capacities are driven by natural disasters that are, by their nature, unpredictable. This fact, it must be noted, is a shared risk in the disaster recovery industry across the boards and is common to all prime-level contractors. This clearly indicates that prime contractors with proven wide-scale past performance, large networks of resources, financial bearing and scalable systems, such as AshBritt, are low risk partners. Regardless ofthese unknowns, the greatest assurance we can provide the City of North Miami Beach is during our 22 years in the disaster response industry, we have never defaulted on a mobilization commitment, nor have we ever failed to complete a project. We only prioritize our clients based on the size and on the specialization of our management team. We strive to respond commensurate to the client's needs, and maintain a dedicated management structure to maximize project cohesion. We invite the Evaluation Committee to contact any of our clients, dating back to 1992, as listed on our experience table for confirmation of our responsiveness and quality of work. Moreover, based on our recent record, we have clearly demonstrated we have the ways and means to respond and to perform with speed, efficiency and, above all, excellence. AshBritt is not currently engaged in any active missions which creates 100% availability for all of our team members to be able respond to the City of North Miami Beach if needed. We have multiple Contract and Operations Managers who reside in South Florida that will be immediately mobilized prior to an event and ready to assist the City of North Miami Be'ach during the post event response and recovery phase. This provides us the ability to be able to respond to the City, in person, seven days a week, 24 hours a day. In addition, AshBritt has a robust pool of disaster reservist that may be called upon if the need arises. AshBritt maintains a full-time staff of over 40, of which half are management personnel. During hurricane season and other large projects, staffing may increase to 500 or more. We augment our full-time staff from a pool of steady reserve employees who are committed to a 24 hour muster. We also avail ourselves oflocal personnel in disaster-affected areas, both to help expedite the recovery cause and to offer economic assistance to those most affected by the event. We have extensive policies and training procedures which ensure our personnel are thoroughly indoctrinated and able to perform at high quality standards. Providing an estimate of future commitments to other emergency response contracts both in man-hours per year and as a percentage of total workload for all key project personnel is challenging given the variations of disasters. Nonetheless, based on our current staff and assuming a storm season tantamount to 2004 (12,000,000 yd3, 18 clients, assuming 150 days per project and 14 hour work days), we calculate 1,303 hours (109 twelve hour days) for all managers and supervisors and 2,224 hours (185 twelve hour days) for just project managers. This equals 3% and 6% of total assumed project hours (37,800), respectively. As we will commit a dedicated management team for the City regardless of the magnitude of the event, as expressed herein, these statistics serve only to illuminate our management and resource capacity and responsiveness. Regardless, we will not substitute or change the PM during the performance of any contract activation. iJJ 2. Current Contractual Obligations in Florida AshBritt has provided a list of all current contractual obligations within Florida for similar disaster recovery services. , Resources and Availability 300 P age 1191 Resources and Availabilit;y ..•..• As~RiITIN~.R.ESPQNSEiTQn(E ClTYOFNORH(~IA~B~ACH,F'L ....... '1U'P#201Sl'08 DisASTER DEBRISI&;MOVALANDDiSpos,w SER,VICi!:S . , . "., •• • ,,~, ," ., '. ':" .'_'~.", ......., -, '.-';" " ,_:, '_,",' ,-._: _'." ,_. _ •• :" ."._ ", '". ,"0" '" -.' _~ ',-' .< :" 301 P age 1192 ---\"'----, --T ---------•• _., •• _,.-., -'~"-l .As)iBlUT;'f~<,\ RE.SPONSE. TO THE CITY ()F NORTH MIAMIBl£ACH;FL i .. ;IU?P#2015;i.08DISASTERDEBRIsrumovAL AND DIsposAL SERVICES· '.:"'~'i:t., ',.-. ,: _~' :J!.f,l ~. • _~ " Ability to Manage Multiple Contractual Obligations AshBritt's capacity to manage multiple contractual obligations in the event of a regional or statewide disaster involving a number of public entity clients under contract for disaster management, debris management, oversight and recovery services is evidenced below. Through our strict reporting and documentation guidelines and experience of conducting region and statewide operations, AshBritt has gained the necessary capabilities and experience to handle multiple obligations. AshBritt was activated in 8 municipalities after Winter Storm Pax impacted Georgia and 8.outh Carolina February of this year. In South Carolina, AshBritt collected, processed, and disposed of more than 350,000 cubic yards of vegetative debris and mitigated more than 50,000 hazardous trees and limbs from public property. Operations included the deployment of more than 40 crews and the management of 5 TDSR for storm-generated debris throughout the six projects (Hampton, Georgetown, Sumter County & City, Colleton and Marion Counties). In addition to these South Carolina projects, AshBritt simultaneously removed 750,000 cubic yards of debris, 26,000 hangers, managed 43 crews and operated 6 TDSR sites in Augusta, GA. AshBritt also conducted salt spreading operations in Atlanta, GA during this time. The year of 2012 brought Hurricane Sandy, for which we were activated as the prime contractor in more than 60 jurisdictions in New Jersey, Connecticut, New York, Maryland, and Virginia. AshBritt cleared and processed 3.5 million cubic yards of debris. The different jurisdictions in the State of New Jersey required a trusted partner in its time of need; this partner is AshBritt, as demonstrated by the quote below. it ••• it has been your efforts that have allowed us to turn the corner on the recovery process. AshBritt has more than met our expectations in the clean-up process but beyond that it is the manner in which they did the work that has made all the difference. Throughout the process, your company has been thorough, efficient and ever mindful of the effect of the storm on our residents. It has been a pleasure to work with you and with AshBritt throughout this process. " James Moran, Administrator, Township of Stafford, NJ Exhibit -Details of Ash Britt Managing 3 Million CY in 90 Days AshBritt is more than capable of handling multiple contractual obligations in the event of a regional or statewide disaster. III '1:1 ... 111 > u :c :::J v ~ 'iii c Hurricane Sandy -Daily Debris Collection Stats 120000 100000 80000 60000 40000 20000 0 Date Our team is prepared to manage multiple debris management sites simultaneously and at dispersed locations. Our many years of experience and successful performance in emergency response activities demonstrate AshBritt's effective integration and application of effective cost, schedule, and performance control standards. We understand it is imperative to oversee and integrate schedule and cost factors in the completion of all tasks. The procedures we have successfully utilized in the past will be applied to this effort. Resources and Availabilit;y 302 Page 1193 . -,.,--_ ... '::-:~:.~.-::.':'--::~~ ... -~-:~"-;~:::;::'~:~-·~~-:--'>-.z: "-'c'~-' ::-::---:~':-. ,..' I . . ·ASlIBRITT'INC.R,ESJ,"ONSETPTHE CITY OF N()RTHl\f~iBEJ\CH,FL I ~~_~~~~Il~:,N~ We understand that overseeing a geographically dispersed portfolio of sites can create some unusual challenges. These challenges include communications, maintaining accurate information about facility requirements across the portfolio, promoting consistent standards for evaluating needs and aligning local facility investments with central strategic objectives. Maintaining accurate, up-to~date information about the conditions of all sites is critical. We collect and archive all necessary information in a central database. For each site, we further stratify the level of data gathered according to its mission criticality and current condition. At the most fundamental level, we capture information such as location, use, facilities, and site size. At the sites, data analysis will improve the operational and financial management of the overall program. AshBritt will review existing alternate sites for debris management use during this contract. We recognize that decisions on the disposition of wastes and debris need to be and will be made at the collection point. Use of best professional judgment will be necessary to determine the ultimate disposition of collected material. We consider the number, type of sites, and transportation access that may be required. If more than one entity plans to use the site, the wastes cannot be commingled and has to be delineated and separate from each other. We suggest that each responsible party have a debris plan outlining how the debris should be handled and if it should be segregated curbside or at the TDSR; more examples of our ability to simultaneously manage multiple contractual obligations with various public entities follow. As briefly explained above, AshBritt was activated in more than 60 jurisdictions in the states of New Jersey, Connecticut, New York, Maryland, and Virginia to support Hurricane Sandy clean-up efforts. During these activations, our unique service for New York City included abandoned vehicle removal, abandoned vessel removal and ancillary services. In 2011, our services were utilized mUltiple times due to several extraordinary weather related events including the Halloween Snowstorm event that occurred in the States of Connecticut and Massachusetts. We assisted over 40 clients handling, processing, and disposing of almost 4 million cubic yards of vegetative debris. Also in 2011, we were activated and assisted multiple clients following Hurricane Irene and the Eastern U.S. tornado outbreaks. In 2010, we provided integral mitigation services to mUltiple Florida clients in response to the Deepwater Horizon oil spill. We also mobilized significant equipment and manpower to Maryland and Virginia following the early 2010 Mid-Atlantic snowstorm. Additionally, in 2008, following Hurricanes Dolly and Ike, as well as Tropical Storm Fay, we responded to multiple clients in Texas and other areas in a similar fashion. We have all the necessary personnel and equipment to maintain multiple, simultaneous activations. Through pre-event emergency stand-by contracts, AshBritt has proven its ability to respond to multiple clients affecting hundreds of thousands of residents. Additional Experience Mobilizing a Large Workforce Following Hurricane Katrina, in the State of Louisiana, AshBritt was the United States Army Corp of Engineers (USACE) Advanced Contracting Initiative (ACI) contractor for Region 3, which included Louisiana and Mississippi. We were the Initial Response contractor for Louisiana. Within the first 30 days following contract activation (9/1-9/30/2006), AshBritt initiated debris removal operations in 11 jurisdictions assigned by task order from the USACE. AshBritt identified and designated collection zones in each jurisdiction. We sourced, retained and assigned subcontractors for all collection zones. Of vital importance to the mission, AshBritt provided emergency quarters and hygiene facilities in Lafreniere Park, within Jefferson Parrish, Louisiana for more than 300 government personnel. AshBritt also established a commissary that served more than 10,000 meals in less than three weeks. In addition, we provided over 50,000 gallons of emergency diesel fuel for initial operations, avoiding any equipment downtime. . Resources and Availability 303 P age 1194 .'ASHBRITT INC.RESPO~SE:rOTiIECITY;OFN~R'f~~.BIi~~H; FL .. RFP# 20is-08 DISASTERIntuRls,luMoVALANPnisl'o$ALSI);RVWES '. -i" 'w.- We developed and staffed 26 TDSR locations throughout Louisiana's affected areas and had collected and hauled over 1,000,000 cubic years of debris in less than five weeks. Additionally, we removed 19 tons of putrefied food from commercial cold storage facilities in Orleans Parish. Afterward, we were tasked solely to Mississippi, turning over all active Louisiana operations to three contractors selected through solicitation by the USACE. We simultaneously supported 22 jurisdictions in the Stat~s of Florida for Hurricane Wilma recovery efforts while we also supported 38 jurisdictions between the States of Mississippi and Louisiana for the Hurricane Katrina recovery efforts. Asl1Britt was also the initial response contractor for the State of Mississippi Katrina recovery. Our company was tasked to service 16 separate jurisdictions, covering 8,500 square miles and 175 miles inland. AshBritt identified and designated collection zones in each jurisdiction. During our project, we sourced, retained and assigned subcontractors for all collection zones utilizing firms from the affected area to the greatest extent practical including minority-owned businesses, women based enterprises, and small businesses. AshBritt worked closely with the USACE to develop unique work and safety plans for the project that took into account the scope and magnitude of the project. Overall, AshBritt collected, hauled and processed approximately 21 million cubic yards of vegetative debris and wreckage, while staffing, managing and operating 52 TDSR. Specifically, we hauled over 700,000 loads of debris, using approximately 12,400 certified operational vehicles. We employed and managed 1,350 subcontractors, and over 500 local personnel. "The City of Pass Christian is a satisfied customer of the AshBrittlArmy Corps partnership, which helped clean up the wreckage left by Katrina. You truly made a positive difference, not only by completing the work in a professional and timely manner, but as importantly by putting devastated local citizens to work as crew members and employees. It is our understanding from these citizens that men and women from all walks of life, who had lost nearly everything, picked up meaningful work and paychecks by working for AshBritt. At the time, there was nowhere else for them to turn for work and for this we are eternally grateful. " Leo McDermott, Mayor, City of Pass Christian, MS Detailed Experience Ramping Up and Managing Multi-Million Cubic Yard Efforts During the Hurricane Katrina USACE mission, AshBritt collected and removed over 9 million cubic yards of debris during the first 60 days of the recovery, an average production rate of approximately 170,000 cubic yards per day. At our peak, we removed over 300,000 cubic yards in one day. AshBritt collected and removed 21 million cubic yards of debris within 52 weeks (365 days) of notice-to-proceed (USACE Task Order). The following Exhibits illustrate the details of this effort. Resources and Availability 304 P age 1195 '~~~~JTT·.I~C.'l!E~f()N~Er~TIIE·C~tX.()KNQRTHl\fIAMI BEACH,'FL ·~~il;~_015':08PISA.Sl'~RnEtJ~SREMOYAtAND,DISP~~~!, SERVI~ES .. Exhibit -Details of AshBritt Managing 9 Million CY in 60 Days for the Katrina mission III 'E ~ Ash Britt ROW Debris Collection, USACE Katrina Mission (First 60 Days -Production Rates> 150,000 Cubic Yards/Day) u 150,OOD-!--,-'-:--'--:+-,--r----'--,--+----+-i--i-· :c :I u " VI. 1,600.0- AshBritt ROW D~bris Collection, USAtE Katrina Mission Cumulative Totals -Over 62 Weeks) i : g 1,000.0- Q !~[II]-~ H-++I-... .,.. III 1! ~ u :s " u nITfi-;.\-+-++-'--LH-i-!-c H-i· -1-li"l i-T-~-. I . -IITl-( rJt~1 . r -_,_ I11J_I JJJI _I -1';\+-+-+I't--!--H-+-c!-+-+-r==N-~--'--c'-i-+--'-+"+-'-i--+--+--j-.L--i---+--,--,---+-" .. _1 __ :---'_ -~r-'I~H ·liLL!·!fl .... :!.1 -, I !--1 -ll -H~{ Ii -H-11-·jU1· 1 ,. . , . . " 1'-: i j II! .) . 'I' i-I. : !' :: I j I I I .! i I I I I i I j I I I :. i ,. . I 0.0"', I I ! ! I I ! ! ! I 1 I I I ~ I I I j i 1 ! I, I I I I ; I I \ \ I I 1 ~ \ " I ; r I I I j J : ! " ; ! I i ~ ! I I l' '~.'.~~~ •• ~~~~~~~.' .• ~~~.~~~6 ••• ~ ••. ~~~ •. ~.~.~9u~~~g9 •• ~~~~.~~ ••• ~~) Weeks (ending Sunday) Iii! ,"S ROW (cYD) -'otal20.G million, 351 bays IIiI LA ROW (CVb) -lotal 1.04 mlltlon, 4S bays . As shown above, AshBritt has the unique and rare knowledge and experience of managing mUltiple contracts and projects in various different jurisdictions across the United States. From logistical management to subcontractor management, and all other facets of debris management, AshBritt has proven that it is the leader in managing multiple large events throughout various regions of the United States. "'======'=""=-='=''''.==========z=-'-''''=''''' =.'. -,,,,==== Resources and Availability 305 Page 1196 "I •... ASHBlttrT.lNC •. ~SP9NSE~tO'f1l~dff()FNoatHlVIIAMI.BEACH,FL . RFP#ft015L08D):S~STERnEBmSREMOVAL ,ANJ:,.DISPOS~~ SERVICES lR .3! f}J Financial Capability Financial stability is the hub of the disaster debris business wheel. It is the element that everything revolves around. Financial liquidity are critical to recovery success; access to immediate operational funds, and in many cases longer-term credit, is the lifeblood of response and recovery endeavors that propels all positive activities forward toward getting the job done. AshBritt Financial Stability-Overview ~ $25 Million Working Capital Line of Credit $30 Million Company Working Capital Available ~ Underwrote $100 Million for USACE Katrina Mission ~ Insurance: Starr Surplus Lines Insurance Bonding: Liberty Mutual AshBritt, as the following financial overview illustrates, is financially sound and has the capital strength to adequately accommodate the increased cash-flow demands at the inception of and throughout any scale disaster recovery mission. We possess the financial capacity and wherewithal to assume extensive and large expenditures for prolonged periods (historically exceeding 150 days in some instances) before receiving any available funds for our response and recovery services. This capability profoundly serves our clients by allowing the response and recovery efforts to commence and progress without unnecessary delay. Following any large-scale, widespread disaster event, the client's resources, infrastructure, and processes may become overwhelmed. Reliable financial support and sound management and judgment at this time are vital to curing this paralyzed state, creating a recovery framework and bridging the gap between upheaval and normalcy. AshBritt is a proven nationwide disaster response and recovery partnering firm with substantial financial resources, human capital, technological capabilities and business references. Our historical record and our supporting financial documentation clearly validate these strengths. In the attached letter from our bonding company, Liberty Mutual Insurance Company, they state: "It is the privilege of Liberty Mutual Insurance Company to provide surety supportfor AshBritt, Inc. In the past, AshBritt, Inc. has successfully completed single projects in the $500,000,000.00 range with an overall program of $650,000,000.00 US Dollars." AshBritt possesses one of the most reputable records for ensuring that all of our employees, subcontractors, consultants, and independent contractors are paid expeditiously and in full. A casual examination of the disaster debris management industry and the myriad firms purporting to deliver these services, will quickly uncover much evidence of unscrupulous behavior with respect to prime contractors (and subcontractors with tiered subs under them) not paying fully, not paying at all, or excessively delaying payments, as well as a host of other undesirable business practices. Although there is recourse for many of these activities, clients should be made well aware that the perpetrating of these actions during any effort, at a minimum, creates project disruptions and delays and unnecessary aggravation for clients. We simply have zero tolerance for this way of conducting business and, as such, we and our clients have enjoyed the benefits of doing it right and the upstanding reputation that follows. As one testament to our values, we have never had a Payment Bond called for neglect of our financial responsibilities, nor have we had a Performance Bond called. More specifically on financing considerations, our billing terms are typically net 30. With our own capital reserves and our significant line of credit, as well as the ability to draw on a deep well of resources from some of our long-standing business partners, we are able to maintain and finance full operational capability of mUltiple, large, and extended projects. Our ability to ramp-up and maintain a strong, steady workforce during the Hurricane Sandy (2012) mission in New Jersey and Hurricane Katrina (2005) recovery mission in Louisiana and Mississippi is a solid testament to our financial capabilities. During these events, AshBritt was able to sustain an operation that quickly skyrocketed into the hundreds of millions of dollars. Resources and Availability 306 P age 1197 TABE. Required Forms, Required Attachments & Value-Added Benefits M Bond Letter June 9,·2015 City of North Miami 17(iu N~rthEa§t I9'h Aveliue, Ro.om 315 North Miami, Florida 33162 Re: AshBritt, Inc. RFi> No. 2015-08 Disaster Debris Removal and Disposal Services Dear Sir/Madam: Gabe Schlappi Bond Manager 2055 ~ugarloaf Circle Dtiluth, GA J0097 678.417,3829 It is the privilege of Liberty Mutual Insurance CPl)jPliriy to provide surety support for AshBritt, Inc. In the past, Aslffiritt, Inc. has succilssfully completed single proje'¢Js in the $500,000,000. range with an overall program of $650,000,000 US Dollars. . .. .. SJf,6,~N)iu:ltP~()jectS benwam,edtOaiid ~cc,eF!t~ bY:A~hi3~tr. .. II)l). ~",e !lee I'rc:~aredto p[OVldeiUi¢.JetJ.lli~4 .bo~\~$ on theiJ":li.ehalf;Our sjJPP()rtjs'~i:OiiQitioiled4pon'(jtimpletiQnofthe Wtc:tenvtitingpro.c.e.~, mcltidfug;satjs{act!ll'y. '~eY'~W of poPtl1lPt, aO!)IJ!IJ~n~;~on(l®~t.ioitofiflii!incingarid otir:(jngojngrevi~wof th~ QpetatiQ~~ mrd fihanciai :!lap,acity of As\tBritt, InC. " -. We are pleased to share with you our fuvorableel'periel\ce,and highteglfrd{orAsha.nm. Inc. This letter is not an assumption of liability and is issued ohlyas a pr~q~lIl!ftc'ation .t'~fui'ente requ~st<frQtn (Jur client It should be understood that any arrangement for bonds is strictly a matter between AshBritt, Inc. and Liberty Mutual Insurahce Compllny. 4iQe,ciYM\!!ualInsuranee C(j01P!!UY islist~CI on m.~ U ,S. Treasury Department's Listil)g of AJiprove:d~SiJreties (20 05 l).l;lp!lrtitllll\t Circular 570). Liberty Mutual lrisUranee Company is rate A (Excellent) Fimili.Cial Size' GiitegoryXV ($2 Bi1li(j1J or greater) byA.M, Best Company. - Sincerely, Member of Liberty Mutual Group .?~ifiLt Required Forms, Required Attachments & Value-Added Benefits 307 Page 1198 ---~r--'~'_"~~~_'._~,~"" __ ""'~' ___ .' -~-'"""-'-"-"r-"---'-"'-" -.. -•.. --~.,--.-.~-.-"--'""--'~-,".-' ... -.---.----.---,. -------.-._ ...... _- ~ ~'.. ):~ ~." ~'. ~ "j."'> ffjj Bank Letter Bank of'l\m~rltil, NA. May 19, 201.5 To: City of North Miami l;Ieayh 1701 tNOBTH EAST 19th AVENi!E .... NORTH MIAMI BEACH, FLORIDA 33162 Re: ASHBRITI INC 565 E HILLSBORO BLVD DEERFIELD BEACH FL 334413.543 BankofAmerica <.-. M~rrililynch I, Kimberly Bryson, a Senior Vice President of Bank of America, N.A, ("Bank of America"), confirm that AsHeR ITT INC. lTIalntaln$ balah¢es with Bank of America in the eight figures. ASHBRfTT INC, has a Low to Mid Eight Figure Line of Credit Facility With Bank of America that has been handled as agreed. This information is being delivered to you at the request of ASHBRITT INC. Please note that the information set forth in this letter is subject to ci;lange Without notice, and is provided in strictest confidence to you for this limited purpose and your use only, without any responsibility, gUarantee, commitment or liability on the part of Bank of America, its affiliates or any of its or Its affiliates' directors, officers or employees. Bank of Ameri.c8 cannot provide any credit ratings or opinIons of the creditworthiness of Ashbrltt, and the aboVi;l Inform;:ltion does not constitute an opinion of Bank of Arnerica Qfthe ability of ASHBRITI INC, to successfully perfQrm any obligations under any agreement it may enter into with you, Bank of America or any other entity. Finally, Bank of America undertakes no responsibility to update. the information set forth in this leUer. If you have any additional questions, please do not hesitate to contact me. L9JJl RegafdS' 'L I,". . , '. -.. ~.,"' . .. .. " '. -. . .' ... Kimberly BrYt:iQrl Semlor Vice PreSident 954-765~2144 401 E. las Olas nlvd,91h Roor FL6·812·09·0 I rorl Lauderdale. FL 33301 Required Forms, Required Attachments & Value-Added Benefits 308 o IlccyeJed Paper Page 1199 _. --.... -~; .~:----~ ~----~.-.-. ';: __ ~--:C:--~--:-C-'::::--;-:----~ . -c'~:7.-·:-""':7-·-c---~';·-·'~:-"-:----''''-1 ·.AsIiBRIrT.INC;·m:SPONS}:TOf~ (;ITY OFNQB;r~~BEA.CH,FL I . 'RFP4I 2015;.OSDISASTERDEBRIS .. '. OV A[,ANDDiSPOSALS~RVICES .'"" . e._'" ",.-.,--, ' ,-, ,", -,," . .L '-, ., ••••••.• "... •• ., ••• --. • .. _-•• --••• M Licenses STATE OF FLORIDA DEPARTMENT OF BUSINESSAND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD 1940 NORTH MONROESTREET TALLAHASSEE FL 32399-0783 BATISTA, GREGORIO ASH8RITTJNC _ _ 10.400 GRIFFIN ROAD. STE 201 COOPER CITY FL 33328 CongratulatfonsliN!th.thlsncense you become one ofthen~a!ly one,IilUlion Floridlahs li~ns.ed by the Departme~tlJfBusjrfess a.nd P.r~fes~ioi1.~ll3egulation. Our professionals and blJsi~esses.fiange fromarchl~li!ct.sto .y.scNbrokers, from boxers to barbeque restaurarits, alJQ thew keepF,londas eco'nomy strong. Every c;tay.weworl< to)mprove.the way We do qusinesslil ordeno .se.rve:yoube~er ... FOflnformatl.on abouro\Jfservices, please log onto WW\'I,niy.nori.dancense;com. There you ~n find rnore Inf0rniation . about olir divis.ions arid.theregulationsthatimpact you, 5uDscrt6e lodepartmeril newslelfers and learn more' about -the Deparfmerit's ii11Iiialves, . . (850) 487-1395 Our i'nissionat the Department is: License Efficiently, Regulate Fairly. WeFons.tantly strive 10 serve .yoube~er so. that you can serve your . customers. Thank you {or dOing bUSiness In Flonda, ,lnd congratulations on your hew license! I§ .CER'P'Fllill 'under. th·~·prQYi$ionsQiQh.4a9·Fs. E>p,;;tiond .... AUG31, 201Ei~_ . l14073IQOO1.!UlO RICK scan, GOVERNOR The ,GENERAL 'CONTRACTOR Nimed below IS CERtiFiED' .. UndedRe~pr6vi$lons of Chaptet 489 FS. r;xpir~tjOn d;;ite: AUG 31,'2016 ISSUED: 0713112014 DETACH HERE .f "- DISPLAY As REQUIRED BY LAW Required Forms, Required Attachments & Value-Added Benefits 309 iI.~ ~.' .. SEQ # l1407310001800 Page 1200 '_._ ... ___ ."'_._ .. _. __ ._. __ ; __ . ___ .. ______ .~ ... _--, .. ----, ... -.. ----.. -··-·0···· ... ···-c·······-· .. __ .:-.... --.-._--... ·····c-··c··· C'-' ... : .•.... ,-,.~~-.-----'----, •..• -·----:'--···c-c-'-·-·--·-··~·-c "'-l , ':~' "ASH~lpTT IN"C.RESPON"SI:T9j~·,CJtr()FN9!tTffM~ijJIJEA(]H,FLI -"., ", " ·RF:P#201S.,.08 DISASTERI)EinusREMOVAL ANnJ:)IsPosAL SERVI(:ES :':<J'-"", :..' ! ," -'., .. ---... -.:, y ,--. '-' ,'.' " -..'-, IP -., .;.-. ,.,' ,..,~ ""'." .. -., --'-,-"" ",' 115 S. Andrews Ave., Rm.A-100, Ft. Lauderdale, FL 33301-1895-954-831-4000 VALID OCTOBER 1,2014 THROUGH SEPTEMBER 30, 2015 DBA: BUsiness Name: ASHBRITT INC Owner Name: JOHN WILLIAM NOBLE JR Business Location: 565 E HILLSBORO BLVD DEERFIELD BEACH Business Phone: 954 ~ 9 7'3 -9 200 Rooms Seats Employees .1.4 Business Opened:03/o6/1996 State/County/CertlReg:PCC05 6 744 Exemption Code: MaChines Professionals , For Vending Business Only t~iiii1bijf of Machines: Vendfng Type: I Tax Amount Transfer Fee I NSF Fee I Penalty I Prior Years I Collection Cost Total Paid I I 54.00 0.00 I i 0.001 0.001 0'.001 0.00 54.001 l'HISREeEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEipT WHEN VALIDATED MalilhgAddress! ASllBR;tTTINC This tax is levied for the privilege of doing business within Broward County lind is non-regulatory in nature. You must meet all County and/or Municipality planning and zoning requirements. This Business Tax Receipt must be transferred.when the business is sold, business name has changed or you have moved the business location. This receipt does not indicate that the business is legal or tfiat it is in compliance with State or local laws anq regulations. 565 EHILLSBORO BLVD DEERFIELD BEACH, Fi. 33441 Rece:l.pe #03A";13-00009776 paid ri8/~9./? 014 5.4.00 RECEIVED AUG 20 20f4 2014 M 2015 Required Forms, Required Attachments & Value-Added Benefits 310 Page 1201 __ ._._~ __ .~ __ on __ '~_~T'~"_"_. __ ~ _______ . ___ . __ . _. __ .. _______ ~,_. ___ . ___ .. ___ . ____ ~T~_r~_ " __ •• ___ • __ .~. __ ~_ .~ ___ • ___ .. _> ______ ....-._. ____ ' __ •• _______ • __ _ ,::.~, ·~.;I~>.·/.;'~~' ,;i;f.m~~l!fK~~~:t~~~J~~i·.r~~!ti~~N~~~~:~:~~.· Required Forms, Required Attachments & Value-Added Benefits 311 Page 1202 Required Forms, Required Attachments & Value-Added Benefits 312 Page 1203 .. ' .... ". . ....... ,-", ---~-. • , .... --~----.. ---' ..• ···-· .. ·--:·C-c:~-:----.-·:::-.,··I ,,' '., ASHBR,JTT 1~~.RES:fONSETQl'HI;~Il'YOFNOR'fHMiAMlBJj)A~H;FJ.,. "<,RFP#2015~08nISASTERDEBRISREMOVALANnDISPOSALSERVIcES " , -,. " .,. '., -.":." : ,:. -'. -, . .' ' '. . " .' -: -. .. -. '.' .. -"-.,"~. ',' .' ~ -,.", .' .,' -. ",:.".,. ", -" ."' . '. ~ State of Florida Department 0/ State I certify from the records ofthis office that ASHBRITT, INC. is a corporation o:rgatrize(i under tl1e1aws of the State of Florida, filed on October 28, 1992. Thedocumentnillnber of this corporation is P92000000600. Iftnther certifY that l'!!:1i.d corporation has paid all fees due this office ,through December3!? 2015, that its mostrecentatmualreportJunifotrrr busine ss report Was filed on January 7, 2015, IUldits status is active. I ftnt~r certify that said corporation has not filed Articles ofDissolutioll . .. ~.o~ 8ecr~taryof$i4te AiIthentiCatIDnID:CC9%7421211 'J:i:JaiItileftticatethls certiflcate,ViSit the folloWing site,eJiterthiS Il?;and.then.fiJll!nytlu~lnst.ructionsdlsplayed,· . https:lleflle.sunbiz.orglcertauthver.htrnI Required Forms, Required Attachments & Value-Added Benefits 313 Page 1204 A;';~h.~~~-~s;b~s~-;dt;;~crt~~();·N~~t;l"IAMI BEACH,FL 'I RjP##,~~~15.,~$ili~A~TERqEB~Is· ~~OY~L.AND~pISr()SAL SERviCES lIJI! ., fjJ Insurance Certificate ~ ACORV® CERTIFICATE OF LIABILITY INSURANCE I DATE IMM/DDNVVY) ~ 6/212014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICAlE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALlER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUlE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is anADDITJONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and condilions of the policy, certain policies may require an endorsement. A $latement on this certificate does not confer rights to the certificate holder in lieu of such endorsementls\. PRODUCER CONTACT Curtis A. Weaver NAME: USllnsurance Services, LLC I ml1N& evo,. 561-693-0500 IrflL" . 2054 Vista Pkwy, Suite 400 1 i'~J""~. West Palm Beach FL 33411-2718 INSURERIS) AFFORDING COVERAGE 1 NAIC# INSURER A: Starr Surplus Lines Insurance Compa 113604 INSURED ASHBRINC INSURERB:Starr Indemnity & liability Company 138318 Ash Britt, Inc INSURER c: Federal Insurance Companv 120281 565 East Hillsboro Blvd INSURER 0: 1 Deerfield Beach FL 33441 1 INSURERE: INSURERF: 1 COVERAGES . . CERTIFICATE NUMBER 1568203775 REVISION NUMBER THIS IS TOCERTlFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOlWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO AUL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE I~~~ I=, LTR POLICY NUMBER ,~'5'6N~ l,rrMlilWvWVl LIMITS A L COMMERCIAL GENERAL LIABILITY Y Y SLSLEIL72032214 12212014 ~/2212015 EACH OCCURRENCE 51,000,000 -P CLAIMS-MADE D OCCUR g~~~~?E~~~nc.1 5100,000 L SIIE'D Ded'20 000 MED EXP (Any one p~rsc;m) 510,000 PERSONAL & ADV INJURY -51,000,000 =1'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 52,000,000 POLICY 0 ~~i D Lac PRODUCTS -COMP/oP AGG 52,000,000 OTHER: 5 B AUTOMOBILE LIABILITY Y Y SISIPCA06263214 12212014 ~2212015 Ea acCident ,LIMII 51,000,000 -X ANY AUTO BODILY INJURY (Per person) 5 -~blg~ED ~ ~8'i!~ULED 80DIL Y INJURY (Per accident) 5 X --NON-OWNED I !:>~~~~~~t?AMAGE 5 HIRED AUTOS X AUTOS - 5 A UMBREUA LlAB MOCCUR SLSlXNV73023614 12212014 ~/2212015 EACH OCCURRENCE 510,000,000 X EXCESSLIAB CLAIMS-MADE AGGREGATE 510,000,000 OED 1 1 RETENTION 5 5 C WORKERS COMPENSATION Y 004472753901 12212014 ~/2212015 X 1 ~~TUTE 1 10TH • AND EMPLOYERS' LIABILITY ER YIN ANY PROPRIETORIPARTNERIEXECUTIVE 0 NIA EL. EACH ACCIDENT 51.000,000 OFFICERIMEMBER EXCLUDED? (MandalolY In NH) EL. DISEASE -EA EMPLOYEE 51,000,000 ~~~~~fp5.fr~ '8~'6PERATIONS below EL. DISEASE -POLICY LIMIT 51,000,000 DESCRIPTiON OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks SchedUle, may be attached If more space is required) Ten Days Notice for Non-Payment of Premium; 30 Days Notice for All other Commercial General Liability Includes Contractor Pollution Liabil~ ${OOO,OOO and Professional Liability $1,000,000. GL includes Primary & Non-Contributory, Additional Insured and aiver of Subrogation. Auto policy includes Pollution, Broadened coverage and Waiver of Rights of recovery Against Us. See AttOiched ... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN C~ of North Miami Beach ACCORDANCE WITH THE POUCY PROVISIONS. 17 11 NE 19 Ave Ste 315 North Miami Beach FL 33162 United States AUTHORIZED REFRESENTATIVE rdl((~ @1988-2014ACORDCORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Required Forms, Required Attachments & Value-Added Benefits 314 Page 1205 -~-•. --••. ----_~T',_ ,---,-"' --~."'-'~ .·_~_··~.r~"_"·'·~~_·~ __ ' __ ~--~o--.-----.-;c--.,---l.~----.---.,--'-----'--:-"7":" --:7~--~~' --~-----: ___ ---.____:"-----,..---- , -.. ' -;' ._ ,' .. " .<. ~',·<.~',t:,' ,'." ':.,. ~' .. -': ," ~:. -', _ ,'_ . <: ';, -,.~ '-, 0,' __ '';. ',":," . ~, .':" __ -,',. .-_ -, ''-'.:. ' • _/_; 0,'_ -.' '. -:!' _ ',-'; .':;:' <.:',' _ , ,", _-, .' .•... ···~$IJJlUtT I~C~'RES"~NSE(TO,.tHE(;tr·¥.OF;NQ~THM.IAIW,1,I~~CH;J,1'L .. ·······.···,":;t,W~tK~()J5,::q!:,qI~A~J~~Qi~~s}llM9Y#i.;W;~!§iqS~~'$~~\TIC.ES:' AGENCY CUSTOMER ID::.-A:.:S"-H=B"-R1:.:N"-C'--___________ _ LOC': __________ _ ADDITIONAL REMARKS SCHEDULE Page _1 _ of ..l..- AGENCY NAMED IISURED USllnsurance Services, LLC AshBriH,lnc 565 East Hillsboro Blvd POUCY NUMBER Deerfield Beach FL 33441 CARRIER I NAIC.COOE EFF ECTIVE DATE: ADDITIONAL REMARKS THIS AOOmONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TiTLE: CERTIFICA TE OF LIABILITY INSURANCE Workers' Compensation includes Waiver of our Right 10 Recover. ACORD 101 (2008101) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Required Forms, Required Attachments & Value-Added Benefits 315 Page 1206 J!J! 5.1 Price Proposal **Please See Following Pages for Price Proposal** Required Forms, Required Attachments & Value-Added Benefits 316 Page 1207 ·_. __ • ___ •• ~_., __ ~" __ "_,"",_" .,,",_._ ••• ~._. ____ ~._~_._. ___ ~ __ ._~_, ___ • __ ._.~_,_~ ___ ~ __ •••• __ 0 ______ ••• _ •• _. ______ ~~~_~". ___ ._. _____ .,_ •• ~~_ .. __ , •• ~_._ •• , • __ • __ h"._._ .. _.r .. _____ " ___ ."_~ ..• __ _ :,:. ,:,;,,4SI!~~Tf;JNc.·I{ESPQNSJ!i'f9~nJ!i(;#X QFN()RTH Ml~MIBEArH,Ft . .:Llurr#:20J~-:oitqISA~TER.I)j:BiUS:ttEMOvi\L.ANPnISpOSALSERVI~ES City of North Miami Beach. FL RFP No. 2015·08 Disaster Debris Removal and Disposal SeMces 5.1 PRICE PROPOSAL Name of Company Submitting Proposal ___ .QA2!sh.!.!:B:a..irl~tt'..JllJlnc",-. _______ _ A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL 1 2 3 4 5 6 7 8 9 Vegetative debris removal trom publio property (right-ot-way) and hauling to TDSR within the City limits ofthe City of North Miami Beach Vegetative debris removal from public property (right-of-way) and hauling to TDSR o~ide the City limits of the City of North Miami Beach. su lemental oharge to be added to 2. above Vegetative debris removal from TDSR and hauling to final dis osalsite within Miami-Dade Coun Vegetative debris r~moval from pub/io property (right-of-way) and haulin .to final dis osal site within Miami-Dade Coun C&D dElbris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami Beach C&D debris removal from publioproperty (right-of-Way) and hauling to TOS R outside the City limits of the City of North Miami Beach, su lemental char e to be added to 2. above C&D debris removal fromTDSR and hauling to final disposal site within Miami-Dade Coun C&D debris removal from publlo property (right-of-way) and haulin to final dis osal site within Miami-Dade Co un Debris site management -preparation, manage ment and se re atin debris at TDSR 10 Processing (grinding) of vegetative debris at TDSR 11 Processing (burning) of vegetative debris at TDSR 12 13 14 15 16 17 Pick up and haul of white goods Pick up and disposal of hazardous material Dead animal collection. transportation, and disposal Hazardous tree removal and hauling to disposal site, 6 inoh diameter to 11.99 inch diameter Hazardous tree removal and hauling to disposal site. 12 inch diameter to 23.99 inch diameter Hazardous tree removal and hauling to disposal site, 24 inch diameter to 47.99 inch diameter 58 Required Forms, Required Attachments & Value-Added Benefits 317 $7.00 CY $1.70 CY $4.25 CY $8.25 CY $7.25 CY $1.70 CY $4.25 CY $8.25 CY $1.95 CY $2.00 CY $1.50 CY $65.00 EACH $31.25 LB $4.25 LB $159.00 PER TREE $270.00 PER TREE $670.00 PER TREE 1 2 2 1 2 2 3 4 5 5 5 Page 1208 ASMIQTTIN~~~;~~~~;j6-~~~'~t;';'~FN~~;:iit~.B~A~;, 'ii-1 . RF'#,2015"'08 DisAsTElt'llEBihs REMOVAL AND DISPOSAL SERVICES ' .< -. -, . -, ,/. ' ~ City of North Miami Beach. FL RFP No. 2015·08 Disaster Debris Removal and Disposal Services 5 18 Hazardous tree removal and hauling to disposal site, 48 inch $1450.00 PER diameter and greater TREE 19 Hazardous stump removal and hauling to disposal site, >24 $125.00 PER inch diameter to 35;99 inch diameter STUMP 5 20 Hazardous stump removal and hauling to disposal site, 36 inch $275.00 PER diameter to 47.99 inch diameter STUMP 5 21 Hazardous stump removal and hauling to disposal site, 48 Inch $375.00 PER diameter and greater STUMP 5 22 Hazardous limbs >2 inch in diameter at point of break $95.00 PER TREE 5 23 Demolition of structures $15.50 CY 24 Disaster event generated hazardous waste abatement; $330.00 LB biohazardous waste abatement Tipping fees to be reimbursed to contractor by City at actual COST 25 N/A REIMBUR cost .sEMENT B. EQUiPMENT 2 JD 644, or equal, wheel loader with debris grapple $89.79 3 Extendaboom, or equal, forklift with debris g~pple $36.90 4 753 Bobcat, or equal, skid steer load~r with debris grapple $71.34 5 753 Bobcat, or equal, skid steer loader with bucket $57.81 6 753 Bobcat, or equal, skid steer loader with street sweeper $71.34 PER HOUR .... 7 30-50 HP farm tractor with box blade or rake $43.05 " Q.. co p., " 8 2-2 Y.. cu. yd. articulated loader with bucket $98.40 .!:! 0 ~ ~ 9 3-4 cu. yd. articulated loader with bucket $123.00 '-" § 10 JD 648E, or equal, log skidder $166.05 '" 8 ~ 11 $55.35 PER rn Caterpillar D4, or equal, dozer HOUR 0 p., ~ 12 $82.41 C; Caterpillar 06, or equal, dozer 0 c: 0 " " 'E! 59 ·c p., @ Required Forms, Required Attachments & Value·Added Benefits 318 Page 1209 City of North Miami Beach. FL RFP No. 2015·08 Disaster Debris Removal and Disposal Services Notes 13 $173.43 PER Caterpillar D8, or equal, dozer HOUR 14 $109.47 PER Caterpillar, or equal, 125-140 HP motor grader HOUR 15 $150.06 PER JD 690, or equal, trackhoe with debris grapple HOUR 16 $124.23 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 $116.85 PER Rubber tire trackhoe with debris grapple HOUR 18 $45.51 PER JD 310, or equal, rubber tire backhoe with bucket & hoe HOUR 19 Rubber tire excavator with debris grapple $116.85 PER HOUR 20 210 Prentiss, or equal, knuckleboomwith debris grapple $116.85 PER HOUR 21 Caterpillar 623, or equal, self·loader scraper $264.45 peR HOUR 22 Hand fed debris chipper $55.00 PER HOUR 23 300-400 Tub grinder $263.22 PER HOUR 24 $290.28 PER Diamond Z, or equal, 800.1,000 HP tub grinder HOUR 25 $73.80 PER 30 Ton crane HOUR 26 $146.37 PER 50 Ton crane HOUR 27 $258.30 PER 100 Ton crane, with 8 hour minimum HOUR 28 $115.62 PER 40-60' Bucket truck HOUR 29 Service truck $113.00 PER HOUR 30 Water truck $62.73 PER HOUR 31 $100.00 PER Portable light plant HOUR 6 32 $65.00 PER Equipmenttransports HOUR 7 33 $138.99 PER Piokup truok, unmanned HOUR 34 Self-loading dump truck with knuckleboom and debris grapple $116.85 PER HOUR 35 Single axle dump truck, 5·12 cu. yd. $25.83 PER HOUR 36 Tandem dump truck, 16-20 cu. yd. $30.75 PER HOUR 37 Trailer dump truck, 24-40 cu. yd. $55.35 PER HOUR 60 . Required Forms, Required Attachments & Value-Added Benefits 319 P age 1210 ____ u,,_ ,.,_". __ ~_ ~ ~.~~~. ______ ~ ____ ,,__ _~,,_~ ... ____ ~ _.,_~~_o.~_ ~" __ > _'","T'_' __ " __ • ",._.~ ___ ._,._. __ ._~ __ 0'_ .,. . ., • ______ .0'_.' . ___ ~ .. _. _____ .,_. _____ _ •.. . ..••.... ,.. .... .. ,;' ·A.~mBB.ITT INC.l{ESPONSET()'I'IiE CI'fY i>FNORTHMIAMIBEACH,FL .'.j .. · .. ··0· . "tFP#'20i5':'08DISASTERDEBiUsREMOVAIi~ DisPosAL SERVICES ~~ ¥3~'..:m.--··w.--·~ ~\ ~",~·_f·';~~~ City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 Trailer dump truck, 41-60 cu. yd. $76.26 PER HOUR 39 Trailer dump truck, 61·80 cu. yd. $107.50 PER HOUR 40 Power screen $102.00 PER HOUR 41 Stacking conveyor $27.00 PER HOUR 42 Off road truck $153.75 PER HOUR C. LABORANDMATERIAL 1 Operations Manager $120.00 2 Superintendent with truck, phone and radio $75.00 PER HOUR 3 Foreman with truck, phone and radio $50.00 4 Safety/quality control inspector with vehicle, phone and radio $42.50 5 Inspeciorwith vehicle, phone and nadio $42.50 6 Climber with gear $85.00 7 Saw hand with chainsaw $40.00 ~ Laborers and flagmen $~O.OO 9 Timekeeper $30.00 i; 10 $145.00 Q. HazMat " p.. -0 .2 11 $'70.00 [) Household HazMat inspection and removal crew ~ ~ 12 $125.00 L.. FEMA public assistance manager ., § '" 8 13 u FEMA documentation clerk $55.00 ..!. '" PER 0 14 Community assistance/hot line operators $30.00 p.. HOUR ~ 0 ~ I: 0 -0 ~ 61 ·c p.. @ Required Forms, Required Attachments & Value·Added Benefits 320 Page \211 '-" Q., " Il< 4;> .2 0 ~ ~ '-" § rn § t) ~ til 0 Il< ~ 0 ~ k 0 "0 " c: 'C Il< ~ f # 'SA 4> ASHBRI:rt'I~C.lbsPONSF;,'f()THECiry:O~NORTIIM~aEA~"~·Ft· •. · . '···~RF"#1~J~~08;DiS~S1'~R~P~JliUSitihw:6,v~t;:~,~~.sfOS~L$tR\'jeEs; . City Of North Miami Beach. FL RFP No. 2015·06 Disaster DebriS Removal and Disposal Services Notes 15 Contract Manager/HazMat supervisor $95.00 PER HOUR 16 Contract Manager/HazMat supervisor overtime $142.50 PER HOUR 17 Field logistician/HazMat technician $80.00 PER HOUR 18 Field logistician/HazMat technicia n overtime $120.00 PER HOUR 19 Resources technician $70.00 PER HOUR D. EMERGENCY POWER GENERA TORS AND SUPPORT EQUIPMENT 8 10 KWGenerator $221.67 $95.00 2 15 KWGenerator $221.67 $95.00 3 25 KW Generator $317.33 $136.00 4 50 KW Generator $490.00 $210.00 5 75 KW Generator $606.67 $260.00 6 100 KW Generator $723.33 $310.00 7 175 KW Generator $1,050.00 $450.00 8 250 KW Generator $1,306.67 $560.00 9 300 KW Generator $1,493.33 $640.00 10 350 KW Generator $1,820.00 $780.00 62 Required Forms, Required Attachments & Value·Added Benefits 321 Page 1212 " __ "-«~~ __ 7~' ___ " ___ ~: •• _':-______ 'U'_" ____ :-' "'~ ____ '_'~"'"' ________ '" • ____ ._~ ..•.•. -_ .• _._._ •. _,_,_,_ .••• _ .•. ~ __ •. _'~' __ '~"_' ,._.~__ _ ______ ~ .~ •• ~ ____ ._." __ ' ___ r'_ _ __._.~. ____ ,. __ ,_.,_. __ • ____ _ :':' " <' \', ~ ASI!B~ltTIl~c~RESPONSETO 'l'~ECITYOFN()R'fJll\fIAMl)JF:ACIl':FL ",' , ".<,:~:"" ( /, " " ,J,Ui'P#,~OIS~,08'Dis"'StERDEBRlSIq:M:QVAIiANDJ,lISPOSALSERV1CES • ~~~,~~~~-~,~~~,-~~~~,,~,~~~~~~~~~~~~~~~~~ City of North Miami Beach. FL RFP No, 2015·08 Disaster Debris Removal and Disposal Services Notes 11 500 KW Generator $2,333.33 $1,000.00 12 750 KW Generator $2,800.00 $1,200.00 13 800 KW Generator $2,986.67 $1,280.00 14 1000 KW Generator $3,733.33 $1,600.00 15 1250 KW Generator $4,666.67 $2,000.00 16 1500 KW Generator $5,600.00 $2,400.00 17 1750 KW Generator $6,066.67 $2,600.00 18 Tails $15.00 $3.50 19 Cables (400 amp) 50 ft $50.00 $10.00 E. OPTIONAL SERVICES 9 1 Debris removal from lakes and canals $42.50 Cy 10 2 Restoration of canal banks and slopes $100.00 LF i; Q., Removal of motor vehicles including towing, processing and co Per P; 3 $290.00 5 "'0 disposal Vehicle .!! 0 ~ Per LF of ~ 4 Removal6f boats including towing, processing and disp6sal $365.00 5 I-vessel ., § ., 5 Provision of emergency potable water $3.00 GAL 8 u ..!. 6 Provision of emergency ice $0.49 LB rn 0 P; :$! (5 7 Temporary bathrooms I port-o·lets $275.00 0 c 0 "'0 ~ 63 ·c P; @ Required Forms, Required Attachments & Value-Added Benefits 322 Page 1213 . ' •. ···.~~~~:rTINP.RESPONs~tqTBE~ITy·oFNQJ{TII~IA~iB~~~I:J/'l,Ji , . :1lFPiqOlS~OIj;;}JSASTER DEBRiSREM9"4~'i>I~PO~~~ S~~yic:is" City of North Miami Beach, FL RFP No. 2015-08 Disaster OeMs Removal and Dlsposa' Services $20.00 PER 8 Provision oftemporary satellite phones PHONEIP ERDAY 9 Sewer. culvert and catch basin cleaning including $1.500.00 CY transportation and disposal rumish the goods and serv;c:es specified In this Request for ProPllsals . ..... ' ... rl' ..... "lIinln,,,,·, .. ti,,'; contained in this proPQl!8li$ truthful to the best of my knowledge andbt!Jief.1 further tillson behalf of the Company named as PlVposlng Company and Perform If awarded the contract. mad~ without prior understanding, agreement. connection, firm oreorporafionsubmlttlng a proposal; no offl~ri employee' Qlher proposer has an lotei'Jsi In said proposal. Furthennore. Form with full knowledge and unile~n~ing.of!1iatters ~IUNGADDR SS .' ,lSt:et¥t!t#tf!~" '¥,~~. '~; Jft&~V41 CITVJ'STA'TE'ZIPC~ ,_. " .... ' /i~d;-ztr",-<e'41L, ... TELEPHONE NUMBER STATEOFF/Ol.l}jl}-fss . .'.... COtJNTYOFjj~(ei) The foregoll]giriStrumeilt was sworn to arid subsCribed before me this _ ,-r day of.JdJil.e; • 20/& ~~ ____ ~ ____ ~ __________________ ~~ __ ~ ________________ ~by ·u&""& ... r""'M .... ""(,_ . .oL#"",~"". ",'6"",'/""tJ"".·,..,S",-:,~· ~~who IS produced persoQolfl! knoWn. .,-,-='=-__ --___ -__ -----'esidentlflCation. NOTARYl:"l,I£lUC,S~:of,eloRililt .. PiiritName:.:~.~PiPi:> po",misslon No::l:RSFteYle8'1 GilmmissiilnExpires:, 1/1 3 /2/)1"7 I). . ". , . KEllY BECKMANN , ' ' .. " • NOTARY PUBliC '.' '-.. ...... Sr.', ATE. ··OF. F. lOR.'.'DA .' . ' .. Comm# ee864681 ., .. ' . ., ExpI(es1i13J2017 SEAL (If Corporation) 64 Required Forms, Required Attachments & Value-Added Benefits 323 10 me or Notes 11 P age \214 .... ~--.-.~.;----:-:-~--:-" -""--:--:-7~~·~-:'-~'·-.-~-"' -'~--"'----":C~---'.-' "._,,--.. _._"''' __ ,,_n. __ ._«¥----"P-1 .... .A~HBRi:rTINC.RESPONSE:T{)j'~cjITYOF NORTII~JI~AC)I{Fr; .• >~.rP#~Oi5~08 pIS~STER»~~RI~,~MoV~~~j)ISPOSJ\Ls.EaVi¢ES· .. City of North Miami Beach, FL RFP No. 2015·06 Disaster Debris Removal and Disposal Services Pricing Notes: 1. Up to 20 miles one way haul distance. 2. Up to 15 miles one way haul distance. 3. Does not include Freon removal. 4. Disposal per line item A. 25. 5. For disposal locations within the City limits of the City of North Miami Beach 6. 1000watt 7. 12 ton capacity 8. Items D.I-D.19 a. GeneratolS will be delivered with a full tank of diesel. The generator must have a full tank of diesel at time of pick-up or there will be a per gallon rate charged for the required fuel. b. If AshBritt is not providing Operation, Management, and fueling, the customer is responsible for the generator until the generator is picked up by AsltBritt Imd AshBritt releases the City of North Miami Beach from liability once the generator is inspected. Pricing does not include fueling or O&M or repairs. c. Technical support and repair or replacement services will be provided at a rate of $155 per hom~ per technician, required for activity. A one-time mobilization fee of $300 Will be required for each instance. d. Delivery costs are not included and will be charged separately. e. Cost per day (24IlfS) less than a week will be on an as available basis. Most suppliers will not rent less than a week during a stonn. 9. Items £.5 & E.6 a. Minimum order of 1 complete trailer. b. Contractor reserves the right to utilize a variety of PET water bottle sizes in order to meet the contractual requirement. Sizes will range from .SL to 2.5 Gal. For purposes of calculating cost(s), 1 US Gallon= 3.78541 Liters. c. Price is inclusive of freight and product cost to the initial destination identified in the purchase order. i. Additional cost for onward mileage will be $4.75 per mile. ii. 11\e city of North Miami Beal)h is responsible for unloading. iii. Upon anival at the initial destination as identified in the purchase order, the truck will allow 2 "free" hom'S for unloading. After the initial 2 hours, the truck will be compensated at $135 per hour until it is fully unloaded and released. iv. The 2 free hours is only at the initial stop indicated in the purchase order. v. A fee of $135 per stop will be charged at each additional location. vi. The city of North Miami Beach will not be charged onward mileage and standby time concurrently. If the truck is moving, the onward mileage charge will apply; if the truck is held at a site identified by the city, standby time will apply. vii. The city will be responsible for the fuel for the packaged ice (trailer only). 10. Land,based operations only 11. Usage rates charged separately. 6S Required Forms, Required Attachments & Value·Added Benefits 324 Page 1215 fiJ 5.2 Acknowledgement of Addenda CUy of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and DIsposal ServlC/!8 5.2 ACKNOWlEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART IIi IM-IICHEVER APPLIES PARTi: LIST BELOW THE DATES OF ISSUE FOR EACH. ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP; Addendum #1, Dated ."5?1@1 2P1 r Addendum #2, Dated.te_~r/~L~ -_ Addendum #3, Dated '--_-"--~ ___ ....... _____ Addendum ft4,Dated ______ -__ _=_ Addendumfl5, Dated c-. -:-==:--:--=--=~~ ____ -,.,'-c= Adderidum#6, Dated __ ..__------..,.--- Addendum tIT, Dated ___ -.."..--:---.----~ Addendum #8, Dated...;' --= __ --... __ ~"-==--'"'--"' PART": D NO ADDENDUM WAs R';CEIVEO IN CONNeCTION WITH THIS RFP. AUTHORIZED $IGNATURE:.~'7'7'7"H~~~-__ ~ TITLE OF OFFiCER::...... ~C ... EO~-_______ '--______ __ 65 Required Forms, Required Attachments & Value-Added Benefits 325 P age 1216 \A~Iffl.uTT,IN~.·RESPQNSETOtHEqI1'Y ()RN.0R'J;II]\tIAMfB~ACH~FL " :$r#2~15;"08DIS,\StEIi J;i~BJU~·~MOV~LAND·DI~I'QSAL SERVICES " Addendum Acknowledgement City of North Miami Beach, Florida Procurement Management Division (305) 948-2946 SOLICITATION RFP.20.15-0B DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Addendum No. -'-_---'--_ _=_ OPENING DATE . 06109/2015@2PM . TODAY'S DATE 5120/20'15 To.A1I Respondents: TlJlsaddendum Is Iss~ed lO m04lfjtheprevlouslylssU~dRFP docutneil\Slindior gillen for lilformational purp05e~; and is hereby made a jl~rt,of llie Rf!' dOC;lJrillin!S. PJr)aSeatiach \his a!l!jen~~m til lhadoCurjieniSioyollr PQlIses:sioo alid acknowledge receipt pf·this.adqendUIfi by,signingand indildlngthis form,inlfte,response package, ' RFls:(10f7): Q1:' Will. eqchpricin~ proposqli::>e andly;zecl and refined to become one totalnvmber which can ther:\ be compareqto the otMtproposols, tiQd if 5'0. whClt is thefqrmulQ thatwill be vsed to derivt;lthqt totall')(jmber? A1: No,. pricing propo$a!swiII not be analyzed to become one tQtClI "umber. CU: wjfI~om€)of the lih~itempdce$ offerecj qe eXGluded from the pricing evaluation? If so, which line ifems will be ihcludeq dnd Whlc:hWIII be exCluded? . A2: All line Item prices will be Included intheevaluaHon. Q3: Will extendedtQfols (unit price multiplied by estimotedquQtitity) be used to evqluate pricing. and if sq, what estir:hoted quantit[esand what line items will be lIsed to derive the extended totals that will be evaluated? A3: No, as this is an .as·needed contract. extended pricing .cannot be known at this lime. Q4: Will all pricing lin€) items b~ evallJated eqlJalIy or will "some Une items! receive more importance.intheevalualion? if some line items will be evaluated as,rl1qre important. what is the formula that will be used to weight the importance of each line item? A4; Please re·read Seetlon 2.0 Item 21. Q5: Who will provide the locations of the TDSR or Debris Management sites (OMS)? A5: The CRy will. Q6: Is there an existing contract similar to this in place or previously in place? Are the bid tabulations available? A6: The City has contracts wfth several debris firms via old RFP 2006·09. The tabulations are available upon request, however pricing forms In the current sollcttatlon have been updated significantly. 17011 NE 19th Ave, North Miami BelCh, FL 33162.305-'148-2946 A 305-957-3522 Ja bld.@tilynmb, .. m City of North Miami Beach Required Forms, Required Attachments & Value-Added Benefits 326 Page 1217 clty of North Miami Beach, Florida Procurement Management DIvision (305) 9411-2946 Q7: Do the Hourly Equipment prices need to include equipment plu$ the operotor or just the equipment? A7: Based on FEMA's guIdelines, laJ:)or costs of operator shali not be Included In the Hourly EquIpment prices. RevieW!KI by, BrillnK. O'Conrior, C,P.M., A.P;P. Chief Procurement Officer Prooureinlillt Management DiVi~ion 17011 NE 19,b Ave, Norlh Miami B ••• h, FL 33162.305-948-2946" 305-957-3522 iii bido@cIlynmb •• om City of Nortb Miami Beacb Required Forms, Required Attachments & Value-Added Benefits 327 Page 1218 Clly.ofNorth Miami Beach, Florida Procurel'!16nl Man~gemen~ Division (305) 948'-2946 SOLICITATION .. RFP 2015,.oBDISASTER DEBRIS.REMOVAl AND DISPOSALSERVICES OPENING DATE •. AddendumNo. 2 UPDATED 06/16/2015@2PM TODAV'S DATE 615/2015 To All Respondents: This attdendum is issuad to modify theptevlously Issued RFPdocurnenti!aid/or given forinformatioii<ll PllrpQSes. and Is .hereby made a partofihe RFP documEints. Please. attaCh i!lisaddeMum to thadQ!1\iment!i in your possession an.d Bcknowtedge receipt .oHhis addendum by signing and including this form In till!.r&spons9fllICkage. . Notice: RFP Due Dote has been ch.anged 10:,2;06: PMon:Toesdcrli.J uriei"&,,2(hi RFls (9·019).: Q1: Can the City clarify ih port Athe rata for Veg$tatiye.debris remoyal from p)Jbli!;: proPerty (right-of- way) and hauling to TDSR outside the City limits will bathe sum Of line itemsl and 2? A1: Yes. Q2: Can the City clarify in part A the rate for C&D debris removal from public property (rlghl-of-way) qnd hauling to iDSR outside the. CitY IImifs will be the sum Qfline ItemS 5 and 6? A2: Yes. Q3: Can the qty clarify In part A the scope 6f work for items 15 -22Jsfonernoval of the free/stump, collecting fhe resulting debris from the removal, bypassing theiDSR and·hauling directly to the final disposal site without any red~cticin of the tree/stump debris? A3: Yes items 15-21. Q4: Can contractors propose in part Aalfernate pricing for items 15 -22 that includes only the remoVal of the eligible tree, limb or stump and placing the resulting debris on the public property (right-of- way) at which point any/all other line Items related to vegetative debris collection, management, processing and transportation to the disposal location will be paid for under those line items (if applicable)? A4: No. Pricing forms will remain as is. Q5: Can the City clarify in part D, that the daily rates to be proposed in the COST PER DAY (24 HRS) are for total service period less than 1 weak. and the dally rates to be proposed in the column COST PER DAY/PER WEEK column for service period 1 week or greater? A5: Yes. Continued on foHowing page: 17011 NE 19'· Ave, North Miami Be .. h, }'L 33162 • 305-948-2946.A 305·957-3522" bld.@<ltynmb.<om City of North Miami Beach Required Forms, Required Attachments & Value·Added Benefits 328 Page 1219 ·-~-'--c""""'·--~O--·"~.~~~'''''-.--'---_-"~-. __ C __ --''-·:·~_''--'-~_-:-:~-~·--:--··'''''--~-·'':-:·C---:-~~'':-.----·:-·---------~--··:-' ... _- ','/,)J.,,". ...... . .• , ..• >;ASi!BlUTTiNC,IiESPQNSETOcrHECITYOFNORTR!\IIAMlBE,ACn;,F'li . ,.', .•.•.. ;::L~(: , .• ". i.': ", ",;··:;·::·~~ffl~0,15~()8J)j$ASTER:J)EBRIS~M'QVAI;;ANJ)Dt~:POSAL$ERv!CES': City Or North Miami BeaCh. Florida Q6: Where are the TDSR's identified for use currently located? A6: See below: A. WACS 10: 98256 ~aved parking lot; Mishcon Park 16525 NE 15 Avenue; North Miami Beach, FL 33162 Lat 25:55:40.28 I Long 80:10:9.4 Type(s) of Debris Managed: Yard Trash B. WACSID:100001 City of North Miami Beach: Taylor Park 15450 W Dixla Highway, North Miami Beach lat25;55:5 I Long 80:9:36 Procurement Management DiviSion (305) 948-2946 Type(s) of Debris Managed: Construction & Demolition debriS, Yard Trash, Mixed debris C. WACS 10: 101368 City of North Miami Beach; Mulching Facility 151 SI. NE Bay Vista Blvd., City Of North Miami Beach Lat 25:55:7 I Long 80:8:1 TyPe(s) of Debris Managed: Yard Trash D. StagingNea at FlU Q7: Does the City :haVe a pre-poSitioned contract in place for Monitoring Disaster Debris Removal SerVices? A7: Yes. Q8: 00$5 the City hC;lVe g debris manQgement plan Qnd if so, hoW cQn a copy of the pion be obtained? . AD: Ves. Re{er to litta~ ([ocumenl. tj9: Does the City have a list of registered (SBE/MBE/DBfi/Etc ... ) (irms that isqCcesslble to the PlIbllc? If so, where CCln thl:!Y ~ founql/<lGQuired? Is there (] deSIgnated position at the local level that directsc;md rt\l:il'l.qgesthe reeistry? If so, where can they be i;:ohtocted at? A9: Not IIPplitlible. ' BrianK. O'Connor, C.P;M., AP,P. Chief Procurement Officer Procurement Management Division 170B NIi: 19" Ave, North Mlani1l\e.acb, FL 33162 .305-948-2946 A305-95H52Z iii bkls@liIIyDlI1b.coll1 City of North Miami Beaeh Required Forms, Required Attachments & Value-Added Benefits 329 Page 1220 ··.ASuB~lTt·INe.lU~~PQNSETotitECI'rY()FNORTlIM~BEAcH,FL '. RFP#2015;.osbisAsTER'DEBRls REMOYALANDDIsPosAL SEI{VICES. • , ",; • '" • ". • .' ,',-;-: -', ~ _.. 0 _ • ," -. " '," -.,'.", ." '.' •• ": " -< '--. ~, '_ , ." -, --. .' • .' , fjJj S.3A Proposal Signature Page for Corporation City of North Miami Beach, FL RFP No. 2015-06 Disaster Debris Removal and Disposal Services 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION President Randal Perkins CEO Vice-President John Noble COO The officers of the Corporation are as follows: ADDRESS 565E Hillsboro Blvd Deerfield BeOich,H-33441 565 E Hillsboro Blvd Deerfield Beach, FL.33441 secretary Terry lacksonCMOuo u c565 ERillsboro Blvd Deerfield Beach, FL 33441 Treasurer __________ ~ ________ ~ __ ~_'" Registered Agent Michael IVIoskolYi~z W 800 Corporate Drive Ste 500 Ft Lauderdale. FL33334 'f!- The fOIl namas:andresidencesof stOCkllrokers, persons; orfirrTlS interested.in the foregoing Proposal, r;lS prlnClp",ls,are as'fOIIOW$: . , PosfOfficeAddress PROPOSER; ([UREANO !;;;MAILADDRESS YES [x] NO [.] If no, gille address of principal place of business: _,.-'-""""--'-~""--+-;;"""';~"""' ____ --"'_ 66 Required Forms, Required Attachments & Value-Added Benefits 330 Page 1221 B 5.4 Drug Free Workplace Program City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6.4 DRUG-FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to busineSses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities ot contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference iri the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free woTkplace program. In order to have a drug-free workplace program, a business shall: 1. 2. 3. 4. 5, 6. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possesSion, Of use of a controlled substance is prohibited In the workplace arid specifying fhe actions that Will be taken agal~st employees for violallonsof such prohibition, Inform employees about the dangers of drug abuse in the workplace, t~e business's policy of maintaining drug-free worKplace, any available drug counseling, rehabilitatlori, and employee assistance programs, and the penalties thahnay be imposed upon employees for drug abUSe viOlations. Give eaCh employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). In the stmement specified In subsection (1), notify the employee that,a~ a corldltion ofW(lrklng on the commod"lties. or: contractual servicesthatareunder bid, the employee will abide by ihe terms' of the statement and Wlilnotlfylt$ emplOYE'" (If any pori\lictlonof, or pl~~;.Of gUI!!:YQi' . n(jlo c;on.tendere .. tQ,!l.rjy,itjolatioQ of c:napter 893 or of any col1trc>ilefJ suilst;:lnce law of the UnJt~ .States or any state, for a vio~tlon occurring in the Wqrkpllil:8' nQ l~tElrthanfj\te (5) days~ftEinillCh cQnvictiQn.. . . . ImpOses Sanction on, 0.[ t~ulre ihs$sfiSfaclory p~rtlc:lpatlQO ina d-riJ~abl.lse 'a$!iistal)~ or reMollita!ion program ifsuchil?avaiiabJe in thaernp!oYee~sco",mLinlty, l>Y any employee YJhois sQc()l)iliqte~t Make. a gQod f'i;iith effort to Continue to maintlin a drug-free workplaCe Iht9ugb Irnplemimtation' of this sectioll. the;p'~~~~j~~tc:i5illin the .statement,1 certify. that this firm complies fully with the above:requirements. NAJI,IIE AshBritt.lnc,_ ,-- NAME OF COMPANY 68 Required Forms, Required Attachments & Value-Added Benefits 331 Page 1222 "C---~-~~"~~"--"""""C--"-"~"-""""~-"~-"-"""CC-""~(~-:. ""-"Ai;~-.uT£I&C~~~;~~~~"~~t;;·C;~~"d; -N·~;;~-Mturi·jEA~;FFL. ~ ==D,Is~Qst\I:$It~vicEs' JljJ 5.5 Solicitation, Giving, And Acceptance of Gifts Policy City of North Miami Beach, FL RFP No, 2015-08 Disaster Debris Removal and Dlaposal Services 5.5 SOLICITATION, GIVING, A~D ACCEPTANCI= OF GIFTS POLICY Florida Statute 112.313 prohibit!! the solici~ation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift; loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, or candidate would be influenced thereby .. • ... The term 'public officer' includes any person elected or appOinted to hold office In any agency, Including any person serving on an advisory body.· The CitY 6f North Miami Beach poIiey prohibits all public officers, elected or appointed, all employees, and their families frtIm accep!lnllany gifts of any value, either directly or Indirectly, from any contractor, vendor, consldtaht, or business with whom the CitY does business. Only advertising office stationery or supplies of small value are exempt from this policy -e,g. calendars, note pads, pencils. The State of Florida definition of ·giftll~ Includes the following: Real property or ilS use, "~l1glllle or Ipt$Jjgibl@ p'~~onalproperty, oritl! use, A,prEiferentiEiI tafeoHerm!! onl;i dt;!bt, Joan" goods, or services, i=orgiven~!!of·iO~l!lbtedhesSi Il'llInspor:li!tlpl1, 1P!'I9li:i9,9f paJ~lng, Membership dues, .. . .. Envan¢efi;ii!s,ai:ll'i'ii$S19nfe~, ortic!<etSto Eivents, performan~s, or facilities, Plants, flowers.orfloral arrangements Services provided by pe~ons'pQrs!Jant toa profeS!lionallicense or cerlif\c!!lte. Other personal seniices fOf Which a fee i$. normCllly c/l!ilfg~DY th.epersor, prQvigln9 theservi~s. Any olherl;lil11jlar !!e!Viqeor thing .. haVing an attribUtable value riot already provided fOt Iii this seCtion. To thlsilst,the CitY of North Miami Beach has added food, mAAJs,; beVljlrtag~s,anci ~ndy. Any contractor, "endQi] consultant, or business found to have given a gift to a pubfic officer or employee, or hiS/her family, will ~:subjegtodjsmis$ll Qf re\lo~tionof ~ntrclct. ..... he ~e!'lient, I. certifYthi:il this firm Willoomply fullywilh this policy. ~o........,---~~~ .. ~-.~ RandalPerkins . PRINTED NAME ~·~A=shB= •.. ~ri~tt~,fu~·.~c;~ ... ="_~~~~~~~~~.~CE~O~.~~~~~~~~~ __ NAME: OF COMPANY TITLE Failure to sign this page shall render your bid non-responsive, 69 Required Forms, Required Attachments & Value-Added Benefits 332 . P age 1223 !iIf 5.6 Source of Information CIIy of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.6 SOURCE OF INFORMATION How did you find out about this solicitation? Check all that applies. 1. www.CHynmb.com 2. lNYM'.demandstar.com 3. Daily Business Review 4. The Miami Herald 5. Referrallword-of-mouth 6. Search Englhellntemet search 7. E-mail, newsgroup, online chat 8. Bannet ot Link on another website 9. Flyer, newsletter, direct mail Other b I-XI EJ Ic~-I C:::=J Specify Sburce:--_ ,,--___ '""'"-_'='-=--'-"':' t:--~ -, J-::--_ J Specify Source: ~ __ =-=-.........,.== I ~~--, ·I.-~ --Wpecify Source: _____ .....--__ _ r •. _J Specify Source:,;;.-~-=='''''''=~=''""=-= Please note: This survey form Is used for Internal Procurement purposes only. 70 Required Forms, Required Attachments & Value·Added Benefits 333 Page 1224 I.. ., c-eo p., " .2 0 i;' ~ I.. ., § rn § C? '!il 0 p., ~ ~ 0 § " ., c: ·c p., @ . .'. . .... ..........••. . ....•.... '. .. .c······~~~i;~~f.N~:;~~~?;,$~·~~·pi~·p~fi~g~~~~~;ij~~liiA~~K¥tJ .;, :; ;,:.. .'; >'; ..•.. 'RFP#201S"08DISASTERmEBRisREMOVALAND DISPOSA.L SERVICES 1 ,ii_';{'·· fi1 5.7 Indemnification Clause City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and DispoSJlI Services 5.7 INDEMNifiCATION CLAUSE The Contractor shall indemnify, defend and hold harmless the City C6Uncm, the City of NorjhMiami Bellch and their agent$'and employees from and against all claims, damages, losse$ and expenses (Including attorney's fees) arising out of or resulting from the contra~or!s performl:!i)~ Clf the Vllcir~, ptovic!edthat any suchcfalm, .damage, loss or expense (1) Is attributable to bodily injury, sickness, disease or death; or to injUry tOOl' damage on destruction of property including the loss of use resulting there from,. and (2) is caused in whole or In part by any br.each or default by Contractor or negligent act or omis$lon of tlJe Contractor, any Subcontractor, anyone dlrf:ilctJy. or Indirectly l3n1ployed by allY of t~m . or i:lflyonefor whose acts any of them may be liable, regardless or whethe.r Or not it is .caused in part by a party indemnified herellnder..~/ .. . AshBritt j lni:,_ Proposers Name STATE OF FlORIDA COUNTYQF MiAMI·DADE 5/2212015 .. -. Date SWORN TO AND SUaSCRIBEO before me, the under $Igned authority, lbtNl:JILP;;::£l4& S. . who, after first. being sworn by me, affixed hislher [fiameofiiidivii:lualsigni[l91 ...... . c./ signalyre In the $pa~ prQVldE!ifabove ~m tlJi s 2JZ>:c:jay ofr-lA,~ S·· ... ' .... KE~Y BECKf.fANN . . . NOTARY PUBLIC : .:~ ..st.ATEO .. F F!-ORiD~ • . .Gon!m# EE864681 ..•. ' Expires 111:i12017 71 Required Forms, Required Attachments & Value-Added Benefits 334 Page 1225 ~"~~"-.. --~ .. --~-~,-.. ---,.--~-,~-.--.---,, .. --.--~,-.-'-~-'-----'-"--'----'-"- , .. ··.~,;ASHB~TTINC •. ·RESPONSE,TO·THECITY OF NORTH'MIA~jE~CII,Ft :tB.D~.·~I!!., S_l,08 .• )~IS~A.STEJl,D,.E. J~~IS RE~M().,X¢,l"AND.~! .• ~.s'PO",".S.,.~~ .. ,:.',.,S,· ... EIiViCI!;S ."., ··(~'!iii'.~~~",!"_~~,, Ii! 5.8 Sworn Statement on Public Entity Crimes City of North Miami Beach, Fl RFP No, 2015·08 Dlsasler Oebrts Removal and Disposal Services 6.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBUC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PR~SI;~Cg OF.A. NQT~Y,p'UBLlC OR OTHER OFFICAL AUTH9RIZED'TOAil)MINISTEROATHS. 1. This swom statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: Randal Perkins CEO (print individual's name and title) For: AshBritt, Inc.. -.. (PHilt ,natTie of entity submitting sworn statement) whose business address is:. 565 E Hillsboro Blvd Deerl'iiiid!Bencll,:EL3'34.41 and (if applicable) its Federal Employer Identification Number (FEIN) is: 65-0364711 (If IOf! entity has no FEIN. Inc/y(/ethe Social Security Number of the incJ'tvidual signing this sworn statement: __ -__ ---->. 2. I understand that Iii ·public E!nt!ty crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and dIrectly related to the trarfsaction of business with any public entity or with an agency or political subdivision of any other state or Clf the United ~tes, including bl,ll not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or-political subdiVision of any other state or ofthe United states. ana Involving antitrust; fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined In Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with orwHhout an adjudication of guilt, in any fedetalor state trial court of record relating to charges brought by indictment or information aftE!r July 1 i 1 98g, as a result of a jury verdict, nOh-jury tlial, Or entry of a plea of guilty or non contendere; 4. I understand that an "affiliate" as defined In Paragraph 287.133(1)(a), Florida Statutes, means: 1. A preaecessor or successor of a person convicted Of a publiC entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a pUblic entity crime. The term "affiliate" includes those officers' directors, executives, partners, shareholders, employees, members,. and agents who are aCtive in the management of an affiliate. The ownership by one person of shares constituting a controlling interest In another Person, or a pooling of eq!Jipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls anOther person. A person who knowingly' enters into a joint venture with a person who has been convicted of a publiQ entity crime in Florida during the preceding 36 months shall be consid!!fE!dan affiliate. 5. I understand that a ·person" as defined in Paragraph 287.133(1) (e), Florida Statutes; means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity. or Which otherwise transacts or applies to transact bUSiness with a public entity. The term ·person" includes those officers. directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. 72 Required Forms, Required Attachments & Value-Added Benefits 335 Page 1226 . '.' .... . . '-::';-;':-'--"':--'-~--C-,-~--~;-';-~--:-'~--;-'.C-'----"'~--C--:---·---~-.-::-·----..--:-----.-.::-1 . .' ,.' ...•. ..•... ........•..... . "/ASiiBRIT'r]NC.RESPON!ilETOTiIECI!YOFNORTHML\MIBEACH,FL'1 ~~~~,~:~~&~~~m~ City of North Miami Beach. FL RFP No. 2016-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement. which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). o Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged With and convicted Of a public entity crime subsequent to July 1, 1989. b The entity submitting this sworn statement, or one or more of Its officers, directors, executives, partners, shareholders, employees, members, or agents who are active In the management of the entity, or an affiliate of the entity has been charged With and convicted of a public entity crime subsequent to July 1,1989. o The entity submitting this sworn statement, or one or more of its .officers, directors, executives, partners, sharehOlders; empioyees, members, or agents WhO ate actiVe in the management Of the entity,qr an affiliate of the entity has been charged WitIJ .anp convicted pf a public entity crime $.llbsequ~l'!l~oJJlly 1 •. 1~~!t Hqwi!lIe[. th!;l.rel)!;\s beenal!ub~~q!!ent pl'()~Elding befOre a Hearing Qfflcer (jftheStsteot'Flori/#i, PivisiQn ofAdministratiVEi Hearings 130cltlle final Otd~rehteJed by lh~ Hearing Offjcer(jetermlnedthat itwas npt In the public Interellt to plaCe the entity submitting this sWQrn statemeiit.()ntlie:cohYictedvendor list (attach a copy pf th~.fihalorder). ~~·~~~~tTC~~~~To\~~,'rl~'~~f~C:J~W(~C~~o.J~a~~l~~lJ~~~~:iY~~~~ A.ND lHAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE~ALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED· TO INFORM THE PUBLIC ENTITY PRlORTQ ENTERING nilTOACONTRACTIN EXCESS OF THE ttiR'EsHoLDAMOUNT PR()VlDED IN' SECTION' 287;1),17, FLORJDA stATUTES FOR CATEGORY mooF ANy'CHANGE IN THE INFORMATION cotn:Ai· .. ' ':.lNTHIS FORM. . .' . . .. -;-: __ ,--?, ..... ~.,:.1"~ - 73 Required Forms, Required Attachments & Value-Added Benefits 336 Page 1227 1iJJ 5.9 Anti-Kickback Affidavit City of North Miami Beach, FL 5.9 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA COUNTY OF Broward } } 55: } RFP No. 2015-08 Disaster Debrts Removal and Disposal SeNlces I, the undersigned, hereby duly sworn, depose and say that no portion oHM sum herein bid will be paiC\ to any employees of the City of North Miami Beach, its. elected officials, and AlIhBritt, Inc.·.. or its design consultants,as a commislll" .r':!:ilii'~, :r.~wa . ·or gift, direcUyor indirectly by nie or ahy member of my firm or'by an officer OfthEf ..... . fE" .... ' . By: ;:< .. ..'i.!' Title: Randal Perkins CEQ SWolT)j!hdst!bscribEld ~fOreth.is ~ .. cJaY;Pf/!if~t, ,?'2~ .rjl$c;'~' (.rintect:Nme)· , ',' " " My commission expires: J/I~J20I-Z S··, , '. KEllY EiEckMANN •. ' '1-.. to!OTARVPUBUC ';~_, .__St.ATE.a, j:FL, .. O.,RIC>A " .. .' Coinmi#EE864681 ' .. ' , . ExpIres 1/1312017 74 Required Forms, Required Attachments & Value-Added Benefits 337 Page 1228 ;ASIlB~ITtJNc.RESPONsE~to'fiIEqtY~OF NORTH MIAMI BEACH,l?L :, RFP#2oiS"oSI>ISl\STE.RDEIUtIS.REMOVAL ANI> DISPOSAL SERVicES . fJi 5.10 Non-Collusive Affidavit City of North Miami Beach. FL 6.1Q NON-COLLUSIVE AFFIDAVIT STATE OF FLORIDA COUNTY OF Broward } } S5: } RFP No. 2016-08 Disaster Debris Removal and Disposal Services ....;·""Ra ... n"'d"'al"'P ... e""rki"'·n""s"-'-"--".,..-= __ ~~--:"' being first duly sworn. depOses and says that: a) He/she Is the;..... --::-_C:::E,",O~. ~-',-~.,.....;.==-__ --.:.~~. ,(Owner, Partner, Officer, Representative 01' Agent) of AshBritt. Inc.. '. the Proposer that has sUbmitted the att£lched Proposal; b) He/she il) fUlly informed respecting the preparation and contents of the attached Proposal and of all pertinent cjrcumstances respecting such Proposal; c) Such Proposal Is genuine and is not collusive or a shaill Proposal; ~) Neither the $alc! Propo~er nor any of its .. offic:ers, p!!rtner~, owners, agents, representatives, emplOyeesorpertles in inferest, including this affiant, have In anyway, colluded, ~9n!ip,ir~, C()nbNeq 9r~gre~d. ~irEic.tly Qrlr'!dlreCtIY;With~!')yo!Jier PrgpO$ef, firm,gr Pefsohto submit'a collusive at sham Proposal In connection Willi the Work for Which the attached propOsal I'\~Sbeen ~l,JtrlTilttec:l; or'~o'~fraln ffolll Pl'opo$lng In c9nne!;tii)nwlthsUctl WQrkjQt hE!ove ir:U1QV rrian'~er,dir.~Ctlyor Iridlr'ecfly,sol,JgHt by person to fixtt\epnce or prices in Jl1e attached Proppsal Of of any Ql/1et ~roPQsElr; o(tp fixany overhead, profit,orcqst ~len'rentlJ oUhe .Prop0i3alprice or tne ProppSsl (:i'rii:~ or any other Pr~pdser; Of to seiilJre J~ro~gh any c_oih.lsion, ¢onspi(ac~, ccmnlvange,C!funJawfJ"lIagreeroent any advantage ag!;linlSt (Re9ipi~nt)i (ir any per.Sonin.terElstei:l i"tHe prc:ip~seqW6rk; . e) The .. priCE! or priCes quoted In the attached PropoSal are fair and proper and are not tainted by e.nX Cqllusioh,conspir~y,conniVariCe; orUtllC!vJfu.1 agreement on the Part of the Proposer ofJiil'1Y otherontii agents, representatliies, owners, employees or parties In interest, lncludingtl1ls affiant . . Signed,sealed and delivered in the presel1c::e of: Required Forms, Required Attachments & Value-Added Benefits . Randal·Perkins (Prltlt6dName) CEO (TitIEi) 75 338 Page 1229 __ • ___ :-___ ._.-:-~" •• -'-:--'"""~~~:;~.-:.~ ••• "':-.-:-"-~' " ••••• _:~._~;:--.~ :._:.:.--/--•• -~~-.--.,-'_·_'~'_-:-__ .'O ____ -;_._ ._"""_--, _, _. : __ ._.~:-:~_"..-________ q_.nor_ •• __ •• ____ ~ _____ ,__ _ _. ___ :_' ____ •• _____ , ___ • o ' •• ASIiBRITT INC. RESPONSE TO ,THE CiTY OF NORTH MIAMI BEACH, FL ,;':;:, :' ~ "c " '~,,~)015~O,nIS:ASTER i!~BRIS REMOVAL ANn mSPOSAL SERVICES lJJ Acknowledgement City of North Miami Beach, FL RFP No. 2016-08 Disaster Debris Removal and Disposal Services ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF Broward } } SS: } BEFORE ME, tlie undersigned authOrity p$i'sonally appeared RandalPerkins to me,well known ana known by meta be the person desciibed, herein andwhoexE!Quted the foregoing Affidavit arid acknowle'dgedto alid before nlethat llandliLperkins, ,,', , '. executed said Affidavit for the putpose therein expresse~. " WITNESS, 'my hand i:!nd 6fficlals~al thl!! ~'daY6tHdlii-f My Commis$i0'1 EXpIr'e~: 111.$/2017 --. . St"" ", !<ELLY BECKMANN ,". ','NOTARV PUBLIC .,;;; "" ~TATE.OFFL()~IDA " .. ..Comrn#EEIle4681 ,",;, ,.' ElCjll~ 1113/2017 76 .. .- ,20IS, ·"·-·h~.!,!';'jJ Required Forms, Required Attachments & Value-Added Benefits 339 Page 1230 ' .. ' '.--'~:"-'-~-:. .' --~C··C-::---··-·~-'---~---·-C--.• , > . __ ·-·····:r·;:··:··-"::;:·:~l . ASHBRITT INC.RES:PONSE,tQ:r~E CITVqF N()RTH MIAMIBEA~H,' FL , RFP# 2.015~08Il1SASTER DEUjISi,ti;M:QVAL ~DISP&SAL SEitVIC~S. 1?J 5.11 Proposer Questionnaire City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.11 PROPOSER QUESTIONNAIRE 1. Today's Date: --",S/",,2=:!2/~20~1~S~ _______ -,-_______________ _ 2. Name of Company Submitting Proposal: -=.:A=sh:.::B:.:;ri:.::U~.I:.::n=c. ______________ _ 3. How many years has your firm been in business under its present business name?: .....:::23::....-___ _ 3. Under what other former name(s) has your firm operated?: ---=.N""A=--___________ _ 4. Have any similar a~reements held by proposer for asimillilr project to the proposed project ev~r been canceled? Gircleorie: ® Yes If yes, .pleaseexplc:Un:",-: ___ ~ ___ ;.,.,..,_,...;"., __ ~ 5. HastheproposerClranyprindipalsof the firm failed to qualify asJtresponsible, proposer.· refused to enter IntOa,'Q9rit.ract attar an awanfhas been made, failecJ: tocornpl~te aponir:act ~l1rir;1gtl}e ~Stfive (9) year!,;, or oeendecl.aredtobe in defaUlt in anycontradtirj thelastfive(5) years? Circleorie: @: Yes Ifyes;plea~.~xplain:-,-__ --------_---, __ -,-,-.,...,., ________ ~.,--,=--.......,.,,-,--- 6. Ha!!; thE!!prqpo!?er or any principal§of the fjrrn:aver ~een deblar~d bankrUpt or rec?r!;Janited under c:hiilpter11or p\Ji Into recelveJ:Shlp? Circle one: ® Yes If yes. please. explain and give.datej court jurisdiction, action taken, and any other explanation deemed nF3.c$ssarY: 7, Indicate registration, license numbers or certificate numbers'f6rlhebusifu3sses or professions, which are th~l1ul:lle¢tofthts RFP; PleaseattCich cerl:ificat¢ofc9mpetencyal1qtQrS~te regi$tratjon .. __ _ . stateofFloiida Document # 1'92000000600 CGC#060313 See Auached Documents 8. Ust the pertinentl'lxp~rience of the key individuals of· your finn (contilJue·on ins!'lrtsheetifneCBS!3ary): .See attached List Tap 11 Page 66 9. state the name and title of the individual who will have personal management of the work: ___ _ Tim Mooney Regional Manager 10. State the name and address of attorney, if any, for the firm: Jared Moskowitz 565 B Hlllsboro Blvd Deerfield Beach, PL 33441 77 Required Forms, Required Attachments & Value-Added Benefits 340 Page 1231 .'. '.' ." .·.··.·ASIIBRiTTING~1iEsPtlNSETOTIIE9Ty!OFNORTHl\fL\MIBEACH~FL , '., ;.'JijiP#J015,.OllIlI~ASTEiH)~~Ii~!t~MQVAL AND .DISPOSAL SERVICES City of North Miami BeaCh, FL RFP No, 2015-08 Disaster Debris Removal and Disposal Services 11. State tile names and addresses of all businesses and/or individuals who own an interest of /nore than fiVe peIqent (5%) otlhe Propoi!ers business and indicate the Percentage owned of eaCh such business and/or Individual: Randal Perkiiis70% John Noble 20% Terry ladson 10%. 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by Prpposl1lt: . ....;No=A'--_~ ____________ ---,.' _____ "'"""""'~~ __ -=-__ ........ -___ - 13. Bank references: . BANK NAME ADDRESS (CITV; STA'tE; ZiP) PHONE NUMBER 14. Attach a .Flnanclal Statement Including Proposer's latest balance sheet and income statement ,ShoWiilg,ihe follOWing items: a) cu~ntAsIiI¢s (~.g. cash, jOint venture accounts, accouiltsreceivable, notes, receivable, accrued inoonje; depositS; m~te!ials, ~~ estate, stocl<s liInd bondS, 4!qUipment, fumltl.lrl1l and fixtures, InVEni,tol'y and prepaid expenses) b) Net FIXEI,d Assets c) dtherAssets el) Gurrenfi.iabllitles (e.g. accounts payable, notes payable, accrued expenses, provision for income taxes~ advances,accrlJed salaries, r~al eSlate encumbrancesanclaccrued payroll taxes) e) Other Uabililies (e,g. capital, capitallijtock, authQrized an<! outstanding shar!!ls par values, earned surplus,andr:etalned eaml~9s) 15. Statelhe name of lheffrm preparing the financial statement am;1 date thereof: M~~am:~d·~ l(aJ:'pP ./;., J~46~WA1:lantkBI"d Cor:alSPrings, FL 33071 2014 ~ ~ - 16;~Js thiS· financial statement for the identical organization named On question #21 ~ No 17.1; not, !!~pl~in the relatjonl!hlp EI.nd financ:i!,)1 reliPonsibiliiy of tha QrganiZliltiOn whose financial sllitement Is p(6vided (e.g. paren~·subsidiary). 18. Surl1lty(boftding) reterelices-Attat:h<& letlerspecifyirig maXimUm DPndabilityfromat least one (1) surety reference named b.elow (Refer 10 Section 2.0,ltam10-10.1) SURETY ADO'RESS (CITY, STATE, ZIP) PHONE NUMBER ~ LiberttMutal Surety 2055 .SugarloafCircle DUluth. GA 30097 78 Required Forms, Required Attachments & Value-Added Benefits 341 Page 1232 I ASHBIUTT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL "'~-'.--.'-'--------~----.-'.--'-. -. '.-. -'--. --... --.-.. '-.' .-... "--. -.'.-:--. -"-. --'~---.' -.'-... ----..... ' .. --.... -. --.-.-...... -----.. ---.--.-. --.1 i " . -,RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES L:~1'$k~:,,-:~~:'»:S;:f;t~.l\it5t(.f.~~_~ti.:TI,}!.\~!atcZ~~t1f~,i~ t'W~},'ffWf$l;:1,,1&~~~~m.~~-;;:j:1~JUf!"!.-;·5t..i,'!.!{ii·"-";I3:1,tZt-~'t;:_,)~~;~:.t.!jg"'!<Pf.",!--">!<,::i~e>,$;y!~~q_.i)~1:>1~!!·f;::¥~~';'l:~::;i:,->\>:_~"~~"t!;t{~;'{!:~i:iS:l-~m,:j-r,;p:~~:·:.: ~'L" '·;-~::e;"-'.0;;~Jil':~~;:;f~';-:,;t'>~::Q RFP No. 201fi'08 Dlsasler.