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Res No 120-17-14921RESOLUTION NO: 120-17-14921 A Resolution authorizing the City Manager to enter into multi-year agreements with Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster Debris Removal and Disposal Services through a piggyback from a City of North Miami Beach contract. WHEREAS, the City requires emergency debris removal and provide immediate response to road clearing and debris removal after a hurricane event or similar natural disaster requiring a response; and WHEREAS, the City of North Miami Beach competitively solicited sealed bids for disaster debris removal and disposal services; and WHEREAS, the City of North Miami Beach received eight (8) proposals in response to the solicitation and each proposal was evaluated by a selection committee; and WHEREAS, the City of North Miami Beach selection committee scored and ranked each proposal and recommended two respondents for the awards; Ashbritt Inc., as the primary and Bergeron Emergency Services, Inc., as the secondary vendor; and WHEREAS, the City of North Miami Beach executed contracts with Ashbritt Inc., as the primary and Bergeron Emergency Services, Inc., as the secondary vendor effective August 1, 2015 for a five (5) year term with options to renew for two (2) additionai one (1) year period; and WHEREAS, in accordance with City Charter, the City's contracts shall not exceed five (5) consecutive years. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized enter into multi-year agreements with Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster Debris Removal and Disposal Services through a piggyback agreement from a City of North Miami Beach contract no. 2015-08 for a contract term no longer than five (5) consecutive years. Copies of the piggyback agreements are attached. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. Page 1 of2 Res. No. 120-17-14921 PASSED AND ADOPTED this 6th day of June, 2017. ATTEST: Page 2 of2 APPROVED: COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Welsh: Yea Commissioner Liebman: Yea Commissioner Harris: Yea Commissioner Edmond: Yea (,jl South~iami CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM THE CITY OF PLEAsANl L1VINC To: FROM: DATE: SUBJECT: The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager June 6, 2017 Agenda Item NO.:1!J A Resolution authorizing the City Manager to enter into multi-year agreements with Ashbritt, Inc., and Bergeron Emergency Services, Inc., for Disaster Debris Removal and Disposal Services through a piggyback from a City of North Miami Beach contract. BACKGROUND: 'In accordance with the City's hurricane recovery plan, the City requires the ability to perform emergency debris removal and road 'clearing after a hurricane eyent or a similar natural disaster. To ensure the City has an adequate response, it is recommended we piggyback from a City of North Miami Beach Contract no. 2015- 08 for those services. AMOUNT: The City of North Miami Beach competitively solicited for sealed bids and received eight (8) proposals. A Selection Committee reviewed, score and ranked each respondent and subsequently recommended Ashbritt, Inc. as the primary and Bergeron Emergency Services, Inc as the secondary vendor. The City of North Miami Beach awarded contracts to both vendors, effective August 2, 2015, for a term of five (5) years with an option to renew for two (2) additional one (1) year periods. In accordance with City Charter, the City's contracts shall not exceed five (5) consecutive years. Each company is available for debris removal and road clearing services which will provide an adequate back-up for the need to respond quickly after a natural disaster. No City funds are required at the time. ATTACHMENTS: Resolution Contracts: • Ashbritt, Inc. • Bergeron Emergency Services, Inc. City of North Miami Beach: • RFP Advertisement • Selection Committee Scores, Rankings and Recommendation • Resolution No. R2015-64 • Sun Biz 5/4/2017 Detail by Entity Name Pepartment of State 1 DIvision of Corporations f Search Records 1 Detail By Document Number f Detail by Entity Name Florida Profit Corporation ASHBRITT, INC. Filing Information Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Flied Principal Address P92000000600 65-0364711 10/28/1992 FL ACTNE REINSTATEMENt 05/30/2000 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Changed: 03/22/2011 Mailing Address 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Changed: 03/22/2011 Registered Agent Name & Address MOSKOWITZ, MICHAEL W . 800 CORPORATE DRIVE SUITE 500 FORT LAUDERDALE, FL 33334 Name Changed: 09/03/2010 Address Changed: 09/03/2010 Officer/Director Detail Name & Address Title Chairman PERKINS, RANDAL 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 DIVISION 0_ CORPORATIONS htlp:flsearch.sunbiz.org/lnquiryfCorporationSearchfSearchResultDelail?inquirylype=EntityName&directionType=lnitial&searchNameOrder=ASHBRITT%20P9... 1/3 514/2017 Title COO NOBLE, JOHN JR 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Title VP JACKSON, TERRY 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Title CEO Perkins, Brittany 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Annual Reports Report Year 2016 2017 2017 Document Images Filed Date 03/23/2016 03/13/2017 05/03/2017 Detail by Entity Name 05/0312017 -AMENDED ANNUAL REPORT' View image in PDF fonnat 0311312017 ANNUAL REPORT ... ·iii;;;i·;~g~·in PDF fonn~t"·h"l 0312312016 -ANNUAL REPORT .. 'Vi~~'i~;g-;i~-P'DF fo~-;;;-·· '1 01/0712015 ANNUAL REPORT h' ·iti~;;·i~~g~ i~ PDFf~rmat·-· ·1 01116/2014 ANNUAL REPORT .. _. Vi;;;'::';"i~ag;;;;PDFfo;;;;;i'''''' '1 01/0412013 -ANNUAL REPORT 01/06/2012 -ANNUAL REPORT 03/2212011 ADDRESS CHANGE 01/0512011 -ANNUAL REPORT 09/03[2010 Reg. Agent Change 01108[2010 -ANNUAL REPORT 01/3012009 ANNUAL REPORT 0112112008 ANNUAL REPORT 01116/2007 -ANNUAL REPORT 05109/2006 ANNUAL REPORT 0110712005 ANNUAL REPORT 07115/2004 ANNUAL REPORT 0212312004 Reg Agent Change 07/1612003 -ANNUAL REPORT 05/2412002 -ANNUAL REPORT 07/2412001 -ANNUAL REPORT 05/3012000·· REINSTATEMENT 01/2211998 -ANNUAL REPORT View image in PDF fonnat .... . .... -'-' -' ... -.............. , ............. "1 View image in PDF fonnat . ..... -............................................ '1 View image in PDF fonnat . -"-" ... _.-1 View image in PDF fonnat . View image in PDF fonnat View image in PDF fonnat View image in PDF fonnat View image in PDF fonnat . .... ---..... -... -........... "'1 View image in PDF fonnat . View image in PDF fonnat 1 View image in PDF format '1 View image in PDF tonnat 1 View image in PDF tonnat . .. 'J View image in PDF format 1 View image in PDF fonnat 1 View image in PDF format 1 View image in PDF format 1 View image in PDF fonnat 1 \ .search.sunbiz.brgllnquiry/CorporalionSearchlSearchResuIIDetail?inquirytype=EntityName&directionType=lnilial&searchNameOrder=ASHBRITT%20P9... 213 5/4/2017 Detail by Entity Name U;;/U4/1i:1i:1f -ANNUAL KI::I-'UKI view Image In PUr Tormal I 05101/1995 -ANNUAL REPORT View image in PDF format I Florida Dellartment of Statt:, Division 1,1( Corporatlofls http://search.sunbiz.orgllnquiry/CorporationSearch/SearchResultDetail?inquirytype= EntityName&directionType= Initial&searchNameOrder=AS HBRITT%20P9... 313 2017 FLORIDA PROFIT CORPORATION AMENDED ANNUAL REPORT DOCUMENT# P92000000600 FILED May 03, 2017 Secretary of State CC4294887798 Entity Name: ASHBRtTT, INC. Current Principal Place of Business: 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 Current Mailing Address: 565 E. HILLSBORO BLVD. DEERFIELD BEACH, FL 33441 US FEI Number: 65-0364711 Name and Address of Current Registered Agent: MOSKOWITZ, MICHAEL W 800 CORPORATE DRIVE SUITE 500 FORT LAUDERDALE, FL 33334 US Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing ils regislered office or registered agent, or both, In the Slate of Florida. SIGNATURE: Electronic Signature of Registered Agent OfficerlDirector Detail : Title Name Address CHAIRMAN PERKINS, RANDAL 565 E. HILLSBORO BLVD. Clty-Slale-Zip: DEERFIELD BEACH FL 33441 Title Name Address VP JACKSON, TERRY 565 E. HILLSBORO BLVD. City-Slale-Zip: DEERFIELD BEACH FL 33441 Date Title COO Name NOBLE, JOHN JR Address 565 E. HILLSBORO BLVD. Clty-State-Zlp: DEERFIELD BEACH FL 33441 TiUe CEO Name . PERKINS, BRITTANY Address 565 E. HILLSBORO BLVD. Cily-State-Zip: DEERFIELD BEACH FL 33441 I hereby certify that the infonnanon indicated on this report or supplemental report is true and accurate and that my slse/ronlc signature shalf hava the same lega' eftsct as If made under oeth; thalf am an officer or director of the corporalion or the rece/ver or trustee empowered to execute this report as reqUired by Chapter 607, Florida statutes; and that my name appears above, or on an attachment with an other like empowered. SIGNATURE: BRITTANY PERKINS CEO 05/03/2017 Electronic Signature of Signing Officer/Director Detail Date 51412017 Detail by Entity Name Department Of Siale I DiVision of Comorations I Search RElCords I petall By Document Number I Detail by Entity Name Florida Profit Corporation BERGERON EMERGENCY SERVICES, INC. Filing Information Document Number P06000054436 FEIIEIN Number 65-1274968 Da~e Filed 04/14/2006 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 05/17/2013 Event Effective Date NONE Princlgal Address 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Mailing Address 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Registered Agent Name & Address Desai, Phil 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Name Changed: 06/17/2015 Address Changed: 06/17/2015 Officer/Director Detail Name & Address TitieST DESAI, PHIL 19612 SW 69 PLACE FORT LAUDERDALE, FL 33332 Title CEO BERGERON, RONALD M, SR D,V'SION OF CORPORATIONS http://search.sunbiz.org/lnquiry/CorporationSearchiSearchResuIIDetail?inquirytype=EntityName&directionType=ForwardUst&searchNameOrder=BERGERO...112 5/412017 19612 S.w. 69TH PLACE PEMBROKE PINES, FL 33332 Title P BERGERON, RONALD M, JR 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Title Officer Thomason, Brian 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Annual Reports Report Year 2015 2016 2017 Document Images Filed Date 03/26/2015 02/18/2016 03/20/2017 Detail by Entity Name 03/20/2017 -ANNUAL REPORT View image in PDF fonnat .. I 0211812016 ANNUAL REPORT Vi~; i;;;~g~ i~'P[;F'f~~~i -._\ 06/17/2015 -AMENDED ANNUAL REPORT:"-' 'v,'~;';; i;:;;~ge'i~'PD'F-i;;;;;;~t" "-1 04/20/2015 Reg. Agent Change 03/26/2015 ANNUAL REPORT 0411012014 8NNUAL BEPOBT 0511712013 8mendmgnt 02108/2013 ANNUAb REP08,T 02103/2012 ANNUAL REPORT 0211412011 ANNUAL REP08,T 01/18/2010 8NNUAL REPORT 08/19/2009 -ADDRESS CHANGE 0211312009 8NNUAb BEP08,T 0211312008 ANNUAL REPORT 04113/2007 ANNUAL REPORT 04/14/2006 Domestic Profit ...... _.-....... _ .......... _.-._ .. -..... __ . --I View image in PDF fonnat . . ........... _ ...........•... _ ..•.......• -., View image in PDF fonnat . view imag~i~ PDF fo~at'--\ ; ... --vi~~im-;;g~in PDF fO~;' .... H" Vi~;';; i~'~ge in -PDFfonnatl I View image in PDF fonnat View image in PDF·i;-~~t··n 1 View image in PDF fonnat ..... \ View image in PDF formal , ..... -............... ' ....................... ··1 View image in PDF fonnat . ................. _ ..•.. --............. , View image in PDF fonnat . View image in PDF fonnat . " .. , Flonda Departmp.nt of Stat@., DIVISion of Corpc'ratrons hltp:llsearch.sunbiz.orgllnquiry/CorporationSearchlSearchResultDelail?inquirytype=EntityName&directionType=ForwardUst&searchNameOrder=BERGERO... 212 \ 2017 FLORIDA PROFIT CORPORATION ANNUAL REPORT DOCUMENT# P06000054436 Entity Name: BERGERON EMERGENCY SERVICES. INC. Current Principal Place of Business: 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 Current Mailing Address: 19612 S.W. 69TH PLACE PEMBROKE PINES. FL 33332 FEI Number. 65-1274968 Name and Address of Current Registered Agent: DESAI, PHIL 19612 S.W. 69TH PLACE PEMBROKE PINES, FL 33332 US FILED Mar 20, 2017 Secretary of State CC9278583578 Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent. or both. in the State of Florida. SIGNATURE: PHIL DESAI Electronic Signature of Registered Agent OfflcerlDirector Detail : Title Name Address ST DESAI. PHIL 19612 SW 69 PLACE City~State-Zip: FORT LAUDERDALE FL 33332 Title Name Address P BERGERON, RONALD M JR 19612 S.W. 69TH PLACE City-State-Zip: PEMBROKE PINES FL 33332 03/20/2017 Date Title CEO Name BERGERON, RONALD M SR Address 19612 S.w. 69TH PLACE City-State-Zip: PEMBRO~E PINES FL 33332 Title OFFICER Name THOMASON, BRIAN Address 19612 S.w. 69TH PLACE Cily-State-Zip: PEMBROKE PINES FL 33332 I hereby certify that the Info'"!sUon indicated on this rnpon or supplemsntal repan Is true end accurate and that my electronic signaturn shall have the same legal effect as If made under oath; that I am an officer or dIrector of the corporaUon or the receiver or /rustee empowered to execute this report as rnquired by Chapter 607. Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: RONALD M BERGERON CEO 03/20/2017 Electronic Signature of Signing Officer/Director Detail Date MIAMI DAILY BUSINESS REVIEW Pubbshlld Daily exe&pt SalUlday. Sundoy and LcgalHDUdays MIamI. Mlam!.Dilde Collfl1v Fleflda STATE OF FlO~IOA COUNTY OF MIAMI,DADE: Before lhe underSigned aulhority personally appeared MARIA MESA who 011 oath says Ihal he Or she Is the lEGAl. CLERK. Legal Nollces' of the Miami Daily BlJsiness Review fl1<Ja MiamI Re'tIl'ew, a daily (except Saturday, Sunday 8I"d legal Hohdays) newspaper, publiShed al Miami in Miami.Cada County FlOOda. Ihal the attaChed coPy of advet1isemen\. baing a legal AdvertIsement of Notice IrI the maltat of NOTICE OF PUBL Ie HEARING CrTYOF SOUTt-t MIAMI. JUNES. 2017 In Ihe XXXX Court, .... as pubh'!!oned In seCl newspaper I'; the l$Sues Of 05/1911017 Alflant further says thai the said Miami Dally Business Review is a newspaper published at Miami, in said MllIn'lI·Dada County, Florida and thai Ihe seid newsl'aper has reretofore beef! contmuously ·publist'le!l in said Miami.Dade CoUrtly, Florida each day (except Saturday, SUnday and l egaJ Holidays) and has been entered as se<X"Jl"ld Class m811 mailer a! !he past offrce In MI9mi in said Miamr·Dade County, Florida. for 8 pef'iod of OI1e year next precedmg the f~'t publrcalJon of the attaChed copy of advertisement; and ~.fr,anl rurther says that he Or she has neither paid nOt promrsed any perSOn. firm or COrporation any diSCOUnt. rebate. commISsion or refund fO~~ seClJTing thiS advertlsemanl for publicali (SEAL) MARIA MESA personally Imown to illS ~\\\\,,\llIlfll/J11. ~"~;w."I-IERR ... ,;IIII~ ~ <:>~: ••. ~:.E·~ ~ ~ ~::~£tO .. .:. ~ g .... :.~~fJf.('\.~\ ~ ~ :;,,1 ... _ ':*,§ S*~ OO0I8l1' :",,~ % ~ .. ~ ~O""04.~4' .. ··-g j ~~"·~fah In~ •• d<~~ >/""II.~(~·ST~~ ~~,~ ~1111,,"'III\\1\"\~ CITY OF SOUTH MIAMI NOTiCE OF PUBLIC HEARING Nance IS HEREBY gwen that the City commission 01 the City of South M18mi, Florida win conduci PubUc Hearing(s) at ilS regular City CommlS6forl maeHng scheduled lor Tucsday, June 6,2017, beglfltliro al7:oo'p.rn.. in the City . Commission Chambers. 6130 Surlf!el Drive, to cons£der the following item(s): .A flesoMion authoritlrlg the City Manager 10 negouate IU\d to enter imo a n"1I1itl·year contract with South Miami Youth Baseball League. Inc. ("SMYBL") for the management of youth baseball services at Palmer Part<:. ( A ResOllltton autl10rtzing the City Manager to enter into multi"Ye8Q agreements Wi1h Ashbrltt, loc., and Bergeron Emergency Services, lnc., for DisaSter I;tebris Removal and Disposal Services througtl a piggyback from a City of North Miami Beach conlract. A Resolution of Ihe.Mayor ard City Commission of the City .of South MlamJ. Florida, aultlonzlng the City Menager 10 ell:etule e mulU'ye8f IntOf..tooa! Agreement with Mlami·Dade County, and the Miami·Dado PolleG Department for School Crossing Guard Ssrvices. A Resolution approviog a Unity of TItle lor 1M Properties Located et 5978 SW 64th Street (fOliO 09.4025-010-0010). 641S 5W 60th Avenue (folio 09-4025'()10'0030) .6429 SW 60th Avenus (folio 09-402S·010·0040~ 6442 SW 59tt'! Place ~olro 09-402&-010·0180), 6420 SW 59th Place (foliO 09-4025-010-(160), end vacant loiS With U'le fOllowing 10I!0 numbers· 09-402&-010..0050, IJ9..402S·010-0020, Q9.4Q2S·010·0t40. and 09-4025- 01().0170. A R~ubon approW\9 a Unity Of Title for tho PrOl)8rtfes located at 5944 SW 64th Street (farlO 09-4025-010·0270), 6401 SW 59 Place (folio (]9-4025-o10~8O), 6411 5N 59 Place (tolro 09-4025-010·0290). SA1S SW 59th Place (folio 09-4025·01 0-0300). 8 vacant lOt with a folio number of 09-4025-010-0310. and 6443 SW ~9 Pisco (lotIO 09-4025-{]10.()320). A. Resolution pursuant to Section 20-3.5(0)(1) and otl1er appl(ceble prov1Slons of the City 01 South Miami l.md [)eoJeIopment Code apptovlng: an Increase from two stones to four stones lor 8 Mbced-Use Project on the West Madison SQuare property 8S tegal)y described herein. A Resolufioo pursuant to Section 20·3.5(0)(1) end other appticable provisions o! the City oj South MiamI lBnd Devolopment COde approving an increase tram two stories to tour stories for a Mlxed-US4:I Projeet on the East Medison Square property as tega§y described herein. A RO$Olutlon relating to a r'eCluest for a variance from Section 20·4,4 and other applicable provisions of tho City of Soulh Miamll.and Development Code to aYow a reduction In the numbar of parking spaces provided lor a Mlx9d~Use Project 6n the east Madison Square property as logal'Y descnbed harein, A Resolution relating to 11 request for a vtlJlonce from Section 20·1\.4 and othot applicable proyisions of tho City of sooth Miami Land OaveloP'f'1Ult Code 10 allow a reduction In tho number at parking spaces provided for a MhtGd-Use Prolect on the West Madison Square property as legally described herein. . A Resoluticn relating to a reQuest for a variance from Section 2()..3.5(G) and other appHceble provisions Ollha City of South Miami Lanr;l DevelOpment Code to alow an increaso In the maximum impervious coverage for a Mixed-USe ProJect on the East Madison Square property as legaDy described herem. • , A Resolution relating to a ~~ lor a varfance from Sedon 20-3.5{G) and olher appflCabie provisions of the City of South Miami Land Development Coda to allow an increase in the maximum irrIpetvious cO'/ef8ga for a Mixed-Use Proioat on the West Madison SQuare property as legally described herein. . An Ordinance amendIng the LBnd DevelOPment Code, Article n, Section '20·2.3, "Oeflnltions' end ArtIcle I', SectIon 20·3,6 'Supplemental Reguilltlon!" adding subsection (W) 'Solar Roqutrements" and providing de~nlUons relating to and crilerla and regulations fot solar collectors ;n Ihe City of Soutt'! Miami. 1m Ordinance amending lho City of Soutt! Miami Land Development Code, Article IV, Section 20-4.7 (9) to clarify the intenl or this SecHon 10 Include comman:ial properties anct by adding subsection (I<) to provide tor screenIng of the Interior 01 vacant col1ltTiel"Clal prop~. ALL i~terasted patties are Invited to attend and will be heard. For further information, please contact the City Clerk's OffICe at: 305·663-6340. . Maria M. Menendez. CMC CiIyCI"" Pur.ruant to Florida Statutes 286.0105. the City hereby advises tho public that lis person ~cldes 10 appeal any decision mede by Ihi; Boani,-Agercy or Corn mission with respect to any matter considered at Its rneetlng or l"1ean!1g, tie or she will need II record of the proceedings, and that for such PIft"POS8, aHected person may need to ensure that a verbatim record of tl1e . ~;:ne!~I~~s~: ;:'p';!~I7s":~~~~d~ncludes the testimony and evldance 5119 17-I06fOOOO226232M 22SE I I NEIGHBORS CITY OF SOUTH MIAMI COURTESY NOTICE I SUNDAY MAY U 2017 MIAMIHERALD.(OM NOTICE JS HEREBY ~iven that the City COlllmission of the City of Soulh Miami. Florida will conduct Public Hcaring's) lit its regular City C(>mmission meeting ~cheduled for Tuesday, JUI)C 6, 2017, beginninl,! at 7:00 p.m., in the City Commission Chambers, 6J30 S\ln~et Drh'e. to consider the f(l\lowing item(s): A Resolution autllOrizing the City Mllnager to negotiate !lnd to enter into II multi·year contract with South Miami Youth Basebllli League, Inc. ("SMYBL") fI,r tile management (>f youth baseball services at Palmer Park. (A Resolution authorizing the City Manager to enter intCl multi·year agreements with Ashbritt. Jnc., and Bergeron Emergency Services. Jnc., for Disaster Debris) Removal and Disposal Services through H piggyback from II City of North Miami Beach contr8~t. J A Resolution of !lie Mayor and City Commission uf the Cily of South Miami, Florida, aUlhori/.ing the City Manab'Ct to execute a 1I1l1lti·yeur IlIter·local Agreement with 'Miami-Dade Coumy, and the Miami-Dade Police Depilftment, for School Crossing Guard Servke~, A Resolution approving II Unity of Tille for the Properties Located at 597!! SW 64" SOeet (foliu U9-4025-0J()·flOJfl), 6415 SW 60" AveJllle (folin U\I-4025- (110-0030) ,6429 SW 6U" Avcllue (folio 09-4025-0lU·0040). 6442 SW 59'" Place (folio 09-4025-()]()-()180), 6420 SW 5911< Place ([(llio 09-402S-(lJ()·()J60), und Vl'lcrult lot~ witb tbe following folin numbers: 09-4U25-01O-00S0, 09-4025-0}(l-1l02U, 09·4025·01O·()140. and 09-4025·01(1·0l7\l. A Resolutio\l approving H Unity of Title fnr the Properties Located at 5944 SW 64" Streei (fulio 09·4025-OJO-(270), 6401 SW 59 Place (folio 09-4025-1110- 02RO), 6411 SW 59 Place (folio 09·4025·(lJO-()290J. 64J5 SW SQ" Place (JHio 09-402S-(lJ()-fl30(}), a vacant lot with a folio number of 09·4!125·0JfJ-031O. and 6443 SW 59 Place (folio 09·4025-UlO-0320). A Resolution pur~uant tn SectioIl20-3.5(D)(l) imd other applicable pJ'()visions of the City (If South MhlJni L,md Development Code approving 811 inerea~e from two storic~ 10 fOllfstories for a Mixed-Usc Project ollihe Wesl Madison Square property as legally described herein. A Re~"()lution pursuant to Section 20-3.5(0)(1) and other applicable provisions of the City ufSouth Miami Land Development Cude appTllving ,m increase from !W(l stllries to four stories for a Mixed-Use Project lin the East Madison Square properly as legally de~ctibed herein. ' A Resolution relating to II request for u variance from Section 20-4.4 and other applicable provisions of the City of Soulh MiwlIi Land Development Code to allolV a reduction in the number of parking space.~ provided for 1\ Ml:<ed-Use Project on the East Madison Square property as legally described helein. A Resolutioll relating to 1\ request for 11 vW'iance from Section 211-4.4 and other applicable provisions of the City of South MilUlli Land Development Code to illiow a reduction in tile number of parking space5 provided for 1\ Mixed-Use Project on the West Madison Square propeny lIS legally described herein. A Resolution relating to a request for a v3riRnee from Section 20-3.5lG) and (lther applicable provi$ions of the City of South Miami Land Developmenl C(l(\e to allow lin increa~e in tile maximum impervious coverage fClI' a Mixed-Use Project on the East Madison Square property liS legally described herein. A Resolution relating to II requeRI for a variance from Section 20-3.S(G) WId other applicable pr(>visions of the City of South Miami Land Development C(>de to aIJow an increase in the maximum impervious coverage for a Mixed-Use Project on the West Madison Square propeny as legally des .. Tihed herein. A Resolution authorizing the City Manager 10 eiller inlo II mUlti-year agreement with limousines of South Florida, Inc., for a public transportation circulalor service. by piggybacking onw it:; COlltract with the City of Aventura. An Ordinance amending the Land Development Code, Article n. Se.ctiun 20-2.3. "Definitions" and Article 111, Section 20-3.6 "Supplemental Regulations" adding subsection (W) "Solar Requirements" and providing definitions relating to and criteria and regolatiol1S for solar collecrors in the City IIf South Miami. An Ordinance amending the City of Soulll Miami Land Dcvclopmcm Code, Article IV. Secti(ln 20-4.7 (B) to clarify' the intent of this Sel·titln to incll1de commercial propertie~ and by adding subsel:timl (K) to provide for screening uf the interior of vacanl commercial property. An Ordinance relatiJlg to the City's 2017 Iiscal year budget; alithori1jng all increase of aJlProprilitions for expenditure line item 125-1730-541-3450 People's Trrulsp0l1ation Tax Fund Direl1 Transi! Contractual Service~ IIccount in the anlount (If S70,SOO. ALL interested parties are invited to attend WId will be heard. For further information, please contact the City Clerk's Otlice at: 305-663-6340. Maria M. Menende:-., CMC City Clerk Pur'uanllO FhlTida Stalllle, 2ft6.0 lOS. lhe Clly herehy advises Ibe llUhhc Ih'l if" person ,lwdo'lO .ppeal any dcclSion made by {hi. BO:IFd. AI.",ncy or Commi .. ion wnb rc'pcel to an!' mailer c.lIl<idcrcd 111 iL" mcellng. \lr bearjng. be 01' !the wi)) need a TcconJ. of lhe Jlrocccdll1g~. ilncllhal for ~uch purpose, ilJIeclcd person m:JY Ile~d to cn~ure thilt a "'CrbSll11l1fCOrd of Ille prorc(ding.x is mttde which 1~t:DnJ .illdudc..: tbe. lc,.:nmony and c\'ldcDCC upun \\'bkh the. ;1f1Pc:al i~ 10 m. billri:~d. . CONTRACT FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES TmS AGREEMENT made and entered into this lo-lh day of :J4Ofu . 20'1 by and between the City of South Miami, a Florida municipal Corporation by and through its City Manager (hereinafter referred to as "City") and Ashbritt Inc., (hereinafter referred to as "Contractor"). WITNESSETH: WHEREAS, the contract for Disaster Debris Removal and Disposal Services contract was competitively solicited by the CitY of North Miami Beacb. pursuant to RFP No. 2015-08 and after completing a competitive bidding proCesS, awarded a contract to Contractor; and WHEREAS, the City of South Miami desires to utilize the Disaster Debris Relii.oval.:and.BposaI Semees) contract and pursuant to authority ofttle CitY of ' South Miami;s charter. ... NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: 1. The City desires to enter into a Contract, under the same terms and conditions as set forth in the solicitation and the agreement between the Contractor and the C'.ty·of;~ol'tld\lia.mBeae" for.Disaster-.Debris..Remol'atandDisposalS.emees. 1. The City has reviewed the contract and agrees to the terms and conditions to be applicable to a purchase order to be issued by the City and further agrees to the fair and reasonableness of the pricing. Contractor hereby agrees to provide such goods and/or services, pursuant to the City's purchase order made during the term of this agreement, under the same price(s), terms and conditions as found in the solicitation documents EXHIBIT A a-P and the response to the solicitation, pertinent copies of which are attached hereto as EXHIBIT B and made a part hereofby reference, and the agreement and/or the award between the, a copy of which, including any amendments and addendums thereto, is attached hereto and made a part hereofby reference. City Map of its boundaries, which has been marked Exhibit C, and shall be substituted for the Nortb Miami Beach Map found on :[IJ page 82 of Attachment A. 3. All references in the Contract. No. 2015-08 between the City of North Miami Beach. competitively solicited by the ,City .ofN'ortb MiamtBeatb . pursuant to RFP No. 2015-08. forDiSaSte~DebtiSRelliom.ilndDiSIJOsaIservj_ arid Contractor, shall be assumed to pertain to, and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of the between City of North MhiIiiiBeacb. competitively solicited by theCityofNorthMiamiBeacb pursuant to RFP No. 2015-08 and its agreement with Contractor, shall be made by the City Manager for the City of South Miami. The term ofthe contract, including all exteitsions authorized by the contract shall not exceed five years. Notwithstanding anything contained in the RFP and Contract to the contrary, this agreement shall be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shall be in Miami-Dade County, Florida. 4. Scope of Goods and Services. The scope of goods and services are set forth in the attached EXHBIT A. ~ S. Contract Price. The contract price for the good and services is set forth in the attached Attacbment B. Ifnot otherwise set forth in the City ofNortb Miami Beacb Agreement/Contract, the Contractor shall be paid upon delivery of all the goods, the completion of all the services and after final inspection by the City that approves of the goods delivered and the work performed. 6. Grant Funding: This project is being funded N/A and Contractor agrees to comply with all the requirements of that Grant, applicable to the delivery of the goods and services that are the subject of this Agreement, and that are within its power to provide and to provide all the documentation within its control that is required for the City to be able to recover the contract price pursuant to the terms of the grant. A copy of the grant is attached hereto and made a part hereof by reference. 7. Pub6c Records: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing goods and/or services on behalf of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if CONTRACTOR does not transfer the records to the public agency; and (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public records in possession of CONTRACTOR or keep and maintain public records required by the public agency to perform the service. If CONTRACTOR transfers all public records to the public agency upon completion of the Contract, CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of the Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340; E-mail: mmenendeZ@southmiamitl.gov; 6130 Sunset Drive, South Miami, FL .33143. 8. Waiver Jury Trial: City and Contractor knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of the Contract Documents or the performance of the Work thereunder. 9. VaHdity of Executed Copies: This agreement may be executed in several counterparts, each of which may be construed as an original. 2 10. Attorneys' Fees and Costs: In the event of any litigation between the parties arising out of or relating in any way to this Agreement or a breach thereof, each party shall bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be indemnified for any attorney fees incurred in the defense of an action by a person or entity who is not a party to this Agreement. 11. SeverabUity: If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable. the remainder of this Agreement, or the application of such teno. or provision to persons or circumstances other than those to which it is held invalid or unenfon:eable, shall not be affected thereby and each tenn and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. IN WITNESS WHEREOF, and as the duly authorized act of the parties. the undersigned representatives of the parties hereto have caused this instrument to be signed in their respective names by their proper officials on or before the day and year first above written. Read and Approved as to Form, Language, Legality and Execution Thereof. BY:--=~;.....,.".--_~~~_ Thomas F. Pepe City Attorney Thomas F. Pepe -Ol-ll-l6 Page30fS 3 AGREEMENT No. 2015-08 BETWEEN THE CITY OF NORTH MIAMI BEACH AND AsbBritt Inc. THIS AGREEMENT is made and entered into as of this :1L da)' of VVl..,Y _ 2015 by and between Ashbritt Inc_. a corporation dul) organized and existing under the laws of the State of Florida. with offices at 565 East Hillsboro Boulevard. Deerfield Beach. Florida 33441 (hereinafter referred to as the "Contractor"). and the City of North Miami Beach. a political subdivision of the State of Florida having its principal office at 170 II NE 19th Avenue. North Miami Beach. Florida 33162 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS. the Contractor bas offered to provide the materials and/or services and [0 be bound by Request for Proposals (RFP) No. 2015-08 Disaster Debris Remo\'al and Disposal Services which includes the General Tenns and Conditions of the Request for Proposals. Specifications. Pricing Fonns. and associated addenda attached hereto and incorporated herein as Exhibit "A" and the tenns of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". and WHEREAS. the Contractor hac; submitted a written proposal dated June 51n 2015. hereinafter referred to as the "Contractor's Proposal"_ the tcnns of which are Incorporated herein 0) reference a.~ iffull~ set forth herem: and WHEREAS. the Cil) deslre~ to procure from the Contractor such servIces for the Cil) _ In accordance with the tenns and condition~ of thiS Agreement. NOW. THEREFORE. in consideration of the mutual covenanL~ and ll&rreemems herein contained. the parties hereto agree as follows The Contractor agrees to prOVIde the materials andlor servIces pursuant to and to be bound b~ the specifications. the tenns and conditions of the Request for Proposals. which includes General Tenns and C ondition~ of Request for Proposals_ Specifications. Pricing Fonns. and associated addenda and the terms of which are Incorporated herein b~ reference as iffull~ sel forth herem and attached hereto a~ Exhibit "A" and the Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": ., The Cil) agrees to abide b~ and to be bound b~ the tenns of the Request for Proposals. which includes General Tenns and Conditions of the Request for Proposals. Specifications. Pricing. and associated addenda attached hereto and incorporated herem as Exhibit ,. A ,. and b~ the tenns of Contractor'S Proposal attached hereto and incorporated herein as Exhibit "B". 3. Contractor shall deliver materials andlor provide services in accordance with the tenns of the Request for Proposals. Pricing and addenda attached hereto and incorporated herein as Exhibit "A" and with the tenns of Contractor's Proposal attached herew and incorporated herein as Exhibit "B". 4. The Cit) agrees to make pa),mcnI in accordance with the tenns of the Request for Proposals. Pricing aJ)d addenda attached hereto and mcorporated herein as Exhibit "A" and with the tenns of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": 5. This Agreement and attachments hereto constitute the entire agreement between the parties hereto. and its Page 1 of2 4 CAO~ \'FNDClR provisions shall not be amended. except in writing. after formal approval b~ both parties. 6. This Agreement will commence on August I. 2015 The initial contract shall be for a period of five (5) years The City reserves the right to rene~ the contract for two (2) additional (I) year periods. providing that both parties agree that all terms. conditions and specifications remain the same. contingent upon approval by the City Manager and the City Council of the Cit) of North Miami Beach. 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the City. Contractor hereby agrees to indemnify and hold the City hannless from any and all claims. suits. actions. damages, causes of action. and anorney's fees. arising from any personal injury. loss of life. or damage to person or property sustained by reason of or as a result of the products or materials used or supplied in the performance of this Agreement. IN WITNESS WHEREOF. the parties hereto have made and executed this Agreement on this_ 31_ day of ___ .JlJl.-'i__ .2015. (Prmt) Title ~,O, (), Date: -, /2-S E' \_ Corporate Seal'Nol~ Seal ::Trz MIAMI BEACH ~ Ana M Garcia. Cit) Manager 9(;V Date 7·)/·,1 Attest. ~ ______ _ Pamela L Latimore. Cit) Clerf.. APPROVED AS TO FORM AM:( LEGAL SUFFICIENCY I J £k/ lA., S KELLY BECKMANN NOTARY PUBLIC STATE OF FLORIDA • ~ CommtEE864681 ,91 Expires 1/1312017 Page 2 of2 5 EXHIBIT A City of North Miami Beach Solicitation RFP No. 2015-08 Disaster Debris Removal and Disposal Services Thomas F. Pepe -01-11-16 Page 4 of5 6 City of North Miami Beach, FL RFP NO: TITLE: ADVERTISEMENT: SUBMISSION DUE DATE: SUBMIT TO: 1ST REVIEW COMMITTEE MEETING: RFP No. 2015-08 Disaster Debris Removal and Disposal Services Firm Submitting Proposal REQUEST FOR PROPOSALS 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES May 12, 2015 June 9,2015 TIME: 2:00PM PROCUREMENT MANAGEMENT DIVISION A TT: BRIAN K. O'CONNOR 17011 NORTH EAST 19th AVENUE, ROOM 315 NORTH MIAMI BEACH, FLORIDA 33162 TBA CITY HALL 2ND FLOOR COUNCIL CHAMBERS 17011 NE 19 Avenue, North Miami Beach, FL 33162 7 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services TABLE OF CONTENTS SECTION DESCRIPTION RFP REQUEST FOR PROPOSALS 1.0 GENERAL TERMS AND CONDITIONS 2.0 SPECIAL CONDITIONS 3.0 SCOPE OF SERVICES 4.0 REQUIRED PROPOSAL CONTENT 5.0 REQUIRED FORMS ATTACHMENT "A" -NORTH MIAMI BEACH CITY BOUNDARIES MAP 2 8 PAGE 3 4 33 39 53 56 82 City of North Miami Beach, FL CITY OF NORTH MIAMI BEACH RFP NO. 2015-08 REQUEST FOR PROPOSALS RFP No. 2015-08 Disaster Debris Removal and Disposal Services DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Wednesday, May 12, 2015 Dear Potential Respondent: The City of North Miami Beach, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 2:00 PM EST Tuesday, June 9, 2015, for RFP No. 2015-08 Disaster Debris Removal and Disposal Services. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.citynmb.com/purchasingoratDemandStar.com. The City of North Miami Beach, FL is seeking proposals from qualified proposers to conduct Disaster Debris Removal and Disposal services for the City in full accordance with the scope of services, terms and conditions contained herein. The selection of the successful respondent(s) shall be at the City's discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. Questions regarding this solicitation shall be submitted in writing to bids@citynmb.com no later than 5:00 PM on Tuesday, June 2, 2015. Responses to those questions considered material to the solicitation will be made available as formal addenda to the City's Purchasing website and DemandStar.com. It is the responsibility of prospective respondents to ensure they are aware of all addenda issued relative to this solicitation. Respondents shall submit One (1) original complete proposal package, Three (3) duplicate copies of said package and One (1) flash drive or CD copy, to the City of North Miami Beach Procurement Management Division -Attention: Chief Procurement Officer, Brian K. O'Connor, 17011 N.E. 19th Avenue, 3rd Floor, North Miami Beach, FL 33162 on or before the due date stipulated above. All packages shall be clearly marked "RFP No. 2015-08 Disaster Debris Removal and Disposal Services". The City will not be responsible in the event the U.S. Postal Service or any other courier system fails to deliver any package by the above referenced deadline. Late submissions shall not be accepted. RFP responses will be publicly opened and firm names read aloud in the City Hall 2nd Floor Council Chambers on the due date/time noted above. The City of North Miami Beach reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the City. Brian K. O'Connor Chief Procurement Officer City of North Miami Beach Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. 3 9 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 1.0 GENERAL TERMS AND CONDITIONS 1. DEFINITIONS When used in Contract Documents (defined below) or in related documents, the following terms shall have the meanings given below: Addendum: A modification of the Plans, Specifications or other Contract Documents distributed to prospective Bidders prior to the opening of Bids. Advertisement for Bids: The public notice inviting the submission of Bids for the work. Bid: The written offer of a Bidder to perform the work or service. Bid Bond: A bond executed by a Bidder and its Surety in the attached form guaranteeing that the Bidder, if awarded the Contract will execute the same and will timely furnish the required Performance Bond, Payment Bond, and evidence of Insurance. Bidder: Any individual, firm, partnership or corporation submitting a Bid in accordance with the Instructions to Bidders. Bid Documents: Bid Guarantee or bid deposit. The Advertisement for Bids, Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Technical Specifications and Plans, together with all Addenda. Bid Form: The form on which Bids are submitted. Calendar Day: Every day shown on the calendar. Change Order: A written agreement executed by the City, the Contractor and the Contractor's Surety, covering modifications to the Contract recommended by the Contract Manager 4 10 and approved by the City Manager and/or City Council. Contract: The written agreement between the City and the Contractor for performance of the Work in accordance with the requirements of the Contract Documents and for the payment of the agreed consideration. Contract Documents: The Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Supplemental Provisions, Technical Specifications and Plans, together with all Addenda, Change Orders, Schedules and Shop Drawings. Contract Manager: North Miami Beach's City Manager or her designee or duly authorized representative designated to manage the Contract. Contractor: The individual, firm, partnership, corporation or jOint venture whose Bid is accepted and who enters into a Contract with the City of North Miami Beach and who is liable for the acceptable performance of the work and for the payment of all legal debts pertaining to the Work. Contract Date: The date on which the Agreement is effective. Contract Time: The number of days allowed for completion of the work. The Contract Time will be stipulated in the Bid Form, unless extended by a Change Order. All contract time shall be measured in calendar days. City: A political subdivision, Incorporated City within Miami-Dade County of the State of Florida, whose governing body is a City Council consisting of a Mayor, Vice Mayor and five City Council members. City Manager: The Manager of the City of North Miami Beach, Florida. City of North Miami Beach, FL Days: Reference made to Days shall mean consecutive calendar days. Deliverables: All documentation and any items of any nature submitted by the Contractor to the City's Contract Manager for review and approval in writing pursuant to the terms of the Agreement. Lessee: Any individual, partnership or corporation having a tenant relationship with the City of North Miami Beach. Liquidated Damages: The amount that the Contractor accepts, as stipulated in the Bid Form, which will be deducted from the Contract Sum for each Calendar day of delay due to a Non- excusable Delay to be determined by the City's Contract Manager. Notice To Proceed (NTP): The written communication issued by the City to the Contractor directing the Contractor to begin contract work and establishing the date of commencement of the work. Owner: The term Owner as used in this Contract shall mean the City of North Miami Beach. Performance Deposit: Certified Bank Check executed by the Contractor, on the attached forms, assuring that the Contractor will, in good faith, perform and guarantee the work in full conformity with the terms of the Contract Documents and will promptly pay all persons supplying the Contractor with labor, materials, or supplies, used directly or indirectly by the Contractor in the prosecution of the Work. Plans: The drawings or reproductions thereof, prepared and sealed by the ArchitecUEngineer, which show the locations, character, dimensions and details of the work to be done and which are part of the Contract Documents. Project: The construction and services required by the Contract Documents, which includes all labor, materials, equipment, and services to be provided RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. 5 11 by the Contractor to fulfill the Contractor's obligations. Scope of Service: Document which details the work to be performed by the Contractor. Subcontractor or Sub consultant: Any person, entity, firm or corporation, other than the employees of the Contractor, who furnishes labor and/or materials, in connection with the Work, whether directly or indirectly, on behalf of and/or under the direction of the Contractor and whether or not in privity of Contract with the Contractor. The words "Work", "Services", "Program", or "Project": All matters and things required to be done by the Contractor in accordance with the provisions of the Contract. The words "Directed", "Required", "Permitted", "Ordered", "Designated", "Selected", "Prescribed", or words of like import to mean respectively, the direction, requirement, permission, order, designation, selection or prescription of the City's Contract Manager; and similarly the words "approved", acceptable", "satisfactory", "equal", "necessary", or words of like import to mean respectively, approved by, or acceptable or satisfactory to, equal or necessary in the opinion of the City's Contract Manager. In resolving disputes and in all respects the City Manager's decision shall be final. VENDOR REGISTRATION INSTRUCTIONS It is the policy of the City to encourage full and open competition among all available qualified vendors. All vendors regularly engaged in the type of work speCified in the Bid Solicitation are encouraged to submit bids. Vendors may enroll with the City to be included on a mailing list for selected categories of goods and services. To be eligible for award of a contract (including small purchase orders), Bidders must complete a Vendor Application. For information and City of North Miami Beach, FL 3. 4. to apply as a vendor, please visit our website at www.Citynmb.com/Purchasing to download an application and submit it to Procurement Management Division, 17011 NE 19 Avenue, Suite 315 North Miami Beach, Florida 33162. To get solicitation document, specifications and updates go to www.Citynmb.com. CONE OF SILENCE AND REQUEST FOR ADDITIONAL INFORMATION "Cone of Silence," as used herein, means a prohibition on any communication regarding a particular Request for Proposal ("RFP"), Request for Qualification ("RFQ") or bid. Pursuant to Section 2-11.1 (t) of the County Code, all Bid solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, except for clarification of process or procedure already contained in the solicitation, are to be made in writing to the attention of the Chief Procurement Officer. Such inquiries or request for information shall be submitted to the Chief Procurement Officer and shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request should also include a cover sheet with Bidder's facsimile number. The request may also be electronically mailed to bids@Citynmb.com or mailed to Procurement Management Division, 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162. During the Cone of Silence the following is prohibited: Any communication regarding this bid between a potential vendor, service provider, bidder, lobbyist, or consultant and the City's professional staff including, but not limited to City Council, the City Manager and his or her staff. All communication regarding this bid should be sent in writing only to the Procurement Management Division at bids@Citynmb.com. BIDDERS RESPONSIBILITIES Bidders are required to submit their proposals upon the following express RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. 6 12 conditions: A. Bidders shall thoroughly examine the drawings, specifications, schedules, instructions and all other contract documents. B. Bidders shall make all investigations necessary to thoroughly inform themselves regarding site(s) and facilities for delivery of material and equipment as required by the bid conditions. No plea of ignorance, by the bidder, of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation due the bidder. C. Bidders are advised that all City contracts are subject to all legal requirements provided for in the City of North Miami Beach Purchasing Code and applicable County Ordinances, State Statutes and Federal Statutes. PREPARATION OF BIDS Bids will be prepared in accordance with the following: A. Our enclosed Bid Proposal Form is to be used in submitting your bid. NO OTHER FORM WILL BE ACCEPTED. B. All information required by the bid form shall be furnished. The bidder shall sign each continuation sheet (where indicated) on which an entry is made. C. Unit prices shall be shown and where there is an error in extension of prices, the unit price shall govern. D. Alternate bids will not be considered unless authorized in the Invitation to Bid document. City of North Miami Beach, FL 6. E. Proposed delivery time must be shown in calendar days, which shall include weekends and holidays. The City of North Miami Beach is exempt from payment to its vendors of State of Florida sales tax and, therefore, such taxes should not be figured into the bid. However, this exemption does not transmit to suppliers to the City in their (supplier) purchases of goods or services, used in work or goods supplied to the City. Contractors are responsible for any taxes, sales or otherwise, levied on their purchases, subcontracts, employment, etc. An exemption certificate will be signed where applicable, upon request. The City will pay no sales tax. DESCRIPTION OF SUPPLIES A. Any manufacturer's names, trade names, brand names, or catalog numbers used in these applications are for the purpose of describing and establishing minimum requirements or level of quality, standards of performance, and design required, and are in no way intended to prohibit the bidding of other manufacturers' items of equal material, unless specifications state "NO SUBSTITUTIONS." B. Bidders must indicate any variances to the specifications, terms, and conditions, no matter how slight. If variations are not stated in the Proposal, it shall be construed that the bid fully complies with the Specifications, Terms and Conditions. C. Bidders are required to state exactly what they intend to furnish; otherwise they shall be required to furnish the items as specified. D. Bidders will submit, with their proposal, necessary data (factory information sheets, specifications, brochures, etc.) to evaluate and determine the quality of the item(s) they are bidding. E. The City shall be the sole judge of RFP No. 2015-08 Disaster Debris Removal and Disposal Services 7 13 equality and its decision shall be final. 7. SUBMISSION OF BIDS A. Bids and Addenda thereto shall be enclosed in sealed envelopes addressed to the Chief Procurement Officer, Brian K. O'Connor, City of North Miami Beach, 17011 NE 19 Avenue, Room 315, North Miami Beach, Florida 33162. The name and address of the bidder, the bid number, the date and hour of the bid opening, and the bid title shall be placed on the outside of the envelope. B. Bids must be submitted on the forms furnished. E-mailed and facsimile bids will not be considered. Bids shall be dated and time stamped in Room 315 prior to bid opening. Bidders shall have sole responsibility of insuring delivery of bids on time and to the proper location. C. Bidders requesting a copy of the bid tabulation shall include a stamped, self-addressed envelope. D. Bids should be submitted in duplicate per the requirements stated herein. Please include in your proposal package a CD or flash drive containing a PDF file of the entire original submission. 8. ADDENDA The Procurement Management Division may issue an addendum in response to any inquiry received, prior to Bid opening, which changes, adds to or clarifies the terms, provisions or requirements of the solicitation. The Bidder should not rely on any representation, statement or explanation, whether written or verbal, other than those made in this Bid solicitation document or in any addenda issued. Where there appears to be a conflict between this Bid solicitation and any addenda, the last addendum issued shall prevail. It is the Bidder's responsibility to ensure receipt of all addenda and any accompanying documents. Bidder(s) shall acknowledge receipt of any formal Addenda by signing the addendum and City of North Miami Beach, FL 9. 10. 11. 12. 13. including it with their Bid. Failure to include signed formal Addenda in its Bid shall deem its Bid non-responsive provided, however, that the City may waive this requirement in its best interest. REJECTION OF BIDS The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the contract or reject all proposals within one hundred and twenty (120) calendar days after proposals opening date. WITHDRAWAL OF BIDS A. Bids may not be withdrawn and shall be deemed enforceable for a period of 120 days after the time set for the bid opening. B. Bids may be withdrawn prior to the time set for the bid opening. Such request must be in writing. C. The City will permanently retain as liquidated damages the bid deposit furnished by any bidder who requests to withdraw a bid after the bid opening. LATE BIDS OR MODIFICATIONS Only bids or proposals received as of opening date and time will be considered timely. Bids and modifications received after the time set for the bid opening will be rejected as late. CONFLICTS SOLICITATION WITHIN THE Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, Technical Specifications, Proposal Submittal Section, or any addendum issued, the order of precedence shall be as follows: The last addendum issued, the General Terms and Conditions, the Special Conditions, the Scope of Services, and the Proposal Submittal Section. CLARIFICATION OR OBJECTION TO BID SPECIFICATIONS If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of the specifications or other bid documents or any part thereof, he/she RFP No. 2015-08 Disaster Debris Removal and Disposal Services 8 14 14. 15. may submit to the Chief Procurement Officer on or before the date and time stated herein, a request for clarification. All such requests for clarification shall be made in writing and the person submitting the request will be responsible for its prompt delivery. Any interpretation of the bid, if made, will be made only by Addendum duly issued. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. Any objection to the specifications and requirements as set forth in this bid must be filed in writing with the Chief Procurement Officer by 5:00 PM on Friday, May 22, 2015. INVOICING/PAYMENT Contractors must submit invoices regularly and for no more than 30-day periods. All invoices should be sent to: City of North Miami Beach, Finance Department, 17011 NE 19 Avenue, 3rd Floor, North Miami Beach, Florida 33162. In accordance with Florida State Statutes, Chapter 218, payment will be made within 45 days after receipt of services and a proper invoice. The City cannot make advance payments, make deposits in advance of receipt of goods, or pay C.O.D. Bidders should state any payment discount in the space provided on the proposal form. DISCOUNTS A. Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit prices quoted. B. In connection with any discount offered, time will be computed from the date of receipt of supplies or services or from the date a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date of mailing of the check. 16. COMPETENCY OF BIDDERS A. Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will be City of North Miami Beach, FL considered only from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid(s); have a record of performance for a reasonable period of time; and have sufficient financial support, equipment and organization to ensure that they can satisfactorily deliver the material and/or services if awarded a Contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the proper authorities of the City. B. The City may consider any evidence available to it of the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) in making the award in the best interest of the City. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 17. NOTICE REQUIREMENTS UNDER THE AGREEMENT All notices required or permitted under the Agreement shall be in writing and shall be deemed sufficiently served if delivered by Registered or Certified Mail, with return receipt requested; or delivered personally; or delivered via fax or e-mail (if provided below) and followed with delivery of hard copy; and in any case addressed as follows: To the City: Contract Manager City of North Miami Beach Attention: Esmond Scott, Public Works Director Phone: (305) 948-2967 Fax: (305) 957- 3502 E-mail: esmond.scott@citynmb.com and, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 9 15 To the Chief Procurement Officer Brian K. O'Connor, C.P.M. A.P.P Chief Procurement Officer Procurement Management Division 17011 NE 19th Avenue, Suite 315 North Miami Beach, FL 33162 Phone: (305) 948-2946 Fax: (305) 957- 3522 Email: bids@citynmb.com and, To the City Attorney Jose Smith City Attorney 17011 NE 19th Avenue, 4th Floor North Miami Beach, FL 33162 Phone: (305) 948-2939 Fax: (305) 787- 6004 Email: jose.smith@citynmb.com To the Contractor Notices will be sent to the contractor at the phYSical address, e-mail address, fax numbers and to the person listed in the Contractor's proposal, as applicable. Either party may at any time designate a different address and/or contact person by giving notice as provided above to the other party. Such notices shall be deemed given upon receipt by the addressee. 18. EMPLOYEES All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor, under the Contractor's sole direction, and not employees or agents of the City of North Miami Beach. The Contractor shall supply competent and physically capable employees and the City is authorized to require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on City property is not in the best interest of the City. Each employee at all times shall have and display in plain view proper identification. The names of the employee and the company shall be displayed on the front of the employee's shirt. City of North Miami Beach, FL 19. AWARD OF BID The Evaluation Committee will make a recommendation based upon a "best value to the City" evaluation. The City reserves the right to award to more than one proposer. The City reserves the right to award contracts on a Primary or Secondary basis. The successful proposer(s) shall be notified in writing of award. 20. BID PROTESTS The City shall provide notice of its intent to award or reject all bidders by posting such notice on the City's website within two (2) working days after the posted Evaluation Committee meeting. The bidder must file a notice of protest in writing to the Chief Procurement Officer within three (3) working days after the posting of the notice of the City's intent to award, and shall file a formal written protest within five (5) working days after filing the notice of protest. The notice of protest must be either, hand-delivered and date and time stamped by the Procurement Division, or sent via certified U.S. mail, return-receipt requested. Failure to file a protest within the time-frame specified herein shall constitute a full waiver of all rights to protest the City's decision regarding the award of bid. A. The written protest shall state in detail the specific facts and law or ordinance upon which the protest of the proposed award is based, and shall include all pertinent documents and evidence. B. A written protest may not challenge the relative weight of evaluation criteria or a formula for assigning pOints. C. Only a bidder whose bid is timely received and fully complies with all terms and conditions of the bid may protest an award. D. Upon receipt of a formal written protest, the City may stop award proceedings until resolution of the protest; however, the award proceedings shall not be stopped if the City Manager decides the award RFP No. 2015-08 Disaster Debris Removal and Disposal Services 10 16 must continue without delay in order to avoid an immediate and serious threat to the public health, safety, or welfare. E. Any and all costs incurred by a protesting party in connection with a bid protest pursuant to this section shall be the sole responsibility of the protesting party. A protest shall be reviewed and evaluated administratively and a decision in writing shall be forwarded to the protesting firm. If the protesting firm does not agree with the administrative decision, they may appeal the decision in writing to the City Manager within five (5) working days. The notice of appeal must be either hand-delivered and date and time stamped by the City Manager's Office, or sent via certified U.S. mail, return-receipt requested to the City Manager. The decision of the City Manager will be final and submitted with his/her recommendation to the City Council if the award exceeds $50,000.00. Any person who files a formal written protest shall post with the Chief Procurement Officer, at the time of filing the formal written protest, a cashier's check made payable to the City of North Miami Beach in an amount equal to (one) 1 % percent of the City's estimate of the total amount of the contract or $5,000, whichever is less. If the decision of the City Manager or designee upholds the action taken by the City, then the deposit becomes nonrefundable and the City shall retain the deposit as payment for a portion of the cost and expense, including but not limited to, time spent by City staff in responding to the protest and in conducting the evaluation of the protest. If the decision of the City Manager or designee does not uphold the action taken by the City, then the City shall return the amount of the cashier's check without deduction, to the person or entity filing the protest. 21. AGREEMENT An agreement shall be sent to the awarded bidder to be signed, witnessed, and returned to the City for execution. The City City of North Miami Beach, FL will provide a copy of the fully executed agreement to the awarded bidder. 22. DISQUALIFICATION OF BIDDERS A bidder may be disqualified temporarily or permanently and his/her bid(s) rejected for: A. Poor performance or default, in the City's opinion, on previous contracts with the City. B. Poor performance or default, in the City's opinion, on previous contracts with other public entities. C. Insufficient financial or company size, in the City's opinion, to perform the requirements of the contract. 23. SUBCONTRACTING Unless otherwise specified in this Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written consent of the City. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the City may result in termination of the contract for default. 24. ASSIGNMENT The successful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, including any rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the City and City's approval. 25. FRAUD AND MISREPRESENTATION In accordance with City Purchasing Policy 3.6 and pursuant to Section 2-8-1.4 of the Miami-Dade County Code, any individual, corporation or other entity that attempts to meet its contractual obligations with the City through fraud, misrepresentation or material misstatement, may be debarred from doing business with the City. The City as further sanction may terminate or cancel any other contracts with such individual, corporation or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attorney's fees. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 17 26. COLLUSION The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his/her bid is made without previous understanding, agreement, or connection with any person, firm or corporation, making a bid for the same items, or the initiating City department, and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 27. MAINTAINING BID STATUS To be retained on the active bidders list, bidder MUST respond to this Invitation to Bid. To protect your status as an active bidder, please complete and return the last page of the bid proposal form indicating reason for "No Bid" at this time. Three (3) consecutive failures to respond to bid invitations could result in automatic removal from the bidders list. 28. PATENTS AND COPYRIGHTS It shall be understood and agreed that by the submission of a proposal, the bidder, if awarded a contract, shall save harmless and fully indemnify the City and any of its officers or agents from any and all damages that may, at any time, be imposed or claimed for infringement of any patent right, trademark, or copyright, of any person or persons, association, or corporation, as the result of the use of such articles by the City, or any of its officers, agents, or employees, and of which articles the contractor is not the patentee, assignee, licensee, or owner, or lawfully entitled to sell same. 29. PUBLIC RECORDS LAW Pursuant to Florida Statute 119.07, public records may be inspected and examined by anyone desiring to do so, at a reasonable time, under reasonable conditions, and under supervision by the custodian of the public record. Sealed Bids and Proposals become subject to this statute, notwithstanding bidders' or proposers' requests to the contrary, at the time the City provides notice of a decision or intended decision, or 30 days after bid or proposal opening, whichever is earlier. Financial statements submitted in response to a request by the City are confidential, City of North Miami Beach, FL and exempt from disclosure. Data processing software obtained under a licensing agreement which prohibits its disclosure is also exempt. Bidders are hereby notified and agree that all information submitted as part of, or in support of bid submittals will be available for public inspection after opening of bids in compliance with Chapter 119 of the Florida Statutes. The bidder shall not submit any information in response to this invitation which the bidder considers to be a trade secret, proprietary or confidential. The submission of any information to the City in connection with this invitation shall be deemed conclusively to be a waiver of any trade secret or other protection, which would otherwise be available to the bidder. In the event that the bidder submits information to the City in violation of this restriction, either inadvertently or intentionally and clearly identifies that information in the bid as protected or confidential, the City shall endeavor to redact and return that information to the bidder as quickly as possible, and if appropriate, evaluate the balance of the bid. The redaction or return of information pursuant to this clause may render a bid non-responsive. 30. REQUEST FOR PROPOSAL Should these "General Conditions" be used in the specifications for a Request for Proposal (RFP) or Request for Qualifications (RFQ) every reference to a "bid" or "bidder" shall be and mean the same as "proposal" or "proposer". 31. EXCEPTIONS TO PROPOSAL The bidder must clearly indicate any exceptions they wish to take to any of the terms in this Proposal, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Bidder to comply with the particular term and/or condition of the ITB to which the Bidder took exception to (as said term and/or condition was originally set forth on RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12 18 the ITB.) 32. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT The contractor shall indemnify and hold harmless the City its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents, or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The awarded bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this contract or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this contract. 33. COPELAND "ANTI-KICKBACK" Contractor and all subcontractors will comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). 34. CONFLICT OF LAW If and when this contract is disputed, and should it be necessary to litigate, the substantive and procedural laws of the State of Florida shall govern the outcome of such litigation. This shall apply notwithstanding such factors which include, but are not limited to, place where contract is entered into, place where accident arises and not withstanding application of conflicts of law principles. City of North Miami Beach, FL 35. INTERPRETATION OF THE APPROXIMATE QUANTITIES The bidder's attention is called to the fact that the estimate of quantities to be furnished under the specifications is approximate only and not guaranteed. The City does not assume any responsibility that the final quantities shall remain in strict accordance with the estimated quantities, nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities. 36. QUANTITIES The City specifically reserves the right to accept all or any part of the bid, to split the award, to increase or decrease the quantity to meet additional or reduced requirements of the City, without such change affecting the contract unit price set forth in the proposal form by the bidder. 37. DELIVERY, INSPECTION & TITLE Prices quoted and deliveries are to be FOB Destination and unloaded, unless otherwise specified in the Invitation for Bids, and made during regular business hours. Inspection and acceptance will be destination unless otherwise provided. Title t%r risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the City unless loss or damage results from negligence by the City. If the materials or services supplied to the City are found to be defective or to not conform to specifications, the City reserves the right to cancel the order upon written notice to the contractor and return product at bidder's expense. 38. WARRANTY Unless otherwise specified, all items proposed by the bidder shall include a warranty covering services, parts and/or labor for a specified period of time. The bidder shall submit information on both manufacturer and dealer warranties, where applicable, with the bid proposal. All goods furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the City, the successful Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer's RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 19 standard warranty. The Special Conditions of the Bid solicitation may supersede the manufacturer's standard warranty. 39. CLAIMS Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items. 40. CONTRACT RENEWAL Any contract or agreement executed in conjunction with the award of a bid may be renewed for additional twelve month periods if agreed to in writing by both parties. 41. MODIFICATION OF CONTRACT The contract may be modified by mutual consent, in writing through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 42. SAFETY DATA SHEET (SDS) Under the terms of the Florida Right-to- Know Law (Chapter 442, Florida Statutes), all suppliers of products deemed to be toxic in substance, as indicated in the State of Florida Substance List, are required to submit a Safety Data Sheet (SDS) for each substance as a condition of the award of the bid by the City. 43. CONDITION OF MATERIALS AND PACKAGING All equipment, materials, supplies, and components supplied under this bid must be new and unused, free from defects, and shall be the latest manufacturer's models unless otherwise specified. No others will be accepted under the terms and intent of this bid. All containers shall be new and suitable for storage or shipment, and bid price shall include standard commercial packaging. Any exceptions to this provision shall be detailed on the proposal page under exceptions to specifications. 44. SAMPLES Samples, when required, must be submitted within the time specified at no expense to the City. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense. Each individual sample must be labeled with bidder's name and City of North Miami Beach, FL manufacturer's brand name and number. 45. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes, Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 46. DISCRIMINATION Any entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 47. DRUG-FREE WORKPLACE PROGRAM Bidders are required to maintain and enforce a Drug-Free Workplace Program for the duration of the agreement and any extensions thereof. Bidders shall complete and submit a copy of the attached form and a copy of the program with their bid. 48. SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Bidders shall sign and submit this attached form indicating understanding and compliance with the City's and State's policies prohibiting solicitation and acceptance of gifts by public officers, employees, or candidates. Failure to submit this signed form will result RFP No. 2015-08 Disaster Debris Removal and Disposal Services 14 20 in your bid being declared non-responsive; provided, however, that the low bidder may be given the opportunity to submit the form to the City within five calendar days after notification by the City, if this is determined to be in the best interest of the City. 49. RESERVED 50. ACCESS TO RECORDS The City reserves the right to require the Contractor to submit to an audit. The Contractor shall provide access to all of its records which relate directly or indirectly to the Agreement at its place of business during regular business hours. The Contractor shall retain all records pertaining to the Agreement and upon request make them available to the City for three years following expiration of the Agreement. The Contractor agrees to provide such assistance as may be necessary to facilitate the review or audit by the City to ensure compliance with applicable accounting and financial standards at no cost to the City. 51. GREEN PROCUREMENT POLICY PURPOSE The purpose of this policy is to ensure that the City of North Miami Beach departments purchase recycled and other environmentally preferable products whenever the products meet the price and performance requirements of the City. The City recognizes that the products and services the City buys have inherent social, human, health, environmental and economic impacts; thus the City should make procurement decisions that consider the reduction of its environmental footprint and promote practices that improve human health, and conserve natural resources. POLICIES GENERAL POLICIES The City encourages its Departments and their staff to be innovative and demonstrate leadership by incorporating progressive and best-practice sustainability City of North Miami Beach, FL specifications, strategies and practices in procurement decisions. Departments shall buy recycled and other environmentally preferable products whenever practicable. The City shall require its contractors and consultants to use recycled and other environmentally preferable products whenever practicable. The City shall promote the use of recycled and other environmentally preferable products by publicizing its environmental purchasing policy and its implementation, consistent with this policy. The City shall communicate its commitment to sustainable procurement by modeling the best product and services choices to citizens, other public agencies and private companies. The Purchasing Division will take the lead in including environmentally preferable product specifications in bid documents and district contracts, as appropriate. The City shall aim to maximize the proportion of goods and services that come from local providers with acceptable environmental practices, thereby reducing the environmental impact of transportation wherever feasible and supporting a sustainable local economy. The City shall seek opportunities to pool purchases with others to enhance markets for environmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. The City shall encourage and promote both local and national companies to bring forward emerging and progressive sustainable products and services, by being a consumer of such products and companies. RESPONSIBILITIES OF THE PURCHASING DIVISION RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 21 Preparing or revising bid documents and contract language where necessary to implement this chapter; Researching opportunities for procurement of recycled and other environmentally preferable products and communicating these to appropriate county departments for evaluation and purchase; Collecting data on purchases by departments of recycled and other environmentally preferable products; and Preparing and submitting a report to the City Manager each year by March 31, describing the progress of departments in implementation of the environmental purchasing policy, including the following elements: A. Quantities, costs and types of recycled and other environmentally preferable products purchased; B. A summary of savings achieved through the purchase of recycled and other environmentally preferable products; C. A summary of program promotional efforts; and D. Recommendations for changes in procurement policies. RESPONSIBILITIES OF DEPARTMENTS Assigning appropriate personnel to evaluate opportunities for buying recycled and other environmentally preferable products reflected in federal guidance or communicated by Purchasing Division. Purchasing recycled and environmentally preferable whenever practicable; and other products Seeking opportunities to pool purchases with others to enhance markets for environmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. RULES AND REGULATIONS FOR PROCUREMENT OF PAPER PRODUCTS City of North Miami Beach, FL Departments shall buy recycled or other environmentally preferable paper whenever practicable. Departments shall use recycled paper for all imprinted letterhead paper and business cards. Departments shall publicize the City's use of recycled paper by including a recycling logo and an indication of recycled content on all printed material, to the extent practicable. Departments shall use both sides of sheets of paper whenever practicable. Departments shall require all contractors or consultants submitting proposals to use recycled paper and use both sides of sheets of paper whenever practicable. RULES AND REGULATIONS FOR PROCUREMENT OF LUBRICATING AND FUEL OILS Departments shall purchase environmentally preferable oils whenever practicable. When departments specify re-refined lubricating oil in procurements, they shall purchase re-refined oil if the price is no more than ten percent higher than the price of non-re-refined oil. DEFINITIONS Environmentally Preferable Product: A product that has a reduced negative effect or increased positive effect on human health and the environment when compared with competing products that serve the same purpose. This comparison may consider raw materials acquisition, production, fabrication, manufacturing, packaging, distribution, reuse, operation, maintenance, and disposal of the product. This term includes, but is not limited to, recyclable products, recycled products, and reusable products. EXEMPTIONS Nothing in this policy shall be construed as requiring a department or contractor to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 16 22 procure products that do not perform adequately for their intended end use or are not available at a reasonable price in a reasonable period of time. GREEN PURCHASING RESOURCES The Purchasing Division shall maintain and distribute to staff a list of resources and educational materials regarding accessing and purchasing environmentally preferable products. Some of these resources include the following: A. U.S. Communities Going Green Program is the one-stop source for public agency access to a broad line of responsible purchasing products, services and resources. In addition to comprehensive contracts that offer eco-friendly products, agencies will find a wealth of valuable information and resources that will help lower the environmental impact within the community and will assist in making educated decisions about the products an agency purchases. http://www.gogreencommunities.org/ B. U.S. EPA Environmentally Preferable Purchasing (EPP): http://www.epa.gov/epp/ C. The Responsible Purchasing Network (RPN) is a national network of procurement-related professionals dedicated to socially responsible and environmentally sustainable purchasing. http://www.responsiblepurchasing.org/ D. ENERGY STAR is a joint program of the U.S. Environmental Protection Agency and the U.S. Department of Energy helping to save money and protect the environment through energy efficient products and practices. http/Iwww.energystar.gov/ E. Electronic Product Environmental Assessment Tool (EPEAT) is a system to help purchasers in the public and private sectors evaluate, compare and select desktop computers, notebooks and monitors based on their City of North Miami Beach, FL 52. environmental http://www.epeat.net ANNUAL REVIEW OF POLICY attributes. The City shall annually review its Green Procurement Policy to evaluate the following: its effectiveness, savings, potential changes, and expansion of policy to reflect national trends and best practices. INSURANCE REQUIREMENTS The Contractor shall maintain and carry in full force during the Term the insurance required herein. Upon City's notification, the Contractor shall furnish to the Procurement Management Division, Certificates of Insurance that indicate that insurance coverage has been obtained which meets the requirements as outlined below: 1. Worker's Compensation Insurance for all employees of the Contractor as required by Florida Statute 440. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt contractor shall also submit a written statement detailing the number of employees and that they are not required to carry Worker's Compensation insurance, and do not anticipate hiring any additional employees during the term of this contract or a copy of a Certificate of Exemption. 2. General Liability Insurance on a comprehensive basis in an amount not less than $1,000,000 per person, $2,000,000 per occurrence for bodily injury and property damage. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 17 23 3. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles used in connection with the Services, in an amount not less than $1,000,000 per person and $2,000,000 per occurrence. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. Add: Uninsured Motorist Coverage? The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operation of the Contractor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, according to the latest edition of Best's Insurance Guide published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City's Risk Management Division. Certificates of Insurance must indicate that for any cancellation of coverage before the expiration date, the issuing insurance carrier will endeavor to mail thirty (30) day written advance notice to the certificate holder. In addition, the Contractor hereby agrees not to modify the insurance coverage without thirty (30) days written advance notice to the City. NOTE: CITY OF NORTH MIAMI BEACH CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE OF INSURANCE. Compliance with the foregoing requirements shall not relieve the Contractor of this liability and obligation City of North Miami Beach, FL under this section or under any other section in the Agreement. Award of this Contract is contingent upon the receipt of the insurance documents, as required, within fifteen (15) calendar days after City notification to Contractor to comply before the award is made. If the insurance certificate is received within the specified time frame but not in the manner prescribed in the Agreement, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in the Agreement within twenty (20) calendar days after City notification to comply, the Contractor shall be in default of the contractual terms and conditions and award of the Contract will be rescinded, unless such time frame for submission has been extended by the City. The Contractor shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period of the Contract, including any and all option years or extension periods that may be granted by the City. If insurance certificates are scheduled to expire during the contractual period, the Contractor shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall suspend the Contract until such time as the new or renewed certificates are received by the City in the manner prescribed herein; provided, however, that this suspended period does not exceed thirty (30) calendar days. Thereafter, the City may, at its sole discretion, terminate this contract. 53. CITY WEBSITE Bids, addenda, bid tabulations, lists of pre- bid conferences attendees and other information is available on the Procurement Management Division's "Bid's & RFP's" page, which can be found RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 24 at: www.citynmb.com/Purchasing. 54. DISCLAIMER The City of North Miami Beach may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re-advertise this Bid; postpone or cancel at any time this Bid process; or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and/or do not conform to the City of North Miami Beach's requirements will not be considered. After all bids are analyzed, organization(s) submitting bids that appear, solely in the opinion of the City of North Miami Beach, to be the most competitive, shall be submitted to the City of North Miami Beach's City Council, and the final selection will be made shortly thereafter with a timetable set solely by the City of North Miami Beach. The selection by the City of North Miami Beach shall be based on the bid, which is, in the sole opinion of the City Council of the City of North Miami Beach, in the best interest of the City of North Miami Beach. The issuance of this bid constitutes only an invitation to make presentations to the City of North Miami Beach. The City of North Miami Beach reserves the right to determine, at its sole discretion, the lowest responsive and responsible bidder. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 55. CONFIDENTIALITY As a political subdivision, the City of North Miami Beach is subject to the Florida Sunshine Act and Public Records Law. By submitting a Bid, Contractor acknowledges that the materials submitted with the Bid and the results of the City of North Miami Beach's evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary information that might be included in its Bid. 56. ORDER OF PRECEDENCE If there is a conflict between or among the provisions of the Agreement, the order of precedence is as follows: City of North Miami Beach, FL A. Last addendum issued B. General Terms and Conditions C. Special Conditions D. Scope of Services E. Contractor's Proposal 57. NATURE OF THE AGREEMENT The Agreement incorporates and includes all negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained in the Agreement. The parties agree that there are no commitments, agreements, or understandings concerning the subject matter of the Agreement that are not contained in the Agreement, and that the Agreement contains the entire agreement between the parties as to all matters contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that any oral representations or modifications concerning the Agreement shall be of no force or effect, and that the Agreement may be modified, altered or amended only by a written amendment duly executed by both parties hereto or their authorized representatives. The Contractor shall provide the services set forth in the Scope of Services, and render full and prompt cooperation with the City in all aspects of the Services performed hereunder. The Contractor acknowledges that the Agreement requires the performance of all things necessary for or incidental to the effective and complete performance of all Work and Services under this Contract. All things not expressly mentioned in the Agreement but necessary to carrying out its intent are required by the Agreement, and the Contractor shall perform the same as though they were specifically mentioned, described and delineated. The Contractor shall furnish all labor, materials, tools, supplies, and other items required to perform the Work and Services that are necessary for the completion of this Contract. All Work and Services shall be accomplished at the direction of and to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19 25 the satisfaction of the City's Contract Manager. The Contractor acknowledges that the City shall be responsible for making all policy decisions regarding the Scope of Services. The Contractor agrees to provide input on policy issues in the form of recommendations. The Contractor agrees to implement any and all changes in providing Services hereunder as a result of a policy change implemented by the City. The Contractor agrees to act in an expeditious and fiscally sound manner in providing the City with input regarding the time and cost to implement said changes and in executing the activities required to implement said changes. 58. PAYMENT FOR SERVICES/AMOUNT OBLIGATED The Contractor warrants that it has reviewed the City's requirements and has asked such questions and conducted such other inquiries as the Contractor deemed necessary in order to determine the price the Contractor will charge to provide the Work and Services to be performed under this Contract. The compensation for all Work and Services performed under this Contract, including all costs associated with such Work and Services, shall be in the total amount submitted on the Bid Form. The City shall have no obligation to pay the Contractor any additional sum(s) in excess of this amount, except for a change and/or modification to the Contract which is approved and executed in writing by the City and the Contractor. All Services undertaken by the Contractor before City's approval of this Contract shall be at the Contractor's risk and expense. 59. PRICING Prices shall remain firm and fixed for the term of the Contract, including any option or extension periods; however, the Contractor may offer incentive discounts to the City at any time during the Contract term, including any renewal or extension thereof. City of North Miami Beach, FL 60, GUARANTEE The Contractor shall be responsible for technically deficient designs, reports, or studies due to his errors and omissions, and shall promptly correct or replace all such deficient work due to his errors and omissions without cost to City upon the request of the City for five years after the date of acceptance of the project by the City, which are judged to have been in error by a court of competent jurisdiction. Contractor shall also be responsible for the cost of correcting deficient construction which was built from technically deficient designs. Payment in full by the City for work performed does not constitute a waiver of this guarantee. 61. MANNER OF PERFORMANCE A. The Contractor shall provide the Services described herein in a competent and professional manner satisfactory to the City in accordance with the terms and conditions of the Agreement. The City shall be entitled to a satisfactory performance of all Services described herein and to full and prompt cooperation by the Contractor in all aspects of the Services. At the request of the City, the Contractor shall promptly remove from the project any Contractor's employee, subcontractor, or any other person performing Services hereunder. The Contractor agrees that such removal of any of its employees does not require the termination or demotion of any employee by the Contractor. B. The Contractor agrees to defend, hold harmless and indemnify the City and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs) made against the City, occurring on account of, arising from or in connection with the removal and replacement of any Contractor's personnel performing services hereunder at the behest of the City. Removal and replacement of any Contractor's personnel as used in this Article shall not require the termination and or demotion of such RFP No. 2015-08 Disaster Debris Removal and Disposal Services 62. 20 26 Contractor's personnel. C. The Contractor agrees that at all times it will employ, maintain and assign to the performance of the Services a sufficient number of competent and qualified professionals and other personnel to meet the requirements to which reference is hereinafter made. The Contractor agrees to adjust its personnel staffing levels or to replace any of its personnel upon reasonable request from the City, should the City make a determination, in its sole discretion that said personnel staffing is inappropriate or that any individual is not performing in a manner consistent with the requirements for such a position. D. The Contractor warrants and represents that its personnel have the proper skill, training, background, knowledge, experience, rights, authorizations, integrity, character and licenses as necessary to perform the Services described herein, in a competent and professional manner. E. The Contractor shall at all times cooperate with the City and coordinate its respective work efforts to most effectively and efficiently maintain the progress in performing the Services. F. The Contractor shall comply with all provisions of all federal, state and local laws, statutes, ordinances, and regulations that are applicable to the performance of the Agreement. INDEPENDENT RELATIONSHIP CONTRACTOR The Contractor is, and shall be, in the performance of all work services and activities under the Agreement, an independent contractor, and not an employee, agent or servant of the City. All persons engaged in any of the work or services performed pursuant to the Agreement shall at all times, and in all places, be subject to the Contractor's sole direction, supervision and control. The Contractor shall exercise control over the City of North Miami Beach, FL means and manner in which it and its employees perform the work, and in all respects the Contractor's relationship and the relationship of its employees to the City shall be that of an independent contractor and not as employees and agents of the City. The Contractor does not have the power or authority to bind the City in any promise, agreement or representation other than specifically provided for in the Agreement. 63. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Services; and claims for damages, compensation and losses. B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in writing by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract RFP No. 2015-08 Disaster Debris Removal and Disposal Services 21 27 Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall be a condition precedent to any lawsuit permitted hereunder. D. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Project, acting personally, to decide all questions arising out of, under, or in connection with, or in any way related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any Deliverable meets the requirements of the Agreement and any specifications with respect thereto set forth herein. The effect of any decision shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted in writing by the Contractor to the City Manager for a City of North Miami Beach, FL decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 64. MUTUAL OBLIGATIONS A. The Agreement, including attachments and appendices to the Agreement, shall constitute the entire Agreement between the parties with respect hereto and supersedes all previous communications and representations or agreements, whether written or oral, with respect to the subject matter hereto unless acknowledged in writing by the duly authorized representatives of both parties. B. Nothing in the Agreement shall be construed for the benefit, intended or otherwise, of any third party that is not a parent or subsidiary of a party or otherwise related (by virtue of ownership control or statutory control) to a party. C. In those situations where the Agreement imposes an indemnity or defense obligation on the Contractor, the City may, at its expense, elect to participate in the defense if the City should so choose. Furthermore, the City may at its own expense defend or settle any such claims if the Contractor fails to diligently defend such claims, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 22 28 and thereafter seek indemnity for costs and attorney's fees from the Contractor. 65. QUALITY ASSURANCE/QUALITY ASSURANCE RECORD KEEPING The Contractor shall maintain, and shall require that its subcontractors and suppliers maintain, complete and accurate records to substantiate compliance with the requirements set forth in the Scope of Services. The Contractor and its subcontractors and suppliers shall retain such records, and all other documents relevant to the Services furnished under the Agreement for a period of three (3) years from the expiration date of the Agreement and any extension thereof. 66. SUBSTITUTION OF PERSONNEL I n the event the Contractor wishes to substitute personnel for the key personnel identified by the Contractor's Proposal, the Contractor must notify the City in writing and request written approval for the substitution at least ten (10) business days prior to effecting such substitution. 67. SUBCONTRACTUAL RELATIONS A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such City of North Miami Beach, FL subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. C. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. D. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction . of the City that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. E. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontract will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontract, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the subcontract, in the event the City finds the Contractor in breach of its RFP No. 2015-08 Disaster Debris Removal and Disposal Services 68. 69. 70. 23 29 obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the City to any subcontractor hereunder as more fully described herein. ASSUMPTION, PROJECTIONS, EXPLANATIONS PARAMETERS, ESTIMATES AND The Contractor understands and agrees that any assumptions, parameters, projections, estimates and explanations presented by the City were provided to the Contractor for evaluation purposes only. However, since these assumptions, parameters, projections, estimates and explanations represent predictions of future events, the City makes no representations or guarantees, the City shall not be responsible for the accuracy of the assumptions presented, the City shall not be responsible for conclusions to be drawn there from, and any assumptions, parameters, projections, estimates and explanations shall not form the basis of any claim by the Contractor. The Contractor accepts all risks associated with using this information. SEVERABILITY If the Agreement contains any provIsion found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from the Agreement without affecting the binding force of the Agreement as it shall remain after omitting such provision. TERMINATION FOR CONVENIENCE AND SUSPENSION OF WORK A. The City may terminate the Agreement if an individual or corporation or other entity attempts to meet its contractual obligation with the City through fraud, misrepresentation or material misstatement. B. The City may, as a further sanction, terminate or cancel any other contract{s} that such individual or corporation or other entity has with the City. Such individual, corporation City of North Miami Beach, FL or other entity shall be responsible for all direct and indirect costs associated with such termination or cancellation, including attorney's fees. C. Contractor acknowledges and agrees that ten dollars ($10.00) of the compensation to be paid by the City, the receipt and adequacy of which is hereby acknowledged by Contractor is given specific consideration to Contractor for City's right to terminate this Agreement for convenience. D. The City, through its City Manager, and for its convenience and without cause, terminate the Contract at any time during the term by giving written notice to consultant of such termination; which shall become effective within fifteen (15) days following receipt by the Contractor of such notice. If the Contract is terminated for convenience by the City, the Contractor shall be paid for any services satisfactorily performed up to the date of termination; following which the City shall be discharged from any and all liabilities, duties, and terms arising out, or by virtue of, this Contract. E. The foregoing notwithstanding, any individual, corporation or other entity which attempts to meet its contractual obligations with the City through fraud, misrepresentation or material misstatement may be debarred from City contracting in accordance with the City debarment procedures. The Contractor may be subject to debarment for failure to perform and all other reasons set forth in Chapter 3 of the City's Purchasing Policies and Procedures Manual. In addition to cancellation or termination as otherwise provided in the Agreement, the City may at any time, in its sole discretion, with or without cause, terminate the Agreement by written notice to the Contractor and in such event: F. The Contractor shall, upon receipt of RFP No. 2015-08 Disaster Debris Removal and Disposal Services 24 30 such notice, unless otherwise directed by the City: 1 . Stop work on the date specified in the notice (lithe Effective Termination Date"); 2. Take such action as may be necessary for the protection and preservation of the City's materials and property; 3. Cancel orders; 4. Assign to the City and deliver to any location designated by the City any non-cancelable orders for Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement and not incorporated in the Services; 5. Take no action which will increase the amounts payable by the City under the Agreement. G. In the event that the City exercises its right to terminate the Agreement pursuant to this Article the Contractor will be compensated as stated in the payment Articles, herein, for the: 1 . Portion of the Services completed in accordance with the Agreement up to the Effective Termination Date; and 2. Non-cancelable Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement but not incorporated in the Services. H. All compensation pursuant to this Article is subject to audit. 71. EVENT OF DEFAULT A. An Event of Default shall mean a breach of the Agreement by the Contractor. Without limiting the City of North Miami Beach, FL generality of the foregoing and in addition to those instances referred to herein as a breach, an Event of Default, shall include the following: 1. The Contractor has not delivered Deliverables on a timely basis; 2. The Contractor has refused or failed, except in any case for which an extension of time is provided, to supply enough properly skilled staff personnel; 3. The Contractor has failed to make prompt payment to subcontractors or suppliers for any Services; 4. The Contractor has become insolvent (other than as interdicted by the bankruptcy laws), or has assigned the proceeds received for the benefit of the Contractor's creditors, or the Contractor has taken advantage of any insolvency statute or debtor/creditor law or if the Contractor's affairs have been put in the hands of a receiver; 5. The Contractor has failed to obtain the approval of the City where required by the Agreement; 6. The Contractor has failed to provide "adequate assurances" as required under subsection "B" below; and 7. The Contractor has failed in the representation of any warranties stated herein. B. When, in the opinion of the City, reasonable grounds for uncertainty exist with respect to the Contractor's ability to perform the Services or any portion thereof, the City may request that the Contractor, within the time frame set forth in the City's request, provide adequate assurances to the City, in writing, of the Contractor's ability to perform in accordance with RFP No. 2015-08 Disaster Debris Removal and Disposal Services 25 31 terms of the Agreement. Until the City receives such assurances the City may request an adjustment to the compensation received by the Contractor for portions of the Services which the Contractor has not performed. In the event that the Contractor fails to provide to the City the requested assurances within the prescribed time frame, the City may: 1. Treat such failure as a repudiation of the Agreement; 2. Resort to any remedy for breach provided herein or at law, including but not limited to, taking over the performance of the Services or any part thereof either by itself or through others. C. In the event the City shall terminate the Agreement for default, the City or its designated representatives may immediately take possession of all applicable equipment, materials, products, documentation, reports and data. 72. REMEDIES IN THE EVENT OF DEFAULT If an Event of Default occurs, the Contractor shall be liable for all damages resulting from the default, including but not limited to: A. Lost revenues; B. The difference between the cost associated with procuring Services hereunder and the amount actually expended by the City for procurement of Services, including procurement and administrative costs; and, C. Such other direct damages. The Contractor shall also remain liable for any liabilities and claims related to the Contractor's default. The City may also bring any suit or proceeding for specific performance or for an injunction. City of North Miami Beach, FL 73. PATENT AND COPYRIGHT INDEMNIFICATION A. The Contractor warrants that all Deliverables furnished hereunder, including but not limited to: services, equipment programs, documentation, software, analyses, applications, methods, ways, processes, and the like, do not infringe upon or violate any patent, copyrights, service marks, trade secret, or any other third party proprietary rights. B. The Contractor shall be liable and responsible for any and all claims made against the City for infringement of patents, copyrights, service marks, trade secrets or any other third party proprietary rights, by the use or supplying of any programs, documentation, software, analyses, applications, methods, ways, processes, and the like, in the course of performance or completion of, or in any way connected with, the Work, or the City's continued use of the Deliverables furnished hereunder. Accordingly, the Contractor at its own expense, including the payment of attorney's fees, shall indemnify, and hold harmless the City and defend any action brought against the City with respect to any claim, demand, and cause of action, debt, or liability. C. In the event any Deliverable or anything provided to the City hereunder, or a portion thereof is held to constitute an infringement and its use is or may be enjoined, the Contractor shall have the obligation, at the City's option, to (i) modify, or require that the applicable subcontractor or supplier modify, the alleged infringing item(s) at the Contractor's expense, without impairing in any respect the functionality or performance of the item(s), or (ii) procure for the City, at the Contractor's expense, the rights provided under the Agreement to use the item(s). D. The Contractor shall be solely responsible for determining and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 26 32 informing the City whether a prospective supplier or subcontractor is a party to any litigation involving patent or copyright infringement, service mark, trademark, violation, or proprietary rights claims or is subject to any injunction which may prohibit it from providing any Deliverable hereunder. The Contractor shall enter into agreements with all suppliers and subcontractors at the Contractor's own risk. The City may reject any Deliverable that it believes to be the subject of any such litigation or injunction, or if, in the City's judgment, use thereof would delay the Work or be unlawful. E. The Contractor shall not infringe any copyright, trademark, service mark, trade secrets, patent rights, or other intellectual property rights in the performance of the Work. 74. PROPRIETARY INFORMATION As a political subdivision of the State of Florida, the City of North Miami Beach is subject to the provisions of Florida's Public Records Law. The Contractor acknowledges that all computer software in the City's possession may constitute or contain information or materials which the City has agreed to protect as proprietary information from disclosure or unauthorized use and may also constitute or contain information or materials which the City has developed at its own expense, the disclosure of which could harm the City's proprietary interest therein. During the term of the contract, the Contractor will not use directly or indirectly for itself or for others, or publish or disclose to any third party, or remove from the City's property, any computer programs, data compilations, or other software which the City has developed, has used or is using, is holding for use, or which are otherwise in the possession of the City (hereinafter "Computer Software"). All third-party license agreements must also be honored by the contractors and their employees, except as authorized by the City and, if the Computer Software has been leased or City of North Miami Beach, FL purchased by the City, all third party license agreements must also be honored by the contractors' employees with the approval of the lessor or Contractors thereof. This includes mainframe, minis, telecommunications, personal computers and any and all information technology software. The Contractor will report to the City any information discovered or which is disclosed to the Contractor which may relate to the improper use, publication, disclosure or removal from the City's property of any information technology software and hardware and will take such steps as are within the Contractor's authority to prevent improper use, disclosure or removal. 75. PROPRIETARY RIGHTS A. The Contractor hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Contractor hereunder or furnished by the Contractor to the City and/or created by the Contractor for delivery to the City, even if unfinished or in process, as a result of the Services the Contractor performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Contractor as well as its employees, agents, subcontractors and suppliers may use only in connection with the performance of Services under the Agreement. The Contractor shall not, without the prior written consent of the City, use such documentation on any other project in which the Contractor or its employees, agents, subcontractors or suppliers are or may become engaged. Submission or distribution by the Contractor to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights. B. All rights, title and interest in and to certain inventions, ideas, designs and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 27 33 methods, specifications and other documentation related thereto developed by the Contractor and its subcontractors specifically for the City, hereinafter referred to as "Developed Works" shall become the property of the City. C. Accordingly, neither the Contractor nor its employees, agents, subcontractors or suppliers shall have any proprietary interest in such Developed Works. The Developed Works may not be utilized, reproduced or distributed by or on behalf of the Contractor, or any employee, agent, subcontractor or supplier thereof, without the prior written consent of the City, except as required for the Contractor's performance hereunder. D. Except as otherwise provided in subsections a, b, and c above, or elsewhere herein, the Contractor and its subcontractors and suppliers hereunder shall retain all proprietary rights in and to all licensed software provided hereunder, that have not been customized to satisfy the performance criteria set forth in the Scope of Services. Notwithstanding the foregoing, the Contractor hereby grants, and shall require that its subcontractors and suppliers grant, if the City so desires, a perpetual, irrevocable and unrestricted right and license to use, duplicate, disclose and/or permit any other person(s) or entity(ies) to use all such licensed software and the associated specifications, technical data and other documentation for the operations of the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. Such license specifically includes, but is not limited to, E. the right of the City to use and/or disclose, in whole or in part, the technical documentation and licensed software, including any source code provided hereunder, to any person or City of North Miami Beach, FL entity outside the City for such person's or entity's use in furnishing any and/or all of the Deliverables provided hereunder exclusively for the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. No such licensed software, specifications, data, documentation or related information shall be deemed to have been given in confidence and any statement or legend to the contrary shall be void and of no effect. 76. VENDOR APPLICATION AND FORMS Contractor shall be a registered vendor with the City's Procurement Management Division for the duration of the Agreement. It is the responsibility of the Contractor to file the appropriate vendor application and to update the application file for any changes for the duration of the Agreement, including any option years. Section 2-11.1 (d) of the Miami-Dade County Code as amended by Ordinance 00-1, requires any City employee or any member of the employee's immediate family who has a controlling financial interest, direct or indirect, with the City or any person or agency acting for the City competing or applying for any such contract as it pertains to this solicitation, must first request a conflict of interest opinion from the County's Ethic Commission prior to their or their immediate family member's entering into any contract or transacting any business through a firm, corporation, partnership or business entity in which the employee or any member of the employee's immediate family has a controlling financial interest, direct or indirect, with the City of North Miami Beach or any person or agency acting for the City and that any such contract, agreement or business engagement entered in violation of this subsection, as amended, shall render the Agreement voidable. For additional information, please contact the Ethics Commission hotline at (305) 579-2593. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 28 34 77. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS Contractor agrees to comply, subject to applicable professional standards, with the provisions of any and all applicable Federal, State, County and City orders, statutes, ordinances, rules and regulations which may pertain to the Services required under the Agreement, including but not limited to: A. Equal Employment Opportunity (EEO), in compliance with Executive Order 11246 as amended and applicable to this Contract. B. Miami-Dade County Florida, Department of Small Business Development Participation Provisions, as applicable to this Contract. C. Occupational Safety and Health Act (OSHA) as applicable to this contract. D. Environmental Protection Agency (EPA), as applicable to this Contract. E. Miami-Dade County Code, Chapter 11A, Article 3. All contractors and subcontractors performing work in connection with this Contract shall provide equal opportunity for employment because of race, religion, color, age, sex, national origin, sexual preference, disability or marital status. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in a conspicuous place available for employees and applicants for employment, such notices as may be required by the Dade County Fair Housing and Employment Commission, or other authority having jurisdiction over the Work setting forth the provisions of the nondiscrimination law. F. "Conflicts of Interest" Section 2-11 of the County Code, and Ordinance 01- 199. City of North Miami Beach, FL G. North Miami Policies and Policy 3.6 Suspension". Beach Purchasing Procedures Manual "Debarment and H. Florida Building Code (FBC). I. Notwithstanding any other provision of the Agreement, Contractor shall not be required pursuant to the Agreement to take any action or abstain from taking any action if such action or abstention would, in the good faith determination of the Contractor, constitute a violation of any law or regulation to which Contractor is subject, including, but not limited to, laws and regulations requiring that Contractor conduct its operations in a safe and sound manner. 78. NONDISCRIMINATION During the performance of this Contract, Contractor agrees to not discriminate against any employee or applicant for employment because of race, religion, color, sex, handicap, marital status, age or national origin, and will take affirmative action to ensure that they are afforded equal employment opportunities without discrimination. Such action shall be taken with reference to, but not be limited to, recruitment, employment, termination, rates of payor other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training. By entering into this Contract with the City, the Contractor attests that it is not in violation of the Americans with Disabilities Act of 1990 (and related Acts). If the Contractor or any owner, subsidiary or other firm affiliated with or related to the Contractor is found by the responsible enforcement agency or the City to be in violation of the Act, such violation shall render this Contract void. This Contract shall be void if the Contractor submits a false affidavit or the Contractor violates the Act during the term of this Contract, even if the Contractor was not in violation at the time it submitted its affidavit. 