~~ri~·~emoval arid Disposal SflrvlC8S 1.9 .. ,Flrm,has;iitta;;hE!da,cOmj)r~hens.lve.VEililcle.andequipmentLI6tapplica!)IEi fo,thls,contrac;t. noUng type,. oWnedlleuoo $Ultus, conliitfon,year, make and model1 l~" -No Tab B'Pa$e'Us 2Q~ flmt Msa~i;h.I;1~~C;4rrE!!it(:f3l'!lfl~I~OfLlablntylr:rsl!rance? . ~!' No ~1.LitigatiDrilJLI(f~erriEfnts/Se\ilein'ilhISIDeliarriiEir'itslSUSj:leiisibns:-;. Silbmif:irifOhriallori·on· any pending Iki~2!tlQn a.nd.IiIlYJu~geIY\EIJjl~~n~ ~eHjern~nJs:ofCQl!rtql!ses rejalivElto;pr9vi4lng IhesE1rvlces requested ~erein.that·halje o.cciJrred wlthln.tIi",ast:three·(~)yearS •. A1soii'ldIcate.11 yourJirii'l· lias. be.e.i:I dEibarred ·or Si:iSj:ierjt;l~riqmbl~QI~gor:prop~slng(m.1i! procuremeritproj~'by~ygt:l\l~lI!f!flle!1j,ily;!iurlng(he "slJt flve(5)years.SeeAWi~hea,ListT~b:C.paiie:190 .... , . ... . N~e .NA.~_ --~ ------ _mtt9. -,._<.,~_~~T' 'N~~~:~~~~~;~~~'P~I~1]:q ) :as "CQUtmiOi=B.roWi\ra + TIi~tO'~oing jiis.tfum~ntW!ls$WOrrlto anrJ subscrib.edbefO/lil. me: this rj! . dayo(()'tmtt c~.aP4\7?~¥;s. .. . 'Wlio '1.11 'pe~(j~au~: . "ki,~wn'~ " .~ .... '~~··or =~:~~:Q~=I®;::~ Sf:~ (ifQql'J,i.Qnitlon) Required Forms, Required Attachments & Value-Added Benefits 342 ,20.lifb" prpdl!ced -~ Page 1233 VENDOR REGISTRATION FORM _, IiXlt{iUlJ ;.2 CITY OF NORTH MIAMI BEACH -FLORIDA Business Name: ' ... I ____ A_s_hB_rl_tt,_ln_c_, ___ -I Contact Person: ·1-1 ___ ......... _____ n_m __ M ... o~on ... e.:...y =--____ ~ Mailing Address:,LI-.."." __ -,....5-6..,..5 _E H.,...i_lIs_~O_~O_B...."_IV=~= ___ ,...",.,,.,., ._---_--_ .... 1 Telephone:: I 954-725-6992 ',', ,----' FaCSimile:I __ L~Z25-6991 L 'DeerfieldB~ac~ ___ -IIFLI,133441"'1 Federal Tax ID Number: Ir-, ...,..,..-6S .... ,~~---~64--,-~_1-~ ----,-'J Remit to Address: (IF [)IFFERENT FROM ABOVE) I .f AUTOMOTIVE SUPPLIES (060) o 060-00 ,Automotive: Cars, Vans & Pickups Sales o 060-10 Automotive: Accessories o 060-20 Automotive: AC Equipment & Supplies o 060-30 Automotive: Maintenance & Replacement Parts BUILDING SUPPLIES AND MATERIALS (150) o I 50-00 Builders Supplies & Materials o 150-10 Bricks. Clay & Stone Products D 150-20 Concrete Products & Supplies o 150-30 Lumber. Plywood. Sheetrock, etc, o 060-35 Automotive: Cars Alternators & Starters o 060-40 Automotive: Tires. Tubes & Recapping D 150-40 Paint, Coatings. Wallpaper. etc. D I SO-50 Electrical equipment & supplies TRUCK AND SPECI.~ts."JiYV~JtiLES (070) o 070-00 Trucks: cab.:Chassi~;·-et~. ,Sides o 070-10 Trucks: A~~~~~i~s-' ", '" -' o 070-20 Trucks: AC Equipment & Supplies o 070-30 Trucks: Maintenance & Replacement Parts o 070-40 Trucks: Tires, Tubes & Recapping o 150-55 Electrical Cables & Wires D 150-60 Fencing D 150-70 Floor Covering o 150-80 Hardware D 150-90 . Hand Tools CHEMICALS-WATER TREATMENT (190) o 070-50 Trucks: Trailers D 190-00 Chemicals -Water Treatment 0070-55 Trucks: Bodies o 190-10 Anhydrous Ammonia o 070-60 Trucks: Bodies -Side-ann Loading o 190-15 Aqueous Ammonia o 070-70 Trucks: Bodies -Front & Rear Loading o 190-20 Chlorine o 070-75 Trucks: Sewer Cleaners o 070-78 Trucks: Street Sweepers o 070-80 Trucks: Specialty Vehicles o 190-25 liqUid Carbon Dioxide o 190-30 Polyphosphate o 190-40 Quicklime AUTOMOTIVE SHOP SUPPLIES (075) o 075-00 Automotive Shop Equipment, o 075-05 Air Tools o 075-10 Hand Tools o 190-50 Coagulant Aid o 190-60 Anthracite Coal o 190-70 Fluorosillcic Acid CLOTHING AND APPAREL (200) o 075-20 Parts and Supplies . 0 200-00 Clothing & Apparel o 075-30 Rags. Wiping Cloths. Shop Towels o 200-10 Clothing & Apparel: Uniforms -Police AUTOMOTIVE REPAIRS (076) o 200-20 Clothing & Apparel: Uniforms -Laborers o 076-00 Automotive Repairs D 200-30 Clothing & Apparel: Uniforms -Rental o 076-10 Paint & Body o 200-40 Clothing & Apparel: Shoes & Boots o 076-20 Transmission o 200-50 Clothing & Apparel: T-Shirts o 076-30 Welding o 076-40 Electric 0076-50 Brakes o 076-60 Engines 0076-70 Tire Recapping INFORMATION TECHNOLOGIES (250) o 250-00 Data Processing o 250-10 Equipmer:Jt & Hardware o 250-20 Services o 250-30 Systems o 250-40 Supplies 343 CONTRACTUAL SERVICES (118) 0.218-00 Contractual ServiCes 021S-05 Appli~ticm of HE!rbidd~ & Insecticides 0. .~18-0.6 Aquati,c W~~ Cpl!trlJl Chis.io Exterm'inathlgServic¢s D~.I tJ~ I, 7 Fo9d 5er'Vic;e & .Ca,~E!ring 0218-20 Grf,)uOds.Mair'l~nar'!<e· 021 Q..25 JarlitorialSeNices 1812.18-38 Laildsc:apingS~tyic;es 02 i 8-40 lqtClearing . 0218-45 Malntenanl;;e 9ft:quiprnent (~c1iJd~Qfflc:egq9fp;j o.21S-46 Maintenance.ofgadlb$ D21S.52 CCIOsultai'it Services 181218.;53 EnVirQnrnen'tal, Consultants: 0.2111-56 f1lcrQfil:rnii1g'S~r,vic:~: tJ'i'~5;Office Eq~ipmeo,~·S:eJ.vi«=es 021'$;60 Op~ra~i~mofYe.i~i~gMa~iI\es []:2f8;.6P ~~~ Ffil:!an~'Qg,S~j.yi~s EJ.2IS~10 Sweepi",,: " 1812111-78 Trash &.Garb~g~,R~oYal 18I;~1 ~$2 T rOc:!<lrig, Hauliijg AMoving 18121$-90 p .• rQf~~s:i(JnaJ:$~!~es :d,2.i~Ci! AI'c.bit~.,~I~~O'I!=E!s :[j2i~?2Ei'igllji!tlring$~lces; o i2 I 11-93 Ac(ountiilii AudJt()l'$' D21Q..9,4 Banking' CI21f}o95 Economic Development []21 Q-~6 P'ann~r Ddlj~~97 LarlClsqp~Archi~,~ . ¢ONtRAQTQAi..:$ERVI¢~s(~~O) 181 '22,Q,.OO CQrit;a¢tc)rs>-' ¢Oi:l$ttlk~on 0: 22~0I Asb~t()$Abatemerit, o 22Q,;03' Demolition El~~(j.o~ Electri~ (jAAq.;l9Ei1gln~~ring D'~2();?20General 0220.30 HVAC D,220~3S Painting o 220-40 Paving .. o :22~SO Plumbing 'D21g..!i5P~bOcUiiliti~ 0120-58, p.popng O'22.()"59Sa-ndbl~stlng, 0120.;60 Spedatt)' Buliding []220-'61 FenCing LABO~T()AYSERVICEs (495) o 495-00 l.,llb()ra~9ry 0495~ J() Supplies ~ Equipmellt 0495-20 ClJemicals 04~5.30 . Testing ." .. ... ' LIBRARY sERVfCES'(52S) [] .s25~OO UbraryandEquipmentSupplies 0525·10 Ubrary FUl'nlttireand Equipment CJ 52S~20IJbl';lry Books o 525;;30 Ubrary PtJblica~i()ns 344 FORfI,i.ISHINGs (4:20) o 420-00 furniture, Non-office o . 42S-,OO Furnishings, Interipr o 425.10 OffIce fLirniture [j 425-15 D.P. Office furniture. o 4.25-20 Drapf!rie_~ C",rta,ins&' Upholstery o 4is~30 Venetian allitdsi Sha.d~s GROUNDs'MAiNTENANC'E(450) o 450.0() Grounds Maintenance 04S()"IO Lawn Equipment;.. sales o 450.20 Lawn EqUipment -Service o 450 .. 3Q Lawn Chemicals o 4so:-4() Fel1iiizers & Soil. Conciitlol'lers 0450~50 ~od o 4S.5~O() Hoses 0460"00 HVACEqiiipmerlt & AcceSsotiia$ 0460';10.Coridensers, Air Handlers. etc. [J46~~!)Coinpr4!$sors '& Acces~ories [] .·16()~~Q Refrigerar;~~ $l,IRPties 11'f$!JM"GE(481) . [J 4B.o:;POlnsurance tl~e~io H~alth·· CJ A80~20 liability 04aO~30 ThlrdPany.Admfl'llstrator 1:1480:,4.0 Coosijll:ingServfc~ o 480~S()Pr~p~rty -. . .. D48~60 C3feteriaPlan 04S0,.70 Rein~i1i'ance JAN'TC)IlI~L (4ftS) D iaS~pi) Jil"itqrial S~rvICElS [j 4~5;;:.1 Q tllwuicals D?1iS~2Q $~pplies"",RagS~Clpthsje~~ PVIi1PsANDMPTORs (720) cr titi;'b()PLlropsandMotc)f:s. p72()~;1 0 Pumps art~' J\1fJtots-Sales o 720.;20 Pumpsafid MC)to~!!pairs 'RADIO .'TEtECOMMUNICATIONS-EQP'r(72S) o 125~OO R~dioand Telecommunicadonsequlpmellt D. 725 .. 10 :Radio and telHales CJ7~"?'Q. . ~di()~ndTeI~$erVice· RE~YC;:LI~Q(7)Q) 0730-00 Re¢ydlng o 730·1 0 Recyt:lirl~Vehides o '1aO~20 Reeycliilg.,-Equipmerit D13()~·311 R~Yt\IIr1g-Cqntra~oi"s R~C:RQ.TION A~[) PA~K$(1l8) 0.738:00 RecreatlOrland Parks o 738~ 10 Rec~Park andPlaygrollnd EqUipment 0738-20 . Ret--Spoitingand Athletic Oepartment o 738-30 Ree-Sportlng and Athletic Apparel 0. 738-40 Rec-Swimming Pool Equipment & Supplies O. 738·S0 ~ec-Swimming Pool ChelTlic.als SECURITY (775) . o 775'llO Security o 775.,,10 SecurityAlartllS'-Fir'e D· 775-20 Securi~ Alarms-Burglar o 775·30 Security Guards . MARINE SERVICES (545) o 5.45·00 Marine Supplies and Equipment o 545·10 Marlne-80ats and Engilies D~5·20 l'iIal:'ine'Supplies o 545~30 l1arine Hardware OFFIC:E SUPPLIES (61(1) o 610.Q() Office S~pplles , OM o. 10 OffI~e MathineSaru:i Equipment 0610.15 Office Machine Maintenance o 610~20 OfficeSuppli~Envelope$' o 610~30 OfflceSuppll~Paper .0 61 ~OOfflceSuppli~S:-forms 06.10~50 bHite Suppli~s-MI~(en~lleous PHOTOGRAPH1CSERViCE$ (6$0) o 650"()()' PhotograpbiC Services o 650-10 PhotOlnPliiC EqLiipment E1 65~HQ ~l1oti:lgfipl1i~ SLippll~ []65():.30 Ph~tQF.lp~h:,Lalr"t,ating o 65.0-40, PhotographlcU)' p~$1'.e. f;ONTAJNE'RS (66S) 0.665.:00 Rl8$tic¢Qritainers ' 0.,'665'·1 0, ~Gal:Garbage'C~.tainers .. · o 6~~:'ZQ 3QO,GiilGarbigeCQntain~rS "LQt1Blfli(i'E.Q~i,lPMr:ifr'(6r~1 .D .67q,.OQ Plum6ing:Equipmerj~' o 67~ 10 P,IuRiblngEqlliPnMlnt"'"""':$prinkler.lrrJgatlon TANKS (835) o 8l5~OO Tariks iJ835~IQ Tan~lean.Paintand Sandbla:St 0"8~~aO T~~~rTan~-'~" o 835::']0 T~nJCs--W;ltE!rSt~rage Tanks [)85Q:00 TQW!ni~n~rStorage TMNSPORTATiQfII("6'O) D86():;00 TratisporUtion . CrS61}-10 Tral1sp9tt.don-.;schools Bus 'D.-e6C)~2Q Tran~portation-T ql.";S MISCELLANEOOS'.COMMODITIES o OIQ,.j)() o QISi.ijO '0 ()20;;00 0025,.00 0030.;00 o OM),.()O [j 050-00 o Q8Q~OO o 08,s:.oO Ol~ o I (),s,OO D 15S~~ 0170~OO o 195-00 0 21$-00 o 2l5~00 o 260~00 0265-00 Ac~~~cani'~ Instil~~ion&Supplies M.,ertising &.~mq~i9n . Aggregates. limEJr~:)C:k, Bitlla~ AirCompr~~o~ & Acces$ories Ar'ts and Crafts A\Jctioneers Au.diC:; VisoaIEqt:llprn~nt& Supplies Awal:'ds. Ml;dais.lr()phi~s a&gs;Bagging.& tl~ ~rrels. Dr:l.Iins&Kegs ~rlngs Buildings, Fabricated Card,Acc~sSmems Christmas DeCorations C;ontrols, Instruments & Gauges Ci:dverts Electronic Equipment Electronic Repairs 0.775-40. Security--,lnvestlgation o 775-50 Security-Polygraph , SI~t.lS (78.,) 0180·00 Signs o 780·10 Signs--Manufa:C:tlll'elPrint o 789~20 Signs--lnstallatlon o 1.8o;.~~~jgl)HlJstS ~aod Ha.rdwai"e S;rlEL CONTAINERS (820) , 082~OO. 'Stee'jContainers . tJ B:20.IOSt~1 C<>ntainers-Pl~tic lids 0820.20S~1 ConulnerhRol1 Qffs S~RPLUS '(810) D'8~()~QQSIiI·pl(ls. Pefsol'ialPjoperty t;:r.~39-1 t)§urpllJ~.SarsandSmali Truc~ D~~~I$~ur:pl~s~eTrucks tl$.3Q~2(f :S~tp!\J$:S~~p<M¢tal D83()~3ilSufpiiisOffl~e'EqqiPfi1eht []' 830,,35 ,SurplusOffiCe.Machines [J8.3.0~OSiiq,lus:Office Furniture LI':Il)~HQ 'Sym!,!s,P,uI)Ji~4gi'## ·equipment d~~~i\~W~~~~Q~:~ql .. [] 8.80~I.O W.t~rCQi:)I~Ij~hWior t:f880~20' ;WaterCoDI~terior W~T~ItW()"~SEQ~IPMENT·&SUPPUES.(890) . D~o.OQ W~t~lWC?rksEqYlpml!ot an~:Sjjpplies 8i;~S.:.·· . .CJ89o,;w Wilterwotk$Hittings '0' ~90-S!> Waterworks~Hydrilnts [] . @9.b"~i) WitEll)voi"ICs'--Water Meters MISCELLANEOUS"COMMODITIES tl-~ao~oo ~1~~t~r~~Nle~" I.J300';00 Energy'CQosetvadon Ma~rials n310~OO Anandrig, Third.party , O~~IO~PO FilllIJ'i¢ihg;Thij'd'Party o 329;,QOA~PtoiecfjQn .Eq!lljmieilt.&:Supplies 345 [J .. 34~QO "First Aid,.M~i~ISuppriC!S '& ·Pharmaceutic;als o :~SQ.OQ Aags"Flagpciies~~nner &.AcC:I!~~ries o 3al)~QO F66'd D+1(),QO Ge~~rators []405"00 FUel 0405,19 FU~I-Natural Gil$.& Liquid Propane 05~5"()O ltibricantsl1t PetrQleum PrQducts 0' 55,s"00 Marking Devices and Supplies .0560-00 Mat~iarH~hdling eqUipment o ~70.00 1':1.~tals""'A1ITypes 0575-00 Micrographies Equipment 0595"°0 Nursery Supplies o ~30~00 PA Systems 0145.00 Road BUilding Materials o 755-0Q Road Building Equipment o no~oo Safety Equipment and Clothing O. 800·00 Sludge Disposal . o 875·00 WasteWar,er Equipment and Supplies 0895.00 Welding Equipment, Supplies,Gases The City of North Miami Beach Wishes to track the rriinorl~y byslness status 'of all Its vendors. Please check. one of the boxes below to Indicate the ownership stattlsof your bl.l!:tlness. o 1 Woman o 2 Black o 3. Hispanic o '4 Native Hawallan/Paclflclslander OS Amerlcan,Indlan/Alaskan Native 06 Asian -------- Tbeln.t(:!tricdRevMijg$,~I'VIC::E! how rE!:ctulre~ that tl'1.e City ljaveonfileagQmp!§'tec}W-9fol'tn fof aU v~lld~~. ~Iei!$¢¢qmpj~t~ ~heCittci~he~ JR$forfn W-9ar)q$ubrolt !t tQ' the City ·Cibihg With the vendor Clppll~tlon'," ,. .., .,' .' .. , ' . ..' ... , '. lrr ¢()mpnan¢~ Wlth,I~>$;O~·~071(S)a.IJd$p~~lfltCl!lV ~~~$@ctlon (:3); ~he c;:lty of Nc)rttrMlarijl B~a:¢h'c,C;kri'i;lwl~d.ge$ tti~t ~.ijcl~! s~~~rj~ hum!l~rs are. hlghIY~~mfl~~otl~lCln(fl~g~JiY PtQte~~d ~~a~'~c~i:=J:~~:hl~~ZJ!Vo~t~~8J~t'?~1~1~~1n~~:~lg~:!.6f"ItS·.'ii~BII¢arJt$t~mp(tl~ee.s:~ CIi!Jsslflcatlon ofag:oMnt$; .ld~ntificatiollalidverlJi~tiorn cregitworthlnes~; 1}U1lhga 1lg P~Yr.iieIW data cOllection," reconciliation" tfa(lklng, bemeftt 'procesSing; t~n( ~poltlrigj pre~~mpIQym~ht phase to conduct bclckgrotindlnvestlgai:loJi; InCtut!edblitnot limited ,to: Cltv' benefits r ' pehsion r unions, workefs .. comfJel'isatl.on~ drlvhig histoty check and banking. ., Sociii'! securitY .numbers are also used as a unique numeric Identifier anQmay be· used for searCh purposes. . The City may' discloSe:sbCiai security nUmbers to ,another agency or governmental entltv if it is. necessary for the receiving agency or gOvernmental agency to perform Its dutiesahd responsibilities. Dlsciosure Stat-EImehts will, be proVided whenever a sbtlal securltVhumber Is req!Jested or used forahy putjJeseiiot. noted 'Inthls statement; THE VENDOR APPLICANT MUST SIGN THIS ACKNOWLEDGEMENT OF RECIEPT OF THE ABOVE STATEMENT. :::a:::i~~' Date: 16l1:;/2()15 .. " f 346 I, ... Randal Perkins ,being firs~duly swqrnstate: Th~fuillepiname and bl,l~inessad~re~s.9fth~ persQn(s) Qrt:\ntity con~rac:~illgqr transacti!18blJsiness with the City of North MiamiBeach(~Citytl) are (Post Office addresses are notaceeptable),as follows: 65-0364711 . Federdl Employer IdentJpcotiori N\linber(lfnorie. Socill/SecuriiyNliiriber) Ashar/it, Inc . . NAfI'IE OFE;.,rITY. INol'!!DI.JAL, PAIiTN.EII~ Oil CoRl'ol!Ari.ON .. Dolng.~slilliss,As(f(same as (j/)pve, Jepve, blanlc) S65E"'JlltbQi'() Blvd Fl 33441 Suite OWNERSHIP,;OISCLOSURE AFFIDAVIT I;; If~e ¢~l1trclc:~ ~r· "U!\i,l1~st~!lI1~~~~OI1 is, ..... i~~,~!=orPQra.~!9I!jthC!.:ftJUIIi!~.I'1!l!Tlea"~.b.lJ~ii:t~s:~~dr~~~~h~r ~~.P.';9vi4ed]or ea:~hriffle~and directoraild ·e,ach ~sto¢I<Il()I(leiwmo!lolds;dit~ry:or' 'l"Idli'f@:IY';ll'{e·.Jle~enH~%),'w;mQre onM corpo~c;n'sstock.lfthecoritiictof: bli$lnesstJjnsactiol'fis'wtihatrust"tfietulllegalnameilnd iaare"Ss sl1a:lib'e . . ptoVidedfor~i:httLiS!:~a.ndeach benEltri:.iary.AlIsLlch. nam~ ai'1dadQti!$sE!$ .(postOffli:~. aCfCJrE!$si!$. ar~·nQ~ac~pt.al>l.el ~rllasfqll~ws:: . , Address ~65.EHiiJ5bpi;Q BlVd pE;¢tfleldB~!lCh GW$ifJ»ip· lQ, "=",~ ___ -.,-J..,.;O ... h_ii_N""07bl,,,.e ______ ........ ....,,.. ....... ...-S .... 6_5 .... E' .... fI;,;..iII_Sbti_··_tO..,..B,-IV_d~D_e_e_ffi.;..el_d_B_ea_c_Fr..-;..;;",---____ ..;;..;;..;.;.;...~20;...·' """"'-;';;';;;;;---" % TerryJaC:ks"on565EHiIIs"boroBlvd·.Deeffield Beach 10·· .......... '""--""-----~-==----~ ......... --'----,...-....;,.....,.-------~..........,.--~---"--......... -------..,........,;.....% 2. TIj~fuli iElPt l1.amElal1dbu.slnes$ addrE!ssQfa~y~~bE!rln~ividual(6tbel'tfulnsub.~ootra(~orsi.matE!r'ialm~(I. suppliersi. JabQr¢rs,,?rIEloders) )Vhp l1ave,Qr willh~YE!' anYinoo.~;(le~,.equi~JI!,~elll!ficlalor:otherwi$e)ill thecon.i:ra~t})r busint!S~transactionWith the~ity· (P~st C)ffji:e~4drf:!~sil!l·!ll'enQt;ac¢ept.ablel'ar!!.a5 follows: 3. The above listed company and all parties pertaining'to the above listed company 'underStand and have read the t~unty Code Section 2.11.1 and acknowledge that by becomiiigavimdorto or confractlng'With theeityof North MiaiTil Beii:ch, no';i:oriflicV" "t"" exist or be created. . 6/15/2015 Date Rand!!1 Petklns pflnrName 347 Sworn to and subscribed before me this / S-day of J OM£" .20/r .. P43r~l;mallyknown __________ _ ProducedJdentification ___ ----:. ___ _ Notary PiJblic: .... State of: Flo/Gd.) '* My c6mmissionexpires: J 1/~/21j)/7 J4(L /.~ . ... . · ..... . ~ .. ~~/ 348 ._-,-. -.. _-.--,-._. __ ._--_ ... __ ._---_.--_._. ---~ -_ .. _- ',AS;UIlJtI:#J~C.J,U:~PONSE'f()THE CITY (}FNORTH MIAMIBEACII,FL ,',' ""Jij'~#;2Qi$:.Q~·'D!SAimi:l{ ])EBRISREMOV ~L AND'DISPOSi\L,SE:RvICES ~~ ff!J Value Added Benefits <> Automated Debris Management System (ADMS) ADMS is a technology that eliminates the need for paper-based tickets during the disaster recovery mission. The ADMS systems operate using a mobile device such as a smartphone, personal digital assistant (PDA) or other portable hardware. Field Monitors capture pertinent information with the devices including GPS location, data/time, and equipment number and store it on the mobile device. Current systems utilize bar code technology, QR code or smart cards to collect pertinent data. Devices are capable of recording date, time and location, and some also have digital cameras for photo documentation. This functionality reduces data entry errors and allows for near real-time data review of operations. Discrepancies are significantly reduced resulting in cost savings and efficiencies. In the event an ADMS system is utilized, all data will be recorded electronically. ADMS systems improve production assessments and are a beneficial tool in developing public information messages. Ash Britt has experience working with multiple ADMS's including those from Arcadis (HaulPass), Tetra-Tech (RECOVERYTRAC) and Thompson Engineering (Thompson Data Management Suite). " Public Service Announcements (PSA) AshBritt is able to provide public service annGuncements for theCity if deemed necessary by the City. Below are examples of our PSA's. ===, "'-~==.~=-==, =,=' ="", .. =, ==="'==,=-~="= .. ~,=== Required Forms, Required Attachments & Value-Added Benefits 349 ... Lawft,Chemlcals ,. Compressed Gas ='=-=~=' =-=, ==-"-""~'~7===' '=, "="2==,C'=' ,-=,--===, .. = .. ='" Page 1234 Ash8rlll, Inc. Attachment Required Forms, Required Attachments & Value-Added Benefits 350 Page 1235 AshBrlII.lnc. AHachmer1 Required Forms, Required Attachments & Value-Added Benefits 351 Page 1236 EXHIBITC CONTRACT FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES CITY OF SOUTH MIAMI BOUNDARY MAP 352 South Miami, Florida ~ Ci.ly-IJoIlUilil}' f'.'j eM Uollndnry .. ! SjnB'~·Flllllily Rl!.'lia!rnill1l (Two<...<ilm)') n Our'" R"''''nt'., ('l1",·Slo,),) II To\\ilho~~ R",itknlliil n\',.~sl()ry) 2012 FUTURE LAND USE MAP • M~It~pl~.F:lmi1)' R~ld~1i1l1 (ft1ur.S\Qr')'} :~ "-.'~q~.?~!iO:::6c~:~~~ [] 1(~idmliiJll Lfmh..d C()ffl, ll~\lri~t (t\I,'o-SI~rry) : RiI Mixcd,UIIe COllllJlI:n:ioI' Ruidcntiul (l'·OIIT.Slory) • T,O.O.D, ,4".SI"'>') • Clllnm~n:i"l Re(.;tll &'Office n\~O·sIMY) ~] 1<c.1id~ltal omc~(fwo.$IQl)') fill &luolionnJ(Fllul·SIOay) ~ l'ubl/I!: ;Iud IIi"nillu!UTI1I tfdUt.Sluty) • PIIIi:s.ll;fld()pcIISpltL!r: .lhbpilnlliD , " -) .. I - I I --1, __ 1 l t .. I I· ... i -:.0- CONTRACT FOR1DISASTER DEBRIS REMQVAL AND DISPOSAL SERVICES THIS AGREEMENT made and entered into this __ day of , 20_ by and between the City of South Miami, a Florida municipal Corporation by and through its City Manager (hereinafter refen'ed to as "City") and Bergeron Emergency Services, Inc., (hereinafter referred to as "Contractor"). WITNESSETH: WHEREAS, the contract for Disaster Debris Removal and Disposal Services contract was competitively solicited by the City of North Miami Beach pursuant to RFP No. 2015-08 and after completing a competitive bidding process, awarded a contract to Contractor; and "'HEREAS, the City of South Miami desires to utilize the Disaster Debris Removal and Disposal Services) contract and pursuant to authority of the City of South Miaini's Charter: NO'V, THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: I. The City desires to enter into a Contract, under the same tel1llS and conditions as set fOl1h in the solicitation and the agreement between the Contractor and the City of North Miami Beach tor Disaster DebriS Removal and Disposal Services. 2.. The City has reviewed the cQntract and agrees to the tenus and conditions to be applicable to a purchase order to be issued by the City and fluther agrees to the fair and reasonableness of the pricing. Contractor hereby agrees to provide such goods and/or services, pursUant to the City's purchase order made during the tenn of this agre nt, under the same price(s), tenus and conditions as found in the solicitatiOll document and the response to the solicitation, pertinent copies of which are attached hereto as Exhibit B and made a part hereof by reterence, and the agreement and/or tbe award between the, a copy of which, including any amendments and addendu1l1s thereto. is attached hereto and made a Exhibit A pmt hereof by reference. City's Map of its bOuilclatiesjwhich has been marked Exhibit C, and shall be substituted for the . North Miami Beach m<lp found on page 82 of EXhibit A. 3. All references in the ConUact No. 2015-08 between the City of North Miami Beach, competitively so1icited by the City of NOI·th Miami Beach pursuant to RFP No. 2015-08, for Disaster Debris Removal and Disposal Services and Contractor, shall be asstUued to peltain to, and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of the between City of North Miami Beach, competitively solicited by the City of North Miami Beach pursuant to RFP No. 2015~08 and its agreement with Contractor, shall be made by the City Manager for the City of South Miami. The term of the contract, including all extensions authorized by the contract shall not exceed five years. Notwithstanding anything contained in the RFP and Contract to the contrary, this agreement shall be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shall be in Miami-Dade County, FIOlida. 4. Scope of Goods and Services. The scope of goods and services are set forth Thomas F. Pepe -01-1.1-16 Page 1 of'S in the attached Exhibit A. 5. Contract Price. The conh'act price for the good and services is set forth in the attached, Exhibit B. 1f11ot otherwise set forth in the Cit" of North Miami Beach Agreement/Contract, the Contractor shall be paid upon delivery of all the goods, the completion of all the services and after final inspection by the Ci ty that approves of the goods delivered and the work perfOlU1ed. 6. Grant Funding: This project is being funded Nt A and Contractor agrees to comply with all the requirements of that Grant, applicable to the delivery of the goods and services that al"e the subject of this Agreement, and that are within its power to provide and ' to provide .all the documentation within its control that is required for the City to be able to rc;:cover the contract price pursuant to the terms of the grant. A copy of the grant is attached heteto and made a part hereof by refei"ence. 7) Public Re~ords: CQNTRACTOR and all of its subcontractors are required to CO,h1ply with the p\lblic: records law (s.119,0701) while providing goods and/or services on behalf of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to perfOlTI1 the service; (b) Upon l'equest fiom the public agency's cllstodial1 of pUblic crecords, prQvide the p~blicagency with a. copy of the l:equest~d records or allow the records to be ill$pected or copied within a reasQllabletil1le at a costthatdoes not exceed the cost provided in this chapter or as otherwise provided by law; (e) Ensure that public records that are exempt Or confidential and exempt froIh public records disclosure requirements are not disclosed except as authorized by law for the dl,Iration ofthe Ctmti'act term and folImving completion cof the Contract if CONTRACTOR does l1()tttanste.r the re.cords. to thy public agency; and (d) Upon completion of the Coptract, tl"ansfer, at no cost, to the public agency all public records ih possession of CONTRACTOR or keep and maintain public records required by the publieagency to perfonn the servIce. If CONTRACTOR transfers all public records to the pliblic agency Up011 cornpletion of the Contract, CONTRACTOR shall destroy any dllplicate public records that are exempt or contidential and exempt from pubHc recQrdsdisdQsl,lre requirements. If CONTRACTOR keeps and maintains public records llPon completion of the Contract, CONTRACTOR shall meet aU applicable reqT..lirements for retaining public records. All records stored electf0l1ically must he provided to the public agenc'y, ll}jon request from the public agency's custodial1 of pUblic records, in a format that is compatible with the inthni1ation technologysysteJ1lS of the public agency. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO TIllS CONTRACT, CONTACr THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340; E-mail: mmenendez@southmiantifl.gov; 6130 Sunset Drive, South l\1iami, FL .33143. 8. \Vaiver Jur'Y Trial: City and Contractor knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal COllrt proceedings in rcspec1 to any action, proceeding, lawsuit or counterclaim arising out of the Contract Documents or the performance of the Work thereunder. 9. Validity of Executed Copies: This agreement may be executed in several counterpat1s, each of which may be construed as an original. Thomas F. Pepc-OI-ll-16 Page 2 of5 · 10. Attorneys' Fees and Costs: In the event of any litigation between the pmiies arising out of or relating in any way to this Agreement or a breach thereof, each party shall bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be indemnified for any attomey fees intUITed in the defense of an action by a person or entity who is not a party to this Agreement., 11. Severability: If any tenn or provisi ~thiS Agreement or the application thereof to any pers n or circumstance shall, to al extent, be invalid or unenforceable, the remainder of this greement, or the application~/ f such telm or provision to persons or circumstances 0. er than those to which it is I ld invalid or unenforceable, shall not be affected there !and each telm and provisio;~ of this Agreement shall be valid and enforceable re fullest extent permitte~/~ law. , NESS WHEREOF, and,' s the duly author' ed/act of the paliies, the undersigned " t v s of the p~uiies hereto hiv ,J caused this instru ent to be signed in their respective t e proper officials onotb ore the day and y.' ar fitst above written. .. ... . 1 E_~_M.' ~ "i-a~ ){l, PR..€·\~€~\ (type "ame and titlofsignator above' # ATTESZ~ /i CITYOFSOUTHMIAMI By , B~ Maria M. Menendez, CMC City Clerk Read and Approved as to FOIln, Language, Legality and Execution Thereof By: _'--__ ~~---:---.;:?~ __ ~ __ ~ __ .~_-__ Thomas F. Pepe City Attorney Thomas F. Pepe-Ol-ll-I6 Page 3 of5 ----------------------Steven Alexander City Manager AGREEMENT No. 2015-08 BETWEEN THE CITY OF NORTH MIAMI BEACH AND Berger(Jn Emergency Services, Inc. THIS AGREEMENT is made and entered into as of this day of _______ . 2015 by and between Bergeron Emergency Services, Inc. organized and existing under the laws of the State ofFJorida, with offices at 19612 S. W. 69 ri • Place Ft. Lauderdale, FL 33332 (hereinafter referred to as the "Contractor"), and the City of North Miami Beach, a political subdivision of the State of Florida. having its principal office at 1701 J NE 19th Avenue. North Miami Beach, Florida 33162 (hereinafter referred to as the "City"). WITNESSETH; WHEREAS, the Contractor has offered to provide the materials anelior services and to be bound by Request for Proposals (RFP) No. 2015-:-08 Disaster Debris Removal and Disposal Sen/ices which includes the General Terms and Conditions of the Request for Proposals, Specifications, Pricing Forms. and associated addenda attaciwd her_eto and incorporated herein as. EXbibil"A" and the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": and WHEREAS, the Contractor hassubmilteo a written proposal dated May 272015. hereinafierreferred to as the "Contractor's Proposal". the terms of whiCh are incorporated herein by reference a~ if fully set forth herein: and WHEREAS, the Cil,), desires to procure from the Contractor such services for the City. in accordance with the terms and cona it ions of this Agteemern. WHEREAS, Contractor recog[lizes and agrees that this Agreement is solely a back-up agreement to be activated in the event the City's primary Contractor (AshBritt [nc.) is unable or unwilling. to perform the services required during an emergency or. ifthe City detennines that it is in its best interest to have a secondary Contractor activated during an event. NOW. THEREFORE. in consideraiionof the mutual covenants and agreements herein .contained. the parties herewa!,lree as follows: J. The Contractor agrees to provide the materials and/or services pursuant to and to he bound by the specifications, the termsartd conditions of the Request for Proposals, which includes General Terms and Ccmclitions of B,equest fqr Proposals. Specifications. Pricing Fomls, and associated addenda and the temlS of which are incorporatecl herein oy reference as if fully se.! forth herein and attached hereto as Exhibit "A". and the Contractor's Proposal attached hereto and iQcorporated herein as Exhibit "B": 1. The City agrees to abide by and to be bound by the terms of the Request for Proposals, which includes General Tenns and Conditions of the Request for Proposals, Specifications, Pricing, and associated addenda attached hereto and incorporated herein as Exhibit "A", and by the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": 3. Contractor shall deliver materials and/or provide services in accordance with the terms of the Request for Proposals. Pricing and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B"; Page 1 of2 CAO <;(").. \rENDO~ __ . .... 4. The City agrees to make payment in accordance with the tenus of the Request for Proposals. Pricing and addenda attached hereto ~nd incorporated herein as Exhibit .• A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": 5, This Agreement and attachments hereto constitute the entire agreement between the partics hereto, and its provisions shall not be amended, except in writing, after formal approval by both parties. 6. This Agreement will commence on August 0 I. 2015. The initial contract shall be for a period of five (5) years. The City reserves the right to renew the contract for two (2) additional (1) year periods. providing that both parties ab'ree that all ternls, conditions and specifications remain the same, contingent upon approval by the City Manager and the City Council of the Cily of North Miami Beach. 7. In addition to any other co ctual indenmification provisions in Exhibit .. A" or Exhibit "8'; in favor of the ndemnify and hold the City harmless from any and all claims, suits, actions, damages. ~es of action. and a rney's fees. arising from any personal injury, loss of life. or damage to person or property S Stained by reasOn of r 115 a result of the products or materials used or supplied in the performance ofthis era. "f .r ')., '. ...:'-, •. ~., .... <;::'~'~.:.',,\~> .'.'.' ~~ __ day of BEACH By: --"-----"-....:---'t-- Ana M. Garcia. City Manager "~mV\!~,, CHRISTY FINK · i~m:~\ Notary Public" State of Florida. • i' • '! My Comm. Expires Sap 2,2018 ~~~ ",.,~~i Commission # FF 156246 • ~~f~ b ,,,,, .. ,,, Bonded through National Notary Assn. r Page 2 of2 i?~ VE'f..-'G'--- EXHIBIT A City of North Miami Beach Solicitation RFP No. 2015-08 Disaster Debris Removal and Disposal Services Thomas F. Pepe -01-11-16 Page 4 of5 City of North Miami Beach, FL RFP NO: TITLE: ADVERTISEMENT: SUBMISSION DUE DATE: SUBMIT TO: 1ST REVIEW COMMITTEE MEETING: RFP No. 2015-08 Disaster Debris Removal and Disposal Services Firm Submitting Proposal REQUEST FOR PROPOSALS 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES May 12, 2015 June 9, 2015 TIME: 2:00PM PROCUREMENT MANAGEMENT DIVISION A TT: BRIAN K. O'CONNOR 17011 NORTH EAST 19th AVENUE, ROOM 315 NORTH MIAMI BEACH, FLORIDA 33162 TBA CITY HALL 2ND FLOOR COUNCIL CHAMBERS 17011 NE 19 Avenue, North Miami Beach, FL 33162 1 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services TABLE OF CONTENTS RFP REQUEST FOR PROPOSALS 3 1.0 GENERAL TERMS AND CONDITIONS 4 2.0 SPECIAL CONDITIONS 33 3.0 SCOPE OF SERVICES 39 4.0 REQUIRED PROPOSAL CONTENT 53 5.0 REQUIRED FORMS 56 ATTACHMENT "A" -NORTH MIAMI BEACH CITY BOUNDARIES MAP 82 2 City of North Miami Beach, FL CITY OF NORTH MIAMI BEACH RFP NO. 2015-08 REQUEST FOR PROPOSALS RFP No. 2015-08 Disaster Debris Removal and Disposal Services DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Wednesday, May 12, 2015 Dear Potential Respondent: The City of North Miami Beach, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 2:00 PM EST Tuesday. June 9. 2015, for RFP No. 2015-08 Disaster Debris Removal and Disposal Services. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.citynmb.com/purchasingoratDemandStar.com. The City of North Miami Beach, FL is seeking proposals from qualified proposers to conduct Disaster Debris Removal and Disposal services for the City in full accordance with the scope of services, terms and conditions contained herein. The selection of the successful respondent(s) shall be at the City's discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. Questions regarding this solicitation shall be submitted in writing to bids@citynmb.com no later than 5:00 PM on Tuesday, June 2,2015. Responses to those questions considered material to the solicitation will be made available as formal addenda to the City's Purchasing website and DemandStar.com. It is the responsibility of prospective respondents to ensure they are aware of all addenda issued relative to this solicitation. Respondents shall submit One (1) original complete proposal package, Three (3) duplicate copies of said package and One (1) flash drive or CD copy, to the City of North Miami Beach Procurement Management Division -Attention: Chief Procurement Officer, Brian K. O'Connor, 17011 N.E. 19th Avenue, 31d Floor, North Miami Beach, FL 33162 on or before the due date stipulated above. All packages shall be clearly marked "RFP No. 2015-08 Disaster Debris Removal and Disposal Services". The City will not be responsible in the event the U.S. Postal Service or any other courier system fails to deliver any package by the above referenced deadline. Late submissions shall not be accepted. RFP responses will be publicly opened and firm names read aloud in the City Hall 2nd Floor Council Chambers on the due date/time noted above. The City of North Miami Beach reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the City. Brian K. O'Connor Chief Procurement Officer City of ~orth Miami Beach Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. 3 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 1.0 GENERAL TERMS AND CONDITIONS 1. DEFINITIONS When used in Contract Documents (defined below) or in related documents, the following. terms shall have the meanings given below: Addendum: A modification of the Plans, Specifications or other Contract Documents distributed to prospective Bidders prior to the opening of Bids. Advertisement for Bids: The public notice inviting the submission of Bids for the work. Bid: The written offer of a Bidder to perform the work or service. Bid Bond: A bond executed by a Bidder and its Surety in the attached form guaranteeing that the Bidder, if awarded the Contract will execute the same and will timely furnish the required Performance Bond, P~yment Bond, and evidence of Insurance. Bidder: Any individual, firm, partnership or corporation submitting a Bid in accordance with the Instructions to Bidders. Bid Documents: Bid Guarantee or bid deposit. The Advertisement for Bids, Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Technical Specifications and Plans, together with all Addenda. Bid Form: The form on which Bids are SUbmitted. Calendar Day: Every day shown on the calendar. Change Order: A written agreement executed by the City, the Contractor arid the Contractor's Surety, covering modifications to the Contract recommended by the Contract Manager 4 and approved by the City Manager and/or City Council. Contract: The written agreement between the City and the Contractor for performance of the Work in accordance with the requirements of the Contract Doc~ments ard for the payment of the agreed consideration. Contract Documents: The Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Supplemental Provisions, Technical Specifications and Plans, together with all Addenda, Change Orders, Schedules and Shop Drawings. Contract Manager: . North Miami Beach's City Manager or her designee or duly authorized representative designated to manage the Contract. Contractor: The individual, firm, partnership, corporation or joint venture whose Bid is accepted and who enters into a Contract with the City of North Miami Beach and who is liable for the acceptable performance of the work and for the payment of all legal debts pertaining to the Work. Contract Date: The date on which the Agreement is effective. Contract Time: The number of days allowed for completion of the work. The Contract Time will be stipulated in the Bid Form, unless extended by a Change Order. All contract time shall be measured in calendar days. City: A political subdivision, Incorporated City within Miami-Dade County of the State of Florida, whose governing body is a City Council consisting of a Mayor, Vice Mayor and five City Council members. City Manager: The Manager of the City of North Miami Beach, Florida. City of North Miami Beach, FL Days: Reference made to Days shall mean consecutive calendar days. Deliverables: All documentation and any items of any nature submitted by the Contractor to the City's Contract Manager for review and approval in writing pursuant to the terms of the Agreement. Lessee: Any individual, partnership or corporation having a tenant relationship with the City of North Miami Beach. Liquidated Damages: The amount that the Contractor accepts, as stipulated in the Bid Form, which will be deducted from the Contract Sum for each Calendar day of delay due to a Non- excusable Delay to be determined by the City's Contract Manager. Notice To Proceed (NTP): The written communication issued by the City to the Contractor directing the Contractor to begin contract work and establishing the date of commencement of the work. Owner: The term Owner as used in this Contract shall mean the City of North Miami Beach. Performance Deposit: Certified Bank Check executed by the Contractor, on the attached forms, assuring that the Contractor will, in good faith, perform and guarantee the work in full conformity with the terms of the Contract Documents and will promptly pay all persons supplying the Contractor with labor, materials, or supplies, used directly or indirectly by the Contractor in the prosecution of the Work. Plans: The drawings or reproductions thereof, prepared and sealed by the ArchitecUEngineer, which show the locations, character, dimensions and details of the work to be done and which are part of the Contract Documents. Project: The construction and services required by the Contract Documents, which includes all labor, materials, equipment, and services to be provided RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. 5 by the Contractor to fulfill the Contractor's obligations. Scope of Service: Document which details the work to be performed by the Contractor. Subcontractor or Sub consultant: Any person, entity, firm or corporation, other than the employees of the Contractor, who furnishes labor and/or materials, in connection with the Work, whether directly or indirectly, on behalf of and/or under the direction of the Contractor and whether or not in privity of Contract with the Contractor. The words "Work", "Services", "Program", or "Project": All matters and things required to be done by the Contractor in accordance with the provisions of the Contract. The words "Directed",' "Required", "Permitted", "Ordered", "Designated", "Selected", "Prescribed", or words of like import to mean respectively, the direction, requirement, permiSSion, order, designation, selection or prescription of the City's Contract Manager; and similarly the words. "approved", acceptable", "satisfactory", "equal", "necessary", or words of like import to mean respectively, approved by, or acceptable or satisfactory to, equal or necessary in the opinion of the City's Contract Manager. In resolving disputes and in all respects the City Manager's decision shall be final. VENDOR REGISTRATION INSTRUCTIONS . It is the policy of the City to encourage full and open competition among all available qualified vendors. All vendors regularly engaged in the type of work specified in the Bid Solicitation are encouraged to submit bids. Vendors may enroll with the City to be included on a mailing list for selected categories of goods and services. To be eligible for award of a contract (including small purchase orders), Bidders must complete a Vendor Application. For information and City of North Miami Beach, FL 3. 4. to apply as a vendor, please visit our website at www.Citynmb.com/Purchasing to download an application and submit it to Procurement Management Division, 17011 NE 19 Avenue, Suite 315 North Miami Beach, Florida 33162. To get solicitation document, specifications and updates go to www.Citynmb.com. CONE OF SILENCE AND REQUEST FOR ADDITIONAL INFORMATION "Cone of Silence," as used herein, means a prohibition on any communication regarding a particular Request for Proposal ("RFP"), Request for Qualification ("RFQ") or bid. Pursuant to Section 2-11.1 (t) of the County Code, all Bid solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, except for clarification of process or procedure already contained in the solicitation, are to be made in writing to the attention of the Chief Procurement Officer. Such inquiries or request for information shall be submitted to the Chief Procurement Officer and shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request should also include a cover sheet with Bidder's facsimile number. The request may also be electronically mailed to bids@Citynmb.com or mailed to Procurement Management Division, 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162. During the Cone of Silence the following is prohibited: Any communication regar~ing this bid between a potential vendor, service provider, bidder, lobbyist, or consultant and the City's professional staff including, but not limited to City Council, the City Manager and his or her staff. All communication regarding this bid should be sent in writing only to the Procurement Management Division at bids@Citynmb.com. BIDDERS RESPONSIBILITIES Bidders are required to submit their proposals upon the following express RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. 6 conditions: A. Bidders shall thoroughly examine the drawings, specifications, schedules, instructions and all other contract documents. B. Bidders shall make all investigations necessary to thoroughly inform themselves regarding site(s) and facilities for delivery of material and equipment as required by the bid conditions. No plea of ignorance, by the bidder, of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation due the bidder. C. Bidders are advised that all City contracts are subject to all legal requirements provided for in the City of North Miami Beach Purchasing Code and applicable County Ordinances, State Statutes and Federal Statutes. PREPARATION OF BIDS Bids will be prepared in accordance with the following: A. Our enclosed Bid Proposal Form is to be used in submitting your bid. NO OTHER FORM WILL BE ACCEPTED. B. All information required by the bid form shall be furnished. The bidder shall sign each continuation sheet (where indicated) on which an entry is made. C. Unit prices shall be shown and where there is an error in extension of prices, the unit price shall govern. D. Alternate bids will not be considered unless authorized in the Invitation to Bid document. City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. E. Proposed delivery time must be equality and its decision shall be shown in calendar days, which shall final. include weekends and holidays. The City of North Miami Beach is exempt from payment to its vendors of State of Florida sales tax and, therefore, such taxes should not be figured into the bid. However, this exemption does not transmit to suppliers to the City in their (supplier) purchases of goods or services, used in work or goods supplied to the City. Contractors are responsible for any taxes, sales or otherwise, levied on their purchases, subcontracts, employment, etc. An exemption certificate will be signed where applicable, upon request. The City will pay no sales tax. DESCRIPTION OF SUPPLIES A. Any manufacturer's names, trade names, brand names, or catalog numbers used in these applications are for the purpose of describing and establishing minimum requirements or level of quality, 'standards of performance, and design required, and are in. no way intended to prohibit the bidding of' other manufacturers' items of equal material, unless specifications state "NO SUBSTITUTIONS." B. Bidders must indicate any variances to the specifications, terms, and conditions, no matter how slight. If variations are not stated in the Proposal, it shall be construed that the bid fully complies with the Specifications, Terms and Conditions. C. Bidders are required to state exactly what they intend to furnish; otherwise they shall be required to furnish the items as specified. D. Bidders will submit, with their proposal, necessary data (factory information sheets, specifications, brochures, etc.) to evaluate and determine the quality of the item(s) they are bidding. E. The City shall be the sole judge of 7 7. SUBMISSION OF BIDS A. Bids and Addenda thereto shall be enclosed in sealed envelopes addressed to the Chief Procurement Officer, Brian K. O'Connor, City of North Miami Beach, 17011 NE 19 Avenue, Room 315, North Miami Beach, Florida 33162. The name and address of the bidder, the bid number, the date and hour of the bid opening, and the bid title shall be placed on the outside of the envelope. B. Bids must be submitted on the forms furnished. E-mailed and facsimile bids will not be considered. Bids shall be dated and time stamped in Room 315 prior to bid opening. Bidders shall have sole responsibility of insuring delivery of bids on time and to the proper location. C. Bidders requesting a copy of the bid tabulation shall include a stamped, self-addressed envelope. D. Bids should be submitted in duplicate per the requirements stated herein. Please include in your proposal package a CD or flash drive containing a PDF file of the entire original submission. 8. ADDENDA The Procurement Management Division may issue an addendum in response to any inquiry received, prior to Bid opening, which changes, adds to or clarifies the terms, provisions or requirements of the solicitation. The Bidder should not rely on any representation, statement or explanation, whether written or verbal, other than those made in this Bid solicitation document or in any addenda issued. Where there appears to be a conflict between this Bid solicitation and any addenda, the last addendum issued shall prevail. It is the Bidder's responsibility to ensure receipt of all addenda and any accompanying documents. Bidder(s) shall acknowledge receipt of any formal Addenda by signing the addendum and City of North Miami Beach, FL 9. 10. 11. 12. 13. including it with their Bid. Failure to include signed formal Addenda in its Bid shall deem its Bid non-responsive provided, however, that the City may waive this requirement in its best interest. REJECTION OF BIDS The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the contract or reject all proposals within one hundred and twenty (120) calendar days after proposals opening date. WITHDRAWAL OF BIDS A. Bids may not be withdrawn and shall be deemed enforceable for a period of 120 days after the time set for the bid opening. B. Bids may be withdrawn prior to the time set for the bid opening. Such request must be in writing. C. The City will permanently retain as liquidated damages the bid deposit furnished by any bidder who requests to withdraw a bid after the bid opening. LATE BIDS OR MODIFICATIONS Only bids or proposals received as of opening date and time will be considered timely. Bids and modifications received after the time set for the bid opening will be rejected as late. CONFLICTS SOLICITATION WITHIN THE Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, Technical Specifications, Proposal Submittal Section, or any addendum issued, the order of precedence shall be as follows: The last addendum issued, the General Terms and Conditions, the Special Conditions, the Scope of Services, and the Proposal Submittal Section. CLARIFICATION OR OBJECTION TO BID SPECIFICATIONS If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of the specifications or other . bid documents or any part thereof, he/she RFP No. 2015-08 Disaster Debris Removal and Disposal Services 14. 15. 16. 8 may submit to the Chief Procurement Officer on or before the date and time stated herein, a request for clarification. All such requests for clarification shall be made in writing and the person submitting the request will be responsible for its prompt delivery. Any interpretation of the bid, if made, will be made only by Addendum duly issued. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. Any objection to the specifications and requirements as set forth in this bid must be filed in writing with the Chief Procurement Officer by 5:00 PM on Friday, May 22, 2015: INVOICING/PAYMENT Contractors must submit invoices regularly and for no more than 30-day periods. All invoices should be sent to: City of North Miami Beach, Finance Department, 17011 NE 19 Avenue, 3rd Floor, North Miami Beach, Florida 33162. In accordance with Florida State Statutes, Chapter 218, payment will be made within 45 days after receipt of services and a proper invoice. The City cannot make advance payments, make deposits in advance of receipt of goods, or pay C.O.D. Bidders should state any payment discount in the space provided on the proposal form. DISCOUNTS A. Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit prices quoted. B. In connection with any discount offered, time will be computed from the date of receipt of supplies or services or from the date a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date of mailing of the check. COMPETENCY OF BIDDERS A. Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will be City of North Miami Beach, FL considered only from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid(s); have a record of performance for a reasonable period of time; and have sufficient financial support,· equipment and organization to ensure that they can satisfactorily deliver the material and/or services if awarded a Contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed ·to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the proper authorities of the City. B. The City may consider any evidence available to it of the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) in making the award in the best interest of the City. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 17. NOTICE REQUIREMENTS UNDER THE AGREEMENT All notices required or permitted under the Agreement shall be in writing and shall be deemed sufficiently served if delivered by Registered or Certified Mail, with return receipt requested; or delivered personally; or delivered via fax or e-mail (if provided below) and followed with delivery of hard copy; and in any case addressed as follows: To the City: Contract Manager City of North Miami Beach Attention: Esmond Scott, Public Works Director Phone: (305) 948-2967 Fax: (305) 957- 3502 E-mail: esmond.scott@citvnmb.com and, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 9 To the Chief Procurement Officer Brian K. O'Connor, C.P.M. A.P.P Chief Procurement Officer Procurement Management Division 17011 NE 19th Avenue, Suite 315 North Miami Beach, FL 33162 Phone: (305) 948-2946 Fax: (305) 957- 3522 Email: bids@citynmb.com and, To the City Attorney Jose Smith City Attorney 17011 NE 19th Avenue, 4th Floor North Miami Beach, FL 33162 Phone: (305) 948-2939 Fax: (305) 787- 6004 Email: jose.smith@citvnmb.com To the Contractor Notices will be sent to the contractor at the physical address, e-mail address, fax numbers and to the person listed in the Contractor's proposal, as applicable. Either party may at any time designate a different address and/or contact person by giving notice as provided above to the other party. Such notices shall be deemed given upon receipt by the addressee. 18. EMPLOYEES All employees of the Contractor shall be considered to be at all times the sale employees of the Contractor, under the Contractor's sole direction, and not employees or agents of the City of North Miami Beach. The Contractor shall supply competent and physically capable employees and the City is authorized to require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on City property is not in the best interest of the City. Each employee at all times shall have and display in plain view proper identification. The names of the employee and the company shall be displayed on the front of the employee's shirt. City of North Miami Beach, FL 19. AWARD OF BID The Evaluation Committee will make a recommendation based upon a "best value to the City" evaluation. The City reserves the right to award to more than one proposer. The City reserves the right to award contracts on a Primary or Secondary basis. The successful proposer(s) shall be notified in writing of award. 20. BID PROTESTS The City shail provide notice of its intent to award or reject all bidders by posting such notice on the City's website within two (2) working days after the posted Evaluation Committee meeting. The bidder must file a notice of protest in writing to the Chief Procurement Officer within three (3) working days after the posting of the notice of the City's intent to award, and shall file a formal written protest within five (5) working days after filing the notice of protest. The notice of protest must be either, hand-delivered and date and time stamped by the Procurement Division, or sent via certified U.S. mail, return-receipt requested. Failure to file a protest within the time-frame specified herein shall constitute a full waiver of all rights to protest the City's decision regarding the award of bid. A. The written protest shall state in detail the specific facts and law or ordinance upon which the protest of the proposed award is based, and shall include all pertinent documents and evidence. B. A written protest may not challenge the relative weight of evaluation criteria or a formula for assigning points. C. Only a bidder whose bid is timely received and fully complies with all terms and conditions of the bid may protest an award. D. Upon receipt of a formal written protest, the City may stop award proceedings until resolution of the protest; however, the award proceedings shall not be stopped if the City Manager decides the award RFP No. 2015-08 Disaster Debris Removal and Disposal Services 10 must continue without delay in order to avoid an immediate and serious threat to the public health, safety, or welfare. E. Any and all costs incurred by a protesting party in connection with a bid protest pursuant to this section shall be the sole responsibility of the protesting party. A protest shall be reviewed and evaluated administratively and a decision in writing shall be forwarded to the protesting firm. If the protesting firm does not agree with the administrative decision, they may appeal the decision in writing to the City Manager within five (5) working days. The notice of appeal must be either hand-delivered and date and time stamped by the City Manager's Office, or sent via certified U.S. mail, return-receipt requested to the City Manager. The decision of the City Manager will be final and submitted with his/her recommendation to the City Council if the award .exceeds $50,000.00. Any person who files a formal written protest shall post with the Chief Procurement Officer, at the time of filing the formal written protest, a cashier's check made payable to the City of North Miami Beach in an amount equal to (one) 1% percent of the City's estimate of the total amount of the contract or $5,000, whichever is less. If the decision of the City Manager or designee upholds the action taken by the City, then the deposit becomes nonrefundable and the City shall retain the deposit as payment for a portion of the cost and expense, including but not limited to, time spent by City staff in responding to the protest and in conducting the evaluation of the protest. If the decision of the City Manager or designee does not uphold the action taken by the City, then the City shall return the amount of the cashier's check without deduction, to the person or entity filing the protest. 21. AGREEMENT An agreement shall be sent to the awarded bidder to be signed, witnessed, and returned to the City for execution. The City City of North Miami Beach, FL will provide a copy of the fully executed agreement to the awarded bidder. 22. DISQUALIFICATION OF BIDDERS A bidder may be disqualified temporarily or permanently and his/her bid(s) rejected for: , A Poor performance or default, in the City's opinion, on previous contracts with the City. B. Poor performance or default, in the City's opinion, on previous contracts with other public entities. C. Insufficient financial or company size, in the City's opinion, to perform the requirements of the contract. 23. SUBCONTRACTING Unless otherwise specified in this Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written consent of the City. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the City may result in termination of the contract for default. 24. ASSIGNMENT The successful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, including any rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the City and City's approval. 25. FRAUD AND MISREPRESENTATION In accordance with City Purchasing Policy 3.6 and pursuant to Section 2-8-1.4 of the Miami-Dade County Code, any individual, corporation or other entity that attempts to meet its contractual obligations with the City through fraud, misrepresentation or material misstatement, may be debarred from doing business with the City. The City as further sanction may terminate or cancel any other contracts with such individual, corporation or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attorney's fees. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 26. COLLUSION The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his/her bid is made without previous understanding, agreement, or connection with any person, firm or corporation, making a bid for the same items, or the initiating City department, and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 27. MAINTAINING BID STATUS To be retained on the active bidders list, bidder MUST respond to this Invitation to Bid. To protect your status as an active bidder, please complete and return the last page of the bid proposal form indicating reason for "No Bid" at this time. Three (3) consecutive failures to respond to bid invitations could result in automatic removal from the bidders list. 28. PATENTS AND COPYRIGHTS It shall be understood and agreed that by the submission of a proposal, the bidder, if awarded a contract, shall save harmless and fully indemnify the City and any of its officers or agents from any and all damages that may, at any time, be imposed or claimed for infringement of any patent right, trademark, or copyright, of any person or persons, association, or corporation, as the result of the use of such articles by the City, or any of its officers, agents, or employees, and of which articles the contractor is not the patentee, assignee, licensee, or owner, or lawfully entitled to sell same. 29. PUBLIC RECORDS LAW Pursuant to Florida Statute 119.07, public records may be inspected and examined by anyone desiring to do so, at a reasonable time, under reasonable conditions, and under supervision by the custodian of the public record .. Sealed Bids and Proposals become subject to this statute, notwithstanding bidders' or proposers' requests to the contrary, at the time the City provides notice of a decision or intended decision, or 30 days after bid or proposal opening, whichever is earlier. Financial statements submitted in response to a request by the City are confidential, City of North Miami Beach, FL and exempt from disclosure. Data processing software obtained under ·a licensing agreement which prohibits its disclosure is also exempt. Bidders are hereby notified and agree that all information submitted as part of, or in support of bid submittals will be available for public inspection after opening of bids in compliance with Chapter 119 of the Florida Statutes. The bidder shall not submit any information in response to this invitation which the bidder considers to be a trade secret, proprietary or confidential. The submission of any information to the City in connection with this invitation shall be deemed conclusively to be a waiver of any trade secret or other protection, which would otherwise be available to the bidder. In the event that the bidder submits information to the City in violation of this restriction, either inadvertently or intentionally and clearly identifies that information in the bid as protected or confidential, the City shall endeavor to redact and return that information to the bidder as quickly as possible, and if appropriate, evaluate the balance of the bid. The redaction or return of information pursuant to this clause may render a bid non-responsive. 30. REQUEST FOR PROPOSAL Should these "General Conditions" be used in the specifications for a Request for Proposal (RFP) or Request for Qualifications (RFQ) every reference to a "bid" or "bidder" shall be and mean the same as "proposal" or "proposer". 31. EXCEPTIONS TO PROPOSAL The bidder must clearly indicate any exceptions they wish to take to any of the terms in this Proposal, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Bidder to comply with the particular term and/or condition of the ITB to which the Bidder took exception to (as said term and/or condition was originally set forth on RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12 the ITB.) 32. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT The contractor shall indemnify and hold harmless the City its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents, or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The awarded bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this contract or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this contract. 33. COPELAND "ANTI-KICKBACK" Contractor and all subcontractors will comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). 34. CONFLICT OF LAW If and when this contract is disputed, and should it be necessary to litigate, the substantive and procedural laws of the State of Florida shall govern the outcome of such litigation. This shall apply notwithstanding such factors which include, but are not limited to, place where contract is entered into, place where accident arises and not withstanding application of conflicts of law principles. City of North Miami Beach, FL 35. INTERPRETATION OF THE APPROXIMATE QUANTITIES The bidder's attention is called to the fact that the estimate of quantities to be furnished under the specifications is approximate only and not guaranteed. The City does not assume any responsibility that the final quantities shall remain in strict accordance with the estimated quantities, nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities. 36. QUANTITIES The City specifically reserves the right to accept all or any part of the bid, to split the award, to increase or decrease the quantity to meet additional or reduced requirements of the City, without such change affecting the contract unit price set forth in the proposal form by the bidder. 37. DELIVERY, INSPECTION & TITLE Prices quoted and deliveries are to be FOB Destination and unloaded, unless otherwise specified in the Invitation for Bids, and made during regular business hours. Inspection and acceptance will be destination unless otherwise provided. Title tolor risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the City unless loss or damage results from negligence by the City. If the materials or services supplied to the City are found to be defective or to not conform to speCifications, the City reserves the right to cancel the order upon written notice to the contractor and return product at bidder's expense. 38. WARRANTY Unless otherwise specified, all items proposed by the bidder shall include a warranty covering services, parts andlor labor for a specified period of time. The bidder shall submit information on both manufacturer and dealer warranties, where applicable, with the bid proposal. All goods furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the City, the successful Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer's RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 standard warranty. The Special Conditions of the Bid solicitation may supersede the manufacturer's standard warranty. 39. CLAIMS Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items. 40. CONTRACT RENEWAL Any contract or agreement executed in conjunction with the award ofa bid may be renewed for additional twelve month periods if agreed to in writing by both parties. 41. MODIFICATION OF CONTRACT The contract may be modified by mutual consent, in writing through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 42. SAFETY DATA SHEET (SDS) Under the terms of the Florida Right-to- Know Law (Chapter 442, Florida Statutes), all suppliers of products deemed to be toxic in substance, as indicated in the State of Florida Substance List, are required to submit a Safety Data Sheet (50S) for each substance as a condition of the award of the bid by the City. 43. CONDITION OF MATERIALS AND PACKAGING All eqUipment, materials, supplies, and components supplied under this bid must be new and unused, free from defects, and shall be the latest manufacturer's models unless otherwise specified. No others will be accepted under the terms and intent of this bid. All containers shall be new and suitable for storage or shipment, and bid price shall include standard commercial packaging. Any exceptions to this provision shall be detailed on the proposal page under exceptions to specifications. 44. SAMPLES Samples, when required, must be submitted within the time specified at no expense to the City. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense. Each individual sample must be labeled with bidder'S name and City of North Miami Beach, FL • manufacturer's brand name and number. 45. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes, Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 46. DISCRIMINATION Any entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 47. DRUG-FREE WORKPLACE PROGRAM Bidders are required to maintain and enforce a Drug-Free Workplace Program for the duration of the agreement and any extensions thereof. Bidders shall complete and submit a copy of the attached form and a copy of the program with their bid. 48. SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Bidders shall sign and submit this attached form indicating understanding and compliance with the City's and State's policies prohibiting solicitation and acceptance of gifts by public officers, employees, or candidates. Failure to submit this signed form will result RFP No. 2015-08 Disaster Debris Removal and Disposal Services 14 in your bid being declared non-responsive; provided, however, that the low bidder may be given the opportunity to submit the form to the City within five calendar days after notification by the City, if this is determined to be in the best interest of the City. 49. RESERVED 50. ACCESS TO RECORDS The City reserves the right to require the Contractor to submit to an. audit. The Contractor shall provide access to all of its records which relate directly or indirectly to the Agreement at its place of business during regular business hours. The Contractor shall retain all records pertaining to the Agreement and upon request make them available to the City for three years following expiration of the Agreement. The Contractor agrees to provide such assistance as may be necessary to facilitate the review or audit by the City to ensure compliance with applicable accounting and financial standards at no cost to the City. 51. GREEN PROCUREMENT POLICY PURPOSE The purpose of this policy is to ensure that the City of North Miami Beach departments purchase recycled and other environmentally preferable products whenever the products meet the price and performance requirements of the City. The City recognizes that the products and services the City buys have inherent social, human, health, environmental and economic impacts; thus the City should make procurement decisions that consider the reduction of its environmental footprint and promote practices that improve human health, and conserve natural resources. POLICIES GENERAL POLICIES The City encourages its Departments and their staff to be innovative and demonstrate leadership by incorporating progressive and best-practice sustainability City of North Miami Beach, FL specifications, strategies and practices in procurement decisions. Departments shall buy recycled and other environmentally preferable products whenever practicable. The City shall require its contractors and consultants to use recycled and other environmentally preferable products whenever practicable. The City shall promote the use of recycled and other environmentally preferable products by publicizing its environmental purchasing policy and its implementation, consistent with this policy. The City shall communicate its commitment to sustainable procurement by modeling the best product and services choices to citizens, other public agencies and private companies. The Purchasing Division will take the lead in including environmentally preferable product specifications in bid documents and district contracts, as appropriate. The City shall aim to maximize the proportion of goods and services that come from local providers with acceptable environmental practices, thereby reducing the environmental impact of transportation wherever feasible and supporting a sustainable local economy. The City ,shall seek opportunities to pool purchases with others to enhance markets for environmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. The City shall encourage and promote both local and national companies to bring forward emerging and progressive sustainable products and services, by being a consumer of such products and companies. RESPONSIBILITIES PURCHASING DIVISION OF THE RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 Preparing or revising bid documents and contract language where necessary to implement this chapter; Researching opportunities for procurement of recycled and other environmentally preferable products and communicating these to appropriate county departments for evaluation and purchase; Collecting data on purchases by departments of recycled and other environmentally preferable products; and Preparing and submitting a report to the City Manager each year by March 31, describing the progress of departments in implementation of the environmental purchasing policy, including the following elements: A. Quantities, costs and types of recycled and other environmentally preferable products purchased; B. A summary of savings achieved through the purchase of recycled and other environmentally preferable products; C. A summary of program promotional efforts; and D. Recommendations for changes in procurement policies. RESPONSIBILITIES OF DEPARTMENTS Assigning appropriate personnel to evaluate opportunities for buying recycled and other environmentally preferable products reflected in federal guidance or communicated by Purchasing DiVision. Purchasing recycled and environmentally preferable whenever practicable; and other products Seeking opportunities to pool purchases with others to enhance markets for environmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. RULES AND REGULATIONS PROCUREMENT OF PRODUCTS FOR PAPER City of North Miami Beach, FL Departments shall buy recycled or other environmentally preferable paper whenever practicable. Departments shall use recycled paper for all imprinted letterhead paper and business cards. Departments shall publicize the City's use of recycled paper by including a recycling logo and an indication of recycled content on all printed material, to the extent practicable. Departments shall use both sides of sheets of paper whenever practicable. Departments shall require all contractors or consultants submitting proposals to use recycled paper and use both sides of sheets of paper whenever practicable. RULES AND REGULATIONS FOR PROCUREMENT OF LUBRICATING AND FUEL OILS Departments shall purchase environmentally preferable oils whenever practicable. When departments specify re-refined lubricating oil in procurements, they shall purchase re-refined oil if the price is no more than ten percent higher than the price of non-re-refined oil. DEFINITIONS Environmentally Preferable Product: A product that has a reduced negative effect or increased positive effect on human health and the 'environment when compared with competing products that serve the same purpose. This comparison may consider raw materials acquisition, production, fabrication, manufacturing, packaging, distribution, reuse, operation, maintenance, and disposal of the product. This term includes, but is not limited to, recyclable products, recycled products, and reusable products. EXEMPTIONS Nothing in this policy shall be construed as requiring a department or contractor to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 16 procure products that do not perform adequately for their intended end use or are not available at a reasonable price in a reasonable period of time. GREEN PURCHASING RESOURCES The Purchasing Division shall maintain and distribute to staff a list of resources and educational materials regarding accessing and purchasing environmentally preferable products. Some of these resources include the following: A. U.S. Communities Going Green Program is the one-stop source for public agency access to a broad line of responsible purchasing products, services and resources. In addition to comprehensive contracts that offer eco-friendly products, agencies will find a wealth of valuable information and resources that will help lower the environmental impact within the community and will assist in making educated decisions about the products an agency purchases. http://www.gogreencommunities.org/ B. U.S. EPA Environmentally Preferable Purchasing (EPP): http://www.epa.gov/epp/ C. The. Responsible Purchasing Network (RPN) is a national network of procurement-related professionals dedicated to SOCially responsible and environmentally sustainable purchasing. http://www. responsiblepu rchasing .orgl D. ENERGY STAR is a joint program of the U.S. Environmental Protection Agency and the U.S. Department of Energy helping to save money and protect the environment through energy efficient products and practices. httpllwww.energystar.gov/ E. Electronic Product Environmental· Assessment Tool (EPEAT) is a system to help purchasers in the public and private sectors evaluate, compare and select desktop computers, notebooks and monitors based on their City of North Miami Beach, FL 52. environmental http://www.epeat.net ANNUAL REVIEW OF POLICY attributes. The City shall annually review its Green Procurement Policy to evaluate the following: its effectiveness, savings, potential changes, and expansion of policy to reflect national trends and best practices. INSURANCE REQUIREMENTS The Contractor shall maintain and carry in full force during the Term the insurance required herein. Upon City's notification, the Contractor shall furnish to the Procurement Management Division, Certificates of Insurance that indicate that insurance coverage has been obtained which meets the requirements as outlined below: 1. Worker's Compensation Insurance for all employees of the Contractor as required by Florida Statute 440. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt contractor shall also submit a written statement detailing the number of employees and that they are not required to carry Worker's Compensation insurance, and do not anticipate hiring any additional employees during the term of this contract or a copy of a Certificate of Exemption. 2. General Liability Insurance on a comprehensive basis in an amount not less than $1,000,000 per person, $2,000,000 per occurrence for bodily injury and property damage. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 17 3. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles used in connection with the Services, in an amount not less than $1,000,000 per person and $2,000,000 per occurrence. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. Add: Uninsured Motorist Coverage? The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operation of the Contractor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class . V" as to financial strength, according to the latest edition of Best's Insurance Guide published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City's Risk Management Division. Certificates of Insurance must indicate that for any cancellation of coverage before the expiration date, the issuing insurance carrier will endeavor to mail thirty (30) day written advance notice to the certificate holder. In addition, the Contractor hereby agrees not to modify the insurance coverage without thirty (30) days written advance notice to the City. NOTE: CITY OF NORTH MIAMI BEACH CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE OF INSURANCE. Compliance with the foregoing requirements shall not relieve the Contractor of this liability and obligation City of North Miami Beach, FL under this section or under any other section in the Agreement. Award of this Contract is contingent upon the receipt of the insurance documents, as required, within fifteen (15) calendar days after City notification to Contractor to comply before the award is made. If the insurance certificate is received within the specified time frame but not in the manner prescribed in the Agreement, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in the Agreement within twenty (20) calendar days after City notification to comply, the Contractor shall be in default of the contractual terms and conditions and award of the Contract will be rescinded, unless such time frame for submission has been extended by the City. The Contractor shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period of the Contract, including any and all option years or extension periods that may be granted by the City. If insurance certificates are scheduled to expire during the contractual period, the Contractor shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall suspend the Contract until such time as the new or renewed certificates are received by the City in the manner prescribed herein; provided, however, that this suspended period does not exceed thirty (30) calendar days. Thereafter, the City may, at its sole discretion, terminate this contract. 53. CITY WEBSITE Bids, addenda, bid tabulations, lists of pre- bid conferences attendees and other information is available on the Procurement Management Division's "Bid's & RFP's" page, which can be found RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 at: www.citynmb.com/Purchasing. 54. DISCLAIMER The City of North Miami Beach may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re-advertise this Bid; postpone or cancel at any time this Bid process; or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and/or do not conform to the City of North Miami Beach's requirements will not be considered. After all bids are analyzed, organization(s) submitting bids that appear, solely in the opinion of the City of North Miami Beach, to be the most competitive, shall be submitted to the City of North Miami Beach's City Council, and the final selection will be made shortly thereafter with a timetable set solely by the City of North Miami Beach. The selection by the City of North Miami Beach shall be based on the bid, which is, in the sole opinion of the City Council of the City of North Miami Beach, in the best interest of the City of North Miami Beach. The issuance of this bid constitutes only an invitation to make presentations to the City of North Miami Beach. The City of North Miami Beach reserves the right to determine, at its sole discretion, the lowest responsive and responsible bidder. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 55. CONFIDENTIALITY As a political subdivision, the City of North Miami Beach is subject to the Florida Sunshine Act and Public Records Law. By submitting a Bid, Contractor acknowledges that the materials submitted with the Bid and the results of the City of North Miami Beach's evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary information that might be included in its Bid. 56. ORDER OF PRECEDENCE If there is a conflict between or among the provisions of the Agreement, the order of precedence is as follows: City of North Miami Beach, FL A. Last addendum issued B. General Terms and Conditions C. Special Conditions D. Scope of Services E. Contractor's Proposal 57. NATURE OF THE AGREEMENT The Agreement incorporates and includes all negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained in the Agreement. The parties agree that there are . no commitments, agreements, or understandings concerning the subject matter of the Agreement that are not contained in the Agreement, and that the Agreement contains the entire agreement between the parties as to all matters contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that any oral representations or modifications concerning the Agreement shall be of no force or effect, and that the Agreement may be modified, altered or amended only by a written amendment duly executed by both parties hereto or their authorized representatives. The Contractor shall provide the services set forth in the Scope of Services, and render full and prompt cooperation with the City in all aspects of the Services performed hereunder. The Contractor acknowledges that the Agreement requires the performance of all things necessary for or incidental to the effective and complete performance of all Work and Services under this Contract. All things not expressly mentioned in the Agreement but necessary to carrying out its intent are required by the Agreement, and the Contractor shall perform the same as though they were specifically mentioned, described and delineated. The Contractor shall furnish all labor, materials, tools, supplies, and other items required to perform the Work and Services that are necessary for the completion of this Contract. All Work and Services shall be accomplished at the direction of and to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19 the satisfaction of the City's Contract Manager. The Contractor acknowledges that the City shall be responsible for making all policy decisions regarding the Scope of Services. The Contractor agrees to provide input on policy issues in the form of recommendations. The Contractor agrees to implement any and all changes in providing Services hereunder as a result of a policy change implemented by the City. The Contractor agrees to act in an expeditious and fiscally sound manner in providing the City with input regarding the time and cost to implement said changes and in executing the activities required to implement said changes. 58. PAYI\IIENT FOR SERVICES/AMOUNT OBLIGATED The Contractor warrants that it has reviewed the City's requirements and has asked such questions and conducted such other inquiries as the Contractor deemed necessary in order to determine the price the Contractor will charge to provide the Work and Services to be performed under this Contract. The compensation for all Work and Services performed under this Contract, including all costs associated with such Work and Services, shall be in the total amount submitted on the Bid Form. The City shall have no obligation to pay the Contractor any additional sum(s) in excess of this amount, except for a change and/or modification to the Contract which is approved and executed in writing by the City and the Contractor. All Services undertaken by the Contractor before City's approval of this Contract shall be at the Contractor's risk and expense. 59. PRICING Prices shall remain firm and fixed for the term of the Contract, including any option or extension periods; however, the Contractor may offer incentive discounts to the City at any time during the Contract term, including any renewal or extension thereof. City of North Miami Beach, FL 60. GUARANTEE The Contractor shall be responsible for technically deficient designs, reports, or studies due to his errors and omissions, and shall promptly correct or replace all such deficient work due to his errors and omissions without cost to City upon the . request of the City for five years after the date of acceptance of the project by the City, which are judged to have been in error by a court of competent jurisdiction. Contractor shall also be responsible for the cost of correcting deficient construction which was built from technically deficient designs. Payment in full by the City for work performed does not constitute a waiver of this guarantee. 61. MANNER OF PERFORMANCE A. The Contractor shall provide the Services described herein in a competent and professional manner satisfactory to the City in accordance with the terms and conditions of the Agreement. The City shall be entitled to a satisfactory performance of all Services described herein and to full and prompt cooperation by the Contractor in all aspects of the Services. At the request of the City, the Contractor shall promptly remove from the project any Contractor's employee, subcontractor, or any other person performing Services hereunder. The Contractor agrees that such removal of any of its employees does not require the termination or demotion of any employee by the Contractor. B. The Contractor agrees to defend, hold harmless and indemnify the City and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs) made against the City, occurring on account of, arising from or in connection with the removal and replacement of any Contractor's personnel performing services hereunder at the behest of the City. Removal and replacement of any Contractor's personnel as used in this Article shall not require the termination and or demotion of such RFP No. 2015-08 Disaster Debris Removal and Disposal Services 20 Contractor's personnel. C. The Contractor agrees that at all times it will employ, maintain and assign to the performance of the Services a sufficient number of competent and qualified professionals and other personnel to meet the requirements to which reference is hereinafter made. The Contractor agrees to adjust its personnel staffing levels or to replace any of its personnel upon reasonable request from the City, should the City make a determination, in its sole discretion that said personnel staffing is inappropriate or that any individual is not performing in a manner consistent with the requirements for such a position. D. The Contractor warrants and represents that its personnel have the proper skill, training, background, knowledge, experience, rights, authorizations, integrity, character and licenses as necessary to perform the Services described herein, in a competent and professional manner. E. The Contractor shall at all times cooperate with the City and coordinate its respective work efforts to most effectively and efficiently maintain the progress in performing the Services. F. The Contractor shall comply with all provisions of all federal, state and local laws, statutes, ordinances, and regulations that are applicable to the performance of the Agreement. 62. INDEPENDENT CONTRACTOR RELATIONSHIP The Contractor is, and shall be, in the performance of all work services and activities under the Agreement, an independent contractor, and not an employee, agent or servant of the City. All persons engaged in any of the work or services performed pursuant to the Agreement shall at all times, and in all places, be subject to the Contractor's sole direction, supervision and control. The Contractor shall exercise control over the City of North Miami Beach, FL 63. means and manner in which it and its employees perform the work, and in all respects the Contractor's relationship and the relationship of its employees to the City shall be that of an independent contractor and not as employees and agents of the City. The Contractor does not have the power or authority to bind the City in any promise, agreement or representation other than specifically provided for in the Agreement. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Services; and claims for damages, compensation and losses. . B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in writing by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract RFP No. 2015-08 Disaster Debris Removal and Disposal Services D. 21 Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall be a condition precedent to any lawsuit permitted hereunder. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Project, at;:ting personally, to decide all questions arising out of, under, or in connection with, or in any way . related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any Deliverable meets the requirements of the Agreement and any specifications with respect thereto set forth herein. The effect of any decrsion shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted in writing by the Contractor to the City Manager for a City of North Miami Beach, FL decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 64. MUTUAL OBLIGATIONS A. The Agreement, including attachments and appendices to the Agreement, shall constitute the entire Agreement between the parties with respect hereto and supersedes all previous communications . and representations or agreements, whether written or oral, with respect to the subject matter hereto unless acknowledged in writing by the duly -authorized representatives of both parties. B. Nothing in the Agreement shall be construed for the benefit, intended or otherwise, of any third party that is not a parent or subsidiary of a party or otherwise related (by virtue of ownership control or statutory control) to a party. C. In those situations where the Agreement imposes an indemnity or defense obligation on the Contractor, the City may, at its expense, elect to participate in the defense if the City should so choose. Furthermore, the City may at its own expense defend or settle any such claims if the Contractor fails to diligently defend such claims, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 22 and thereafter seek indemnity for costs and attorney's fees from the Contractor. 65. QUALITY ASSURANCE/QUALITY ASSURANCE RECORD KEEPING The Contractor shall maintain, and shall require that its subcontractors and suppliers maintain, complete and accurate records to substantiate compliance with the requirements set forth in the Scope of Services. The Contractor and its subcontractors and suppliers shall retain such records, and all other documents relevant to the Services furnished under the Agreement for a period of three (3) years from the expiration date of the Agreement and any extension thereof. 66. SUBSTITUTION OF PERSONNEL In the event the Contractor wishes to substitute personnel for the key personnel identified by the Contractor's Proposal, the Contractor must notify the City in writing and request written approval for the substitution at least ten (10) business days prior to effecting such substitution. 67. SUBCONTRACTUAL RELATIONS A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such City of North Miami Beach, FL subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. C. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. D. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction of the City. that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. E. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontract will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontract, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the subcontract, in the event the City finds the Contractor in breach of its RFP No. 2015-08 Disaster Debris Removal and Disposal Services 23 obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the City to any subcontractor hereunder as more fully described herein. 68. ASSUMPTION, PARAMETERS, PROJECTIONS, ESTIMATES AND EXPLANATIONS The Contractor understands and agrees that any assumptions, parameters, projections, estimates and explanations presented by the City were provided to the Contractor for evaluation purposes only. However, since these assumptions, parameters, projections, estimates and explanations represent predictions of future events, the City makes no representations or guarantees, the City shall not be responsible for the accuracy of the assumptions presented, the City shall not be responsible for conclusions to be drawn there from, and any assumptions, parameters, projections, estimates and explanations shall not form the basis of any claim by the Contractor. The Contractor accepts all risks associated with using this information. 69. SEVERABILITY If the Agreement contains any provision found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from the Agreement without affecting the binding force of the Agreement as it shall remain after omitting such provision. 70. TERMINATION FOR CONVENIENCE AND SUSPENSION OF WORK A. The City may terminate the Agreement if an individual or corporation or other entity attempts to meet its contractual obligation with the City through fraud, misrepresentation or material misstatement. B. The City may, as a further sanction, terminate or cancel any other contract(s) that such individual or corporation or other entity has with the City. Such individual, corporation City of North Miami Beach, FL or other entity shall be responsible for all direct and indirect costs associated with such termination or cancellation, including attorney's fees. C. Contractor acknowledges and agrees that ten dollars ($10.00) of the compensation to be paid by the City, the receipt and adequacy of which is hereby acknowledged by Contractor is given specific consideration to Contractor for City's right to terminate this Agreement for convenience. D. The City, through its City Manager, and for its convenience and without cause, terminate the Contract at any time during the term by giving written notice to consultant of such termination; which shall become effective within fifteen (15) days following receipt by the Contractor of such notice. If the Contract is terminated for convenience by the City, the Contractor shall be paid for any services satisfactorily performed up to the date of termination; following which the City shall be discharged from any and all liabilities, duties, and terms arising out, or by virtue of, this Contract. E. The foregoing notwithstanding, any individual, corporation or other entity which attempts to meet its contractual obligations with the City through fraud, misrepresentation or material misstatement may be debarred from City contracting in accordance with the City debarment procedures. The Contractor may be subject to debarment for failure to perform and all other reasons set forth in Chapter 3 of the City's Purchasing Policies and Procedures Manual. In addition to cancellation or termination as otherwise provided in the Agreement, the City may at any time, in its sole discretion, with or without cause, terminate the Agreement by written notice to the Contractor and in such event: F. The Contractor shall, upon receipt of RFP No. 2015-08 Disaster Debris Removal and Disposal Services 24 such notice, unless otherwise directed by the City: 1 . Stop work on the date specified in the notice (lithe Effective Termination Date"); 2. Take such action as may be necessary for the protection and preservation of the City's materials and property; . 3. Cancel orders; 4. Assign to the City and deliver to any location deSignated by the City any non-cancelable orders for Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement and not incorporated in the Services; 5. Take no action which will increase the amounts payable by the City under the Agreement. G. In the event that the City exercises its right to terminate the Agreement pursuant to this Article the Contractor will be compensated as stated in the payment Articles, herein, for the: 1. Portion of the Services completed in accordance with the Agreement up to the Effective Termination Date; and 2. Non-cancelable Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement but not incorporated in the Services: H. All compensation pursuant to this Article is subject to audit. 71. EVENT OF DEFAULT A. An Event of Default shall mean a breach of the Agreement by the Contractor. Without limiting the City of North Miami Beach, FL generality of the foregoing and in addition to those instances referred to herein as a breach, an Event of Default, shall include the following: 1. The Contractor has not delivered Deliverables on a timely basis; 2. The Contractor has refused or failed, except in any case for which an extension of time is provided, to supply enough properly skilled staff personnel; 3. The Contractor has failed. to make prompt payment to subcontractors or suppliers for any Services; 4. The Contractor has become insolvent (other than as interdicted by the bankruptcy laws), or has assigned the proceeds received for the benefit of the Contractor's creditors, or the Contractor has taken advantage of any insolvency statute or debtor/creditor law or if the Contractor's affairs have been put in the hands of a receiver; 5. The Contractor has failed to obtain the approval of the City where required by the Agreement; 6. The Contractor has failed to provide "adequate assurances" as required under subsection "B" below; and 7. The Contractor has failed in the representation of any warranties stated herein. B. When, in the opinion of the City, reasonable grounds for uncertainty exist with respect to the Contractor's ability to perform the Services or .any portion thereof, the City may request that the Contractor, within the time frame set forth in the City's request, provide adequate assurances to the City, in writing, of the Contractor's ability to perform in accordance with RFP No. 2015-08 Disaster Debris Removal and Disposal Services 25 terms of the Agreement. Until the City receives such assurances the City may request an adjustment to the compensation received by the Contractor for portions of the Services which the Contractor has not performed. In the event that the Contractor fails to provide to the City the requested assurances within the prescribed time frame, the City may: 1. Treat such failure as a repudiation of the Agreement; 2. Resort to any remedy for breach provided herein or at law, including but not limited to, taking over the performance of the Services or any part thereof either by itself or through others. C. In the event the City shall terminate the Agreement for default, the City or its designated representatives may immediately take possession of all applicable equipment, materials, products, documentation, reports and data. 72. REMEDIES IN THE EVENT OF DEFAULT If an Event of Default occurs, the Contractor shall be liable for all damages resulting from the default, including but not limited to: A. Lost revenues; B. The difference between the cost associated with procuring Services hereunder and the amount actually expended by the City for procurement of Services, including procurement and administrative costs; and, C. Such other direct damages. The Contractor shall also remain liable for any liabilities and claims related to the Contractor's default. The City may also bring any suit or proceeding for specific performance or for an injunction. City of North Miami Beach, FL 73. PATENT AND COPYRIGHT INDEMNIFICATION A. The Contractor warrants that all Deliverables furnished hereunder, including but not limited to: services, equipment programs, documentation, software, analyses, applications, methods, ways, processes, and the like, do not infringe upon or violate any patent, copyrights, service marks, trade secret, or any other third party proprietary rights. B. The Contractor shall be liable and responsible for any and all claims made against the City for infringem~nt of patents, copyrights, service marks, trade secrets or any other third party proprietary rights, by the use or supplying of any programs, documentation, software, analyses, . applications, methods, ways, processes, and the like, in the course of performance or completion of, or in any way connected with, the Work, or the City's continued use of the Deliverables furnished hereunder. Accordingly, the Contractor at its own expense, including the payment of attorney's fees, shall indemnify, and hold harmless the City and defend any action brought against the City with respect to any claim, demand, and cause of action; debt, or liability. C. In the event any Deliverable or anything provided to the City hereunder, or a portion thereof is held to constitute an infringement and its use is or may be enjoined, the Contractor shall have the obligation, at the City's option, to (i) modify, or require that the applicable subcontractor or supplier modify, the alleged infringing item(s) at the Contractor's expense, without impairing in any respect the functionality or performance of the item(s), or (ii) procure for the City, at the Contractor's expense, the rights provided under the Agreement to use the item(s). D. The Contractor shall be solely responsible for determining and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 26 informing the City whether a prospective supplier or subcontractor is a party to any litigation involving patent or copyright infringement, service mark, trademark, violation, or proprietary rights claims or is subject to any injunction which may prohibit it from providing any Deliverable hereunder. The Contractor shall enter into agreements with all suppliers and subcontractors at the Contractor's own risk. The City may reject any Deliverable that it believes to be the subject of any such litigation or injunction, or if, in the City's judgment, use thereof would delay the Work or be unlawful. E. The Contractor shall not infringe any copyright, trademark, service mark, trade secrets, patent rights, or other intellectual property rights in the performance of the Work. 74. PROPRIETARY INFORMATION As a political subdivision of the State of Florida, the City of North Miami Beach is subject to the provisions of Florida's Public Records Law. The Contractor acknowledges that all computer software in the City's possession may constitute or contain information or materials which the City has agreed to protect as proprietary information from disclosure or unauthorized use and may also constitute or contain information or materials which the City has developed at its own expense, the disclosure of which could harm the City's proprietary interest therein. During the term of the contract, the Contractor will not use directly or indirectly for itself or for others, or publish or disclose to any third party, or remove from the City's property, any computer programs, data compilations, or other software which the City has developed, has used or is using, is holding for use, or which are otherwise in the possession of the City (hereinafter "Computer Software"). All third-party license agreements must also be honored by the contractors and their employees, except as authorized by the City and, if the Computer Software has been leased or City of North Miami Beach, FL purchased by the City, all third party license agreements must also be honored by the contractors' employees with the approval of the lessor or Contractors thereof. This includes mainframe, minis, telecommunications, personal computers and any and all information technology software. the Contractor will report to the City any information discovered or which is disclosed to the Contractor which may relate' to the improper use, publication, disclosure or removal from the City's property of any information technology software and hardware and will take such steps as are within the Contractor's authority to prevent improper use, disclosure or removal. 75. PROPRIETARY RIGHTS A. The Contractor hereby acknowledges and agrees that the City retains all . rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Contractor hereunder or furnished by the Contractor to the City and/or created by the Contractor for delivery to the City, even if unfinished or in process, as a result of the Services the Contractor performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Contractor as well as its employees, agents, subcontractors and suppliers may use only in connection with the performance of Services under the Agreement. The Contractor shall not, without the prior written consent of the . City, use such documentation on any other project in which the Contractor or its employees, agents, subcontractors or suppliers are or may become engaged. Submission or distribution by the Contractor to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights. B. All rights, title and interest in and to certain inventions, ideas, designs and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 27 methods, specifications and other documentation related thereto developed by the Contractor and its subcontractors specifically for the City, hereinafter referred to as "Developed Works" shall become the property of the City. C. Accordingly, neither the Contractor nor its employees, agents, subcontractors or suppliers shall have any proprietary interest in such Developed Works. The Developed Works may not be utilized, reproduced or distributed by or on behalf of the Contractor, or any employee, agent, subcontractor or supplier thereof, without the prior written consent of the City, except as required for the Contractor's performance hereunder. D. Except as otherwise provided in subsections a, b, and c above, or elsewhere herein, the Contractor and its subcontractors and suppliers hereunder shall retain all proprietary rights in and to all licensed software provided hereunder, that have not been customized to satisfy the performance criteria set forth in the Scope of Services. Notwithstanding the foregOing, the Contractor hereby grants, and shall require that its subcontractors and suppliers grant, if the City so desires, a perpetual, irrevocable and unrestricted right and license to use, duplicate, disclose and/or permit any other person(s) or entity(ies) to use all such licensed software and the associated specifications, technical data and other documentation for the operations of the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. Such license specifically includes, but is not limited to, E. the right of the City to use and/or disclose, in whole or in part, the technical documentation and licensed software, including any source code provided hereunder, to any person or City of North Miami Beach, FL entity outside the City for such person's or entity's use in furnishing any and/or all of the Deliverables provided hereunder exclusively for the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. No such licensed software, specifications, data, documentation or related information shall be deemed to have been given in confidence and any statement or legend to the contrary shall be void and of no effect. 76. VENDOR APPLICATION AND FORMS Contractor shall be a registered vendor with the City's Procurement Management Division for the duration of the Agreement. It is the responsibility of the Contractor to file the appropriate vendor application and to update the application file for any changes for the duration of the Agreement, including any option years. Section 2-11.1 (d) of the Miami-Dade County Code as amended by Ordinance 00-1, requires any City employee or any member of the employee's immediate family who has a controlling financial interest, direct or indirect, with the City or any person or agency acting for the City competing or applying for any such contract as it pertains to this solicitation, must first request a conflict of interest opinion from the County's Ethic Commission prior to their or their immediate family member's entering into any contract or transacting any business through a firm, corporation, partnership or business entity in which the employee or any member of the employee's immediate family has a controlling financial interest, direct or indirect, with the City of North Miami Beach or any person or agency acting for the City and that any such contract, agreement or business engagement entered in violation of this subsection, as amended, shall render the Agreement voidable. For additional information, please contact the Ethics Commission hotline at (305) 579-2593. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 28 77. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS Contractor agrees to comply, subject to applicable professional standards, with the provisions of any and all applicable Federal, State, County and City orders, statutes, ordinances, rules and regulations which may pertain to the Services required under the Agreement, including but not limited to: A. Equal Employment Opportunity (EEO), in compliance with Executive Order 11246 as amended and applicable to this Contract. B. Miami-Dade County Florida, Department of Small Business Development Participation Provisions, as applicable to this Contract. C. Occupational Safety and Health Act (OSHA) as applicable to this contract. D. Environmental Protection Agency (EPA), as applicable to this Contract. E. Miami-Dade County Code, Chapter 11A, Article 3. All contractors and subcontractors performing work in connection with this Contract shall provide equal opportunity for employment because of race, religion, color, age, sex, national origin, sexual preference, disability or marital status. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in a conspicuous place available for employees and applicants for employment, such notices as may be required by the Dade County Fair Housing and Employment Commission, or other authority having jurisdiction over the Work setting forth the provisions of the nondiscrimination law. F. "Conflicts of Interest" Section 2-11 of the County Code, and Ordinance 01- 199. City of North Miami Beach, FL G. North Miami Policies and Policy 3.6 Suspension" . Beach Purchasing Procedures Manual "Debarment and H. Florida Building Code (FBC). I. Notwithstanding any other provision of the Agreement, Contractor shall not be required pursuant to the Agreement to take any action or abstain from taking any action if such action or abstention would, in the good faith determination of the Contractor, constitute a violation of any law or regulation to which Contractor is subject, including, but not limited to, laws and regulations requiring that Contractor conduct its operations in a safe and sound manner. 78. NONDISCRIMINATION During the performance of this Contract, Contractor agrees to not discriminate against any employee or applicant for employment because of race, religion, color, sex, handicap, marital status, age or national origin, and will take affirmative action to ensure that they are afforded equal employment opportunities without discrimination. Such action shall be taken with reference to, but not be limited to, recruitment, employment, termination, rates of payor other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training. By entering into this Contract with the City, the Contractor attests that it is not in violation of the Americans with Disabilities Act of 1990 (and related Acts). If the Contractor or any owner, subsidiary or other firm affiliated with or related to the Contractor is found by the responsible enforcement agency or the City to be in violation of the Act, such violation shall render this Contract void. This Contract shall be void if the Contractor submits a false affidavit or the Contractor violates the Act during the term of this Contract, even if the Contractor was not in violation at the time it submitted its affidavit. 79. CONFLICT OF INTEREST The Contractor represents that: RFP No. 2015-08 Disaster Debris Removal and Disposal Services 29 A. No officer, director, employee, agent, or other consultant of the City or a member of the immediate family or household of the aforesaid has directly or indirectly received or been promised any form of benefit, payment or compensation, whether tangible or intangible, in connection with the grant of the Agreement. B. There are no undisclosed persons or entities interested with the Contractor in the Agreement. The Agreement is entered into by the Contractor without any connection with any other entity or person making a proposal for the same purpose, and without collusion, fraud or conflict of interest. No elected or appointed officer or official, director, employee, agent or other consultant of the City, or of the State of Florida (including elected and appointed members of the legislative and executive branches of government), or member of the immediate family or household of any of the aforesaid: 1. Is interested on behalf of or through the Contractor directly or indirectly in any manner whatsoever in the execution or the performance of the Agreement, or in the services, supplies or work, to which the Agreement relates or' in any , portion of the revenues; or 2. Is an employee, agent, advisor, or consultant to the Contractor or to the best of the Contractor's knowledge, any subcontractor or supplier to the Contractor. C. Neither the Contractor nor any officer, director, employee, agent, parent, subsidiary, or affiliate of the Contractor shall have an interest which is in conflict with the Contractor's faithful performance of its obligations under the Agreement; provided that the City, in its sole discretion, may consent in writing to such a relationship, and provided the Contractor provides the City with a written notice, in advance, which identifies all the individuals and City of North Miami Beach, FL entities involved and sets forth in detail the nature of the relationship and why it is in the City's best interest to consent to such relationship. D. The provisions of this Article are supplemental to, not in lieu of, all applicable laws with respect to conflict of interest. In the event there is a difference between the standards applicable under the Agreement and those provided by statute, the stricter standard shall apply. E. In the event Contractor has no prior knowledge of a conflict of interest as set forth above and acquires information which may indicate that there may be an actual or apparent violation of any of the above, Contractor shall promptly bring such information to the attention of the City's Contract Manager. Contractor shall thereafter cooperate with the City's review and investigation of such information, and comply with the instructions Contractor receives from the Contract Manager in regard to remedying the situation. 80. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Under no circumstances shall the Contractor, its employees, agents, subcontractors and suppliers, without the express written consent of the City: A. Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the City, or the Work being performed hereunder, unless the Contractor first obtains the written approval of the City. Such approval may be withheld if for any reason the City believes that the publication of such information would be harmful to the public interest or is in any way undesirable; and B. Communicate in any way with any contractor, department, board, agency, councilor other organization or any person whether governmental or private in connection with the Services to be performed hereunder RFP No. 2015-08 Disaster Debris Removal and Disposal Services 30 except upon prior written approval and instruction of the City; and C. Represent, directly or indirectly, that any product or service provided by the Contractor or such parties has been approved or endorsed by the City, except as may be required by law. 81. BANKRUPTCY The City reserves the right to terminate this contract if, during the term of any contract the. Contractor has with the City, the Contractor becomes involved as a debtor in a bankruptcy proceeding, or becomes involved in a reorganization, dissolution, or liquidation proceeding, or if a trustee or receiver is appointed over all or a substantial portion of the property of the Contractor under federal bankruptcy law or any state insolvency law. 82. GOVERNING LAW This Contract, including appendices, and all matters relating to this Contract (whether in contract, statute, tort (such as negligence), or otherwise) shall be governed by, and construed in accordance with, the laws of the State of Florida. 83. SURVIVAL The parties acknowledge that any of the obligations in the Agreement will survive the term, termination and cancellation hereof. Accordingly, the respective obligations of the Contractor and the City under the Agreement, which by nature would continue beyond the termination, cancellation or expiration thereof, shall survive termination, cancellation or expiration hereof. 84. CANCELLATION FOR UNAPPROPRIATED FUNDS The obligation of the City for payment to a Contractor is limited to the availability of funds appropriated in a current fiscal period, and continuation of the contract into a subsequent fiscal period is subject to appropriation of funds, unless otherwise authorized by law. 85. ASBESTOS STATEMENT All material supplied must be 100% asbestos free. Bidder, by virtue of bidding, certifies that if awarded any portion of the City of North Miami Beach, FL ITB he will supply only material or equipment that is 100% asbestos free. 86. VERBAL INSTRUCTIONS PROCEDURE No negotiations, decisions, or actions shall be initiated or executed by the Contractor as a result of any discussions with any City employee. Only those communications which are in writing from an authorized City representative may be considered. Only written communications from Contractors, which are assigned by a person designated as authorized to bind the Contractor, will be recognized by the City as duly authorized expressions on behalf of Contractors. 87. COST ADJUSTMENTS The cost for all items as quoted herein shall remain firm for the first five years of the contract. Costs for subsequent years and any extension term years shall be subject to an adjustment only if increases occur in the industry. However, unless very unusual and significant changes have occurred in the industry, such increases shall not exceed 3% per year or, whichever is less, the latest yearly percentage increase in the All Urban Consumers Price Index (CPU-U) (National) as published by the Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that latest index published and available ninety (90) days prior to the end of the contract year then in effect compared to the index for the same month one year prior. Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the anniversary date of the contract. In the event the CPI or industry costs decline, the City shall have the right to receive from the Contractor reduction in costs that reflect such cost changes in the industry. The City may, after examination, refuse to accept the adjusted costs if they are not properly documented, increases are considered to be excessive, or decreases are considered to be insufficient. In the event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the City, the contract can be cancelled by the City upon giving thirty (30) days written notice to the Contractor. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 31 88. PROHIBITION OF INTEREST No contract will be awarded to a bidding firm who has City elected officials, officers or employees affiliated with it, unless the bidding firm has fully complied with current Florida State Statutes and City Ordinances relating to this issue. Bidders must disclose any such affiliation. Failure to disclose any such affiliation will result in disqualification of the Bidder or termination of the agreement, removal of the Bidder from the City's bidder lists, and prohibition from engaging in any business with the City. 89. NO CONTINGENT FEES Vendor warrants that it has not employed or retained any company or person other than a bona fide employee working solely for the Vendor to solicit or secure the Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Vendor any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of the Agreement. For the breach or infraction of this provision, the City shall have the right to terminate the Agreement without liability at its discretion, to deduct from the contract price, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration. 90. E-VERIFY Contractor acknowledges that the City may be utilizing the Contractor's services for a project that is funded in whole or in part by State funds pursuant to a contract between the City and a State agency. Contractor shall be responsible for complying with the E-Verify requirements in the contract and using the U.S. Department of Homeland Security's E-Verify system to verify the employment of all new employees hired by Contractor during the Agreement term. The Contractor is also responsible for e- verifying its subcontractors, if any, pursuant to any agreement between the City and a State Agency, and reporting to the City any required information. Contractor acknowledges that the terms of this paragraph are material terms, the breach of any of which shall constitute a default under the Agreement. City of North Miami Beach, FL 91. FORCE MAJEURE The Agreement which is awarded to the successful proposer may provide that the performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so long as, either party is hindered in or prevented from performance by acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however, the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force majeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate the Agreement. 92. BUDGETARY CONSTRAINTS In the event the City is required to reduce contract costs due to budgetary cqnstraints, all services specified in this document may be subject to a permanent or temporary reduction in budget. In such an event, the total cost for the affected service shall be reduced as required. The Contractor shall RFP No. 2015-08 Disaster Debris Removal and Disposal Services 32 also be provided with a minimum 30-day notice prior to any such reduction in budget. 93. ANNEXATION Contractor agrees to extend all terms, conditions and pricing in the Agreement and any amendments thereto, to any areas annexed into the City. 94. LITIGATION VENUE The parties waive the privilege of venue and agree that all litigation between them in the state courts shall take place in Miami- Dade County, Florida and that all litigation between them in the federal courts shall take place in the Southern District of Florida. 95. SOVEREIGN IMMUNITY Nothing in the Agreement shall be interpreted or construed to mean that the City waives its common law sovereign immunity or the limits on liability set forth in Section 768.28, Florida Statute. END OF SECTION City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 2.0 SPECIAL CONDITIONS 1. COMPETENCY OF PROPOSERS Proposals shall be considered only from firms that have been continuously engaged in providing products and services similar to those specified herein for a reasonable period and that are presently engaged in the provision of these services. Contract(s) will be awarded only to responsible and responsive Proposer(s) licensed and qualified by experience to do the work specified. Contractor must have the capacity to manage a major workforce with multiple subcontractors and to cover the expenses associated with a major recovery operation prior to the initial City payment and between subsequent payments, as well as the capacity to provide the necessary bonds and insurance. This contractor must also have established management teams, an establish network of resources to provide the necessary equipment and personnel comprehensive debris removal and volume reduction operations plans, and demonstrates experience as herein required in major disaster recovery projects. The Proposer shall submit, prior to award of Contract, satisfactory evidence of his experience in like work and that he is fully prepared with the necessary organization, capital, and equipment to complete the Scope of Services. Proposer shall be insured, licensed, and certified by all applicable local, county, and state agencies. 2. PERFORMANCE OF SERVICES Contractor agrees to perform contracted services in a professional and workmanlike manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality workmanship shall be acceptable. Services, equipment and workmanship not conforming to the intent of the Agreement or meeting the approval of the City may be rejected. Replacements and/or rework, as required, shall be accomplished on a timely basis at no additional cost to the City. 3. INITIAL CONTRACT PERIOD AND CONTRACT RENEWAL The initial contract shall be for a period of five (5) years from execution of the agreement. In addition, the City reserves the right to renew the contract for two (2) additional one (1) year periods, providing that both parties agree that all terms, conditions and specifications remain the same, contingent upon approval by the City Manager and the City Council 'Of the City of North Miami Beach. 4. REQUESTS FOR INFORMATION (RFI) Any questions regarding the specifications shall be addressed to the Chief Procurement Officer by the deadline stated herein for receiving RFls via e-mail atbids@citynmb.com. Any oral instructions given are not binding. All questions and interpretations will be clarified in writing to all bidders by written addenda. Failure of a bidder to receive and/or acknowledge any addendum shall not release the bidder from any obligations under this bid. 5. SCHEDULE OF EVENTS The City will use the following tentative time schedule in the selection process. The City reserves the right to change and/or delay scheduled dates. Event RFPAvaiiable Last Date Receipt of Questions (by 5:00 pm EST) Addendum Release (if required) Proposals Due (2:00 pm EST) Evaluation Committee Review / Shortlist Prepared by Oral Interviews with Finalists / Selection of First Ranked Proposer by Commission Award of Contract Contract Start Date 6. VARIATIONS, CONTRADICTIONS AND SUBSTITUTIONS Date 05/12/15 06/02115 06/04/15 06/09/15 06/19/15 06/26/15 July 2015 July 2015 Any variations from RFP specifications, no matter how slight, including substitutions of products or methods, must 33 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services be noted and explained fully in a submittal with bid entitled "Exceptions to Specifications". If no exceptions are noted, it shall be understood that the plans and specifications will be adhered to exactly. Where an "or equal" is specified, the City shall be the sole judge in determining equality. Any deviation from these specifications and/or changes during construction must be approved by the City in writing. If specifications are in contradiction, or if they contain any errors or omissions, bidders shall notify the Procurement Division in writing at least ten (10) working days before the bid opening, or at the pre-bid conference, to allow sufficient time to resolve all discrepancies. 7. COST OF SERVICES Contractor shall bear all of its own operating costs and is responsible for all permit and license fees, and maintenance of its own trucks and equipment to keep such property in a condition and manner adequate to accomplish contracted services. Upon receipt and acceptance of full documentation of the performance of services and an accurate invoice as specified by the City, the Contractor shall be reimbursed on a unit price basis as specified herein. Unknown and/or unforeseen events or conditions may require an adjustment to the unit costs provided for in this Agreement. Any amendments, extensions or changes to the scope of contracted services or unit prices are subject to full negotiations between the Contractor and City and formal written approval signed by both parties. 8. CONTRACTOR'S RESPONSIBILITY In the event Contractor discovers any apparent error or discrepancy, immediately call it to the attention of the City's Contract Manager or the Chief Procurement Officer for interpretation or decision, and such decision shall be final. Bidder shall advise the City in writing, at least five (5) days prior to bid opening, of 'any conditions which may adversely affect the work. No exceptions will be considered on behalf of the Contractor, after the bids are opened, for any error or negligence in determining the site conditions; and, the Contractor shall become responsible for any changes to the work required as a consequence of such pre-existing conditions. 9. APPLICABLE LICENSES AND CERTIFICATIONS A copy of the Contractor's Licenses shall be enclosed with proposal. 10. PERFORMANCE AND PAYMENT BONDS Contractor shall provide the City with a Performance and Payment Bond in the amount of $1 ,000,000 or 100% of the contract value, whichever is greater, within three (3) calendar days of a written Notice to ProGeed by City. Once activated, the Performance and Payment Bonds shall be in force for a period of not less than one (1) year from the date of original execution by the Bond Surety. Bonds shall be executed by the Contractor and surety company authorized to do business in the State of Florida with an A.M. Best rating of "A_" (Excellent) or better, which bond shall be conditioned upon the successful completion of all work, labor, services, materials to be provided and furnished, and the payment of all subcontractors, materials and laborers. If the value of the contracted work increases, the Contractor shall be required to provide an updated Performance and Payment Bond in an amount equal to the new value. 10.1 A letter from your bonding company that verifies you can comply with this requirement and the maximum amount in which your firm can be bonded must be included with your proposal. The City will not waive this requirement. 11. CONTRACT KICK-OFF MEETING Soon after Contractor has been notified of award of contract, Contractor, and City shall agree upon a date and time for a contract kick-off meeting. The Contractor shall have in attendance a principal of the firm or the Contract Manager. 12. MATERIALS, INSPECTION, AND RESPONSIBILITY The City shall have a right to inspect any vehicles/equipment/material to be used in carrying out this contract. The City does not assume any responsibility for the availability of any controlled materials or other materials and 34 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services equipment required under this contract. The Contractor shall be responsible for the contract quality and standards of all vehicles/equipment/materials, components or completed work finished under this contract. Materials, components, or completed work not complying therewith may be rejected by the City and shall be replaced by the Contractor at no cost to the City. Any materials or components rejected shall be removed within a reasonable time from the premises at the entire expense of the Contractor, after written notice has been mailed by the City to the Contractor that such materials or components for work have been rejected. 13. SUPERVISION The Contractor is to be responsible for his employees and Subcontractors, and for compliance with all laws and ordinances governing the work. He shall have at all times a competent representative available to answer questions or handle problems, who shall be satisfactory to the City. 14. SUB-CONTRACTORS AND ACCOUNT MANAGER A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of the services covered by these specifications. The Contractor shall not contract with any Subcontractor to whom the City has made reasonable and timely objection. The City reserves the right to request background checks for Subcontractor staff. City shall have the right to approve all subcontractors, Account Manager, and staff assigned to City by Contractor. In the event that an employee of the Contractor is, in the opinion of the City, uncooperative, inept, incompetent, or otherwise unacceptable, the Contractor agrees to remove such person from the project. In the event of such a removal, the Contractor shall, within fifteen (15) days, fill this representative vacancy as described above. Regardless of whom the Contractor has designated as the representative, the Contractor organization remains the ultimate responsible party for performing the tasks and responsibilities presented in this Agreement. 15. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Work; and claims for damages, compensation and losses. B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in writing by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall be a condition precedent to any lawsuit permitted hereunder. D. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Contract, acting personally, to decide all questions arising out of, under, or in connection with, or in any way related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on the parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including the advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any deliverable meets the requirements of the Agreement and any 35 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services specifications with respect thereto set forth herein. The effect of any decision shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted in writing by the Contractor to the City Manager for a decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 16. VENDOR AS AN INDEPENDENT CONTRACTOR It is expressly agreed that the Contractor is an independent contractor and not an agent of City. The Contractor shall not pledge or attempt to pledge the credit of City or in any other way attempt to bind the City. 17. SUBCONTRACTOR Subcontractors shall not be utilized on a regular basis but on occasion and in the event of an emergency wherein the Contractor is unable to fulfill the response time requirement due to extenuating circumstances. The City of North Miami Beach shall approve any and all subcontractors used to respond to calls for service. The Contractor is fully responsible to the City for the acts and omissions of subcontractors and of persons either directly or indirectly employed by said subcontractor. Nothing contained in the Contract Documents shall create any contractual relations between any subcontractor and the City. Subcontractor shall follow the scope of services as stated herein. Prior to any Subcontractor's response to City calls for service, the Contractor shall obtain written approval of the subcontractors used within the terms of this contract, and shall submit for approval to the Procurement Division Certificates of Insurance. Subcontractors shall maintain the same types and limits of insurance as required of the Contractor. A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged· from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. C. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. D. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction of the City that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. 36 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services E. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontractor will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontractor, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the Agreement, in the event the City finds the Contractor in breach of its obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the City to any subcontractor hereunder as more fully described herein. 18. PROTECTION OF PROPERTY The Contractor shall take extra precaution to protect all property while conducting services. Any damage done by the Contractor shall be corrected to its original or better state, and shall be corrected to the satisfaction of the Contract Manager or designee. 19. CONTRACTOR'S REPRESENTATIONS Contractor must familiarize itself with the nature and extent of the Contract Documents, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the services. Contractor must give Contract Manager written notice of all conflicts, errors or discrepancies that he has. discovered in the Contract Documents and the written resolution thereof by Contract Manager is acceptable to Contractor. 20. PERSONNEL The Contractor shall provide a list of names, complete with Driver's Licenses of all firm personnel and subcontractors personnel who will require access to the Police Department, along with a description of vehicles used, including license numbers. Contractor's personnel shall carry photo identification, commercial driver's license, and show same to City personnel at any time upon request. The City reserves the right to request the same of Subcontractors. All workers must be identified by a company shirt and name badge with the company name, and worn at all times. All vehicles must have the company logo visible on the outside of the vehicle. 21. EVALUATION METHOD AND CRITERIA All proposals will be reviewed and evaluated by an Evaluation Committee to be designated by the City Manager or her designee. A recommendation for award will be submitted to the City Manager for final approval. The proposals shall be evaluated based on the criteria below in order to determine the proposal or proposals that are in the best overall interest of the City. Award will be made only to responsible, licensed firms possessing the potential ability to perform successfully under the terms and conditions of these specifications. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, references, and financial and technical resources. Proposers must be regularly engaged in the trade or trades relating to the proposals submitted. The selection of a Proposer with who to contract shall be based on the proposal most advantageous to the City based on the "best value to the City" using the following criteria: Criteria • Scope of Services Proposed • Firm's Qualifications • Resources and Availability • Experience with Governmental Entities • Client References and Past Performance • Prices Proposed 37 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Firm's Financial Stability • Value-Added Benefits The Evaluation Committee will evaluate all responsive proposals based upon the information and references contained in the proposals as submitted. The Committee will rank (where one (1) is the highest ranking) all responsive proposals and determine a minimum of three (3), if more than three (3) proposals are responsive, to be finalists for further consideration. If less than three (3) responsive proposals are received, the Selection Committee will give further consideration to all responsive proposals. Upon completion of the initial criteria evaluation ranking, the Committee may elect to shortlist all responsive proposals and may proceed with conducting oral presentation(s) and/or facility site visits with the Proposer(s) which the Evaluation Committee deems to warrant further consideration. The City also reserves the right to request additional materials of Proposers, including, but not limited to, financial statements, etc. Upon completion of oral presentation(s) and/or facility site visits, the Committee will re-evaluate and re-rank the proposals remaining in consideration based upon the written documents combined with the oral presentation(s) and/or facility site visits. 22. NEGOTIATIONS Contract(s) may be awarded on the basis of offers received, without discussion. Therefore, proposals should contain the Proposer's best terms. Following the evaluation, ranking, and if deemed necessary facility site visits and/or oral presentations, the Evaluation Committee will recommend that a contract be negotiated with the highest ranked responsive and responsible Proposer. The City may enter into contract negotiations with the recommended Proposer or take such other action as it deems to be in the best interest of the City. 23. CONTRACT AWARD Any contract, as a result of this RFP, will be submitted to City Manager for considerations and may be submitted to the City Council for their approval. The Contract award, if any, shall be made to the Proposer whose proposal shall be deemed by the City to be in the best interest of the City. The City's decision to make the award and which proposal is in the best interest of the City shall be final. END OF SECTION 38 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 3.0 SCOPE OF SERVICES A. PURPOSE AND INTENT The City of North Miami Beach is requesting the submission of sealed proposals from experienced and qualified contractors to provide disaster debris removal and disposal services within the City. It is the City's intent to select multiple contractors to provide these services. The successful contractor(s) must be able to assemble trucks, equipment, materials, and crews immediately following a disaster and give the City priority status. Contractor shall provide all expertise, personnel, tools, materials, equipment, transportation, supervision and all other services and facilities of any nature necessary to execute, complete and deliver the timely removal and lawful disposal of all storm-generated debris as directed by the City of North Miami Beach (City). All removal and disposal shall be in accordance with the most current Federal, State, and local government standards/guidelines including, but not limited to, the Federal Emergency Management Agency (FEMA) and Florida Department of Environmental Protection (FDEP), etc. Contracted services shall be limited to the clearing of roadways, access routes, public property including but not limited to the "emergency push", debris removal, processing of hangers/leaners/stumps, demolition of structures, disposal, and other Right of Entry services when determined as necessary to: a. Eliminate immediate threats to life, public health, and safety; b. Eliminate immediate threats of significant damage to improved public or private property; and c. Ensure the economic recovery of the affected community for the benefit of the community at large. These contracted services shall provide for the cost effective and efficient removal and lawful disposal of debris on all public streets, roads, and other rights-of-way, including any other locally-owned facility or site as may be directed by the City, and in accordance with Federal requirements. Contract services shall only be performed when requested and as designated by the City, by approved Work Authorization issued by the City. Contractor shall load and haul the debris from within the legal boundaries of the City to a site(s) specified by the City. The City reserves the right to use other Contractors for the same services during an emergency if in City's sole discretion, it is in the best interests of the City. The City also reserves the right to approve all subcontractors hired by the Contractor and/or to require the Contractor to dismiss a subcontractor for cause, upon request. Please note: Incumbent (current) firms contracted to provide Disaster Debris Removal and Disposal Services to the City of North Miami Beach shall submit a proposal package in accordance with this RFP in order to lYe considered as a part of the evaluation process. B. GENERAL SCOPE The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to: 1. Provide emergency clearance service to City roads and streets to allow safe passage, if requested in the Notice to Proceed. 2. Remove vegetative debris from the City's rights-of-way and public property and haul to a vegetative debris volume reduction staging site . • 3. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary mixed debris staging site or to a permitted landfill or to a recycling center. 4. Remove debris from private property under certain hazardous conditions as determined by the City. 39 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. Manage and control the debris volume reduction site and other temporary debris staging site. 6. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. 7. Operate vegetative debris volume reduction at the temporary vegetative staging site and haul to a final disposal site. Volume reduction may be by chipping and grinding or air curtain incineration. Method to be used will be based on environmental considerations as well as all applicable federal, state and local rules and regulations. 8. Contractor shall provide Disaster Recovery Technical Assistance to the City to assist with guidance and consultation on all aspects of the recovery process. This assistance shall include documentation and management for the public assistance program, planning, training and exercise development, as well as attendance at the City's Emergency Operations Center (EOC) during activations of the EOC for exercise and actual emergency events as requested by the Contract Manager. 9. Comply with federal, state, and local laws and FEMA regulations. C. DEFINITIONS The following terms are defined as follows: 1. Chipping: Reducing wood related material by mechanical means into small pieces to be used as mulch or fuel. Chipping and mulching are often used interchangeably. 2. Debris, Burnable: Scattered items and materials either broken, destroyed, or displaced by a natural disaster. Example: trees, construction and demolition material, personal property. These items are considered burnable. 3. Debris Clearance: Clearing the major road arteries by pushing debris to the roadside to accommodate emergency traffic. 4. Debris Removal: Picking up debris and taking it to a temporary storage site or permanent landfill. 5. Debris Disposal: Placing mixed debris and/or residue from volume reduction operations into an approved landfill or recycling center. 6. Garbage: Waste that is regularly picked up by the government agency. Example: food, plastics, wrapping, papers. 7. Hazardous Waste: Material and products from institutional, commercial, recreational, industrial, and agricultural sources that contain certain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. 8. Household Hazardous Waste: Used or leftover contents of consumer products that contain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include small quantities of normal household cleaning and maintenance products, latex and oil based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, propane gas cylinders. 9. Non-Burnable· Debris: Includes, but not limited to, treated timber, plastic, glass, rubber products, metal products, sheet rock, cloth items, non-wood building materials and carpeting. Some non- burnable debris is recyclable. Recyclable debris includes metal products, trailer parts, household 40 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services appliances, or uncontaminated soil. 10. Recycling: The recovery and reuse of metals, soils, and construction materials that may have a residual monetary value. 11. Rights-of-Way: The portions of land over which a facility, such as highways, railroads, or power lines are built. Includes land on both sides of the highway up to the private property line. 12. Storage SiterrDSR: A location where debris is temporarily stored until it is reduced in volume and/or taken to a permanent landfill, recycling center, or other final disposal site. 13. Stumps: Tree stumps with base cut measurements less than 2 feet in diameter will be disposed of with the same methods used for other burnable debris. Tree stumps larger than 2 feet in diameter will be disposed of by either splitting and burning or chipping/grinding. The method will be at the discretion of the Contractor. 14. White Goods: Household appliances, such as refrigerators, freezers, stoves, washers, and dryers. O. GENERAL REQUIREMENTS AND SPECIFICATIONS The City of North Miami Beach is requesting proposals for the following services: 1. Clear City roads and streets to allow safe passage depending on the severity of the disaster and the availability of City equipment. The Contract Manager will notify the Contractor in the Notice to Proceed should these services be needed. 2. Mobilization and Performance Schedule Contractor will provide continuous services, per the rates proposed and for the period specified in the Notice to Proceed. Contractor will mobilize a staff of sufficient size as determined by the Contract Manager to adequately monitor debris operations. During this period, the Contract Manager will provide daily updates on debris removed and estimate the time remaining for job completion. The City may take such other actions as necessary to address the failure of the Contractor to mobilize resources on the schedyle required by the City. 3. Emergency Push / Road Clearance a. Contractor shall accomplish the cutting, tossing and/or pushing of debris, hanging limbs, or leaning trees from transportation routes as identified by and directed by the City. Time and material rate shall be applicable for any emergency push completed within seventy (70) working hours immediately following the disaster event. b. Upon the City's declaration of an emergency, and at the sole discretion of the City, Contractor shall stage two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. Such front end loaders and operators shall remain at City for the duration of the storm event and shall begin emergency push/road clearance operations as soon as the City determines that conditions are safe to do so. The aforementioned front end loaders shall be of a size and condition appropriate to a successful operation. 4. Debris Removal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the City's Contract Manager. 41 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services b. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary non-burnable debris staging site or to a permitted landfill site or recycling center as determined by the Contract Manager. c. Remove debris from private property under certain conditions as determined by the City should an imminent threat to life, safety, and health to the general public be present on private property, or should other special circumstances exist. 5. Debris Disposal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. b. Operate vegetative debris volume reduction at the temporary vegetative staging site as determined by the Contract Manager. Volume reduction may be by chipping and grinding or air curtain incineration. The Contract Manager will select the method to be used based on environmental considerations as well as all applicable federal, state and local rules and regulations. 6. The Contractor Representative must coordinate daily with the Contract Manager and Debris Monitor. The Contractor's Representative must have the authority to act on behalf of the contractor to address and resolve issues that may arise during the course of this work. 7. The Contractor shall conduct debris removal during daylight hours only, unless approved in writing, seven days per week. The Contractor shall be responsible for coordinating with the Contract Manager in the event weather conditions delay or modify the proposed daily schedule. 8. The total number of actual hours worked by each crew will be according to the needs of the Contract Manager. It is estimated that each crew will work a minimum 10 hours per day, seven days per week. No guarantee of minimum hours is implied or expressed. Services required will be determined by the City. 9. The Contractor shall be required to grind daily. Debris hauled in shall be chipped within forty-eight (48) hours. 10. All work, including site restoration prior to close-out, shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered. 11. The Contractor shall supervise and direct the work, using qualified labor and proper equipment for all tasks. Safety of the Contractor's personnel and equipment shall be the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform the work. 12. The Contractor must be duly licensed in accordance with the State of Florida statutory and regulatory requirements to perform the work. The Contractor shall obtain all permits necessary to complete the work. The Contractor shall be responsible for determining what permits are necessary to perform the work. Copies of all permits shall be submitted to the Contract Manager. 13. The Contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor's or any subcontractor's actions or operations during the performance of this contract. Corrections for any such violations shall be at no additional cost to the City. 14. The Contractor shall be responsible for paying any and all costs associated with violations of law or regulation relative to their activities. Such costs may include but are not limited to: site cleanup and/or remediation; fines, administrative or civil penalties; and third party claims imposed on the City 42 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services by any regulatory agency or by any third party as a result of noncompliance with Federal or local environment laws and regulations or nuisance statues by Contractor, their subcontractors, or any other persons, corporations, or legal entities retained by the Contractor under this contract. 15. The Contractor must attend any and all meetings required by the Contract Manager to evaluate the debris removal and disposal operations. 16. The Contractor must provide sufficienLpersonnel and management to assure the requirements and specifications of work meets the requirements of this contract. The work will be closely monitored by the Contract Manager or designated representative. 17. No debris shall be allowed to accumulate or be stored on public property or private property at any time without proper authorization from the Contract Manager. Under no circumstances shall the accumulation of brush, limbs, cut trunks, logs, or other debris be allowed on a public right of way in such a manner as to result in a hazard to the public. 18. The Contractor shall be legally responsible for damage to public and private property while performing duties outlined in these specifications. 19. Any damage to public and private property shall be reported to the Contract Manager immediately following its occurrence. 20. The Contract Manager or Debris Monitor shall have the right to require the selected Contractor to redo any work that is not done satisfactorily and in accordance with the requirements and specifications stated herein. 21. Such work needing to be redone shall be performed promptly and at no additional cost to the City, either during or after the expiration of the resulting agreement. 22. The Contractor is responsible for the preservation of all public and private property including turf, landscaping, sidewalks, curbs, fences, driveways, and sprinkler heads and valves. If any direct or indirect damage occurs to public or private property, on account of any act, omission, neglect, or misconduct in the execution of the work on the part of the Contractor, such property shall be restored by the Contractor at their expense to a condition similar or equal to that existing before such damage or injury, or the Contractor shall repair such damage in a manner acceptable to the Contract Manager. 23. Whenever electric or telephone lines, gas lines, water lines or any other improvement, public or private, may be jeopardized by any authorized work done by the Contractor, the Contractor shall consult the proper utility agency and homeowner and the Contract Manager immediately notified. 24. All motor vehicles and other major equipment used by the selected Contractor to do work shall be clearly identified with the name of their company. 25. No guarantee of minimum number of crews is implied or expressed and payment for services will only be made for actual work performed as required by the Contract Manager. However, award will be reviewed in part on expediency of mobilization. 26. Demolition of Structures and Construction Debris Removal As directed by the Contract Manager or designee, Contractor shall demolish unsafe structures and remove debris that has been determined by the City to be a threat to the health and safety of the public. Contractor shall exercise due diligence in demolishing and/or removing debris from private property. The City shall direct actions to secure the right of entry (ROE) onto private property to allow demolition and removal. Contractor shall ensure hazardous materials screening and utilities disconnection as appropriate. All applicable local, state and federal regulatory requirements 43 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services regarding materials containing asbestos shall be adhered to unless waived by applicable regulatory authorities. E. DEBRIS REMOVAL 1. The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to collect all brush, tree parts, non-burnable debris and C&D debris from the City rights-of-way and public property. All vegetative debris shall be hauled to a TDSR as designated by the Contract Manager. All non-burnable debris and C&D debris will be hauled to a designated temporary debris staging site or permitted landfill or recycling center as determined by the Contract Manager. 2. The Contractor will not trim "hangers" or cut any trees, perform stump removal or grinding, without the prior written consent of the Contract Manager. The Contract Manager will be responsible for directing tree removal from City's rights-of-way. Any damaged tree, whether on City rights-of-way or on private property, that poses a threat to public safety (including critical utilities) will be removed as directed by the City. This includes "hangers" leaning trees, and the stumps associated with such a tree. 3. The Contractor shall exercise care so as not to generate litter during the removal process. The Contractor shall clean up loose material in the immediate vicinity of the right-of-way. The Contractor shall be responsible for the repair of any collateral damage caused to private or public property. 4. Work shall consist of as many passes as necessary, unless otherwise directed by the Contract Manager, to collect all of the brush, tree parts, non-burnable debris, and C&D debris set out by residents for collection within the rights-of-way from both sides of the roadway. 5. The Contractor shall notify the Contract Manager of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor, on a daily basis. 6. The Contract Manager and Debris Monitor will·monitor all Contractor operations. Each truck driver will be given load tickets that validate where the material originated. The quantity of debris hauled will be estimated at the disposal site by the City or Debris Monitor. The estimated quantity will be recorded on the load ticket and a copy of the load ticket will be given to the truck driver. 7. The Contract Manager or Debris Monitor will also have roving monitors that will observe Contractor operations to ensure that only eligible debris is removed from the specified locations as designated. Trucks that are observed picking up material outside of the designated rights-of-way, or that is ineligible, will have all loads hauled that day deducted and the load tickets invalidated. 8. The Contractor shall be prepared to provide chipping equipment and crew to conduct on-street chipping of vegetative debris (tree limbs/branches) in areas inaccessible to normal debris clearing equipment. Locations of on-street chipping operations will be identified by the Contract Manager or Debris Monitor. The on-street chipping crews will consist of a combination of equipment and personnel. 9. If required, all limbs, branches, foliage, etc. in inaccessible areas will be chipped on site using a hand fed chipper. Chips and other tree debris will be collected and hauled away from work areas by the Contractor immediately following completion of the work to a final disposal site as determined by the Contract Manager. 10. The work area includes various locations throughout the City. Maps and locations will be made available with the Notice to Proceed. 11. Work location and aSSignments of all contractual crews shall be coordinated daily with the Contract Manager and Debris Monitor. Contractor shall report at the start of each workday to the Contract Manager and Debris Monitor. 44 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12. The Contractor shall conduct the work so as not to interfere with the disaster response and recovery activities of federal and local government or agencies. F. DEBRIS SEPARATION / REDUCTION AND TDSR MANAGEMENT Contractor shall operate and manage the TDSR to accept and process all event debris. All actions shall be implemented by the Contractor only with the prior approval of the City. Actions by the Contractor shall include, but are not limited to, the following: • Ensure that only debris authorized by the City's Contract Manager shall be allowed into the TDSR sites. • Provide to the City a video record of the pre-and post-use site conditions. • As directed by the City, conduct an onsite Phase 1 Environmental Audit. • Prepare a plan of proposed site layout and review with the City prior to its implementation. • Prepare a plan for site security and traffic control for both on the site and adjacent roadways and review with the City prior to its implementation. • Provide adequate fire prevention/fighting equipment, including water truck and hoses, on site throughout the operational period of the TDSR. G. EQUIPMENT The contractor shall provide all equipment necessary for the performance of the work under these requirements and specifications. All equipment repairs and operating cost shall be the responsibility of the contractors. Equipment which is designated for this project shall not be used for any other work during the duration of the contract. The Contractor shall not solicit work from private citizens throughout the City. 1. Debris Removal a. The Contractor shall submit to the Contract Manager, a typed listing that indicates the type of vehicle, make, model, license plate number, driver's name, equipment identification number and measured interior volume (in cubic yards) of the load bed of each piece of equipment utilized to haul debris. The Contractor and Contract Manager and Debris Monitor shall jointly measure the volume of each piece of equipment calculated from actual interior bed measurements. Maximum volumes may be rounded to the nearest cubic yard, for example: <18.5 CY = 18 CY and> 18.4 CY = 19 CY. The reported measured maximum volume of any load bed shall be the same as shown on the signs fixed to each piece of equipment for the duration of the disaster work. b. Prior to commencing operations, the Contractor shall affix to each piece of equipment signs or markings indicating the owner/operator's name and a unique equipment identification number. Identification numbers shall not be reused. One sign shall be placed on each side of the equipment. For those trucks, trailers, and other equipment intended to haul debris, the maximum volume, in cubic yards, of load bed shall also be shown. Signs shall be maintained in an easily readable fashion for the duration of the work. Minimum letter size shall be 3 inches in height. c. The City desires that the Contractor maximizes the use of self-loading trucks equipped with grapples or loaders with grapple attachments (in non-alley operations) to reduce potential collateral damage and to expedite the cleanup operation. Small hand load operations are discouraged. d. All equipment must be in compliance with the bid specifications and all applicable federal, state, and local rules and regulations. 45 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. Volume Reduction Site Equipment a. The Contractor shall provide all equipment necessary to prepare the site, stockpile the debris, feed the grinders, remove mulch from the grinding operations, and load and haul for disposable all non-burnable debris, chips/mulch, and any other equipment which may be necessary. b. All equipment must be in compliance with all applicable federal, state, and local rules and regulations. All equipment and operator qualifications will meet federal, state, and local requirements. H. HAZARDOUS WASTE 1. Contractor Petroleum, Oil, Lubricant Spills a. The Contractor shall be responsible for reporting to the Contract Manager and cleaning up all petroleum, oil, lubricant spills caused by the Contractor's operations at no additional cost to the City. b. Immediate containment actions shall be taken as necessary to minimize the effect of any spill or leak. Cleanup shall be in accordance with applicable federal and local laws and regulations. c. Spills other than on-site shall be reported to the National Response Center and the Contract Manager immediately following discovery. A written follow-up shall be submitted to the Contract Manager not later than 7 days after the initial report. The written report shall be in narrative form and, as a minimum, shall include the following: • Description of the material spilled (including identity, quantity, etc.) • Determination as to whether or not the amount spilled is EPAIDEP reportable and when and to whom it was reported. • Exact time and location of spill, including description of the area involved. • Receiving stream or waters. • Cause of incident and equipment and personnel involved. • Injuries or property damage. • Duration of discharge. • Containment procedures implemented. • Summary of all communications the Contractor has had with press or other officials. • Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. 2. Residents will be provided locations of drop-off points for the disposal of their Household Hazardous Waste. Drop-off points will be determined by the Contract Manager or designee. The Contractor shall identify, separate, collect, transport and legally dispose of disaster-generated debris determined to be hazardous and/or contaminated, thereby requiring that it be separately managed from other debris. The Contractor shall provide trained, certified, experienced and equipped personnel to identify hazardous waste and contaminated debris at its point of origin, as well as to direct the Contractor personnel in the safe and proper handling and disposal of the material. All hazardous waste and contaminated debris shall be collected, transported and legally disposed of by the Contractor as required by local, state and Federal regulations. The Contractor shall be reimbursed at a fixed rate for this service. Contractor shall provide City documentation that tracks the collection of hazardous waste from the point of collection to its final disposal location. I. SAFETY 1. The Contractor shall be solely responsible for pedestrian and vehicular safety and control within the assigned workspace and shall provide the necessary warning devices, barricades, and other devices necessary to meet federal and local requirements. At a minimum, one flag person shall be posted at 46 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services each loading site to direct traffic. 2. Closure or blocking of public streets and other rights-of-way shall not be permitted unless prior arrangements have been made with the Contract Manager and is coordinated with appropriate departments. Traffic control is the responsibility of the Contractor and shall be accomplished in conformance with local traffic codes. 3. Contractor shall be responsible for traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, and safety measures at the temporary debris staging sites. The Contractor shall comply with all federal, state, and local safety regulations. 4. The traffic control personnel and equipment shall be in addition to the personnel and equipment required for debris removal and hauling. 5. The Contractor shall erect proper barricades, signs, and warning devices as necessary, for sidewalk and traffic closure/control when doing on-street grinding or debris removal. 6. Any use of tools or equipment in an unsafe condition or manner or application of techniques or methods defined to be unsafe to life or property is strictly forbidden. J. SITE MANAGEMENT AND DEBRIS DISPOSAL 1. Contractor shall provide all labor, services, equipment, materials, and supplies necessary to accept, process, and reduce vegetative debris through either tub grinding into chips/mulch or through air curtain incineration into ash. The Contract Manager will determine the method to be used based on environmental considerations. 2. The locations of the vegetative debris volume reduction sites will be selected by the Contract Manager or designee. 3. The Contractor shall provide equipment and personnel to manage and operate (number of sites will be determined after an event occurs and will be based on event severity) vegetative debris volume reduction sites. The Contract Manager will provide access and authorization to the Contractor to operate on the designated vegetation debris reduction sites including all information in the Contract Manager's possession regarding the sites, which are necessary for the successful operation. 4. The Contractor shall determine and construct observation/inspection towers at each selected temporary vegetative debris volume reduction site. The towers shall be constructed in accordance with and approved by FEMA. Access shall be provided by wooden steps with a handrail. 5. The City will not provide to the Contractor, potable water, sewage treatment, fuel, electricity, other utilities, or other personnel, materials, or equipment to operate the debris volume reduction site. The Contractor shall provide portable sanitary facilities and maintain these facilities. The Contractor shall provide utility clearances as appropriate. The Contractor shall protect existing structures at the sites and repair any damage caused by their operations at no additional cost to the City. 6. Contractor shall be responsible for establishing site layout as approved by the Contract Manager or designee. 7. Contractor shall manage the site to accept debris collected under other City contracts and by City crews. The same procedures for estimating the load and the use of load tickets apply. 8. Chips/mulch should be stored in piles no higher than 15 feet and meet all local regulations and laws. No more than seven (7) days of chipped debris shall remain on ground at the site. 9. The Contractor shall provide a site operations plan for review and approval by the Contract Manager 47 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services prior to beginning work. At a minimum, the plan will address the following: • Access to this site. • Site management, to include point of contact, organizational chart, etc. • Traffic control procedures. • Site security. • Site safety. • Site layouUsegregation plan. • Environmental mitigation plan, including considerations for smoke, dust, noise, traffic, buffer zones, and storm water runoff as appropriate. 10. The Contractor shall be responsible for preparing the sites to accept the debris. Site preparation may include clearing, erosion control, grading, and construction and maintenance of hauling roads and entrances. Contractor shall establish lined temporary storage areas for materials that can contaminate soils, run off or groundwater. Contractor shall place liners under stationary equipment. 11. The Contractor shall be responsible for installing site security measures and maintaining security for operations at the site. 12. The Contractor shall manage the site to minimize the risk of fire. 13. The Contractor shall be responsible for the closure of the debris management sites within 30 calendar days of receiving the last load of disaster related debris. Closure shall include removal of site equipment, debris, and all remnants from the processing operation (such as temporary toilets, observation towers, security fence, etc.), and grading the site, and restoring the site to its pre-work conditions. The site will be restored in accordance with all local requirements. The Contractor is responsible for the proper disposal of non-burnable debris and wood chips or ash. The Contractor shall receive approval from the Contract Manager and FEMA as to the final acceptance of a site closure. K. CONTRACTOR RESPONSIBILITIES AND EXPECTATIONS 1. Other Agreements The City may be required to enter into agreements with Federal and/or State agencies for disaster relief. Contractor shall be bound by the terms and conditions of such agreements, regardless of the additional burdens of compliance. City shall provide Contractor with a copy of any applicable agreements. 2. Contractor's Conduct of Work Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. 3. Supervision by Contractor Contractor shall supervise and/or direct all contracted services performed by its employees, agents and subcontractors. Contractor is solely responsible for all means, methods, techniques, safety and other procedures. Contractor shall employ and maintain a qualified Contract Manager at the work site(s) who shall have full authority to act on behalf of Contractor. All communications given to the Contract Manager by the Contract Manager or designee shall be as binding as if given to Contractor. 4. Contractor's Conduct and Se.lf-Sufficiency Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. The Contractor shall ensure that its work force, including subcontractors, maintain self-sufficiency related to fuel, vehicle repair/maintenance, 48 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services housing, sanitation, food and related accommodations, in a manner that is consistent with local requirements and minimizing adverse effects on the community. 5. Contractor's Disposal of Debris Unless otherwise directed by the City, Contractor shall be responsible for determining and executing the method and manner for processing and/or lawful disposal of all eligible debris as approved by the City. The locations of the TDSR and final disposal sites utilized by the Contractor shall be reported to the City and subject to their approval. Upon request from the Contractor, other sites may be utilized as directed and/or approved by the City. 6. Multiple, Scheduled Passes Contractor shall make scheduled passes and/or unscheduled passes of each area impacted by the event, at the direction of the City. The City shall direct the interval timing of all passes. Sufficient time shall be permitted between subsequent passes to accommodate reasonable recovery and additional debris placement at the ROW by the citizens and the City. The Contractor shall document the completion of all passes based on the direction from the City and shall provide this documentation to the City on the frequency requested by the City. 7. "Clean As You Go" Policy The Contractor shall provide a "clean as you go" policy and supervise and enforce such policy during debris management operations. 8. Damages by Contractor Contractor shall be responsible for conducting all operations, whether contemplated by this Agreement or later requested as specialized services, in such a manner as to cause the minimum damage possible to existing public, private and commercial property and/or infrastructure. Contractor shall also be responsible for any damages due to the negligence of its employees and subcontractors. Contractor shall report such damage to the Contract Manager in writing within 24 hours. Should any property be damaged due to negligence on the part of the Contractor, the City may either bill Contractor for the damages, withhold funds due to Contractor, or the Contractor may also repair all damage to the satisfaction of the City. The determination of whether "negligence" has occurred shall be made by the City. 9. Operation of Equipment Contractor shall operate all trucks, trailers and all other equipment ilJ compliance with any/all applicable federal, state and local rules and regulations. Equipment shall be in good working condition. All loading equipment shall be operated from the road, street, or ROW using buckets and/or boom and grapple devices to collect and load debris. No equipment shall be allowed behind the curb or outside of the public ROW unless otherwise directed by the City. Should operation of equipment be required outside of the public ROW, the Contractor shall ensure that a ROE Agreement has been obtained prior to property entry. 10. Security of Debris During Hauling Contractor shall be responsible for the security of debris on/in each vehicle or piece of equipment utilized to haul debris. Prior to leaving the loading sites, Contractor shall ensure that each load is secure and trimmed so that to the extent practical no debris extends horizontally beyond the bed of the equipment in any direction. All loose debris shall be reasonably compacted and secured during transport in accordance with FDOT guidelines. As required, Contractor shall survey the primary routes used by Contractor for debris hauling as soon as possible after the transport and shall recover fallen or blown debris from the roadway(s). 11. Traffic Control Contractor shall mitigate impact on local traffic conditions to the greatest extent possible. Contractor is responsible for establishing and maintaining appropriate traffic control in accordance with the most current edition of the US Department of Transportation Manual on Uniform Traffic Control Devises 49 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services (MUTCD). Contractor shall provide sufficient signage, flagging and barricading to ensure the safety of vehicular and pedestrian traffic at all debris removal, collection, reduction and/or disposal sites. 12. Work Days/Hours Work days and/or work hours shall be as directed by the Contract Manager following consultation and notification to Contractor. Working hours on holidays shall be at the discretion of the City. 13. Work Safety Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970, as amended. Contractor shall provide such safety equipment, training and supervision as may be required by the City and/or other governmental regulations. Contractor shall ensure that its subcontracts contain an equivalent safety provision. 14. Emergency Power Generators The Contractor shall provide mobile electric power generators for facilities and locations within the City. The City shall define the size, voltage requirements and fuel type of the mobile units, which shall be leased to the City. Contractor shall deliver the units to the facilities or locations designated by the City, and ensure connection of the unit to the existing electrical wiring by a licensed electrician. The Contractor shall also ensure the unit is fueled, tested, and demonstrated to be operational prior to departure from the location. The Contractor shall have readily available technical support and repair or replacement services. The Contractor shall be reimbursed a fixed rate for this service. 15. Certifications The Contractor shall adhere to the process for certification of personnel and vehicles, to include the following: a. Certification of Vehicles and Load Capacity Contractor shall ensure that all equipment is certified in accordance with most current City/County procedures. After a disaster, the City, or their designated representative, shall begin the equipment certification at a pre-designated site, or at staging areas established by the Contractor. i. All Contractor and subcontractor trucks shall have valid registrations, insurance and meet basic operational criteria including but not limited to tailgates or equivalent containment devices, tarps, etc., as well as all applicable motor vehicle safety requirements. Drivers shall possess valid licenses. ii. Truck body dimensions shall be measured, and information recorded on certification forms with calculated capacity noted. Each truck shall receive two (2) placards, one each of which shall be affixed on opposite sides of the truck body. The truck driver shall be provided up to two (2) copies of the certification sheet for the Contractor and sub-Contractor's records. b. Certification of Personnel The Contractor shall certify to the City that all Contractor and Subcontractor personnel have received required and adequate training in relevant emergency response, disaster recovery, and debris management operations. Upon request of the City, the Contractor shall provide documentation certifying the adequacy of the training, experience and capabilities of all Contractor and subcontractor personnel, to include but not be limited to the following: i. Senior management personnel of the Contractor assigned to implement work authorizations pursuant to this agreement shall participate, upon request, in training and briefing sessions held by representatives of Miami-Dade County and/or the City. ii. Senior, supervisory personnel of the Contractor and all subcontractors thereto shall have received training in debris management and the implementation of the National Incident Management System. 50 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services iii. Personnel assigned by the Contractor as responsible for data management, invoicing and other documentation duties shall be trained in the data management concepts and approaches to be used by the City. iv. Vehicle and equipment operators shall be fully licensed and certified, as required by applicable local, State and Federal statutes and regulations. v. Upon their deployment for field operations, all Contractor and Subcontractor personnel shall be briefed or trained appropriately in their duties, responsibilities, and the procedures to be utilized throughout the debris management process, including safety procedures, load ticket management procedures, and accident reporting procedures. 16. Reports, Certifications and Documentation Contractor shall submit periodic, written reports in a format required by the City documenting the progress of debris remov.al and disposal. These reports may include, but are not limited to: a. Daily Reports Daily reports shall detail the locations where passes for debris removal were conducted, the quantity of debris (by type) removed and disposed of, the total number of personnel crews engaged in debris management operations, and the number of grinders, chippers and mulching machines in operation. Contractor shall also report damages to private property.caused by the debris operation or damage claims made by citizens and such other information as may be required to completely describe the daily conduct of Contractor's operations within twenty-four (24) hours. b. Weekly Summaries A summary of all information contained in the daily reports as described in item A above, within two (2) days of the close of the week. At the request of the City, the data making up the weekly summaries shall also be submitted in electronic format, utilizing Microsoft Excel or Access. The submitted electronic weekly data shall include: Collection Contractor, load ticket number, load date, load location, truck yardage, percent full, calculated yardage (or weight if applicable) field monitor name/number, TDSR location, tower monitor name, debris materials categorization, and location of collection, e.g., ROW, Canal, Public Park, etc. c. Report Delivery The scheduling, point of delivery and receiving personnel for the debris operations report shall be directed by the City, in consultation with Contractor. d. Data Reconciliation Reconciliation of data shall be accomplished weekly between the Contractor and the City's representative. All discrepancies shall be resolved within five (5) business days. e. Final Project Closeout Upon final inspection and/or closeout of the project by the City, Contractor shall prepare and submit a detailed description of all debris management activities in an electronic spreadsheet, to include, but not limited to the total volume, by type of debris hauled, reduced and/or disposed of, final disposal locations and amounts of the debris managed by the Contractor, plus the total cost of the project invoiced to the City. The Contractor shall provide, upon request of the City and no later than project closeout, a release of liens demonstrating that all subcontractors to the Contractor have been fully paid. Agreement shall provide any other additional information as may be necessary to adequately document the conduct of the debris management operation~ for the City and/or government. Final project reconciliation shall be approved by the City. L. OPTIONAL SERVICES The City may require the Contractor to provide the following optional services in the manner and for the unit cost indicated: 51 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Debris'Removal and Restoration of Lakes and Canals The Contractor shall remove debris resulting from the event from the drainage and navigation canals and adjacent banks, as directed by the City. Debris to be removed shall be vegetative and/or construction and demolition debris affecting the canals, but, excludes removal of damaged and/or abandoned boats. The Contractor shall also haul, process and dispose of the collected debris, as well as restore, re-grade, and/or reseed the canal banks and slopes, as directed by the City. The Contractor shall be reimbursed at a fixed unit rate for this service. • Motor Vehicle Removal and Disposal The Contractor shall remove motor vehicles damaged by the disaster event and/or abandoned by the owner due to the circumstances of the event. The City shall identify the area(s) from which motor vehicles are to be removed. Motor vehicles shall be processed by the Contractor in a manner that complies with all requirements for removal and processing of hazardous materials, e.g., gasoline, oils and other fluids. The Contractor shall also ensure the proper final disposal of the removed vehicle. The Contractor shall be reimbursed at a fixed rate, inclusive of all towing, processing and disposal costs. • Boat Removal and Disposal Boats severely damaged by the disaster event, and abandoned in or on the canals and lakes of the City shall be' collected by the Contractor, processed for removal and disposal of hazardous materials in accordance with applicable regulations, demolished and transported to a suitable location for final disposal. The City shall determine the vessels to be removed, shall establish that they have been legally abandoned by their owners, and shall take other necessary steps as required by law before directing the Contractor to remove and dispose of the vessel. The Contractor is otherwise responsible for compliance with all regulations and requirements applicable to the removal and disposal process. The Contractor shall be reimbursed at a fixed rate for this service. • Emergency Potable Water The Contractor shall provide the City with whole pallets of individually bottled drinking water. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Emergency Delivery of Ice The Contractor shall provide the City with whole pallets of cubed ice made from potable water in individually packaged sacks of between 5 and 10 pounds. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Bathrooms The Contractor shall provide portable toilets/ port-o-Iets including regularly scheduled maintenance, pick- up and disposal as may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Satellite Communications The Contractor shall provide satellite phone communications capable of voice, text messaging, data transfer and Internet access for use by City personnel in the event of failure of other communications systems. The units shall be rented/leased to the City and shall be fully equipped, including ACIDC adapters (including automotive battery chargers), instructions and carrying cases. The units shall be fully operational upon delivery to the City, without further action by the City. The Contractor shall be reimbursed at a fixed rate for this service. • Sewer, Culvert and Catch Basin Cleaning The Contractor shall provide all personnel, vehicles, equipment and supplies to clean disaster-related debris, including sand and mud, from storm sewers, culverts, catch basins and draining canals. The City shall designate the storm water systems to be cleaned. The Contractor shall be reimbursed at a fixed rate for this service. END OF SECTION 52 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 4.0 REQUIRED PROPOSAL CONTENT A. SCOPE OF SERVICES PROPOSED Clearly describe the scope of services available. Include details of your general approach and a sample of a plcm. A brief statement shall be included which explains why your approach and plan would be the most effective and beneficial to ensure successful recovery operations in the City of North Miami Beach. Proposers should address, at a minimum, the following questions: 1) Do you provide disaster recovery services full time, year-round? 2) Describe how your firm typically gathers together the needed resources when notified of a disaster. How would you determine the length of your recovery services for the City? Demonstrate plan and approach to respond at maximum capacity following a notice to proceed, please provide an estimated timeline for response and mobilization. How do you determine if your recovery work is completed? 3) What is the operational relationship with your subcontractors? Define who has the overall responsibility for managing the debris clearance and day-to-day operations of the subcontractors and crews on the street. 4) How would you coordinate debris removal operations with designated debris hauling firms, consolidated waste haulers and tree trimming Contractors? . 5) Does your firm have a quality c~ntrol plan? Does the size of the recovery effort modify that plan? 6) Describe your record-keeping process for FEMA reimbursements. How often would information be communicated from the street personnel to your administrative staff? How would you insure accuracy of those reports? What is your method of backup in case of lost information? 7) What amount of the FEMA paperwork can be provided by your firm with minimal involvement from City staff? What percentage of the FEMA paper work are you capable of producing with no City staff involvement? 8) How does your firm typically invoice for services? Include frequency. 9) Describe how you would set up an office or a central point of operations in the community to include establishing a phone system for residents to contact for service requests and claims. 10) Will you have any disposal or reduction sites of your own? Do you intend to submit them to the City for approval? 11) What services are available specifically for demolition of structures and the handling and removal of that debris? 12) Could your firm provide supplementary supplies as needed such as water, ice, sanitary facilities, etc., during a recovery effort? Does your firm have contracts with such vendors? 13) Describe your firm's backup plan if local telecommunication towers become disabled and cell phones become inoperable. 14) Describe how you would manage several crews at any given time to achieve a balance of debris recovery operations within the City. B. FIRM QUALIFICATIONS This section of the Proposal should give a description of the firm, including the size, range of activities, etc. Particular emphasis should be given as to how the firm-wide experience and expertise in the provision of emergency/disaster recovery services shall be brought to bear. The Proposer must also be prepared to submit on the City's request, within seven (7) calendar days of the request, further evidence as to the qualifications such as financial data, previous experience, and/or evidence of legal qualifications to perform the work. 53 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services This section must also identify the contact person supervisory personnel who will work on the project. Resumes of each person should be provided with emphasis being given to their experience with similar work. If resumes are not available at the time the proposal is submitted, you should provide a listing of the qualifications including education, experience, etc., that will be required. 1) Describe the types of disasters and the recovery efforts your firm has been involved with. 2) Do you own your own equipment or would you have to primarily rely on subcontractors to provide them? What types of equipment do you own or have access to? How old is the equipment? Provide a comprehensive list. 3) Does your firm have other personnel/resources available in other parts of the United States that could be called in for (management) support if needed? How would you coordinate that? 4) Where are your subcontractors located? Provide a description of the working relationship with the subcontractors and types of projects you have in common. How long have you been working together? 5) How do you train your emergency responders? 6) Provide your firm's safety plan. Include handling of hazardous material. 7) What communication technology do you use amongst members of your firm and between members of your firm and subcontractors? 8) Describe your firm's technology infrastructure for tracking operations and costs. Will the City have real- time access to such information? If not, how will you communicate information to the City? c. CLIENT REFERENCES & PAST PERFORMANCE Proposer shall provide information that documents its ability to successfully and reliably perform the types of services required in this RFP. At a minimum, the Proposer shall provide the following: 1) Demonstration that the Proposer, or the principals assigned to the project, successfully completed services similar to those specified in the scope of services to at least three (3) government entities with a population of at least 40,000 as the Primary Contractor. For each reference, include the name, title, telephone number, fax number and email address of a representative for whom the engagement was taken who can verify satisfactory performance. 2) Provide list of all government agencies for which the Proposer provided emergency disaster recovery services within the last six (6) years. Provide project/event title and brief description of the work completed. Proposer should note whether it was part of a joint venture and, if so, whether it was the Primary or Secondary Contractor. 3)' What disaster recovery monitoring services firm(s) have you worked with in the past five (5) years? Please supply contact names, title, telephone number, fax number and email address from these firms that will be able to verify the quality and accuracy of the documents that they have reviewed from your firm. 4) Does your firm have other contracts for these services in Miami-Dade, Broward and Palm Beach counties? If yes, how many? How many other contracts does your firm have in the Southeast United States? Proposer should note whether it was part of a joint venture and, if so, whether it was the primary or secondary Contractor. 5) What contractual commitments do your key subcontractors have in the Miami-Dade, Broward and Palm Beach County area? 6) List of all pending lawsuits involving the corporation, partnership or individuals with more than ten percent (10%) interest that are related to the services t9 be provided under this RFP. 7) List of all judgments from lawsuits in the last three (3) years involving the corporation, partnership or individuals. 54 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services O. RESOURCES AND AVAILABILITY This section shall clearly define the availability of the Proposer's Contract Manager, Operations Manager, other key personnel, subcontractors and equipment, as well as demonstrate the Proposer's financial capability. At a minimum, the Proposer shall provide the following: 1) Estimate of the Proposer's current workload and future commitments to other emergency response contracts both in man-hours per year and as a percentage of total workload for all key project personnel. 2) List of all current contractual obligations within Florida for similar disaster recovery services. The Proposer should explain its plan for managing multiple debris management contracts in the event of a regional or statewide emergency, and the company's ability to respond to the City with the full force of manpower and equipment committed in its proposal. E. REQUIRED FORMS, REQUIRED ATTACHMENTS AND VALUE-ADDED BENEFITS 1) All required forms and attachments -to include letter of maximum bondability (Refer to Section 2, Item 10-10.1), licenses and certificates of insurance -shall be included in a labeled section. 2) Value-added benefits include unique services, use of technology, community services, etc. Include descriptions, letters, press releases, brochures and flyers that will assist the City in evaluating the proposal. END OF SECTION 55 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 5.0 REQUIRED FORMS 56 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services STATEMENT OF "NO" PROPOSAL If your company will not be submitting a Proposal in response to Request for Proposals, please complete this Statement of "No" Proposals Sheet and return, prior to the RFP Due Date established within, to: The City of North Miami Beach Procurement Management Division, Room 315 17011 NE 19th Avenue North Miami Beach, Florida 33162 This information will help the City of North Miami Beach in the preparation of future Bids and RFP's. Bid/RFP/RFQ Number: __________ Title __________ _ Company Name: ____________________________________________________ _ Contact: ________________________________________________________ _ Address: ________________________________________________________ _ Telephone: _________________________ Facsimile: _______________ _ ..J Reasons for "NO" Proposal: Unable to comply with product or service speCifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the RFP. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) Comments: ________________________________________________________________ _ 57 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal ______________ _ A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Vegetative debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami Beach Vegetative debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North Miami Beach su mental to be added to 2. above Vegetative debris removal from TDSR and hauling to final site within Miami-Dade Cou Vegetative debris removal from public property (right-of-way) and hauli to final d site within Miami-Dade Cou C&D debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami Beach C&D debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North Miami Beach su mental to be added to 2. above C&D debris removal from TDSR and hauling to final disposal site within Miami-Dade Cou C&D debris removal from public property (right-of-way) and haul to final d site within Miami-Dade Cou Debris site management -preparation, management and ron<:oTlrln debris at TDSR Processing (grinding) of vegetative debris at TDSR Processing (burning) of vegetative debris at TDSR Pick up and haul of white goods Pick up and disposal of hazardous material Dead animal collection, transportation, and disposal Hazardous tree removal and hauling to disposal site, 6 inch diameter to 11.99 inch diameter Hazardous tree removal and hauling to disposal site, 12 inch diameter to 23.99 inch diameter Hazardous tree removal and hauling to disposal site, 24 inch diameter to 47.99 inch diameter 58 CY CY CY CY CY CY CY CY CY CY CY EACH LB LB PER TREE PER TREE PER TREE City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 Hazardous tree removal and hauling to disposal site, 48 inch diameter and greater 19 Hazardous stump removal and hauling to disposal site, >24 inch diameter to 35.99 inch diameter 20 Hazardous stump removal and hauling to disposal site, 36 inch diameter to 47.99 inch diameter 21 Hazardous stump removal and hauling to disposal site, 48 inch diameter and greater 22 Hazardous limbs >2 inch in diameter at point of break 23 Demolition of structures 24 Disaster event generated hazardous waste abatement; biohazardous waste abatement Tipping fees to be reimbursed to contractor by City at actual 25 cost B. EQUIPMENT 1 JD 544, or equal, wheel loader with debris grapple 2 JD 644, or equal, wheel loader with debris grapple 3 Extenda ual forklift with debris nr~lnnll"" 4 753 ual skid steer loader with debris Ie 5 753 skid steer loader with bucket or 6 753 Bobcat, or equal, skid steer loader with street sweeper 7 30-50 HP farm tractor with box blade or rake 8 2-2 % cu. yd. articulated loader with bucket 9 3-4 cu. . articulated loader with bucket 10 J 0 648E or skidder 11 Caterpillar 04, or equal, dozer 12 Caterpillar 06, or equal, dozer 59 N/A PER TREE PER STUMP PER STUMP PER STUMP PER TREE CY LB COST REIMBUR ~SEMENT PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR PER HOUR City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 Caterpillar 08, or equal, dozer PER HOUR 14 Caterpillar, or equal, 125-140 HP motor grader PER HOUR 15 PER JD 690, or equal, trackhoe with debris grapple HOUR 16 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 PER Rubber tire trackhoe with debris grapple HOUR 18 PER JD 310, or equal, rubber tire backhoe with bucket & hoe HOUR 19 PER Rubber tire excavator with debris grapple HOUR 20 PER 210 Prentiss, or equal, knuckleboom with debris grapple HOUR 21 PER Caterpillar 623, or equal, self-loader scraper HOUR 22 PER Hand fed debris chipper HOUR 23 PER 300-400 Tub grinder HOUR 24 PER Diamond Z, or equal, 800-1,000 HP tub grinder HOUR 25 PER 30 Ton crane HOUR 26 PER 50 Ton crane HOUR 27 PER 100 Ton crane, with 8 hour minimum HOUR 28 PER 40-60' Bucket truck HOUR 29 PER Service truck HOUR 30 PER Water truck HOUR 31 PER Portable light plant HOUR 32 PER Equipment transports HOUR 33 PER Pickup truck, unmanned HOUR 34 PER Self-loading dump truck with knuckleboom and debris grapple HOUR 35 PER Single axle dump truck, 5-12 cu. yd. HOUR 36 PER Tandem dump truck, 16-20 cu. yd. HOUR 37 Trailer dump truck, 24-40 cu. yd. PER HOUR 60 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 PER Trailer dump truck, 41-60 cu.Xd. HOUR 39 PER Trailer dump truck, 61-80 cu._yd. HOUR 40 PER Power screen HOUR 41 PER Stacking conveyor HOUR 42 PER Off road truck HOUR C. LABOR AND MATERIAL 1 Operations Manager PER HOUR Superintendent with truck, phone and radio PER 2 HOUR 3 PER Foreman with truck and radio HOUR 4 PER control with vehicle and radio HOUR 5 PER Ins and radio HOUR 6 PER Climber with gear HOUR 7 PER Saw hand with chainsaw HOUR 8 PER Laborers and flagmen HOUR 9 PER Time r HOUR 10 PER HazMat onal HOUR 11 PER Household HazMat n and removal crew HOUR 12 PER FEMA blic assistance m HOUR 13 PER FEMA documentation clerk HOUR 14 PER HOUR assistance/hot line 61 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 PER Contract Manager/HazMat supervisor HOUR 16 PER Contract Manager/HazMat supervisor overtime HOUR 17 PER Field logistician/HazMat technician HOUR 18 PER Field logistician/HazMat technician overtime HOUR 19 PER Resources technician HOUR D. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT 1 10 KW Generator 2 15 KW Generator 3 25 KW Generator 4 50 KW Generator 5 75 KW Generator 6 100 KW Generator 7 175 KW Generator 8 250 KW Generator 9 300 KW Generator 10 350 KW Generator 62 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 500 KW Generator 12 750 KW Generator 13 800 KW Generator 14 1000 KW Generator 15 1250 KW Generator 16 1500 KW Generator 17 1750 KW Generator 18 Tails 19 Cables (400 amp) 50 ft E. OPTIONAL SERVICES 1 Debris removal from lakes and canals 2 Restoration of canal banks and slopes 3 Removal of motor vehicles including towing, processing and 4 Removc:ll of boats including towing, processing and disposal 5 Provision of emergency potable water 6 Provision of emergency ice Temporary bathrooms I port-o-Iets 7 63 Cy LF Per Vehicle Per LF of vessel GAL LB PER UNIT/PER WEEK City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services Provision of temporary satellite phones PER 8 PHONE/P ERDAY Sewer, culvert and catch basin cleaning including 9 transportation and disposal CY I hereby propose to furnish the goods and services specified in this Request for Proposals. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the Company named as Proposing Company and that said Company is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal; no officer, employee or agent of the City of North Miami Beach or any other proposer has an interest in said proposal. Furthermore, I certify that the undersigned executed this Proposal Form with full knowledge and understanding of matters therein contained and was duly authorized to do so. NAME OF BUSINESS SIGNATURE NAME & TITLE, TYPED OR PRINTED MAILING ADDRESS CITY, STATE, ZIP CODE L--J ________________________ __ TELEPHONE NUMBER STATE OF ) SS COUNTY OF The foregoing instrument was sworn to and subscribed before me this __ day of ________ , 20_ by ______________ who is personally known to me or produced _____ ~ ______ as identification. NOTARY PUBLIC, State of ____ _ Print Name: ________ _ Commission No.: _______ _ Commission Expires: ______ _ SEAL (if Corporation) 64 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. Addendum #1, Dated __________ _ Addendum #2, Dated __________ _ Addendum #3, Dated __________ _ Addendum #4, Dated __________ _ . Addendum #5, Dated __________ _ Addendum #6, Dated __________ _ Addendum #7, Dated __________ _ Addendum #8, Dated __________ _ PART II: D NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFP. FIRM NAME: ______________________ _ AUTHORIZED SIGNATURE: _________ _ DATE: ____ _ TITLE OF OFFICER: _________ _ 65 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION The officers of the Corporation are as follows: ADDRESS President-'-______________________ _ Vice-President ______________________ _ Secretary ________ ---.,. ______________ _ Treasurer _______________________ _ Registered Agent _____________________ _ The full names and residences of stockbrokers, persons, or firms interested in the foregoing Proposal, as principals, are asfollbws: Post Office Address (CORPORATE NAME) PRESIDENT'S SIGNATURE AND E-MAIL ADDRESS Is this corporation incorporated in the State of Florida? ATTES~ ______ ~~==~~ __ _ SECRETARY YES [1 NO [1 PROPOSER: If no, give address of prinCipal place of business: ____________ __ 66 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.38 PROPOSAL SIGNATURE PAGE FOR SOLE PROPRIETOR OR PARTNERSHIP The full names and residences of persons, partners or firms interested in the foregoing Proposal, as principals, are as follows: PROPOSER (FIRM NAME) Witnesses: (SEAL) SIGNATURE AND E-MAIL ADDRESS PRINT NAME Title (Sole Proprietor or Partner) Post Office Address: TELEPHONE CITY in which fictitious name is registered. Attach a copy of proof of registration 67 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.4 DRUG-FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. VENDOR'S SIGNATURE PRINTED NAME NAME OF COMPANY 68 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.5 SOLICITAiION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, or candidate would be influenced thereby."" ... The term 'public officer' includes any person elected or appointed to hold office in any agency, including any person serving on an advisory body." The City of North Miami Beach policy prohibits all public officers; elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City does business. Only advertising office stationery or supplies of small value are exempt from this policy -e.g. calendars, note pads, pencils. The State of Florida definition of "gifts" includes the following: Real property or its use, Tangible or intangible personal property, or its use, A preferential rate of terms on a debt, loan, goods, or services, Forgiveness of indebtedness, Transportation, lodging, or parking, Membership dues, Entrance fees, admission fees, or tickets to events, performances, or facilities, Plants, flowers or floral arrangements Services provided by persons pursuant to a professional license or certificate. Other personal services for which a fee is normally charged by the person providing the services. Any other similar service or thing having an attributable value not already provided for in this section. To this list, the City of North Miami Beach has added food, meals, beverages, and candy. Any contractor, vendor, consultant, or business found to have given a gift to a public officer or employee, or his/her family, will be subject to dismissal or revocation of contract. As the person authorized to sign the statement, I certify that this firm will comply fully with this policy. SIGNATURE PRINTED NAME NAME OF COMPANY TITLE Failure to sign this page shall render your bid non-responsive. 69 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.6 SOURCE OF INFORMATION How did you find out about this solicitation? Check all that applies. 1. www.Citynmb.com 2. www.demandstar.com 3. Daily Business Review 4. The Miami Herald 5. Referrallword-of-mouth 6. Search Engine/lnternet search 7. E-mail, newsgroup, online chat 8. Banner or Link on another website 9. Flyer, newsletter, direct mail Other c=J Specify Source: ________ _ c=J Specify Source: ________ _ c=JSpecify Source.: ________ _ c=J Specify Source: ________ _ Please note: This survey form is used for internal Procurement purposes orily. 70 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.7 INDEMNIFICATION CLAUSE The Contractor shall indemnify, defend and hold harmless the City Council, the City of North Miami Beach and their agents and employees from and against all claims, damages, losses and expenses (including attorney's fees) arising out of or resulting from the contractor's performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or damage on destruction of property including the loss of use resulting there from, and (2) is caused in whole or in part by any breach or default by Contractor or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless or whether or not it is caused in part by a party indemnified hereunder. Proposer's Name STATE OF FLORIDA COUNTY OF MIAMI-DADE Signature SWORN TO AND SUBSCRIBED before me, the under signed authority, Date _____________ who, after first being sworn by me, affixed his/her [name of individual signing] signature in the space provided above on this __ day of ____ -;--_, 20 __ _ NOTARY PUBLIC 71 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: (print individual's name and title) For: (print name of entity submitting sworn statement) whose business address is: _______________ _ and (if applicable) its Federal Employer Identification Number (FEIN) is: -:-~-:--:--:---:----:- (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: __ -__ ). 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1 )(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. 72 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). o Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Signature Sworn to and subscribed before me this ___ day _________ " 20_ Personally known ___________ ~~-~:_:_-------- OR ___ ----,,.....-___________ Name of Notary Produced identification Notary Public -State of _____ _ 73 City of North Miami Beach, FL 5.9 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA } } COUNTY OF SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services I, the undersigned, hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of North Miami Beach, its elected officials, and _____________ or its design consultants, as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Title: Sworn and subscribed before this __ day of ______ , 20 Notary Public, State of Florida (Printed Name) My commission expires: ________ _ 74 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.10 NON-COLLUSIVE AFFIDAVIT STATE OF FLORIDA } } COUNTY OF SS: } _______________ being first duly sworn, deposes and says that: a) He/she is the _-.----:-_____ --'-______ -.----::' (Owner, Partner, Officer, Representative or Agent) of the Proposer that has submitted the attached Proposal; b) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; c) Such Proposal is genuine and is not collusive or a sham Proposal; d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; . e) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed, sealed and delivered in the presence of: 8y: _________ _ Witness Witness (Printed Name) (Title) 75 City of North Miami Beach, FL ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF } } SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services BEFORE ME, the undersigned authority personally appeared -:----:~"":"""":'--:----:--__:_--__:---:--:--__:_--to me well known and known by me to be the person described herein and who executed the foregoing Affidavit and acknowledged to and before me that executed said Affidavit for the purpose therein expressed. WITNESS, my hand and official seal this ___ day of ________ , 20_. My Commission Expires: ) Notary Public State of Florida at Large 76 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.11 PROPOSER QUESTIONNAIRE 1. Today's Date: ____________________________ _ 2. Name of Company Submitting Proposal: 3. How many years has your firm been in business under its pres~nt business name?: _____ _ 3. Under what other former name(s) has your firm operated?: ______________ _ 4. Have any similar agreements held by proposer for a similar project to the proposed project ever been canceled? Circle one: No Yes If yes, please explain: ________________ _ 5. Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? Circle one: No Yes If yes, please explain: ___________________________ _ 6. Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Circle one: No Yes If yes, please explain and give date, court jurisdiction, action taken, and any other explanation deemed necessary: 7. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or State registration. 8. List the pertinent experience of the key individuals of your firm (continue on insert sheet if necessary): 9. State the name and title of the individual who will have personal management of the work: ___ _ 10. State the name and address of attorney, if any, for the firm: 77 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business and/or individual: _____________________________ _ 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer: 13. Bank references: BANK NAME ADDRESS (CITY. STATE. ZIP) PHONE NUMBER 14. Attach a Financial Statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets (e.g. cash, joint venture accounts, accounts receivable, notes, receivable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses) b) Net Fixed Assets c) Other Assets d) Current Liabilities (e.g. accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes) e) Other Liabilities (e.g. capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings) 15. State the name of the firm preparing the financial statement and date thereof: 16. Is this financial statement for the identical organization named on question #2? Yes No 17. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. parent-subsidiary). 18. Surety (bonding) references -Attach a letter specifying maximum bondability from at least one (1) surety reference named below (Refer to Section 2.0, Item 10-10.1) SURETY ADDRESS (CITY. STATE. ZIP) PHONE NUMBER 78 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, owned/leased status, condition, year, make and model? Yes No 20. Firm has attached a current Certificate of Liability Insurance? Yes No 21. Litigation/Judgements/Settlements/Debarments/Suspensions -Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred witoin the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. _____________________________ _ 22. Disclosure of Conflict of Interest VENDOR SHALL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY CITY OF NORTH MIAMI BEACH OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135, FLORIDA STATUTES, WHO IS AN OFFICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDOR'S BUSINESS OR ITS PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH CITY OFFICIAL OR EMPLOYEE IS IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. Name FIRM NAME SIGNATURE OF AUTHORIZED AGENT NAME & TITLE, TYPED OR PRINTED STATE OF COUNTY OF Relationship ) )SS ) The foregoing instrument was sworn to and subscribed before me this __ day of ______ , 20_ by ______________ who is personally known to me or produced _____________ as identification. NOTARY PUBLIC, State of ____ _ Commission No.: _______ _ Print Name: _________ _ Commission Expires: ______ _ SEAL (if Corporation) 79 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services AGREEMENT No. SAMPLE AGREEMENT ONLY BETWEEN THE CITY OF NORTH MIAMI BEACH AND ~QNfiAgIQj:N~ THIS AGREEMENT is made and entered into as of this ___ day of ,2014 by and between ~~Kt&i§~&;~N~ a ~~il?Qt~t(~ij organized and existing under the laws of the State of ~, with offices at ~[~~ (hereinafter referred to asthe "Contractor"), and the City of North Miami Beach, a political subdivision of the State of Florida, having its principal office at 17011 NE 19th Avenue, North Mia mi Beach, Florida 33162 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, the Contractor has offered to provide the materials and/or services and to be bound by the ~';':-{,JR-r:'J"5:?,S~i:;:!};,,?;,jl;<.>.:;~-=;:~;:;:~ Plans and the terms and conditions of the Request for Proposals (RFP) No. ~'1~~gB, which includes the General Terms and Conditions of the Request for Proposals, Specifications, Bid Forms, and associated addenda attached hereto and incorporated herein as Exhibit "A", and the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B"; and WHEREAS, the Contractor has submitted a written proposal dated ~, hereinafter referred to as the "Contractor's Proposal", the terms of which are incorporated herein by reference as if fully set forth hereih; and WHEREAS, the City desires to procure from the Contractor such services for the City, in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. The Contractor agrees to provide the materials and/or services pursuant to and to be bound by the Plans and the terms and conditions of the Request for Proposals, which includes General Terms and Conditions of Request for Proposals, Specifications, Bid Forms, and associated addenda and the terms of which are incorporated herein by reference as iffully set forth herein and attached hereto as Exhibit "A", and the Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 2. Tlie City agrees to abide by and to be bound by the terms of the Request for Proposals, which includes General Terms and Conditions of the Request for Proposals, Specifications, Bi d Forms, and ass ociated addenda attached hereto and incorporated herein as Exhibit "A", and by the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 3. Contractor shall deliver materials and/or provide services in accordance with the terms of the Request for Proposals, Bid Forms and addenda attache d hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 4. The City agrees to make payment in accordance with the terms of the Request for Proposals, Bid Forms and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal 80 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services attached hereto and incorporated herein as Exhibit "B". 5. This Agreement and attachments hereto constitute the entire agreement between the parties hereto, and its provisions shall not be amended, except in writing, after formal approval by both parties. r.' .. '· .,':"';';:; .--"1 6. This Agreement will commence as provided for in ~:!~ unless Contractor is otherwise notified by the City. Anyex tension to this Agreement shall be in writing. The City Manager is au thorized to extend or terminate this Agreement on behalf ofthe City. 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the City, Contractor hereby agrees to indemnify and hold the City harmless from any and all claims, suits, actions, damages, causes of action, and attorney's fees, arising from any personal injury, loss of life, or damage to person or property sustained by reason of or as a result of the products or materials used or supplied in the performance of this Agreement. IN WIlNESS WHEREOF, the parties hereto have made and executed this Agreement on this ____ day of _______ ~----_, 2015. Signature lines here 81 CXI N ~. ~ ~ ~ CII'I'OfMWflOMDC,., .""'...-COUH1'l' CITY OFNORTH MIAMI BE~CH NEIGHBORHOODS MAP Cl;IYOf'.MtHMIIotl QIYO,HORlttt"" ClTYOI'NORfHrra.u. ""'--'L: .~ I cm-OFiSIU"N'l'~ ~ o J: is: m z -t ~ I Z o ~ J: is: 5> l!! m m » o J: o ~ m o c z c » :::tI m en is: » "'tI o ~ sa. z o ::l. :::T s: Qi" ~" OJ III Dl C) :r "T1 r ;:0 "T1 "U Z !=' I\J ~ 01 6 0> o iir Dl i o III c- ::l" en ~ 3 ~ Dl ::! C- O 1jj" "C o en !!!. en III < £" en EXHIBITB BERGERON EMERGENCY SERVICES, INC TECHNICALIPRICE PROPOSAL City of North Miami Beach Disaster Debris Removal and Disposal Services May 27, 2015 City of North Miami Beach 17011 NE 19th Avenue North Miami Beach, FL 33162 ···V~~~~~:· Jll. ~",_Q . I: /EMERGENCY S~Ff"'C&S 19612 SW 69th Place . Ft. Lauderdale, FL 33332 RE: Request for Proposals -Disaster Debris Removal and Disposal Services RFP #2015-08 To whom it may concern, . RFP #2015-08 Bergeron Emergency Services, Inc. (BES) is pleased to submit this proposal for the above referenced Request for Proposal to the City of North Miami Beach for its consideration. BES is dedicated to providing the highest level of quality services; working within the time period required with regulatory compliance as to new task and has an unmatched record of success in the disaster recovery Industry. Our goal is to provide those same services to the City of North Miami Beach, in addition to helping the City of North Miami Beach maximize its federal reimbursements for such services. BES is a wholly owned subsidiary of Bergeron Land Development, Inc. (BLD), specializing in heavy highway and civil construction. BLD is a privately owned corporation with its corporate offices located in Westem Broward County, Florida since its formation 50 years ago, in July of 1965. BLD has been providing disaster recovery services in the United States since 1992, starting with Hurricane Andrew in Homestead, FL. BES served affected communities under multiple disaster recovery contracts in 2004 through 2006, including eight municipalities in Broward County, the Broward County School Board, and multiple federal and state agencies, as further illustrated in our proposal. For example, in 2005 BES cleaned up a total of 278 schools In Broward County while still allowing school to be in session. BES has the ability to provide general contractor work for vertical contracts, as well as debris removal. As prime contractor for ice storm operations in 2009 in the State of Kentucky, BES is the only contractor in the Commonwealth'.s 12 districts who received an outstanding work performance grade from District headquarters in Frankfort, Kentucky in the six counties awarded to BES. In 2010, BES was involved in a large-scale recycling project for Broward County Waste and Recycling Services. The project consists of processing more than 300,000 cubic yards of hurricane debris that had been stockpiled for over five years. BES screened, ground, and hauled this processed material according to its composition and put it to a beneficial/recycled use. In October 2012 BES aided the Town of Plantation, Florida in a debris removal project, due to the aftermath of tornado damage to several local residences. BES and its dedicated staff recently completed projects in New York and New Jersey follOwing Super-storm Sandy. BES was the prime contractor for the Township of Colts's NeCk, NJ for curbside debris removal. In New York, BES provided stump removal and flush-cuts in city parks, in all five New York City boroughs. That specific project was for the US Army Corps of Engineers and enhanced our federal contracting experience. Understanding of the Funding Process Many of our clients have not faced a disaster before; it is our goal to assist them through the often cumbersome Public Assistance Program to maximize their reimbursement potential. BES has a thorough understanding of the federal disaster recovery funding programs available to the City of North Miami Beach. This basic but very important understanding of the federal funding resources available to the City of North Miami Beach for disaster recovery costs could be the difference of weeks versus months of receiving reimbursement for monies expended. The U.S. Department of Homeland Security's Federal Emergency Management Agency (FEMA), through its Public Assistance (PA) Grant Program reimburses state and local governments and certain private non-profit organizations for the actual cost of work required as a result of a disaster. The program also provides funds for certain hazard mitigation projects. Eligible work is documented on a Project Worksheet (PW). The PW is used to record a detailed description of the work done, the scope of eligible work, estimated or actual cost, and special considerations associated with the project. FEMA then reviews, approves and obligates the entire federal share of that project. Once FEMA obligates a PW, the funds become immediately available to The City of North Miami Beach for disbursement to applicants. In order to facilitate the processing of the PA grants, FEMA distinguishes between emergency work and permanent work that requires repair or replacement of such things as roads, buildings and schools. City of North Miami Beach RFP #2015-08 Disaster Debris Removal and Disposal Services FEMA further divides disaster-related work into seven categories. The use of Immediate Needs Funding (lNF) allows for the applicant to request up to 50% of the initial damage assessment that was submitted for the disaster declaration process. If ( these funds are granted, they are deducted from the first and initial Project Worksheet. Our work over the past storm seasons has enabled us to learn from our experiences and provide technical assistance services to our clients to interpret and comply with the FEMA Public Assistance program documentation requirements. Through our experiences with debris-related disaster relief services we have developed a process that allows clients to identify, submit and receive grant funds tor disaster recovery reimbursement from agencies such as EPA, USDA, NRCS, FHWA and FEMA. The BES team will assist The City of North Miami Beach to define their Scope of Work, identify eligible damages, provide the client with information needed to prepare status reports required by governmental agencies, offer methods to successfully partner with federal and state officials, and provide information regarding "alternate and mitigation projects." BES has also been successful supporting our clients through audits with the aforementioned agencies. Land Operations: II Emergency Response • Large Scale Debris Removal • Debris Reduction and Disposal • Tree Trimming and Removing .. Demolition • Sand Removal from ROE • Beach Sand Screening and Replacement • Emergency Berm Construction • Land Clearing • Site Preparation • Road and Utility Work • Cellular Tower Construction Marine Operations: • Emergency Response • Marine Construction • Marine Salvage a Debris Removal from Inland and Off-shore Waters • Beach Replenishment • Water Restoration • Dredging • Bulkhead and Pier Construction • Vessel Recovery and Demolition Other Services: • Portable Housing • Temporary Power Services • Energy, Ice, Water and Other Consumables • Hazardous Material Handling • Technical and Management Assistance • Bic-Mass Recycling • Vertical Construction/Repairs • Temporary Roofing • Underground Utility Repairs • Emergency Road Repair Our flexible technical approach in combination with our strict quality control and company-owned resources have led to an industry proven standard in which our full-time staff will dedicate itself to The City of North Miami Beach's Emergency Management recovery efforts should it face a disaster of any type, natural or man-made. ( Your primary contacts for this solicitation are: Mr. Brian Thomason, BES' Vice President of Operations Office Phone: 954-680-6100 ext 223, Cell Phone: 954., 0-1110 and Email: BThomason@bergeroninc.com Mr. Ronald M. Bergero ,Jr., BES' Owner/President Office Phone: 954-6 100 and Executive Assista f Email: ATeddlie@icloud.com This proposal is I all respects fair and in good to bind the prin . al roponent. Please accept t s tra smittalletter and P BES believes to e the most qualified firm 0 pe orm the necessarY Removal an:sp al Services." J d and the signer of this proposal has the authority osal as a firm and irrevocable statement by which sks outlined in this request for "Disaster Debris The City of North Miami Beach • II Disaster Debris Removal & Disposal Services RFP #. 2015-08 Authorization -~---~ ~-------- IAuthorization (i) Proposal Notice No. 2015 -08 (ii) Offeror's name, address, telephone, and facsimile numbers (iii) Extent of Agreement with Terms (iv) Persons authorized to negotiate on the offeror's behalf with the City (v) Proposal is Firm (vi) Person authorized to sign the proposal Bergeron Emergency Services, Inc. 19612 SW 69th Place Ft. Lauderdale, FL 33332 954.680.6100 866.757.7656 (fax) www.bergeronemergencyservices.com By fact of signature contained herein, Bergeron Emergency Services, Inc. agrees to the extent of the agreement with all terms, conditions and provisions included in the solicitation and agree to furnish any or all Items upon which prices are offered at the price set opposite each item. Ronald M. Bergeron, Jr. President 954.680.6100 . 866.787.7656 (fax) apriiteddiie@icioud.com -1/ /-l 120pays F ''1/' ·r ,'I; 'I II! / I i f / ',j ...r/' l",---"--._' Ronald M. Bergeron, Jr. PreSident Brian Thomason Vice President-Operations 954.680.6100 : 866.757.7656 (fax) bthomason@bergeroninc.com ChadWidup Operations Director 954.680.6100 i 866.787.7656 (fax) cwidup@bergeronic.com This proposal Includes data that shall not be disclosed outside the City of North Miami Beach and shall not be duplicated. used. or disclosed-in whole or In part--for any purpose other than to evaluate this proposal. If. however. a contract Is awarded to this offeror as a result of-or In connection with-the submission of this data. the City of North Miami Beach shall have the right to duplicate. use. or disclose the data to the extent provided In the resulting contract. This restriction does not limit the City of North Miami Beach to use Information contained In this data if It is obtained from another source without restriction. The data subject to this restriction are contained In sheets within this volume. Use or disclosure of data contaIned on this sheet is subject to the restrIction on the title page of this proposal. Pagel' The City of North Miami Beach • • Disaster Debris Removal & Disposal Services RFP #. 2015-08 Authorization ~-~ ----~--- ITable of Contents 1.0 Required Forms .......................................................................................................... 1 2.0 Scope of Services ................................................................................................... 19 Debris Removal Plan ................................................................................................................. 19· Resource Management and Logistics ......................................................................... 19 Methods of Mobilization/Demobilization ..................................................................................... 20 Mobilization of Personnel and Equipment .......................................... , ........................ 20 Phase One Response ...................................................................................... 21 Phase Two Response ..................................................................................... 21 Phase Three Response ................................................................................... 22 Debris Pick-up (Loading at Curbside) ........................................................................................ 24 Commencement of Pick-Up ........................................................................................ 24 Field Supervisors/Crew Foremen ................................................................................ 25 Equipment .................................................................................................................... 25 Maintenance/Fuel Vehicles and Personnel ................................................................. 25 Hand Crews ......................................... ; ....................................................................... 25 Operations ................................................................................................................... 25 Debris Hauling ............................................................................................................................ 26 Field Supervisors/Crew Foremen ................................................................................ 26 Equipment ..................................................................... , ............................................. 26 Maintenance/Fuel Vehicles and Personnel ............................ ~ .................................... 27 Operations ................................................................................................................... 27 Reduction and Site Management. .............................................................................................. 27 Debris Staging ............................................................................................................. 27 Field Supervisors/Crew Foremen ................................................................................ 28 Equipment ............. , ................................................................................... , ................. 28 Maintenance/Fuel Vehicles and Personnel ................................................................. 28 Laborers ....... , .............................................................................................................. 28 Debris Staging Site Key Steps ................................................................................. , ................. 28 Site Access .................................................................................................................. 29 Inspection Towers ....................................................................................................... 29 Traffic Controls ............................................................................................................ 29 Clearing and Grading ................................................................................................... 29 Environmental Protection ............................................................................................ 29 Debris Storage Areas ................................................................................................................. 29 Safety Precautions ...................................................................................................... 30 Water Trucks ................................. : ......................................................... : ••.... 30 Fire Suppression Equipment .......................................................................... 30 Debris Segregation ......................................................................................... 30 Street/road Level Segregation ....................................................................... 30 Debris Segregation at Staging Sites ................................................................ 30 Debris Reduction ........................................................................................................................ 32 Grinding, Chipping and/or Shredding Operations ........................................................... 32 Debris Disposal ................................................. ; .......................................................................... 32 JD) Ll\>'tll~ .. ~\IJI.1 1~ on the title page of this proposal. )ri:J Jrf' n~Ci ;tt' jr:J;f·jI~~'~( Use or disclosure of data contained on this sheet is subject to the restriction lJiJ-~ Page Iii The City of North Miami Beach Disaster Debris Removal & Disposal Services . RFP #. 2015-08 II II Authorization -~-----~ ----~~ --- Disposal Site(s) ............................................................................................................ 33 Equipment .............................................. ' ........................................................ 33 Maintenance/Fuel Vehicles and Personnel ................................................................. 33 Safety .......................................................................................................................... 33 Operations ................................................................................................................... 33 Recycling Plan ............................................................................................................................ 34 Disaster Debris Reduction Methods ........................................................................................... 35 Recycling of Disaster Generated Debris .................................................................................... 35 Disaster Debris Waste Reduction and Recycling Strategy ......................................................... 37 Recycling and Reuse .................................................................................................. 37 Volume Reduction Methods ........................................................................................ 38 Debris Sorting and Diversion ..................... ~ ................................................................. 38 SUN BERGERON Recycling Experience .................................................................................. 39 3.0 Firm's Qualifications ............................................................................................... 41 4.0 Resources and Availability ..................................................................................... 53 4.1 Key Staff ...................................................................................................................... 53 Additional Staff Resources ......................................................................................................... 54 Licenses and Certifications ......................................................................................... 56 4.2 Equipment List. ............................................................................................................ 59 5.0 Experience with Governmental Entities ................................................................. 61 6.0 Client References and Past Performance .............................................................. 63 Cities of Lake Jackson and Richwood, TX ................................................................................. 64 Hurricane Wilma ......................................................................................................................... 65 Kentucky Ice Storms ............................................................................................ · ...................... 67 7.0 Litigation .................................................................................................................. 71 8.0 Subcontractors/Subcontracting ............................................................................. 72 , 9.0 Firm's Financial Stability ........................................................................................ 73 9.1 Licenses -Florida Business License .......................................................................... 76 9.2 Insurance Certificate ................................................................................................... 77 10.0 Value Added Benefits .............................................................................................. 78 Documenting and resolving damages ........................................................................................ 78 Invoicing and data management. ............................................................................................... 78 Automated Debris Management System (ADMS) ....................................................... 78 System Components ...................................................................................... 79 Process Details ............................................................................................... 80 Process Monitoring ........................................................................................ 83 Administration ............................................................................................... 84 Deployment ................................................................................................... 84 11.0 Bonding Letter ......................................................................................................... 86 12.0 Price Proposal ......................................................................................................... 87 Page liii 'it'D 1/" If)' 'F'! Jr" '("ilf~ ~'~r( Use or disclosure of data contained on this sheet is subject to the restriction D ·1C:.1ftl,ti1~k:~tu Il"'~ on the title page of this proposal. lli~-~lIi )\ The City of North Miami Beach II Authorization Disaster Debris Removal & Disposal Services II· RFP #. 2015-08 ----- Exhibits and Figures Exhibit 1: Representative Projects .................................................................................... 42 Exhibit 2: Key Staff ............................................................................................................ 53 Exhibit 3: Additional Staff Resources ................................................................................. 54 Exhibit 4: Licenses and Certifications ............................................................................... 56 Exhibit 5: Additional Equipment and Labor Agreements ................................................ 59 Exhibit 6: Quantities of Company Owned Vehicles ......................................................... 60 Exhibit 7: List of Regulatory Agencies ............................................................................. 61 Exhibit 8: Representative Project Reference List ............................................................ 63 Exhibit 9: List of Key Subcontractors .............................................................................. 72 Figure 1: Resource Management Cycle ............................................................................. 19 Figure 2: Debris Accountability Flow Chart ....................................................................... 31 Figure 3: Solid Waste Management Hierarchy ................................................................... 40 Figure 4: DebrisTech Debris Removal Process ................................................................ 80 Figure 5: DabrisTech Stump Tag ....................................................................................... 81 Figure 6: DebrisTech Device .............................................................................................. 82 Figure 7: Typical Screenshot of DebrisTech system running on a computer ................ 83 Figure 8: Typical View of GIS Maps ................................................................................... 