79. CONFLICT OF INTEREST The Contractor represents that: RFP No. 2015-08 Disaster Debris Removal and Disposal Services A. B. C. 29 35 No officer, director, employee, agent, or other consultant of the City or a member of the immediate family or household of the aforesaid has directly or indirectly received or been promised any form of benefit, payment or compensation, whether tangible or intangible, in connection with the grant of the Agreement. There are no undisclosed persons or entities interested with the Contractor in the Agreement. The Agreement is entered into by the Contractor without any connection with any other entity or person making a proposal for the same purpose, and without collusion, fraud or conflict of interest. No elected or appOinted officer or official, director, employee, agent or other consultant of the City, or of the State of Florida (including elected and appointed members of the legislative and executive branches of government), or member of the immediate family or household of any of the aforesaid: 1. Is interested on behalf of or through the Contractor directly or indirectly in any manner whatsoever in the execution or the performance of the Agreement, or in the services, supplies or work, to which the Agreement relates or in any portion of the revenues; or 2. Is an employee, agent, advisor, or consultant to the Contractor or to the best of the Contractor's knowledge, any subcontractor or supplier to the Contractor. Neither the Contractor nor any officer, director, employee, agent, parent, subsidiary, or affiliate of the Contractor shall have an interest which is in conflict with the Contractor's faithful performance of its obligations under the Agreement; provided that the City, in its sole discretion, may consent in writing to such a relationship, and provided the Contractor provides the City with a written notice, in advance, which identifies all the individuals and City of North Miami Beach, FL entities involved and sets forth in detail the nature of the relationship and why it is in the City's best interest to consent to such relationship. D. The provisions of this Article are supplemental to, not in lieu of, all applicable laws with respect to conflict of interest. In the event there is a difference between the standards applicable under the Agreement and those provided by statute, the stricter standard shall apply. E. In the event Contractor has no prior knowledge of a conflict of interest as set forth above and acquires information which may indicate that there may be an actual or apparent violation of any of the above, Contractor shall promptly bring such information to the attention of the City's Contract Manager. Contractor shall thereafter cooperate with the City's review and investigation of such information, and comply with the instructions Contractor receives from the Contract Manager in regard to remedying the situation. 80. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Under no circumstances shall the Contractor, its employees, agents, subcontractors and suppliers, without the express written consent of the City: A. Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the City, or the Work being performed hereunder, unless the Contractor first obtains the written approval of the City. Such approval may be withheld if for any reason the City believes that the publication of such information would be harmful to the public interest or is in any way undesirable; and B. Communicate in any way with any contractor, department, board, agency, councilor other organization or any person whether governmental or private in connection with the Services to be performed hereunder RFP No. 2015-08 Disaster Debris Removal and Disposal Services 30 36 except upon prior written approval and instruction of the City; and C. Represent, directly or indirectly, that any product or service provided by the Contractor or such parties has been approved or endorsed by the City, except as may be required by law. 81. BANKRUPTCY The City reserves the right to terminate this contract if, during the term of any contract the Contractor has with the City, the Contractor becomes involved as a debtor in a bankruptcy proceeding, or becomes involved in a reorganization, dissolution, or liquidation proceeding, or if a trustee or receiver is appointed over all or a substantial portion of the property of the Contractor under federal bankruptcy law or any state insolvency law. 82. GOVERNING LAW 83. 84. 85. This Contract, including appendices, and all matters relating to this Contract (whether in contract, statute, tort (such as negligence), or otherwise) shall be governed by, and construed in accordance with, the laws of the State of Florida. SURVIVAL The parties acknowledge that any of the obligations in the Agreement will survive the term, termination and cancellation hereof. Accordingly, the respective obligations of the Contractor and the City under the Agreement, which by nature would continue beyond the termination, cancellation or expiration thereof, shall survive termination, cancellation or expiration hereof. CANCELLATION FOR UNAPPROP~ATEDFUNDS The obligation of the City for payment to a Contractor is limited to the availability of funds appropriated in a current fiscal period, and continuation of the contract into a subsequent fiscal period is subject to appropriation of funds, unless otherwise authorized by law. ASBESTOS STATEMENT All material supplied must be 100% asbestos free. Bidder, by virtue of bidding, certifies that if awarded any portion of the City of North Miami Beach, FL ITB he will supply only material or equipment that is 100% asbestos free. 86. VERBAL INSTRUCTIONS PROCEDURE No negotiations, decisions, or actions shall be initiated or executed by the Contractor as a result of any discussions with any City employee. Only those communications which are in writing from an authorized City representative may be considered. Only written communications from Contractors, which are assigned by a person designated as authorized to bind the Contractor, will be recognized by the City as duly authorized expressions on behalf of Contractors. 87. COST ADJUSTMENTS The cost for all items as quoted herein shall remain firm for the first five years of the contract. Costs for subsequent years and any extension term years shall be subject to an adjustment only if increases occur in the industry. However, unless very unusual and significant changes have occurred in the industry, such increases shall not exceed 3% per year or, whichever is less, the latest yearly percentage increase in the All Urban Consumers Price Index (CPU-U) (National) as published by the Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that latest index published and available ninety (90) days prior to the end of the contract year then in effect compared to the index for the same month one year prior. Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the anniversary date of the contract. In the event the CPI or industry costs decline, the City shall have the right to receive from the Contractor reduction in costs that reflect such cost changes in the industry. The City may, after examination, refuse to accept the adjusted costs if they are not properly documented, increases are considered to be excessive, or decreases are considered to be insufficient. In the event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the City, the contract can be cancelled by the City upon giving thirty (30) days written notice to the Contractor. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 31 37 88. PROHIBITION OF INTEREST No contract will be awarded to a bidding firm who has City elected officials, officers or employees affiliated with it, unless the bidding firm has fully complied with current Florida State Statutes and City Ordinances relating to this issue. Bidders must disclose any such affiliation. Failure to disclose any such affiliation will result in disqualification of the Bidder or termination of the agreement, removal of the Bidder from the City's bidder lists, and prohibition from engaging in any business with the City. 89. NO CONTINGENT FEES Vendor warrants that it has not employed or retained any company or person other than a bona fide employee working solely for the Vendor to solicit or secure the Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Vendor any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of the Agreement. For the breach or infraction of this provision, the City shall have the right to terminate the Agreement without liability at its discretion, to deduct from the contract price, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration. 90. E-VERIFY Contractor acknowledges that the City may be utilizing the Contractor's services for a project that is funded in whole or in part by State funds pursuant to a contract between the City and a State agency. Contractor shall be responsible for complying with the E-Verify requirements in the contract and using the U.S. Department of Homeland Security's E-Verify system to verify the employment of all new employees hired by Contractor during the Agreement term. The Contractor is also responsible for e- verifying its subcontractors, if any, pursuant to any agreement between the City and a State Agency, and reporting to the City any required information. Contractor acknowledges that the terms of this paragraph are material terms, the breach of any of which shall constitute a default under the Agreement. City of North Miami Beach, FL 91. FORCE MAJEURE The Agreement which is awarded to the successful proposer may provide that the performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so long as, either party is hindered in or prevented from performance by acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however, the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force majeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate the Agreement. 92. BUDGETARY CONSTRAINTS In the event the City is required to reduce contract costs due to budgetary constraints, all services specified in this document may be subject to a permanent or temporary reduction in budget. In such an event, the total cost for the affected service shall be reduced as required. The Contractor shall RFP No. 2015-08 Disaster Debris Removal and Disposal Services 32 38 also be provided with a minimum 3D-day notice prior to any such reduction in budget. 93. ANNEXATION Contractor agrees to extend all terms, conditions and pricing in the Agreement and any amendments thereto, to any areas annexed into the City. 94. LITIGATION VENUE The parties waive the privilege of venue and agree that all litigation between them in the state courts shall take place in Miami- Dade County, Florida and that all litigation between them in the federal courts shall take place in the Southern District of Florida. 95. SOVEREIGN IMMUNITY Nothing in the Agreement shall be interpreted or construed to mean that the City waives its common law sovereign immunity or the limits on liability set forth in Section 768.28, Florida Statute. END OF SECTION City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 2.0 SPECIAL CONDITIONS 1. COMPETENCY OF PROPOSERS Proposals shall be considered only from firms that have been continuously engaged in providing products and seNices similar to those specified herein for a reasonable period and that are presently engaged in the provision of these seNices. Contract(s) will be awarded only to responsible and responsive Proposer(s) licensed and qualified by experience to do the work specified. Contractor must have the capacity to manage a major workforce with multiple subcontractors and to cover the expenses associated with a major recovery operation prior to the initial City payment and between subsequent payments, as well as the capacity to provide the necessary bonds and insurance. This contractor must also have established management teams, an establish network of resources to provide the necessary equipment and personnel comprehensive debris removal and volume reduction operations plans, and demonstrates experience as herein required in major disaster recovery projects. The Proposer shall submit, prior to award of Contract, satisfactory evidence of his experience in like work and that he is fully prepared with the necessary organization, capital, and equipment to complete the Scope of SeNices. Proposer shall be insured, licensed, and certified by all applicable local, county, and state agencies. 2. PERFORMANCE OF SERVICES Contractor agrees to perform contracted seNices in a professional and workmanlike manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality workmanship shall be acceptable. SeNices, equipment and workmanship not conforming to the intent of the Agreement or meeting the approval of the City may be rejected. Replacements and/or rework, as required, shall be accomplished on a timely basis at no additional cost to the City. 3. INITIAL CONTRACT PERIOD AND CONTRACT RENEWAL The initial contract shall be for a period of five (5) years from execution of the agreement. In addition, the City reseNes the right to renew the contract for two (2) additional one (1) year periods, providing that both parties agree that all terms, conditions and specifications remain the same, contingent upon approval by the City Manager and the City Council of the City of North Miami Beach. 4. REQUESTS FOR INFORMATION (RFI) Any questions regarding the specifications shall be addressed to the Chief Procurement Officer by the deadline stated herein for receiving RFls via e-mail atbids@citynmb.com. Any oral instructions given are not binding. All questions and interpretations will be clarified in writing to all bidders by written addenda. Failure of a bidder to receive and/or acknowledge any addendum shall not release the bidder from any obligations under this bid. 5. SCHEDULE OF EVENTS The City will use the following tentative time schedule in the selection process. The City reseNes the right to change and/or delay scheduled dates. Event RFP Available Last Date Receipt of Questions (by 5:00 pm EST) Addendum Release (if required) Proposals Due (2:00 pm EST) Evaluation Committee Review / Shortlist Prepared by OrallnteNiews with Finalists / Selection of First Ranked Proposer by Commission Award of Contract Contract Start Date 6. VARIATIONS, CONTRADICTIONS AND SUBSTITUTIONS Date 05/12/15 06/02/15 06/04/15 06/09/15 06/19/15 06/26/15 July 2015 July 2015 Any variations from RFP specifications, no matter how slight, including substitutions of products or methods, must 33 39 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services be noted and explained fully in a submittal with bid entitled "Exceptions to Specifications". If no exceptions are noted, it shall be understood that the plans and specifications will be adhered to exactly. Where an "or equal" is specified, the City shall be the sole judge in determining equality. Any deviation from these specifications and/or changes during construction must be approved by the City in writing. If specifications are in contradiction, or if they contain any errors or omissions, bidders shall notify the Procurement Division in writing at least ten (10) working days before the bid opening, or at the pre-bid conference, to allow sufficient time to resolve all discrepancies. 7. COST OF SERVICES Contractor shall bear all of its own operating costs and is responsible for all permit and license fees, and maintenance of its own trucks and equipment to keep such property in a condition and manner adequate to accomplish contracted services. Upon receipt and acceptance of full documentation of the performance of services and an accurate invoice as specified by the City, the Contractor shall be reimbursed on a unit price basis as specified herein. Unknown and/or unforeseen events or conditions may require an adjustment to the unit costs provided for in this Agreement. Any amendments, extensions or changes to the scope of contracted services or unit prices are subject to full negotiations between the Contractor and City and formal written approval signed by both parties. 8. CONTRACTOR'S RESPONSIBILITY In the event Contractor discovers any apparent error or discrepancy, immediately call it to the attention of the City's Contract Manager or the Chief Procurement Officer for interpretation or decision, and such decision shall be final. Bidder shall advise the City in writing, at least five (5) days prior to bid opening, of any conditions which may adversely affect the work. No exceptions will be considered on behalf of the Contractor, after the bids are opened, for any error or negligence in determining the site conditions; and, the Contractor shall become responsible for any changes to the work required as a consequence of such pre-existing conditions. 9. APPLICABLE LICENSES AND CERTIFICATIONS A copy of the Contractor's Licenses shall be enclosed with proposal. 10. PERFORMANCE AND PAYMENT BONDS Contractor shall provide the City with a Performance and Payment Bond in the amount of $1 ,000,000 or 100% of the contract value, whichever is greater, within three (3) calendar days of a written Notice to Proceed by City. Once activated, the Performance and Payment Bonds shall be in force for a period of not less than one (1) year from the date of original execution by the Bond Surety. Bonds shall be executed by the Contractor and surety company authorized to do business in the State of Florida with an A.M. Best rating of "A-" (Excellent) or better, which bond shall be conditioned upon the successful completion of all work, labor, services, materials to be provided and furnished, and the payment of all subcontractors, materials and laborers. If the value of the contracted work increases, the Contractor shall be required to provide an updated Performance and Payment Bond in an amount equal to the new value. 10.1 A letter from your bonding company that verifies you can comply with this requirement and the maximum amount in which your firm can be bonded must be included with your proposal. The City will not waive this requirement. 11. CONTRACT KICK-OFF MEETING Soon after Contractor has been notified of award of contract, Contractor, and City shall agree upon a date and time for a contract kick-off meeting. The Contractor shall have in attendance a principal of the firm or the Contract Manager. 12. MATERIALS, INSPECTION, AND RESPONSIBILITY The City shall have a right to inspect any vehicles/equipment/material to be used in carrying out this contract. The City does not assume any responsibility for the availability of any controlled materials or other materials and 34 40 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services equipment required under this contract. The Contractor shall be responsible for the contract quality and standards of all vehicles/equipment/materials, components or completed work finished under this contract. Materials, components, or completed work not complying therewith may be rejected by the City and shall be replaced by the Contractor at no cost to the City. Any materials or components rejected shall be removed within a reasonable time from the premises at the entire expense of the Contractor, after written notice has been mailed by the City to the Contractor that such materials or components for work have been rejected. 13. SUPERVISION The Contractor is to be responsible for his employees and Subcontractors, and for compliance with all laws and ordinances governing the work. He shall have at all times a competent representative available to answer questions or handle problems, who shall be satisfactory to the City. 14. SUB-CONTRACTORS AND ACCOUNT MANAGER A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of the services covered by these specifications. The Contractor shall not contract with any Subcontractor to whom the City has made reasonable and timely objection. The City reserves the right to request background checks for Subcontractor staff. City shall have the right to approve all subcontractors, Account Manager, and staff assigned to City by Contractor. In the event that an employee of the Contractor is, in the opinion of the City, .uncooperative, inept, incompetent, or otherwise unacceptable, the Contractor agrees to remove such person from the project. In the event of such a removal, the Contractor shall, within fifteen (15) days, fill this representative vacancy as described above. Regardless of whom the Contractor has designated as the representative, the Contractor organization remains the ultimate responsible party for performing the tasks and responsibilities presented in this Agreement. 15. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Work; and claims for damages, compensation and losses. B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in writing by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall be a condition precedent to any lawsuit permitted hereunder. D. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Contract, acting personally, to decide all questions arising out of, under, or in connection with, or in any way related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on the parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including the advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any deliverable meets the requirements of the Agreement and any 35 41 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services specifications with respect thereto set forth herein. The effect of any decision shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted in writing by the Contractor to the City Manager for a decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 16. VENDOR AS AN INDEPENDENT CONTRACTOR It is expressly agreed that the Contractor is an independent contractor and not an agent of City. The Contractor shall not pledge or attempt to pledge the credit of City or in any other way attempt to bind the City. 17. SUBCONTRACTOR Subcontractors shall not be utilized on a regular basis but on occasion and in the event of an emergency wherein the Contractor is unable to fulfill the response time requirement due to extenuating circumstances. The City of North Miami Beach shall approve any and all subcontractors used to respond to calls for service. The Contractor is fully responsible to the City for the acts and omissions of subcontractors and of persons either directly or indirectly employed by said subcontractor. Nothing contained in the Contract Documents shall create any contractual relations between any subcontractor and the City. Subcontractor shall follow the scope of services as stated herein. Prior to any Subcontractor's response to City calls for service, the Contractor shall obtain written approval of the subcontractors used within the terms of this contract, and shall submit for approval to the Procurement Division Certificates of Insurance. Subcontractors shall maintain the same types and limits of insurance as required of the Contractor. A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. C. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. D. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction of the City that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. 36 42 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services E. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontractor will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontractor, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the Agreement, in the event the City finds the Contractor in breach of its obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the City to any subcontractor hereunder as more fully described herein. 18. PROTECTION OF PROPERTY The Contractor shall take extra precaution to protect all property while conducting services. Any damage done by the Contractor shall be corrected to its original or better state, and shall be corrected to the satisfaction of the Contract Manager or designee. 19. CONTRACTOR'S REPRESENTATIONS Contractor must familiarize itself with the nature and extent of the Contract Documents, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the services. Contractor must give Contract Manager written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by Contract Manager is acceptable to Contractor. 20. PERSONNEL The Contractor shall provide a list of names, complete with Driver's Licenses of all firm personnel and subcontractors personnel who will require access to the Police Department, along with a description of vehicles used, including license numbers. Contractor's personnel shall carry photo identification, commercial driver's license, and show same to City personnel at any time upon request. The City reserves the right to request the same of Subcontractors. All workers must be identified by a company shirt and name badge with the company name, and worn at all times. All vehicles must have the company logo visible on the outside of the vehicle. 21. EVALUATION METHOD AND CRITERIA All proposals will be reviewed and evaluated by an Evaluation Committee to be designated by the City Manager or her designee. A recommendation for award will be submitted to the City Manager for final approval. The proposals shall be evaluated based on the criteria below in order to determine the proposal or proposals that are in the best overall interest of the City. Award will be made only to responsible, licensed firms possessing the potential ability to perform successfully under the terms and conditions of these specifications. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, references, and financial and technical resources. Proposers must be regularly engaged in the trade or trades relating to the proposals submitted. The selection of a Proposer with who to contract shall be based on the proposal most advantageous to the City based on the "best value to the City" using the following criteria: Criteria • Scope of Services Proposed • Firm's Qualifications • Resources and Availability • Experience with Governmental Entities • Client References and Past Performance • Prices Proposed 37 43 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Firm's Financial Stability • Value-Added Benefits The Evaluation Committee will evaluate all responsive proposals based .upon the information and references contained in the proposals as submitted. The Committee will rank (where one (1) is the highest ranking) all responsive proposals and determine a minimum of three (3), if more than three (3) proposals are responsive, to be finalists for further consideration. If less than three (3) responsive proposals are received, the Selection Committee will give further consideration to all responsive proposals. Upon completion of the initial criteria evaluation ranking, the Committee may elect to shortlist all responsive proposals and may proceed with conducting oral presentation(s) and/or facility site visits with the Proposer(s) which the Evaluation Committee deems to warrant further consideration. The City also reserves the right to request additional materials of Proposers, including, but not limited to, financial statements, etc. Upon completion of oral presentation(s) and/or facility site visits, the Committee will re-evaluate and re-rank the proposals remaining in consideration based upon the written documents combined with the oral presentation(s) and/or facility site visits. 22. NEGOTIATIONS Contract(s) may be awarded on the basis of offers received, without discussion. Therefore, proposals should contain the Proposer's best terms. Following the evaluation, ranking, and if deemed necessary facility site visits and/or oral presentations, the Evaluation Committee will recommend that a contract be negotiated with the highest ranked responsive and responsible Proposer. The City may enter into contract negotiations with the recommended Proposer or take such other action as it deems to be in the best interest of the City. 23. CONTRACT AWARD Any contract, as a result of this RFP, will be submitted to City Manager for considerations and may be submitted to the City Council for their approval. The Contract award, if any, shall be made to the Proposer whose proposal shall be deemed by the City to be in the best interest of the City. The City's decision to make the award and which proposal is in the best interest of the City shall be final. END OF SECTION 38 44 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 3.0 SCOPE OF SERVICES A. PURPOSE AND INTENT The City of North Miami Beach is requesting the submission of sealed proposals from experienced and qualified contractors to provide disaster debris removal and disposal services within the City. It is the City's intent to select multiple contractors to provide these services. The successful contractor(s) must be able to assemble trucks, equipment, materials, and crews immediately following a disaster and give the City priority status. Contractor shall provide all expertise, personnel, tools, materials, equipment, transportation, supervision and all other services and facilities of any nature necessary to execute, complete and deliver the timely removal and lawful disposal of all storm-generated debris as directed by the City of North Miami Beach (City). All removal and disposal shall be in accordance with the most current Federal, State, and local government standards/guidelines including, but not limited to, the Federal Emergency Management Agency (FEMA) and Florida Department of Environmental Protection (FDEP), etc. Contracted services shall be limited to the clearing of roadways, access routes, public property including but not limited to the "emergency push", debris removal, processing of hangerslleaners/stumps, demolition of structures, disposal, and other Right of Entry services when determined as necessary to: a. Eliminate immediate threats to life, public health, and safety; b. Eliminate immediate threats of significant damage to improved public or private property; and c. Ensure the economic recovery of the affected community for the benefit of the community at large. These contracted services shall provide for the cost effective and efficient removal and lawful disposal of debris on all public streets, roads, and other rights-of-way, including any other locally-owned facility or site as may be directed by the City, and in accordance with Federal requirements. Contract services shall only be performed when requested and as designated by the City, by approved Work Authorization issued by the City. Contractor shall load and haul the debris from within the legal boundaries of the City to a site(s) specified by the City. The City reserves the right to use other Contractors for the same services during an emergency if in City's sole discretion, it is in the best interests of the City. The City also reserves the right to approve all subcontractors hired by the Contractor and/or to require the Contractor to dismiss a subcontractor for cause, upon request. Please note: Incumbent (current) firms contracted to provide Disaster Debris Removal and Disposal Services to the City of North Miami Beach shall submit a proposal package in accordance with this RFP in order to be considered as a part of the evaluation process. B. GENERAL SCOPE The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to: 1. Provide emergency clearance service to City roads and streets to allow safe passage, if requested in the Notice to Proceed. 2. Remove vegetative debris from the City's rights-of-way and public property and haul to a vegetative debris volume reduction staging site. 3. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary mixed debris staging site or to a permitted landfill or to a recycling center. 4. Remove debris from private property under certain hazardous conditions as determined by the City. 39 45 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. Manage and control the debris volume reduction site and other temporary debris staging site. 6. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. 7. Operate vegetative debris volume reduction at the temporary vegetative staging site and haul to a final disposal site. Volume reduction may be by chipping and grinding or air curtain incineration. Method to be used will be based on environmental considerations as well as all applicable federal, state and local rules and regulations. 8. Contractor shall provide Disaster Recovery Technical Assistance to the City to assist with guidance and consultation on all aspects of the recovery process. This assistance shall include documentation and management for the public assistance program, planning, training and exercise development, as well as attendance at the City's Emergency Operations Center (EOC) during activations of the EOC for exercise and actual emergency events as requested by the Contract Manager. 9. Comply with federal, state, and local laws and FEMA regulations. c. DEFINITIONS The following terms are defined as follows: 1. Chipping: Reducing wood related material by mechanical means into small pieces to be used as mulch or fuel. Chipping and mulching are often used interchangeably. 2. Debris, Burnable: Scattered items and materials either broken, destroyed, or displaced by a natural disaster. Example: trees, construction and demolition material, personal property. These items are considered burnable. 3. Debris Clearance: Clearing the major road arteries by pushing debris to the roadside to accommodate emergency traffic. 4. Debris Removal: Picking up debris and taking it to a temporary storage site or permanent landfill. 5. Debris Disposal: Placing mixed debris and/or residue from volume reduction operations into an approved landfill or recycling center. 6. Garbage: Waste that is regularly picked up by the government agency. Example: food, plastics, wrapping, papers. 7. Hazardous Waste: Material and products from institutional, commercial, recreational, industrial, and agricultural sources that contain certain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. 8. Household Hazardous Waste: Used or leftover contents of consumer products that contain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include small quantities of normal household cleaning and maintenance products, latex and oil based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, propane gas cylinders. 9. Non-Burnable Debris: Includes, but not limited to, treated timber, plastic, glass, rubber products, metal products, sheet rock, cloth items, non-wood building materials and carpeting. Some non- burnable debris is recyclable. Recyclable debris includes metal products, trailer parts, household 40 46 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services appliances, or uncontaminated soil. 10. Recycling: The recovery and reuse of metals, soils, and construction materials that may have a residual monetary value. 11. Rights-of-Way: The portions of land over which a facility, such as highways, railroads, or power lines are built. Includes land on both sides of the highway up to the private property line. 12. Storage SitefTDSR: A location where debris is temporarily stored until it is reduced in volume and/or taken to a permanent landfill, recycling center, or other final disposal site. 13. Stumps: Tree stumps with base cut measurements less than 2 feet in diameter will be disposed of with the same methods used for other burnable debris. Tree stumps larger than 2 feet in diameter will be disposed of by either splitting and burning or chipping/grinding. The method will be at the discretion of the Contractor. 14. White Goods: Household appliances, such as refrigerators, freezers, stoves, washers, and dryers. D. GENERAL REQUIREMENTS AND SPECIFICATIONS The City of North Miami Beach is requesting proposals for the following services: 1. Clear City roads and streets to allow safe passage depending on the severity of the disaster and the availability of City equipment. The Contract Manager will notify the Contractor in the Notice to Proceed should these services be needed. 2. Mobilization and Performance Schedule Contractor will provide continuous services, per the rates proposed and for the period specified in the Notice to Proceed. Contractor will mobilize a staff of sufficient size as determined by the Contract Manager to adequately monitor debris operations. During this period, the Contract Manager will provide daily updates on debris removed and estimate the time remaining for job completion. The City may take such other actions as necessary to address the failure of the Contractor to mobilize resources on the schedule required by the City. 3. Emergency Push / Road Clearance a. Contractor shall accomplish the cutting, tossing and/or pushing of debris, hanging limbs, or leaning trees from transportation routes as identified by and directed by the City. Time and material rate shall be applicable for any emergency push completed within seventy (70) working hours immediately following the disaster event. b. Upon the City's declaration of an emergency, and at the sole discretion of the City, Contractor shall stage two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. Such front end loaders and operators shall remain at City for the duration of the storm event and shall begin emergency push/road clearance operations as soon as the City determines that conditions are safe to do so. The aforementioned front end loaders shall be of a size and condition appropriate to a successful operation. 4. Debris Removal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the City's Contract Manager. 41 47 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services b. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary non-burnable debris staging site or to a permitted landfill site or recycling center as determined by the Contract Manager. c. Remove debris from private property under certain conditions as determined by the City should an imminent threat to life, safety, and health to the general public be present on private property, or should other special circumstances exist. 5. Debris Disposal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. b. Operate vegetative debris volume reduction at the temporary vegetative staging site as determined by the Contract Manager. Volume reduction may be by chipping and grinding or air curtain incineration. The Contract Manager will select the method to be used based on environmental considerations as well as all applicable federal, state and local rules and regulations. 6. The Contractor Representative must coordinate daily with the Contract Manager and Debris Monitor. The Contractor's Representative must have the authority to act on behalf of the contractor to address and resolve issues that may arise during the course of this work. 7. The Contractor shall conduct debris removal during daylight hours only, unless approved in writing, seven days per week. The Contractor shall be responsible for coordinating with the Contract Manager in the event weather conditions delay or modify the proposed daily schedule. 8. The total number of actual hours worked by each crew will be according to the needs of the Contract Manager. It is estimated that each crew will work a minimum 10 hours per day, seven days per week. No guarantee of minimum hours is implied or expressed. Services required will be determined by the City. 9. The Contractor shall be required to grind daily. Debris hauled in shall be chipped within forty-eight (48) hours. 10. All work, including site restoration prior to close-out, shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered. 11. The Contractor shall supervise and direct the work, using qualified labor and proper equipment for all tasks. Safety of the Contractor's personnel and equipment shall be the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform the work. 12. The Contractor must be duly licensed in accordance with the State of Florida statutory and regulatory requirements to perform the work. The Contractor shall obtain all permits necessary to complete the work. The Contractor shall be responsible for determining what permits are necessary to perform the work. Copies of all permits shall be submitted to the Contract Manager. 13. The Contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor's or any subcontractor's actions or operations during the performance of this contract. Corrections for any such violations shall be at no additional cost to the City. 14. The Contractor shall be responsible for paying any and all costs associated with violations of law or regulation relative to their activities. Such costs may include but are not limited to: site cleanup and/or remediation; fines, administrative or civil penalties; and third party claims imposed on the City 42 48 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services by any regulatory agency or by any third party as a result of noncompliance with Federal or local environment laws and regulations or nuisance statues by Contractor, their subcontractors, or any other persons, corporations, or legal entities retained by the Contractor under this contract. 15. The Contractor must attend any and all meetings required by the Contract Manager to evaluate the debris removal and disposal operations. 16. The Contractor must provide sufficient personnel and management to assure the requirements and specifications of work meets the requirements of this contract. The work will be closely monitored by the Contract Manager or designated representative. 17. No debris shall be allowed to accumulate or be stored on public property or private property at any time without proper authorization from the Contract Manager. Under no circumstances shall the accumulation of brush, limbs, cut trunks, logs, or other debris be allowed on a public right of way in such a manner as to result in a hazard to the public. 18. The Contractor shall be legally responsible for damage to public and private property while performing duties outlined in these specifications. 19. Any damage to public and private property shall be reported to the Contract Manager immediately following its occurrence. 20. The Contract Manager or Debris Monitor shall have the right to require the selected Contractor to redo any work that is not done satisfactorily and in accordance with the requirements and specifications stated herein. 21. Such work needing to be redone shall be performed promptly and at no additional cost to the City, either during or after the expiration of the resulting agreement. 22. The Contractor is responsible for the preservation of all public and private property including turf, landscaping, sidewalks, curbs, fences, driveways, and sprinkler heads and valves. If any direct or indirect damage occurs to public or private property, on account of any act, omission, neglect, or misconduct in the execution of the work on the part of the Contractor, such property shall be restored by the Contractor at their expense to a condition similar or equal to that existing before such damage or injury, or the Contractor shall repair such damage in a manner acceptable to the Contract Manager. 23. Whenever electric or telephone lines, gas lines, water lines or any other improvement, public or private, may be jeopardized by any authorized work done by the Contractor, the Contractor shall consult the proper utility agency and homeowner and the Contract Manager immediately notified. 24. All motor vehicles and other major equipment used by the selected Contractor to do work shall be clearly identified with the name of their company. 25. No guarantee of minimum number of crews is implied or expressed and payment for services will only be made for actual work performed as required by the Contract Manager. However, award will be reviewed in part on expediency of mobilization. 26. Demolition of Structures and Construction Debris Removal As directed by the Contract Manager or designee, Contractor shall demolish unsafe structures and remove debris that has been determined by the City to be a threat to the health and safety of the public. Contractor shall exercise due diligence in demolishing and/or removing debris from private property. The City shall direct actions to secure the right of entry (ROE) onto private property to allow demolition and removal. Contractor shall ensure hazardous materials screening and utilities disconnection as appropriate. All applicable local, state and federal regulatory requirements 43 49 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services regarding materials containing asbestos shall be adhered to unless waived by applicable regulatory authorities. E. DEBRIS REMOVAL 1. The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to collect all brush, tree parts, non-burnable debris and C&D debris from the City rights-of-way and public property. All vegetative debris shall be hauled to a TDSR as designated by the Contract Manager. All non-burnable debris and C&D debris will be hauled to a designated temporary debris staging site or permitted landfill or recycling center as determined by the Contract Manager. 2. The Contractor will not trim "hangers" or cut any trees, perform stump removal or grinding, without the prior written consent of the Contract Manager. The Contract Manager will be responsible for directing tree removal from City's rights-of-way. Any damaged tree, whether on City rights-of-way or on private property, that poses a threat to public safety (including critical utilities) will be removed as directed by the City. This includes "hangers" leaning trees, and the stumps associated with such a tree. 3. The Contractor shall exercise care so as not to generate litter during the removal process. The Contractor shall clean up loose material in the immediate vicinity of the right-of-way. The Contractor shall be responsible for the repair of any collateral damage caused to private or public property. 4. Work shall consist of as many passes as necessary, unless otherwise directed by the Contract Manager, to collect all of the brush, tree parts, non-burnable debris, and C&D debris set out by residents for collection within the rights-of-way from both sides of the roadway. 5. The Contractor shall notify the Contract Manager of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor, on a daily basis. 6. The Contract Manager and Debris Monitor will monitor all Contractor operations. Each truck driver will be given load tickets that validate where the material originated. The quantity of debris hauled will be estimated at the disposal site by the City or Debris Monitor. The estimated quantity will be recorded on the load ticket and a copy of the load ticket will be given to the truck driver. 7. The Contract Manager or Debris Monitor will also have roving monitors that will observe Contractor operations to ensure that only eligible debris is removed from the specified locations as designated. Trucks that are observed picking up material outside of the designated rights-of-way, or that is ineligible, will have all loads hauled that day deducted and the load tickets invalidated. 8. The Contractor shall be prepared to provide chipping equipment and crew to conduct on-street chipping of vegetative debris (tree limbs/branches) in areas inaccessible to normal debris clearing equipment. Locations of on-street chipping operations will be identified by the Contract Manager or Debris Monitor. The on-street chipping crews will consist of a combination of equipment and personnel. 9. If required, all limbs, branches, foliage, etc. in inaccessible areas will be chipped on site using a hand fed chipper. Chips and other tree debris will be collected and hauled away from work areas by the Contractor immediately following completion of the work to a final disposal site as determined by the Contract Manager. 10. The work area includes various locations throughout the City. Maps and locations will be made available with the Notice to Proceed. 11. Work location and assignments of all contractual crews shall be coordinated daily with the Contract Manager and Debris Monitor. Contractor shall report at the start of each workday to the Contract Manager and Debris Monitor. 44 50 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12. The Contractor shall conduct the work so as not to interfere with the disaster response and recovery activities of federal and local government or agencies. F. DEBRIS SEPARATION I REDUCTION AND TDSR MANAGEMENT Contractor shall operate and manage the TDSR to accept and process all event debris. All actions shall be implemented by the Contractor only with the prior approval of the City. Actions by the Contractor shall include, but are not limited to, the following: • Ensure that only debris authorized by the City's Contract Manager shall be allowed into the TDSR sites. • Provide to the City a video record of the pre-and post-use site conditions. • As directed by the City, conduct an onsite Phase 1 Environmental Audit. • Prepare a plan of proposed site layout and review with the City prior to its implementation. • Prepare a plan for site security and traffic control for both on the site and adjacent roadways and review with the City prior to its implementation. • Provide adequate fire prevention/fighting equipment, including water truck and hoses, on site throughout the operational period of the TDSR. G. EQUIPMENT The contractor shall provide all equipment necessary for the performance of the work under these requirements and specifications. All equipment repairs and operating cost shall be the responsibility of the contractors. Equipment which is designated for this project shall not be used for any other work during the duration of the contract. The Contractor shall not solicit work from private citizens throughout the City. 1. Debris Removal a. The Contractor shall submit to the Contract Manager, a typed listing that indicates the type of vehicle, make, model, license plate number, driver's name, equipment identification number and measured interior volume (in cubic yards) of the load bed of each piece of equipment utilized to haul debris. The Contractor and Contract Manager and Debris Monitor shall jointly measure the volume of each piece of equipment calculated from actual interior bed measurements. Maximum volumes may be rounded to the nearest cubic yard, for example: <18.5 CY = 18 CY and> 18.4 CY = 19 CY. The reported measured maximum volume of any load bed shall be the same as shown on the signs fixed to each piece of equipment for the duration of the disaster work. b. Prior to commencing operations, the Contractor shall affix to each piece of equipment signs or markings indicating the owner/operator's name and a unique equipment identification number. Identification numbers shall not be reused. One sign shall be placed on each side of the equipment. For those trucks, trailers, and other equipment intended to haul debris, the maximum volume, in cubic yards, of load bed shall also be shown. Signs shall be maintained in an easily readable fashion for the duration of the work. Minimum letter size shall be 3 inches in height. c. The City desires that the Contractor maximizes the use of self-loading trucks equipped with grapples or loaders with grapple attachments (in non-alley operations) to reduce potential collateral damage and to expedite the cleanup operation. Small hand load operations are discouraged. d. All equipment must be in compliance with the bid specifications and all applicable federal, state, and local rules and regulations. 45 51 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. Volume Reduction Site Equipment a. The Contractor shall provide all equipment necessary to prepare the site, stockpile the debris, feed the grinders, remove mulch from the grinding operations, and load and haul for disposable all non-burnable debris, chips/mulch, and any other equipment which may be necessary. b. All equipment must be in compliance with all applicable federal, state, and local rules and regulations. All equipment and operator qualifications will meet federal, state, and local requirements. H. HAZARDOUS WASTE 1. Contractor Petroleum, Oil, Lubricant Spills a. The Contractor shall be responsible for reporting to the Contract Manager and cleaning up all petroleum, oil, lubricant spills caused by the Contractor's operations at no additional cost to the City. b. Immediate containment actions shall be taken as necessary to minimize the effect of any spill or leak. Cleanup shall be in accordance with applicable federal and local laws and regulations. c. Spills other than on-site shall be reported to the National Response Center and the Contract Manager immediately following discovery. A written follow-up shall be submitted to the Contract Manager not later than 7 days after the initial report. The written report shall be in narrative form and, as a minimum, shall include the following: • Description of the material spilled (including identity, quantity, etc.) • Determination as to whether or not the amount spilled is EPAIDEP reportable and when and to whom it was reported. • Exact time and location of spill, including description of the area involved. • Receiving stream or waters. • Cause of incident and equipment and personnel involved. • Injuries or property damage. • Duration of discharge. • Containment procedures implemented. • Summary of all communications the Contractor has had with press or other officials. • Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. 2. Residents will be provided locations of drop-off points for the disposal of their Household Hazardous Waste. Drop-off points will be determined by the Contract Manager or designee. The Contractor shall identify, separate, collect, transport and legally dispose of disaster-generated debris determined to be hazardous and/or contaminated, thereby requiring that it be separately managed from other debris. The Contractor shall provide trained, certified, experienced and equipped personnel to identify hazardous waste and contaminated debris at its point of origin, as well as to direct the Contractor personnel in the safe and proper handling and disposal of the material. All hazardous waste and contaminated debris shall be collected, transported and legally disposed of by the Contractor as required by local, state and Federal regulations. The Contractor shall be reimbursed at a fixed rate for this service. Contractor shall provide City documentation that tracks the collection of hazardous waste from the point of collection to its final disposal location. I. SAFETY 1. The Contractor shall be solely responsible for pedestrian and vehicular safety and control within the assigned workspace and shall provide the necessary warning devices, barricades, and other devices necessary to meet federal and local requirements. At a minimum, one flag person shall be posted at 46 52 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services each loading site to direct traffic. 2. Closure or blocking of public streets and other rights-of-way shall not be permitted unless prior arrangements have been made with the Contract Manager and is coordinated with appropriate departments. Traffic control is the responsibility of the Contractor and shall be accomplished in conformance with local traffic codes. 3. Contractor shall be responsible for traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, and safety measures at the temporary debris staging sites. The Contractor shall comply with all federal, state, and local safety regulations. 4. The traffic control personnel and equipment shall be in addition to the personnel and equipment required for debris removal and hauling. 5. The Contractor shall erect proper barricades, signs, and warning devices as necessary, for sidewalk and traffic closure/control when doing on-street grinding or debris removal. 6. Any use of tools or equipment in an unsafe condition or manner or application of techniques or methods defined to be unsafe to life or property is strictly forbidden. J. SITE MANAGEMENT AND DEBRIS DISPOSAL 1. Contractor shall provide all labor, services, equipment, materials, and supplies necessary to accept, process, and reduce vegetative debris through either tub grinding into chips/mulch or through air curtain incineration into ash. The Contract Manager will determine the method to be used based on environmental considerations. 2. The locations of the vegetative debris volume reduction sites will be selected by the Contract Manager or designee. 3. The Contractor shall provide equipment and personnel to manage and operate (number of sites will be determined after an event occurs and will be based on event severity) vegetative debris volume reduction sites. The Contract Manager will provide access and authorization to the Contractor to operate on the designated vegetation debris reduction sites including all information in the Contract Manager's possession regarding the sites, which are necessary for the successful operation. 4. The Contractor shall determine and construct observation/inspection towers at each selected temporary vegetative debris volume reduction site. The towers shall be constructed in accordance with and approved by FEMA. Access shall be provided by wooden steps with a handrail. 5. The City will not provide to the Contractor, potable water, sewage treatment, fuel, electricity, other utilities, or other personnel, materials, or equipment to operate the debris volume reduction site. The Contractor shall provide portable sanitary facilities and maintain these facilities. The Contractor shall provide utility clearances as appropriate. The Contractor shall protect existing structures at the sites and repair any damage caused by their operations at no additional cost to the City. 6. Contractor shall be responsible for establishing site layout as approved by the Contract Manager or designee. 7. Contractor shall manage the site to accept debris collected under other City contracts and by City crews. The same procedures for estimating the load and the use of load tickets apply. 8. Chips/mulch should be stored in piles no higher than 15 feet and meet all local regulations and laws. No more than seven (7) days of chipped debris shall remain on ground at the site. 9. The Contractor shall provide a site operations plan for review and approval by the Contract Manager 47 53 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services prior to beginning work. At a minimum, the plan will address the following: • Access to this site. • Site management, to include point of contact, organizational chart, etc. • Traffic control procedures. • Site security. • Site safety. • Site layouUsegregation plan. • Environmental mitigation plan, including considerations for smoke, dust, noise, traffic, buffer zones, and storm water runoff as appropriate. 10. The Contractor shall be responsible for preparing the sites to accept the debris. Site preparation may include clearing, erosion control, grading, and construction and maintenance of hauling roads and entrances. Contractor shall establish lined temporary storage areas for materials that can contaminate soils, run off or groundwater. Contractor shall place liners under stationary equipment. 11. The Contractor shall be responsible for installing site security measures and maintaining security for operations at the site. 12. The Contractor shall manage the site to minimize the risk of fire. 13. The Contractor shall be responsible for the closure of the debris management sites within 30 calendar days of receiving the last load of disaster related debris. Closure shall include removal of site equipment, debris, and all remnants from the processing operation (such as temporary toilets, observation towers, security fence, etc.), and grading the site, and restoring the site to its pre-work conditions. The site will be restored in accordance with all local requirements. The Contractor is responsible for the proper disposal of non-burnable debris and wood chips or ash. The Contractor shall receive approval from the Contract Manager and FEMA as to the final acceptance of a site closure. K. CONTRACTOR RESPONSIBILITIES AND EXPECTATIONS 1. Other Agreements The City may be required to enter into agreements with Federal and/or State agencies for disaster relief. Contractor shall be bound by the terms and conditions of such agreements, regardless of the additional burdens of compliance. City shall provide Contractor with a copy of any applicable agreements. 2. Contractor's Conduct of Work Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. 3. Supervision by Contractor Contractor shall supervise and/or direct all contracted services performed by its employees, agents and subcontractors. Contractor is solely responsible for all means, methods, techniques, safety and other procedures. Contractor shall employ and maintain a qualified Contract Manager at the work site(s) who shall have full authority to act on behalf of Contractor. All communications given to the Contract Manager by the Contract Manager or designee shall be as binding as if given to Contractor. 4. Contractor's Conduct and Self-Sufficiency Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. The Contractor shall ensure that its work force, including subcontractors, maintain self-sufficiency related to fuel, vehicle repair/maintenance, 48 54 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services housing, sanitation, food and related accommodations, in a manner that is consistent with local requirements and minimizing adverse effects on the community. 5. Contractor's Disposal of Debris Unless otherwise directed by the City, Contractor shall be responsible for determining and executing the method and manner for processing and/or lawful disposal of all eligible debris as approved by the City. The locations of the TOSR and final disposal sites utilized by the Contractor shall be reported to the City and subject to their approval. Upon request from the Contractor, other sites may be utilized as directed and/or approved by the City. 6. Multiple, Scheduled Passes Contractor shall make scheduled passes and/or unscheduled passes of each area impacted by the event, at the direction of the City. The City shall direct the interval timing of all passes. Sufficient time shall be permitted between subsequent passes to accommodate reasonable recovery and additional debris placement at the ROW by the citizens and the City. The Contractor shall document the completion of all passes based on the direction from the City and shall provide this documentation to the City on the frequency requested by the City. 7. "Clean As You Go" Policy The Contractor shall provide a "clean as you go" policy and supervise and enforce such policy during debris management operations. 8. Damages by Contractor Contractor shall be responsible for conducting all operations, whether contemplated by this Agreement or later requested as specialized services, in such a manner as to cause the minimum damage possible to existing public, private and commercial property and/or infrastructure. Contractor shall also be responsible for any damages due to the negligence of its employees and subcontractors. Contractor shall report such damage to the Contract Manager in writing within 24 hours. Should any property be damaged due to negligence on the part of the Contractor, the City may either bill Contractor for the damages, withhold funds due to Contractor, or the Contractor may also repair all damage to the satisfaction of the City. The determination of whether "negligence" has occurred shall be made by the City. 9. Operation of Equipment Contractor shall operate all trucks, trailers and all other equipment in compliance with any/all applicable federal, state and local rules and regulations. Equipment shall be in good working condition. All loading equipment shall be operated from the road, street, or ROW using buckets and/or boom and grapple devices to collect and load debris. No equipment shall be allowed behind the curb or outside of the public ROW unless otherwise directed by the City. Should operation of equipment be required outside of the public ROW, the Contractor shall ensure that a ROE Agreement has been obtained prior to property entry. 10. Security of Debris During Hauling Contractor shall be responsible for the security of debris on/in each vehicle or piece of equipment utilized to haul debris. Prior to leaving the loading sites, Contractor shall ensure that each load is secure and trimmed so that to the extent practical no debris extends horizontally beyond the bed of the equipment in any direction. All loose debris shall be reasonably compacted and secured during transport in accordance with FOOT guidelines. As required, Contractor shall survey the primary routes used by Contractor for debris hauling as soon as possible after the transport and shall recover fallen or blown debris from the roadway(s). 11 . Traffic Control Contractor shall mitigate impact on local traffic conditions to the greatest extent possible. Contractor is responsible for establishing and maintaining appropriate traffic control in accordance with the most current edition of the US Department of Transportation Manual on Uniform Traffic Control Devises 49 55 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services (MUTCD). Contractor shall provide sufficient signage, flagging and barricading to ensure the safety of vehicular and pedestrian traffic at all debris removal, collection, reduction and/or disposal sites. 12. Work Days/Hours Work days and/or work hours shall be as directed by the Contract Manager following consultation and notification to Contractor. Working hours on holidays shall be at the discretion of the City. 13. Work Safety Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970, as amended. Contractor shall provide such safety equipment, training and supervision as may be required by the City and/or other governmental regulations. Contractor shall ensure that its subcontracts contain an equivalent safety provision. 14. Emergency Power Generators The Contractor shall provide mobile electric power generators for facilities and locations within the City. The City shall define the size, voltage requirements and fuel type of the mobile units, which shall be leased to the City. Contractor shall deliver the units to the facilities or locations designated by the City, and ensure connection of the unit to the existing electrical wiring by a licensed electrician. The Contractor shall also ensure the unit is fueled, tested, and demonstrated to be operational prior to departure from the location. The Contractor shall have readily available technical support and repair or replacement services. The Contractor shall be reimbursed a fixed rate for this service. 15. Certifications The Contractor shall adhere to the process for certification of personnel and vehicles, to include the following: a. Certification of Vehicles and Load Capacity Contractor shall ensure that all equipment is certified in accordance with most current City/County procedures. After a disaster, the City, or their designated representative, shall begin the equipment certification at a pre-designated site, or at staging areas established by the Contractor. i. All Contractor and subcontractor trucks shall have valid registrations, insurance and meet basic operational criteria including but not limited to tailgates or equivalent containment devices, tarps, etc., as well as all applicable motor vehicle safety requirements. Drivers shall possess valid licenses. ii. Truck body dimensions shall be measured, and information recorded on certification forms with calculated capacity noted. Each truck shall receive two (2) placards, one each of which shall be affixed on opposite sides of the truck body. The truck driver shall be provided up to two (2) copies of the certification sheet for the Contractor and sub-Contractor's records. b. Certification of Personnel The Contractor shall certify to the City that all Contractor and Subcontractor personnel have received required and adequate training in relevant emergency response, disaster recovery, and debris management operations. Upon request of the City, the Contractor shall provide documentation certifying the adequacy of the training, experience and capabilities of all Contractor and subcontractor personnel, to include but not be limited to the following: i. Senior management personnel of the Contractor assigned to implement work authorizations pursuant to this agreement shall participate, upon request, in training and briefing sessions held by representatives of Miami-Dade County and/or the City. ii. Senior, supervisory personnel of the Contractor and all subcontractors thereto shall have received training in debris management and the implementation of the National Incident Management System. 50 56 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services iii. Personnel assigned by the Contractor as responsible for data management, invoicing and other documentation duties shall be trained in the data management concepts and approaches to be used by the City. iv. Vehicle and equipment operators shall be fully licensed and certified, as required by applicable local, State and Federal statutes and regulations. v. Upon their deployment for field operations, all Contractor and Subcontractor personnel shall be briefed or trained appropriately in their duties, responsibilities, and the procedures to be utilized throughout the debris management process, including safety procedures, load ticket management procedures, and accident reporting procedures. 16. Reports, Certifications and Documentation Contractor shall submit periodic, written reports in a format required by the City documenting the progress of debris removal and disposal. These reports may include, but are not limited to: a. Daily Reports Daily reports shall detail the locations where passes for debris removal were conducted, the quantity of debris (by type) removed and disposed of, the total number of personnel crews engaged in debris management operations, and the number of grinders, chippers and mulching machines in operation. Contractor shall also report damages to private property caused by the debris operation or damage claims made by citizens and such other information as may be required to completely describe the daily conduct of Contractor's operations within twenty-four (24) hours. b. Weekly Summaries A summary of all information contained in the daily reports as described in item A above, within two (2) days of the close of the week. At the request of the City, the data making up the weekly summaries shall also be submitted in electronic format, utilizing Microsoft Excel or Access. The submitted electronic weekly data shall include: Collection Contractor, load ticket number, load date, load location, truck yardage, percent full, calculated yardage (or weight if applicable) field monitor name/number, TDSR location, tower monitor name, debris materials categorization, and location of collection, e.g., ROW, Canal, Public Park, etc. c. Report Delivery The scheduling, point of delivery and receiving personnel for the debris operations report shall be directed by the City, in consultation with Contractor. d. Data Reconciliation Reconciliation of data shall be accomplished weekly between the Contractor and the City's representative. All discrepancies shall be resolved within five (5) business days. e. Final Project Closeout Upon final inspection and/or closeout of the project by the City, Contractor shall prepare and submit a detailed description of all debris management activities in an electronic spreadsheet, to include, but not limited to the total volume, by type of debris hauled, reduced and/or disposed of, final disposal locations and amounts of the debris managed by the Contractor, plus the total cost of the project invoiced to the City. The Contractor shall provide, upon request of the City and no later than project closeout, a release of liens demonstrating that all subcontractors to the Contractor have been fully paid. Agreement shall provide any other additional information as may be necessary to adequately document the conduct of the debris management operations for the City and/or government. Final project reconciliation shall be approved by the City. L. OPTIONAL SERVICES The City may require the Contractor to provide the following optional services in the manner and for the unit cost indicated: 51 57 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Debris Removal and Restoration of Lakes and Canals The Contractor shall remove debris resulting from the event from the drainage and navigation canals and adjacent banks, as directed by the City. Debris to be removed shall be vegetative and/or construction and demolition debris affecting the canals, but excludes removal of damaged and/or abandoned boats. The Contractor shall also haul, process and dispose of the collected debris, as well as restore, re-grade, and/or reseed the canal banks and slopes, as directed by the City. The Contractor shall be reimbursed at a fixed unit rate for this service. • Motor Vehicle Removal and Disposal The Contractor shall remove motor vehicles damaged by the disaster event and/or abandoned by the owner due to the circumstances of the event. The City shall identify the area(s) from which motor vehicles are to be removed. Motor vehicles shall be processed by the Contractor in a manner that complies with all requirements for removal and processing of hazardous materials, e.g., gasoline, oils and other fluids. The Contractor shall also ensure the proper final disposal of the removed vehicle. The Contractor shall be reimbursed at a fixed rate, inclusive of all towing, processing and disposal costs. • Boat Removal and Disposal Boats severely damaged by the disaster event, and abandoned in or on the canals and lakes of the City shall be collected by the Contractor, processed for removal and disposal of hazardous materials in accordance with applicable regulations, demolished and transported to a suitable location for final disposal. The City shall determine the vessels to be removed, shall establish that they have been legally abandoned by their owners, and shall take other necessary steps as required by law before directing the Contractor to remove and dispose of the vessel. The Contractor is otherwise responsible for compliance with all regulations and requirements applicable to the removal and disposal process. The Contractor shall be reimbursed at a fixed rate for this service. • Emergency Potable Water The Contractor shall provide the City with whole pallets of individually bottled drinking water. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Emergency Delivery of Ice The Contractor shall provide the City with whole pallets of cubed ice made from potable water in individually packaged sacks of between 5 and 10 pounds. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Bathrooms The Contractor shall provide portable toilets/ port-o-Iets including regularly scheduled maintenance, pick- up and disposal as may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Satellite Communications The Contractor shall provide satellite phone communications capable of voice, text messaging, data transfer and Internet access for use by City personnel in the event of failure of other communications systems. The units shall be rented/leased to the City and shall be fully equipped, including AC/DC adapters (including automotive battery chargers), instructions and carrying cases. The units shall be fully operational upon delivery to the City, without further action by the City. The Contractor shall be reimbursed at a fixed rate for this service. • Sewer, Culvert and Catch Basin Cleaning The Contractor shall provide all personnel, vehicles, equipment and supplies to clean disaster-related debris, including sand and mud, from storm sewers, culverts, catch basins and draining canals. The City shall deSignate the storm water systems to be cleaned. The Contractor shall be reimbursed at a fixed rate for this service. END OF SECTION 52 58 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 4.0 REQUIRED PROPOSAL CONTENT A. SCOPE OF SERVICES PROPOSED Clearly describe the scope of services available. Include details of your general approach and a sample of a plan. A brief statement shall be included which explains why your approach and plan would be the most effective and beneficial to ensure successful recovery operations in the City of North Miami Beach. Proposers should address, at a minimum, the following questions: 1) Do you provide disaster recovery services full time, year-round? 2) Describe how your firm typically gathers together the needed resources when notified of a disaster. How would you determine the length of your recovery services for the City? Demonstrate plan and approach to respond at maximum capacity following a notice to proceed, please provide an estimated timeline for response and mobilization. How do you determine if your recovery work is completed? 3) What is the operational relationship with your subcontractors? Define who has the overall responsibility for managing the debris clearance and day-to-day operations of the subcontractors and crews on the street. 4) How would you coordinate debris removal operations with designated debris hauling firms, consolidated waste haulers and tree trimming Contractors? 5) Does your firm have a quality control plan? Does the size of the recovery effort modify that plan? 6) Describe your record-keeping process for FEMA reimbursements. How often would information be communicated from the street personnel to your administrative staff? How would you insure accuracy of those reports? What is your method of backup in case of lost information? 7) What amount of the FEMA paperwork can be provided by your firm with minimal involvement from City staff? What percentage of the FEMA paper work are you capable of producing with no City staff involvement? 8) How does your firm typically invoice for services? Include frequency. 9) Describe how you would set up an office or a central point of operations in the community to include establishing a phone system for residents to contact for service requests and claims. 10) Will you have any disposal or reduction sites of your own? Do you intend to submit them to the City for approval? 11) What services are available specifically for demolition of structures and the handling and removal of that debris? 12) Could your firm provide supplementary supplies as needed such as water, ice, sanitary facilities, etc., during a recovery effort? Does your firm have contracts with such vendors? 13) Describe your firm's backup plan if local telecommunication towers become disabled and cell phones become inoperable. 14) Describe how you would manage several crews at any given time to achieve a balance of debris recovery operations within the City. B. FIRM QUALIFICATIONS This section of the Proposal should give a description of the firm, including the size, range of activities, etc. Particular emphasis should be given as to how the firm-wide experience and expertise in the provision of emergency/disaster recovery services shall be brought to bear. The Proposer must also be prepared to submit on the City's request, within seven (7) calendar days of the request, further evidence as to the qualifications such as financial data, previous experience, and/or evidence of legal qualifications to perform the work. 53 59 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services This section must also identify the contact person supervisory personnel who will work on the project. Resumes of each person should be provided with emphasis being given to their experience with similar work. If resumes are not available at the time the proposal is submitted, you should provide a listing of the qualifications including education, experience, etc., that will be required. 1) Describe the types of disasters and the recovery efforts your firm has been involved with. 2) Do you own your own equipment or would you have to primarily rely on subcontractors to provide them? What types of equipment do you own or have access to? How old is the equipment? Provide a comprehensive list. 3) Does your firm have other personnel/resources available in other parts of the United States that could be called in for (management) support if needed? How would you coordinate that? 4) Where are your subcontractors located? Provide a description of the working relationship with the subcontractors and types of projects you have in common. How long have you been working together? 5) How do you train your emergency responders? 6) Provide your firm's safety plan. Include handling of hazardous material. 7) What communication technology do you use amongst members of your firm and between members of your firm and subcontractors? 8) Describe your firm's technology infrastructure for tracking operations and costs. Will the City have real- time access to such information? If not, how will you communicate information to the City? c. CLIENT REFERENCES & PAST PERFORMANCE Proposer shall provide information that documents its ability to successfully and reliably perform the types of services required in this RFP. At a minimum, the Proposer shall provide the following: 1) Demonstration that the Proposer, or the principals assigned to the project, successfully completed services similar to those specified in the scope of services to at least three (3) government entities with a population of at least 40,000 as the Primary Contractor. For each reference, include the name, title, telephone number, fax number and email address of a representative for whom the engagement was taken who can verify satisfactory performance. 2) Provide list of all government agencies for which the Proposer provided emergency disaster recovery services within the last six (6) years. Provide project/event title and brief description of the work completed. Proposer should note whether it was part of a jOint venture and, if so, whether it was the Primary or Secondary Contractor. 3) What disaster recovery monitoring services firm(s) have you worked with in the past five (5) years? Please supply contact names, title, telephone number, fax number and email address from these firms that will be able to verify the quality and accuracy of the documents that they have reviewed from your firm. 4) Does your firm have other contracts for these services in Miami-Dade, Broward and Palm Beach counties? If yes, how many? How many other contracts does your firm have in the Southeast United States? Proposer should note whether it was part of a joint venture and, if so, whether it was the primary or secondary Contractor. 5) What contractual commitments do your key subcontractors have in the Miami-Dade, Broward and Palm Beach County area? 6) List of all pending lawsuits involving the corporation, partnership or individuals with more than ten percent (10%) interest that are related to the services to be provided under this RFP. 7) List of all judgments from lawsuits in the last three (3) years involving the corporation, partnership or individuals. 54 60 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services D. RESOURCES AND AVAILABILITY This section shall clearly define the availability of the Proposer's Contract Manager, Operations Manager, other key personnel, subcontractors and equipment, as well as demonstrate the Proposer's financial capability. At a minimum, the Proposer shall provide the following: 1) Estimate of the Proposer's current workload and future commitments to other emergency response contracts both in man-hours per year and as a percentage of total workload for all key project personnel. 2) List of all current contractual obligations within Florida for similar disaster recovery services. The Proposer should explain its plan for managing multiple debris management contracts in the event of a regional or statewide emergency, and the company's ability to respond to the City with the full force of manpower and equipment committed in its proposal. E. REQUIRED FORMS, REQUIRED ATTACHMENTS AND VALUE-ADDED BENEFITS 1) All required forms and attachments -to include letter of maximum bondability (Refer to Section 2, Item 10-10.1), licenses and certificates of insurance -shall be included in a labeled section. 2) Value-added benefits include unique services, use of technology, community services, etc. Include descriptions, letters, press releases, brochures and flyers that will assist the City in evaluating the proposal. END OF SECTION 55 61 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 5.0 REQUIRED FORMS 56 62 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services STATEMENT OF "NO" PROPOSAL If your company will not be submitting a Proposal in response to Request for Proposals, please complete this Statement of "No" Proposals Sheet and return, prior to the RFP Due Date established within, to: The City of North Miami Beach Procurement Management Division, Room 315 17011 NE 19th Avenue North Miami Beach, Florida 33162 This information will help the City of North Miami Beach in the preparation of future Bids and RFP's. Bid/RFP/RFQ Number: __________ Title ___________ _ Company Name: ______________________________________________________ _ Contact: __________________________________________________________ _ Address: __________________________________________________________ _ Telephone: _________________________ Facsimile: _______________________ _ .y Reasons for "NO" Proposal: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the RFP. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) Comments: __________________________________________________________________ __ 57 63 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal _______________ _ A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL ITEM DESCRIPTION COST UNIT Vegetative debris removal from public property (right-of-way) 1 and hauling to TDSR within the City limits of the City of North CY Miami Beach Vegetative debris removal from public property (right-of-way) 2 and hauling to TDSR outside the City limits of the City of North CY Miami Beach, supplemental charge to be added to 2. above 3 Vegetative debris removal from TDSR and hauling to final CY disposal site within Miami-Dade County 4 Vegetative debris removal from public property (right-of-way) CY and hauling to final disposal site within Miami-Dade County C&D debris removal from public property (right-of-way) and 5 hauling to TDSR within the City limits of the City of North Miami CY Beach C&D debris removal from public property (right-of-way) and 6 hauling to TDSR outside the City limits of the City of North CY Miami Beach, supplemental charge to be added to 2. above 7 C&D debris removal from TDSR and hauling to final disposal CY site within Miami-Dade County 8 C&D debris removal from public property (right-of-way) and CY hauling to final disposal site within Miami-Dade County 9 Debris site management -preparation, management and CY segregating debris at TDSR 10 Processing (grinding) of vegetative debris at TDSR CY 11 Processing (burning) of vegetative debris at TDSR CY 12 Pick up and haul of white goods EACH 13 Pick up and disposal of hazardous material LB 14 Dead animal collection, transportation, and disposal LB 15 Hazardous tree removal and hauling to disposal site, 6 inch PER diameter to 11.99 inch diameter TREE 16 Hazardous tree removal and hauling to disposal site, 12 inch PER diameter to 23.99 inch diameter TREE Hazardous tree removal and hauling to disposal site, 24 inch PER 17 diameter to 47.99 inch diameter TREE 58 64 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services . 18 Hazardous tree removal and hauling to disposal site, 48 inch PER diameter and greater TREE 19 Hazardous stump removal and hauling to disposal site, >24 PER inch diameter to 35.99 inch diameter STUMP 20 Hazardous stump removal and hauling to disposal site, 36 inch PER diameter to 47.99 inch diameter STUMP 21 Hazardous stump removal and hauling to disposal site, 48 inch PER diameter and greater STUMP 22 Hazardous limbs >2 inch in diameter at point of break PER TREE 23 Demolition of structures CY 24 Disaster event generated hazardous waste abatement; LB biohazardous waste abatement Tipping fees to be reimbursed to contractor by City at actual N/A COST 25 cost REIMBUR -SEMENT B. EQUIPMENT ITEM DESCRIPTION COST UNIT 1 JD 544, or equal, wheel loader with debris grapple PER HOUR 2 PER JO 644, or equal, wheel loader with debris grapple HOUR 3 PER Extendaboom, or equal, forklift with debris grapple HOUR 4 PER 753 Bobcat, or equal, skid steer loader with debris grapple HOUR 5 PER 753 Bobcat, or equal, skid steer loader with bucket HOUR 6 PER 753 Bobcat, or equal, skid steer loader with street sweeper HOUR 7 PER 30-50 HP farm tractor with box blade or rake HOUR 8 2-2 % cu. yd. articulated loader with bucket PER HOUR 9 PER 3-4 cu. yd. articulated loader with bucket HOUR 10 PER JD 648E, or equal, log skidder HOUR 11 Caterpillar 04, or equal, dozer PER HOUR 12 Caterpillar 06, or equal, dozer PER HOUR 59 65 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 Caterpillar 08, or equal, dozer PER HOUR 14 Caterpillar, or equal, 125-140 HP motor grader PER HOUR 15 PER JD 690, or equal, trackhoe with debris grapple HOUR 16 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 PER Rubber tire trackhoe with debris grapple HOUR 18 PER JD 310, or equal, rubber tire backhoe with bucket & hoe HOUR 19 PER Rubber tire excavator with debris grapple HOUR 20 PER 210 Prentiss, or equal, knuckleboom with debris grapple HOUR 21 PER Caterpillar 623, or equal, self-loader scrap_er HOUR 22 PER Hand fed debris chipper HOUR 23 PER 300-400 Tub grinder HOUR 24 PER Diamond Z, or equal, 800-1,000 HP tub grinder HOUR 25 PER 30 Ton crane HOUR 26 PER 50 Ton crane HOUR 27 PER 100 Ton crane, with 8 hour minimum HOUR 28 PER 40-60' Bucket truck HOUR 29 PER Service truck HOUR 30 PER Water truck HOUR 31 PER Portable light plant HOUR 32 PER Equipment transports HOUR 33 PER Pickup truck, unmanned HOUR 34 PER Self-loading dump truck with knuckleboom and debris grapple HOUR 35 PER Single axle dump truck, 5-12 cu. yd. HOUR 36 PER Tandem dump truck, 16-20 cu. yd. HOUR 37 Trailer dump truck, 24-40 cu. yd. PER HOUR 60 66 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 PER Trailer dump truck, 41-60 cu. yd. HOUR 39 PER Trailer dump truck, 61-80 cu. yd. HOUR 40 PER Power screen HOUR 41 PER Stacking conveyor HOUR 42 PER Off road truck HOUR C. LABOR AND MATERIAL ITEM DESCRIPTION COST UNIT 1 Operations Manager PER HOUR Superintendent with truck, phone and radio PER 2 HOUR 3 PER Foreman with truck, phone and radio HOUR 4 PER Safety/quality control inspector with vehicle, phone and radio HOUR 5 PER Inspector with vehicle, phone and radio HOUR 6 PER Climber with gear HOUR 7 PER Saw hand with chainsaw HOUR 8 PER Laborers and flagmen HOUR 9 PER Timekeeper HOUR 10 PER HazMat professional HOUR 11 PER Household HazMat inspection and removal crew HOUR 12 PER FEMA public assistance manager HOUR 13 PER FEMA documentation clerk HOUR 14 PER Community assistance/hot line operators HOUR 61 67 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 PER Contract Manager/HazMat supervisor HOUR 16 PER Contract ManC!ger/HazMat supervisor overtime HOUR 17 PER Field logistician/HazMat technician HOUR 18 PER Field logistician/HazMat technician overtime HOUR 19 PER Resources technician HOUR D. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT ITEM DESCRIPTION COST PER DAY COST PER DAYI (24 HRS) PER WEEK 1 10 KW Generator 2 15 KW Generator 3 25 KW Generator 4 50 KW Generator 5 75 KW Generator 6 100 KW Generator 7 175 KW Generator 8 250 KW Generator 9 300 KW Generator 10 350 KW Generator 62 68 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 500 KW Generator 12 750 KW Generator 13 800 KW Generator 14 1000 KW Generator 15 1250 KW Generator 16 1500 KW Generator 17 1750 KW Generator 18 Tails 19 Cables (400 amp) 50 ft E. OPTIONAL SERVICES ITEM DESCRIPTION COST UNIT 1 Debris removal from lakes and canals Cy 2 Restoration of canal banks and slopes LF 3 Removal of motor vehicles including towing, processing and Per disposal Vehicle 4 Removal of boats including towing, processing and disposal Per LF of vessel 5 Provision of emergency potable water GAL 6 Provision of emergency ice LB Temporary bathrooms / port-o-Iets PER 7 UNIT/PER WEEK 63 69 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services Provision of temporary satellite phones PER 8 PHONEIP ERDAY Sewer, culvert and catch basin cleaning including 9 transportation and disposal CY I hereby propose to furnish the goods and services specified in this Request for Proposals. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the Company named as Proposing Company and that said Company is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal; no officer, employee or agent of the City of North Miami Beach or any other proposer has an interest in said proposal. Furthermore, I certify that the undersigned executed this Proposal Form with full knowledge and understanding of matters therein contained and was duly authorized to do so. NAME OF BUSINESS SIGNATURE NAME & TITLE, TYPED OR PRINTED MAILING ADDRESS CITY, STATE, ZIP CODE L-) TELEP~H~O~N=E~N~U~M7.B~E~R~----------------- STATE OF )SS COUNTY OF The foregoing instrument was sworn to and subscribed before me this ____________________________ who is personally _________________________ as identification. NOTARY PUBLIC, State of ________ _ Print Name: __________________ _ Commission No.: ______________ __ Commission Expires: ____________ _ SEAL (if Corporation) 64 70 day of ___________ , known to me or 20_ by produced City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. Addendum #1, Dated __________ _ Addendum #2, Dated __________ _ Addendum #3, Dated __________ _ Addendum #4, Dated __________ _ Addendum #5, Dated __________ _ Addendum #6, Dated __________ _ Addendum #7, Dated __________ _ Addendum #8, Dated __________ _ PART II: D NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFP. FIRM NAME: ______________________ _ AUTHORIZED SIGNATURE: __________ _ DATE: ____ _ TITLE OF OFFICER: __________ _ 65 71 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION The officers of the Corporation are as follows: ADDRESS President ________________________ _ Vice-President _______________________ _ Secretary ________________________ _ Treasu~r ________________________ _ Registered Agent ______________________ _ The full names and residences of stockbrokers, persons, or firms interested in the foregoing Proposal, as principals, are as follows: Post Office Address (CORPORATE NAME) PRESIDENT'S SIGNATURE AND E-MAIL ADDRESS Is this corporation incorporated in the State of Florida? ATTEST: ___ -=-===:-=:-:--__ SECRETARY YES [1 NO [1 PROPOSER: If no, give address of principal place of business: _____________ _ 66 72 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.38 PROPOSAL SIGNATURE PAGE FOR SOLE PROPRIETOR OR PARTNERSHIP The full names and residences of persons, partners or firms interested in the foregoing Proposal, as principals, are as follows: PROPOSER (FIRM NAME) Witnesses: (SEAL) SIGNATURE AND E-MAIL ADDRESS PRINT NAME Title (Sole Proprietor or Partner) Post Office Address: TELEPHONE CITY in which fictitious name is registered. Attach a copy of proof of registration 67 73 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.4 DRUG-FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. VENDOR'S SIGNATURE PRINTED NAME NAME OF COMPANY 68 74 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, or candidate would be influenced thereby."" ... The term 'public officer' includes any person elected or appointed to hold office in any agency, including any person serving on an advisory body." The City of North Miami Beach policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City does business. Only advertising office stationery or supplies of small value are exempt from this policy -e.g. calendars, note pads, pencils. The State of Florida definition of "gifts" includes the following: Real property or its use, Tangible or intangible personal property, or its use, A preferential rate of terms on a debt, loan, goods, or services, Forgiveness of indebtedness, Transportation, lodging, or parking, Membership dues, Entrance fees, admission fees, or tickets to events, performances, or facilities, Plants, flowers or floral arrangements Services provided by persons pursuant to a professional license or certificate. Other personal services for which a fee is normally charged by the person providing the services. Any other similar service or thing having an attributable value not already provided for in this section. To this list, the City of North Miami Beach has added food, meals, beverages, and candy. Any contractor, vendor, consultant, or business found to have given a gift to a public officer or employee, or his/her family, will be subject to dismissal or revocation of contract. As the person authorized to sign the statement, I certify that this firm will comply fully with this policy. SIGNATURE PRINTED NAME NAME OF COMPANY TITLE Failure to sign this page shall render your bid non-responsive. 69 75 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.6 SOURCE OF INFORMATION How did you find out about this solicitation? Check all that applies. 1. www.Citynmb.com 2. www.demandstar.com 3. Daily Business Review 4. The Miami Herald 5. Referrallword-of-mouth 6. Search Engine/Internet search 7. E-mail, newsgroup, online chat 8. Banner or Link on another website 9. Flyer, newsletter, direct mail Other c=J Specify Source: ________ _ c=J c=J Specify Source: ________ _ c=J c=JSpecify Source: ________ _ c=J Specify Source: ________ _ Please note: This survey form is used for internal Procurement purposes only. 7B City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.7 INDEMNIFICATION CLAUSE The Contractor shall indemnify, defend and hold harmless the City Council, the City of North Miami Beach and their agents and employees from and against all claims, damages, losses and expenses (including attorney's fees) arising out of or resulting from the contractor's performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or damage on destruction of property including the loss of use resulting there from, and (2) is caused in whole or in part by any breach or default by Contractor or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless or whether or not it is caused in part by a party indemnified hereunder. Proposer's Name STATE OF FLORIDA COUNTY OF MIAMI-DADE Signature SWORN TO AND SUBSCRIBED before me, the under signed authority, Date _____________ who, after first being sworn by me, affixed his/her [name of individual signing] signature in the space provided above on this __ day of ______ , 20 __ _ NOTARY PUBLIC City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: (print individual's name and title) For: (print name of entity submitting sworn statement) whose business address is: _______________ _ and (if applicable) its Federal Employer Identification Number (FEIN) is: ______ _ (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: __ __ ). 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). o Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Signature Sworn to and subscribed before me this ___ day _________ , 20 Personally known ________________________ _ OR ____ -::--____________ Name of Notary Produced identification Notary Public -State of _____ _ City of North Miami Beach, FL 5.9 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA } } COUNTY OF SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services I, the undersigned, hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of North Miami Beach, its elected officials, and --:-:-_.,--_--:-:-_--:--______ or its design consultants, as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Title: Sworn and subscribed before this __ day of ______ , 20_ Notary Public, State of Florida (Printed Name) My commission expires: _________ _ City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.10 NON-COLLUSIVE AFFIDAVIT STATE OF FLORIDA } } COUNTY OF SS: } ______________ being first duly sworn, deposes and says that: a) He/she is the ____________________ ' (Owner, Partner, Officer, Representative or Agent) of the Proposer that has submitted the attached Proposal; b) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; c) Such Proposal is genuine and is not collusive or a sham Proposal; d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; e) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed, sealed and delivered in the presence of: 8y: _________ _ Witness Witness (Printed Name) (Title) City of North Miami Beach, FL ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF } } SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services BEFORE ME, the undersigned authority personally appeared _________________ to me well known and known by me to be the person described herein and who executed the foregoing Affidavit and acknowledged to and before me that executed said Affidavit for the purpose therein expressed. WITNESS, my hand and official seal this ____ day of _________ , 20_. My Commission Expires: Notary Public State of Florida at Large City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.11 PROPOSER QUESTIONNAIRE 1. Today's Date: _____________________________ _ 2. Name of Company Submitting Proposal: 3. How many years has your firm been in business under its present business name?: 3. Under what other former name(s) has your firm operated?: ______________ _ 4. Have any similar agreements held by proposer for a similar project to the proposed project ever been canceled? Circle one: No Yes If yes, please explain: ______________ _ 5. Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? Circle one: No Yes If yes, please explain: ____________________________ _ 6. Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Circle one: No Yes If yes, please explain and give date, court jurisdiction, action taken, and any other explanation deemed necessary: 7. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or State registration. 8. List the pertinent experience of the key individuals of your firm (continue on insert sheet if necessary): 9. State the name and title of the individual who will have personal management of the work: ___ _ 10. State the name and address of attorney, if any, for the firm: City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business and/or individual: ______________________________ _ 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer: 13. Bank references: BANK NAME ADDRESS (CITY. STATE. ZIP) PHONE NUMBER 14. Attach a Financial Statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets (e.g. cash, joint venture accounts, accounts receivable, notes, receivable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses) b) Net Fixed Assets c) Other Assets d) Current Liabilities (e.g. accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes) e) Other Liabilities (e.g. capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings) 15. State the name of the firm preparing the financial statement and date thereof: 16. Is this financial statement for the identical organiiation named on question #2? Yes No 17. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. parent-subsidiary). 18. Surety (bonding) references -Attach a letter specifying maximum bondability from at least one (1) surety reference named below (Refer to Section 2.0, Item 10-10.1) SURETY ADDRESS (CITY, STATE. ZIP) PHONE NUMBER City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, owned/leased status, condition, year, make and model? Yes No 20. Firm has attached a current Certificate of Liability Insurance? Yes No 21. Litigation/Judgements/Settlements/Debarments/Suspensions -Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. ______________________________ _ 22. Disclosure of Conflict of Interest VENDOR SHALL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY CITY OF NORTH MIAMI BEACH OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135, FLORIDA STATUTES, WHO IS AN OFFICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDOR'S BUSINESS OR ITS PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH CITY OFFICIAL OR EMPLOYEE IS IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. Name FIRM NAME SIGNATURE OF AUTHORIZED AGENT NAME & TITLE, TYPED OR PRINTED STATE OF COUNTY OF Relationship ) )SS ) The foregoing instrument was sworn to and subscribed before me this __ day of ______ , 20_ by _______________ who is personally known to me or produced ______________ as identification. NOTARY PUBLIC, State of ____ _ Commission No.: _______ _ Print Name: _________ _ Commission Expires: ______ _ SEAL (if Corporation) City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services AGREEMENT No. SAMPLE AGREEMENT ONLY BETWEEN THE CITY OF NORTH MIAMI BEACH AND CONTRACTOR NAME THIS AGREEMENT is made and entered into as of this ___ day of _______ , 2014 by and between Contractor Name a corporation organized and existing under the laws of the State of XXXXXX, with offices at Address (hereinafter referred to as the "Contractor"), and the City of North Miami Beach, a political subdivision of the State of Florida, having its principal office at 17011 NE 19th Avenue, North Mia mi Beach, Florida 33162 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, the Contractor has offered to provide the materials and/or services and to be bound by the Plans and the terms and conditions of the Request for Proposals (RFP) No. XXXX-XX TITLE, which includes the General Terms and Conditions of the Request for Proposals, Specifications, Bid Forms, and associated addenda attached hereto and incorporated herein as Exhibit "A", and the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B"; and WHEREAS, the Contractor has submitted a written proposal dated XX, hereinafter referred to a s the "Contractor's Proposal", the terms of which are incorporated herein by reference as if fully set forth herein; and WHEREAS, the City desires to procure from the Contractor such services for the City, in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. The Contractor agrees to provide the materials and/or services pursuant to and to be bound by the Plans and the terms and conditions ofthe Request for Proposals, which includes General Terms and Conditions of Request for Proposals, Specifications, Bid Forms, and associated addenda and the terms of which are incorporated herein by reference as iffully set forth herein and attached hereto as Exhibit "A", and the Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 2. The City agrees to abide by and to be bound by the terms of the Request for Proposals, which includes General Terms and Conditions of the Request for Proposals, Specifications, Bid Forms, and associated addenda attached hereto and incorporated herei n as Exhibit "A", and by the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 3. Contractor shall deliver materials and/or provide services in accordance with the terms of the Request for Proposals, Bid Forms and addenda attache d hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 4. The City agrees to make payment in accordance with the terms of the Request for Proposals, Bid Forms and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services attached hereto and incorporated herein as Exhibit "B". 5. This Agreement and attachments hereto constitute the entire agreement between the parties hereto, and its provisions shall not be amended, except in writing, after formal approval by both parties. 6. This Agreement will commence as provided for in RFP XXXX unless Contractor is otherwise notified by the City. Anyex tension to this Agreement shall be in writing. The City Manager is au thorized to extend or terminate this Agreement on behalf of the City. 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the City, Contractor hereby agrees to indemnify and hold the City harmless from any and all claims, suits, actions, damages, causes of action, and attorney's fees, arising from any personal injury, loss of life, or damage to person or property sustained by reason of or as a result of the products or materials used or supplied in the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on this. ____ day of _____________ , 2015. Signature lines here CD CD OJ N t:ll~ 01 "'AIII'I [lAAOt"':o, ")A~I OAO( COU"-Ity 6)"", .. ~ .' . ,i! •• ~ .... __ . ~"I. l CITY OF NORTH MIAMI BEACH NEIGHBORHOODS MAP CIlYO' NOAIIIMIA.IoI:I N,E. 135th SfRC:CT taGu. URRAC( ellY Of """.-tHU1UA ern'Of NOKfuMlAlll > ~ (") ::I: :s::: m z -I ~ I Z o ~ ::I: :s::: » :s::: OJ m > (") ::I: (") ~ OJ o c z c > ::tI iii CJ) :s::: > "C Q -< 8- z o ;:+ ::T :s:: iii' ~, CD m Ol C') ::T -n r ;;0 -n 1J Z c:> '" a ~ 01 6 0:> o iii' Ol '" ~ o m ~ iii' ;;0 m 3 o ~ Ol ::> c- O iii' '0 o '" ~ (f) m <! ~. CONTRACT FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES ASHBRITT, INC. PROPOSAL AND CONTRACT PRICE 89 EnvironmentaL OUR PROMISE: ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Your dedicated partner in response & recovery. There when you need us. Ash Britt Inco 1 Response to the City of North Miami Beachl FL AshBritt Inc., Response to the City of North Miami Beach, FL 90 Page Ii ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES June 5,2015 Procurement Management Division ATT: Brian K. O'Connor 17011 North East 191h Avenue, Room 315 North Miami Beach, FL 33162 Ash, ~ Environmental RE: RFP 2015-08 Disaster Debris Removal and Disposal Services Dear Mr. O'Connor, AshBritt, Inc. (AshBritt) is pleased to respond to the City of North Miami Beach's RFP for Disaster Debris Removal and Disposal Services. Providing the most detailed and tenured team, and as your current contractor, we are excited to continue to offer our proven experience and capabilities to support the City before, during and after a disaster event. AshBritt is a Deerfield Beach-based and Headquartered contractor that has supported the recovery efforts of South Floridajurisdictions following Hurricane Wilma in November of2005. From our experience in Hurricane Andrew to Hurricane Wilma, and many other disasters that have affected Florida, we fully understand the effects a hurricane will have on a community. AshBritt's mission if selected as the prime recovery contractor is to act as an extension and surrogate of the City to ensure a rapid return to normalcy . .J.. Demonstrated Experience In February of 20 I 4, AshBritt was activated in eight municipalities after Winter Storm Pax impacted South Carolina and Georgia. During this activation, AshBritt collected, processed and disposed of more than I, I 00,000 cubic yards of vegetative debris. In 2012, following Hurricane Sandy, AshBritt was activated in more than 60 jurisdictions simultaneously in the states ofNJ, CT, NY, MD, and VA. During this mission, we collected 3.5 million cubic yards of debris in less than 90 days while our daily activity peaked at a production rate greater than 100,000 cubic yards per day. One of our most significant accomplishments occurred in 2005, where AshBritt was the initial response contractor for the US Army Corps of Engineers (USACE) in both Louisiana and Mississippi for Hurricane Katrina. Ultimately, we were the USACE's prime contractor for debris removal and management in the State of Mississippi. This project was the largest debris mission performed by a single company in U.S. history. For this unique mission, we collected and disposed of 21 million cubic yards of debris and wreckage in 16 jurisdictions, employing 1,350 subcontractors and 500 supervisory, quality control, safety, and administrative personnel. Furthermore, AshBritt collected and removed over 9 million cubic yards of debris during the first 60 days of the recovery, an average production rate of nearly 170,000 cubic yards per day. At our peak, we removed over 300,000 cubic yards in one day. We simultaneously supported 22 jurisdictions in the State of Florida for Hurricane Wilma recovery efforts while we also supported 38 jurisdictions between the States of Mississippi and Louisiana for the Hurricane Katrina recovery efforts. If selected as the City's contractor, we will employ our unrivaled operational and technical strategies throughout all projects and missions . .J.. Local Subcontractor Relations from a Florida Based Corporation Due to the location of our corporate office, we have been able to gain and maintain meaningful relationships with South Florida based subcontractors. Having two dedicated SBEIMBEIDBE liaisons to reach out, form, and maintain relations with various subcontractors is a grave advantage for Ash Britt, and we consider it one of our core functions. During our largest operation for the United States Army Corps of Engineers (USACE) Hurricane Katrina recovery mission, we far surpassed our small business goal by a 20% margin. This is a testament to our dedication of incorporating SBE/MBE/DBE companies and meeting our goals we set even in the largest most complex mission in the U.S. 565 East Hillsboro Boulevard' Deerfield Beach, Florida' 33441 Phone (954) 725·6992 • Facsimile (954) 725·6991 • Web: www.ashbritt.com • Email: response@ashbrittcom AshBritt Inc., Response to the City of North Miami Beach, FL 91 Page Iii ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Ash Environmental .J.. Core Team Members Operational Knowledge and Capacity Ash Britt has virtually maintained the same core team since 2005. This has allowed us to learn from the 217 disaster recovery projects, 29 special environmental projects, and over 500 clients that we collectively supported and assisted in recovery efforts across the U.S. & Internationally. From undertaking multiple environmental mitigation projects; to removing, collecting, and disposing of vehicles, vessels and waterway debris in urban and rural areas across the U.S., AshBritt has attained the practical knowledge and wherewithal to complete any mission. Whether managing 21 ,000,000 cubic yards of debris or 50,000 cubic yards, AshBritt has a seasoned and qualified team that understands all necessary requirements to complete any project resulting from a disaster that may impact the the City of North Miami Beach. These extensive years of experience working with Florida jurisdictions, the Florida Division of Emergency Management, Federal Emergency Management Agency, Federal Highway Administration, and other federal funding sources, has propelled AshBritt's team's knowledge with all the necessary procedures and guidelines to implement best practices and to ensure maximum reimbursement is attained for the City of North Miami Beach. AshBritt's dedicated Technical Assistance Team has worked at the Florida Division of Emergency Management and the Federal Emergency Management Agency managing programs for state and federal reimbursement. Their experience in conjunction with our Project Managers and Technical Consultants tenured careers has solidified our ability to serve our Florida jurisdictions in all facets of Debris Management and Removal Services. With AshBritt's extensive successful history providing debris management and removal services across the nation, we are confident we can fulfill and surpass any future expectations and needs for the City of North Miami Beach. Corporate Headquarters: 565 East Hillsboro Boulevard Deerfield Beach, FL 33441 Office: (954) 725-6992 Fax: (954) 725-6991 Toll-free: (800) 244-5094 Web: www.ashbritt.com Primary Coli/act willi tile Ability 10 Bind AsIIBritt: Randal Perkins, Chief Executive Officer Office: (954) 725-6992 Toll-free: (800) 244-5094 Fax: (954) 725-6991 Mobile: (954) 683-0247 (24 hours) Email: jnoble@ashbritt.com Ash Britt acknowledges full and complete understanding of the work to be accomplished during the term of a resulting contract. Additionally, our proposal is a respondent offer and as requested is valid for 120 days after the time of opening. AshBritt acknowledges full and complete understanding of the work to be accomplished under the term of a resulting contract. We appreciate your time and consideration, and we look forward to the opportunity of being chosen as your disaster recovery partner. Randal Perkins Chief Executive Officer 565 East Hillsboro Boulevard· Deerfield Beach, Florida' 33441 Phone (954) 725-6992' Facsimile (954) 725-6991 • Web: www.ashhritt.com • Email: response@ashbritt.com AshBritt Inc., Response to the City of North Miami Beach, FL 92 Page I iii Table of Contents ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES TABLE OF CONTENTS ......................................................................................................................................................... IV TAB A. SCOPE OF SERVICES PROPOSED ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 1 DISASTER DEBRIS REMOVAL •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 1 EMERGENCY PUSH ............................................................................................................................................................ 1 PUBLIC & PRIVATE PROPERTY DEBRIS REMOVAL .................................................................................................................... 1 Public Property Debris Removal .............................................................................................................................. 1 Private Property Debris Removal ............................................................................................................................ 3 HAZARDOUS TREES ........................................................................................................................................................... 3 HAZARDOUS liMBS .....................................•••.....................•..........................................................••..................•....••.•...... 4 HAZARDOUS STUMPS ........................................................................................................................................................ 4 WHITE GOODS ................................................................................................................................................................ 4 TEMPORARY DEBRIS STORAGE AND REDUCTION SITES .......................................................................................... 5 Site Identification and Setup ................................................................................................................................... 6 Debris Types/Reduction Method ............................................................................................................................. 7 Debris Reduction by Grinding .................................................................................................................................. 7 Debris Reduction by Burning ................................................................................................................................... 7 Reduction by Sorting and Compaction .................................................................................................................... 8 HAZARDOUS WASTE HANDLING .......................................................................................................................................... 8 DISPOSAL ....................................................................................................................................................................... 8 STATEMENT OF EFFECTIVE PLAN & GENERAL PROJECT MANAGEMENT APPROACH ................................................ 9 9 PHASE ApPROACH/PLAN ............................................................................................................................................... 10 1. DISASTER RECOVERY SERViCES ...................................................................................................................................... 16 2. RESPONSE AND MOBILIZATION ...................................................................................................................................... 16 Tiered Approach Response Actions ....................................................................................................................... 17 Emergency On-Call System ................................................................................................................................... 19 Response Commitment ......................................................................................................................................... 19 Response Plan Timeline ......................................................................................................................................... 19 3. OPERATIONAL RELATIONSHIP WITH SUBCONTRACTORS ...................................................................................................... 22 4. COORDINATION OF DEBRIS REMOVAL OPERATIONS ........................................................................................................... 23 Subcontractor Plan ................................................................................................................................................ 23 Subcontractor Letters of Interest .......................................................................................................................... 28 5. QUALITY CONTROL PLAN ............................................................................................................................................. 36 Site Quality Control & Assurance Overview .......................................................................................................... 36 Safety, Quality & Environmental Control Overview .............................................................................................. 37 Clean-As-You-Go (C-A-Y-G): .................................................................................................................................. 38 6. DOCUMENTATION AND RECORD KEEPiNG ........................................................................................................................ 38 Automated Debris Management System (ADMS) ................................................................................................. 39 The Data Capture Process for Debris Operations .................................................................................................. 39 7. FEMA PAPERWORK .................................................................................................................................................... 40 Examples of Documentation ................................................................................................................................. 41 FEMA Public Assistance Program: An Overview ................................................................................................... 46 Sandy Recovery Improvement Act (SRIA) of 2013 ................................................................................................. 46 Maximizing Reimbursements for North Miami Beach under the (SRIA) ............................................................... 46 8. INVOICE FOR SERVICES ................................................................................................................................................. 47 Disaster Information Management System Invoicing & Audit Process ................................................................. 49 9. OFFICE OF OPERATIONS ............................................................................................................................................... 53 10. DISPOSAL SiTES ........................................................................................................................................................ 53 Debris Site Evaluation Worksheet ......................................................................................................................... 53 AshBritt Inc., Response to the City of North Miami Beach, FL 93 P age I iv ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Site Plans ............................................................................................................................................................... 54 11. DEMOLITION SERVICES .•.......•..••........••........•.....•...••.....•.....•...............•......•.••.................•.•.......••.......•........••••........•.• 54 AshBritt, Inc. Select Demolition Experience ......................... , ................................................................................ 55 Asbestos Related Demolitions ............................................................................................................................... 55 Demolition Procedures Outline ............................................................................................................................. 56 12. SUPPLEMENTARY SUPPLIES ........................................................................................................................... 57 TABB. EMERGENCY SERViCES ....•...•.........•..•••••....••......•.•.....•.••.....•••••........••.......•.•.•.....•....•......•.......•.•••...........•.....•.......••....•••... 57 MARINE & REMEDIATION SERVICES •..•.....••............••.•...•..........•••...•........•••.•••..........•..••..........•..•.•••••.....••..•............••.•.... '" 58 Texas Power and Associates ................................................................................................................................. 59 13. COMMUNICATION PLAN ......•..•••........••••••.....•••...••.•........•••.............•••..•••....••.....•••....••...•••.•.•••..............••.•....•••...•...... 59 14. MANAGING CREWS -GEOGRAPHIC AREA MANAGEMENT ................................................................................................ 61 Geographic Area Management ............................................................................................................................ 61 Sectoring of Geography ........................................................................................................................................ 61 Sector Managers ................................................................................................................................................... 62 Number of Crews in Each Sector ........................................................................................................................... 62 Haul Destination from Each Sector ....................................................................................................................... 62 FIRM QUALIFiCATIONS ................................................................................................................................ 63 1. DESCRIPTION OF ASHBRITT ............................................................................................................................... 63 KEY PERSONNEL ..••.•..•••..••...••.•..•.•.••...••••...••••••.•....•••...••..••••••..•....•.•...•...••••••.•.••.••..••••.....•....•••..•..••••.•......•....••..••••••....••• 66 Organizational Chart. ............................................................................................................................................ 66 Key Team Member Resumes ................................................................................................................................. 66 Project Personnel Available ................................................................................................................................. 114 Years of Experience ............................................................................................................................................. 114 2. FULL EQUIPMENT RESOURCES .•••••.••...•••••..•••...•...••...•••...•••••••.....••.....•..•..••....••.••.........•....•..•.•••........•.....•.•....•..•••.•..•••• 115 3. MANAGEMENT SUPPORT ...••.•..•••..••••••......••...•.....•.•.•••...•••••........•...•..•••.•••.•••••••.............••.•.•..•..............•.•.•..••.•.••••.•.•• 121 4. LOCATION OF SUBCONTRACTORS .••.•......•...•......••..•....•..........••....••....••...•.••...•...•.........•......••.••..••••.•••...•...•..••....•••.•...•.. 122 5. EMERGENCY RESPONDERS •..••....••••.......••••••.•••..•••.....•..••••......••.•••......•.•••.•••....•....•••••..••.••...••.....••••..••..••..•...•..••••....•... 124 Certifications and Trainings ................................................................................................................................ 124 6. SAFETY PLAN .•..•..••..•••..•••....•.•.•..•••....•••..........••...••..•••............••...•.•...••••••.•..•.•.•..•••.•....••••.•...•••....•.•••.......•..••.••.•.•.... 126 Safety Pays and Experience ................................................................................................................................. 126 Site-Specific Safety and Health Plan .................................................................................................................... 128 Activity Hazard Analysis ...................................................................................................................................... 141 Handling of Hazardous Material ......................................................................................................................... 143 7. COMMUNICATION TECHNOLOGY ..•.•..............•••..••...•••...•••••......••.......•..••..•.•.•..••.••.............•..•.•••.••............•........••.•..•.•.• 144 8. TECHNOLOGICAL INFRASTRUCTURE FOR OPERATIONS AND COSTS .•..•.•..........•.•...•...•..•.........••...•..•......••.••..••...•...•..••••....••.. 144 Automated Debris Management System (ADMS) ............................................................................................... 144 DIMS Flexibility and Capacity Overview .............................................................................................................. 145 DIMS Deficiency Tracking .................................................................................................................................... 150 TAB C. CLIENT REFERENCES & PAST PERFORMANCE ............................................................................................. 156 1. & 2.EMERGENCY DISASTER RECOVERY EXPERIENCE TABLE ............................................................................................... 156 SIGNATURE PROJECTS ................................................................................................................................................... 183 State of New Jersey -Hurricane Sandy, 2012-2013 ............................................................................................ 183 State of Massachusetts -Massachusetts Severe Storm and Snowstorm, 2011-2012 ........................................ 185 State of Connecticut -Connecticut Severe Storm, 2011-2012 ............................................................................ 186 USACE -Hurricane Katrina, 2005-2006 .............................................................................................................. 188 3. DISASTER RECOVERY MONITORING FIRMS ..................................................................................................................... 190 4. SOUTH FLORIDA CONTRACTUAL COMMITMENTS ............................................................................................................ 190 5. KEY SUBCONTRACTOR CONTRACTUAL COMMITMENTS ..................................................................................................... 190 6. & 7. PENDING LAWSUITS AND JUDGEMENTS (3) yEARS ................................................................................................... 190 TAB D. RESOURCES AND AVAILABILITY ................................................................................................................. 191 AshBritt Inc., Response to the City of North Miami Beach, FL 94 Page Iv § TAB E. ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 1. CURRENT WORKLOAD ............................................................................................................................................... 191 2. CURRENT CONTRACTUAL OBLIGATIONS IN FLORIDA ......................................................................................................... 191 Ability to Manage Multiple Contractual Obligations .......................................................................................... 193 FINANCIAL CAPABILITY .................................................................................................................................................. 197 REQUIRED FORMS, REQUIRED ATIACHMENTS & VALUE-ADDED BENEFITS ................................................. 198 BOND LETTER .............................................................................................................................................................. 198 BANK LETTER ................................................•..........................•.................................•....................................•............ 199 LICENSES ............................................................................................................................................... ; .................... 200 INSURANCE CERTIFICATE ................................................................................................................................................ 205 5.1 PRICE PROPOSAL .................................................................................................................................................... 207 5.2 ACKNOWLEDGEMENT OF ADDENDA ........................................................................................................................... 216 Addendum Acknowledgement ............................................................................................................................ 217 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION ........................................................................................................ 221 5.4 DRUG FREE WORKPLACE PROGRAM ........................................................................................................................... 222 5.5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY ........................................................................................... 223 5.6 SOURCE OF INFORMATION ........................................................................................................................................ 224 5.7 INDEMNIFICATION CLAUSE ....................................................................................................................................... 225 5.8 SWORN STATEMENT ON PUBLIC ENTITY CRIMES ........................................................................................................... 226 5.9 ANTI-KICKBACK AFFIDAVIT ....................................................................................................................................... 228 5.10 NON-COLLUSIVE AFFIDAViT .................................................................................................................................... 229 ACKNOWLEDGEMENT .................................................................................................................................................... 230 5.11 PROPOSER QUESTIONNAIRE .................................................................................................................................... 231 VALUE ADDED BENEFITS ................................................................................................................................................ 234 Automated Debris Management System (ADMSj ............................................................................................... 234 Public Service Announcements (PSAj .................................................................................................................. 234 AshBritt Inc., Response to the City of North Miami Beach, FL 95 P age I vi :: ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES TABA. Scope of Services Proposed Disaster Debris Removal Emergency Push AshBritt will mobilize an established management team and necessary resources immediately to initiate and conduct, under a supplied plan, emergency road clearance of debris ("first push") from pre-specified primary transportation routes as soon as it is safe to enter work zones (generally, within 6 to 12 hours or sooner). Street clearance is accomplished by removing large debris from public roads, complexes and stacking it on public rights- of-way (ROW). Generally, Debris will not be collected during this stage though, under extraordinary circumstances, debris removal may be conducted. AshBritt will immediately determine the scope of work required, activate sufficient resources, and mobilize manpower and equipment within 24 hours. The primary goal is to create immediate safe passage for emergency response vehicles and equipment. Mechanized rubber-tired lifting and pushing equipment and specialized ground labor with chainsaws and other hand tools are used to complete this phase of work. Estimates from the initial damage survey will determine the required response necessary to facilitate a rapid recovery. We will escalate equipment and crew sizes to the appropriate level to execute this task. Based on the initial survey, crews will be deployed to areas with the greatest damage and need. These areas will most likely be critical facilities and priority routes. At a minimum, Hot Spot Crews will respond to urgent requirements as directed by the City and shall begin operation within twenty-four (24) hours after NTP. Critical pre-specified priority routes and critical facilities are prioritized to target. Clearing and ensuring there is access to hospitals, fire stations, police stations, designated public shelters, airports and other vital public facilities are the priority. Clearing and ensuring access to essential public and private utility facilities and systems are the next most important. Lastly, clearance of the main arteries, residential streets, and byways are conducted. During this phase, crews will be required to work a minimum of 12 hours per day; though we may arrange for longer schedules if the City and Ash Britt warrant the work. This phase of the operation is typically completed within 70 working hours (six, twelve hour days) after a declared disaster event. Depending on the magnitude of the disaster, however, full clearance could take longer. Regardless, we will make a concerted effort to complete this task in the most expeditious manner, ensuring that the City maximizes its reimbursement for this phase of work. Furthermore, AshBritt will comply with the City regarding restrictions of work hours (school zones, peak hours, residential zones). Public & Private Property Debris Removal Public Property Debris Removal AshBritt will employ the following protocols and processes to safely and efficiently remove and collect eligible storm generated debris for efficient recovery operations. Note: Please see Tab A. 7. FEMA Paperwork for more information on our Technical Assistance. Collection Equipment Trucks and trailers used for debris collection will be inspected for safety during the certification process by AshBritt's Quality Control Representatives (QCR). Repair of any safety deficiencies are required prior to final certification and assignment. Trucks and trailers are required to have tailgates that secure the load and prevent debris from falling from the vehicle during transport. Scope o/Services Proposed 96 I' J ~ c' 11 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Truck Measurements and Signage AshBritt's QCR will measure the load capacity of each truck and trailer bed using the certification programming in ADMS or the Truck/Trailer Measurement Forms. Measurements of the height, width, and length of the truck or trailer bed and recorded. Subject to acceptance or rejection by the Contracting Officer's representative, sideboards or other extensions to the bed, if used, will comply with all applicable laws, rules, regulations, and manufacturer's recommendations. Additions, changes or removal of sideboards to a certified, contracting officer rated, truck will immediately be removed from service, re- measured and recertified with a new truck number issued. The old truck number will be permanently retired and this will be reported by AshBritt's Mission Compliance Manager to the Contracting officer. Truck loading and transport will comply with all City of North Miami Beach rules and regulations. Trucks or other equipment designated for use under this contract for the purpose of transporting debris will be equipped with two signs, one attached to each side. Signs will be provided by AshBritt. Signs will be a minimum of 12" x 16", be approved by the City, and will prominently display the following information: Prime contractor name Subcontractor name Truck number Cubic yard capacity and/or tare weight Name of inspector and inspection date A series of digital photos of the truck or trailer are taken prominently displaying the placard and captured in the ADMS system. If the City elects not to use ADMS, the Truck/Trailer Measurement Form, the digital photos and other appropriate support documentation are combined in a notebook to create a master truck record maintained in AshBritt's field office with a copy provided to the City and the City inspection tower monitor. Crew Assignments & Responsibilities The CQC Sector Managers shall have authority to coordinate and position crews in each of the zones that make up their respective sector. Taking into account crew composition and intended scope of work to be performed, crews will be assigned to a specific zone within a sector. Sector Managers will assign only one subcontractor per zone per scope of work; subcontractors with the capability to handle multiple zones will be assigned adjacent zones. Using this assignment process will greatly facilitate the QCR's monitoring of subcontractor performance. A sufficient amount of crews will be assigned to each zone with the intention of having all zones completed at the same time. They will complete one pass through the entire zone. This will be verified by a QCM prior to beginning a second pass or being reassigned to a new zone. Collection Process Collection crews will systematically traverse the streets within their assigned area and collect eligible debris from the ROW. Crews are instructed with regard to the following guidelines: Operators will perform an inspection of their vehicles and equipment prior to starting work Operators will record the inspection on a vehicle safety inspection form. The form must remain in the vehicle at all times and a copy will be maintained by the CQCSM. Crew foremen will verifY that all crew personnel are in appropriate PPE Crews will position appropriate traffic control personnel and devices as required Scope o/Services Proposed 97 I' ,\ ",_. 12 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Collection activities will normally begin at the point that they were concluded the previous day Crews will collect debris only from the ROW taking care to protect the existing infrastructure Crews will collect all debris and will not to co-mingle vegetative and C&D or mixed debris White goods will be segregated and left for separate collection Crews will collect debris on each pass eliminating the threat to public health and safety Crews are instructed to schedule collections around schools on the weekend if possible and avoid areas around schools, particularly during the beginning and end of the school day Ensure that debris does not hang over the vehicle sides or extend above the top Debris weight distribution will be maintained evenly during the loading process Private Contract Work All crews are prohibited from soliciting or accepting offers of private work to be performed in the designated work area during the period of this contract from citizens or others. Under no circumstances will crews mix debris hauled for others with debris hauled under this contract. Any crews found to be working for anyone other than AshBritt during the term of the contract will be immediately terminated and a written deficiency report provided to the City of North Miami Beach Private Property Debris Removal Private Property Debris Removal (PPDR) work may be authorized by the City and the FEMA Federal Coordinating Officer (FCO) for reimbursement under certain, special conditions. If a homeowner cannot reasonably achieve the remediation of hazards posing immediate threats to public health and safety, PPDR may be authorized. There are guidelines set forth in the FEMA P-325 Debris Management Guide, FEMA DAP9523.4 Demolition of Private Structures, and FEMA DAP9523.13 Debris Removal from Private Property that must be followed in order to maintain safe work that is eligible: Obtain a Right-of-Entry (ROE) signed by the property owner which includes a hold harmless agreement that indemnifies the respective entity. ROE and Hold Harmless should be reviewed by FEMA's Office of Chief Counsel (OCC). Photos are encouraged to show condition before and after work is done, and verify the scope of work. PPDR Assessment is done to the property to establish the scope if eligible work. Documentation of Environmental and Historic Review of the property in order to abide by 44 CFR Parts 9 and 10. AshBritt's Technical Assistance Team can assist the City with the requests for PPDR work, interpretation of the PPDR eligibility criteria, PPDR rules for the current disaster, and the documentation necessary to authorize work on private property. We have a long history of assisting communities and their residents with this often time- consuming process. AshBritt gained extensive experience by managing and completing 29,007 PPDR projects for our Hurricane Katrina Mississippi recovery mission Hazardous Trees In accordance with FEMA P-325 Debris Management Guide, all Hazardous Trees that have a diameter breast height of six inches or greater and one or more of the following criteria are met will be removed: It has more than 50 percent of the crown damaged or destroyed It has a split trunk or broken branches that expose the heartwood It has fallen or been uprooted within a public-use area It is leaning at an angle greater than 30 degrees Hazardous leaning trees on public right-of-ways will be identified, measured (diameter), and documented by the City. Crews will saw-cut as necessary to trim and truncate such trees to facilitate loading. Leaning trees on private Scope of Services Proposed 98 f' 'I " c' 13 C G ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES property that are encroaching onto the ROW will be saw-cut at the private property line when safe to do so. Only the encroaching portion will be removed. Hazardous trees on private property posing an immediate threat will be addressed on a per case basis as identified above in the Private Property Debris Removal Section. Under an executed waiver and hold harmless agreement, we will remove trees and limbs that have fallen on homes or are threatening to fall on homes as a result of a disaster. Hazardous Limbs Hazardous hanging limbs ("hangers") on trees located in the ROW will be identified and documented by the City similarly. AshBritt will remove Hazardous Limbs (Hangers) if they are: Located on improved public property Greater than two inches in diameter at the point of breakage Still hanging in a tree and threatening a public-use area, e.g. trails, sidewalks, golf cart paths During our 2011 Winter Storm mission in Connecticut and Massachusetts, we removed hazardous hanging limbs from 187,853 trees. Hazardous Stumps All hazardous uprooted, eligible stumps on public right-of-ways identified by the City as larger than 24 inches in diameter, measured 36 inches in height above ground with 50% of the root ball being exposed, will be removed, loaded and transported to the TDSR. Ifless than 50% of the root ball is exposed, it will be cut flush to the ground. A City representative will inspect the stump and measure the diameter above the root ball. The stump measurement, specific point of origin (GPS coordinates), and any notes by the City representative indicating the nature of the stump hazard must be added to the special stump load ticket for proper documentation. A photographic record is required. Proper documentation for eligible hazardous stumps is paramount for FEMA reimbursement. AshBritt will strictly comply with FEMA RP9523.1l, Hazardous Stump Extraction and Removal Eligibility, with respects to all hazardous stump removal from approved property. For our Hurricane Katrina Mississippi mission, alone, we extracted approximately 24,000 hazardous stumps. Note: AshBritt adheres to the FEMA 9580.204 Documenting and Validating Hazardous Trees, Limbs, and Stumps, for all work done regarding these particular debris streams Clean Fill Dirt Our specialized crews will typically consist of heavy loading equipment (Le., wheel loader, backhoe, crane, etc.), a lowboy trailer and a dump truck holding fill material. Voids created by stump extractions will be filled with comparable and suitable material, usually purchased locally. Ruts and depressions inadvertently caused by contractor equipment and voids created by stump removals will be filled with suitable material and reasonably compacted to grade. For our Hurricane Katrina Mississippi mission, alone, backfilled over 40,000 voids. White Goods Loading and hauling of white goods will be performed when declared as eligible debris. White goods are divided into two categories; non-refrigerant containing and refrigerant containing. Refrigerant containing white goods have two sub-categories; clean and dirty. Typically, clean refrigerant containing white goods are air conditioning units, but may also include empty refrigerators and freezers. Dirty refrigerant containing white goods consist of refrigerators and freezers in which food products and contents are still remaining inside. Scope of Services Proposed 99 I' ~I .'{. c: I 4 c :: ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES The collection methods used for this debris will be dependent on the category. For non-refrigerant white goods, collection procedures will be as outlined above. White goods categorized as containing refrigerant will be collected in such a manner that the refrigerant system will not be breached (Le., the coils or condenser should not be ruptured or broken). All necessary precautions will be taken in collecting dirty refrigerant containing white goods so that their contents will not be spilled. If not already sealed, units will be bound to prevent spillage by securing tape, ratchet straps, rope, or similar materials to minimize the spilling of contents. Units will be picked up using Y2 to 1 ton pickup trucks or box trucks with installed lift gates or ramps. Units will be loaded onto these trucks with the aid of appliance dollies. Units will be securely strapped into place to prevent spillage and hauled to collection points defined by the City. White Good Collection at TDSR Management and processing of white goods will also be dependent on the category. For non-refrigerant white goods, this material will be segregated into the recyclable metals pile. White goods categorized as containing refrigerant will have the refrigerant evacuated per EPA regulatory requirements for Freon reclamation, prior to being segregated into the recyclable metal pile. Refrigerant containing white goods that are dirty will be cleaned prior to the evacuation process. Removal of Freon and putrefied foods will be done by persons with the appropriate licenses or credentials. These metals will then be compacted into bales and transported to the nearest recycling facility. Temporary Debris Storage and Reduction Sites Effective TDSRS operations have a significant impact in managing disaster generated debris. Proper management and reduction of the debris will avoid significant accumulation of material at the TDSRS. This is accomplished by ensuring unprocessed debris is continually reduced and processed debris is hauled to the final disposal location. The site layout is set up in such a way to lessen the effects of operations that might irritate occupants of neighboring areas. Buffer zones are established in accordance with the City of North Miami Beach and local regulations to abate concerns over smoke, dust, noise, and traffic. Planning of on-site traffic patterns and location of separation areas for incoming materials is based on anticipated volume reduction methods. Debris management areas are established for ash, HHW, e-waste, white goods, fuels, and other materials that may contaminate soils and groundwater. Plastic liners are placed under stationary equipment such as generators and mobile lighting plants. These actions are included as a requirement in the contract scope of work. If the site is also an equipment storage area, fueling and equipment repair are monitored to prevent spills and contain the appropriate spill kits to mitigate spills of petroleum products and hydraulic fluids. Care is taken to avoid operations that significantly modify the landscape, such as substrate compaction and over excavation of soils when loading debris for final disposal, as they will adversely affect landscape restoration. The volume of the debris stream factors into determining the hours of operation for the sites. Site operations will be managed to coincide with hauling operations during daylight hours. Under the most aggressive scenario Ash Britt can operate multiple TDSRS 24 hours per day, 7 days per week including execution of burning operations, unless otherwise directed by the City of North Miami Beach. AshBritt staffs each site with management personnel that are responsible for day and night shifts and overall management of the TDSRS operations. In large sites with unimproved roads motor graders are utilized to maintain the roadways. Water trucks are deployed to control dust emissions. City of North Miami Beach representatives and FEMA personnel may inspect the TDSRS at any time, day or night, provided they comply with site safety requirements. Each TDSRS will have a day foreman who will be responsible for all operations of the site to include traffic control, dumping operations, separation of debris into burnable, mixed, and metals materials, burning and chipping, and safety. The TDSRS day foreman monitor and document equipment and labor time and provide the Scope o{Services Proposed 100 I) ,) ,::,. v 15 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES daily operations report to the City of North Miami Beach, including the cubic yards reduced per day and the cubic yards removed from the site. Each TDSRS will have a night foreman responsible for managing all night operations that will be limited primarily to burning, unless adequate lighting and suitable conditions, as approved by the City of North Miami Beach permit grinding. The night foreman documents all equipment and labor time and provide it to the site foreman for inclusion into the daily operations report. AshBritt will construct all necessary and appropriate reduction sites, managing the operation of the reduction sites, performing debris reduction by burning, air curtain incineration and/or reduction by mechanical means using chippers, grinders, shredders as specified in the task order, separation of debris, and final debris disposal. Additionally, we will perform baseline environmental testing. Debris trucks entering the TDSRS must stop at the vehicle inspection tower where the debris load is quantified and recorded by a City of North Miami Beach inspector. Upon leaving the vehicle inspection tower the truck is directed by traffic control personnel to the appropriate offload area based on debris classification. Once offloaded the truck exits the site passing the vehicle inspection tower, where it is verified empty. Site Identification and Setup AshBritt will provide all the labor, equipment, and materials to operate and maintain TDSRS as necessary for the efficient execution of the recovery operations. AshBritt will perform all required baseline environmental testing. Potential sites should be identified prior to a storm event and could include parks, recreational areas, and other semi developed parcels of 50 acres or more. Upon TDSRS selection, AshBritt and the City of North Miami Beach representative will: Catalog any known hazardous material or conditions existing on site Identify ingress and egress routes Define site preparation requirements Establishment or modification of road system Determine traffic flow, control, and safety Identify location of debris separation activities and separation of non-vegetative debris Identify location of all reduction operations. Identify location of hazardous material, e- waste, and white goods containment area. Identify location of above ground fuel tank containment area Identify location of vehicle inspection tower Determine the TDSRS activation date/time Determine the TDSRS daily hours of operation The following actions are considered best practices to record the baseline data on all selected sites: Videotape and/or Photograph the Site. AshBritt will thoroughly videotape and photograph (ground and aerial) each TDSRS before commencing activities. Under the direction of the TDSRS Manager, we will periodically update video and photographic documentation to track site evolution. For TDSRS, a picture paints a thousand words. Document Physical Features. AshBritt will note and document, via photographs, sketches and narrative, existing structures, fences, culverts, irrigation systems and landscaping to help evaluate potential damage claims made later. Historical or Archeological Investigation. AshBritt will research property past use and ownership to note any issues regarding historical or archeological significance. Our subject matter experts will contact the Florida Department of Environmental Protection (FDEP) for assistance and notification of intent prior to assuming ownership through a lease agreement. Sample Soil and Water. Advanced planning with the City of North Miami Beach and environmental agencies will establish requirements, chain of custody, acceptable collection methods, certified laboratories and testing parameters. For samples, AshBritt will contract in advance with a local environmental consulting firm who can respond rapidly to the City following an event. The firm will collect random soil samples, surface and sub-surface, site groundwater samples, and samples from any nearby water source that may be impacted from debris management and volume reduction activities. Planned locations for household hazardous waste, ash and fuel storage containment will be sampled prior to site setup. Scope o/Services Proposed 101 \, :1 2 ~ 16 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Debris Types/Reduction Method Reduction crews will encounter four primary types of debris: vegetative (burnable), construction and demolition (C&D or non-burnable), hazardous materials, and mixed (a combination of the three). The compositions of the four debris types and the potential reduction methods are as follows: Vegetative (grinding or burning) Hazardous materials (separate and segregate) C&D (separation and/or compaction) Mixed (separate then reduce as indicated above) Debris Reduction by Grinding Grinding can typically reduce 450 cubic yards of incoming debris per hour, with a reduction ratio of 4: 1. Large grinders are mobile and can rapidly reduce most vegetative material. Only clean vegetative debris will be reduced Commercial wood products (treated lumber, siding, painted wood, etc.) will not be reduced Grinders will be set on level ground (+/-5 degrees) with outriggers deployed Non-essential personnel will maintain a 300 foot exclusion zone around each grinder Tub grinder engine must be shut down prior to tub being open Maintenance of grinder will be done in accordance with manufacturers specification Debris Reduction by Burning Burning debris using air curtain incinerators (ACI) processes about 150 cubic yards of incoming debris per hour, with a reduction ratio of 10:1. ACIs are simple to operate and provide the highest reduction ratio. Management and execution of burning operations will be 24 hours per day, 7 days per week, unless otherwise directed by the contracting officer. Only clean vegetative debris will be burned. Commercial wood products (treated lumber, siding, painted wood, etc.) will not be burned Bum pit dimensions are 9' wide x 14' deep w/ at least l' bottom layer of clay Ends sealed to a height of 4' Seal nozzle end with 12" of dirt Warning stops for equipment at least l' high Airflow will be 2' below the top edge of the pit Ensure nozzle velocity of8,800 ftlmin (100mph) and volume of 900 cf/minllinear ft of nozzle. Pit cannot be any longer than blower nozzle Pit must be setback a minimum of 100' from debris pile Safety distance of at least 1000' to nearest structure Notification will be given prior to burning operations or in the event of any blaze occurring outside the incineration area to the local fire department or task safety officer Equipment feeding the pit must have a fully enclosed cab Burning operations will be suspended if winds exceed 15 MPH Fire must be extinguished 2 hours before removing ash Wet ash before removal from pit Although typically not used in reduction operations, surface burning is another method in which AshBritt is disciplined. Various factors must be taken into consideration for executing surface burning. This method will not be utilized unless approved by the City. Surface burning is subject to the following operational practices and/or directives: Only clean vegetative debris will be burned All surface burning (non-mechanical) will not occur within 1,500' of any occupied dwelling All surface burning will be separated by 300' from any other combustible materials Each bum pile will not exceed 2,000 cubic yards of vegetation Coordinate with the local fire department to set protocols for the burning operation Appropriate fire control equipment to include a water tanker will be on site at all times A fire attendant will be present at all times with operational knowledge of the fire suppression All surface bum fires will be started with fossil fuels only All surface bum safety protocols will be reviewed by the Contractor's/City's safety officer Any notice to cease bum operations imposed by a competent authority will be adhered to Scope o{Services Proposed 102 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Surface burn reports will be completed by the QCR and reported to City Ash will be sampled for beneficial reuse All unsuitable ash and any unburned materials must be loaded, transported, and disposed at an approved landfill Reduction by Sorting and Compaction All non-burnable debris will be reduced via sorting, segregating and compaction. This method can process over 500 cubic yards per hour with a reduction ratio as high as 2: 1. Metals, vegetative debris, white goods, e-waste, and HHW will be removed Metals, white goods, and e-waste will be segregated and recycled (if applicable) Vegetative debris will be segregated for reduction by grinding or burning HHW will be segregated in a containment area Compaction is accomplished by crushing the sorted debris with tracked equipment Hazardous Waste Handling Upon the occurrence and when applicable, AshBritt will report to the City all identified hazardous materials or any hazardous waste spills. We will fully remediate and clean all hazardous materials or waste spills that occur during our operations at no additional cost to the City. We will take immediate containment actions, as necessary, to minimize the effects of any spills or leaks. These activities will be in full accordance with applicable federal, state, and local laws and regulations. Ash Britt will obtain the necessary permits for containment, cleanup, removal, transport, storage, testing, treatment and disposal of hazardous and industrial materials, including white goods, resulting from the event in coordination with State and Federal agencies. AshBritt will report any and all spills to FDEP immediately following discovery. We will then submit a written . follow-up report to the City no later than seven days after the initial report. The written report, at a minimum, will include the following: Description of the material spilled (including identity, quantity, manifest number, etc.). Determination as to whether or not the amount spilled is EPA/FDEP reportable, and when and to whom it was reported. Exact time and location of the spill, including a description of the area involved. Receiving stream or waters. Cause of incident and equipment and personnel involved. Disposal Injuries or property damage. Duration of discharge. Containment procedures initiated. Summary of all communications the AshBritt has had with press, agencies, or government officials. Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. AshBritt will be responsible for final disposal of non-burnable debris and ash residue either through landfill operations or recycling/beneficial use at government approved designated sites. No material will be delivered for final disposal until the site has been approved by the City. Tipping fees will be submitted back to the Government for reimbursement. Disposal of non-burnable debris and ash residue will be made in accordance with current state, federal, and local regulations. Below are 5 main debris classifications for processed material and potential methods for disposal. Vegetative Mulch -Agricultural applications, waste conversion to energy, vegetative waste receiving facility, landfill cover, or erosion control Ash from incineration operations -Agricultural applications, or landfill Construction and Demolition debris -Recycling facility, or landfill Hazardous Materials -Landfill appropriately permitted Scope of Services Proposed 103 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Statement of Effective Plan & General Project Management Approach AshBritt believes that our approach and plan would be the most effective and beneficial to ensure successful recovery operations for the City of North Miami Beach due to the following: Local Headquarters and knowledge of the City Local Subcontractors The experience and lessons learned that have refined our approach and plan from the largest Debris Mission. AshBritt will deploy a Project Management Team(s) (PMT) to the City that is commensurate with the severity and magnitude of the disaster event. At a minimum, AshBritt will mobilize and deploy a pre-execution planning team that will report to the City within twelve (4) hours of Task Order issuance. The pre-execution planning team may consist of one Operations Manager, one Operations Planner, and an Environmental Health and Safety Manager. Upon the City's declaration of an emergency, and at the sole discretion of the City, AshBritt will stage two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. Disaster debris stream quantities and makeup and overall post-disaster conditions will always vary. AshBritt will respond specifically and proportionately to any recovery with the appropriate personnel, organizational structure, equipment assets, communications structure, resources, and systematic plans of execution. For a large-scale recovery operation, we will deploy a broad, mostly specialized PMT to handle the complexity of an expanded recovery mission. For smaller events, when the recovery response is limited to the collection of vegetative debris, we will deploy a smaller PMT. During smaller event recoveries, the Operations Manager will assume a greater share of responsibilities. Further, any deployed PMT will likely expand and contract over the course of the recovery, smoothly transitioning to achieve the optimal level of personnel. AshBritt specifically assures the City that the management deployed for any recovery in the City will be dedicated and sufficient to design the best Management and Operations Plan to meet the City needs. As the City of North Miami Beach's contractor, the following standards, at a minimum, will be upheld by any recovery efforts in which we may be called upon to assist the City: Rapid Deployment & Accessibility. The quantity and quality of resources deployed to the City, as well as the speed of deployment of these, will meet or exceed AshBritt's commitment to the City. We will make a full and concerted effort to effect an expeditious, safe and cost-effective recovery. Additionally, our senior management will be available 2417 throughout the course of the project via various communication channels. Common Framework. As a known part of a larger effort and mutual aid response, best practices of cooperation, clear communication, collaboration, accountability and efficient use of shared and owned resources will be followed. Flexibility, visibility, and accessibility will be maintained. Project Responsibility. AshBritt senior management, whether a large or small team is deployed, will have full responsibility and the authority to direct all subcontractors and teaming partners who are involved in the recovery efforts. Management will be solely responsible for all means, methods, operations, safety matters and other project procedures over us and all subcontractors. Regulatory Compliance. All activities related to every aspect of the recovery operation will be conducted according to Federal (FEMA), State Statutes, local laws, regulations and guidelines. Any deviation from the guidelines, whether through negligence or willful intent, will be addressed and adjudicated immediately and decisively, as well as reported completely and in a timely manner. Self-Sufficiency. AshBritt staff and subcontractors will maintain self-sufficiency with regards to housing, sanitation, food and lodging, as well as equipment safety, maintenance, repair and fuel by means that are consistent with local requirements and with common sense to minimize adverse effects and further disruption in the City. Timely and Accurate Reporting. Daily, weekly or other cumulative reporting, accounting and attendant reconciliations will satisfy the state's standards. The best available support technology and systems will be used. And all data, documentation, and invoices will be timely, accurate and audit quality. Transparency of the documentation and reporting process will be accomplished through our full client access to our Disaster Information Management System (DIMS). Scope o{Services Proposed 104 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Financial Control & Integrity. AshBritt, via the employment of our SOPs and plans, and the administration and enforcement of such by our PMT, will ensure the most efficacious and cost-effective means of recovery performance. Further, with our sound financial standing, lines of credit, and streamlined DIMS tracking system, we will be able to rapidly and accurately compensate our subcontractors during the outset of any disaster event. Moreover, DIMS seamlessly segregates debris quantities (and types) from multiple contracts, including Federal Highway Administration (FHWA) debris quantities where applicable if a Presidentially Declared Disaster is lacking. Qualified Technical Assistance. Guidance offered by our Technical Assistance Team will be timely, consistent, thorough, and accurate, resulting in the full realization and reimbursement of all eligible claims in the shortest possible time frame. Some of our team has worked for various Divisions of Emergency Management and other applicable agencies. This knowledge will further assist the needs of our clients. The Team will participate to the greatest extent allowable by the local, state, and federal authorities to offer the greatest support and assistance throughout the funding process, while at the same time maintaining the highest level of neutrality and integrity. Safety & Health. AshBritt abides by all OSHA regulations and other federal agency guidelines when conducting an operation. Operational safety, health and accident prevention measures will be in effect and reinforced daily by all active personnel. These measures and procedures will be reiterated weekly during planning meetings, or as needed. All PMT members and all AshBritt personnel, not just our Environmental Health and Safety Manager, will be empowered to address any potential unsafe conditions or actions. Immediate and swift action will be taken to correct any safety deficiency while maintaining the utmost respect for all members of our workforce. Safety of citizens will be paramount. Deficiency Response. Project deficiencies (public or private collateral damage) will be posted, tracked, and reported in a timely manner to the City. Reports will fully describe the deficiency, supply evidence of a 24-hour response of the conflict resolution, and of the corrective action to prevent future occurrences. Releases of repair or monetary settlements will be supplied to the City in a timely fashion. Project Organization. The recovery will proceed in accordance with a flexible, modular, coordinated and objective plan of action that can be easily adjusted or scaled to accommodate an ever changing recovery environment and mission. Operations, to the greatest extent practicable, will be efficient, unified, and cost-effective, meeting the full and utter approval of the City of North Miami Beach. Deviations from the City's expectations or standards will be corrected in the shortest time possible. 9 Phase ApproachlPlan AshBritt's entire debris removal and disposal process can be described in the following subsections. It will illustrate the general sequence of disaster debris removal operations for known and predictable events, such as hurricanes, tornados, and similar events. Additional detailed information regarding the sequence of debris removal operations and the means and methodS' of such is included in our General Event Sequence Diagram below. Planmng & Preparation Ready & Watch Monilor, Alerl, & Notification EQUlpment Certlficahon, TDSRS Setup & Right-ol-Way (ROW) Collection Fmal Disposal, ROW Demobilization, & Hot Spot ·Punch Us!" Hazardous Slump & TDSRS Strike. Mobllizailon, Assessmenl & Clearance Tleo WOlk, SpoOlal SolVlee. & Right-of-Entry (ROE) Woil< Restorabon & Closeout Fmal Reconciliation & Audit Ash Britt's General Event Sequence Diagram of Debris Management Services Ash Britt follows a prescribed sequence of phases for storm clearing operations that are based on 22 years of experience in a variety of jurisdictions and supporting a range of clearing operations. Scope o/Services Proposed 105 I' ~\ c: c: 110 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Phase 1 -Planning and Preparation CJ t'/!lrlhMlarnl Beach City Limb I' City of North Miami Beach Zoning and Floodplains Map AshBritt believes partnering is critical for successful planning and preparation. In that regard, we will meet at least annually with the City of North Miami Beach. The objective is to facilitate collaboration, by reviewing logistical, operational, and administrative aspects of potential response and recovery projects. Key issues, opportunities and challenges to be addressed include: organization and communication structures, introduction of key management personnel, verification of contact information; City of North Miami Beach expectations and special circumstances; review of current emergency response, mitigation, debris plans, field operating guides, the Zoning and FEMA Floodplains Map on this page to achieve a better understanding of the hazards that may arise; debris removal site selection and assessment; emergency facilities and route clearance designation and maps review; geographic sectoring, management and infrastructure logistics (GIS review); local subcontractor outreach, identification, screening and engagement; sponsored workshops/fairs for local subcontractors (SBE outreach); staging areas and base camps for personnel, equipment, and resource marshaling areas; clear-zone staging and "rally points;" final disposal sites; safety and environmental considerations; and Public Assistance Program, FEMA and FDOT regulations and guidance review, as applicable. Phase 2 -Readv and Watch AshBritt maintains an ongoing "ready and watch" status. > During this time, we conduct internal reviews of our systems and procedures; inventory and perform maintenance on our equipment and relevant assets and resources; stock up on all necessary supplies and consumables; canvass our teaming partners, subcontractors, suppliers, and reserve personnel; and continue to touch base with the City to assure them of our readiness to serve and to gamer any new relevant information. We increase the frequency of our internal planning and operations meetings to ensure that all key management and support personnel are operationally synchronized. Several operations management personnel are designated as "Sentries" to regularly track and notifY our management team of any imminent threats, though all staff tracks disaster activity. We meet with our primary first responder subcontractors and debrief them on any salient modifications to our response plans. Scope o/Services Proposed 106 Ash Britt Tracks and Monitors all NHC Advisories I' ~t "c 111 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Phase 3 -Monitor, Alert, and Notification If a predictable event threating the region is identified, AshBritt will begin closely monitoring and preparing personnel to respond. An AshBritt senior executive will contact the City of North Miami Beach and the lead debris subject matter expert as a precursor to their official alert stage. We believe it is important to engage communication lines as soon as possible and notifY our clients that we are monitoring the status of all impending events. During this phase, we will put our management, supervisory, support, and reserve personnel, as well as our primary out- of-state and local first response subcontractors and suppliers on a preliminary alert status. Our operations staff will review and satisfY our task preparation lists to ensure all necessary supplies, equipment, and assets are ready for mobilization. Additionally, we will secure and ready our mobile command buses, satellite communication systems, and other computer and communications equipment for deployment. Upon official alert and notification by the City of North Miami Beach of an imminent threat (and likely strike), we will amplifY our monitoring and readiness actions. Our operations staff will review the contractual scope of work and any established planning elements that had been derived during the pre-planning and preparation stage. We will put our management team, support personnel, reserve staff and primary and specialty subcontractors on standby status. Select management personnel and our first responder subcontractors will be deployed to the pre-designated rally-points, pending further instruction. AshBritt's Operations Manager (OM) will stay in regular contact with the City of North Miami Beach and will be accessible on a 24-hour basis. We may deploy one or more personnel to the region (or in the vicinity) pre-strike to ensure we have support on the ground at the impact site immediately following the disaster. Phase 4 -Strike, Mobilization, Assessment, and Clearance AshBritt will immediately deploy its PPT to engage with the City of North Miami Beach within the first (4) hours after task order issuance. The technical assistance activities will be addressed at this time. In anticipation of task order issuance, AshBritt personnel, partners, resources, and assets will be put on active status. This will act as the cue to proceed with our pre-established response and mobilization plan. Many of the critical actions here will proceed concurrently. The balance of our key management personnel will arrive on station. We will implement our communications plan as appropriate. Our mobile command buses will be sent to the area. We will deploy aircraft and vehicles to assist the City of North Miami Beach with their initial damage assessment. We will also assist the City of North Miami Beach with vital public information, as needed. As part of this assessment, we will review pre-designated staging TDSR Entrance and Inspection Tower areas and TDSR for continued viability. As staging areas and debris sites are assessed and accepted, we will instruct our primary first responder subcontractors to deploy to mutually designated areas for certification. Additional support and reserve staffwill be ordered to begin deployment, as needed. Subcontractors and personnel will be checked-in and put through an orientation. AshBritt will coordinate with the City of North Miami Beach regarding emergency routes, federal aid roads, and debris management zones, as well as other special logistical aspects. Ash Britt will comply with new regulations regarding Debris Removal on Federal-Aid Highways stemming from the Moving Ahead for Progress in the 21 st Century Act (MAP 21). We will assist the City in any means necessary to comply with the published FEMA Fact Sheet 9580.214 Debris Removal on Federal-Aid Highways. If tasked, we will begin mobilizing all the necessary resources to assist with emergency road clearance or search and rescue support. Debris removal priorities are generally established during this phase. During our continued assessment, AshBritt field supervisors and ground crews, if dispatched, will conduct a survey of the affected areas to ensure safe passage during the emergency road clearance phase and upcoming right-of-way (ROW) mission. Emphasis on safety during this phase is critical, as there may be downed electrical Scope of Services Proposed 107 [' d ,-, c 112 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES lines and other hazardous materials released. Due to the fact that there will be many stakeholders involved during this response phase, AshBritt will maintain a strong commitment to coordination, and our personnel and forces will not interfere with the vital recovery efforts of other organizations and agencies. In assisting with emergency road clearance, as coordinated with the City of North Miami Beach, our ground crews will systematically cut, toss, and clear debris from vital travel lanes and emergency facilities. Requisite traffic safety control methods and devices will be employed throughout this phase. All pertinent safety equipment will be supplied and required of ground crews and field personnel. We will supply the City of North Miami Beach with regular progress reports. As the initial damage assessment and emergency road clearance are underway, AshBritt's debris site managers and supervisory personnel will ensure that the accepted debris sites are prepared according to contractual requirements, including procurement of all necessary FDEP permits. All construction, environmental, safety and logistical factors will be addressed. As these become ready, initial loads of debris may be delivered. Although, debris is not generally collected during the emergency road clearance phase of the response, sometimes it is necessary to collect and haul debris to preclude an encumbrance to the clearance mission. At this time public drop sites may also be established. Any special emergency response services may be coordinated and activated as needed at this time. Phase 5 -Eguipment Certification, TDSR Setup, Right-of -Way Collection Throughout the initial mobilization, damage assessment, and emergency road clearance phase, continued efforts are made to coordinate our subcontracting and operations plans. Out-of-area and local subcontractors with whom we have established commitments are contacted and instructed to deploy to our established staging areas within the impacted area. Equipment certification areas will be established at select staging areas to examine the operability and safety of hauling vehicles and to measure and assign a load carrying capacity. Once haul vehicles are measured in, they are assigned a zone per the pre-established geographic area management plan. Zones are typically assigned to specific subcontractors to establish continuity . . . .. and accountability. Once a subcontractor crew is assigned a zone they TYPical Vegetative CurbSide Debns Pile are responsible for the complete cleanup and are not allowed to shift from zone to zone. AshBritt will not move from one designated work area to another designated work area without prior approval from the City of North Miami Beach. As the emergency road clearance is completed, we will accelerate the mobilization and certification of equipment. The numbers of our field Quality Control (QC) and safety personnel will also be increased. TDSR locations will be opened, operational, and fully manned with supervisory, monitoring and safety personnel, traffic control and security personnel, as well as all operators and spotters. Right-of-way (ROW) missions are accelerated as debris sites become approved and operational. The collection of debris from the ROWand other public property is organized by conducting multiple scheduled collection and removal passes. Passes are conducted in each established zone and/or area simultaneously to allow for an efficient and consistent recovery. Organized multiple passes give residents and others affected ample time to remove debris from their private property to the right-of- way. Areas with the greatest damage and corresponding debris are assigned the greatest number of equipment resources. AshBritt will conduct debris passes as necessary to complete the cleanup. Our QC field personnel consistently survey and report results in order that we maintain an efficient allocation of resources. As subcontractors complete zones, the areas are surveyed and closed out; subcontractors are either shifted to areas needing attention or officially released from the job. Any damage claims and deficiencies reported during the course of our debris passes are tracked on the deficiency tracking log, and corrective actions are managed by our QC representatives. All deficiencies are managed through our web based tracking system. Scope o/Services Proposed 108 fl a '! c' 113 ;;": c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Phase 6 -Hazardous Stump and Tree Work, Special Services, and Right-at-Entry Work Specialized equipment and crews are deployed to remove hazardous stumps, hazardous leaning trees and hanging limbs. This work requires special documentation, quality control monitoring and reporting. All Hazardous Stumps, Trees, Hangers, Leaners, and other vegetative debris will be collected and managed in accordance with FEMA P-325 Debris Management Guide Ch. 3. AshBritt also adheres to the FEMA 9580.204 Documenting and Validating Hazardous Trees, Limbs, and Stumps, for all work done regarding these specific debris streams. Hazardous Stump Removal Other specialized debris collection and clearance missions may be initiated including the removal of debris from, household hazardous waste (HHW), Hazardous, Toxic, Radiological Waste (HTR W), e-waste, white goods, canals, streams or other designated waterways. Also, tasks may be issued for the removal of hazardous trees and debris from other public facilities, such as parks, trails or utility infrastructure (e.g., water plants). The debris created from this work typically becomes part of the general ROW debris stream. A mission to remove, screen, and replace beach sand may be issued. At TDSR, programs will be implemented and underway to reduce and recycle white goods and other metals and reusable materials that were collected in the debris stream. These are typically separated curbside during the ROW mission and/or at the TDSR. Any right of entry (ROE) work authorized and tasked to AshBritt could range from private property debris removal (PPDR), hazardous tree removal, and demolition of structures. Sometimes the need to handle asbestos containing materials may exist. This highly specialized work requires experienced and certified crews. This work generally entails a great deal of investigation, assessment, documentation and monitoring. It is often conducted later in the mission. It is possible that an ROE mission will far surpass the time needed to complete the general right-of-way clearance. The debris generated from ROE work may be diverted from hauling to debris management sites and hauled directly to applicable final disposal sites, including recycling facilities. AshBritt will follow the respective regulations when conducting any form of PPDRIROE work: FEMA P-325 Debris Management Guide, FEMA DAP9523.4 Demolition of Private Structures, and FEMA DAP9523.13 Debris Removalfrom Private Property. The Federal Coordinating Officer (FCO) may be contacted during these situations to verify all work will be eligible for maximum federal reimbursement. Ash Britt recognizes per FEMA P-325 Debris Management Guide Ch. 4, the need for Right-oJ-Entry Jorms, PPDR assessments, Environmental and Historic Review, and Photos in order to conduct PPDR. Demolition Work After major, wide-scale disaster events, demolitions of entire structures are sometimes necessary. Demolitions of structures may be for public or private or commercial properties, and mayor may not be part of an established right-of-entry (ROE) program, where federal funding is authorized for private work. Generally, before demolitions take place, a determination must be made that the properties pose a threat to the life, safety and health of the general public. The City or its assigned representatives, will be responsible for ordered demolitions of residential properties and for identifying other public or private properties that may be eligible for demolition under a ROE program. The City will provide AshBritt management with all documentation identifying the sites and all ROE forms and releases prepared by property owners. AshBritt personnel can and will assist the City in assessing and identifying properties that may need to be demolished. Certified and licensed AshBritt crews will assist the City in determining if structures contain Asbestos Containing Materials (ACM) before any demolition takes place. When determined no asbestos is at a property identified for demolition, the site will be considered as a Construction & Demolition (C&D) demo site. When Regulated Asbestos Containing Material (RACM) is found on the site, AshBritt crews will follow all local, state and federal guidelines for RACM demolitions. Regardless the scope, RACM or Non-RACM demo, AshBritt is highly experienced in both residential and commercial demolition with and without asbestos, and has been a member of the National Association of Demolition Contractors since 1996. Scope o/Services Proposed 109 I) d :.: c: 114 ;f: o o ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES In 2005 and 2006 Ash Britt completed more than 29,000 ROEs in Mississippi for our USACE Katrina Mission; over 3,000 thousand entailed demolition work/or both RACM and Non-RACM properties. AshBritt will follow the respective regulations when conducting any form of PPDRIROE work: FE1~:fA P-325 Debris Management Guide, FEMA DAP9523.4 Demolition of Private Structures, and FEMA DAP9523.13 Debris Removalfrom Private Property. The Federal Coordinating Officer (FCO) may be contacted during these situations to verify all work will be eligible for maximum federal reimbursement. Phase 7 -Final Disposal, Hot Spot "Punch List" and ROW Demobilization Debris hauled to the designated TDSR is segregated by class. The types of debris are reduced by a variety of means, such as grinding, chipping, incinerating, open burning, separating, compacting, mauling, crushing, and baling. Some debris may be segregated or contained for collections by others; this debris may include HHW, HTWR, small gas engines, tires, concrete, and asphaltic materials. The disposal of reduced debris is coordinated and scheduled from the onset of the mission. As the ROW mission nears completion, resources are scaled backed and AshBritt management begins releasing and demobilizing equipment and personnel. We maintain Hot Spot crews to Mulch Beneficial Re-use -Winter Storm Pax respond to special client requests and to complete generated punch lists. The balance of the debris is reduced and final disposal activities continue. AshBritt routes and disposes of debris in the most environmentally acceptable manner, placing high emphasis on the beneficial reuse of materials. We employ a variety of means to lessen the burden on local landfills and to encourage recycling and reuse of debris. As with all elements of the project, all debris hauled to final destination sites is carefully tracked and documented to substantiate proper disposal. Phase 8 -TDSR Restoration and Closeout After removal of all debris at the TDSR, the sites will be restored to pre-use condition or better. All equipment and site resources, such as the inspection tower and any fencing or erosion control devices, will be removed. During the debris removal process and after the material has been removed from each of the TDSR, environmental monitoring will be needed to close each of the sites. This is to ensure that no long-term environmental contamination is left on the site. The monitoring should be done on three different mediums: ash, soil, and groundwater. Ash. The monitoring of the ash should consist of chemical testing TDSRS Restoration -Hurricane Sandy to determine the suitability of the material for either agricultural use or as a landfill cover material. Soil. Monitoring of the soils should be by portable inspection methods to determine if any of the soils are contaminated with volatile hydrocarbons. This phase of the monitoring should be done after the stockpiles are removed from the site. Ground Water. The monitoring of the groundwater should be done to determine the probable effects of rainfall leaching through either the ash areas or the stockpile areas. AshBritt's TDSR Manager and foreman will conduct a final closeout inspection with a representative of the City of North Miami Beach and execute a final release upon determination the site meets the approval criteria. Phase 9 -Final Reconciliation and Audit For the final phase of the mission, AshBritt's experienced accounting team will conduct a final audit/reconciliation. All truck certifications, load tickets, work logs, time sheets, invoices, etc., will be reconciled to ensure all work has been accurately accounted for and properly invoiced. During this phase all exceptions will be investigated and resolved in order to come to an agreement on balance for final billing. Scope of Services Proposed 110 f' d s:.; 115 1. Disaster Recovery Services ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AshBritt is exclusively a disaster response and recovery contractor; this is our sole business function, and we continue to bring the best recovery solutions to the City of North Miami Beach as we are focused on preparation and response 365 days per year. 2. Response and Mobilization AshBritt has developed a tiered activation approach to respond to all types of disaster events. Our approach encompasses two types of potential occurrences: predictable threats in which there is advanced warning and the ability to monitor and track the situation and unpredictable events which can have sudden, catastrophic impact. Predictable events include hurricanes, tropical storms, floods, ice storms, and wildfires. Unpredictable events include tornadoes, earthquakes, tsunamis, flash floods, terrorist attacks, or infrastructure failure. Our response and mobilization approach to all disasters pre-and post-event is uniform and consistent, as we follow established base guidelines and Standard Operating Procedures (SOP). Our tiered approach is presented as a foundation from which to operate to allow for flexibility that may be needed due to the specific issues any event presents. For predictable events, we will pre-plan and prepare for a rapid, coordinated and efficient mobilization. We will commence mobilization and alert, activate, prepare and ready for deployment our management team, staff, reserve staff, consultants, subcontractors, vendors and suppliers. This will allow us to respond almost simultaneously with the passing or cessation of any type of event. For an unpredictable event, we employ the same tiered approach, yet all actions are compressed and sufficiently expedited to ensure the most rapid response in line with post, real- time assessments of the scene. Regardless of the nature of the event, we are fully capable-and have a known track record--of responding in near real-time. We will have the maximum number of resources available and ready to deploy in the shortest timeframe. We have a proven ability to have all critical personnel, pre-identified first-responder subcontractors, critical supplies and materials, ready to move. AshBritt's operational prepositioning allows us to immediately mobilize upon issuance of a task order and notice to proceed for debris removal, debris emergency clearance, TOSR management, or other tasks. We will provide a minimum of 5 crews to commence debris removal operations and minimum of 1 crew to commence debris reduction/disposal operations at each site within 24 hours of issuance of task order notice to proceed. Performance will be done in accordance with the task order in all designated work areas established therein. We present below the core action steps of our tiered approach and activation, as well as a conservative timeline for the deployment of critical personnel and equipment resources. The deployment time line delineates an allocation of personnel and resources on a percentage basis over the first ninety-six (96) hours following an official notice to proceed; it is presented as a minimum goal and all efforts under the prevailing circumstances will be made to accelerate this timeline. Additionally, we have included a more detailed Response Plan Timeline Table following our tiered approach. It serves as a template for our initial mobilization approach and actions from three (3) days prior to a known event up to five (5) days after an event strike. It also reiterates our scheduled mobilization commitment of personnel and equipment over this timeframe. Inherent in this approach, changes in our level of response and activation are ordered as updates of a monitored, known event become more certain and specific. We will always be ready to deploy contractually mandated personnel and equipment to an affected locale. We will deploy all resources based on the most accurate available information before and immediately following any event. Using a tiered approach allows us to receive vital information ensuring our resource deployment is commensurate with the damage and debris quantities at the scene. We will deploy personnel and equipment in disciplined waves to ensure appropriate utilization of resources. It is important to highlight the connection between our successful past performance relative to effective response mobilization and to reiterate the importance of our subcontracting plan and widely established national, regional and local networks of resource providers. Our extensive positive experience across the nation in response to many diverse disaster events is a true testament to the efficacy of our response and mobilization efforts. Our approach has been tested and improved over many years, and continues to be modified to offer ever greater success. Our growing cache of pre-deployment commitments and teaming agreements for emergency debris clearance and disaster recovery services with first-rate subcontractors, vendors and service agencies throughout the nation allows Scope of Services Proposed 111 I' ~\ , .. <: 116 C :0 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES us to plan and respond expeditiously to any region. As we are illustrating herein, we are better able to strategically mobilize resources wherever and whenever a disaster may strike. Ash Britt will deploy two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (fOC) or other designated City facility within four (4) hours of notification from City. We are modeled as a mobile workforce with the ability to respond to any disaster, anywhere within hours. Our operational plans revolve around expediting all response actions to minimize further risk and prevent recovery delays in the affected region. Our mobile command centers, company owned aircraft and chartered aircraft allow us to deploy critical personnel and resources prior to an event strike. This avoids traveling in other than optimum conditions. This also minimizes any importance in having to have a static office on site prior to any event. Therefore, we are able to coordinate and ramp up our response and recovery plans directly from the affected area as rapidly as the prevailing conditions allow. In the final analysis, we have the experience and ability to mobilize and muster substantial numbers of personnel, equipment and resources to distant and remote locations, while performing at high levels of competency under tight deadlines and for extended periods of time. Given our vast network of resources coast to coast, and our past performance experience, we are extremely well positioned to offer the most timely and comprehensive services to the City of North Miami Beach. Tiered Approach Response Actions Tier One activation is a response to an anticipated event, such as an approaching hurricane, that is over 1,000 nautical miles, or approximately seventy-two (72) hours from landfall with a projected path that could impact the City. At Tier One activation the following actions are taken: The AshBritt Operations Manager (OM) will contact the City Manager/Contract Manager, to discuss current emergency planning, potential evacuations, special needs, and to confirm emergency phone contacts. Initiate Tier One telephone contact and email cascade down the chain of command, issuing activation notifications to all AshBritt Disaster Response Team(s) members, personnel reservists, technical compliance personnel, subcontractor partners, and resource and supply chain vendors. Confirmation for critical personnel of impending deployment orders; consideration and devising of most efficacious and safe travel means to ensure critical personnel are at or near potential strike area pre-event. All team members will check their flyaway gear and insure it is fully prepped and ready. AshBritt PPT is place on standby for deployment The initial response resource plan is devised based on currently known factors of the imminent event and its prevailing state, for instance: storm wind speeds, projected tides, projected path, or any other forecasted predictions regarding meteorological events. Forecasting models generated by the USACE are also reviewed for resource planning. Stock levels of necessary disaster operation supplies are verified by Mission Quality Control Manager and other support personnel; applicable resource vendors are notified of looming event and of possible consignment of vital supplies and materials. Equipment inventories, internal and external, are reviewed and verified by domicile location, particularly those of regional first responders. Update preliminary subcontractor crew and equipment deployment databases and ad hoc report list. Run preliminary AshBritt model for debris stream projections and production crew matrix to gauge needed resources. Tier Two activation is the response to a predictable disaster event such as a hurricane, approximately thirty-six hours, from landfall. At Tier Two activation the following actions are taken: AshBritt OM will contact the City Manager/Contract Manager to discuss current emergency planning, plans for conducting initial damage assessment, special needs, and the potential location of the Debris Planning & Response Team meeting. Initiate Tier Two telephone contact and email cascade down the chain of command to all AshBritt Disaster Scope o/Services Proposed 112 I) <1 :,' <C 117 c ::; ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Response Team(s) members, personnel reservists, technical compliance personnel, subcontractors, and resource and supply chain vendors. All are directed to prepare for a 24 hour post event response. All AshBritt aircraft and flight crews placed on standby status. Crews commence flight planning operations in to the potential impact area or vicinity. Critical personnel travel arrangements are formulated and prioritized (air and ground travel arrangements are solidified and assignments and preliminary rendezvous points are established). Contingency routes and travel means are considered, while closer identification and monitoring of critical regional access routes occurs. Local temporary lodging contracts are activated, where applicable. Regional and local temporary lodging contingency plans (i.e., man camps or established shelters) are considered. Regional and local first-responder subcontractors are activated. Out-of-area first-responders are alerted for potential response based on initial needs. Preliminary regional staging areas are identified and established outside of potential strike area. Equipment transportation permits ordered, as applicable. Current rules and regulations disseminated, either verbal or written, to all deployed AshBritt crews. Equipment staging areas in safe zones with close proximity to the disaster area are confirmed. Subcontractors are instructed to converge at these locations to allow for immediate and systematic post- event response. Surety is notified of potential activation and to ensure bond documents are prepared. Insurance company is notified of potential activation and to ensure necessary coverage of equipment and personnel in affected area. Tier Three activation is in response to a known disaster event or a request for immediate assistance. AshBritt has been issued a task order by the City of North Miami Beach to mobilize and is thereby at full operational status. At Tier Three activation the following actions are taken: Initiate Tier Three telephone contact and email cascade down the chain of command, issuing activation notifications to all AshBritt Disaster Response Team(s) members, personnel reservists, technical compliance personnel, subcontractors, and resource and supply chain vendors. Selected elements, as needed, are ordered to begin an immediate deployment. All Tier One and Two activities not referenced below, as applicable, are compressed and accelerated to affect the most rapid and effective response. Monitor the following for mobilization plans: 1. State law enforcement (affected area) for route information and road closures. 2. Local law enforcement (affected area) for route information and road closures 3. State law enforcement (non-affected areas) for route permits exclusions or variances. PPT deploys to meet with the City Manager/Contract Manager at the designated location. AshBritt Disaster Response Team(s) deploy to the scene by whatever reasonable and safe means of transportation are currently available. Prepare, present, and recommend as requested for development of the Debris Recovery Resource Plan. National and regional subcontractors, crews, equipment, supplies, materials, and personnel dispatched as indicated by the approved Debris Recovery Resource Plan. Staging areas and rally points established with instructions disseminated to all deployed parties on where to report and to whom to report to. Local temporary lodging contracts activated if possible and where applicable. Local temporary lodging contingency plans (Le., man camps or established shelters) are activated as necessary. Supply chain for all emergency response goods and services is activated and administered. Local subcontractor first-responder partners activated; promotional and public information campaign for recruitment of subcontractors and recovery assistance personnel commenced. AshBritt prepositions emergency road clearance crews for potential tasking. The objective of the clearance operations is to remove debris and obstructions from primary roadways so as to allow for emergency vehicular traffic. Debris is cut to a manageable size and stacked on the rights-of-way for subsequent collection. Scope o/Services Proposed 113 P :1 '.', 118 Emergency On-Call System ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Not all disaster events are predictable and activations may be required with no advance warning, we have an on- call system with backups in place for uninterrupted lines of communication to ensure a timely response. Response Commitment The requirements or requests of the Disaster Response Team (DRT) will take priority over all other operations in which AshBritt may be engaged. The senior team member of the DRT is empowered to make decisions necessary to ensure an effective recovery operation. The prompt and efficient deployment of personnel and equipment resources to the disaster scene will be accomplished under the following timeframes: Two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. 25% of crews, equipment, and resources within 24 hours ofNTP. 50% of crews, equipment, and resources within 48 hours ofNTP. 75% of crews, equipment, and resources within 72 hours of task order. (Including special permit and oversize equipment) 100% of crews, equipment and resources within 96 hours of NTP. Ifnecessary, crew deployment levels can be doubled every 48 hours. Response Plan Timeline The Exhibit below functions as a template for response planning. This template highlights all the pertinent data required for initial debris management service mobilization and complies with the requirements of the solicitation. Purpose -The function of this template is to provide a base time line and direction and guidance for the critical actions and requirements of our disaster response mobilization. The plan represents a general guideline for the muster and mobilization actions that occur in response to known and predictable events, though many steps are applicable following sudden catastrophes. Guidance -The guidance for this Initial ResponselMobilization Plan Template is consistent with the exigency to respond to an adverse emergency situation. It generally details the specific assignments for AshBritt management and other response personnel as it relates to the overall recovery mission and specific task order at hand. Assumptions -It is assumed that all contracted work or special taskings will be issued by the City of North Miami Beach. It is also assumed that the obligations of key City of North Miami Beach will be carried out as per the established Debris Management Plans and the Stafford Act. Range -The Initial Response/Mobilization Plan Template incorporates those projected activities from a \; period three days prior to landfall (event strike) until deployment and activation of debris collection crews ~ to the region/locale five days out from the event. " " '0 G- " :Y: ~ :::; '" 2 c :0.. c :: Pre/Post El'ent Countdown Actil'ity or Plan Execution Days Hours Initiate contact with the City Manager/Contract Manager of City of North Miami Beach. Discuss preliminary plan overview; -3 0 identify and confirm contact information for Debris Action Officer and joint response and recovery management team personnel; establish reporting and coordinating schedule. Notify potential regional and national First Responders (i.e., -3 0 local standby subcontractors) to begin preparation for activation and deployment (Tier One Activation). Scope o/Services Proposed 114 ResponSible Mob Equip. Party (%) . 0.v.* AshBritl Principal, Operations Manager (OM) OM, Project Manager (PM) Pre/Post Event Countdown Days Hours -2 0 -2 0 -2 0 -2 0 -2 0 -1 0 -1 0 -1 0 -0 18 -0 12 -0 6 0 0 +0 4 +0 6 +0 12 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Responsible Mob Equip. Activity or Plan Execution Party ("16) Qty.* Continue contact with the City Manager/Contract Manager and/or other designated representatives. Discuss response plan details and confirm initial expectations and responsibilities. OM,PM Confirm regional and local "rally points" for inbound crews, vehicles and equipment. Organize regional and national first responder teams. Instruct teams to prepare for immediate deployment (Tier Two OM, PM, et. al. Activation). Establish "hold points" 100 to 150 miles from the project target point, out of the storm path, where personnel and equipment OM can be staged. Follow established plans or improvise via ad hoc plans depending on projections. Inventory and distribute as needed communication resources: sat phones, PDAs, cell phones, laptops, GPS units, cameras, OM, PM, Quality safety supplies, badges, ADMS modules, and other individual Control Manager support equipment. Final check and ready response trailers, (QCM), Safety supplies and materials. Apprise first responders of initial Manager (SM) resource expectations. Inspect and prepare internal equipment, materials and supplies NMB Rep. for transport. Ready pre-fabricated debris site inspection towers (NMBAR), QCM, PM, Support Staff for transport. Ready all other anticipated support resources (SS) Deploy regional and national first responder crews, personnel OM,PM, and equipment to the pre-identified "hold point(s)". Arrange for local post-event crew lodging or activate temporary man camp/housing provider. Activate local service and supply PM,SS accounts, as applicable. Place "on hold" orders for office trailers, generators, scissor lifts, scaffolding, light towers, tents, and other projected support OM, PM, SM equipmenUmaterial needs. Initiate 18 hour update for City Manager/Contract Manager, OM,PM EOC, First Responders, vendors and activated Staff. Initiate 12 hour update for City Manager/Contract Manager, OM,PM EOC, First Responders, vendors and activated Staff. Initiate 6 hour update for City Manager/Contract Manager, OM,PM EOC, First Responders, vendors and activated Staff. Maintain contact with City Manager/Contract Manager, EOC. Receive available updates. Discuss preliminary damage OM,PM reports, impending NTP. (OM, PM and others may be on-site at strike.) Upon NTP from City of North Miami Beach, AshBritl Pre- Execution Planning Team and two (2) front end loaders and two (2) operators report at the City's Emergency Operations Center OM, PM, SM (EOC) or other designated City facility (within 4 hours of Task Order) within four (4) hours of notification from City. Deploy crews, personnel and equipment from "hold point(s)" to pre-determined "rally-point(s)" within the affected region/area. GOAL: Efficiently certify, indoctrinate and ramp up maximum OM,PM 10% 50 crews within first 24 hours under authorized safe operational conditions. Following NTP and Task Order(s), review with KO as necessary OM, PM NMBAR applicable contractprovisions and expectations. Scope o/Services Proposed 115 I' ~l ;2 c' 120 Pre/Post Event Countdown Days Hours +0 12 +0 12 +0 12 +0 12 +0 12 +1 0 +1 6 +1 12 +2 6 +2 12 +2 12 +2 12 +3 0 +4 0 +5 0 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Responsible Mob Equip. . Activity or Pitm Execution Party (%) Qty.* Receive from the City a list of immediate emergency response City and life support needs (tasks) to be supplied (ice, water, power Manager/Contract Manager, NMBAR, generation, other), as applicable. OM,PM Begin equipment certification at the rally point(s) to include: load volume certification, safety inspection and compliance, PM,SM, QCM truck numbering, insurance certification,and digital photos of all trucks and equipment Assist Local forces with preliminary damage assessment to determine quantity and composition of recovery resources OM, PM, NMBAR 15% 75 needed (windshield and flyover, as necessary). Submit site- specific Accident Prevention Plan. Deploy emergency road clearance crews as directed and OM, PM, NMB tasked by the City. Continuation of certifications of recovery Planning Team crews and sector deployment planning. Assess damage to pre-identified sites TDSR. Confirm TDSR PM,SM site selection and post-storm viability. Submit/Approve site plans for development of TDSR sites. Submit Quality Control (QC) plans, and Management/Ops PM, NMBAR 25% 125 plans. Daily QC reporting commences. Begin base line testing and development of TDSR sites. Open SM for debris delivery as soon as possible, minimally 18 hours. Start to firmly establish local geographical area management plan, including primary routes, collection zones for crew OM,PM, SM 35% 175 assignment, TDSR site locations, dissemination of maps and/or GPS equipment to ensure maximum productivity and safety. Collection crew meeting. Set debris collection parameters for project, truck routes, TDSR site status, reporting structure, PM, SM, QCM 50% 250 quality control standards, safety concerns, chain of command. Assign collection crews to areas/zones; ready QC field monitors. Coordination with City of North Miami Beach OM, PM, SM, QCM, personnel. Begin wide-scale debris collection. Have all etal. "documentation systems" primed and in place Deployment of wide-scale (debris field monitors), and the QA NMBAR 60% 300 tower monitors (as additional sites are opened). Deploy Quality Control personnel. Commence quality assurance and compliance program to identify, track and correct deficiencies. Interface with City of North Miami Beach QCM, NMBAR Quality Assurance Monitors. Commence and ramp-up wide- scale QC and Safety reportingand distribution. Push continued; ROW collection ramp-up with emphasis on PM, TDSR 75% 375 assessment priorities; TDSR sites(s) operations fine-tuned. Manager Priority emergency road clearance completed; Full mobilization of resources; Continue ROW collection efforts; Begin OM, PM, NMBAR 100% 500 Hazardous Tree and Stump assessment/removal. Continual assessment, planning and progress; add additional OM, PM, NMBAR resources as necessary. 'Note: Approximation of total equipment units for a hypothetical Category 3 debris generating event (Equipment will vary by type and hauling capacity). Ash Britt will only use rubber-tired, self-loading and unloading trucks for cleanup efforts within the borders of the affected area; only the size (capacity) of utilized self-loading vehicles will vary based on the area of deployment within the City. Scope o/Services Proposed 116 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Recovery work is not complete until we conduct a final audit/reconciliation. All truck certifications, load tickets, work logs, time sheets, invoices, etc., will be reconciled to ensure all work has been accurately accounted for and properly invoiced. During this phase all exceptions will be investigated and resolved in order to come to an agreement on balance for final billing. 3. Operational Relationship with Subcontractors AshBritt employs a team of Quality Assurance/Quality Control Representatives (QCR) to monitor the overall safety and quality of the operations in the affected work area (debris collection zones, temporary disposal sites, and other public or private property, as applicable). QCRs enforce FEMA guidelines for debris eligibility, safety, project work rules, compliance with applicable laws, and timely follow-up to homeowner complaints and concerns, as well as specific City of North Miami Beach requests. Our subcontractors are held accountable for repairing all collateral damages (both public and private) as a result of their negligence or accidents while carrying out the recovery. We encourage subcontractors to take due care when conducting cleanup operations; still some damage is unavoidable. We urge them to complete repairs within their capabilities immediately after they occur. If not discovered or when not feasible, our QCRs will respond to research and to ameliorate the situation. As a rule, QCRs will contact the person(s) making claims regarding damages within 24 hours of receiving said claim. AshBritt will report such damage to the Contract Manager in writing within 24 hours. Often contact is made sooner. Our Compliance Manager tracks all damage claims (deficiencies) utilizing our advanced Disaster Information Management System (DIMS), and ensures that proper follow-through is conducted with incidents that warrant prolonged attention. They assign, as needed, QCRs to particular cases. After exhaustive investigation and communication, our QCRs, Operational Supervisor (OS) and claimants discuss information such as method of repair and timeline for completion. We are committed to .:be~~~J:u~~~=;=~~::~=· Plans~Wo .. k llo~~~tleCollection BoundB!ies .' .• . ... ·With c~ti~ctiv~ActiQn fQrViolati6rt. . !Ran4()mEquiRm~t,andyebicle Ihspections - tool.;.bQi:Saf~tyMeetings intheField. . .' .Cilorlliilate . -HeldOperati~nswith OOterContractocS- Monitoring-Com.piling Spot Check Field DocumentationIReporting. Essential Function -Field Liaisons for our Senior Management - Monitor and Report any ~ats to Public Health and Safety • Track the overall Progress of the Cleanup • Ensure our Collection Passes are carried out efficiently and safely. Scope o/Services Proposed 117 repairing all damages expeditiously (generally, within 30 days). Our QCRs obtain signed unconditional releases upon the resolution of each property damage claim. These indemnify the City and AshBritt from future actions associated with the claim. A Deficiency Tracking Report and copies of any executed releases will be provided to the City on a weekly basis and at the end of the project for appropriate closeout. AshBritt will ensure that all surface damage, such as rutting and pavement damage attributed to our subcontractors will be filled to grade with like material and repaired to pre- damage conditions. We will diligently investigate and repair all damage caused by our equipment to existing grade, road shoulders, sidewalks, drainage, structures, trees, shrubs, grassed areas, landscaped and other improved property, et cetera. Our crews and all field personnel are mandated to preserve and protect, to the best of their abilities, all existing structures, infrastructures, vegetation on or adjacent to the area of work (curbside or otherwise). We will repair or replace with like materials all damaged mailboxes on the same day that the damage occurs, to the best of our abilities. QCRs through field supervisory vigilance will ensure to the best of their abilities that all staff and subcontractors providing service to the City will adhere to AshBritt's high standards of operations. r ;\ ~ c' 122 C G ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 4. Coordination of Debris Removal Operations AshBritt would fully communicate, cooperate and coordinate debris removal operations with all resources and firms the City has. Our Quality Control Plan and our Subcontractor Plan below elaborate further on the coordination that will take place. Subcontractor Plan AshBritt has over 13,000 registered recovery-related subcontractors and vendors nationwide, with over 1850 in the State of Florida. HI >15 -;.·",'I,,· .•• !Il.rIHf. Subcontractor participation in disaster recovery missions is instrumental to the success of any project. As such, it is important that all stakeholders fully appreciate and comprehend the subcontracting plan and compliance controls exercised by a prime contractor. AshBritt will give priority to utilizing local disadvantaged business enterprises within the City of North Miami Beach. AshBritt holds itself to comply with 2 CFR 215.44. 2 CFR 215.44 requires contractors to putjorth positive efforts to utilize minority owned, women's business enterprises, and small businesses to the greatest extent practical. AshBritt has always maintained a solid commitment and plan for the inclusion of local, small, minority and disadvantaged businesses. More importantly, we have the historical data to substantiate this as identified below in our Small Business Goal Achievement section. AshBritt understands the complex perception that limits the participation of small, minority, women-owned and disadvantaged business enterprises on projects. We typically look over these perceptions, simply because the employment of these companies historically benefits all stakeholders after a disaster event: the local community, the firm itself, us as a prime contractor, and the client. Owing to our long history, we have the experience in managing sensitive relationships in complex projects such as disaster recovery, including partnering, teaming and joint ventures with both small and large firms. We pride ourselves on understanding our role as a professional stakeholder within these relationships and we stay committed to local team building and developing quality relationships. Scope o/Services Proposed 118 [' cl , .. <: 123 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AshBritt makes ongoing efforts to create new subcontractor relationships. We welcome any referrals by local representatives to meet and to confer with native subcontractors. It behooves all parties involved to establish relationships and commitments prior to any storm event. AshBritt believes that the best solution is pre-disaster planning for identification and eventual inclusion of local disadvantaged businesses in the post-event recovery projects. The pre-event planning and relationship building must take place on an annual basis and any subcontractor lists or relationships will be consistently updated. Commitment Our industry, on the whole, relies heavily on subcontractor resources, both firms and personnel. AshBritt has worked with thousands of subcontractors and individuals over our history. We maintain records and databases of all past subcontractors and employees, and we always encourage new interested firms and qualified individuals to register and submit resumes through our website (www.AshBritt.com). Additionally, we maintain a core group of standby subcontractors who are exclusively available for deployment on AshBritt projects. We engage local, minority, women business enterprises, and disadvantaged enterprises whenever possible. Local contractors and individuals are extremely beneficial, as they are quick to mobilize, highly motivated to assist their own community and knowledgeable oj local customs, politics, demographics, geography and area suppliers. Moreover, we are committed to giving local firms and individuals the first opportunity for work when it is available. We have accumulated our robust pool of qualified staff reservists across the country by following such a practice. Simply, all available local resources are indispensable to the rapid, efficient and successful completion of any recovery project. Generally, our selection process is broken down into three generic steps: 1) Identification, 2) Qualification, and 3) Deployment. They are as follows: Identification: Identification of subcontractors is ideally conducted as part of the pre-planning process prior to the event response. Given the unpredictability of disasters, additional identification of subcontractors, especially those within the county and affected areas, occurs just after events and often throughout the recovery. In addition to utilizing the pre-identified subcontractors, various public and private sources are able to canvass additional useful and qualified subcontractors. Further, we are able to glean valuable business background information to reference against our subcontracting goals. Subsequently, we work towards cataloging all identified firms into our subcontractor database. Our Subcontractor Management System is a customized web-based computer application that allows for efficient information storage, retrieval and subsequent ongoing identification of subcontractors from the affected region. A robust and sophisticated set of filtering parameters allows for the efficient culling of relevant data, making our selection process one of the most ample and rapid screening process in the industry. Qualification: Qualification and vetting of viable subcontractors is accomplished thorough an operational, financial, and administrative review, which includes, but is not limited to, the following: 1. An initial interview-via phone or in person. 2. A review of equipment and resource list, work history, special qualifications and capabilities. 3. A review of applicable Dunn and Bradstreet Reports. 4. An on-site inspection offacilities and equipment, as applicable. 5. An insurance review to ensure current or future contract compliance. 6. A review of the Excluded Party List System (EPLS) now identified as System for Award Management (SAM): www.sam.gov as directed by FEMA Recovery Policy (RP) P9580.212 Public Assistance Grant Contracting F AQ. Deployment: Deployment of subcontractors on an AshBritt mission will take place only after careful consideration, evaluation, and selection by an AshBritt authorized representative. Ultimately, the selection process culminates with the execution of a Subcontract Agreement, either pre-event/position or post- event. This vetting process is based on the information obtained during the second phase of the hiring Scope of Services Proposed 119 I'd':' c' 124 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES process. AshBritt will review in detail the scope of work each local contractor may be asked to perform within the terms of their contract. They will be briefed on all aspects of the operation, including safety rules and regulations, and required toolbox discussions, attendance at weekly safety meetings, use of the tracking system, invoicing procedures and all facets of AshBritt's response procedures. Furthermore, they will be provided the opportunity to review and ask questions about their Subcontract Agreement (Contract). Subcontracting Plans & Agreements Relying on subcontractor resources makes it critical to establish stringent standards and guidelines to protect our own and the City of North Miami Beach's interests. AshBritt's Base Subcontracting Plan sets performance criteria for all prospective subcontractors. It also works to develop a professional and capable workforce and to promote work force diversity and inclusion of small and disadvantaged firms. Most importantly, it ensures real participation of qualified disaster-affected local firms. All potential subcontractors, to perform under an AshBritt contract, must be pre-approved from our resource database, have a favorable evaluation from either a prior AshBritt project or at least three non-AshBritt projects, or the favorable endorsement of the client (City of North Miami Beach). Additionally, all equipment to be deployed is thoroughly inspected and certified as operationally safe. Workforce safety training is administered when necessary, and a compliance agreement of all safety policies as mandated by all governing authorities must be acknowledged. Subcontractors must execute a Subcontractor Agreement, which defines the scope of work, responsibilities, accountabilities, and binds the subcontractor to comply with Federal Acquisition Regulations (FAR) and FEMA regulations, as well as all contract requirements. They must also execute a hold harmless agreement indemnifYing respective entities and agents. Further, based on anticipated participation revenues, comprehensive insurance coverage, including worker's compensation is mandated. A certificate of liability insurance with established limits must be submitted before work can commence. Moreover, compliance with all applicable federal, state, and local tax, unemployment compensation, and worker compensation laws is mandated. Challenges Local small business subcontractors present challenges as well as advantages. On the plus side, as we have mentioned, they know the local area well and in some respects may offer immediate effectiveness in identifYing what will become important and sensitive sections of the affected jurisdictions. High level demographics and socioeconomic factors which may be success factors for a timely and orderly return to normalcy are likely to be more quickly understood by locals, resulting in production advantages. The negative side oflocal small businesses, out-of-state small businesses, and most small disaster driven start-ups is well known to AshBritt from our experience with Hurricane Katrina mission in Mississippi. Large-scale disaster response and recovery missions, to achieve great success, must have the highest safety standards, the strictest oversight standards and heightened labor protection standards. The safety requirements of the USACE EM 385- 1-1, our governing safety document, are unknown to most of the small businesses encountered in disaster areas. The safety requirements are major drivers for better and more expensive equipment, better training and much higher levels of safety awareness than small business are on average. The requirements of the Service Contract Act and the Fair Labor Standards Act for wage determinations, holiday pay rules and overtime payments are much less likely to be understood before the event by small businesses, whether local or not. This was true in our Hurricane Katrina experience and resulted in AshBritt continuously providing pamphlets of information and instructions to subcontractors in our efforts to comply with our City of North Miami Beach Contract Requirements. Our success in this area is a testament to the effectiveness of the AshBritt managers in conveying accurate information to subcontractors. Scope o/Services Proposed 120 I' d '! -: 125 "Small" Business Goal Achievement ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES For our Hurricane Katrina recovery mission, AshBritt's contractually obligated goal for hiring small business concerns, which included HUB Zone SB, SOB, MBE, WOSB, HBCUIMI, and VOSB (including Service-Disabled VOSB) was 60 percent. AshBritt far surpassed that goal. Furthermore, throughout our history, AshBritt has had great success in employing HUB/SBE/MBE/WBE and DBE businesses on our past disaster debris management contracts, often exceeding 50 to 60 percent local participation. We have always strived to meet and exceed any expectations for our past clients, and we have typically exceeded their and our own goals. Subcontractor Monitoring It is important to state that all subcontracted personnel, assets, and all related information, records, and documentation from Subcontractor Agreements to operations tracking data to accounting information to final release of liens are collected, processed, and archived through our Disaster Information System (DIMS). The entire evolution and coordination of subcontractor management is documented through DIMS, as far as work- critical information and records concerned. DIMS and AshBritt's Subcontractor Audit System serve to track all engaged assets, site work locations, work performance and production, project deficiencies and resolutions, project billing and discrepancy resolution. These data are available on demand and can be customized through various reports over established project timelines (Le., daily production and weekly progress). All archived documents are available for batch download. Essentially, these systems reflect the direction and activities of Subcontractor performance in the field, as managed by AshBritt's command chain. Florida Based Subcontractors and their Experience Note: The following list is not absolute or exhaustive; addftional or substitute subcontractor resources would likely be used if the event warranted the participation. Fewer subcontractors would be used for a lesser event. All subcontractors listed have a long, positive work history with AshBritt and are fully qualified for the special demands required for disaster response and recovery. '> ~i.j:2;;(~~";';ij~(c,i'iiFrj~·i1."