83 Figure 9: DebrisTech e-Ticket Sample .............................................................................. 84 Figure 10: Right of Entry (ROE) Sample e-Ticket ............................................................. 84 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. P age I iv 11.0 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Required Forms • II Tab 1: Required Forms ---------- CIty of North MIamI Beach, FL RFP No. 2015-08 Disaster Debris Removat IIIld Disposal ServIces 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPliES PART I: LIST BelOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. PART II: Addendum #1. Dated __ 512_0_12_o_15 _____ _ Addendum #2. Dated __ 6/_05_'2_0_15 _____ _ Addendum #3, Dated _________ _ Addendum #4. Dated _________ _ Addendum #5, Dated _________ _ Addendum #6, Dated _________ _ Addendum #7, Dated _________ _ Addendum #8, Dated ____ -.,. ____ _ I FIRM NAME: __ -+_I-f ____ -+-+-__ +-______ _ 1 t'WE: 06/09/2015 'i=:":l=~~---r.:-J" 65 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 11 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. Addendum #1, Dated __ 5/_2_01_20_1_5 _____ _ Addendum #2, Dated __ 6/_0_5/_20_1_5 _____ _ Addendum #3, Dated _________ _ Addendum #4, Dated _________ _ Addendu~ #5, Dated _________ _ Addendum #6, Dated _________ _ Addendum #7, Dated _________ _ Addendum #8, Dated _________ _ PART II: FIRM NAME: Bergero, E ---~~4-~-----~~~---4---------------- 65 The City of North Miami Beach I'Dls:aster Debris Removal & Disposal Services . 'RFP n. 2015-08 :11 'II: Tab 1: Required Forms rW('UIt!"i~1\I ~.1al;.an~,af;£ [!tvilfo"l 1311?1 ~B·2IMti SOLIClfliTlON Adde'!ldulfl ttlo. .-'--__ OPENING DAT!! OOJO&.l2D1&j211M TODAV'SIDME 501201'2015 To AI! Rcspo~dcnt~: Th;& ad~eI1dJm it (,wed m modify lha prlI'iioJslyiIWed Rl'P dcwlJ1enl$ BIldlor lI!wn lor 'i,rolTllll1i:Jn~1 \lfj~. 4011 Is :!t@ruby mado if pan QlI~f) RF'P dllWments PleaM! lIttach this a:fdandL'Iflli)1he.rlOClumentl.'41 yllUrjlO$~95icn and acl:Ro~ .reoel~t(]f1hls EKtllelKium !WJlftni~g an!! i:lcluo.fl!i l\Jlll (()o'm in l~e reS[.<lnll!! f>l\Ckm· : Q1: Will each pricing propo~al be analyzed an,cir.efineo 10 bec·(.l·,rre on6 10101 f1.umbe! 'willen cc.m tr,l'm bo c:omparG'd to the ott'er proposels, ond [f so. wnol is tn"e tormlJlo,J.ol wlll be vsed to a'Gtille lhot toto!' !'lumbar? ; A1~ N(), pricing prcposala wltl inorbtt Clflalyutd to become on& total number. Q2: Wijll some of the 11ne i~em prices oi1eJed be e1Cclvdedtrom the pr\(;!hgel(ot!)oli(m~ !r S(), Which line 11ems will be i0c:lu,(jed and wtlich will be excluded? A2: All line Item prk:4tS wlH be Included In,the evaluation. 1;13: 'NIl! ext~r1ded 1010.1$ (i.m,l: pric~ m!.ll~'p!l~(i by e$limol~(:I ql,lnnm~:· bQ 'W$Q~ 10 i9VClKuote pric ing. and it <;0, wno1 e~timoted qUOntlfles crnd wholline 11e~lis wl'jj be u~-e(j 10 deri"'e the elt.1E!f1ded ~ota\s 'hal will be evolluated ~ Al: N D.ClS this. is Cln as-needed contract, extended pJi(1mg cannot be known of t111$ Ume. (14': WiI! (li.1 prlclr)glinQ 111(;!ms Pff /!! .... aluoted ~ql..iQliy or wii~ sama .line ilems receive more !mf.)o~tor'lce In the (;:V()!uotlOrW jf 50me line 11I1Ii'l1S wH~ 'be-f;I~·QIt.JQ1eC asl"l1o~~ important. who! islhe ~clmuloJhatwm be used to weight !na importclI:ice of eC,l'!.':t\ !irIS llem~ 114: Please re,read Secflon 2.0 Item 21. 05: WhQwillplo .... ide the 1(lc:alJon~ of ~he TD$Ror Debris Mar,ogemeni sHes IDM!!.)i' A5:The CllywiU. Q6: Is !here on exl511ng controct, stmito.r to this In place 01. prev10lJSf.y in ploca~ Aff/ the bid taouloilchS available? A6~ The CHV has eonlrat'II wltn several de'bfhlirmlJ Yia QId flf!' 2006.09. The tClbviatlol15 are cIIQ!IQ!)kIllJpan .eql.le~t. how,lI;er ptk:lng 'ermlln tltc ClIlfflnt :lollcllatlon hove been updated $fQinlTh;:QI"!IIY~ Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 12 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #, 2015-08 Tab 1: Required Forms 12(f1ltJ.,*,I1'~::'f M4'I'J!'aQI,!,\(lr.~Jl:j ... i~')n J3~!H~8·2f»li Q7: Do 1he l1ourl'r' EQuipment prices need 10 include ,equ'ipmel11 plus tne op!5'FPtoror JU51 lhe equipment.? .4 ",'0" ! "., J\ i A7: iQled on FEMA,'S guidelines, labor COils of operCilcr IhCl~;inotbo jnC'I~d\!d In the Hourly :eqlll~mel'ltprl:c®I., ,/" / l /' ~e~iewoo by, Brian ~. O'COnnor, CPM" ,ho,p P CNt~ P(Qcl1rem&r,l Offj~or Prlir.uri1Ii'1,1t1t W,lir'(lf11!!l1ll'lnt OM!lI~" I l )' l " I' i ;/' ,1' f f ( " .I "II ll~ I I ",' ;./' ' ,!!, Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 13 City of North Miami Beach, Florida Procurement Management Division (305) 948·2946 SOLICITATION RFP 2015·08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Addendum No. 1 OPENING DATE ---"-----06/09/2015@2PM TODAY'S DATE 5/20/2015 To All Respondents: This addendum is issued to modify the previously issued RFP documents and/or given for informational purposes, and is hereby made a part of the RFP documents. Please attach this addendum to the documents in your possession and acknowledge receipt of this addendum by signing and including this form in the response package. RFls (7 of 7): Q1: Will each pricing proposal be analyzed and refined to become one total number which can then be compared to the other proposals, and if so, what is the formula that will be used to derive that total number? A1: No, pricing proposals will not be analyzed to become one total number. Q2: Will some of the line item prices offered be excluded from the pricing evaluation? If so, which line items will be included and which will be excluded? A2: All line Item prices will be Included In the evaluation. Q3: Will extended totals (unit price multiplied by estimated quantity) be used to evaluate pricing, and if so, what estimated quantities and what line items will be used to derive the extended totals that will be evaluateq? A3: No, as this is an as-needed contract, extended pricing cannot be known at this time. Q4: Will all pricing line items be evaluated equally or will some line items receive more importance in the evaluation? If some line items will be evaluated as more important, what is the formula that will be used to weight the importance of each line item? A4: Please re-read Section 2.0 Item 21. Q5: Who will provide the locations of the TOSR or Debris Management sites (OMS)? A5: The City will. Q6: Is there an existing contract similar to this in place or previously in place? Are the bid tabulations available? A6: The City has contracts with several debris firms via old RFP 2006-09. The tabulations are available upon request, however pricing forms In the current solicitation have been updated significantly. 17011 NE 19'h Ave, North Miami Beach, FL 33162 It 305·948·2946'" 305·957·3522 iii blds@cltynmb.com City of North Miami Beach City of North Miami Beach, Florida Procurement Management Division (305) 948·2946 Q7: Do the Hourly Equipment prices need to include equipment plus the op equipment? A7: Based on FEMA'S guidelines, labor costs of operator sh Equipment prices. Reviewed by: Brian K. O'Connor, C.P.M., A.P.P. Chief Procurement Officer Procurement Management Division d in the Hourly 17011 NE 19th Ave, North Miami Beach, FL 33162.305·948·2946'" 305·957·35221il blds@c1tynmb.com City of North Miami Beach The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP n. 2015-08 III ,Ill Tab 1: Required Forms Cky of NoM Miami Beach, Florida Procurement Management Division (305) 948-2946 SOLICITATION RFP 2015·08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES O?ENING DATE· Addendum No, 2 UPOATED 06t1612015@2PM TODAY'S DATE 6/512015 To All Respondents: This addendum Is Issued to modify the previously Issued RFP documenls andlor given for Infonnallonal purposes. and Is hereby made a part 01 the RFP documents. Please attach thIs addendum to the documents In your possession and acknowledge reoeIpl of this addendum by 81gnlng and Including this fonnin the /8sponse package. Notice: RFP Due Date has been changed to: 2:00 PM on Tuesday. June 16. 2015. RFls (9 of 9), Q1: Can the City clarify In port A the rate for Vegetative debris removal from public properly (rlght-of- way) and hauling to TDSR outside the City IImlis will be the sum of line Items 1 and 2? Ai: Yes. Q2: Can Ihe CIIy Clarify in port A the rate for C&D debris removal from public property (righl-of-way) and hauling to TDSR outside the Cily limits will be the sum of line Items 5 and 6~ A2: Yes. Q3: Can the City clarify In part A the scope of work for Items 15 -22 is for removal of the Iree/stump, collecting the resulting debris from the removal, bypassing the TDSR and hauling directly to the final disposal site without any reduction of the tree/stump debrfs~ A3: Yes Hems 16.21. Q4: Can contractors propose in port A alternate pricing for Items 15-22 thatlncludes only the removal of the eligible tree, limb or stump and placing the resulting debris on the public property (rlght-of- way) at which point any/all other line Items related to vegetative debris collection, management. processing and transportation to the disposal location will be paid for under Ihose line items (if applicable)? A4: .. No. Pricing forms will remain ,sis. Q5: Can the City clarify In pari D, that the dally rates to be proposed In the COST PER DAY (24 HRSJ are for total service period less than I week, and the dally rates 10 be praposed In the column COST PER DAY/PER WeEK column for service period 1 week or greater\! AS: Yes. Continued on following poge: 17011 NE 19" Ave, North Mlllmlll"",h,.'L 331618 30~-948·1946 010 3OS·9S7-3S121i1 bldS@dl~ .. m".tom CIt)· Or North Mlftml Belch Jr.)) ,lci'lrl>.1 t:'! ,ltt'l!'jJr . Use or disclosure of data contained on this sheet is subject to the restriction D lfu:!(\~Itl1~J!I~I,. , on the title page of this proposal. lI_nltll!IJMI'W __ ~ Page 14 , The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 1: Required Forms City of Norlh Miami BeaCh, Fll>Ikia Procorement Management Division (305)948-2946 QS: Where are the TDSR's Identified for use currently locafed~ AS: See below: A. WACS 10: 98256 Paved parking 101; Mlshcon Park 16526 NE 16 Avenue; North MiamI Beach. FL 33162 Let 25:56:40.28 I Long 80:10:9.4 Type(s) of Debris Managed: Yard Trash B. WACS 10: 100001 City of North Miami Beach: Taylor Park 16450 W Dixie Highway, North MiamI Beach LaI26:56:6 I Long 80:9:36 \ Type(s) of Debris Managed: Conswcnon & DemoflUon debris, Yard Trash. MIJCed debris C. WACS 10: 101368 City of North MIami Beach; MulchIng Facility 161 Sl NE Bay Vlsta Blvd., CIty Of North MIami Beaoh Lat 25:55:7 I Long 80:8:1 Type(s) of Debris Managed: Yard Trash D. Staging Area at FlU Q7: Does the CIty have a pre-posHloned contract In place for Monitoring DIsaster Debris Removal Servlces~ A7: Yes. QS: Does the City have a debris management plan and If so. how can a copy of the plan be obtalned~ AS: Yes. Refer to aHached document Q9: directs and manages the reglstry~ If so. where can A9: Not applIcable. Revlawed by: Brian K. O'Connor. C.P.M .• AP.P. Chief Procurement OffIcer Procurement Management DIvIsIon 170ll !\IE l!l~ A.e, North MiamI Death, FL 33161. 305-9411-1946 A 305-957.3522 g bld.@ellynmb.oom City of North Miami Beach Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of thIs proposal. Page 15 City of North Miami Beach, Florida Procurement Management Division (305) 948-2946 SOLICITATION RFP 2015·08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES OPENING DATE· Addendum No. 2 UPDATED 06J16J2015@2PMTODAY'SDATE_6 __ '5..;,.;.;/2;;..:.0..;..;15_ To All Respondents: This addendum is issued to modify the previously Issued RFP documents and/or given for informational purposes, and Is hereby made a part of the RFP documents. Please attach this addendum to the documents In your possession and acknowledge receipt of this addendum by signing and including this form Inthe response package. Notice: RFP Due Date has been changed to: 2:00 PM on Tuesday, June 16. 2015. RFls (9 of 9): Q1: Can the City clarify In part A the rate for Vegetative debris removal from publlc property (right-of- way) and hauling to TDSR outside the City limits will be the sum of line items 1 and 2? A1: Yes. Q2: Can the City clarify in part A the rate for C&D debris removal from public property (right-of-way) and hauling to TDSR outside the City limits will be the sum of line items 5 and 6? A2: Yes. Q3: Can.the City clarify in part A the scope of work for items 15 -22 Is for removal of the tree/stump, collecting the resulting debris from the removal, bypassing the TDSR and hauling directly to the final disposal site without any reduction of the tree/stump debris? A3: Yes Items 15·21. Q4: Can contractors propose in part A alternate pricing for items 15 -22 that includes only the removal of the ellgible tree, limb or stump and placing the resulting debris on the public property (right-of- way) at which point any/all other line items related to vegetative debris collection, management, proceSSing and transportation to the disposal location will be paid for under those line items (if applicable)? A4: No. Pricing forms will remain as Is. Q5: Can the City clarify in part D, that the daily rates to be proposed in the COST PER DAY (24 HRS) are for fotal service period less than 1 week, and the daily rates fo be proposed in the column COST PER DAY/PER WEEK column for service perIod 1 week or greater? A5: Yes. Continued on following page: 17011 NE 19th Ave, North Miami Beach, FL 3316Z • 305·948-Z946 IL 305-957-35ZZ g bids@cltynmb.com City of North Miami Beach ( City of North Miami Beach, Florida Q6: Where are the TDSR's identified for use currently located? A6: See below: A. WACS ID: 98256 Paved parking lot; Mishcon Park 16525 NE 15 Avenue; North Miami Beach, FL 33162 Lat 25:55:40.28 I Long 80:10:9.4' Type(s) of Debris Managed: Yard Trash B. WACS ID: 100001 City of North Miami Beach: Taylor Park 15450 W Dixie Highway, North Miami Beach Lat 25:55:5 I Long 80:9:36 Procurement Management Division (305) 948-2946 Type(s) of Debris Managed: Construction & Demolition debris, Yard Trash, Mixed debris C. WACS ID: 101368 City of North Miami Beach; Mulching Facility 151 St. NE Bay Vista Blvd., City Of North Miami Beach Lat 25:55:7 I Long 80:8:1 Type(s) of Debris Managed: Yard Trash D. Staging Area at FlU Q7: Does the City have a pre-positioned contract in place for Monitoring Disaster Debris Removal Services? A7: Yes. Q8: Does the City have a debris management plan and if so, how can a copy of the plan be obtained? AS: Yes. Refer to attached document. Q9: Does the City have a list of registered (SBE/MBE/DBE/Etc ... ) firms that i accessible to the public? If so, where can they be found/acquired? Is there a slgnated po tlon at the local level that directs and manages the registry? If so, where can e be contact at? A9: Not applicable. Reviewed by: Brian K. O'Connor, C.P.M., A.P.P. Chief Procurement Officer Procurement Management Division 17011 NE 19th Ave, North Miami Beach, FL 33162 • 305-948-2946 A 305-957-3522 Jiil blds@c1tynmb.com City of North Miami Beach City of North Miami Beach, Florida Public Services Department Debris Management Plan August 2008 Introduction The City of North Miami Beach is committed to the implementation of a safe and efficient procedure to collect, remove and dispose of all disaster-generated debris. The city will also utilize procedures consistent with the requirements of the Federal Emergency Management Agency so that the jurisdiction will remain eligible for reimbursement of its debris management expenses. The purpose of the Debris Management Plan (DMP) is to set forth, document and explain the Public Services Department's response in the event of a natural or man- made disaster and upon the declaration of such as an emergency. Herein, it will document how the department will collect; process, if required; transport; and dispose of disaster-related debris, and hoW the department will support and expedite the city's recovery efforts, protect the public's health, safety and welfare, and assist in the prompt restoration of municipal services. Contents Section 1 Roles and responsibilities of the various functions and divisions identified Section 2 Procedures for acquiring required regulatory permits Section 3 Basis for planning, including assumptions for events and forecasting/modeling for debris volumes Section 4 Priorities for the clearance, collection and disposal of debris Section 5 Recycling Section 6 Process for collection and disposal of hazardous waste and/or white goods Section 7 Pickup sites, Temporary Debris Management Sites (TDMSs) or Temporary Debris Storage and Reduction Sites (TDSRs) and final disposal sites, including operation, site management and monitoring Section 8 Health and safety procedures in accordance with statellocal standards/requirements Section 9 Environmental requirements Section 10 Dissemination of information to the general public and media Section 11 Authority and processes for private-property debris removal Section 12 Contracting/procurement proc_edures Section 13 Listing of pre-qualified contractors and documentation demonstrating how list was obtained 2 Section 1 Roles and Responsibilities Debris Removal In the situation where a disaster declaration has been issued, the Public Works divisions of the Public Services Department shall have the primary responsibility of clearing local roadways of debris and obstructions to permit safe and unobstructed transit; collecting and removing disaster-generated debris from public-use properties, rights-of-way and roadways throughout the city and, upon proper authorization, if critical, from private property; and restoring basic municipal services interrupted by the declared emergency. The assistant director of public works shall serve as the city's debris manager. The debris management operations will be directed and coordinated from the Public Services Department's Emergency Operations Center (EOC), located at 2101 NE 159th Street, North Miami Beach, Florida. The debris manager will be stationed at this location. The EOC is equipped with commercial telephone lines as follows: Telephone: 305-919-1837 Fax: 305-919-1834 Alternate telephone: 305-948-2936 Alternate telephone: 305-919-1838 In the event that telephone service is interrupted, cell phones will be utilized to maintain communications. Should cell phone communication be compromised, communications will be maintained through satellite telephone. Administration The Office of the City Manager shall be the lead agency and is responsible for the proper implementation and overall administration of the DMP, in conjunction with other appropriate city officials. This office shall also have the responsibility of preparing the local state of emergency declaration. Other city departments and offices will assist in the administrative function of the DMP, including the Office of Human Resources and Risk Management regarding personnel administration issues. Contracting and Procurement The Administrative Services Department shall be the lead agency and is responsible for the establishment and activation of disaster-related procurement contracts with city vendors. Legal The Office of the City Attorney shall be responsible for the provision of legal counsel during all declared emergencies and EOC activations. Additionally, this office reviews all other relevant legal documents needed to conduct debris removal and disaster recovery operations. 3 Engineering In the event of a declared emergency resulting in the activation of the DMP, engineering functions will be performed by the Engineering Division. 4 Section 2 Regulatory Permits The city's Temporary Debris Management Sites (TDMSs) and Temporary Debris Storage and Reduction Sites (TDSRs) are pre-registered With the Florida Department of Environmental Protection (FDEP); see Appendix A for the pre-registration forms. The contact for field authorizations for staging areas as of August 2008 is: Stephen Brown Environmental Manager Solid Waste and Storage Tank Secti'ons Florida Department of Environmental Protection Southeast District Office 400 North Congress Avenue, Suite 200 West Palm Beach, FL 33401 Tel.: 561-681-6668 Fax: 561-681-6770 E-mail: stepehen.e.brown@dep.state.f1.u8 5 Section 3 ( Basis for Planning The quantity and type of debris generated from any particular disaster is a function of the location and kind of event experienced, as well as its magnitude, duration and intensity. Similarly, the quantity and type of debris generated, its location and the size of the area over which it is dispersed directly impact the type of collection and disposal methods implemented to address the problem, the associated costs incurred and the speed with which the problem can be addressed. June 1 to November 30 of each year has been designated as Hurricane Season; 97% of tropical activity occurs during that time period. Florida readies itself for the various stages of preparedness for this natural event because in the event of a hurricane making landfall, debris management plans will have to be launched. The degree of this launch is largely based on the size and intensity of the event. Based upon the Saffir-Simpson Scale, which assigns categorical ratings to hurricane storm intensities, the following assumptions may be made about the likely impact and extent of damages on the community given the strength, direction of travel and speed of a hurricane. 6 Hurricane . Wind Speed Anticipated Impact and Extent of Damages CategolY I (mph) 1 74 to 95 Four-to five-foot storm surge; little damage to buildings; damage to unanchored mobile homes, shrubbery, trees; some damage to poorly constructed signs; coastal road flooding with limited damage to piers. 2 96 t0110 Six-to eight-foot storm surge; damage to roofing materials, doors and windows; considerable damage to shrubbery and trees with some trees blown down; considerable damage to mobile homes, poorly constructed signs and piers; coastal and low-lying escape routes flood two to four hours before arrival of storm center; small crafts in unprotected anchorages will break their moorings. 3 111 t0130 Nine-to twelve-foot storm surge; some structural damage to small residences and utility buildings; damage to shrubbery and trees with foliage blown off trees and large . trees blown down; mobile homes and poorly constructed signs are destroyed; low-lying escape routes are cut by flood waters three to five hours before the storm center's arrival; flooding near coast destroys smaller structures with larger structures damages by floating debris; low- lying terrain may be flooded upwards of eight miles inland; evacuations of low-lying residences within several blocks of the coastline may be required. 4 131 t0155 Thirteen-to eighteen-foot storm surge; complete roof structure failure evident on small residences; shrubs, trees and all signs are blown down; complete destruction of mobile homes; extensive window and door damage to buildings; low-lying escape routes may be cut by riSing water three to five hours before the arrival of the storm center; major damage to lower floors of structures near the coastline; terrain lower than ten feet above sea level may be flooded, requiring massive evacuation of residences as far as six miles inland. 5 Over 155 Eighteen-foot or higher storm surge; complete roof failure on many residences and industrial/commercial buildings; some complete building failures, with small utility buildings blown over or away; all shrubs, trees and signs blown down; complete destruction of mobile homes; severe and extensive window and door failures. 7 In gauging the potential amount of debris that the department will have to contend with in the event of a natural disaster such as a hurricane, consideration of the potential impacts of the storm based upon the Saffir-Simpson Scale and a debris forecast model such as the U.S. Army Corps of Engineers' Hurricane Debris Estimating Model, the department is able to formulate contingency plans in the event of differing categories of . hurricanes. The formula for estimating debris quantity and content is: Q = H(C)(V)(B)(S) H (households) = population/3 (3 persons per household) C (category of storm) = factor (see table below) V (vegetation multiplier) = factor (see table below) B (commercial density multiplier) = factor (see table below) S (precipitation multiplier) = factor (see table below) We have assigned a fixed 1.3 'V" multiplier and a 1.2 "B" multiplier. City Population Size: Average Household Size Hurricane Category 1 2 3 4 5 Vegetative Cover Light Medium Heavy Commercial Density Light Medium Heavy Precipitation None to Light Medium to Heavy 45,000 3 Value of "C" Factor 2CY BCY 26CY 50CY BOCY Value of 'V' Multiplier 1.1 1.3 1.5 Value of liB" Multiplier 1.0 1.2 1.3 Value of "s" Multiplier 1.0 1.3 Based upon the U.S. Army Corps of Engineers' model, the forecasted volume of disaster-generated debris should vary from approximately 46,800 cubic yards for a Category I storm that has none to light precipitation to approximately 2,443,600 cubic yards for a Category 5 storm that has medium to heavy precipitation. The model also assumes a ratio of 30% clean, woody debris versus 70% mixed debris (C&D). While it 8 is difficult to accurately forecast these natural occurrences, the model serves as a guide in estimating the resulting aftermath and gives some semblance to planning. Category 1 -None to Light Category 1 -Medium to Heavy Category 2 -None to Light Category 2 -Medium to Heavy Category 3 -None to Light Category 3 -Medium to Heavy Category 4 -None to Light Category 4 -Medium to Heavy Category 5 -None to Light Category 5 -Medium to Heavy 46,800 60,840 187,200 243,360 608,400 790,920 1,170,000 1,521,000 1,872,000 2,433,600 1.4,040 32,760 18,252 42,588 56,160 131,040 73,008 170,352 182,520 425,880 237,276 553,644 351,000 819,000 456,300 1,064,700 561,600 1,310,400 730,080 1,703,520 9 Section 4 Clearance, Collection and Disposal Priorities Once the event has passed and it is safe to do so, the following priorities shall be initiated by departmental staff assigned to debris management duties at the direction of the city's debris manager. First Priority . The first priority shall be the completion of a preliminary damage assessment, whereby departmental staff along with other assigned city staff shall assess the operational availability and condition of departmental facilities and equipment assigned to initial roadway clearance and obstruction removal operations. Critical Intersections shall be surveyed to determine whether traffic control devices are functioning and roadways are clear of obstructions or damage. Other city staff will be responsible for assessing storm related damage to city buildings, facilities and properties, as well as damage throughout the city's neighborhoods. Second Priority The second priority shall be the removal of roadway obstructions from roadways and the opening of at least one lane of travel in each direction leading to and from critical local facilities including hospitals, public safety buildings, other critical governmental facilities, communications facilities and other locations determined by city emergency management officials to be necessary to the city's emergency response and recovery operations, as well as to the health, safety and welfare of the public. Roadway obstacles shall be moved to the swale areas or off the roadway for collection by city forces or independent contractors as may be determined by the city's debris manager. Third Priority The third priority shall be the initiation and coordination of the "first pass" to collect disaster-generated debris from roadway swales and other areas where debris has been placed. The collection and removal of the disaster debris shall be conducted by city forces or independent contractors as may be determined by the city's debris manager. First-pass collection of disaster debris shall be conducted on all public roadways in the city except roadways that are federal highways or federal-aid eligible roadways. Depending upon the nature and size of the disaster event and the debris left in Its wake, the following phases will be undertaken by city forces and/or independent contractors as the situation requires. For example, in the hurricane scenario, given a category lor weak category 2 hurricane, the following phases will be basically followed within the time frames given. In the situation of more serious hurricanes, from a strong category 2 to a catastrophic category 5 hurricane,the phases of work will basically remain the same, but the duration of time to complete each individual phase may be considerably lengthened. 10 Phase I At least one lane of all main thoroughfares (north/south and east/west) will be cleared to allow access by emergency vehicles. Barricades will be placed at locations where necessary. This initial clearance work will be performed by city forces, and notices to proceed to independent contractors will have been issued, with the commencement of the contractors' debris removal work to begin within 24 to 48 hours. Estimated duration of this phase is 2 to 3 days after the all-clear signal. Main roads are as follows: • NE 19th Avenue • NE 171 8t Street • State Road 826 from Golden Glades to the Intracoastal Waterway • Biscayne Boulevard (U .S. 1) • NE 159th Street • NE 15th Avenue • NE 12th Avenue • NE 18th Avenue • West Dixie Highway Phase II All residential and secondary streets, alleys and municipal facilities will be cleared. Trees deemed salvageablewill be righted wherever possible. Resumption of sanitation services will be scheduled if they were suspended. Estimated duration of this phase is 2 to 6 days after the completion of Phase I. Phase 11/ All lanes of traffic are open and bus stops (school bus and mass transit), walkways and paths adjacent to municipal facilities, and those within rights-of-way that are obstructed, are cleared. Estimated duration of this phase is 2 to 10 days after completion of Phase II. Phase IV Clear remainder of right-of-way areas -swales and medians; repair damaged public buildings; report traffic signals and downed signs to the Streets Division, Miami-Dade County or FDOT. Estimated duration of this phase is 8 to 90 days after the completion of Phase III. Phase V Restore municipal facilities to conditions preceding the storm; final tree trimming; sidewalk and asphalt repairs almost complete or completed; sprinkler and turf renovations completed; assessment/documentation per FEMA requirements completed. Estimated duration of this phase is 5 to 730 days after the completion of Phase IV. Once initial push operations are underway, the city's debris manager shall notify the independent contractor or contractors that the contract or contracts for debris removal and recovery services have been activated, and that the contractor or contractors should commence full operations as soon as their vehicles and equipment have b~en 11 inspected, measured and certified by the city's debris management and monitoring staff or contractor, and by no later than 48 hours after notification to proceed from the city's debris manager. Public Services supervisors assigned to the work zones for purposes of the initial push operations as described above shall also be responsible for developing an estimate of the volume and type of disaster generated debris in each of the work zones. Additionally, other essential-employee supervisors shall also be available to assist with estimating the extent of disaster generated debris throughout the city. State or county agencies and their authorized contractor will be responsible for the removal of disaster generated debris from roadway swales along county or federal-aid eligible roadways in the city. See Appendix B for maps of all federal highways and federal-aid eligible roadways in the city. City forces or city contractors would not initially respond to remove debris from swale areas along these identified roadways. It is the responsibility of the county and/or the state to remove debris from swales along these roadways. If the city, after consultation with the appropriate agency or agencies, determines that it is necessary to undertake debris-removal operations along these roadways to ensure the public's health, safety and welfare, the city or its contractors will clear same, and proper documentation will be maintained for reimbursement. City forces and city contractors would be responsible for the removal of disaster- generated debris from swale areas along all other public roadways in the city. Debris located along private roadways would not be removed by city forces or city contractors until such time authorization is received by the city from the appropriate federal or state agency to proceed with removal operations. ~~~~~~ . In preparing an estimate of the volume and type of debris to be collected and removed in each work zone, the assigned surveying supervisors shall conduct a drive-through ''windshield'' survey of the various neighborhoods, parks, and public facilities in each work zone and determine an estimate of the volume and type of debris found in each area. The area surveys are then combined to derive a work zone estimate which, in turn, will generate a citywide estimate. The results of the various windshield surveys will be forwarded on to the city's debris manager for planning purposes and communicated to county, state and/or federal officials, if necessary, as part of a request for assistance from any of these agencies in debris removal and disaster recovery efforts by the city. Collection Method Disaster-generated debris shall be placed by the resident onto the swale area adjacent to th.e roadway or along the sides of service alleys and off the alleyway itself, in the manner described by the Solid Waste Division, if sanitation services are provided in the service alley, for collection by independent contractors. 12 '.', The disaster-generated debris shall be separated into individual piles of vegetative debris, construction and demolition (C&D) debris, and mixed debris, where separation of the various types of debris is not possible. White goods and everyday bulk trash will not be picked up until normal bulk-trash service has been restored. Hazardous wastes are not collected by the city or its contractors; residents must contact Miami-Dade County at 305-597-1768 for information regarding disposal of hazardous waste. Household solid wastes will not be collected by the independent contractors but shall be set out in its proper container for collection by city forces once city residents have been notified that regular sanitation services have been re-established. Curbside collection of disaster-generated debris will be performed by one or more independent contractors who have received a notice to proceed. Disaster-generated debris will be removed from the swale area adjacent to non-FHWA or federal-aid eligible city roadways and in service alleys where routine sanitation collections are performed. The contractor may proceed with debris collection activities on federal highways or on federal-aid eligible roadways only after receiving authorization from the city's debris manager. Upon activation of the debris removal and recovery contracts with the independent contractors, the city shall be partitioned off into neighborhood work zones with an independent contractor assigned in each work zone to collect and remove disaster- generated debris (see Appendix C). Depending upon the severity of the disaster event, a minimum of two (2) passes spaced appropriately apart and to be determined by the debris manager shall be conducted by each independent contractor in the respective work zones to ensure the removal of all disaster-generated debris. 13 ( Section 5 Recycling This is another viable means of debris reduction that will realize unanticipated revenues while reducing the overall cost of debris disposal. Recyclable materials may be removed from the regular commingled (brush/yard wastes and hard junk/bulky debris) waste stream collected by city forces. The city's normal recycling program will operate in the usual manner. 14 Section 6 Hazardous WastelWhite Goods The City of North Miami Beach does not collect and dispose of hazardous waste, during normal operations or after a disaster. Residents are advised to contact Miami-Dade County at 305-597-1768 for information regarding disposal of hazardous waste. Residents are advised that white goods will not be collected until normal bulk-trash service has been restored. White goods shall not be placed out for collection until the public has been advised that regular collection service will resume. 15 \.. Section 7 Monitoring, TDMSs, TDSRs, Final Disposal Disaster debris collected by the independent contractors shall either be transported to temporary debris management sites (TDMSs) established in specified .locations of the city or an approved private disposal site for processing and final disposal. Monitoring Staff and Assignments The city shall retain the services of a duly qualified and experienaed debris monitoring and recovery management contractor, or may choose to utilize a sufficient number of qualified and trained city staff to appropriately monitor the independent contractors retained by the city as they collect and remove disaster-generated debris, as well as perform other disaster recovery operations and assignments. They will ensure compliance with all applicable rules, regulations and procedures of the Federal Emergency Management Agency (FEMA) or the Federal Highway Administration's Emergem;y Relief Program (FHWA-ER), as may be applicable. The duties and responsibilities of the monitoring staff or contractor shall include but are not limited to the following: • Certify, record and list the measurements of the load capacity and license plates of all trucks and vehicles used by the independent contractor in debris collection and removal operations as may be required by applicable FEMA and/or FHWA- ER rules and regulations. • Complete all load ticket information at the initial collection and loading site along the swales or service alleys, verifying the estimated amount of debris loaded into the collection vehicle for transport to the TOMS or final disposal site. • Verify that all debris collected comes from City of North Miami Beach and not from any of the unincorporated pockets. • Capture and record on all load tickets the following information, as well as any other information determined by the city's debris manager to be necessary to identify and verify the type, amount and distance of debris m~terials transported: o Preprinted ticket number o Contract number o Prime contractor's name o Date o Truck number o Truck capacity in cubic yards o Load size, either in cubic yards or tons o Truck driver's name o Debris classification • Mixed • Other o Neighborhood o Dump site location 16 o Loading time from work site o Dumping time at disposal site o Loading site monitor o Dump site monitor • Perform oversight and control activities relating to the city's independent debris removal and disaster recovery contractors and related operations, including but not limited to tree trimming, stump removal, construction debris removal, commingled wastes and vegetative wastes, as well as the oversight of operations of TOMS/TORS locations that may be established by the debris removal contractors. • Coordinate and communicate with appropriate state and federal agencies on behalf of the city per instructions received from the city. • If needed and as directed, assist departmental staff with federal, state and county regulatory and/or permitting requirements required for the debris removal and/or disaster recovery efforts. • Implement recordkeeplng and monitoring systems compliant with FEMA rules, regulations and requirements. • Prepare operational reports to advise of the progress of citywide debris removal efforts. • If needed and as directed, consult with departmental staff. Develop an appropriate training program for departmental staff. • If needed and as directed, prepare preliminary damage assessments or follow-up assessments. • Assist with the preparation of all reports, documents and records as may be needed to be filed with the appropriate state and/or federal agency. • Assist city staff with seeking and obtaining applicable reimbursement from state and federal agencies for costs incurred in the debris removal and disaster recovery efforts. Oebris Management Sites The city's debris manager, after consultation with the appropriate city officials and based upon the nature and severity of the disaster, the nature and amount of disaster- generated debris, and the resources needed to collect, transport and dispose of the disaster-generated debris, shall determine whether temporary debris management sites are to be opened and utilized or whether the collected debris is to be transported directly to available, approved final disposal sites. If the city's debris manager, after consultation with the appropriate city officials, determines that the opening of one or more TOMS/TORS locations is necessary, then debris processing will be performed on- site, including the chipping and grinding of clean, woody debris and recycling of debris where possible. The following sites have been identified and previously utilized as TDMSsITORSs: • Taylor Park, 15450 West Dixie Highway, North Miami Beach, FL • Old Publix Site, 16525 NE 15th Avenue, North Miami Beach, FL 17 The city is in the process of identifying other potential TOMSITORS locations in the event additional sites are needed in the future. Site Management In the instance where it is determined that one or more temporary debris management or temporary debris reduction sites are to be opened and established for the temporary receipt and/or processing of disasteHelated debris, the following considerations shall be addressed and complied with by the debris removal contractors. Site Manager The TOMS/TORS manager shall be the independent contractor aSSigned to the work zone within which the TOMS/TORS is located. The site manager shall be responsible for any and all activities conducted at the TOMS/TORS. Monitoring Staff and ASSignments The city's monitoring staff contractor or staff shall assign a suffiCient number of trained, qualified personnel to monitor and oversee the operations of each of the TOMS/TORS locations and report to the city's debris manager on the operations of the TOMS/TORS Ibcations, including any special concerns and considerations, including safety concerns and environmental concerns, as frequently as may be established by the city's debris manager or as may become necessary due to the exigencies of the situation. Additionally, the monitoring staff or contractor shall pOSition enough tower or site monitors to complete load tickets and monitor debris moved into and out of the TOMSITORS locations and produce complete and accurate debris volume reports to the city's debris manager as frequently as may be established by the city's debris manager. Safety Personnel The independent contractor or contractors shall provide a sufficient number of trained and qualified safety personnel to oversee the operations at each TOMSITDRS location opened and in operation to ensure that the operations of the TOMS/TORS are conducted in a manner that is consistent with applicable safety and health considerations for all personnel on site, who may come onto the site or who reside within the proximity of the TOMS/TORS locations. The safety considerations shall include the vehicular traffic patterns and volumes into and exiting from the TDMS/TDRS locations. Additionally, the safety personnel assigned to the respective TDMSITDRS locations or another trained and qualified employee, agent or sub-contractor of the independent contractor shall be responsible for all environmental considerations underground, on the surface or above ground, as may impact the area surrounding the TOMSITDRS location and the city, and as required by local or state environmental or health agencies, rules and regulations. Establishment and Operational Planning In the event that one or more TDMSITDRS locations are established and opened, the responsibility for the following considerations shall be aSSigned as follows. 18 Locations . The city has identified potential open spaces which may be pressed into use as the site of a TDMSITDRS location. Baseline Data for Each Location Prior to the actual opening of proposed TDMS/TDRS locations, the city or its agents shall obtain baseline data of each potential TDMSITDRS location. Included in this process are the following items: • Photographs or a videotape of each potential site to establish the conditions preceding the use of the site as a TDMSITDRS facility. Each site will be periodically photographed or videotaped to track and monitor any physical changes at each TDMSITDRS location. • Document physical features of each TDMSITDRS location, including existing structures, facilities, fences, culverts, irrigation systems, slgnage, lighting and landscaping. • Obtain soil and groundwater samples prior to the commencement of TDMSITDRS operations to establish the baseline conditions of each location. • Map a site operations layout and periodically update to identify any areas of potential environmental concern. • Document quality assurance issues and on-site operations and activities that may have an environmental impact on their TDMSITDRS location, such as petroleum spills at fueling sites, hydraulic fluid spills at equipment breakdown, installation of water wells for stockpile cooling or dust control, discovery of household hazardous waste in collected debris and details on any commercial, agricultural or industrial hazardous and toxic waste storage and disposal. • Preliminary environmental remediation plan consideration, including what will need to be restored or replaced to return the TDMS/TDRS location to pre-event conditions as closely as possible. Ingress/Egress for Sites Prior to the actual opening of proposed TDMS/TDRS locations, the city and independent contractor shall identify ingress and egress routes to the proposed TDMSITDRS locations to gauge the impact of operations on the immediate community, including traffic volumes, roadway capacity and safety considerations. Site Preparation In selecting a site for the TDMSITDRS location, several factors will be considered before establishing the facility. • The topography and soil substrate conditions of the proposed location • Manner and ease of ingress and egress to the proposed site • Ease of site closure and restoration • Surrounding neighborhood • Distance from the TDMS/TDRS to the final disposal site • Size of the potential site and the operations to be conducted on-site 19 • Site security • Environmental and other applicable considerations such as the control of dust, noise, stormwater runoff, historical sites,wetlands, waterways and endangered species, if applicable Additional considerations in site preparation activities once a suitable location has been selected will be determined by the independent contractor who will be responsible for establishing the actual site operation, keeping in mind various issues including environmental and safety concerns in accordance with applicable state and/or local health and safety standards and requirements. Among the tasks for which the contractor will be responsible are: • Establishing temporary storage areas for household hazardous wastes, fuels and other potential soil, runoff or groundwater contaminants, including ash if incineration of collected woody debris is permitted. . • Establishing traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, on-site dumping and safety procedures. • Separation of the disaster debris collected into various piles for processing or transportation to the final disposal site or recycling center. • Providing all equipment necessary to prepare the'site, stockpile collected debris, load and transport debris to the final disposal site, and any other equipment that is necessary to perform the agreement. Site Layout The actual layout of the TOMS/TORS site shall be within the purview of the independent contractor to determine, keeping in mind the various considerations detailed above. The contractor shall designate specific areas of the TOMS/TDRS location for each of the various types of debris that may be encountered and collected by the collection crews.I Areas for vegetative, C&D and household hazardous wastes shall be set aside in accordance with applicable state and local health and safety requirements. Volume Reduction Methods In the event that a large volume of disaster-generated debris must be reduced prior to final disposal, the city will consider various methods for debris reduction available to the City. The primary method used is grinding and chipping of vegetative debris. Chipping and Grinding Specifications • The average size of wood chips produced will not exceed four (4) inches in length and one-half-inch in diameter. • Chips or mulch will be stored in piles no higher than 15 feet and located so as not to hinder ingress or egress for hauling operations. • Contaminants are all materials other than wood products and will be held to 10% or less for the mulch to be acceptable. • Plastics must be eliminated completely. To help eliminate contaminants, root rake loaders will be used to feed materials to the chipper or grinder. Bucket loaders tend to scoop up earth, causing excessive wear to the grinder or chipper. 20 Hand laborers will remove cont~minants prior to feeding the grinders. Shake screens will be used when processing stumps with root balls or when large amounts of soil are present in the woody debris. • All consideration will be given to limit chipping and grinding operations to daytime hours to avoid noise issues and ensure compliance with all city and county codes. Safety Considerations and Hazards In operating a wood chipper or tub grinder, certain hazards must be recognized, among them, workers making contact with or being pulled into the chipper or grinder; hearing loss; face, eye, head or hand injuries. The following safety practices shall be observed: • Never reach into a chipper or grinder while it is in operation • Always follow the manufacturers' guidelines and safety instructions • Use earplugs, safety glasses, hard hats and gloves • Workers should be trained on the safe 'operation of chipper machines • Protect self from contacting operating chipper or grinder components by guarding the in-feed and discharge ports, and prevent the opening of the access covers or doors until the drum or disc completely stops. • Prevent detached trailer chippers from rolling or sliding on slopes by chocking the trailers wheels. • Maintain a safe distance between chipper operations and other work or workers. • When servicing and/or maintaining chipper equipment, use a lockout system to ensure that the equipment is de-energized. Site Closure In closing a site previously used as a TOMS or TDRS location, the following steps need to be completed prior to returning these sites for other public uses. • Remove all debris from the site • Conduct an environmental audit or assessment • Develop a restoration plan to be implemented by contractor • Submit the plan for review and approval by the appropriate environmental agency • Execute the plan For more specific requirements relating to the establishment, operation and closure of staging areas for hurricane generated debris, see the guidance supplied by the Florida Department of Environmental Protection in Appendix D. Final Disposal The City of North Miami Beach shall utilize approved sites identified by Miami-Dade County. If the need for additional capacity is required, the city will utilize private, approved landfill sites that are available after considering the total overall disposal costs. 21 Documentation of Debris Removal Activities The city wiII coordinate the documentation of work activities. Should the need to utilize a monitoring contractor arise, one of the consultants contracted to perform civil engineering services will be utilized. The city will adopt and implement the usage of standardized load tickets to be used when disposing of debris at county-owned or operated disposal sites. Language on the load ticket should include: prime contractor's name; subcontractor's name; date; truck number; driver's name; certified capacity; debris pickup location; debris type; departure time; load site monitor's name; debris/disposal site location; arrival time; percentage (%) full/weight; debris/disposal site monitor's name; and contractor's site monitor's name. If non-county final disposal sites are used for final debris disposal, the city will coordinate with its debris monitoring contractor to standardize load tickets to provide the same or similar information as depicted on the county load ticket. A sample of a load ticket used in the Hurricane Wilma debris removal operations in 2005 in the city is provided in Appendix E. Debris Monitoring Logs A sample debris monitor form used during debris removal operations following Hurricane Wilma in 2005 is included. in Appendix F to illustrate the monitoring form that was used by the city's debris monitoring staff. The monitoring form will include the following: load ticket number; truck driver's name; truck number; location of the collection site; debris type; time; monitor's name; prime contractor's name; work zone number; date of the monitoring log; truck mileage. Truck Certification List A sample of the truck certification form utilized by the city's debris monitoring staff to certify the equipment used by the contractors and subcontractors in the debris removal operations after Hurricane Wilma in 2005 is provided in Appendix G. The information captured on the truck certification form should include the following: assigned truck number; prime contractor's name; subcontractor's name, if applicable; license plate number; driver's name; date of certification; time of certification; certification location; name of monitor measuring the truck's bed; name of monitor calculating the capacity of the truck; primary box measurements including the length, width and height; additions or deductions from the primary box dimensions including length, width and height; diagrams of the box and any additions or deductions; name of applicant's representative; name of contractor's representative; total certified cubic feet; total certified cubic yards. 22 Section 8 Health an~ Safety Procedures The independent contractors shall make all reasonable efforts to ensure the health and safety of subcontractors, residents, city staff and its own employees in the conduct of its debris removal operations, demolition of damaged structures and facilities, debris management sites and other recovery efforts in the aftermath. Among the general areas of safety concern are the following issues and situations: Health Issues • Frequent work breaks are to be scheduled, especially when manually lifting heavy, water-laden objects, to avoid overexertion, especially in high temperature/high humidity situations. • Drink plenty of fluids, use sunscreen and wear light-Colored, loose-fitting clothing • Have a first-aid kit readily available. Clothing and Personal Protection Equipment • In flooded areas, wear waterproof boots with steel toes and insoles, gloves, long pants and safety glasses, as well a hardhat if there is any danger from falling debris. • Wear a National Institute of Occupational Safety and Health Administration (NIOSH) approved dust respirator if working with moldy building materials or vegetative matter, or if there is dust produced in the debris removal operations. • When handling chemicals, follow all safety precautions and wear eye, hand and face protection as appropriate. Electrical Hazards • Personnel must be instructed not to touch downed power lines or any object or water that is in contact with downed lines. • Downed power lines are to be treated as energized until it is verified that the line or lines have been de-energized. • Beware of the location of overhead or underground power lines when removing debris to avoid accidental contact. • If damage to an electrical system in a building is suspected, turn off the electrical system in .the building and follow lockout/tag-out procedures before beginning work in the building or the adjacent areas. • When using a generator, be sure that the main circuit breaker is off and locked out prior to starting the generator. • Be aware that de-energized power lines may become energized by a secondary power source such as a portable back-up generator. • Any electrical equipment, including extension cords, used in wet environments must be marked as appropriate for use in wet locations and must be undamaged. • All cord-connected, electrically operated tools and equipment must be grounded or double-insulated. • Ground-fault circuit interrupters (GFCI) must be used in all wet locations. 23 Fire Protection • Immediately evacuate any building that has a gas leak until the leak is controlled and the area is ventilated. • Be sure that an adequate number of fire extinguishers are available. • Be sure that all fire exits are clear of debris and sandbags. General Precautions • Use a wooden stick or pole to probe flooded areas for pits, holes and protruding objects before entering the flooded area. • Conduct a preliminary worksite inspection to verify stability before entering a flooded or formerly flooded building or before operating vehicles over roadways or surfaces. • Washouts, trenches, excavations and gullies must be supported or their stability verified prior to worker entry. • Report any obvious hazards to the appropriate authorities. • Use extreme caution when handling containers holding unknown substances or known toxic substances. 24 l. Section 9 Environmental Requirements While operating a TOMS/TDRS location, one of the critical issues to 'continually monitor is the environmental impact of the operation on the site of the operation and the surrounding neighborhood. The city does not consider incineration, so its monitoring will be contained to soil and, more so, groundwater testing. Soil Testing After the debris stockpiles are removed from the TOMS/TORS location, soils should be tested for the presence of volatile hydrocarbon contamination. Groundwater Testing Runoff from debris stockpiled within storage areas can potentially contaminate the aquifer. Groundwater will be tested to determine the probable effects of rainfall leaching through the stockpile areas and be compared to generally accepted water quality standards. 25 Section 10 Dissemination of Information The Public Information Officer wUI be responsible for coordination with other public information agencies to keep the public informed on all debris removal activities and schedules. Pre-scripted Information The public notices to be distributed should emphasize actions that the public can perform to expedite the cleanup process including the following information. • Separate flammable and nonflammable debris. • Place debris at the curbside or in the service alley, if sanitation services are routinely provided in the alley. If the service alley is not accessible due to debris or flooding, debris should be placed in separate piles on the curb for collection. • Keep debris piles away from fire hydrants and valves. • Separate the debris piles by type of debris, vegetative, construction and demolition debris, mixed debris. • Report illegal dumping activities and illegal pile locations. • Separate out recyclable materials. • Debris pickup schedules and location/hours of resident drop-off locations. • Contact information for questions from the public. Distribution Plan Public notifications should include information bulletins, hotline responses, public service announcements for radio and television, handbills, door hangers and newspaper notices. City residents may obtain storm and recovery information from the city's AM radio station, the city's TV station, through announcements viewed on local television stations, or via the city's web site, www.citynmb.com. Additionally, alternative means of information, such as public announcements over loudspeakers on police and fire-rescue vehicles, reverse 911 calls, etc. may be planned in the event that power outages occur in the city due to damage caused by the disaster. 26 Section 11 Private Property Debris Removal In the aftermath of a significant disaster event, the city's Code Compliance Division shall determine whether debris on private property constitutes a threat to the public health and/or safety. Pursuant to section 9-3 of the city's Code of Ordinances (see Appendix H), the Public Works division (or the city's debris-removal contractor) shall have the authority to remove said debris. The city shall obtain hold-harmless agreements (see Appendix I) that have been signed by the owner and by the renter, if any, prior to entering private property. 27 ( Section 12 Contracting/Procurement The City of North Miami Beach has secured primary, secondary, tertiary and alternate independent contractors for the provision of emergency response and recovery services. The city's procurement procedures are expIlcated in Appendix J, Purchasing Policies and Procedures Manual. 28 Section 13 Pre-qualified Contractors Crowder-Gulf (primary) AshBritt, Inc. (secondary) Grubbs Emergency Services (tertiary) DRC (alternate) Omni Pinnacle (alternate) 29 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 5.304 PROPOSAL SIGNATURE iPAGE FOR CORPOAATtON The o1lt~r$ ~ lhe CorparatlOII ~rQ ae; foIlOw$; NAME ADDRESS II1ca-Praside;n1 ____________________ _ Seeretary Pllli r.. DE-Sill Treli&ura, "111i N. I><oSAi 1%1:/ SW fl~h PlW;!t" ft, l,;.\lw!:rd.~le. fil ~i3J32 I Rejli$Well A9ItnlP,E!!':'~D.?.:~l~F~!~: _ !i!l!L~~1.J..:~!'lU!!!!!e~:~; p.~,3~;J(I! Tab 1: Required Forms v' I TilE! ful~ nIiJ'l')I\I~i'l')d rl[!l\ide,!)~1! ~f 1I,{I\i?rQk!l!"$, p!!rttln$, ty, flRn$l inter"lflli Jr, (h{l fo~ing ProPO$lPl, ~!I princJ~I(;,!!ra 8$ 'QIIOWf<~ /' ! Ronalol'lt~B~tlJa'{)n Sr, • C ,q;~: 10012 SW GS~h .1aGe, FI,lalJoerdale. Fl33352 .. j r r ~1~lq M, a,e~gllITon J, -1"1. deni-1!lM2SW6.h!!!.Cfl. !!...~~.!!t~_Fl3:l332 l {' ./ ,'~ iPtI&I ~ ~dd.!e&il ,:' '" . PROPOSER ;' .{ .! ~OO? \ 6~th P~!lc;;e •.. Fli L"L1(lllroal~, FL ~~;):l;:}2 ¢,~\rge,fon Eme~f'!:\' SelVloo~" !nt;; " . . . . _:"'I~=-"""-=~~."," ... C."." __ .h'''' 'Q",,~1' ____ = (COR :1'1:: tiAME) l '" ;!', l '~I", I '1 .l i' "If ," ': \. :') ;,1,. .f' ,:f ... ~ .. ,,~,. ~r f~'~;'ll!91')1 PR.ES/£) $StGNATOf{~tANO IH~AII..ADDR~ SJ~~I i1i)lallf9fltdn, Jr. ,'t, ,/ . ~ . ':"''''\,,1''':' !Ii thl~ 00. ratio", rn!,~, ,'. ~. ,1[1 fjiil Stlite pI F/01lS1 ,; / I AmST:~ "/ ... .Ii . ,... ....cpi~r· ... ---=,. I YES :i~K NO I J 1 II \'\0, gll/e I.I(fdrl!ls$ of ptincipm1 p~Eleo <Ill Dusineu: l ___ ~~_. __ ~~~ 66 B *1*~t61lli:~t\{»:l~~ Use or disclosure of d~~~~~I~~n;:9~n O~~~I:~:~~s:~bJect to the restriction IJJII!II--~I Page 16 City of North Miami Beach, FL RFP No. 2015·08 Disaster Debris Removal and Disposal Services 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION The officers of the Corporation are as follows: NAME ADDRESS President Ronald M. Bergeron, Jr. 19612 SW 69th Place, Ft. Lauderdale, FL 33332 Vice-Presidenl ___________________ --- Secretary Phil N. DeSai 19612 SW 69th Place, Ft. Lauderdale, FL 33332 Treasurer Phil N. DeSai 19612 SW 69th Place, Ft. Lauderdale, FL 33332 RegisteredAgent C rporation Service ompany -1201 Hays Street, Tallahassee, FL 32301 " d residences of st ckbrokers, persons, or firms interested in the foregOing Proposal, as principals, are iace, Ft. Lauderdale, FL 33332 h Piace, Ft. Lauderdale, FL 33332 PROPOSER: ieloud.eom YES X~X NO [l if no, give address of principai place of business: 1-------------- 66 The City of North Miami Beach "UI>,""L<:I Debris Removal & Disposal Services RFP #. 2015-08 Tab 1: Required Forms U DRUG-FREE WORKPLAC.~PROGRAM IDENTICAl TIE BIDS· ~e,fer&llce shsv be ~Nen to b\.l~I!'Iesses WIlIl drug-free WorkPlace proglarm 'l\lJ\enlwef two D! more bids vmlCll arc oqu~1 willl r6$j'Jll>c'lla priOl). quaMy; il~ !i~~ ilre IIlC9iVeG!.by rhe: stale 0; by an), polt.ical 5ubdil)j5;on for Ihe plocureme~ 'Il~ commodltie5 or alntralllual&E!Ni!ll!s. a bid rE!a!lved. from a bUBlness Ihilt certifies Ihal. "has ~~Iemenled a ~\Iug,free w~pll'lce pl(lgram snail be g~~er.l prl!r~rence in the 8IW!rd p,ooe~l! fstlll)(j'sh.1'ld pre<:ecbHes. for processing lie biQ& will be foliCWOO If ~ol'1e o111le tie~liendOrV; 1l8ve !.\ df\l~"ree wOOpf8Cl1.'1 PfO{lrBr'!'I ',n Ofoor 10 IUIWJ II drug,Ireu wCil'kplilro program, allllfii."llSlI shall 1. Publish e. slalom!!!!!! not~lng e.!1'~JI;IjI~S thstlhe unlawfUl manufa~re. dl~ributllln. dia.pefllling, possasslon. or ¥.I$$ Of a Cl)ntroll~ lj~biil'l'1.ce ill prohi~~eO in 1~ wor!IPliIee-~nd $pee!fylnll' 1.1Ie EiIe1ion$ 111111",111 tle Ili1len agaln&\ tlr'llPIO)'OO$ for 'IiOIMiOtl& CI1;/ir.>e1't pl'(JhitiltlOil. 2. . Inlorm omployees abOut the dEl~Jr1i ,oftfrug aooae ,111 Iha wofll.plscs,.ihB bume&I!iS policy of maIntaining drug.fl'ea workp~, any availa'b,; drug cllulI1Iellng, ~habliitatilln, anti emplayae as!tlsfance programs. and the plilna~l'(!" 'hal mllY ~e impl>lJ 'upon emplO'l'", tor drug I/IIbulte yiQla!iQl''' ;1, Gj~e each e~ee engaged " O\Iicl;~ the commodities or Cont'acllI8i serviees that are IJMIIl1 bid fj (lOp)/QI .,hl!) stalfl~ &ptfCilioo iiU 'on (1). 4, In thE! .~,tem!!1'11 IiPB<;'i/l~1, lI'Ub5i!clion (I). notty!the employee thEil, a& a ca.1l:!ll/on (]/ wo~i''1g 0/' lhe CQo:r!l19dit}~ c;ll' QOntrlh';t\hl~'\~l"IIit;.$1I H1a~ II>"elJl'\9@TOld, the ~mpl.<lYee wllll1b.flfe by the 1erma of the !l11I1.elMn! and ~I ~01~y 100 empi/O ~ conl/lol.lOn of. or ~11l8 of guilty. or ,0010 cOfl\efldere to~ ~l?ill \'1(l4.a(l{)n of ChapleJ 61JJ ,·'ilr 01 8t'll" (;0!'1101l" Q IIIW of the Lf!;ttled Sla!I!fSOr ;'iny stlilo. jet Q viclilll:!n cetuttinll' i~· !Ii1I' Y! ' la,be ntJ 1a1~,r than, 1'1> aj!e!tSIt(h conviction 5. If!II1 O<S.~" a ~r.<:~lgn 1II!)'?1ll1lqulll! thl!! ~a\iSfaI!1Qry partlclpSJliQn In a QI\I9 ab\.lioe liI$sil>tanPll! or r~h.abllilatiDn ." ' "i~ ~\lCh i$ aV'P\:~b~illllhI.HI·!11pk!/t'"\\I CQmmun}W·,by &.ny tmPlO'I'ee ~ is lOOOI1\ile1ecf . 6-I ., flood ~1l~lr ~J'jC>rt to contlllue-to ,li'IIIIlnlaM a druo4fea workplace jJ'uough 'ulnplom.entatiM at thiS. ,J llif. ; ';1 j.r j' I } /o.i i ~ #.je pe~l';m '\lth,~riJ~ tQtI:gn !~ $lrtJJm\!!fll, I eert'*l ~1'f41l1 thl$ film comphe!\ lull)! W~1' th~ \!bolJe reql.lil"l}lYlJJ!nllio \". ~! ;' Ii '·10" . 'I~ i ) Ii L ""f,.l / i, . ,(I~~~~l~";,;~fmll:q,'I'.Jr .• (IwIlt!,1 i P',I;\',I(lI;l.'" ViN6'oij:"'SiG~~fr"'F~::;:::::'':'''':: ~.:-·-:t-':Y?~RIM®NAMfr c =~"'. &rgl1' ErJ,!"I'1CY St!t~~eE., Inc, I "\.1' I'UIM~ o COM ~NY / ., .! ... ~<:::~::~::;""~"'-"'."" j' V"'l, U 68 EU1[~iffiEll\({(H~ Use or disclosure of d:~at~~~I~!n~~:~h:~I:~:~~s!~bJect to the restriction f}J --edilml-li Page /7 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.4 DRUG·FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures fo(processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. 2. 3. 4. 5. 6. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. . Inform employees about the dang rs of drug abuse in the workplace, the business's policy of maintaining drug-free workplace, any availab drug counseling, rehabiiitatlon, and employee assistance programs, and the penalties that may be impose upon employees for drug abuse violations. Give ea~h e loyee engaged i providing the commodities or contractual services that are under bid a copy of the state specified in subs ction (1). In the ement specified subsection (1), notify the employee that, as a condition of working on the comm if s or contractua ervices that are under bid, the employee will abide by the terms of the statement and I otify the employer any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or f any controlled bstance law of the United States or any state, for a violation occurring in the pi e no later than fi e (5) days afte such conviction. a sanction on, 0 require the atisfactory participation in a drug abuse assistance or rehabilitation if such is avail b in the ampl ee's community, by any employee who is so convicted. good fait ffort to conti e to maintain a drug-free workplace through implementation of this geron, Jr. -Owner I President R -reBNAME 68 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 II;' 'II' ',I Tab 1: Required Forms " ItS SOr..ICITATION, GIVING, AND AOCEPTANCe. OF GIFTS POUCV FI'<Jrida Statuta 11:i,,3t S prohibi1a the soliC:i~aliQn or acooplance of {ili!l:$." 'No Public officer,employee 01 an sgenoy. or c~l'Ictldatil' 10r nominatan Qr erection '&~af1 iOlI~111l1 ace!!)))t Gnytiling of value to thf: .recipient, inclUrllng it· gih, iloSI'I. Kewa.rd. promise ofMI,re emp;!Oyment, favOJ: .. or service. baaild l<pD!1 any underston<:lit:lg t:>'a( the vole, official oetioll,llr jud!l~.nl of l~.e publi(; OffllAlr, employee or caMid'ale wDula' '~ Inlli/eneecf ·lhltteby:' ... Vt\e term 'p\I!olie ol'1icsr' incl!.~~ any perOOl'lllieded oraPF>QIn100 10 NlICl alflosln any !lgenc~; IflCll.ldili\J eny person J;ervjng on an advls.OIY bedy.·' Th. Cil)o of North MI!lmj &~ polICy I>fOhiblls al/pllbll(l office($., erected or BAPoin1ed, oil emplGyeea. ami lhol!lr fam'llM from sllCE!Pting lioY1irft& of .l'IRII 11111,\018" either drredly or /,'ldirec:lly. from any -oontraClor. vendor. consultan!, QlbuaiflEsji willl whOO!> ih>e City d~ i;lvsil1MS Only iICfv.erIlalng office staliOneiy or $up~li~~ of 'Mall valu~ am eXEl1l'~t from tnl$ ~Ii(;y -$.9. calendllr$, note 1l1l11il, ,pano/la. The SdEi;e afF.Ii;nitia definllioo Of "gltls' in~Ii,l~E!$ tile follovoog, Real property c\" Ila use. Tanglblll' or intenalble p&1.8ona1: p.1Operi)'.: or lis l,I~e. A pleferenllli1liile -of lefl:1'!oS 0/'1' a debt, 1C(lll 9<lOO~, I.lf $!)rvice.s., FOigi'i(eI.lE!$$ (If indohllldneSJ; TlIln$p9f1a1lon, lOdging. or ~i!.rkin9. Merpti't./;hlp due". l El)tfance fe~. adniissioo..¥OiNi., or tickets tQo(lVinttl." llerfo.ttnanceli. O! fflCllili\ls. PlBnts. flal"lets. or ,'Io(a,: e~Tangeml!'lll$ Servi.~ .. P~~id .. eo by persons Pll1!tanl It.} Ii ".,.orl'l$$\lmallicel1~ 01 certrliCllle. Ol.her .. pe!1lonel [lerviee~ for W!"'iC.· h a f6& r& ~rliiallY ctM!rged by 1M~ ,pc.r$Oo pr~lng ll1e Set,VI08S. Any oIhe: jjlmt.tl;lr &ervice or thrng havmo !I·TI 1!t1r<tllJtiI V.~i!Je mDC IIlre3dY, »i'i)vitWld fOI In '"HIS pelIOIl.To tr,i~ 1151. IhaChy of NQ.l1h Miami Bflac1;1 has al!a\l!f-footl. ml!!l!il~, lIerdgM" and cll1\!fy. .I r . j:' . Any J..~;~ \. Jr. vendor, oonstil,J;,llr b.r&lnSjl'fQU!1<d 10 have,!llven a gin II) a F>i.Jblic 'ol!rcer or employee. 01' h/$,'he( fllmi\~r\ II ~ l\ub(er.110 di$m~ilt,or l'eIlOCfltion.pr contract. ,\1 ' .. , r l ' ! /'.; ~l"e ~~f+i aUlh. o. rized ':;i~nj~fle &191I'!mBn1'. '9 ce .. rl'~., ~~;I.rh fi.4t'II W':<J,I;Dm., Plf'.fI.lIlV 'l.litll tlli~ POliCY. ~, r, l I ./i I. ii""'" .. ·· --+'I .. "..f J ..... ,... 0Il.iI:d !'J.,~,rg~,.}n. Jr. .' 'NATIJRE /,." ~ \'-'\,.1 PRINTED NA'Mr-t., . 1" 11 I ! . Be.t'(Jf;rI't'~,l:ml'rj}l~PIl:Y .. 5Prv l". i !I)(" i., ',oWt1E.r .i~Pres·ld~,t .. A~t11''6~:[O~ .,":::""-,. 'rrl1iUll'~"'~"""~ '~ ..,....".....-4· .----,_............-./ I .("~".....",.,..,--•. -.-,-..... f!allutelo $Igo ll1r~ pllge shall rend'er yoor bid n().l1·r&spol'1llive. 89 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 18 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, or candidate would be influenced thereby."" ... The term 'public officer' includes any person elected or appointed to hold office in any agency. including any person serving on an advisory body.· . The City of North Miami Beach policy prohibits all public officers. elected or appointed. all employees, and their families from accepting any gifts of any value. either directly or indirectly, from any contractor. vendor, consultant. or business with whom the City does business. Only advertising office stationery or supplies of small value are exempt from this policy -e.g. calendars. note pads. pencils. . The State of Florida definition of "gifts" includes the following: Real property or its use. Tangible or intangible personal property. or its use, A preferential rate of terms on a debt. loan, goods. or services. Forgiveness of indebtednes , Transp6Hation. lodging. or arking. Me tS~rship dues. En ance fees, admission ees. or tickets to events. performances, or facilities, P. ants, flowers or floral a angements I Services p ovi ~d by persons pur ant to a professional license or certificate. Other personal services for which a fee is rm Iy charged by t person pro ding the services. Any other similar service or thing having an attributa e v lue not already r vided for in t is section. To this list, the City of North Miami Beach has added food. meals, ver ges, and candy. s firm will comply fully with this policy. TITLE Failure to sign thif page shall render your bid non-responsive. 69 The City of North Miami Beach , Disaster Debris Removal & Disposal Services , RFP #. 2015-08 Tab 1: Required Forms CilyofNorth Miami Beach. FL RFP No. 2015-08 Disaster Debris Rem()\lsl and Disposal Sellllces 11.8 SOURCE OF INFORMAnON How did you find out about this solicitation? Cheok all that applies. 1. WWN.Cilynmb.com 2. WWN.demandstar.com 3. Dally Business ReVIew 4. The Miami Herald 5. Referrallword-of-mouth 6. Search Englnellntemet search 7. E-mail, newsgroup, online chat B. Banner or Link on another website 9. Flyer, newsletter, dlreot mail Other c=J Specify Source: ______ _ c=J c:::J Speolfy Source: ______ _ c:::J c:::JSpeclfy Source: _______ _ []C) Specify Source: Orlando Hurricane Conference Please nota: This survey form is used for internal Procurement purposes only. 70 Use or disclosure of data contalnecl on this sheet is subject to the restriction on the title page of this proposal. Page 19 The City of North Miami Beach Disast~r Debris Removal & Disposal Services RFP #. 2015-08 71 Tab 1: Required Forms :ir.:~ lr./)r.'I'r:~ Jtl' 'r';~lrilfftl\~rr Use or disclosure of data contained on this sheet is subject to the restriction ]J):ahtr~Ql.h1r~"\.P'l ~~. on the title page of this proposal. I~-.w~m Page 110 RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.7 fend and hold harmless the City Council, the City of North Miami Beach OS/27/2015 Date D before me, the under signed authority, . Bergeron, Jr. who, after first being sworn by me, affixed his/her [name of individual signing] signature in the space provided above on this ...l:!....-day of May , 20._1_5 __ -~~e 71 , APRIL reoOUE rP~. MV COMMISSION t FF204167 it} EXPIRES: FebrualY 26, 2019 . ,'I 80nded Thill NolaIY publlG Underwntma The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 1: Required Forms U SW~N STA nlt'l!NT Pl,tRSUAfII' TO Se:C'I'ION :287.133 (3.1 (a}. FLORIDA STATUTES. ON PUBL:IC EtmTV CRIMES THIS FORM MUST BE SIGNED AND SYVORIII TO IN THE PRESENCE OF A 'NOTARY PUB~IC OR OTHER OFFICAl Amdimim lQ,6QMltlI1tlWIHlt\II:l6. 1 Tplli'llWQm Etatamenllll> &ubmi!ted tl) the CITY OF NORTH MIAMI BeAtH, FLORIDA By: i:1onaldM. B!!rgerl:'l:l. Jr .• Oi'lmcr. i Pr~~ldenr -, --(Pfiiltiliiilwitiii'S "iuiiiiD 7iiW."'; '.,.til .... k,.M ... .l~.'_.~ . .....,. ......... -~-- FOr Bllrg<H9'1 EmargaTl,ri),' SEiI'\'i<;eI;. I'~c (print nlilme of entity ,submilting sworn stalemelll! wbClSIl bUlilne&flllCldrCBIII 'S; ~!lt).1~ sw 691.h pw.e .. fl Lal,,;e.nli!ll(!, El :U~3J, • . -1_" !1.nll t~ IIPpl'il:abl!!)iilli F~!Hlral EmplpYElr Idel"l~lDn.Numbar tffi.IN) is; 6'ii-1~74!1i.i.~ {If I!I~ entlw I~!p /l(I FEIN. i(tCI~J!ie thlll SQr.J~1 SIICllfiry Nvm/Je,' (If lIN! indi'i!it1lisf Bignlng th!s swom !;futtJrrnzrtt: "" ____ , -~ • _~). :2 I undersiand tha1.B 'publlc !,tntitV crime' as defined 'n P.aragrapl! 281.133 (l}(g), I=Ill>iida S!aM(ts, m&,ans .II viO!a1ir;m ofllny f,tat:e or redl;!ral law by iii pElfS(ln with re!lperl! 10 Bnd dirEICII:.r related to the 1fImB-.tIctlol'l 01 but/nMs with !I~Y Iltll>lic ~iIllily or witl1en QY;)enC)' or pCilij~1 $ubdlvi&wn of !11'l)' o1her itate ot of 1118 Urt;lI.ad Statui'l, i~cluditl9blJt noHlmltodlo, any bid Of >COntract lor goods or $ervica 10 bEl provided to an~' :publlc ant;!}' II~ an agern:'I' 114 poH1icalsubd.niislan of any other slililtl fJ1 of Ih& Unll.Od Sta~e-J lind invoh1ln9 8nlitrust, (ralld·, theft. bribery. Ool:lUBlo". l'8[;ketee-rlng. conspiracy., or material ·.misrepl'*MlntIl110nll. 3 ;1 uf)derstan.dthat "cllf'vlcied' rtf'cani/i:;!?:!n" as defined h") Plitag.rsllh 287.133 (1) (~). J'~rtda SlaMes. jt1'IIIans iii finding (If gu,i!'I or a CII~,\IicllDn, of a public e.nll1y IIrlme, wilh or without an adjuQh:;atl~n Df gu'iil, :in ony f~(Jllr8~ or &tal~ trial eOllrt or reeC)T(I rftlalir..g to chllr(le5 orOU9t11 ~y indi~lm~mt Qr i~fofma1ion after July 1., , 969, as a r{l$ull ·CIi ~ jury llli.l<llcl, "aniLIty 1~IaL Of ilrllry o[ a ple".l 0' 9l1i.nV Of non conle1'ldere. 'I. 'uOOel&t.t1od Ihat en '1I~IIi~e' IiIsde~nll!d,1'I Parllgrillph l/e7 133(~)({i), FlQricla Slo!!MBS, meo!!ns: f. A pradl3(lilS5Dr or IIUCiJi!Slittr of ill pallion Cilrhllc'ell olB! !public erl'.i!y crlm&; or :2. All f)nlilyunOler the-OOlllf()1 of IIfI~ 11;1lill,lfel person who 1$ ectlllE In the-m3nallement of thaenlr,ly and who hlMl been con\'ietM of II pub'ic C1'1~V C1lme, Tile lerm 'affiliate:' Mclud",hoslil offil;erlj; diretI!o~,. a)(l3(l\Jti'l8l1, pa~Jlerlii .. s!lar'lllholdE!r5, em(l"Dyaefl. ml!!mbl3~fI. a.',d agents who are-O:tiWC 11\ tl1E! mElnagelTlelit of Blli:llfiliB1e_ The. own$r&h~ bV onepemln o[ll sharel; c:oiifllitu,jng ClIeonlrolling interem in Bnothlt( [pel$ofl. or 8, poo!!.(lg' of· aCll)iJtlmfl~l or illWme ~mon~ ~erso:ns When nol for fair ma.rlt.tl\ va1u& u'~dflr an lIim'$ Il6n91h ag~eemanl. el'l.allbe a pnmtl Pacle ce~e tl)1l1 ,one person oorltlola snOlnerp&I'fIM.A pjlreon WhO knewlngry &1'I\(lril Into.9 iO~f\1 veoture wiln a pel'liOl'1 who hilS baen ~nvi<:!1!d If. B public enlilV crime in FIIlfidEI during the preceding 36 Ml)nlnl> 1Il1'ia1l b6 ooMidered en 8ff~iale 5. I underslandthal a 'person' i!I$ derlnltld .n Paragraph 267.1;f3~') (&), FIO<fida Statutes. meQns tiny natural perfil1=' or eruil)' organized under !It-a IBWII of a Ill' slale> 01 o~ tl'ta. Unikld, States wIth regal POW&! J(l enter into a binding (lQIllrapt an~ whi(lh. bills or apllf.es ,0 bid on oontracts fer Ole pfoyjliion of 9DOds Of IIltlVlCes ~ bII a Clublic enl'ly, Q!! Wh~" otM,lWi~e Iransll>C1!;; (lr tlwliell to lrli!Maat bUllinest; with a piAblit entity. The letm 'pareon" itlCIlIde& thos.e offICItI»:. dfrectors,. elte<:\.I1ive$, IInli PMlne~ Shareholders,. emp-lilyaelii. member&, and agents. wM are act/V\!! in !T\I'lMgumlHll ot an entily. 72 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 111 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 1: Required Forms 6,. BI'lli&d Q!?; InfD.1'matlooand belief the statement whiclh I h1W8 maiked balmv, 15 true in relatioos, 10 1~ enlity ~.,bml~ing !hls, I!worn $lat~ment (Jndi~i1~e which $1t1'fem~nt llPPII"J ' " '. ., 1<.1\ ..... Na\1tIlit 111ft entlly subrnflting thlfi sworli statament. nor any tIl'Us (litIDllI'S. dirllGtcrs execulivlHI. partnllC'&. sh&eholders. emplioyses, me;mbers, IU agents wI10 Sni sctlve in 1I\s mars,sgerTl\lnt ofli'H! sl'lli11y., nor any affiliale of Ihe enr.f!~· ~'" ~ ch!lrged Wt!th lind t;On~il;!!jQ QJ i1 PllQII(: e1l1:1)1 criwe 'U~e<llientloJuiyl, 1989, n Thlt nnlil)' 5ubl11ill·lng this sworn statement. or DflS (It mora of ~i!i oflicellli. d,rllttDl'!i, eXI!CQII~et, pErinera, ahareholdlm. employe~, m!!mbel5, or ~lffib who ~re liCIive In !he I.!lll~li!m<ent of ,he enlity. Qr olin ~\\fIte ¢ the enf~l)' ltes been charged with Imd convIcted (If Ii pub~c entity crime IIl.'bleQiiltflllO Jul~ 1. 1989. . ,.."\J Ii The tm1!:y 'i>ubmd!ircg this &y/r;/, Iitatem~nt. 0, r (lnB or more Df its Clffiq!~, .qirem<:lI&, l/Iil:lilQuti'IBa, PBrtnljlrGt Iih.\lr4l'lgi{fera, ef1.lP~es.; membem. or ,I9Onl8 who are l.\t.1!ve in the mane;getl1l1nl of the inr,QI an effili8te of!,li& ,nllljl has !le&1I Chatged with iI,1lQ Co-.'!Yictecl of a plIblle e;'ll~)' crime au fIq'uarr.1 to July 1, 1,1f89, ii~owlIW.r, Ihera lt1asbeen a &ub&Squ!ml pracelldingbelDl'oIil a Hea'ing , ICS,! Dr the S~l,tIe ~~~!~~!3' Dil/'i!j.lOri « Admfni,lrolltllle Hear,I!1DS and !he ~nsl OrC!Olf Ii!:nll!red by ·tfle. K!1!trtng Offlr;!~r t:t~~ned Ihat It Wll1l noHn tpt pl.IblfiC l!1le.r~t ttlOlace the enN), 1"-~bmi~ln!J ~~~N','~,;1,:~J~,";;;~::,AA,;~~;:;'~~;;.t;;'i'~r.~~ A :t'HAT THIS Fo~E;'VAUO 1'HROUO~6:CEMiER 31 OF ntl!: CAL&NOAR. YEAR IN WHICH IT S/FIt.ED. I AL.Sq·~:DERSTAND tHA, . ,I AM REqUIRED if 0 IN, F()RM, "'HE PUBUC ENtITY 'Pr4R TO ENTERING Wro A CONTRACT EXCESS OF TI;IE THRESHOLD AMOUNif PRQVIDJ;C I ,',EeTIO" lllt.01?'/FlORI04 STATUTItS FCR CAr~, G~VTWc OP ,AN't CHA""OI! IN TI-'E I '. RMA.TIONeCNp~INED IHtJo:lIS FO~'f' }f' ! ~' i··" i'~l' , 1 ,/ ~ j t·~ .. ·.,.;l:;t 'i;, , ;. !( ".,.1 .;.1' ", l;'?~~~-. ... ":>'\\' -!!~si;'#iiii~:~'-~~Jf~~j? ' ".". sWQt io ~'h.~ r.ubKfibed before me 1111,.~ day May, " 20.2: . .. , ':' b..')' /' • /' ,,,,,>"J A:'.6" PeflloIlBlIyjo;~n.r..!i!;§ElAlIIJ·r Kno', .. ~, l' -/~--:.:if.~" OR ___ ,,.,,.._-,e"; ( NB~'ry AJ:;tir'TElddl~ t,p~clui:ed1 ~~\~!lticm ' .Notary F'ublt> -st.e t1~ F.lorjdil '~,;._,"!""