~.~ Adventure Environmental Blue Sky Disaster Clean-Up, Inc. BuliDitt Hauling & Landscaping, Inc. Cascais, Inc. County Waste cn Dale String Disaster Recovery Services, LLC Don Miller Dorado Services, Inc. East Coast Site Works, Inc. Eastern Waste Systems (EWS), Inc. Eliasen Environmental, Inc. Estlund's Enterprises, Inc. FM Site Prep H & J Contracting Scope o/Services Proposed Key Largo FL Waterway debris collection, hauling West Palm Beach FL Debris collection, hauling Ocala Springhill Estero Miami Auburndale Tampa Port Charlotte Sanford Fort Pierce Pompano Beach Lakeland Englewood North Port Wellington FL Debris collection, tree work, hauling FL Debris collection, hauling FL FL FL FL FL FL Debris collection, tree work, hauling, site management, reduction Disposal hauling Disposal hauling Debris collection, hauling Debris collection, hauling Engineering Services, debris collection, site management FL Debris collection, hauling FL Debris collection, hauling, disposal hauling FL FL FL FL 121 Tree work, hauling Debris collection, hauling Debris collection, hauling Site development & restoration; debris 4 8 10 15 5 20 7 2 10 8 2 15 12 2 13 150 o 150 2 o 2 6 2 8 o 12 2 15 8 4 10 20 5 25 2 4 6 4 8 20 8 25 I' ;\ g e 126 ContractorNarne Haul-Away Construction Clean-Up Inc. Hedge Hunters Tree Service IES, Inc. James Koutroubis Jarrett Trucking, Inc. Modern Recycling Neighborhood Recovery, Inc. No.1 Bobcat and Trucking Phil's Expert Tree Service R & R Environmental Services, Inc. R.M. Trucking Service, Inc. Randy Truck Resources In Land Development, Inc. Rio Indio, Inc. Rio-Bak S.E. McDonough & Assoc., Inc. Sanford & Sons Trucking Corp. SFM Services, Inc. Soil Tech Distributors, Inc. Surface Solutions of Tampa Bay, Inc. Top Branch Tree Service, Inc. Veolia Environmental WCC Disaster Recovery WRS I&E, Inc. AsnBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES ,Haulifl9 S~RPQrt .. .anpOWtr City ST; &pener.(ie/Cipabllities E' ..• '. "If"';""" '.; .qtllp. "',::;":' , . -.(Qty) collection, hauling, site management Punta Gorda FL Debris collection, hauling 5 1 6 Cocoa FL Debris collection, hauling 5 0 6 Pompano Beach FL Debris collection, hauling 5 1 5 St. Petersburg FL Debris collection, hauling 2 0 3 Royal Palm Beach FL Disposal hauling 2 0 2 Bonita Springs FL Debris collection, hauling 2 0 2 Lauderdale Lakes FL Debris collection, hauling 2 0 2 Davie FL Debris collection, hauling 8 4 15 Coconut Creek FL Debris collection, tree 8 5 15 work, hauling Navarre FL Debris collection, hauling 5 2 5 Lauderdale Lakes FL Debris collection, hauling 3 0 3 Coconut Creek FL Debris collection, hauling 10 4 12 North Fort Myers FL Debris collection, hauling 5 0 5 Fort Pierce FL Debris collection, hauling 8 2 8 Wellington FL Debris collection, hauling, 5 0 5 disposal hauling Health, safety, Lakeland FL environmental monitoring, 8 etc. Oakland Park FL Debris collection, hauling 6 3 6 Miami FL Debris collection, hauling 5 10 20 Miami FL Debris collection, hauling, 150 0 150 disposal hauling Dade City FL Debris collection, hauling 30 10 40 Silver Springs FL Debris collection, tree 15 8 25 work, hauling Various FL Special environment services Orlando FL Debris collection, hauling 8 2 12 Tampa FL Hazardous Waste 10 remediation. Note: Preference is offered to employ "qualified" local subcontractors, including local MIWIDBE, who have the ~ appropriate equipment and experience and meet the applicable project criteria. &. c ::; Scope of Services Proposed 122 I' ~l g c· 127 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Subcontractor Letters of Interest Please see below letters of interest from various subcontractors, DORADO SERVICES, INC. I~'I W 'ii,," 'r "I·, ~; I ASH BRITT, INC 565 E. Hillsboro Blvd Deerfield Seach, FL 33441 Dear Mr. Perkins, May 29,2015 This letter serves as notification of our interest andlor commitment to assist AshBrilt, Inc., by offering to make our services available to AshBritt. Inc., in the event they are awarded the conlract for North Miami Beach. FL and are activated for response operations during the contract's term. Company Intonnation: President, Fernando Neris, P.E. Dorado Services, Inc. incorporated on October 1999. We qualify as the following business types -t' Small Business 0/ Small Disadvantaged Business ./ HUeZone Business Fed.rallD ~59-3605122 Current/Active llcen.e. held Florida Certified General Contractor. Regislered Florida Professional Engineer • Insurance: The coverage we carry for Automobile UabfJity In the amount of $1,000,000.00, General Uability in Ihe amount of $2,000,000.00, and Workers Compensation in the amount of $1.000,000.00. List of available equipment and persDnnel 25 -Self Loading 45 CY trucks (with support crew, equipment] 15 -Craw mana geNii 4 -ProjKt Managers 3 -Tub grinders with support equipment (loaders, excavators) If anything additional is needed feel free to reach me at 407-688-0600 or via email at Fernando@OoradoSI.com. Sincerely, j}<A~ A7~ Fernando Neris, PE President Scope o/Services Proposed June 03, 2015 ASHBRI'J''I',INC 565 E.llillshoro nIvd Deerfield Beach, FL 33441 Re: North Mi~mi Beach, Fr, Disaster DE'hris Services Dear MI'. Perkins, This letter serves as notification of Dill' interest and/or commitment to assist AshBrltt, Tne., by offering to make our services available to Ash Britt. [nc., in the event they are awarded the contract fol' North Miami Beach, FL and arc activated for response operations during the contract's tel'm. Company Information: PreSident, IUcardo M. MOlillo incorporated on March 8. 2008. We qualiry as the rollo""ng husiness types (check all that apply] X Small Business o Small Ulsadvantaged Business o Woman~O\Vned Small Business HUBZoue Business Veteran-Owned Small Business X Service-L>isabled Veteran-Owned Small Business FederallD 1126-2252172 Current/Actlve licenses held NJA Insurance: The coverage we carry ror Automobile Liability in the antount of $ 1,nO,noo,oo CSI .. Genera] Liability in the amount of$1,OOO,oOO per OCC/ S2,O(JO,IJOO.OO AGG, and Workers Comp~nsa.tiun in the amount 0($1,000,000. lJst of available equipment and personnel Q Area Supervisors o Environmental Persollnel a Sarety and first aid per.coonn!!l. If anything additional is needed reel free to reach me at (0) 908-454-4206, (F) 908·454·4208, [e) 908·872-4211 Conquistador Services kiko@conqservices.com 123 I) " " '" 128 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES B=~~~ Federlll Oisllster Re~o\'ery Corp June 5, 2015 ASHBRITT, INC 565 E. Hillsboro Blvd Deerfield Beach, FL 33441 Re: North Miami Beach, FL Disaster Debris Services Dear Mr. Perkins, This letter serves as notification of our i~terest and/or commitment to assist AshBritt, Inc., by offering to make our services available to AshBritt, Inc., in the event they are awarded the contract for North Miami Beach, FL and are activated for response operations during the contract's tenn. • Company Information: President, Shannon Keith, incorporated on April 2, 2009. We qualify as the following business types (check all that apply) ~ Small Business <iY'" SmaIl Disadvantaged Business ~ Woman-Owned Small Business o HUBZone Business o Veteran-Owned Small Business o Service-DisJ.bled yeteran-Owned Small Business (YvfJatiV.l. ~CA--'BI{5~L""SS • Federal ID #30-0626180 • Current/Active licenses held: Alabama Subcontractor Liccnse • Insurance: The coverage we carry for Automobile Liability in the amount of $1.000.000, General Liability in the amount 0[$3.000.000, and Workers Compensation in the anlount o1'$},OOO.OOO. • List of available equipment and personnel I) 8 -Double self·loader debris trucks 2) 3 -CAT 906H 3) 2 -2,000 Gallon filling stations Mailing Address: PO Box 71085, Tuscaloosa, AL 35407· Toll Free (855) 573-0007' Fa.\: (877) 631-5188 Scope of Services Proposed 124 f' a Q ~ 129 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES B=~B'!~ Federal Disaster Rccoycry Corp 4) Monitor Tower with Air and Heat 5) Mobile Command Center 6) Administrative staff, drivers, operators, flaggers, mechanics, data entry, etc. as needed If anything additional is needed feel free to reach me at (205) 887-0791, Sincerely, Shannon Keith CEOlPresident P: (205) 887-0791 E: skeith({llfdrc.u~ Mailing Address: PO Box 71085, Tuscaloosa, AI. 35407' Toll Fj'ee (855) 573-0007' Fax (877) 631-5/88 Scope o/Services Proposed 125 I'il::' c' 130 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES May 29, 2015 ASHBRlTT, INC 565 E. Hillsboro Blvd Deerfield Beach. FL 33441 Re: North Miami Beach. FL Disaster Debris Services Dear Mr. Perkins, This letter serves (is notification of our interest andlor commitment to assist AshBritt, Inc., by offering to make our services available to AshBrirt, Inc., in the event they are awarded the contract for North Miami Beach. FL and are activated for response operations during the contract's term. • Compapy Infonnation: President, DftJ"( :s¢' ..... ~I:).;-.... (name), incorporaled onAfl',L /9 g la (date). We qualify as the following business types (check all that apply) V Small Business o Small Disadvantaged Business o Woman-Owned Small Business o HUBZone Business ~ Veteran-Owned Small Business o Service-Disabled Veteran-Owned Small Business • FederallD # 5J. -J'3 'l5'f-J, • Current/Active licenses held 1Jl .... "1 W T"""E! L,~~o..j""': 15"'!:'M~~ L, c.t.. ... l .. YI o'f-"t'f')'{,? 4 Insurance: The coverage we carry for Automobile Liability in the amount of t ooo! o~'" , General Liability in the amount of ',0<>6,9"" ,and Workers Compensation in the amount of 1 1)(;" ,c:><) 0 j List of available equipment and personnel If anything additional is needed feel free to reach me at 3<:0 l -~ I W ~ 5' ~ :: ",. Sincerely. D I ~\~ ~ v-~~~ Solomons, Md. 20686 June 4,2015 To: Ashbritt Inc. Re: Equipment available with Operators • 4 Grapples Trucks • 5 Bucket Trucks • 3 Skid steers wi grapples 1-40 yd goose neck dump Trailer • 1-18,000 lb. Excavator Scope of Services Proposed 126 f) :1 c.: c' 131 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES NORTHERN TREE SERVICE, Inc. 1290 Park Strcct, Palmcr MA 01069 P.O. Box 790 (800) 232-6132 phone (-m) 283-5132 fax w\\"v.northcoltt·CC.C011I June 4, 2015 ASI !BRITT, INC 565 E. Hillsboro Blvd Deerfield Beach, FT, 33441 Re: North Miami Beach, FL Disaster Debris Services Dear Mr. Perkins, This letter serves as notification of OUT interest and commitment to assist AshTIritt, Inc., by offcring to make our scrvices available to AshBritt, Inc., in the event they arc award cd the Disaster Debris Services contract for North Miami Beach, FL and are activated for response opcrations during thc contract's term. • Northern TI'ee Senice, Inc. Philip S. Cambo, President Incorporated 09-0 1-1966 (Massachusetts) • FedemllO: 1104-2401206 • Insunmce: The coverage "ve carry for Automobile Liability in the amount of $1,000,000. General Liability in the amount 0[$2,000,000. Workers Compensation in the amount 0[$1,000,000. • List of available equipment and personnel: Please see attached. If anything additional is nccdcd please tecl free to contact me at 800-232-6132. ~~ ~~ambo President Scope a/Services Proposed 127 P ,\ g ~ 132 CATEGORY A[R AER At" AER M" A[R M" IIfR A[R III.R A[R AER A[R AER ru;n AER At" IIlR AE" !\l'R AER !\l'R AER AER AER AER AE" ARROW ",mow ARROW K!\ltKO ijOX BRaNT BRONT BRaNT BRONT BRaNT BUNCH BUNCH (HI CIII (HI tHI Clil n-tl ClII (HI (III (HI CHI (HI (HI 5 (III r:.. (HI &: nu -0 CIII :.> 7l CHI G-(III " ~ (HI ~ (III (HI ;!: CHI ~ CHI (HI <:; Oil "-(HI ~ (HI ~ (III C tHI <:; CIII J CHI " C lLiMB L CRANE "- 025 Scope of Services Proposed ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES ASSET DESCRIPlION T147 201)41NTERNA TlONAl W/AERlAl LIFT T149 1998 INTERNATIONAL W/AERIAl LIFT AND RAIL GEAR T150 20051NTERNATIONAlW/AERIAl LIFT T159 2OU61NTERNA TlONAl W/AERIAl LIFT T161 20061NTl!RNA TlONAl W/AERIAl LIFT T168 20061NTl!RNA TlONAl W/AERlAl LIFT T169 20061NTl!RNA TlONAl W/AERIAl LIFT T171 20061NTERNA TlONAl W/ALPINE 7S' AERIAL UFT T187 20081NTERNA TlONAl W/AERIAl LIFT T189 20081NTERNA TlONAl W/AERlAl LIFT T190 20081NTERNA TlONAl W/AERlAl LIFT T205 2009 STERLING W/AERJAL LIFT T206 2009 STERLING WI AERIAL UFT T218 20051NTERNA TlONAl W/AERIAl LIFT T222 20051NTERNA TlONAl W/AERlAl UFT T225 2012 FREIGHTUNERWNERSA 7B liFT T227 2012 FREIGHTLINERW/AERIAL LIFT T228 20051NTERNA TlONAl W/AERlAl LIFT T235 2012 FRe!GHTIUNER 75' BUCKET T238 2012 FREIGHTLINER WITEREX T243 2013 FREIGHTLINER BUCKET TRUCK T248 2014 FREIGHTLINERW/AL TEC T2ti3 201)41NTERNA TlONAl W/AERIAl LIFT T255 2014 FRElGHTIUNER W/AL TEC T2ti8 2014 FREIGHTIUNER WITEREX T250 201)4 INTERNATIONAL W/AERJAl T275 20051NTERNA TlONAl W/AERJAl E62 201)4 CROWN FLASHING ARROWBOARD E63 201)4 CROWN FLASHING ARROWBOARD E89 2009 WANCO FLASHING ARROWljOARD E126 2011 BARKO 930 WI SEPPI STARFORST 250 T263 2005 INTERNATIONAL BOX TRUCK El00 2011 CAT 3150L EXCAVATORW.eRONTOSAURUS MOWER E112 2006 CAT 315 EXCAVATOR WIBRONTOSAURUS MOWER E155 2012 CAT 3150L EXCAVATOR W.eRONTOSAURUS MOWER E156 2011 CAT 3150L EXCAVATORWBRONTOSAURUS MOWER E99 2011 CAT 3150L EXCAVATORW.eRONTOSAURUS MOWER E135 2013 TlMeERFRO TL7258 FEl..LER Bl.t>ICHER E149 2014 TlMBERPRO TL7258 FELLER Bl.t>ICHER 040 2002 BAI'DIT 250 CHPPER 041 2003 BAI'DIT 250 CHPPER 042 2003 BAI'DIT CHPPER 043 201)4 BAI'DIT 250 CHPPER 045 201)4 WOODSMAN CHPPER 046 201)4 WOODSMAN CHPPER 049 2005 MORBARK MODEL 15 TORNADO 050 2005 MORBARK MODEL 15 TORNADO 051 2006 WOODSMAN CHPPER·RAll GEAR 052 2OU6 BAI'DIT I!!9U CHIPPER 056 2009 M255XP BANDIT CHIPPER 057 2009 M255XP BANDIT CHIPPER 058 2005 MORBARK TORNADO CHIPPER as9 2010 BAI'DIT MODEl.. 255XP CHIPPER 060 2010 BAI'DIT MODEl.. 255XP CHIPPER 061 2008 VERMEER 2100Xl 27SHP CHPPER 062 2012 BAI'DIT MODEL 265 CHIPPER 063 2012 BAI'DIT MODEl.. 255 CHPPER D64 2012 BAI'DIT 255XP CHIPPER 065 2012 BAI'DIT 255XP CHIPPER 066 2012 BAI'DIT 255XP CHIPPER 061 2012 BAI'DIT 265XP CHIPPER 068 2007 BAI'DIT CHPPER 069 2008 VERMEER CHIPPER 010 2013 BAI'DIT 255XP CHIPPER 011 2013 BAI'DIT 255XP CHIPPER 012 2014 BAI'DIT 255XP CHIPPER 013 2014 ijAl'DlT 255XP CHIPPER 074 2014 BAI'DIT 265XP CHIPPER 015 2014 BAI'DIT 255XP CHIPPER 016 2014 BAI'DIT 255XP CHIPPER 017 2014 BAI'DIT 255XP CHIPPER T215 2011 FORD F250 SUPERCAB T199 2009 PETERBllT WIMANITEX 40 TON CRANE 128 I) ,\ " c' 133 CATEGORY CR/\N~ DOlER DOAn DOl[R DOlfH DOllR DOlER [XCAV EXCAV FXCAV EXCAV EXCAV [XCAV EXCAV [XeAV [XCAV '-XCAV [XCAV ExeAV EXCIIV EXCAV FXCAV EXCAV FQRWA f()H:WA FORWA rORWI\ FORWA H)RW/\ roRWA FORWA ruEl GRIND UGH1 LOADE lOAm LOl\Dl 1,06 LOG LOG tOCi lOG tOG lOG lOG lOG lOG lOG lOG MINI MINI ONI:; 5 ONL "-ONE &. ONI" " ONE " " PICKU ~ PICKU <> ::.: PICKU 2 PICJ(lJ ~ PICKU PJrJ(U q PItKU PICKU ;;; PI(KIJ " 0.. PICKU ~ PlrKLJ g PICKU c PICKU " PICKU " " PICKU C PltKl1 .£ PICKU @ Scope o/Services Proposed ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES ASSET DESCRlP1l0N T251 2013 PETER81LTWlMANlTEX 40 TON CRANE EllS 2012 KOMATSU D39PX-22 DOZER E124 2012 KOMATSU D39EX-22 DOZER E136 2013 KOMATSU D39EX·23 DOZER 1:68 CAT D5GLP DOZER E91 2009 CAT D6N LGP DOZER E9~ 2010 KOMATW D39PX-~~ DOZER El07 2011 DOOSAN DX300LLB EXCAVATOR El11 2011 DOOSAN EXCAVATOR OX22tiLC WIROTO GRAPPLE El13 2012 VOLVO ERC305CL EXCAVATOR W/ClUICK ATTACH AND DOZER BLADE E114 2012VOLVO ERC305CL EXCAVATORW/CIUICKATTACH AND DOZER BLADE EI27 2012 DOOSAN DX30~3LC EXCAVATOR WIDX8260 BREAKER Ell9 2013 KOMATSU PC39OLC·10 EXCAVATORWA3H18 HAMII.£R El44 2014 VOLVO ECR30SCL EXCAVATOR E145 2014 VOLVO ECR305CL EXCAVATOR E146 2014 VOLVO ECRW6CL EXCAVATOR El54 2013 DOOSAN DX140 EXCAVATOR E40 199810llN DEERE 270LC EXCAVATOR E60 2U04JOHN DEERE EXCAVATOR MODEL noue E73 325 CLCR CAT EXCAVATOR Ea3 2009 CAT WaDeR EXCAVATOR E90 2008 KOMATSU EXCAVATOR WJHAMMER E93 2010 KOMATW P~7OLC-8 EXCAVATOR El09 201111MBERPRO 830B FORWARDER WIFIOTOBEC GRAPPLE El19 201211MBERPRO TFlI30B FORWARDER E122 201211MBERPRO TF830B FORWARDER E128 2017. flMHfRPRO rORWARIJI:R MOIlH a:mf E129 2012 TlMB[RPRO FORWARDER MODEL 1)30F El34 201lllMBERPRO TFlI30B FORWARDER E1S0 2014 11MBERPRO BaDB FORWARDER E66 2005 TiMBERFRO TF830 CLAMBUNK FORWARDER W/20" SAW HEAD T269 1995 PERTERBIL T F1..EL TRUCK E131 2013CBI680OBTMAGN.JM FORCE TRSO 2010 WANCO LIGHT PLANT El~5 201~ DOOSAN DXWULC HIGH llP ,5" 2003 CAT 924GWHEEL LOADER L64 200~ DAEWOO MEGA 300 wI QUICK 1111 Cli Tl12 19981NTEFlNAllONAL WI LOG LOADER AND 50 CY BOX T137 2003 KENWORTH T800 WI LOG LOADER AND 50 CY BOX T153 2005 KENWORTH mo WI LOG LOADER AND 50 CY BOX T177 2007 KENWORTH TSOO WI LOG LOADER AND 50 CY BOX T206 2010 PETEFIBILT WI LOG LOADER AND 50 CY BOX T220 2012 KENWORTH T800 W/lOG LOADER AND 50 CY BOX n41 2013 KENWORTH TSOO W/lOG LOADER AND 50 CY BOX T244 2013 KENWORTH mo WI LOG LOADER AND 50 CY BOX T246 2014 KENWORTH T800 WI LOG LOADER AND 50 CY BOX T249 2014 KENWORTH T800 WI LOG LOADER AND 50 CY BOX T267 2014 KENWORTH T800 WI LOG LOADER AND 50 CY BOX T269 2014 KENWORTH mo WI LOG LOADER AND 50 CY BOX El17 2012 VERMEER S650TX MNI SKID STEER E121 2012 VERMEER S650TX MNI SKID STEER T207 2009 STERLING BULLET TRUCK T217 2011 DODGE RAM TRUCK 3500 1223 2011 DODGE RAMTRUCK WHITE T242 2012 DODGE ONE TON DLNP T254 2013 DODGE RAM 3500 Tl54 2004 TOYOTA TUNDRA T155 2004 TOYOTA TUNDRA T176 2007 GMC p/lJ WHTE T178 2007 TOYOTA TACOMA T190 2007 TOYOTA TACOMA T18S 2008 TOYOTA TACOMA T193 2009 TOYOTA TACOMA PICKUP Tl94 2009 TOYOTA TACOMA PICKUP T200 2006 FORD F1S0 T209 2010 TOYOTA TACOMA T211 2010 FORD F1S0 WHITE T216 2011 DODGE RAM 1500 OUAD T219 2011 DODGE RAM PICKUP T221 2011 DODGE RAM T224 2011 CHEVY SILVERADO T231 2012 DODGE RAM PICKUP 1232 20,. DODGE RAM PICKUP 129 I' Cl " c' 134 CATEGORY [l1(J{U PI(]{U PltKU PI(J(U PICKU PI(KU PI(KU PICKU PltKU PIOUJ PIOUJ PI(J{U PI(]UJ PIO{(j Plt1(U [l1(]{U RACK RACK RACK RACK ROCK ROIl ROll ROlL ROlL na.lfR ROLor ROlOF S8 5. SHOVE SHOVE SKill SKID SIJISH 'MAl SMAl SMAl SPRAY SPRAY SPRAY « « SS « « 55 55 55 SS STRAW STRAW STUMP STUMP SlUMP svcr. SVCIK SVCTK SVOK SVCIK IRA IRA IRA " IRA e-IRA f IRA -0 IRA " "0 IRA G IRA " 1M :::<: ~ IRA IRA IRA ~ " IRA 1 YRA '" IRA 2 IRA TRACT § mAli TRACT TRAH § mArt- " TRAff !) TRAH " WAlf.lt 5: WI lOll: ifJJ WllOLt WHOlf. WIIOL[ Scope of Services Proposed ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES ASSET DESCRIPnON =, 2012 DODGe RAM PICKUP =7 2012 TOYOTA TACOPM 1239 2012TOYOTA TACOIM PICKUP 1245 2012 GMC CANYON T250 2013 CHEVY SlVERADO T252 2013 CHEVY SILVERADO T25. 2014 TOYOTA TACOMA T257 2013 TOYOTA TACOMA T259 2013 DODGE RAM T261 2013 CHEVY K1500 T262 2013 DOGE RAM T26. 2014 TOYOTA TACOMA 1270 2014 GMC 314 TON SlERA 1271 2014 GMC 112 TON SlERA T277 2014 GMC SIERRA PICKUP 127B 2014 GMC 112 TON SIERRA T264 2014 DODGE PAM TRAFFlC TRUCK T265 20 14 DODGE RAM RACK TRUCK 127. 2014 DODGE RAM 350 RACK TK rn. 2014 GMC 112 TON SIERRA E94 2010 KOMATSU COllOR-2 CRAWLER CARRIER Ell. 2008 HYPAC C84DO 84-ROLLER E123 2010 CAT B4-ROLLER E142 2012 BOMAG BW211[)-3 ROLLER E143 2012 eOMl\G BW2110-3 ROLLER f65 HYPAC C85DB ROllER T191 20071NTERNA nONAL W/AERlAL UFT T204 2003 KEIWOR1H mo W/LDG LOADER AND 50 CY BOX E140 2009 JD110D FORWAI'IDE!Ft Wff5' AL TEe BUCKeT 65 2004 nMBERJACK SKlODER BUCKET E141 2014 JD 2454 SHOVEL LOGGER E56 2002T1MBEIlIACK 5HOVEUOGGER E137 2013 TIGERCAT 615C SKJDOER E14B 2014 nGERCAT 615C SKIOOER E7~ (514200 LO PRO SlASHER fltl6 lOll KUBOTA EXCAVATOR E132 2013 KX057I(1JBOTA EXCAVATOR E97 2010 DOOSAN MIN DX60 EXCAVATOR T12B INTERNA nONAL 4700 (SPRAY TK) Tl58 2005 FORD FOOD SPRAY TRUCK 1247 20041NTERNAnONAL WISPRAY TANK E1l0 20 11 CAT 299C COftFACT LOADER EI30 2012 KOBOTA SKID STEER ON TRACKS E136 2013 SVl90 I(IJBOTA SKID STEER EI5B 2011 MUSTANG MTL315 TRACKED LOADER E71 2006 no[) BOBCAT WI TRACKS eel 2010 CAlERPIULARMOOEL299C SKIDSTEER LOADER ,OS MlSTANG TRACK LOADER EB6 2lID9CAT 299C JSP 461 TRACK LOADER E9B 2010 CAT 299C TRACK LOADER E133 2000 FINN B70T STRAW BLOWER E151 20 15 FINN 870T STRAW BlOWER C25 1997VEERMEERSTU~1P GRINDER E7g 2008 MODEl 3400 BANDIT TRACK STl..J.IIP GRINDER E82 2008 CARL TON STUMP GRINDER MODEL SP7016TRX T195 2008 STERLING SERVICE TRUCK. T196 2001 STERLING SERVICE TRUCK T202 2008 STERLING SERVIC~ TRUCK T214 2011 DODGE SERVlCE TRUCK 1226 2012 DODGE RAM SERVICE TRUCK TR21 1997 FOSTER LANDSCAPE TRAILER TR27 2000 UTlUTYlRAlLER TR2B 2001 UTiLITYlRAlLER TR30 1999 TOW MASTER UTILITY TRAILER TR35 2005 FONTAINE GOOSE~CK TRAILER TR36 2006 unLiTY lRAlLER TR37 2007 TR24500C GREAT LAKES TRL rnAO 2006 SEM LOG TRAILER TRA2 2009 BIG TEX UTiUTY TRAILER TRAl 1985 HUDSON TRAILER TRA5 2004SEM TRAlLERGRAY TRA6 2011 TRAILER BLK TR47 2005 CENTRY TR&.ILER FOR TRACK CI-IIPPER TRAB 2013 TALeERT GOOSENECK mAILER _. 2012BIG TEX UllUTV TRAILER TR52 2013 FONTAINE LOW BED TR53 2014 CAM UTILITY TRAILER T240 2012 PETERBIL T TRACTOR 1273 2015 PETERBILT TRACTOR T9S 1999 KEIWORTH TRACTOR T182 2002 MITSl..JElISHI FES TRAFfiC CONTRO!.. TRUCK T113 2002 MITSUBISHI FE6 TRAFFIC CONTROL TRUCK T2~lJ 2007 MITSU61SHI TRAFfiC CONTROL TRUCK TOI 2002 CHI:VY ONE TON DUMP 1272 19~1 GI\ItC WATER TRUCK ~Hle 2011 PETERSON TRACK CHIPPER lII100eL 4J10 E120 2012 PETERSON PACIFIC TRACKCHPPER MODEL 43106 E152 2014 PETERSON 43108 CHIPPER E157 2011 MORBARK M2m TRACKED CHPPER 130 I) ~l " c' 135 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5. Quality Control Plan Please see our Quality Control Plan below, the size of the recovery effort does not modity our plan. Site Quality Control & Assurance Overview AshBritt employs a team of Quality Assurance/Quality Control Representatives (QCR) to monitor the overall safety and quality of the operations in the affected work area (debris collection zones, temporary disposal sites, and other public or private property, as applicable). QCRs enforce FEMA guidelines for debris eligibility, safety, project work rules, compliance with applicable laws, and timely follow-up to homeowner complaints and * Quality COB~l,RepreseBtative Duties* -Held Ljaisons . .... .'. .' ..... '. '. .-Motiitor and Report any Thte4ts'to .... . He~thandSafety Track theoveraIlProgfessoftheCleanup-Ensure our Collection Passes' atecaiTi¢d out efficiently and safely. repairing all damages expeditiously (generally, within 30 days). concerns, as well as specific City of North Miami Beach requests. Our subcontractors are held accountable for repairing all collateral damages (both public and private) as a result of their negligence or accidents while carrying out the recovery. We encourage subcontractors to take due care when conducting cleanup operations; still some damage is unavoidable. We urge them to complete repairs within their capabilities immediately after they occur. If not discovered or when not feasible, our QCRs will respond to research and to ameliorate the . situation. As a rule, QCRs will contact the person(s) making claims regarding damages within 24 hours of receiving said claim. AshBritt will report such damage to the Contract Manager in writing within 24 hours. Often contact is made sooner. Our Compliance Manager tracks all damage claims (deficiencies) utilizing our advanced Disaster Information Management System (DIMS), and ensures that proper follow-through is conducted with incidents that warrant prolonged attention. They assign, as needed, QCRs to particular cases. After exhaustive investigation and communication, our QCRs, Operational Supervisor (OS) and claimants discuss information such as method of repair and timeline for completion. We are committed to Our QCRs obtain signed unconditional releases upon the resolution of each property damage claim. These indemnify the City and AshBritt from future actions associated with the claim. A Deficiency Tracking Report and copies of any executed releases will be provided to the City on a weekly basis and at the end of the project for appropriate closeout. AshBritt will ensure that all surface damage, such as rutting and pavement damage attributed to our subcontractors will be filled to grade with like material and repaired to pre-damage conditions. We will diligently investigate and repair all damage caused by our equipment to existing grade, road shoulders, sidewalks, drainage, structures, trees, shrubs, grassed areas, landscaped and other improved property, et cetera. Our crews and all field personnel are mandated to preserve and protect, to the best of their abilities, all existing structures, infrastructures, vegetation on or adjacent to the area of work (curbside or otherwise). We will repair or replace with like materials all damaged mailboxes on the same day that the damage occurs, to the best of our abilities. QCRs through field supervisory vigilance will ensure to the best of their abilities that all staff and subcontractors providing service to the City will adhere to AshBritt's high standards of operations. Scope o/Services Proposed 131 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Safety, Quality & Environmental Control Overview It is paramount to AshBritt to conduct our work with the highest levels of safety, quality, and environmental stewardship. We hold all of our employees and subcontracting partners responsible for meeting these standards. We enforce comprehensive Health & Safety, Quality Control and Environmental Control Plans as on all of our personnel. AshBritt shall supervise and direct the work, using skilled labor and proper equipment for all tasks. AshBritt considers safety and environmental concerns seriously in any disaster recovery operation, and we have an impeccable record to show for it. During our management of Hurricane Katrina under the USACE, we maintained a less than 0.01 percent of lost-time injuries to total man-hours worked. Additionally, in managing over 49 TOSR sites we had negligible environmental impacts. Given the scope ofthat mission, these statistics are extraordinary and a testament to our commitment to safe and responsible practices. We pride ourselves on continually training our personnel, as well as extending that knowledge to our subcontractors through written plans, on-the-job training, and outside education. All of our management staff is NIMS and ICS certified, and our field personnel are HAZPOWER and OSHA 40 certified. Some hold other more specialized distinctions, such as Certified Arborist. More important than any written plan or certificates of training, however, is their application. It is the vigilance and diligence that our safety managers, supervisors, quality control personnel, and all other staff and partners exhibit in the field that leads to our unparalleled achievements. On all projects, we encourage and foster an environment of best safety practices and individual responsibility, with a swift and appropriate system for rewards and penalties commensurate with all work actions. Our plans collectively encompass some of these key aspects: safe work practices; accident prevention education; safe-certification of all operating equipment and follow-up inspections; debris transportation supervision by our QCRs to prevent over- loading and falling debris; traffic control to include flag-persons and traffic maintenance devices to protect vehicular and pedestrian traffic; site security, fire protection and air monitoring; hazard identification and mitigation; activity hazard analyses for operational tasks; respiratory protection procedures; accident investigation and reporting; noise mitigation; and emergency response actions. What's more, our plans address vital environmental and infrastructure protection measures and pollution controls, such as: procurement of all environmental, materials handling and land-use permits and licenses, and dissemination of regulatory updates; protection and preservation of the surrounding ecosystem and natural habitats, to include surface and ground water considerations, air quality and soil control, sampling and testing, fish, wildlife and wilderness area protection, trees and botanical habitat and ground cover concerns, historic and archaeological designated areas identification and preservation, as well as noise and odor pollution and aesthetic concerns. Environmental impacts of collection activities are considered for prevention of further damage to infrastructure and for the handling and containment of hazardous materials and for the mitigation of any releases of handled hazardous materials, as well as for the control of vegetative debris containment. Impacts of site selection, construction and reduction methods are considered, including: proximity to occupied dwellings and safety buffer zone availability; location and distance from water bodies, such as rivers, lakes, streams or wetlands; accessibility and closeness of obstructions and power lines; presence of on-site underground utilities or storage tanks; stability of soil strata and erosion and sedimentation control, as well as hauling traffic impacts on such. Local effects of various methods of debris processing and handling are evaluated, such as: air curtain incineration and open burning impacts (with attendant testing and disposition of ash), grinding impacts (with attendant considerations of noise, dust, particulate matter, disposition and beneficial reuse), storage, decontamination and recovery of white goods (i.e., refrigerant containing appliances that require special handling) and recycling of such, household hazardous waste storage, containment and approved disposal, hazardous materials containment, storage, remediation and approved disposal. Site restoration and closure and all attendant soil and ash testing is undertaken under Federal and State environmental guidelines to ensure no environmental contamination is left on sites. Any remediation and monitoring will be coordinated with State and Federal environmental protection agencies, as required and applicable. AshBritt management and staff specialist, through constant communication, referral, research and education, stay apprised of current Environmental Protection Agency (EPA), specific guidelines, rules and laws as they relate to disaster recovery and debris management. We Scope o/Services Proposed 132 P :l ~,c' 137 c :co ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES also stay informed through our work on other special environmental projects, which often correlate to disaster recovery work, and through our association, affiliation and contacts with the American Public Works Association (APWA}--various Chapters. C/ean-As-You-Go (C-A-Y-G): During all phases of work, with our resources or subcontractors resources, we enforce our clean as you go policy. The concept of Clean-As-You-Go is a component our Quality Control Plan. C-A-Y-G epitomizes the value of "do it right the first time". AshBritt field personnel and forces will be directed to complete assignments and cleanup activities as completely and thoroughly as practicable at each stage of work so to avoid do-over's, inefficiencies, and delays. C-A-Y -G does not interfere with the concept of multiple debris passes, but emphasizes the objective of removing all accessible and eligible debris during each respective pass, sometimes employing basic hand laborers and tools (Le., rakes, shovels and brooms). Maintaining C-A-Y-G objectives is especially important for debris work on emergencies and major disasters where restoration of critical public functions is the highest priority. AshBritt personnel and subcontracted partners will be expected to abide by this policy. If after orientation and performing under the C-A-Y-G concept work site conditions do not reflect the objectives of this policy, AshBritt personnel and subcontractors will be subject to corrective action up to and including dismissal from the project. 6. Documentation and Record Keeping Information is communicated from the street personnel to administrative staff daily. AshBritt ensures accuracy of reports and describes the method of backup in case oflost information in Section 5. Quality Control Plan and this section as well. Proper and efficient documentation and invoicing of recovery activities are vital to successful recovery missions and the attendant reimbursement process. The documentation used and the system through which it is compiled and tracked is an integral and essential part of the recovery process. For instance, the Debris Load Ticket may be used to record critical information about all loads of debris collected from public rights-of-way and transported to designated disposal sites, or transported from temporary debris storage and reduction site to final disposal sites. Load tickets capture the fifteen (15) key data points, amongst other critical project data, described in FEMA-325 Debris Management Guide. Load tickets are the currency of disaster recovery operations, as they allow all recovery participants to document billable activities accurately during the project. More importantly, they are one of the many different forms of the necessary documentation to receive maximum reimbursement. Load tickets are administered and completed by a City representative or monitoring personnel to maintain the integrity of the process and follow recommended FEMA guidance. If manual tickets are utilized, the City may choose to use AshBritt's comprehensive Truck Measurement Record. This critical form documents all the vital information regarding all haulers used in the course of a debris mission; it is a primary information and tracking document that serves as the foundation for all load tracking. In addition to documenting the critical hauler information, it is used as first tier safety certification document. By requiring both an AshBritt representative signature and City's signature, the validity of all data is supported. When a truck is certified, the pre-defined Truck Measurement Record number, as well as the measured load hauling capacity is transcribed Scope o/Services Proposed AshBtiU EftYII'oRnIntJJ 133 Truck M~asur~mj"lnt Record " ... ", .",.. < ",' • ,., ""-,, 1 ",'_,,~ , • l-,~ ...... J .. "" ''''. -",.,v(, f ~ •• .1 ..... , 'U'"~'_c..-~,_"..t..-o·",,,-,~, ( .,";,.-,.,." .. ,,-,,. ~.oQLI_"",":'''--:. .. tr.-.!:/". ---.\# ..... "" .. 0)" 0\,,0" 0',,0\ I:h.·t]o. 0,,,0 ... I' ~I '.: c' 138 C G ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES onto a vinyl placard affixed to the driver's side of the hauling vehicle (or both sides, as applicable). Truck Measurement Records are multi-part forms that are distributed to the City and their designated monitoring contractor. The truck driver secures a copy and AshBritt collects and scans all truck records daily. The data is transcribed electronically into our Disaster Information Management System (DIMS) and compiled into electronic log books (for rapid batch downloading). The hard copies are also maintained sequentially in log books. Hard copies are also duplicated and kept in a separate log and location as a backup. Each vehicle that is certified is also recorded manually on daily master logs; each truck record is assigned a unique identification number. Automated Debris Management System (ADMS) ADMS is a technology that eliminates the need for paper-based tickets during the disaster recovery mission. The ADMS systems operate using a mobile device such as a smartphone, personal digital assistant (PDA) or other portable hardware. Field Monitors capture pertinent information with the devices including GPS location, data/time, and equipment number and store it on the mobile device. Current systems utilize bar code technology, QR code or smart cards to collect pertinent data. Devices are capable of recording date, time and location, and some also have digital cameras for photo documentation. This functionality reduces data entry errors and allows for near real-time data review of operations. Discrepancies are significantly reduced resulting in cost savings and efficiencies. In the event an ADMS system is utilized, all data will be recorded electronically. ADMS systems improve production assessments and are a beneficial tool in developing public information messages. Ash Britt has experience working with multiple ADMS's including those from Arcadis (HaulPass), Tetra-Tech (RECOVERYTRAC) and Thompson Engineering (Thompson Data Management Suite). The Data Capture Process for Debris Operations As debris is loaded at right-of-way collection points, monitors record all salient information onto load tickets. The information includes the location, truck number, load hauling capacity (to match the affixed truck placard identification number), debris type, as well as other relevant information. Load quantities will be verified and "scored" or "called" by tower monitors at temporary debris staging and reduction sites or final destination sites. Once the official call is transcribed onto the "open" load ticket and a validation signature is executed by the tower monitoring individual, carbon copies of the ticket are distributed as follows: one copy to the truck driver, two copies to the monitoring firm, and one copy for an AshBritt representative. The monitoring firm will provide one of its copies to the City of North Miami Beach. Multiple part tickets ensure that any loss of copies of tickets can be easily validated and that backups can be supplied. 'The load ticket provides the most comprehensive information and a paper trail for FEMA Public Assistance Program reimbursement" -FEMA P-327 Monitoring Guide. All recorded load tickets are immediately scanned at our established data processing center and placed in the queue to be input into our data management system. Before scanning, tickets are manually quality checked and batched by tasking entity and work class (Le., City of North Miami Beach, ROW, Stump, Outhaul, etc.). Before ticket data is entered into our system it is quality checked again, so should a ticket stray into an improper batch it can be bounced electronically into a quality control "indicator/hold" bin. From there our Data Manager or Data Quality Control staff can route it to the proper location. Data is then quality checked a third time (or more), as each of our subcontractor invoices are reconciled and approved through our data management system. Each billed ticket, by category, is matched and checked against the data input into our system. System rules or controls are put in place to ensure load tickets are not duplicated or otherwise tainted within our system. The process of scanning paper tickets and entering them in the system is eliminated when an ADMS system is utilized. Scope o/Services Proposed 134 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Variance reports are generated, and corrections are made on either side to ensure proper data entry and subsequent payments. Furthermore, to assist our subcontractors we supply them with paper or electronic invoices that correspond to our system. This process significantly streamlines our subcontractor invoice approval and payment process, and, in turn, greatly increases the accuracy and speed of our reconciliation and billing processes for the City. All other forms used by AshBritt during the recovery process are in accordance with current FEMA requirements under auspices of the Public Assistance Program. 7. FEMA Paperwork AshBritt has a thorough knowledge ofFEMA programs in relation to Florida sub-grantees. We have knowledge of the current regulations and language pertaining to the Public Assistance Program, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, the Sandy Recovery Improvement Act, and many others. More importantly, we have personnel that worked in recovery positions at the Florida Division of Emergency Management (FDEM) and FEMA. In addition, we constantly work with our clients to maximize their Federal reimbursement by assisting them with a variety of necessary quality control checks including but not limited to: Review FEMA Project Worksheet (PW) for an accurate Scope of Work and accurate unit costs. Recover process documentation -create a plan to process all daily logs, tickets from the field/contractor, and perform documentation (data entry) of the recovery process. Perform daily, weekly ticket reconciliation, and final reconciliation of the debris removal ticket ledgers and disposal ledgers (TDSR to final disposal), per FEMA requirements. Provide FEMA Category A Submittals including final inspection reports. Review project documentation for consistency, compliance, and completeness. Assist with the submission of Requests for Payment, if necessary. Make recommendations to the City of North Miami Beach representatives for reimbursement tasks. Assist the City with negotiations with Federal and State, and verify completion of work task items for FEMA Category A-B for contract closeout. Provide pre-event training and recovery overview the City's staff, and elected officials as needed. Brief Project Manager on the recovery process, critical meetings, required procedures and the current disaster recovery environment to avoid lost opportunities and delays with reimbursements. Recommend and assist in the organization of a community disaster recovery program and team. Prepare and brief the local disaster recovery team for key FEMA recovery meetings, the Applicant's Briefing and the Kick-off Meeting. Assist the City staff with preliminary documentation for the project worksheets, a critical undertaking to ensure full reimbursement. Assist and support the local recovery team throughout the recovery for as long as needed. Provide guidance of alternate grants (NRCS, FHWA, State DOT, et al.) and/or mitigation opportunities such as the Hazard Mitigation Grant Program (HMGP) resulting from the disaster event. Conduct an exit interview with community managers and/or local recovery team members. Prepare a disaster event after action report for community management. Remain available for additional special assistance and guidance. In addition to assisting the City of North Miami Beach with the FEMA processes as identified above, AshBritt will include a great deal of these FEMA knowledge into our annual training courses for the City. AshBritt is able to assist in many stages of developing the Project Worksheet without any City staff involvement. AshBritt also recognizes that there are certain stages of the process that we as the contractor are not allowed to produce/develop due to FEMA requirements. Below is a summary of the documentation we are able to develop for the City. 100% of the Invoices Load Tickets Time and Material Sheets Truck Certification Placards Truck Measurement Records Daily and Weekly production statistics Scope o/Services Proposed 135 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Examples of Documentation Ash Environmental Critical bifonllHliulI A~::.IJln,-.J Tnl.::k :-'H'.: I ~ Truck Measurement Record Clklll: _____________ _ -000 D,"lIc.:: ______ 1 inlC: ____ OA.\1 01~'\1 IlIs/rllct;oIlS I. C~""Tlpk[~ aLi Cnll.:.ll InfOIIl.t.lllofl fL'r LIb.' tru.;:k Ir"Jl!.;:r pn .. •• I;) ItK'".J.jIln.:Ilh'ul !. Mc;bUfC ami fCl'Cm\lWI.!l.!U ,hmt'llilC'Uqt 'uhle Ft.-Sx.wxl!) fll!.~li.' llfthc um:k bed 3. M ..... .hur.: ;Uld l~c0rd alll.:ductlUlls to t:;lpaclly I i.e. Jog oo:\<!S, odll ~hap ... ", dt: ) {~('II"" t IsC' a .1 ... cinl.llla~ nk;liWt'" (IOllh) or CC!llYt'rt IlKh..-s t.-) d<'ClIlUJ.".) ~~~I~' ~~.~~~,~r:lclor;~---------------J. Cll:"'U\:lt<! lu\<I'C'.;!(\hl ,.-.t.l1 c:uhli! }',lI.J e.l,"lcny (1~'t.l1 Cllhh! PI • I',llal kt.'.fll.!IWlt~ 1 :!! ~ ""'IIllpkl~ ...ar('ly ro:qtlUC'n1t'nl mSope.;tl{'1\ ;md <;til .... .:)· (; .\lkl u:;crul';~lt1utt('lIT:. "r :)ko:h.:h ... ·;.h 1I.:.:4:d j C"-'Itlpldo: awl "Ign fl~TJl ,lxolh '\·,hllnlt und 0111031 r~pr<.":~Il!.1II\·(') ~~;;.~.~-~,~~~,~.~;I.-<K'IOr.~~ ______________ _ Drn\:l ~31llc.:l~):~ _____________ Plm "SL'I S 1: ________ o.-\ufi'{" ..si'n'~I' Lltcll3c PI.lIe ;\o.:. _______ Sl:ltC· ;'>.I.;:asnh: L<K'<ltIPll: ___________ _ ,\·kasun.np-Cl..~.:. ____________ _ ~~~~~~~~)ny:------------- SigJlu/rITI."S Inch to Decimal Con"'t!l'swn Ind. rJo,:<-"'lIlL-.l I" -01 '" -0:- O_.~ ,-"4 ," = 0< '" ~ 0' 9" f).5 Itr , uS II- I~--1.(1 T'If,'/(/Trnifer 1)pe ((·h.-r~.-·",·I O""lfL,'ad,J DMt'l.:h.I.('I;ldl:d DuUWpTtuck D&:tnilraitc.:-r DH.mdLillJcd Onlh~r i""'l~~""~-=' OROI' Dl-bulow ,\'.'1.· O'l.'o !l1'f" }Ollr: "~{lUll, ~"7 ;:,l'I' J~ ... ~-C'-Jbl'- -';"'l'''I~'ll.t (1,., ,/tl (~J,f( }'/rr(~'''il:,:h /1 f "" t 10 1- ________ I I>,-'e.'> Uw iltln!l h11\"'" 3 \'::11100111\·,;-.... hc\!Ib<:''! ~_ o..)o!"'; thl! Vdlldc ki\ ... CIUJ"'!l1 r .. 1I-t~tr.llh'l\ ,Ill.! II~UI:..uk:"'? ~ f),,11;':> 111.: \'r!hil:lc 1Ik'r!1 allltf..:~-.;.;\r~· ~a(t:IY h'tllllh'lIk'Ilt. ... '1 -l D .. 'c:. Ihe "'cllielr , ...... c.t :"nU·.,hlc l;ulililtC'J Whi!c....c.'lIclft • l .... ·//(JU'-Cfim( • PinJ.:.~A.shlJrill • Ga/dcll1vd-Dri1"{T AshBritt Debris Load Ticket: Sam pie Ash LOAD TICKET DEBRIS CLASSIFICATION Environmenta\ BURNABLE ICKET NUMBER: N9 97Hll NON~BURNABLE MIXED CONTRACT OWNER: OTHER HAULING COMPANY~ LOCATION LOAD ORIGIN (STREET NAME): DATE: SECTION/AREA: DUMPSITE OY\....,; O~{-' DYI!.10!\· ... DY.:'S 0\(· DY~ 0,",-, DEBRIS QUANTITY nME INSPECTOR TRUCK NO ~ ICAPACITY, lOADING lOAD ESTIMATE (~.;'): ITONS (SCALED): DUMPING TRUCK DRIVER NAME: COMMENTS: WHITE. OWNERS COPY YELLOW~ ASHBRITT COPY PINK~ ASHBRITT COPY GOLD~ OWNERS COPY GREEN~ HAULERS COPY :\'ote: As/tBritt's sequellfially pre-numbered, set'en-part load ticket captllre~ the fifteen key data points described in the FEMA Debris Management Gllide 'l71t! load ticket allows allrecol'ery participants to accllrately maintain documentation of tlteir billable activities dllring the recln'ery project. Each completed load ticket i.~ scali/led and electr(Jllicall), archiwd For audit purpose,\', tickets can be rapidly retriet'ed and catalugued All ke)' data puint_I' are lugged in A.~/IBrit(,~ debri~ informatio1l managen/ellf sJ'-~tem (DIMS) for wnw/ative tracking and reporting. Scope o/Services Proposed 136 I' " " c' 141 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AshBritt Truck Placard: Example N:tte: }bt act'Udl si %e. This Vehicle Operated Under Contract with: • and AshBritt, Inc. VEHICLE # CAPACITY Dtde: 812.7/05 Note: The AshBrifl placard is affixed to the side of all hauling vehicles after safety certification and measurment. It is marked with indelible ink to preclude subsequent doctoring. Scope of Services Proposed 137 r ,1 ,; c: 142 5 c.. £ ~'~ SleTINGGIN 2Xh IiWTERS t l2'I).c. ;!x4 F05T t1E>'O.c WI ! 'PI.. 'Y1LIOOD EA. FACE. r ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES &'.1)' TOSRS Tower Diagram Note: Materials consist of pressure treated wood. FLOOR PLAN SCALE, i'.I'.0' 2x8 JOISTS. --~:=:j..-,tI6 __ --rrL""'"II'-"'II"'"".l.I.Ir,. l6'O.c. bXb PJ.F05T SECTION A-A OeSERvATION TOJJER ASHeR ITT 5K,·1 Scope o/Services Proposed 138 r :1 ':! c 143 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Hazardous Stump Worksheet Applicant: Applicant Representative. Signature: FEMA Representative Wavailable): Signature: State Representative (if available): Signature: GPS Physicallocalion De5Criplioo of Hazard Oe.cimal Degrees Tree Size Eigible Sreel Address. Road. Cross Facility 00.000000 (Oiamclcr) street. elc ROW,Paril:. Inches City Hall,etc. latitude longrtude YES NO IN) I'N) YES NO 1 2 3 4 5 6 7 8 9 10 Prime Contractor Name: ITDSRS Location: Truck Company Name: I Loudin" Site ~'Ionitor Signature: Tmck Driver Name: *"'ote: Tree diameter measured 2 feet above ground level. "Reference Stump photograph in conuncnls. I Photograph WiUl superimposed yardstick required WiUl each stump. Scope o/Services Proposed 139 Flilfor Debris Commenls stumps (see aUachcd skclch. photo. sic) Cy I) ) " c 144 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Stump Conversion Table Diameter to Volume Capacity The quantification of the cubic yards of debris for each size of stump in the following table was derived from FEMA field studies conducted throughout the State of Florida during the debris removal operations following Hurricanes Charley, Frances, Ivan and Jeanne. The following formula is used to derive cubic yards: [(Stump Diametea.2 x 0.7854) x Stump Length) + ((Root Ball Diametea.2 x 0.7854) x Root BaD HelgbtJ 46656 0.7854 is one-fourth Pi and is a constant. 46656 is used to convert cubic inches to cubic yards and is a constant The formula used to calculate the cubic yardage used the following factors, based upon findings in the field: • Stump diameter measured two feet up from ground • Stump diameter to root ball diameter ratio of 1 :3.6 • Root ball height of 31" Stump Diameter Debris Volume Stump Diameter Debris Volume (Inches) (Cubic Yardl) (Inches) (Cubic Yarela) 6 0.3 46 15.2 7 0.4 47 15.8 8 0.5 48 16.5 9 0.6 49 17.2 10 0.7 50 17.9 11 0.9 51 18.6 12 1 52 19.4 13 1.2 53 20.1 14 1.4 54 20.9 15 1.6 55 21.7 16 1.8 56 22.S 17 2.1 57 23.3 18 2.3 58 24.1 19 2.6 59 24.9 20 2.9 60 25.8 21 3.2 61 26.7 22 3.5 62 27.6 23 3.8 63 28.4 24 4.1 64 29.4 25 4.5 65 30.3 26 4.8 66 31.2 27 5.2 67 32.2 28 5.6 68 33.1 29 6 69 34.1 30 6.5 70 35.1 31 6.9 71 36.1 32 7.3 72 37.2 33 7.8 73 38.2 34 8.3 74 39.2 35 8.8 75 40.3 36 9.3 76 41.4 37 9.8 n 42.5 38 10.3 78 43.6 39 10.9 79 44.7 40 11.5 80 45.9 41 12 81 47 42 12.6 82 48.2 43 13.3 83 49.4 44 13.9 84 50.6 45 14.5 Scope of Services Proposed 140 I' ~1 '-' C 145 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES FEMA Public Assistance Program: An Overview The PA Program assists in the Public Assistance Process Flowchart (DFO) restoration of community infrastructure Supplemental cost reimbursement program ~ i!. ·G;:::;:;::) Y C('f~~--=lllll~fill;r> Specific eligibility requirements FEMA share of eligible costs awarded to State for disbursement to sub-grantee Emergency and permanent work for small, large and approved alternate projects are eligible. Special considerations for Hazard Mitigation, Environmental Requirements, Historic Preservation & Cultural Resources, Special Flood Hazard Areas and Insurance Requirements. Key support: Public Assistance Coordinator (PAC) Urgent Resources: Immediate Needs Funding Sandy Recavery Improvement Act (SRIA) of 2013 I'A(.~ :=!~I I--~ffirn;;-j '------' "I(ki-if ,-!"Ct:n?" On January 29, 2013, President Obama signed into law the Sandy Recovery Improvement Act of2013. This law amends Title IV of the Robert T. Stafford Disaster Relief and Emergency Act (Stafford Act). Specifically, the law adds section 428, which authorizes alternative procedures for the Public Assistance Program under section 403(a)(3)(A), 406, 407 and 502(a)(5) of the Stafford Act. It also authorizes FEMA to implement the alternative procedures through a pilot program. It is important to verity with FDEM Bureau of Recovery (850) 487-2293) on the ending dates of these pilot programs as they are at the will of FEMA. AshBritt is one of the few Disaster Response & Recovery contractors who has experience with these alternative procedures established by the Sandy Recovery Improvement Act (SRIA). AshBritt's clients in Georgia and South Carolina have utilized these programs for the Winter Storm Pax event in 2014. Maximizing Reimbursements for North Miami Beach under the (SRIA) AshBritt has operated under the Sandy Recovery Improvement Act (SRIA) program on recent missions and as previously mentioned we have personnel that have administered these pilot programs at the Florida Division of Emergency Management. There are 4 Pilot Programs that will assist in maximizing funds for the City of North Miami Beach that have stemmed from the SRIA. The method by which AshBritt will assist in utilizing them for the City is identified below: Accelerated Debris Removal-Increased Federal Cost Share (Sliding Scale) This pilot program authorizes an increased federal cost share for the collection, hauling, processing and disposal of debris when I}cbris Removal Work Federal Cost (Davs from Start of Incidcnt Period) ShRI'C O-JO sub-grantees perform removal operations within the specified . __ ~_____3_1-_9<2 timetable in the figure on this page. During February of 2014, 91-ISO 75"" F~d~ral d"lIlll's will N< >'1' h~ pn)\'id~d "'I' d~hl'is I'em,l\',ll AshBritt was activated in 8 jurisdictions in South Carolina and after IXO ,Ia", (unbs an extensjon js ;;~.'!I_ltcd h\' H-~I:\) Georgia for Winter Storm Pax. At that time, we assisted our 8 jurisdictions (Georgetown, SC; Colleton, SC; Marion, SC; Sumter, SC City and County; Hampton, SC; Atlanta GA and Augusta, GA) while they implemented the Accelerated Debris Removal (Sliding Scale) during our operations. AshBritt assisted the jurisdictions with the process for notifying FEMA of the intent to use the programs and maintaining communication with them on the status of the programs throughout the process. Scope o/Services Proposed 141 I) .\ "C' 146 c c Recvcling Revenues ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES When AshBritt generates recycling revenues from disaster debris removal, it is will be returned back to the City of North Miami Beach in order to give back to the community to use for improving future debris removal operations and planning. With sufficient pre-planning, more options, and greater opportunities are made available to recycle or to find beneficial uses for a greater percentage of the disaster debris stream. This includes the alternative procedures under the Sandy Recovery Improvement Act (SRIA) use of program income from recycled debris without offset to the grant amount. This program may be implemented for the City to save the amount of City funds that are used for the project if a debris mission is presented. Though a challenging goal, maximizing diversion will minimize landfill space utilization, recover usable resources, conserve natural resources and potentially reduce costs of the overall recovery. Upon contract award, AshBritt will further refine its recycling plan in addition to utilizing local recycling firms, and reach out to non-profits to find available markets for potentially recyclable materials in addition to our pre-established recycling firms. AshBritt is dedicated to assisting the City as a function of our Pre-Planning commitment of the contract with the development or review of a strategic area-wide recycling plan. Our goal will be to devise a reasonable, area-specific plan that can be readily implemented and realized. Straight Time Force Account Labor When jurisdictions utilize their own labor forces to perform all or part of debris removal operations, FEMA will reimburse, at the appropriate cost share level, the base and overtime wages for existing employees and hiring of additional staff. This program not only increases the knowledge and experience of the City's staff, but it will also increase the rapport between AshBritt and the City. AshBritt and the City of North Miami Beach will have more of a hands on role and relationship at which time they will learn from each other about their respective roles in the mission. Being headquartered in within 30 miles of North Miami Beach, AshBritt will be able to maintain a close rapport with City staff and personnel to answer any questions or concerns that may arise throughout the term of the contract. Debris Management Plans (DMP) This program can provide the City with a one-time incentive of a 2% increase in the cost share adjustment applied to debris removal work completed within 90 days. These plans must be submitted to the Florida Division of Emergency Management (FDEM) Recovery Bureau to review and eventually submit to FEMA for acceptance into the program. Ifnot already submitted to the State, the City of North Miami Beach's plan will be reviewed by James Bartlett or Samuel Cannon, Debris Specialist for FDEM. He will review and present comments back to the City at which time they will ameliorate any deficiencies found before they submits the plan to FEMA. Once accepted, the City will receive a letter from Major Phil May FEMA Region IV Deputy Regional Administrator notifying them and the state of the accepted plan. AshBritt believes that this program benefits the City in more ways than just receiving the upfront increase in the cost share. Proper Mitigation and Planning can provide tremendous savings. AshBritt prides itself on maintaining the most diverse and experienced core team in the industry. From our Project Managers to our Technical Specialists we strive for industry professionals proficient in FEMA guidelines. If chosen as the City's contractor, we will have our Public Assistance Liaison Christopher Holsinger present a report to the City with a thorough review of the City's Debris Management Plan or assist in outlining the necessary sections to form a FEMA accepted Debris Management Plan. 8. Invoice for services With AshBritt's extensive experience and advanced Disaster Information Management System (DIMS), we can ensure streamlined and accurate reporting and invoicing which adheres strictly to established FEMA and FHW A guidelines. We can accommodate any frequency of billing cycles that are preceded by pre-invoice data reconciliations. This encompasses both unit and hourly rate services. Our streamlined process, which has been field tested over many years, has become our standard operating procedure and is now conducted for all invoice submittals. As we separately track recovery service data through DIMS and through other field reporting, all costs we invoice are segregated accordingly and clearly delineated on all invoices. All other salient information is clearly identified on invoices, and applicable backup is attached in a clear and concise fashion. This procedure Scope o/Services Proposed 142 [' :\ ':' c 147 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES increases both invoice clarity and accuracy. Our procedures significantly expedite client processing, audits and grant reimbursements. Given the flexibility afforded us by our real-time data processing and analysis, we are also open to any process suggestions by our clients. Our processes are extremely adaptable and flexible so that we can accommodate any specific billing procedures or systems. For the City, payment for work completed will be invoiced on a 30 day period. Invoices will be based on verified quantities from the daily operational reports. All applicable backup for all invoices will be included for ease of review and to facilitate timely reimbursement. Hourly Equipment Logs and Time Sheets are used during the emergency roadway clearing phase (emergency push). These are multi-part forms which are distributed to applicable parties. In addition to completed Truck Measurement Records and Load Tickets which are scanned and stored in our database, manual Truck Measurements are organized in binders for back up purposes. Moreover, QCR Deficiency Reports and other safety reports and logs are kept. All reports are collected and compiled by field supervisors and managers. They route them daily to our central processing office, where our Operations Manager reviews as necessary. Ultimately, a process is established to collect all the documentation needed to validate the location, time, type, length, and quantity of services conducted. Per any City guidance and instruction, AshBritt will submit all project invoices with all applicable backup and supporting documentation as required for validation of their correctness. AshBritt will include as backup for all billing periods hard copies of all the data in an Excel spreadsheet format, and electronic files of the Excel spreadsheet in an acceptable format to the City. AshBritt recognizes that payments will not be made based off of incorrect invoices; however, if our pre-invoice data reconciliation process is followed, all invoices should be fast- tracked for approval and payment. If a submitted invoice is erroneous, AshBritt will correct all errors and submit a revised invoice for payment. AshBritt will not bill for any debris collected in areas located outside of the assigned debris control zone, nor will we bill duplicate tickets. Our backup data and Excel spreadsheet will include, at a minimum and as applicable, the following for each load collected: Date of Load Time of Load Street Name and Area Debris Hauler Name (Subcontractor) Truck Number (Certs, as necessary) -,-,-., 00 o. _~o r--: o. 00 oo ~ :-:-:-., >. .-~ ,--,- ><40 00. ~ Invol, Envl,onmonlal aft"ApprKn: u.:-.. f .. HC"" T~, 0.-. ...,., ... , t(J)., .... t;I-...c JcOP41J11'\ u, rDn ~ fx z. ~.J)O r".wt,. ~ ~t~Q'_!Ac~P.,tei4 £ ...... N.. Po ~ g 10 Q " i;: " ." .;-, ~ ,-,'->.. : -• , • ( ....... , ~,~ ... ' .... :' ~ ,1 _ , , .. \ ... ~... ",' .," .,.· • .;-.. 10-...1 .... • •• ' ( ;' , .-',.., .. ,-... - .·:1" I (;i i~~ tT ".00 (.y $,ICc) (.f .'i~ r_ t~(» T ... »")(Q ,_ t.t..~M t;.r ,.." ..... ~ T_ S.;It.M T,.. "'Ce.) r... tlriOl) Itemized Invoices wI Backup Certified Truck Capacity in cubic yards (Certs and Truck Record logs, as necessary) Net Cubic Yardage of debris disposed (if applicable) Ticket Number Landfill Disposal Ticket Number (if applicable) Landfill Disposal Weight (if applicable) Destination of Material Hard copies of the backup data spreadsheets accompanying all invoices will contain data and information pertaining only to the submitted applicable invoice. The spreadsheet included with each invoice summarizes all data and information from the project being billed during that time period. The backup data will depict information from the field monitor documentation pertaining only to the invoice being submitted. All invoices will be submitted with a detailed tabular report listing all individual load tickets. The report will meet the City's requirements for invoicing and be approved prior to the invoicing process. AshBritt will submit a report to the City's Contract Manager by close of business each day for the term of the work and contract. Scope o/Services Proposed 143 I' a g L 148 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Disaster Information Management System Invoicing & Audit Process Invoicing, Reporting & Documentation Management Overview Ash '1tt Environmental Trere ','me:) YOJ 'leed Us Invoice/Audit Process Overview: Pre-Invoice Recons Truck Certs Load Tickets Hourly Sheets Other Docs T + AshBritt/ DIMS Reconcile Data: 1. Validate Data 2. Make Corrections 3. Request Backup Ash'" Environmental Scope o/Services Proposed Submit Pre-Invoice Data Submit Invoice (with all Validated Backup Data: Hard Copies & Electronic) 144 Reconcile Data: 1. Validate Data 2. Discrepancies 3. Make Corrections 4. Request Backup • Co/Cty/ Monitor Firm Confirm Billing: • Validate Data • Exceptions • Recommend for Payment There When You Need Us r' ,1 g " 149 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES .... Search by: -Ticket Number -Ticket Date -Destination -Collection Zone -Load Origin [Street Name] Load tickets digitally archived for individual and batch downloads. Hard copies and e-files readily available. Ash ~f'?~.c;.,;'. ~.;:.} fl \"~,, ~J~ Environmental .\~,~!'.:.'..:., i..OAD nCKET 'OLILC .... uu< 599046 (I'ff1t.t..,O\~'l ~~~;l~f (_:~J" u.uuo,r.;~·Nrr "1 DEBRIS QUANTITY rA-p:'Tr _,_. _,I; I - There When You Need Us DeDfU:; CLASSifiCATION ~~I ctu;:q LOCATION I.O'UcfifJ"t ... im:::-r,.. ... v-:-- l " ';,-;" ••• -t"._ IkJ."1'(C1I)M , I,,· :, ":' ':~ ~ . -;.'"'. SI'It1 t .... G • CO:o"f Load ticket individual drill-down and copy. Ash,' ;"!t"(~' Environmental There When You Need Us, Scope o/Services Proposed 145 I' a "c: 150 ASBBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Debris ROW Summary °t;::>"':",::-~x.,. . ..:: -t.fl.fI:t.u C,RI'nm , ... !..-c. .!-!! "U ... ".l: :i' 1::::: ::0: :.-':' ... .~y':: v. .. .t..-.a:t :u :!o! .UI nu .... .01 t.-l:' : ~: ::.: ::-t II: ! ~: .. ~ t'U • :x "" ma. ... e-."""l!t :ilm; ;t't' :1! :;'! ... y.e .... .J!" . ." 'x ...... IIIJttJ ... ',~'.f.-r.. 'm: ~ .. :): f.-I:' . ~!' :';!';I ~' .... J1II"f :;.; .... ...... , I • ""', ~I ~:I :~ IN '" , ~ I" "". ~ :.,. ::.: ". " .. I .. .1 ••• . 1.", __ Debris ROW Summary Report. Ash Environmental - There When You Need Us . . i AshBritt : .; Ertllfoomootal • -'< _' ,,_.~ • i .• - ':;S~:~.·_ : ~~~-:-~;)'~;i<:t~>;~-i~-;~~~" -:; .. l,' -'1;;'~ :.' _~!t t~ :.::'~--~i :;3C:cr': j',,:} er::-r~ !.:Y""l'''nr,r ------------------- ~R.po!t &\lcIer " , P' .';JI t·~ Oaa processing reports. To ~ -. I Site Management & Processing Reports generation. Ash-'" Environmental There When You Need Us. Scope o/Services Proposed 146 r d "c' I 51 5 ~ "0 " c; G' " ~ ~ c ? 2 e :0.. ~ g § "0 " c '£ (){B ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES . AshBritt Debris Removal· TDSRS to Disposal Site DI.lin.llon 1IJ1tt1,1 LOJdTlchlJ E •• ";"I:+I .. 17. ~ .. 4 C-:UU.'''{!': V .. -So' C,·:C .. , 54 J~-·:'-:J'H u·,,:~:" Ca .. ,O . " .... ,- 51 t'.J:.io;tjlFltt" V.~:-·, ~: 91 '.'-.;=~J,''-t' .. :.a • r,~ 103 O· ....... ,,!"f~. Ca:-..:;O :·H"J"!' \', ~:. ; Cubl.,y,"b !' ~.:: s 4': ·~i';' SI.UU 55.$ Debris Removal & Disposal Report -Detail, by Material. Ash Environmental ~ ~ $ .is ~ ~i ~~ ~ § :! ~!J E~ ~ .!!' ~ ~ ;::=' ~-i ~ .... 2 ~ .. .. ~ ~ '0 1! ... " ~ ~:L ~8 il !l ! ~ ~~~~ 5~ ~ g '" i ~ H (i -~ .c UJ « g 3 V Z ,. i a , g 2- ,!t is ; ~-~ i c" C , it lin ~ ~ <: ~ ~" .g~ 0<1) , 18 ~g; -~ ~j ,,0 j P ~ .. E f~ ~ .1; ~a~ ~i ~ P g 1>"11 U } ~! Ej ua'!~ ~ • I &~8 ~~ o ~ ~L~ at : ~-~ c ~ ~ ~~e~ ~ ~8 I:; ~ ~ ~ IH ~H '-------' ::l Scope o/Services Proposed 147 UI.lQ :':4! :~ .,;: ~!-I:t;- 15.001.-23 :.:.: OJ)O There When You Need Us. I' ;1 .'=' c: 152 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 9. Office of Operations Due to AshBritt's proximity to the City of North Miami Beach, we would utilize our corporate headquarters in Deerfield Beach (565 East Hillsboro Blvd., Deerfield Beach, FL 33441) to operate out of. Our office is equipped with backup generators and all of the necessary supplies to maintain operations even after a hurricane strikes. We have a phone system in place for residents to contact for service requests and claims as well. 10. Disposal Sites AshBritt will assist the City in identifYing and vetting potential sites in addition to the ones identified in the City's Debris Management Plan. AshBritt will perform all required baseline environmental testing. Potential sites should be identified prior to a storm event and could include parks, recreational areas, and other semi developed parcels of 50 acres or more. Upon TDSR selection, AshBritt and the City representative will: Catalog any known hazardous material or IdentifY location of all reduction operations. conditions existing on site Identify location of hazardous material, e- IdentifY ingress and egress routes waste, and white goods containment area. Define site preparation requirements Identify location of above ground fuel tank Establishment or modification of road system containment area Determine traffic flow, control, and safety Identify location of vehicle inspection tower Identify location of debris separation activities Determine the TDSR activation date/time and separation of non-vegetative debris Determine the TDSR daily hours of operation Debris Site Evaluation Worksheet AshBritt has provided an example of our Debris Site Evaluation Worksheet. This same evaluation will be done for each potential site for the City of North Miami Beach to ensure site viability. Ashi8ritt DEBRIS SITE EVALUATION WORKSHEET ElWlronmenlal SITE NAME: 1151srBAL~ FIELD SITE ADDRESS: IOFF BAY VISTA BLVD SITE OWNER: IcIlY NORTH MIAMI BEACH USEABLESrTE IX yc~ r No r TDSRS IX RAlLY POINT r RESIDENTIALOROPOFF ,-WHffiGOODSRECYQE I FDS IX TRUCK MEASURING r OTHER I CONTACT, 'IDE-sa-IE F-AL-EST-A-----PHONE NUMBER:1 +1 (305)893-6511 GPSCOOADINATES r TOWER i'X SITE ENTRANCE LATITUDE: N F DEG f54 MIN[S6.68 SEC LONGITUDE: ~ DEG rs--MINj51.S9 SEC GIS WEBSlr9 TOTAL USEABLE ACRES: r-y(,s IX No Grading, grubbing, or clearlng required? I Yes IX No Abovegroundorunde:rgroundutll1tylllle~1 Scope a/Services Proposed 148 AshFli-jtt Envlronmenlal CLIENT: INORTH MIAMI BEACH I' ~\ gel 53 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES U:SEABlE.SITE Ash3ri2l DEBRIS SITE EVALUATION WORKSHEET DEBRIS SITE EVALUATION WORKSHEET Ash;ari;~t EnvironmentaL (UENT:I NORTH MIAMIIiEACH IK Ye~ r No PAIMAAVSITEUSIi: POTENTIAL SITE USE IX mSR$ r RALLY POINT r TDSRS IX RALLY POINT r IlESlf)ENTIALOIlOPOFF r WHITEGOOOSRECVUE r-FDS r IRUCKMtA5URiNG r FDS i'R" TRUCKMEASUfllNG r OTHER SITE SPECIFICATIONS SITE NAME: IWATER SIDE PARK SITE ADDRESS; IBAYVlSTABLVD SITE OWNER: !OEPTOFNATURALRESOURCES CONTACT; IGEORGE GABRiEl PHONE NUMBEltI +1 {305194f1-2903 GPS(OORQNAT'£5 r TOWER IX SITEHJTRANCE LATIT1JIJE! N F DEG r;-MINFs SEC LONGITUDE! ~ Dl!G ra-MINj25.18 SfC GISWEBS~ rOTALUSEABLEACRES: INm.U5fTESURVEV DiECK LIST ix Ye r No logistically convenient? 1-:-Ye.$ ~ No Located In a flood plane? r Yf'~ IX No Localed in or ne1.llo a residenrldl area? ~ Yc.~ r No Sizesuffiu-ntforitsirrtendl'd1J5t:? rYes 1& No E>:pamlon ClIpabllltles7 ix y~ r No Good a,c('"~s rondsl !-Yes IX No MOT reQulrildl ,-Ye IX No Gradlng,grubbing,orde.lrlng required? iX YI!:5 ,-No Existillgroad~onsite? !Sf YI'~ C' No 5itebllSesolidenaugh7 I--CcIl<"--cSalc-"' _______________ ----=r-c-y,,----=!X No Abavegmundvrundergruund utility I!n~1 D< s.n.-Ity I Yes r No Isthe~fte5ea.Jrp.? IX Environment r Yes IX No W(lICISOflh('~t(lt('on5ltc? I Y@:S IX No Storm water dralna~7 ~ Y~5 I No Grindlrlg? I" VIt5 ~ No AO Burning? r Ye5 i5( No Open burning? I" V(I_~ ~ No 8t!low ground bumingl D< AVIllabilll, Whtlt was the site hlstoriClllty used for? Site Plans AshBritt's Project Manager will develop a site management plan and submit copies to the City. The plan will be drawn to a scale of I" = 50' and address the following functions: Access to site vehicle inspection tower Site preparation -cleaning, erosion control, and Location of incineration operations, chipper grading operations (if required). Burning operations Traffic control procedures require a 100 foot clearance for the stockpile and Safety a 1000 foot clearance for structures Separation of debris Location of existing structures or sensitive areas Location of ash disposal area, hazardous waste requiring protection containment area, contractor work area, and HHW or HTR W storage Note: No work will commence at the site until the site and the site plan have been approved by the City. 11. Demolition Services After major, wide-scale disaster events, demolitions of entire structures are sometimes necessary. Demolitions of structures may be for public or private or commercial properties, and mayor may not be part of an established Right-of-Entry (ROE) program, where federal funding is authorized for private work. Generally, before demolitions take place, a determination must be made that the properties pose a threat to the life, safety and health of the general public. The City, or its assigned agents, will be responsible for ordered demolitions of residential properties and for identitying other public or private properties that may be eligible for demolition under an ROE program. The City will provide AshBritt management with all documentation identitying the sites and all ROE forms and releases prepared by property owners. AshBritt personnel can and will assist the City in assessing and identitying properties that may need to be demolished. Certified and licensed AshBritt crews will assist the City in determining if structures contain Asbestos Containing Scope o/Services Proposed 149 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Materials (ACM) before any demolition takes place. When determined no asbestos is at a property identified for demolition, the site will be considered as a Construction & Demolition (C&D) demo site. When Regulated Asbestos Containing Material (RACM) is found on site, AshBritt crews will follow all local, state and federal guidelines for RACM demolitions. Regardless the scope, RACM or Non-RACM demo, AshBritt is highly experienced in both residential and commercial demolition with and without asbestos, and has been a member of the National Association of Demolition Contractors since 1996. Of the over 29,000 ROEs we completed in Mississippi for our Hurricane Katrina mission, over 3,000 thousand entailed demolition work for both RACM and Non-RACM properties. Further, below is a table listing some of our past isolated demolition experience. Ash Britt, Inc. Select Demolition Experience Client & Location PM ; ... ~.~ Proiec:tDescription Contract Value U.S. Army Engineer District Randy Perkins Ms Sue Speights Removal of Abandoned Property $367,548.00 Mobile (334) 441-5599 and Bldg. Maint. (365 Dwellings) Pensacola, FL DACWO 1-99-D-0002 U.S. Army Engineer District John W. Noble Mr. Don Skipper Indefinite Quantity Contract $1,698,754.00 Mobile (334) 255-3612 Demolition of WWII era Bldgs. Ft. Rucker, AL Contract: DACA01-99-D-0018 U.S. Army Engineer District John W. Noble Mr. Don Skipper Indefinite Quantity Contract $2,243,434.00 Mobile (334) 255-3612 Demolition of WWII era Bldgs. Ft. Rucker, AL Contract: DACA01-95-D-0065 Directorate of Contracting John W. Noble Mr. Bob Walls Demolition of WWII era $344,070.00 Contracting Division (803) 751-7704 Buildings @ Ft. Jackson Ft. Jackson, SC DABT 47 -98-C-0006 AOIC Facilities Support John W. Noble Majorie Sadler Demolition of 15 Buildings & $315,000.00 Facilities MCAS (252) 466-4531 one 1.5 million gallon AST Cherry Point MCAS, NC N624 70-97 -C-2699 U.S. Army Engineer District John W. Noble Ms Sue Speights Removal of UST and Installation $381,839.00 Mobile (334) 441-5599 of (3) ASTs with piping Ft. Rucker, AL 9725-63-1-006-1 Directorate of Contracting John W. Noble Mr. Jim Stubbs Demolition of WWII era $208,150.00 Contracting Division (803) 751-2592 Buildings @ Ft. Jackson Ft. Jackson, SC Contract: DABT47-95-C-0052 U.S. Army Engineer District Randy Perkins Mr. Glenn Smith Demolition of Concrete $372,000.00 New York (908) 571-1594 Bunkers @ Ft. Sandy Hook Ft. Sandy Hook, NJ Contract: DACA51-94-C-0047 Asbestos Related Demolitions Buildings, facilities and residential structures damaged, though still standing, as the result of catastrophic, wide- scale disasters, such as hurricanes, may be rendered unsound and in imminent danger of collapse. These buildings and structures may be deemed by local and state officials to pose an immediate threat to the life, health and safety of persons and the environment. As an emergency measure, officials may authorize the demolition of these structures. These buildings, facilities and residential structures (aka "installations") may contain asbestos containing materials (ACM), both regulated (RACM) and non-regulated (Non-RACM). In most cases, demolition and/or renovation of these installations and the handling of potential ACM are regulated by the federal asbestos National Emission Standards for Hazardous Air Pollutants (NESHAP). Federal asbestos regulations are contained in 40 CFR Part 61, Sec. 61.140 through 61.160. Additionally, employers of workers who handle ACM are regulated by OSHA asbestos guidelines, as contained in 29 CFR Parts 1910.1001 and 1926.1101. Plain language guidance on federal regulations concerning demolition and disposal of structures that contain asbestos are found in the EPA's Guide to the Asbestos NESHAP. Designated AshBritt personnel are conversant with and/or consult this guide. AshBritt, by reference, adopts, incorporates and complies with all EPA and OSHA standards and rules in regards to demolition of installations. Moreover, we will fully comply with Florida Statues (Ch. 469 -Asbestos Abatement), Florida Department of Environmental Protection Scope o/Services Proposed 150 I) ,1 g <.' 155 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES codes (Ch. 62-204, 62-257 F.A.C.), other state codes, and any local Administrative Orders regarding asbestos abatement and handling. For disaster demolition and renovation activities of installations, the major goal of the above standards and regulations, from federal to local, is the prevention ofthe release of significant amounts of asbestos fibers into the air where they may be breathed by persons. Human exposure to asbestos fibers in the outside air presents a major risk to human health. Therefore, AshBritt will carefully follow the rules and requirements of asbestos NESHAP and other promulgated regulations, while exercising best practices during all phases of demolition, debris removal, transport and disposal of ACM for the specific project at hand. This includes the employment of Florida Licensed Asbestos Subcontractor(s) and Personnel. Demolition Procedures Outline AshBritt personnel and crews will maintain demolition work sites to appropriate local, state and federal use standards, safety standards, and regulatory requirements. All demolition debris and materials will be removed, hauled, and disposed according to applicable federal, state, and local requirements. Moreover, AshBritt will comply with all federal, state and local requirements related to structure demolition and removal, including, but not limited to, requirements of the OSHA, EPA, FDEP, and FDBR. These requirements will include best demolition practices. All personnel and crews directly involved in asbestos related demolitions will be properly certified and licensed by the State of Florida to handle RACM. Following are the basic steps and considerations (or demolition procedures: Survey and identification of properties for RACM Demos: demolition (City/AshBritt) Establishment of Right-of-Entry (ROE) program, as applicable (City) Pre-inspect properties and sample debris for ACM (AshBritt) Notifications to FDEP, in compliance with state regulation and federal asbestos NESHAP (AshBritt/City) No Asbestos: Treated as C&D demo (all debris) Yes Asbestos: Treated as RACM demo (asbestos debris) Unable to Sample: Treated as RACM demo (all debris) Unable to Segregate: Treated as RACM demo (all debris) C&DDemos: Administer documentation Coordinate utility disconnects (i.e., water, sewer, gas, power, telephone) Maintain personnel and bystander safety (i.e., PPE and site barriers) Removal/segregation of household hazardous waste, white goods, Ewaste, tires, etc. Control of dust emissions (wetting debris) Load, cover, transport debris to approved landfill and site cleanup Scope o/Services Proposed 151 Administer documentation Coordinate utility disconnects (Le., water, sewer, gas, power, telephone) Maintain personnel and bystander safety (i.e., PPE, site barriers, containment areas) Proper barrier fencing, tape, warning signage, and labels Only licensed and accredited workers allowed in RACM containment areas Removal/segregation of household hazardous waste, white goods, Ewaste, tires, etc., as applicable (all debris may be treated as RACM). Wetting of structures to control asbestos emissions into air Best demolition practices (minimize excessive breaking of debris) Removal, loading and bagging/wrapping of RACM Labeling, transport and dispo~al of RACM at certified and approved landfill Manual cleaning of RACM demo site Debris type classification handling and procedures I) ,1 ~ c 156 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Friable and Nonfriable Cat /I ACM: Nonfriable Cat I ACM: Wet removal Wet removal Containerize in plastic bags or "burrito wrap" Labeled bags Containerize in plastic bags or "burrito wrap" Labeled bags Asbestos warning Asbestos warning Generator name & address Generator name & address Active landfill with asbestos area Trench Covered daily Removal intact to C&D (or active landfill) If not in poor condition or friable, leave in place and to C&D with other demo debris 12. Supplementary Supplies Major, wide-spread weather disasters can be totally devastating to stricken communities, warranting the need for more expansive support services. These are services above and beyond debris removal and management. In many cases these services are necessary precursors to ensure a debris mission advances effectively, safely and efficiently. AshBritt is a full-service, single-source contractor able to coordinate and deliver turnkey emergency response, environmental remediation, and recovery and restoration services. Under one umbrella, we can minimize the worry and confusion surrounding a client's recovery, restoration, and build-back needs following a major event. Through our own resources and through our teaming partners, we will ensure that these vital offerings are handled professionally, completely, and expertly. Following is a selection of additional support services that AshBritt has provided in the past and can offer for current and future clients: Emergency Services Emergency WaterlIce -Supplies of water in gallon, 2-ltr bottles, or bulk potable water tankers; supplies of bagged ice (50-100lb), reefers/fridges, as needed, delivered to a central distribution points within 24 hours. Logistical managers and POD supervisors to oversee the orderly distribution and tracking of provisions. Note: See Texas Power and Associates section below for more information. Emergency Housin~ -Secured temporary housing and turnkey base camps to support local and out-of- area relief workers, representatives and residents can be established within 48- 72 hours following a major event. Base camps will be scaled and equipped to meet event scenarios. Hard-sided and soft-sided tents, CONEX systems, or other modular structures can be supplied and fully managed. Mobile Kitchen and Shower Units -As an extension to camps or as specific areas, these units, serving for disaster support workers, local representatives, and residents can be delivered, set up, and powered by generators within 48 hours. Multiple configurations and output available. Full oversight and .'.OIQc"ev". maintenance of facilities. Canteen, Commissary and Meals Ready to Eat (MRE) -Full canteen and commissary services, serving hot breakfast, lunch, and dinner, as well as mid- rations can be established, and expanded to support local relief representatives, workers, volunteers and residents; MREs and heater meals can also be distributed systematically. Emergency Power Generation -Temporary power generation for critical facilities can be delivered, set up, and maintained if the normal power supply HREHn" c.,,,,."" .",vl", is disrupted. Emergency light towers can be delivered and distributed throughout the affected area and work sites. Light Sources -Provision of light and power sources within 24 hours of request from the City. Capable of supplying these items to multiple locations simultaneously without interruption. Supply of necessary light towers and power plants site-wide, as required. Satellite Service/Communication Infrastructure Satellite telecommunication services can be supplied, to a greater or lesser extent, Scope o/Services Proposed 152 r ~l "c' I 57 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES contingent on the magnitude of the event and scope of damage. Services will support telephone and online internet access. Various equipment/configurations available depending on scenario. Emergency Fuel Supply -Through strategic coordination and partnerships with wholesale fuel distributors, fuel can be supplied immediately and as necessary to maintain continuity of vital services. Temporary Offices, Warehousing, and Container Storage -Mobile command centers, temporary offices, critical document and asset warehousing, and storage containers (CONEX or other) can be supplied in any configuration to meet local needs. Temporary prison facilities can also be delivered and maintained. POD Manpower & Equipment -All necessary manpower, management organization, equipment and supplies (i.e., forklifts, pallet jacks, lighting, hygiene stations, traffic devices, trash collections, etc.), community relations and security personnel, and other provisions to safely and efficiently deliver water, ice, meals, tarps, food supplies or any other commodity or supplies. Emergency Barge Transport -When major bridges and access routes to areas surrounded by water are damaged and transportation is impeded due to storm damage, vital equipment and supplies may require transport by barge. Multiple major vendors and subcontractors are committed to AshBritt. Emergency Roof Tarping and Repair -Coordination and work of temporarily patching roofs when permanent repairs cannot be made immediately, mitigating further damage. Multiple, experienced crews can be deployed. Also, distributing tarps to residents from PODs. Fire Suppression Support -Provision of water trucks and personnel as necessary to augment local water supply systems. Trucks with minimum capacities of 2000 gallons, which are filled and outfitted with valves compatible with fire hose connections meeting NFPA standards. Marine & Remediation Services Sewer/Catch Basin Clearing -Removal of storm-generated sediment/debris from storm water sewer systems aids the prevention of secondary flooding. Clearing is normally accomplished using industrial VacTrucks. Marine Recovery -Underwater search and rescue, vessel recovery, underwater welding and salvage, debris removal from canals and waterways, deployment of divers, deployment of remote operated vessel (ROV), deployment of barge and landing craft as work platforms for equipment and supply transport; In 2012, AshBritt was tasked by the State of New Jersey to remove vessels from the bay following Hurricane Sandy. Dredging -Mechanical and hydraulic dredging of canals, marinas and navigable waterways. AshBritt is a member of the Dredging Contractors of America; In 2013, following Hurricane Sandy, AshBritt was tasked with wet debris removal and dredging by the State of New Jersey Mass Decontamination -Decontamination of buildings and facilities after detection of bio/chem toxic, harmful agents. Drying-in Services -Emergency temporary dry-in of public facilities to include removal and disposal of affected building materials, securing structural openings, dehumidification and moisture abatement. In 2008 following Hurricane Ike, AshBritt was tasked by Orange County, TX with providing building restorations services for 16 government buildings. Mold Remediation -Identification and remediation of mold in buildings and facilities. Other Restoration Services Derelict Vehicle, Boat & Vessel Containment & Disposal -Removal, transport and disposal of abandoned vehicles, boats and other vessels to include aggregation staging, inventorying and indexing for easy location and retrieval. Information dissemination, owner contact, and supplemental investigations for proper disposition will be conducted. Decontamination and recycling of vehicles and vessels; AshBritt has a significant amount of experience removing abandoned vehicles. In 2012, AshBritt was tasked by New York City for a vehicle removal mission and transported 3,780 vehicles. Dead Animal, Livestock, Fish Collection -Collect and lawfully dispose of animal, bird arid fish carcasses from public property and right-of-ways. Specialized crews are dispatched to specific locations where remains have been identified to collect, haul and dispose of all carcasses as directed by the City. Scope a/Services Proposed 153 rl cl '!. c· 158 Texas Power and Associates ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AshBritt has identified Texas Power and Associates to provide Bottled Drinking Water and Packaged Ice to any location as designated by the City of North Miami Beach. Given the nature of emergency response activities, Texas Power and Associates staff have established relationships with numerous subcontractors, to support successful execution of contractual deliverables. The established and extensive network of known and high quality subcontractors will provide a mechanism to result in an efficient and timely response during a mission. Texas Power and Associates staff provided in excess of 3,000+ truckloads of disaster-relief supplies in 19 calendar days in support of Hurricane's Gustav and Ike. Texas Power and Associates staff have developed and collected a vast amount of product/source of supply usage data based on the amounts of water and ice purchased and delivered during past emergency relief missions since 1998. Should a disaster impact the planned delivery, this usage data, combined with weather information provided through the National Hurricane Center and other forecast services, has previously enabled our procurement specialists to produce "Impact Maps" overlaid on Geographic Information Systems (GIS) Maps that identify water and transportation providers as sources of supply for the requisition and shipment of water to meet requirements. To the left is a map of production facilities for Premium Waters and all of the additional production facilities for bottled water in the Texas Power and Associates vendor network. Many of these facilities are strategically located outside any affected areas and represent large network capacity. In addition, they have relationships and a large- volume purchasing history with Nestle Waters North America and Niagara Waters. When combined, our vendor network provides tremendous capacity should the requirement arise Texas Power and Associates only utilizes vendors who meet or exceed sanitation and product testing standards in accordance with Title 21, Code of Federal Regulations, Parts 101, 110, 129 and 165 and applicable Federal, state and local laws as well as regulations within Food and Drug Administration Agency (FDA) guidelines, the International Bottled Water Association (IABW), and the International Packaged Ice Association (IPIA) as required by this contract. The standards regulate personnel hygiene, plant and grounds, sanitary operations of facilities, equipment and utensils, and processes; enforce Food and Drug Administration water standards; give guidelines for recalls and pest Ford Park, Texas control; and ensures industry standards are enforced by independent inspection auditors. Transportation companies and drivers are required to complete a thorough truck and trailer inspection checklist ensuring compliance with the equipment requirements prior to loading at the water facility. This requirement is validated and agreed upon in our purchasing agreement with all transportation subcontractors. Texas Power and Associates is 100% dedicated to this the success of this contract and will be available to the City of North Miami Beach personnel on a 24/7 basis for the duration of the purchase order. 13. Communication Plan As we know, large-scale disasters can immediately and profoundly affect very large areas and millions of people. Local, state and federal as well as private-sector disaster relief and recovery responders require fast, accurate and complete information. For this reason, the first and foremost need in a devastated area is communications: primarily phones, radio, and Internet. Lack of communications during the initial stages of a response and relief effort can be debilitating and fatal. Local officials and responders need to be able to contact and keep in touch Scope of Services Proposed 154 I' ,\ .~ ( 159 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES with the outside world and other participating rescue, response and law enforcement agencies. Without operating communication lines, simple necessities such as food, water, and medical supplies cannot be distributed efficiently, cutting down on the survival rate and increasing time and finances needed to complete a response, rescue and relief mission. When local communications infrastructure is incapacitated or completely wiped out owing to a catastrophic disaster event, immediate and reliable communication assets and systems are mission critical. AshBritt establishes mobile command center(s) or temporary static emergency response and communication centers typically within 24 to 48 hours (or sooner) of a Notice-to-Proceed (NTP) for a mission. AshBritt, when applicable and available, also utilizes its own offices and facilities and area teaming partner offices and facilities as additional administrative support centers and resource clearinghouses (Le., pre-recovery mobilization registration areas or data centers or emergency asset checkpoints). For our initial mobilization and communication hubs, when required, AshBritt uses state-of-the-art motor coach buses for mobile operations control centers (and living quarters as necessary) as well as self-contained mobile command center trailer. These are all fully equipped with internet satellite capabilities, computer network infrastructure, and an array of vital communication and office provisions. We have found these to be versatile, economical and flexible, and they can be deployed straight away-prior to disaster strike or after NTP. When conditions become suitable, we setup static office trailers or acquire available local office space or share space designated by the City, or we establish and maintain full-on worker base camps with mobile communication assets. AshBritt will deploy with the following communication options: Satellite Phones: AshBritt will provide satellite phones and internet service to key management and to City of North Miami Beach personnel if normal communications are interrupted owing to storm generated damage. Mobile Satellite Systems: We will also supply mobile, trailer mounted satellite communication systems (Le., VSAT=very small aperture terminal) to ensure broad-ban communication capabilities. Satellite is a superior solution to terrestrial communications in many situations because of the unique manner in which it works. Although other temporary systems are available, they are unreliable or cumbersome to install. The greatest benefits of using VSA T system is that it accommodates varied communication types through a single satellite link. These include telephone, internet, video, and radio control. GPS Units: Senior management and select field personnel will be outfitted with Global Positioning System units to facilitate local orientation and dispatch. Smartphone Devices: We also employ smartphones and devices to facilitate communications by allowing remote web and email access, as well as a two-way radio. Field Laptops: Our senior and select managers and personnel are equipped with laptops for document management, email communication, and field reporting and documentation. Computer Networks: AshBritt will establish and maintain secure computer networks for clients as needed. High-Speed Scanners: Select personnel are equipped with and man Panasonic high-speed scanners which are used for a variety of documenting and record keeping functions. Web Based-GIS Applications: As soon as wide-scale internet service can be reestablished to City officials, AshBritt will provide web-based reports detailing the evolution of the recovery project. Management reports, production reports, graphs, discrepancy/damage tracking, and truck measurement logs are all provided via the internet. GIS tracking of cleanup progress may also be implemented. Digital Cameras: Select managers and field personnel are supplied with digital cameras for field work documentation and reporting purposes. Video Surveillance: We will set up and monitor video surveillance equipment for security or other video documentation functions as required, for instance, to monitor a base camp or temporary vehicle/vessel staging area. Scope of Services Proposed 155 I' :1 '-' \c. 160 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES We constantly assess and test new communications technology so to offer our clients the most effective solutions for response and communications, as reliable communication during recovery efforts is vital, especially at the onset. 14. Managing Crews -Geographic Area Management Geographic Area Management The City of North Miami Beach is responsible for defining the boundaries of the geographic working area. This shall be defined in the task order by identifying the respective area of jurisdiction. If changes in the operational boundaries are required, the City will be responsible for providing the updates in writing. AshBritt's approach to management within the defined working area will remain consistent regardless of the response region. The general process of separating a task order area of operation into smaller divisions for the purposes of managing recovery operations defines geographic area management. This is how AshBritt manages several crews at any given time. Sectoring of Geography After the initial damage assessment, the AshBritt Project Manager (PM) will coordinate with the City Authorized Representative (AR) to divide the recovery area into sectors. Ideally, sectors would be a division of a task order area of operation. As an example, if a task order was issued for the City, a sector may be an incorporated area within the city. Sectors may be further divided into zones using a grid system that incorporates neighborhoods, major thoroughfares, waterways, and other easily identifiable natural boundaries within the task area. In most cases, zone size should be inversely proportionate to the residential household density or population density. This will create large zones in non-urban areas, medium zones in semi-urban areas, and small zones in urban areas. As identified in our 9 Phase Approach, AshBritt has identified the zone boundaries that will be used to split the sector area into manageable pieces containing the same amount of estimated cubic yards. At times this must be modified owing to geographical and population considerations, in which case some zones will contain more debris than others. The overall intent of this approach is to provide steady production levels for debris collection and avoid peaks and troughs that would negatively impact the recovery effort by having to constantly expand and contract the amount of crews, QCRs, and City representatives operating in the field. Zones may be further divided for the purpose of adding additional crews into the area, while keeping organization, quality control, and geo-tracking properly compartmentalized. Dividing zones will occur most often when the debris stream increases, or when crews complete zones and become available for reallocation. It is important to note that even though established zones rarely change during the course of a mission, the equipment allocation is fluid to maximize productivity of the task order. Sector maps will be generated and embedded as a layer into the ADMS system. These maps can be printed to various scales from wide-area to detailed zone representations. Maps will be distributed to all QCRs, subcontractor crews, and are available to City management and field supervisory personnel as well as local officials. They are used to ensure systematic, methodical planning and efficient debris removal operations. The ADMS system can also provide in geographic format project information on debris collection by zone, debris type, destination site (e.g., TDSR, disposal), haul distance, and name of QCR who initiated the electronic ticket. Scope of Services Proposed 156 I' '\ g c' 161 c :: Sector Managers ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES The AshBritt Quality Control (QC) Sector Manager will have responsibility over all QC activities within a defined sector and report to the QC Area Manager (or PM) or Asst. Area Manager. Sector Managers will be responsible for continually collecting survey information not only from their own observations, but from all available sources including joint surveys with the City, QC Representatives, or local representatives. They will be capable of utilizing enhanced management tools available via the ADMS system to assist in planning and implementation efforts. Integration of sector and zone maps into the ADMS system will provide the managers a visual representation in near real time of daily progress or progress over a pre-selected date range. By analyzing this survey information of the type (vegetative, C&D, HHW, etc.) and concentration (high, medium, or low) of debris in their area of operation, Sector Managers will be able to develop a geographic management plan that encompasses the quantity of crews required, the type of crews required, where to effectively position crews, and the optimal collection routes to run. This plan will be updated based on survey information, priority areas designated by the City that may have been identified to them by local government, or a combination thereof. As operations conducted under task orders progress, Sector Managers will review and track the daily progress of work to ensure adherence to the developed geographic management plan. Our Sector Managers have the authority and are proficient in making immediate adjustments in the field to prevent any delays or decreases in productivity. ADMS has the ability to generate reports that can be referenced to ensure production requirements are being met or if modifications need to be made. With this information they will be able to preplan for the next work day and develop more long term work plans. The QC Area Manager (or PM) will review each of the Sector Manager's plans and make any alterations necessary for the most efficient response for the task order area. All of the AshBritt Sector Managers are able to draw from their previous experiences in sector management. Furthermore, our past experience in working with team partners is not only vital to the success of the overall mission, but an important and integral part of geographic management. Sector Managers will engage with their City counterparts on a daily basis to discuss successes and failures of operations within each sector. It is essential that communications occur at this tactical level, especially when finalizing areas for close out, the final duty of the Sector Manager. The ROW Closeout Plan will be developed based on joint surveys conducted by the Sector Manager and their City counterpart, and may include state or local authorities. Number of Crews in Each Sector The Sector Managers have the authority to coordinate and position crews in each of the zones that make up their respective sector. Taking into account crew composition, crews will be assigned to a specific zone within a sector. Initially, a sufficient amount of crews will be assigned to each zone with the intention of having all zones completed at the same time. They will complete one pass through the entire zone. Our Quality Control Representatives will verify workload and crew sizes prior to beginning a second pass and will advise Sector Managers to reassign and rebalance crews. Eligible debris placed in the right-of-way of a street or area in which a crew has already performed collection operations, shall be considered debris for the next pass. As zones are completed crews will be reassigned to another zone. In determining the number of crews in each sector, the following factors are taken into consideration: Type of debris in the sector -vegetative, C&D, white goods, HHW, e-waste, etc. Concentration of debris -sectors with heavier debris will require more crews Haul distance -further haul distances may require more crews to ensure high production levels Haul Destination from Each Sector A major influence on debris collection production levels is haul distance. Loads from each sector will be delivered to the closest site available to receive the particular debris type being hauled. It is critical that TDSR sites are located in or near each sector so that haul distances are less than 15 miles. Shorter haul distance greatly increases operational efficiency, and reduces the overall project completion time. Scope o/Services Proposed 157 [' :1 'C" 162 c " ASHBRITT INc. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES TABB. Firm Qualifications 1. Description of AshBritt AshBritt, Inc. (AshBritt) is a South Florida Headquartered Sub-Chapter (S) corporation. We are a national leader in disaster response and recovery services in terms of experience, quality of service, technological and operational innovation, and financial strength. AshBritt is exclusively a disaster response and recovery contractor; this is our sole business function, and we continue to bring the best recovery solutions to the City of North Miami Beach as we are focused on preparation and response 365 days per year. Below is a brief description of AshBritt's experience, current capacity and expertise in Debris Management and Removal Services. We maintain the highest levels of safety, quality, and integrity in conducting all of our services and operations while adhering to all guidance set forth by OSHA, EPA and FEMA on working environments. All of our senior managers are conversant with the federal emergency management standard Incident Command System (lCS), a key component ofNIMS. They are certified in the base tenets ofNIMS through completion ofFEMA's Emergency Management Institute (EMI) NIMS IS-00700 training. They are also trained in the U.S. AshBritt has maintained a Drug Free Work Place Program since 2008 Army Corps of Engineers' program of Construction Quality Management/or Contractors, the stringent standard for safety and quality control adhered to by the USACE during disaster recovery missions. AshBritt maintains a core staff of approximately 40 persons, half of which are experienced senior managers, who have been working together for over ten years. In support of past events, we have always met or exceeded small business requirements. AshBritt strives to hire local subcontractors and business in accordance with 2 CFR 215.44b procurement procedures that asks for positive efforts be made to utilize small businesses, minority-owned firms, and women's business enterprises whenever possible. While achieving our small business goals, we have always maintained a disciplined subcontractor management process that includes the hiring of not only local, minority, and women business enterprises, but also Historically Underutilized Businesses (HUB). Our effort can be seen through not only the past three years, but also throughout all previous and future projects as we have set and continue to set small business goals on all projects. These processes and values translate into superior solutions, cost savings, timely performance and tremendous value for our clients. Since our inception in 1992, we have conducted 217 disaster projects and 29 special environmental projects of various sizes, successfully serving more than 500 clients. We have been directly involved in the disaster recovery efforts of 44 federally declared disasters in 18 states, beginning with Hurricane Andrew in South Florida. Our diverse experience and capabilities have propelled us to become the leader in the disaster response and recovery industry. All told; Ash Britt has collected over 51,000,000 cubic yards of disaster generated debris and handled more than 131,000,000 cubic yards of disaster generated debris. In the last five years, no firm has collected more disaster generated debris than Ash Britt. AshBritt understands that while operating and maintaining some of the largest and most recent debris missions in the U.S., it is of the utmost importance to hold annual planning and training activities for our clients regardless of the current workload. We will dedicate management personnel to conduct annual training in accordance with the requirements of this solicitation. Our Experience Table clearly illustrates our broad and extensive past performance record. AshBritt has successfully responded to a myriad of event types -hurricanes, tornados, tropical storms, floods, snowstorms, earthquakes, wildfires, and severe ice storms. AshBritt has responded to and become proficient in responding to and managing debris removal, solid waste, hazardous waste, and disposal projects. To summarize our experience, capacity, and expertise, we have summarized our missions and lessons learned in the following paragraphs. Most recently, AshBritt was activated in eight municipalities after Winter Storm Pax impacted Georgia and South Carolina in February of20 14. In South Carolina, AshBritt collected, processed, and disposed of more than 350,000 cubic yards of vegetative debris and mitigated more than 50,000 hazardous trees and limbs from public property. Firm Qualifications 158 P cl '=' c 163 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Operations included the deployment of more than 40 crews and the management of five TDSR for storm-generated debris throughout the six projects (Hampton, Georgetown, Sumter County & City, Colleton and Marion Counties). AshBritt was able to recycle and put to beneficial re-use 100% of the 350,000 cubic yards of debris collected in South Carolina. In addition to these South Carolina projects, AshBritt simultaneously removed 750,000 cubic yards of debris, 26,000 hangers, managed 43 crews and operated 6 TDSR sites in Augusta, GA. For the City of Atlanta, GA, AshBritt's response time for Winter Storm Pax was 5 hours. AshBritt also responded to the City of Atlanta, GA for Winter Storm Leon in 2011 and had a response time of 4 hours and 45 minutes. A timely response is of the utmost importance; being headquartered in South Florida, Ash Britt is able to mobilize key personnel to the City foe within (4) hours of task order issuance. Another current example of AshBritt's capabilities is highlighted by our relatively recent activations in the State of New Jersey. We were selected by 54 separate jurisdictions to assist with the disaster recovery and debris removal operations after Hurricane Sandy made landfall in October of 20 12. AshBritt met the needs of all clients and managed the removal and disposal of approximately 3,500,000 cubic yards of storm-related debris. In 2011, our services were utilized multiple times due to several extraordinary weather related events including the Halloween Snowstorm event that occurred in the states of Connecticut and Massachusetts. We assisted 43 clients, handling, processing and disposing of almost 4,000,000 cubic yards of vegetative debris. Additionally in 2011, we were activated in Georgia, North Carolina, Virginia, Delaware, Connecticut, and Massachusetts assisting multiple clients following Hurricane Irene and the Eastern U.S. tornado outbreaks. In 2010, we provided integral mitigation services to Mississippi and multiple Florida clients in response to the Deepwater Horizon oil spill. We similarly mobilized significant equipment and manpower to Maryland and Virginia following the early 2010 Mid- Atlantic snowstorm. In 2008, AshBritt's response to the Hurricane Ike included the deployment of generators and management of over 1,500,000 cubic yards of debris for 15 jurisdictions in the state of Texas. In addition to our disaster response and recovery work, AshBritt has performed various significant environmental and hazard mitigation projects. These projects have included the Citrus Canker Eradication Project for the Florida Department of Agriculture, which consisted of the removal, processing, and disposal of over 200,000 infected citrus trees. AshBritt also conducted several projects for the removal of dead, dying or diseased hazardous trees for the purpose of fire safety, fuels reduction, and hazard mitigation for the Counties of San Diego, Riverside, and San Bernardino, California. In order to adequately capture our current capabilities, financial strength, and expertise to respond to events in the Disaster Recovery and Debris Removal Industry, we have provided a short excerpt of our unprecedented accomplishments as the Prime Contractor for the U.S. Army Corps of Engineers (USACE) recovery mission for Hurricane Katrina. The Hurricane Katrina Mississippi recovery project was the largest and most varied disaster generated debris management mission by a single company in U.S. history. In 2005 and 2006, AshBritt was the initial response contractor for the U.S. Army Corps of Engineers (USACE) in both Louisiana and Mississippi for Hurricane Katrina. Ultimately, we were the USACE's prime contractor for debris removal and management in the State of Mississippi. For this unique mission, we collected and disposed of 21 million cubic yards of debris and wreckage in 16 jurisdictions, employing 1,350 subcontractors and 500 supervisory, quality control, safety, and administrative personnel. Approximately 25,000 white goods were segregated, decontaminated, baled and recycled or disposed of lawfully. We achieved a remarkable safety record, resulting in less than .01 percent oflost-time due to injuries. During the first eight weeks alone, AshBritt performed uninterrupted continuous operations valued at roughly $100,000,000.00 prior to receiving our first payment. The lessons learned from this project, as well as from our many other diverse past projects has allowed us to expand and fortity our technical and production abilities. These acquired abilities and experiences have positioned us as the pacesetter in the disaster response and recovery industry. Our ultimate success, however, has always been underpinned by our commitment to pre-planning, professional management, direct communication, ethical business practices, unmatched safety and quality control-values all leading to total client satisfaction. Firm Qualifications 159 I' C\ 'Z c 164 C G ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Ash Britt continues to be a USACE contractor, we were recently awarded the South Pacific Division (SPD) and South Atlantic Division (SAD) for the United States Army Corp of Engineers (U5ACE) pre- positioned debris removal contract. The SAD includes Florida, Georgia, Alabama, North Carolina, and South Carolina; SPD includes California, New Mexico, Nevada, Arizona, Colorado, and Utah. The USACE adheres to the most stringent federal guidelines when selecting pre-positioned disaster debris removal contractors. This award represents the elite status of AshBritt and our team of qualified recovery personnel in the disaster industry. The SPD and SAD award stipulates that when the USACE is activated for a mission in SAD, AshBritt will be the primary disaster debris removal contractor for the state of Florida, and in tum the City of North Miami Beach if it is activated by the USACE. For the purpose of our future disaster response and recovery abilities, what is of utmost importance is that our extensive experience has created an abundance of knowledge, lessons learned, and expertise for our principals, managers, personnel, and subcontracting partners. This knowledge and know-how is comprised of an important balance of education, professional training, and real-world practical experience. Our core management team understands and has a practical knowledge of all regulating agencies and laws listed by our industry. A select excerpt of those regulations is captured in the table on this page. Our senior management and exclusive technical consultants have an unmatched tenure of practical experience and knowledge of the industry. They are intimately acquainted with all facets of major disaster response and recovery management. This includes, but is not limited to training; pre-planning; mobilization; communication systems; emergency logistics; damage assessment; debris volume estimation; debris collection; debris management site selection; construction and management; debris processing; reduction and recycling; debris disposal and alternative use; hazardous waste and other special debris management; automated debris management system (ADMS) which streamlines debris tracking; ticketing and reporting; damage mitigation and risk abatement; FEMA Public Assistance (PA) program and pilot programs; and the reimbursement process through state and federal entities. We pride ourselves on our full-service, client-focused approach to disaster recovery, as we offer adept and balanced operational and administrative support. We fully appreciate the exigent nature, pressing schedules, and exacting demands of recovery efforts, and we have proven through our capabilities and wherewithal to be a professional, reliable and competent contracting partner. We have witnessed first-hand the economic strain and demands that communities face in the aftermath of major disasters. State and federal funding to support immediate local recovery efforts may lag significantly. AshBritt understands that proper • Core Regulations of the Disaster Industry • • Federal Emergency Management Agency (FEMA) -Public Assistance Program • Environmental Protection Agency (EPA) • Occupational Safety and Health Administration (OSHA) • Federal Highway Administration (FHW A) o Moving Ahead for Progress in the . 