-.:.:,;","'..:I:n'~"'''' 73 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 112 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: Ronald M. Bergeron, Jr. ~ Owner I President (print individual's name and title) For: Bergeron Emergency Services, Inc. (print name of entity submitting sworn statement) whose business address is: 19612 SW 69th Place, Ft. Lauderdale, FL 33332 and (if applicable) its Federal Employer Identification Number (FEIN) is: 65-1274968 (If the entity has no FEIN, Include the Socia/ Security Number of the individual signing this sworn statement: __ __ ). 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion; racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non~jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a contrOlling interest In another person, or a pOOling of equipment or Income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. 72 ( City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). )(Jl?JX Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this s or statement, or one or more of its officers, directors, executives, partners, shareholders, e 10 ees, members, or agents who are active in the management ofthe entlt , or an affiliate of e tity has been charged with and convicted· of a public entity crime su equent to July 1, 1 89. owever, there has been a subsequent proceeding before a Hearing icer of the State of. lor· a, Division of Administrative Hearings and the final Order entered by e Hearing Officer ter ined that it was not In the public Interest to place the entity submitting is sworn stateme on e convicted vendor list (attach a copy of the final order). RSTAND THAT HE UBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR UBLIC ENTITY I E IFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY HAT THIS FOR I VALID THROUGH ECEMBER 31 OF THE CALENDAR YEAR IN WHICH S FILED. I ALS DERSTAND THA I AM REQUIRED TO INFORM THE PUBLIC ENTITY R TO ENTERIN TO A CONTRACT EXCESS OF THE THRESHOLD AMOUNT PROVIDED ECTION 287.01 FLORIDA STATUT S FOR CATEGORY TWO OF ANY CHANGE IN THE RMATION CON J\INED IN THIS FOR day May 20 15 T-• ~~ ~~=---------~------Na~ __________ Notary Public -State of Florida 73 . APRIL TEDOUE MY COMMISSION' FF 204157 EXF'IRES: Febmaty 28,2019 Sonded Thru NofNy Public Undel'Mltera The City of North Miami Beach .Di!ia!iterDebris Removai & Disposal Services RFP n. 2015-08 Tab 1: Required Forms ANTI·KICKBACK AFf'IDA'IIfl April it'lddliiJ, (Printed Name) ;A. J ;i} ,",' I d{ll {~t .. . -, ....... ~ .... ~f' Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 113 The City of North Miami Beach Disaster Debris Removal & Disposal Services . RFP n. 2015-08 II' II' Tab 1: Required Forms S,1n NON-COL.L:USIVE AFFIIJAVlT STATE. OF FLORIDA COUNTY OF 1:J,!';V,\';lII:/ ss· } e) "H~/she-ill the: Ol'Yr',tl, i ~?n!'I'.W.lVfif , (Owner, PeWler, Office·~, RepTl!li~!I1ta!llIe ar Agent) Qf nmm.wrj t=.!11NiJ!!"'~'f' :;·~r·W'·!;i~, l'wthe-PropCBer Ihat ha~ l\ubilllil1fX1 the &11l1Ched Proposot . tJ} .t.iU'/$I1,illi fuli'., mftlrmed, respecting Ihe prapamtiDn and contants "'f the a11ached Proposal ar,,:! Ill' !II. pertiner,1 cll'(:l,ImJtllnce$ r~p$Clin9 $l.ICh ,ProPtmll:: o.\ff1~! f' Presldem 7S Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 114 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.10 NON·COLLUSIVE AFFIDAVIT STATE OF FLORIDA COUNTY OF Broward } } SS: } _R_o_n_a_ld_M_. _B_er_9_e_ro_n_, _Jr_. _____ being first duly sworn, deposes and says that: Witness a) 1:!~Jshe is the Owner I President , (Owner, Partner, Officer, Representative or Agent) of Bergeron Emergency Services Incthe Proposer that has submitted the attached Proposal; b) .J:I.e/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; c) Such Proposal is genuine and is not collusive or a sham Proposal; d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties In interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any ot Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Wor fo which the attached Proposal has been submitted; or to refrain from p oposing in connecti th such work; or have in any manner, directly or indirectly, sought by erson to fix the prlc or rices in the attached Proposal or of any other Proposer, or to fix any erhead, profit, or c st e ements of the Proposal price or the Proposal price of any other Pr oser, or to secur thr ugh any collusion, conspiracy, connivance, or unlawful agreement advantage agains (R cipient), or any person interested in the proposed work; e) The price or price not tainted by any collusion, co Proposer or aoy other of its a including this affiant. roposal re fair and proper and are u lawful a reement on the part of the ers, empl yees or parties in interest, ~~ Witness Owner I President (Title) 75 The City of North Miami Beach Di!jaster Debris Removal & Disposal Services RFP n. 2015-08 Tab 1: Required Forms STATE OF FLORIDA 1 ) 5S' ~ 78 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 115 City of North Miami Beach, FL ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF Brow~rd } } ss: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services ME, the undersigned authority personally appeared Bergeron, Jr. to me well known and known by me to be the person herein and who executed the foregoing Affidavit and acknowledged to and before me that . Bergeron, Jr. executed said Affidavit for the purpose therein ess d. SS, my hand and official seal this _2_7 __ day of __ M_ay ______ , 20~. APRIL TEODUE MY COMMISSION 1# FF 204157 EXPIRES: February 26,2019 Bonded Thru NoteII' PubHo Underwrltero 76 The City of North Miami Beach 'Disaster Debris Removal & Disposal Services RFP #. 2015-Q8 I ', , ' I Tab 1: Required Forms i City of North MIami Beach, FL RFP No. 2015-08 Disaster Debris Ramoval and Dlsposel Services 6.11 PROPOSER QUESTIONNAIRE 1. Today's Date: _J_un_e_2....;;._20_1S ____________________ _ 2. Name of Company Submitting Proposal: Bergeron Emergency Services, Inc. 3. How many years has your firm been in business under Its present business name?: _9 ____ _ 3. Under what other former name(s) has your firm operated?: Bergeron Emergency Services, Inc. is a wholly-owned subsidiary of Bergeron Land Development, Inc. 4. Have any similar agreements held by proposer for a Similar project to the proposed project ever been canceled? Circle one: X No Yes If yes, please explain: ____________ _ 5. Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default In any contract In the last five (5) years? Circle oneX No Yes If yes, please explain: _________________________ _ 6. Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into reCeivership? Circle one:}(No Yes If yes, please explain and give date, court jurisdiction, action taken, and any other explanation deemed necessary: 7. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or State registration. __ _ Please refer to Tab 4 Resources and Availability of this proposal. B. us! the pertinent experience of the key individuals of your firm (continue on Insert sheet If necessary): Brian Thomason -Project Manager; Rudy Trabanlno -Operations Manager; and Becky Bolen-Field Contract Administrator. Please refer to Tab 4 of this proposal for their detailed experience. 9. state the name and title of the individual who will have personal management of the work: ___ _ Project Manager -Brian Thomason, Vice President 10. state the name and address of attorney, If any, for the firm: ____________ _ Joseph M. Goldstein Shutts and Bowen 200 East Broward Blvd. Fort Lauderdale, FL 33332 77 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page /16 The City of North Miami Beach !DiSast.~r Debris Removal & Disposal Services RFP #. 2015-08 Tab 1: Required Forms I City of North Miami Beach. Fl RFP No. 2015-08 Disaster Oebrts Removal and Disposal Services 11. state the names and addresses of all businesses anellor Individuals who own an Interest of more than five percent (5%) of the Proposer's business and Indicate the percentage owned of each such business and/or Individual: Please refer to Tab 9, Financial Responsibility of the Firm. 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer: _N_o_n_e ______ ~ ____________________________________________ _ 13. Bank references: BANK NAME ADDRESS (CITY. STAlE· ZIP) PHONE NUNBER Wells Fargo 350 Las Olas Blvd. Fort Lauderdale, FL 33301 Waymeth stowell (954) 765-3838 14. Attach a Financial Statement Including Proposer's latest balance sheet and income statement showing the following items: Please see Tab 9: Firms Financial Stability. a) Current Assets (e.g. oash, Joint venture aocounts, accounts receivable, notes, receivable, accrued Income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, Inventory and prepaid expenses) b) Net Fixed Assets c) Other Assets d) Current liabilities (e.g. accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate enoumbrances and accrued payroll taxes) e) Other liabilities (e.g. capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings) 15. state the name ofthe firm preparing the financial statement and date thereof: Bergeron Land DeVelopment, Inc. 16. Is this financial statement for the identical organization named on question #27 Yes X No 17. If not, explain the relationship and financial responsibility of the organization whose financial statement Is provided (e.g. parent-subsidiary). Parent-Subsidiary 1B. Surety (bonding) references -Attach a letter specifying maximum bondabillty from at least one (1) surety reference named below (Refer to Section 2.0, Item 10-10.1) SURETY ADDRESS (CITY. STATE. ZIP) PHONE NUMBER Surety: Zurich American Insurance Company Fidelity and Deposit Company of MalYland Address: 1400 American Lane, Tower 1, 18th Floor Sohaumburg. IL 60196 Phone: Randy Turner, Senior Surety Account Executive (727) 209·1803 78 Us'e or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 117 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 ill, II' Tab 1: Required Forms Oily of NOrlh Miami Beach, FL RFP No. 201f1.08 Olsasler Cabrls Removal and Dl8posalServices 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract nollng type. ownedlieased status. condition. year. make and model? X Yes No 20. Firm has attached a current Certificate of Liabllily Insuranca? X Yes No 21. LHlgatlonfJudgemenls/SettlementslDebarments/Suspensions -Submit Information on any pandlng litigation and any judgements and settlements of court cases relatfve to providing the services requested herein that have occurred within the last three (3) years. Also Indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. Please refer to Tab 7 Litigation. STATE OF Florida COUNTY OF Broward ) )SS ) The foregoing Instrument was sworn to and subscribed before me this ~ day of _J_un_e __ ----' .... , 20~ by Ronald M, Bergeron. Jr. who Is personally known to me or produosd ,!' ~ Z. ~-" .. 8sldentlflcation. ~ .R---· ·:/)2 " ,~"vL /y. 7. ' ....... 79 Use or disclosure of data contained on this. sheet Is subject to the restriction on the title page of this proposal. Page 118 City of North Miami Beach, FL RFP No. 2015-08 Disast~r Debris Removal and Disposal Services 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, ownedlfeased status, condition, year, make and model? X Yes No 20. Firm has attached a current Certificate of Liability Insurance? XYes No 21. Litigation/Judgements/Settlements/Debarments/Suspensions -Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. Please refer to Tab 7 LItigation. VENDOR SHA L DISCLOSE BELO OFFICER OR MPLOYEE, OR AN FLORIDA S7i. UTES, WHO IS AN THE VEND'S BUSINESS OR I CITY OFF ~L OR EMPLOYEE I I STATE OF Florida COUNTY OF Broward , TO THE BEST OF HIS OR HER KNOWLEDGE, ANY CITY OF NORTH MIAMI BEACH ELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135, FICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. ) )SS ) The foregoing instrument was sworn to and subscribed before me this ~ day of _Ju_n_e ____ , 20~ by Ronald M. Bergeron, Jr. who Is personally known to me or produced ___ -:;~~---:#~"=-_"'77""7J'~as identification. il.~?A:g)!ZJ Commission No.: _______ _ Commission Expires: ______ _ ~~~~~~ffi~L~~O~DL~~~~~ MY COMMISSION * FF 204157 EXPIRES: February 26, 2019 Bonded Thru Notary publlo UndeJWlllef8 79 ( The City of North Miami Beach Disaster Debris Removal & Disposal Services , RFP n. 2015-08 1,2.0 Scope of Services Debris Removal Plan Resource Management and logistics 'III' , , ! 111 BES utilizes the National Incident Management System (NIMS) wherein we have established systems for describing, inventorying, requesting, and tracking resources. Debris Management and Event Response activities require carefully managed resources (personnel, teams, facilities, equipment and/or supplies) to meet event needs. Utilization of the Radial Form Technology (RaFT) iPad-based database system allows for resource typing, inventorying, organizing and tracking the dispatch, deploymentand recovery of resources before, during and after an event. Resource management should be dynamic in nature In order to support any event and be adaptable to ~hanges. Efficient and effective deployment of resources requires that resource management concepts and principles be used in all phases of Debris Management and Event Response. Tab 2: Scope of Services P In 2005, BES accepted debris from 8 separate Florida municipalities. In 2009, BES was contracted with 4 separate KYTe Districts covering 5 counties and 2 time zones. Brian Thomason, Operations Manager, was the Project Manager on the oversight of 43 , separate contract activations and $300M worth of work during the 2004-2005 Florida The resource management process can be separated into two parts: resource management as an element of preparedness and resource Hurricane Season management during an event. The preparedness activities (resource typing, credentialing and inventorying) are conducted on a continual basis to help ensure that resources are ready to be mobilized when called to an event. Resource management during an event is a finite process, as shown in the below figure, with a distinct beginning and ending specific to the needs of the particular event. PrlPlredneuAetIvltIes for Re$OUrce Menqement • Re50Urce fVpJnc • CreclentJIAna Figure 1: Resource Management Cycle !L,I ~",'!j):u.1Gm>lJId':u on the title page of this proposal. i:.I~)l·' ~Fi'.!P)ii((..;~~ql;ltjltC.'\\\\j '.,j,~.\~( Use or disclosure of data contained on this sheet Is subject to the restriction ~-~~)j P age 119 The City of North Miami Beach . Disaster Debris Removal & Disposal Services RFP ft. 2015-08 Methods of Mobilization/Demobilization Prior to commencing debris removal operations and within three days, or as required in the Task Order, BES will submit to the City of North Miami Beach and/or the City of North Miami Beach Debris Disaster Debris Removal response Team Action Officer, or as directed, the Contractor Quality Control and Operations Plans which describe the organizational structure and additional key personnel involved in the cleanup, the technical approach and methodology to be used, site specific operational components, the specific geographical area management, the draft BES Tab 2: Scope of Services P Company-owned equipment allows for immediate deployment and mobilization. One of our first-tier! prime subcontractors, Daniels Tree Service, Is from Taylor, SC. Site Specific Health and Safety Plan (SSHSP), Accident Prevention Plan Phased response based (APP), Activity Hazard Anaiysis (AHAs), a copy of the BES Quality Control on the magnitude of Plan (CQC), and approaches to waste reduction and recycling through event. Beneficial Re-Use, all specific to the Task Order and Area of Operations ,-----____ _ (AO). The Plan will indicate where operations will begin and which streets/roads will be cleared during the initial period though submission of a 2, 7 and 14 day plan. Operation iocations will be decided upon and in conjunction with the City of North Miami Beach Debris Disaster Debris Removal response Team Action Officer. No later than 3 days after the Task Order is issued, or as directed in the Task Order, BES will provide a final Contractor Quality Control and Operations Plans describing all aspects of the debris management mission. The Contractor Quality Control and Operations Plans will be updated by the BES Operations Manager and CQC System Manager as necessary and as required by The Town Debris Planning and Response Team Action Officer and/or City of Deerfield Beach Quality Control. BES' final Contractor Quality Control and Operations Plans will include organizational structure and key personnel Involved in the cleanup, updated technical approach and methodology to be used, updated site specific operational components, updated specific geographical area management, updated SSHSP, updated APP, updated AHAs, updated CQC, and updated approaches to waste reduction and recycling through Beneficial Re- Use. The plan will also include continually updated submissions of 2, 7 and 14 day plans, all specific to the Task Order and AO as well as work to be performed by subcontractors, a comprehensive list of subcontractors at each tier, and measures to be taken by BES and its subcontractors to control hazards associated with services performed, and materials or equipment utilized. During implementation of services, BES will attend any and all meetings convened by City of Deerfield Beach with respect to the response effort, when directed by City of Deerfield Beach to do so or otherwise necessary to carry out the work. the City may/will issue subsequent Task Orders to mobilize and begin Emergency Road Clearance, Debris Removal from Public Roads, Streets and ROWs and Hauling to Debris Management or Final Disposal Sites, Vegetative Debris Reduction at Debris Management Sites (DMS) including site management, Final Disposal of Reduced Chips, Testing of Ash and Disposal at Landfill, Removal of Freon Containing White Goods, Removal of Non-Freon Containing White Goods, construction of an Inspection Tower(s), construction of a Hazardous Waste Containment Area(s), deployment of Household Hazardous Waste Separation and Removal Crew(s), activation of Debris Separation Crew(s), and activation of Search and Rescue Support Crew(s) and lor HTRW Separation Crew(s) and any other debris removal measures directed by the City of North Miami Beach. Mobilization of Personnel and Equipment The appropriate number of crews required to meet the City of North Miami Beach mobilization requirements, as well as support the maximum allowable time for debris removal and cleanup (5 month/150 day) will be dispatched upon a Notice to Proceed. Page 120 B {[lli~BHK~&{(J I[~ Use or disclosure of d:.a~~~:~n;:9C: o~h;~I:~:~~s:~bject to the restriction II !I-Jlt-jI!).mtncmol~ The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 II,' , I, Ill' Tab 2: Scope of Services If required by City of North Miami Beach as an additional element of the Task Order, during mobilization, BES will supply and transport all necessary supplies, equipment, materials, and personnel for animal carcass collection and management sites, vehicle and/or ve$sel aggregation sites, and build out the improvements to the sites required for operations. BES will obtain clearance from underground or overhead utilities and from property owners and government entities for each location, including Vegetative and C&D TDSRS. BES and/or its subcontractors will have equipment and vehicles prepared to mobilize upon the first notification to manage animal carcasses or recovervehicles/vessels, should the City of North Miami Beach task BES to do so. BES will respond to events, or threats of an event, by utilizing a phased response approach. Changes in the response and/or activation will be triggered by official government watches/warnings and new updates regarding a potential event, or in anticipation of Task Orders from the City of North Miami Beach. Descriptions of each phase of response as they would relate to our mobilization for the City of North Miami Beach are as follows: Phase One Response Phase One Response is related to an anticipated or foreseeable event, such as an approaching hurricane that is approximately 72 to 96 hours from potential landfall, notification from NOAA's' NWS of a Particularly Dangerous Situation (PDS) forecasting dangerously large tornadoes, or an Extremely Dangerous and Life Threatening Situation (EDLTS) predicting catastrophic flooding the City of North Miami Beach where BES has a contractual responsibility to perform. At Phase One, the following occu~s: ~ The BES AO (Area of Operations) Operations Manager (OM) will contact the City of North Miami Beach Contract Administrator for to discuss current emergency planning, potential evacuations, special needs, and to confirm emergency phone contacts. 1/1> The Phase One telephone calling tree is activated informing the following of activation or potential activation based on the event scenario: BES Emergency Management Team (EMT), BES LogistiCS Management Team (LMT), BES Contract Administration and Regulatory Team (CART) and pre-identified tier one subcontractors. ~ Any Phase One mobilization will be dependent upon anticipated event requirements, projected event impact, projected geographical area involved, and projected magnitude. ~, Stock 'levels of necessary corporate management and response supplies are verified and/or supplemented. ~ Work permits, immunizations, and mobility agreements by key employees and subcontractors are verified and/or accomplished. ~ Equipment inventory and mechanical readiness for deployment is verified. ' Phase Two Response Phase Two Response is activated upon notification by the City of North Miami Beach, either verbally or in writing, to mobilize and deploy a Pre-Execution Planning Team (PPT). The team will deploy to a location deSignated by the City of North Miami Beach Debris Management Plan, arriving within 24 hours of notification. The government point of contact (POC) for the team, if not otherwise deSignated in the Task Order, will be the City of North Miami Beach Debris Planning & Page 121 i1.~. :8: .!~,~(AqF!~ Ji\{~,('~~rl~r Use or disclosure of data contained on this sheet is subject to the restriction ! J: _ ... '> ~_:l1~ UI ~ on the title page of this proposal. 1~lm\Icvail_1 The City of North Miami Beach iDisastlE!r Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services Response Team Action Officer. At Phase Two, the following occurs: .. BES AO OM (PPT team elements include but are not limited to AO Operations Manager, Operations Planner, Environmental Health and Safety Manager. Additional members of the Pre- Execution Team may include but are not limited to: CQC System Manager, and Administrative Assistants) will report to the City of North Miami Beach Debris Action Officer within 12 hours of notice to proceed, to discuss current emergency planning, plans for conducting Initial damage assessment, special needs, and the location of the City of North Miami Beach ISES PPT meeting. .. Corporate Aircraft, as required, both owned or leased by BES, fixed wing and rotary wing, will be made flight ready and assigned to the PPT for dispatch and mobilization to the AO. .. The Phase Two telephone calling tree is activated informing the following of activation or potential activation based on the event scenario: BES EMT, BES LMT, BES CART, and pre- identified tier one subcontractors. .. Work permits, immunizations, and mobility agreements by key employees and subcontractors are verified and copies of cogent records .are placed in the EMT deployment packet and securely kept for privacy purposes. ... local logistics in the AO are identified and contracted, such as lodging, fuel and other supplies. .. local subcontractors in the AO are officially activated. .. Equipment transportation permits ordered. ... Equipment staging areas in safe zones with close proximity to the event area are confirmed. ... Upon arrival in the AO, the BES PPT will function as part of an interagency debris planning team and will provide technical assistance forthe following activities: 1. Estimation of debris volumes, 2. Sectoring disaster area for most efficient debris management, 3. locating temporary debris storage and reduction sites and disposal sites, 4. Determining personnel and equipment resources (crews) required, 5. Performing environmental health and safety evaluations, and 6. Evaluating requirements to Implement an automated debris management system. NOTE: Decision authority remains with the City of North Miami Beach. BES' PPT serves only in an adviSOry capacity. Phase Three Response Phase Three Response is activated upon receipt of an actual Task Order and notice to proceed (NTP) from the City of North Miami Beach, ordering mobilization, making BES' response fully operational. Use or disclosure of data contained on this sheet Is subject to the restriction on the titie page of this proposal. Page 122 The City of North Miami BeaCh!. Disaster Debris Removal & Disposal Services RFP n. 2015-08 'II Tab 2: Scope of Services At Phase Three the following actions are taken: .,. BES EMT, BES Management Level Mobile Command and Communications Center (MCC), BES Support Level MCCs, BES LMT, BES CART, BES CQC, BES safety Team (SafeT), BES Automated Debris Management System (ADMS), all pre-identified tier one subcontractors and all other pre- Identified assets (such as bulk fuel suppliers, bulk potable water suppliers, temporary field housing, field kitchens, field showers and latrines, field personnel finance systems (cash advance system/portable ATM, etc.) and other logistiCS assets), as required, are immediately mobilized and deployed to the AO's designated muster areas for check-in with the PPT for integration into the Geographic Area Management Plan, as well as certification by ADMS. ~ BES Management and Planning Support Team will mobilize and deploy to meet with the BES PPT, already In situ, to manage overall mobilization, deployment of forces and integration of the Geographical Area Management Plan Into BES CQC/Safety software and hardware. .. BES Field Operations Teams (Division [Area], Sector, Zone and Site Managers) deploy to the muster areas. These areas shall be Boat landing Tract, Jenkins Island Tract, Old School House Park, leg 0' Mutton Property, Chaplin Park or Coligny Beach as identified In the City of North Miami Beach Debris Management Plan. ~ BES will prepare, present, and recommend the Operations Plan (OPS) based on actual on-scene conditions and requirements. ~ Immediately upon receipt of a Task Order and NTP for Emergency Road Clearance (ERC), BES will mobilize an adequate amount of ERC Crews within 24 hours of issuance of Task Order notice to proceed, beginning with BES company resources and local subcontractors, both large and small businesses. Debris Is to be cut to a manageable size and stacked (cut and toss) on the rights-of-way for subsequent collection. Debris removal operations will begin subsequent to emergency road clearance as areas become accessible and DMS become operational to the point they can receive debris and any required permits are obtained. ~ Immediately upon receipt of a Task Order and NTP for Debris Removal (DR) from rights of way designated by City of Deerfield Beach and Hauling to Debris Management or Final Disposal Sites, BES will mobilize DR crews In accordance with the Task Order in all designated work areas established therein. BES will provide the necessary crews to commence debris removal operations within 24 hours of issuance of Task Order notice to proceed. CQC and OPS Plans will be submitted and approved within 3 calendar days of the NTP. ~ BES will commence mobilization Immediately upon issuance of a Task Order and NTP for dumpslte management and/or debris reduction (TDSRS operations). BES will perform in accordance with the Task Order In all designated work areas established therein. BES will provide a minimum of 1 TDSRS crew to commence debris reduction/disposal operations at each site within 24 hours of issuance ofTask Order NTP. ~ Additionally, BES will mobilize Final Disposal of Reduced Chips Crews to each DMS as required by the Task Order NTP to commence removal and disposal of reduced chips. Bib*~,6LEf~({)lr~J 1~--C-VIIIJ~lJ Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Pagel23 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services it-Immediately upon receipt of a Task Order NTP, BES will mobilize specialty debris management crews for each disaster event and each phase of work necessary to meet the production rates and completion dates specified in the Task Order for the following types of operations: Search and Rescue Support Crews, Debris Separation Crews, Crew Packages for Testing of Ash and Disposal at Landfill, Crew Packages for Removal of Freon Containing White Goods, Crew Packages for Removal of Non-Freon Containing White Goods, Crews for the construction and or erections of Inspection Towers, Crews for the construction of Hazardous'Waste Containment Areas, Household Hazardous Waste Separation and Removal Crews, HTRW Separation Crews and all ancillary support staff to accomplish the mission. ~ The Phase Three telephone calling tree is activated to activate the Recall of Personnel: All senior management personnel and reservists will be contacted for assignment in accordance with the company Disaster Action Plan and Mobilization Plan. Recall of all other required personnel will be ?ccompllshed through the company headquarters office in Ft. Lauderdale, Florida using the disaster recall roster. The BES personnel department will maintain the disaster recall roster of current personnel. II-BES equipment transport operators will be instructed what equipment to load, its current location and directions as to its final delivery point. Equipment operators and other key personnel will be instructed to report to their pre-assigned deployment location for briefings, assignment and embarkation to the work area. ,.. Equipment Transportation: BES and fleet equipment Company Accounts over-the-road equipment transports and operators will initially conduct equipment transportation. Additional equipment transportation will be provided, as needed, by over-the-road sub-contracted equipment transporters and operators through standing.pre-established agreements. ,.. The BES Safety' Officer will conduct a safety briefing and safety equipment compliance check prior to any equipment transport(s) departure to ensure compliance with the Corporate Safety Plan. ,.. BES EMT: BES' EMT will report to a designated location for tasking and Instructions as directed by Task Order NTP. The BES EMT will determine the most favorable and functional site location(s) in the AO for the BES Management Level MCC, BES Support Level MCCs, and other support systems. Ii>' Personnel Transportation: BES EMT, LMT, CART, CQe, Safety Team, and ADMS Team, will be air lifted to the AO by company-owned/leased aircraft. Busses, vans, motor homes, car pools and alternate transportation sources as described above will provide transportation for other company personnel. All corporate aircraft, as required, both owned or leased by BES, fixed wing and rotary wing, will be made flight ready and assigned to the teams for dispatch and mobilization to the AO. Debris Pick-up (Loading at Curbside) Commencement of Pick-Up Debris pick-up will commence upon receipt of a Task Order and Notice to Proceed from the City of North Miami Beach. Debris operations will commence in an orderly and manageable fashion on streets and roads cleared sufficiently for access as designated by the City of North Miami Beach Task Order(s), Once Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 124 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services actual productions rates are realized after a few days of hauling, the workforce may increase or decrease to meet this obJective. Moreover, the same would apply for each category of storm and the planned amounts that could be generated. Field Supervisors/Crew Foremen Project Managers will report to the Senior Project Manager. All BES Managers will be responsible to ensure work is conducted only in those areas designated by the City of North Miami Beach. Supervisors will not allow work to commence in additional areas until directed by the City of North Miami Beach Task Order. Supervisors will be responsible for the safety of all personnel and eqUipment. Supervisors will be responsible for collection of dally personnel and eqUipment time logs, and their distribution to BES designated representative with a copy given to the City of North Miami Beach Authorized Representative (AR). Crew foremen will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the City of North Miami Beach Task Order. Foremen will be responsible for maintaining the daily personnel and eqUipment time logs. Equipment Debris pick-up equipment will include but is not limited to the following: ... Self-Loaders/Knuckle-boom trucks ... Rubber tire front end loaders with grapple buckets ... Rubber tire front end loaders with 4 in 1 bucket ... Rubber tire backhoes with thumb ... Haul trucks with attached grapple arms ... Other specialized equipment (e.g. Bobcat) All equipment used will meet current BES safety standards. Maintenance/Fuel Vehicles and Personnel The cadre of equipment: • Is owned or leased • Is available for movement • Will be leased in other areas if necessary • Transportation Plan has been developed to facilitate movements Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel and to provide all required field maintenance to ensure equipment operations. Hand Crews 1-2 laborers with sufficient hand tools will accompany each piece of heavy equipment. Operations Debris segregation and sorting will be conducted at street/road level to the maximum amount practical and as instructed by the City of North Miami Beach TOs. All debris will be picked up and loaded into haul trucks in a safe and workman-like manner to ensure compliance with the Corporate Safety Plan. Safety will not be compromised and is outlined with specifics in the BES Safety Plan. All crew foreman and field supervisors will be responsible to ensure a rapid and cost effective as possible operation. Operators, to ensure maximum loading and safe transport of material, will size all vegetative debris with the City of North Miami Beach monitor present. All construction and demolition materials will be sized for heavy equipment to ensure maximum loading and safe transport of materials within EPA and DOT standards. Obvious hazardous materials will be dealt with in accordance with the City of North Miami Beach Task Order and the Corporate Environmental Protection Plan and in compliance with the Corporate Safety Plan. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 125 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 'II' I i , I 'II'!·' Tab 2: Scope of Services Traffic control personnel, with appropriate traffic control safety equipment, will be stationed at each approach point of the work area to maintain traffic control and prevent personal injury to ensure compliance with the Corporate Safety Plan. Additional traffic control personnel will be stationed throughout the area, as needed, to ensure safe operations. Debris Hauling Debris hauling may consist of 2 distinct operations as follows: 1. Hauling of unreduced debris from origination point to staging area (Debris Management Site(s) -OMS.) 2. Hauling of reduced debris from staging area to final disposal site. construction and demolition debris may require hauling directly to final disposal site from point of origination, if reduction of construction and demolition is prohibited by local, state or federal EPA standards. All field supervisors will ensure that all hauling operations comply with local, state and federal DOT standards in effect at that time and ensure compliance with the Corporate Safety Plan. Field Supervisors/Crew Foremen Field supervisors will report to the senior field supervisor. All supervisors will be responsible to ensure work is conducted only in those areas designated by the City of North Miami Beach. Supervisors will not allow work to commence In additional areas until directed by the City of North Miami Beach's Authorized Representative. Supervisors will be responsible for the safety of all personnel and equipment. Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to BES deSignated representative(s) with a copy given to the County. Supervisors will be responsible for ensuring accuracy, completing CQC and collecting load/haul tickets and daily load/haul logs from haul truck operators. The supervisor will complete forms. Crew foremen and project managers will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the City of North Miami Beach Task Order. Foremen will be responsible for maintaining the daily personnel and equipment time logs. Equipment Debris hauling eqUipment will indude, but is not 11m ited to: ~ 16-20 cubic yard dump trucks ~ 21-30 cubic yard dump trucks ~ 30-50 cubic yard tractor trailers ~ 50-75 cubic yard tractor trailers ""', 75-100+ cubic yard tractor trailers ~ Roll-off dumpsters or any other specialized hauling equipment The cadre of equipment: • Is owned or leased • Is availabie for movement • WfII be leased in other areas if necessary • Transportation Plan has been developed to facilitate movements Past experience has shown that, for longer haul distances, larger capacity trucks (100 + C/ys) are more cost effective. Use or disclosure of data contained ori this sheet Is subject to the restriction on the title page of this proposal. P age 126 The City of North Miami Beach ! Disaster Debris Removal & Disposal Services RFP #. 2015-08 ill' :11', ' Tab 2: Scope of Services , " All equipment will be mechanically loaded only and haul truck beds will be equipped with tailgates constructed of materials (i.e. chain link fence, safety fence, etc.) that will safely contain debris, allow each haul truck to be loaded to its capacity and also allow rapid dumping of debris from the bed. Any haul truck bed that has or will have vertical extensions installed, will comply with the following restrictions: Haul truck bed exte'nsions will comply with all applicable local, state and federal laws. Bed extensions, when installed, will be located and secured to the front-end, left side and right side of the bed. Bed extensions will not extend beyond 24 Inches above the manufacturers bed height. Bed extensions will be constructed of not less than 2" x 6" lumber placed flush against the manufacturer's bed and each subsequent piece of lumber to withstand loader impact. Lumber will be secured to the manufacturer's bed with angle or channel iron and bolts. Each side extension will be secured with metal brackets and bolts to the front-end extension. All supervisors will utilize the check sheet provided by BES Safety Officer to ensure all safety equipment Is maintained and operable on all debris hauling equipment to ensure compliance with the Corporate Safety Plan. Maintenance/Fuel Vehicles and Personnel Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel and to provide all required field maintenance to ensure equipment operations. Operations All field supervisors will ensure that all debris-hauling operators are licensed and/or certified to operate required equipment. All debris-hauling operators will be given area maps designating assignment/authorized areas of operations as well as transport routes designated and/or approved by the County. All debris haul operators will visibly display colored signs provided by BES and, if applicable, the County. SES signs are secured, weather-proof signs will be placed on the driver and passenger doors of the vehicle cab. Any signs provided by the City of North Miami Beach will be displayed on both sides of the forward most section of the vehicle bed, unless otherwise directed by the City of North Miami Beach. All signs will be removed from the exterior of the vehicle, at close of business each day and secured by the driver to prevent theft or loss. Colored paper signs/passes will be displayed in the driver's side windshield of each vehicle. The color of the sign/pass is subject to change, without notice, to ensure quality control measures regarding authority to enter work sites. Each sign/pass will contain the following information: company logo, contract location, the County name, contract number, truck number,. date of issue, supervisor name/signature. All debris pick-up and haul operators will maintain the numbered debris hauling/transportation documentation/verification form "SES Debris Transportation" or tickets provided by the County. Each form contains directions, which should be followed. All supervisors will be responsible to ensure that all employees utilizing and/or inputting information on the form are procedurally trained. It will be each supervisor's responsibility to maintain a supply of the required number of forms. Forms will be distributed by supervisors/foremen to debris haul operators during debris pick-up operations. All debris haul operators will maintain daily ticket/haul records to be turned into field supervisors, with copies of load tickets at close of business each day. Reduction and Site Management Debris Staging Debris staging sites will be located, acquired and designated by the County. Construction of debris Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 127 The City of North Miami Beach Debris Removal & Disposal Services RFP #. 2015-08 I Tab 2: Scope of Services staging site elements will commence immediately upon receipt of a Task Order and Notice to Proceed from the County. BES will ensure that debris staging site construction will be accomplished as rapidly as possible, because ofthe criticality of staging sites to the debris removal process as a whole. Field Supervisors/Crew Foremen Field supervisors will report to the senior field supervisor. Debris staging (TDSRS Managers) site supervisors will be responsible for management of all operations of the Temporary Debris Staging and Reduction Site to include site safety, haul load inspection, segregation, traffic control, dumping, reduction, security and remediation. Supervisors will be responsible for the safety of all personnel and equipment to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. BES Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to BES designated representative with a copy given to the County. BES Supervisors will be responsible for collecting load/haul tickets and dally load/haul logs from haul truck operators. Inspection tower personnel wiJ/ complete the forms. Crew foremen will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the City Task Order. Foremen will be responsible for maintaining the dally personnel and equipment time logs. Equipment Debris staging site equipment may include but is not limited to the following: II> Excavators with thumb II> Track type tractors with root rakes II> Track type tractors with push blade II> Farm type tractor with box blade ... Motor grader II> Rubbertlre loader ... Tub grinder II> Brush chipper II> Air curtain burner All equipment will meet current safety standards. Maintenance/Fuel Vehicles and Personnel The cadre of equipment: • Is owned or leased • Is available for movement • Will be leased in other areas if necessary • Transportation Plan has been developed to faCilitate movements Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance/fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. laborers 1-2 laborers with specialized hand tools for segregation and separation will accompany each piece of heavy equipment. Debris Staging Site Key Steps The following information will be utilized to create a location specific site management plan and site safety plan to accompany this plan. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 128 ( Site Access The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services Separate points of ingress and egress should be established if possible. Temporary acceleration and deceleration lanes should be established adjacent to the primary road leading to and from site access points, if approved by the City of North Miami Beach and appropriate authority having jurisdiction over primary road right-of-way. All temporary roads leading to and through the debris staging site should be constructed and maintained for all weather use (i.e. -rock laid roads). Inspection Towers Inspection towers will be constructed to facilitate observation and quantification of debris hauled for storage at debris staging sites. No less than two inspection towers will be utilized at each temporary debris staging site. One tower at point of ingress for use by BES Representative and the City Inspector, one tower at point of egress to ensure all debris hauling trucks are in fact empty upon leaving the site. The egress tower should be manned by at least one representative from the County. Traffic Controls Traffic control personnel, with appropriate traffic control safety equipment, will be stationed at the ingress observation tower to maintain vehicular and pedestrian traffic control. Additional traffic control personnel will be stationed throughout the site, as needed, to enforce proper dumping and prevent personal injury to ensure compliance with the Corporate Safety Plan. Clearing and Grading Clearing and grading of debris staging sites will be accomplished, to the level required, in accordance with the site management plan and Task Order from the County. Environmental Protection BES' Environmental Protection Plan incorporates such Issues as erosion control, hazardous and toxic wastes, dust and smoke control. The Clean Water Act, Storm Water Act, Resource Conservation and Recovery Act, Superfund Amendments and Reauthorization Act and others are incorporated in full by BES' Environmental Protection Plan. Environmentally sensitive areas (i.e. wetlands, habitat, historical sites) within or In proximity to a debris staging site will be avoided, designated as sensitive, protected, and access restricted to the extent possible from adverse Impact. All requirements of pertinent environmental standards will be complied with. Debris Storage Areas Debris will be segregated into 4 main areas of concern as follows unless otherwise instructed by the County: 1. Vegetative debris 2. Vegetative debris will be cleaned of C&D debris to the extent possible to facilitate compliance requirements for reduction of vegetative debris. 3. Construction and Demolition (C&D) Debris C&D debris will be dampened prior to dumping and periodically as needed, to comply with local, State and federal EPA standards. Recyclable/salvage recyclable/salvageable materials wili be stock piled in accordance with Task Order. HTW will be segregated and stored in a City approved containment area. All site personnel will receive a safety briefing regarding operations involving HTW to prevent personal injury and ensure compliance Page 129 ~~-II!j~ .jiY Zr~,iiZ;~ ~q fl~p./r;r~~1''\\J( Use or disclosure of data contained on this sheet is subject to the restriction _,I) .!lli.l.l.I>;~;LI!I~1\Y t '~.~ on the titie page of this proposal. 1: 1aEJl~---Vi'CmII_lJ The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP n. 2015-08 Tab 2: Scope of Services with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. HTW containment site perimeter will be posted and secured for personnel safety. Safety Precautions Water Trucks The required number of water trucks will be stationed at each debris-staging site. Water trucks will be utilized to reduce the threat of friable materials from C&O debris being released into the atmosphere. Water trucks will be utilized to reduce the threat of fire from all types of debris. If necessary, water trucks will be utilized in fire suppression operations. Water trucks will be utilized to dampen areas, including temporary roadways, to suppress dust from trucks entering and leaving the TOSRS (Temporary Debris Staging & Reduction Site.) Fire Suppression Equipment Fire extinguishers will be located, throughout the debris staging sites, as required by the site management plan, site safety plan, OSHA requirements and the City Task Order. All debris staging site personnel will be trained in incipient fire suppression operations and safety procedures, to include operation of fire extinguishers and water trucks and to ensure compliance with the Corporate Safety Plan. Debris Segregation This section discusses the guidelines for debris segregation not already discussed previously in this plan. Street/road Level Segregation All foremen will direct debris removal personnel to segregate debris Into four areas: 1. Vegetative debris 2. C&O debris 3. Recyclable/salvageable materials Segregation of debris at the street/road level will not take precedence over completing street/road debris removal operations in a safe and rapid manner. All personnel conducting debris segregation at the street/road level will receive a safety briefing on potential hazards and injury prevention to ensure compliance with the Corporate Safety Plan. Debris Segregation at Staging Sites Staging site supervisors will ensure that all debris haul operators deposit debris in areas designated for the type debris hauled. Debris hauled to staging sites in mixed loads wlli be segregated by heavy equipment when possible and by hand crew when necessary. Vegetative debris will be placed into two separate piles: ~ The first pile (pile one) will be the dumping point until a sufficient quantity has been accumulated to commence a continuous reduction operation. ~ Pile two will be started and accumulated until the reduction of the pile one has been completed. ~ At which time, dumping of vegetative debris on pile two will cease and pile one will be replenished. This rotation will continue until the task is completed. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 130 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services ~ All personnel involved in vegetative debris segregation operations will receive a safety briefing for all effected job to ensure compliance with the Corporate Safety Plan. .. C&D debris will be placed into one or more piles, as required, to reduce the threat of a fire conflagration until it is reduced or disposed. BES will consult with the County, local fire officials and pertinent environmental officials regarding the requirements for stock piling of C&D debris. White goods will be segregated, as required by the City Task Order. White goods will be placed and stored until instructed by the City as to its final disposition. Salvageable/recyclable materials will be segregated, as required by· the City Task Order. Salvageable/recyclable materials will be segregated and stored until instructed by the City as to its final disposition. Please see the diagram on the next page for Debris Accountability. Figure 2: Debris Accountability Flow Chart This flow chart shows debris documentation accountability and flow of materials from field operations through the TDSRS to final disposal. DPS -Debris Pick-up Site TDSRS -Temporary Debris Storage and Reduction Site DPS -Debris Pick-up Site C&D -Construction and Demolition HTRW -Hazardous/Toxic/Radiological Waste IT-Inspection Tower DSP -Debris Segregation Point TCP-Tra//lc Control Point S&R -Storage and Reduction HHW -Household Hazardous Waste Containment Area Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 131 The City of North Miami Beach . Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services Debris Reduction This section discusses guidelines to be followed during debris reduction operations not already addressed In this plan. If required by a City Task Order or Notice-to-Proceed, night operations may be conducted. Night operations will be limited to reduction of debris by burning. Night operations will only be conducted upon a determination by the BES Safety Officer and concurrence by the County, that such operations may be conducted in a safe manner. Grinding, Chipping and/or Shredding Operations Grinding, chipping, and/or shredding operations will be accomplished on all vegetative debris not reduced by burning operations. Grinding, chipping, and/or shredding operations are the preferred method of reduction for vegetative debris to accomplish environmental resource conservation through recycle/salvage of wood chips. Although this operation is preferred for environmental purposes, it is also the most time consuming and costly reduction operation due to material handling and hauling disposal costs after reduction operations have been accomplished. Grinding, chipping, and/or shredding of C&D materials are prohibited by and within numerous jurisdictions. Grinding, chipping, and/or shredding operations will be accomplished on the type of debris (vegetative and/or C&D) as directed by the City Task Order. Grinding, chipping, and/or shredding of vegetative debris will be accomplished on the piles of vegetative debris as set out below: 1. Vegetative debris will be placed into two separate piles. a. The first pile (pile one) will be the dumping point until a sufficient quantity has been accumulated to commence a continuous reduction operation. 2. Pile two will be started and accumulated until the reduction of the pile one has been completed. , At which time, dumping of vegetative debris on pile two will cease and pile one will be replenished. This rotation will continue until the task is completed. All BES personnel involved in vegetative debris grinding, chipping, and/or shredding operations will receive a safety briefing for all affected job functions. A track-type tractor with blade or a rubber tire loader will pick-up, and stock pile chips for temporary storage. Chips will be loaded out and hauled to a final disposal site as quickly as possible to reduce the threat of a fire. All appropriate fire protection measures will be established and maintained in accordance with the site management plan, site safety plan and the City Task Order. Water trucks will be utilized to reduce the threat of fire from all types of debris. If necessary, water trucks will be utilized in fire suppression operations. Debris Disposal Debris disposal is the pre-planned, pre-approved operation of placing debris in approved disposition sites. Debris disposal operations can be segmented Into three distinct operations: 1. Haul to and tip at debris disposal site. Z. Physical operation of debris disposal site. 3. Augmentation of debris disposal site permanent staff and equipment. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 132 Disposal Slte(s) The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services A disposal site may be a dump and/or a landfill owned and operated by private or public sectors. Non-burnable debris will be disposed only at a dump and/or landfill designated to receive materials other than toxic hazardous waste. Equipment Debris disposal hauling equipment will include, but is not limited to: 1. 16-30 cubic yard dump truck 2. 30-100 cubic yard tractor-trailer or other such haulers as the City may direct. I The cadre of equipment: I , . • , . '. Is owned or leased Is available for movement Will be leased in other areas if necessary Transportation Plan has been developed to facilitate movements Past experience has shown that the farther the haul distance, larger capacity trucks are more effective. All haul truck beds will be equipped with tailgates constructed of materials (i.e. chain link fence, safety fence, etc.) that will safely contain debris, allow each haul truck to be loaded to its capacity and also allow rapid dumping of debris from the bed. Any haul truck bed that has or will have vertical extensions installed" will comply with the following restrictions: 1. Disposal haul truck bed extensions will comply with all applicable local, state and federal laws. Bed extensions, when installed, will be located and secured to the front-end, left side and right side of the bed. 2. Bed extensions will not extend beyond 24 inches above the manufacturers bed height. Bed extensions will be constructed of not less than 2"x6" lumber. 3. All disposal trucks will be mechanically loaded and pre-measured and accepted by the City before being utilized in debris removal operations. Maintenance/Fuel Vehicles and Personnel Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance/fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. Safety All supervisors and/or foremen will utilize the check sheet provided by the assigned BES Safety Officer to ensure all safety equipment is maintained and operable on all debris disposal hauling equipment and to ensure compliance with the Corporate Safety Plan. Operations All field supervisors will ensure that all debris disposal-hauling operators are licensed and/or certified to operate required equipment. All debris disposal operators will be given area maps designating assignment/authorized areas of operations as well as transport routes designated and/or approved by the County. All debris disposal haul operators will visibly display colored signs provided by BES and, if applicable, the County. BES signs are weather proof signs to be placed on the driver and passenger doors of the vehicle cab. Any signs provided by the City will be displayed on both sides of the forward most section ofthe vehicle bed, unless otherwise directed by the City Task Order/N-T-P. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Pagel33 , . The City of North Miami Beach ,Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services All signs will be removed from the exterior of the vehicle at close of business each day and secured by the driver to prevent theft or loss. Signs will be replaced on the vehicle at the beginning of the workday. Colored paper Signs/passes will be displayed in the driver's side windshield of each vehicle. The color of the sign/pass is subject to change, without notice, to ensure quality control measures regarding authority to exit work sites and enter disposal site(s). All debris disposal haul operators will maintain the numbered debris hauling/transportation documentation/verification form(s). Each form contains directions, which should be followed. All supervisors will be responsible to ensure that all employees utilizing and/or inputting information on the form are procedurally trained. It will be each supervisor's responsibility to maintain a supply of the required number of forms. Forms will be distributed by supervisors/foremen to debris disposal haul operators during loading operations and after completing the applicable sections on the aforementioned documentation forms. All debris disposal operators will maintain dally ticket/haul records to be turned into field supervisors, with copies of load tickets at close of business each day. Recycling Plan Major catastrophic events, both natural (Cat 4 or 5 Hurricane) and man-made (the 9/11 attack), can and will result in tremendous amounts of varied debris streams. It is paramount when planning for the management of these debris streams to remain vigilant toward environmental impact and to maximize to the greatest extent possible the reduction of debris being placed in the already limited space in local landfills. With sufficient planning and innovative forward thinking, more options and greater opportunities can be made available for recycling and beneficial reuse of debris from disaster recovery operations. Though a challenging goal, maximizing reuse/recycling of material will minimize landfill space depletion, recover re-usable resources, conserve natural resources and potentially reduce costs of the overall recovery effort. Upon contract award, BES will refine Its recycling plan and reach out to local recycling businesses and non-profits in the City to find available markets for potentially recyclable materials and opportunities beneficial reuse. BES is dedicated to assisting the County, as a function of our Partnership Commitment to County, with the development of a strategic AO wide recycling plan. Our goal will be to devise a reasonable, AO specific plan that can be readily implemented upon activation. BES has a long history of pre-established relationships with national and local recycling firms that can provide markets for the recycling of materials and for beneficial reuse as follows: ... Pennsuco Plant, Titan America, Medley, Fl: Firm that recycles tires. ... Gainesville Renewable Energy Corporation (GREC), Gainesville, FL: Firm that utilizes wood biomass for the renewable energy industry to include co-firing, cellulosic ethanol production, gasification and direct burn for power. And/or: .~ Okeelanta Cogeneration Facility, a division of US Sugar, Okeechobee, FL: Firm that operates a cogeneration facility that utilizes woody material as fuel. ... Sun Bergeron Joint Venture, Broward County, Fl: Firm that recycles plastics, paper, e-waste, glass and metal. Page 134 ~l."lr"") Jr.:~~~p~r;!'i,'rY.'jCVln,~~~r Use or disclosure of data contained on this sheet Is subject to the restriction n .L...l.\~'b;.!.I.~:u.~".:JI .IIU on the title page of this proposal. 1~_ommnw~1i The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services ~ Goodwill has established an initiative to seek economically and environmentally sound ways to recycle and reuse donated electronic equipment. ~ Habitat for Humanity: Select locations operate Habitat for Humanity Home Improvement Stores. ~ They accept new condition, residential or commercial, ready to install appliances, brick, block, carpet, doors, furniture, and fixtures. The Items are then sold to low-income families at very affordable prices. The basis of our strategy and approach is described below: Upon a Task Order's Notice to Proceed, BES will evaluate our base plan details as part of our Pre- Execution Planning Team function to propose realistic target goals by debris category to mj:lximize potential recycling and beneficial reuse and define the Best Management Practices (BMP). These goals will be drawn from the preliminary damage estimate regarding the debris stream for the event. In addition, if realistic and practical for any debris management operation, a strategy will be proposed to return any gains in revenue from recycling or reuse alternatives the Government as a cost offset or submitted as a Value Engineering Change Proposal (VECP). Our BMP plan includes the following types of recyclables: tires, wood, plastics, glass and metals. Disaster Debris Reduction Methods BES, as described above, will follow our BMP in reducing all disaster generated debris to capitalize on the potential for recycling and beneficial reuse. Our team has the specialized equipment and demonst~ated capability to manage difficult debris reduction operations. Recycling of Disaster Generated Debris BES will implement our BMP for the diversion of recyclable material generated from events from within the waste stream to the extent possible that does not negatively impact the recovery effort. The degree of separation and recycling depends on the urgency to clean areas to facilitate the recovery and protect the health and safety of the community. We will consider the following issues in making recommendations to City on recycling operations: ~ Quality and quantity of debris. ~ The existence and proximity of local recycling programs available. ~ The availability of wider markets (large quantities may overwhelm local markets) and practical end-uses and the logistics of moving large quantities that may be generated. ~ Politically or practically necessary exigency of the recovery effort on the Government's priority of recycling. ~ Cost associated with the separation and segregation of recyclable materials. BES has vast experience in recycling debris and is operationally prepared to do so. Sun Bergeron is a joint venture between Sun Recycling and Bergeron Environmental Services operating together to achieve zero waste. Combined, Sun Bergeron has over 35 years of experience in the waste and recycling industry an currently recycles in excess of75% ofthe solid waste materials they handle. Following an event, a key individual is identified on the BES team (the Recycling and Beneficial Reuse (RBR) Manager) who has the responsibility and authority to: Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Pagel35 , The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services ... Act as a liaison with City Quality Assurance Supervisors (QAS) and environmental speCialists for compliance with City Environmental Operating Principles to determine a strategy to meet the goals and principles of the Resource Recovery Act of 1970 (Public Law 91-512), the Resource Conservation and Recovery Act (RCRA) (42 U.S.C. 6901, et seq) specifically Subtitle 0, Section 4001-4010 (Solid Waste Disposal Act) and ISO 14001. ... Educate employees and subcontractors on the BMP. ... Determine processes at initial point of contact (curbside segregation) and assist with Public Information Plan. ; jo.-Identify locations and processes at Temporary Debris Storage and Reduction Sites (TDSRS). ... Identify recycling and beneficial reuse markets both local and outside the AD. The type and degree of event will dictate the quality and type of recyclable material. The material that may be recycled and its beneficial reuses are: ... Asphalt: Can be recycled to new asphalt pavement or reused as clean fill on or off site if regulations allow. ... C & D: Divert as much as possible from this category with metals being smelted and other materials segregated for recycling or disposal. ... Concretel Aggregate: Crushed concrete, rubble, masonry can be used as an aggregate for base or fill material. Larger sections of concrete can be used as materials for reefs, to armor shorelines and for bank stabilization for erosion control (Riprap). ... Metal: Recycle by seiling scrap to dealer who will smelt the metal for reuse. ... Roofing Materials: Can be used as an aggregate in asphalt pavements. Must be free of asbestos. ... Vegetative Material: Material can be reduced by grinding and chipping. The mulch can be used as a fuel in biomass boilers/cogeneration plants, as a soil enhancement In agricultural applications and commercial resale (composting). Mulch used in agricultural applications must be free of paper, plastics and dirt (ten percent or less contamination). There Is a benefit to solely reducing the material as it has a decreased impact on the landfill. The material can also be burned and the ash utilized for soil enhancement in agronomic applications. Further, mulch can be used in land applications as a stabilizer or for erosion control. Additionally, there aie emerging technologies that may allow for ethanol production from this material as well. The differing waste streams will be segregated at the curbside, residential drop off sites and at a TDSRS. Source segregation is instrumental to avoiding contamination via comingling waste streams and increasing product marketability. ... Curbside Segregation: The BES "Picking Up the Pieces" guideline is Ideal for educating residents in the different types of debris and how to segregate those at the curbside. BES has the capability to segregate debris at the curbside. Hand salvaging will yield more recyclable materials, although time required to do so may be more than mechanical sorting. By using specialized trailers with individual bins, HHW can be collected curbside and kept out ofthe waste stream. Some HHW may be recyclable (e.g. paint, batteries, compressed gas) while other materials have to be disposed of pursuant to local, state and federal law. BES has years of experience where these were core business processes of the company. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Pagel36 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 II' II, Tab 2: Scope of Services ~ Debris Segregation Crews: BES will deploy DSC to maximize curbside segregation. The crew composition is outlined above. DSC will have the tools and PPE/safety to perform these tasks quickly, efficiently, and safely. ~ Residential Drop-off Sites: By providing residents with a drop off site, debris can be more easily segregated with bins and containers for specific materials. This supplements other programs and also reduces transportation expenses while providing pro-active reSidents the ability to clean up on their schedule. This also tends to enhance p,ublic relations by providing residents with alternatives. Sufficient CQC monitors would be stationed at the sites to ensure that only eligible debris would be accepted. BES will work with the City and local officials to encourage drop off and first stage segregation of material. ~ TDSRS: Segregating debris at the curbside will significantly improve the overall reduction capability at the TDSRS. By further segregating debris at the TDSRS, resources can be concentrated in the segregation process. The segregation will be performed in a location that is away from the general public and can be customized for expediting this process. Although segregation is more difficult to achieve as the debris has been co-mingled by the time it arrives at the TDSRS certain materials can be recycled prior to ultimate disposal (e.g. ferrous and non- ferrous metals, etc.) Spotters will be used at the TDSRS but only as a last line of defense. Once the salvageable material has been removed, the remaining debris will be reduced and brought to a landfill for disposal. Disaster Debris Waste Reduction and Recycling Strategy Recycling and Reuse Disaster debris waste reduction and recycling are key and essential components of disaster response operations. The volume of disaster debris can quickly overwhelm the logistics of quickly moving and disposing of the materials. BES is organized and fully equipped to deal with ferrous and non-ferrous metal debris, soil, construction and demolition material, composting material, and hazardous materials. BES has extensive and comprehensive experience in waste management as shown in our past performance supporting disaster events. Our teaming agreement scopes of work show the exceptional breadth and depth of the BES team's capability to manage and execute recycling and reuse operations. Recycling and reuse strategies involve diverting material from the disposal stream and reusing it. The recycling and reuse of disaster debris is most often limited to metals, soils, and construction and demolition debris. Recycling and reuse debris types are described below. .... Metals: Most nonferrous and ferrous metal debris is suitable for recycling. Metal maulers and shredders can be used to shred trailer frames, trailer parts, appliances, and other metal items. Ferrous and nonferrous metals are separated using an electromagnet and then sold to metal recycling firms. .... 5011: Soil can be combined with other organic materials that will decompose over time. This procedure produces significant amounts of material, which can be sold, recycled back into the agricultural community, or stored onsite to be used as cover when the site is returned to its pre- incident state. In agricultural areas where chemical fertilizers are used heavily, recovered soil may be too contaminated for use on residential or existing agricultural land. Jurisdictions should consult with their local health department to establish what monitoring and testing is necessary to ensure that soli Is not contaminated with chemicals. If the soil is not suitable for agricultural or residential use, It may ultimately need to be disposed of at a permitted landfill. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 137 ( The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services II-Construction and Demolition: Concrete, asphalt, and masonry products can be crushed and used as base material for certain road construction products, or as trench backfill. Debris targeted for base materials needs to meet certain size specifications as determined by the end user. Clean wood products used in construction can also be chipped or ground and used as mulch or hog fuel. II-Compostlng: Compostlng Is the controlled decomposition of organic materials, such as leaves, grass, wood, and food scraps, by microorganisms. The result of this decomposition process is compost -a crumbly, earthy smelling, soil-like material. Yard trimmings and food scraps make up about 25 percent of the waste generated In the average householdj composting can greatly reduce the amount of waste that ends up In landfills or Incinerators. Asectlon of DMSs should be reserved to receive compost material after a disaster. Compostlng can be used not only for . backyard garden soil additives, farmlands, highways, and other landscaping projects, they can also be put to many innovative uses. Jurisdictions using compostlng methods to reduce organic material need to be aware of and be prepared to mitigate, several hazards, which include spontaneous combustion of piles and vector control for rodents. Volume Reduction Methods BES will employ the full range of options and capabilities to quickly, effiCiently, and effectively reduce the volume of debris waste material. The methods employed will Include chipping, grinding and/or shredding and incineration. Volume reduction methods reduce the volume of disaster debris (Including vegetative debris, construction demolition debris, plastics, rubber, and metals) to decrease Impact on disposal facilities or create opportunities to reuse debris. Descriptions of volume reduction methods are as follows: II'-Chipping, Grinding and/or Shredding: Effective chipping, grinding and/or shredding can reduce waste volumes by up to 75 percent. We have the team, the equipment and capability to process material In large volumes immediately upon issue of the NTP. BES has an organic capability based on our past performance and experience In disaster recovery at the federal, state, and local level as shown in our past performance. We have an outstanding small business contractor with a defined scope of work to support the BES teams in chipping, grinding and/or shredding the debris that is suitable for this method. We have the equipment that can be quickly moved to the operational area to facilitate volume reduction. The equipment Includes several high-quality, modern pieces of volume reduction equipment. In addition, we will put preexisting contracting In place to lease or buy additional equipment if necessary to support operations. We will work with County, stakeholders, and potential users and purchasers of the reduced material in disposing of it quickly and cost-effectively for recycling and reuse applications. The benefit of using a reduction method can be increased by Identifying alternate uses for the residual material. The ability to use recycled wood chips as mulch for agricultural purposes, fuel for Industrial heating, or in a cogeneration power plant helps to offset the cost of the reduction operations. Jurisdictions using chipping, grinding and/or shredding to reduce the volume of vegetative debris must be careful to ensure that contaminants such as plastics, soils, rocks, and special wastes are not present in the vegetative debris after processing. BES has state of the art technology to separate contaminants from vegetative debris to produce a clean product for beneficial reuse. Care must also be taken when reducing construction and demolition debriS to ensure that it does not contain hazardous materials, such as asbestos or lead. Debris Sorting and Diversion When establishing and operating debris management and neighborhood collection sites the site manager Page 138 B £'~t\t11tt~~~Ii'~ Use or disclosure of d:~at~~~~~!n::g~~~h~~I:~:~~S:~bject to the restriction II: AlMwmOIWClf~)J The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services is responsible for ensuring appropriate staff are available to monitor debris and ensure debris are sorted into appropriate categories for recycling, reuse, special waste proceSSing, and disposal. Effective sorting and diversion begins at the point of pickup in neighborhoods and communities. BES will work with the stakeholders to educate residents who are affected to encourage sorting when possible at the point of origin. BES has established the organization and capability to mobilize quickly with tools, . equipment and PPE to begin the sorting and diversion process immediately upon issue of the NTP. This will ensure immediate positive benefits to the affected communities and reduce the risk of health- threatening pathogens,. vermin and injury from disaster debris. We have organized to quickly and effectively deal with all categories of recyclables and re-usables, waste requiring special processing and waste that can be immediately disposed of. Effective sorting in the early stages of the debris· removal process will optimize resource utilization, improve health and safety, and reduce the logistics burden of moving large volumes of debris quickly. Our company's profile, our past performance and supervision, and our small business teaming relationships illustrate our capacity to perform this critical task. SUN BERGERON Recycling Experience Bergeron Emergency Services, Inc. has a distinct advantage in the "true" effort of disaster debris recycling. Sun Bergeron is a joint venture that was created between Sun Disposal and Bergeron Environmental and Recycling. Sun is a subsidiary of Southern Waste Systems, who is a large municipal solid waste collection and disposal firm here in South Florida. Bergeron Environmental and Recycling is a sister company of BES dealing primarily in vegetative waste reduction and disposal as well as Class III materials and Construction and Demolition debris. The two aforementioned companies have joined in a joint venture and won the contract for disposal services in the City of Miramar Florida. The significance of that award is still resonating to this day due to the savings it has brought Broward County Florida taxpayers. By being ranked #1 in the Miramar process, Sun Bergeron ended a 20-year monopoly on solid waste disposal held by Wheelabrator, a subsidiary of Waste Management. One of the biggest reasons, if not the biggest, that Sun Bergeron was selected is that recycling mandates that the State of Florida has implemented for its municipalities to meet by 2020 can already be met through Sun Bergeron operations. Chapter 403, Part IV, Florida Statutes, sets forth the State of Florida Resource Recovery Management Act and mandates that counties and municipalities develop and implement plans for the storage, collection, transportation, separation, processing, recycling and disposal of solid waste to protect the public's health, safety and welfare; and pursuant to the 2010 amendments to Chapter 403, Part IV, the State has now established a goal for local governmental entities to recycle at least 75% of MSW by the year 2020; and the Legislature further found that the recycling of construction and demolition debris fulfills an Important state Interest and required each City to implement a program for recycling construction and demolition debris. As a result of the State's recycling goals and newly emerging technologies in the industry, there has been a shift away from the disposal options of the past which Include landfilling and burning, toward source reduction, reuse and recycling. As a matter of faCt, the USEPA does not consider waste to energy (WTE) incineration to be a recognized form of recycling. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 139 The City of North Miami Beach Debris Removal & Disposal Services RFP #. 2015-08 Tab 2: Scope of Services With this "in house" knowledge and the Internal relationship with Sun Bergeron, Bergeron Emergency Services could introduce single source recycling and additional diversion practices into the disaster recovery arena. Aside from vegetative debris reduction and disposal and minimal recycling of C&D debris, there have truly been no bona fide recycling goals established In disaster debris management operations. Bergeron Emergency Services, Inc. through and with our partners can replicate the current recycling technologies to establish field recycling operations that will reduce the amount of landfilling and will expedite removal operations due to single source pickup, hauling and processing. Most Preferred Less Prefe.rred Figure 3: Solid Waste Management Hierarchy *Diversion of optimal MSW from landfills and incineration should be pari of the any comprehensive solid waste disposal plan as incineration Is an outmoded 1980's technology. The U. S. Environmental Protection Agency (EPA) does not consider waste to energy (WTE) incineration to be a recognized form of recycling. While there are a few states that legislatively consider WTE to receive some recycling credit, WTE creates airborne pollutants that are toxic and generate volume of 27% of toxic ash that must be permanently landfilled. Page 140 'y.!br~.":.~ ;(~I~Jr.jl~r~j jink~.j. (',~. "I[I~f Use or disclosure of data contained on this sheet Is subject to the restriction .~ •. If £",A~\~L.I.