21st Century (MAP 21) • Robert T. Stafford Act o Sandy Recovery Improvement Act o Homeland Security Act o Post-Katrina Emergency Management Reform Act • 44 CFR -13.36 *Our Core team is aware of and abides by all additional regulatory agencies and laws that regulate this industry. documentation can aid in the speed of reimbursement from federal and state agencies. To ensure response and recovery progresses and reimbursement is obligated rapidly, we use our records and reporting system identified as Disaster Information Management System (DIMS). This record and reporting system allows AshBritt to give access to the City to monitor applicable projects. In addition, this allows us to keep tabs on all work being done from ROW to TDSR management; which in the end makes reimbursement a smoother process for our clients and communities. Firm Qualifications 160 r ,1 Q '" 165 ;t: o o c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Key Personnel Organizatianal Chart Our Project Management model and staffing organization is designed to fit the unique situational and operational requirements that each debris project presents, as well as the client's particular requirements or requests. While we will continually adjust the scale and structure of our team to match daily project requirements, our City of North Miami Beach specific organizational chart is located below. AshBritt has identified Matt Gierden as the Operations Manager should AshBritt be activated by the City of North Miami Beach. Randal Perkins CEO _----. __ -.-1 John Noble COO/Senior Ops Manager ---,---~) I ... " .. -------,-----.. -... -... -.. -.. +L.-.. -.. ------.. ,r----.-. -._-. --..!. .... Dow Knight J' Sr. VP/ Contract Rob Ray 1 Sr. VP/ QC Manager I Manager -r~ __________ • __ Bill Johnson J Director of IDSR -,-.-... --... -~.---.. --.-- i Danny D'Emidio J TOSR Manager -------~-~--. ------- Field Superintendents ..... _. _._ .. _-..• ) Right-of·way Deb"r', sJ . Crews .. _----- Brian Locatelli J Logistits Manage .. r. ._--. -. --_._-_._--- Field J Superintendents ··T··· 11M. Tree/Slump J Crews ------.~-~ Key Team Member Resumes -) Tim Moony I Project Manager/ I . _ ~~~~~~n .. ) Jason Santiago I QC Manager I _. --) Ancillary servitesj Crews -_._-._----- David Poe Environmental Health & Safety Manager Christina D1EmidiO.J Comptroller '.~-----. James Rolette I Waterway Project I Manager ) ·-T-······ S~~~=.~J V'::!~='J Jim Loomis J Sr. Consult./FEMA Technlc;al Asst . Christopher J lIolsinger Public Asst. Uaison ._, -.----~---.----<----_. ~ Chester Shaffer Data Manager ) AshBritt has provided detailed resumes for all management, supervisory and key personnel to be assigned to the contract. Resumes emphasize relevant qualifications and experience of the presented individuals in successfully completing contracts of a similar size and scope to those required by this RFP. Firm Qualifications 161 P ~I c"; I 66 AshFlriH ElW1rol"lm~nloll ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH. FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Randal Perkins Chief Executive Officer Professional Experience 1992 present -AshBritt, Inc., Deerfield Beach, FL Firm Qualifications Mr. Perkins founded AshBritt in 1992 and immediately supported the recovery efforts following Hurricane Andrew, the single largest hurricane debris operation at that time. He sets the vision for the organization through constant insight, research, and analysis of the technical, operational, and political environments comprising the disaster industry. Highly qualified and experienced in all phases of disaster response and recovery operations from his years of practical, hands-on, real-world experience. He has an encyclopedic knowledge regarding all response measures, damage assessment, debris collection, removal, reduction, recycling, and disposal activities. Moreover, he is a deft communicator who can assist high-level stakeholders with the public information demands during major disaster events. Select Projects Winter Ice Storm Pax, Feb. 2014, Georgia and South Carolina Provided disaster recovery services to 6 clients throughout Georgia and South Carolina. Collected reduced and disposed of almost 1 million cubic yards of vegetative debris following Winter Ice Storm Pax. Hurricane Sandy, Oct. 2012 -States of Connecticut and New Jersey Operations Manager for multiple jurisdictions in the States of New Jersey and Connecticut. 63 municipalities and the two state governments were supported in all. Connecticut Severe Storm, Oct. 2011 -States of Connecticut and Massachusetts Operations Manager for 18 municipalities at the CT DOT in Connecticut and 20 municipalities In Massachusetts. Collected reduced and disposed of almost 4 million cubic yards of vegetative debris. BP Deep Water Horizon Oil Spill, 2010 -States of Mississippi and Florida Operations Manager for the entire project, supporting multiple jurisdictions in Mississippi and Florida. Managed oil spill recovery and skimmer vessels utilizing local fishing captains and mates to operate the fleet for the oil recovery mission. Hurricane Ike, Sept. 2008 -Southeast TX Directed company operations for 12 municipalities in Southeast Texas. Building restoration and ancillary services provided in addition to debris removal services. Hurricane Dolly, July 2008 -Hidalgo County, TX Directed company operations in support of Hidalgo County. Extensive requirements for water relocation equipment including pumps and vacuum trucks. Removed in excess of 600,000 cubic yards of debris. Hurricane Katrina, Aug. 2005 -States of Mississippi and Louisiana Directed company operations in both states as part of the USACE contract. Removed in excess of 21 million cubic yards of disaster debris. Largest single mission by a contractor. Primary liaison with government officials. Hurricane Wilma, Oct. 2005, State of Florida Provided disaster recovery services to 22 clients in South Florida. Managed allocated and negotiated with subcontractors and final disposal sites to the benefit of our clients. Operations included right of way debris removal DMS site management, debris recycling and disposal. Additional services included waterway debris removal and supplied ancillary services including generators, fuel and restoration services. Hurricane Ivan, Sept. 2004, Escambia County, FL Led efforts to clear roadways and commence the debris removal operations. Liaison with Government officials. Removed in excess of two million cubic yards of vegetation and C&D. Removed disaster debris from three waterways. Hurricane Charley, Aug. 2004, Charlotte County, FL; City of Orlando, FL; and Orange County, FL Overall leadership of collection, transportation, and disposal of vegetative and construction & demolition debris. Liaison with government officials. Processed over 1,250,000 cubic yards of vegetative waste while compacting and reducing over 650,000 cubic yards of construction & demolition debris. Installed temporary roofing repairs on the 35,000 square foot Emergency Operations Center to ensure continuous use with zero down time during operations. Hurricane Andrew, Aug. 1992, South Florida Incorporated AsbBritt following the devastating impact of Hurricane Andrew. Professional Certifications and Qualifications • IS 100 Intro to the Incident Command System (ICS 100) • IS 700 National Incident Management System (NIMS), an introduction • U.S. Army Corps of Engineers -Construction Quality Management for Contractors Education and Training • Business Administration studies at the University of Central Florida • Global Business Concepts studies at the University of Miami 162 I' ,\ ",: 167 Envlronmt'nl.lll ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES co Professional Experience 1994 AshBritt, Inc., Deerfield Beach, FL present Responsible for leading and managing the organization's operations. Duties include but are not limited to; bid research, estimating, subcontractor coordination, equipment selection and acquisition, project management, invoicing, and reporting. Responsible for the management of all Senior Project Managers and Project Managers. Responsible for all design and engineering activities. Responsible for all company quality control and safety functions. Currently a member of the USACE Safety Pays committee. Select Projects Winter Ice Storm Pax, Feb. 2014, Georgia and South Carolina Chief Operations Officer for six clients throughout Georgia and South Carolina. Collected reduced and disposed of almost 1 million cubic yards of vegetative debris following Winter Ice Storm Pax. Hurricane Sandy, Oct. 29, NY and NJ Chief Operations Officer for two different state government and 51 municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, contaminated white goods remediation, white goods collection and recycling, household hazardous waste collection and disposal, e-waste collection and disposal, contaminated sand collection and processing, vehicle recovery, vessel recovery, wet debris recovery, dredging, and other services. Snow Storm, Oct. 31, Central CT and Western MA Chief Operations Officer for two different state government and fifty different municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, stump removal; and other services. Tornado, May 2011, Western MA Chief Operations Officer for four different municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, white goods collection and recycling, and other services. Hurricane Ike, Sept. 2008, Southeast TX Chief Operations Officer for twelve different county government and municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, contaminated white goods remediation, white goods collection and recycling, and other services. Hurricane Dolly, July 2008, Hidalgo County, TX Provided debris collection, site management, debris reduction, emergency water relocation, hazardous tree mitigation, and FEMA technical assistance and government relations. Hurricane Katrina, Aug. 2005, States of MS and LA Chief Operations Officer supporting the United States Army Corps of Engineers, Mississippi Valley Division, Vicksburg, Mississippi, provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, building demolition, contaminated white goods remediation, white goods collection and recycling. Hurricane Wilma, Oct. 2005, Collier County, FL Senior Project Manager in charge of debris collection, site management, debris reduction, emergency power generation, emergency diesel fuel containment and remediation, hazardous tree mitigation, and FEMA technical assistance and government relations. Hurricanes Frances and Jeanne, Sept. 2004, City of Sebastian, FL Senior Project Manager in charge of debris collection, site management, debris reduction, and FEMA technical assistance and government relations. Hurricanes Frances and Jeanne, Sept. 2004, City of Fort Pierce, FL Senior Project Manager in charge of debris collection, site management, debris reduction, beach sand removal, transportation and disposal, and FEMA technical assistance and government relations. Hurricanes Frances and Jeanne, Sept. 2004, Saint Lucie County, FL Senior Project Manager in charge of debris collection, site management, debris reduction, roofing, hazardous tree mitigation, and FEMA technical assistance and government relations. Professional Certifications and Qualifications IS-00700 National Incident Management System • 8 Hour Annual Refresher Hazardous Waste (NIMS) Operations and Emergency Response IS-00I00 Intro to the Incident Command System • U.S. Army Corps of Engineers -Construction (ICS 100) Quality Management for Contractors • U.S. Army Ranger School Firm Qualifications 163 I) ;1 'c. c· 168 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES • Certified Pollutant Storage System Contractor, License Number: PC C056744 • U.S. Army Sapper Leadership Course • U.S. Army Airborne School/Air Assault School • State of Florida Board of Professional Engineers -Engineer Intern # 1096ETl26 • 40 Hour Hazardous Waste Operations and Emergency Response Education and Training • The University of Florida, Gainesville, Florida, Masters of Engineering, Solid and Hazardous Waste Management. Research Assistantship: Radon Gas Mitigation in New House Construction • United States Military Academy, West Point, New York, Bachelor of Science, Engineering Management -Civil En ineerin AshRi"iU Envlron.mental 1995 -present Firm Qualifications Terrance Jackson Ass/. Mission ""-• ,,$ Manager Professional Experience AshBritt, Inc., Deerfield Beach, FL Provides marketing strategy and budget oversight; Client Relations; design and maintenance of operating systems; human resource systems management; direct administration of major field projects. Select Projects • Hurricane Sandy, October 2012, State of New Jersey Senior Project Manager with operational control of debris removal projects in 17 townships, boroughs, and cities in northwest New Jersey following Hurricane Sandy. Operations included debris removal, hazardous tree removal, environmental waste collection, and proper disposal of all debris. • Ice Storm Alfred, October 2011, State of Connecticut Senior Project Manager with operational control of all CT government clients including Connecticut DOT and State Parks Department following the impact of the ice storm. Conducted debris and hazardous tree removal from 2000 miles of state roads. Removed ground and aerial hazards from 16 parks throughout the state. • Hurricane Ike, September 2008, Southeast TX Chief Operations Officer for twelve different county government and municipal government contracts. Provided debris collection, temporary debris site management, debris reduction, debris disposal, hazardous tree mitigation, contaminated white goods remediation, white goods collection and recycling, and other services. • Hurricane Katrina, August 2005, Mississippi Operations Manager providing administrative control and oversight of AP/AR, data entry operations for the state. Supervised subcontractor invoice reconciliation and payments, produced data to support periodic billing to the USACE. Supervised and directed Safety Management staff in 15 jurisdictions throughout the state, designed safety protocols for state operations to support the 385-1-1 USACE Safety Manual. • Hurricanes Frances and Jeanne, September 2004, Brevard County, FL Project Manager in charge of operational and administrative control of the disaster recovery project following the landfall of hurricanes Frances and Jeanne on the Florida coast. Conducted debris removal from public property, developed and operated multiple disposal sites, debris reduction by grinding and incineration. Professional Certifications and Qualifications • NIMS ICS 100 and ICS 700 certificates • Society of American Military Engineers • National Association of Demolition Contractors • Dredging Contractors of America Education and Training • Florida International University, Miami, FL, Business Administration, Continuing Education • University of Houston, Houston, TX, Bachelor of Business Administration 164 f' ,\ '!c c: 169 AshU:;;:i Env!tonmt'nlo)l 1999 -present ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Matthew Gierden irations Mana er Professional Experience AshBritt, Inc" Deerfield Beach, FL (Vice President) Responsible for leading and managing the organization's client relations functions in the states of Florida (West Region), South Carolina, and North Carolina. Primary client relations functions include the identification of potential clients and managing the relationships with existing clients. Core focus in both of these areas includes client meetings, RFP identification, training, proposal development and negotiations. During active response operations, will function in the role of Senior Project Manager/Operations Manager. Responsibilities in this role include management of disaster related debris removal, site management and residual disposal, quality control and FEMA technical assistance. These functions go hand in hand with financial and administrative control of storm collection and debris disposal including data entry, client invoicing and subcontractor invoice reconciliation. Liaison with clients, subcontractors and monitoring firms. May also function as Contractor Quality Control (CQC) Manager, or Operations Planner. Select Projects Winter Ice Storm Pax, Feb. 2014, South Carolina Senior Project Manager in charge of overall project operational responsibility for collection, transportation, and disposal or recycling 0[350,000 cubic yards of vegetative debris following Winter Ice Storm Pax. Setup and deployed more than 40 crews throughout the 5 county projects (Hampton, Georgetown, Sumter, Colleton & Marion Counties). Sourced, setup, and operated 5 temporary debris sites for storm-generated debris. Mitigated more than 50,000 hazardous trees and limbs from public property. Hurricane Sandy in 2012 and 2013, State of New Jersey, Project Management and operations management for emergency debris removal and disposal of over 500,000 cubic yards of storm debris; removal of hazardous trees; removal of sand, C & D, e-waste, white goods, and MSW in Brick and Mantoloking, New Jersey. Winter Storm Alfred, Oct. 2011 -State of Massachusetts Senior Project Manager for 22 towns in Massachusetts supporting state government. Removed 1.7M cubic yards of debris from the right of way. Tornado, May 2011 -Springfield MA Senior Project Manager for the City of Springfield. Collected 163.059 cubic yards of vegetative and C&D debris. Removed hazardous leaning trees and hanging limbs. Managed multiple NRCS debris removal projects in the surrounding waterways. Hurricane Irene, 2011, Multiple VA, CT and MA communities Conducted damage assessments, equipment mobilization, debris removal, DMS, and operations. Atlantic Snow Storm, 2010, Alexandria, VA Supported snow cleanup and removal operations. Conducted operations 24-hour basis. Hurricane Ike, Sept. 2008, Hardin County, TX Senior Project Manager, responsible for all activities with developing Hardin County's recovery operations. The recovery operation included over 50 trucks and the development of a 30 acre temporary disposal location. As Project Manager, duties involved directing over 20 employees and 15 subcontractors. Collected over 300,000 cubic yards within 6 weeks. Hurricane Katrina, Sept. -Oct. 2005, Jefferson Parrish, LA Senior Project Manager responsible for all activities with developing Jefferson Parrish's recovery operations. The recovery operation included over 500 trucks and the development of three 100 acre temporary disposal locations. As Project Manager, duties involved directing over 75 employees and 105 subcontractors. Coordinated a base camp that provided over 10,000 meals in 4 weeks after Katrina made landfall. Hurricane Katrina, Nov. 2005 to July 2006, Forrest and Lamar Counties, MS Senior Project Manager responsible for overseeing the City of Hattiesburg, Forrest & Lamar Counties. These duties involved quality control & safety, contract compliance, invoice processing and assisting local officials with the process of recovering from Katrina. The magnitude ofthese two counties grew to over 4 million cy of collected debris, trees cut on more than 5,000 properties damaged by the hurricane and demolished over 150 structures. Other disaster recovery project management activities: Hurricanes Frances and Jeanne, Sept. 2004, Boca Raton, FL and Manatee County, FL Hurricane Charley, Aug. 2004, Charlotte County, FL Professional Certifications and Qualifications • OSHA Certified 40-Hour HAZWOPER; 8-Hour • DOD-Anti-Terrorism Certification-Levell First Responder Firm Qualifications 165 I) ;\ " c' 170 c (;, ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Matthew Gierden Optirations Manager • FEMA Emergency Management Institute ICS 100, ICS 200, ICS 230, IS 632, ICS 700 & ICS 800 • Hazardous Waste Operations and Emergency Response First Responder AshlCli·i;( Eny'tOnmenlllll 2004 -present Firm Qualifications Education and Training • Mishawaka High School, Mishawaka, IN Professional Experience Ash Britt, Inc., Deerfield Beach, FL (Regional ManagerlProject Manager) Regional Manager: Overall responsibility for client maintenance and developing new relationships for future sales growth. Oversee all conference and industry association organizations throughout Florida including but not limited to APWA, SWANA, FEPA and FCCMA. Oversees the organization's development for Small Business Enterprise. Leads all company planning of special activities, events, and community affairs. Project Manager: Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax, 2014, Augusta Georgia (Subcontracting/Small Business Development Manager) Lead person charged in the execution of AshBritt's local subcontracting/small business development plan. Conducted and tracked all outreach efforts in support of achieving participation goals. Winter Storm Pax, 2014, Georgetown County, SC Hurricane Sandy, 2012-2013, New Jersey Hillside, Hopewell, Old Bridge, Roselle, and Sayreville, NJ. Halloween "Ice Storm" Blizzard, Sturbridge, MA Project Manager, in charge of emergency road snow removal, road clearance of extremely large downed trees, and debris removal and reduction. Massachusetts Tornado, 2011, Wilburham, MA Emergency road clearance and debris cleanup. Project Manager Manager in charge. Snowmageddon, 2010, City of Baltimore Assisted the city with emergency snow removal operations 24 hours a day for 12 consecutive days. Gulf Oil Spill, 2010, Mississippi Project kick off with six oil spill recovery vessels utilizing local fishing captains and mates to operate the fleet for the oil recovery mission. Tropical Storm Fay, Aug. 2008, Brevard County, FL Brevard County recovery operations. Debris removal and managed two TDSRS sites. Hurricane Wilma, Oct. 2005, Cooper City and Davie, FL Responsible for clients in Cooper City and Davie, FL for collection, transportation, and disposal of all vegetative and construction debris. Assisted the Public Works directors in emergency road clearing of down trees throughout city roads and extensive damage to city parks, as well. Hurricane Katrina, Sept. 2005 Senior Quality Control CQC) for all clients affected in South Florida. Hurricane Charley, Aug. 2004 Senior Quality Control (QC) Supervisor participated in all daily county meeting to standardize updates on progress of all debris removal. Professional Certifications and Qualifications • USACE -Construction Quality Management for Contractors Certification • NIMS 100 Certification • NIMS 700 Certification • NTSS Fall Prevention, 1926.502, Certificate of Completion • NTSS Ladder Safety, 1926. 1053, Certificate of Completion • NTSS Scaffolding, 1910.28, Certificate of Completion • DOD -Anti-Terrorism Levell • Supervisor Safety Training 166 I) .) 0: c 171 c co ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Ashu! i t'r Tim Mooney """,,m"'" Project Manager/ SBE Liaison Education and Training • Broward College • Fire Academy • Emergency Medical Technician AshOI-itt Rober/Ray '"'''''m,,''' ali C(lmrol Mana er 2004 -present Firm Qualifications Professional Experience AshBritt, Inc., Deerfield Beach, FL (Sr. Vice President) Responsible for leading and managing the organization's client relations functions all states not assigned to others. Primary client relations functions include the identification of potential clients and managing the relationships with existing clients. Core focus in both of these areas includes client meetings, RFP identification, training, proposal development and negotiations. During active response operations, will function in the role of Senior Project Manager/Operations Manager. Responsibilities in this role include management of disaster related debris removal, site management and residual disposal, quality control and FEMA technical assistance. These functions go hand in hand with financial and administrative control of storm collection and debris disposal including data entry, client invoicing and subcontractor invoice reconciliation. Liaison with clients, subcontractors and monitoring firms. May also function as Contractor Quality Control (CQC) Manager, or Operations Planner. Select Projects Winter Ice Storm Pax, Feb. 2014, City of Augusta, GA Senior Project Manager in charge of overall project operational responsibility. Managed the removal and disposal of 700,000 cubic yards of debris in less than 45 operational days. Setup and deployed more than 85 crews throughout the City of Augusta. Setup and operated 6 temporary DMS locations including 4 the City tasked AshBritt to take over. Mitigated more than 26,000 hazardous trees and limbs from public property. Hurricane Sandy, Oct. 2012 -States of VA, MD, NJ Management and maintenance of 19 disaster debris management contracts due to the impact of Hurricane Sandy. These contracts included the following services: clearing of downed trees in roadways, as well as clearing of construction and demolition debris, sand, hazardous materials, clearing of storm, drains vessel recovery in Barnegat Bay in the state of NJ. These operations are ongoing but have resulted to date in the collection and removal of more than 3 million cubic yards of debris that was generated by this storm. We have also completed the recovery of more than 100 sunken and partially sunken vessels in NJ waterways due to the impact of Hurricane Sandy. The activation of these contracts resulted in the mobilization and operation of more than 50 subcontractors and 400 pieces of equipment such as self-loading grapple trucks, dump trucks, excavators, skid steers, front-end loaders, bucket trucks, barges, cranes, tractor-trailers, and end dumps from the states ofNJ, NY, MD, VA, MA, PA, NC, SC, AL, AR, GA and FL. Halloween "Ice Storm" Blizzard, Oct. 2011-Feb. 2012, State of MA Management and maintenance of20 disaster debris management contracts due to more than 27 inches of snowfall throughout the state ofMA. These contracts included the following services: clearing of downed trees in roadways, as well as clearing of downed, storm, generated debris in the rights of way, the opening and operation of20 temporary debris management locations throughout the state. The activation of these contracts resulted in the mobilization and operation of more than 100 subcontractors and 1,200 pieces of equipment such as self-loading grapple trucks, dump trucks, excavators, backhoes, skid steers, front-end loaders, bucket trucks and log skidders from the states ofMA, CT, NH, ME, VT, MD, NY, VA, NC, SC, AL, AR, TX and FL. More than 1.7 million cubic yards of vegetative debris was collected and recycled, over 4,500 hazardous leaning trees were removed and more than 100,000 trees had hazardous hanging limbs removed during this mission. None of the vegetative debris was disposed of in a landfill. "Snowmageddon" Blizzard, Jan. 2010, States of VA, MD Management and maintenance of six emergency response snow removal contracts due to more than 30 inches of snowfall in the Washington, DC and Baltimore, MD metropolitan area. These contracts included the following services: Snow plowing, snow collection, hauling and dumping; emergency snow removal from the rooftops of public facilities. The activation of these contracts resulted in the mobilization and operation of330 pieces of heavy equipment such as dump trucks, snow plow trucks, front-end loaders and skid steers from FL, GA, SC, NC, AL, TX, PA, and NY. More than 600 equipment operators, truck drivers and supervisors were utilized during these 24-hour operations. Hurricanes Dolly and Ike, July 2008 -Jan. 2009, State of TX 167 c co ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Management and maintenance of 13 separate counties and municipal government contracts in the State ofTX that were activated during the 2008 storm season due to Hurricane Dolly and Hurricane Ike. These contracts included the following services: Debris collection, debris reduction, temporary debris site management, debris disposal, debris recycling, hazardous tree mitigation, contaminated white goods remediation, household hazardous waste collection and disposal, e-waste collection & disposal, emergency power generation, building restoration and drying, document restoration, flood water relocation and providing temporary buildings for storage and office space. The activation of these contracts resulted in the processing of approximately 2,150,000 cubic yards of vegetative as well as construction and demolition debris. Hurricane Katrina, Oct. 2005 -Sept. 2006, State of MS Responsible for coordinating and organizing subcontractor operations in relation to hUlTicane debris collection, removal and processing in 15 Counties and 1 City. Assisting in the coordination of over 1,000 subcontractors in order to accomplish the debris removal and processing task. Also, responsible for administrative oversight in our Regional Field Office. Other responsibilities include but are not limited to directing activities of Project Managers, negotiate agreements with subcontractors, negotiate Operational Arrangements with the U.S. Army Corps of Engineers on a weekly basis. Hurricane Katrina, Sept. 2005 -Oct. 2005, Miami Beach, FL Senior Project Manager in charge of hurricane debris collection and processing. Managed more than 30 debris collecting trucks on a daily basis and oversaw the processing and removal of all vegetative and C&D debris as it was collected at the TDSR. Hurricane Katrina, Aug. 2005 -Sept. 2005, Oakland Park, FL Senior Project Manager in charge of hurricane debris collection and processing. Managed more than 10 debris collecting trucks on a daily basis and oversaw the removal of all vegetative and C&D debris as it was collected at the TDSR. Professional Certifications and Qualifications • NIMS 100 & 700 Certification • NTSS Fall Prevention, 1926.502, Certificate of Completion • DOD-Anti-Terrorism Certification-Level I • U.S. Army Corps of Engineers -Construction Quality Management for Contractors • NTSS Ladder Safety, 1926. 1053, Certificate of Completion • Ash [i rii:( lin'tlronm~nlltt er, VA . Ckll1'les. 'fDow"Knight •.. Co1dl:4CtMan er Professional Experience 2003 -present AshBritt, Inc., Deerfield Beach, FL (Sr. Vice President) Firm Qualifications Responsible for leading and managing the organization's client relations functions in the states of Virginia, Maryland, Delaware, New Jersey, New York, and Rhode Island. Primary client relations functions include the identification of potential clients and managing the relationships with existing clients. Core focus in both of these areas includes client meetings, RFP identification, training, proposal development and negotiations. During active response operations, will function in the role of Senior Project Manager/Operations Manager. Responsibilities in this role include management of disaster related debris removal, site management and residual disposal, quality control and FEMA technical assistance. These functions go hand in hand with financial and administrative control of storm collection and debris disposal including data entry, client invoicing and subcontractor invoice reconciliation. Liaison with clients, subcontractors and monitoring firms. May also function as Contractor Quality Control (CQC) Manager, or Operations Planner. Select Projects Winter Ice Storm Pax, Feb. 2014, Georgia and South Carolina Response Operations Planner: Led efforts to develop comprehensive debris volume estimates to factor response personnel and equipment resources required. SUPPOlied development of geographic area management plans, DMS site evaluation and baseline sampling data for project areas. Reviewed quality control and safety briefs. Facilitated operational planning communications with monitoring firms. Hurricane Sandy, Oct 2012; State of New Jersey, 54 NJ Municipalities State Operations Manager: Provided overall project operational responsibility for collection, transportation, and disposal or recycling of vegetative, construction & demolition, household hazardous waste and e-waste debris following the storm. Setup and deployed over 250 crews throughout the project areas. Sourced, setup, and operated 42 temporary debris sites for storm-generated debris. Processed over 3.5 million cubic yards of vegetative and C&D debris. Collected, separated and disposed of more than 3,330 barrels of household hazardous waste. Mitigated more than 50,000 hazardous trees and limbs from public property. Recovered 44 sunken or submerged vessels from state waters and operated a vessel aggregation site. Collected, screened, and replaced over 200,000 cubic yards of beach sand. Supervised 168 I' ,I ':' c' 173 c " AshE11·il i: Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Charles "Dow" Knight Contract Manager all phases of the operations including FEMA technical assistance, safety, and quality control. Deepwater Horizon Response, 2010; FDEP -Bay County/Gulf County, FL Senior Project Manager, providing overall project operational responsibility for mobilization, staging, deployment, maintenance, repair and removal of approximately 100,000 of deflection boom. Haiti Earthquake Response, 2010; Port Au Prince, Haiti Senior Logistics Manager, providing overall logistics responsibility for mobilization/demobilization, ocean shipment, vessel chartering, and customs clearance of over 300 pieces of heavy equipment to include equipment and supplies of a 200 person base camp. Hurricane Ike, Sept. 2008; Galveston, Pasadena, Jersey Village, and Brazoria, TX Senior Project Manager in charge of overall project operational responsibility for collection, transportation, and disposal or recycling of vegetative, construction & demolition, household hazardous waste and e-waste debris following hurricane. Setup and deployed 75 crews throughout the project areas. Sourced, setup, and operated 5 temporary debris sites for storm-generated debris. Hurricane Dolly, July 2008, Hidalgo County, TX Senior Project Manager in charge of overall project operational responsibility for collection, transportation, and disposal or recycling of vegetative, construction & demolition, household hazardous waste and e-waste debris following hurricane. Setup and deployed 65 crews throughout the project areas. Sourced, setup, and operated 5 temporary debris sites for storm-generated debris. Runway 36R RPZ Clearing, Grading and Off Property Tree Trimming and Removal, 2007; Hillsborough County Aviation Authority, Tampa, Florida Project Administrator responsible for project administrative compliance and execution. Project consisted of clearing, grubbing and grading; unclassified excavation, drainage improvements and tree trimming and removal. Tasks included preparation of all required submittals, invoices, and project documentation. Attended construction and safety meetings as required. Assisted in subcontractor coordination and DBE compliance. Ice Storm, 2006; Erie County, New York and Town of Alden, New York Senior Project Manager providing overall project responsibility for collection of 55,000 cubic yards of debris as a result of a lake effect ice storm. Charged with contract compliance and fiscal responsibility. Hurricane Wilma, 2006; City of Weston, Florida Senior Project Manager providing overall project responsibility for cleaning/clearing 15,000 cubic yards of debris located in 5 different waterways as a result of Hurricane Wilma. Charged with contract compliance and fiscal responsibility. Hurricane Katrina, Oct. 2005, USACE Task Force Hope, Hancock County, and Pass Christian, MS Senior Project Manager in charge of overall project responsibility for collection, processing and disposal of storm debris from the Southwest coast of Mississippi. Successful collection and processing of over 6.5 million cubic yards of storm debris. Performed over 13,000 Rights of entry demolished over 2,700 homes, collected 15,000 refrigerators containing more than 1,200 tons of spoiled foods, pumped out and filled over 250 swimming pools. Directly responsible for managing 500 subcontractors and Quality Control staff of 400 personnel. Charged with contract compliance and fiscal responsibility. Hurricane Katrina, Sep. 2005, USACE Task Force Hope, Louisiana Asst. Operations Manager: Supported the Operations Manager in overall project responsibility for collection, processing and disposal of storm debris for the parishes of Jefferson, LaFourche, St. Charles, St. John the Baptist, St. James, Ascension, Tangipahoa, and the cities of Slidell, Mandeville, Covington, and Pearl River. Successfully collected and processed over 1 million cubic yards of storm debris. Assisted the coordination and set up of 26 debris reduction sites. Oversight of 7 project managers, 40 quality control personnel and 100 subcontractors. Charged with contract compliance and fiscal responsibility. Hurricane Katrina, August 2005, Broward County, FL Hurricane Dennis, 2005, Escambia County, Florida Citrus Canker Eradication Program, 2004-2005, Florida Department of Agricultural and Consumer Affairs, Counties of Broward, Palm Beach, St. Lucie, Indian River, Brevard, Charlotte, and Lee Hurricane Charley, Sept. 2004, Charlotte County, FL Southern California Edison Bark Beetle Tree Removal Program, 2004 San Bernardino County, CA Hurricane Isabel, 2003-2004 Hampton, Virginia Hurricane Irene, 2003 Canal Embankment Repair and Sediment Removal, Miami-Dade, FL Professional Certifications and Qualifications 169 I' 1" c 174 • • • • ASh['lill I;nvu·onmc-nlolll ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Charles "Dow" Knight Contract Manager FEMA: IS-100 (ICS 100) Introduction To Incident Command System, • NTSS Scaffolding, 1910.28, Certificate of Completion FEMA: IS-700 National Incident Management System (NIMS), An Introduction NTSS Fall Prevention, 1926.502, Certificate of Completion • Joint Interagency Training Center -West: Consequence Management Disasters Course • U.S. Navy -Enterprise Safety Applications Management System for CNRF: Job Hazard Analysis Training NTSS Ladder Safety, 1926.1053, Certificate of Completion • USAID: Joint Humanitarian Operations Course Education and Training • AshBriU En'l'(ronm~nl"l United States Merchant Marine Academy, BS, Marine Transportation with a Minor in Marine Engineering ", ........ " . DtwidPoe . . £#~~Helllth altd&zjetjManager 1999-present Professional Experience Envirosouth Technologies, Inc., Lakeland, FL, President 1994-1999 1988-1994 1986-1988 Firm Qualifications QA/QC Manager on comprehensive environmental assessment projects. Environmental Compliance Manager on disaster recovery operations. Oversaw the emergency and disaster preparedness, response, recovery, and mitigation efforts through the effective coordination of information and resources. Experience includes ensuring minimal impacts to the environment during disaster response operations and enforcement of environmental compliance. Comprehensive soil quality characterization at all debris staging areas. Soil analyses included Volatile Organics (EPA 8260B), Semi Volatile Organics, BaselNeutral Extractable and Acid Extractable (EPA 8270C), Organochlorinated Pesticides (EPA 8081A), Polychlorinated Biphenyls (8082) Petroleum Range Organics (FL-PRO) and RCRA Metals (EPA 6010B). Provided a liaison between disaster recovery personnel and jurisdictional environmental agencies to ensure all applicable environmental rules and regulations are being followed. Past projects that include disaster recovery environmental compliance management are as follows: • Halloween "Ice Storm" Blizzard, October 2011 -Twenty-two towns were supported in total throughout Southern Massachusetts. • Hurricane Wilma, October 2005 -Twenty-two municipalities were supported in total throughout South Florida. • Hurricane Katrina (2005) Sixteen jurisdictions, were supported in total throughout southern Mississippi. • Hurricane Ivan, September 2004 -Escambia County FL. • Hurricanes Frances and Jeanne, September 2004 -st. Lucie & Brevard County FL • Hurricane Charley, August 2004, Charlotte, Orange County, FL State Certified Petroleum Cleanup Contractor #547. Assessment and remediation of petroleum and non- petroleum contaminated sites. Omega Environmental Services, Lakeland, FL, Assets and Operations Manager Assets and Operations Manager of the Florida branch office of a national environmental firm that primarily focused on petroleum cleanup projects most often associated with state funded programs. Omega Environmental Services, Lakeland, FL, Senior Project Manager Served as Senior Project Manager responsible for the assessment and remediation of over 100 petroleum cleanup sites throughout Florida and south Georgia. Consulting activities also included environmental site assessments for property transactions, mine reserve evaluations, storm water management permits, water consumptive use permits, wetland monitoring reports, and the assessment and remediation of sites contaminated by solvents, alcohols, pesticides, and other non-petroleum base compounds. Department of Natural Resources, Bureau of Geology, Oil, and Gas, Fort Myers, FL, Geologist II Responsible for permitting oil and gas test wells and other activities associated with the exploration of oil and gas in south Florida. Performed site supervision during casing cement jobs and well abandonment activities to protect vital water bearing zones. Performed permit compliance inspections at producing well fields and ongoing exploration projects. Performed site supervision at cleanup sites as a result of crude oil or brine water spills. Professional Certifications, Qualifications, and Memberships • Professional Geologist, State of Florida (License No. 1236) • Professional Geologist, State of Georgia (License No. 1430) • Professional Geologist, State of Alabama (License No, 803) 170 I) .1 ,: ,: 175 C G Ash'~i-i:i Er'IVlttHIMC,I'I!oll • • • • • • • • • • AshRr-ill En'tlrGnmenlal ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES David Poe Environmental Health and Safety Manager CertI1led Flonda Environmental Assessor (CertltlcatIon No. 192) National Registered Environmental Professional (No. 5836) American Institute of Professional Geologists, Member Florida Association of Professional Geologists, Member Geological Society of America, Member Southeastern Geological Society, Member National Water Well Association, Member Florida Environmental Assessors Association, Member Education and Training M.S., Geology, University of Georgia, 1986 B.S., Geology, University of Florida, 1982 ... ._. .- Professional Experience Mr. Loomis has 35 years of management experience and 24 years of regulatory and contract analysis experience at the local, state and federal level. He has been the lead manager for more than five billion dollars of federal and state disaster assistance in the last twenty four years. He has senior partner level expertise in procurement, contracts, appeals, claims, protests, small business participation, and case management. Mr. Loomis focuses on private to government relationships and private to academic partnerships with government and academic departments specifically skilled or tasked with disaster recovery responsibilities. Mr. Loomis establishes and reports small business participation programs and local preference initiatives. Mr. Loomis has relevant disaster management capabilities developed during his 12-year career at the State of Florida Department of Community Affairs in the Division of Emergency Management. Mr. Loomis worked extensively on all types of Federal Assistance projects and handled many program challenges. He has supervisory and hands-on experience with more than one hundred Federal disaster declarations in the areas of government-to-government assistance for wildfire management and infrastructure assistance; government-to-individual assistance to meet uninsured family needs, and government-to-business assistance for uninsured business recovery needs. Mr. Loomis was the primary liaison and coordinator for the emergency management community in the public-private partnership that became the Partners in Recovery Program with the Florida Insurance Industry. This partnership between the Florida Insurance Council, the Insurance Department, and Emergency Management is a national model for coordination of disaster recovery activities. The system of sharing information among recovery partners has benefited citizens by expediting assistance from all sources during difficult circumstances. While with the State of Florida Mr. Loomis worked in the hurricane shelter survey program, in the Community Right to Know program, in the Emergency Management GIS Unit and then served as the Administrator of the Disaster Recovery Programs. In this capacity, he was responsible for planning, coordination, oversight, and development of emergency recovery activities and worked with stakeholders for four years on the legislation that became the Disaster Mitigation Act of2000. Mr. Loomis has specific construction expertise and cost estimating experience beginning in 1972 at Gunn and Gunn Construction Company in Miami, Florida. Mr. Loomis developed residential and commercial construction repair cost estimates used for insurance claims resulting from fire damage. Mr. Loomis is knowledgeable in the areas of site design, building design, building materials, and construction practices from this and subsequent experiences in the construction industry in south Florida and central Georgia. Mr. Loomis is currently certified by USACE and NA VF AC in Construction Quality Management for Contractors. Ash'·1 :li 2014 -Present 2012 -2014 Firm Qualifications Christopher Holsinger Public Assistance Liaison Professional Experience AshBritt Inc., Deerfield Beach, Fl. Public Assistance Liaison -coordinating and maintaining up to date knowledge on FEMA language, fact sheets, guides, and procurement language in order to better serve our clients. Florida Division of Emergency Management (FDEM), Tallahassee, Fl. Select Projects DR 2902 Collier County Slope Fire 171 r) ~l " C 176 AshI3r;i:\ En".,rof1m'l'l'It",1 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Christopher Holsinger Public Assistance Liaison Public Assistance Coordinator (PAC) -Collected all pay policies, timesheets, work logs, vehicle logs, statewide mutual aid agreements, and all other necessary documentation for obligation of federal reimbursement for 12 sub-grantees. DR 4138 Florida Severe Storms and Flooding Debris Specialist -Provided Technical Assistance for affected jurisdictions in the Panhandle of Florida in order to coordinate proper debris removal and contracting techniques set forth by FEMA. Debris Technical Assistance Throughout Mr. Holsinger's tenure at FDEM Bureau of Recovery he assisted Florida counties and many jurisdictions with procurement and Public Assistance guidance. From Debris RemovallMonitoring Contract review, Debris Management Plan review, to Comprehensive Emergency Management Plan re-approval, to assisting with technical questions and teaching, the experience and expertise gained has become a valuable asset to assisting communities that AshBritt serves. Professional Certifications and Qualifications • IS-660-Introduction to Public-Private Partnerships • IS-703a-NIMS Resource Management Course • IS-100b-Introduction to Incident Command System • IS-120a-An introduction to Exercises • IS-704-NIMS Communication and Information Management • IS-139-Exercise Design • IS-200b-ICS for Single Resources and Initial Action Incidents • IS-775-EOC Management and Operations • IS-800b-National Response Framework, In Introduction • IS-200Hca-Applying ICS to Healthcare Organizations • FL-601-Preliminary Damage Assessment • IS-208a-State Disaster Management • FL-603 FEMA Public Assistance Grant Program • IS-230b-Fundamentals of Emergency Management • L-948-Situational Awareness and Common Operating Picture • IS-235b-Emergency Planning • IS-240a-Leadership and Influence • G-202-Debris Management • IS-241a-Decision Making and Problem Solving • G-272-Warning Coordination • IS-242a-Effective Communication • G-278-Benefit-Cost Analysis: Entry-Level Training • IS-244a-Developing and Managing Volunteers • G-300-Intermediate Incident Command System for Expanding Incidents • IS-632a-Introduction to Debris Operations • IS-634-Introduction to FEMA's Public Assistance • G-393-Mitigation for Emergency Managers Program AshFli'IU EnYIl'(mm~nllll 1999 -present Firm Qualifications • G-400-Advanced Incident Command System and General Staff: Complex Incidents Education and Training • Florida State University, Masters of Public Administration • Florida State University, Bachelors of Political Science -Emergency Management, Urban Regional Planning • Private Pilot License 0812012 -Present • Nationally Registered Emergency Medical Technician 08/2012 -Present BiUJohnson Director of TDSR Professional Experience Ash Britt, Inc., Deerfield Beach, FL (Director of Site Management) Primary responsibility includes the operational implementation of DMS plans, supervises site management, debris separation and reduction crews, ensures proper containment and categorization of hazardous waste found in the debris stream, arranges for recycling of appropriate debris materials as per the mission or task specific plans, ensures adherence to work rules, safety and environmental monitoring guidelines, supervises the loading of reduced debris for transportation to final disposal, ensures debris haul trucks are loaded within state DOT weight limits, and site closures are conducted per the site close out plans. Select Projects Winter Ice Storm Pax, Feb. 2014, Georgetown County Ocean County, NJ -Hurricane Sandy; Alexandria, VA -Ice Storm; Brevard County, FL -Tropical Storm Dolly; 172 P ~\ C; t' I 77 Ash'~;i-i" EnYltonm~nll.ll 1997 -1999 1979 -1997 1972 -1979 1969 -1972 AshBrin Envin:mmCIlI.-.l ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Clintwood, VA DOT -Contract; Emporia, V A-Ice Storm; Fayetteville, NC -Tornado; BiUJohnson Director of TDSR Jackson County, MS -Hurricane Katrina; Longmeadow, MA -Ice Storm; Port a Prince, Haiti -Earthquake; Orange, TX -Hurricane Ike; Springfield, MA -Tornado. Waste Management, Inc., Pompano Beach, FL Divisional Vice President, responsible for leading and managing the organization's Refuse Collection Division and recycling plant in Broward County, Florida. Managed the commercial accounts of our subsidiary, Environmental Waste Systems Inc. Planned and managed the routes and collection of over 7000 monthly sites. Duties included, but not limited to, bid research, estimating, subcontractor coordination, equipment selection and acquisition, project management, quality control, and reporting. Browning Ferris, Inc., West Palm Beach, FL Vice President, responsible for the operations of over 250 employees and 125 route trucks in the West Palm Beach area. Managed an annual budget of over 30 million dollars. Planned and managed the refuse collection of over 50,000 residential accounts and over 7,000 commercial accounts. Managed the maintenance and safety program for the organization and maintained a 98% vehicle operational readiness rate. Johnson Brothers Consolidated Waste, Inc., Miramar, FL Owner: Formed a garbage collection company and built three commercial routes and three construction debris routes. Sold organization to Industrial Waste Services, Inc. United States Army, Fort Leonard Wood, MO Specialist 5: Heavy Equipment operator. Served 18 months in Vietnam. Professional Certifications and Qualifications 40 Hour Hazardous Waste Operations and Emergency Response Certified Construction Quality Management for Contractors -Certified USACE National Incident Management System -Certified FEMA Education and Training Miami Springs High School, Miami Springs, FL Chester Shaffer DataMan er Professional Experience 2008 -present AshBritt, Inc., Deerfield Beach, FL Firm Qualifications Responsible for quality control on project data information system management, including project set up, debris truck and equipment certifications, time and material, unit and collection tickets, DMS data, subcontractor and client invoicing/reconciliation, project estimating, general operational reporting, and project close out. Interfaces with monitoring firms lead data technicians to ensure captured data is consistent and in accordance with contract requirements. Select Response and Recovery Projects • Winter Storm Pax, 2014, States of Georgia and South Carolina Provided lead data management support to 8 client projects, spanning 5 separate contracts and utilizing 2 separate ADMS systems. Processed and reconciled 305 subcontractor invoices, 102 client invoices categorizing the work to ensure easiest client reimbursement. Invoices designed specifically to support the use of the sliding scale reimbursement provision that was set forth in the Sandy Recovery Improvement Act. (SRIA) Data sets included: ROW collection, DMS processing, Hazardous tree, Processed debris removal, Disposal, and Time and Material. • Hurricane Sandy, 2012-2013, States of Connecticut and New Jersey Connecticut: Provided lead data management support to 9 separate client projects that utilized 1 monitoring firm using a paper ticket system. Processed and reconciled 19 client invoices, 47 173 [) ,I '-' (: 178 AshUri" EnvirDnmtnl:.l Ash~:ilitl !;nv,rqnmtnI4! 1983 -present Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Chester Shaffer Data Manager subcontractor invoices. Data sets included: ROW collection, DMS processing, Hazardous tree, Processed debris removal, Disposal, White Goods, Ewaste, Household hazardous waste, and Time & Material. Performed as logistics coordinator, assuring that subcontractors were available at the staging areas during the hourly assistance program. New Jersey: Provided lead data management support to 58 separate client projects that utilized 2 separate ADMS systems and 3 monitoring firms using paper ticket systems. Processed and reconciled 659 client invoices, 2,439 subcontractor invoices. Data sets included: ROW collection, DMS processing, Sand screening, Vessel recovery, Vessel aggregation site management, Hazardous tree, Processed debris removal, Disposal, White Goods, Freon extraction, Ewaste, Household hazardous waste, and Storm water drainage debris removal. • Ice Storm Alfred, 2011-2012, State of Connecticut Provided lead data management support to 19 separate client projects that utilized 1 monitoring firm using a paper ticket system. Processed and reconciled 131 client invoices, 760 subcontractor invoices. Data sets included: ROW collection, DMS processing, Hazardous tree, Processed debris removal, and Time and Material. Managed the data entry team comprised of8-10 local hires. • Hurricane Irene, 2011, States of Delaware and Maryland Conducted preliminary damage assessment along the coastline of both states. Helped inform potential clients to the degree of damage in order to aid their decision making process for contract activation. • Hurricane Ike, 2008, State of Texas Provided data management support to 12 separate client projects. Processed and reconciled 270 subcontractor invoices covering the services of: ROW collection, DMS processing, Vessel recovery, Vessel aggregation site management, Hazardous tree, Processed debris removal, Disposal, White Goods, Freon extraction, Ewaste, Household hazardous waste, and Storm water drainage debris removal. Managed the data entry team of 6-8 temporary hires. Education and Training University of Pittsburgh, BA in Business Administration, Majoring in Accounting James Rolette WtItent!av Project Mano.ger Professional Experience Ash Britt, Inc., Deerfield Beach, FLiGlobal Infrastructure, LLC, Griffith, IN More than 30 years of marine constlUction experience which includes inshore and offshore projects. Well versed in the latest marine equipment to maximize productivity. Specific areas of expertise include: Construction Pipeline Installation, Underwater Burning and Welding, Concrete Forming and Pouring, Core Drilling, Jack Hammering, Lock and Dam ConstlUction/Repair, Bridge Construction! Repair, Demolition, IntlUsion Grouting, Pipe & Caisson Installation, including Potable Water. Dredging Clam bucket, Hydraulic Cutter head, Diver Assisted Dredging by Air lift, Hydraulic Pumps, High Head Pumps and HP jetting, Hydro-jetting. Emergency Response Spill response and recovery, Skimmer Vessel Operations. Wet Debris Collection Debris vessel operations. Inspection Sonar, Bathometric Survey, ROV, Production Rigs, Internal Pipeline Profiling, Water Intakes, elevated water towers. Industrial Traveling Water Screens, Circulating Pumps, Service Pumps, Fire and Slurry Pumps, Tunnel and Pipe Penetration, Dock and Fender Installation and Repair, Trash Rack, Fish, Asiatic Clam and Zebra Mussel Control. Salvage Oil Rigs, Pipelines, Caissons, Barges, Rail Containers Vessels, Aircraft and Automobiles. Select Projects Hurricane Sandy Vessel Recovery for New Jersey Oversight of all day to day operations for the recovery, storage and disposal of vessel abandon in New Jersey waters. Hurricane Sandy Vessel Recovery for NYC 174 • • • • • • • • AsHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Ash8iiLl James Rolette Waterway Project Manager Oversight of all day to day operations for the recovery, storage and disposal of vessel abandon in the five boughs of NYC. BP Deep Water Horizon Oil Spill Oversight of all day to day operations in the organization of nine skimmer vessel in Mississippi to recovery oil and wet debris during the Deep Water Horizon Incident. Professional Certifications and Qualifications ADC Mix Gas Diver ADC ROV Pilot/Technician First Aid, CPR, Oxygen Administration Confined Space Entry Rigger Training Lock Out/Tag Out Fork Lift t Blaster Operations ROV Pilot AshBriti Eny,ronmenlal • Underwater Welding • Safe Gulf • Occupational Safety Training • OSHA 10hr Training • OSHA 40 Hour Hazardous Materials Training • TWIC Card • USACE Construction Quality Management Certification #784 2005 -present Professional Experience AshBritt, Inc., (Project Manager) AshF!rii: Envlronmenlal 2008 -present Firm Qualifications Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax, February 2014, Marion County, South Carolina Hurricane Sandy, October 2012, Toms River, NJ Severe Rainstorms, July 2012, Fairfax County, V A Snowstorm, October 2011, State of Connecticut, Dept. of Transportation Project Manager, responsible for client relations and project management during the Connecticut DOT recovery mission. Operations included the removal of 100,000 hazardous Leaners & Hangers from Interstate Highways and other state roads. Additional duties included the submittal of daily progress reports to the client, attending mission status meetings and processing damage claims. Hurricane Ike, September 2008, Galveston, TX Hurricane Katrina, September 2005, Jackson and George Counties, MS Hurricanes Frances, Jeanne, and Ivan, September 2004 Hurricane Charley, August 2004 Professional Certifications and Qualifications • USACE-Construction Quality Management for Contractors Certification Education and Training • St. Mary's College of Maryland, St. Mary's City, MD -Bachelor of Arts, 2004 Michael Wyrick Operations SupervisorlCQC Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. 175 P a "c' 180 C G AshE:;li (l Erw,ronmt-nlll! Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Michael Wyrick Operations SupervisorlCQC Select Response and Recovery Projects Winter Storm Pax, February 2014, Marion County, South Carolina Winter Storm Nemo, February 2013 -State of Connecticut Assistant Operations Manager for the State of Connecticut Department of Transportation, Town of Fairfield and The Town of Berlin. Managed disaster snow removal operations for these impacted clients. Served as the primary contact with clients, facilitated operational reports and conducted mission planning. Hurricane Sandy, October 2012 -March 2013 -States of Virginia & New Jersey Hurricane Irene, August 2011 -State of Connecticut Tornado, May 2011 -July 2011 -Springfield, MA Haiti Earthquake, January 2010 -October 2011 -Port-au-Prince, Haiti Operations Manager, Haiti Recovery Group Responsible for leading disaster recovery operations, managing bid and proposal efforts and operational planning. Managed all company personnel in Haiti and served as sole US signatory in country for financial and contractual matters. Operations Manager for planning disaster recovery operations and led weekly meetings with recovery operations stakeholders: Haitian officials, UN agencies, and NOOs to provide strategic input for macro planning. Regularly initiated field meetings with prospective clients and project managers to conduct site assessments (securing photos, waypoints and measurements). Met frequently with cabinet level ministers, government engineers and contracting officers to coordinate cooperation. Key member of 4-man team deployed after earthquake to establish contact with partners to identifY needs and assess properties to serve as life support camp. Led 3-person acquisition team assigned to procure all equipment to be shipped from US to Haiti to establish base camp for 100+ personnel. Sourced and recruited international security team to provide physical and executive security. Negotiated with local bankers for financial instruments; Hosted mayors of eatihquake-affected cities at our camp to discuss debris removal priorities and strategies for obtaining multi-lateral financing. Maintained effective communication with local elected officials throughout the course of the projects; Prepared operational reports for client consumption. Regional & Government Relations Manager; Charlotte, NC; 2008-2009 Established new regional office for AshBritt in order to manage all local and state government clients in North Carolina, Virginia, Maryland, Delaware and Connecticut. Director of Business Development and Field Operations -Global lnfrastructure-Doha, Qatar; 2008- 2009 Directed field operations, business development & marketing strategies. Directed multi-national law firm in the creation of a local joint venture and all registration/licensing. Conducted meetings with prospective clients. Established network of reliable vendors to provide office space, utilities, furniture, supplies, vehicles, internet/phone, printing services. Sourced and negotiated insurance policies on heavy equipment, personnel and rental agreements. Established banking relationships and accounts for the organization. Registered company with Qatari agencies and contracting entities to ensure bidding eligibility and compliance. Accomplishments: Successfully orchestrated all logistics of importation, customs clearance, registration, transportation, storage arrangement and field operations. Professional Affiliations • The Explorers Club, Elected Member of Board of Directors (Washington Chapter). Qualified for membership through completion of two jungle expeditions to recover remains ofWWII airmen lost in South Pacific. • National Eagle Scout Association, Member. • Phi Alpha Theta (History Honor Society), Life Member. Education and Training • University of Arkansas, Bachelor of Arts in History (August 1994) • Yemen Language Center, Sana'a, Yemen, Modem Standard Arabic Levell (Spring 1997) • FEMA National Incident Management System IS-700.a • DOD Anti-terrorism Levell Awareness Training 176 P ,) " c' 181 S E- d: '0 " "i) G- " ;::,: ~ ? 2 z '" :0.. ~ ~ § '7} " ~ :5: ifJJ AshBrit. Emrirunmlmt;J1 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Bryan Jansen Operations SulH!f'VisorlCQC Professional Experience 2014 -Pres 2005 -2006, AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Ice Storm Pax, Feb. 2014, Georgetown County & Marion County, South Carolina Hurricane Katrina, Sept. 2005, USACE Task Force Hope, Hancock County, & Pass Christian, MS 2012 -2014 ERAssist Disaster Data Services Assisted with Recovery Strategies: Development of accounting and management systems, Establishing eligibility, Supporting categorization optimization of projects, Preparing FEMA Public Assistance Grants in FEMA acceptable format, Maximizing Hazard Mitigation Opportunities, Reconciling FEMA and insurance recovery, Facilitating guidelines for reimbursement and audit compliance. 2012 -2014 O'Brien's Response Management, Inc Tropical Storm Debby & Hurricane Isaac, 2012 State Public Assistance Coordinator / Closeout Specialist: Collaborated with FEMA and Sub-Grantees to write Grants for Federal Reimbursement, resulting in 160 approved Grants. Provided Sub-Grantees with guidance through utilizing the Public Assistance Program Policy. Participated with FEMA in the identification of damages and site inspections. Developed Project Worksheet Descriptions and Scope of Work to determine cost estimates. Managed the collection, organization, and dissemination of support documentation including validation of labor and equipment inventory. Managed preparation and validation of documentation for the Close-Out process Winter Storm Alfred, Oct. 2011 -State of Massachusetts Project Supervisor managing multiple towns throughout Massachusetts in supporting local government. Monitored the debris removal operations or more than 1,000,000 cubic yards of debris from the right of way. 2004 -2005 2006 -2009 Solid Resources Incorporated Hurricanes Charlie, Frances, Jeanne & Wilma, 2004 -2005, Charlotte, Lee and Seminole • • Counties, Florida Served as the State Public Assistance Coordinator / Debris Specialist on the State Debris Team in Lee County for Hurricane Charley. Consulted directly with local government on debris removal and other recovery issues, reviewed over 10 FEMA Project Worksheets and assisted in the determination of recovery expenditures eligible for federal reimbursement. Additional duties included in assisting the monitoring activities for debris removal projects (over 500,000 cubic yards each). Provided technical advice to County officials regarding compliance with FEMA regulations and debris eligibility for debris project reimbursement. Performed project supervisor duties for the following natural disasters: 1539 TS Bonnie 1539 Charley 17S6 Gustav 1545 Frances 1551 Ivan 1561 Jeanne 1595 Katrina 1609 Wilma 17S5 TS Fay ISIS KY Ice Storm IS19 ARlce Storm 1735 OK Ice Storm MC252 Professional Certifications and Qualifications 1994 MA Tornado 4051 MA Ice Storm 406S FL TS Debby 40S4 FL Isaac 4166 SC Ice Storm Specialized Training: Preliminary Damage FEMA Emergency Management Institute Certificates: Assessments, Debris Management, FEMA Public IS-00007 IS-00253 IS-00634 IS-00S07 Assistance Operations I, FEMA Project Final IS-OOOOS IS-00292 IS-00772 IS-OOSOS Inspections and Closeouts IS-00022 IS-00301 IS-OOSOI IS-00S09 Hazardous Waste Operations and Emergency IS-00055 IS-00324 IS-00S02 IS-00SI0 Response First Responder IS-00230 IS-00340 IS-00S03 IS-OOSll Firm Qualifications 177 P ~\ 0' c: 182 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Ash l] i i l ( Bryan Jansen '"'''oom,"'.' Operations SupervisorlCQC • FDEM -FL-601 Preliminary Damage Assessment IS-00230 IS-00393 IS-00S04 IS-OOSOS IS-00S06 IS-OOS12 IS-OOS13 IS-OOS21 IS-01900 • FDEM -G-191 Incident Command System -IS-00240 IS-00630 Emergency Operations Center (ICSIEOC) IS-00242 IS-00631 Interface AshE: ri (( £nYll(1)nm~nlA' Education and Training • Gaither High School, 1987 Daniel D'Eltlidio .nn.-tiolJS"SIIjJl!iviso~ICQC Professional Experience 1992 -present AshBritt, Inc., Deerfield Beach, FL (Project Manager) 1990 -1992 Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects • Hurricane Sandy -2012, Lavallette, Seaside Heights, Seaside Park, and Ocean Gate, NJ • Halloween "Ice Storm" Blizzard, 2011" Chicopee, MA • Massachusetts Tornado -2011, Monson, MA • Virginia Tornado -2011, Glad Springs, VA • Fayetteville Tornado -2011, Fayetteville, NC • BP Gulf Oil Spill-2010, Gulf County, FL • Hurricane Ike, Sept. 2008, Brazoria and Liverpool, TX • Hurricane Dolly, July 2008, Hidalgo County, TX • Hurricane Katrina, Sept. 2005, Pass Christian, MS and St. Charles, St. James & Ascension Parishes, LA • Hurricane Dennis, July 2005, Escambia County, FL • Hurricane Frances, Sept. 2004, Port St. Lucie, FL Bodkins Construction, Davie, FL Night shift supervisor for processing using Diamond Z tub grinder after Hurricane Andrew. Rubber tired front-end loader operator for various construction projects. Bulldozer operator for various construction projects. Professional Certifications and Qualifications • OSHA 40 Hazardous Waste Operations and Emergency Response Training • Class A Commercial Driver's License • DOT Traffic Safety Course Certification • U.S. Army Corps of Engineers-Construction Quality Management for Contractors Certification • FEMA NIMS ICS-1 00 Introduction to the Incident Command System • MechaniclW elder Education and Training Miramar High School, Miramar, FL AshDli,\ Richard Bensh £"vlronM~nl.a1 'Idiom .Su • or/CJ Professional Experience 1994 AshBritt, Inc., Deerfield Beach, FL (Project Manager) present Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Ice Storm Pax, Feb. 2014, Sumter County & The City of Sumter, SC Firm Qualifications 178 Pdcc,'183 Envll'l)n.mtrllal ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Richard Bensh Operations SupervisorlCQC Project Manager in charge of overall project operational responsibility for collection, transportation, and disposal or recycling of 130,000 cubic yards of vegetative debris following Winter Ice Storm Pax. Setup and deployed more than 15 crews throughout the 2 projects. Setup and operated 1 temporary debris sites for storm-generated debris. Mitigated more than 13,000 hazardous trees and limbs from public property. Hurricane Sandy, Oct. 2012, Ventnor, NJj Weymouth, NJj Barnegat, NJj and Ocean, NJ Halloween "Ice Storm" Blizzard, Monson, MA Hurricane Irene, Sept. 2011, Emporia, VA Tornado, May 2011, Fayetteville, NC Tornado, May 2011, Glade Springs VA Snow Storm, Feb. 2010, Baltimore, MD Asbestos Removal, Feb. 2010, Orange County, TX Hurricane Ike, Sept. 2008, Jersey Village, TX Hurricane Wilma, Oct. 2005, Parkland, FL Hurricane Katrina, Sept. 2005, Coral Gables, FL Hurricane Dennis, July 2005, Escambia County, FL Hurricane Frances, Sept. 2004, Boca Raton, FL Canal Dredging Project, 2004, Miami, FL Ice Storm, 2004, Sumter, SC Hurricane Isabel, Sept. 2003, Hampton, VA F5 Tornado, May 1999, Oklahoma City, OK Professional Certifications and Qualifications • DOT Traffic Safety Course Certification • FEMA NIMS ICS-IOO Introduction to the Incident • Class B Commercial Driver's License Command System Ashfll"i it En'iIronmenl.101 2010 -present • MechanicIW elder Education and Training Miramar High School, Miramar, FL Daniel Sides 'lU ·or/O Professional Experience AshBritt, Inc., (project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Nemo, 2014, Massachusetts Hurricane Sandy, 2012, Connecticut: State EOC Liaison New Jersey: Ocean County (Parks), Township of Berkley, Township of Toms River Tropical Storm Debby, 2012, Live Oak, FL Snow Storm, 2011, Ellington, CTj Hartford, CTj and West Hartford, CT Hurricane Irene, 2011, State of Virginia Multiple Tornados, 2011, State of Massachusetts Gulf Oil Spill, 2010 2008 -present Build & Sell, Inc., Summerfield, NC Firm Qualifications Licensed General Contractor responsible for complete project management of residential and commercial construction projects. Responsibilities include sales, marketing, quoting, educating clients about construction requirements and spray foam insulation, client interfacing to determining design specifications, hiring and coordination of subcontractors, safety monitoring/enforcement, primary contact working with local building inspectors to ensure quality control, code compliance, design accuracy, providing technical support. Experience with metal and wood framing. 179 I' ,1 '" c: 184 2002 -2012 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Daniel Sides Operations SupervisorlCQJ; Completed over 50 roofing projects ranging from membrane, asphalt, and metal roofing. Projects include new roofs, re-roofing, repairs, and emergency tarping. Managed multiple crews on projects typically within a 45 mile radius. Coordinated development of a 41-lot residential subdivision. Allen Tate/Prudential Carolinas, Greensboro, NC RealtorlBroker r Responsible for building and servicing a customer base of residential home buyers and sellers. PerfOlm property analysis, interview prospective clients, accompany clients to property sites, discuss conditions of sale, develop marketing plans, and draw up and negotiate real estate contracts. Generated sales revenues totaling more than $20 million over a 5 year period. Named Allen Tate VIP Realtor. Exclusive agent to Ford Custom Homes. Coordinated development of 41-lot residential subdivision. Professional Certifications and Qualifications • North Carolina Building Contractor • OSHA NIMS Certifications: 100.b, 100.fda, 100.hwa, • North Carolina Real Estate Broker/BIC 100.hcb, 100.he, 100.leb, 100.pwb, 100.swa, 200.b, • 40 Hour HAZWOPER Certification 200.hca, 632.a, 700.a, 70 1. a, 702.a, 703.a, 704, 706, 800.b AshBritl En""tGnM~nla' 2005 -present Firm Qualifications • Realtor/Broker certifications including Certified Residential Specialist (CRS) Education and Training • Bachelor of Science, Operations Management, Auburn University .J~B.q~. "'.'~,~ ;.,~ •.. r/l!) Professional Experience AshBritt, Inc., (project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, Stafford Township, NJ Charged with operational management of debris recovery activities, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific debris site management. To oversee the TDMA in Stafford TWP, allowing six different Townships to haul in debris to the site. Manage the day to day operations of that site. Appling to all Government and State regulations. Meeting and exceeding OSHA requirements. Hurricane Sandy, 2012-2013, NJDEP, Wet Debris State Project Charged with operational management of complete Southern Region, Water way debris recovery activities, Sediment removal, Sonar of waterways, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific debris site management. Oversea the sonar vessels and target overlays, Sediment collection and removal. Manage the day to day operations of several sites. Appling to all Government and State regulations. Hurricane Dolly, 2008, Hidalgo County, TX Charged with operational management of debris recovery activities and jet-vac operations, Scope of work included coordination of over subcontractors responsible for the collection, jet-vacuum, transportation, recycling and disposal of specific debris site management. Hurricane Ike, 2008, Galveston and Pasadena, TX Charged with operational management of debris recovery activities, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific White goods and embayment. Hurricane Katrina, August 2005, Hancock County, MS Charged with operational management of debris recovery activities, Scope of work included coordination of over subcontractors responsible for the collection, transportation, recycling and disposal of specific debris site management. 180 r cl ~ " 185 c :; Ashdrilf 1998 -2005 Ashl~i·ili. EnV1tOntr'l!nlal 2004 present 1992 -2004 1988 -1992 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES B Hansen, Inc., Houston, TX James Robbins Operations SuperviSorlCQC As Senior Operations Manager, I oversaw the day to day operations of company Rig Managers. Ensure Rig Managers met the clients' needs with good pricing and great customer service. Significant client and vendor contact. Also oversee workers and managers on various oil rigs around the world. Education and Training Southwest Texas State, Bachelor of General Studies John Noble;Sr. ~ons SuperJ,iso,./Cjl(: P7ofes~ona/~erience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax (2014), Augusta, GA Recreation, Parks & Facilities department task project manager/operations supervisor for hazardous tree removal mission covering 75 city owned properties. Worked closely with city/county representatives to survey, assess, and prioritize work performed by 30 tree crews. Hurricane Sandy (2012 -2013) -New Jersey -Waterway Debris Mission Functioned as Safety Officer Wet Debris phase zones 8 and 9 New Jersey for recovery from Hurricane Sandy. Including weekly safety meetings and daily tool talk sessions for all working personneL All personnel documented their attendance is signing a sign in sheet. These safety meetings included weather expectations, work to be performed, hazards associated with that work, a safety briefing on an applicable safety subject and PPE necessary to minimize the risk of performing that work. Attended and documented each injury, incident, or near miss, and recommended procedures to prevent that injury from happening again. Hurricane Sandy (2012 -2013) -New Jersey Managed the recovery from hurricane Sandy including debris removal, processing the debris at a temporary disposal site, and removing that processed debris to a proper permanent final disposal site or use. This included Several New Jersey Beach sites and Lakewood, NJ as well as several Connecticut townships including Fairfield. Snowstorm 2011, November 2011 -August 2012, Massachusetts Managed recovery from damage at Springfield Mass from a tornado, and a hurricane. Hurricane Katrina, August 2005, Mississippi, Hancock County, MS Assisted in the management of the Hancock County, Mississippi, Katrina debris removal, including coordinating the relationship and compliance with the Corps of Engineers and FEMA procedures and regulations. Completion of our phase of the disaster recovery by removing and properly disposing of 6 million cubic yards of hurricane debris, and demolishing and removing 10,000 un-repairable homes, within one year of the disaster. Hurricane Charley, August 2004, Charlotte County, FL Assisted and later was the local manager directing the removal of 2.6 million cubic yards of debris. Noble Research, Inc., st. Petersburg, FL As President directed the development of procedures for the recruitment of business management, accounting, and medical personnel. Managed all business aspects of the operation. This included the training of the president and owner of Me dB est Recruiting in all recruiting practices. BayCycie Recycling, St. Petersburg, FL Manager and later President and owner of the development of a recycling company which reviewed and selected practices which were economically feasible. This involved developing a direct working relationship with Exxon Polymer Division and attracting their investment of substantial funds in recycling 181 I' J '-' c' 186 Ashd;-i II 1974 -1987 1967 -1974 AshRrirc En'Monm~nlal 2012 present Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES John Noble, Sr. _ Operations Supervisor/Cg in the Tampa Bay area. Developed and were issued two patents applicable to effective recycling strategies. Robert Half of Tampa and Accountemps, Tampa, FL As President and owner built a franchised recruiting business from one office in Tampa to seven offices covering Central Florida, North Carolina, South Carolina, and Alabama. Developed Accountemps in our franchised area which became the fourth largest temporary agency in the USA. Elected by the other franchisees to a six person advisory council which advised Robert Half on national and international advertising, dispute resolution and business issues. General Development Corporation, Lang Engineering, Miami Elevator, and Mesta Machine Company Corporation, Lang Engineering, Miami Elevator, Inc. and Mesta Machine Company -Performed Financial, Accounting and Business Management functions. With Lang Engineering, this involved developing financing packages and marketing projects for the construction of agricultural rice milling machines and storage terminals in Central and South America. Developed and were awarded the Construction of a $115 million Sugar Mill in the savannas 150 miles north of Abidjan, Ivory Coast, Africa. Professional Certifications and Qualifications • Forty hour Hazardous Waste Operations and emergency • Florida Pesticide Certification Office Commercial Applicator License #CM2070 1 • Basic Training Program-CPR, AED and First Aid • Certified Public Account -P A Education and Training • Thiel College, BS in Accounting MfIl"kPerez .• ··('-SupenisorJCQC Professional Experience Ash Britt, Inc., Deerfield Bea AshBritt, Inc., (Project Manager, Safety Officer, Environmental Compliance Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control, safety and environmental compliance. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy (Oct 2012 -Mar 2013), Brick NJ o Responsible for environmental compliance of debris collection crews and operation of temporary debris management areas o Focus was to minimize any significant effects to the environment. o Monitored environmental considerations include site planning and permitting for debris collection sites, guiding the separation of OHS, to include household hazardous and toxic waste, from the debris stream, identification of recycling and reuse options and opportunities, and guiding debris issues related to historic or protected structures. o Performed personnel training with crew leadership o Perform environmental assessments periodically and as needed o Perform facility and property compliance inspection o Emergency spill response to all critical incidents o Conduct and complete all investigations for environmental concerns, violations, hazmat spill training and response to fuel spills 182 I) a .'l. <: 187 En ... ,rcmm~nl"'! 2008 -2010 2003 -2007 1997 -2002 Ash:;rj;: 2011 present 2005 -2006 Firm Qualifications AsHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Mark Perez Operations SupervisorlCQC American Compliance Technologies, Environmental Compliance Manager • Perform emergency spill response to clients, and support hazmat response unit • Inspector for FDEP overseeing contractors working clean up (Deep Water Horizon Spill) in Panama City, FL. • Emergency spill response to all critical incidents • Conduct and complete all investigations for environmental concerns, violations, hazmat spill training and response to fuel spills Jorgensen Contract Services, Project Manager • Perfonn routine maintenance to state-owned highways and businesses in Lee, Charlotte, Sarasota, and Manatee counties • Respond to all emergencies for proper assessment management from clean-up to repairs needed and set up work orders with multiple contractors. • Emergency spill response to all critical incidents Florida Department of Environmental Protection (FDEP) State Park Ranger III • Conduct employee and volunteer training • Enforce Florida State rules, regulations, policies and procedures • Perfonn routine inspections for safety accidents and violation incidents, including the mandatory reports and fonns • Perfonn routine inspections of state property and buildings • Attend court and trial settings, public speaking requests, and assist at academy. • Transferred to Environmental Regulation Petroleum Tank Division. Professional Certifications and Qualifications • Commercial Driver's License Class A • D.O.F. Standards for Survival; D.O.F. S-130 and D.O.F. S-190 • Biological and Chemical Agents of Bioterrorism Certification • Clandestine Drug Lab awareness Training • Selected Agents ofBioterrorism • HAZWOPER Refresher 40 hr. • Confined Space Refresher 8 hr. • Boaters Safety #55970 • ATV Safety #82133 Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Winter Storm Pax (2014), Augusta, GA Field Operations Manager/CQC Manager -managed ROW hazardous tree removal crews and debris collection crews and resulting in the removal and disposal of 700,000 cubic yards of debris, including 16 processed debris (mulch) removal crews. • Hurricane Sandy 2013, New Jersey, Waterway Debris Mission • Zone Manager for waterway debris removal in Southern Region of New Jersey for the NJDEP's waterway cleanup project. • Hurricane Sandy, 2012 • Connecticut: Conn DOT, Brandford, New London • New Jersey: Newark, Tewksbury 183 I) ~I g , 188 " c.. " ~ -0 " "0 ~ " ~ ~ ~ 2 :r. ~ ~ 0 0 :;: -0 :> ~ 6: (£b rcY AshJi:j: En...,rol"lme-nI41 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Robert Hewett Operations SupervisorlCQC • Snow Storm, 2011, East Granby, CT; Windsor Locks, CT; and State of Connecticut Managed recovery from damage at Springfield Mass from a tornado, and a hurricane. • Hurricane Katrina, August 2005, Mississippi, Hancock County, MS Assisted in the management of the Hancock County, Mississippi, Katrina debris removal, including coordinating the relationship and compliance .with the Corps of Engineers and FEMA procedures and regulations. Completion of our phase of the disaster recovery by removing and properly disposing of 6 million cubic yards of hurricane debris, and demolishing and removing 10,000 un-repairable homes, within one year of the disaster. 2006 -2011 Creative Engineering Group -Senior Inspector • • • • • • • • • • • • • • • • • • Senior Inspector for seven FTE and 1-95 milling and resurfacing contracts including several Landscaping projects involving the eradication of exotic plant species and replacement with over 20,000 native tree and shrub species. • Monitoring contractors' compliance with environmental permits. AshBritt, Inc. -Project Manager • Project Manager for the Army Corp of Engineers in the Hurricane Katrina recovery effort, "Task Force Hope." • Responsibilities included the oversight of 200 employees and 180 subcontractors and assistance in the removal of over 20 million cubic yards of hurricane related debris from the state of Mississippi. Professional Certifications and Qualifications Advanced Work Zone Traffic Control Course • Final Estimates Level II (CTQP, March 2009) (A TTSA, October 2009) • Hazmat Training (Troxler Electronics Lab, December Asphalt Paving Technician (FDOT, May 1995) 2007) Asphalt Paving Inspection I (CTQP, November 2006) • Medic CPR/First Aid (PADI, March 1995) Asphalt Paving Inspection II (CTQP, April 2007) • Nuclear Gauge Safety Training (Troxler Electronics ACI Concrete Field Testing Technician (ACI, August Lab, January 1995) 2011) • OSHA Safety Certification (OSHA, December 2005) Base and Subgrade Inspection (FDOT, January 1999) • Pile Driving Inspection (CTQP, April 2002) Construction Math (FDOT March 1997) • Pipe Placement Inspection (FDOT, June 1995) Contract Plan Reading (FDOT March 1996) • QC Manager (CTQP, November 2004) Concrete Field Testing Inspection (CTQP, August • Radiation Safety Officer (Troxler Electronics Lab, 2011) December 2007) Drilled Shaft Inspection (CTQP, August 2007) • Rescue Diver (PADI, March 1995) Earthwork Inspection I (CTQP, May 2007) • Roadway Tree and Landscape Design (T2 University Earthwork Inspection II (CTQP, April 2008) of Florida, April 1997) Earthwork Inspection (FDOT, April 1995 & February • Roadside Vegetation Management (FDOT, September 1999) 1996) Earthwork Density Record System (FDOT, April • Structures Inspection (FDOT March 1997) 1995) • Traffic Safety in the Work Area (FDOT, October Erosion Control Inspection (Dept. of Environmental 1995) Protection, October 2005) • Traffic Signal Inspection (DCPWD, October 1996) FEMA NIMS 100,700 & 800 Training (FEMA, May • USACE CQM for Contractors (USACE, April 2013) 2013) • Work Zone Safety Specialist (lMSA, October 1995) Final Estimates Level I (CTJ2P, January 2007) Ash8rii;' EI'I .. ,tDnMt-l'Ilbl 2012 -Present Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects • • Hurricane Sandy 2013, New Jersey, Waterway Debris Mission • Zone Manager for waterway debris removal in Southern Region of New Jersey for the NJDEP's waterway cleanup project. Firm Qualifications 184 I' ,1 ':' C 189 C G EI""lronm~nlal 2012 2011 2010 -2011 2009 -2010 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Andy Rudd, Jr. ()perations SupervisorlCQC Hurricane Sandy, 2012-2013, Belmar, NJ Coordinate the restoration of the beaches of the beaches at Belmar and Point Pleasant Beach which included demolition of buildings and removal of debris from the sand by the use of vibratory sifters Harbor Homes, Storm Shelter Division, Field Representative Duties include sales of storm shelters to communities and individuals. Also tracking the manufacturing and delivery schedule, arranging transportation and servicing the unit after the sale. O'Brien's Response Management, Operations CoordinatorlField Supervisor Springfield Massachusetts, Disaster #1994 Responsibilities included but not limited to organize and to synchronize the daily activities of Field Supervisors in the debris removal operations. Authorized project schedules and time lines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Coordinator between Federal Emergency Management Agency, public officials, the Public and the subcontractor to resolve damage assessment issues, determine routine and substantial damage. Disseminated information provided by the Data Manager and other Project Managers to ensure that any changes to plans, goals and objectives were communicated for the overall success of the operation. Fayetteville NC, Disaster # 1969. Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Responsible for the supervision of Field Monitor staff which monitored subcontractors that removed eligible storm generated debris from various roads. Identified safety hazards and conducted safety meeting for staff to prevent injury or operation vulnerabilities that would prevent disaster recovery. Validated daily work performed by field monitors using field tickets for verification. Prepared daily logs of work performed and work completed to be able to project work schedules and completion dates. Responsible for identifYing trees and limbs hazardous to the community, and determined the public right-of-way so that debris removal was authorized appropriately. Disaster, Strategies, and Ideas (DSI), State Closeout Specialist -Sr. Federal Grants Specialist Miami Florida, Disaster # 1602 & 1609 Public Assistance duties were to conduct field examinations and perform a variety of tasks directed at the verifYing cause, determining the extent, and estimating the repair/replacement cost of damage to personal, real, and business property that resulted from a catastrophe that was declared a disaster. Responsible for communicating with the public or by phone resolutions on delays or dilemmas that occur which may prevent disaster recovery. Collected audited and approved data for input into the Final Reconciliation Report database and submitting the data to FEMA for approval. Rhode Island Flood, Disaster #1894. Public Assistance duties were to conduct field examinations and perform a variety of tasks directed at the verifYing cause, determining the extent, and estimating the repair/replacement cost of damage to personal, real, and business property that resulted from a catastrophe that was declared a disaster. Responsible for communicating with the public or by phone resolutions on delays or dilemmas that occur which may hinder or prevent disaster recovery. In the meeting with the applicants, gathering required documentation and information that is needed in processing the Project Worksheet. Verified documentation entered data into Project Worksheet and submitted the development of Project Worksheets for Federal Emergency Management Agency review. Preformed site visits to damage facilities in order to write up Scope of Repairs for estimated damages. Metric Engineering, Multiple Roles Galveston Texas, Disaster #1791. InspectorlDebris Monitor-Authorized project schedules, and provided timelines for disaster expenditures, and tracking reimbursable costs. Responsible for monitoring removal of eligible storm generated debris from various roads and issued the load tickets to subcontractors. Responsible for preventing injury or operation vulnerabilities that would prevent disaster recovery. Audited field tickets, daily verified the work, and prepared tickets for submission. Reviewed daily logs to project work schedules and completion dates for the scope of work. Responsible for identifYing trees and limbs hazardous to the community, and determined the public right-of-way so that debris removal was authorized appropriately. 185 I) ,) '-' c' 190 Ashl=irii:t EI'I"'ltOI\M~nl.1 2013 -present Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Andy Rudd, Jr. Operations SupervisorlCQC Debris Management Site Monitor-Responsible for recording the volume of eligible storm generated debris for disaster expenditures, and tracking reimbursable costs. Debris Site Security-Undertook appropriate measure to protect Debris Management Site facility and Drop off sites when sites were closed. Data Entry-Audited, approved and entered daily Load Tickets into database Wet Debris Monitor-Responsible for monitoring removal of eligible storm generated debris in wetland areas, maintain logs for debris type, and ensure minimal impact to environmental sensitive areas. Threatened and Endanger Species Inspector-Monitor projects to ensure compliance with the ESA (Endanger Species Act). Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs alI activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, New Jersey -Waterway Debris Removal Operations Manager: Sate ofNJ,. Tasked with handling the day-to-day operations. Serve as overalI manager for project operations, financials, and personnel. Implement project strategic goals, policies, procedures, and operations. Provide operational management expertise, assessments, and technical advice to project managers and staff. Prepare project and company budgets and fmancial projections. Serve as primary liaison to the Client (New Jersey Department of Environmental Protection) and the State appointed Project Management firm (Dewberry). Project encompassed the folIowing New Jersey counties: Ocean County, Atlantic County, Cape May County, Cumberland County and Salem County. Phase 1 • Phase 1 of the Project entailed the use of aerial, side scan sonar, and visual survey, to locate and identify alI FEMA eligible debris; to which debris was to be removed via both land and water based assets to include self-loading trucks, self-loading barges, scout vessels, support vessels, tug/push boats, and other assorted equipment. Debris removal required pre- coordination with consideration of environmental restriction zones and historic artifact review utilizing reports from field investigators, GIS and Arc-GIS mapping systems, and KMZ file extrapo lations. Phase 2 • Phase 2 of the Project entails identification and mapping of shoaling utilizing scout boat depth findings and bathometric scanning. The results of which were used for quantifying sediment shoaling and mapping potential areas for sediment removal. • Site specific plans for outfalIs, marinas, and Department of Transportation waterway channels were developed to: present sediment findings, develop means and methods for sediment removal and identify dewatering methods and final disposal locations and techniques. Operations Management: • Day to Day review of active field equipment and assets for contractual obligations, program management, productivity and efficiency • Weekly review of personnel for assigned area of operations, productivity, efficiency, and adherence to policies, procedures and protocols. • Weekly development of project financial budget and projections • Weekly review and approval of alI project bilIings and invoices • Weekly updates and approval of overalI project schedule. 186 r ~l gel 91 Ash",l'!" En"'lronm~nl"l 2011 -2013 2010 -2011 2008 -2009 2007 -2008 1998 -2007 Ash8ri:,i ["v,tOIlMtnt"'! 20 I 0 -present Firm Qualifications AsHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Brian Locatelli Operations Suf)elVisorlCQC Haiti Recovery Group, Operations Manager Serve as overall manager of company operations, projects, financials, payroll, and personnel. Create and implement company strategic goals, policies, procedures, and operations. Provided operational and construction management expertise, assessments, and technical advice to project managers and staff. Prepared project and company budgets and financial projections. General Services Administration, Building Manager Served as a technical specialist -advisor for all construction, mechanical, safety and other building service related needs. Manage, evaluate and implement building operations, maintenance, repairs, safety, energy conservation and management programs to achieve customer/client requirements, satisfaction, and efficiencies. Served as an advocate for investment in assigned buildings in a way that realizes and optimizes building condition, systems, equipment, operating efficiency, etc., while accounting for customer and revenue values. Jones Lang LaSalle, Project Manager Managed overall project schedule, billings, and client/customer relations. Responsible for project planning, design development, budget and schedule development, procurement, general contractor process, construction, occupancy and project close-out. Conducted project and budget tracking utilizing One View Projects, One View Tracker, PeopleSoft, Microsoft Project, and Excel. Yale University, Associate Director of Construction Management Assisted in the development of construction execution strategies. Provided construction management expertise, assessments, and technical advice to planners and project managers. Assisted in the restructuring of the Contract Administration department. Lead Construction Executive meetings for assigned projects. Dimeo Construction Co., Project Manager Managed overall project schedule, billings, and customer/owner relations. Directed subcontractor coordination, relations and general construction progress. Prepared and maintained the project construction development schedule. Assisted with subcontractor bid/scope reviews. Prepared budget tracking and projections. Administered change management from design analysis to final payment. Executed requisitions from subcontractors and to the owner. Education and Training • General Services Administration: Contracting Officer Representative and Crisis Management (20 II) • Wolcott Fire School: NFPA Fire Fighter I and Hazmat Operations Certified (2009) • Jones Lang LaSalle: Project Development Services Workshop (2008) • Yale University: Pathways Leadership I and II (2007) • US Army: Combative School, Basic Non-Commissioned Office's Course, Drill Sergeant Academy, Infantry School, and Primary Leadership Course (1999-2004) • Wentworth Institute of Technology, Bachelor of Science, Architectural Engineering Technology (1994) Daniel Strode Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, State ofNJ Program Management -Construction Quality Control for field operation with a focus on management of temporary debris management sites throughout the state. Implemented and communicated Site- specific Safety and Health Plan in the field. Identification, vetting, hiring and supervision of local 187 I' ,) '-' ,,0 192 ;t: o o c " AshUr:,; 2010 2008 -2009 2007 2005 -2007 2005 2000 -2005 USACECQM ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Daniel Strode Operations SupenisorlCQC and non-local subcontractors. Coordination with State and Federal stakeholders including, Ocean County New Jersey, FEMA and other local municipal Department of Public Works. Site safety inspections and tool-box safety meetings facilitated regularly. Reconciliation offield operations data utilizing manual (paper) and ADMS systems. Haiti, 2010 Earthquake Business Development -Research and locate new business opportunities, respond to RFP, RFQ and Expressions of Interest, craft proposals, advise and liaise with stakeholders including USAID, UNOPS, UNDP, IFRC, Clinton Foundation, the Government of Haiti of others. Created winning SM USD bid (UNDP). Research and locate new business opportunities respond to RFP, RFQ, and Expressions of Interest, craft proposals, advise and liaise with stakeholders including USAID, UNOPS, UNDP, IFRC, Clinton Foundation, the Government of Haiti of others. Created winning $SM USD bid (UNDP). Operations Management -Design, implementation and management of projects totaling 15M USD in and throughout Haiti including Port-Au-Prince, Leogane (Em1hquake epicenter). Lead for Construction Quality Control, safety and ADMS for debris collection. Identified personnel, procedures, and control methods to ensure contractual compliance. CHF International, Haiti Operations Manager. Implemented and managed $4M USD USAID funded project which included employment and training of local staff. Timely and complete reporting of project progress and financials to USAID. Project resulted in the removal and disposal of over 270,000 cubic meters of Earthquake debris. Agency for Cooperation and Technical Development, Myanmar Program Director. Following Cyclone Nargis in 2008, designed and managed the following disaster recovery projects: 600 HurricanelEarthquake resistant shelters, 36 river jetties, 15 river bridges, 200 fishing boats, water storage and distribution and vocational training programs. Presented project proposals to stakeholders including USAID, OFDA, DFID, ECHO, NRC and others. Sequoia Lake Conference of YMCAs, Sequoia Lake, CA Property Manager. Responsible management of 900acre YMCA camp and all facilities. Scheduling and management of capital improvement, and maintenance projects liaising with vendors, supervising employees, reporting to Facility Director. Sierra Forge & Fire, Exeter, CA Program Director. Set-up of 15,000 sq. ft. blacksmith/fabrication school. Sourced and procured materials and equipment. Responsible for training employees, design and management of programs. Created bids and proposals for residential and commercial projects. Project Galle 2005, Sri Lanka Following the 2004 tsunami in Sri Lanka, created transitional shelter project proposal which received full funding Set-up prefabrication factory for the manufacture of 600 transitional shelters. Managed construction of shelters hired and trained workers, reported to stakeholders. Interacted directly with international donors including DFID, ECHO and NRC, worked closely with the Government of Sri Lanka concerning land tenure issues. Eureka Forge, House Springs, MO Managed operations of the forge. Designed and manufactured hand-forged commissions including stair balustrades, entry gates, furniture, lighting, and sculpture. Received two NOMMA (National Ornamental & Miscellaneous Metals Association) "Top Job" awards. Professional Certifications and Qualifications • • FEMA IS-00230.b Fundamentals of Emergency Management • FEMA IS-00I02.c Preparing for Federal Disaster Operations: FEMA Response Partners • FEMA IS-00240.a Leadership and Influence • • • FEMA IS-0023S.b Emergency Planning FEMA IS-00I00.b Introduction to Incident Command FEMA IS-00I01.c Preparing for Federal Disaster Operations Firm Qualifications • FEMA IS-00700.a National Incident Management System (NIMS) • FEMA IS-00800.b National Response Framework 188 I' d ~ \: 193 C ::0 AshR;iU En",ronM~nt<l1 2004 -present 2004 -2008 1996 -2004 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Wayne Smith Operations Supe1'VisorlCQC Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy, 2012-2013, Manasquan, NJ Halloween "Ice Storm" Blizzard, Oct. 2011, Longmeadow MA Worked directly with city officials and subcontractors to complete the Leaner Hanger Hazardous tree program for their City over 10,000 trees in 6 weeks. Hurricane Ike, Sept. 2008; Lumberton, TX DMS manager, worked very close with City and County Officials on materials reduction on site, safety meetings with subcontractors, grounds management for TDSRS. Hurricane Katrina, Oct. 2005, USACE Task Force Hope, George County MS Coordinated projects with USACE (U.S. Almy Corp of Engineers) Hazardous Material Recovery, Soil Removal and Remediation, Site Restoration and Closure. Removed 750,000 cubic yards of Non Hazardous Katrina debris from George Co. MS Right of Ways and Private Properties. Conducted Weekly Preparatory Safety meetings with USACE. Conducted weekly safety meetings with crews and contractors. Designed an efficient program of assigning R.O.E. (Right of Entry) work orders to contractors. Hurricane Dennis, Jul. 2005, Escambia County, FLlPensacola, FL Managed and coordinated 41 Debris removal crews. Soil Removal and Remediation, Site Restoration and Closure. Worked very close with county supervisors on Project Progress. Hurricane Ivan, Sep. 2004, Escambia County, FLlPensacola, FL Kept a close working relationship with FEMA, Escambia County and Pensacola City officials. Kept a very close relationship with Contractors to assure quality of repairs on damaged properties. Conducted Interviews and safety inspections with contractors. Personally repaired properties on County and City Right of Ways. Other Response Projects: • Deepwater Horizon Response, 2010; FDEP -Bay County Worked directly with state officials and subcontractors on placement and management of Oil Deflection boom on sensitive environmental areas, led daily safety meetings and daily weather forecast for all crews. Completed 40 hour HAZWHOPER and 8 hour Benzene safety courses. Wayne Smith Services Responsible for Emergency repairs to restore living conditions after wind and water damage to residential areas including Temporary roofing, drywall replacement, window coverings and electrical repairs. (License # 797006) Pier One Marina, Gulf Breeze, FL • As the General Manager, managed and maintained Bait & Tackle store, wet storage marina, and rental properties on-site. Managed orders with vendors and inventory. Managed employees' payroll and benefit programs. Managed Florida state sales tax account for the company. Managed yearend inventory. Professional Certifications and Qualifications • 40 Hr. HAZWOPER & Confined Space • First Responder Operations Level Defensive Response • USCG -Operator of Uninspected Passenger Vessels Upon Inland Waters • Food Safety Manager Certification Education and Training • United States Coast Guard Licensed Captain #797006 189 I' a ~ c 194 AshHi!l' Env(rOI'lM~n1d\ AshF3ri!i EI'I't!tOnM~l'Iltll 2010 -present 1982 -2010 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Wayne Smith Operations Su~orICQC • Florida Food Safety Service Manager Gregory Menard Operations SupervisorlCQC Professional Experience AshBritt, Inc., Deerfield Bea AshBritt, Inc., (Project Manager, Safety Officer, Environmental Compliance Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control, safety and environmental compliance. Reports to the Senior Project Manager/Operations Manager. Select Response and Recovery Projects Hurricane Sandy (Oct 2012 -Mar 2013), Neptune, NJ Halloween "Ice Storm" Blizzard, Oct. 2011, State of Massachusetts o Disaster recovery operations Site-specific Safety and Health Plan development and communication. o Management of disaster recovery operations to maintain compliance with local, state, and Federal regulations and guidelines including FEMA, DOT, EPA, etc. o Accident and incident investigation and reporting Permanent Firefighter -Revere Fire Department • Thirty two years in the Revere Fire Department including; eight years at the rank of Deputy Chief, • Head of Fire Prevention Division for four years • Incident commander of group four for past four years • Duties included for incident commander, safety officer, critical incident mitigation and water rescue, leader of Metro Boston USAR hazmat response team for Revere Fire, coordination of fire suppression tactics and strategies, training at post incident analysis sessions, head of Fire Prevention Division; seven years at the rank of Captain, 1995 to 2002, duties included command of companies housed at headquarters, vehicle extrication operations and all still alarm responses and operations; nine years at the rank of Lieutenant 1986 to 1995 as company officer of Engine 1 and Engine 4; four years at the rank of Private, 1982 to 1986, , and four years as a permanent reserve firefighter, 1978 to 1982. Professional Certifications and Qualifications • ICS 100, ICS 700, ICS 800 certified by Emergency • Certified in; Fire Officer I, Fire Instructor I, Fire Management Institute Inspector I & II, Preparing and Managing Terrorism • Hazardous Materials and Radiological! Nuclear with WMD, water safety and rescue, Juvenile Fire Technician setting Intervention • Skilled laborer for The Comm. of Mass., Div. of Employment Security Education and Training 2010 -2011 Full Time Student -Salem State College • B.S. in Fire Science 1991 -1992 Full Time Student -North Shore Community College • A.S. in Fire Science 1977 -1982 Full Time Student -Salem State College • General Studies with pre-engineering concentration Firm Qualifications 190 I) d g c 195 2002 -present 1999 -present 1996 -2000 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Fernando Neris erations Su emsor/O Professional Experience Ash Britt, Inc., Deerfield Beach, FL (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Provides support services for Disaster Recovery Project Management; Solid Waste Collection and Disposal; General Contracting; Environmental Consulting; Civil Engineering; Construction Management; Remediation Services; Environmental Site Assessments; Contamination Assessments; Remedial Action Plans; Soil and Ground Water Sampling and Laboratory Analysis; Ground Water Modeling; Ground Water Monitoring Plans; Storm Water Management System Design and Installation; Construction Plans and Specifications Preparation; Quality Assurance/Quality Control; Air Emission Modeling. Select Response and Recovery Projects • Hurricane Sandy, Oct 2012; • Snow Storm, 2011-2012, • Hurricane Irene, 2011 • Hurricane Katrina, Jackson County, MS; George County, MS, 2006 • Tuscaloosa, AL, Tornado, 2011 • Hurricane Ike, Orange County, TX, 2008 • Hurricane Katrina, New Orleans, 2005-2006 • Hurricane Wilma, Collier County Florida, 2005 • Hurricane Charley/Frances/Jeanne, Orange County, FL 2004 Dorado Services, Inc., Florida: September 1999 to Present. President and Chief Executive Officer of General Contracting and Environmental Engineering Services firm, responsible for all daily operations, financial management, business development, contract management, project management, and personnel management. My responsibilities include marketing, bid/proposal development, negotiations, contract management, invoicing, payroll, field supervision of personnel and subcontractors, engineering and construction management, quality control/assurance, report preparation, and general office work. I am the primary point of contact and represent the company on all business matters. I interface with Federal, State and Local government officials, private clients, prime contractors, subcontractors and suppliers. I develop project schedules, I prepare cost estimates, I negotiate with customers and contractors, I coordinate the efforts of personnel and subcontractors, I manage the finances of the company as well as individual projects, I hire and fire personnel, and I prepare reports and other correspondence. Gator Environmental, Inc. • Director of Operations & Engineering, QA/QC Officer; Orlando, Florida I was the Chief Engineer and Qualifying Agent for the company with overall responsibility for Environmental Services and Contracting work performed by the company. I was the primary point of contact with government agencies, private clients, prime contractors, subcontractors and suppliers on all project technical and financial matters. I was responsible for the preparation and implementation of Environmental Site Assessments (ESAs), Contamination Assessment Reports (CARs), and Remedial Action Plans (RAPs). I supervised and managed the work of employees including engineers, technicians and office staff. I was responsible for employee performance evaluations, and the hiring and firing of personnel. My duties also included the development of all environmental sampling requirements and techniques, including the proper training of all personnel. I was responsible for marketing to prospective clients. I developed bids and proposals, and negotiated contracts with customers, and subcontractors. I prepared, reviewed and submitted invoices for all projects. I approved payments to suppliers and subcontractors. I managed the daily field operations of personnel and subcontractors. I was responsible for turning over complete and useable projects to customers and ensuring projects were delivered on time and within budget. I was also responsible for running the State of Florida Pre-approval Environmental Cleanup Projects which were contracted and paid for by the State of Florida. I was responsible for over 110 sites throughout the entire state which were at different cleanup/assessment stages. 191 I' ~\ " l' 196 c " HJ~4 -l~~ti 1991 -1994 Ash8"itt E'nvironmll/l!iill 1998-present Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Remediation Technologies, Inc. Fernando Neris Operations SupervisorlCQC • Project Director, QAlQC Officer; Daytona, Florida I was the Project Director on numerous environmental remediation projects responsible for the preparation and implementation of all environmental Remedial Action Plans (RAPs) and Contamination Assessment Reports (CARs). Responsible for managing an in-house staff of five employees including engineers, geologists and technicians to ensure that their daily tasks were completed. I supervised field operations. I interfaced with prime contractors and subcontractors on a daily basis to ensure project requirements were being met. Responsible for the preparation and review of invoices for projects. Responsible for marketing to prospective clients. Performed all agency and client contacts during the performance of projects to ensure that all permits and authorizations were obtained, and that all regulatory requirements were being met. Responsible for preparing all environmental sampling requirements and techniques, including the training of all personnel. Responsible for the performance of all pilot test required for the preparation of various environmental reports. These pilot tests included aquifer pumping tests, vacuum extraction tests, and air-sparging tests. Gurr & Associates, Inc. • Project Engineer; Lakeland, Florida; May 1991 to June 1994. Responsible for the preparation of RAPs and CARs. Responsible for the superviSIOn of the installation of the Remedial Action equipment and the Operation and Maintenance of these systems. Responsible for the preparation of the Quarterly Status reports required by the Florida Department of Environmental Regulation. Responsible for the performance of all pilot tests required for the preparation of the reports. These pilot tests include aquifer pumping test, vacuum extraction test, and air-sparging tests Professional Certifications and Qualifications • Construction Quality Management For Contractors: US Army Corps of Engineers • Professional Engineer: State of Florida P.E. # 52042 • Certified General Contractor: State of Florida CGC1509136 • OSHA HAZWOPER Certification: Supervisor Certification per 29 CFR 1910.120 • Groundwater Modeling Workshop: University of Central Florida Education and Training • Bachelor of Science in Environmental Engineering: University of Central Florida, 1991 Eric Davis Operations n. or Professional Experience Tree Care, Inc. (President) ISA Certified Arborist NY0615 A An ISA Certified Arborist since 1998; Eric has become a Board Certified Master Arborist in 2010. Currently less than 2% ofthe Arborists in the United States have received Board Certification. Eric is the Only Board Certified Master Arborist in the Miami Valley and one of the first ten to receive this certification' in the State of Ohio. There are currently less than 400 Board Certified Master Arborists in the United States. Select Response and Recovery Projects • Winter Storm Pax, Marion County, SC; Augusta, GA • Hurricane Sandy, Oct 2012; • Massachusetts Snow Storm, 2011-2012 • Hurricane Irene, 2011 • Springfield, MA Tornado Response, 2011 • Fayetteville NC Tornado Response, 2011 • Virginia DOT, Snow Storm, 2011 • Alexandria, VA Severe Thunderstorms, 2010 • Alexandria VA Snow Storm Response, 2010 • Hurricane Dolly, Hidalgo County, TX 2008 • Hurricane Ike, Houston, TX, 2008 • Buffalo, NY, Snow Storm, 2006 • Hurricane Katrina, New Orleans, 2005-2006 192 I' :1 ,0 c' 197 c c En'tironmet'll.:ll Ash~',,'i,; Environmenl:lt 2004-present Firm Qualifications • • • • • ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES • • Eric Davis Operations Supervisor Hurricane Katrina, Hattiesburg, MS, 2006 Hurricane Wilma, Florida, 2005 Additional Tree Care Staff ISA Certified Information Tree Care Inc. has three International Society of Arboriculture (ISA) Certified Arborists on staff. • James Brock, [SA Certified Arborist OH0675AU A graduate of Hocking College with a degree in Wildlife Management, Jim is also an ISA Certified Arborist. He has been with Tree Care Inc. since 2004. He has worked in many facets of the arboriculture industry from logging in Alaska to managing the tree inventory of a well-known golf course. His experience and knowledge of insect and disease issues is vast and covers many diverse aspects of tree care. • Brian Shuler, [SA Certified Arborist OH6115A Brian's career in the green industry began nearly 3 decades ago. Brian's knowledge and skill is not limited to just trees, he has a passion for anything green. His experience in all phases of landscape management makes him the most well rounded arborist on our staff. Brian has been with Tree Care Inc. since 2008. • Todd Samples, [SA Certified Arborist OH116A Todd began working at Tree Care Inc in early 2005 as part of our ground crew and quickly began climbing. Todd truly started at the "ground" floor and worked his way up. Today, Todd is a Foreman and one the key players on our team. Professional Certifications and Qualifications ISA Certified Arborist (1998) ISA Certified Master Arborist (2010) -NY0615A OH Department of Agriculture Commercial Applicator (6A, CORE) Board Member, Ohio Chapter ISA, 20 13-present Ohio Tree Care Conference, Commercial Chair -2011-2013 Blake,B~hly ~Supeniso,~QC Professional Experience Beeghly Tree Service, LLC Partner of Beeghly Tree Service LLC, involved with the financial management, logistics, marketing, and day-to-day operations of the company. Leads company field operational support in the execution of debris recovery operations for all scopes of work (ROW Collection, Hazardous Tree and Stump removal). Performs project management/quality control functions as part ofthe AshBritt CQC team. Select Response and Recovery Projects • Winter Storm Pax, Sumter County, SC; City of Sumter, SC • Hurricane Sandy, Oct 2012; • Massachusetts Snow Storm, 2011-2012 • Hurricane Irene, 2011 • Springfield, MA Tornado Response, 2011 • Fayetteville NC Tornado Response, 2011 • Virginia DOT, Snow Storm, 2011 • Alexandria, VA Severe Thunderstorms, 2010 • Alexandria VA Snow Storm Response, 2010 • Hurricane Dolly, State of Texas, 2008 • Hurricane Katrina, Hattiesburg, MS, 2006 • Tuscaloosa, AL, Tornado, 2011 • Ice Storm, Kentucky and Arkansas, 2009 • Hurricane Ike, Houston, TX, 2008 • Springfield, MO, Ice Storm, 2008 193 I) ,\ 'C C 198 AshU;ih Enyitonm.:nt~l AshE~f-itI Envlronmenlal 2004-present '0 "-&. """ " <3 ~ " ::<: ~ ~ q z ct ~ g " "";J " .~ 6: ifJt Firm Qualifications • • • • • • • • • ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Blake Beeghly Operations Supervisor/CQC Buffalo, NY, Snow Storm, 2006 Hurricane Katrina, New Orleans, 2005-2006 Hurricane Wilma, Florida, 2005 Hurricane Rita, Louisiana, 2005 Professional Certifications and Qualifications USACE·Construction Quality Management for Contractors Certification FEMA Debris Management Certification FEMA's Flood Mitigation Certification MSHA Mine Safety Certification Education and Training Somerset Area High School, Somerset PA Ryan Jl«g~ly vpr:r,";onsSli~"'orICQC Professional Experience Beeghly Tree Service, LLC Partner of Beeghly Tree Service LLC, involved with the financial management, logistics, marketing, and day-to-day operations of the company. Leads company field operational support in the execution of debris recovery operations for all scopes of work (ROW Collection, Hazardous Tree and Stump removal). Performs project management/quality control functions as part ofthe AshBritt CQC team. Select Response and Recovery Projects • Winter Storm Pax, Georgetown County, SCi Augusta, GA • Hurricane Sandy, Oct 2012; • Massachusetts Snow Storm, 2011-2012 Hurricane Irene, 2011 • • • • • • • • • • • • • • • • • • • • • • • • • Springfield, MA Tornado Response, 2011 Fayetteville NC Tornado Response, 2011 Virginia DOT, Snow Storm, 2011 Alexandria, VA Severe Thunderstorms, 2010 Alexandria VA Snow Storm Response, 2010 Hurricane Dolly, State of Texas, 2008 Hurricane Katrina, Hattiesburg, MS, 2006 Tuscaloosa, AL, Tornado, 2011 Ice Storm, Kentucky and Arkansas, 2009 Hurricane Ike, Houston, TX, 2008 Springfield, MO, Ice Storm, 2008 Buffalo, NY, Snow Storm, 2006 Hurricane Katrina, New Orleans, 2005-2006 Hurricane Wilma, Florida, 2005 Hurricane Rita, Louisiana, 2005 Professional Certifications and Qualifications ISA Certified Arborist Maryland Licensed Tree Expert PA Licensed Pesticide Applicator CPR & First Aid Certified MSHA 40-hour training certification FEMA Debris Management Certification USACE-Construction Quality Management for Contractors Certification Utility Line Clearance Certification in accordance with ANSI Z 133.1 Education and Training Somerset Area High School, Somerset P A 194 EnvironmE!ntal 2012 -present June -Sep 2011 April-May 2011 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AndyR,udd Operations Supervisor/CQC Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Response and Recoverv Projects • Winter Storm Pax, 2014, Atlanta, GA, Augusta GA Hurricane Sandy, 2012-2013, Belmar, NJ Coordinator between public officials, the Public and the subcontractor to resolve damage assessment issues, determine routine and substantial damage. Disseminated information provided by the Data Manager and other Project Managers to ensure that any changes to plans, goals and objectives were communicated for the overall success of the operation. Organizing and synchronizing the daily activities of Field Supervisors in the debris removal operations. Authorized project schedules and time lines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Manage the Temporary Debris Staging and Reduction Site (TDSRS) to insure that the flow in and out of the site is separated and sent to the proper final disposal site. Coordinate the restoration of the beaches at Bay Head and Point Pleasant Beach which included demolition of buildings and removal of debris from the sand by the use of vibratory sifters. Metric Engineering -Field Supervisor • Hurricane Isaac Orleans Parrish, LA Responsible for supervising the monitors who were observing the haulers removal of the storm generated debris from various roads. Conducted Safety meetings and Training classes. Proficient in eligibility issues associated with hazardous limbs, stumps, and trees. Knowledgeable in public right away determinations. Maintained daily logs of all work performed and completed. O'Brien's Response Management -Field Supervisor • Tornado Springfield, Massachusetts Responsibilities included but not limited to organizing and synchronizing the daily activities of field personnel in the debris removal operations. Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Coordinator between Federal Emergency Management Agency, public officials, the Public and the subcontractor to resolve damage assessment issues, determine routine and substantial damage. Disseminated information provided by the Data Manager and other Project Managers to ensure that any changes to plans, goals and objectives were communicated for the overall success of the operation. O'Brien's Response Management -Field Supervisor • Fayetteville, NC Tornado April 19, 2011-May 3, 2011 Authorized project schedules and timelines of subcontractors to provide the required document for disaster expenditures, and tracking reimbursable costs. Responsible for the supervision of Field Monitor staff which monitored subcontractors that removed eligible storm generated debris from various roads. Identified safety hazards and conducted safety meeting for staff to prevent injury or operation vulnerabilities that would prevent disaster recovery. Validated daily work performed by field monitors using field tickets for verification. Prepared daily logs of work performed and work completed to be able to project work schedules and completion dates. Responsible for identifying trees and limbs hazardous to the community, and determined the public right-of-way so that debris removal was authorized appropriately • Andy Rudd Construction Inc. -Residential Construction Superintendent Tallahassee, FL January 2003 -September 2008 Oversee daily activities of multiple construction projects. Managed project schedule and controlled costs. Evaluated progress and preformed daily QAQC inspections. Administered daily activities and monitored progress. Administered regular on-site supervision of field labor force. Evaluated costs and implemented Safety Program. Managed site testing and inspection. Formulated superintendent's daily reports. 195 I) d >c" 1100 Enylronmental ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Andy Rudd Operations Supervisor/CQC r--------------------------~~_.~_.,,~~~--~_.~_.~~~~------------------------~ Professional Certifications and Qualifications AshBritl 2012 -present 2009 -2012 2005 -2009 1997 -2004 1996 -1997 1992 -1996 Firm Qualifications • U.S.A.C.E. -Construction Quality Manae;ement for Contractors Certification .' Robert ROIeJte A. • IrS Supervisor Professional Experience AshBritt, Inc., (Project Manager) Key member of a rapid-response team. Deploys to manage disaster recovery operations for assigned project client area. Primary liaison with the client. Conducts debris field surveys, facilitates and communicates progress reports, assists client with media briefings and manages disaster recovery operations. Directs all activities of assigned operations personnel, subcontractors and vendors in the execution of contracted scope of work. Ensures contractual compliance in areas of technical approach, quality control and safety. Reports to the Senior Project Manager/Operations Manager. Select Debris Response and Recovery Projects • Hurricane Sandy (2013) -New Jersey -Waterway Debris Mission • Hurricane Sandy (2012 -2013), Sea Girt, NJ; Manchester, NJ -Debris Mission • Snow Storm, 2011, East Granby, CT; • Tornado 2001, Fayetteville, NC Global Infrastructure LLC, Griffith, IN • Project Manager Managed various projects including oil spill clean-up using specialized skimmer vessels in Michigan, House Hold Hazardous Waste disposal operations during debris cleanup in Massachusetts, and facility improvement and maintenance in Haiti. CNC Machinist • Precision Manufacturing, Kansas City, MO Responsible for the programming, setup, operation, maintenance and efficient utilization of 3 computer controlled vertical milling machines. Increased production and efficiency of operations by introducing improved programming and AutoCAD into daily operations. Mesa Airlines • Line Pilot, Phoenix, AZ Responsible for the safe, legal, efficient, and timely operation of Company aircraft ranging from 19 seat turbo-props to 70 seat jets. 8000 hours of incident and accident free flights nationwide in all types of terrain, locations, and weather. Vision Airlines • Tour Pilot, Las Vegas, NV Flew tours from Las Vegas through the Grand Canyon. Directly responsible for the safe, legal and overall enjoyment of the flight. Successfully dealt with the congested airspace and restrictive flight requirements over Las Vegas and the Canyon daily. Aerleon Aviation • Asst. Chief Flight Instructor, Las Vegas, NV Responsible for the efficient, safe and through instruction of Private, Instrument, Commercial, Multi- Engine, Instructor, Instrument Instructor and Multi-Engine Instructor students. Conducted ground classes, phase checks and pre-check ride evaluations. 95% Student first time pass rate. Professional Certifications and Qualifications • 2013 USACE Construction Quality Management for Contractors • 2011 FEMA Emergency Management Institute Independent Study Course IS-700 Education and Training • 2008 -2009 Metropolitan Community College, Kansas City, MO • 1987 -1990 University North Dakota, Aviation • 1980 -1985 California State University, Long Beach CA, BA Industrial Arts. Military • 1976-1979 United States Marine Corps -Squad Leader, Mortars, Honorable Dischare;e 196 P CI "L' 1101 5 c.. f. -0 :.> " G- " ~ ~ i 2 ~ :0.. ,0 5 0 ;;: -0 :> ~ 6: lfJf • • • • • • AshEinn ErlvltonmtnlAl 2012-2013 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Mark Everett Environmental Complianc~ Manager Professional Experience AshBritt Inc., Deerfield Beach, FL, Environmental Compliance Manager Responsible for environmental compliance of debris collection and operation of temporary debris management areas. Maintains compliance with appropriate Department of Environmental Protection approvals and minimize any significant effects to the environment in the performance of recovery operations. Provides environmental assessments, soil sampling, and technical assessments associated with storm water management and air quality. Responsible for closure and restoration of debris management sites. Select Debris Response and Recovery Projects Hurricane Sandy, 2012-2013, State of NJ 2011-2012 Cornerstone Environmental Group, LLC, Exton PA, Senior Project Manager Environmental Compliance Office Manager and Client Manager for Exton, P A office. Responsible for business development, marketing, and quality control for environmental compliance and environmental services for Pennsylvania region. Environmental compliance services include environmental permitting and compliance for solid waste landfill and processing facilities, land development, storm water management, energy development and resource recovery, water quality conservation, brownfield redevelopment and conservation projects. 2005-2011 Alaimo Group, Mount Holly, NJ, Senior Project Manager Senior Project Manager providing environmental services, including air permlttmg, solid waste permitting and compliance services for landfills, transfer stations and solid waste processing facilities in the Mid Atlantic Area. Everett prepared updates to solid waste management plans in Salem County and Passaic Counties. Mr. Everett has prepared a number Phase 1111 assessments site investigations for a wide variety of sites including industrial, commercial and residential development. 2005 R.W. Beck, Valley forge, PA, Senior Project Manager Responsible for group management, senior-level project management, corporate quality improvement initiative, proposal preparation, management, and technical quality for environmental projects in the Mid Atlantic Area. Provided pre-event disaster planning for solid waste management plans in Mid-Atlantic States. Provided advice on recycling dry debris during HUlTicane Wilma and HUlTicane Rita. 1998-2004 Gannett Fleming, Inc., Valley Forge, PA, Principal and Project Director for Solid Waste Group Responsible for group management, senior-level project management, corporate quality improvement initiative, proposal preparation, management, and technical quality for solid waste group and environmental projects in the Mid Atlantic Area. Project Director and Project Manager for environmental services related to landfills, transfer stations, processing facilities, air quality and remediation projects. 1989-1997 Gannett Fleming, Inc., Valley Forge, PA, Project Manager Projects included strategic planning, cost analysis, and energy evaluations for a wide variety of waste management facilities, including transfer stations, studies, technological evaluations, planning studies, process design, permitting, remediation, air quality evaluations, construction services, and operations consultation. Many of these projects address the feasibility of new environmental systems to meet regulatory requirements or provide more cost effective services. Prepared over twelve solid waste management plans for counties in New Jersey, Pennsylvania, Maryland and New York Professional Certifications and Qualifications National Incident Management System • National Recycling Coalition, Inc. , Member A.I.C.P.: No. 6233 (1988) • Solid Waste Association of North America, Member P.P.: New Jersey -No. 5132 (1991) • American Institute of Certified Planners, Member American Planning Association, Member Education and Training B.A., Economics and Geography, Bucknell • Interstate Technology & Regulatory Council, Risk University,1981 Assessment Training, 2010 M.A., City Planning, University of Pennsylvania, • Rutgers Continuing Professional Education, NJDEP 1983 Soil Remediation Standards, April 2009 • Continuous Quality Improvement Trainer, 1998-2000 Firm Qualifications 197 I'd':' t' 1102 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISAST~R DEBRIS REMOVAL AND DISPOSAL SERVICES Ash;:; i < i L i. Mark Everett Eo",.,,,,,,,,, Environmental Compliance Manager • 40-hour OSHA Hazardous Materials Health and • Sanitary Landfill Gas and Leachate Management, Safety Course, Confined Space Operations Univ. of Wisconsin Extension, 1986 • Project Management Training, 2002 Ashl3,-itt Envir-onml:nlal 2011 present AshEl,-irl Env,rOllmenlal 2010 -present Firm Qualifications Mike Harding Data Q.C Supervisor Professional Experience AshBritt, Inc., Deerfield Beach, FL Responsible for processing subcontractor and client invoices. Daily reporting tracking work performed and projected revenue. Reconciliation of client invoices and data between AshBritt and monitoring firms. Select Debris Response and Recovery Projects • Snowstorm 2011, November 2011 -August 2012, Massachusetts o Field QA QC November 2011 (Springfield MA Subproject): • Verified subcontractors followed safe and efficient work procedures. • Compiled punch list zone maps of debris locations. • Verified and updated zone maps as sections were completed. o Field Administrator December 2011 -August 2012 (West Springfield MA Office): • Managed ticket uploads and verification. • Processed subcontractor invoices. • Completed data corrections per reconciliation findings. • Hurricane Sandy (Dry Debris), October 2012 -February 2013 -Lakewood New Jersey Office o Processed subcontractor invoices. o Created client invoices. o Generated daily state reports tracking all work performed. o Generated daily internal reports to track estimated revenue along with client and sub liabilities. o Data reconciliation between AshBritt and monitoring firms. • Hurricane Sandy (Wet Debris), March 2013 -Present -Absecon New Jersey Office o Processed and tracked all subcontractor invoices. o Created and tracked all client invoices. o Generated daily reports tracking all work performed and projected revenue. o Performed data reconciliation between AshBritt and monitoring firms. o Performed data reconciliation between AshBritt and subcontractors. o Created databases to track and reconcile sonar data between AshBritt, client and subcontractors. Professional Certifications and Qualifications • USACE-Construction Quality Management for Contractors Certification Education and Training • Daniel Webster College, Nashua NH -Webmaster Certificate & BS Software Engineering Berlin • Vocational Technical College, Berlin NH -AS Industrial Electronics • Colebrook Academy, Colebrook NH -High School Diploma Brett Postelli Environnrentalllealth & Silfety Manager Professional Experience AshBritt, Inc., Deerfield Beach, FL (EHSM) Responsible for establishing and communicating mission safety mles, ensuring vehicle, vessel, and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). Select Debris Response and Recovery Projects • Hurricane Sandy (2012 -2013) -New Jersey -Waterway Debris Mission • EHSM for operations within the State of NJ southern region covering 6 counties for water/marine based debris operations. o Developed waterborne debris SSHP and correlating AHA's. 198 r d cc" 1103 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES o Directed safety staff of 4 zone Safety Managers to oversee recovery of 44 sunken or submerged vessels from state waters and the utilization of a vessel aggregation site. • Hurricane Sandy (2012 -2013) -New Jersey -Debris Mission • Asst. Mission Safety Manager -responsible for establishing, communicating and enforcing safety policy and procedures, ensuring vehicle and equipment safety inspections are to specifications, implementing and reviewing project Site-Specific Safety and Health Plan and updating as appropriate, performing structural safety inspections. o Use safety regulations from OSHA, USCG, NFPAlNREMT, and USACE 385-1-l. o Prepare daily/weekly safety meeting for work site field personnel including tool box safety meetings. o Investigate accidents, implement and review TDSR Site-Specific Safety and Health Plans. o Supported Project Managers by providing operational oversight for local and out-of-state contractors in response to Hurricane Sandy in the state of New Jersey. o Work with local, state and federal officials to streamline response and disaster recovery efforts for local jurisdictions along the coast of New Jersey. • Deepwater Horizon Response, 2010; FDEP -Bay County/Gulf County, FL o Mission Safety Manager, providing overall project safety obligation for mobilization, staging, deployment, maintenance, repair and removal of approximately 100,000 feet of deflection boom. 2003 -present Nationwide Training & Safety Services, Coloma, MI • Provide specialized training to clients in the areas of Emergency Medical Response, 40Hr Hazardous Materials, Confined Space, Level I-IV Confined Space Rescue, Antiterrorism, Maritime Safety & Security, Industrial Fire Brigade, Maritime Firefighting, Physical & Technical Security. • Provide contracted services to clients serving as Project Manager, Security Manager and Site Safety Officer. 2012 GEO Group, Fire & Safety Manager, Kames City, TX • Responsible for all fire, safety, security matters in a federal corrections setting. • Create, update and enforce all safety policies and emergency evacuations and response plans. • Maintain all safety related tracking matrixes for audit purposes and preventive maintenance. • Performed scheduled inspections of fire protection and life safety systems. • Conduct hazard and threat assessment for all office and correctional environments. • Report all safety matters to department heads during monthly safety meetings. • Perform scheduled and unscheduled emergency drills to evaluate departments' strengths and weaknesses in response procedures. • Assist HR with workman's compensation claims. • Work closely with federal immigration agents in regards to federal detainee's safety and compliance. 2009 -2011 Veolia ES, Emergency Response & EHS Manager, Fremont, CA 2007 -2009 Firm Qualifications • Responded to national hazmat and explosive incidents (Industrial fires, BP oil spill, pipeline ruptures, lab explosions, meth labs, rail car leaks, interstate spills/releases, etc.) • Experienced in Level D to Level A responses, pH analysis, chemical neutralization and decontamination procedures to various chemical exposures, i.e. (Hydrofluoric Acid, Mercury, White Phosphorus, DiesellFuel, SulfuriclNitric Acid, Biological, Arsenic, etc.) • Performed industrial tank cleaning at refineries, chemical transportation terminals and underground storage facilities. • Supervised and managed emergency response teams and confined space/technical rescue teams for large cities, industrial plants, and chemical refineries. • Conducted regulatory tr~inings and occupational safety training. (i.e., 40hr HAZWOPER, Confined Space EntrylRescue, Technical Rescue, First Aid/CPR, etc.) • Operated heavy equipment at remediation sites using, BOBCATS, Excavators, Industrial lift trucks. • Assist the USACE, DOD, and EMR Environmental in the remediation process of Unexploded Ordnance in the Great Lakes, by writing an Explosive Safety Site Plan and Explosive Disposal Procedures. Underwater Construction Corp., Safety & Electronics Specialist, Stevensville, MI 199 [) cI ~ c 1104 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES • Communication Specialist and Underwater Surveillance System Tech for nuclear diving company Underwater Construction Corp. • Provide site safety and safety training to all divers and support personnel. 2006 -2007 The Atlantic Group, NRC Nuclear Radiation Worker, Norfolk, VA • Provide supplemental support as an NRC certified Radiation Worker to Nuclear Power Stations throughout the United States, providing special services in technical and industrial skills. Professional Certifications and Qualifications • USACE EM385-1-1 40 HR. Hazard Recognition -• Internationally Certified Instructor -Advanced First ASC 2013 Aid / CPR 2004 • USACE: UXO/EOD # 2657 • Internationally Certified Instructor -Basic Life • USACE: CQM-C # SAJ-03-13-00015 Support 2004 • Passport: Expiration 11 May 2016 • Internationally Certified Instructor -A.E.D. 2004 • CN-CSX e-RAILSAFE: Expiration 09 March 2013 • Internationally Certified Instructor -Blood borne • MI CCW: Expiration 06 November 2014 Pathogens 2004 • TWIC: Expiration 18 June 2015 • Internationally Certified Instructor -Emergency • Michigan State Certified Medical First Responder Oxygen 2004 1989 • Emergency Medical First Responder Instructor • Michigan State Certified Firefighter 1992 (ASH!) 2008 • Fire Cause & Determination/Arson Investigating • Wilderness Medical First Responder Instructor Training 1992 (ASH!) 2008 • Michigan Hazardous Materials First Responder 1993 • Rescue SCUBA Diver Training (Refresher-P ADI) • Michigan State Certified Police Officer 1994 2009 • Oleoresin Capsicum & Direct Defense 1994 • Industrial Fire Brigade Instructor-Veolia ES 2010 • Michigan State Certified Extrication Specialist 1996 • Maritime Firefighter Instructor -Veolia ESIUSCG • Michigan State Air Medical Transport Support Team 2011 1997 • Emergency Response to Terrorism 2003 • Michigan State Certified Breath Test Operator Class II • Counter Terrorism Instructor Awareness / Operations 1998 2004 • Michigan Hazardous Materials Operations/Technician • FEMA Emergency Program Management Training 1996 2004 • Michigan Confined Space Search & Rescue 1996 • Certified Master Anti-Terrorism Specialist (CMAS) - • Helicopter Orientation, Comm., & Landing Zone A TAB 2009 Control 1997 • Unconventional Urban WarfarelImprovised Explosive • Virginia Dept. Of Criminal Justice Special Officer Devices -EPTA 2005 (#99-177383) 2005 • Executive Protection Tactics & Techniques 18hr • Virginia Dept. Of Criminal Justice Executive Refresher 2009 Protection 2005 • Explosives Foundation Course -ISSEE/TEEX 2011 • Certified Ice Rescue Specialist 1994 • Unexploded Ordnance (UXO) Technician 1-TEEX • Certified Rescue Diver -PADIl995 2011 • 40Hr HAZWOPER / Confined Space Rescue 2002 • EOD Technician I (Demining) -ISSEE 20 II • Internationally Certified Instructor -Basic First Aid / • Maritime Security Manager (MSM) -AT AB 2013 CPR 2003 • Certified Forensics Analyst (CFA-CSI) -ATAB 2013 Education and Training " • Texas A&M (TEEX), College Station, TX, 0110 III 0 -03/2411 0, Unexploded Ordnance Tech t (UXO) • International School for Security & Explosives, College Station, TX, 01/0 III 0 -03/2411 0, Explosive Ordnance Disposal (EOD I) / Demining AshF:i'iti [n~l/i!U'ltT'Itnl.l1 2009 -present Firm Qualifications • Kalamazoo Valley College, Kalamazoo, MI, 01/01192 -02/24/94, Fire Science / Police Academy Jeffrey Spoerl Environmental Health & Saft!I:L Manager Professional Experience AshBritt, Inc., Deerfield Beach, FL (EHSM) Responsible for establishing and communicating mission safety rules, ensuring vehicle, vessel, and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing OMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the OMS inspection towers. He serves as a liaison with client safety representative(s). Select Debris Response and Recovery Projects 200 I' ,\ ~ c 1105 " Ashb;-'ct [nv,t(tl'ltnenMI 1997 -2009 1993 -1997 • • • • • • • • Ashll,:i; [nvlroromtnl.'J1 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Jeffrey Spoerl Environmental Hetdth & Safety Manager • As a Project Manager, have been involved with all aspects of a project to include bidding, managing and producing biIIing statements for a variety of marine construction and commercial diving projects. As a Dive Supervisor, responsible for the load out of equipment, on site supervision and report production. I managed and dived on multiple USACE projects. • As the Safety Officer for the Super storm Sandy Response I was the liaison to OSHA, produced weekly safety bulletins and monitored the safety of20+ projects at a time. I also wrote, implemented and enforced safety plans. Other duties included performing all associated responsibilities for contracting Household Hazardous Waste collection. • Served as the Safety Officer after the Massachusetts tornado overseeing the cleanup efforts in three towns. Assisted with management of the Household Hazardous Waste collection. Veolia ES, Inc., Schererville, IN/Scott Diving, Palantine, ILiTitan Marine Industries, Fort Lauderdale, FL • As a Dive Supervisor, led a wide range of marine projects for a variety of utility companies, steel mills, and municipalities throughout the Midwest. Knowledge of the industry was expanded by assisting in the office producing quotes, reports, and billing statements. As a Diver, experience included performing water screen repairs and overhauls, pump inspections, waste removal, zebra mussel removal, dock repairs, penetration diving for pipeline inspections, underwater construction, water intake cribs (operating/maintaining a 40ft dive boat), concrete/epoxy repairs, extreme temperature diving, nuclear/contamination diving, dam inspections/repairs (including high altitude diving projects), diver assisted dredging, Water/Air jetting, great lakes diving, offshore (gulf) diving, potable water inspections, maintenance and salvage diving. Also, installed/removed plugs in circulating water pumps and a variety of other pipes. Also maintained, repaired, and replaced fish/debris barrier nets. Worked in the dive shop inspecting, repairing, and testing dive equipment. Projects included weight testing davits on cruise ships and salvage work in Brazil, which involved underwater burning, inspection, and oil containment/removal. US Navy, USS Sacramento, AOE-l • Served as a Boatswain's Mate 2nd Class and was the ship's lead rescue swimmer. Managed 10 personnel and areas of responsibility included the ship's supply locker, line locker, sail loft and anchor locker. Professional Certifications and Qualifications ADC Air Diving Supervisor Card • Confined Space Entry ADC Mixed Gas Diver Card • Lock out / Tag out TWIC-Transportation Worker • NDT Level I Ultrasonic Identification Card • Mag Particle Marsec Training • Certified Forklift Operator OSHA 40 Hour Hazardous Material • Safe Rigger Training Training • Safe Boating Certificate (NJ) OSHA 10 Hour Card OSHA 8 Hour Refresher First Aid / CPR, Oxygen Administration, AED • • Education and Training Divers Institute of Technology, 1997 Victor J. Andrew High School, 1992 Mark Pope Environmental Health and Safety Manager (ESHM) 2014-Present Professional Experience AshBritt, Inc., Deerfield Beach, FL (EHSM) Firm Qualifications Responsible for establishing and communicating mIssIon safety rules, ensuring vehicle and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). 25 Years' Experience "Senior Safety Professional" • Superior Experience in the area of Directing, Supervising and Managing Large and Intricate Heavy Civil Safety, Commercial and Residential projects • Effectively maintained all Federal Safety Programs 201 P cI ',' c' 1106 C <0 ~n"lrOnm~nl,i&l 2006 -present 2012-2013 Firm Qualifications • • • • • • ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Mark Pope Environmental Health and Safety Manager (ESHM) Experience maintaining corporate management standards -Expertise in EHS management systems (ISO 9001, 14001/0HSAS 18001) Highly Competent in PSM and BHE -Safety Protocols Strong safety competency in Intricate Federal and State Projects in regards to commercial, marine and disaster recovery environments Implemented effective strategies & safety measures to increase safety & reduce risk exposures to employees and contracting companies. Successfully planned the handling of specific DFOW's for DOD-USACE, NAVFAC and Air Force, DOE Commercial Projects. Extremely knowledgeable of NA VFACIUSACE safety procedures to include (OSHA 29 CFR 1910 and 1926 standards, EM 385-1-1 knowledge and implementation). Select Response and Recovery Projects • Served as AshBritt's Environmental Health and Safety Manager in 2014 for Winter Storm Pax. Operations included five counties in South Carolina and the City of Augusta GA. In excess of one million cubic yards was collected. • Served as QCM, SSHO during Hurricanes Rita, Ivan, Dennis, Erin, Opal, Katrina for Operation Blue Roof Campaigns. • Served as SSHO for Debris Operations after Hurricane Ivan in the Florida Panhandle • Personally developed Oil Spill Response Plan for several companies contracted to work for BP during the recent Deep Water Horizon Oil Spill. • As the Safety Director, I developed a formal Health and Safety Plan for the Government of Haiti. This plan was in response to several large contracts initiated through the World Bank for site stabilization disaster recovery operations to support (Green) Operations for the Haitian authorities. • Supported USACE Disaster Recovery Units from Texas, Louisiana, Mississippi, Alabama and Florida. During these missions, developed and distributed Site-specific Safety and Health Plans and corresponding AHAs. Completed post-accident investigations, Performed site visits for SSHP compliance and field personnel training. Site Safety Solutions LLC Hayesville, NC. "President and Owner" • Lead major Federal and State infrastructure improvements on our nation's government installations. • Current clients include large commercial and residential Insurance companies, reporting agencies/groups • Perform loss control surveys for our clients to include Loss Control Consulting services, Audits, Exterior, Premier, Vacancy, and Exterior, Value, Photos and Phone surveys. • We assist policyholders in instituting a safety culture through the adaptation of business practices that are focused on managing risks. • Perform outsourced (Direct Hire or Subcontract) staffing augmentations for your federal awarded contracts. • Personnel perform duties as SSHO's (Level VIol' Lower) jobs, CQCM personnel for USACE and NA VFAC requirements. • Development of Health and Safety, Loss Control programs for federal contractors to develop a more efficient and safe management plan. Level VI -SSHO (McCarthy Builders Inc.) Texarkana, TX. "Primary Safety Officer" • Design Build USACE -Red River Army Depot "Maneuver Systems Sustainment Center Ft. Worth District. Contract #W9126G-12-C-0015. New construction project for a 3 story US Army facility. • Worked as Primary Safety Officer and Alternate Superintendent in a "N" Joint-Venture capacity for McCarthy and GCC Enterprises. Project duration is 19 months and cost is 49.5 million. • Duties included facilitating coordination meetings, sub-contractor evaluation and orientation process, coordination of all site access privileges with Base Access/Control, coordination of haul routes and management of internal base logistics for all material entering or leaving site with base personnel 202 I) d g c' 1107 Ashbi iit 2011-2012 1996 -2011 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Mark Pope Environmetltal Health and Safety Manager (ESHM) • Safety coordination with EMS, Fire and PolicelMP's on project. • Liaison for contractor with GDA on all Safety Related Items. • Coordinated and review AHA submittal process to include all Critical Lift Plans, Concrete and Sub Grade related task. Level VI -SSHO/AIt Project Superintendent • National Safety Consulting Partnership with (HW Pence ConstructionlRussell Construction) for USACE Rock Island District for Lockport LocklDam Pool Rehabilitation Project USACE Contract Number W912QR-09-D-0017-CDOI Lockport, Illinois Stage II Controlling Works. Working with USACE and Metropolitan Water Reclamation District (MWRD) Chicago on the Chicago Sanitary Discharge Canal. Project duration 18 mos., revamp -refit 7 sluice gates, demolish and rebuild 7 piers, engineer and build 2 180,000 pound cofferdams and place from land in canal to provide protection of all below water piers (demo and replace limestone, capping, granite sub structure) Transfer from land to barges Lieberr l300 Crane to Barges after placement of cofferdam and continue process from canal on other 7 piers. PlacelErect Porta-Dam and Dewater pool areas associated with work plan. Coordinated all meetings with USACE and Prime/prime Sub, Manage and Oversee prime and Prime Sub personnel during dive operations to include process of the following: placement of cofferdams, dewatering, inside/outside cofferdam dive inspections, oversee lockoutltagout process of sluice gates for dewatering operations, inspect and oversee scaffolding inspections and erection operations for pier demo and replacement. Additional Safety Related Projects Level VI -SSHO/Quality Control Officer • USACE Chicago District for Levee Construction (Little Calumet Flood Control Project Stage VII) 15.9 Million 17 mos. Install Sheet Pile and supervise/oversee cast in place concrete flood wall, drainage improvements to local storm and sanitary to include retrofit River Drive Pump Station 72", 54" 36" pipes. Construct cofferdam to extend footprint of pump station to USACE Specifications. Worked over 127,000 man-hours with No Loss Time or Recordable Injuries, over 6 trades involved in project working 6/10 hour days at times. Project scope included working with 2 (CitylLocal) districts and mutual coordination with State DEP, Indiana Dept. of Environmental Management, USACE QA/QC personnel, Hammond and Munster Indiana Civil Engineers, Local fire and EMSlPolice to coordinate equipment and road blocking operations. Aug 9, 2009 -February 22, 2011 Level VI -SSHO/QCM • USACE Rock Island District for Levee Construction (Birdland Levee Project) 11.8 Million 11 mos. The flood damage reduction features consist of constructing 7,700 feet of levee and 440 feet of retaining wall with one closure structure phase 2 -was constructing 5,900 feet of levee generally along and extending the existing non-Federal Central Place levee; and modifYing three existing pump stations. The recommended plan also included modification to nineteen closure structures in the existing Federal downtown levee system including permanently closing 7 levee closures, reducing the size of 11 levee closures, and installing gates at existing pedestrian walkway closures. The recreation features include installation of 5,100 feet ofrecreational trail along the Birdland Park levee with access to Riverview Park and landscaping along the levee crossing. Work consisted of excavation, trenching, rip rap installation, coffer dam installation, installing rebar and concrete pours to accomplish DFOW's for corps. March 2010 to February 22, 2011 Ceres Environmental Services Inc. Level VI -Safety Officer/ QC • USACE -Contract Disaster Recovery Operations/Blue Roof program. Oversaw over 100 Subcontractors to include Equipment Safety Inspections, Daily Tool Box Talks, performed initial Contractor Orientations and field follow-ups to all USACE QA -near miss incidents and complaints. Coordinated City and State agencies for several FEMAIUSACE Demolition programs on severely damaged commercial and residential structures in Louisiana. Worked in Louisiana, Mississippi, Alabama and Texas from 2006-2009, where 236,235 temporary roofs were installed as a result of Hurricane disasters. Level V -SSHO/Superintendent 203 P d :c e 1108 [nVlrl'Hlmt:nlal Firm Qualifications • • • • • ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES MarkP()pe Envir()nmental Health and SafetyManager(ESHM) USACE -Jefferson Parish, Louisiana Project Description: Project consisted of selective demolition, 54" force main, steel pipe pile, pump station cofferdam, complete pump station, excavation, embankment, granular material, bedding material, 3,700 linear of flume concrete structure, temporary retaining structures, utilities relocation, drainage, de-watering, and other related work. Owner/Agency: Jefferson Parish Department of Public Works Level V -SSHO/Superintendent for USACE -Pearl River Country, Mississippi & St. Tammany Parish, and Louisiana Project Description: The work consisted of constructing five closures with rip-rap and stone, one sheet pile weir, excavating a pilot channel of the Pearl River, erosion control, clearing & snagging for channel excavation. Contract Value: $3, 8 Mil Owner/Agency: USACE, Vicksburg District Level V -SSHO/QCM Pearl River Country, Mississippi & St. Tammany Parish, and Louisiana. Project Description: The work consisted of constructing weir, closure repair, earth work, engineering fabric, stone protection, cofferdam, and erosion control. Owner/Agency: USACE, Vicksburg District Contract Value: $2.7 Mil Level IV -SSHO/Supt. Jefferson Parish, LA Project Description: Project consisted of demolition, earth work, steel sheet pile placement, timber and concrete pile driving, concrete work, embankment, asphalt pavement, grass seeding, traffic control, sewer force main relocation, water main relocation, concrete box culvert, concrete flume, granular embankment, bedding material and other incidental work. Owner/Agency: USACE, New Orleans District Contract Value: $9.1 Mil Level IV -SSHO St. Mary Parish, Louisiana Project Description: Project consisted of clearing & grubbing, 84,000 (CY) of levee embankment, 38,000 CY of levee embankment, 140,000 CY clay liner embankment, 314,141 (sy) of geo-textile, 155,100 sy of geo-net, 58,000 sy of geo-rid Owner/Agency: St. Mary Parish Contract Value: $2.7 Mil Level IV -SSHO/AIt. QCM • Pumping Station: Bonnet Carre Spillway, Louisiana. Contract amount: $6,9 Mil Completed: January 1999 The work consisted of clearing and grubbing; channel, canal, borrow pit and structural excavation; cofferdam installation, levee construction; placing structural back-fill, bedding and riprap; furnishing and driving pre-stressed concrete piles and steel sheet piling; placing reinforced concrete; installing precast concrete bridge deck units; installing staff gauges; installing a 60-foot by 30-foot pre-engineered metal building; furnishing and installing structural steel form suction intakes, trash racks and bulkheads; installing and removing a bypass road; utility installation; modifications and relocation; fertilizing and seeding; and furnishing and installing pumps, motors and appurtenant mechanical and electrical equipment. Additional Federal Commercial, Light Industrial, Heavy Civil and Disaster Management work related projects • My Vertical construction projects range from 3.4 Mil to 23.5 Mil they include SSHO and QCM responsibilities for installation of (Parking Garages, Youth Centers, Fire Stations, Fitness Center Bulk Fuel Storage Falms -Eglin AFB, Jacksonville NAS Mayport, Construction of Heavy Brigade Combat Team (BCT) complexes, Infantry Brigade Combat Teams, Combat Aviation Brigade Headquarters addition, Information Technology Switch Building, Military Operations on Urban Terrain (MOUT) Range, To date I have worked on military construction programs to include 19 projects involving 145 buildings. • My "Horizontal Construction" projects (Approach Lights and Taxiway, Fencing and Walls, Tractor Trailer Parking, Infra-Structure for Roads and Parking, Decks and Bridges, Utility installation (water mains, sanitary and storm sewer mains), Coal Fired Electrical Facilities West Coast (Electrical and Mechanical Shut-Downs and Retrofit), Natural gas mains, duct bank, copper conductor for electricity and communications as Superintendent and Quality Control. I performed safety officer training-inspection for crane operations with Chevron and BP Refineries in Sulfur, Lake Charles and New Orleans Parish Louisiana. Nearly 70 million cubic yards of dirt moved safely, 8,050 miles of pipe has been laid safely, 8,200,000 cubic yards of concrete is in 204 P d "C' 1109 C G Iinvl,onm~nl.\1 AshL$il(( Envlronmel'ltal 2004 -present 2002 -present Firm Qualifications • • • • • • • • • • • • ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Mark Pope Environmental Health and Safety Manager (ESHM) place safely, and completed three major infrastructure projects in the Southeast and Midwest for USACE and DOT, DOE agencies 1995-1999 Over 8.1 Million Man-Hours worked without a loss time incident. Mod Rates with companies associated with are less than the USACEINA VF AC required rate of 1.0, my avg. calculated rate for construction projects run (.67) or 33% less than industry standards for heavy civil Construction. Professional Certifications and Qualifications Level VI Certified Construction Site Safety Officer Construction Quality Control Management (CQCM) USACE-NAVFAC 25 + years' experience in underground construction working on water/wastewater, pipeline & pump station and/or underground utilities projects to include military contract heavy-civil construction project experience Level VI -SSHO USACE-NA VFAC-AIR FORCE Certified Asbestos Abatement Supervisor and Contractor, CSP, CHST, CHMM Certified First Aid and CPR w/AED US Navy Superintendents Leadership School, OSHA 500, 501, 502, OSHA 30110, OSHA 5600 (Disaster Site Trainer) Construction Safety Hazard Awareness Course 40 Hrs. for Federal/Government Contractors Compliant with USACEINAVFAC (CEU's) -Training requirements past 16 years. Competent Person Rated in the following: Excavation, Scaffolding, Fall Protection, Hazardous Energy, Confined Space, Health Hazard Recognition, Evaluation and Control of chemical, physical and biological agents, Personal Protective Equipment and Clothing to include selection, use and maintenance. Education and Training Florida State University BS. 86' Harry Leonard Safety Manager Profes~onal~erience AshBritt, Inc., Deerfield Beach, FL (TSM) Responsible for establishing and communicating task safety rules, ensuring vehicle, vessel, and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). • Hurricane Katrina, 200512006, Mississippi Mission Safety Manager -Responsible for developing and communicating the Site-specific Safety and Health Plan and corresponding AHAs. On a daily basis, ensuring vehicle and equipment safety inspections are to specifications. Prepared daily/weekly safety communications primarily used for the toll-box meetings. Investigated accidents, implement and review TDSR site-specific Safety and Health Plans. • Hurricane Charley, August 2004, Charlotte County, FL Direct, update and implement the safety program to ensure a safe, healthy, and accident-free workplace. Conduct scheduled and unscheduled on-site safety monitoring of debris removal, debris transportation and landfill operations. Prepare, enforce and update various safety documents. Harry H. Leonard Inc. Established Florida Corporation for Consulting in Emergency Services Field. Wide variety of endeavors from Debris Management Planning, Safety Management and Quality Control Inspection Project. Additional Project Experience • Training Officer for DSI for Citizens Re-Inspection Program, June 2010. • NIMS Training Pilot Program-Governor's Hurricane Conference & ICF International 205 I' .I 'C c' 1110 Envlronment",l 1974 -2002 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Harry Leonard Safety Manager • Project Manager over-seeing inspectors for Quality Assurance Program for My Safe Florida Home Program, June 2008 • Site Coordinator-Florida Region V-Governor's Executive Level Homeland Security Exercise, February 2007 • Coordinator for Planning Project for Florida Region V Continuity of Operation Program, August 2003 • Project Manager for Debris Project in Brussard, LA, October 2002 City of Tarpon Springs, FL. Fire Chief 1994-2002 • Chief Executive Officer charged with overall management of2 stations & 50 personnel with 97% overall community satisfactory rating • Developed and administered multi-million dollar budget consistently on or under budget • Emergency Management Director -Worked closely with City Department Heads as well as County and State Officials. Managed Emergency Operation Center on numerous activations. • GIS Committee Chair -Provided leadership for committee to establish and institute new technology for citywide usage • Municipal Safety Director -collaborated in the development and overhaul of safety policies and training -reduced insurance premiums thru loss reductions • Project Coordinator -Public Safety Complex, 3.2 million dollar project-brought in under budget • Designed State of the Art Emergency Operation Center used as a model for the GHC for small community EOC Deputy Fire Chief 1988 • Operational responsibility for FirelEMS Organization • Emergency Management Coordinator-planning, training, public involvement • City Project Manager-Tarpon Sports Complex and Little League field expansion project-both brought in under budget Captain 1982 • EMS Coordinator -responsible for startup of service -protocols, inventory control, hiring, training, report review • Emergency Management Coordinator Professional Certifications and Qualifications • Award of Merit for Scholastic Ability • Florida Distinguished Service Aw Pinellas County Fire Academy State of Florida • 1988 Citizen of the Year • Partnership Appreciation Award Tarpon Springs Elk Lodge Tampa Bay Regional Planning Council • Harry H. Leonard Activity Room • Special Achievement Award Tarpon Springs Boys Club Governor's Hurricane Conference • Harry H. Leonard Field • Civic and Community Activity Award Tarpon Springs Little League City of Tarpon Springs • Distinguished Service Award • Certificate of Appreciation: Operation Fire Storm Governor's Hurricane Conference Brevard County Public Service • Outstanding Leadership & Service Award • Certificate for Outstanding Cooperation and Assistance United States Coast Guard Auxiliary Pinellas County Fire Chief's Association Education and Training • St. Petersburg Junior College Fire Service • Certified Building Contractor -CBC026973 State of Florida • Certified Home and Property Inspector-HI2603-State of Florida • NIMS Compliant -FEMA • Public Assistance Coordinator -FEMA • Integrated Emergency Management System -FEMA • Management of EMS in the Fire Service -National Fire Academy • EOC Management of Operations -Florida DEM 206 P ,I " ~' 1111 C G En'tircnm~nI31 Ash;Jrib: EilyjtOl'ln'lent05t 2005 -present 2000 -2005 AshU Ii II Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Harry Leonard Safety Manager • Project Impact Building Consensus -National Emergency Management Training Center • Community Rating System -Florida DCA • Retrofitting and Flood Mitigation -Florida DCA Michael Houllis TaskSafely Manager (TSM) Professional Experience AshBritt, Inc., Deerfield Beach, FL (TSM) Responsible for establishing and communicating task safety rules, ensuring vehicle, vessel, and equipment safety inspections are to specifications, preparing weekly safety meeting agendas, investigating accidents, implementing and reviewing DMS Site-specific Safety and Health Plans and updating as appropriate, performing structural safety inspections, including the DMS inspection towers. He serves as a liaison with client safety representative(s). Select Debris Response and Recovery Projects • Winter Storm Alfred, October 2011 -State of Massachusetts • Field Supervisor provided supervision of contractors and crews. • Management of operations to include logistics, time management, direction of crews. • Management of operations to maintain compliance with local, state, and Federal regulations and guidelines including FEMA, DOT, EPA, etc. Hurricane Katrina, September 2005, Jefferson Parrish, LA and Forrest and Lamar Counties, MS • Safety Manager and Field Supervisor. • Safety of 200+ Hauling contractors, including their trucks and equipment. • Debris Storage and processing site safety and contractor management. • Making sure of our compliance with F.E.M.A., D.O.T., E.P.A., and O.S.H.A. regulations. • Accident and incident investigation and reporting. City of Tarpon Springs, FL • Worked for City of Tarpon Springs and was trained in various Safety Operating procedures. Education and Training • High School: 1966 Graduate of Tarpon Springs High School • College: 1970 Graduate of St Petersburg Junior College Dana Hanson Adllli"lstrator Professional Experience Executive with FEMA training, excellent organizational, relational and analytical skills, possessing strong management, negotiation, and public relations skills is seeking a partnership or position of service in emergency management or disaster relief services. Responsible for maintaining operational readiness for all prepositioned disaster response contracts. Directs all activities of assigned operations personnel, subcontractors and vendors. Ensures contractual compliance in areas of technical approach, quality control and safety, for all active contracts. Provides operations technical review of bid proposals including pricing assistance. Provides guidance for all marine related activities. Directly reports to Chief Operations Officer. Florida Department of Emergency Management Public Assistance Coordinator (PAC) Worked with mayors, county commissioners, city & county staff, business owners, contractors, insurance adjusters, CFO's, engineers, etc. with the intention to help restore their area by helping them get the maximum benefits allowed under law and to find opportunities to mitigate future damage today by using other FEMA programs. • State PAC in 14 Florida Counties, 4 of which were debris only. Have worked all categories. • Assigned to FEMA PAC's: Jay Cunningham, Jim Smith, Marty Altman, Skee Goforth, PAC-Debris Specialist The greatest percentage of the monies spent after an event are spent in debris and because it is fast and furious; it is an area in which applicants are vulnerable. Trained in debris in order to be an educated 207 I' cI ~ c 1112 AshUiitl 2005 -2007 2007 -2010 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Dana Hanson Administrator advocate for the applicant and to help the applicant deliver what is needed in the correct format to FEMA, creating a win-win situation for all. • Debris trained under Roger Jones, Andy Compton, Randy Comeaux, Billy Morgan PAC-Closeout Located monies that had not been captured during the writing of initial projects, justified monies that had been denied, and located monies that had been paid that were not eligible. Have the goal and viewpoint: Get 100% of all monies for which the applicant is eligible and document it well enough to survive all audits with all monies and good name of good men and companies kept. • Field Trained FEMA & State Closeout Specialists Change in Viewpoint: Government Administration Outsourcing, LLC In 2007 I left the State and established a Florida corporation, (GAO) Government Administration Outsourcing, LLC and began to work with the sub grantees directly as they, as a group, have the most to lose and one that I wanted to help. Working from the applicant's viewpoint, I learned how to increase the amounts of monies available for reimbursement and how speed up the final accounting process. GAO Public Assistance Consulting Clients: Danos Disaster Response and Recovery GAO contract 2007-2008 • Debris Monitoring: Consultant on a debris monitoring contract for 3 cities in Oklahoma which included management of field monitors, accounting and interactions with clients, FEMA and State. • Lafourche Parish, LA: Authored Lafourche Parish's 800 page 2008 Disaster Debris Removal Operations Plan which was FEMA approved and qualified the Parish for an additional 10% cost share under the Pilot program. Authored, as part of the development of the Plan, 2 RFP's (Requests for Proposals) and developed all forms, systems & training for the 9 vital jobs during debris operations. First responder during Gustav and Ike. Louisiana Department of Wildlife and Fisheries GAO Contracts 2007-2009 LDWF as Louisiana's lead agency for search and rescue has hundreds of Project Worksheets from multiple events. GAO reviewed and prepared files for close out, located needed documentation, updated open to buys and found additional monies for the Department that were eligible for reimbursement, created Project Worksheets for Gustav & Ike Cat A & B and developed written procedures to improve the process. Lafourche Parish Government GAO Contract 2010 • Developed and solicited requests for proposals for Disaster Debris Recovery services contract • Developed and solicited requests for Monitoring of Disaster Debris Removal services contract • Nine vital jobs had been defined in full as part of the earlier contract to develop the Parish's Disaster Debris Removal Operations Plan and the process of reviewing the proposals was given to the staff that were responsible for these nine areas. The process ofthe review of the submitted proposals was used as a training tool as review of multiple proposals and noting the differences and similarities was very valuable. Grants management and reimbursement training Participated in Response activities: Oklahoma Bombing, Manager of volunteers; Katrina, Damage Assessments; Wilma, Damage Assessments; Oklahoma Ice Storm, Debris Monitoring; Gustav & Ike, --First responder Lafourche Parish, LA; Flooding in Iowa, Photography of Debris Operations, 2010 Gulf Oil Spill (current), Research for the Earth Organization Public Assistance Recovery Events: Florida: Charley, Frances, Jeanne, Katrina, Rita, Wilma; Louisiana: Katrina, Rita, Gustav, Ike, Professional Certifications and Qualifications Public Assistance I & II, Debris Operations, Closeout IS-OOIOO.b Introduction to Incident Command System ICS-200 ICS for Single Resources and Initial Action Incident IS-00700.a National Incident Management System (NIMS) IS-632.a Introduction to Debris Operations Education and Training National Merit Scholar with B.A. in Political Science 208 I' ,) ." c' 1113 Project Personnel Available PersonneiDesctiption Operations Manager Project Manager Quality Control Manager Operations Supervisor Field Ops/Logistics Managers Sector Managers Quality Control (QC) Managers Field QC Supervisors Field/Site QC Personnel Health & Safety Managers Health & Safety Monitors Safety Training Personnel Environmental Compliance Mgr. Haz Materials Field Personnel TDSRS Director TDSRS Managers TDSRS Site Foremen Technical Assistance Managers Data/Administrative Personnel Years of Experience ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Ash8rittlReserve ContraCt Subc:ontractor Total 4 0 0 4 6 0 6 12 10 0 8 18 10 4 10 24 7 2 8 17 8 10 10 28 5 5 10 20 5 10 25 40 4 10 50 64 3 2 10 15 0 10 20 30 0 5 10 15 1 5 10 16 0 10 25 35 1 4 10 15 4 12 25 41 2 25 40 67 3 5 15 23 10 35 60 105 Note: Gray Background denotes personnel identified in the City of North Miami Beach specific organizational Chart. Yellow background identifies Key City of North Miami Beach Management personnel. Firm Qualifications 209 P cI 0,: c' 1114 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Key Personnel Position General Debris Removal Operations Bob Hewitt Operations Supervisor 16 11 Brian Locatelli Logistics Manager 16 3 Richie Bensch TDSRS Night Manager 20 15 James Robbins Operations Supervisor 16 9 Andy Rudd, Jr. Operations Supervisor 6 6 Andy Rudd, III Operations Supervisor 6 6 Wayne Smith Operations Supervisor 12 10 Eddie Diaz Operations Supervisor 26 16 Jason Haynie Operations Supervisor 18 10 Rhyse Nance Small Business Development Liaison 8 5 Kelly Beckmann Office Manager 20 3 2. Full Equipment Resources One of AshBritt' s greatest assets is the full allotment of equipment that we can make available to our clients. Below please find our comprehensive equipment list: "'" .T~tYPe 1 Hydraulic excavator 2008 324DL Caterpillar C :l"~~£/, r1F.<'O' ,,:,' :·Hya~~rrO~x~vatOt.. . .•. '. .' , :2008'; i' .···~325GL· •..• ····'c~~~Dl~rfi·:1~~ !,,",,;,,~, r'. '. 3 Hydraulic excavator 2008 330DL Caterpillar C 5 Track Loader 2007 963C Caterpillar C 7 Wheel Loader 2006 966 Caterpillar C 9 Skid Steer Loader WI trencher and bucket 2006 Gehl C ?OO~ ,'. CTLZO ,.: ·cG~nl. ,,; < ... C .... 11 Skid Steer Loader 2007 CTL70 Gehl C 20()7' CTL70 .·'G~hl· .~ -- 13 Skid Steer Loader 2007 CTL70 Gehl C 2010 .. Magniun . c 15 Light Plants 2010 Magnum C .• Wghtplarits 2010 . '., MaQijurn 17 Light Plants 2010 Magnum C 18 ,'. 2010 M~goom c 19 Light Plants 2010 Magnum C 20 Light plants 2010 "Magnum 21 Light Plants 2010 Magnum R 22 Light Plants 2010 Magnum R 23 Light Plants 2010 Magnum R 24 Truck Crane 2001 TM650 Grove C 25 Hammer 2010 Caterpillar C 26 Steel Shear 2010 Caterpillar C 27 Grapple 2010 Caterpillar C 28 Pulverizers 2010 Caterpillar C 29 Motorgrader 2006 12-HVHP Caterpillar C Firm Qualifications 210 P .1 ~" 1115 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES No. TtucklEqllipment Type Year Model ManufJTVP8 30 ," " Hydra\llicexQ8vator ·2006 Caterpillar 31 Hydraulic excavator 2007 3300 Caterpillar 32 , Hydra~Ii()E~~~vator ~2008' 320 Caterpillar 33 Hydraulic Excavator 2008 320 Caterpillar 3(; , . ·.,'i !iYQ~Qfict;~C~Y~Qr )007, ",'. , Caterpillar 35 Hydraulic Excavator 2006 345B Caterpillar '36.: , Hy~raulic,Exoavator' , ,2906 . 345B, Caterpillar 37 Hydraulic Excavator 2007 345C Caterpillar '" •. " ··¢at~mi"ar., 39 Hydraulic excavator 2006 330C Caterpillar 41 Track Loader 2007 963 Caterpillar ':42:11i;;~?:-:<:');;~}i,~~el[ "~;;:;~2)c;,, '<rj~;~liQ~'; 1:9§~::,':: Ic~t~rPJII~[ '".'" 43 Track Type tractor 2003 D7H Caterpillar 45 Track type tractor 2004 D8N Caterpillar 47 Telescopic Handler 2004 TH63 Caterpillar 49 Self-load grapple truck 2005 Freightliner CV7J3,' ,,' "',. " . Mack 51 Roll-off w/ 20&30 2007 CV713 Mack 53 Road Tractor 2007 379 Peterbuilt . ", ;' -2007. 55 60 Ton Lowboy 2007 Lidell '56" ;',.; ,", ,'., .'2007 .:1 Lidell 57 Water Truck 2004 Topkick GMC 58. " Pickup (1,9') ,andtraYel trailer (29') ., ·2008 Ford 59 Water Truck 2001 Water Truck Intemational 60 ''T300 '. ' KenWorth 61 Lube Truck 2006 Aeromax Ford 62' . 8ervieeTrucks F650 Ford 63 Service Trucks 2007 F650 Ford 64 8 Man Bunk Trailer N/A GE 65 12 Man Bunk Trailer N/A GE 66 container w/2fuel inks N/A Step Deck Transcraft 67 Office/Tool Trailer N/A Portocamp Trailmobile 68 Mblcommand ctr 2007 stack haul Featherlite 69 Hammer 2009 Caterpillar 70 Steel Shear 2009 Caterpillar 71 Hammer 2009 Caterpillar 72 Generator 2001 175kw Caterpillar Firm Qualifications 211 Availability C=Committed R=R"erved C C C C C R . R R R , .... R >f~ . ~. ' R , . ·,R'.· R ''fr " R c: . C C C R R C C C C .C C C R C R R R R R C C C C C I' d .';" 1116 No. 73 74 75 76 77 78 79 80 .' 81 82 I· 83 '84' 85 .•. 8(. 87 .88;1 89 9Q I 91 '. 92 i 93 .94 95 196\ 97 .98' 99 100 101 " 102 c:.. g: 103 "'0 " u 104 I 5' " ;:,: 105 ;; ~ 106 ~ § 107 '" 108 ~ ,0 109 g 110 ~ 111 "'0 " ~ 112 5::: 8~ 113 114 115 Firm Qualifications TrucklEquipmentType Roll-off Container Roll-off Container RQII-Qff(X)ntainer Roll-off Container ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Year Model ManufJ Type 2009 20 Galbreath 2009 20 Galbreath '.40' Availability C="Committed R=ReselVed C C C C 2009 40 Galbreath C Concrete Pulverizers 2009 cp100 La bounty R Travel trailer 2004 Sportsman C Travel trailer 2003 Coachman C Travel trailer 2007 Conquest C ;¢ Travel trailer 2007 Smokey Sunray R R . Travel trailer 2007 Excello Airstream R R T ravel trailer 2007 Sport Avion R ·R Bus 2005 Vanatare Coach Prevost R iR Supply Van 1988 Van Trailer Unknown R :~,QjO~i .... C Tri-Axle Dump Truck 2010 GU713 Mack C .';" ,:2010 ~~U713 . C Tri-Axle Dump Truck 2010 GU713 Mack C 2010 GW13 .' C Tri-Axle Dump Truck 2010 GU713 Mack C Tri~Axle Dump Truck 2010 'GU713 .. ' . C Tri-Axle Dump Truck 2010 GU713 Mack C C .' 200~ .• Tri~A;iie OurnpJruck GU713 '. Mack Tri-Axle Dump Truck 2009 GU713 Mack C Tri"AxieDump Truck 2009 . GU713 -Mack C Tri-Axle Dump Truck 2009 GU713 Mack C Tri-Axle Dump Truck 2009 GU713 Mack C Tri-Axle Dump Truck 2009 GU713 Mack C Tri-Axle Dump Truck 2009 GU713 Mack C Tri-Axle Dump Truck 2009 GU713 Mack C Tri-Axle Dump Truck 2009 GU713 Mack R Tri-Axle Dump Truck 2009 GU713 Mack R Tri-Axle Dump Truck 2009 GU713 Mack R Tri-Axle Dump Truck 2009 GU713 Mack R 212 P ;1 "c' 1117 No. TrucklEquipment Type Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Year Model 213 ManUfJTyPe Availability C=Committed I' ~I ':' c' 1118 No. Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Year Model 214 ManufJ Type Availability C=Committed R=Reserved I' ,\ >;-c' 1119 C G 202 203 204 205 206 207 208. 209 211 213 :;a1~~ : .... 215 217 219 :'~20 221 223 225 227 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES -TllicklEquipmentType Year Model Plastiq Tanks NtA ' PT JlanufJType Hartow Availability C=Committed R=Reserved C Bus 2010 Mazda C pickup2Q10.!,·· ." . Mazda .. ' .. C Pickup 2010 Mazda R SUV 2010 Mazda R Hydraulic Excavator 2009 325 Caterpillar C Hydraulic Excavator 2009 325 Caterpillar R Track type tractor 2006 D7R Caterpillar R ' .••.. ·..~:i .:.':. .:;/i;?~:~··:;i,: tt}aQJ9~: ~\~h~i!4b~i.<·:;j~~'I;f:~X~.1R1ilJiL~:c::; 1~;···~~·A'f·f . Thumb 2009 229-8403 Caterpillar R Thumb 2009 229-8403 Caterpillar R ID Card System 2010 Wasp C Office 2010 Container Horton C Container 2010 Container Horton C "r~UndrY ." .. ~Q~lL C9i)taji~~r •.. ; .,' 1·:·<~~QfiQn'i ..• " C :'. .,' . .,". 48' 'Fruehauf Tanker Trlr 'Sil 1985 Trailer R .. 52'8'U~aelll'()WbQYTrir ....•.... ", ;~O,O6' .. ". :.,' " :~ ' . ''1failet '. 'R 20' Pace American Cargo Trlr 2000 Trailer R 29' BettetBjJil(~iackGIX)$eNeck 1r11' :1998 .. '. '~l'rafler .. R 228 229 53' Trailboss Dovetail Lowboy Trlr 2006 Trailer R 230 Gene'll EquipinentTrlr·.· 1972 ..... • 'trailer .R 231 Motor Graders (12H VHP) 2004 12H Caterpillar R 232 . Motor Graders (140tl) 2001 . 14QH "Oat~rplllar c 233 Backhoe (CAT 420D) 2000 420D Caterpillar C 234 Backhoe {CAT 416C) 2000. 4WC . Caterpillar C 235 Backhoe (CAT 416C) 2000 416C Caterpillar R 236 Backhoe (CAT 420D 4X4) 2003 4200 Caterpillar R 237 Backhoe (CAT 416B) 1994 416B Caterpillar R 238 Dozer 1989 CatD3C Caterpillar C 239 Dozer 1995 Cat D6E Caterpillar C 240 Dozer 2000 CatD6R Caterpillar R 241 Dozer 1988 Cat D7H Caterpillar R 242 Wheel Loader 2000 VOLL120B Volvo C 243 Wheel Loader 1999 JD 644H John Deere C 244 Wheel Loader 2003 JD 644H John Deere C Firm Qualifications 215 P ,] ~c <: 1120 C G ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES No. TrucklEquipmentType Year 245 Wheel Loader 2002 .. 1998, 247 Hydraulic Excavator 1990 24~':" ...• 2002 249 Hydraulic Excavator 2004 2004 251 Skid Steer (Caterpillar 287) 2003 2002 253 Knuckleboom (Prentice 210C log loader) 2004 1999 255 Knuckleboom (Prentice 410D log loader) 1994 '2004" 257 Knuckleboom (Koehring 6644 log loader) 1998 1999 ~AfanagementSupporl Model Cat 972G 325BL. " 225DLC 3l00L 320CL 2576 287 ' .. ' Ji2§sL 210C .·.8K100···' 410D . c"",','.';;":.' 6644 :1~6E "." ManufJTfPe Caterpillar Availability C:;:Committed R=Reserved C Caterpillar R Caterpillar R C~~erPilIat ....., .... , . ~C· Caterpillar C Prentice C Prentice C Koehring R AshBritt has other personnel and resources available in all parts of the U.S. that could be called in for management support if needed. Positions identified below represent the highest position team member is qualified to perform in the Disaster Response Team Structure Organizational Chart. For example an individual's position labeled Environmental Health and Safety Manager is qualified to perform as the Task Safety Manager. Our Operations Manager will contact all reserve personnel upon anticipated need to verifY the availability of our personnel and resources. '.",,:>. ·.Narn. PositiQn .. 'L~. Bassett, Joseph (Red) Operations Supervisor MA BeeQhly, Blake Operations Supervisor/COG PA Beeghly, Ryan Operations Supervisor/COG PA Bensch, Richie Operations Supervisor/COG FL Berbarian, Aaron Operations Supervisor/COG MA Bruffee, Larry Task Safety Manager MA Cambo, Phil Operations Supervisor MA Campbell, Cara Office Manager LA Dahlgren Ralph Operations Manager FL Davis, Eric Operations Supervisor OH Demidio, Christina Accounting Manager FL Demidio, Danny Operations Supervisor/COG FL DeRose, Christopher Data aG Supervisor FL Drinkwine, Brian Operations Supervisor MA Everett, Mark Environmental Compliance Manager NJ Foreman, Phil TDSRS & Recycling Manager FL Franco, Tina Data ac Personnel VA Freeman, Brad Operations Supervisor/COG VA Gargus, Ruth Data ac Personnel PA Gemmell, Josh Operations Supervisor/COG CT Gierden, Matt Operations Planner FL Harding, Michael Data ac Supervisor NH Hewitt, Robert Lee Operations Supervisor/COG FL Firm Qualifications 216 Houlis, Michael Jackson, Terry Jansen, Brian Johnson, Bill Knight, Dow Lamotte, Tim Leonard, Harry Lignarolo, Mario Locatelli, Brian Lockwood, Don Lofton, Buddy Loomis, Jim Mayers, Simeon Menard, Greg Mooney, Tim Nerris, Fred Noble John Jr. Noble, John Sr. Noble, Michael Parrott, John Perez, Mark Perkins, Randy Poe, David PClQe, Mark Postelli, Brett Ray, Rob Robbins, Jamie Rodriguez, Jose Rolette, Bob Rolette, Jim Rudd, Andy Rudd, Andy JR Santiago, Jason Shaffer, Chester Smith, Wayne Spoerl, Jeff Stokes, Mack Strode, Daniel Wyrick, Michael ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Task Safety Manager FL Operations Manager FL Operations Supervisor/CaC FL TDSRS & Recycling Manager FL Operations Manager FL Operations Supervisor MA Task Safety Manager FL Operations Supervisor/CaC FL Operations Supervisor/CaC FL Operations Supervisor/CaC MA Operations Supervisor/CaC FL Administrator FL Operations Supervisor/CaC MA Operations Supervisor/CaC MA Operations Supervisor/CaC FL Operations Supervisor/CaC FL Operations Manager FL Operations Supervisor/CaG FL Operations Supervisor/CaG FL Operations Planner MA Operations Supervisor/CaG FL Ghief Executive Officer FL Environmental Compliance Manager FL Environmental Health & Safety Mgr. NG Environmental Health & Safety Mgr. NJ Operations Manager FL Operations Supervisor/CaG TX Operations Supervisor/CaG FL Operations Supervisor/CaG MO Hazardous Materials Consultant IL Operations Supervisor/CaG FL Operations Supervisor/CaC GA Operations Supervisor/CaC FL ADMS/Data Senior Manager PA Operations Supervisor/CaC FL Environmental Health & Safety Mgr. IL Operations Supervisor AL Operations Supervisor/CaC CA Operations Supervisor/CaC VA 4. Location of Subcontractors Below is a list of key/major subcontractors that have successfully performed work on contracts of a similar size and scope to the work that the subcontractor is designated to perform. AshBritt has provided a detailed description of services to be provided by each subcontractor. Site Safety Solutions, LLC, a small business based in Hayesville, North Carolina, provides base operating support ............ I .'-..-SITE SA FT~TY ~ SOI.uTIONS Firm Qualifications services, construction and renovation and facilities maintenance on federal, state and local projects and official installations. Recognized throughout the industry for our outstanding past performance record (average award fee score is 98%), Site Safety Solutions (SSS) LLC delivers the people, technology, resources, and knowledge 217 I' d ~ c' 1122 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES required to be a best in class contractor. SSS has performed work with AshBritt most recently in response to the winter ice storm PAX in South Carolina and Georgia. Paul Bunyan, Inc. is a small, Somerset, Pennsylvania based disaster recovery firm specializing in emergency work and debris removal, and has worked with AshBritt performing load and haul services and specialty hazardous tree removal on all projects since 2001. Paul Bunyan, Inc. is our go to subcontractor and can be relied upon to bring nearly unlimited resources when the event demands unrelenting high performance. Northern Tree Service, Inc. is a small business based in Palmer, Massachusetts. The company was founded in 1932 and has grown to become the most diversified tree care company in the industry. Servicing all of New England and surrounding states, Northern provides the most skilled personnel operating the latest equipment in order to address any measure of work and has experience and expertise with all types of heavy equipment. Northern Tree performs waste collection and is a large and important industry participant in all aspects of managing trees and forests. Northern Tree is a small business in NAICS 562119 but has a demonstrated performance history in quick strike disaster recovery mobilizations. Northern Tree has partnered with AshBritt for the last four years in storm events affecting New England. recovery. Stanley Tree Service, Inc. is a small business based in North Smithfield, Rhode Island that has worked with AshBritt performing load and haul services and specialty hazardous tree work in Massachusetts (Springfield Tornado) and in Rhode Island (statewide MPA with Tier III Emergency storm response). Dorado Services, Inc. is a Sanford, Florida-based, HUB Zone small business company with many years of experience and is a current holder of USACE MA TOC contracts for debris removal. Dorado can self-perform and mentor others in all phases of disaster Beeghly Tree Service, LLC is based in Somerset, Pennsylvania. Beeghly Tree has worked with AshBritt for eight years performing load and haul services and specialty hazardous tree work. Beeghly Tree Service, LLC is a small business with large capabilities and experienced managers. Principals and senior managers are certified in USACE Construction Quality Management for Contractors. DISASTER RELlEf"" Dick Jordan, Inc. is a veteran owned small business based in Solomons, Maryland, performing load and haul services and specialty hazardous tree removal. Safety is their number one concern and their spotters and operators are trained to identify and respond to any unsafe conditions. Dick Jordan, Inc. has worked with AshBritt in New Jersey (Hurricane Sandy); Massachusetts and Connecticut (Severe Storm and Snowstorm); Collier County, Florida (Hurricane Wilma); Mississippi (Hurricane Katrina). ~PARS ENVIRONMENTAL INC. PARS Environmental Inc. is a Woman-Owned Small Business Enterprise (WBE/SBE), a Minority Business Enterprise (MBE), a Disadvantaged Business Enterprise (DBE), an 8(a) certified company, and a small business. PARS is based in Robbinsville, New Jersey and has extensive industrial hygiene, health and safety, and environmental experience, a profound understanding of federal and state regulations, and commands remedial technologies and data management systems that demonstrate commitment to sustainable and innovative management approaches. Firm Qualifications Jet Hauling, located in West Palm Beach, Florida, is a premier small business partner with over 30 years' experience in the horticulture & vegetative Debris Removal Industry. Their long standing and successful history in hauling and emergency cleanup makes them an ideal partner for immediate response needs. 218 P d '-' c' 1123 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5. Emergency Responders All of our senior managers and emergency responders are conversant with the federal emergency management standard Incident Command System (ICS), a key component ofNIMS. They are certified in the base tenets of NIMS through completion of FEMA's Emergency Management Institute (EMI) NIMS IS-00700 training. They are also trained in the U.S. Army Corps of Engineers' program of Construction Quality Management for Contractors, the stringent standard for safety and quality control adhered to by the USACE during disaster recovery missions. Additionally, our senior managers and emergency responders are certified in the Department of Defense's (DOD) Levell Awareness Anti-terrorism training. The ultimate objective of all deployed AshBritt disaster debris management team members is to act in accord and cooperation with all state, federal and local agencies, representatives and departments responsible for the continued welfare of the residents of North Miami Beach. These core responsibilities fall on all AshBritt team members, from our Project Manager to our field Safety and Traffic Control personnel. Our team members, to varying degrees, will offer their experience, knowledge and expertise to forward the key activities of debris management as delineated by Fayette County. AshBritt's emergency responders assume important direct and indirect roles in pre-event planning, emergency response, cleanup and recovery and all post recovery activities, including restoration and closeout of TDSR, amelioration of project deficiencies, public assistance, project reconciliations and audits, and overall quality assurance. Having them involved in all phases better prepares them for when disasters strike. Our Emergency Responders are knowledgeable of and are abide by all of the laws and regulations identified below: Robert T. Stafford Act (42 U.S.C. §5121); 44 FEMA Fact Sheet 9580.4, Fact Sheet: Debris C.F .R. Operations -Clarification-Emergency FEMA 321, Policy Digest Contracting vs. Emergency Work (1/19/01) FEMA 322, Public Assistance Guide FEMA Fact Sheet 9580.201, Fact Sheet: FEMA 323, Applicant Handbook Debris Removal-Applicant's Contracting FEMA 325, Debris Management Guide Checklist (4/lO/06) FEMA 329, Debris Management Brochure FEMA Fact Sheet 9580.202, Fact Sheet: FEMA 9580.1, Debris Operations Job Aid Debris. Removal-Authorities of Federal FEMA 9580.4, Fact Sheet: Debris Operations Agencies (1 /27/07) FEMA Public Assistance Debris Management National Environmental Policy Act (NEPA) Information; Debris Management Contracting Clean Water Act (CWA) and Monitoring Clean Air Act (CAA) FEMA Policy 9523.4, Demolition of Private Coastal Barrier Resources Act (CBRA) and Public Facilities (11/9/99) Resource Conservation and Recovery Act FEMA Policy 9523.11, Hazardous Stump (RCRA) Extraction and Removal Eligibility Endangered Species Act (ESA) FEMA Policy 9523.12, Debris Operations -National Historic Preservation Act (NHPA) Hand Loaded Trucks and Trailers Coastal Zone Management Act (CZMA) FEMA Policy 9523.13, Debris Removal form Fish and Wildlife Coordination Act (FWCA) Private Property (10/23/05) Wild and Scenic Rivers Act (WSRA) FEMA Policy 9523.14, Debris Removal from Executive Orders: EO 11988; EO 11990; EO Private Property to Address Immediate Threats 12898 (10/23/05) FEMA Policy 9523.5, Debris Removal from FEMA Fact Sheet, Private Property Debris Waterways (10/30/2012) Removal Fact Sheet Sandy Recovery Improvement Act (1/29/13) Note: AshBritt also utilizes FEMA courses to assist in training out Emergency Responders. Below is a list of some of the certifications and trainings our Emergency Responders have. Certifications and Trainings AshBritt's Emergency Responders have the following Certificates and Trainings: Firm Qualifications 219 I) ,) ;,' 0: 1124 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 40Hour HAZWOPER Certification Antiterrorism Level I Awareness Training Broward County Tree Pruning License: B-179 Certified Master Arboristl Certified Arborist, Inti. Society of Arboriculture Cold Weather Injuries Certification Consequence Management -Disaster Course Construction Operating Membership Education Training Entry Level Firefighter I -Part 1 & 2 Ethics Training Workshop -Lead2Succeed First Aid, CPR, AED First Responder Operations Level Training Certification FL-60 1 Preliminary Damage Assessment Florida Intermediate Work Zone Traffic Control G-191 -Incident Command SystemlEmergency Operations Center (ICSIEOC) Interface Hot Weather Injuries Certification IS-00005.A -An Intro to Hazardous Materials IS-00007 -A Citizen's Guide to Disaster Assistance IS-00008.A -Building for the Earthquakes of Tomorrow IS-00022 -Are You Ready? An In-depth Guide to Citizen Preparedness IS-00055 -Household Hazardous Materials, a Guide for Citizens IS-00I00 -Intro to the Incident Command System (ICS 100) IS-00200 -ICS for Single Resources and Initial Action Incidents IS-00230 -Principles of Emergency Management IS-00230.d -Fundamentals of Emergency Management IS-00240 -Leadership & Influence IS-00242 -Effective Communication IS-00253 -Coordinating Environmental & Historic Preservation Compliance IS-00292 -Disaster Basics IS-0030 1 -Radiological Emergency Response IS-00324 -Community Hurricane Preparedness IS-00340 -Hazardous Materials Prevention IS-00393.A -Introduction to Hazard Mitigation IS-00630 Intro to the Public Assistance Process IS-00631 Public Assistance Operation I IS-00634 Introduction to FEMA's Public Assistance Program IS-00700 -National Incident Management System (NIMS), an Introduction Firm Qualifications 220 IS-00772 IA PDA Orientation Individual Assistance Pre Damage Assessment IS-00800 National Response Plan (NRP) an Introduction IS-00800.B -National Response Framework, an Introduction IS-00801 -Emergency Support Function (ESF) #1 Transportation IS-00802 -Emergency Support Function (ESF) #2 Communications IS-00803 -Emergency Support Function (ESF) #3 Public Works and Engineering IS-00804 -Emergency Support Function (ESF) #4 Firefighting IS-00805 -Emergency Support Function (ESF) #5 Emergency Management IS-00806 -Emergency Support Function (ESF) #6 Mass Care Emergency Assistance, Housing Human Service IS-00807 -Emergency Support Function (ESF) #7 Logistics Management and Resource Support IS-00808 -Emergency Support Function (ESF) #8 Public Health and Medical Services IS-00809 -Emergency Support Function (ESF) #9 Search and Rescue IS-00810 -Emergency Support Function (ESF) #10 Oil and Hazardous Materials Response IS-00811 -Emergency Support Function (ESF) #11 Agriculture and Natural Resources IS-008l2 -Emergency Support Function (ESF) #2 Energy IS-00813 -Emergency Support Function (ESF) #13 Public Safety and Security IS-00821 -Critical Infrastructure and Key Resources Support Annex IS-O 1900 -National Disaster Medical System Federal Coordinating Center Operations Joint Humanitarian Operations Course Local Volunteer and Donations Management Logistics Management Certificate Management of Spontaneous Volunteers in Disasters OSHA 10 HR Construction Industry Safety Training OSHA Hazardous Waste Operations and Emergency Response 8 Hour Refresher Supervisor Safety Training USACE -Jacksonville District -Safety Conference Training Courses USACE Construction Quality Management for Contractors -#784 PI 'c c' 1125 6. Safety Plan ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AshBritt is committed to protecting its employees, its clients, and the general public on all disaster recovery projects. This fundamental value is paramount to us and is inherent in all our operations. Our goal is ZERO safety incidents. AshBritt considers safety and environmental concerns very seriously in any disaster recovery operation and we have an impeccable record as a result. From our organization's beginning with Hurricane Andrew through Hurricane Katrina and with Hurricane Sandy, our safety record has been excellent. AshBritt's current EMR rating is .99. During our management of Hurricane Katrina, under the u.S. Army Corps of Engineers, we maintained negligible lost-time injuries to total man-hours worked. Additionally, in managing 52 temporary debris storage and reduction sites, we had relatively few environmental safety impacts. Given the scope ofthe mission, these achievements are truly extraordinary. The following guidelines validate our commitment to safety: The Operations Manager (OM) Matt Gierden is responsible for supporting and monitoring the safety, health and risk management process Environmental Health and Safety Manager (EHSM), David Poe is responsible and accountable for leading and implementing the safety, health, and risk management process All supervisors possess skills and knowledge commensurate with project responsibilities All employees must comply with safety, health, and risk management requirements We continuously improve safety management by identifYing and implementing innovative ideas and processes. Our innovative Safety Pays Program rewards proper safety behavior by distributing gift cards and recognizing outstanding safety acts on each job. We foster a culture that aligns safety, health and risk management with all other business objectives We persistently emphasize the importance of safety, health and risk management to our employees Planning, process and lack of incidents will be the measure of our success Referenced Materials: AshBritt H&S Manual, USACE EM 385-1-1, 29 Code of Federal Regulations (CFR) 1910,1926 and ANSI Standards Our emphasis on providing a culture of safety begins with the assignment of responsibilities to qualified personnel who will have the authority to implement the provisions of the Site-Specific Safety and Health Plan (SSHP). Lastly, the specific Activity Hazardous Analysis (AHA) addresses the possible hazards involved in the project. AshBritt has developed a comprehensive SSHP for employment during any recovery mission. Our SSHP incorporates the aspects necessary to ensure the safety of all employees, clients, and the general public. Safety Pays and Experience AshBritt has put in place extensive policies, procedures, and incentives all designed to provide a safe and healthy work environment for all of our employees, subcontractors, residents and customers. We have demonstrated such \) in our OSHA logs and EMR ratings. Our Workman's Compensation Experience Modification Rating (EMR) for "-;: the last three years is as follows, as well as OSHA Lost Time and Recordable Incidents: c co Firm Qualifications 2014 1.02 2014 o 2014 o Experience Modification Rating: ·20132012 2011 .99 1.39 1.30 OSHA Lost Work Day Rate: 2013 2012 2011 o 0 o OSHA Recordable Incidents Rate: 2013 2012 2011 o o o 221 I) J "c 1126 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Our Team has put in place extensive policies, procedures, and incentives all designed to provide a safe and healthy work environment for all of our employees, subcontractors, residents and customers. Our goal on every job is Zero Incidents -to ensure that all work is completed safely, with appropriate tools, the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM385-1-1) and Occupational Safety and Health Standards are the cornerstone of our SSHP. This goal takes priority over all scheduling concerns. Firm Qualifications 222 h,ccull\clJtlin' \Ir. Rand" Perkin .. ChicI' E\~\lli\c Ollil..:r ,-\shilriu Fn\ ironnu'nt.tl 565 bm IliIlsburu l4t.lu!c\.uu IlmlictJ BCjdl. Fllltjd.l .H4J I OEPARmENT OF THE ARMY PO 8Ol',10 D£C v ; l~" I wanl to rcts<'IInll~ tlunk )(111 lor ~lIpp,ming Ihis )C.lf\ (\1rp'lllf En!!IlIIX"-. Ja.:l~m Ille Di!.frict. S.1ICI) 1',1)" Wllrbll\lp 2(111 thill \\.s, held in OflJnJo. HllfiJJ 1.u»(1 ",amed iii lhaul. )llU lu: )\1U!" ~uprolilit \ft. RJ1ph DJhIg.rtn and Mr. Jl\hn '1lhlc Illf their PJlIi!.:ip.:1tiun.t~ \1f)~(IIIIH '~J1lUllmn' IIlcmr.tf:\ llflhc Cutt's ofEnginc~f~' SJfCh IlotH \\'or~hLlp 2011 tOllIl. HJlrh \\,b in!.trumcn~1 inlhe ~clcclilln of the htltd !'oilc ;llId ~cl.':u~ng the kc~nHIt.' sp'-'.li;(r .'Illhi~ ylW'S \ .. llru,hup • .tliJ \\c ho1\I: 11.11.1 n()lhin~ blu pmili$ ti.'\·t..IhJ.(~ un hi!. ~lcclJon of the hi"d .U1d for pru\IJm~ u~ \\ilh J 'cr) p.iftcd. lnr~~"iLing ~~fI"I.'1' ffl)1II Di~nc .. \\'lIriJ. Juhn pw,idcJ m \\ithQUbUndmg ~uppon JI tI~ fl!gi5thdlUD da.l "ud ~fct~ 'r.unin~ rfl-....:m~llUm We un: JI~{· \1.'1) ~Tilfcful 1M .'\~hltrilt"-i ($ntrihlllil'n of O\c:r l{)O ..... ,ft!\ \C,t!o J~ J-W1 \If Ih..: SafelY I',I}) \\ orbh<ip t:0I.)\1~ 11.l~ - h I~ ~t\lllp.tlllc ... ltlt" ;uhUuu [uvifl1lUnr.:lll,lllh.11 hr;p :111 t1fu" 'trj\f h.utJ~r hi reh:h th(' 10:\1.'11 \11 L.:ru ALt.'IJ\'.!lI<i. Slll((:rd~, AICi~·~--·Jn". Jr. <"llfltld. !,. Arm\ /)1;;111(1' nwnJ~r 17/,\"11" P d c> c' 1127 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Site-Specific Safety and Health Plan Ashe -::. -I "- 'r-, I. ,!~ '. I" J .1 .. ~ '.:> Environmental Debris Operations: Site Specific Safety Plan (SSSP) Client Name: TBD Contractor Name: AshBritt, Inc. 565 East Hillsboro Boulevard Contract Number: Deerfield Beach, Florida 33441 954-545-3535 poo 954-545-3585 Fax Email: info@ashbritt.com Contact Name: TBD TBD AshBritt, Inc. is committed to protecting its employees, its clients, and the general public on all disaster recovery projects. This fimdamental company value is paramount to us and is inherent in all our operations. Our goal is zero safety incidents. The following guiding principals support our philosophy and our continued success: • Senior management is responsible for supporting and monitoring the safety, health, and risk management process. • The field organization is responsible and accountable for leading and implementing the safety, health, and risk management process. Supervisors possess skills and knowledge commensurate with project responsibilities. • All employees must comply with safety, health, and risk management requirements. • We continuously improve safety management. • We foster a culture that aligns safety, health, and risk management with all other business objectives. • We persistently emphasize the importance of safety, health, and risk management to our employees and partners. Planning, process, and lack of incidents will be our measure of our success. Referenced Materials: AshBritt H&S Manual, EM 385-1-1,29 Code of Federal Regulations (CFR) 1910,1926 and ANSI Standards The following Site Specific Safety Plan identifies the scope of work, accompanying hazards, applicable control and preventative measures, as well as the orientation, instruction, inspection, reporting, communication lines and investigations of safety concerns and incidents. Furthermore, it identifies the roles and responsibilities of key management in carrying out the plan objectives. Description of Work to be Performed: Debris Loading, Debris Hauling (Pick-Up & Haul), Debris Reduction, Final Disposition of Reduced Debris/Material & TDSRS Restoration Working Reference Emergency Response Plans: Spill Plans (01.E.O 1, 06.A.02) Firefighting Plan (011.01, 19.A.04) Contingency Plan for Severe Weather (l9.A.03) Source: u.s. Army Corps of Engineers, Manual EM 385-1-1. AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 223 I' d ~ " 1128 c '" ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Plan Elements 1. Scope of Work Evaluation • Debris Loading • Debris Haulng • Debris Reduction • Transport of debris to final disposal • TDSRS Restoration 2. Activity Hazard Analysis Ptior to commencement of any single phase ofthe wet debtis mission, the project manager and/or project safety otIicer will address thc Activity Hazard Analysis (see attached) in addition to the particular concerns associated with the work area covering: • Physical hazards • Weather conditions (cold, lightning, • Fluid leaks/spills severe wind, etc.) • Working pre/post daylight hours • Watcr Temperaturc· • Equipment and Vehicle Traffic • Public Interference • Personnel access and egress routes. • PPE and Associated Safety Gear • Heat/Cold stress • Power Lines • Environmental concerns • Wildlife Concerns • Noise hazards • Equipment and Rigging hazards 3. Control Measures Ash Britt, Inc. site staff will monitor the hazards, risks and exposures in accordance with this Site Specilic Safety Plan. TIle plan addrcsscs the various hazards, risks and cll.llosurcs. Unsafe or unhcalthy work conditions; practiccs or proccdurcs shall be corrected in a timely manner based on the severity of the hazard. 4. Personal Protective and Safety Equipment Personnel will be trained in the proper use and application of PPE. At a minimum, personnel shall be required to wear clothing suitable for the weather and conditions including Class 2 IIi-Vis clothing as the outer layer (per ANSI/ISEA 107), shilts with sleeves, long trousers, safety shoes or boots, and head protection (per ANSI Z89.1). As or if hazards warrant, hearing protection (per 29 CFR 1910.95), eye protection (per ANSI 7.87.1), hruld protection, and respiratory protection shall be required. Persons handling rough, sharp edged, abrasive materials, or work that subjects the hrulds to lacerations, punctures, bums, or bmiscs shall usc hand protection. 4.1. All ground work requiring the use of a chainsaw will be pcrfol1lled per 1910.266(c)(2) and the OSHA Fact Sheet "Working Safely with Chainsaws" AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 224 P a ~: i:: 1129 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 4.2. All Visitors shall wear the required Personal Protective Equipment. 4.3. During any prc/post daylight hours operations there will be sufliei,,'11t light source both at the sites and on the equipment so that all areas ofthe operation can be easily seen. Lighting at the storage site ean be attained by use oflight towers or equivalent. All persomlcl will where the minimum required PPE and as required per task as identified above. 5. Health and Safety Provisions 5.1. Sanitation a. Toilets-At TDSRS' a minimum of one chemical toilet will be situated on-site in a location convenient to the work area(s). Each toilet is equipped with a toilet seat and toilet seat cover. Each facility is constructed so there is sufficient light, occupants are protected against weather/falling objects, door is tight-fitting, latchable and self-closing. b. In offices there will be toilets for each sex and will be maintained in a clean manner. c. Waste Disposal-Receptacles are located oll-site and will be maintained in a sanitary condition without the aid of a cover. 5.2. Housekeeping a. Working areas will be cleaned up daily. b. Daily Dumpsite Inspections will bc conductcd and a record of all fmdings will bc maintained for fourteen days aller the inspection. c. The site will be maintained free from accumulation of unnecessary combustible materials. 5.3. Medical and First Aid Requirements a. Two employees on each shift shall be qualified to administer First Aid and CPR. No employees shall be required to work alone in remote areas. h. First Aid kits shall contain six1een unit-type first aid packages. First Aid kits will be located at the tower and easily accessible to all workers. The contents of First Aid kits will be checked prior to utilization and weekly when work is progress to insure that expended items are replaced. 6. Fire Prevention All provisions of the National Fire Prevention Code, the United States Coast GlUird Regulations, and any applicable local requirements will be adhered to. a. Fires and open flames shall not be left unattended. b. All sources of ignition shall be prohibited within fifty feet of operations with a potential fire hazard: area of ignition storage will be conspicuously and legihly posted "No Smoking or Open Flame." e. Smoking shall be prohibited in all areas where flammable, combustible materials arc stored: "No Smoking or Open Flame" signs will be posted in all prohibited areas. d. An approwd fire extinguisher will be placed in each piecc of operating equipment. e. Fire extinguishers shall be approved by a nationally recognized testing laboratory. [ Machincry will be cquippcd with a C02 or dry chcmical fire extinguisher with a minimum UL rating of 5BC. g. General training will be provided by the project supervisor on the use and locations of AshBritt, [nco I Site Specific Safety Plan 20[5 Firm Qualifications 225 P ,\ "'-' I 130 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES fire e}..1inguishers. h. A tire e:-..1inguisher, rated not less than 20B shall be located not less than twenty-five teet or more than seventy-five feet from any outside flanlllable liquid storage area. 1. Flammable liquids shall be kept in closed containers when not in use. j. Salety cans and other portablc containcrs for nammable liquids having a flash point at or below seventy-three degrees Fahrenheit shall be painted red with a yellow band around the can and thc name of the contcnts legibly indicated on the container. k. Flammable and combustible liquids shall not be stored in areas used for exits, stairways, or safe passage of people. 1. Workers shall carefully guard against any part of their clothing becoming contaminated with flammable or combustible fluids they will not be allowed to continue to work if their clothing becomes contaminated and must remove or wet down the clothing as soon as possible. m. No flanullable liquid with a flash point below one IllUldred degrees Fahrenheit shall be used for cleaning purposes or to start or rekindle fires. n. Areas in which fllllllllable or combustible liquids arc transferred in quantities greater than five gallons shall be separated from other operations by at least twenty-five feet. o. Drainage or other means shall be provided to control spills. p. During refueling natural ventilation shall be provided to maintain the concentration of flammable vapor at or below 10 % of the lower flammable limit q. All storage, hlllldling, and use of flammable and combustible liquids shall be under the supervision of a qualified person. r. Only appt'Oved containers and portable tanks may be used for storage and handling of flanullablc and combustible liquids. s. Approved metal safety ClllIS shaH be used for handling and use of flammable liquid<; in qUllll1ities greater than one gallon with certain specific cxceptions. t. Flammablc or combustible liquids will not be stored in areas used for exits, stairways, or normally used for the safe passage of pcople. u. TIle indoor storage offlanmlable and combustible liquids will bc limitcd to no morc than fifteen gallons. v. Disposal of combustible waste materials shall be in compliance with applicable fIre and environmental laws and regulations. w. Vehicles, equipment, materials and supplies shall not be placed so that access to fire hydrants and other fire fighting equipment is obstructed. 7. Machinery and Mechanized Equipment Before any machinery or mcchanized equipmcnt is placcd in use, it shall be inspected by a compctcnt person and certified to be in sal'e operating condition. a. Inspections and tests shall be in accordance with mllllufaeturer's reeonmlendations. b. All machinety and equipment shall be inspected daily by the operator prior to use to ensure safe operating conditions. c. Any inspection made at the beginning of each shift during which the equipment is found to be unsafe, or whenever a deficiency whieh affects the safe operation of equipment is observed, the equipment shall be immediately taken out of service and its use prohibited until unsafe conditions have been corrected. AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 226 P d ':" 1131 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 1) i\ tag indicating that the equipment shall not be operated and that the tab shall not be removed, shall be placed on the steering wheel. Where required lockout procedures will be used. TIle tag will remain in its attachcd location until it is demonstrated to the individual dead-lining the equipment that it is safe to operate. 2) When corrections are complete, the machinery or equipment shall be operated in accordance with the manufacturer's instmctions and recommendations. d. All machinery or equipment shall be shut down and positivc means taken to prevcnt its operation while repairs or manual lubrications are being done. e. All repairs on machinery or equipment., or parts thereof which are suspended or held apart in slings, hoist, or jacks also shall be substantially blocked or cribbed before personnel are permitted to work underneath or between them. ±: End-loader buckets shall be fidly lowered or blocked when not in lise. All controls shall be in neutral position with the engines stopped and brakes set, unless work being perfomled on the machine requires otherwise. g. Stationary machinery and equipment shall be placed on a firm foundation and securcd before being operated. h. AIl work areas in which heavy machinery is being operated shall be illuminated from sunset to sunrise. I. All vehicles which will be parked or moving slower than normal traffic on haul roads shall have a yellow flashing/rotating light and four way flashers (if equipped) viewable from all directions. j. Equipment shall be shut down prior to and during fueling operations. k. Whenever equipment is parked the parking brake shall be set. I. Equipment parked on an inclinc shall have the whecls chocked or track mcchanism blocked and the parking brake set. m. All equipment left tmaHended at night, adjacent to a highway in nonual use shall have lights or rcflectors, or barricadcs equipped with lights or reflectors, to identify the location ofthe equipment. n. No modifications or additions which affect the capacity or safe opcration onhe machinery or equipment shall be made without the manufacturer's written approval. No modification~ to equipment will be required for any rcason, ifthc modification voids or limits the manufactures wamlllty. Ifmodifications are made, the capacity, operation, and maintenance instmction plates, tags, or decals shall be changed accordingly. o. In no case shall the original safety factor of the equipment be reduced. p. Steering or spinner knobs shall not he attached to the steering wheel. q. TIle controls of loaders, excavators, or similar equipmcnt with folding booms or lift anus shall not be operated from a ground position unless so designed. Personnel shall not work or pass under or ride in the buckets or booms of loaders in operation. r. All machinery and construction cquipment will be equipped will a reverse sigmll alarm. Reverse signal alarnls shall be audible and sufliciently distinct to be heard under prevailing conditions s. All belt<;, gears, shafts, pulleys, sprockets, spindles, dmms, tlywheels, chains, 01' other reciprocating, rotating, or moving parts of equipment shall be guardcd when cxposed to contact by persons or when they othetwise create a hazard. 1. All hot surfaces of equipment., including exhaust pipes or other lines, shall be guarded or insulated to prevent injury and fire. u. Substantial overhead protection shall be provided for operators of constmction AshBritt, Inc. I Site Specific Satety Plan 2015 Firm Qualifications 227 f' d S' c' 1132 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES equipment in the fonn of FOPs andlor ROPs_ v. Equipment operated between sunset and sunrise shall have the following lights: 1) Two headlights 2) At least one red taillight and one red or amber stoplight on each side of the rear 3) Directional signal lights on both iront and back 4) At least one amber rotatinglflashing light visible from 360* 8. MotOi' Vehicles a. Seat belts or equal protection will be provided in each motor vehicle. Seat belt .. shall he installed and worn in all motor vehicles_ b. Glass used in windshields or cabs shall be safety glass. c. Motor vehicles operated on any roadway shall be equipped with headlights, taillights, brake lights, back-up lights turn signals from the front and rear and at least one amber rotatingl11ashing light visible from 360*. d. All motor vehicles shall be equipped with power wipers. c. Motor vehicles that operate under conditions that cause fogging or irosting of windshields shall be equipped with operable defogging or defrosting devices. f. Motor vehicles shall havc an emergency brake system which will automatically stop the equipment upon failure ofthe service brake system; the emergency brake system shall be manually operated from the cab of the equipment. g. Motor vehicles shalJ be shut down and positive means taken to prevent it .. operation while repairs or manual lubrications are being done. h. All repairs on motor vehicles or parts thereof which are suspended or held apart by slings, hoist or jacks also shall be substantially blocked or cribbed before personnel are permitted to work underneath or between them. i. Every person operating a motor vehiclc shall possess, at all times wlnle operating such vehicle, a pernlit valid for the equipment being operated. No vehicle shall be placed in service until it has been inspected. I. All vehicles shall be equipped with service brakes and manually operated parking brakes. Service and parking brakes shall be adequate to control the movement of, to stop, and to hold the vehicle under all conditions ohervice. Service brakes on trailers and semi-trailers shall be controlled from the driver's seat of the prime mover. Every motor vehicle shall have: 1 ) Speedometer 2) Fuel gauge 3) Audible warning device in operating condition 4) Windshield and windshield wiper 5) Operable defrosting and defogging device 6) Adequate rear view nnrror 7) Power operated starting device m. Glass in wind<;hields, windows, and doors shall be safety glass. Any cracked or broken glass shall be replaccd. n. All dump trucks shall be equipped with a holding device to prevent accidental lowering of the body while maintenance or inspection work is being done. o. All off-highway end-dump trucks shall be equipped with a means to detennin.-: wh.-:th.-:r or not the dump box is lowered. AshBritt, Inc. I Site Specific Satety Plan 2015 Firm Qualifications 228 [l .1 ;c " 1133 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES p. Minimum emergency equipment required is one red flag not less than twelve inches square with standard and three reflective markers which shall be available for immediate usc in case of emergency stops, two whecl chocks for cach vehiclc or cach unit of a combination ofvchicles, at least one 2AI0BC fire extinguisher. q. Principles of defensive driving shall be practiced. The operator must have the vehicle under such control as to be able to bring it to a complete stop within the assured clear distance ahcad. Vehicles will not be driven at speeds greater than the posted speed limit, with regard for weatller, traffic, intersections, width and character oftlle roadway, type of motor vehicle, and other existing condition. Headlights shall be hlmed on from sunset to sunrise, during fog, smoke, rain, or other unfavorable atmospheric conditions, and at any other time when there is not sufficient light for the vehicle to be seen or the operator to see on the highway at a distance offive hundred feet. Vehicles shall not be driven on a down grade with gears in neutral or clutch disengaged. 9. Traffic Control a) Minimal PPE required for all workers aOceted by traffic will consist of sleeved shirt, long pants, safety shoeslboots, hard hats, safety glasses and Class 2 HiVis (per ANSIIISEA 107) apparel as the outermost layer. IIiVis apparcl should be clean and in good condition. b) Traffic control devices will consist of orange cones with reflective striping, signage, flaggers with stop/slow paddles and police details. Any vehicle impeding normal traffic flow will have a minimum of working hazard lights and an amber waming beacon or strobe placed so it is easily visible from all directions. c) TIle STOP/SLOW paddle shall have an octagonal shape on a rigid handle. STOP/SLOW paddles shall be at least 18 inches wide with letters at least 6 inches high. The STOP face shall have white letters and a white border on It rcd background. The SLOW face shall have black letters and a black border on an orange background. d) Project Managers should coordinate with their local municipalities to determine roads with high traffic volume and plan accordingly. TIle Senior Project Manager will be notified of such areas and a specific plan will be set in place for each identified area. 10. Periodic Site Inspections Periodic site inspections will be performed according to the following schedule: Area of Inspection Frequency Inspector Office Weekly OM,SPM, PSO TDSRS Daily PSO, ASM, PM, Sub Rep Vehicle/Equipment Daily PSO, A8M, PM, QA/QC, Operator Active Operations Daily PSO,ASM Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timcly maImer based on the severity of the hazards. Hazards shall be corrected according to the following procedures: AshBritt, Inc. 1 Site Specific Satety Plan 2015 Firm Qualifications 229 I' ,I g to 1134 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES • When observed or discovered • When an imminent hazard exists whieh eallllOt be inll11ediatcly abated without endangering cmployce(s) andlor property, we will remove all exposcd workers fon11 the area except those necessary to correct the existing condition. • Workers necessary to correct the hazardous condition shall be provided with the necessary protection and appropriate instmction. 11. Pmgressive Discipline Non-compliance with the Site Specific Safety Plan may result in progressive disciplinary action as detennined by the Senior Project Manager/Operations Manager/Owner Representatives/Owner. 12. Tmining And Instmction • All workers, including managers and supervisors, will be trained as follows: • To all workers given new job assignments for which training has not previously been provided Responsible Person - Training Protocol Frequency See section 20 for acronym description • Initial establishment of the SSSP Start of Project OM, SPM, PSO, PM Program Start of Project • DMS Safety Checklist and Weekly PM, QNQC, PSO, ASM 111ereaf'ter Start of Project • Safety Meeting w/Sign In Sheet and Weekly PSO, PM, QAlQC, ASM '111el'eafier • Toolbox/Safety Meeting Daily Sub-Contractor Rcp, PM, QAlQC • When new substances, processes, procedures or equipment, which present As required OM, SPM, PSO, PM, new hazards, are introduced into the site ASM,QAlQC • When new previously unidentified As required OM, SPM, PSO, PM, hazards are recognized ASM,QNQC • When occupational injuries and illnesses occur As required PSO,ASM • To all workers given new job OM, SPM, PSO, PM, assig1U11ents for which training has not As Required ASM,QNQC previously been provided !\shBritt, Inc. I Site Specific Satety Plan 2015 Firm Qualifications 230 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES • When any new employee is hired As Required OM, SPM, PSO, PM, ASM,QA/QC • When employees who are unfamiliar with the site are assigned to the site, or As Required OM, SPM, PSO, PM, when tasks arc assigned for which a ASM,QAlQC hazard evaluation has not heen conducted. • Whenever workplace conditions warrant As required OM, SPM, P80, PM, an inspection ASMQA/QC 12.1. Workplace safcty and health practiccs for alilocatiolls includc, but arc not limitcd to, the following: • Explanation ofthc SSSP Program, Contractor's/Clicnt's Safety Progratn, cmcrgcncy action plan and fire prevention plan, and measures for reporting any unsafe conditions, work Practices, itliuries and when additional instmction is needed • Ensure proper Use of appropriate clothing, including gloves, footwear, and personal protective equipment • Availability of toilet, hand washing and drinking water facilities for impacted employees • Provisions for medical services and first aid including emergency procedures • In addition, we provide spccific instmctions to all workers rcgarding hazards uniquc to thcir job assignment, to the extent that such itnonnation was not already covered in other trainitlg. No person shaD be required or instructed to work in snrroundings or under conditions which are Wlsafe or dangerous to their health. 12.2. Any person aware of an unsafe or dangerous condition shall report the condition to his/ller supervisor immediately. Ibe particular operation will be stopped, the project manager will appoint a competent individual to investigate the condition and make corrections prior to restat1 of the operation. 13. Pl'Oject Site Orientation AshBritt provides orientation on the following subjects/programs to all our employees as required by thc spccific project and all programs arc part ofthc Health &Safcty Manual: • AshBritt Codc of Saie Practices • Dmg and Alcohol Program • Good housekeeping, fire prevention, safe practices for operating any tools, vehicles and equipment • Safe working procedures for cleaning, repairing, servicing and adjusting equipment and machinery • Safe access to all working areas • Materials handling • Tra1lic safety • Maritle safety AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 231 P d (.' '" 1136 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES • OSHA's Top Four Falls (slips/trips), Stmck By, Caught Between, Electrocution • Fall Protcction • Ergonomic hazards, including luling tcchniques and working on ladders or stooped posture for prolonged periods at one time • Personal protective equipment • Respiratory Program • Hazards communication • Job site physical hazards, such a~ heat stress, noise • Personal hygiene • Putrefied Foods program • White Goods, E-Waste Collection • Freon Reclamation • Scrap Metal Baling A copy of the H&S Manual will be in the ficld oflice for any employee to review. 14. Employee Communication System 'The following system of communication is designed to facilitate a continuous flow of safety and heath infonnation between management and staff in a fonn that is readily understandable and consists of the following items: • Site Specific Safety Plan (SSSP) • Workplace safety and health training programs • Regular required weekly safety meetings for all workers shall be documented hy agenda and record of attendance. • Daily toolbox talks. • Effective comnllmication of safety and health concerns betwecn workers and supervisors • Posted or distributed safety infonnation • New worker orientation, required for all new employees. 15. Accident/Exposure Investigations • All supervisory personnel, foreman and employees will immediately report accidents to the Project Safety Officer. • TI1C Project Safety Oft'icer/ Assistant Safety Manager will respond to the accident scene as soon as possible. • Employees are responsiblc for rcporting all injuries or occupational-rclated illnesscs as soon as possible to his/her immediate supervisor. • The contractor shall report all injuries to thc designed authority within twcnty-Iour hours. • No individual shall declinc to accept a report of injury lrom a subordinate. Rcports will be made on the Supervisor's Initial Report of Accident/Injury. 15.1. Accident Reporting • TIlC Site Spccifie OSHA 300 Log will be maintaincd on-site. • An accident that results in either a fatal injury, five or more persons admitted to a hospital or property damage in an amount that exceeds $ 2,000.00 shall be reported to the designated AshBritt, Inc. I Site SpecifiC Safety Plan 2015 Firm Qualifications 232 [) ,I ~ '. 