\'~~\.P ilij on the title page of this proposal. I{g_VllJ~.1lll of North Miami 8ea,ch Debris Removal & Disposal Services 20:J;S·08 II 'II Tab 3: Firm's Qualifications 13.0 Firm's Qualifications BES has been providing emergency and disaster recovery management services on the Federal, State, and Local levels with 12 hurricane deployments (with mUltiple applicant's) in Florida alone since Hurricane Andrew in 1992. Reaping the benefits as a wholly·owned subsidiary of Bergeron Land Development, operating under its corporate umbrella and having full access to the strength of the Bergeron Family of Companies, BES brings with it 50 years of emergency and disaster response experience, a stellar reputation, unquestionable integrity, unparalleled financial strength and proven successes. Our history and performance has developed our reputation for reli"billty in response, removal RELIAEI'1~E' and recovery actions. mi!Q'iUi'(r(t'j:,j"i~,~;r!i:-lilM',mm ~ 50 Years of Emergency & Disaster Response Never terminated nor dismissed Over 50 Pre-Positioned Contracts Over $75M Dollars Disaster Debris Removal projects ~ FEATURES: BES has an emergency response capability in place that identifies key leaders and managers who will be the first responders to a call for support by the County. There is a formal organizational structure that identifies responders by name with multiple means to make contact. Prepositioned Instructions for immediate response will be proposed and each response team will undergo a minimum of 12 hours of formal training and practical exercises to insure the full and complete understanding of the duties and responsibilities of each team member. Exercise drills wiJi be conducted with key leader participation at least once each quarter, and more frequently if necessary to test the operation of the system. In addition, BES will provide each key leader a written response plan to be available for study, easy reference and for use to enhance the understanding and effectiveness of the emergency disaster response system. A key senior executive in BES will be assigned responsibilities in writing for management of the process and will be continually update and improve the plans. This emergency response process will include the identification, assembly and deployment of the equipment required to ensure the full and complete response by BES to any emergency situation for which support is required. This emergency procedure will be codified in operating manuals that will provide guidance and direction in clear understandable and executable language to guarantee the most effective fully intergraded team response to City disaster response notification. ~ BENEFITS: BES will define organizational structure and response capability with clear written instructions will ensure effective team work, a unified and fully integrated and coordinated response capability. it will also provide the capability to conduct periodiC exercises and drills to test the system and provide the basis for continuous Improvement. They will ensure the City has a contractor team that understands disaster response, knows how to execute quickly and effectively and can comprehensively support the mission to respond to a disaster, mitigate the Immediate impact to the existing possible and quickly begin the recovery action that is required to restore communities affected by the hurricane, tornado, fire, snow and ice storms and counted disasters that require the mobilization and deployment of a disaster response capability. ~ PROOFS: BES past performances and our years of experience fully demonstrates our capability to respond to disaster situations. Our experience and our documented performance show that we understand how to mobilize, deploy, engage small and large business sub-contractors and work with public officials with disaster response management. We will apply that experience and work to maintain and continuously improve our capability to ensure we are prepared to respond quickly and effectively to support the City disaster response mission. Use or dIsclosure of data contaIned on thIs sheet Is subject to the restrIctIon on the title page of thIs proposal. Page 141 of North Miami Beach Tab 3: Firm's Qualifications Exhibit 1: ~tepresentatlve Projects Project Total' CY/Tons +~yf;rfj~~n~i:,~nm~i!~i~Kql~l@,p'~ij~~I~'n~(':,; ,'! i'!:' ,t,,::,: . ,. """1'<' " . , Citieli of Plantation, ,pembroke Pines,' Cooper' City,Mll'amar; Weston, 8 million CY Southwest Ra!,)ches,Hollywood; and Davie; Florida & BrowardCounty School Board . '. . 2. ' .•. ,"HllrHc~he"IWUffiaiiI0 I 'e~~~lb' ;,ldf,IPlflv~t~li"',':0whedl:iRedu~tlon'~fjj$oS~iISite.s' I ,,'," ", ,.,', ','," ."", ,', r ,'I""" .•• ,',: "p,:.".r,.",.",,,, :,.!'t .. "." "",.1"'" "','", ,,,,,,V,,,, "1" ",'," '''', "".,' ",' ." ',., .. ,', 1'" ,Q" ", '" .. : Cities of Plantation,'pemb~c)keIPlne~,Coop,er'City,:Miram~r, West~nj 2miillbn CY Southwest Ranches;. Ho"ywi!l9d~.ahc! Dav!e;Flbrida & BrolNard, County School Boat,d ' 1~,K~rjtll~~¥:iG~:i$tQ,r;m$""!" ,,' ." . ., i . 'I Hart, Grayson~Logan, Baliard~and Christian Counties, Kentucky 1.6 million CY Hurricane Wilma Pickup Operations Date: Revenue: Client: Contact: Teaming Partners: Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board October 2005-March 2006 $20,000,000 Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board Mark Collins, Davie, FL (954) 797-1006 Thomas Good, Miramar, FL (954) 538-6836 Shawn Denton, Pembroke Pines, FL (954) 437-1111 Karl Thompson, Weston, FL (954) 437-1111 Ron Eggenburger, Broward Co. School Board (954) 321-4317 Top Branch, Inc. (SB) Tate Transport (WOSB) Sullivan Brothers (SB) Ryan Services (LB) ~I' :!L!l.b.~'lj.,~gr>:>\\J' iI"U on the title page of this proposal. -71ilJ4.,9 j ,n.r. ~~PJ~';~lly,ltwr'h '!~~r Use or disclosure of data contained on this sheet Is subject to the restriction at 'DW~_Gl~m Total Dollar Amount . ":'" "" ,,'" : i ,':'~", "'I' . " , : I'i $20,000,000 , $20,000,000 $8,300,000 Page 142 North Miami Beach Tab 3: Firm's Qualifications Executing requirements BES performed emergency push operations of roadway debris, Including pick up and haul from the right of way. Being local to Broward County, BES' immediate response, performed with company-owned assets, allowed us to begin serving our clients as soon as it was safe. We are very well known in this community and our service to our fellow citizens was paramount. With many local businesses and local subcontractors impacted by the storm, it was critical to accomplish all contractual requirements to help get those workers and businesses up and running again. ... Provided immediate response with company-owned assets ... With a cadre of over $20 million of company-owned equipment, BES was able to quickly facilitate a rapid and effective mobilization to meet our contractual obligations ... The pre-staging of over 40 pieces of emergency push equipment, large and small, expedited debris operations ,,:. At peak, approximately 70% of our company-owned fleet was deployed ... For pickup and haul operations, our typical crew composition was: 1. Rubber tired loaders with grapples 2. Tracked skldsteers 3. Self-loading grapple trucks (40 cubic yard-100 cubic yard capacity) 4. Proper equipment for maintenance of traffic 5. Ground labor with chainsaws 6. Various other haul units (capacity of haul unit was dictated by the distance to the debris site or final disposal location) po Although many of our own staff were personally Impacted by Hurricane Wilma, BES still met -and in most cases exceeded -our required mobilization times ... Due to continued planning and training with our clients, we were able to pre- position many of our assets prior to landfall In order to provide an immediate operational response as soon as It was safe to do so \1' To ensure safety, hauling operations were limited to daylight hours; however, planning operations, crew meetings, data Input, daily reporting, and preparations for each day's activities required 24-hour attention, so BES staff was working 18-20 hour days to meet the requirements of our contracts I,~l' At peak, BES had deployed nearly 300 crews and 1000 personnel to serve the 9 clients who activated our contracts ~iL, Performed emergency push operations, including road clearance of major city arteries to hospitals, fire/police/public works, and other critical city facilities III Removed over 8 million cubic yards of debris from eIght municipalities as well as private sector Ii" The curbside debris operations were completed In less than 90 days, even though work' continued on temporary debris sites, the immediate threat to public health and safety had been abated I" All debris was taken to dumpsites t;1 With the storm impacting our home county and surrounding counties, BES was Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Pagel43 RECOVERY RELIABLE: Removal & Disposal Services Tab 3: Firm's Qualifications able to run operations out of our home office; therefore, we had significant corporate support for planning, contracting, finance, logistiCS, and operations I" Following the NIMS requirements, we followed the typical incident command structure for field operations: JR Bergeron served as corporate oversight and operations manager; we assigned field oversight to our general superintendent, Dennis King; and our safety officer was D'onnie Bergeron I'" Project managers were assigned to each applicant and had direct responsibility for that client's need and for specific operational oversight for that particuiar client I' A field superintendent was assigned to each project manager to assist with field oversight, and for every five crews assigned to each respective project, a foreman was assigned to limit the span of control II With Wilma impacting Broward County, our headquarters location, many of our local projects were shut down to facilitate evacuation procedures for residents; BES took that opportunity to deploy the necessary eqUipment to pre-identified locations pursuant to applicant debris management plans \,,, As our day-to-day projects began to come back on line, we immediately augmented our fleet with subcontract resources ~" A large majority of our subcontractors were Broward County small businesses ... BES aided in getting local workers and businesses up and running again ... As stated, BES had pulled a substantial cadre of company-owned eqUipment to meet the immediate requirements of our contracts. As the need to transition back to our day-to-day business lines and continue to facilitate our recovery contract commitments, our subcontracting force grew exponentially~ Many of our subcontractors that were already being utilized were small businesses. ... At peak, the Bergeron workforce consisted of approximately 70% subcontractors; out of the 70%, approximately 40% were local small businesses, with the majority of these being trucking companies, recycling facilities, and equipment operators/suppliers ~... All work completed safely and effiCiently I" Successfully coordinated crews and monitored lines of communication I,· This 'project lasted approximately 90 days with no injuries or lost work time i,i No claims, no liquidated damages, and no poor performance reports Meeting operational challenges Due to contractual commitments, BES initiated operations with company owned assets. Many local subcontractors were Impacted by the storm and were slow to recover and respond. However, as they began to come back online, BES Immediately engaged local and small business subcontractors. This happened at a timely milestone in our projects, as the magnitude of Hurricane Wilma was realized and additional resources were necessary. We aided In a rapid recovery, local job creation, and a return to normalcy to the local community we served. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 144 of North Miami Beach :11 I Tab 3: Firm's Qualifications Meeting small business subcontracting goals , We understand the importance of stimulating the local workforce and we have been instrumental in the seamless transition from response operations into recovery. During that transition period is when our local outreach programs are implemented and we begin to see the influx of local contractors willing and able to able to comply with the requirements of the contract. To reaffirm our subcontracting efforts, the Bergeron workforce consisted of approximately 70% subcontractors; out of the 70%, approximately 40% were local small businesses, with the majority of these being trucking companies, recycling facilities, and eqUipment operators/suppliers. BES typically subcontracts approximately 60% of the work associated with disaster recovery operations. Out of the 60%, we have established a small business subcontracting goal of 30-40% to include all classifications for respective small businesses. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Pagel45 of North Miami Beach Tab 3: Firm's Qualifications Hurricane Wilma Operation of Privately Owned Reduction/Disposal Sites Date: Revenue: Client: Contact: Teaming Partners: Cities of Plantation, broke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board October 200S-March 2006 $20,000,000 Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board Mark Collins, Davie, FL (9S4) 797-1006 Thomas Good, Miramar, FL (954) 538-6836 Shawn Denton, Pembroke Pines, FL (954) 437-1111 Karl Thompson, Weston, FL (954) 437-1111 Ron Eggenburger, Broward Co. School Board (954) 321-4317 Rankin Construction (grinding operations). , J,I)rrG:,'"v)\\ +J:J?, {[~~~:rC~!~ff~,;~I~"lr Use or disclosure of data contained on this sheet is subject to the restriction ~ _ .... ;> ~--l> \..Y~ M on the title page ofthis proposal. II-ilIlDWev-ll Page 146 of North Miami Beach Tab 3: Firm's Qualifications Executing requirements BES provided debris reduction and grinding operation services Immediately after Hurricane Wilma. BES owns 5 FEMA-approved temporary debris staging and reduction sites (TOSRSs) that successfully processed more than 2 million cubic yards of debris that emanated from Hurricane Wilma. Wood chips were land applied for agricultural purposes and were put to a beneficial use as required by the contract. By grinding, BES reduced the material at a 4:1 ratio. Bergeron opened this site in less than 72 ~ours following the landfall of Wilma. To facilitate this function, Bergeron utilized corporate assets such as 0-8 dozers, motorgraders, loaders, and haul trucks to fulfill every site functionality aspect. For example, the dozers cleared the muck, the loaders, graders, and haul trucks constructed the access roads. '1,,11 hlil IIr-Less than 24 hours after Hurricane Wilma had passed, BES began clearing what would become the largest TDSRS in Florida and was in full operation in less than 72 hours ~ The experience of Bergeron In materials handling, rock mining, and debris management provided for a natural migration Into this operation .i Successfully reduced and disposed of over 2 million cubic yards that "'1" I,,· !-i' 1,1. ; I~'f' emanated from Hurricane Wilma Equipment used included excavators with thumbs, loaders with rakes or grapples, dozers (0-3 up to 08), and large tub grinders The residual chips were managed with dozers, loaders, and large capacity haul trucks At peak, BES had 5 tub grinders and the necessary support equipment, as described above, to facllltate 8 separate dumping locations Each separate applicant had Its own dedicated piece of "real estate" to dump The volume of debris collected was calculated by conventional load tickets consistent with FEMA's PubliC Assistance requirements for compliant debris management operations; BES was paid based on actual volumes hauled and accounted for by each applicant's validated tickets Ii,;· Our site management plan was fully compliant with contractual reqUirements and would meet the requirements described in this solicitation I:" Our site plan was derivative of the debris site management inclusive of our technical approach and methodology; further, the site plan was continually updated as each applicant's site came on-line and as their respective hauling operations commenced '1'1 Maintained traffic flow through the site; maintained stable terrain for the traffic IIr-Privately owned sites were strategically located in a manner to minimize the impacts to the surrounding communities RECOVERY II-With adequate buffer zones and proper maintenance of traffic, the site was recognized as a temporary landfill as many sites are II-Truck traffic had dedicated entrances and exits on lightly traveled roads that Page 147 ,1.!'t5.P ~~f .\r)li\t:~flq( ;\~~rl~ l'l'l~r Use or disclosure of data contained on this sheet Is subject to the restriction Dlllill\>Ul.L;u~\U 1 liH on the title page of this proposal. 11l-/W\Dc"llJ.ro~ 11 ,.- I I,. of North Miami Beach II II Tab 3: Firm's Qualifications had little or no effect on commuter traffic .~ Staging was managed to expedite the reduction and disposal process It' Work completed quickly, efficientiy and safely REL~BLE ~.. Excellent public relations and communications throughout the project Meeting operational challenges Hurricane Wilma struck Broward County, the home of Bergeron Emergency Services, Inc. Many of our employees, friends and family were directly impacted by this event. Many employees were reliant on BES to assist with personal needs such as fuel, equipment, and other items to secure their families and homes so they could return to work and respond to our contractual obligations. Through constant pre- planning and situational awareness, we accomplished all goals even though many of us were victims ourselves. Meeting small business subcontracting goals. We understand the importance of stimulating the local workforce and we have been instrumental in the seamless transition from response operations into recovery on past projects. During that transition period is when our local outreach programs, defined in our subcontracting plans, are implemented and we begin to see the influx of local contractors willing and able to able to comply with the requirements of the contract. BES typically subcontracts approximately 60% of the work associated with disaster recovery operations. Out of the 60%, we established a small business subcontracting goal of 30-40% to include all classifications. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 148 Date: Revenue: Client: Contact: of North Miami Beach Hart, Grayson, Logan, Ba Counties, Kentucky February-July 2009 $8,300,000 BES operated primarily as project oversight. Approximately 90% was subcontracted to local and out-of-state resources. Kentucky Transportation Cabinet (KYTC) 1024 Capital Center Drive Frankfort, KY 40601 Richard Mize, Contract Administrator Phone: (502) 564-6521 Email: Richard.Mize@ky.gov ':11 'II Tab 3: Firm's Qualifications SAFETY c __ • " ________ n_" _____ ~ No injur-ies or accidents CUtTent EIVlH: .76 Executing requirements As prime contractor, BES provided hazardous tree removal and trimming and right of way loading and hauling of vegetative debris generated from back-to-back ice storms. BES deployed to the Kentucky area following the ice storm to assess the damages and seek contracting opportunities. The Advance Management Team of BES was comprised of senior management staff with specific disaster experience to identify the most heavily impacted area and to develop a strategy to respond to subsequent bids. The team was comprised of JR Bergeron, Brian Thomason, and senior managers from our first-tier subcontractors. Led by Brian Thomason-Vice President, BES covered a 101-county geographical area to assess damage and to pinpoint where operations would occur If awarded a contact. Due to the significant impacts the ice storm had inflicted on the state, the team was able to quickly identify 66 counties that would require extensive debris management resources and would potentially be soliciting debris services. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 149 of North Miami Beach :11 ill Tab 3: Firm's Qualifications The KYTC, which Is the equivalent of the Department of Transportation in other states, was tasked by the Governor to spearhead the debris recovery operation for the entire state. As a result of that directive, KYTC issued a state·wlde debris solicitation that actually covered many of the 66 counties for which the BES team had conducted damage assessments. The solicitation was structured in a manner that the contractor was required to bid on specific counties within their KYTC districts. Further, the solicitation had a very quick turnaround time of 48 hours for submission. Our rapid response and diligent assessments had BES prepared to provide reasonable pricing and put us in a strategic position to quick and responsibly bid the projects. Subsequently, BES was awarded five counties spanning five KYTC districts. Mr. JR Bergeron, BES President, had been working with the assessment teams and was still in the state when the contracts were awarded. He was able to immediately respond to the KYTC procurement offices to negotiate the contracts. Simultaneously, BES was deploying adequate resources to meet the KYTC contract requirements. We were required to have one crew in each county within 24 hours of notice-to-proceed. As the contracts were completed and contract requirements were agreed upon, BES continued to mobilize the necessary resources to support operations. As local subcontractors began to respond to our outreach programs, further defined in our Small Business Participation Plan in Volume I, we began incorporating them into our ongoing operations. Other project challenges and complexities are further outlined in this section. The impacts of this event took a huge toll on the KYTC employees. Once the power was restored and the ice melted, citizens were returned to some sense of normalcy, as the major impacts were right of way related. However, the KYTC decided to utilize its force account personnel to monitor the debris operations. These employees had to prepare for the onslaught of the ice storm, responded throughout the storm, and then were required to monitor a post-storm large-scale debris project covering a large geographical area. It was critical to strike a balance with the KYTC staff to support BES' operations through excellent coordination and responsiveness to their requests. As evidenced by our letters of commendation, we achieved that goal. RESPONSE ~ Crews were mobilized into the contract award area within 24 hours of notice- to-proceed ~ We deployed one crew into each of the five awarded counties ~ At peak. proJect~wide. we had mobilized over 300 tree trimming crews (approx. 900 persons) and over 600 pickup and haul crews (approx. 1.200 persons) 110-We employed over 2,100 personnel. local and out of state "" We used approximately 3.500 pieces of equipment including chainsaws. loading eqUipment, hauling eqUipment, bucket trucks, and support eqUipment ~ BES mobilized tree trimming crews and hauling crews ~ Each hauling crew was teamed up with a trimming crew across 5 counties Page 150 S1Elf~l(fiID:RFfO \!O~{ Use or disclosure of data contained on this sheet Is subject to the restriction 'ti-:-~j on the title page of this proposal. of North Miami Beach ,II III RECOVERY RELIABLE Tab 3: Firm's Qualifications Overall 1.6 million cubic yards were removed from the 5 counties and 2 state parks II, The bulk of the material was removed in 90 days II'" In Hart County, BES removed over 200,000 cubic yards in less than 30 days I'" In Ballard County, BES was Instrumental In the removal of over 300,000 cubic yards \,. Operations were limited to daylight hours, dawn to dusk, due to safety requirements and adverse terrain In many of the locations I" The volume of debris collected was calculated by conventional load tickets generated in field and delivered to various TDSRS locations proJect~wide, a method consistent with FEMA's Public Assistance requirements for compliant debris management operations III Tickets were provided by BES using the same paper ticket system that would be used for County operations If a task order did not require an automated system 1" BES was paid on actual volumes hauled and accounted for by KYTC validated tickets I,,' BES was not tasked with the actual debris reduction operations or site management (KYTC actually contracted direct with local companies to perform that function); however, BES was tasked with coordinating site operations with the local companies to ensure seamless operations I )llp Without the collaboration of all parties, led by BES, and strategic debris- planning the project would not have been competed in the time frame it was Iii" BES further assisted the KYTC with acqUisition and setup of other key debris sites to support and expedite operations II>-Much of the body wood generated from the tree removals and trimming was salvaged by local loggers and sold in the paper markets and the mulch was lawfully disposed of at paper mlJls for boiler fuel ... Mulch was also agriculturally applied for soli enrichment jo.-BES worked closely with KYTC and the Kentucky Department of Health and Natural Resources to ensure compliance with applicable regulations '," To reduce the impacts the Ice storm had on the rural communities affected, BES bought materials, fuel, and services from local small businesses to help support the local community II>-Our rapid debris removal operations helped quickly stimulate the local economy because, once the streets were cleared and trees were trimmed, businesses could re~open 10· Additionally, the Influx of hundreds of workers further stimulated the local economy because our workers were patrons of local businesses BES received letters of commendation from all 5 counties and the Governor's office outlining the quality of work }1i:V jil' JC'Vlf.'/lLI' ?~~/rr ~~hlr Use or disclosure of data contained on this sheet is subject to the restriction D:lL:.l['i>~Q[~l.r!~IV Il'~~ on the title page of this proposal. P age 151 I::_vm~t of North Miami Beach II II Tab 3: Firm's Qualifications Meeting operational challenges One challenge was the limited capacity of the temporary dumpsites operated by the KYTC, which were incapable of handling the amount of storm-generated debris from this event. Therefore, BES assisted with identifying alternate sites and assisting with the procurement of those sites. Ballard County also had some internal management issues that put the project 'behind schedule. It was recognized and corrected in a timely manner to complete project on time. Meeting small business subcontracting goals Even without small business subcontracting goals or requirements, BES subcontracted approximately 30% of the work to local small businesses. In addition, we employed a very large workforce comprised of the Amish constituency that resided in the impact areas. The Amish community provided a large portion of our labor force and ground crews. Additionally, as a condition of our subcontracts, our subcontractors were required to establish similar goals to ensure small business utilization. Subcontractors Included: Grubbs Emergency Services (LB) Trees-R-Us (SB) Harrison Hauling (5B) TCF (LB) Benchmark Construction (5B) The above were first-tier subcontractors deployed to meet the immediate needs of the KYTe. BE5 then I required these subcontractors to transition to utilization i of local small businesses and subcontractors Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page /52 of North Miami Beach Debris Removal & Disposal Services 2018·08 ( 14.0 Resources and Availability II IJ At BES we understand the need for reliable support to augment our client's staff particularly in times of emergencies. As an emergency response corporation, our management and support team is available and ready to respond to the City. Our project managers are ever Vigilant in monitoring weather and other potential emergency events and respond proactively. Our key personnel are in-place and ready for immediate assignment for this project, to ensure the City's schedule is met within the agreed-upon budget for any emergency and debris removal event. The team, comprised of specifically skilled and trained in responders, is familiar with the City of North Miami Beach projects and projects in Florida. 4.1 Key Staff The BES Staff Organization is indicative of the core management flexibility utilized during debris removal operations. The City contract, as illustrated in Exhibit 2, will be managed by our key staff on-site project manager, Brian Thomason. Mr. Thomason will be the direct link to the County in the event of Tab 4 Resources and Availability f3 Key Personnel are "battle-tested" Nearly 40 years of combined disaster recovery experience Clear understanding of the FEMA Public Assistance Program and eligible debris operations Our key staff will not be substituted without the permission of the City an emergency. He will be assisted by Rudy Trabanino for overall operations management. Both will be supported by and have the authority to direct the full complement of resources available through the Bergeron family of companies. Mr. Thomason and Mr. Trabanino will also be assisted by Ms. Becky Bolen for contracts, invoicing, subcontracts and document management oversight. Exhibit 2: Key Staff Namef Position Brian Thomason Project Manager Rudy Trabanino Operations Manager direct for associated with all categories of the FEMA Public Assistance Program. • 2013 Hurricane Sandy, NY & NJ, lead the BES teams In the removal of storm related debris 19 ~. 2009 Kentucky Ice Storm, ProjecUProgram Manager for the cleanup In Ballard and Hart Counties for the State of Kentucky Transportation Cabinet1.6 million cy of debris. II 2005-2006 Hurricane Wilma, Project/Program Manager for for the cleanup of 10 million cy of , . debris un~er 2 contracts. • .... _ .• _ ....... ___ .. " .... __ .•. _._.,," ............ __ _ :. • Over 20 years of experience in disaster recovery operations Including FEMA Public Assistance Programs . • 2013 Hurricane Sandy, NY & NJ, Operations management and support for debris removal. 20 ,. 2009 Kentucky Ice Storm, Operations management and support for the cleanup in Ballard and Hart Counties for the State of Kentucky Transportation Cabinet1.6 million cy of debris. • 2005-2006 Hurricane WIlma, Operations management and support for the cleanup of 10 million of debris under 2 contracts . .. Reb·ecii'····· -... --.-.. I-·-··~---'~···.·· .. ·o""ver-1(ryears .. Of .. ej(periencEiTndirect contracts~'invOicing ancfdocument'controlS"fordebrls Subcontracts removal and emergency/disaster responses. Administrator & .• 2013 Hurricane Sandy, NY & NJ, lead the BES teams In the removal of storm related debris Data Center 10 II 2009 Kentucky Ice Storm, Project/Program Manager for the cleanup in Ballard and Hart Manager Counties for the State of Kentucky Transportation Cabinet1.6 million cy of debris. • 2005-2006 Hurricane Wilma, Project/Program Manager for for the cleanup of 10 million cyof under 2 contracts. ___ " ___ ... _ ..... _ ..... ___ ._,_ .. '-__ c.'"~.o...;~ .. · •. ~,.·._;..c ....... ~._ ...... _ ........ _ .. _. ___________ ._._ •. _____ . __ ._._. ___ .• __ ...... __ ... . Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Pagel53 North Miami Beach :11', ;11:' Tab 4 Resources and Availability Additional Staff Resources A cadre of over 100 pieces of company-owned equipment, valued at over $25,000,000.00, coupled with the short distance between Fort Lauderdale and the City of North Miami Beach, uniquely positions BES to rapidly respond to the impacts of a disaster event in the City. Many companies rely heavily on the use of subcontractors for large-scale debris operations which, in turn, can cause unnecessary delays. Delays that can set a project back by weeks and could potentially jeopardize reimbursements. BES is not only a disaster recovery/debris management company, but our parent company; Bergeron Land Development, Inc. is a heavy- p highway/civil contractor celebrating 50 years of business this year. BES pulls equipment and personnel resources to facilitate our responses to our clients without disrupting the day-to-day business of our core work. We are not just managers that wait on an event and then subcontract everything out. Exhibit 3 provides a list of additional staff. Exhibit 4 provides the list of licenses and certifications held by our response team and additional staff. Exhibit 3: Additional Staff Resources. PosItion ResponsIbility Ope~atlon~.·lncldent. COinmander ROh8ld'M,'~ergetoni Jr. SeniorProjeaManager(s) Dennis King Chad Widup Alan Eudy bperatiohS-M~nager(s} ..... KiethCbrhetl Ted HOjara ··········FieldSuperintendent(sj' Don Bergeron Sean Maxson Melvin Gradiz Jason Ottilige Sllbcontra~oi'Mariager(s) Brlan'Landis , .... "." """'" ... ·,_" •• h '''' "·"., •• 1·,."" .. ,, •• Subcontractors Sub-consultants .: • Mls0ellane0uSiOverslght:an~.m~r;It;lgement JUnctl0ns- • ell~ntrelati0nshi'p~1 andco~to'fit~~:tlervice '. .... ..•...• . . .'~,yllio~'ty,:lt~pjnd::,;~~~g~toh~"l~rg~hby'servl~es,:inc~.onall malters relallngtodebris _ ......... m~,n~lt~~M~::gl1~.~~!'2n,~t~n~.!pr~J~21~; .... ,c;.';:;':' ... , .. _,;.:._,.~._. __ ._,. ".'......." .. " .......... _ .. _~,., •.. , ..... , '., .. • Provides strategic direCtion and guidance for all operations personnel • Miscellaneous oversight and management functions • Authority to bind the company on all matters relating to debris management and removal • .. Resolution. of program .Issuesass()clated with FEM~'s Publi~ Assistance program • '" -fifbP~ei:'fi~rd:~~f~~eH,faIfoh~y:st~ff~an~,¢ii~hrre·pf~~~'htatlve"s'········ .... " '" --"-' .,--," . • c,rew'sqp~r~I!!19n .., ...• ". . " .. ·.i· " Man~gemenf'.qfm~ld/crew·fOtem~h .:. •.... . : .", .Cootdlhafiorr,of:eQlllpmenUp,etsor:u1elassigl'1ed· to:hisoperatlbnal !area ... ,.il':)!'L ,1,1./.1 Ii! , ." '1'1',":"':.','1:' I,' :,.' :"'1" ".'. .,:',' ",', . ""'.' I,.", t ,', ,,' , ' ~ ,Comrn~ri9~.ti9n:b~tWee~~C'lertr~pr~sentatiV~!!:clnd,staff'. . '·.$~I~ly':,~~~ppMI!~I~.'~~~,~~~r.~IMti~ni~,~tw~~~rI1UilIPIej]iDS!,S • ·Rer~~>nnel;s4R~,~~!!?!o~!ofTP§R§;st~ff ·:l:iayoUf ana::malntenaiJce:sll.1iO$RS:.·· :,1, ;,":1:11'<.:" ,c .••. \<'_ L. ',;" :",1,:,."'(:;",,' 'I ' . ii(Dvera"'F1tOJ!39tSafety:Qffiqe~ .' '. < ." ." ....... .... ..... '. . ... " . " .... Respor,sI6ie"for'prope"r'flelCfdocumentatlon'by staff anifcii enirepresentatives • Crew supervision • Management of field/crew foremen " Coordination of equipment/personnel assigned to his operational area " Communication between client representatives and staff " Solely responsible for coordination between multiple TDSRS " Personnel supervision of TDSRS staff • Layout and maintenance all TDSRS " Overall Project Safety Officer a .-'subtB'htfaaBngy,agr~efti~htiailai'Bl$uranb~re'qliTre'merits .. ',.... . . ...... ,'" ......... ,-"" .... . . • W·g FO~inAdmihlgtratibh .. , . .... .. . " ... _.~,, __ .. ;¥J.~E~I.!~~.~~;y"~~gXPJnl,~!~~\i~~J~p.«?~gr.~,,. , " ..•. :........ . ....... " ............ _"._ .. ".,_.,_ ................ " ..... ,. ... . ..... ! • Support work efforts as directed by BES staff Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 154 North Miami Beach II' Tab 4 Resources and Availability .1 ..................... Fieen;~anig~rs""'" """-""";-'-~'-~e~~on~ibi~'fo'roversighrofcrews Terry Boh~nno,l' ·:,M~!htenancf:i!ofcrew eq,Ulpment . Joce!ynnHernclndez ., -St~W~:r~por:tsfQrField$4per.\i1!;0~S. . •. p:t0pe~i$gurprnent.rl:lq4~sts:f0,radequate ,operations' • I 'Obm~Ua~q~::':qfw9i:k!, '~:'. , :'.,' " , ,', " , ': ' , . Ii 'M~~~g~~Elrit!~(~t~9Ih.Q~sltei.~ndr~9Uctionoperations .• SUp,e/Msipnpf:'lhi;pect!Qn towefpP¢fat!QhS and personnel ~ I Pr6pefdoClilnentatl0ri'ofitrucik~measurements . • ·8rop,er.:,dbhGmentatlon:6f::tfllck,nllmberlng , • 'St~tuslr~pO~slitol;Fifeld'iSupehils0r~. ' .. • .' Q~ality:'e0nth)I;6f:ITi~$RS;ciPElratibns . ·',·:'i:1i'I,;::rl,I.:,:_""';"" ',I" ,!I.", I,,: .i':\'·",' ,"1" , Ii -Prqp~r:segregatlonoperatJons. • Site,·safef".'· . , " . • • ' ___ • __ • ,.-.-...... .. ... , ........ _ ..... _........ .................... ................ ....... m .................... ".,.' ••••• " .... """.,,,,.X ............. , .... , .. "' .......... ".,"" ............. "".",, ....................... ; ........ ; ... "..... "".' ..... __ ........... __ ......................... ".................... , .. ,.......... . ............... " ..... _" .. __ .,," ...... '.' ... " ............. _ .. . Program Manager(s) On-Call • Oversight of all field operations including equipment, personnel (salary and subcontract), field management staff, and site management operations • Provides the local unit of government with a liaison for continuity between the government entity and contractor • Serves as a quality control inspector for all operations to provide the client with pertinent data concerning field operations Fi~idCohtracf~' ...... • ··~rovi~e~ffeid;G(rn"siru0ii8ri",c9ntactadrilinistratlo"i1"to cansirudion fteid office··' ----- Admlhl~Jr.t9r' • M~i: . ~1!',G~fite.~poQq~nGefHe~and,;,c<>r~~~P9qdep,c.eI9Qsr~repa~~Sar1!~i maintains (III l3eckyElo!enl~pf . ,. . ~~$ii'il1l~IMt~inSHproj~ctth:ne:§~_~~~;:~no, a§$ureslpr?p~rwstsareapplied.. . ;, . : "'$$ls~~.i.'!P ... J:lhi?h~9¢rffr·'.. ..'.g; pf;prqj~¢tsQh~dul~s; malntaf~sc:lall~ construction :il qu~mtio/ll.!l!g~:.i!~.~ists:,iin ;,the< ~PClt~ti9WQf·m9Mth!yprQj~bLpayment: J~quests;. ser'leSaS " i. ,il'~i~.?~1}9.:/e~~lv~':¢Q'MI .~etween '~i;l!~Qpera\)onand~ffect residents . and effect,'· ... ,,, ....... _;..........~, .. , ... " .. ,:';" ....... ,.."., ._.~.; .. ,":".~,.",~R~~!p,~·~~!::wl!h!n:~~;~j~~;p.:t9n~~I... . .. '.' ... ,..."_:~ .... _.......m.....". ....... . ......... "'."" ..... . Operations Support • Oversees company financial records (Controller, HR and • Accounts receivable/payable Contracts) • Contract Management and Issues Resolution Phil DeSai • Benefits Administration Martha Perez • Corporate Safety program • Substance Abuse program Data·Ce"nte~··Man'ag;r(s)·cc, .,c~= D~ti!'c~Cnter~o~rdinatl~~'tiiat inciudeso·d~iiy'shipmentSoi-ii~kel~'·fromproject· managers Maite Esquivel who oversee and manage field operations; ticket handling (categorizing by debris type and Lillany Garcia municipality, ordering numerically, batchlng); processing of tickets for all stations and Selma Moroni stages of quality control (scanning, verifying, correcting, filing), exporting all data in to our Tina Payne client accessible database, all in an expeditious and timely manner. .' Billing of all debris management services provided to each client, followed by reconciliation of invoicing and receiving of payments until all confractual obligations are fulfilled with client satisfaction being high priority • Subcontractor support pertaining to ticket processing procedures, SUbcontractor payment processing, subcontractor job ending reconciliation • Miscellaneous administrative functions Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 155 of North Miami Beach Debris Removal &.Disposal Services . 2015-08 Licenses and Certifications II • Tab 4 Resources and Availability BES staff holds many certifications, as illustrated in the following table, related to debris management including FEMA NIMS, Safety, Traffic, Hurricane Readiness, and Storm Water Management. The following table lists our debris management staff and their related certifications. Exhibit 4: Licenses and Certifications ... ".;-<-~.".-~. :111 .--.-' -.:C.=. -agJIi!f~gti!~L-<_c~; __ -.cC'" __ "C~ ~Tt'3' ~=. ,c.~.~~aGc:a.€riFi:iI7::':·-.::-'c'ii': .-'11. ~~"f;--~---=-._._. _"",.'---,~ -.--~~---=-~.:--. "-~~ji~if ~~ •.. II 4OHour05HAHazlNoper . - .:.=~!~~I~t(~[:~-r-j ~-~--~~~:c~~~iij;~~_.;~~:~ _,.~-;Efr~:~I1{:~~ ___ :~-Ci--.' ~>II _ .'. '. _ 11 .11 -'€BRiijp--. . '. _..... ,~~-:_ ... ~.::.,:,c _. ~_"~.-~··';C:::~fi~~;arr';1i·"~_;'f -:1!~;j{ji.=< ·--"~.C\ttf "1-7-~" . .-!- '-~ • jlii:~-!II -,Wi·· if -.!!!!~. ReconStruction ·_t~~lfi~WlII'~~/· '. FEMAiS-oo.71lO;~a(N[IV!$) ,_.... !:~'!f;c'Z: '"\~;;---i~~}~~~~;~ c.c Appliecition -o· ·~~f~fi'i~i;'l~f·~ .. m:~1J;:~tlt~~9r; ~~it~i~l1Jf .. '. 5afetYTraining Consulting & Labor(Fall Prote(;tion} -Saiet>j<rfilIDing . ·-;ii:·~.' ---- c :..0, ... ':~ii' -iii' 'Ii . II· 11 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ~_c; ~ . :1Ii'/,,; ~---y IIi •. ~ .• ~ '~ •• :-. 'II! iii _il' ".', ~"~ -:0- al'lI '~)~~ ... .,. _4. ii: III ·c .lI!It . -.II, .11 II III iii .IE Page 156 of North Miami Beach Debris Removal & Disposal Services ,015-08 Reasonable SUspl¢Jon T~stil:lg. Ei6naa-:G~E{i:~f ' ~~~~~~~~~~.T\±_. _ , FiiiriaaPE -~!lf~ll~'l~t~.~-- OSFlA19Z6Subpart'C QualifjedSlgnciiPerson Levell . ilia~I~!l@'$,q~I~wic)t ' .. ' , _prp(~lbna'tElfgl~~~!!t§~~ ",. ' FDOTCTQPAsph~it Pavin~rech Ley.eh. :!~%~l~I~M~~: Fb6r~qQP J1ClV!a!ljlg~r_ . ~5:liIo(tl"(f()licrse'foF-~-~ ,pe.t~i1t~ai~ciiiflo~tF " Sp~~,!;g~.y ~ •• ~." TSRMZDebdslVIgmmt.& Re.moval(GtO~} T:l'gn~~r~tpt@fi: --_ QRet~tOtS·a~"'\i\ti_l:i~~lji~l, RecQY~,I¥'fac:ifffiJi~k~~~ f,IJt Spotter Training for Solid Waste FaCilities i~:!~~ II! ~!I Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. II II ~j Tab 4 Resources and Availability .~ III Page 157 of North Miami Beach Debris Removal & Disposal Services 015-08 FIQrid~'!)EPSolid W~Ste Marld!g~mei1t.Facility Operat9r"Transfer Stati.on Qp-eratQr . _ ... • itr~ Anf~f~:Ciao:eTra.inini;. Bc)ornTru~Operator CerlifiGitiCin Ari1eri~cl,&clJ]~TI'ClIOing;. MoJ:jiie€~ri«!$lgnal.· . . -----".- -: -~~.~.--.:..,.:;; -::--~~-~-':' PerSOn ." "ti~f~~~~t"~Jp~Qr'I;-f+{~··.·.~.-=~~:I~~~_~!~:~~;_~~--- Traffic SignalFiefdTech. - Leveln . .-, ~ -"'..::::----~--.-,' 11"]) -'Wf-•. 1' 't; 'i·",. ",.Frr' "'.l.DN) 0;[1 '*R.{q("r;rrlj!:7"C~'~"',\i ~,.!..~il.~;>~ili~~~Y.-l ~ Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. i"'~-le • II Tab 4 Resources and Availability Ii II ••• Page 158 of North Miami Beach Debris Removal & Disposal Services 5·08 Tab 4: Resources & Availability 4.2 Equipment List BES management team is authorized to draw upon the full complement of resources with the Bergeron family of companies. This gives us access to over $25 million worth of readily available Bergeron-owned equipment, 100+ pieces of equipment, and over 100 members of our company's staff. In addition to drawing upon the resource of our parent and sister companies, BES has a database of preapproved support subcontracts with nationally known equipment and labor companies and organizations. All of the organizations listed in Exhibit 5 have a known and proven history of working with BES. t:~.'~;'f~=~;·· 'r~t:~t~t::'~I;' , :::':-::,;,.,' .. :,"': .... :):., .. ,' n~!AI"I'w.l : ",'lIIIC!6.IND. '~l\·"'\~~""'I",,/t,.!ilI.Ir.~· , ·;(Na~'9J~an GLStafflng (Nationwide) " ~~b~~~IM~"~ ,(N~tlohw,j'd'e,l . General Laborers 'Cje'rtlcal, Mrn,it:Hstriative In conjunction with a nationwide database of debris specific subcontractors, BES can assemble the appropriate amount of resources and personnel pursuant to our Corporate Mobilization Plan. The magnitude of the event drives the amount of resources and personnel needed for a particular event. BES has met those requirements on every project as evidenced in our letters of recommendation. We draw specific attention to recent projects in Kentucky where we mobilized and operated equipment in 4 Kentucky Transportation Cabinet Districts that covered 5 counties. BES managed over 1.6 million cubic yards of ice storm debris during that event. BES brings the right resources for the job and the supporting equipment to keep them working. Our complete list of equipment is extensive; Exhibit 6 provides categories and quantities of company owned vehicles. RESPONSE TIME 24 Hours: 25% of staff deployed 48 Hours: 50% of staff! subcontractors deployed 72 Hours: 75% of subcontractors deployed 96 Hours: 100% of subcontractors deployed Use or disclosure of data contained on this sheet Is subject to the restriction on the title page ofthls proposal. Page 159 Removal & Disposal Services I Tab 4: Resources & Availability Immr1lma FlatBed WaterT~ucks'·, .' :,,',', II ",," .' ! Fuel Trucks • Fotd·Plck~,p~' ToyotaHlgtllancler GMC'RicRU···s' , , .. , .. , ' .. "J3 ... ", Chevy P,ckupslExtended ,CabS/Diesels 1:i~~W~.IEq~lpmefli:"Nt~¢~¢1f,fiB,7,~~':",·, Grapple Truck & Trailer ';, I "","1 I" Heavy Equipment -CAT, John Deerj Ingramj Komatsu, Boehringer, MGL, Chleftaln,Grove Crane Kubota, Solesebee; Grada" 1 :1,4 3 I:~' 6 14 ,6 ,li3i ' !.','J:' 57 ~ 1 ',' : l " 'i Total 114 ,', I,' Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 160 of North MiamI Beach 15.0 Experience with Governmental Entities Tab 5: Experience with Governmental Entities Disaster events typically involve regulatory agencies from Federal, State, and Local areas. The magnitude of the event generally drives the number and diversity of reguiatory agencies. BES responded to more than 43 midsize to iarge events over the past SO (9 years BES, 41 as BLD) years from hurricane responses for categories 1 -5 and tornadlc events ranging from EF 1 -2. BES routinely coordinates with the following Federal agencies in addition to State and Local regulators. Our flexible technical approach in combination with our strict quality control and company-owned resources have led to an industry proven standard in which our full-time staff are dedicated to recovery efforts that integrate with FEMA, USACE, State and Local regulatory agencies. In addition to working in conjunction and coordination regulators, BES also provides federal funding Technical Assistance and services for all 7 'Categories' pursuant to FEMA'S 44 Code of Federal Regulations, the Robert T. Stafford Act and FEMA'S Debris Management Guide, 325 and other critical statutes. Many of our clients have not faced a disaster before; it is our goal to assist them through the often cumbersome Public Assistance Program to maximize their reimbursement potential. BES has a thorough understanding of the federal disaster recovery funding programs available to our clients This basic but very important understanding of the federal funding resources available to our clients for disaster recovery costs could be the difference of weeks versus months of receiving reimbursement for monies expended. Our work over the past storm seasons has enabled us to learn from our experiences and provide technicai assistance services to our clients to interpret and comply with the FEMA Public Assistance program documentation requirements. Through our experiences with debris-related disaster relief services we have deveioped a process that allows clients to identify, submit, and receive grant funds for disaster recovery reimbursement from agencies such as EPA, USDA, NRCS, FHWA and FEMA. The BES team assists our clients with defining their Scope of Work, identify eligible damages, provide th~ client with information needed to prepare status reports required by governmental agencies, offer methods to successfully partner with federal and state officials, and provide information regarding "alternate and mitigation projects." BES has also been successful supporting our clients through audits with the aforementioned agencies. BES's has coordinated with FEMA on over 30 events unique approach has set an industry standard that follows all applicable federal, state and local gUidelines for 'emergency work.' Exhibit7 provides a list of agencies we coordinate with during disaster events. Page 161 Jtl~ Jq: .If:l!lcCY :jtj' jr.v(r:~~l·wr Use or disclosure of data contained on this sheet Is subject to the restriction ~:!lli:ll\>'\J1l1.C:.l!r~'\JI, .~ on the title page of this proposal. 14!f_u--~i1 .of North Miami Beach Tab 5: Experience with Governmental Entities Management (FDEM) . level version . However,' . . of eligible funds'from PEMA are Issued to PDEM for worked performed and upon approval of Project Worksheets. FDEM Is tasked with the actual disbursement :offUnds to·.the Applicant's!Cllents (sub grantees). FDEM is also responsible for no less~han12.5% Nriding of eligible el<pendltures under the Public Assistance Program, Pirf;lct interaction with FDEM is crucial asthey are charged with being ~n· ~dvQ~te .for itheApP\I\cant~s' and t~~yb.ecome hlghlyinvQlved ineligibility i$~Qes andi,?cqi:i!sitl~m lQf. aqq!tl(m~l f\.lncUhgwhen available. • Nat~i:~rR¢s~~rC:~'~Il.~:· . ; ...•... 1 , ••• , ....ri/ltlJR@S',',I~i:a;,:;f,I!lIilthjjg:;id.$~U~.d~;:,wrnen:,F"EMp;:fUMds:i~r~!riot ·6Vailabl~;fbr· .,.t:lOhc .CollseryatJqnl~~r\l!c~:{~J{~S)r., .•. , .', 'i:,M~M,.~~bl~/:~~~~t~~,~~i,',;'Ex~M~I~s'wdlir~:'I~~st~~arns,:,.6taeks,sm~II .• rivers, Federal Highway Adfulhlstratlon (FHWA) , ' "'" ",' Florida Division of ForestrY (FDOF) : ,i 1:~~~lm~g~;'~~~!$)i.~~~,i~~g~J!e~~~~eRts;aM; ,r~teptI0t:1';:a!7e~$i' etc, Work is .. ~sually ,.· .. )'r.~~~'~~~~,~i;ai:t~i:iP~~fQ,il~~allt9:fI~~~c~'th:e!'Wr;eat'9f;,f!~o'dfn~ QY~E!m0\zingst9rro . I ' ,I, I '. ,,: I ':, I i j 1 I,':" i ~ i' : : J) I " " , .! I' I ,r II: : ' .' ' ; '"..';". I " ::. " '. • '" .' I .'. ,', , ; , ' ;.i'~,~m'~~~~~i~l(d,:;.'~. :~tI'~~:f~~M'~~'E!~~:'Wp~:~r~ii1:;,.· • .' .. i . I , ,.,,'j 'I TheFfI\f\IAErne~gencY.ResPClnse (ER) program Is available for funding of debris removaIOperCltI0I1S0nfE!de~Clllyfl1nded roadways such as . Interstate systems. /:Iow~y~r,UhderthE!"Movlng; AheCld for Pr()gress" ot l~fYlAP-iZl" program" the FHWAfu!')dii'!gls.oriY'availaPlf:. on*>flT]eVE!!1ts tha.t ARE NOT declClred as mClJQr'dlsa:;t¢rsbYJhePresidlmt o.fth~UnitedStates. ~orthQse events thClt are 'daclaiiea/~EMA.wHjfuni:j; the debris' removal from FHWA roads. '.'. ,':" , " "I" • ", •. ''"0' .. "' ""'," I ---" .' ."'!!R.~ri~U~~4W~J!il:g'i Itrn~:' ~~t~!:net~ii~:."t!1~~·. ih:\~st~~I:fQII(!)W' WRap I "'I,, " ,'" , ")',' ""I ';:" ! 'L:', I : " ";::!: ',:'J<:.~' :':. ,:' .i;.: I :,'·,:i,I'i":,' .. :,', : )":. "'I'~'J ('1<1 1' ,:1,1.; ...... :,', ", .:' '.,.: ..i '.~.~·~R::I~,i~~be:~~f:.~I10I.n~·!~&~li1cV'if()F:tres~ •. slte~ i~s:,to"elilsl:llie,';c(jfupllali1tdJ(lenatlons',:RDcR"will i:·.miii~R:i~l~ii~e!~i::\~'i~~~~~li'1~~~~~:· .•. ~~¢h,'~~"hQq~~h~i~ ':iwHlte'····0c:lds'i::v~iiWGI~Siial7il::HVes'sels, I. "i'll,',,' :"1:/ ~ ':' 'r: .::i/~;,,':;,:',:i:;,',',: .'!~~: 'it' "i ~ , 'I' ~'~' i-r'" !'; ',I!.' '~:':'I: I"'I'~' . "1' "::: , 'If id¢br;!~'ir~dQQtitm Is t() beaccompli'!ihed' by opel) l:lurni~g or air-curtain It:I(;:fl1~~atiClni the FOOF'must'isSlie permits andmtlst be contact eacb day to '. '1: ,." ,,' ," ". .' ' , : " verlt:ythilt cendltlons'illl9wfor these type operations .. FDOFalso pas the lead r;ole on wild land'.fiteflghting'.scenario's where we may be called tQ.sl1Pport with heavY ma~l:lf!1ery;:lnd,GPl1struct flrebreaks.PDQf hi;lS directintf;lrClction with • stC/te Pariks·~ei'lrding debris remQvaloperatioi"!s as well. · Flor'cI~IFlsh:'i!~~:WU~iife C:om!Ti!sslon'(~W(:)I.:, i, ' ,HW,G.'IPiiS t . :.f~~ppns,i~Ui,t!~,s,i~i.¥tCli~!iIl,~iht~im~qln"vi&Cl'RI~Wa~e!WilY' ,I ............••.. m~~!}ih~y~"i::l~~q,p!1;',tecHpQI~glcClr,imPClctS'S4qh~s.arr 011 ~~tein$m~ul~~~qH~18hgit~ei.tqast!!\11~, .i·. ' ,','i'.>'.'.:'.'::!',:,l),,"":;:':':, '::,':',:1.:,::'1",1.',1',"1'''',' ,:' ,1'1' ".,',,"" · National Forestry Servlcf!s (NFS)~eC\q!C\gencyon !arg¢"sc~le. wilCl land fire ,sI1Ppression, activities when .a major di~a~t~rdeclaratIQrntrlggers pgMA Fi~e A~sistanceGrt:lnts PrQgramsto support . ~Ad~ygrnelilt.statee~forts. .' , ' ,.,' . , , , , I, ,,' ',',' ' • !' ~ , ' , US Dept. Of Agriculture (USDJ\) ··.i:~~~~ii~"~Md(JH:,dl~~:st~liid~btls:it:eiinOXt~I~0·:· erratiGls.lhlnatiomal:aftks ..... .• 'I\:~.,':,'/:'~~~:r:i,~,:;,J!:'i~!,.~,"~';':::r'!"( :.' ....•..•..... ':' ':~. ··.,.R.: ...• ~ ."'i':~ ; ... '". ," . Regl1l~~oryagehCY ~hatgrants ClPproyal for lilnd-applYlng wood chips resul~lng fi:om .dlsa$te~ c!ebri's grihdlng operations. Also, provides approval/guidance for dead iirilrnal,carcass disposal operations. SEf~!61fl1R~tri~~ lm---"liI~1 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 162 ( of North Miami Beach Debris Removal & Disposal Services 5:'08 Tab 6: Client References & Past Petformance I 16.0 Client References and Past Performance Exhibit 8: Representative Project Reference List Project Ricilwood, TX cuplcyards Debris relTloval se~vlces. 2. ..H.ur~i~~"~~W!lm~!~i¢k~Jti~P~~~tiqO$ Cities of Plantiltlon,Pembroke, ~ million Pines, CooperCltYilVlli'~milr, cuplc yards Weston, SouthwestRanch~si Hollywood,.ahd,.mn'lf!;' FIQrlda& Broward County School Board Total Dollar Amount Contact ", I 'I, ,;' I, n i·' ,-' I ! ,IT'(; ":1,"",': i"::':~', ;:'::::,.;~~~:~p;';; ;',:! ~'! :(:':~I,,'::\;'I,:\i:,:1 ::'?::.~}···t~:·:.: :.~~ '.'::.:' ,:i,~/~ 'I ::' I :~';-::,' '-i:; ,,;' ." ' , .!' "1.<';1,"/: ',,,:1 1';":: $120,000.00' Roblm.Stark, PlJplic Works Superihtend~nt,City of Lake Jackson, TX 979l482.4827 $20,000,000 ClifCuster, Public Works, City of Richwood, TX 979.265.2082 M~lrk Collins, Davie,FL (954) 797-1006 Thomas Good, Miramar, FL (!:lS4)538-68~6 Sh1!1,vn Denton,Pembroke Pines, FL (!il54)437-1111 Kar!ThQl11pspn; Weston, fL (954') 437-111:1. Ri:miligg~nbLi~ger,Broward Co. Schoo! Board (954),3214317 3. :'iihn:~ica rleiWIf; i a:re~r,~tlbh:,'of!'P,rii~atE!1 ,1(j)Wn~diR~d~ctjbril~ml':ij~i~i!rSltes';':: ' .' . , '~" :' p ,'.:: 1~"1 ",'t';' ,:,'),:·;,'1 ': ""IT T,rn, ":i "C,:",f?i:,TI.".'/':1 r." ,. ",:1, ,:'1,,; ''''I.:,l,:~.',,? "l"Y.,:,. ,I', .1; :, :",'1'1',,'1'["""': '~', i'i";I," ;,~"~i"'I[''':'''~~i:~,,'r:': ;-'~:I1':'",!,,; "',': .'-.. ' " , '. ",.,' , Cities of Plan tilt Ion, pemllroke' 2m'illion$20jOOOjOOO,' Mank Cbllh'ls,.Qalile,FL (954) 797"1006 Pines, COOPElf CltYi!VIlrarnar, .Gubipyards . . Thomas ,Good, 'Mirarna~,. FL Weston, SoutltwestRiln,"hes, .(9~4r538-6836 HOllyWood, i!!1~Di!vle;!flbrlda 's.: Shawn, penton, Pembroke Pines, FL Broward cbunW'S~h()oi'BOa~d (954)437~:j.:p.~ i 'Al:~~hW~~Y:\ji~~;:~~9~~~i:,:.i:;';::i" •. Hart, Grayson,.hogan,'Bill!ard,and. Chrlstlan.Countles,l<eritucky ',' ''':',.,'", , : ,:' " ' 'i I ' ~ .' : ~ t.: : ,~: " ':: :,: ::' i il.6.mllllbn cr.Y' , $8,300,000, Karll\hompsof\, W('!ston, FL . ,(954)4$.7-].1:1::1 . ~on~gg~nbqrgf!r,Bt,oward Co. S~hqolBoard (954)321,.4317 . "':', "r:, "::"\'i::,I,,":,' :1';\ .:: , (,~:, ,;<-,; "'1" , Rlcha~t1.Mi~e, Contract Admlhistrator (502) 564"6521 RicharQ,Mlie@ky.gov Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. P age 163 of North Miami Beach Debris Removal & Disposal Services lS"08 Cities of Lake Jackson and Richwood, TX ~of ,RICHWOOD May 14,2015 Ronald M. Bergeron, Jr. OwnerlPresident Bergeron Emergency Services 19612 SW 691h Place Fort Lauderdale. FL 33332 Re: April 2015 Straight-Line Windstonn Event Dear Mr. Bergeron. ~IIII 'II Tab 6: Client References & Past Performance 1800 BRAZOSPORT BLVD. RICHWOOD, TEXAS 77531 PHONE (979) 265-2082 FAX (979) 265-7345 The City of Richwood only recently awarded our annual Stonn Debris Contin!enc y Contract to Bergeron, so recently in fact that the contracts IuId just been signed. On April 17' , we experienced a stonn event. The stonn debris had piled up beyond our control and beyond the capacity of our current waste management service. Brian Thomason responded the day he was contacted about assistance with the stonn debris removal. We were able to meet with Brian and with Ariel Vignolo the very next day. They both were extremely courteous and helpful while explaining the process. They were able to mobilize immediately and clean up began within 30 minutes of our meeting. , Mr. Thomason stayed in contact with the City every day regarding their progress. We were kept infonned all through the process. We never received a customer complaint or concern while Bergeron was working in town. Brian and Ariel were both professional and courteous. Being a small municipality, we don't have the labor at our disposal to handle such an extensive clean up. They came in, removed a huge burden from the city, managed to keep our residents pleased and displayed a level of customer service you rarely have the pleasure of witnessing these days. Sincerely. ClifCuster Public Works B'lKJK~\6Uf1f;~OI1~ 1I-_wcv --li Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 164 ,of North Miami Beach Debris Removal & Disposal Services Tab 6: Client References & Past Performance Hurricane Wilma (~~ity (Jf Penlbroke Pines I',.mlt C. o.!!;, MaYi11' AtlRClo ()I;~m!".,Vlw'·Mllv'rlt ( :1~~:I'IIt~ 11. rll:wlgt" Ci.y Mt:'NI,lll;.' Wifhnl:" n. t\"1t1<h't'>fll~. r':':lIll1i.!,~~i"II"T lit' .. I'), 1,1I'1!IIJWliI" \ ','!II;lIill\CHil'll\" BeT'S"·Wl1LUndlli:.vcJopmonl, Inc 1%1~;S,W.6I}a'I·la~ . ,I~ort I.audardil.lr., F:L lHn TO~' RiUil0n 1,.an~ P-rqje~ Manager RI~: IiIUI1'JCJ\!18 Wilma. Debris kcmtlval t.ett~ I'lfMcrit hi r~~" '~'Il~t·, t .'.; f.,1:1,url~1f.'liifl.f~~ Thlfi CQ,ri,lt>prll!d~,UlC ,j bt1iam ,!lent b,v U!C (':&Iy c,rptl11nHlke· !'illllR Publ,it; SI.,.,vitlClI t(J ~.J91i1.t lk.rgcron land Dc,,·cloJ)!'tIl,JllthlC. ~lDd YOllr$Clt'1b~ i~omplhhllnmllSi u It R'latc." to hu.nir:lifledr.bris r~lmovl\l inl~.(~ily C)rp'~mhn,kt~ l'inclI, I'ilnl'ida fiillflWJfig UUnillftml Wilmll. TiIl.'C4.I1nPlllfliootion. pmjeclll:lllOll,grnJlcnt. ot.!loniz8tioll, pmfclI,lIi(l,_~lillfTP, 111m the cwcr.mll (?XIJoCdI!i(I~~ ,tI!I1l1~.\~ in whleh SerguYi'l111.afld I}lwolopmlmt. Inc rmlbiWcd ~t!)rm gcneratt'.(l dtibri~ from the ri~hl'l/lj:WuJ" HIII1t!,,~hcml dll:~ c:itv waR tJllrll~l\lI!Vl: lu LiluSi"!!, tht'J)t \tere~ hf<III!!Ii\,'1l1ll1dditiun f,01111J di~l~t(~J' Il,!h'l!r!)lll~.'Vic-c,~, we arulcipatel,.lliU1,Jng thcir Silrvlc1lS111 fulllH~ ditiail'~,T5, Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 165 City of Mkam/iF .1f.f'~·';~"';J"; ......... n!,,"'J"'i'l" ~~Y'l~ ,,~c .. ~~ r.(!M!I!Ij1!.'M 1'11"01011 r. u..m... ~r till"'" A 4>1I.l'IfIn ClI~_. do 6I)."UIJ,*,_ UilI1 ¢i .... Qooj!I'f "- ""'_,~~,»m ,,,,_,,"11102-1115 h" 1\II\oI,tQ:l~ of North Miami Beach " I II I' I rls Removal & Disposal Services 5·08 ! Jdmliii~ !?5, ... .xi!! i ; 'l'oWrIlJ"d; Mill' C:nIiQj"li" lOll ,?",Il¢~ 2~_ :>onrJ HlitriC.t\J1;f/ Wilm.IJ .Jhllllh!«1 inlil ~tlut!. FlIlriail : I:.aUlf:rlf,) ti/llrll~,r~~l dilll'. I(} &:,,,,,,·,11 C~,,(\~ljl. Th~! rl'JI1'.<Iga ""rf l6i!rllt~ .'0 0IJl ,,~,Z<il'l'" <1;11) lu ll1tbr," If) lhl;l J)l'IMI wms Db"laual, :ara ! lmmllr1!~bJ, fJ:iflOOti1 t~ Itlt!; Cjt~ IJf M!tlvmu.. I Bfll!]f)f.1),1l t.1nd flll"'I)~l:<')IfI~!II, Itl~_:,W':I!,( H~!~!!.t._~',ij,i l)y !"r. Cj~y ~I I , M~JI!Ii'~; !u cJ...p\l(!,~~ lil~! ffi~'11 of rl"bri~ lm ..... It;of,'rt:)~M''''~\fiI''',~ hl M~J1iM), ~"'lIl~lt>!' 1,,\1111:1 -.lt1¥lIlvpn""",, pijrt\l!lPiiltl>ll III !)-Iel JlIlftf' . t,91!IHltl 11!)'II Il. ellinr,jr~ II) ~1!ld wtt:t. " !l1~~tI ·,ll/1I1 III ~~,11W1C{t aM : prl)l'Jl;~IIJIl0l'~(l'" "1 1111 t:L1y,)j Mil"""" WJ;l~ 1;J;!<iI'I-:l!i ·",il" O#.l1l1JfOn "'itildOeY!llt~PI>\ll: 11' .. . JWI.f.ltlPl~rl(l1t UI.I! WCluill cm-)~.Je" u~h!«1 looll-! ,.lilllill it'Il!It' fulli"l 10 W1rJOm " 1\411)1 C«l«iMh II", " ! . , II·, I I I.. . Tab 6: Client References & Past Performance T(pwtl OI'r'M.lqU!~~ J'ti'IJrtQ\lIllS tl'm" W.l!.!l-" ~~~n~, ~ir,1~1 ~~fl\;~W~)4Jl.1~ 'lfu;lifiol-.. ,!.>IS.t __ r.>'. !i> ~ 1111il$.11,,, 'r~,/)f:l<l\;I1!"'~t R.iI.;(~ .. ~,?,~.udu!,fu~eill\l(ik~M WUiil;);tl'· i. ~ tt'!l~~ ~@,,,,,~'nl'l.o;w.W(;1p!J<!l¢)', &l>tllh\~lt RrIrui:~U ~Wii tc}~tjl~&ll!lte,~~ nlen'U';t. lhtt ~I !ll~i'h ~ '6f~ 1NIJl~!)ijj. ~ l!m4if¥l'll'1$1rVlmprO'fldfld ~ IJ\I/lris_ml ~tD dIt! 'r01i';l fw_lmtnttlJa. Th!!ltl'll;lr."IlQlillJilll'< cilJp ... rItld~IiJIh'lillwl!'~~IIfY-lT,,-fttI!)1~m.1 n"T_hl\ue~llnpl>1uwilll ~ f.,,·ll11UIfH~lO\MfI\IM"'~ ;'Ii1& ~\ ~ S~.(r. I tC)'-J-,·') /:;;:''$ J.Rit.1dt.J; \., .... ~.~$llrvi<""IAl~( ~.~.~w·:atn!'fJllQ',,ft',m~~ ~1mr~III1O~M~,~~.~DI~ti'i!P'''''''···t'JUlI\Ift~~~.l«i>tpjIJ~ Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 166 rls Removal & Disposal Services Tab 6: Client References & Past Performance Kentucky Ice Storms OFFICE Or THE GOVERNOR DEPARTMENT FOR LOCAL GOVERNMENT Stevell L Ililsnaar {~,:')",'t;:~rl r~I" H!21Ie'~II1I'I~ I:(m!~l !:)H'/!~. !!.u1r\i :),;0 l'i~jIK'IiI\Kitl.~hl~~y,l\m"!)l ''''tN(~l'l(! (~~(l~~) P~\';~i~~~;U~! nlll~ Wilder Cl,~:tnr(j i~,~, l~;l;\~ t lIe-r:ger-o:r.'!mt'r,r.?,cy ~m'i~"'~, 1,1l1) , 1%]a.\II.69 Plac:c ill.liIUtil'!ni18Et'" Fl33332 Dl:IiI'Mt., B~~lm1U. F;i:II~;IWI !!1,':I.,2r.!;~9 lr.lllJfiW.lfl'tl.fI) Jl,'lf' !iU)j), 'rI'\\i'f',' ttjg,j.r~,'r",~fl't" On hchalf ofilll; COll1l!ltrIlwel1llb uf IGImtucl¥ lim! ,ils munlcipallt'I=~, t wollid lik<l 10 CUlIII'Ill\1IUlIou1m Ii1 J~b wd! dom~ in Ibo COll:llillS of Ballard, Chrilidllll, HIIJf. HlI;,din, Crr.ily>oll {lnd I."c~n. 111(: ieu 'luml In llil1llllJ}' Wll$ thclRrgesl dfwII!1 iI~ oW' ISlllle't!I hlswry and )o'ilur kll)nwled~ilbl41: "laff iwlpl:d Wi thMuR/I dte p/l!fl1orIl4'lf do~urlfl(nj,ll\1.iOft Ibat enllJlilkd frmu lflOllllll)' your t(lpeI~liOOll bullllg.() tIm ioc:.al wmk farce",'. Indecli, tlie e()lIall(!,m,tioo l'i:twC(;!1 )'CJur lim!, md IHlf loca1 wnrf.: for.~f' WBS key 10 ll! !il1i:[e,~~fjll oprmfi(ll',w¢ bo/3'1' neve!' ((IIllat.-.) to lk.:l.l vijll, ilJiIulil. Thl'! iCfl Mor:m 1~(I t\iuth, (if Ihll ~'iI!e in Illlmpl~1c ruin. U'pcrJ1 l\oli!i\.lltiUit, YlIUT finn imfllfllintoly weapondildillld worketlllrdessly 10 llSi!lsl both ollr IllflJC:d Manllger .. intll!l fit)ld alit! Oil. mllniClp31 rCp.l~~~n'''II''·I:$ reljPQlJ~i'bl~ fur tbt IDllny facets Hltth IU1 QPcrllllnl1 Ifl)f1ltlll.ilo Hr.(:~Lt5(,-l)fiftc; partnen:hip b~I"","11 our Kelilucky If(m~pofla1i{l11 (Jabm~l and Bergl!ran, \\I~ w~r~ Ilbl<l I{I trIDJliimiJee (lilr ~unbwwml;nt from liM; ff.IWA and A1MA. the i~erllt fundtr!& ar,oll~l()5 (or ibIs lilt\fl:iivl,! pru1l:.'~I. Your aQhl:rcllC~ \" 1l1l11Jl,~1I1, ~t~tt: /Iud federal gllidelin~,'j: llelpllduj; lterrtcmdnudy WI!h IS$Uilli thlll migl" huw Ildlerwi~b.:cn LIJ1'\I\,':~~M Of ow:slookf:d. Sub~~ql1ent to your 3WtIU"d in till; ItflllClllG~tIQIlIiIlI:!.I\illltl:~ fur ~rililur.(j dlllrbl~n\iJ! tlplUl recc;.wry, Btrgetoll EitlClt8cnI:YS\!' .... ·iuC!J; regu1ilr(y f;Qmmllllir;llle.'iJ with lIii everl whetl cOlhnlunic31kln~ w¢re cripphni lIud lI:.1lde iI~l:lr n~lIibll: IiI the: rapidly clllmfllnr. c!"ldlt.i()'I~. liICllldlil~ lissilililll! U~ ""ith th!! rest(IJ"3llon ol'bulh Pennyri.l~ and Rough RiYet Da",Slat..,l'iuk~. two of ,he gMfg~M rind rn"~1 precifiu~ Jllllli;$/n (lUI staW. In ClQ1llD8, t wculd lik4: 10 llllirLk yuu -IIud yuur ~1aIT for 'l>'orkinn Ii'" (IJI~~I!l' \\o'ilb OUi' 9l;;Jll'. It wlJuld be nil" pka:!iur~ ttl recl»mne.(1d VOllr C!'ImpifiV I~ llflyllflll whe) may suffer frnm a liimi)Bf LlllfortUllli1C ~lrliwmtilJl~D in thl! luturr:. IiII'LIIII.IO'II:.r:JI.IF;NI~I:"ly flliHlt.11'1I1 rNOn ~1fhf~(~£~~{pl¥J /J:1IDOI __ V_{1 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. P a 9 e 167 of North Miami Beach ~11>~.n L. eallM'Dt 0o.¥":"r\{'If IWI( .~1.2~~ttt hr~~J':.m ~1;'ilfj.V-$~·":,1. ~~I·.'C~'t", Jltl:: 5t~"'::! ~.\X'. ~l~i:jl.'l~a.; J,L 1.f'·ldtHfl.t.' .~mC'~f 1'1 ... ~\~~;! 1':F~Af.ASPORTAT.!ON CABINET ,.~,ufJ~"'~ .. ~ .. ~(;r.:.\;i:,'t .0iI;;!)" ~,,'~i;!l'jt~Y9t1/il :11 ill Tab 6: Client References & Past Performance '~h/'~ II'HL'r ul rH!I~~l:;;W:thldl;'J!' iU lstl;:tl. "'t\'n Il:r,:n. 'r;; 1'i'~~rjl."I'i1.1 '~i.t ~il.;I~ "";"ff f •. ~' Jh~l "~ •• ?~lrll:!~Ii" tJf'!'i~.~ #.,J'I,I~·~r,I'~1 It~'\,rilif;~<Ull' r~j)~:tlrt !1"lr.'I .~r -'f;t~l"rh~'I. if4' ~~~'-lm ~ nl.,t,!I~r!.:ritJ l.r~):J :rJ,.;"I~H'n (!~ Ili~\~t (n:.'MCl ';Ir,,' dl't' .. ~\n\D :Ult11'11 rh .lul 'fJ~a WJr:\n.~ \\.'f. II{(~~;J:I J,f~ nt,Lzc·a;hltol il If:dfl~Ur.dl Iohdt kMJ"'~i.'\~r..-.L!t' ~It t!i.If &h:d~. ,1I...:a:~.':~I:C'tt! 1.,nK''''' .t'il,.~I~.I:'-tI:tr It~;.~U~l;l;r-'.JI,Itit nf;OW III;pIJ'I. t~"I.~):: t:t.; "~ilr;t~" Ur!~!"'Wi'll rrld;~:f,~ 1;11 \r,t:jl,i (h,H ~~t~I~t'I'~ clN tlllJi..1; l;i'Jl,I.I ... ~:t~n:ut""~'>.tI:'''.ilJl1! tHl'ltt i.!h .. ~,l1~1!,!" h"ri\",I~ ·J. .... :~~i JlJ (If.' ~.I., .. Ar ~1,t\i4f'.-J ~' •. ' .".t,~ .. :,~,!t.t~I~, tt;_ 1.;~·l.tll!I\Ii"~«~ ';'~it l~'\~~i'~. ,Y~~I '~II~\II" .. ul..:! f,l.J!1 wr.J1,: Ri;,,~lIif !!,11U,o),11"lf:'\! 1\;' Il11' PN'I1i.1 ~t,(.,I:·1I :IJ't-il .,.t.I~',~t 1~1\ ilni ~Iui<t('ul" "';}11; ~;.~ut .. ~~ *;.,;. !~~"'ill~1~h m,~t!rj;' UJlffAllIH»t I~~l,~'~ "'wl.1'H~II.\1.~IJII~it!'i:ll'~' Jt'J. 'JI!~ :'l~Ul;~J:'I·~II~ .. I;\':\, 1';J.Uru{)lilt·.1~I:I.I, Ijl!' Wfrf':!r)tlJT, tr~~,t.Jt1fl '~"K ~ln:.1"f:~ Jii,li )J:('li' Af~ I~~~ /11,1;"1' ,,:jJ' J~p)'111:1'!1::~m~;"tl t,n .. Hh." ".~~j!·~"'!H'~ 'yi .. '!-.~! "rrtIJ:'!IJ~;.f' ~(I!'1'~~).~~ ! ..... thf iiafrM fii"', ~?~m~~ltl~ h"'~ . .:.\i' ~i.lif,l), r;~1 I., 11i'1j:'.~!11~. 'lOt, '~~n~!:"~ ~!I!~~ w; . .lr\'~~J '.:~I)}'~~ ~r-4~'~i~l\~,il q~ p~j?o(.!:'II,n .~~f. ~\'I:~~." ~iil:t, ot.~){~1 i;jn :-1,'tr,~ij-'lt1'!:~' RIr:lif!ilWjlf~ 7~lf'. J..:r":~~: l'Ir'.IJ;J:1;i1i::'~ '~r)..! ",ullt'~'lkl L",))I,,'ll J'(ml!ifJ~~})~'~'irlr hJ.h·'~;:~I,r"~:I{l!,!. I~j.·, .ttl!;';, :r.r~~i"'lil '''"':'1;1.' "I)~,;~ II:: I 't.Lth't;~ftJl·It;,~r:"'1 \.\~I; ',llIlirl.all:~r, 4 1'1"II'r>M-l ffi ' ~~~'~i;il.:\~,t:i'"lt~'!,\ ~~. ::i~ 1~!JrIJ' '~IItt.,n\"!- IF ~'~'I. ... ,-- .... ' •. r, "i' ~ 1~'I'tfl!i. t., n".11~!~"!1 ~I~ '~:!,I~:~'"ilr".t\' I,,"~'!,j; Id~\UII~r ~IJIa¥! ru' ~Jl;II\l'.iir:.f,).:!-J.lu~,j:" 1II}':j1'1Ji1',tJ,j)o4"'~~~?}!'I~ i\":~'ttll.lut ~JJ~ir;tli.',4,:.nll lI;:ftil-;i.4'!'I~iI~'. !l~I'Ht.ltr~r~·"~,' ~,,~jr:l~rR .tlt..'l,U ~t' JI'f~ ~\~.~t~ dt!f't.{'tdi'''f: I~ h~·l~.,..~ ~t.,;.r!':il·· 1;t-..... 1:~~ I,,~ "\lf~It4,?lf:Jn;'i'I('.~~"'~'\~ V1Q"~ttn~iWlri~ ~il IIr ~I't II ~'(lt\'l. t~·(i~.: ~·;t~ItM t,.Jt,'au.b ~'~~~~ 1""(l1f\'.II~w,.b.u~t UlC ~'~b:, "hit. i'.h:~,n (iUlilttl',"I~Ao.; ~~UIJ;1tt:tJ~l'";'\6t'J~f·tlAJ'8Hf'o,.:~nt1ft\ M..'S .toldl UI~lj!1,' ""~~.a 1:.;,1 O}j!Jt~.~,,,,h~,{'i{,",,, 'fA,,~ ~~hlJ+rJH~1.4"llJC~"'~ IIfl~1 ~1,""'if}'-MiM:t, l'f.oN i.ht i,."~~;.tI··'lltll~ ltu Pi "",-,,''''1'' 'hOi" ,.{'hl" ~Jan:,t'u"4J;.ilj,f~It.,d ~r~I'!"'I:"~r dlr ~~~f.<;4t,I!.'~,jk'PIWIL~r=r~ ~nl~f1'A~ft UHlW,~lth~';\"'·~II.IlWt':t: 14Uh.~'!f.~ N,.tr 4~tyi.\'.fi~rt)td rtI1hIJ;ll~,~, n.y~~~lf':~'~'ih-u. a:d,..~.'tJli :<tritj Jm.~, ~~lIk"fll11 'ht.1~I. ~:{"~{!! '/II.IUktl t..,n r2~O~t:AJ;! \,.l;,\, ,~"'Pd't, klJ',"j1 ..... ,qcmu..tn ~ '\{;J~Jt'i> 'If'':-'Hll~l;,~,"d l~l('.~'11I-' ~·'~!U~ .• ;t"JM' "~'4"'~"""tlf""lt ""~llh:.t~4ft~I~~"'~:!' ~.) "'~tml","" ~i'''1 ,h afll", .. , ~;jiJtl~f,,""\ "~J.. ,;-!i'!?o/....s~l"'*'.!~ .• ,'{d 1Ift9!,~I'I\-~ Ith.."l~'" "It-'Ih'd~ Y'!;,U! ':\ff)n·,tvrt"f,t,,''', :!~'1~.' q~ ,"~ nft~,nMI·~;'('I~.iQW';':,t~ "~~1!1t~r.'Jltflt<tall.'l r4~,~ if, ~t,ifl'" J.!:It,'1fJ.~~i):i.t~' ,I r.l':,~!d ,~~t.·!ll ill)?,J.d,ml~·\~'+l~I,;4.!lil.nfl\lmoJ Ilhf.~!1'~~;~' .*,~~ 11.'.,lt}', ;:;,~ ~I ¥Ulltl~" ~!~Jt,,'11 ~l'i'.'."\~f".~~',d'll' ""~,C~~l.~·'N!rmtlt,\~\!.",~~f th: l""ct~',r'.~\~11~4IJi!bJ'.II mLu.'1,a\ l~~.t\(;".: It.JJ '.bP""t-rMf-lq'.!I"·J"!~r(.,';'·~\t~.oi.~i',utllll',.'~l.I~'" ! l,a,t.i·' 'jift"""~~ 'Io.t~ott~·~"'.~,:o:' lj;rHI.~·,::.a, -.,r-1 ,'-t b;~~I~n.e:';I~pjl~"i~~tJlli"J~!~~ll.~tll~'i~~l. tl~ l~'J}:.". fu.i t~«lr!,jt.ll\:lttt, trr~~;:~I.«.!~~"\.~"'. 111 ,,~,.. ,;'1 h·nllf~1 ,(t"f.'''I,' _~~lh·.1f .ltJl'~\l.llal,·N;lf fl.1, "!A~ .J,r~nu~L. rr,-.1t;t1.it:.-. d.t·;~' r.-!:ul,i."!I ~"''1\i!~:t:ll,.nJ.t/'''tt'. :"'I/,~"UiiN.~';.'~lIrll';'~liiflr::'''fS1·'':41~ }'!;~J Iit~',t't-.to:/h"~(l,," I~ .. ~~'.~(,'L t"IIo·..,J.-n,~iJ;' "~Ji'I~. e-' .. ~.ffl 'rlf~:ru'I"\:.tIj,,I,f'I"",:"I'l-{,~t I~i,g it Ih,:., t·.'~ u,~, f~ilrl'r! ~ ... \.t'p~·lff.J1l" i'\l~n'':-1 '.l"4n u",,"''''for'i-"."'.,,,,-, • itliIJ't! bc,"'lI h ~~~~:"'1 t .,l.q .... ij h!~i~I,'I1 ..... ( •• Itlf:'ltd Ht.·~1., tl~.JI'''4!" ' .... Hh IJ:. m~ b:tiII'f~"lM;',. ttlr~~"~ P'i1\tN II ~j ilfl,.",I~ r Iu\~ ,t..JJ, tht t.lIfI~VI~.Itli:-1 III ... ,' It .,1It ~r., J!fll"ry<, .al! 4\'\t.1U t1\~"tr'r.iI' f.~<I;A'! !~:;·.Il;; ...:,;i"LlI\~,.f!'l t rlmpll':';~j,( ... J(I!Yr"If,",i ~lll<~n:,,~ '., jt~a.lltw.m ~Nill'\ ~".lJt.'Pj, Ili'tl~I~'h,~~~, ,'t.!.if.'~~r,."w: II..t.ihl".fIi,,!n-' Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 168 ( Removal & Disposal Services "I'l,/;\N($II"ORTATIOr:.! CABINvr ii;:~~,'ljnlw()'.~·I!.~j~~r(~1~'f:~' i:lf~I~H'~ ;r fin'I'f.I'1 ; I ~11'1() r.11:.~ 1 rI '1~1~.U,~i~~ :1~'~fU1'lt M,,'f\I1Il.1d ~R"I"i.;I. l~t'V"'('1! ~:.IfK'''!~'.I('~ &,,, iNa. I"" l%l2 SW W"I!Ia;o i:1'm.ttJL'"W! f,'ldt:'. ~:.~" :J],~~~ '1'.I}i /ij : ... ~ ... rji) I,f",II',:;:I:(:·f'II"; ,\'I.;~.!,I~IM~:;;'·' ~~lm:1 O.:~i~. ~CIII"·I:~ IIi. ,. II· , . . ~ jll~~W,l'i1IIlItor, ~1(.'I':~ '~'1':1f)1 Tab 6: Client References & Past Performance R.: f(~nlu~kt kc Swnn 2009. (;,Io'JI"o" t:I)oIi,!~ IlfM\ ~liioltl\'l~If1~. ~.~ lit, I;l'IIlu,iJ "rm'i";BlIil:>n ~'Iiblnet Dn .. ,t.Ir.IlONIl"">'4 '!IlI'" kI!u· .. tm:,'IJIIIII.'lIIStt_ ilbclllJ! "rillOl1 till <ooI"''''loI' .... .,''')W< lIelT ~th, ('""plM) tfIIrtl<l,oj\">N during_~ IIJld ""u~i!l}' Jn~1I. iii!; ~II~ kcll_";" ..... nlly r .... d, OtJIil!jt )'<'JI' CDIIIpIIIfi """ilu,:lonv p.;tOttI!ll'"'' ~)W ii' c:ht"liltl ("IInty. mlny mi~ ........ l>IJih .... "h.<h _~ III jr&."pcdi.nl """,,,I.,., ~""'" o>f IOO~ IDiI .. ",.,.._ .. 1.m"",,: 1I12l'.<ron l1nIe:lI~nCJ Scrv)OI\\ illllt.,c'l!illic,tY '~JI"''''''''!I and \lUInrn"",,-:cd d.bri .. I~~'*"i' tpmllnn. ''if (l'fflillan Olini' ~I f'ot.1IIIly 19, 200\1,. In Ih,·!:w. tc\'m dI.),,'f~mth"". ~,. "'" ~'~~I!I ~gtl" '" "'¢WI. whim ''':,lhl.cl1"rll'irll (~J ~\.~ ""rl .• ijl'~.Ml.KI"':<!\: .. ~, .... , m'" f"",,,. urn """",.Rd. p!TIdut.'.IDIlIe .. /! ... .odily.·i""<h\<.~ , .. ~f ,hI' ~ot"" n,,·· .. or,~.,. 1m: numlmTor_"""!lu,rnlll.lIl;t .m:bl!dor.."«lli I), "t1llll ~ifl\it'NI,:m~·!i,,\.:mlrud< •• nlll>Wt !i~jJi.'I} ... rim Or. ",""null !/ifll!l>a:lh. d~;;-, 1\1:' l!<iij~J ~~ll"~'''H~h ilq1l4!ed ID ~tt~ IJ.OOO <lObi< tor,,".,J doh,). ~ NP'''''''''i.Hr",,, ~1Ik Ind C""n1t .oodr., laulr~1I.W"''''''''JlI"il't> ~ tlfI Aplil 1(.1, i;~. _l<1Irl <LIb«: >b't.l!iC .or dobrt .. ~mi>"II!d, froM ruu 1IL'1II11)u oI~ht ('lIlIal). 'o>U lH,~~i .... th<'4UI.J (or "'"" tllfUl'lldo.'\fi (I:k.li .. itlj 1~11\lN11~" IM.~~· ~~_tl""'l~.Ir':Ii>h) "'j~ JI'I,8.tSyanb In "i .. ~. q I'oold Iik.I,,:lMtNt.~ hlloo.cn I p~ II>"1Jri, .,jlll...,. r.44'",) llIM!·uff"'u. \'i~ ,raJ bam:loo)OOr tOOIJl"")'"' 1/IIl/iirIDIIt.I",w·li1oml!'m1r i!; ",~,i<ll tlIf)o11W1!' '",,0'''', JIiri III\! "~I VII <>III' "'A}" 31.111) .....,O'>ottl~~1'Nlm Illb d_l.1I.ine,r\'tf1. 'llg "",j.<I.!.I>Jl ~1"~11 ~'I'i"flw I\\'TI.' m\lllli .. ·~""d.fT. Mr, ('UC~ t4tJj .... 6 il'lL'.it'" M"'<;,!"HO!I'hh"'''1>.:Uft'f1o"'''''~~· ...... _ ...... "" ... u.... .... ~ ___ --l ___ ,-,:-____________ _ Il'W1n;>«!;!IOO~r",,\~, Chd~.Ii'1fI Cf;'lml.~:HOf"ll.Ij'II"nIlU'!I! f~t'I\l(' frci nee laluu '11i""'" .. h.·~,~>'j1Io,1ilt,,'~j,~.I~tll,1I t, for .... "","",, IIJ""t R.,;{~ f Illl!)iI, IlHl,t.li, M"Ii!4.~ To:. Orri)!;", (' .. unl~ .rri:.~ .4q,h",\"11 )'I:iI'l ~l· :~'I Ii r,j,lIJ,~:hlllll'"r!llf' ~:,~",:,,,;)'~, i~::~4"\ 1 1;:":'1i I.' ~;llu~:,;t:".tU j"I,I,' ~:lTl,·i,:~.I'·l:!,~,j ApriW,:tJOQ Mta-ll~Jr. =:~'I!,:Sm''''1I< """"""' ........ lHlI1 II<j~k) ~~lO;N,tM.iM(--"!ldri<l"""","" "",,, k"""'l~ It .... "";,,",, (# .... ow \to, l!ctn;mo<, n"'.~<>1~"'~~"'""" .. "-"""1<N""'~ ... l!!,_It< ... """) ~<1,~~~-II:lf!n\ .. ""' .. ''''<r)i!uo'''''...,,''''i« ....... a'_~'_.IJIJn'1I t'""~\I)".~IIol~I'Hi<l4.,(1riJiloo1N...,._·--. ..... _ ""k~,~<4 ...... ,qW ... _1ot s-O(_ .. I1.,., .... "' .. ~_. lktpor .. r.....pylkl> .... _).~oI04._"""""M<D~',..._1O ~c_ .. ,-. ~ •. l!m."'''''''''''."."4o).t>f __ ,''''"' ...... _«n'''' ...... ;~hk~""'"""'"' .... I.) ...... IOI!~( .. )~ .... , ..... _ ........ _ ~"""'-"r_ ............. f.' ..... ' The ..... 1 ....... ........., __ III~ .... '.~ lJot1dol,l .... '·"'Cl4IDM> ........ rtl)fSl~.0it ... _"""""" .. <Io)· .... ~2S11M4<~'"<It ... -' .. _~ 11.1IQO ....... ~oIt1t\wi1""'_~~_ .... \('_~·_ .... d~'I.""t"''''' doI< ... A;w:.)(>,J\l!I9 .... I<COl .... ,....,.., .... _,><d.fto<"' ....... ""oI!!><<'_, ... · UJ.lQl >Id ... l<COll ........ ..,..,..,...IC1!r"''''' ... ...,., "f'!i\""'_ ........... ""._ .. 1 ... ,"''''~'''0, .. , ........... · .. _In .. .., ......... looeo',-• .l-.. ""-":d ......... ofl"<> \1(, , .. ,_""" ... ~' .• ""~ ... .l ... _ ... ~."" ... I«'".I< . ..w«l, ... H',..Ji'"' _..., ""'"--"'180 .. "',,<10>--. ...... n.._.-_~.",.la1t' 1OOOil.><'.on! *'1. .Mt.(o,,,·Ho;Int""'" Moooot«I ...... m._ ......... m"'>i«t_ "" \'1 , ... ~""""", ,....h-ll"WlitIllII!w~.~*',.....u~ ... .",._.,..t~~ ..... u.J/". 1'<0._, Use or disclosure of data contained on this sheet is subject to the restriction on the tltie page of this proposal. Pagel69 of North Miami Beach TCYQ'.iV+l at.in .. 'i~.11 ,~\~, ~I~ ~!\:"I'J,rH ~l ~.;o.~.,gJ\ii' j·,V, .~~i:1i\:J!t~lrW!"~·~~,.J' ~ft! ~'!r:~ t ;·j·1.~"iP~I' ~, 1!.~ ..... ! \I'~"I ~~ ~~ ~~ ... !J ,r .'!·~·ri.11 'f'l~'!,':\I\" r<1itn.r.)I[ 'J;t~r; !;ff~~~t{it@~!~~i[nft~jr~~~;!i;~~~~t[t1~~~~}~rilf~;~~ "~~~;~~~:1,~~""f~~:/:~:::7;,~j!.~~~:~ '~'I :1,., :ir.~\'I;:': ·.~*:tl';"~,II..'j,iJ'",J 1{1J" ;~~. "'11~ ... !1 1,ln ll,K'1Ih, ,i~J ,11"1",,,, 1')1' ,.","I:~ P_~I:II!!I!'fII.'h II~ abl ~~\·jt ~ '.tr~dl<o~ ~I~ "i':'IIi~1 ~m~ilUliI, "''i'' t~,lf" .r:' ::.;;~~;,~~~~:~.~~;~ :~:~tt;: ;~; ~~~~~~~:;r:;~~~:;,!·;: 4~ '!-.~l4..)~, l'i11"1'.,~';:'kH .Ij~;:tl(,j,~f.f4.;~~i,.,., .. ~dt~. ~.,i:t:)I~.": 1.1"')j)~ ~I./';"Pa ~:llt.~j,t.1111\' tr.' ,\,;', ~.lj~·!.t..Wo ~.' • .ou. '\' ...... i~' .o:n~ ",_II _ !,:".;I~ ~'~:'l'h::.' m.; ,~'l"'~tj ,t, ... , Il'"'~'lttdtfJ ~':~:"'J.""" ' ).Ht.~I.f __ "'!""~'-~'''fll$!}l;<f0.41 .fo.;~!I' ~""~'ll~~IJ!\l1? ~ wtitl,V1li J.td MJ"fffi~ t-o •• ( r.""~. ,'n!,j~m.',1f~tr~:"'~IV.1oFj,'JI.!,~·'1III4 .w~." ~K(iI, 1"1'111"'< ~~~:~ tnJ ~ ,..I.~.J; ... ,..'u. J:tlf~ f..I'..""'" 'll;l'.h' lh At,l. h, • _-~rtlo~rl ~~:!t.~~: ~~~:~~~YC~':,1!~:;'~l~:;.I:' ::;;'7t t_:· .... ~!l1 "".1,1'-t)',ll::'Iill ~II''' 1HI hH .... , ...... MoI..-~,,., .... , · .... ~I ~.~~ ...... f HJ:1.f~til.., .. r u~ '1 ~~l'll--. ~,tf .lto~'~~ d '~l~'j:I~4 1}7JoJ . - )~~I;·~~~j"f~;: j~':f~1 UI~I~f,1Ii (''';~ t\,,,j,P,~t.!lhl'I;:.'11 ~~iU'1~aUlItl" II II', , .1, " .. ,,' :::.",' ••• Tab 6: Client References & Past Performance ~ \"l!ml~,J'jI,ll;~'~ :~"'tI~' ~)·:'l\i'fIl;.i,:c:,tlJ.r.:I~~!~ ~~"rf,nt~.ftilitJf~(f. W 'lAV!~. ItIJC~"J;~~ "'~~h".IillQ~,"'rll1_!Kr, 'mt'.N.lll.·lrt'll!~':tlld.l~h~f ~~~,Y'.lUI~.t;f.r'UI~ Jr. r~',~~1 2iur.rd:~ ~~k 1'1' .. u ""~VI.,Jfll~.fNl.dl~~1h; 'J ~~J. '~~R.':'-'~il}.b,,~~l·h·i;. t~~d~'~~~~r'!'I~ltl'!I~&7 "l;\I,~I.~'1rl; 1o\1-~' JoiJJ ~f'_'~~h·'i'.~~I,r~~,~.! ir!~ p~1,r;'~'~ ~~"~tM_li~.f .'4iit:m Wfih II :i~,!·.tt1'4;;rnr:Jin$ '~(~Il1l (trM1:.;I:';;JJt r:rlW.W"";1' ~t:w'd ~KlI:jMJ .... #oi'.I:'t~ tit ,;~.Jn Wr~rll.~)·,jirl fit, ,:m~~,·~,·r\:r. dml ~'i!.«t>oJ '~1f,,"h" t':~J,JifJ ';Ut&WIcJ:u,h1#: j"4a.~..J:,b.:'.\1'lhr. ";~I~..:~~t.tl,N ,*,~j~~{~, ,Vtl~I~fl.tnJ!Jhr Wi\ .... ~ ""~c/l"'~l~rd ~IW.", [!&tlJli:\lhU1*\Wtda-..!.:¢ 1I.llut B<Mu.. ~ ~S~;f.j"'hr. muh'f.~LI'J.· 0.;" .11(111< III I~I.',",". W",~fitUm'nd ~vtlt q'C\Irtr~ br·;';lfdi?( ~~ 'fI'I;\:~'~It,J ~1~1t."lr.r~;& \t~. ¥'~mr.h!rr: ... ·cl~~,11Ij lI!AII~' Ito-!it-ft ~~:D."'1 etX'~~,b!rll1.":ti\l«j("~ IAI'r"J.'\'1~· ~~IJ dtn.~li(~~~ tf,~l~ 11 "tn" dl"1~~J ~i~.l~i.' .. ·.Iiu ~jr-~ '~~.4~p) ,lJiJ(1 f1W"')!ltd·.~I~ ""~w~':i fl;iIJ,·t:jtJ,~ Ji;.b ~.iIN, in tr!.;t;'~$r,,~}";t.l!UI'~11~md~ .wr~~.", "\,1,~;~ ~I,h !l.Ii"!k~fk ~I"fl ~"~i;:i!'l'~'I,I,'lii:J '~~Ol: l['1.~romcDJbt\iln,~q ,fNJl ~~~j"I:".~ h~ri3iJr.p. v.f1h'~ ,~t'JIl'jil,lfll1>id r.:L ... r.:~;'·i!<tI-l'~ ~1~1.:I1·~~f.:#JHII~""':i .<Ilf'I,;,)K1 '/\f "v.-tjff~ L~ ,1,1f'r"Jilf!t' .in the: r,~~,<, Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page /70 of North Miami Beach I Tab 7: Litigation 17 .0 Litigation BES, as with any emergency response corporation, is subject to certain contractual guarantees and litigation. Our policies and procedures are developed with goal of best practices to avoid situations of project performance and schedule. As much as we would prefer to never have such occurrences situations do arise. Between 2010 and 2015 BES has had the following two claims. 1. Xtreme Debris Removal, LLC v. Blackwater Creek, LLC and Bergeron Land Development, Inc. dba Bergeron Emergency Services Commonwealth of Kentucky, Ballard Circuit Court Case No. 09-CI-148 Breach of Contract by subcontractor, Bergeron disputed the allegations 12/04/09 Dismissed without Prejudice 4/4/2011 2. Greenscape Landscape Contractor, Inc. v. "Looks Great" Services, Inc. and Bergeron and Emergency Services, Inc. et al.; Case No. CV-13-6477-LDW-GRB, Date filed 11/22/13 Note: This case is pending, BES Is confident of a positive outcome. We are providing the following Litigation History Form. Broward COUDI)' BOCC Bid No.t TI300109BI Diluter Debris Cle.rlog & Removal Services LI'flGAIION mSTORY FORM VeodorName: Bergeron Emergency S.ryk9s. InG. o There.re no m.terial c .... forlhi. Vendor: or til Material Cese(s) ere disclosed below: 1. Is this fora: (cbeck type) If Yes. Name of PareoVSubsidiwylPredecessor. o Parent. til Subs]diaty, or I Ilentcron nm"."."" SeMc ... Inc. o Predecessor Finn? orNoO Party Vendorls Plaintiff IJ Vendor Is DOcendanl &!I Case Number, Name, Greellscape I.ands.ape Contractor. Inc. v, "Looks Great" Services, Inc, and Bergeron and Date Filed Emergency Services, lnc, en al.; Cas. No, CV·1306477·WW-GRB, filed I 1122113 Name of Court or other tribunal Eastern DIstrict oCNew York, United Stat •• District Court '!)peoCCa.e Bankruptcy IJ CIvil &!I Criminal IJ Administrative/Regulatory IJ Claim OJ' Ca ... of Action and Contract and Ind.btedoes. Bricf description of .. ch Count Brier deacriptfon oflh. Subject The proceedlniS are a result of Oreense...,. Landscape Contractor Inn.'. claim to seek compensation fur equipment, vehlel •• , fuel and machinery provided pursuant to a MaHer and Projcct/nvolYcd contract entored by tho defendants. Th. claim. a.serted include brcaeb of contract, violation of article 3A of tbe lIen law. and quantum meruit, The dam'B"!' sought include 8 money judgment fur $216,219, plu$, Inleres~ co.sts, and attorney'. fues. Defendants bave twice su0ee8sfully dismissed tb. complaint, and we expect Plaintiff to iiI. n motion for leave to file • ~ond amended oomplaint. The Company intend. tl> deCend all claims. and we beliove it is unlikely that PlaintlffwlU 1llOV811 on It. claim •. Disposition of Case Pending &!I Settled D Di.mlssed IJ (Attach copy of any applicable ludgment Vendo!'. Favor IJ Jupgment Against Vendor 0 Judgment, Settlement Agreement and SatIsfaction of If Judgment Agalnst,isJudgmentSatl.fled? Ves D No D Judgment.) Name: Ylnecn\ T, rtllAAl Opposing Coun.el Email: :all@l!!libnicklall!.t;!,!!D Telephone Number: 2J 1-752·71!!Q P age 171 B £:!F~,(i£f~.Oi!~ Use or disclosure of d~ta :~~i~~n;:9~n o~h;~i:~':~~s:~bJect to the restriction 1I-!f~1m ( 18.0 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Subcontractors/Subcontracting While the degree of subcontracting is driven by the magnitude of the While . the degree of subcontracting is driven by the magnitude of the event, getting the community back on Its feet quickly is a BES prime focus. That philosophy drives the first line of subcontract resources for from local hires if in fact locals are available and have not fallen victim to the event. Nonetheless, as local subcontract resources come on line, they have preference in engaging in operations over out-of-town subcontractors. Each construction subcontractor, local and non-local,ls assigned a BES mentor with appropriate construction management and/or engineering Tab 8: Subcontractorsl Subcontracting ~ Subcontractors are an extension of RES and must follow the same policy and procedures we require of ourselves. Subcontractors are Included in all safety briefings and safety plan updates. experience. We have learned through considerable experience that this arrangement minImIzes miscommunication between our staff and local subcontractors, and enhances overall quality and performance by instilling our H&S and quality philosophies in them. Our site superintendents ensure frontline supervisors maintain a high level of H&S oversight and basic PPE requirements and practices are met before the labor force will be allowed on site. Our local subcontractors' . acceptance of the importance and benefit of safety at all levels, at every site, has resulted in excellent construction awards and commendations. BES embraces and enforces its safety culture on every project, but especially on emergency response projects where local subcontractors need to be indoctrinated into our culture and trained In all aspects of H&S, as well as full comprehension of the SSHP and APP. Although BES employees understand the safety program, we use numerous local subcontractors who are often not adequately trained. We have created a program specifically to address this and bolster our subcontractors' safety performance. Our disaster, emergency response, and debris removal projects have the primary subcontractors listed in Exhibit 9. Exhibit 9: List of Key Subcontractprs '. ' " !BO,()a,~~~oh/.:'! i:i~,U~~B~f~~";/' , ' , ' I ..: , ' , : i, ' : ': ~ ; ': .; I 'j , ~ "J , , L~ok~ Gt~~tsenllces/lric. . Htihtlhgtoh.Village, NY ,.1;t,e~:·~,\~Si, "" •• ; .Beaf;.qr"eek;·~k . oanlelsTtee S~tvlces, 11lC:. Darby, SC ·••· •. "..·1 \,!:[il~~~r~lft~;·.··.·.···· ·5: projects. .. 10 yr History RbW cdll~cHoh/T~ee& swmpRE!mbval . I R~W,!'~.QII~t~i9nXiITreei& 'StutniRettioval' • ...... ,).,1. ... ,,..,' .... Tyrl1key DeJjris Removal SlIPport Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 172 ( , 1 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #, 2015-08 Tab 9: Firm's Financial Stability Firm's Financial Stability BES Is a wholly-owned subsidiary of Bergeron Land Development, Inc., and is Incorporated into the Bergeron family of companies. Bergeron financlals are provided below and show positive proof of why Bergeron is currently celebrating 50 years of construction, emergency response, and debris removal services to the Florida community. Our Duns Number is 831572495. Our financials detail the success of the Bergeron family of companies. "!~: berkowitz pollack brant '~, advisors and accountants lNnEI'{;N[}ENT AU[lITOR'S /l'f'l>ORl T Mh~ !);"~,,holdera "I Ber~oron La~d Oe~Blapmenllnc . • nd B<!llIeron S8'ld & Rod< I\O~'",Q. lilt, Wo ~-i!1o'6 au~rted thall,rorm.