1137 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES authority and to the contracting officer within twenty-four hours. • Exccpt for rescue and emergency measures, the accident sccnc shall not be disturbed until it has becn released by the iuvestigating ofilcial. • TIle Project Safety Oflleer will investigate the accident in dcpth to iden:tifY all causes and to recommend hazard control measurcs. • Any fatality, permanent totaVpattial disability, hospit<'llization oD or more people from one occurrcncc or propcrty damagc in cxccss of $200,000 will bc rcported to thc Contracting Officer/Representative immediately. 15.2. Safety Summary -Accident Reporting • Each employee shall be provided initial indoctrination and such continued safety training to enable them to perform their responsibilities safely. • Injured persons are responsible for repOlting as soon as possible to their immediate supervisor or forematl. • An initial report of injury will be recorded on all il~uries with a copy maintained by the contractor. • All persons trcated and released must havc a doctor's statemcnt as to thc cmployce's condition conceming their work status. 16. Emergency Response Capability And Contingency Plans 16.1. Emergency telephone numbers and reporting instructions for ambulance, physician, hospital, fire, police and USCG shall be conspicuously posted at all work sites and on all vessels. 16.2. In the event an evacuation of a work site is necessary, it will be announced and all staff and visitors are to leave the area immediately. Pre-emptive actions shall include: • TIle QNQC or Project Manager shall contact the Project Safety Officer • TIIC Project Safety Officer shall contact the Opcrations Manager who will contact thc Contracting Officer/Representative as required. 16.3. All releases/spills must be controlled immediately to prevent material from entering storm sewers, drains, aquifers or soil. All site workers will elosely monitor all their work opcrations and eliminate leaks or spills. All spills must be reported to the project manager or site supervisor immediately. '111e QC Site Supervisor/Project Manager must report all incidents to the on-call Hazard Consultant or the Project Safety Officer immediately at (Fill in Contact Infonnation). 16.4. An Emergency Contact List will be posted at all TDSRS, Offices and with all project managers. The location of this list will be included in the Pre-work and weekly safety meetings. 17. Medical And First Aid Requh'cmcnts 11. All t.:am mcmbcrs will bc requin.:d to havc First Aid/CPR! AED/02 Provider training lind be able to provide current certificlltions, b. First Aid Kits will be of sufficicnt size in relation to workcrs <'md lit a minimum will be a 16 unit first aid kit. c. First Aid kits comply with ANSI Z308.1 constructed of weather proof containers, easily AshBritt, Inc. I Site Specific Satety Plan 2015 Firm Qualifications 233 PI .~ '. 1138 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES accessible to all workers, and each item therein maintained stelile. d. TIle contents of First Aid kits shall be checked prior to project start and weekly when work is progress to insure that cxpended items are replaced. 18. Hazard Communication Plan In order to comply with 29 CFR 1910.1200, Hazard Communications Standard, the following wlitten Site Specific Hazard Communication Program has been established. '111e Accident Prevention Plan is availahle at AshBlitt, Inc. headquarters for review hy any interested employee. 18. 1 Container labeling a. A qualified employee shall verify that all in-coming containers received for use are clearly labeled to include: 1) Content identification. (111e identity of the contents must match corresponding MSDS.) 2) Appropriate hazard wamings 3) N amc and address onhe manufacturer 18,2 Material Safety Data Shccts (MSDS). A qualified employee will be responsible for obtaining and maintaining material safety data sheets for the company. a. A qualified employee will review incoming date sheet'! for new and significant health/safety information. h. Onley will see that any new infonnation is passed on to the affected employees. c. If a MSDS is incomplete, they will request a new MSDS from the manufacturer/supplier. d. MSDS sheets are available to each employee during his/her work shift. 19. Prenntioll Of Alcohol And Drug Abuse 011 the .Job At no timc while on duty shall employees usc or be under the in11uence of alcohol, narcotics, intoxicants, or similar mind altering subst<mces. Employees found to be under the influence of or consuming such substanccs will be immediatcly removed iimn the job-site. 111e importance of a dmg free environment will be emphasized. If lin employee of a sub-contractor is under suspicion of a\Cohol/dlUg intoxication, that individual will be removed fi'om the work site and the sub- contractor's senior representative will be contacted. 'rhe sub-contractor will be required to report to the OM promptly with the cOITective measures. 20. Responsibilities and Lincs of Authority Overall authority. Title: Operations Manager (OM) - Means for controlling and coordinating subcontractors and suppliers. Title: Senior Project Manager (SPM) -Project Manager (PM) -QA/QC/ Assistant Project Manager (QAlQC) AshBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 234 C <0 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Safety responsibilities of subcontractors and suppliers Title: Project Safety Omeer (PSO) -Assistant Safety Manager (ASM) OSHA InjurylIllness Log Record keeping. Provide copy to client rep upon request and at the completion of the Project. Title: PSO, OM Accident investigations and repolts. Title: PSO, ASM, PM, QAJQC Immediate notification of major accidents Title: OM, SPM, PS~, ASM, PM, QiVQC Training Records and Training Plans Name: Title: PSO, ASM Who wiII conduct hazard assessments and written certifications for use of personal protective equipment. Title: PSG, ASM Who will conduct site safety inspections and maintain the deficiency tracking system, follow-up procedures. Title: PSO, ASM Respiratory Protection Plan Title: PS~, ASM Information Required: The above noted personnel have the authority for implementing the provisions of this program. All managers and supervisors arc responsible for implementing and maintaining the SSSP Program in their work areas and for answering worker questions about the SSSP Program. A copy of this SSSP Program is availablc from cach project managcr, safcty officcr and site manager. !\shBritt, Inc. I Site Specific Safety Plan 2015 Firm Qualifications 235 I' ,I .~. ~ I 140 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Activity Hazard Analysis Below is an example of an Activity Hazard Analysis that AshBritt routinely performs during projects. ',I -. -, ~. __ I i Environmental Activity Hazard Analysis: Debris Removal Operations All controls for indicated hazards include holding weekly safety meetings with sign in sheets Major Phase/Activity Sequence No. Potential Hazards ControlslPrecautions To Be Taken Debris Loading 1.0 Back Strain Train laborers on proper lifting teclmiques. Use Mechanical Advantage when possible. Cuts! Abrasions Wear proper PPE to include gloves. Wear approved footwear such as boots/steel toe Foot Injury boots. Traffic Accidents Ensure hazard lights are operational. Use ground man as flagger. Obtain police or other support from local authorities. Ensure an amber flashing/rotating light is visible from 360* other than vehicle hazard lights. Train workers on proper traffic control teclmiques. WeatherlT emperature Monitor weather and plan accordingly. Dress appropriately for temperature. Stay hydrated. Overhead Obstructions WearPPE. (Low Hanging Wires) If wires are too low to operate safely, move on and inform chain of command. Downed Wires In the event of a downed wire contact PM and stay on site to protect residents until properly relieved. Noise Wear hearing protection as needed. Make every attempt to be gentle when picking up debris to reduce the risk of debris being Flying Debris shattered. Head Injuries Proper use ofPPE (Hardhats & Safety Glasses). PersonnellPublic Injury Loading operations not to be performed if residents are in the vicinity of the debris pile. Personnel involved with C&D operations are recommended to wear dust masks when not inside the closed cab of a vehicle. (Give worker copy of 1910.134 appendix D if they chose to wear). Heavy Equipment Inspect all equipment for serviceability prior to Injuries use. Ensure all personnel adhere to PPE policy. Debris Hauling & Dumping 2.0 Traffic Accidents Perform pre-trip vehicle inspections. Verify operators have proper licenses. Request law enforcement personnel as traffic control for key intersections. Establish logical and clear traffic pattern. Cuts/Abrasions Wear gloves, long pants and sleeved shirt. Firm Qualifications 236 I' .1 ':' c· 1141 C G Major Phase! Activity Debris Reduction Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Sequence No. Potential Hazards ControIslPrecautions To Be Taken VVeatherITernperature Monitor weather and plan accordingly Dress appropriately for temperature Stay hydrated. Overhead Obstructions WearPPE. (Low Hanging VVires) If wires are to low to operate safely, move on taking a different route and infonn chain of command. Downed VVires In the event of a downed wire contact PM and stay on site to protect residents until properly relieved. Head Injuries Wear hardhats and safety glasses. PersonnellPublic Injury Unloading operations not to be perfonned if residents are in the vicinity of the debris pile. Personnel involved with C&D operations are recommended to wear dust masks when not inside the closed cab of a vehicle.(Give worker copy of 1910.134 appendix D if they chose to wear) Noise Hearing protection as needed. Heavy Equipment Inspect all equipment for serviceability prior to Injuries use. Ensure all personnel adhere to PPE policy. Apply water to roads as needed. Dust Use of street sweepers is recommended. Dust masks are voluntary but recommended (Give worker copy of 1910.134 appendix D if they chose to wear). 3.0 Cuts/Abrasions Wear gloves, long pants and sleeved shirt. Watch your step, Don't rush, Eliminate hazards Slips/T rips/F aIls if possible. Heavy Equipment Inspect all equipment for serviceability prior to Injuries use. Ensure all personnel adhere to PPE policy. Noise Wear hearing protection as needed. VVeatherITemperature Monitor weather and plan accordingly. Dress appropriately for temperature. Stay hydrated Dust Apply water as needed. Dust masks are voluntary but recommended (Give worker copy of 1910.134 appendix D if they chose to we~r). PersonnellPublic Injury Reduction operations not to be perfonned if residents are in the vicinity of the debris pile. WearPPE. Signs posted stating contractor personnel only past a given point. Onsite personnel will cease operations if anyone is not in PPE and/or unauthorized people are in the vicinity ofthe work being perfonned. Personnel involved with C&D operations are recommended to wear dust masks when not inside the closed cab of a vehicle.(Give worker copy of 1910.134 appendixD if they chose to wear). 237 \) d ",' 1142 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Major Phase/Activity Sequence No. Potential Hazards ControlslPrecautions To Be Taken Comingled Hazardous Recommend equipment operators wear personal Debris air monitors. Air monitoring is allowed at any of our TDSRS sites FirelExplosion Fire extinguishers and water supply if available. .Maintain fIre watch for 30 minutes after any hot work is performed (cutting, grinding, burning, and welding). Debris launching out of tub grinder .Maintain safe work distance around the grinder. Ensure all personnel adhere to PPE policy Cover tub grinder with grapple as needed Cleanup 4.0 Dust Apply water to debris before loading. Dust masks are voluntary but recommended (Give worker copy of 1910.134 appendix D if they chose to wear). \VeatherITemperature Monitor weather and plan accordingly. Dress appropriately for temperature. Stay hydrated. Eye injury \Vear safety glasses \Vatch your step, Don't rush, eliminate hazards Slips, Trips and Falls if possible. Handling of Hazardous Material Upon the occurrence and when applicable, AshBritt will report to the City all identified hazardous materials or any hazardous waste spills. We will fully remediate and clean all hazardous materials or waste spills that occur during our operations at no additional cost to the City. We will take immediate containment actions, as necessary, to minimize the effects of any spills or leaks. These activities will be in full accordance with applicable federal, state, and local laws and regulations. Ash Britt will obtain the necessary permits for containment cleanup, removal, transport, storage, testing, treatment and disposal of hazardous and industrial materials, including white goods, resulting from the event in coordination with State and Federal agencies. AshBritt will report any and all spills to FDEP immediately following discovery. We will then submit a written follow-up report to the City no later than seven days after the initial report. The written report, at a minimum, will include the following: Description of the material spilled (including identity, quantity, manifest number, etc.). Determination as to whether or not the amount spilled is EPAIFDEP reportable, and when and to whom it was reported. Exact time and location of the spill, including a description of the area involved. Receiving stream or waters. Cause of incident and equipment and personnel involved. Injuries or property damage. Duration of discharge. Containment procedures initiated. Summary of all communications the AshBritt has had with press, agencies, or government officials. Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. Firm Qualifications 238 I) ,\ "c 1143 7. Communication technology ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES In addition to our smartphones and devices to facilitate communications by allowing remote web and email access, as well as a two-way radio, AshBritt uses the below communication methods when standard phone and internet services are down. S9:.t?J.W~.P.h.Q!,!?'$.: AshBritt will provide satellite phones and internet service to key management and to City of North Miami Beach personnel if normal communications are interrupted owing to storm generated damage. MQl?a? __ $..q!gWt?._Sy§.t~!!!.:f,: We will also supply mobile, trailer mounted satellite communication systems (Le., VSA T=very small aperture terminal) to ensure broad-ban communication capabilities. Satellite is a superior solution to terrestrial communications in many situations because of the unique manner in which it works. Although other temporary systems are available, they are unreliable or cumbersome to install. The greatest benefits of using VSAT system is that it accommodates varied communication types through a single satellite link. These include telephone, internet, video, and radio control. GfS . .rJ!'!it:f,: Senior management and select field personnel will be outfitted with Global Positioning System units to facilitate local orientation and dispatch. n~kJ..L9.P.tQP.S.: Our senior and select managers and personnel are equipped with laptops for document management, email communication, and field reporting and documentation. f:.Q.1'!1:[!?:l.t?!.N?fJJi.9.rk:f,: AshBritt will establish and maintain secure computer networks for clients as needed. 8. Technological Infrastructure for Operations and Costs AshBritt's Technological infrastructure for tracking operations and costs are described below. The City will have real-time access to the Disaster Information Management System 48 hours after the notice to proceed is issued. Automated Debris Management System (ADMS) ADMS is a technology that eliminates the need for paper-based tickets during the disaster recovery mission. The ADMS systems operate using a mobile device such as a smartphone, personal digital assistant (PDA) or other portable hardware. Field Monitors capture pertinent information with the devices including GPS location, data/time, and equipment number and store it on the mobile device. Current systems utilize bar code technology, QR code or smart cards to collect pertinent data. Devices are capable of recording date, time and location, and some also have digital cameras for photo documentation. This functionality reduces data entry errors and allows for near real-time data review of operations. Discrepancies are significantly reduced resulting in cost savings and efficiencies. In the event an ADMS system is utilized, all data will be recorded electronically. ADMS systems improve production assessments and are a beneficial tool in developing public information messages. Ash Britt has experience working with multiple ADMS's including those from A rca dis {HauIPass}, Tetra-Tech {RECOVERYTRAC} and Thompson Engineering {Thompson Data Management Suite}. Firm Qualifications 239 f' .I c: c' 1144 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES DIMS Flexibility and Capacity Overview A simplified diagram and overview of our Disaster Information Management System invoicing, reporting and documentation management procedures follows. Firm Qualifications Disaster Information Management System (DIMS) Flexibility & Capacity Overview Environmental There When You Need Us DIMS Flexibility & Capacity Our Disaster Infonnation Management System (DIMS) tracks all project documentation: Proprietary web-based database system. Modu~ar, flexible & expandable. Field tested & superior to all alternatives. DIMS can accommodate any format of load ticket and truck certification record (and other forms). All load tickets, truck certifications and project logslreports are scanned and uploaded into DIMS. DIMS can easily accommodate millions of project records. * Environmental >II AshBritt processed and managed aver 1 million project transactions and documenl$ for our Hurricane Katriha.-MS debris mission., alone. Hv.JUkeds ofthousatuls other records were simv.ltaheOv.sly tracked/or our clients durihg our recOlIery projects in S. Floridafolluwihg Hurricane Wilma in. 2005. There When You Need Us 240 P ,1 g. c' 1145 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES DIMS: Load Tracking Flexibility : AshBritt __ Environmental HOME CLIENTS &. CONTRACTS DATABASE I {Ii CUck On The Sub.Prq@ttOA/OClndi'-<JtcrCounhiToView Detail : ." SUBCONTRACTORS """'- Ilt±~'~I;~'li:~'~dJifC·i~I'~]ij~itIq~I~1I1I1I1I1I1I1I1I1I1I1I1I1I 1"t.lr"!@aq-t.!i:W DISPOSAL SITES ....- , 'PROJECTS I ·~i([,j;. @M@ :!: 2012 Severe Rainstorms HJ Alexandria VA Tornado Recovery [~ Boca Raton lB BP Oil Spill Recovery ril Brevard Mulch :~ Chesapeake VA Wind ,i; FDEP Oil Spill Recovery Project til Homestead Mulch ft; Hurricane Alex ffi Hurricane Irene ffi Hurricane Sandy I VVhat PfOJect Are you en1ertn9 Uckel! I I,,? What SIIb--Ploject j)fO you enletlng Ucketsror? i ~iJl Type oftkk9ts Dflt you entermg COl!~ct[an I Prionly Choose File No file chosen Upload ".II,!·H!-bu,.t-I.!'+!II,,\.i!i L ' .. ~ HUITIcane Tanlarac. __ Ash ~ All/oad tickets scanned and tracked separately/or each project. Environmental There When You Need Us DIMS: Load Tracking Flexibility .. R~,~.~;': .. :: i LOAD TICKET DEBRIS CLASSIFICATION ~l"""s" DuRNABlE f"",n "VMBl'n· 0"53925 '04WRr''''IH.E lIl)Cffi GOIlTRAcfo ... mEA~,;N a;::: L4JJ';MJCAtM,,J OTHER LOCATION fiAUlINO COMrANY. ();~/JT Y u +iSI£' CI\TE. I· 3., aDI')" LO.OORl{liNi6TRmW\l,Ej '-If¥ ::pIi!Jf'I{#ef.... i..Jt/ stC1K.~·l.'AREA: G nuuPSIfEWtF Stv4~/f' DEBRIS QUANTITY nMi' 1o'4SP~CTQR mUCI<f10_ ~}/J~ftl.1 I GArliCin' 5q (OAoma I /{)3S .4-.0 :Tt) "JAIlP JOL LOAD ESTUM1E , •.• }' qo IlOUS (SCALED). OU"I'''IO 1/0: '/2 1i'~1 f! o~h 141.' [, .... ,., "h.[' muc" DRIVEll """'--rE1?e Y S M/l-fI!t!fJJJ sf" COIIMENTS \'fI1lTl:, OWNmsc:OPY GREl:N.HAUlHS COPY YEUO'o'I< ASlIORm COPY PINK ASltMlTT COPY GOlD: OWNERS copy .. " ;~ - Environmental ~ DlfltiS can accomnwdate Olll' IWl'izollta//oad ticket 01' any other/oad ticket format (including vertical tickets). There When You Need Us Attachment 241 P .1 _ \; 1146 ~ (;, o C G ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES DIMS: Load Tracking Flexibility Ticket TlckelNutnbar: D Contrad Owner. HOItingCompany: OSle': .• FEJAAlne&glbl.? [J DURIS CLASGIFleAT10NI C.:.··!t~1 (':) o o o o o o o o o Burnable Non.BufnAblo MlXlld O1hor O_rnoos.vspod Otmo·ACM concrete 'ond EWasle HliW Slr .. IAddf1iln: LOCATION DESRIS QUANTITY Refeflill'KII Numb,r: c::::::J TfUtkNo,: ~ load Eslltnaltl'J.): E:J c:::J N~I_C~-' s~~ _=-__ --'-__ Environmental LOldOlfgln: SlcUoNIArn: Otrnp!I&: I ~ "".,,, [3[3~~" ::::::::::::::~I~~'.~"'~~~ DlBnplng: mu:m I fi~IiI~' Cornmtnls: ~ DIMS can be customized to include any data input field for the State andjurisdictions. There When You Need Us DIMS: Load Tracking Flexibility Ash .,.' Environmental 1:!~5fU' CL..:.ss,f-::.:.rolil C:"e:;t,:;·- I " I =.c,,, :::J ~ DIMS was easily modified to integrate USACE load tickets; over 700,000 were tracked. I There When You Need Us. Attachment Firm Qualifications 242 I' d~, 1147 c :; ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES DIMS: Load Tracking Flexibility Tickettlurnber ~ In......... DIMS can accommodate unlimited To TIcket lIumber I n load tickets and truck certifications. TlcketOate I ~x Projects I Sub-Projects I. .. Subcontractors I Trucks I Malerial Search Tickets Add Tickets Environmental -Tickets can be searched by: ~Numbcr ~ Range of Numbers ~Datc ~ Project/Sub-Project ~ Subcontractor ~ Truck No. ~ Material DIMS: Load Tracking Flexibility [j AshBriU >, U EnvlronmellCal llcketNumber c::::::::J c::::::J To llckel Nun.er c::::::::J c::::::J iii ~ llckelDate c::::::::J """ X PJDJllcts; !w... ... SlonnPIP 10TAK !om.ao" ,."",,,"'OOS 10.15"'" .0'0 !55; Sub-Projocts IAulJlilla SubcDntracb:lrs IOTAll Trucks Material ISwnable ..... I I: I'"~ There When You Need Us. P",.,,,, 0 PmO". Ash~:' Environmental ~ DIMS hauling search results. Ticket detail is obtained by hyperlinks. All data is exportable. There When You Need Us. Attachment Firm Qualifications 243 I' J c': 1148 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES DIMS: Load Tracking Flexibility CI1UcalTruek Inlonn.Uon '"umber 10025 ·Operating Company I BuliDitt Hauling & Landscaping 3 Truck has bOlln invoiced UcensolS'.'e IMFR.59X In Onver's name JDana Reid AshBnn Csr1lftco~on bI X MonitorCertificatlon 1 [3 X .... MonitorCertlflcetion 2 Gil X ~ DIMS integrates with any truck certification and placard. Digital photos can be easily uploaded There When You Need Us. DIMS: Load Tracking Flexibility 1-7.,/-( Environmental R. W. Back Truclc Certifleat:lon Form I of 2- ~ Example non-AshBritt Truck Certification Form integrated into DIMS. There When You Need Us. Attachment Firm Qualifications 244 r ,\ '; c· 1149 c <; ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES DIMS Deficiency Tracking Firm Qualifications Deficiency Tracking Overview: Quality Control & Response to Citizen Complaints & Damages Environmental There When You Need Us Citizen Complaints & Damage Response Assign Quality Assurance/Quality Control (QAlQC) Manager (Modeled after USACE standards for Quality Control for Contractors). Ash',~, Establish 24 Hr Damage/Complaint Hotline. Assign QNQC Field Supervisors/Personnel. Subcontractor Orientation & Indoctrination to Minimize Potential Damages. Environmental There When You Need Us 245 I) :1" c: 1150 Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Citizen Complaints & Damage Response Same Day Investigation/Response Goal. Maximum 24 Hour Response. Comprehensive Investigation & Field Reporting/Documentation. QAlQC Daily Report Log & Damage Report Tracking with DIMS. AshBritt Environmental Tnerc Whee YOu Need Us. Damage Field Reporting QA/QC Field Personnel are required to investigate & report all damage claims and complaints within 24 hours of noti fication. Reports are logged daily into DIMS for efficient follow-up. Environmental AshGml ' •• CVV"IJI"!.I-l .......... _--- 1lIt-1 ..... ___ _ ~ .. ,'----- l.c."'.~ __ _ n"'''D.t.IUtt I I L..u.hlld'NII,h I I hMqH~RdIfl I ",''''' (I',,,,,,,,,,,,,,,, I IOt''' ____ _ O""J~t.flk"'"' _________ _ -----~ .. -., -----...... ----_ ...... fJWI\~ ~.~~~ ---------- There When You Need Us. 246 I' cl ~: c: 1151 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES DIMS: Damage/Deficiency Tracking HOME ~ CLIENTS &. CONTRACTS i!j SUBCONTRACTORS DISPOSAL SITES aJ PROJECTS Hl PROJECT LOAD TICKETS TRUCK SEARCH i AshBritt ~J Environmental !E REPORTS DEFICIENCY TRACKING ~ USER ADMINISTRATION SYSTEM ADMINI5TRATION MY PROFILE -LOGOUT CB Glia" On The Sub·Praject Q.6"QC Ir.dfcator COllOS To VieNDet3H. ~ Trucl:CBrttncaUon (.~.dObB PDF) ~ Employee Time Sheet (I,IS E~?,!I: ~ Fa'( Cover Sheet H.IS ~ljOld) ~ Damage Releas2 I. 8,owse__ I rl-----~-DncumanlName Upload .!o2QOti Ash8nttlnc.}lJI Rights ReserJed : ,'elslen ·1..0 1 "-'--'~,-c~-:-c.~~ .. ,'~..;;;. Environmental ~ DIMS allows for ~fficient tracking andfollow-through of damage claims. There When You Need Us DIMS: Damage/Deficiency Tracking Deficiency UUmber I • Sub Project I Escambla RecO'.-ery iJ Street I 3 AddOefc,enq·1 Ash: Environmental Firm Qualifications 1,1' ~ DIMS allows for efficient tracking and follow-through of damage claims. There When You Need Us. 247 I) ,[ " ,: 1152 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Citizen Complaints & Damage Response Employ Local Handyman for Small Jobs & Local Vendors for Specialized Repairs (i.e., Plumbing, Concrete, Landscaping). Maintain Contact & Diligent Follow-through with Claimant and Jurisdiction (Weekly Status Reports). Acquire Damage/Monetary Releases for all Settled Repairs & Claims. There When You Need Us. DIMS: Damage/Deficiency Tracking Firm Qualifications SlillUo Date Deftclency Number 26 Reponed "SteM IC()mplele3 Active 712B12005 ::32:00 PI.! RepoltedBy IRWBeck Pending Reported Data 1712812005 532. ~ X Denleel Category I ROW Damage ;L complete 8/12}200'51--13:011 P~.! Rrsttlame 11261 Bill lasUlame !~ .. ey "Addres. ITIOI Non-llsted Street I I Em." hVA 'Haullng Company I ~~~ri~k Michel ~ 1M Truck 119285 :J Cost ISG8 00 I Corriu:itlve Details AssignedTo I Mike !'loble Ash' EnvironmentaL ~ The QAIQC Manager tracks and monitors all reported claims to ensure expeditious follow-up. There When You Need Us. 248 I) ,I ." c' 1153 c " Firm Qualifications ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Damage Remedies & Closure QAlQC Field Personnel obtain Unconditional Releases for all settled damage claims. 1.-"\\' ... , Property I)amnge Unconditional Relen", o MondllJ}' ScniCIllI!J1t 'lfSN/A. ill·"'iu.} It.1)ol1l1!"U\. wwhlr n:rMir "r ]IT"Ih:rI), Utlll\.-n:h) n:ml~C, l,;::h:..I."'~, 011111 I.u ... '· ... r tli~ch;lrl!,:' .. '~I,Hriu.lnl'. (inclmling. 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IReported I Active Reported By IRW8ed< Pending Reported Date 18/1712005~ X DaRted Category I ROW Damage I Complete 3~71~: 'OeflclencyOescrlptlDn ~ Homeown .• r ""ta"a FJrstName I Nana LBstName em.n *AddrelilS ~IDUKESDR 1 ·Phane 185014761~ Non-Usted Street 0 I I email I I RnpbnOiblePiIrty "'Hauling Company Paul Bunyan, Inc 1M Truck [ ] Coat 10 I COITGcf;tVe,~II~ AsslgnlldTo I Wayne I Corrective Action I Jed from Paul Bunyan repaired lIower bed. I ~ 250 f'd " <: 1155 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES TABe. Client References & Past Performance 1. & 2.Emergency Disaster Recovery Experience Table AshBritt has provided an experience table that identifies past Emergency Disaster Recovery experience that as the prime contractor within the last (6) years. AshBritt has performed over (100) projects for government entities with a population of at least 40,000. Most notably, we have performed (8) projects that involved the removal and processing of greater than (1) million cubic yards of debris. Note: Operations exceeding 1,000,000 cubic yards are highlighted in yellow background. The terms TDSRS & DMS are used interchangeably 91lentandPOutt Of ~ •• ' .. '. EVent &t:ontract Details project Description Fairfax County, VA 2014 Severe Rainstorms Deployed equipment and manpower to Virginia Robert Scott, Asst. Director of Solid Waste JUN 23, 2014 -JUN 26, following severe rainstorms that produced high winds Collection and Recycling 2014 and knocked over trees. Through activation of our 703-550-3486 $22,890 county contract, we were specifically tasked to assist robert.scott@fairfaxCQunty.gov with debris clearing, and removal from the public ROW. Georgetown County, SC Winter Storm Pax ROW debris removal, management, and disposal. Ray Funnye, Public Works Director FEB 12,2014 -MAR 12, Hazardous tree removal from ROW & county parks. (843) 545.3325 2014 rcfunnye@gtcounty.org 117,857 cubic yards 19,695 hazardous trees $3,616,253 ColietonCounty, SC Winter Storm Pax ROW debris removal, management, and disposal. Suzanne Gant, Emergency Manager FEB 12, 2014 -APR 12, Hazardous tree removal from ROW. (843) 549-5632 2014 sgant@colletoncounty.org 61,882 cubic yards 9,504 hazardous trees $1,864,402 Marion County, SC Winter Storm Pax ROW debris removal, management, and disposal. Tim Harper, County Administrator FEB 12,2014 -MAY 7, Hazardous tree removal from ROW & county parks. 843-431-5059 2014 tharper@marionsc.org 82,481 cubic yards 10,924 hazardous trees $2,184,363 Sumter County, SC Winter Storm Pax ROW debris removal, management, and disposal. Eddie Newman or Karen Hyatt FEB 12,2014 -APR 11, Hazardous tree removal from ROW & county parks. Public Works Director 2014 803-436-2242 105,241 cubic yards enewman@sumtercountysc.org 10,960 hazardous trees $2,325,671 City of Sumter, SC Winter Storm Pax ROW debris removal, management, and disposal. AI Harris, Public Works Director FEB 12, 2014 -APR 11, Hazardous tree removal from ROW & city parks. 803-436-2558 2014 aharris@sumter-sc.com 35,457 cubic yards 1,222 hazardous trees $517,816 Hampton County, SC Winter Storm Pax ROW debris removal, management, and disposal. Susanne Peoples, Emergency Manager FEB 12, 2014 -APR 11, (803) 914-2150 2014 speeples@hamptoncountysc.org 15,566 cubic yards $186,646 Client References & Past Performance 251 I' d "c' 1156 c ::0 Client and Point of Contact Augusta, GA Abie Ladson, Engineering Director 706-796-5040 aladson@augustaga.gov State of New Jersey Dept. of Environmental Protection Suzanne U. Dietrick, Chief 609-292-8838 Suzanne.dietrick@dep.state.nj.us Barnegat, NJ David Breeden Township Administrator 609-698-0080 dbreeden@bameget.net Bay Head, NJ Brian Magory Councilman 732-600-1225 bmagorv@aol.com Bayonne,NJ Gary S. Chmielewski Director of Public Works 201-858-6066 PublicWorks@baynj.org Beach Haven, NJ Robert Keeler Council President 609-492-0111 ext. 17 councilmankeeler@beachhaven-nj.Qov Belmar, NJ Colleen Connolly, Administrator 732-681-3700 cconnolly@boro.belmar.nj.us Berkeley, NJ Steven Seiler, Public Works Mgr. 732-349-4616 ppwm@twp.berkeley.nj.us Bernardsville, NJ John MacDowall, Public Works Mgr. 908-766-3850 ext. 147 jmacdowall@bernardsvilleboro.org Califon, NJ Laura Eidsvaag, Borough Administrator 908-832-7850 leidsvaag@califonboro.net Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Winter Storm Pax ROW debris removal, management, and disposal. FEB 26, 2014 -MAY 2, Hazardous tree removal from ROW, city parks, 2014 municipal golf course and city owned cemeteries. 645,869 cubic yards OMS operations in 6 locations including haul out 26,819 hazardous trees operations from all locations. $12,490,148 Hurricane Sandy Wet debris mission in southem New Jersey in the MAR 4, 2013 -DEC 31, counties of Ocean, Burlington, Atlantic, Cumberland 2013 and Salem. Survey (side scan sonar and bathymetric), debris removal and disposal, dredging, sunken vehicle and vessel removal, vehicle and vessel aaweaation area eperation. Hurricane Sandy Debris collection, OMS management, debris NOV 2012 -JAN 2013 reduction, haul off and disposal. 10,374 cubic yards $288,116.45 Hurricane Sandy Debris Collection including vegetation, C&D, HHW, NOV 2012 -MAR 2013 eWaste and white goods. Freon removal from white 84,844 cubic yards goods. DMS management debris reduction, haul off $3,533,548.50 and diSpOSal. Hurricane Sandy Debris collection, haul off and disposal. NOV 20, 2012 -JAN 31, 2013 1137 cubic yards $135,409 Hurricane Sandy Debris collection, DMS management,debris NOV 2012 -JAN 2013 reduction, haul off and disposal 43,778 cubic yards $1,202,500 Hurricane Sandy Debris collection including vegetation, C&D, HHW, NOV 10, 2012 -FEB 5, eWaste and white goods. Significant sand screening 2013 mission, as well. 87,058 cubic yards collected $4,407,519 Hurricane Sandy Debris collection including vegetation, C&D, and NOV 20, 2012-FEB 28, HHW. Hazardous tree removal. DMS management, 2013 debris reduction, haul off and disposal. Sand 55,776 cubic yards screening. $2,299,002.34 Hurricane Sandy Debris collection, hazardous tree removal, and JAN 1,2013 -FEB 28, disposal 2013 57,828 cubic yards $1,902,741 Hurricane Sandy Debris collection, DMS management, debris JAN 3, 2013-FEB 12, reduction, hazardous tree removal. 2013 1675 cubic yards $47,216 252 P ,I ':' ,: 1157 c " Cliem and Point of Contact Cranbury, NJ Denise Marabello dmarabello@cranbury-nj.com 609-395-0900 Deal, NJ James Rogers, Administrator 732-531-1454 administrator@dealborough.com Flemington, NJ Michael Campion, Public Works Dir. 908-782-8840 mcampion@historicflemington.com Hillside, NJ Scott Anderson, Public Works Superintendent 973-926-1110 pubworks@townshipofhillside.org Holmdel, NJ Denise Fritz 732-946-2820 dfritz@holmdeltownship-nj.com Hopewell,NJ Paul Pogorzelski, Township Administrator 609-737-0605 paulpogo@hopewelltwp.org Jackson, NJ Fred Rasiewicz, Public Works Director 732-928-1200 ext. 246 FRasiewicz@jacksontwpnj.net Jersey City Housing Authority Richard Baker, CFO 201-547-6600 rbaker@jcha.us Keansburg, NJ Dennis O'Keafe Director of Public Works 732-904-7445 Little Silver, NJ Robert Neff 973-735-5778 robert.neff@wilsonelser.com Loch Arbour, NJ Paul Pernindola, Mayor 732-531-4740 pvf@fernicolalaw.com Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Hurricane Sandy Debris collection, OMS management, debris NOV 27,2012-DEC 18, reduction, haul off and disposal. 2012 6,329 cubic yards $198,704 Hurricane Sandy Site management, reduction and haul out of disaster DEC 12, 2012 -JAN 4, debris. 2013 $95,418 Hurricane Sandy Debris collection, hazardous tree removal, and JAN 31, 2013-JAN 31, disposal. 2013 134 cubic yards $8,895 Hurricane Sandy Debris collection, hazardous tree removal NOV 18, 2012-DEC 7, 2012 7,850 cubic yards $193,260 Hurricane Sandy Collected vegetative debris and transported it to NOV 28,2012 -DEC 17, OMS 2012 68,654 cubic yards $1,458,538 Hurricane Sandy Debris collection, OMS management, debris DEC 13, 2012-FEB 28, reduction, haul off and disposal. 2013 71,202 cubic yards $2,193,306 Hurricane Sandy Debris collection, hazardous tree removal, OMS NOV 23, 2012-JAN 31, management, debris reduction, haul off and disposal. 2013 102,393 cubic yards $5,542,648 Hurricane Sandy Debris collection, HHW collection and disposal. DEC 12, 2012-DEC 13, 2012 115 cubic yards $21,540 Hurricane Sandy Collected vegetative and C&D debris from the right NOV 30,2012 -JAN 28, of way and transported to debris management site or 2013 final disposal site. 25,038 cubic yards $533,012 Hurricane Sandy Collected, reduced, hauled off and disposed of NOV 8, 2012 -DEC 1, debris. 2012 52,563 cubic yards $1,808,040 Hurricane Sandy Collected debris from the right of way and DEC 14, 2012 -JAN 17, transported to OMS. Collected sand, screened it and 2013 transported screened sand back to the beach. 20,973 cubic yards $766,080 253 I' cl '! c' 1158 c co Client and Point of Contact Manasquan, NJ Joseph Delorio, Administrator 732-223-9530 jdeiorio@manasquan-nj.com Middletown, NJ Ted Maloney 732-615-2110 tmaloney@middletownnj.org Neptune, NJ Wayne Rode, Director of Public Works 732-775-8797 wrode@neptunetownship.org Newark, NJ Adam Cruz, Asst. Business Administrator 973-733-5319 cruzad@ci.newark.nj.us State of New Jersey Dept. of Environmental Protection Suzanne U. Dietrick, Chief 609-292..a838 Suzanne.dietrick@dep.state.ni.us Qifii{CountY;'NJ ... . ..... , C~~,;BI9Ckj;brean County ·Mininistrator ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project ,I;)escription Hurricane Sandy Debris collecti~n including eWaste, white goods, NOV11, 2012 -DEC 13, C&D and vegetation. Operated DMS and performed 2012 haul out and disposal. 100,261 cubic yards $3,864,120 Hurricane Sandy Collected debris from the right-of-way including NOV 15, 2012 -JAN 4, vegetation and C&D. Managed two DMS sites. 2013 346,904 cubic yards $9,490,950 Hurricane Sandy Collected disaster generated debris from the ROW NOV 15, 2012 -DEC 30, and operated a debris management site. 2012 54,897 cubic yards collected $1,767,013 Hurricane Sandy Hazardous tree removal, debris reduction, haul out JAN 4, 2013-FEB 28, and disposal. 2013 9736 cubic yards $322,763 Hurricane Sandy Sunken and submerged vessel recoverylremoval, FEB 1, 2012-FEB 28, vessel aggregation site operations. 2013 42 vessels $338,072 .) 1'"C;aoeSancw .. R0Wclel)ri~f~~oval, m~f18gement,(lnd disposal. } ".Y2012.·M~R2013 Haz~l'dou§tree rElrnovaland storm drain clearing. j32~929.2147 . " .' c. ',.1 ;325;876cobIC yards Dl\1So~rationsir'l multiple lOcations .. cbioek@co.ocean.nj.us ,', $67;000;000 ' , ,. The following 12 projects with an (*) next to the jurisdiction identifies projects that were conducted under the Ocean County, NJ contract, but were assigned separate AshBritt Municipal Operations Managers. Brick, NJ * Hurricane Sandy Debris collection including vegetation, C&D, E- Glenn Campbell, Public Works Mgr. NOV 10, 2013-APR 11, wastes and HHW Hazardous tree removal. DMS 732-451-4060 2013 management, debris reduction, haul off and disposal. gcampbell@twp.brick.nj.us 293,808 cubic yards Sand screening. Stump removal. $13,046,687 OceanTWP, NJ* Hurricane Sandy Debris collection, including HHW, DMS Diane Ambrosio, Town Clerk DEC 6, 2012-JAN 31, management, debris reduction, haul off and disposal. 609-693-3302 2013 clerk@townshipofocean.org $454,385.41 Lakewood, NJ * Hurricane Sandy Debris collection, hazardous tree and stump Michael Muscillo, Municipal Mgr. DEC 18, 2012-FEB 28, removal, DMS management, debris reduction, haul 732-364-2500 2013 off and disposal. 84,799 cubic yards $4,182,679 Lavallette, NJ * Hurricane Sandy Debris collection including vegetation, C&D, E- Chris Parlow, Borough Administrator NOV 17, 2012-MAR 23, wastes and HHW. DMS management, debris 732-232-2094 2013 reduction, haul off and disposal. Sand screening. cparlow@lavalletleboro.com 167,318 cubic yards $8,641,131 Client References & Past Performance 254 P .\ \" 1159 Client and Point of Contact Long Beach, NJ * Joe Mancini, Mayor 609-361-1000 ext. 6689 Manchester, NJ * Arthur Abline, Emergency Man~gement Coordinator 732-657-2009 ext. 4604 AAbline@manchestertwp.com Mantoloking, NJ * Stacy Ferris, Detective, Office of Emergency Management 732-631-1581 mantolokinQoem 1 (1i2inbox.com Seaside Heights, NJ * John.A. Camera, Administrator 732-798--9100 johncatnera@hotmail.com Seaside Park, NJ * Robert Matthies, Mayor 732-793-3700 mayormatthies@seasideparknj.org Ship Bottom, NJ * Richard Bethea, Borough Administrator 609-494-2171 SBadmin@comcast.net Stafford, NJ * James Moran, Administrator 609-597-1000 ext. 8559 jmoran@twp.stafford.nj.us Toms River, NJ * Lou Amoruso, Director or Public Works 732-341-1000 ext. 8211 lamoruso@tomsrivertownship.com Ocean Gate, NJ Paul Kennedy, Mayor 732-678-7432 ogmayor@verizon.net OceanTWP, NJ William McMahon, Director of Public Works 732-531-5198 wmcmahon@oceantwp.org Old Bridge, NJ Beth Cunningham 732-721-5600 bcunningham@oldbridge.com Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Hurricane Sandy Debris collection including HHW. Operated OMS NOV 20, 2012-JAN 30, and performed haul out and disposal. 2013 147,730 cubic yards $5,665,066 Hurricane Sandy Debris collection, hazardous tree removal, OMS DEC 10, 2012 -JAN 31, management, debris reduction, haul off and disposal. 2013 23,855 cubic yards $2,092,511.00 Hurricane Sandy Debris collection including C&D, vegetation, white NOV23, 2012 -FEB 28, goods and HHW. OMS management, debris 2013 reduction, haul out and disposal. 100,261 cubic yards $3,864,120 Hurricane Sandy Debris collection, DMS management debris NOV 21, 2012-JAN 31, reduction, haul out and disposal. Sand saeening. 2013 25, 233 cubic yards $847,604 Hurricane Sandy Debris collection, OMS management, debris NOV 29, 2012-JAN 31, reduction, haul out and disposal. 2013 36,220 cubic yards $1,048,125.50 Hurricane Sandy Debris collection, OMS management, debris NOV 20, 2012-JAN 31, reduction, haul out and disposal. 2013 40,831 rubic yards $1,112,692 Hurricane Sandy Debris collection including vegetation, C&D, HHW, NOV 25, 2012-JAN 31, and eWaste. OMS management, debris reduction, 2013 haul out and disposal. 156,142 cubic yards $4,428,388 HulTicane Sandy Debris collection including vegetation, C&D, white NOV 20, 2012-APR 28, goods (including Freon extraction). Hazardous tree 2013 removal. DMS management, debris reduction, haul 458,246 cubic yards out and disposal. $14,604,581 Hurricane Sandy Emergency road clearance. Debris collection, OMS NOV 6, 2012-NOV 30, management, debris reduction, haul off and disposal. 2012 10,484 cubic yards $394,335 Hurricane Sandy Collected debris, removed hazardous trees and DEC 21, 2012 -DEC 30, hauled off material. Monmouth County 2012 1,324 cubic yards $293,260 Hurricane Sandy Debris collection including vegetation, C&D and NOV 23,2012 -DEC 18, HHW. Managed OMS and provided haul out and 2012 disposal. 3,143 cubic yards $147,268 255 P d ,! c' 1160 c 0; . Clierit and Point of Contact Point Pleasant Beach, NJ Christine Riehl Administrator 732-892-1118 criehl@pointbeach.org Princeton, NJ Thomas Crochet, Assistant Superintendent of Public Works 609-688-2566 tcrochet@princetonnigov Readington, NJ Scott Jesseman, Director of Public Works 908·534-4051 Dpw_sj@readingtontwp-nj.org Red Bank, NJ Stanley Sickels, Administrator 732-530-2773 ssickels@redbanknj.org Roselle,NJ Magreta Morgan 908-245-5600 Mmorgim@boroughofroselle.com Roselle Park, NJ Vincent Cahill 908-245-7676 vcahill@rosellepark.net Rumson,NJ Thomas Rogers, Borough Administrator 732-842-3300 trogers@rumsonnj.gov Sayreville, NJ Dan Frankel, Business Administrator 732-390-7071 dfrankel@sayreville.com Scotch Plains, NJ Ray Peoria, Public Works Director 908-413-1983 rpoerio@scotchplainsnj.com Sea Bright, NJ Mark Philpot Emergency Management Director 732-842-0099 mphilpot36@yahoo.com Sea Girt, NJ Jared McKittrick 732-449-9433 jmckittrick@seagritboro.com Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Eveot & Contract Details Project Description Hurricane Sandy Debris coUection including vegetation, C&D, HHW, NOV18, 2012 -JAN 18, eWaste and white goods. Sand screening mission 2013 with 21,601 cubic yards transported and screened. 85,541 cubic yards $1,922,264 Hurricane Sandy Collected vegetative debris from the right-of-way. NOV 20,2012 -DEC 14, 2012 18,885 cubic yards $390,955 Hurricane Sandy Collected vegetative material on the ROW, Managed DEC 3, 2012 -DEC 20, DMS, hauled out and disposed of debris. 2012 95,471 cubic yards $2,959,138 Hurricane Sandy Debris collection, DMS management, debris NOV 18, 2012 -NOV 27, reduction, haul out and disposal 2012 6,333 cubic yards $186,720 Hurricane Sandy Collected vegetative debris from the ROW, operated NOV 25, 2012 -DEC 7, a OMS, removed hazardous trees and stumps. 2012 5/835 cubic yards $287,183 Hurricane Sandy Hazardous tree removal, DMS management, debris JAN 28, 2013-MAR 12, reduction, haul out and disposal. 2013 2650 cubic yards $91,611 Hurricane Sandy Debris collection, DMS management, debris NOV 9, 2012-NOV 26, reduction, haul out and disposal. 2012 64,724 cubic yards $1,785,952 Hurricane Sandy Debris collection, white good collection, OMS NOV 30, 2012-JAN 11, management, and debris reduction. 2013 27,768 cubic yards $700,753 Hurricane Sandy Cutting and removal of 91 hazardous stumps MAR 20, 2013-APR 15, including backfill of voids. 2013 $5,556.25 Hurricane Sandy Collected vegetative and C&D debris from the right NOV 16, 2012 -JAN 10, of way. Relocated sand. Collected eWaste. 2013 42,379 cubic yards $2,065,754 Hurricane Sandy Removed vegetative debris and hazardous stumps NOV 17, 2012 -DEC 12, from the right of way and processed the material at a 2012 DMS. 4,575 cubic yards $192,027 256 [) il c.' L' 1161 Client and Point of Contact Tewksbury, NJ Hayden Hull, Superintendent Public Works 908-439-0022 hahull@tewksburytwp.net Tinton Falls, NJ Gary Geble, Director of Public Works 732-542-3400 'ntontalls.com Ventnor, NJ David Smith, Supervisor of Public Works 609-823-7935 dsmith@ventnorcity.org Weymouth, NJ Ron Carroll, Public Works Director 609-476-2102 wtdwp@verizon.net Bethany, CT Rod White, Fire Marshal 203-509-3883 firemarshal@bethany-ct.com Branford, CT Art Baker, Director of Public Works 203-488-4156 abaker@branford-ct.gov State of Connecticut Judy Pahl, Public Assistance Deputy Director 860-256-0877 judy.pahl@ct.gov Fairfield, CT Scott Bartlett, Director of Public Works 203-256-3176 sbartlett@town.fairfield.ct.us Greenwich, CT James Michel, Chief Engineer 203-622-7813 james.michel@greenwichct.org Milford,CT Bruce Kolwitz, Director of Public Works 203-783-3269 bkolwicz@Ci.milford.ct.us New London, CT Tim Hanser, Director of Public Works 860-447-5250 thanser@ci.new-Iondon.ct.us Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Conlract Details Project Description Hurricane Sandy Collected vegetative debris and removed hazardous DEC 10, 2012 -JAN 24, trees from the ROW. Reduced debris at OMS, 2013 hauled it off and disposed of it. 43,318 cubic yards $2,307,849 Hurricane Sandy Vegetative debris reduction, haul out and disposal DEC 7, 2012 -MAR 4, 2013 $238,975 Hurricane Sandy Debris collection including vegetation, C&D, HHW, NOV 07, 2012-NOV 30, and eWaste and disposal. 2012 3,045 tons $672,620 HUrricane Sandy Debris collection. NOV 20, 2012-NOV 30, 2012 13 tons $1,407 Hurricane Sandy Removed vegetative debris from the ROWand NOV 9,2012 -DEC 1, reduced it at a OMS. 2012 2,913 cubic yards $80,587 HUrricane Sandy CoUected vegetative debris from the right~-way and NOV 9,2012 -NOV 16, transported to DMS. 2012 4,840 cubic yards $102,862 Hurricane Sandy Provided emergency roadway clearance and support OCT 30,2012 -DEC 3, to state and CTDOT. Assisted state museum with 2012 debris clearance and hazardous tree removal. Hourly work and other support $344,942 Hurricane Sandy Collected debris from the ROW including vegetative, NOV 5, 2012 -DEC 14, C&D, eWaste, HHW and white goods. Managed 2012 DMSsite. 16,815 cubic yards $488,781 Hurricane Sandy Collected vegetative debris from the ROWand NOV13, 2012 -DEC 4, transported it to the OMS. 2012 6,871 cubic yards $145,959 Hurricane Sandy Reduction and haul out of vegetative material. DEC18, 2012 -DEC 19, 2012 $34,250 Hurricane Sandy Debris collection and direct haul to final disposal site. NOV 9,2012 -NOV 14, Collected and transported sand. 2012 1,756 cubic yards $61,558 257 I) cI g c 1162 Client and Point of Contact Weston,CT Sergeant Ferullo 203-222-2672 mferullo@westonpolice.com Woodbridge, CT Warren Connors, Director of Public Works 203- 389-3421 wconnors@ci.woodbridge.ct.us Fairfax County, VA Dennis Batts, Chief of Solid Waste 703-324-5057 dennis.batts@fairfaxcounty.!:jov City of Alexandria, VA Yon Lambert, Director of Public Works 703-706-3940 Yon.lambert@alexandriava.gov City of Baltimore, MD Eric Dihle, City Arborist 410-396-6110 erik.dihle@baltimorecity.gov New York, NY Robert Cleary Assistant Commissioner / ACCO, Citywide Purchasing 212-386-0228 rcleary@dcas.nyc.gov Live Oak, FL Robert Farley, City Administrator 386-362-2276 farley@cityofliveoak.om Fairfax, VA Ken Rudnicki, Emergency Manager 703-385-4846 krudnick@fairfaxva.gov Fairfax County, VA Dennis Batts, Chief of Solid Waste 703-324-5057 Dennis.batts@fairfaxcounty.gov Margate, FL Sam May, Director of Public Works 954-972-6454 smay@margatefl.com Woodbury, CT Gerald Stomski, First Selectman 201-263-2141 wdbysel@woodburyct.om Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Humcane Sandy Collected vegetative debris on the ROW and hauled NOV 6,2012 -DEC 1, directly to the final disposal site. 2012 4,605 cUbic yards $129,998 Hurricane Sandy Reduced vegetative debris at DMS and hauled out to NOV 28,2012 -DEC 3, FDS. 2012 2,278 cubic yards $120,114 Hurricane Sandy Provided Emergency Road Clearance Operations NOV 2, 2012 -NOV 5, and ROW debris removal. 2012 $29,325 Hurricane Sandy Provided Emergency Road Clearance Operations OCT 30,2012 -NOV 2, 2012 $11,812 Hurricane Sandy Provided Emergency Road Clearance Operations OCT 30, 2012 -NOV 2, 2012 $72,700 Hurricane Sandy Provided equipment rental of vehicles, light towers, NOV 2012 -MAR 2013 boilers, and generators. Removal of 74 sunken $4,000,000 vessels including operation of the vessel aggregation area. Wrecker, inventory and storage services provided for 3,503 stray and abandoned vehicles. Tropical Strom Debby Collection and transport of construction and JUL 24 -SEP 07, 2012 demolition material generated as a result of flooding 4975 cubic yards of residential homes from storm from the ROW to the $41,148.21 final diSQOSallocation. Severe rainstorm Following a severe rainstorm (derecho), collected JUL 1,2012 -JUL 6, 2012 and disposed of debris by the hour. Debris removal $37,532 Severe rainstorm Following a severe rainstorm (derecho), collected JUL 27, 2012 -AUG 8, and disposed of debris by the hour. 2012 Debris removal $143,891 Hurricane Wilma Waterway debris removal, transportation and MAR 2012 disposal. Debris removal from waterway $254,763 Hurricane Irene Debris removal from Pomperaug River, transport and OCT 26, 2011 -OCT 31, disposal. NRCS project. 2011 $29,965 258 I' ,I '! l' 1163 Judy Pahl,· Emergency M~nagementPrograrn Specialist; 86()"256-0877 judy.pahl@ct.9QV Berlin, CT' Art Simonian, Director of Public Works 860- 828-5143 asimonian@town.berlin.ct.us Bristol, Sheree Gomeault 860-584-6102 shereegomeault@ci.bristol.ct.us Danbury, CT' Paul Estefan Director of C/P 203-948-3769 p.estefan@danbury-ct.gov East Granby, CT* Jim Hayden, First Selectman 860-653-2576 jimh@egtownhall.com Ellington, CT' Tim Webb, Director of Public Works 860-870-3140 twebb@ellington-ct.gov Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES CT Severe Storm DEC 11, 2011-JAN 28, 2012 12,083 cubic yards 259 Hazardous tree removal and ROW debris collection. Right of way vegetation collection, DMS management, debris reduction, haul out and disposal. Hazardous tree and hanger removal. Debris collection, DMS management, debris reduction, haul off and disposal. Debris collection and transportation. DMS management and debris reduction. Vegetative debris collection, transportation and reduction. I' .1 !,' c 1164 Client and Point of Contact Enfield, CT* Dave Tuttle, Director of Public Works 860-763-7524 dtuttle@enfield.org Hartford, CT* Jack Hale, Park Operations Manager 860-757-4979 Halej002@hartford.gov Manchester, CT* Ken Longo, Superintendent of Field Services 860-930-3963 klongo@manchesterct.gov New Milford, CT* Mike Zarba, Director of Public Works 860-355-6040 mzarba@newmilford.org Newington, cr Tom Molloy, Highway Superintendent 860-883-3367 tmolloy@newingtonct.gov Plymouth, CT* Tony Lorenzetti, Director of Public Works 860- 585-4029 alorenzetti@plymouthct.us South Windsor, CT* Jeff DoolitHe, Town Engineer 860-644 2511 Jeffrey.doolitHe@southwindsor.org Suffield, CT* John Cloonan, Director of Public Works 860-668-3890 jcloonan@suffieldtownhall.com Vernon, CT· Robert Kleinhans, Director of Public Works 860-870-3500 rkleinhans@vemon-ct.gov West Hartford, CT* John Phillips, Director of Public Works 860-748-0280 johnp@westhartford.org Windsor Locks, CT* Scott Lappen, Director of Public Works 860-558-7476 slappen@wlocks.com Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details ProjeclDescription CT Severe Storm Debris collection from right of way, DMS NOV 18, 2011 -DEC 17, management and debris reduction. 2011 189,079 cubic yards $5,151,237 CT Severe Storm Debris collection, hazardous tree removal, DMS NOV 3, 2011-JAN 11, management, debris reduction, haul out and 2012 disposal. 99,314 cubic yards $5,057,914 CT Severe Storm Vegetative debris collection from ROW, site NOV 8,2011 -DEC 21, management debris reduction, haul off and disposal. 2011 167,984 cubic yards $4,718,661 CT Severe Storm Debris collection, DMS management, debris NOV 12, 2011 -DEC 8, reduction, haul off and disposal. 2011 32,930 cubic yards $875,576 CT Severe Storm Vegetative debris removal, debris reduction, haul off NOV 8, 2011 -NOV 22, and Clisposal. 2011 41,834 wbic yards $1,256,907 CT Severe Storm Vegetative debris collection from right of way. NOV 22,2011 -DEC 11, 2011 9,453 cubic yards $200,835 CT Severe Storm Vegetative debris collection, debris reduction via NOV 11, 2011 -DEC 23, grinding, haul off and disposal. 2011 234,795 cubic yards $7,352,033 CT Severe Storm Vegetative debris collection, debris reduction and NOV 16, 2011 -NOV 28, OMS management. 2011 32,561 cubic yards $1,059,859 CT Severe Storm Debris collection, site management, debris reduction, NOV 9, 2011 -DEC 3, haul off and disposal. 2011 80,211 cubic yards $2,618,960 CT Severe Storm Hazardous tree and hanger removal. Vegetative NOV 3,2011 -DEC 8, debris collection, Managed two OMS sites, reduced 2011 debris via grinding, hauled off debris and disposed of 338,489 cubic yards reduced material. $10,564,936 CT Severe Storm Vegetative debris collection, DMS management, haul NOV 28,2011 -MAR 13, out and disposal. 2012 58,129 cubic yards $1,152,524 260 f'd'! c: 1165 c " Client and Point of Contact Windsor Locks School District, CT* Steve Mills, Director of Facilities 860-292-5711 smills@wlps.org ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES & Contract Details Project Description Right-of-way debris collection and hazardous tree removal. The Below jurisdictions denoted with an (*) utilized our State of Massachusetts Contract: #HLS03 in response to the MA Severe Storm & Snowstorm Event. Agawam, IIA* Chris Golba, Director of Public Works 413-786-0404 cgolba@agawam.ma.us Chicopee, MA* Stan Kulig, Director of Public Works 413-575-9695 skulig@chicopeema.gov Holland,MA* Jim Wettlaufer, Chairman of Selectmen 413-427-3417 selectmen@townofholland.nexcommail.com Client References & Past Performance IIA Severe Stann & ROW debris removal, management, and disposal. Snowstonn Hazardous tree removal and DMS operations. NOV 18, 2011-JAN 19, 2012 160,175 cubic yards MA Severe Storm & Snowstorm NOV 7,2011 -DEC 6, 2011 160,832 cubic yards 2 MA Severe Stann & Snowstonn NOV 14, 2011 -DEC 14, 2011 15,147 cubic yards 261 ROW debris removal, management, and disposal. Hazardous tree removal and DMS operations. ROW debris removal, management, and disposal. Hazardous tree removal and OMS operations I) .1 '!-c: 1166 Client and Point of Contact Holyoke, MA* William Fuqua; General Superintendent 413-322-5645 fuquaw@ci.holyoke.ma.us Lancaster, MA* Orlando Pacheco; Town Administrator 978-365-3326 opacheco@lancasterma.net Longmeadow, MA * Chad Thompson; Director of Procurement 413-565-4136 cthompson@longmeadow.org Ludlow,MA* Paul Dzubek; Director of Public Works 413-583-5625 pdzubek@lUdlow.ma.us Lunenburg, MA* Jack Rodriquez; Director of Public Works 508-331-5155 jrodriquenz@lunenburgonline.com Monson,MA* John Morrell; Highway Supervisor 413-267-4135 Northborough, MA* Kimberly Hood; Asst. Town Administrator 508-393-5041 khood@town.northborough.ma.us Palmer, MA* Charles Blanchard; Town Manager 413-283-2603 townmgr@tQwnofpalmer.com Southwick, MA * Karl Stinehart; Chief Administrative Officer 413-569-5995 kstinehart@southwickma.net Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations NOV 8, 2011 -DEC 9, 2011 87,377 cubic yards $3,872,491 MA Severe Stonn & ROW debris removal, management, and disposal. Snowstonn Hazardous tree removal and OMS operations. DEC 1, 2011 -DEC 15, 2011 17,000 rubic yards $n3,029 MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations. NOV 2, 2011 -JAN 9, 2012 279,136 cubic yards $11,124,023 1M Severe Stonn & ROW debris removal, management, and di$posal. SRowstonn Hazardous tree removal and OMS operations. NOV7, 2011 -DEC 12, 2011 85,130 CUbic yards $3,239,752 MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations. DEC 2,2011 -DEC 15, 2011 19,318 cubic yards $627,553 MA Severe Storm & ROW debris removal, management, and disposal. Snowstonn Hazardous tree removal and DMS operations. NOV 18, 2011 -DEC 9, 2011 34,393 cubic yards $2,704,413 MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations. NOV 30,2011 -DEC 7, 2011 2,497 cubic yards $260,087 MA Severe Stonn & ROW debris removal, management, and disposal. Snowstonn Hazardous tree removal and OMS operations. NOV 14, 2011 -DEC 12, 2011 55,201 rubic yards $2,317,021 MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations. NOV 16, 2011 -DEC 5, 2011 45,355 cubic yards $1,826,726 262 P .1 ,~,; 1167 ClieotandPoint of Contact Springfield, MA * Chris Cignoli; City Engineer 413-750-2808 ccignoli@Springfieldcityhall.com Sturbridge, MA* Shaun Suhoski; Town Administrator 508-347-2500 ssuhoski@town.sturbridge.ma.us Wales,MA* JeffVatnais; Town Administrator 413-245-7571 seIect@townofwales.net Ware, MA* Thom Martens; Director of Public Works 413-967-9620 tmartens@townofware.com Warren, IIA* Bob Souza; Selectman .774-200-1678 West Springfield, MA* Mike Pattavina; Waste Management Coordinator 413-263-3234 mpattavina@west-springfield.ma.us Wilbraham, MA* Ed Miga; City Engineer 413-544-1075 emiga@wilbraham-ma.gov Springfield. MA* Pat Sullivan, Executive Director of Parks & Recreation 413-787-6444 psullivan@cityofspringfield.com Springfield College, Springfield, MA * John Mailhot; V.P. of Administration and Finance 413-748-3145 jmailhot@Spfldcol.edu Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description MA Severestonn & Emergency Road Clearance. ROW debris removal. Snowstonn management. and disposal. Hazardous tree removal NOV 2.2011 -MAR 15. and DMS operations. 2012 522.664 cubic yards $25.671.027 MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations. NOV 5,2011 -NOV 21, 2011 18,629 cubic yards $1,405,221 MA Severe Stonn & ROW debris removal. management and disposal. Snowstonn Hazardous tree removal and DMS operations. NOV 28. 2011 -DEC 3. 2011 3.003 cubic yards $261.961 MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations. NOV 21,2011 -DEC 9, 2011 27,942 cubic yards $866,437 IIA Severe Stonn & ROW debris removal. management. and d'lSposai. Snowstonn Hazardous tree removal and OMS operations . DEC 5. 2011 -DEC 7. 2011 2.908 cubic yards $409.923 MA Severe Storm & ROW debris removal, management, and disposal. Snowstorm Hazardous tree removal and DMS operations. NOV 5, 2011 -DEC 8, 2011 123,752 cubic yards $4,930,034 MA Severe Storm & ROW debris removal. management. and disposal. Snowstonn Hazardous tree removal and OMS operations. NOV 9. 2011 -DEC 9. 2011 108.993 cubic yards; $4.635,738 MA Severe Storm & ROW debris removal, management, and disposal for Snow Storm Parks Department. Hazardous tree removal and JUL 3, 2012 -JUL 31, OMS operations. Debris existed long after the event 2012 occurred and AshBritt was brought in to do final $784,236 cleanup and debris removal. MA Severe Storm & ROW debris removal. management. and disposal. Snowstonn Hazardous tree removal and OMS operations. Debris MAR 28. 2012 -MAY 7. existed long after the event occurred and Ash Britt 2012 was brought in to do final cleanup and debris 7.822 cubic yards removal. $942.605 263 r .l ""' 1168 c " Client and Point of Contact Brookfield, CT Ralph Tedesco, Director of Public Works 203- 775-7318 rtedesco@brookfieldct.gov Fairfield, CT Scott Bartlett, Director of Public 203-256-3176 WorkssbarUett@town.fairfield.ct.us State of Connecticut Judy Pahl, Public Assistance Deputy Director 860-256-0877 judy.pahl@ct.gov State of Massachusetts David Mahr, Capital Budget Director (508)820-2017 david.mahr@state.ma.us Chesapeake, VA Jeffrey Paul Morse, Director of Public Works 757 -382-6272 jmorse@cityofchesapeake.net Emporia, VA Ken Ryals, Emergency Services Director 434-634-5788 k.ryals@ci.emporia.va.us Chesapeake, VA David Thompson, Waste Management Administrator 757 -382-3439 dthompson@cityofchesapeake.net Springfield, MA AI Chwalek, Public Works Director 413-787-6224; achwalek@sprinQfieldcitvhall.com Monson, MA John Morrell; Highway Supervisor 413-267-4135 Wilbraham, MA Ed Miga; City Engineer 413-544-1075 emiga@wilbraham-ma.gov Floyd County, GA Michael Skeen, Director of Public Works (706) 236-2476 skeenm@floydcountyga.org Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project .Description Hurricane Irene Right of way collection and direct haul to final OCT 26,2011 disposal site. 1,273 cubic yards $45,655 Hurricane Irene Right-of-way debris collection and direct haul to FDS. SEP 8, 2011 -SEP 9, 2011 771 cubic yards $16,399 Hurricane Irene Roadway clearance, hazardous tree removal, debris AUG 28, 2011 -SEP 22, collection and disposal. 2011 2,603 cubic yards $377,848 Hurricane Irene Emergency Road Repairs and Debris Clearance AUG 28, 2011 -SEP 5, from roadways throughout State. 2011 Hourly work $701,608 Hurricane Irene Debris collection and hazardous tree and limb AUG 29, 2011 -SEP 30, removal. 2011 47,475 cubic yards $305,895 Hurricane Irene Debris collection and disposal. SEP 6,2011 -SEP 21, 2011 15,316 cubic yards $111,037 Tornado Debris collection and disposal JUN 10, 2011 -JUN 24, 2011 8,396 cubic yards $53,272 EF3Tomado ROW debris collection, DMS management, debris JUN 8, 2011 -SEP 2011 reduction, haul off and disposal. Multiple NRCS 163,000 cubic yards projects. ROE program managed. $7,398,536 EF3 Tornado ROW debris collection, DMS management, debris JUN 7, 2011 -July 28, reduction, haul off and disposal. Multiple NRCS 2011 projects. ROE program managed. 112,308 cubic yards $4,854,020 EF3Tomado ROW collection, DMS management, debris JUN6, 2011 -JUL 18, reduction, haul off and disposal. NRCS mission 2011 98,573 cubic yards $3,865,029 EF2 Tornado Debris collection, site management, haul off and MAY 5, 2011 -JUN 6, disposal. 2011 22,555 cubic yards $255,232 264 P d ",~ 1169 c " Client and Point of Contact . VDOT Bristol District John Watson, Operations Manager 276-971-3576 jr. watson@vdot.virginia.gov Fayetteville, NC Benny Nichols, Fire Chief (910) 433-1726 bnichols@co.fay.nc.us VDOT Bristol District Walter lawson, Purchasing Director 276-645-1672 WaIter,lawson@vdot.virginia.gov Alexandria, VA Mark Penn, Emergency Management Coordinator 703-706-3940 Mark.penn@alexandria.gov HidalgO County, TX Rolando Benavides, Deputy Emergency Management Coordinator 956-318-2615 RoIando.benavides@co.hidalgo.tx.us Bay County, FL (FL DEP) David Phillips 850-245-8952 dave.m.phillips@dep.state.f1.us Gulf County, FL (FL DEP) David Phillips 850-245-8952 dave.m.ohillips(Q}dep.state.fl.us Orange County, TX Jeff Kelly, EM Coordinator (830) 221-1108 jeffkelley@live.com Hardin County, TX Ken Pelt, County Commissioner (409) 287-3300 peltfarm@outdrs.net Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details ProjeclD*ription Tornado Collected and disposed of debris from a tornado MAY 9,2011 -JUN 22, outbreak in Washington County. 2011 80,160 ·cubic yards $135,591 EF3 Tornado City clean-up following a devastating tornado. APR 16, 2011-AUG 18, Established a local OMS, utilizing staff, 2011 subcontractors, and local personnel 142,230 cubic yards $2,500,000 IceStonn Collected and disposed of debris from ice stann in FEB 14, 2011-APR28, Dickinson County 2011 20,692 cubic yards $135,591 Straight·line Debris clearing, collection and disposal. Windstorms AUG 6, 2010 -SEP 13, 2010 Hourly work $447,572 2010 Flooding of the Rio Relocation of flood waters from multiple Iow-lying Grande River communities throughout the County. Utilization of JUL 1,2010-JUL9,2010 Super Vac Trucks and Pumps. $614,400 BP Oil Spill Staging, deployment, maintenance, repair and JUN 102010 -JUN 30, removal of approximately 95,000 linear feet of oil 2010 deflection boom. $10,081,385 BPOiI Spill Staging, deployment, maintenance, repair and JUN 10,2010 -JUN 30, removal of approximately 11,000 linearfeet of oil 2010 deflection boom. $1,261,392 Experience Past (6) Years Hurricane Ike AshBritt collected, processed and disposed of SEP 14, 2008 -FEB 10, approximately 620,000 cy of disaster debris, utilizing 2009 multiple local subcontractors. Debris collected within 620,000 cubic yards the county was temporarily stored and processed at $16,400,000 multiple Ash Britt established local TDSR sites, which also processed debris brought in by outside contractors. Provided restoration services to 17 government buildings. Hurricane Ike AshBritt supplied emergency power generation SEP 16, 2008 -NOV 8, immediately following the hurricane. Provided 2008 emergency debris clearance. Provided eligible debris 337,000 cubic yards collection, removal, temporary storage, $4,500,000 management, reduction by grinding and burning and lawful disposal. Overall, we collected approximately 6,400 loads of debris utilizing over 130 hauling vehicles. 265 I' d g c' 1170 c c Cliel1l and Point of Contact Galveston, TX Charlie Kelly, EMC (409) 765-3725; kellycha@cityofgalveston.org Pasadena, TX Robin Greene, Director of Public Works (713) 475-7835 rgreen@ci.pasadena.tx.us Sour Lake, TX Larry Saurage, City Manager (409)287-3573 Isaurage@cmaaccess.com Kountze, TX Kimberly Haines, CS (409) 246-3463 Brazoria, TX Teresa Borders, City Manager (409) 656-8591 citymanager@cityofbrazoria.org Lumberton, TX Steve Clark -City Manager (409) 755-3700; steve@cityoflumberton.com Jersey Village, TX Michael Brown, Public Works Director (713) 466-2107 mbrown@ce.jersey-village.tx.us Beaumont, TX Sgt. Tim Ocnsachek, EC 409-466-5117 tocn aschek@ci.beaumont.tx.us Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Hurricane Ike AshBritt supplied eligible debris collection, removal, OCT 1, 2008 -OCT 26, temporary storage, management, reduction and 2008 lawful disposal. Work consisted of handling over 330,000 cubic yards 11,000 White Goods, of which 4,300 required Freon $12,136,631 Extraction and 4,800 required decontamination owing to putrescent food and other substances. Also collected and processed over 2,200 E-waste units and over 195,000 pounds of household hazardous waste. Extra diligence had to be performed during . recovery operations owing to the high number of historic structures severely damaged in the City. Overall, we collected approximately 7,500 loads of debris utilizing140 hauling vehicles. Hurricane Ike AshBritl collected, processed and disposed of SEP 15, 2008 -OCT 26, approximately 428,000 cy of disaster debris, utilizing 2008 multiple local subcontractors for Pasadena, TX. 428,000 cubic yards Debris collected within the City was temporarily $4,500,000 stored and processed at multiple AshBritl established local OMS sites. Hurricane Ike Provided emergency debris clearance. Provided SEP 17, 2008 -OCT 19, eligible debris collection, removal, temporary 2008 storage, management, reduction by grinding and 27,200 cubic yards burning and lawful disposal. Overall, we collected $290,000 approximately 450 loads of debris utilizing 22 hauling vehicles. Hurricane Ike Provided emergency debris clearance. Provided SEP 16, 2008 -OCT 16, eligible debris collection, removal, temporary 2008 storage, management, reduction by grinding and 10,100 cubic yards burning and lawful disposal. Overall, we collected $137,000 approximately 215 loads of debris utilizing 10 hauling vehicles. Hurricane Ike Provided eligible debris collection, removal, SEP 16, 2008 -OCT 15, temporary storage, management, reduction by 2008 grinding and lawful disposal. Overall, we collected 15,500 cubic yards approximately 300 loads of debris utilizing 15 hauling $245,000 vehicles. Hurricane Ike AshBrit! supplied emergency power generation. SEP 14, 2008 -OCT15, Provided emergency debris clearance. Provided 2008 eligible debris collection, removal, temporary 65,100 cubic yards storage, management, reduction by grinding and $725,000 burning and lawful disposal. Overall, we collected approximately 1,610 loads of debris utilizing 35 hauling vehicles. Hurricane Ike AshBritt collected, processed and disposed of SEP 16, 2008 -OCT 1, approximately 38,000 cy of disaster debris, utilizing 2008 multiple local subcontractors for Jersey Village, TX. 38,000 cubic yards Debris collected within the Village was temporarily $500,000 stored and processed at an Ash Britt established local DMSsite. Hurricane Ike Supplied 7 emergency power generators SEP 12, 2008 -OCT 1, immediately following hurricane. 2008 $260,000 266 r ,[ <:, 1171 c c CI~ and Point of Contact Victoria, TX David Martyn, City Commissioner 361-575-0651 dmartyn@victoriatx.orQ Wharton County, TX Andy Kirkland, EC 979-532-2541 andy.kirkland@co.wharton.tx.us Bridge City, TX Jerry Jones, EC 409-626-1723; jjones@bridgecitytex.com Vidor, TX Ray Mosely, EC 979-798-91351 rmoseley@vidorisd.org Rose Hill Acres, TX Nannette Knight, Mayor 409-755--7160; mystormyknight@yahoo.com Nome, TX David Studdert, EC 409-656-0946 davidstuddert(Q2hotmail.com Hidalgo County, TX Raul Lozano, Administrative Director (956) 975-8044 raul.lozano@hidalgocountyjudge.com Plantation, FL Frank DeCelles, Public Works Director 954-452-2536 FDeCelles@plantation.org Boca Raton, FL Judy Ahem, Operations Manager (561) 416-3384 jahem@ci.boca-raton.fl.us Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description . Hurricane Ike Supplied 5 emergency power generators and 200 SEP 10, 2008 -SEP 24, cots directly following hurricane. 2008 $235,000 Hurricane Ike Supplied emergency power generation immediately SEP 10, 2008 -SEP 24, following hurricane. 2008 $25,000 Hurricane Ike Supplied emergency power generation, fuel and SEP 14, 2008 -SEP 30, pumping services, as well as mobile sleeper units, 2008 showers, a mobile command center and an aviation $573,000 trailer immediately foliowinQ hurricane. Hurricane Ike Supplied emergency power generation and mobile SEP 14,2008 -OCT 5, shower units immediately following hurricane. 2008 $171,000 Hurricane Ike Provided emergency debris clearance. Provided SEP16, 2008 -SEP 16, eligible debris collection, removal, temporary 2008 storage; management, reduction by grinding and 7,900 cubic yards buming and lawful disposal. Overall, we collected $131,000 . approx. 157 loads of debris utilizing 9 hauling vehicles. Hurricane Ike Supplied emergency power generation immediately SEP 14, 2008 -SEP 28, following landfall of hurricane Ike. 2008 $48,000 Hunic:.-.e Dolly AshBritt collected, processed and disposed of JUL 25, 2008 -NOV 24, approximately 650,000 cy of disaster debris, utilizing 2008 multiple local subcontractors for Hidalgo County, TX 645,000 cubic yards due to Hurricane Dolly. Debris collected within the $11,600,000 county was temporarily stored and processed at multiple AshBritt established local DMS sites, which also processed debris brought in by outside contractors. Relocated approximately 350 million gallons of flood water utilizing vac trucks and hydraulic pumps. Hurricane Wilma Cut and toss, removal and disposal, and mechanical Hazardous Tree Removal dredging of hazardous trees and other debris in JUN 2006 -SEP 2006 designated areas in and adjacent to canals, and $1,209,000 other items as specified. Repair and restoration of affected areas. Hurricane Wilma AshBritt collected and processed over 640,000 cy of OCT 29, 2005 -FEB 12, disaster debris, while disposing of over 215,816 cyof 2006 reduced vegetative waste and C&D. Ash Britt 642,274 cubic yards; managed 1 DMS site. Debris was reduced by $16,900,000 grinding. Over 18,250 loads were managed for both debris collection and disposal, utilizing 172 collection trucks and 128 disposal trucks. Debris was disposed of at 2 final disposal sites. 267 P ,) ; c.' I 172 Client and Point of Contact Broward County Rahm Tewari (954) 577-2394 RTEWARI@broward.org Browanl County Facilities Department Sherrie Dunleavy 954-357-5612 sdunleavey@broward.org Broward County Highways and Bridges Department, Director 954-974-4100 lelliott@broward.org Cgllier:countyiFL ,,' ··~t'tti~&~~~a~~ri~k:~~tgov.net, Cooper City, FL Carl Miller, Director of Public Works 954-434-2300 cmiller@coopercityfl.org Coral Gables, FL Dan Keys, Director Public Services (305) 460-5130 dkeys@coralgables.com Dania Beach Leo Williams, Public Works Director 954-651-5031 Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Hurricane Wilma OCT 28, 2005 -FEB 25, 2006 204,105 cubic yards collected $28,005,753 Hurricane Wilma NOV 2005 -FEB 2006 6,594 cubic yards coIleded $589,007 Hurricane Wilma OCT 2005 -NOV 2005 26,704 cubic yards collected $481,148 Project Description AshBritl collected/hauled a combined 228,000 cyof debris for Broward County, Broward Facilities, and Broward Highways and Bridges, using 187 trucks. We also managed 2 County TDSR sites, each of which accepted debris from municipalities within the County, including debris collected from other contractors. AshBritl was responsible for processing, reducing and disposing a total of 2,393,299 cyof debris, utilizin over 450 trucks. Removed vegetative debris from Broward County facilities and transported to Broward County based DMS. Collected debris from the right of way and transported to Broward County DMS. , HlirricaneWilma A$hBrittcolleCfedan~:PrQq~~;h?7M9q9'of' OCT23,2005 ~FEB16;.Qisaster' debris .ffomtl'ie '11$(' ~~f8,OOOCUbicyardS; ·~~~~~~IJ3~f.. '~~~!:te '$24,306;000 ' ",,',' 'and C&D.AshBntt ma~-' Hurricane Wilma OCT 2005 -FEB 2006 217,464 cubic yards collected $3,659,105 Hurricane Wilma OCT 29,2005 -JAN 29, 2006 213,948 cubic yards $6,057,000 Hurricane Wilma OCT 2005 -FEB 2006 98,144 cubic yards $1,488,572 268 wa$,.n~duqed~ygrin~iRg~~~~ -,more thanM;ObOload~:~rec' '~~~::~e~~~~~:~f~~l".~,. ofat11finaldlspqsatsfte$;ril8I'lY .,_¥miCh Wers fQr 'benefioialuseapplicati6lr~tOOIlQed 'v~~tative . debris (agrioultutaland pOWer.eogEllleratidn). AshBritt also 5upplied emergericy pQ~r;·emergency containmenff6r p~troleum',r$l~ases; aildvacuum' truck servicetothe Colin. ,. Collected debris from the right of way and transported to Broward County DMS. Removed hazardous leaners and hangers. AshBritl collected and processed 213,948 cyof disaster debris, while disposing of over 56,400 cy of reduced vegetative waste and C&D. Ash Britt managed 2 DMS sites. Debris was reduced by grinding. 4,950 loads were managed for both debris collection and disposal, utilizing 55 collection trucks and 51 disposal trucks. Debris was disposed of at 2 final dis osal sites. Collected debris from the right of way and transported to Broward County DMS. r ,I g c 1173 Client and Point of Contact Davie, FL Bruce Bernard. Public Works Director 954-797-1245 Bruce_bemard@davie-fl.gov Gulfstream, FL Bill Thrasher, Administrator 561-276-5116 bthrasher@gulf-stream.org Homestead, FL Julio Brea, Public Works Director 305-224-4n2 ""'. -"-'~l .. ad.com lUI' Miami Beach, FL Fred Beckman, Director of Public Works (305) 673-7080 fbeckmann@miamibeachfl.gov Miami Beach, FL Fred Beckman, Director of Public Works (305) 67~7080 fbeckmann@miamibeachfl.gov Miramar, FL Ralph Trapani, Solid Waste Manager 954-883-6832 rtrapani@ci.miramar.fl.us Oakland Park, FL Dave Womax, Public Works Director 954-561-3280 davew@oaklandparkfl.org Oakland Park, FL Dave Womax, Public Works Director 954-561-3280 davew@oaklandparkfl.org Parkland, FL Jim Berkman (954) 757-4121; jberkman@cityofparkland.org Plantation, FL Frank DeCelles, Director of Public Works (954) 452-2536 fdecelles@plantation.org Port Sl Lucie, FL Larry Nadeau (n2) 871-5104 LNadeau@cityofpsl.com Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project .Description Hurricane Wilma AshBritt collected -593.789 q of disaster debris. OCT 23,2005 -FEB 18, utilizing 180 trucks. Overall, 16,617 loads were 2006 managed for debris collection. Debris was stored and 593.789cy processed at AshBritt's Broward County DMS site. $8,436,000 Hurricane Wilma Collected debris from the right of way. OCT 2005 -DEC 2005 10,670 cubic yards $180,459 Hurricane Wilma Collected debris from the ROW. managed a DMS OCT 2005 -DEC 2005 and reduced debris. 78.836 cubic yards $1.788.697 Hurricane Wilma ROW debris collection including vegetative and C&D OCT 2005 -FEB 2006 material. Operated a DMS, hauled out reduced 135,825 cubic yards material and disposed of it. $5,242,664 Hurricane Wilma Waterway debris removal including vegetation, C & 2005 D and vessels following Hurricane Wilma via $331,271 mechanical dredging. Hurricane Wilma Collected debris from the right of way. NOV 2005 9,866 cubic yards $125,800 Hurricane Wilma Right of way debris collection, debris reduction, haul OCT 2005 -FEB 2006 out and disposal. 151,906 cubic yards $4,026,352 Hurricane Wilma Waterway debris removal from two waterways 2005 following Hurricane Wilma. $115,000 Hurricane Wilma AshBritt collected and processed 244,911 cyof OCT 29, 2005 -MAR 2, disaster debris, while disposing of over 62,000 cy of 2006 reduced vegetative waste and C&D. AshBritt 244,911 cubic yards managed one DMS site. Debris was reduced by $6,000,000 grinding. Over 7,240 loads were managed for both debris collection and disposal, utilizing 88 collection trucks and 68 disposal trucks. Debris was disposed of at two final disposal sites. Hurricane Wilma AshBritl collected, processed and disposed of OCT 28, 2005 -FEB, 366,551 cy of disaster debris, utilizing 160 collection 2006 trucks for the City of Plantation. 12,681 loads of 366,551 cubic yards debris were collected and hauled. Debris collected $7,274,000 within the City was temporarily stored and processed at AshBritl's Broward County DMS site. Hurricane Wilma Collected debris from the right of way and OCT 31,2005 -DEC 20, transported to a DMS. Due to citrus canker being 2005 present in the area, vehicles were sprayed upon 104,633 cubic yards arrival to the DMS. collected $2,501,663 269 r ,\ ',' e 1174 c c and Point of Contact St. Lucie County, FL John Frank, Engineering 772-462-2097 FrankJ@stlucieco.gov Sunrise, FL Richard Salamon . (954) 801-1313 rsalamon@cityofsunrise.org Weston, FL Brad Kaine, Public Works Director 954-41072691 bkaine@westonfl.org Weston, FL Brad Kaine, Public Works Director 954-41072691 Broward County, FL Peter Foye, Waste and Recycling Division (954) 765-4202 pfoye@broward.org Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Hurricane Wilma OCT 31, 2005 -JAN 11, 2006 100,481 cubic yards collected Hurricane Katrina AUG 30, 2005 -SEP 21, 2005 24,020 cubic yards 270 Project Collected debris from the right of way and transported to a OMS. Due to citrus canker being present in the area, vehicles were sprayed upon arrival to the OMS. AshBritt collected and processed 199,548 cyof disaster debris, utilizing 163 trucks. Overall, 5,609 loads were managed for both debris collection and disposal. Debris was disposed of at 3 final disposal sites. AshBritl collected, processed and disposed of approximately 244,396 cy of disaster debris, utilizing 166 collection trucks for the City of Weston. Debris collected within the City was temporarily stored and nrnr·.,,,",Qn at AshBriU's Broward OMS site. Waterway debris removal Hurricane Wilma. dC:)wntime;We also I'deiveloloed ""'o':"'i~'''. , ....... ~26 TDSRsites throl.lghpuHhe areas had collected and hauled over ·1 ;000,000 cyof debritinJessthai15weeks. Addftionaily, wei'etnoved 1 ~tons;ofplJtrefied food ,fromeommercial cold storage facilities in Orleans . Parish: In MS, we:collected,' hauJedand processed approximately 21miUi6ncubicyafds of vegetative debris and wreckage, staffing, managing and operating 52 temporary debris processing sites. Specifically, we hauled over700,OOO loads of debris, using approximately 12,400 certified operational vehicles. We employed and managed over 1,230 500 local non,nnr,ol Collected debris from the right of way in unincorporated Broward County. Operated central DMS for Broward County. I' ,\ g c 1175 Client and Point of Contact Cooper City, FL Carl Miller, Director Public Works 954-434-2300 cmiller@coopercityfl.org Coral Gables, FL Dan Keys (305) 460-5130 dkeys@coralgables.com Dania Beach, FL Leo Williams, Public Works Director 954-651-5031 lwilliams@ci.dania-beach.fl.us Davie, FL Bruce Bernard, Public Works Director 954-797-1245 Bruce~bemard@davie-fl.gov Homestead, FL Julio Brea, Public Works Director 305-224-4772 jbrea@cityofhomestead.com Miami Beach Fred Beckman, Director of Public Works. (305) 673-7080 fbeckmann@rniarnibeachfl.gov Miami Lakes Alex Rey, Town Manager 305-364-6100 Oakland Park, FL Dave Womax, Public Works Director 954-561-3280 davew@oaklandparkfl.org Plantation, FL Frank DeCelles, Director of Public Works (954) 452-2536; fdecelles@plantation.org Weston, FL Brad Kaine, Director of Public Works 954-41072691 bkaine@westonfl.org Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Hurricane Katrina Collected debris on the ROWand transported to AUG 29, 2005 -OCT 10, Broward County DMS for processing and disposal. 2005 13,315 cubic yards $286,204 Hurricane Katrina AshBritt collected and processed 152,680 cyof AUG 26, 2005 -OCT 7, disaster debris, while disposing of over 55,000 cyof 2005 reduced vegetative waste and C&D. Ash Britt 152,680 cubic yards managed 1 TDSR site. Debris was reduced by $4,450,000 grinding. Overall, over 4,002 loads were managed for both debris collection and disposal, utilizing 51 collection trucks and 29 disposal trucks. Debris was disposed of at 2 final disposal sites. Hurricane Katrina Collected debris from the right of way and AUG 29, 2005 -OCT 3, transported to Broward County DMS for reduction 2005 and disposal. 25,235 cubic yards $385,460 Hurricane Kabina Conected debris from the right of way and SEP 1, 2005-SEP 15, transported to Broward County DMS for reduction 2005 and disposal. 43;280 robic yards $549,321 Hurricane Katrina Collected debris from the right of way and SEP 6, 2005 -SEP 16, transported to DMS. Operated DMS to reduce and 2005 haul off the material. 12,834 cubic yards $273,766 Hurricane Katrina Collected debris from the ROWand transported to AUG 28, 2005 -SEP 20, DMS. Reduced debris at DMS and hauled off 2005 resulting material for disposal. 42,392 cubic yards $1,274,258 Hurricane Katrina Collected debris from the right of way and AUG 30, 2005 -SEP 3, transported directly to the final disposal site. 2005 9,097 cubic yards $105,006 Hurricane Katrina Collected debris from the right of way and AUG 29, 2005 -SEP 10, transported to DMS where material was reduced and 2005 disposed of. 9,859 cubic yards $139,386 Hurricane Katrina Collected debris from the right of way and AUG 29, 2005 -SEP 21, transported to Broward County DMS where material 2005 was reduced and disposed of. 59,084 cubic yards $843,676 Hurricane Katrina Collected debris from the right of way and AUG 30, 2005 -SEP 23, transported to debris management site. 2005 1,980 cubic yards $12,602 271 f' ,J ~ c 1176 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Client and Point of Contact Escambia County, FL Bob McLaughlin (850) 595-4946; bob_mclaughlin@co.escambia.fl.us Jefferson Panish Dino Banano 736-6615 DBonano@JeflParish.nel Escambia County, FL George Touart, County Administrator 850-595-4947 George_ Touart@co.escambia.fl.us Event & Contract Details Hurricane Dennis JUL 13, 2005 -OCT 19, 2005 699,936 cubic yards $10,400,000 Hunicane Cindy JUL 5,2005 -JUL 31, 2005 73,225 rubic yards $694,555 Hurricane Ivan 'AUG 2005 $3,500,000 Project Description AshBritl collected and processed 699,936 cy of disaster debris, while disposing of over 299,000 cy of reduced vegetative waste and C&D. AshBritl managed 3 TDSR sites. Debris was reduced by grinding and burning. Overall, 20,665 loads were managed for both debris collection and disposal, utilizing 161 collection trucks and 73 disposal trucks. Debris was disposed of at 9 final disposal sites. A significant portion of reduced vegetative debris was diverted for beneficial use. Initially provided hourly debris clearance services following landfall of Hurricane Cindy. Shifted to OMS management and debris reduction shortly thereafter. Hazardous Tree RemovallWaterway Clearing. Hazardous tree mitigation removal, loading, burning and disposal. Vegetative debris removal via mechanical, hydraulic dredging. Repair and restoration of effected areas. Escambia County, FL Hunicane Ivan Hazardous Tree RemovallWaterway Clearing. George Touart, County Administrator 2005 Cleare<hegetative debris generated from Hurricane 850-595-4947 $220,612 Ivan frOm Three Old Fannie Road Bridge, Pine George_Touart@co.escambiaJl.us Barren Creek, and Thompson Bayou via mechanical, h draulic dredin . r=~~~~~~~~--~~~~~~~~~~----~~ ~~~~~~~~~--~ ,~~m,~ij;qo~~ty, FL ' ,,' ,: 'Humcanelvah." " ' G$)rg~Tou~rti COunty Administrator , J3SP ~2,'2004 "MAY 31, , (8&9r$~5:4M7 , '",2005·· ," ',' . ' G!!O!"9ECTo9arl@co.escambia.fl.us2,356,984 Clibic ya(ds $44;000;000 ' O~~ColIntY,FL AI~~, Maintenance Operations, (941)~57f3624 ' , alan'llOIbach@chariottefl.com Client References & Past Performance 272 . di$poSaI·tJ:\acl5s.~~,(J~of~3 final disposal'SRes; Portions of redUced vegetative debris were diverted bbeneficialagriculturatuse 'and fuel source. Additionally, AshBriltprovided emergency dry-in services and rooftarping support for several Coun rties. I' cl "C' 1177 Client and Point of Contact Ol1nge County,FL Mark Massaro (407) 836-7900 . ' ilJa,j!k:rri§ssaro@ocfLnet Orlando, FL Mike Carroll (407) 246"2314 lllike.carroll@ci.orlando.fI.us Port St. Lucie, FL Larry Nadeau (772) 871-5100 Inadeau@cityofpsl,com st. Lucie County, FL Don West (772) 462-2728/1707 buchananl@stlucieco.org Fort Pierce, FL Bob Hood (772) 460-2200 bhood@city-ftpierce.com Brevard County, FL Euri Rodriguez, (321) 633-2042; euripides.rodriguez@brevardcounty.us Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details HUtticaneChartey . AUG 16, 2004-MAR 31, 2005 1,004,512 Qubic Yi:lrds $25;300,000 Hunicane Charley AUG 16, 2004 -FEB 26, 2005 404,215 cubic yards $8,800,000 Hurricane Frances SEP 6, 2004 -APR 20, 2005 533,407 cubic yards $14,400,000 Hurricane Frances SEP 6, 2004 -JAN 16, 2005 307,987 cubic yards $8,800,000 Hurricane Frances SEP 18, 2004 JAN 5, 2005 253,668 cubic yards $6,300,000 Hunicane Frances SEP 22, 2004 -NOV 30, 2004 377,560 cubic yards $8,250,000 273 Project Description AshBritt collected and. processoo"1 ,004,.512 cy of disaster debris; whiie dispOSing of~pprbximatelY 135,400 cyof re9uced vegetative waste and C&D. .AshBritt mana9eQttp'SRSitl:!s,D~bris wasfe{luced . by grindingaild c<ir'ripaQtiQn.'OVeraU: 41 ,683 'loads lNere managed forbot~c:1eb~$cOlleCti6n ~nd '. disposal, utilging;9Vei50p'Cq"~()ntrQg~~a.Il~,200 disposal tr:ucks.~bri$w~ <ti$~sed.,bf~5final disposal·.sites.~()rti9rI~9f'iMlI~ .• v~et~«ve debris were divertedfOr~erieftoia(aMcQlhlraluseandfUElI source.lnadditjon, ·~$.hari~~.nd,uctederherQency pumping. o~raijQns~~IJd.;:V~:trt,i~~t9fi~C1sin~hd ' . . ' se~rcleatin . t,;' .:~,;,,~.";~~: •• ~ .. " " .....••.. , AshBritt collected and processed 404,215 oy of disaster debris, while disposing of approximately 112,000 cy of reduced vegetative waste and C&D. AshBritt managed 3 TDSR sites. Debris was reduced by grinding, compaction and burning. Overall, 16,764 loads were managed forboth debris collection and disposal, utilizing over 350 collection trucks and 150 disposal truCkS. Debris was disposed of at 3 final disposal sites. Portions of reduced vegetative debris were diverted for beneficial a ricultural use and fuel source. AshBritt collected and processed 533,407 cyof disaster debris, while disposing of over 150,000 cyof reduced vegetative waste and C&D, AshBritt managed 3 TDSR sites, Debris was reduced by grinding, compaction and burning, Overall,18,100 loads were managed for both debris collection and disposal, utilizing over 200 collection trucks and 150 disposal trucks, Debris was disposed of at 5 final disposal sites, Portions of reduced vegetative debris were diverted for beneficial agricultural use and fuel source. Ash Britt collected 307,987 cy of disaster debris, utilizing 200 trucks. Overall, 9,239 loads were collected and hauled to 4 final destination sites. AshBritt collected and processed 253,668 cy of disaster debris, while disposing of approximately 219,609 cy of reduced vegetative waste and C&D, Ash Britt managed 3 TDSR sites. Debris was reduced by grinding and compaction. Overall, 9,027 loads were managed for both debris collection and disposal, utilizing 191 collection trucks and 120 disposal trucks, Debris was disposed of at 3 final dis osal sites, AshBritt collected 377,560 cy of disaster debris, utilizing 215 trucks. Overall, 12,687 loads were collected and hauled to 6 final destination sites. I' CI g Ie 1178 Client and Point of Contact Boca Raton, FL Judy Ahern, Operations Manager (561) 416-3384 jahern@ci.boca-raton.fl.us San Diego County, CA Tamara Ford, Purchasing (858) 694-2646 Hampton, VA Ted Henifen, Public Works Director 757-727-6346 thenifin@hrsd.com Hampton, VA Ted Henifin (757) 727-6020 thenifin@hrsd.com Chowan County, NC Patricia Madry (252) 482 4365 patty.madry@ncmail.net Edenton, NC Ann Marie Knighton (704) 866 6775 anne-marie.knighton@ncmail.net Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Hurricane Frances Ash Britt collected 151,338 cy of disaster debris, SEP 7,2004 -NOV 11, utilizing 71 trucks. 1,239 loads were collected and 2004 hauled to 2 TDSR sites. Over 5,150 cy of debris was 151,339 cubic yards disposed of using 26 trucks. $4,200,000 Fire Safety and Fuels Removal, processing and lawful disposal of Reduction/Hazard approximately 110,000 dead, dying and/or infested Mitigation trees (Bark Beetle) over a 1,500 acre area. Work 45 day project in 2005 conducted using experienced manpower and heavy $2,500,000 equipment and cranes via felling, climbing, chipping, and hauli~ to an ~oved final disposal sites. Imminent Danger Tree Project Description: Mitigation, removal and disposal Program of hazardous hanging limbs, leaning trees, tree SEP 2003 -MAR 2004 felling, stump excavation, tree and root grubbing, and $1,500,000 site restoration. Hurricane Isabel AshBritt collected and processed approximately SEP 2003 2,200,000 cy of disaster debris, while disposing of 55~,484 cubic yards over 750,000 cy of reduced vegetative waste and $23,809,544 C&D. AshBritt manag~ 1 massive TDSR site in excess of 1 00 acres. Debris was reduced by grinding, compaction and burning. OVerall,6875 loads were managed for both debris collection and disposal, utilizing over 190 collection trucks and 85 disposal trucks. In addition, Ash Britt removed over 1 ,400 hazardous trees under the imminent danger tree program, removed debris from sewers and catch basins throughout the City, provided emergency power to municipal buildings and lift stations, provided propane delivery as generator fuel the City EOC, provided technical assistance to the City as it relates to the Public Assistance Program categories A-G. Hurricane Isabel Ash Britt conducted emergency response road SEP 2003 clearance and debris collection for the County during 28,000 cubic yards the 70 hour emergency period. Ash Britt collected $313,281 28,000 cy of debris, while disposing of 9,500 cy of reduced vegetative waste and C&D. Overall, 945 loads were managed for both debris collection and disposal, utilizing over 59 collection trucks. Hurricane Isabel Ash Britt conducted emergency response road SEP 2003 clearance and debris collection for the City during the 25,000 cubic yards 70 hour emergency period. Ash Britt collected 25,000 $269,509; cy of debris, while disposing of 8,500 cy of reduced vegetative waste and C&O. Overall, 840 loads were managed for both debris collection and disposal, utilizing over 52 collection trucks. 274 I' d 0' c· 1179 Client and Point of Contact Sumter, SC Bobby Galloway (803) 436-2329 Sumter County, SC Bobby Galloway (803) 436-2329 Southern Pines, NC Tim Allen (910) 692-1983 allen@southernpines.net Gastonia; NC David Mitchell (704) 866c6775 Huntersville, NC Mark Settlemeyer (704) 875-6541 Cornelius, NC Matthew Bulick (704) 895-5212 Acadia Parish, LA John Quebodeaux (337) 783-4357 Scott,LA Hazel Myers (337) 233 4130 hmyers@xspedius.net Iberia Parish, LA Will Langlinais (337) 365 8246; wlanglinais@iberiaparishgovernment.com LaPlata, MD Robert Miller, Maryland Environmental Services (410) 974-7254 Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details . Project Description Ice Storm AshBritt collected and processed approximately JAN 2003 76,000 cy of disaster debris, while disposing of over 76,000 cubic yards 125,000 cy of reduced vegetative waste and C&D. $837,035 AshBriU managed 3 TDSR sites. Debris was reduced by grinding, compaction and burning. Overall, 2,500 loads were managed for both debris collection and disposal, utilizing over 45 collection trucks. Portions of reduced vegetative debris were diverted for beneficial agricultural use and fuel source. Provided technical assistance to the City as it relates to the Public Assistance program cateqories A-G. Ice Storm Ash Britt collected and processed approximately JAN 2003 32,000 cy of disaster debris, while disposing of over 32,000 cubic yards 10,700 cy of reduced vegetative waste and C&D. $355,270 AshBritt managed 3 TDSR sites. Debris was reduced by grinding, compaction and buming. Overall,1,100 loads were managed for both debris collection and disposal, utilizing over 27 collection trucks. Portions of reduced vegetative debris were diverted for beneficial agricultural use and fuel source. Provided technical assistance to the County as it relates to the Public Assistance program categories A-G. Ice Storm AshBritt collected approximately 13,000 cy of DEC 2002 disaster debris, utilizing 22 trucks. 406 loads were 13,000 cubic yards collected and hauled to 1 FDS site. $147,865 Ice Storm AshBritt collected approximately 59,000 cyof DEC 2002 disaster debris, utilizing 74 trucks. 1,239 loads were 59,000 cubic yards collected and hauled to 2 TDSR sites. Over 5,150 cy $651,257 of debris were disposed of using 22 trucks. Ice Storm AshBritt collected approximately 14,000 cy of DEC 2002 disaster debris, utilizing 21 trucks. 466 loads were 14,000 cy; $158,796 collected and hauled to 2 TDSR sites. Over 529 cy of debris were disposed of in an FDS. Ice Storm AshBritt collected approximately 14,000 cyof DEC 2002 disaster debris, utilizing 26 trucks. 481 loads were 14,000 cubic yards collected and hauled to 1 TDSR sites. Over 541 cy $155,749 of debris was disposed in a FDS. Hurricane Lili Ash Britt collected approximately 113,000 cy of SEP 2002 disaster debris, consisting of vegetative and mixed 113,000 cubic yards debris. We assisted the Parish with emergency push $1,244,284 operations and conducted hazardous stump and tree removal. Hurricane Lili Managed recovery operations for City of Scott, LA SEP 2002 including emergency road clearance and ROW 20,000 cubic yards debris collection. $216,055 Hurricane Lili AshBriU collected over 300,000 cubic yards of SEP 2002 disaster debris including C&D and vegetation. 315,000 cubic yards Performed over 400 right-of-entries. $3,464,926 EF5 Tornado Removed approximately 35,000 cy of disaster debris MAY 2002 and 2,000 stumps. 35,000 cubic yards $382,297 275 r a ~'C 1180 c " Client and Point of Contact Charles County, MD Stephen Staples (301) 932-3450; stapless@charlescounty.org Kay County, OK Dee Scheiber (580) 765-3237 Ponca, OK Gary Martin, City Manager (580) 767-0339 citymanager@poncacity.net Newkirk,OK Harold Harris (580) 362-2117 blackwell-eoc@4grc.com Blackwell, OK Terry Bonewell (580) 363-7250 Bowie County, TX Judge J. Carlow (903) 628-6718 New Boston, TX Mayor J. Branson (903) 628-5569 Wake Village, TX Bob Long (903) 838-0515 Southern Pines, NC Tim Allen (910) 692-1983 Palm Beach County, FL John Archambo, Director of Collection Services (561) 640-4000 jarchambo@swa.org Brevard County, FL Peter Jurgel (407) 984-8170 Jupiter, FL Jeff Sabin (561) 545-1327 Boca Raton, FL Dan Moretti (561) 393-7700 Brevard County, FL Peter Jurgel (407) 984-8170 Bladenboro, NC Delane Jackson (910) 863-3655 Client References & Past Performance ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Proje<:t Description EF5 Tornado AshBrilt removed more than 90,000 cy of disaster MAY 2002 debris and in excess of 2,000 stumps. 96,000 cubic yards $1,052,598 IceStonn AshBritt removed in excess of 150,000 cy of disaster FEB 2002 debris. Debris was only vegetation. Significant 158,000 cubic yards hazardous tree work. $1,734,987 Ice Stonn AshBrilt removed in excess of 215,000 cy of disaster FEB 2002 debris. Debris was mostly vegetative. Significant 219,000 cubic yards hazardous tree work performed. $2,413,651 IceStonn AshBritt removed in excess of 45,000 cy of disaster FEB 2002 debris. Debris was mostly vegetative. Hazardous 46,000 cubic yards tree work performed. $508,635 Ice Stonn ROW Debris Collection/Disposal JAN 2002 42,000 cubic yards $460,012 IceStonn ROW Debris Collection/Disposal DEC 2000 368,000 cubic yards $4,045,500 Ice Stonn ROW Debris Collection/Disposal DEC 2000 47,000 cy $511,826 IceStonn ROW Debris Collection/Disposal DEC 2000 33,000 cy $363,969 Ice Storm ROW Debris Collection/Disposal FEB 2000 45,000 cy $497,035 Hurricane Irene ROW Debris Collection/Disposal NOV 1999 116,000 cy 1,280,740 Hurricane Irene ROW Debris Collection/Disposal NOV 1999 51,000 cy; $558,00 Hurricane Irene ROW Debris Collection/Disposal NOV 1999 22,000 cy; $246,000 Hurricane Irene ROW Debris Collection/Disposal NOV 1999 16,000 cy; $174,551 Hurricane Floyd ROW Debris Collection/Disposal SEP 1999 58,000 cy; $634,000 Hurricane Floyd ROW Debris Collection/Disposal SEP 1999 6,000 cy; $68,000 276 I) d ',' <: 1181 Client and Point of Contact Scotlandneck, NC Russell Tudor (252) 826-3152 Enfield, NC Kim Harrison (252) 445-3146 Newcastle, OK Liz Cooley (405) 478-8833 Midwest City, OK Tom Canfield (405) 739-1207 Monroe County, FL Clark Lake (305) 292-4432 Monroe County, FL Clark Lake (305) 292-4432 Norfolk, VA Victor Sibal (757) 664-4699 DeKalb and Gwinnett Counties, GA Tom Black (404) 371-4778 Kissimmee, FL Chuck O'Hara (407) 240-0044 Raleigh, NC Scott Ore (423) 688-8342 Pensacola, FL Bragg Farmer (850) 301-2801 Pensacola, FL Bragg Farmer (850) 301-2801 Memphis, TN City of Memphis (901) 576-6851 USACE, Jacksonville, FL Joe Williams (713) 676-7821 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Event & Contract Details Project Description Hurricane floyd ROW Debris Collection/Disposal SEP 1999 2,000 cy; $25,000 Hurricane Floyd ROW Debris Collection/Disposal SEP 1999 29,000 cv; $315,000 EF5Tomado ROW Debris Collection/Disposal MAY 1999 196,000 cy; $2,154,900 EF5 Tornado ROW Debris Collection/Disposal MAY 1999 248,000 cy; $2,730,998 Tropical Stonn Mitch ROW Debris Collection/Disposal NOV 1998 227,000 cy; $2,500,000 Hurricane Georges ROW Debris Collection/Disposal SEP 1998 1,391,000 cv; $15,300,000 Hurricane Bonnie ROW Debris ColiectionlDisposal AUG 1998 100,000 cy; $1,100,000 EF3 Tornado ROW Debris Collection/Disposal APR 1998 318,000 cv; $3,500,000 EF2Tomado ROW Debris Collection/Disposal JAN 1998 59,000 cy; $650,000 Hurricane Fran ROW Debris Collection/Disposal SEP 1996 773,000 cv; $8,500,000 Hurricane Opal ROW Debris Collection/Disposal OCT 1995 155,000 cv; $1,700,000 Hurricane Erin ROW Debris Collection/Disposal AUG 1995 123,000 cy; $1,350,000 IceStonn ROW Debris Collection/Disposal OCT 1993 86,000 cv; $950,000 Hurricane Andrew ROW Debris Collection/Disposal AUG 1992 265,000 cv; $2,920,000 Note: Please See our References and Client Reference Letters on the Following Pages Client References & Past Performance 277 I' cl g c 1182 References Boca Raton, FL -Judi Ahern, Operations Manager (561) 416-3384; jahernCQl,ci.boca-raton.fl.us Hurricane Wilma -OCT 29,2005 -FEB 12,2006 642,274 cubic yards; $16,900,000 -AshBritt collected and processed over 640,000 cy of disaster debris, while disposing of over 215,816 cy of reduced vegetative waste and C&D. AshBritt managed 1 OMS site. Debris was reduced by grinding. Over 18,250 loads were managed for both debris collection and disposal, utilizing 172 collection trucks and 128 disposal trucks. Debris was disposed of at 2 final disposal sites. Collier County, FL -Daniel Rodriguez, SWM Department (239) 732-2508; danrodriguez@colliergov.net Hurricane Wilma -OCT 23,2005 -FEB 16,2006 1,278,000 cubic yards; $24,300,000 -AshBritt collected and processed 1,278,000 cy of disaster debris from the right of way in Collier County, Marco island and The City of Naples while disposing of344,000 cy of reduced vegetative waste and C&D. AshBritt managed 6 OMS sites. Debris was reduced by grinding and compaction. Overall, more than 34,000 loads were managed for both debris collection and disposal, utilizing 614 collection trucks and 216 disposal trucks. Debris was disposed of at 11 final disposal sites, many of which were for beneficial use application of reduced vegetative debris (agricultural and power cogeneration). AshBritt also supplied emergency power, emergency containment for petroleum releases, and vacuum truck service to the County. Ocean County, NJ -Carl Block, Ocean County Administrator 732-929-2147; cblock@co.ocean.nj.us Hurricane Sandy -NOV 2012 -MAR 2013 1,325,876 cubic yards -$87,000,000 ROW debris removal, management, and disposal. Hazardous tree removal and storm drain clearing. Dumpsite operations in multiple locations. Orange County, TX -Jeff Kelly, EM Coordinator (830) 221-1108; jeffkelley@live.com Hurricane Ike -SEP 14, 2008 -FEB 10, 2009 620,000 cubic yards $16,400,000 -AshBritt collected, processed and disposed of approximately 620,000 cy of disaster debris, utilizing multiple local subcontractors. Debris collected within the county was temporarily stored and processed at multiple AshBritt established local TDSR sites, which also processed debris brought in by outside contractors. Provided restoration services to 17 government buildings. State of Connecticut -Judy Pahl, Public Assistance Deputy Director 860-256-0877; judy.pahl@ct.gov Connecticut Severe Storm 2011 -October 29, 2011 -March 12,2012 1,835,101 cubic yards; $73,538,607 -AshBritt is the State of Connecticut's primary contractor for disaster debris management services. The effort that was involved with the Connecticut Severe Storm contract activation is essentially the same scope and magnitude of effort and complexities as required by this solicitation. On October 29,2011 much of the State of Connecticut was blanketed by as much as 27 inches of wet snow due to an early season snowstorm resulting in extensive vegetative damage. Approximately 800,000 residents were without power. AshBritt's contract was activated by the State initially for emergency road clearance operations. AshBritt subsequently received 17 disaster debris management task orders for municipalities and three for state agencies including the Connecticut Department of Transportation. Statewide operations included the removal of hazardous hanging limbs from 86,210 trees, the removal of 11,185 hazardous trees and the loading, hauling, reduction through grinding and disposal, through beneficial re-use, of 1,835,101 cubic yards of vegetative material. AshBritt utilized company owned equipment as well as the support of 141 subcontractors utilizing over 1,293 pieces of rubber-tired equipment to assist in this large storm-generated debris management project. 278 COLLIER COUNTY SOLID WASTE MAl"~AGE~v1EI"~T DEPARTrvlEl'~T 3:10 I Eas( Tamiamj Trail • Building II • Naples, Florida .H 112 • (239) 7.U-2508 • Fax (239) 774 ... 9222 August 29, 2006 Mr. John Noble Division Vice President AshBritt Environmental. Incorporated 480 South Andrews Avenue, Suite 103 Pompano Beach, FL 33069 Dear Mr. Noble: We would like to express our gratitude for the excellent service that your company provided during Hurricane Wilma last year. We are very pleased with the quality of service and sincerely appreciate your responsiveness and the way you conduct business. The professionalism and efforts that you provided in removing the hurricane-related debris was exemplary. The resources used including reliable contractors, highly trained personnel, equipment and technologies were exceptional. We received a positive feedback from the community including the State of Florida and FEMA, and OIG_ Due in part to your organization's professionalism and accounting of debris collected and "correct" invoicing; Collier County has received all reimbursement, allowed from FEMA and the State of Florida. Again, thank you for the opportunity to be associated with such an excellent company and we look forward to working with you on future projects. Daniel R. Rodriguez, M.B. Solid Waste Managemet c: Mr. Roger Jones, Acting Deputy Director, FEMA c " I~ c c ,- Elie M. Hersh Mayor Daniel 1. Stermer COl11ll1is,\"iOlICr Murray Chermak C O/1lJJlis.\ioller Mercedes G. Henrikssoll C'of11l11issitJlJf'1' Angel Gomez CommissirJlIer John R. Flint Ci(r A!w·ager March 20, 2008 Re: Letter of Recommendation -Ashbritt, Inc. To Whom It May Concern: I have had the pleasure of working with Ashbritt, Inc. during the storm seasons of 2004 and 2005 in the two municipalities I was employed in at those times. Ashbritt, Inc. provided outstanding pro;ect management as well as tremendous resources and excellent services to the City of Weston during the course of cleaning up after Hurricane Wilma. Ashbritt's management team has demonstrated excellent professionalism and provided great expertise and knowledge due to their professional experience in the solid waste industry. I highly recommend Ashbritt for any work relating to solid waste services or disaster recovery services ill the cleaning up of storm debris. If you have any questions, please contact me at (954)385-2600. Sincerely, CITY OF WESTON 7 .ft / /1 ~tt~/l;;:;' /' /"/ I .!./ Brad Kaine Director of Public Works #38797 The Nation.'l· Premier A-fllllicipal CorporatioJl'" 17200 Kuyal PGlm Boulevard. Weston. Florida 33326 • P2~Yj": 954-JR5-2000 • fax: 954-JR5-20 I 0 III ww\\,.\\cstolll1.org Cit\t Of Dania Beach February 25. 2005 AshBrittt inc. non Madio Director of Marketing 480 South Andrews Avenue Pompano Bea.chl FL 33069 Re: Letter of Reference ~ -------~------ Department of P~bjk Sc["\"'(~S omf,,"t,\' of 'he Superin;len.Q~IH After a number of years of hEliving a con tract with AshBriufor "'Disaster Reco, ... ery Services" we nf't~d!ed lh~ir servk~ during theo bus.y hurricane Sle'aSOn of 2.004, Even with all the area.o;; (1f the StatE of Plorida Ilf."eding services at ba:;ically tht ~,me time AshBri.tt was qukk to respond and very efficiently pi'ovtd~!od the help.and 5(",'"viCt1 we i'lt;"t!dt;"t!r as well as t{~I1{ilWing tip to a-GSure our goaJs and needs WeTe md a,nd rompleb.~d. I would without h.,,:$.itation f«oftu'rle:nd this company to others needing such SCir\' tces and also round Don Madin tn be very he-lpful and thorough in arranging our needs. Respectfully,.. ~, l.j J._L~_, let°!;.) WiUiam:s -Superintendent Public Service Department 281 COUNTY OF CHARLOTTE October 12, 2006 PUBLIC WORKS DIVISION 7000 Florida Street Punta Gorda. Florida 33950 Phone: (941) 575-3600 Fax: (941) 637-9265 www.charlottecountyfl.com Mr. Randal R. Perkins, Managing Vice President Ash Britt, Inc. 480 South Andrews Avenue, Suite 103 Pompano Beach, FL 33069 Subject: AshBritt Training Dear Mr. Perkins: Just a quick note to let you know how much we appreciated the annual training provided by your staff as part of our pre-positioned contract for response and recovery services. This training is an essential part of our preparedness planning. Having experienced the full brunt of Hurricane Charley, we are uniquely aware of the benefits of training provided by Ash Britt. Your staff does an excellent job of tailoring the training to fit our needs. They understand the various levels of experience that our employees have and ensure that the training sessions provide something for everyone. The instructors' expert subject knowledge and their empathy are major factors in improving our employees' abilities to respond to disasters. Keep up the good work! Sincerely, ~~;;L-d:.----..- R. Alan Holbach, FPEM Maintenance & Operations Manager OUR MISSION: To Exceed Expect~~ns in the Delivery of Public Services Georgetown County Department of Public Services Innovative Leaders/7Ip 8> Teamwork! June 11,2014 Mr. Matt Gierden, Vice President Ash Britt, Inc. 565 East Hillsboro Blvd. Deerfield Beach, FL 33441 Re: Winter Storm PAX 2014 Dear Mr. Gierden: Georgetown County would be remiss if we did not take the time to commend your company and express how grateful and appreciative we are of the amazing operation your company ran here during Winter Storm PAX in February 2014. AshBritt provided outstanding service during a time of urgency for our county after it was impacted by damaging snow and ice. Ash Britt worked quickly and efficiently to remove broken limbs and roadside debris, as well as worked diligently and carefully at cutting dangerous limbs left in trees from the storm. AshBritt helped us ensure and provide the most efficient and expeditious debris removal services to Georgetown County and its residents. Your assistance in our time of need meant a great deal not only to our Department but to our community as well. The dean-up efforts were overwhelming yet the competency, structure and organizational skills displayed by AshBritt were excellent and helped our county return to its normal state as quickly as possible. Beyond Winter Storm PAX, Ash Britt has provided excellent training services to us in the past and I feel confident that we can rely on Ash Britt in the future. Thank you again for all of your support and efforts to keep our county safe. cl:t~~(~ Ray C. Funnye, Director Department of Public Services Administration 108 Screven Street. PO Drawer 421270. Georgetown, SO 29440 Phone: 843-545-3325. Fax: 843-545-3648 • email: rcfunnye@gtcounty.org 283 October 6, 2014 Mr. Matt Gierden, Vice President AshBritt~ Inc 565 East Hillsboro Blvd. Deerfield Beach, FL 33441 RE: Winter StonnPA.X 2014 Dear Mr. Gierden, Colleton Coum)! Office of the County Engineer 403 E. Washington St, Suite B Walterboro, South Carolina 29488 Phone: 843-782-3104 On behalf of Colleton County, I extend our thank you and appreciation for the services provided by AshBritt, Inc amidst our time of emergency during the Winter Storm PAX which occurred in February 2014. In addition to the immediate disaster relief, I thank you fOT the continued clean-up efforts and coordination that took place over the following weeks. It has been a long time since the County has experienced a natural disaster of this magnitude. Most of the personnel in leadership roles that were present during the last disaster are no longer "vith the County. Needless to say, there was a steep learning curve for us current County employees tasked with leading the relief efforts. I am most grateful and appreciative how AshBritt came along side our staff with support and direction, helping us navigate the detailed FEMA procedures required in order to later seek potential federai aid reimbursements for our clean-up effOlis. In addition to the debris management services, I am thankful for the coordination effort extended by AshBlitt as \ve \-\lorked through payment. Colleton County is a large rural county \vitll a small operating budget. The disaster and clean-up efforts from Winter Storm PAX were not a planned expenditure. AshBritt worked with the County as we sought federal reimbursement and reallocated funds from the operating budget to cover the incurred expenses. In all, We are pleased with the excellent services provided and are conJident we can rely on AshBritt in the wake of any future disaster. s:ed~..q gared Fralix. PE (J ~OUll'tY Engineer 284 II From the Office Of Orange County Emergency Management Carl K. Thibodeaux, Director Orange County Courthouse Orange, TX 77630 409-882-7070 July 7, 2009 To Whom It May Concern: Jeff Kelley, EMC 123 South 6th Street Orange, TX 77630 409-882-7895 AshBritt was contracted to provide disaster related services to Orange County in 2007. Those services included logistical support such as generators, food, water, ice, as well as debris removal and disposal services. Orange County sustained severe damage as a result of Hurricane Ike. Some areas of the County received 14 feet of storm surge. During the entire process I was repeatedly impressed by AshBritt's performance. Adrian Parker, our point of contact, arrived at the Emergency Operations Center prior to landfall and remained throughout the entire process working tirelessly to the successful completion of each project. Every aspect of our disaster response package was required and I can say without hesitation that every item and service was executed by AshBritt in a timely and professional manner. All deadlines were met and in most cases arrived considerably sooner that anticipated. AshBritt provided cut out and drying of all County buildings, records preservation and restoration, debris management (vegetative, C&D, HHW, E-Waste and white goods), along with many other services. The logistical support provided by AshBritt included generators, food, water, fuel, portable offices, shower units and many other items. Since enlisting their services, my experience with AshBritt has been extremely positive. They have exceeded all expectations each time I have called upon them to respond. Every call to AshBritt with a question or concern has resulted in immediate response. The yearly training that they provide for us has been invaluable, and has helped me bring together many jurisdictions in our area. Every AshBritt representative I have been in contact with has shown nothing but the highest degree of professionalism. We have been duly impressed with their services, and would recommend them for any services they offer. Respectfully, f~@P.'~ Jeff Kelley Emergency Management Coordinator Orange County OEM 123 South 6th Street Orange, Texas 77630 409-882-7895 Office 285 II JUL-02-2009 10:28 From: To: 97135835077 City of Galveston Office of Emergency Management p.o. Box 7791 Galveston,1'exas 77553-07791 (409) 765-37251 Fax (409) 765-37111 keUycha@cityol'galveston.org luly2,2009 Re: Letter of Recommendation -AshBritt, Inc. To Whom It May Concern.: I have worked with AshBritt, Inc. for 4+ years. Each year they take the extra steps to visit and train with us at the start of Hurricane Season. Because oftheir extra effort and professionalism, I would like to express my gratitude for the excellent service that your company provided during Hu:rricane Ike last year. We are very pleased with the quality of service and sincerely appreciate your responsiveness. AshBritt, Inc. provided outstanding project management as well as tremendous resources and excellent services to the City of Galveston during the course of cleaning up after Hurricane Ike. AshBritt's management team has demonstrated excellent professionalism and provided great expertise and knowledge due to their professional experience in the disaster response and recovery industry. I highly recommend AshEritt for any work relating to disaster recovery services in the cleaning up of storm debris. lfyou have any questions, please contact me at 409-765-3725. Sincerely~ ~u'~~( Charlie Kelly Emergency Management Coordinator 286 JUL-02-2009 10:28 From: To:97135835077 City of Galveston Office of Emergency Management p.o. Box 779/ Ga.lveston~ 'Thxas 77553-07791 (409) 765-37251 Fmc (409) 765-37111 keUycha@cityorgaIv~n.oJ:'g Iuly2,2009 Re: Letter of Recommendation -AshBritt, Inc. To Whom It May Concern.: I have worked with AshBritt, Inc. for 4+ years. Each year they take the ex.tra steps to visit and train with us at the start of Hurricane Season. Because of their ex.tra effort and professionalism, I would like to express my gratitude for the excellent service that your company provided during Hurricane Ike last year. We are very pleased with the quality of service and sincerely appreciate your responsiveness. AshBritt, Inc. provided outstanding project management as well as tremendous resources and ex.cellent services to the City of Galveston during the course of cleaning up after Hurricane Ike. AshBritt's management team has demonstrated excellent professionalism and provided great expertise and knowledge due to their professional experience in the disaster response and recovery industry. I highly recommend AshBritt for any work relating to disaster recovery services in the cleaning up of storm debris. If you have any questions, please contact me at 409-765-3725. Sincerely, ~u'~~( Charlie Kelly Emergency Management Coordinator 287 CARL W. BLOCK County Administrator OFFICE OF THE OCEAN COUNTY ADMINISTRATOR P.o. BOX 2191 * 101 HOOPER AVENUE * ADMINISTRATION BUILDING TOMS RIVER, NEW JERSEY 08754·2191 Ash Britt Environmental 565 E. Hillsboro Blvd. Deerfield Beach, FL 33441 To"Whom It May Concern: July 15, 2013 Telephone (732) 929-2055 (732) 929-2147 The Ash Britt Corporation was hired by Ocean County in November of 2012 to remove right-of-way debris and vegetative debris. Once contracted, they mobilized in a quick and efficient manner operating over 300 trucks per day, removing the right of way debris seven days a week. In total, they removed between one and a half to two million cubic yards of debris. Some of the constraints they faced, as in many major hurricanes, were damaged roads and no electricity for weeks in an area of Ocean County virtually destroyed. They were able to keep their operation .focused and because of their quick removal of the debris, it allowed our utility companies the opportunity to repair and reenergize electrical lines, gas lines, etc. and for the County and towns to repair streets and roads. They communicated daily with a coordinator from each town that was in the County's Shared Services Agreement as well as the County itself. There were 20 temporary debris management areas they managed which helped organize and expedite the removal with eighteen different mayors plus the County. I received no complaints and only compliments about the efficiency and thoroughness of the physical debris operation. Answering the ultimate question if I was faced with the opportunity of hiring this firm again, yes I would do so. If you have any further questions, please feel free to contact my office. County Administrator b. SPECIAL ASSISTANCElACCOMMODAT'J'.lJNS available, please call (732) 929-2055. 