~nYi"ll W1i>nt)!i f'n~r.c'~1 $t&l/)~ ~ ~eroecon le"" Dtr~elOl>'l1&1!l, i~r. ana SubGit1,iI~es'm~ 'IlorpOfQ1l S,nd a Roc;.~ 1'Ii~1.~~, I,~G "'~ff.~ oo-r,U11&!1 the <.Omb'}IEIII balBllOO ,~htel ~5 01 OJ!o..~9r ~'., L:lj4" and Ih! <el.al.d Q).'N::nc<I S1Mltmsrm Gl4rccrne" !hI!f.i!1)o1dwa' eq.i~andCll\h51_fort'ne~.' tIl!ne~de~ IM~ Il!lale~"OIi!I".,1he OOI!!till!!! fjlt.llnc"l.t~iII""lnll'· M.tBag,.,~"C" R"~IlJlbMII)r"'rfh6 ClmtfHoo.d I'manel.1 SI.tlllm.nu ~1a'''9~me~, IS n!9ponalin8 lor lI!e prepsr811(l~ lliM fair pr&~8nt9t.on ~ Hle411 C!lmb~~ r.~.~r:it1116t6"U!nl1l, ift ........ da~""w,t~. lcouUnLing flIrnclph>. 'cI"' .. r.lI~ ~<::t¥W '" tl~ LJnHetI S!iiIl!~ or A_'~: r'". in(,~o, 11 .. d~JlllIn, irrlPIt.o!n~nMIQn, .n~ malnlansfl',:(! el,!nw,,*1 r..,n~bl nlr ...... ~I~!h~ ,.B~ll!r~li"n lind~ pI<lstIn!il'an or ;qGI~i.lICIliII;m;:ipll\lllQrrJ;lnl~ 1"", I!tQ lroo r,~rr, 1l'I8[Q'I~I"',i~lah!",~nl. Wh."'.r ~u. '" lrou:! or ~"or :lur rnoo~ibmty .. 10 C~PfO&$ an OJ)Ini~!'OI1 file ... CQmbtr.ed tlra,'lUai61a!r.~\et1t6IlM«l O~ ~IJI ~,.:ht W~ ... ~duCIc~<fOllr 8i1dlll'l ac.cor.liinoo wilhau~lImg s!af'odard> Q.flIIflIlly'~COOIllI!!S In Ill!! IJnlfed Slall!s al AmarI». tl'4M Ilar.~ar~5 !equ PI' thotl'>1! ilia" .,d per/ll!',m Ih~ audit 10 Cbla; •. rtaaunlbl. 8Ptur"n~ abO\lI wllQlll!!' 1M can:bin.~ llna.",., ,tatllmtl." .r~ r<e~ at mdl .... 1 'll:sv.BI1!II1~nl Ar, alJ!f<1"'WI)Y~t Pftrft>:n\Ir.9 P'l)l:llllllUtk'D oD!i~r a.dlleyidance eboLd lha IfI'Io~nla .~a IIJII'ItI,.rea ''',lht ~Ild IN~!;).' 'tll&f1\!nll Thb pto~ur.~ 1!e:~10Il' deJ'ftlld an In.. ;ludltcf'~ ju<lgmenl, Il1/;lurllng 11m ~~."""'t ul l'. ".k •• , '1'1",<1.1 "'i~l~br""'nl"'11)9~bINO<l'fln~ndi'1 ~!ilI1:"",I1I', wl"qth~~ lotl~<r. QrrO'" In lIl_idlJ\JII)01iQ liskil6$(lWOtlntr/, IhltilUdilOI eonlllj~ Inlornal G(Jl!I/OII1!IQ'lnllothoIl1lWa pI1l0a'<llio~ .nd f~lr pf\!$,nt;olron ~Ih. wnbiMd /""'11'". 11,i;me'1\1 '11 ~'Io tIfl.lgn llll!lil PI~ (0\&\ lIfO 6PPtlprim In Ire ~~ce" bill nO! 1011ile oorp05~ 01 tX!Jlmlnp a~ ~fnlon 01\ lhe olfooliYe",,&~ a/the 'III'Iil)'s'lnlemaf conto; AtcardriljlrY. 1\11 8',(j)fllU no &ulll\ Mi!'lan A~ &f,(Jit 8~O inclUDes eVlllualing the Bppr~uOj acoounfcng ~itl8& "'ad Wldhefta80nab!a_'l~ aigllir.6anl oocblll1hng.,.hmalau~",,~ bj'n~.m.lIl, "" WIlila& e~aIUM!,fIg l1're 0,.,,11 ~slr.1atl,," or tile caml);!/Ed :I~aMr61 statemenl$. Wo beh~VQ '~iJllhe Budll e~i«ti,)W wv l1l!cye OO1It,~ed ,i Blrflia91l1 a~d appro:t~BIe 10 pr':l\',:Ie ailaSiitor aUI sudll uprriOl'. Ollllllwr I~ ou,.",rill'on. Ihe cornbrned f""'~''lfI'r..lol11o.,1& ralerted lOabOlle I)l'ellll!,lall'y.!n aVrrl,all>,I,,1 r •• pt<ll~, UI.,combJ11lllj"n.~e'BI poJillon"IB,,,pOIon lan<10BV1llopman!, lIle. and Ii_lllranesana a.rqeroo SaIId & RD~~ M,"ift~, Il1Il ~,01!)ecembllr~~ .. 2C,f4, Bnd 1~ «"I1bln!!d R!sun& of \!,.elr opetlIl'-lII'l~ therr _0.110'111 fop lila )'INI'l'Ien encr!KI lII_dB~C!I w:I~ lIODCI.'llbl1!l jll'rnI:lJlle& ~rlll, Ir:oop/Ql1 iJlli)to Vnll~rI $1810& 0' Ama~, Rf{>Ol! Mr Supp/cjtr .... W I.r",,,,.,,,,,,, OUI 8wH I"~ oonlluC!li11 lop lhe pWV<l~" of rornullfl an ollilr!O~ 0/1 lh11 GC<'Iblfll!d lI~af1Glala1ll1oment. iIlI cI '..0019, Ihe 6UIIplema~1a1 INorma1.on (pal/&fl 23-2 n flIlllBsenled fot JII;cp<lNt O! Ild<I~IOIlIj allll~1lt lncr.:uDl arllllJiied pall of Ihrt C'tlmlll~ 1II\lncual'lfotemer\lt 6LJCh .ft1OrmallDl) '6 fila hllf'<I~oQf'" 01 hllir"'II"",.,d IIIId ... " okIIIO'8Il 110m 4IIId lelMB& jf.ra~1iQ Ih~ undQ"(;fIl1.C\:oun"I)!II~r:lCI/It,t l8eaCir UI~lIlpr.epare IIifi t1ln\b:1!/ld Ili!Jlndal fl/etMlIlll1 ... the inJorrlloMion 1la.1rOA<I aUbjod>r~ !O II\b 81HfJ1ing f>1'_cklro& opptlad .. tIooD.d~'ofIllOl comt>r""d Ilnar.clllf.t-..-. .nlh: .. rl.\laJllldijl.nlll'~K"""ul"'. inchlllina ~">jl,tliny .nd _~i"9$\1,;h ",rOC>'lUI.9~rlil~~I~lht \I,'1\Itrlyrll;! ~""t"g,~ntf ol,",rJ"..."d$""""'lop",p., .. I~u t71mbill.~ Manall 1IIa1._nlso ... j~ th~ t;:I"tl~il!ad lin~:,q'1 ~tqm,nl, ~$\I""". alKl' aIh~r oddi,r,onal p'l>~dv~ ;,~ .e~~rd~"Q!) "';I~ nudiling ~1.nd(ltd8 gVf1Ol~'IY't~"pilld iII,\tltU~iI~d S1II16' 0/ /ltne1iQr .In oUl'q>lnlon.lho fttIro_t1onl6f~rll' 1r,;,!lJ~ in 11I1'1'1!4r.ril'l ~ In ,"I~k>" to I .... t(lrni>infId llnancill! .IJ~imrnf1; ~; , _It>. Maml.I'IDrrIIa April 1~, :tDil; ;.v,.Y1,St'(j~t H~\T~"I.'U~t~.L S' .• thif*); ~~~!hJ.;'oo'r· r.k~I!I'.t; .JcJ~,b,l313 t '~]!I~ ;!iOO Tfh~'1 ~~f.~i"t'" f;·o.ll7, S,I·t:.r .,'If.! Bf~a F:a~)~\ FIJ~"If:,i) ~1;1~jP~, !'n:rl I'I~',"" Jt'!,>,~:1~ ,.~n". rlf, Jli, :U(l'I!'.:Q~f '.' SI5 f.,'l'i~ In5nhl, BI\~, flftf.lN!th 11r."! '~! ft :~lli"'IJ",l-,o.H)ri:I~~~1Il1,4}fil IhJ~C'.9R11.nm~ -I'll. '!:4m lOiO naiL' ~4)'~':'ir:t}(~" f.~.: :7'.;) ·'~')I·'ii;f;.~,) \'iwwl~;tq,~r.r.m. ToiIFr/c fll~l,imWlil,JI;mi Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal, Page 173 The City of North Miami Beach ,Disaster Debris Removal & Disposal Services RFP #. 2015-08 BERGERON LAND DEVELOPMENT, INC. AND SUBSIDIARIES AND BERGERON SAND & ROCK MINING, INC. COMBINED BALANCE SHEET DECEMBER 31, 2014 ASSETS CURRENT ASSETS: Cash and cash equivalents Accounts receivable: Contract recell/ables, net Other Costs and estimated earnings In excess of billings Inventories Prepaid expenses and other current assets TOTAL CURRENT ASSETS PROPERTY AND EQUIPMENT, net TOTAL ASSETS LIABILITIES AND SHAREHOLDERS' EQUITY CURRENT LIABILITIES: Accounts payable, Including retainage Accrued expenses Biliingsln excess oicosla and estimated earnings Lines of credH Current maturities of long-term debt TOTAL CURRENT LIABILITIES LONG-TERM DEBT, less current maturities TOTAL LIABILITIES COMMiTMENTS AND CONTINGENCIES SHAREHOLDERS' EQUITY TOTAL LlABILtTIESAND SHAREHOLDERS' EQUITY See notes to combined financial statements. 3 :'11 ,:l1li Tab 9: Firm's Financial Stability $ 6,414,258 10,980,609 219,778 7,427,006 49,400 50,356 25,141.407 5,274,045 $ 30,415,452 $ 8,170,018 655,953 6,063,253 1,500 Z05 8~2 15,586,576 971,562 16,558,138 13,857,314 $ 3°1415,452 ~ffi:ff,(t«1f1ItO $~ Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 174 /JJ--.wdl-II The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP n. 2015-08 BERGERON LAND DEVELOPMENT, INC. AND SUBSIDIARIES AND BERGERON SAND & ROCK MINING, INC. COMBINED STATEMENT OF INCOME YEAR ENDED DECEMBER 31, 2014 REVENUES FROM CONTRACTS COST OF REVENUES FROM CONTRACTS GROSS PROFIT FROM CONTRACTS REVENUES FROM DEBRIS CLEANUP SERVICES COST OF REVENUES FROM DEBRIS CLEANUP SERVICES GROSS LOSS FROM DEBRIS CLEANUP SERVICES TOTAL GROSS PROFIT, net GENERAL AND ADMINISTRATiVe EXPENSES INCOME FROM OPERATIONS OTHER INCOME (EXPENSE): Self storage rental income, net of depreciation and real estate taxes Other rental Income Gain on sale of equipment Interest Income Interest expense TOTAL OTHER INCOME (EXPENSE), net NET INCOME See notes to combined financial statements. 4 Tab 9: Firm's Financial Stability $ 44,177,808 40,429,869 3,747,939 452,991 457,142 (4,151) 3,743,788 3,609,159 134.629 310,221 128,992 125,301 930 (57.014) 508,430 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 175 The City of North Miami Beach 'III' ' Disaster Debris Removal & Disposal services" RFP #. 2015-08 ,II Tab 9: Firm's Financial Stability 9.1 Licenses -florida Business license I certify the attaohed Is a true and correct copy of the Articles of Incorporation of BERGERON EMERGENCY SERVICES. INC., a Florida corporation, filed on April 14, 2006. as shown by the records of this office. The document number of this corporation Is P06000054436. CR2E022 (01·06) Given under my hand and the Great Seal of the State of Florida at Tallahassee, the CaRitoh thIs the Seventeenth day.of Aprll, 2u06 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. P age 176 The CiW of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 9.2 Insurance Certificate CERTIFICATE OF LIABILITY INSURANCE 547 I LOCATlOIIS IVliHICLU (ACORD 101. Addhlonal Rtm,"'. "hid""'. mill BEROE01 Tab 9: Finn's Financial Stability BERGERON EMERGENCY SERVICES INC SHOULD ANY OF THa ABova DI8CR1BIiD POLICIES BS CANCI~UD BEFORE THI EXPIRATION DATE THEREOF, NOnCE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS. 19612 SW 69 TH PL FT LAUDERDALE, FL 33332 AUTHORIZIO REPRESENTAtlVS d7f~ ~ 1988·2014 ACORD CORPORATION. All rights reaerved. ACORD 25 (2014/01) The ACORD name end logo are reglslered marks of ACORD Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 177 The City of North Miami Beach Disaster Debris Removal & Disposal Services . RFP #. ~015-08 110.0 Value Added Benefits II! , 11 Tab 10: Value Added Benefits BES provides many value added benefits, as mentioned throughout this proposal, we have a lengthy and proven history of provided disaster and debris removal servIces effectively, efficiently, and cost effectively. Our depth of resources, our ability to assist the City with documenting and resolving damages, and our automated Debris Management System (A OMS) provides the City with the most responsive recovery system. BES offers our ADMS system through an exclusive relationship with our subcontractor DebrisTech. BES offers this system as another facet of our Debris Removal Operations support. This system has been so successful FEMA developed a BMP training video on this system. Documenting and resolving damages Immediately following a disaster event, damage assessments take place to realize the magnitude of the event. During this assessment period it is crucial for all involved to document, to the best of their ability, those damage that are a direct result of the event. In the debris world, on that debris generated as a direct result of the event is determined to be eligible. As debris operations commence, additional damges can be caused, not by neglect, but as a direct result of the use of heavy machinery and vehicles. i ~ Photo documentation " taken Immediately post- event Ability to track claims through resolution and close out -That is where we must, as a debris team, cooperate to understand the difference of those damages that area direct result of the event and those that are the conttractor's responsibilty. Especially, once the power is back on and the "shock" of the event begins to wear· off as a sense of normalcy returns. However, those damages that are caused by the contractor are addressed as follows: 1. Applicant receives a claim of damage from a homeowner or debris monitor. 2. A work order ticket is generated and provided to the contractor's project manager. 3. The PM initiates an investigation in to the claim to 1) verify the claim isin the contractor's area of operation, 2) determine if the damage is pre-existing or truly contractor related and 3) identify the crew(s) operating In the area. 4. The investigation will also include photo documentation and interviews with persons involved. 5. If the damage is determined to be the fault of the contractor, we will contact the claimant to Initiate resolution. Resolution can include but not be limited to, requesting the claimant to get three (3) quotes for the repair, a cash settlement or the contractor making a direct repair. In any case, whatever Is easier and more convenient for the claimant. Once a resolution has been agreed upon, a release will be provided to the claimant to sign Indicating closure to the claim. A copy of the release will be provided to the City and one will be kept In the contractor's file.6. If the contractor feels the damage Is not a result of our operation, we will meet with the City to convey our findings and state our case. In all cases, we will work in good faith to swiftly and adequately bring closures to all damage claims to the satisfaction of all parties. Invoicing and data management Automated Debris Management System (ADMS) Page 178 B1[1l\~~6Hfh1ft1Ol [M Use or dIsclosure of d~~t~~~~~n;:g~:~~~I:~:~:s:~bJect to the restriction 1~-v-II\-l1i The City of North Miami Beach Debris Removal & Disposal Services RFP n. 2015-08 II' II Bergeron first worked with DebrisTech following Superstorm Sandy in 2012. The system was utilized to assist the US Army Corps of Engineers (USACE) with their CQC efforts on a stump removal project BES was performing on. The system allows BES to document stump removal operations and easily transfer data to USACE for comparison and approval for subsequent payment of work. The DebrisTech system allows BES to provide a system to our client's If they do not have a monitoring ~ontract in place. It could easily be used on smaller, non-declared events where the City may wish to monitor themselves. In any event, and through an exclusive relationship with DebrisTech, BES offers this system as another facet,of our Debris Removal Operations support. Tab 10: Value Added Benefits ~ FEMA developed a BMP training video on this system. DebrlsTech will be tailored to The City of North Miami Beach DMP specifics. Data Is web-based and real time. The DebrisTech Electronic Debris Management System Is modeled after a proven debris monitoring method that utilized a combination of hand written paper tickets, electronic databases, and a Geographic Information System (GIS). The DebrisTech system follows this same model, but replaces the hand written tickets with real time data collection devices. Paper receipts are still available but are no longer the primary record. DebrisTech handheld devices and software add a new level of documentation and security features not available in other ADMS systems. For example, the built-in automated fraud detection and audit tools greatly reduce the potential for fraudulent activities as well as streamline the reconciliation process. Additionally, the system can provide real time access for authorized users so that the audit and validation process can begin immediately, rather than days, weeks, months or even years later. A more comprehensive technical paper describing how the DebrisTech system exceeds these specifications is available upon request. DebrisTech also has the flexibility and adaptability to meet the specific and potentially unique debris removal requirements of each specific event. In most cases, the system can be customized to meet mission specific requirements within hours of the request being made. Since September 2012, DebrlsTech has been utilized by more than 10 government entities in four different disasters and produced an unprecedented quality of documentation of the debris removal operations in these affected areas. DebrisTech is a field proven system that will provide complete documentation of all debris removal activities. Specifically, DebrisTech was used in Mississippi following Hurricane Isaac, New York following Superstorm Sandy, and most recently, in Moore, Oklahoma following the devastating May 20, 2013 Tornados. DebrisTech's work In Moore, OK has also prompted FEMA to create a Best Practices video that highlights DebrlsTech's technology and processes that are being utilized in the recovery process for distribution and use in training nationwide. DebrlsTech's work In Moore, OK has drawn a great deal of attention from both State and Federal stakeholders. There have been numerous occasions where both FEMA and [ENTITY] personnel working in the region have made special trips to Moore to see the system in operation. System Components ~ State of the Art Tablet Field Devices -current generation Apple IPads® with 3G/4G connectivity housed in rugged OtterBox™ enclosures ~ DebrisTech Mobile Line Printer (MlP) Technology ~ Serialized Barcoded Ticket Objects ~ Barcoded Placards for Trucks and Trailers iBHfI1F~\6iillal\(!CD~' Use or disclosure of d!at~~~ii~!n~g~no~h:~I:~:~:s:~bject to the restriction /m4IBmhIDt_ov_jiI Page J79 The City of North Miami Beach ~Dls;astler Debris Removal & Disposal Services RFP n. 2015-08 ~ Employee ID Badge Printer ~ Mobile Command and Communications Center ~ Debris load Ticket App '~ Debris Disposal Ticket App ~ Truck Certification App ~ Right of Entry System App ... DebrisTech Central Debris Management Database 'I' ,i : I, Tab 10: Value Added Benefits The DebrisTech Debris Removal Process Llli~~Titli;~l ,lind MIlrI il',,~ :~~'."iI'·, ,hlfp !lffll1l1),I, Tr .. "k &~"Qr;t(' Murlilm llet.U(,:l~ In~(I fl'·.'l'I)l!ld 1<1 irl,li!l; f'I.l(I"..J\I ttl !),n'~~':I,\'! '5(~riMd JI;!'\Il'ltl"i1i,rl O'll,~t""~I: , ", J. .,-. )"' 0 t~"~ __ f;"" ____ JL-f;"L)" (y--f~!--}--·-{)r;>··-,~~ .. t---·'l i' -""----\.~'-'-~---t'"~~' Photo, 'GP5 .. t'f\\ll;~lail'lp ,I\(,quir<!d "/iclo! Arrives at Oi~.l'jo-sal !sil~ PhDto. (lPS, l!mtiSUlmp i\(qulred Figure 4: DebrlsTech Debris Removal Process PilP~1 DisPO.lill fj!kl?t "rillted CQC Site Managers and CQC Tower personnel are Issued DebrlsTech handheld scanning devices loaded with custom software configured specifically for their role. DebrisTech handhelds have the ability to scan barcodes, take digital photographs, apply GPS location tagging, accept required manual inputs in limited access fields, and communicate via the Internet using the cellular network and other means If required. When loading and disposal data is collected, It Is wlrelessly uploaded to the DebrisTech Central Information Database. If cellular service is not available, the data is queued on the device and transmitted when cellular network connectivity Is obtained or alternatively when the devices are in range of the Mobile Command and Communications Center for download and transmission of the data via satellite communications. At the loading location, a barcoded paper ticket is provided for the truck driver. The truck driver takes this ticket with the load to the disposal site. At the disposal site a second DebrisTech handheld device scans the ticket along with load and truck data. A receipt for the truck driver Is printed certifying the delivery. The paper receipts serve as tangible evidence for the driver and backup documentation in the event a contractor disputes payment for a particular load. Process Details Manual entry of data and the potential mistakes Inherent are virtually eliminated with the DebrisTech process by using unique serialized debris ticket objects and an automated tracking system built around them. The OebrlsTech truck certification process registers authorized debris hauling vehicles and equipment by electronically registering debris contractor trucks, trailers and other hauling equipment. Digital Images of each truck, trailer or other hauling equipment is electronically linked to each individual registration/certification. Each vehicle registration Identifies the mission (contract number) and responsible governmental entity. Each registration record Is permanently tied to the bar code that is Page 180 l!r)~ Iflllr!J,!(cll It'! 'iC!IIi("illl '11H ~II'( Use or disclosure of data contained on this sheet Is subject to the restriction ~'d1:tl\\)tlr&'g~~~~ on the title page of this proposal. j;~OBI-i~ The City of North Miami Beach Tab 10: Value Added Benefits ~m;ast,er Debris Removal & Disposal Services RFP #. 2015-08 affixed to the truck body or trailer body, supplying unique identification data for contractor vehicles and equipment. Standard forms of measure are utilized (e.g. feet and inches) to record the vehicle volume capacity utilizing industry standard equations In each registration record created. Optionally, each driver of each truck may be issued a unique bar coded OebrisTech 10 that ties the driver to the load and/or haul vehicle. Each member of the certification team is issued a unique bar coded 10 that is scanned and becomes part of the certification registration form. The member certifying the vehicle must also sign the electronic form, using the signature capture feature. The OebrisTech System automatically rejects vehicles that are not certified and associated with the current event and responsible government entity. Vehicles that need recertification (obscured bar code placards, changes in sideboards, spot check of capacities for random audits, etc.) can be compared electronically and automatically to the audit tables and other CQC audit records of previous certifications and registrations. Certification records are available online and in downloadable and printable form for authorized users. Each monitor is also issued a unique identification badge that contains the employee identification barcode and Project 10 barcode. Like the other barcodes, they are used to easily mark the ticket with the identity of the monitor or inspector that collects and/or reviews the data but they are not intended nor can they be used to circumvent the signature capture requirement. Each ticket has a barcode that is easily scanned using specially configured iPads. A limited number of these tightly controlled ticket objects are Issued to monitors and inspectors. Without a physical ticket no electronic tickets can be created. This Is the first of a three factor ticket authentication system. The uniquely configured iPad is the second factor. The apps used for collecting data are registered indiVidually to unique serialized iPad IDs and will not function on unauthorized devices. These iPads in most cases are issued to Individuals, but a third factor, a literal signature by the monitor or inspector is required at each data collection point through a built-in signature capture feature of the iPad. This factor reminds the submitter that they are personally responsible for the accuracy of the data submitted. During debris operations, at each point of the process, the transport barcodes and tickets are scanned, establishing and verifying that the load and transport are inseparable throughout the process. This method has distinct advantages over other systems because the tracking device physically stays with the transport equipment at all times and mixing of trucks and trailer combinations are immediately detected. Up to four pieces of debris hauling of equipment can be tracked per ticket, but in practice no more than three are likely. A key advantage of these barcoded tickets is that they represent the load -and they travel with the load. At any •. point in the disposal process the barcode can be scanned and the load's complete history is available for review. This history includes photos of the debris when it is loaded and when it is was assessed at the disposal site or any intermediate checkpoint. A load presented for disposal (and i subsequent billing) without a barcode is rejected. These ticket objects or tokens are in different forms Figure 5: DebrisTech Stump Tag depending on the type of debris being removed. Stumps are tagged with a special single swing hammer applicator. The tag consist of two parts, both wltQ the Page 181 "~~~ J'1' ;1~ill~f.lH:Y i\Ji~,!r~~" i~.:( Use or disclosure of data contained on this sheet Is subject to the restriction i.JJ. !l:.:.l.:J!f}.'\!lLiirl>U' il '!~ on the title page of this proposal. {J}J-"_v--Iii The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 10: Value Added Benefits barcode serial number: one that remains attached to the stump, and a second that can break away. The tag also serves as a size reference when using photos to audit the diameter called out by the inspector. White goods are issued a yellow ticket with an adhesive barcode label attached. Its barcode can optionally be tracked further through the coolant recovery and recycling processes. Leaning and hanging trees as well as each load of bulk debris are issued pre-printed serialized barcode tickets about the size of a business card. These ticket objects not only serve as a tracking device, but also as a physical receipt for the driver. Before the load monitor hands the ticket to the driver, the ticket is "swiped" through an integrated Mobile Line Printer (MLP). The printer records, in human readable form, key information such as a timestamp and debris characteristics. This gives the driver physical proof that the load has been properly submitted electronically. When the ticket is presented at the disposal site or scale station, it is. swiped again to print the measured or called size of the load. Electronic images of each stump, leaner/hanger, white good or debris load are time stamped and marked with the transport equipment codes as well as the current GPS coordinates at each point of the process. These points include the loading point, Intermediate loading or weighing points (if used) and the final disposal site. All data, including these images are transmitted back to the Central Database in real time, which allows for immediate viewing of field activities via a secure website from virtually any location with an internet connection. Other data entries such as the debris type and load call are selected using best in class tablet selection tools such as dials and drop down menus. i' Figure 6: DebrisTech Device At each data collection point the final step of committing the data is to press the submit button. While all data has been checked for reasonableness as it was scanned or entered, a final series of data validation checks are performed. If the data passes these checks, the data is stored locally on the device. Then an attempt is made to submit the data to the central Debris Management Database immediately. If connectivity is poor or non-existent the system will notify the operator that the ticket was stored but not submitted. After several tickets have accumulated or significant time has passed without any tickets being submitted, the operator is again reminded that all tickets are only stored locally and he should try to upload the info again. At the end of each day, each device's database is backed up in Its entirety to the Backup Server for permanent storage and a fresh, updated database is deployed to the device. The preservation of the original files that were on each device provides for yet another backup of the original data,as well as another auditable record of each ticket generated by the system. The DebrisTech System also includes a Right of Entry (ROE) module that streamlines the ROE process. The DebrisTech ROE Module automates the entire ROE process, from the application phase to ROE Closeout. Every aspect of the ROE program is captured electronically and is accessible through the DebrisTech Debris Management Database. Applications, Field Inspections, ROE Approvals, Work Orders, Final Inspections, and ROE Closeout Documents are all available to authorized users in real time. This real time access allows managers and contractors to always have up to date Information about the status of every ROE entered Into the system. Also, because the ROE system Is an integrated part of the DebrisTech System, all information associated with the ROE, including the debris tickets generated from the ROE, is available in the same user-friendly web interface. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 182 ( The City of North Miami Beach Debris Removal & Disposal Services RFP n. 2015-08 Tab 10: Value Added Benefits Detailed information for each load is available by clicking on the E-ticket icon. This page initially shows the electronic version of the ticket that will move forward for verification and billing purposes. Once it has been subjected to certain automated and human review processes it will be marked as reviewed and ready for billing. The E-ticket contains all key Information Including photos, timestamps, GPS coordinates, monitor names and signatures, hauling time and distance as well as other cogent data. This ticket is available to authorized stakeholders as a PDF and in other downloadable forms. In its online form, auditors can also zoom in on photos for closer inspection. Administration The DebrisTech system was designed from the ground up to allow geographically diverse management and administration. This means that personnel management activities as well as delegated DebrisTech system administration activities can be performed from any location. In recent disasters however, the best location has been from the DebrisTech Mobile Command and Communications Center. Often times the command center is deployed immediately following an event and is self-contained, not requiring local infrastructure to be functional. Having fully equipped and qualified personnel on the ground in the days immediately following an event is a key component to a successful deployment of the system. The DebrlsTech system has certain common roles with privileges predefined, that determine who can create, update, and delete specifications, task orders, ROEs, transport container registrations, but it is also flexible in that new separated or combined roles can be created where field conditions, personnel training and experience permit. Deployment ·:'~iJ.lW' ,~tl;~N.1 mf',lrh'fJ~!t':'}.~·j i\I'Ii'~~' fll ~t'i~l!:Hi.h:nl.fU'~I~':. ;~~. L".~.~~lIt .. !;!!,"';.,. !h~~: .'.;(J~I~ I'lL tl~ ~ ¥IIIJ ~ Iii .• !." RrJj:~'i.!I '';;ifrllt''r, '.t;i'H,f. 0'1 if~ J'lr.I·lljo\J"~; ~~r~ltlll, foft 1r9t' ... ~J r l:no (!,~ , t'.'~.\i'" ";,w,U ;f~:~,.i\l;!i,r,~ 'l,f,;II.!' :·~"i~:IL\~·· ibb.I·li1\t!\i~ ViI"'· J~I"ti;;~ "Il ".i]~':{1 tl, 'i l!: :~:~,:~k;:·\ .A;t.';lJj::t~ '\h.[,~ ~n!r.j~'(rIJ 'Yj~..!~I': :f~i~ ~~~I~;iljt,r'" i;.t.'1J1 11.;11;1 1Y.)~ Ia~ ~:Il~\\ \l!,::rni !~P~i f1't';~'n I~'. )!tljJ~(\ !:i14:.tlt."I ~tJ'Wi ,\'~11~1j'1'~~:tn,';~ Figure 9: DebrisTeche-Tlcket Sample UE 0 n I S If h H . ~~n,::~=:I:.:::::~~t;O~ • Shrti 1~1'.~lu",,:..o)· ·".'rw;1 RaJ) .Ath'""" I n~~~ ,1·¥.-.'iI~Ht ~;1l ,6;~~.~I.:t.If.;.'J/' '~tlU~!llo~'ll ~~~r';~: ItillK',J!, f~k:i.utl~:,· '~I'~·:';'·.Ti;"J:a:i\l:i~l~ J,."i!J\:,!Il. j ~~~l:~,;!~~~;~ilict;'~1i~~~,jP~~ 01 .. , J",,,,,,,,,,,",,,,.",,,,,,,,,,"",'","""H'~'''.''''''''''''~~'''"'" i;r.wl~r"'·1 N1H;~~'~' .~:!I.f f\.ll~IIk.til' ~.'.\O!~l:~p, (~I~ l~lr~'~'I,' ~;~~~ ~;~:lli.! 1o"'Il'~j: i:!·li!1~.lhUU iuJo\~ fi~J ~t.J f.('1,: ·11t'i',J'.foi\ I. iV·it\llf.'I!'~'\" 1 '~~ U'~ ~'1iM~~!"Ir""o\O,'j~''''';t, fWI~~l}iil~~.C~/~·:~{::.n~. Ill" ;,t'~!r"~ i' ~i-!,\", fi",I!i 'nt;~rll{~ '1i,\~·.i,.;'J~\If,? ;~!~~J.\'~ til ny, ;;;..1:r""';"'.;,.;.'':!.',,,-l., __ _ oI:NI~ 1..\1'~,<:1111 ",_?t~t';"~~J""~~' {t,~, "~'9~ 1r1tJPJ.'.:;Hro'ff fibrl~F.1i"4! I); I".A""~"~I In response to an event as soon as authorities Figure 10: Right of Entry (ROE) permit access, DebrisTech sends one of its Mobile Sample e-Tlcket Command and Communications Centers to the project , I i area. Each Mobile Command and Communications Center is a specially equipped, self-contained unit that provides office and living quarters for its key team members. Each unit has computers, printers, SJ;Effi~6i£f~Ol ~ Use or disclosure of d~at~~~~~!n;:g~"o~;~':~:;:s:~bJect to the restriction Ilt----/:!i Page 184 The City of North Miami Beach Ipis,ast1er Debris Removal & Disposal Services RFP #. 2015-08 II :11" : , " Tab 10: Value Added Benefits badging and placarding systems, communication systems, training systems and an appropriate number of load and disposal site deployment kits. The load deployment kits typically contain 10 ruggedized tablets with MLPs, batteries, chargers, and Ink cartridges and a number of preprinted tickets. The disposal site kits typically include 4 tablets with MLPs, remote scanners, laser printers, paper and printer cartridges. The kits are authorized for carry-on luggage and when necessary may travel ahead of the Mobile Command and Communications Center by airline. Because, DebrisTech is standardized on Apple's iPads as the basis for its field unit, and has partnered with national cellular providers, ramping up to hundreds of units can be done In a very short period. DebrisTech has created a customlzation system that can transform a best of class consumer grade tablet to a ruggedized Debris Removal Monitoring Device in minutes. Utilizing the IPad's and AppleTV's mirroring feature, and the Mobile Command and Communications Center's outdoor video screen, DebrisTech's first responders can train large groups of locally hired monitors at any location. Because of the iPad's inherently simple and user-friendly design, training classes usually last less than 2 hours. In a typical deployment, DebrisTech's first responders arrive and assess the severity of the event and determine how many support personnel will be required to deploy and fully support the system. A typical support staff initially consists of one Technical Support Coordinator per deployment, one Technical Support Technician per disposal site and one Technician per 25 deployed devices. The Support Coordinator is responsible for training the device operators and truck certification personnel. Within 10- 14 days of the initial deployment, the support staff can typically be reduced to one Support Coordinator and one Support Technician per 20 deployed devices. Once a deployment is initiated, a new server instance of the DebrlsTech Debris Management Database System is created and replicated at two or more locations. In the case of this contract, a third replication is set up for government use. One server instance is designated as the primary server and field devices submit their data to It through a secure channel over a common carrier. The other servers are updated within minutes (usually seconds) and contain an exact copy of the records submitted by the field devices. One of the secondary servers is designated as a fallover server should the primary server fail, or be inaccessible due to a regional communications outage. DebrisTech's primary server location is served by a redundant primary fiber loop and Its secondary and tertiary servers are geographically remote and served by different ISPs. Upon completion of a mission, a copy of all data collected Is delivered to the Client in Microsoft Excel and PDF format. The data can also remain accessible through the DebrisTech Debris Management Database for any period as required by the contract. Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 185 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 11: Bonding Letter 111.0 Bonding Letter June4,201S The City ofN0I1h Miami Beach, Florida 17011 NE 191h Avenue North Miami Beach, FL 33) 62 Re: Bergeron Emergency Services, Inc. Disaster Debris Removsl and Disposal Servicell RFP No. Z(US·OS To Whom it May Concern: It is our understanding that you are considering Bergeron Emergency Services. Inc. as the contractor for your construction project. This is to advise you that our office provides Bid. Performance, and Payment Bonds for Bergeron Emergency Services, Inc. Their surety is Fidelity and Deposit COl1lpany of Maryland which carries an A.M. Best Rating of A+ (Superior) XV and listed in the Department of the TreasllIY's Federal Regisler. The Home Office address is 1400 American Lane, Tower I, 181h Floor Schaumburg, IL 60196. Based upon normal and standard underwriting criteria at the time oflhe request, we should be in 8 position to provide Pertbrmanco and Payment bonds for the above referenced project. At the time of this request, they have a bonding capacity of $85,000,000 for a single job and $170,000,000 aggregately. We obviously reserve Ihe right to review the terms and conditions of the conlmet, contract alllount and bond toml, and verify the adequacy of project funding prior to final commitment to Issue bonds and we cannot assume liability to any third party, including you if we do not execute said bonds. This letter is not an assumption of liability. nor is it n bid or performance and payment bond. It is issued on Iy 8S a bonding reference requested by our respected client. I highly recommend Bergeron Emergency Services, Inc. and invite your further inquiry. Sincerely, Brett Rosenhaus Producer BRljms Iii :TI:ld;lli;ll 1000 Central Avenue. Suite ?OO, St. Petarsbury, FL 33105 P: 7?7.20Y.1803 F; 727.209.133, !',q! i'!! t'!~ ~. ·1, 21 n We""".r Drive, A,heY;lIe. NC 288111 p; 879.501>.7431 F:8~8.505.l';j3D " "/I Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 186 I ~I u.i U Z ill 0:: W LL LL (5 <{ LL CL <{ :2 ~ I I- <J) Z o i= ::J ---1 o <J) >--z tf: :2 g s '" w > o o I Z o <J) ---1 ill Z L > i= u .JJ cL LL W :oJ w L i= o z Vi L o c,: C0- L Q U z NIELSON, WOJTOWICZ & ASSOCIATES A NIELSON HOOVER GROUP COMPANY June 4, 2015 The City of North Miami Beach, Florida 17011 NE 19th Avenue North Miami Beach, FL 33162 Re: Bergeron Emergency Services, Inc. Disaster Debris Removal and Disposal Services RFP No. 2015-08 To Whom it May Concern: It is our understanding that you are considering Bergeron Emergency Services, Inc. as the contractor for your construction project. This is to advise you that our office provides Bid, Performance, and Payment Bonds for Bergeron Emergency Services, Inc. Their surety is Fidelity and Deposit Company of Maryland which carries an A.M. Best Rating of A+ (Superior) XV and listed in the Department ofthe Treasury's Federal Register. The Home Office address is 1400 American Lane, Tower 1, 18th Floor Schaumburg, IL 60196. Based upon normal and standard underwriting criteria at the time of the request, we should be in a position to provide Performance and Payment bonds for the above referenced project. At the time of this request, they have a bonding capacity of $85,000,000 for a single job and $170,000,000 aggregately. We obviously reserve the right to review the terms and conditions of the contract, contract amount and bond form, and verify the adequacy of project funding prior to final commitment to issue bonds and we cannot assume liability to any third party, including you if we do not execute said bonds. This letter is not an assumption of liability, nor is it a bid or performance and payment bond. It is issued only as a bonding reference requested by our respected client. I highly recommend Bergeron Emergency Services, Inc. and invite your further inquiry. Sincerely, Brett Rosenhaus Producer BRljms SI. PETERSBURG < 000 Central Avenue, Suite 200, St. Petersburg, FL 33705 : 727.209.1803 F: 727.209.1335 ASHEVILLe 210 Westover Drive, Asheville, NC 28801 P: 828.505.7431 F:828.505.7430 www.!lielsonbonds.co..ll The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 12: Prices Proposed I 112.0 Price Proposal Clly of No~h Miami Seach. FL RFP No. 2016-08 Dlsasler OeMs Removal and Disposal ServlCe& 5.1 PRICE PROPOSAL Name of Company Submitting Proposal Bergeron Emergency Services, Inc. A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL ITEM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 DeSCRIPTION COST Vegetative debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North $6.75 Miami Beach Vegetative debris removal from public property (right-of-way) and hauling to TDSR outside the CIty limIts of the City of North $1.75 MIami Beach, supplemental charge to be added to 2. above VegetatIve debris removal from TD!)R and hauling to final $4.50 disposal site within Miaml·Dade County Vegetative debris removal from public property (right-of-way) $7.05 and haulina to final dIsposal site withIn MiamI-Dade County C&D debris removal from public property (right-of-way) and hauling to TDSR withIn the City limits of the City of North MiamI $6.75 Beach C&O debris removal from public property (right-of-way) and hauling to TOSR outside the City limits of the City of North $1.75 Miami Beach supplemental charge to be added to 2. above C&D debris removal from TOSR and hauling to flnal dIsposal $4.50 site within Miami-Dade County C&D debris removal from public property (right-of-way) and $7.05 haullna to final disposal site within Miami-Dade County Debris site management -preparation, management and $1.00 seareaatlng debris at TDSR Processing (grinding) of vegetatilfe debris at TDSR $200 Processing (burning) of vegetative debris at TOSR $1.75 Pick up and haul of white goods $120.00 Pick up and disposal of hazardous material $350 .• 00 Dead animal collection, transportation, and disposal $5.00 Hazardous tree removal and hauling to disposal site, 6 Inch $0.00 diameter to 11.99 Inch diameter Hazardous tree removal and hauling to disposal sIte, 12 InCh $0.00 diameter to 23.99 inch diameter Hazardous tree removal·and hauling to disposal site, 24 Inch diameter to 47.99 inch diameter $200.00 58 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page ofthls proposal. ,-... ~"'-:-~ UNIT CY CY CY CY CY CY CY CY CY CY CY EACH LB LB PER TREE PER TREE PER TREE Page 187 The City of North Miami Beach . Disaster Debris Removal & Disposal Services RFP #. 2015-08 11" II: Tab 12: Prices Proposed Hazardous tree ramo-val and hauling ·to dls.p<lsaJ site. 48 inell S30e •. !)."!}. PER diameter and greater TREE Defnolitlon of .slrllclures i S20,OO )1 CY 2:4 Disaster event genrualed hazardous wasta abatement; ! l!i(]l.('O !' LB ~:~:~:~~~~~QW::%~:~~:aiooiiiiaClotbFdfialaclual ··...,.,,'·~"N;A·-'''-·,I,cosr·:~ a _ ~~~ "--_....L-._-------------------______ ~ ____ .... J ·SEME~L a.EQUlPMENT I J ... . I. Tt!MIOt:;SCRIP'rION f-~-~J_D_6_4_4. _or ~_U_lil_ • .m.o! I ..... "'" 'eIK •• """, I 2 JD 644. ol9qual, wheel loaoor With dabtis grapple COST J ur"IT \ $110.00 ----~--~-------- t ... ~:,-",,~.,!!~~.~,~.~~~~.' ... £! .. ~9~!:'I)~r~}L~ .. ~!!'AIt~~'~9.!~p'~1~_~_ .... _ ... _"._. ,,4 753 BobCat, Of equal. skid steer loader witt! debris grapple 5 7 30·50 HI" farm tractor 1N11h box blade or .rake a 2·2 ~ cu.~d. artictllated loader wit'" bJJCket 1---+ 1 • _._~,~ .. ,''',.'1 ...... '"':''' •. -r,'" ..• ~ .... -.t;'-.~ ... '"-~~.;,,-:.'.,.'~._ ... _ .......... _,"w". 9 ~ 34 {luvc:t articulated loar:ler Wltl'l bucket 10 , I JD 648E, or equal, log skldd&l 11 CalerplNar 04, Or equal. dozer , !----+-=:---., .. :--:::-::--.---.~-.. --.,.--... ------.. --....... -~ . Caterpillar 06. or equal. dozer il 12 509 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. f:!iER HOUR PER HOUR PER HOUR PER"······ HOUR-i Page 188 The City of North Miami Beach Disaster Debris Removal & Disposal Services' RFP #. 2015-08 II." Ill', , Tab 12: Prices Proposed 13 'Calerpillar 06. or eqU(lI, dozer I 17 ( PER ,I j: !i" 5.,CU HOUR! 33 I Pic.kUp truck" IInmannec:i $35.(J{1 60 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. PER HOUR Page 189 The City of North Miami Beach . 'Disaster Debris Removal & Disposal Services RFP #. 2015-08 Tab 12: Prices Proposed ,.,."-",,,,, ."~--'------'-----------""--"---r-::=:--......, PER 1 HOUR 38 Trailer dum., U'uck. 41,60 cu. vel. C. 'LABOR ANb MAT&;R'AJ.. L,.~. __ ._ .. ~af!!\yfguallty control. ir:-spectGr with vehicle, plwne 8n~:t radio ; . 1) ~ $9500 1jf,S.OO PER HOU.R '1 ltnspectorWjlhVeniCkt, phone and radio , I peR ) 6. I Climber Wi1ll gear 590.00 'HOUR ~·--~i-------------------------------~-----~----~~:---4 7 I. PER I, Saw !land wilh chainsaw $35.00 HOUR a ; '!.abortUS and flagmen PER f10UR 11 PER Hou&ehold HazMat inspeetionancl removal Cfew $3(}tl.(Ir,) HOUR l}1 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 190 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP n. 2015-08 IIi II' , Tab 12: Prices Proposed O. EMERGENCY POWER GENERATORS AND' SUPPORT eQUIPMENT ." ..... " .. w'·· .. ·r .. ···· .. '···· .. '··'···"··~·-·'"·-· .. -~' .. ··~·"--~"·~ .. ·-··· .. ·T····~'·''''··"~·''·-··'··'··-·-···-··r'~·~·~~ .. ~-"'-~-.. ··~.l lTiiM ! DESCRIPTION COST PER DAY ~ COST PER DAYI 1 .I 1 (24 !HRS) I P'!R WEEK II _ ...... .-", -.l-...... --::-_, .. :.~; .""'J,."~' eJ .. t:,.".;,\"O: ,."r'"· .... , ".,'.', ...... ,:,_" 1, ,,,-,,-.":1.,,, ·"I ... ~I·. I~.'~~~: .... ·.·".l".,..~.,.·, ~ """ .• "1;,..,.,,, ',"'"' "''',,' "j" :.'" """',1,:01'1.~-r-''':-:-, ""., I, J,", ". ,_, . "~,,'.I.',, .1,,' F~ I I ' . $14U tIC< a)~r Oi.y .' !i ~_~j_~~_~~~~.:~~~:r.,c_,,' .. _.~,~ __ .~ ... ,.~.~ .. ~,~ .. _::.,:_._ ... __ .. "'. ~~:~?~:,":~e;k~ .. , .. ¥J 1 t, $1!i5,OOpel dny :1 I 2 \( 15 KWGenerator $1~tiJj(1 I 1 1 I ~~·'""·tl··-·c;~ .. ::::~:;:~:;'. ····-'·-·'·"··-~··~1-·-"·<~'~~::;'.:~~'···-·· ~. ~~Oo~~~.O~;.~i:~''"~\ ~ ~1"OO(l.CO pe,' 'lir!:Bk 4 5 {) 7 f1 g ;, 10 r I I 110 KW General0r $.370,{)0 $:t.,5!K':UQ pttrl/li!;f;'k I, MJ~OQ 5435.00 pt\' cay 70 KW,Generalc:'Jf ii, $3.0450{) pm w~c,k !, $1l!ifl..UO fJ~r tlfI~· 1(}!) KW Gen .. r~t(lt 5450.00 $l15Ct,OU r.oer w~,~.~ $i\fi!\,<:lU [W'f di) Y 175 KW Gensr.<I!or $66J':\(~j) .~ :;-4.655,,00 IJ/.l' dlay i I S67/) C{) per Ga~' 250 KW !lensrr;ilor $87500 51),125.00 pel w~~\k. 5990.00 PltJ day' 300 KW OenerlltQr $0:;0,00' se;.931},O/J P!!l .... 'e8~ .-"'-:-,-, --.. ~-.-S, ,05{),DO rAlt d'"y 3!:lO KW Genr;triiltOt Sl.050.00 l>L"lSG.Cill,,""I' ... !)a;. 62 Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 191 ( The City of North Miami Beach IDI:saster Debris Removal & Disposal Services RFP #. 2015-08 Tab 12: Prices Proposed _._---..., S 1 .30(\ C-{) P~i ria',' $1.300 11,) E. OPTIONAL SERVICES ~T'" i DEscFi,lPTION COST UN.lt 1'/' D-.ebris removal from IBkes and canals ~;i,~;U(i' Cy ., ....... "'.'''.l ..... ,.''., .. '''., ..... ~,.,.'""'''., •. , •. , ..... ,,.,,..,.=, .. ~, ... -.,.,,.,"."' .... .,.....-"' .... -~.-.. , .. -.. -.'"'''.--...... _.~ __ .. ___ ... _" __ " 2 ! R09f;ttlra1l!m or canal banks and sloPQS S:'!lO \.F I---+-=----:,-:-:~.,.---:,.,..,--:--:-,:,-,:---;----... ~-I--~-.... ,~.--" .---.=-3 ) Removal of molor ... etllicles ioOlutJlng lowing, p,rot:e!lsing 4!nd$4,JO,(J{) Per 4 dislJ(lsal Vehicl0 Removal of boa Is including towil'lg"proce&sing end disposal $1500.00 Per LF QII' 'iO.SS\l'l Provision 0' emergency pl)tlilble weIer Use or disclosure of data contained on this sheet Is subject to the restriction on the tItle page of this proposal. GAL Page 192 The City of North Miami Beach , Disaster Debris Removal & Disposal Services , RFP II. 2015-08 IIli II:' I Tab 12: Prices Proposed r-; 'Provision ofteii1poJary salclirtept,IlM& ~ $350.00 L.~.",.,,,.,., " .' , , ' ,',', ",',',",' I ~oCOO • 00 I ~Ctu{v'eifa;';irealthb'aS,''ir;'Cl,~]imn~'lriclUBl!lQ ~-"'"~~,~',"r"l il I 9 tflms~ortatlon and alfiPC5~>:;? $.3 5 • 00 I CY "" .. ,J' ?{ / ,. ' /litJroi:1by p,~se ~o lur",Jsli thl!: 9iKid1fl:f.~Wt\'jl;!:t spocitlOd 11'I1'~I& ~cqutJ$t liP Prope>sals I .Gertlly tl, l!lt', ,ik Itlfonn!l1illn ~onta~n, 6 ,'in l11IS, propositi is IWll1fullo 1~e best of m, '1 IroIlWJ.e:dge .and I:-eflef. i/urttrer lleI1ify fh!l1 • elm Ql,lfy' ~lUIhonied til bml~ thl!! prOPQI!If! Qrr~Jr r;f. the CQf1)~y named Bli Prll'posiJrlJj Company lirn:l fuBJ'SB~ Company Is ready" . I~ng snQ abla!e) pelfDllTl if awarded tha oooitact. I fu, t 'ait1ily, undltJ (JilIh, ~t~l'IiS propotal IS 1'Il~ wrlhOl.rt (:'1111),1 ,ul1dill'fltllndinll, aQl eemen1. QOI1neall\ln, -dis IOn! or co!il..'iio" with liI,?yot er perllOrI. f!!m or e~rper6l'iQll tUbmllt"ll1 B )PTQJlQ!iaI; n{I' offi.oer, el'lplOY9& or "tl1e ell)' ,[If ~Dllh M('jiIml ,., Beh or a"l'Y other pjt,pmer ,has \ll' i!1~re51 IIlI said ptDpl)til!l', F'unherm~((J.1 ce~ify ,hllJ 1~ U ndsr&igm1d ",l(&CUlrf;j 'I!I,it; PropO&a1 rlirif! wllh full kn!iYl/ed~' an,d ulY.l~r&la"dlnll '0' 'Nitters Iherein Ttal'~ all;d wa')dllly 1I\.I;~OfiZ~ 10 do, SI), , ,I /r , " ,I l r ,,1', bUll Em'l.,rge:r!!;jI Stl~i-.. k(ls IliV:, , ,I' JY" . "BlISINE'S" /' l J !~. Si~~~ l'~e' '·~:==-"==~'Ili ,:ff,,.....,.,...-~,'!l.r;' l---~''''v!;:'' ""-'-..._, /olf)fI1ll(l~, i»l"gero;'I. Jr OW"N.! ,.r~,~iC'~"1 it , .' I' NMf,E I'f. lm":-\,,''P'J:~OlrpIIINTE9' II ~~,~ .,' I <~12 W-S91Ii\PIII~Al .,.,' ) ~,\~I.NI.1,AOOFid'"",· ' ,} F1. Lauc!llrI:llll!!, h 33332 ,./ ciTY;'slATfi,:':5j'ieoOE""':~"""~'"'''''''''''''' "'M","" 19M, 6BD~10G Tt:\..EPHONm: NUMBER sTATe Of r.'«l4ld" )1£5 {:OUNN OF BIO'Wilrd ---~''7'''-~ _--:;~di-..... __ as IctanJlft·:;abQn ~~ 't /!L, ... :u" .. ,.,--:-;;; "Jo'4-,' ~t ~'2 .iF" /-":,1',',' ",:J?,,,,'f.' ,'.Iff' , ~'"'.' ... \~:a.*~' NOTARYPlJIJLIC, SIBlaol fl()fj'M "nnl Name Apnl Tl!!',ldk;(:I CllmWli9!1ionNo: 'f'1" J,Ol.:~ I c.) .~\, Cprrml9&'.lin Ek/lfreS ';:).' j :;; (.,1 l,dL,\j~'1 SE,t,l, Page 193 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal Bergeron Emergency Services, Inc. A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL 1 2 3 4 5 6 7 8' 9 10 11 12 13 14 15 16 17 Vegetative debris removal from publle property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami Beach Vegetative debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North Miami Beach, supplemental charge to be added to 2. above Vegetative debris removal from TDSR and hauling to final disposal site within Miami-Dade County Vegetative debris removal from public property (right-of-way) and hauling to final disposal site within Miami-Dade County C&D debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami Beach C&D debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North Miami Beach, supplemental charge to be added to 2. above C&D debris removal from TDSR and hauling to final disposal site within Miami-Dade County C&D debris removal from public property (right-of-way) and hauling to final disposal site within Miami-Dade County Debris site management -preparation, management and segregating debris at TDSR Processing (grinding) of vegetative debris at TDSR Processing (burning) of vegetative debris at TDSR Pick up and haul of white goods Pick up and disposal of hazardous material Dead animal collection, transportation, and disposal Hazardous tree removal and hauling to disposal site, 6 inch diameter to 11.99 inch diameter Hazardous tree removal and hauling to disposal site, 12 inch diameter to 23.99 inch diameter Hazardous tree removal and hauling to disposal site, 24 inch diameter to 47.99 inch diameter 58 $6.75 $1.75 $4.50 $7.05 $6.75 $1.75 $4.50 $7.05 $1.00 $2.00 $1.75 $120.00 $350.00 $5.00 $0.00 $0.00 $200.00 Cy Cy Cy CY CY CY CY CY CY CY CY EACH LB LB PER TREE PER TREE PER TREE City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 Hazardous tree removal and hauling to disposal site, 48 inch $300.00 PER diameter and greater TREE 19 Hazardous stump removal and hauling to disposal site, >24 $250.00 PER inch diameter to 35.99 inch diameter STUMP 20 Hazardous stump removal and hauling to disposal site, 36 inch $350.00 PER diameter to 47.99 inch diameter 'STUMP 21 Hazardous stump removal and hauling to disposal site, 48 inch $450.00 PER diameter and greater STUMP 22 Hazardous limbs >2 inch in diameter at point of break $50.00 PER TREE 23 Demolition of structures $20.00 CY 24 Disaster event generated hazardous waste abatement; biohazardous waste abatement $350.00 LB Tipping fees to be reimbursed to contractor by City at actual N/A COST 25 cost REIMBUR -SEMENT B. EQUIPMENT , " , DESQRIPllIQN:, ','ITEM , '90ST UNIT I ", ':'c 1 JD 544, or equal, wheel loader with debris grapple $120.00 PER HOUR 2 $135.00 PER JD 644, or equal, wheel loader with debris grapple HOUR 3 $110.00 PER Extendaboom, or e~ual, forklift with debris grapple HOUR 4 $110.00 PER 753 Bobcat, or eQual, skid steer loader with debris grapple HOUR 5 $110.00 PER 753 Bobcat, or equal, skid steer loader with bucket HOUR 6 $110.00 PER 753 Bobcat, or equal, skid steer loader with street sweeper HOUR 7 $60.00 PER 30-50 HP farm tractor with box blade or rake HOUR 8 2-2 % cu. yd. articulated loader with bucket $120.00 PER HOUR 9 $130.00 PER 3-4 cu. yd. articulated loader with bucket HOUR 10 $120.00 PER JD 648E, or e~ual, log skidder HOUR 11 Caterpillar 04, or equal, dozer $135.00 PER HOUR 12 Caterpillar 06, or equal, dozer $150.00 PER HOUR 59 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 Caterpillar 08, or equal, dozer $175.00 PER HOUR 14 Caterpillar, or equal, 125-140 HP motor grader $120.00 PER HOUR 15 $125.00 PER JD 690, or equal trackhoe with debris crappie HOUR 16 $125.00 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 $135.00 PER Rubber tIre trackhoe with debris grapple HOUR 18 $100.00 PER JD 310 or equal, rubber tire backhoe with bucket & hoe HOUR 19 $135.00 PER Rubber tire excavator with debris crappie HOUR 20 $145.00 PER 210 Prentiss, or equal, knuckleboom with debris crappie HOUR 21 $120.00 PER Caterpillar 623, or equal, self-loader scraper HOUR 22 ~100.00 PER Hand fed debris chipper HOUR 23 $450.00 PER 300-400 Tub crinder HOUR 24 $550.00 PER Diamond Z, or equal, 800-1,000 HP tub arinder HOUR 25 $150.00 PER 30 Ton crane HOUR 26 $175.00 PER 50 Ton crane HOUR 27 $225.00 PER 100 Ton crane, with 8 hour minimum HOUR 28 $150.00 PER 40-60' Bucket truck HOUR 29 $100.00 PER Service truck HOUR 30 $100.00 PER Water truck HOUR 31 $40.00 PER Portable light plant HOUR 32 $90.00 PER Equipment transports HOUR 33 $35.00 PER Pickup truck unmanned HOUR 34 Self-loading dump truck with knuckleboom and debris grapple $150.00 PER HOUR 35 $55.00 PER Single axle dump truck, 5-12 cu. Yd. HOUR -. 36 $65.00 PER Tandem dump truck, 16-20 cu. yd. HOUR 37 Trailer dump truck, 24-40 cu. yd. $75.00 PER HOUR 60 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 $85.00 PER Trailer dump truck, 41-60 cu. yd. HOUR 39 $95.00 PER Trailer dump truck, 61-80 cu. yd. HOUR 40 $150.00 PER Power screen HOUR 41 $60.00 PER Stacking conveyor HOUR 42 Off road truck $150.00 PER HOUR C. LABOR AND MATERIAL , I:rEM ' , ,~IiiSCRlpmIQN " ,COST UNIT ,,, , ':', 1 Operations Manager $75.00 PER HOUR 2 Superintendent with truck, phone and radio PER $65.00 HOUR 3 $55.00 PER Foreman with truck, phone and radio HOUR 4 Safety/quality control inspector with vehicle, phone and radio $75.00 PER HOUR 5 $55.00 PER Inspector with vehicle, phone and radio !-lOUR 6 $90.00 PER Climber with gear HOUR 7 $35.00 PER Saw hand with chainsaw HOUR 8 $31.00 PER Laborers and flagmen HOUR 9 $45.00 PER Timekeeper HOUR 10 $150.00 PER HazMat professional HOUR 11 $300.00 PER Household HazMat inspection and removal crew HOUR 12 $150.00 PER FEMA public assistance manager HOUR 13 $75.00 PER FEMA documentation clerk HOUR 14 $65.00 PER Community assistance/hot line operators HOUR 61 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 $75.00 PER Contract Manager/HazMat supervisor HOUR 16 $112.50 PER Contract Manager/HazMat supervisor overtime HOUR 17 $50.00 PER Field logistician/HazMat technician HOUR 18 $75.00 PER Field logistician/HazMat technician overtime HOUR 19 $65.00 PER Resources technician HOUR D. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT It, , ITEM oescRil?WIQNi C(i)$TREi ,DAY , COST PER'DAYI , I ", I "," 'I i , .(~4;HRS) ., PERWEEK " . .... . ...... $140.00 per day 1 10 KW Generator $140.00 $980.00 per week $155.00 per day 2 15 KW Generator $155.00 $1,085.00 per week $240.00 per day 3 25 KW Generator $240.00 $1,680.00 per week $370.00 per day 4 50 KW Generator $370.00 $2,590.00 per week $435.00 $435.00 per day 5 75 KW Generator $3,045.00 per week $450.00 per day 6 100 KW Generator $450.00 $3,150.00 per week $665.00 per day 7 175 KW Generator $665.00 $4,655.00 per day $875.00 per day 8 250 KW Generator $875.00 $6,125.00 per week $990.00 per day 9 300 KW Generator $990.00 $6,930.00 per week $1,050.00 per day 10 350 KW Generator $1,050.00 $7,350.00 per week 62 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services $1,300.00 per day 11 500 KW Generator $1,300.00 $9,100.00 per week $1,700.00 per day 12 750 KW Generator $1,700.00 $11,900.00 per week $2,050.00 per day 13 800 KW Generator $2,050.00 $14,350.00 per week $2,200.00 per day 14 1000 KW Generator $2,200.00 $15,400.00 per week 15 1250 KW Generator $2,300.00 $2,300.00 per day $16,100.00 per week $3,000.00 per day 16 1500 KW Generator $3,000.00 $21,000.00 per week $3,550.00 per day 17 1750 KW Generator $3,550.00 $24,850.00 per week $1,000.00 per day 18 Tails $1,000.00 $7,000.00 per week $2,500.00 per day 19 ' Cables (400 amp) 50 ft $2,500.00 $17,500.00 per week E. OPTIONAL SERVICES , '.1 ITEM:' -.' " . ,,"'·'1" ,': 'I'" 1'- i , ,,':etosjt' WNIT "DESGRIPilTlON, • ,,,. "", I' ,1"""1 " "" I 1 Debris removal from lakes and canals $25.00 CY 2 Restoration of canal banks and slopes $7.50 LF Removal of motor vehicles including tOWing. processing and $400.00 Per 3 disposal Vehicle Removal of boats including towing, processing and disposal $1,500.00 Per LF of 4 vessel 5 Provision of emergency potable water $4.50 GAL 6 Provision of emergency ice $2.75 LB Temporary bathrooms I port-o-Iets $75.00 per unit PER 7 $525.00 per wk UNIT/PER WEEK 63 ( City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services Provision of temporary satellite phones $350.00 PER 8 PHONE/P 8 400 00 ERDAY Sewer, culvert and catch basin cleaning including 9 transportation and disposal $35.00 CY I hereby pro se to furnish the goods nd services specified in this Request for Proposals. I certify th II information containe in this proposal is truthful to the best of my knowledge and belief. I further certify th I m duly authorized to bmit this proposal on behalf of the Company named as Proposing Company and tha sai Company is ready, I ng and able to perform if awarded the contract. I furt, r c rtlfy, under oath, th t his proposal is ma without prior understanding, agreement, connection, disc' ion or collusion with a ot er person, firm or c rporation submitting a proposal; no officer, employee or age t f t e City of North Mi mi Bach or any other p oposer has an interest in said proposal. Furthermore, I ce ify h the undersigned ecut d this Proposal Fo with full knowled and understanding of matters therein c ntai e and was duly au orized 0 do so. CITY, STATE, ZIP CODE (954) 680-6100 TELEPHONE NUMBER STATE OF Florida ) 55 COUNTY OF Broward Print Name: April Teddlie Commission No.: f f (). oL( I S 1- Commission Expires: d-J ~{Il I d Q ( :1 SEAL (if Corporation) '" 'ot., APRIL TEDDUE i ' ~ MY COMMISSION' FF 204167 eXPIAES: February 26, 2019 Bondld·rhl1J.~ Publlo UndelWlll,ela ., 27 May 15 me this __ day of _____ " 20_ by known to me or produced 64 EXHIBITC CONTRACT FOR DISASTER DEBRIS REMOVAL AND'DISPOSAL SERVICES CITY OF SOUTH MIAMI BOUNDARY MAP Thomas F. Pepe -01-11-16 Page 6 of6 South Miami, Florida f."J chi UOlllld.:!ry [] ,(rRA 1H.1In~~iy I" II, Sh~~":·.rl\lt'tll~ ~~idcI1U.tl ('rw~~!~j 1m I"~I" ""IJI"i.ll'rwo,~tol,:) 2012 FUTURE LAND USE MAP .. T~1ihou" "uilS(rill~II1\vu-SI~I)') • Multir'e.rnmllflte,M'~nliiliifolir-Sl(lry) r"'m:'~ttliittl~~'~:;:~~;~~~~~'~i~~lj~l~jjl(;t~ l!ilI KcsilkrHkd Il.Iml1ro Com: UiJ.1"(I.(",,\'0.5101)') Jm ~U .. ed·U~ C(lnlml:rd~1 R«Mt'lIlll11 WUllr·Slol')'} • T.O.Il.Il. ("4·S"~·l • 'Comrncrtlal Retail & Orl1l;t' n-W-u.Slory) F,'!I R~d.klll1til Olficc(rWIJ·~t!)f)') ijT~ l!d~c.tIl('ln~1 (Pl'lur·Slolj) •• I l'ubl1t Md Jtl.ulhll!~il11, (flltl'r .. li'O~r) • I~I~",d 0"," S!"" • ""'11I1nlllll MIAMI CAlL V BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Mi,ami·Oade County, Aorida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the VICE PRESIDENT, Legal Notices of the Miami Daily Business Review flk/a Miami Review, a dally (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami In Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF NORTH MIAMI BEACH REQUEST FOR PROPOSALS: 2015-08 in the XXXX Court, was published In said newspaper in the issues of 05/1212015 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in sald Miami-Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami-Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami-Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate,commissionor refund for the purpose of securing:mi i": ile~r~,c·-ntif~;ptjblic.~#6h in the said ':t:I~W~I1AA,~,~,,' -, " , .t:~ me this 12 ,A.D. 2015 'Tl1e;~1W:P11~~li\iMi~~I~~~I~f~~~~~r2'1f0,!~!~f~~~:f9r 'DISAS'FER:DEBRIS'REMOYAL,AND'DlSPQSAi!$ERVlCES"" ." , ,".,,,~,,--_,,_,.,.~: ..... ',_,.,,~ ._~, .~. . , " •. _~ :""_ ,--'0'<,." ___ , ... ,", . , ,~(,','1,'( .'~' Pre-PropOsal Conference: NtA I iDue\IDat!l'aOtll:f/me,',',j '/.,aune9l2015at2:00PM ReView Meeting: TBA late submissions shall not reserVes the right to, ' irregularities In any SutJlriiisiSlol~}tlioato:m . .-r the City. , " ' 'J "·f",. I:" -; :;q.'.:' f" " ... ~\, "I) .~ i:" '~."" .)..:" ,~'t .. ·.~ i. Pursuant to section 2~11.1 (t) of 1he MIBrI)I-pa~Cq\lnty ~'ja C;~ of Silencie is het'Eli:!y imposed onthce seryI~s'liI~ntlfi8,d .EiIl~Vi:l! c' , " 5112 ' ," .'''i' -," ,,' ' 1S-e:.13212440693M REVIEW COMMITIEE EVALUATION SUMMARY SHEET RFP 2015"08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES JULY 1,2015 , Reviewer Initials -~ -,---, ES FR KB , TOTAL I .... Eropo.s.er. POINTS .. . .' .. ASHBRITT;·INC.···c I I / 3 · ARBOR TRE'e & LAND " DISASTER RECOVERY (A TL) ~ 3 IS . BERGERON EMERGENCY 4 5 ~ 1/ SERVICES, INC. · CERES I ~ ~ G /~ ENVIRON"MENTAL : SERVICES, INC. I · . CROWDER GU[F JOINT ;2.. {;( I :;-Cj VENTURE, INC. I, .' . .. ----~ -.. .. t-~-~ - .. · DRC EMERGENCY ~ 3 4 /0 SERVICES, LLC ----. . GRUBBS EMERGENCY 5 1-~' 20 SERVICES, LLC .. - -----------. . ~.-----------~---- .•... " TAG GRINDING SERVICES, ~ g ~ .... II t<?-. INC. Proposer with the lowest total points will be the highest ranked. Proposer with the highest total points. will be the lowest ranked. , : I Proposer Final Ranking: 1 st A.5eBfL{ Tr , l NC 2nd 4=~()tu;6etZ... '6:U;h.FCIp:Fk:lirr \I~~j2.;;8'l ti l4t.. 3rd 'De.c.. EME12-EJI:;;"1-lC-}{ ~5E(<.v'1~":;:.,~ Lu:. 4th f$ ~fZ..a, E:IZ.ON ~ffi-..lC. V 5th MSOf2..~ of LA-NR 12Ls.4S~" ~~y -- 6th 11·~;'l~. ~I.·v-t..:i;o"·";·'~ '''''''''''-~,. 'S'~7-~\lt~1:7·S'· 1"-'-"'" .~~~ r:;.1~ 00 '.~ "~,~,, .-'.~~ .~~/~,;_~.( ;:r~7' 7th ._brl..UBrbS EiU£)Z~ t::'rJ c.. y S~~ I c..e:s. . L '--Co. 8th TAe., bLlN..OLtu~ 5~I..c.e-s, INC-· Procurement has reviewed and verified the above ranking. Name Ii Je:ffl'; '5 -h t?(}. ~r.trOJO Signature l/~_--~ \,._....-/~~ .-.. ------.--~-.. --•. --------~----~---~~------------------------------------------ RESOLUTION NO. R201S-64 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH ASHBRITI', INC., AS THE PRIMARY VENDOR, AND BERGERON EMERGENCY SERVICES, INC., AS THE SECONDARY VENDOR, TO PROVIDE DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES PURSUANT TO REQUEST FOR PROPOSALS NO. 2015-08. WHEREAS, the City issued Request for Proposals (RFP) No. 2015-08 for the purpose of selecting qualified debris management firms to provide disaster debris removal and disposal services in the City, as needed, in accordance with the most current Federal, state and local . government standards/guidelines; and WHEREAS, bid notices were electronically mailed to more than I ~400 potential local and national vendors, as well as advertised in the Miami Daily Business Review, and posted on DemandStar by Onvia. the City's website, and in the lobby of City Hall. Additionally, all registered City of North Miami Beach vendors under the commodity(s) matching this solicitation's scope were notified via email; and WHEREAS, the City took receipt of eight responsive proposals by the published deadline: Ashbritt, Inc.; Arbor Tree and Land Disaster Recovery; Bergeron Emergency Services. Inc.; Ceres Environmental Services, Inc.; Crowder Gulf Joint Venture, Inc; ORC Emergency'Services, LLC; Grubbs Emergency Services, LLC; and Tag Grinding Services, Inc.; and WHEREAS, a Review Committee convened to evaluate the proposals based on the criteria stated in the RFP document, and after an initial ranking of the eight finns, chose to proceed with presentations and question and answer (Q&A) sessions with the four highest ranked finns; and RESOLUTION Rl015-64 WHEREAS, the Review Committee based their final ranking of the proposals~ presentations and Q&A sessions with the fums, revealing a final ranking of the four shortlisted firms as follows: Ashbritt, Inc., Crowder Gulf Joint Venture, -Inc., ORC Emergency Services; LLC, and Bergeron Emergency Services, Inc.; and WHEREAS, the Review Committee decided it was in the best interest of the City to award a Primary and Secondary agreement for these services; and WHEREAS, the City Council of North Miami Beach authorizes the City Manager or designee to award a primary agreement to Ashbritt. Inc., and a secondary agreement to Bergeron Emergency Services, Inc., for disaster debris removal and disposal services, both for an initial term oftive years with the ability to renew two times for one-year terms. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of North Miami Beach, Florida. Section 1. The foregoing recitals are true and correct. Section 2. The Mayor and Council of the City of North Miami Beach hereby approve and authorize the City Manager to do all things necessary to award and execute a primary agreement for disaster debris removal and disposal services, in a form acceptable to the City Attorney, to Ashbritt, Inc., as the first-ranked firm, and a secondary agreement for said services to Bergeron Emergency Services, Inc., as the second-ranked firm, in substantially the attached form (Exhibit "A"). RESOLUTION R2015-64 APPROVED AND ADOPTED by the City of North Miami Beach City Council at the Regular meeting assembled this 21st day of July, 2015. (CITY SEAL) APPROVED AS(fO'FORM: Sponsored by: Mayor and Council RESOLUTION Rl015-64 AGREEMENT No. 2015--08 BETWEEN THE CITY OF NORTH MIAMI BEACH AND Ash Britt Inc. THIS AGREEMENT i$ made and entered into as ofthis;1Lday of (;fllL-'y .1015 by and between Ashbrittlnc .. a corporation dub'organized and existing under the laws of the State of Florida. wjth offices at 565 East Hillsboro Boulevard. Deerfield Beach, Florida 3344 I (hereinafter referred to as the "Contractor"). and the City of North Miami Beach. a political subdivision of the State of Florida. having its prfucipal office at 17011 NE 19th A venue. North MiimiiBeach, Florida 33162 (hereinafter referred to as the "City"), WITNESSETH: WHEREAS. the Contractor bas offered to provid~ the materials and/or services and to be bound by Request for Proposals (RFP) No. 1015-08 Disaster Debris RemoYll1 and Disposal Services which includes the General Terms. and Conditions of the Reque~t for Proposals. SpeCifications. Pricing Form!>~ and associated addenda attached hereto and incorporated herem as Exhibit "A" and the terms of C9ntl'a!::tor's Proposal attached hereto and incorporated herein as Exhibit "B": and WHEREAS. the Contractor has submitted a written proposal dated June5 111 2015. hereinafter referred to as the "Contractor' ~ Proposal~': the terms of which are incorporated herein by reference a.~ if fully set forth herein: and WHEREAS. the City deSire!; to procure from the Contractor such serVices for the Ci~. in accordance with the tenns and conditions ofthis Agreement NOW. THEREFORE. in consideration of the mutual covenants and agreemems herein comained. the parties hereto agree as follows: I. The (;ontraclor agrees [0 provide the materials anruorservices pursuant to and to be bound b~ the specifications. the terms and conditions of the Request for Proposals. which includes General Terms and Conditions of Request for Proposals, Specifications, Pricing Forms. and associated addenda and the terms of which are incorporated herein b)' reference as if fully sel forth herein and attached hereto as Exhibit "A". and the Contractor's Propo~al anached hereto and incorporated herein as Exhibit "B!': 2. The Ci~' agrees to abide b)' and to be bound by tbE: terms. of the Request for Proposals. which includes General Terms andCondltibns of the Request for Proposals. Specifications. Pricing. and associated addenda attached hereto and incorporated hc:rein as Exhibit '~A~. and by the terms of Contractor's Proposal attached hereto and incorporated herein ilSExhibit "B": ). Contractor shall deliver materials an.4'or provide services· in accordance with the terms of the Request for Proposals: Pricing and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": 4. The City agrees to make payment in accordance with the terms of the Request for Proposals. Pricing and addenda attached hereto and incorporated herein as Exhibit •. A" and with the terms of Contractors Proposal attached hereto and incorporated herein as Exhibit "B": 5. This Agreement and attachments hereto constitute the entire agreement between the parties hereto. and its Page 1 of2 (,AO~ VENDOR_· __ provisions shall not be amended. except in writing. after formal approval by both parties. 6. This Agreement will commence on August 1.1015. The initial contract shall be for a period of five (5) years. The City reserves the right to renew the contract for two (2) additional ( I ) year periods. providing that both parties agree that all terms, conditions and specifications remain the same, contingent upon approval by the City Manager and the City Council of the City of North Miami Beach. . .. 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit '"B" in favor of the City, Contractor hereby agrees to indemniry and hold the City harmless from any and all claims. suits, actions. damages, causes of action, and attorney's fees. arising from any personal injury, loss of life, or damage to person or property sustained by reason of or as a result of the products or materials used or supplied in the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on this 3/ day of JUf-,Y .1015. . By: ---f-:;~----I- (Print) Title: ~.O. D I Date: .2l ;...S l z.c>1 \" Attest' j{j1J1~ ~rale Seal/Nola!} Public ::~y ex ~MI BEACH t;. . Ana M. Garcia City Manager lJfF D,ate: -:7. ~/'/f Corporate SeaVNota!} Seal S KELLY BECKMANN NOTARY PUBLIC -STATE OF FLORIDA • ~ Com"" EE864681 ,I) Expires 1/13/2017 Page 2 of2 C/I.O$ VENDOR __ AGREEMENT No. 201~08 BETWEEN THE CrTY OF NORTH MIAMI BEACH AND Bergeron Emergency Sen'ices. Inc. THIS AGREEMENT is made and entered into as of this 6J.#~~y of" Ih)(.7lhSr .. ~20J5 by and between Bergeron Emergency Serviccs, Inc. organized and existing under the laws of the State of Florida. with offices at 19612 S. W. 69u, Place Fl. Lauderdale, FL 33332 (hereinafter referred to as the "Contractor"). and the Cit)" of North Miami Beach. a political subdivision of lhe State of Florida. having its principal office at 17011 NE 19th Avcnue. North Miami Beach. Florida 33162 (hereinafter referred to as the "City"). WITNESSETH: WliEREAS. the Contractor has offered to provide the materials and/or services and to be bound i?}" Request for Proposals (RFP) No. 2015-08 Disaster Dehris Remo\'al and Disposal Sen'iees whieh include~ the General Terms and Conditions of the Request for Proposals. Specifications. Pricing Forms. and associated addenda anached herelCO and incorporated herein as Exhibit "A" and the terms of Contractor'!, Proposal attached herew and inc(lrporated herein a" ,Exhibit "B"; and WHEREAS. the Contractor has submitted a wrinen pmposal dated Ma~ :::72015. hereinafter referred t(l as the "Contractor" ~ Proposal". the term~ of which are incorporated herein j:I~. referenct' a~ if full~ sct rorth herein: and WHEREAS. the Cit~' desires t(l procure from the Cuntractor such scr\'ice~ forlhe Ci~. in accordance with the terms and conditions ofthi~ Af..'Teement, WHEREAS. Contractor recognizes and agrees that this Agreement i!-s(lld~ Ii back-up a!:-Tfcemem 10 be activated in the {'vent the City's primary Contractor (Ash Britt Inc.) i~ unable or unwillin£ to perform the service~ required durin!! an emergency or. if the Ci~ determines thaI it i~ in its best interest 10 have a seconda~. Contracwr aCll\'ated durin~ an event. NO\\'. THEREFORE. in consideration of the mutual covenants and a!:-'Teemcnt!\ herein contained. the panie~ herew agree a~ follows: I. The COl1lraclOr agrees to provide the materials and/or services pursuant wand \(I be hound b~ lhe specifications. the terms and conditions of the Request for Proposals. which includes General Terms and Conditions of Request felT Proposals. Specifications. Pricing Forms. and associated addenda and the temts of which are incorporated herein b~ reference as if fully set forth herein and attached hereto as Exhibit "A". and the Contractor's Proposal anached hereto and incorporated herein as Exhibit "B": ., The Ci~' a~'Tees to abide by and to be bound by the terms of the Request for Proposals. which includes General Terms and Conditions of the Request for Proposals. SpeCifications. Pricing. and associated addenda attached hereto and incorporated herein as Exhibit "A". and by the term!' of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": :-, Contractor shall deliver materials and/or provide services in accordance with the terms of the Request for Proposals. Pri~ing and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B"; Page 1 of2 ~ .. "" I' " ",' VENt:t,' ".,' . ~. . , 4. The Ci~ agree~ to make payment in accordance with the tenns of the Request for Proposals. Pricing and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": 5. This Agreement and attachments hereto constitute the entire agreement between the panics hereto, and its provisions shall not be amended. except in writing. after fonnal approval by both panies. 6. This Agreement will commence on August 0 I. 1015. The initial contract shall be lor a period of five (5) years. The City reserves the right to renew the contract for two (2) additional (I) year periods. providing that both panies agree that all term~, conditions and specifications remain the same, contingenl upon approval by the City Manager and the City Council of the City of Nonh Miami Beach. 7. In addition to any other ~~ ,o;,'9J\1~1 indemnification provisions in Exhibit "A" or Exhibit "S" in favor of the CiN; Contta'toii' hereb\' a!!Tees t, ""demi'iify and hold the Cit\' harmless from an\' and all claims, suits. actions. • • I'· .. _ J •• .. ... damages./.',',,,~es;:of action. andr~ -PJiii~~is fees. arising from any personal injury, loss of life. or damage to person or proper,t.,vS'_}~lined tly reason of,.': a:s a result of the products or material~ used or supplied in the perfonnance of this ~~gr~i/ bri't' ---, ' .~. , ,-BEACH "/ '. ~~':4~~wt.~X=~- __ ,Ana M, Garcia, City Mana~er Attest: ",,: I,;;;"-="'-"'=~b'==+~""" Corporate S -- ' ....... ·~l~ ,~_ 1:; I' ~. -~ 'l. , . . _ -., Co~r,ale'Seal/NQtary Seal -,:.-:-,:. Page 2 of2 ~<:~ VE:~J{ __ 5/4/2017 Detail by Entity Name ill) oj/kill! BUJl!! of FWJ'l!1iJ W!!/Jj'j!!! Department of State 1 Division of Corporations 1 Search Records 1 Detail By Document Number 1 Detail by Entity Name Florida Profit Corporation ASHBRITT, INC. Filing Information Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Principal Address P92000000600 65-0364711 10/28/1992 FL ACTIVE REINSTATEMENT 05/30/2000 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Changed: 03/22/2011 Mailing Address 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Changed: 03/22/2011 Registered Agent Name & Address MOSKOWITZ, MICHAEL W . 800 CORPORATE DRIVE SUITE 500 FORT LAUDERDALE, FL 33334 Name Changed: 09/03/2010 Address Changed: 09/03/2010 OfficerlDirector Detail Name & Address Title Chairman PERKINS, RANDAL 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 DIVISION OF CORPORATIONS http://search.sunbiz.orgllnquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrder=ASHBRITT%20P9...1/3 5/4/2017 Title COO NOBLE, JOHN JR 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Title VP JACKSON, TERRY 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Title CEO Perkins, Brittany 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Annual Reports Report Year 2016 2017 2017 Document Images Filed Date 03/23/2016 03/13/2017 05/03/2017 Detail by Entity Name 05/03/2017 -AMENDED ANNUAL REPORr View image in PDF fonnat 03/13/2017 -ANNUAL REPORT 03/23/2016 ANNUAL REPORT 01/07/2015 -ANNUAL REPORT 01/16/2014 ANNUAL REPORT 01/04/2013 -ANNUAL REPORT 01/06/2012 ANNUAL REPORT 03/2212011 ADDRESS CHANGE 01/05/2011 --ANNUAL REPORT 09/03/2010 -Reg. Agent Change 01/08/2010 -ANNUAL REPORT 01/30/2009 ANNUAL REPORT 01/21/2008 ANNUAL REPORT 01/16/2007 ANNUAL REPORT 05/09/2006 ANNUAL REPORT 01/07/2005 --ANNUAL REPORT 07/15/2004 --ANNUAL REPORT 02123/2004 --Reg. Agent Change 07/16/2003 ANNUAL REPORT OS/24/2002 -ANNUAL REPORT 07/24/2001 -ANNUAL REPORT 05/30/2000 --REINSTATEMENT 01/2211998 --ANNUAL REPORT View image in PDF fonnat-· U 1 .......... -·_u .. uu .. _ .... ___ .u_ ..... _ ... 1 View image in PDF fonnat . ............ -.. _ ........ -... _ ....... u_._ .... u_ .. 1 View image in PDF fannat . ~·~·-~·=··~v=~=~=i~~·a~g~e~in~p~D~F_f_a_nn_a~t ___ 1 1 View image in PDF fonnat View image in PDF fannat 1 View image in PDF fonnat .... ·1 . _ nu_u ___ _ __ _ _ uu_u_1 View image in PDF fonnat View image in PDF fannat View image in PDF fonnat View image in PDF fonnat View image in PDF fonnat View image in PDF fonnat View image in PDF format View image in PDF format View image in PDF fonnat View image in PDF format View image in PDF fonnat View image in PDF fonnat View image in PDF format View image in PDF format View image in PDF fonnat \ ,search.sunbiz.orgllnquiry/CorporationSearch/SearchResultDetaiI?i nqui rytype=EntityName&directionType= Initial&searchNameOrder=ASH BRITT%20P9 .. , 213 5/4/2017 Detail by Entity Name Uj/U4/HI;J( --ANNUAL KI::I-'UK I vIew Image In I-'UJ-Tormat I 05101/1995 --ANNUAL REPORT View image in PDF format I Florida DefJartment of State, DIVision 01 Corporations http://search.sunbiz.orgflnqui ry/CorporationSearch/SearchResultDetail?inqui rytype= EntityName&directionType= Initial&searchNam eOrder=ASH BRITT%20P9. . . 3/3 2017 FLORIDA PROFIT CORPORATION AMENDED ANNUAL REPORT DOCUMENT# P92000000600 FILED May 03, 2017 Secretary of State CC4294887798 Entity Name: ASHBRITI, INC. Current Principal Place of Business: 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Current Mailing Address: 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 US FEI Number: 65-0364711 Name and Address of Current Registered Agent: MOSKOWITZ, MICHAEL W 800 CORPORATE DRIVE SUITE 500 FORT LAUDERDALE, FL 33334 US Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Officer/Director Detail : Title Name Address CHAIRMAN PERKINS, RANDAL 565 E. HILLSBORO BLVD. City-State-Zip: DEERFIELD BEACH FL 33441 Title Name Address VP JACKSON, TERRY 565 E. HILLSBORO BLVD. City-State-Zip: DEERFIELD BEACH FL 33441 Date Title COO Name NOBLE, JOHN JR Address 565 E. HILLSBORO BLVD. City-State-Zip: DEERFIELD BEACH FL 33441 Title CEO Name PERKINS, BRITTANY Address 565 E. HILLSBORO BLVD. City-State-Zip: DEERFIELD BEACH FL 33441 I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 607, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: BRITTANY PERKINS CEO 05/03/2017 Electronic Signature of Signing Officer/Director Detail Date 5/4/2017 Detail by Entity Name Department of State I Division of Corporations I Search Records I Detail By Document Number I Detail by Entity Name Florida Profit Corporation BERGERON EMERGENCY SERVICES, INC. Filing Information Document Number P06000054436 FEI/EIN Number 65-1274968 Date Filed 04/14/2006 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 05/17/2013 Event Effective Date NONE Principal Address 19612 S.w. 69TH PLACE PEMBROKE PINES, FL 33332 Mailing Address 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Registered Agent Name & Address Desai, Phil 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Name Changed: 06/17/2015 Address Changed: 06/17/2015 Officer/Director Detail Name & Address Title ST DESAI, PHIL 19612 SW 69 PLACE FORT LAUDERDALE, FL 33332 Title CEO BERGERON, RONALD M, SR DIVISION OF CORPORATIONS http://search.sunbiz.orgllnquiry/CorporationSearchlSearchResuItDelail?inquirytype=EntityName&directionType=ForwardUst&searchNameOrder=BERGERO...1/2 51412017 19612 S.w. 69TH PLACE PEMBROKE PINES, FL 33332 Title P BERGERON, RONALD M, JR 19612 S.w. 69TH PLACE PEMBROKE PINES, FL 33332 Title Officer Thomason, Brian 19612 S.w. 69TH PLACE PEMBROKE PINES, FL 33332 Annual Reports Report Year 2015 2016 2017 Document Images Filed Date 03/26/2015 02/18/2016 03/20/2017 03/20/2017 ANNUAL REPORT 02118/2016 ANNUAL REPORT Detail by Entity Name View image in PDF format View image in PDF format 06/17/2015 -AMENDED ANNUAL REPORT View irTl~~~in-PDF format I -=-::-::-V=iC"'ew...,.--:cimc-a-=g:-eCC'in=pC:C:D=Fccf'C":ormCCC-a""t CCC-=1 04/20/2015 -Reg. Agent Change 03/26/2015 ANNUAL REPORT 04/10/2014 ANNUAL REPORT 05/17/2013 Amendment 02108/2013 -ANNUAL REPORT 02103/2012 -ANNUAL REPORT 02114/2011 --ANNUAL REPORT 01/18/2010 ANNUAL REPORT 08/19/2009 ADDRESS CHANGE 02113/2009 -ANNUAL REPORT 02113/2008 -ANNUAL REPORT 04/13/2007 -ANNUAL REPORT 04/14/2006 -Domestic Profit View image in PDF format View image in PDF format UI View image in PDF format -I View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format FlOrida D€partme.m of State, Division of Corpc.,rations http://search.sunbiz.orgllnqui ry/CorporationSearchlSearchResultDetail?i nqui rytype= EntityName&directionType= ForwardList&searchNameOrder= BERGERO. .. 212 \ 2017 FLORIDA PROFIT CORPORATION ANNUAL REPORT DOCUMENT# P06000054436 Entity Name: BERGERON EMERGENCY SERVICES, INC. Current Principal Place of Business: 19612 s.w. 69TH PLACE PEMBROKE PINES, FL 33332 Current Mailing Address: 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 FEI Number: 65-1274968 Name and Address of Current Registered Agent: DESAI, PHIL 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 US FILED Mar 20,2017 Secretary of State CC9278583578 Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: PHIL DESAI Electronic Signature of Registered Agent Officer/Director Detail : Title Name Address ST DESAI, PHIL 19612 SW 69 PLACE City-State-Zip: FORT LAUDERDALE FL 33332 Title Name Address P BERGERON, RONALD M JR 19612 S.W. 69TH PLACE City-State-Zip: PEMBROKE PINES FL 33332 03/20/2017 Date Title CEO Name BERGERON, RONALD M SR Address 19612 S.w. 69TH PLACE City-State-Zip: PEMBROKE PINES FL 33332 Title OFFICER Name THOMASON, BRIAN Address 19612 S.W. 69TH PLACE City-State-Zip: PEMBROKE PINES FL 33332 I hereby certify that the Information indicated on this report or supplemental report Is true and accurate and that my electronic signature shall have the same /egal effect as If made under oath; that / am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 607, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: RONALD M BERGERON CEO 03/20/2017 Electronic Signature of Signing Officer/Director Detail Date