0 December 14, 2012 Ash Britt, Inc. Township of Princeton Municipal Building 400 Witherspoon Street Princeton, NJ 08540-3496 Department of Public Works Office oftlte Engineer Telephone: (609) 921-7077 Fax: (609) 688-2026 565 East Hillsboro Boulevard Dearfield Beach, Florida Attn: Mr. Terry Jackson Dear Mr. Jackson, ROBERT V. KISER, P.E. Township Ellgilleer I wish to thank you and the entire AshBritt firm for your assistance to the Township of Princeton over the past month in picking up the huge amounts of storm debris from the Township's over 100 miles of streets. Without Ash Britts's capable and professional assistance this could never been completed in such a timely manner. Now that all debris has been picked up I wish to advise you that the AshBritt's crews and related equipment have completed the job and will no longer be needed as of the end of the day today, Friday December 14,2012. Thank you again for providing this very timely, well managed and professional service to Princeton Township. Robert V. Kiser, P.E. Cc/rr: Kathy Monzo, Acting Administrator Don Hansen, Superintendent of Public Works Tom Crochet, Assistant Superintendent of Public Works Ash Britt Crew Members 289 BOROUGH OF SHIP BOTTOM ~~reJ~1 =====::==== 1(;21 Long Beach BCthl18vclrd =~:::~~:::::::::=::::::::=:::::::::===:::::::==:::::::=:::::::::::======~ Ship Betton I , OG~.'ln ('otJnl~', [\".1 OS008 ((109) '194-2171 or 2172 FdX (609} 3(11-8484 January 11,2013 \1r. Roo Ray Ash8ri11 Environmental 56~ East Hillsboro Blvd Deerfield Beach, (.'Iorida 33441 Re: Super Storm Sandy Debris Removnl Dear Sir: The Borough or Ship Bottom would like to acknowledge the completion of stonn debris cleanup in the Borough in accordance '\,,,ith the tem18 of the contract \\>1th the County of Ocean. In addition, on bchaIfofthe Borough of Ship Bottom, I would like to take this opportunity to thank you for the work you did in removing the debris from Ship Bollom follO\ving Super Stonn Sandy_ Although the County ofOccan issued the contracb. your representatives were cooperative and responsive to our sugge3tions and requests during the progress of the cleanup. Thank You, (,--~-. /r---'\ I ~T~:!dJ(~ T. Richard Bdht:~a Borough Administrator 290 TelepilOllC (iJ09) S?l-iOOO hi ,15]1) (609) L4i16?2 January 14, 2013 Mr. Jamie Robbins, Proj. Mgr. Ashbritt Inc. 565 East Hillsboro Blvd. Deerfield Beach, FL 33441 Dear Mr. Robbins: f?, (tt": r~ J:~ i,\~i \~.: \"fl r.jj (;'1:';'1.1" -':i 'j{JO E!\S; gA'i iM "IAMJI\II!\\/:W~,:1I '11:'1jil :::rt' JIJIIII Spl.!(iuj lIi II iJtlyul 11I\'ilbliip ;\illllilW,illllill I would like to take this opportunity to thank Ashbritt and you personally for the outstanding job you have done in the debris removal process following Hurricane Sandy. As you are aware Stafford Township was devastated by this storm and, although we had made some strides toward recovery before engaging your company, it has been your efforts that have allowed us to turn the corner on the recovery process. Ashbritt has more than met our expectations in the clean-up process but beyond that it is the manner in which they did it that has made all the difference. Throughout the process your company has be thorough, efficient and ever mindful of the effect of this storm on our residents. It has been a pleasure to work with you and with Ashbritt throughout this process. Although I would hope that we would never again face such a tragedy I can say with absolute certainty that should such a tragedy befall Stafford Township again Ashbritt will be my first call for assistance. It is with great pleasure that after careful inspection by representatives of the Township and yourself we are now able to release Ashbritt from all debris removal responsibilities in Stafford Township. Given that we still hold the permit for the TDMA we still need to close out that operation, however, based on our meeting on Friday the 11th of January I anticipate that we will be able to close out that operation within the week. Thank you and Ashbritt for all your efforts on behalf of the citizens of Stafford Township. If there is ever anything that we can do to assist you or Ashbritt in the future please do not hesitate to contact me. Very truly yours, ' ,~O ~-----------__ James A. Moran ~~ministrator JAM/jig 291 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Signature Projects State of New Jersey -Hurricane Sandy, 2012-2013 Hurricane Sandy Recovery Operations November 1, 20 12-March 30, 2013 -3,171,531 cubic yards removed, managed, processed and disposed. Brief Description of Effort Specifically for our contract with the State of New Jersey, we were activated by the state and 53 municipalities covering 1,800 square miles of contracted geographic area. The effort that was involved with this contract activation was essentially the same scope and magnitude of effort and complexities this solicitation requires. AshBritt identified and designated collection zones in each municipal jurisdiction. We sourced, retained and assigned subcontractors for all collection zones. We developed, staffed and operated 42 Debris Management Sites throughout the affected areas. 3 Million cubic yards of debris collected in 90 days. Hurricane Sandy -Daily Debris Collection Stats 120000 100000 III "C ... 80000 III > u :c 60000 ::I U ~ 40000 .; 0 20000 0 N N N N N N N N N N N N N N N N N N '" '" '" '" '" '" '" '" '" '" .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... a a a a a a a a a a a a a a a a a a a a a a a a a a a a N N ~ N N N N N N N N N N N N N N N N N N N N ~ N N N N ~ -.... ...... -.... -.... -.... -.... ...... ...... ...... ...... ~ -.... ...... -.... -.... " -.... ...... -.... -.... ...... ...... ~ ;::::-" .... q-..... a '" <0 en N LIl 00 .... ..... a '" ..... ~ ~ en N LIl 00 .... ...... .... .... .... N N N N -.... ...... -.... .... .... .... N ~ N '" ...... .... .... .... N N N ~ .... -.... -.... ...... -.... ...... -.... -.... N N N -.... -.... ...... ...... -.... -.... .... .... .... -.... ...... ...... ...... ...... -.... .... .... .... .... .... .... .... .... .... .... .... N N N N N N N .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... .... Date Exhibit 1-Production Graph of AshBritt's Debris Collection Operations for Hurricane Sandy Response Specifically, we hauled 64,891 loads of debris, using 1,755 certified operational vehicles. We employed and managed 94 subcontractors, 70 of which were domiciled in NJ. To remove the 5,000 hazardous trees and 45,000 dangerous hanging limbs, 36 tree crews were deployed. There were numerous special debris waste streams encountered on this project. This was the most diverse response in terms of combined tasks for special debris under one contract. Utilizing our household hazardous waste (HHW) crews, we removed and disposed of 2,900 drums (55gal) ofHHW. AshBritt collected, hauled, and processed 60 tons of e-waste, 20,000 white goods -5,000 contained Freon. All were delivered to local recycling centers. Multiple sand screening machines were engaged to screen 200,000 cubic yards of sand that was washed from the beaches into the public streets. We located, established and operated a vessel aggregation area for 42 sunken or submerged vessels recovered by AshBritt. Dollar Value of the Contract $ 136,463,050.25 Client References & Past Performance 292 r' ,I "c' 1183 c c;. Location of the Effort ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AshBritt served the following localities under the State of New Jersey contract during recovery efforts for H S d uITIcane anly: • Bayonne • Little Silver • Bay Head • Seaside Heights • Red Bank • Belmar • Loch Arbour • Beach Haven • Seaside Park • Roselle • Bernardsville • Manasquan • Berkeley • Ship Bottom • Roselle Park • Califon • Middletown • Brick • Stafford • Rumson • Cranbury • Neptune • Jackson • Toms River • Sayreville • Deal • Newark • Lakewood • Ocean Gate • Scotch Plains • Flemington • State of New • Lavallette • Old Bridge • Sea Bright • Hillside Jersey, DEP • Long Beach Township • Sea Girt • Holmdel • Ocean Township • Manchester • Point Pleasant • Tewksbury • Hopewell (Monmouth • Mantoloking Beach • Tinton Falls • Jersey City County) • Ocean Township • Princeton • Ventnor Keansburg • Ocean County (Ocean County) Township Weymouth • • • Barnegat • Readington Township Point of Contact Information Carl Block, Ocean County Administrator Phone: (732) 929-2147 Email: cblock@co.ocean.nj.us; Fax: (732) 506-5000 Quality of Product/Service There was no formal performance evaluation process for the New Jersey State contract. All work performed met or exceeded the terms and conditions of the contract. Major operations concluded within 90 days of the commencement of the project. As confirmation of our quality and performance, AshBritt was chosen by the State of New Jersey as a pre-positioned debris contractor and was awarded a contract for the ongoing wet debris operation. OCC:cmht:1' 14.2012 A:.hllrill,illC. Township of Princeton MrmJciptl/ /JII,l,}mg ·UlOWlfli.'I'tfHJnIlSrr.',·, l'I'm",'IOII,MIOS.1.,O • .!-/!7fi D~panmt!nt nf Public Work' ()ffi~·,·()flll,· EnJ:i"lfer Telr!pIJOI/e' (6()9) 92}·707",' rtt;\: (609j 688·20)'; 565 Ea~t Hilblxltu ntlllll.:vani DcnrJichJ Rench, Plorltln Alln:Mr,'J'l'IT)'Jl1cksun D":llrMr,.Tuc.;"~(JI1, ROBt:R1' 1'-: KlSb'R, 1'.E. I wi.~h to llinn" you nnd the entire A~h.l::lrill firm for your H~i:sli1llCc.; 11.1 the I"owlliliip of I'd nee tOil I)\,c.;r tJw pu.st uwnth inpick.ing up tho.:: hu~c (llllf,.llll\(!> IJfslonl1lkbri:. f{'-'In thc TowlI~hip'$ o\,,.-r 100 mil!!..,> (lfSlfet!t~, \VhlluUl,,!!1, nrin,q'., cilpahle and profc~'iiOlln1 o.. ... 'i'({ancc lhi~ could nc"cr ~11 compleeoo in RliCh Il limely manner. Nuw lIml 1111 Ikurb Will o.."\."1I.l'kkcd up 1 .... ;8h IOlluviM:" )011 thut thl.: As.hRtiU's crt!\\~ and related eqUipment IIn"c efllllp1ct,.-J lhc hlh nnd will 110 longer he Itc\:dcd iI." of the end of1ht" dnr Indny, Fridny IJCCClI1hcr 14,21112. lhllnk)"llU 1I~.tlll lor prondiliS thl~ \"Cry wHely, wdllllnl1l1gcd IIl1d pr.lle •• lIlnnl '\CrvtCC tn PrinecttlnT'ownship, Silll:cn::ly, .". Y /,-J Rllocrl V. Ki"LT, p,r:, edIT. KaUly M01U,-" .'\c.;til1H ;\llmilli\Jlutllf Dun HIII1~l'l1, Superintondent ofl'uhlic Wl')rk!l Tom Crochet. As~bttUlt SllpeJinlcntlcl1l ufl'ubJ:c.; \VUd(fi /hh Hrill ('n;w Mc.;11\bcr~ Client References & Past Performance CARLW.lIlr.c ... CouDo}J\dI:::!. ...... -.-...... Omcr01'THF. Oc::t.;.u.; CO{lI\""'IT A!lJ.1IJ"o.'SIllATUR r.o .• oxlI.' .IM R(lUrn! It.V1l'1l'I< .. \lUUJ'o~~lll.\'l'1OS BL'lLOlNG m~IS;JUHJL.~,)IUW!YOS1S4-ll'l Ash Britt EnvirvnmentaJ 565 E Hiftsboro alvd. Deerlekl Beach. FL 33441 To Whom II May Concern: JUly 15, 2013 T"lo;-phon." (/",12I9"'9)1Jj5 rmJ'1N-~l.r, The Ash Britt Corporation WBS hired by Otean Counry in November of 2012 to remove r9'rt-of-way debris Bnd vegetaltve debris, Once contracted, they mobilized in a quick end efficient manner operating aver 300 truCks per day. removing the right 01 way debns seven clays a week. In totaJ, they removed beh...een one and a haff to two millon cubic yards of debri!o. Some of the constraints they faced, 8$ in many major hUlTleanes, wore d8lTlaged roads and no electricity forweeks in an area of Ocean County virtuaDy destroyed, They were able to keep their operation focused and beeau&e of their Quick removal of the debl1$, it alfor,.\;ed our ubTrty companies the opportunity to repair and reenerg'rze eAectrical lines, gas JInes, etc and (or the County and (owns 10 repair streets and roads, They communll:::ated daily with a coordinator from each town that was in the County's Shared Setvices Agreemer1. as well as the County itBelf. There WAre 20 temporary debris management meas they managed which helped organize and expedite the removal with eighteen different mayors plus the County. t received no complaints and only compliments about the efficiency and thoroughness of the physical debris operation Answering the uttlmate Question if I was faced with the opportunity of hiring this finn again, yes. I would do so. If YOU have any furtherquestioM, please feel free to contact my office, 293 P ,I "<.' 1184 c C ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES State of Massachusetts -Massachusetts Severe Storm and Snowstorm, 2011-2012 State of Massachusetts Emergency Management Agency (MEMA), Contract #HLS03 Massachusetts Severe Storm and Snowstorm of2011 -October 29, 201 I-August 25,2012 1,774,452 cubic yards of vegetative material removed, managed and disposed of via beneficial re-use. Brief Description of Effort AshBritt is the State of Massachusetts' sole contractor for emergency debris clearing, removal, management, and disposal operations. On October 29, 2011 most of the state was blanketed by as much as 27 inches of wet snow from the Massachusetts Severe Storm and Snowstorm. This event generated massive amounts of hurricane like vegetative debris. AshBritt received separate task orders from the State for emergency road clearance operations in 32 municipalities. Additionally, the state offered the contract to all municipalities and public agencies for large volume debris removal, management and disposal operations. Twenty separate municipalities as well as the City of Springfield' s Parks Department and publicly owned Springfield College chose to utilize this contract. AshBritt removed hazardous hanging limbs (hangers) from 101,835 trees and 5,143 hazardous leaning trees (leaners). AshBritt loaded, hauled and reduced through grinding 1,774,452 cubic yards of vegetative material. All vegetative material was disposed of through beneficial re-use. AshBritt utilized company owned equipment as well as 101 subcontractors deploying 694 pieces of rubber-tired equipment. AshBritt had more than 75 personnel including corporate principals, senior project managers, project managers, quality control representatives and administrative staff working daily out of a local field office building in West Springfield, MA. Point of Contact David Mahr, MEMA Contracting Officer Phone: (508) 820-2017; Email: david.mahr@state.ma.us; Fax: (508) 820-1404 Dollar Value of the Contract $79,489,033.50 (f ota} Value of all Task Orders and Purchase Orders received from the utilization ofMEMA contract #HLS03) Location of the Effort Municipalities where Emergency Road Clearance was performed for the State: • Town of Palmer • Town of Lunenburg • Town of Petersham • Town of Oakham • City of West Springfield • Town of Dunstable • Town of Brimfield • Town of Barre • Town of Ware • Town of Wayland • Town of Spencer • Town of Sunderland • Town of Southampton • Town of Groton • Town of New Braintree • Town of Berlin • Town of Longmeadow • Town of Harvard • Town of Hardwick • Town of Athol • Town of Agawam • Town of Hubbardston • Town ofTyngsboro • Town of Holland • Town of Sturbridge • Town of Gill • Town of Monson • Town of Leominster • Town of Lancaster • Town of Holyoke • Town of Wrentham • City of Springfield Jurisdictions that activated Purchase Orders for debris removal management services: • City of Springfield • Town of Holyoke • Town of Wales • Town of Warren • Town of Longmeadow • Town of Wilbraham • Town of Agawam • Town of Townsend • City of West Springfield • Town of Holland • Town of Ware • Springfield College • Town of Sturbridge • Town of Monson • Town of Lancaster • City of Springfield Parks • Town of Chicopee • Town of Palmer • T own of Northborough Dept. • Town of Ludlow • Town of Southwick • Town of Lunenburg Client References & Past Performance 294 P ,I '-' c' \185 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Quality of Product/Service There was no formal performance evaluation process for the Massachusetts State contract. All work performed met or exceeded the tenl1S and conditions of the contract. Major operations concluded within 45 days of the commencement of the project. Attached are some of the letters received from our clients in the areas we worked that describe customer satisfaction. The effort that was involved with this contract activation was essentially the same scope and magnitude of effort and complexities this solicitation requires. FlRf. OmlRTlIl \ r ~JWr!tJ.1~lIStrC(1 lown of 1Longlltcabow .fficl5'S'IlC/JIUicttS' 01100 I.cr.;m:~~O'.\ . .\!:n~~~hl.:"th OlIn', ,llr, Rob Ray :lslrbriIiEmironlll(nral 565 Fasl Jlillsboro Blld. Umfi,ld Ik.1Ch, 11.1.1441 lJ'm Ilr. Ray, 1':"':~":u::J i~~l JanuJr! 12, lOll I'h (~13) ~!.7.}~~~ r,l$·m)!Q~-lII.! I his kll" is inlend,d 10 ("nlinnlhalasidc rr.lIllllr, rCllomli,m .,1' \\,,,11' SlIamp Road ,Ihkl;' Iklds. including Ihe J'Jr~ing ,,,., ,nd lim,,: ,Illrbrill Em ironm(nl;)l h;" Sllisli,oJ all oflh!.' rU\\n \. n«: .. '\fs and r(,.'~Il~·'jts in Ih\.' dl.'JJl up .:110":1\:l fl.'suil nfthe Oct~)I\'r ~CJ. 2011 ~nlm 'Wfll. Ii is ?ur inl(mion IhJlllw ("Iolalion "r Ih,JfSllJlllp RoaJ arhlclic lidd" p;l(~ing Jr,.] and I""" 1$11 '" 'I'lIIpkIN allh, ,arlie,1 Jl<'ssibk dalc Ihis spring Ilh·,lih" "'l"nd;lIlil. lire rNoralion ,IIIIuld ill: "",dinal," Ilrro"gh IlP\\' ili""lor ~Iichad \l'mh.:!. I Ie m.1I h" "adl.oJ al (11)) 567-.1100. • fhan, IOU Ic.r Ih~ prolCssional ",,,iccs Ashbrin i'nlironlllrntJI Jdi\(r,J 10 Ih. I "lin "r l.ongIllI'JJ{I\~. Should ~ou hJn~ Jn~ llu!.'~[ions, plcJ~1! (onl;!c[ IlIL' .111) lim ... Sin\((ch. /-l'( Ii. (,,- I,,,r II. \I,d,son. (h'~1 Fm(rg~'Il~Y ~lilnJgl'ml'lIt /}in.'Clnr From: <MahT', David Mahr <david.mahr@Slale.ma.us> To: Rob Ray <rrav@ashbrilt.com> Subject: RE: letter of recommendation Mr. Ray, I am writing to extend our thanks for the continued support of Ash Britt during disasters in Massachusetts. As the Debris Management vendor for the Commonwealth, Ash Britt has provided services to numerous communities and to the state for both debris clearance and removal. By all accounts, the work was completed professionally and the municipalities were pleased with the work that was done. The most expansive use of AshBritt was the October 2011 storm where over 30 miSSions were conducted on behalf of the state. Ash Britt provided dire<t support for operations and dispatched crews in a timely and responsive fashion. I look forward to meeting with you in the coming weeks to prepare for the upcoming hurricane season. Your offer to review procedures and partner with the state in planning and preparation exercise is very appreciative and an excellent example of the quality of service you provide. I hope 2013 is a quiet storm season but am assured by Ash Britt's continuing commitment to the state. Thank you, David B. Mahr Chief Administrative Officer Massachusetts Emergency Management Agency 400 Worcester Road framingham, MA 01702 Phone: 15OSI82()'2017 Cell: 18571350·0542 Fax: 15OS182().1401 Email: David.Mahr@Stale.ma.us State of Connecticut -Connecticut Severe Storm, 2011-2012 State of Connecticut Division of Emergency Management and Homeland Security (DEMHS), Contract Award NO.08PSX0027. Connecticut Severe Storm 2011 -October 29,2011 -March 12,2012 1,835,101 cubic yards of vegetative material collected from the right-of-way, transported to a TDMA, reduced through grinding and hauled off for beneficial re-use. Brief Description of Effort AshBritt is the State of Connecticut's primary contractor for disaster debris management services. The effort that was involved with the Connecticut Severe Storm contract activation is essentially the same scope and magnitude of effort and complexities as required by this solicitation. On October 29,2011 much of the State of Connecticut was blanketed by as much as 27 inches of wet snow due to an early season snowstorm resulting in extensive vegetative damage. Approximately 800,000 residents were without power. AshBritt's contract was activated by the State initially for emergency road clearance operations. AshBritt subsequently received 17 disaster debris management task orders for municipalities and three for state agencies including the Connecticut Department of Transportation. Statewide operations included the removal of hazardous hanging limbs from 86,210 trees, the Client References & Past Performance 295 \' J O!.,' 1186 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES removal of 11,185 hazardous trees and the loading, hauling, reduction through grinding and disposal, through beneficial re-use, of 1,835,101 cubic yards of vegetative material. AshBritt utilized company owned equipment as well as the support of 141 subcontractors utilizing over 1,293 pieces of rubber-tired equipment to assist in this large storm-generated debris management project. AshBritt had more than 55 personnel including corporate principals, senior project managers, safety officers, project managers, quality control representatives and administrative staff. III "a .. ra > u :c :::J U 100000 80000 60000 40000 20000 0 Connecticut Severe Storm 2011 -Daily Debris Collection Stats Date Exhibit 2 -Production Gra h of AshBritt's Debris Collection 0 erations for Connecticut Severe Storm Res 1.8 Million cubic yards were collected in approximately 90 days. Dollar Value ofthe Contract $73,538,607 (Total Value of all Task Orders and Purchase Orders received from the utilization of Contract No. 08PSX0027) Location of the Effort • State of Connecticut • Danbury • Manchester • CTDOT • East Granby • New Milford • CT State Parks • Ellington • Newington • Berlin • Enfield • Plymouth • Bristol • Hartford • South Windsor Point of Contact Information Judy Pahl, State of Connecticut Emergency Management Program Specialist Phone: (860) 256-0877; Email: judy.pahl(al,ct.gov; Fax: (860) 256-0821 Quality of Product/Service • Suffield • Vernon • West Hartford • Windsor Locks • Windsor Locks School District There was no formal performance evaluation process for the Connecticut State contract. All work performed met or exceeded the terms and conditions of the contract. Attached are some of the letters received from the State of Connecticut that describe their satisfaction. Client References & Past Performance 296 [) d g c' 1187 c ::. ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES STATE Of Cm>~.£CTICUr O(PI'IRTM!;NT or EMERGENCY SFRV:CES So. PUBLIC PI,OlECTlm~ DIVISION OF EMERGENCY MANAGEMEPH & HOMELAND SECURITY luly'J.2Q13 k.llrh Oclllgml. Sr. Vice PresiJent AshOrill,I!$". 565 Eul tilihoom Blvd. Ikcrtidd UC.lCh. fL H4.;1 RE: Winlcr Strom AI(red COmr.lO;l ACli\'alion I:>eM Me Oahlgrcll' Ihe SUIC ufef (ounl.! il~lrin nc.:;d of :'iupplcmcntal a~}i~t.lnl:c III ot\kr to r«o\w ftom the JamJ.Sc c.JlUfiJ by Willie! Slaml AI(n..-J ('n (Xt~1Ixr 29.;';, 2011. The Connecticut Divi~i{ln of EllKri,'i;ll(:Y MalUt!c-mcnt and Ilomcland Sc..:urity (OEMI~S) Wt)ulJ like to. ~iw;~('I~ l!t;tnJ,. ),ou .md )'(I\lr leam for your timely mobili,atlOn in our lime: 01 nc:ffi, Y Qur M~I~Ut\I!o: WIth dml"SI! '\'\~Inrot. rccord k<."C}'ing, auisling \\ith the: dc\·clopmmt of a fonn,,1 ~()PC orwor~ and your OpcmtiQn.1..I1U"~,"1:S $t\(e the s.::opo: o(wQrk "'"» ;tgro:e\t urnn \\·er~ truly rnn..ul .... b!e ~nd ;,ppm;;ialc:J In 101.11, r\. .. hUritt suppo.lo:J si)!.I«1\ mwtidpalities IUld three MalC "~C"n1:IC.~ incluJmtl lhe Co)nn.xtic~ Ikp;utmmt orTratl"\pllrUtion durinS thi~ mi~siQIl. the tigh(.()f·way debris colkctiolJ. opcr.1lion of cishtccn debris m.mageMenl ioiIC:i., luul (lUI of the I~uc«l mJ.teri"I, di~~I:rc.~ oCthe reduced m3Ieri:t1, hu..ttdous hansing limb rcm)\"al. and hat.udol/..S Il"('e ttrtll\\o\l WtlC h:mdl~ \,ilh OJ'lCTO\ti\1na.1 efficiency. The $1.31(';md the Interagrm:y lXbris M:maI;C"l"mll1 Ta...J.: ror.,;e YoC gr..:.uly apprIXiatc thc (lh)(c.$.')j"Mliln1 and cO~("th-rnc.!t-' th3t {\1hBrin displll.}N "hile \\Orking \~ilh multiple-State agcrn:io:.i and local n'lul'Licif"llilics. W~ also arrr«i.1tc your ongoing ;lnnl!;J1 p.lrlicip.llion in (lUT ITaininj; \\U..xsh0Pli.md the sU(lport your (omp.m~· pt6\idc:o 1(> the S(;lte ~\"(I'l \\hcl'l yout opet"3tiOlU are nol required. WhIle I can't).1.)' that \\~ hoJX" to \\urk witb rou again. a. .. tOOl \\oull! fIIl."all "'~ woulrJ be rC.!pOnding 10 ;moM na.lural dls,uter, I fed confidcnt Ih ... 1 AihRritt \,ill continue to be a great p3rtntt i(lhc SIntcM('onn«tkut i~ <"Vet in neW of your ~f',icC:'lI1Sl!.in. T1ulI1; )·ou olgain for )"OUI ot1Sistance and support. 25 Sigournoy Straot. ft" floor, HnrtlOtd, CT 06106 Phollo: 860.256 0800 I Fn~: 860.256.0815 USACE -Hurricane Katrina, 2005-2006 US Army Corps of Engineers (USACE) July 12,2011 MI, Ri'llph Dah1ttcn Managing VI~C President AshB"n S6S Eas' HIllsboro Blvd. Deerfield Beach, fl 33441 Oea.r Mr. l)a.hlgren: Affllln~tive JlctlonJEQUJI OpportUl\lty (mploy('r Thli leuer Is In response 10 your request for feedback on scrvkl!S provided by ruh8ritt for tht' St.lte of Cormedkut. lIavlng worked dlredly wllh you and ruhBrilt following the .uUvaUon of the A1hBritl COn1r.1(t mth the Statl! of Connecticut (allowing s~1"iJ1 unPf«('d~nled ~,)lh('r events, we-are very pleased with tbe Y!rviC6 provided pursuant the conlracL Whlle snow Is fIOt an unusual phenomenon In the State of COnnecticut, the early ~aUlh blillard -Storm AUred· which hit on Ottober 29, 20U while many tfei!S stiD h.1d fol~ge. £rippled the state With downed trre~ and wires. MhBrttt was In Connecticut te-adyto nlobUbe, even before the State wasoffldallydedared OJ dbaster by Pres~nt Ob,ama. Debris W;1S esUmated at 1.6 million cubk yard$,. twice what Ashorin handled jlBt e4Jht weeks earlier "fler Tropical Storm Irene. AihBritt removed 90,OOOholll.trdous tr~s and h<lnsing branches. dam.lScd by tile wet. heavy snow and supported ConnOOT by removins roadside debris In 44 munklpalili/!s with State roads. Your compolnv quickly ~wred 22 sites for stagins woody debris and was able to put these sites into St'rviCe almost imm~IaU~Iy. safely and ~ffiClentiy. Am8ril!'S excellent underStanding of FEMA requiremenls In mana&emenl of the debrl1 is exttcmely vo1luabl"e 10 Connecticut. In addition to s@lVlng 1M State, MhBrin quickly responded to the nreds of lti munlcip:llilies who chose to use the St.:ne's contraa. IuhBritt has met and cxettdcd our ("'xpecL1UOfli for .. quick TCrovt'ry from Storm AUtl:'d. nle ~rience for thls Agency of havlng worked with AshBritt has been very polltive and has proven 10 be an (l'll(Ifmous ~Ip to the St"h~ of C"onne-c:ticul. As.h8ritt has proven to be an excellent contractor 'or the State during our disaster plilnning I!xerdros and mom impoJtiJntiy during the tal.lStrophlc ~ather events thai resulted In the need for stlltcwktc dls..l.ster debris recovery. We thank you fot an outstanding ;Vb. Sincerely, ~- Waste EnglneJ:!rlng and Enrorcement Division Bure.,,, of M"t~rials Mana&enl~n~ and lompllance As~rance RI:fg Hurricane Katrina, contract numbers DACW29-03-D-0009 & W912P8-15-D-0025 September 1, 2005-August 29,2006 -21,589,265 cubic yards removed, managed, processed and disposed. Brief Description of Effort AshBritt was the initial response contractor for the USACE in both Louisiana (LA) and Mississippi (MS), a project that meets the exact size, magnitude and complexity of this solicitation. Within the first 30 days following contract activation, AshBritt initiated debris removal operations in 11 LA jurisdictions as well as the causeway on Highway 90. Additionally USACE assigned AshBritt, by task order, to service 16 separate jurisdictions in MS covering over 8,400 square miles providing debris removal operations from the coast to over 175 miles inland. AshBritt identified and designated collection zones in each jurisdiction. We sourced, retained and assigned subcontractors for all collection zones. Of vital importance to the mission, AshBritt provided emergency quarters and hygiene facilities for more than 300 government personnel, as well as established a commissary that served more than 10,000 meals during the course of the event. In LA, we provided over 50,000 gallons of emergency diesel fuel for initial operations, avoiding any equipment downtime. We also developed and staffed 26 TDMA in LA throughout the affected areas and collected and hauled over 1,000,000 cubic yards of debris in less than 5 weeks. Additionally, we removed 19 tons of putrefied food from commercial cold storage facilities in Orleans Parish. In MS, we collected, hauled and processed 20.5 million cubic yards of vegetative debris and wreckage while staffing, managing and operating 52 TDMA. Specifically, we hauled over 700,000 loads of debris, using approximately 12,380 certified operational vehicles. We employed and managed 1,230 subcontractors and over 1,000 local personnel. Our debris management operations were concluded one year to the day from when Hurricane Katrina made landfall along the LA and MS coastline. AshBritt received special recognition from the USACE for the services performed during the largest debris mission ever awarded to a single contractor after a natural disaster event. Other services provided included: decontamination and recycling of 25,007 refrigerators and other white goods, removal of340,062 hazardous hanging limbs, removal of 183,408 hazardous leaning trees and backfilling of 1,814 private pools. Client References & Past Performance 297 [' d g t: 1188 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Dollar Value of the Contract $733,700,702.40 Location of the Effort State of Mississippi State of Louisiana • City of Pass Christian • Covington County • City of Pearl River • St. Charles Parish • City McClain • Perry County • City of Covington • St. John the Baptist Parish • Hancock County • Newton County • City of Mandeville • St. James Parish • Jackson County • Clarke County • City of Slidell • Ascension Parish • George County • Leake County • Jefferson Parish • Tangibahoa Parish • Forrest County • Walthall County • LaFourche Parish • Lamar County • Pike County • Jones County • Lincoln County Point of Contact Information Joan Arnold, Contracting Officer Phone: (337) 281-5092; Email: missy.k.arnold@mvk02.usace.army.mil; Fax Number: 504 863 2889 Quality of Product/Service AshBritt was able to provide services to the USACE and their clients that exceeded expectations as related to the amount of time it took for AshBritt to conclude debris removal, management, reduction, recycling and disposal operations. All operations were finalized ahead of schedule. As proof of a "job well done" please find attached multiple letters from clients that utilized the USACE for debris management operations commending AshBritt for the services performed. Additionally, a letter of commendation is also included from a USACE Resident Engineer. AshBritt maintained price consistency throughout the duration of the contract. f.lG Robott L. Von Aot\\<rp c~crllfr'll~lI«tt U oS. Anny "Olp> 01 EIljlID«T> 4410 Sttff(. NIl' Ww.i.~t"". D.C 20314 I>nr Gcr.<r&l Van Ant\\<rp; STATE OF MISSISSIPPI O~rlCF. 01' TriE OOVF.RNOR AI"~ "'01 tl:c h.,,)'W Innh\"tl.\l)" o(I'.~in .. od Ilwk t>a<k 1 ""uld If"nl:l<.~' INnk l"" (<< tht ""Ill wQrk ftlld ck.Iicor\¢c M ,,,u and yo., toM! during tho dt~r'l;' from tb\1 d.,"""'inJ J\OI1T1 1 .. C"'P''''.4 )'0'" conllWO. worktd tIv\,uEh I1'oln)" dl!lkclti .. "ilb sure and, Alth""Ab WI All ,"'W Iho K.." of the experience. I "'""' ,". of y....,. .«omp~.hmnll' hom in Mc"iuIPIII, Tenl o(,h.,u."1dl o( our (.rtlillu >lid bI"' •• utlll'trC .'Ibled by )'0U< .,t.1Jy m.l unv\<lJinS fro" ... , You and )<rU: coa:r",IO: 1~41I)' .. ..Ide ~ dlrrmr.<:~ (of Il'.ou<>nd. 0( lho Iu.-.l<ll hil N. QUOII ""'kl the <~;n'l(iIIh,' could l'< f'UfC(~ lrvt tho pe;form.,,,. of rOC' Corp, IC"," AI\(l )~ ... p~m< d,b:h cootrJo;tt." ....... tMpIlollAl ... -.1 I ,'t.y much AP!"t<,,:.lh. .((011. Client References & Past Performance 298 '''''Iff I [).a"kj "4rtl9,,",IlI" IJl ~\h., Slff", It'iJ<,oflllJ\d .• \lS JI$tt A\hDntl. t..; M, IU.Jidr r",>Iu. P,."",,,,, (A.Jwt 1 -110 .x1lJ1" AnJ,,,", A'tI'}.Jr. SUi'C 103 ~;~~' '1I"'~}'I"II .. J;."'"f'>"" Iltiiil, "", .. 10 ))(\('? PO lie. If J'N'~n'l. lIS J"rJ Rl' Ibl\o{«~ (,(Jur4y. Mr\'i~uPr' rAtV~ J D(\U R.m1y \'.,'V'-niM"ol ~:: ~:A~:..t 11\\\(' bctn r~o!f\I by I .... 11Jnr.~l fl'UrJ.,. "~d ~rsur<t\I~'j, Iv r<tU:N:I~ &, $:.//",1.11, "IS HJN I~nl. ~~'WJ, )our rmrO)'«) u.j hlt.ftIK.1.,:·n th~. ~,1.\J H.1K~~ \1''Ur'J.~ /1\ Iht . dMh~tlOIl &hJ d<~I' 'C'fM\-"l S¥.\'-c~ (vl •• t'J'IOO lhl"'iJ~h the t. S ArIllY ( Ml'l l'! ['-11110" 4 FII~'~I rlllJl'Y.I~ H"lI~'DC' "':'''UiN tbrKoXi. ((oI,J/\IY ~rt.lt~· .Iff',nUIt1 IIJe 51ft~ s",N"W' tkrl!>N.lK"l1lnJ d(tonl. ftm(>v,j I<f)KC' r«{~ h l~ ... n ~~.p~'J)' uJ W1.' wry 1J1/~J/II~oJ7 ~('oJ Vlc&.~ "11~ II-.( G',I.,JJ} o-()lVl \4vfl .uK! ttl< rdlMrM.p (Of\CN ~l':h NT (:(.IUf.f K~h MS Ujj' You. (omS"Jny't ttrOfU ~frt .:nx:,..! In .tf(lwing li' II) btgifiOUf ff':l.WCry ",!'ie''' r.'dhtl~ J(J)~C'\'9f PO.""·." ml·~ >IS IUH RMlqt4 J. Arl't"l"., J, &.vdAIt.:l'f.~ 6}1 HI/\IJ'-'1 1t'I '\~!I. f.lfI bdul( Qfll.mo,;od. ('~1tLJ1I\ Wt· "I.l""~~ like Ii) IWJ. )\'lu "~)"\""UI C:W:'l~l\, r~)I Iht wOlIr: 4lId c:T\.'>(t ~)Io'nd(\j III the \o\'4lc l$ Ih~m("!\1: )\t:flfLt nlli" ,\,u I nl(''''Jh'I('f1.I.d U\\. the ~"ftC o( "tl~h wi' (lft"t ....... .IiJyuiu«oi.n l'l$l(,-..r-.. UY rna! 'oolJ ~ M\t hc<1'I wnlplct(J "l\~)ffl $;"Iltl __ ~//:~ .. / fu .• I'lI,,"~.loIS nit<! ~.,/;:/~? R('III.o\)J J :\rII~",,*. Jr UOlJd Alh"'U'tc'f I) ,1 '" c: 1189 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 3. Disaster Recovery Monitoring Firms Tetra Tech Ralph Natale -Director, Post Disaster Programs Phone: 1 (407) 580-8184 Fax: 1 (321) 441-8501 Email: ralph.natale@tetratech.com Thompson Consulting Services, LLC Nate Counsell -Vice President Phone: (407) 619 2781 4. South Florida Contractual Commitments Fax: (407) 878.7858 Email: ncounsell@thompsoncs.net Witt I O'Brien's Kevan Parker -Sr. Regional Manager, Recovery Services Phone: (941) 735-6504 Fax: 1 (202) 585-0780 Email: kparkerC2i).wittobriens.com AshBritt currently has the primary contract for: (25) first position and (6) second position clients in Miami-Dade, Broward and Palm Beach counties. In addition, AshBritt has (4) first position shared contracts and (1) second position shared. AshBritt has (5) other contracts in the Southeast United States. 5. Key Subcontractor Contractual Commitments None of AshBritt's Key Subcontractors have contractual commitments in the Miami-Dade, Broward and Palm Beach County area. 6. & 7. Pending Lawsuits and Judgements (3) Years AshBritt, Inc. Liligation Statement & Summary AshBritt, Inc. Claims, Arbitrations, Administrative Hearings, and Lawsuits (Filed Past 3 Years as of May 27, 2015) Iioorr:e: M_~ MilnileU, S_ & _~ PA, Ft.l.JtIlllertlale, FL ~ Plellding 04121115 Complaint 12130/14 Complaint 11/03/14 Statemeut of Sma! I Claim 01108114 Complaint 10130/13 Complaint 10101113 Complaint 09/19/13 Complaint 01115113 Statement of Sma!1 Claim C .. 'ltNamt! Subj<etMltttrDesO'iption ~ James Hunt v. Ashbritt, Inc., et al. DocketNo. OCN·L·3364·14 Superior Court of New Jersey, Las Negligence, damage to real and persoual Division: Ocean County property DRC Emergency Services, LLC v. Ashbritt, 14·cv·6294·DimitrouleasiSnow Inc. United States District Court for the Southern District ofFIOOda Claim for defamation and other toct/.tatutory Claims Patricia White v. Ashbritt Environmental, Inc. Docket NO.14SC3711 and Warwick Tree SelVices Diruict Court of Massachusetts Springfield Divi,;on Claim for damage to rea! property Bradey Diem v. Ashbritt, Inc., et al. Docket No. OCN·L·378J.!3 Superior Court of New Jersey, Law Personal Injury Division: Ocean County Karey D. Amick, et a!. v. Ashbritt Docket No. CUM ·L'()00936-13 Enviroumenta!, et al. Superior Court of New Jersey, Law Divi,;on: Cumberland County Retainage Claim Walter Friedauer & Robert Friedauer as Docket No. OCN·L·3506·13 Executors of the E.tate of Paul Friedauer v. Superior Court of New Jersey, Law Asbbritt, Inc., et a!. Division: Monmouth County Automobil e Negligence Mansourv. True North and Asbbritt, Inc. Docket No. OCN·L·2239·13 Superior Court of New Jersey; Law Alleged Employment Discrimination Action Division: Ocean County By Employee of Monitoring Finn Patricia White v. Asbbritt, Inc. Docket No. 1323SC0119 Diruict Court of Massachusetts, Springfield Diviiion Claim for damage to real property Client References & Past Performance 299 Monetary Claim & §!!!!!! Pencing, insurance company defending, damages greater than $75 ,000 cI aimed Pencing, insurance company defending, damages greater than $75,000 claimed Resolved, $7,050. Pendng, insurance company defending, damages unstated Resolved, S86,OOO. Pencing, insurance company defending, damages unstated Dismissed, by Court Order, damages Unstated. Dismissed, without Preju<ice. Damages less than SIO,OOO claimed Project Name. if any Superstonn Sandy Various competitive procurements Massachusetts Winter storm Superstonn Sandy Supemonn Sandy Superstonn Sandy Superstonn Sandy Massachusetts Winter Stonn I) d S' <: 1190 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES TABD. Resources and Availability 1. Current Workload A most common concern amongst clients is how a recovery contractor's future commitments and workload will affect their ability to mobilize and to perform for them. What is more, clients are concerned with the management and resource capacity of firms should multiple disaster events in different areas occur-adjacent and/or remote. These concerns, though difficult for any disaster response and recovery contractor to address, are clearly warranted. Unfortunately, workloads and carrying capacities are driven by natural disasters that are, by their nature, unpredictable. This fact, it must be noted, is a shared risk in the disaster recovery industry across the boards and is common to all prime-level contractors. This clearly indicates that prime contractors with proven wide-scale past performance, large networks of resources, financial bearing and scalable systems, such as AshBritt, are low risk partners. Regardless of these unknowns, the greatest assurance we can provide the City of North Miami Beach is during our 22 years in the disaster response industry, we have never defaulted on a mobilization commitment, nor have we ever failed to complete a project. We only prioritize our clients based on the size and on the specialization of our management team. We strive to respond commensurate to the client's needs, and maintain a dedicated management structure to maximize project cohesion. We invite the Evaluation Committee to contact any of our clients, dating back to 1992, as listed on our experience table for confirmation of our responsiveness and quality of work. Moreover, based on our recent record, we have clearly demonstrated we have the ways and means to respond and to perform with speed, efficiency and, above all, excellence. AshBritt is not currently engaged in any active missions which creates 100% availability for all of our team members to be able respond to the City of North Miami Beach if needed. We have mUltiple Contract and Operations Managers who reside in South Florida that will be immediately mobilized prior to an event and ready to assist the City of North Miami Beach during the post event response and recovery phase. This provides us the ability to be able to respond to the City, in person, seven days a week, 24 hours a day. In addition, AshBritt has a robust pool of disaster reservist that may be called upon if the need arises. AshBritt maintains a full-time staff of over 40, of which half are management personnel. During hurricane season and other large projects, staffing may increase to 500 or more. We augment our full-time staff from a pool of steady reserve employees who are committed to a 24 hour muster. We also avail ourselves of local personnel in disaster-affected areas, both to help expedite the recovery cause and to offer economic assistance to those most affected by the event. We have extensive policies and training procedures which ensure our personnel are thoroughly indoctrinated and able to perform at high quality standards. Providing an estimate of future commitments to other emergency response contracts both in man-hours per year and as a percentage of total workload for all key project personnel is challenging given the variations of disasters. Nonetheless, based on our current staff and assuming a storm season tantamount to 2004 (12,000,000 yd3, 18 clients, assuming 150 days per project and 14 hour work days), we calculate 1,303 hours (109 twelve hour days) for all managers and supervisors and 2,224 hours (185 twelve hour days) for just project managers. This equals 3% and 6% of total assumed project hours (37,800), respectively. As we will commit a dedicated management team for the City regardless of the magnitude of the event, as expressed herein, these statistics serve only to illuminate our management and resource capacity and responsiveness. Regardless, we will not substitute or change the PM during the performance of any contract activation. 2. Current Contractual Obligations in Florida AshBritt has provided a list of all current contractual obligations within Florida for similar disaster recovery services. Resources and Availability 300 I' d c: c' /191 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Existing Contracts in Florida Position Client Contact Contact Phone EndTenn (1) First Boca Raton Judi Ahern (561) 416-3384 9/16/2016 Collier County Dan Rodriquez (239) 732-2508 11/23/2015 Cooper City Jim Boman (954) 434-2300 7/20/2016 Coral Gables Brook Datamiller (305) 460-5130 6/1/2015 Dania Beach Dominic Orlando (954) 324-3743 6/19/2016 Delray Beach Patsy Nadal (561) 243-7123 11/30/2015 Hypoluxo Len Rubin (561) 721-1683 8/20/2016 Key Biscayne John C Gilbert (305) 365-5514 91712015 Lake Worth Jamie Brown (561) 586-1720 6/18/2016 Lauderdale Lakes Danny Holmes (954) 535-2815 6/19/2016 Lauderhill Chuck Feranda (954) 730-3000 6/18/2018 Martin County Darryl Wright (772) 288-5509 1/1/2018 Miami Beach Eric Carpenter (305) 335-1269 8/28/2017 Miami Gardens Tom Ruiz (305) 622-8000 8/30/2016 Miami Lakes Alex Rey (305) 364-6100 8/22/2015 Miami Shores Tom Benton (305) 795-2207 11/30/2016 Palm Beach Eric Brown (561) 838-5440 9/1212016 Parkland Brian Archer (954) 757-4153 4/23/2015 Pine Tree Water Control District Sandra Demarco (954) 753-5841 4/23/2015 Pompano Beach Russell Ketchem (954) 786-4030 9/9/2016 South Bay Edgar Kerr (561) 996-3998 8/20/2016 South Florida Water Management Steve Fairtrace (561) 248-4033 4/6/2017 Sunny Isles Beach Bill Evans (786) 350-8190 8/29/2017 Tamarac John Daugherty (954) 914-4207 6/26/2016 West Palm Beach John Alford (561) 822-2067 8/25/2016 Weston Karl Thompson (954) 385-2600 6/19/2016 (2) Second Broward County TOMS Richard Meyers (954) 357-6066 3/16/2020 Hallandale Beach John Chidsey (954) 457-3045 11/20/2015 Lauderdale-By-The-Sea Don Price (954) 776-5119 6/19/2016 North Miami Aleem Ghany (305) 895-9831 5/31/2015 North Miami Beach Esmond Scott (305) 948-2967 6/20/2016 Palm Beach Gardens David Reyes (561) 804-7015 9/8/2016 (3) Third Key West Alan Averette (305) 809-3933 2/17/2016 Southwest Ranches Jeff Nelson (954) 434-0008 12/12/2016 (4) Fourth FOOT District 4 Maurice Borrows (954) 777-4621 7/16/2016 QualVend Hollywood Slyvia Glazer (954) 967-4526 7/22/2015 Miami-Dade County Lenny Sandoval (305) 375-5289 3/31/2019 Miami Dade County Schools Arnold Velazquez (305) 995-7945 5/6/2016 Miramar Ralph Trapani (954) 883-6832 5/31/2015 Opa Locka Rose McKay (305) 953-2868 9/11/2015 South Florida Water Management Steve Fairtrace (561) 248-4033 5/1/2017 Shared (1) Davie Mark Collins (954) 797-1000 7/20/2016 Doral Carlos Arroyo (305) 593-6740 8/20/2015 Marathon Roger Hernstadt (305) 289-4130 2/17/2016 Margate Sam May (954) 972-8126 6/18/2018 Shared (2) Palm Beach County (SWA) John Archambo (561) 315-2010 8/20/2016 Resources and Availability 301 I) d .!,' c: 1192 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Ability to Manage Multiple Contractual Obligations AshBritt's capacity to manage multiple contractual obligations in the event of a regional or statewide disaster involving a number of public entity clients under contract for disaster management, debris management, oversight and recovery services is evidenced below. Through our strict reporting and documentation guidelines and experience of conducting region and statewide operations, AshBritt has gained the necessary capabilities and experience to handle mUltiple obligations. AshBritt was activated in 8 municipalities after Winter Storm Pax impacted Georgia and South Carolina February of this year. In South Carolina, AshBritt collected, processed, and disposed of more than 350,000 cubic yards of vegetative debris and mitigated more than 50,000 hazardous trees and limbs from public property. Operations included the deployment of more than 40 crews and the management of 5 TDSR for storm-generated debris throughout the six projects (Hampton, Georgetown, Sumter County & City, Colleton and Marion Counties). In addition to these South Carolina projects, AshBritt simultaneously removed 750,000 cubic yards of debris, 26,000 hangers, managed 43 crews and operated 6 TDSR sites in Augusta, GA. AshBritt also conducted salt spreading operations in Atlanta, GA during this time. The year of2012 brought Hurricane Sandy, for which we were activated as the prime contractor in more than 60 jurisdictions in New Jersey, Connecticut, New York, Maryland, and Virginia. AshBritt cleared and processed 3.5 million cubic yards of debris. The different jurisdictions in the State of New Jersey required a trusted partner in its time of need; this partner is AshBritt, as demonstrated by the quote below. " .•. it has been your efforts that have allowed us to turn the corner on the recovery process. AshBritt has more than met our expectations in the clean-up process but beyond that it is the manner in which they did the work that has made all the difference. Throughout the process, your company has been thorough, efficient and ever mindful of the effect of the storm on our residents. It has been a pleasure to work with you and with AshBritt throughout this process. " James Moran, Administrator, Township of Stafford, NJ Exhibit -Details of AshBritt Managing 3 Million CY in 90 Days AshBritt is more than capable of handling multiple contractual obligations in the event of a regional or statewide disaster. u Hurricane Sandy -Daily Debris Collection Stats 120000 100000 80000 :c 60000 ::J U ~ III Q 40000 20000 o J -~.--.~ ~ Date Our team is prepared to manage mUltiple debris management sites simultaneously and at dispersed locations. Our many years of experience and successful performance in emergency response activities demonstrate AshBritt's effective integration and application of effective cost, schedule, and performance control standards. We understand it is imperative to oversee and integrate schedule and cost factors in the completion of all tasks. The procedures we have successfully utilized in the past will be applied to this effort. Resources and Availability 302 f' ~l ':: c· 1193 c 0; ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES We understand that overseeing a geographically dispersed portfolio of sites can create some unusual challenges. These challenges include communications, maintaining accurate information about facility requirements across the portfolio, promoting consistent standards for evaluating needs and aligning local facility investments with central strategic objectives. Maintaining accurate, up-to-date information about the conditions of all sites is critical. We collect and archive all necessary information in a central database. For each site, we further stratifY the level of data gathered according to its mission criticality and current condition. At the most fundamental level, we capture information such as location, use, facilities, and site size. At the sites, data analysis will improve the operational and financial management of the overall program. AshBritt will review existing alternate sites for debris management use during this contract. We recognize that decisions on the disposition of wastes and debris need to be and will be made at the collection point. Use of best professional judgment will be necessary to determine the ultimate disposition of collected material. We consider the number, type of sites, and transportation access that may be required. If more than one entity plans to use the site, the wastes cannot be commingled and has to be delineated and separate from each other. We suggest that each responsible party have a debris plan outlining how the debris should be handled and if it should be segregated curbside or at the TDSR; more examples of our ability to simultaneously manage multiple contractual obligations with various public entities follow. As briefly explained above, AshBritt was activated in more than 60 jurisdictions in the states of New Jersey, Connecticut, New York, Maryland, and Virginia to support Hurricane Sandy clean-up efforts. During these activations, our unique service for New York City included abandoned vehicle removal, abandoned vessel removal and ancillary services. In 2011, our services were utilized multiple times due to several extraordinary weather related events including the Halloween Snowstorm event that occurred in the States of Connecticut and Massachusetts. We assisted over 40 clients handling, processing, and disposing of almost 4 million cubic yards of vegetative debris. Also in 2011, we were activated and assisted multiple clients following Hurricane Irene and the Eastern U.S. tornado outbreaks. In 2010, we provided integral mitigation services to mUltiple Florida clients in response to the Deepwater Horizon oil spill. We also mobilized significant equipment and manpower to Maryland and Virginia following the early 2010 Mid-Atlantic snowstorm. Additionally, in 2008, following Hurricanes Dolly and Ike, as well as Tropical Storm Fay, we responded to mUltiple clients in Texas and other areas in a similar fashion. We have all the necessary personnel and equipment to maintain multiple, simultaneous activations. Through pre-event emergency stand-by contracts, AshBritt has proven its ability to respond to multiple clients affecting hundreds of thousands of residents. Additional Experience Mobilizing a Large Workforce Following Hurricane Katrina, in the State of Louisiana, AshBritt was the United States Army Corp of Engineers (USACE) Advanced Contracting Initiative (AC!) contractor for Region 3, which included Louisiana and Mississippi. We were the Initial Response contractor for Louisiana. Within the first 30 days following contract activation (9/1-9/30/2006), AshBritt initiated debris removal operations in 11 jurisdictions assigned by task order from the USACE. AshBritt identified and designated collection zones in each jurisdiction. We sourced, retained and assigned subcontractors for all collection zones. Of vital importance to the mission, AshBritt provided emergency quarters and hygiene facilities in Lafreniere Park, within Jefferson Parrish, Louisiana for more than 300 government personnel. AshBritt also established a commissary that served more than 10,000 meals in less than three weeks. In addition, we provided over 50,000 gallons of emergency diesel fuel for initial operations, avoiding any equipment downtime. Resources and Availability 303 I' : I ':' c' I 194 c ::; ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES We developed and staffed 26 TDSR locations throughout Louisiana's affected areas and had collected and hauled over 1,000,000 cubic years of debris in less than five weeks. Additionally, we removed 19 tons of putrefied food from commercial cold storage facilities in Orleans Parish. Afterward, we were tasked solely to Mississippi, turning over all active Louisiana operations to three contractors selected through solicitation by the USACE. We simultaneously supported 22 jurisdictions in the States of Florida for Hurricane Wilma recovery efforts while we also supported 38 jurisdictions between the States of Mississippi and Louisiana for the Hurricane Katrina recovery efforts. AshBritt was also the initial response contractor for the State of Mississippi Katrina recovery. Our company was tasked to service 16 separate jurisdictions, covering 8,500 square miles and 175 miles inland. AshBritt identified and designated collection zones in each jurisdiction. During our project, we sourced, retained and assigned subcontractors for all collection zones utilizing firms from the affected area to the greatest extent practical including minority-owned businesses, women based enterprises, and small businesses. AshBritt worked closely with the USACE to develop unique work and safety plans for the project that took into account the scope and magnitude of the project. Overall, AshBritt collected, hauled and processed approximately 21 million cubic yards of vegetative debris and wreckage, while staffing, managing and operating 52 TDSR. Specifically, we hauled over On October l4, lOOS, while managing the single largest debris operation in the State of Mississippi following Hurricane Katrina, category 1 Hurricane Wilma struck· Florida. Ash Britt personnel were immediately deployed and we were able to simultaneously provide debris management services tol2 Florida clients. 700,000 loads of debris, using approximately 12,400 certified operational vehicles. We employed and managed 1,350 subcontractors, and over 500 local personnel. "The City of Pass Christian is a satisfied customer of the AshBrittlArmy Corps partnership, which helped clean up the wreckage left by Katrina. You truly made a positive difference, not only by completing the work in a professional and timely manner, but as importantly by putting devastated local citizens to work as crew members and employees. It is our understanding from these citizens that men and women from all walks of life, who had lost nearly everything, picked up meaningful work and paychecks by working for AshBritt. At the time, there was nowhere else for them to turn for work and for this we are eternally grateful. " Leo McDermott, Mayor, City of Pass Christian, MS Detailed Experience Ramping Up and Managing Multi-Million Cubic Yard Efforts During the Hurricane Katrina USACE mission, AshBritt collected and removed over 9 million cubic yards of debris during the first 60 days of the recovery, an average production rate of approximately 170,000 cubic yards per day. At our peak, we removed over 300,000 cubic yards in one day. AshBritt collected and removed 21 million cubic yards of debris within 52 weeks (365 days) of notice-to-proceed (USACE Task Order). The following Exhibits illustrate the details of this effort. Resources and Availability 304 I'd .'C c: 1195 c co ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Exhibit -Details of AshBritt Managing 9 Million CY in 60 Days for the Katrina mission ~1(),O\lO 300,000 .1()(),OOO If) "C ... III >-u 150/000--:c :t u 'iii' 100,000 I ,GOO 0 gl.OODU C ... UI 'E ~ u :0 " u AshBritt ROW Debris Collection, USACE Katrina Mission (First 60 Days -Production Rates> 150,000 Cubic Yards/Day) Days ..... ROW (YO Hauled (first 60 Day) AsrnBnitt Production Graph· USACE Katrina Misslol'l Debris Haliled per Day, First 60 Days (Avg. 170,000 CYD) AshBritt ROW Debris Collection, USACE Katrina Mission (Weekly Cumulative Totals -Over 62 Weeks) 00 L-____ ~ ____________________________________________ ~ ______ ~~ ________ __ Weeks (ending Sunday) AshBritt Production Graph -USACE Katrina Mission Total Cumulative Debris by Week As shown above, AshBritt has the unique and rare knowledge and experience of managing multiple contracts and projects in various different jurisdictions across the United States. From logistical management to subcontractor management, and all other facets of debris management, AshBritt has proven that it is the leader in managing multiple large events throughout various regions of the United States. Resources and Availability 305 [' d ::; l 1196 c '" ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Financial Capability Financial stability is the hub of the disaster debris business wheel. It is the element that everything revolves around. Financial liquidity are critical to recovery success; access to immediate operational funds, and in many cases longer-term credit, is the lifeblood of response and recovery endeavors that propels all positive activities forward toward getting the job done. AshBritt Financial Stability-Overview ~ $25 Million Working Capital Line of Credit $30 Million Company Working Capital Available ~ Underwrote $100 Million for USACE Katrina Mission ~ Insurance: Starr Surplus lines Insurance Bonding: Liberty Mutual AshBritt, as the following financial overview illustrates, is financially sound and has the capital strength to adequately accommodate the increased cash-flow demands at the inception of and throughout any scale disaster recovery mission. We possess the financial capacity and wherewithal to assume extensive and large expenditures for prolonged periods (historically exceeding 150 days in some instances) before receiving any available funds for our response and recovery services. This capability profoundly serves our clients by allowing the response and recovery efforts to commence and progress without unnecessary delay. Following any large-scale, widespread disaster event, the client's resources, infrastructure, and processes may become overwhelmed. Reliable financial support and sound management and judgment at this time are vital to curing this paralyzed state, creating a recovery framework and bridging the gap between upheaval and normalcy. AshBritt is a proven nationwide disaster response and recovery partnering firm with substantial financial resources, human capital, technological capabilities and business references. Our historical record and our supporting financial documentation clearly validate these strengths. In the attached letter from our bonding company, Liberty Mutual Insurance Company, they state: flIt is the privilege of Liberty Mutual Insurance Company to provide surety support for Ash Britt, Inc. In the past, Ash Britt, Inc. has successfully completed single projects in the $500,000,000.00 range with an overall program of $650, 000, 000. 00 US Do/lars." AshBritt possesses one of the most reputable records for ensuring that all of our employees, subcontractors, consultants, and independent contractors are paid expeditiously and in full. A casual examination of the disaster debris management industry and the myriad firms purporting to deliver these services, will quickly uncover much evidence of unscrupulous behavior with respect to prime contractors (and subcontractors with tiered subs under them) not paying fully, not paying at all, or excessively delaying payments, as well as a host of other undesirable business practices. Although there is recourse for many of these activities, clients should be made well aware that the perpetrating of these actions during any effort, at a minimum, creates project disruptions and delays and unnecessary aggravation for clients. We simply have zero tolerance for this way of conducting business and, as such, we and our clients have enjoyed the benefits of doing it right and the upstanding reputation that follows. As one testament to our values, we have never had a Payment Bond called for neglect of our financial responsibilities, nor have we had a Performance Bond called. More specifically on financing considerations, our billing terms are typically net 30. With our own capital reserves and our significant line of credit, as well as the ability to draw on a deep well of resources from some of our long-standing business partners, we are able to maintain and finance full operational capability of multiple, large, and extended projects. Our ability to ramp-up and maintain a strong, steady workforce during the Hurricane Sandy (2012) mission in New Jersey and Hurricane Katrina (2005) recovery mission in Louisiana and Mississippi is a solid testament to our financial capabilities. During these events, AshBritt was able to sustain an operation that quickly skyrocketed into the hundreds of millions of dollars. Resources and Availability 306 P'l '-' \_' 1197 c " TABE. ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Required Forms, Required Attachments & Value-Added Benefits Bond Letter tJt:-Libertx MutuaL -.----~ SURETY June 9, 2015 City of North Miami 170 II NOlth East 191h Avenue, Room 315 NOlth Miami, Florida 33162 Re: AshBritt, Inc. RFP No. 2015-08 Disaster Debris Removal and Disposal Services Dear Sir/Madam: Gabe Schlappi Bond Manager 2055 Sugarloaf Circle Duluth, GA 30097 678.417.3829 It is the privilege of Liberty Mutual Insurance Company to provide surety support for AshBritt, Inc. In the past, AshBritt, Inc. has successfully completed single projects in the $500,000,000. range with an overall program of $650,000,000 US Dollars. Should any projects be awarded to and accepted by AshBl'ilt, Inc. we are prepared to provide the required bonds on their behalf. Our support is conditioned upon completion of the underwriting process, including satisfactory review of contract documents, confirmation of financing and our ongoing review of the operational and financial capacity of AshBritt, Inc. We arc pleased to share with you our favorable experience and high regard for AshBritt, Inc. This letter is not an assumption of liability and is issued only as a prequalification reference request from our client. It should be understood that any arrangement for bonds is strictly a matter between AshBritt, Inc. and Liberty Mutual Insurance Company. Liberty Mutual Insurance Company is listed on the U.S. Treasury Department's Listing of Approved Sureties (2005 Department Circular 570). Liberty Mutual Insurance Company is rate A (Excellent) financial Size Category XV ($2 Billion or greater) by A.M. Best Company. Sincerely, LIBERTY MUTUAL INSURANCE COMPANY GJt~· Gabe Schiappi Bond Man<!ger Member of Liberty Mutual Group Required Forms, Required Attachments & Value-Added Benefits 307 P d "1198 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Bank Letter Bank of America. N.A May 19,2015 To: City of North Miami Beach 17011 NORTH EAST 19th AVENUE NORTH MIAMI BEACH, FLORIDA 33162 Re: ASHBRITT INC 565 E HILLSBORO BLVD DEERFIELD BEACH FL 334413543 -~ BankofAmerica .... Merrill Lynch I, Kimberly Bryson, a Senior Vice President of Bank of America, NA ("Bank of America"), confirm that ASHBRITT INC. maintains balances with Bank of America in the eight figures. ASH BRITT INC. has a Low to Mid Eight Figure Line of Credit Facility with Bank of America that has been handled as agreed. This information is being delivered to you at the request of ASH BRITT INC. Please note that the information set forth in this letter is subject to change without notice, and is provided in strictest confidence to you for this limited purpose and your use only, without any responsibility, guarantee, commitment or liability on the part of Bank of America, its affiliates or any of its or its affiliates' directors, officers or employees. Bank of America cannot provide any credit ratings or opinions of the creditworthiness of Ashbritt, and the above information does not constitute an opinion of Bank of America of the ability of ASH BRITT INC. to successfully perform any obligations under any agreement it may enter into with you, Bank of America or any other entity. Finally, Bank of America undertakes no responsibility to update the information set forth in this letter. If you have any additional questions, please do not hesitate to contact me. Regards, ~lJ/~- Kimberly Bryson Senior Vice President 954-765-2144 ,101 !: li\:; 0)"-,, Blvd, 9th Floor FLo-Sr! O~·OI I urt lJudfrdillr, FI 13301 Required Forms, Required Attachments & Value-Added Benefits 308 P .l '.' c 1199 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Licenses STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395 1940 NORTH MONROE STREET TALLAHASSEE FL 32399-0783 BATISTA, GREGORIO ASHBRITIINC 10400 GRIFFIN ROAD STE 201 COOPER CITY FL 33328 Congratulations! With this license you become one of the nearly one million Floridians licensed by the Depar1ment of Business and Professional Regulation. Our professionals and businesses range from architects to yacht brokers, from boxers to barbeque restaurants. and they keep Florida's economy strong Every day we work to Improvethe way we do business In order to serve you bener, For information about our services. please log onto www.myfloridalicense.com There you can find more information about our divisions and the regulations that Impact you. Subscribe to department newsletters and learn more about the Department's initiatives Our mission at the Depar1ment is license Efficiently, Regulate Fairly. We constantly strive to serve you bener so that you can serve your customers Thank you for doing business in Florida, and congratulations on your new license' DETACH HERE RICK SCOTT, GOVERNOR STATE OF FLORIDA STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CGC060313 ISSUED: 07/31/2014 CERTIFIED GENERAL CONTRACTOR BATISTA, GREGORIO ASH BRITT INC IS CERTIFIED under the pro'o'lSJons of eh 489 FS 114u731Ot)DHlC() DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD t1MMNJIIIWo'3;, CGC060313 The GENERAL CONTRACTOR Named below IS CERTIFIED Under the provisions of Chapter 489 FS Expiration date: AUG 31. 2016 BATISTA, GREGORIO ASHBRITIINC 10400 GRIFFIN ROAD STE 201 COOPER CITY FL 33328 DISPLAY AS REQUIRED BY LAW Required Forms, Required Attachments & Value-Added Benefits 309 SEQ # L 1407310001800 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100. Ft. Lauderdale, FL 33301-1895 -954-831-4000 VALID OCTOBER 1,2014 THROUGH SEPTEMBER 30,2015 DBA: Business Name: ASHBRITT INC Receipt #·189-407" -;. -~ALL QTHB~. TyeRS CO~!TRACTOR Business Type: (POLLUTANT STORAGE CONTR) Owner Name: JOHN WILLIAM NOBLE JR Business Location: 565 E HILLSBORO BLVD DEERFIELD BEACH Business Phone: 954 -973 -9200 Business Opened:03/06/1996 State/CountylCertJReg; PCCO 5 6 744 Exemption Code: I I Rooms Seats Number or Macnines: Tax Amount Transfer Fee I NSF Fee Employees 14 For Vending Business Only I Penalty I Machines Professionals Vending Type: Prior Years I Collection Cost Total Paid 1 54.00 0.00 I 0.00 I 0.001 0.00 I 0.00 54.001 THis RECEiPT nnUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THiS BECOMES A TAX RECEIpT WHEN VALIDATED Mailing Address: ASHBRITT INC 565 E HILLSBORO BLVD DEERFIELD BEACH, FL 33441 This tax is levied for the privilege of doing business within Broward County and is non-regulatory in nature. You must meet all County and/or Municipality planning and zoning requirements. This Business Tax Receipt must be transferred when the business is sold, business name has changed or you have moved the business location. This receipt does not indicate that the business is legal or that it is in compliance with State or local laws and regulations. 2014 -2015 Receipt #03A-13-00009776 Paid 08/14/2014 54.00 RECEIVED AUG 20 2014 Required Forms, Required Attachments & Value·Added Benefits 310 I' <1 ~ c' I 201 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Business Tax Office 150 NE 2nd Ave. Deerfield Beach, Fl33441 Phone: (954)480-4333 l:ily of Business Tax Receipt 2014-2015 E-mail: web.btr@deerfield-beach.com DEERFIELD BEACH Receipt Number: 15-00028229 Date Issued: 8/28/14 ASHBRITT INC Classification: SPECIAL TRADE CONTRACTOR 565 E HILLSBORO BLVD Business Location: 565 E HILLSBORO BLVD Applicant: . POLLUTANT STORAGE 5YS CONTRAC DEERFIELD BEACH FL33441 Control Number: 0196350 I Tax Amount:$ 58.80 I Add. Fees:$ 0.00 I Penalty:$ 0.00 I Total Amount Paid:$ 58.80 Notice: This Tax Receipt becomes NUll and VOID if ownership, business name, or address changed. Business owner must apply to Business Tax Office for Transfer. -----~------~-~---~~~-~-------------------.-------------------------~~-------------- Detach and retainfor your records *** Busine~sT~R.eceipt *** 2014-2015 • This Business Tax Receipt represe~ts ,pr~6f,~f.paymeht of your Business Tax Fee for the period of OctOber 1st to Sept~~be:~2~~.~'PI~l:is~;~~ercisediligence in maintaining this receipt. • Once you have obtained a Dee·rli~Id.;~;ach Busirie,$~'T~X Receipt, you will be sent a renewal notice each year beginning July 1st;':(9.0days'.priqd&expiration) to the address listed on the Receipt. Please check all Receipt information and report any errors to us immediately. The City may impose fines and penalties for faifllre:to renew this Receipt. • Your current Receipt shall be posted so that it is able to be viewed by anyone upon entering your place of business. • • • If you change your business name, ownership or location, you must apply for a new Tax Receipt. If you nave more than one location, you must obtain ~ Receipt for each location. For information on signage regulations, visit the City's website_ at www.deerfield-beach~com/signag~. Increase traffic to your business by participating in the City's Recycling Rewards Program! Residents who recycle on a regular basis are accumulating points to be redeemed for rewards at participating businesses to claim discounts and gift certificates. Participating businesses see increased traffic from this program and those that have a commercial recycling account serviced by the City receive additional rewards. To learn how to have your business become a Rewards Partner, please contact Recycling Perks at infor@recyclingperks.com. For Information on how to set up a commercial recycling account, contact the City's Recycling Division at 954-480-4454. This Receipt does not represent on endorsement or certification of the business listed herin by the City of Deerfield Beach. Required Forms, Required Attachments & Value-Added Benefits 311 P ,\ g c 1202 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Business Tax Office 150 NE 2nd Ave. Deerfield Beach, FL 33441 Phone: (954)480-4333 Business Tax Receipt 2014-2015 DEERFIELD E-mail: web.btr@deerfield-beach.com BEACH Receipt Number: 15-00028228 Date Issued: 8/28/14 ASH BRITT INC 565 E HILLSBORO BLVD DEERFIELD BEACH FL33441 I Tax Amount:$ 117.60 Classification: GENERAL CONTRACTOR Business Location: 565 E HILLSBORO BLVD Applicant: GENERAL CONTRACTOR Control Number: 0196350 I Add. Fees:$ 0.00 I Penalty:$ 0.00 I Total Amount Paid:$ 117.60 Notice: This Tax Receipt becomes NULL and VOID if ownership, business name, or address changed. Business owner must apply to Business Tax Office for Transfer. -----------~~-~--.~.------------------------------------------~-~-.----~-----~------ Detach and retain .for your records *** Business'TaX Jl.eceipt *** ., '2014-i2015' • This Business Tax Receipt repr~~~ts ~t· .• ' 'Qfp~ymehtofyour Business Tax Fee for the period of October 1st to septerriber.~9~L. 'se.ej(ercisediligence in maintaining this receipt. • Once you have obtained a Dee'rti~i~ii~ach BusitJess T~x Receipt, you will be sent a renewal notice each year beginning July 1st/t~O;d~Ys priortpexpiration) to the address listed on the Receipt. Please check all Receipt infor'rn~tioii'and report any errors to us immediately. The City may impose fines and penalties for failure to renew this Receipt. • Your current Receipt shall be posted so that it is able to be viewed by anyone upon entering your place of business. • • • If you change your business name, ownership or location, you must apply for a new Tax Receipt. If you have more than one location, you must obtain a ReceipUor each location. For information on signage regulations, visit the City's website at www.deerfield-beach.com/sign(lge. Increase traffic to your business by participating in the City's Recycling Rewards Program! Residents who recycle on a regular basis are accumulating points to be redeemed for rewards at participating businesses to claim discounts and gift certificates. Participating businesses see increased traffic from this program and those that have a commercial recycling account serviced by the City receive additional rewards. To learn how to have your business become a Rewards Partner, please contact Recycling Perks at infor@recyclingperks.com. For Information on how to set up a commercial recycling account, contact the City's Recycling Division at 954-480-4454. This Receipt does not represent an endorsement or certification of the business listed herin by the City of Deerfield Beach. Required Forms, Required Attachments & Value-Added Benefits 312 I) ~I g c' I 203 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES State of Florida Department of State I certify from the records of this office that ASHBRITT, INC. is a corporation organized under the laws of the State of Florida, filed on October 28, 1992. The document number of this corporation is P92000000600. I further certifY that said corporation has paid all fees due this office through December 31, 2015, that its most recent annual report/uniform business report was filed on January 7, 2015, and its status is active. I further certifY that said corporation has not filed Articles of Dissolution. Given under lIty hand and the Great Seal of the State of Floritla at Tallnhassee, the Capital, this the Seventh day of JamuIIY, 2015 ~O~ Secretary of State Authentication ID: CC9967421211 To authenticate this certificate,visit the following site,enter this ID, and then follow the instructions displayed. https:llefile.sunbiz.orglcertauthver.html Required Forms, Required Attachments & Value-Added Benefits 313 I'd g c 1204 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Insurance Certificate ~ ACORV® CERTIFICATE OF LIABILITY INSURANCE I DATE IMM/DDIYYYV) ~ 61212014 THIS CERTIFICATE IS ISSUED AS A MAnER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, SUbject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement/si. PRODUCER CONTACT Curtis A. Weaver NAME: USI Insurance Services, LLC PtlgN.Tn ~yf\. 561-693-0500 I rfl~ Nol: 2054 Vista Pkwy, Suite 400 tm~~ss: West Palm Beach FL 33411-2718 INSUReRIS) AFFORDING COVERAGE -_. NAIC# INSURER A : Starr Surolus Lines Insurance Compa 13604 INSURED ASHBRINC INSURER B : Starr Indemnity & Liability Company 38318 Ash Britt, Inc J~su~QEederal Insuran~e Coml'any __________ 20281 -----565 East Hillsboro Blvd Deerfield Beach FL 33441 INSURER 0: INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER: 1568203775 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE I~~~ 1= POliCYeFF POlICYEXP LIMITS LTR POLICY NUMBER MMlDD!YYVY MMiDDlYYVY A X I COMMERCIAL GENERAL LIABILITY Y Y SLSLEIL72032214 ~12212014 ~2212015 EACH OCCURRENCE 51,000,000 fF:=;: 0":,_ DAMAGE TO RENTED 5100,000 PREMISES Ea occurrence ME~_~ {Any on~ per~!l) --..s1Q,()~ - PERSONAL & ADV INJURY 51,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 52,000,000 =1 POLICY 01'~i D LDC I PRODUCTS -COMPIOP AGG 52,000,000 OTHER: 5 B AUTOMOBILe LIABILITY Y Y SISIPCA08263214 ~12212014 ~2212015 Ea accident LHIMIT 51,000,000 - X ANY AUTO BODILY INJURY (Per person) 5 - ALLOWNED 1 SCHEDULED BODILY INJURY (Per accident) 5 AUTOS AUTOS 7 NON-OWNED PROPERTY DAMAGE 5 1-HIRED AUTOS __ ~_ AUTOS Per accident ------ 5 A I UMBReLLA LlAB J~_ OCCUR SLSLXNV73023814 ~12212014 ~/2212015 EACH OCCURReNCE 510,000,000 )(LEJ(C-"-r Llj~ __ CLAIM_S,MADE AGGREGATE 5.1 O,OOO,OQO - I DED RETENTION S ------ 5 C WORKERS COMPENSATION Y 004472753901 ~12212014 ~12212015 X I ~~TUTE I 10TH· ER AND EMPLOYERS" LIABILITY YIN ANY PROPRIETORlPARTNERIEXECUTIVE G IN/A EL. EACH ACCIDENT 51.000,000 OFFICERIMEMBER EXCLUDED? E.L. DISEASE· EA EMPLOYEE (Mandatory In NH) 51,000,000 ~~;t~f~r~ ~~6PERA TIONS bebw E.L. DISEASE· POLICY LIMIT 51,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached if more space is required) Ten Days Notice for Non-Payment of Premium; 30 Days Notice for All other Commercial General Liability Includes Contractor Pollution Liability $1,000,000 and Professional Liability $1,000,000. GL includes Primary & Non-Contributory, Additional Insured and Waiver of Subrogation, Auto policy includes Pollution, Broadened coverage and Waiver of Rights of recovery Against Us. See Attached ... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of North Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS, 17011 NE 19 Ave Ste 315 North Miami Beach FL 33162 United States AUTHORIZED REPRESENTATIVE f-a ,q~ © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Required Forms, Required Attachments & Value-Added Benefits 314 P cI'-.''' 1205 c " AGENCY USI Insurance Services, LLC POLICY NUMBER CARRIER ADDITIONAL REMARKS ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES AGENCY CUSTOMER ID:-'-A.:..:S"-H:.-B-'-R.:cIN--'-C"---____________ _ LOC#: _______ _ ADDITIONAL REMARKS SCHEDULE Page 1 __ of _1_ NAMED INSURED AshBriH, Inc 565 East Hillsboro Blvd Deerfield Beach FL 33441 I NAIC CODE EFFECTIVE DATE: THIS ADDmONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE lNorkers' Compensation includes Waiver of our Right to Recover. ACORD 101 (2008/01) ©200B ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marils of ACORD Required Forms, Required Attachments & Value-Added Benefits 315 I) cI '; 0: 1206 5.1 Price Proposal ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES **Please See Following Pages for Price Proposal** Required Forms, Required Attachments & Value-Added Benefits 316 I) d g c' 1207 c co ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal ___ .:...A",s.."hB""r""ltI ...... !'-'In""c.'-______ _ A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL ITEM DESCRIPTION COST UNIT Notes Vegetative debris removal from public property (right-of-way) 1 and hauling to TDSR within the City limits of the City of North $7.00 Cy Miami Beach Vegetative debris removal from public property (right-of-way) 2 and hauling to TDSR outside the City limits of the City of North $1.70 Cy 1 Miami Beach, supplemental charge to be added to 2. above 3 Vegetative debris removal from TDSR and hauling to final $4.25 CY di~osal site within Miami-Dade County 2 4 Vegetative debris removal from public property (right-of-way) $8.25 Cy and hauling to final disposal site within Miami-Dade County 2 C&D debris removal from public property (right-of-way) and 5 hauling to TDSR within the City limits of the City of North Miami $7.25 Cy Beach C&D debris removal from public property (right-of-way) and 6 hauling to TDSR outside the City limits of the City of North $1.70 CY 1 Miami Beach, supplemental charge to be added to 2. above 7 C&D debris removal from TDSR and hauling to final disposal $4.25 CY site within Miami-Dade County 2 8 C&D debris removal from public property (right-of-way) and $8.25 CY hauling to final disposal site within Miami-Dade County 2 9 Debris site management -preparation, management and $1.95 CY seJll'~ating debris at TDSR 10 Processing (grinding) of vegetative debris at TDSR $2.00 CY 11 Processing (burning) of vegetative debris at TDSR $1.50 CY 12 Pick up and haul of white goods $65.00 EACH 3 13 Pick up and disposal of hazardous material $31.25 LB 4 14 Dead animal collection, transportation, and disposal $4.25 LB 15 Hazardous tree removal and hauling to disposal site, 6 inch $159.00 PER diameter to 11.99 inch diameter TREE 5 16 Hazardous tree removal and hauling to disposal site, 12 inch $270.00 PER diameter to 23.99 inch diameter TREE 5 17 Hazardous tree removal and hauling to disposal site, 24 inch $670.00 PER diameter to 47.99 inch diameter TREE 5 58 Required Forms, Required Attachments & Value-Added Benefits 317 I) ,1" c' 1208 C :0 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 Hazardous tree removal and hauling to disposal site, 48 inch $1450.00 PER diameter and greater TREE 5 19 Hazardous stump removal and hauling to disposal site, >24 $125.00 PER inch diameter to 35.99 inch diameter STUMP 5 20 Hazardous stump removal and hauling to disposal site, 36 inch $275.00 PER diameter to 47.99 inch diameter STUMP 5 21 Hazardous stump removal and hauling to disposal site, 48 inch $375.00 PER diameter and greater STUMP 5 22 Hazardous limbs >2 inch in diameter at point of break $95.00 PER TREE 5 23 Demolition of structures $15.50 CY 24 Disaster event generated hazardous waste abatement; $330.00 LB biohazardous waste abatement Tipping fees to be reimbursed to contractor by City at actual COST 25 N/A REIMBUR cost -SEMENT B. EQUIPMENT ITEM DESCRIPTION COST UNIT 1 $71.34 PER JD 544, or equal. wheel loader with debris grapple HOUR 2 JD 644, or equal. wheel loader with debris grapple $89.79 PER HOUR 3 Extendaboom. or equal, forklift with debris grapple $36.90 PER HOUR 4 753 Bobcat, or equal, skid steer loader with debris grapple $71.34 PER HOUR 5 753 Bobcat, or equal, skid steer loader with bucket $57.81 PER HOUR 6 753 Bobcat, or equal, skid steer loader with street sweeper $71.34 PER HOUR 7 $43.05 PER 30-50 HP farm tractor with box blade or rake HOUR 8 2-2 X. cu. yd. articulated loader with bucket $98.40 PER HOUR 9 $123.00 PER 3-4 cu. yd. articulated loader with bucket HOUR 10 $166.05 PER JD 648E, or equal, log skidder HOUR 11 $55.35 PER Caterpillar 04, or equal, dozer HOUR 12 $82.41 PER Caterpillar 06, or equal, dozer HOUR 59 Required Forms, Required Attachments & Value-Added Benefits 318 P d g c 1209 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Mlemi Beech , FL RFP No . 2015 -08 Disaster Debris Removal end Disposal Services Notes 13 $173.43 PER Caterpillar 08, or equal , dozer HOUR 14 $109 .47 PER Caterpillar, or equal, 125-140 HP motor grader HOUR 15 $150.06 PER JD 690, or equal, trackhoe with debris grapple HOUR 16 $124.23 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 $116.85 PER Rubber tire track hoe with debris grapple HOUR 18 $45 .51 PER JD 310, or equal, rubber tire backhoe with bucket & hoe HOUR 19 Rubber tire excavator with debris grapple $116.85 PER HOUR 20 210 Prentiss, or equal, knuckleboom with debris grapple $116 .85 PER HOUR 21 $264.45 PER Caterpillar 623, or equal, self-loader scraper HOUR 22 $55 .00 PER Hand fed debris chipper HOUR 23 300-400 Tub grinder $263.22 PER HOUR 24 $290.28 PER Diamond Z, or equal, 800-1,000 HP tub grinder HOUR 25 $73.80 PER 30 Ton crane HOUR 26 $146.37 PER 50 Ton crane HOUR 27 $258.30 PER 100 Ton crane , with 8 hour minimum HOUR 28 $115.62 PER 40-60' Bucket truck HOUR 29 $113.00 PER Service truck HOUR 30 Water truck $62.73 PER HOUR 31 $100.00 PER Portable light plant HOUR 6 32 $65.00 PER Equipmenttransports HOUR 7 33 $138.99 PER Pickup truck, unmanned HOUR 34 Self-loading dump truck with knuckleboom and debris grapple $116.85 PER HOUR 35 Single axle dump truck, 5 -12 cu. yd. $25 .83 PER HOUR 36 $30.75 PER Tandem dump truck, 16-20 cu . yd. HOUR 37 Trailer dump truck, 24-40 cu . yd . $55 .35 PER HOUR 60 Required Forms, Required Attachments & Value-Added Benefits 319 P age 1210 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 Trailer dump truck, 41-60 cu. yd. $76.26 PER HOUR 39 Trailer dump truck, 61-80 cu. yd. $107.50 PER HOUR 40 Power screen $102.00 PER HOUR 41 Stacking conveyor $27.00 PER HOUR 42 Off road truck $153.75 PER HOUR C. LABORANDMATERIAL ITEM DESCRIPTION COST UNIT 1 Operations Manager $120.00 PER HOUR 2 Superintendent with truck, phone and radio $75.00 PER HOUR 3 $50.00 PER Foreman with truck, phone and radio HOUR 4 $42.50 PER Safety/quality control inspector with vehicle, phone and radio HOUR 5 $42.50 PER Inspector with vehicle, phone and radio HOUR 6 Climber with gear $85.00 PER HOUR 7 $40.00 PER Saw hand with chainsaw HOUR 8 Laborers and flagmen $30.00 PER HOUR 9 $30.00 PER Timekeeper HOUR 10 $145.00 PER HazMat professional HOUR 11 $70.00 PER Household HazMat inspection and removal crew HOUR 12 $125.00 PER FEMA public assistance manager HOUR 13 $55.00 PER FEMA documentation clerk HOUR 14 Community assistance/hot line operators $30.00 PER HOUR 61 Required Forms, Required Attachments & Value-Added Benefits 320 I' .\ ~ t.: 1211 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 Contract Manager/HazMat supervisor $95,00 PER HOUR Notes 16 Contract Manager/HazMat supervisor overtime $142.50 PER HOUR 17 Field logistician/HazMat technician $80,00 PER HOUR 18 Field logistician/HazMat technician overtime $120.00 PER HOUR 19 Resources technician $70,00 PER HOUR D. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT 8 ITEM DESCRIPTION COST PER DAY COST PER DAYI (24HRS) PER WEEK 1 10 KW Generator $221,67 $95,00 2 15 KW Generator $221.67 $95.00 3 25 KW Generator $317,33 $136,00 4 50 KW Generator $490.00 $210,00 5 75 KW Generator $606,67 $260,00 6 100 KW Generator $723,33 $310,00 7 175 KW Generator $1,050.00 $450.00 8 250 KW Generator $1,306,67 $560,00 9 300 KW Generator $1,493,33 $640,00 10 350 KW Generator $1,820.00 $780.00 62 Required Forms, Required Attachments & Value·Added Benefits 321 r ,1 '-', 1212 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services Notes 11 500 KW Generator $2,333.33 $1,000.00 12 750 KW Generator $2,800.00 $1,200.00 13 800 KW Generator $2,986.67 $1,280.00 14 1000 KW Generator $3,733.33 $1,600.00 15 1250 KW Generator $4,666.67 $2,000.00 16 1500 KW Generator $5,600.00 $2,400.00 17 1750 KW Generator $6,066.67 $2,600.00 18 Tails $15.00 $3.50 19 Cables (400 amp) 50 ft $50.00 $10.00 E. OPTIONAL SERVICES 9 ITEM DESCRIPTION COST UNIT 1 Debris removal from lakes and canals $42.50 CY 10 2 Restoration of canal banks and slopes $100.00 LF 3 Removal of motor vehicles including towing, processing and $290.00 Per disposal Vehicle 5 4 Removal of boats including towing, processing and disposal $365.00 PerLF of vessel 5 5 Provision of emergency potable water $3.00 GAL 6 Provision of emergency ice $0.49 LB PER 7 Temporary bathrooms I port-o-Iets $275.00 UNITIPER WEEK 63 Required Forms, Required Attachments & Value-Added Benefits 322 f) ,I '! c: 1213 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, FL RFP No. 2015-08 Disaster Debns Removal and Disposal Servles. $20.00 PER 8 Provision oftemporary satellite phones PHONEIP ERDAY 9 Sewer, culvert and catch basin cleaning including $1,500.00 Cy transportation and disposal I hereby propose to furnish the goods and services specified In this Request for Proposals. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the Company named as Proposing Company and that said Company is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this proposal Is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal; no officer, employee or agent of the City of North Miami Beach or any other proposer has an Interest In said proposal. Furthermore, I certify that the undersigned executed this Proposal Form with full knowledge and understanding of matters therein contained and was uly authorized to do so. SIG~ RE ~Ml ?£1b<J,A./ S. NAME & TITLE, TYPED OR PRINTED ~1~l60R,"//S &L.!:. 13/viJ L\£FI!EIfY'4 ~ 833tfi/ / CITY, STATE, ZIP CODE c!lSiJ 72(": C:, q,9 2-TELEPHONE NUMBER STATEOF F{o£J1:# )SS COUNTY OF O~ff!j) The foregoing instrument was sworn to and subscribed before me this _ ,'.5"" day of J 1)10-1 c . 20/';-______________________________________________________________ by {(Rf...(Ml ?~'7?{t.rt..f S Who Is '-"-""""'-""""--'---'-.L.a::..H..."'-"'''----''-------·produced personallv known ____________ 85 identification. NOTARY PUBLIC, State of RoI?!lJtJ: Print Name: J!Fuy 'I3nl<rtJ?lo...lt0 Commission No.: c;Epy,4(p2t1 Commission Expires: I 1103! 2/)/ f SEAl (if Corporation) Required Forms, Required Attachments & Value-Added Benefits S KELLY BECKMANN NOTARY PUBLIC STATE OF FLORIDA . • Com"" EEII64681 Expires 1/1312017 64 323 to me or Notes 11 I) d ~ c· I 214 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, FL RFP No. 2015·08 Disaster Debris Removal and Disposal Services Pricing Notes: 1. Up to 20 miles one way haul distance. 2. Up to 15 miles one way haul distance. 3. Docs not include Freon removal. 4. Disposal per line item A. 25. 5. For disposal locations within the City limits of the City ofN0I1h !vliami Beach 6. 1000 watt 7. 12 ton capacity 8. Items ».1-».19 a. Generators will be delivered with a full tank of diesel. 'The generator must have a full tank of diesel at time of pick-up or there will be a pCI' gallon rate charged for the required fuel. b. If AshBritt is not providing Operation, Management, and fueling, the customer is responsible for the generator until the generator is picked up by AshBritt and AshBritt releases the City of North Miami Beach fi'om liability once the generator is inspected. Pdcing does not include fueling or O&M or repairs. e. Teelutieal supp0l1 and repair or replacement services will be provided at a rate of $155 per hour, per technician, required for activity. A one-time mobilization fee of $300 will be required for each instance. d. Delivery costs are not included and will be charged separately. e. Cost per day (24Iml) less than a week will bc on an as available basis. Most suppliers will not rcnt less than a week during a storm. 9. Items £.5 & £.6 a. Minimum order of 1 complete trailer. b. Contractor rcscrves the right to utilize a vallely of PET water bottle sizes in order to meet the contractual requirement. Sizes will range from .SL to 2.5 Gal. For purposes of calculating cost(s), 1 US Gallon= 3.78541 Liters. e. Price is inclusive of freight and product cost to the initial destination identified in the purchase order. i. Additional cost for onward mileage will be $4.75 per mile. ii. TIle eity ofN0I1h 1I.1iami Beach is responsible for unloading. Ill. Upon amval at the initial destination as identified in tht: purchase order, the truck will allow 2 "fi'ee" hoUl'S fol' unloading. Aftel'the initial 2 hoUl'S, the truck will be compensated at $135 per hour until it is fully unloaded and released. iv. '111e 2 free hours is only at the initial stop indicated in the purchasc order. v. A fce of $135 per stop will be charged at eaeh additional location. VI. The city of North Miami Beach will not be charged onward mileage and standby time concurrently. If the tmck i~ moving, the onward mileage charge will apply; if the tmck i~ held at a site identified by the city, standby time will apply. vii. The city will be responsible for the fuel for the packaged ice (trailer only). 10. Land based operations only 11. Usage rates charged separately. 65 Required Forms, Required Attachments & Value-Added Benefits 324 I' d .'! <: I 215 c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.2 Acknowledgement of Addenda Ctty of North Miami Beach, FL RFP No. 2015-08 Disasier Debris Removal and Dlsposel Services 5.2 ACKNOWlEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, VllHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. Addendum #1, Dated 5/ zo/ 2015 Addendum #2, Dated __ {q:::....<.I_s-:-<-I_20_J_S'---___ _ Addendum #3, Dated _________ _ Addendum #4, Dated _________ _ Addendum #5, Dated _________ _ Addendum #6, Dated _________ _ Addendum #7, Dated _________ _ Addendum #8, Dated _________ _ PART II: D NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFP. FIRM NAME: AshBritt, Inc. AUTHORIZED SIGNATURE: --;'-A7f.,~~-----DATE: &. /t -;-UClj--- 7 I TITLE OF OFFICER: ......".CE""'O"'--______ _ 65 Required Forms, Required Attachments & Value-Added Benefits 325 1'1 " c' 1216 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Addendum Acknowledgement City of North Miami Beach, Florida Procurement Management Division (305) 948-2946 ADDENDUM TO RFP DOCUMENTS SOLICITATION RFP 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Addendum No. __ -'-__ OPENING DATE 06/09/2015@2PM TODAY'S DATE 5120/2015 To All Respondents: This addendum Is Issued to modify the previously issued RFP documents andlor given for Informational purposes, and is hereby made a part of the RFP documents. Please attach this addendum to the documents in your possession and acknowledge receipt of this addendum by signing and including this form in the response package. RFls (7 of7): Q1: Will each pricing proposal be analyzed and refined to become one total number which can then be compared to the other proposals, and if so, what is the formula that will be used to derive that total number? Ai: No, priCing proposals will not be analyzed to become one total number. Q2: Will some of the line item prices offered be excluded from the pricing evaluation? If so, which line items will be included and which will be excluded? A2: All line Item prices will be Included in the evaluaHon. Q3: Will extended totals (unit price multiplied by estimated quantity) be used to evaluate pricing, and if so, what estimated quantities and what line items will be used to derive the extended totals that will be evaluated? A3: No, as this is an as-needed contract, extended pricing cannot be known at this Hme. Q4: Will all pricing line items be evaluated equally or will some line items receive more importance in the evaluation? If some line items will be evaluated as more important, what is the formula that will be used to weight the importance of each line item? A4: Please re-read Section 2.0 Item 21. Q5: Who will provide the locations of the TDSR or Debris Management sites (DMS)? AS: The City will. Q6: Is there an existing contract similar to this in place or previously in place? Are the bid tabulations available? A6: The City has contracts wHh several debris firms via old RFP 2006-09. The tabulations are available upon request, however pricing forms In the current solicitation have been updated significantly. 17011 NE 191h Ave, Norlh Miami B •• th, (II, 33162.305-948-2946 A 305-957-3521" bid.@tilynmb.com City of Nnrth Miami Beach Required Forms, Required Attachments & Value-Added Benefits 326 I) ,I ,,\.' 1217 C G ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, Florida Procurement Management Division (305) 948-2946 Q7: Do the Hourly Equipment prices need to include equipment plus the operator or just the equipment? A7: Based on FEMA'S guidelines, labor costs of operator shall not be Included In the Hourly Equipment prices. Reviewed by: Brian K, O'Connor, C.P.M" A,P,P, Chief Procurement Officer Procurement Management Division 17011 NE 19" Ave, Norlb Miami B ... b, FL 33162.305-948-2946 A 305-957-3522 ~ bid.@<ilynmb ... m City of North Miami Beach Required Forms, Required Attachments & Value-Added Benefits 327 I' d gel 218 c ::; City of North Miami Beach, Florida ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES ADDENDUM TO RFP DOCUMENTS Procurement Management Division (305) 948-2946 SOLICITATION RFP 2015·08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES OPENING DATE - Addendum No, 2 UPDATED 06/16/2015@2PM TODAY'S DATE 615/2015 To All Respondents: This addendum is issuad to modify the previously issued RFP documents and/or given for informational purposes. and is hereby made a part of the RFP dOGuments, Please attach this addendum to the documents in your posseSSion and acknowledge receipt of this addendum by signing and including this form in the response package. Notice: RFP Due Date has been ch anged to: 2:00 PM on Tuesday, June 16, 2015. RFls (9 of 9): Q1: Can the City clarify in part A the rate for Vegetative debris removal from public property [right-of- way) and hauling to TDSR outside the City limits will be the sum of line items 1 and 2? A1: Yes_ Q2: Can the City clarify in part A the rate for C&D debris removal from public property [righl-of-way) and hauling to TDSR outside the City limils will be the sum of line items 5 and 6? A2: Yes. Q3: Can the City clarify in part A the scope of work tor items 15 -22 is for removal of the tree/slump. collecting the resulting debris from the removal, bypassing the TDSR and hauling direclly to the final disposal site without any reduction of the tree/stump debris? A3: Yes items 15·21. Q4: A4: Can contractors propose in part A alternate pricing for items 15 -22 that includes only the removal of the eligible tree. limb or stump and placing the resulting debris on the public property (right-of- way) at which point any/all other line items related to vegetative debris collection, management, processing and transportation 10 the disposal location will be paid for under those line items (if applicable) ? No. Pricing forms will remain as is. Q5: Can the Cily clarify in part D. that the daily rates to be proposed in the COST PER DAY [24 HRS) are for total service period less than 1 week. and the daily rates to be proposed in the column COST PER DA Y /PER WEEK column for service period 1 week or greater? A5: Yes. Conlinued on following page: 17011 Nil 19" Ave, North Miami Beach, }'L 33161.305-948-2946 oil!. 305-957-35ZZ g bld.@cltynmb.<om City ofNortb Miami Beacb Required Forms, Required Attachments & Value-Added Benefits 328 I' d '-' c' 1219 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, Florida 06: Where are the TDSR's identified for use currently located? A6: See below: A. WACS 10: 98256 Paved parking lot; Mishcon Park 16525 NE 15 Avenue; North Miami Beach, FL 33162 Lat 25:55:40.28 I Long 80:10:9.4 Type(s) of Debris Managed: Yard Trash B, WACS 10: 100001 City of North Miami Beach: Taylor Park 15450 W DIxie Highway, North Miami Beach Lat 25:55:5 I Long 80:9:36 Procurement Management Division (305) 948-2946 Type(s) of Debris Managed: Construction & DemoliHon debris, Yard Trash, Mixed debris C. WACS 10: 101368 City of North Miami Beach; Mulching Facility 151 51. NE Bay Vista Blvd., City Of North Miami Beach Lat 25:55:7 I Long 80:8:1 Type(s) of Debris Managed: Yard Trash D. Staging Area at FlU 07: Does the City.have a pre-positioned contract in place for Monitoring Disaster Debris Removal Services? A7: Yes, 08: Does the City have a debris management plan and if so, how can a copy of the plan be obtained? AS: Yes. Refer to attached document. 09: Does the City have a list of registered (SBE/MBE/DBE/Etc ... ) firms that is accessible to the public? If so, where can they be found/acquired? Is there a designated position at the local level that directs and manages the registry? If so, where can they be contacted at? A9: Not applicable. Reviewed by: Brian K. O'Connor, C,P,M., A.P.P, Chief Procurement Officer Procurement Management Division 17011 NE 19" AYe, North MllmI BelCh, FL 33162.305-9411-2946 A 30S-957-35U ~ bkls@<:ityDmb.com City of North Miami Beach Required Forms, Required Attachments & Value-Added Benefits 329 P .\ co '.' I 220 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.3A Proposal Signature Page for Corporation City of North Miami 8each. FL RFP No. 2015-06 Disaster Debris Removal and Disposal Services 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION The officers of the Corporation are as follows: NAME ADDRESS President Randal Perkins CEO 565 E Hillsboro Blvd Deerfield Beach, FL 33441 Vice-President John Noble COO 565 E Hillsboro Blvd Deerfield Beach, FL 33441 Secretary Terry Jackson CMO 565 E Hillsboro Blvd Deerfield Beach, FL 33441 Treasurer _______________________ _ Registered Agent Michael Moskowitz W 800 Corporate Drive Ste 500 Ft Lauderdale. FL 33334 The full names and residences of stockbrokers, persons, or firms interested in the foregoing Proposal, as principals, are as follows: Post Office Address PROPOSER: ,.,rfield Beach, FL 33441 res onse@ashbritt.colll ATUREAND E-MAIL ADDRESS YES [xl NO [I If no, give address of principal place of business: ____________ _ 66 Required Forms, Required Attachments & Value-Added Benefits 330 :; c- 6:. "0 " <3 G- " ~ ~ :; ;Ii ~ ~ ~ "'- '$. 0 0 c ::; "0 " ~ 6: @ ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.4 Drug Free Workplace Program City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.4 DRUG·FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United Slates or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. l[I6)!lI);El)dtr!P'J'~ to sign the statement, I certify that this firm complies fully with the above requirements. Randal Perkins CEO VEND PRINTED NAME AshBritt, Inc. NAME OF COMPANY 68 Required Forms, Required Attachments & Value-Added Benefits 331 I';, .' ,.0 1222 c " AsHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.5 Solicitation, Giving, And Acceptance of Gifts Policy City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public Officer, employee, or candidate would be influencad thereby."" ... The term 'public officer' includes any person elected or appointed to hold offica in any agency, including any person serving on an advisory body." The City of North Miami Beach policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City does business. Only advertising office stationery or supplies of small value are exempt from this policy -e.g. calendars, note pads, pencils. The State of Florida definition of "gifts' includes the following: Real property or its use, Tangible or Intangible personal property, or its use, A preferential rate of terms on a debt, loan, goods, or services, Forgiveness of indebtedness, Transportation, lodging, or parking, Membership dues, Entrance fees, admission fees, or tickets to events, performances, or facilities, Plants, flowers or floral arrangements Services provided by persons pursuant to a profeSSional license or certificate. Other personal services for which a fee is normally charged by the person providing the services. Any other similar service or thing having an attributable value not already provided for In this section. To this list, the City of North Miami Beach has added food, meals, beverages, and candy. AshBritt, Inc. CEO NAME OF COMPANY TITLE Failure to sign this page shall render your bid non-responsive. 69 Required Forms, Required Attachments & Value-Added Benefits 332 [) d g c 1223 ;r o o C :0 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.6 Source of Information City of North Miami Beach, FL RFP No. 2015-06 Disaster Debris Removal and Disposal Services 5.6 SOURCE OF INFORMATION How did you find out about lIlis solicitation? Check all that applies. 1. www.Cttynmb.com 2. www.demandstar.com 3. Daily Business Review 4. The Miami Herald 5. Referrallword-of-mouth c::=J Specify Source: _______ _ 6. Search Engine/Internet search c::=J 7. E-mail, newsgroup, online chat c::=J Specify Source: _______ _ 8. Banner or Link on another website c::=J 9. Flyer, newsletter, direct mail c::=JSpecify Source: _______ _ Other c::=J Specify Source: _______ _ Please note: This survey form Is used for Internal Procurement purposes only. 70 Required Forms, Required Attachments & Value-Added Benefits 333 ') ,I" ': 1224 <> "'-f "0 0) <3 G- O) ~ 5 F' ~ § '" ~ ~ 6 0 c " "0 " ,~ ,;: (fJi ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.7 Indemnification Clause City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.7 INDEMNIFICATION CLAUSE The Contractor shall indemnify, defend and hold harmless the City Council, the City of North Miami Beach and their agents and employees from and against all claims, damages, losses and expenses (including attorney's fees) arising out of or resulting from the contractor's performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily Injury, sickness, disease or death, or to injury to or damage on destruction of property including the loss of use resulting there from, and (2) is caused in whole or in part by any breach or default by Contractor or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless or whether or not it is caused in part by a party indemnified hereunder. .-j/ f ~ Ashllritt, Inc_ ~~22/2015 Proposer's Name Signature Date STATE OF FLORIDA COUNTY OF MIAMI-DADE SWORN TO AND SUBSCRIBED before me, the under signed authority, 12.&v~ ?44A!S. who, after first being sworn by me, affixed his/her [name of individual signing] . signature in the space provided above on this 2LJ day Of.!..Ht--=.:...'A-:::f-__ -: 71 Required Forms, Required Attachments & Value-Added Benefits 334 S KELLY BECKMANN NOTARY PUBLIC STATE OF FLORIDA • • Comm# EE864681 Expires 111312017 I) \ "c 1225 ::; §- "-- -;;> " (3 G- " ~ ~ i 2 ~ "-- § c ::; -;;> E ~ :i: ifJt ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.8 Sworn Statement on Public Entity Crimes City of North Miami Beach. Fl RFP No. 2015-08 Dlsasler Debris Removal and Disposal Services 5.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: Randal Perkins CEO (print individual's name and title) For: AshBritt. Inc. (print name of entity submitting sworn statement) whose business address is: 565 E Hillsboro Blvd Deerfield Bench, FL 33441 and (if applicable) its Federal Employer Identification Number (FEIN) is: 65-0364711 (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: __ -__ -----.J. 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that 'convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined In Paragraph 287.133(1)(a), Florida Statutes, means: 5. 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners. shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. I understand that a ·person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members. and agents who are active in management of an entity. 72 Required Forms, Required Attachments & Value-Added Benefits 335 I' .\ '.' " 1226 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement. which I have marked below, is true in relations to the entity submitting this swom statement. (Indicate which statement applies). o Neither the entity submitting this swom statement, nOf any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active In the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1. 1989 However. there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAI, IN THIS FORM. Sworn to and subscribed before me this ~ day __ ;-4.~_A_\. .... { _____ , 20£ Personally known / J< .II L ~ ~ J OR ---=-------~fNOtarY Produced identification Notary Public -State of FloM 6fI- 73 Required Forms, Required Attachments & Value-Added Benefits 336 KELLY BECKMANN NOTARY PUBLIC STATE OF FLORIDA ~:::tI~Comrn# EE864681 Expires 1/1312017 I' ,j U '.' 1227 c c ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.9 Anti-Kickback Affidavit City of North Miami Beach. FL 5.9 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA } } COUNTY OF Broward 55: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services I, the undersigned, hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of North Miami Beach, its elected officials, and AshBritt.lnc. or its design consultants, as a commissi ickback, rewa(d or gift, directly or indirectly by me or any member of my firm or by an officer of the p n Swom and subscribed before this /' 2D day of t-1 A-'f ' 2~ ~ryfulfic,~ My commission expires: 1/1 '3/20 1/ S KELLY BECKMANN NOTARY PUBUC STATE OF FLORIDA • • Comm# EE864681 Expires 111312017 Required Forms, Required Attachments & Value-Added Benefits By: Title: Randal Perkins CEO 74 337 P d ~ c 1228 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.10 Non-Collusive Affidavit City of North Miami Beach. Fl 5.10 NON-COLLUSIVE AFFIDAVIT STATE OF FLORIDA COUNTY OF Broward } } SS: } RFP No. 2015.(J8 Disaster Debris Removal and Disposal Services -.£R",an",d""a...,' P...,e"'rk""i"'ns ....... ________ being first duly sworn. deposes and says that: a) He/she is the _-::-..:::C;:::EO:::...._-. _______ ---:-;---::. (Owner, Partner, Officer, Representative or Agent) of AshBritt, Inc. the Proposer that has submitted the attached Proposal; b) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; c) Such Proposal is genuine and is not collusive or a sham Proposal; d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives. employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead. profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; e) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or. any other of its agents, representatives, owners, employees or parties in interest. including this affiant. Signed. sealed and delivered in the presence of: Required Forms, Required Attachments & Value-Added Benefits Randal Perkins (Printed Name) CEO (Title) 75 338 I' cI g cc 1229 b 0- ~ ." " "0 G' " ~ ~ '" 2 '" <:; (l.. :g: g c <:; .." " ~ i: @ AsHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Acknowledgement City of North Miami Beach, FL ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF Broward } } ss: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services BEFORE ME, the undersigned authority personally appeared Randal Perkins to me welf known and known by me to be the person described herein and who executed the foregoing Affidavit and acknowledged to and before me that Randal Perkins executed said Affidavit for the purpose therein expressed. WITNESS, my hand and official seal this My Commission Expires: / //!:> /20/7 S KEllY BECKMANN NOTARY PUBLIC STATE OF FLORIDA • • Comm# EE864681 Expires 1/1312017 Required Forms, Required Attachments & Value-Added Benefits ,20/~~ 76 339 I) d .'" c' 1230 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES 5.11 Proposer Questionnaire City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.11 PROPOSER QUESTIONNAIRE 1. Today's Date: -"'5/'-"2""2/'-"2""0=..:15"--________________________ _ 2, Name of Company Submitting Proposal: -=-=A::..:sh::..:ll:..:.n:.:.'lt,"-.:.:ln:.:~,--, _______________ _ 3. How many years has your firm been in business under its present business name?: -"'23::...-___ _ 3. Under what other former name(s) has your firm operated?: _N_A _____________ _ 4. Have any similar agreements held by proposer for a similar project to the proposed project ever been canceled? Circle one: @ Yes If yes, please explain: _____________ _ 5. Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? Circle one: ® Yes If yes, please explain: __________________________ _ 6. Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Circle one: ® Yes If yes, please explain and give date, court jurisdiction, action taken, and any other explanation deemed necessary: 7. Indicate registration, license numbers or certificate numbers for the businesses or profeSSions, which are the subject of this RFP. Please attach certificate of competency and/or State registration. Stale of Florida Document It 1'92000000600 CGC #060313 Sloe Attached Documents 8. List the pertinent experience of the key individuals of your firm (continue on insert sheet if necessary): See alLached List Tab B Page 66 9 State the name and title of the individual who will have personal management of the work: ___ _ Tim Mooney Regional Manager 10. State the name and address of attorney, if any, for the firm: Jared Moskowitz 565 E Hillsboro Blvd Deerfield Beach. FL 33441 77 Required Forms, Required Attachments & Value-Added Benefits 340 I) .! .'-' ',' 1231 c c AsHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, FL RFP No. 2015-08 Dlsasler Debris Removal and Disposal Services 11. State the names and addresses of all businesses and/or individuals who own an interest of more than five per~nt (5%) of the Proposer's business and indicate the percentage owned of each such business and/or Individual: Randal Perkins 70% John Noble 20% Terry Iackson 10% 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer: -'N'-'-'-'A'--__________________________ _ 13. Bank references: BANK NAME ADDRESS (CITY. STATE. ZIP) PHONE NUMBER Bank of America 401 E Las Olas Blvd 9th FLoor Ft Lauderdale, FL 33301 954-765-2144 14. Attach a Financial Statement Including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets (e.g. cash, joint venture accounts, accounts receivable, notes, receivable, accrued income, deposits, materials, real estate, stocks and bonds, eqUipment, fumiture and fixtures, Inventory and prepaid expenses) b) Net Fixed Assets c) Other Assets d) Current Liabilities (e.g. accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes) e) other Liabilities (e.g. capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained eamings) 15. State the name of the firm preparing the financial statement and date thereof: Melamed & Karp P.A. 12466 W Atlantic Blvd Coral SPrings, FL 33071 2014 16. Is this financial statement for the identical organization named on question #2? ~ No 17. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. parent-subsidiary). 18. Surety (bonding) references -Attach a letter specifying maximum bondability from at least one (1) surety reference named below (Refer to Section 2.0, Item 10-10.1) SURETY ADDRESS (CITY. STATE. ZIP) PHONE NUMBER Liberty Mutal Surety 2055 Sugarloaf Circle Duluth, GA 30097 678-417-3829 78 Required Forms, Required Attachments & Value-Added Benefits 341 I' .\ 'c ,: 1232 ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, owned/leased status, condition, year, make and model? @ No Tab B Page 115 20. Firm has attached a current Certificate of Liability Insurance? @ No 21. Liligation/Judgements/SettlementslDebarmenls/Suspensions -Submit information on any pending I~igation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or SUspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. See Attached List Tab C Page 190 22. Disclosure of Conflict of Interest VENDOR SHAlL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY CITY OF NORTH MIAMI BEACH OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135, FLORIDA STATUTES, WHO IS AN OFFICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDOR'S BUSINESS OR ITS PARENT COMPANY, ANY SUBSIDIARY, OR AFFIUATED COMPANY, WHETHER SUCH CITY OFFICIAL OR EMPLOYEE IS IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. Name Relationship -.NA _Randal Perkins. CEO NAME & TITLE, TYPED OR PRINTED STATE OF Florida ) )55 COUNTY OF Broward ) The foregoing instrument was sworn to and subscribed before me this ~ day of ( lime -2Au.dIH-P€lZ.JI.IN S. who is personally known to me or _____________ a5 identification. NOTARY PUBLIC, State of RoIY,/)fI' Print Name: Ke.Ly 6aJ(,c!AtJAJ SEAL (if Corporation) Required Forms, Required Attachments & Value-Added Benefits Commission No.: £E?le 4h/(/ Commission Expires: 1/1$ / ZD/7 79 342 KELLY BECKMANN I) NOTARY PUBlIC STATE OF FLORIDA . Com"" EE864681 £ EJCplres 111312017 ,20&by produced I) ;1'.' c' 1233 VENDOR REGISTRATION FORM &v9l 29 112 CITY OF NORTH MIAMI BEACH -FLORIDA Date: LI __ --I Business Name: L.1 _____ A_s_hB_r_itt_,I_n_c. ____ --' Contact Person: 1 TIm Mooney Mailing Address: LI ____ 5_6_5_E_H_iII_sbo_ro_B_lv_d ___ --I Telephone: 1 954-725-6992 Facsimile: 1 954-725-699' ,--_D_e_erfi_el_d _Be_a_ch_--II ~ 1 3344' Federal Tax ID Number: ... 1 __ 6_5_-0_364_7_"_--, Remit to Address: (IF DIFFERENT FROM ABOVE) I Email Address: LI ____ re....;sp....;o_n_se_@_a_sh_b_ri_tt_.co_m ___ --I Date Business Established: 1 L. __ '_0/_28_1_'9_9_2_-l AUTOMOTIVE SUPPLIES (060) BUILDING SUPPLIES AND MATERIALS (150) 0060-00 Automotive: Cars, Vans & Pickups Sales o 150-00 Builders Supplies & Materials 0060-10 Automotive: Accessories 0 150-10 Bricks, Clay & Stone Products 0060-20 Automotive: AC Equipment & Supplies 0 150-20 Concrete Products & Supplies 0060-30 Automotive: Maintenance & Replacement Parts 0 150-30 Lumber, Plywood, Sheetrock, etc. 0060-35 Automotive: Cars Alternators & Starters 0 150-40 Paint, Coatings, Wallpaper, etc. 0060-40 Automotive: Tires, Tubes & Recapping o 150-50 Electrical equipment & supplies TRUCK AND SPECIAL TV VEHICLES (070) 0 150-55 Electrical Cables & Wires o 070-00 Trucks: Cab, Chassis, etc. Sales 0 150-60 Fencing o 070-10 Trucks: Accessories 0 150-70 Floor Covering 0070-20 Trucks: AC Equipment & Supplies 0 150-80 Hardware 0070-30 Trucks: Maintenance & Replacement Parts o 150-90 Hand Tools 0070-40 Trucks: Tires, Tubes & Recapping CHEMICALS -WATER TREATMENT (190) 0070-50 Trucks: Trailers o 190-00 Chemicals -Water Treatment 0070-55 Trucks: Bodies o 190-10 Anhydrous Ammonia 0070-60 Trucks: Bodies -Side-arm Loading 0 190-15 Aqueous Ammonia 0070-70 Trucks: Bodies -Front & Rear Loading 0 190-20 Chlorine 0070-75 Trucks: Sewer Cleaners 0 190-25 liquid Carbon Dioxide 0070-78 Trucks: Street Sweepers 0 190-30 Polyphosphate 0070-80 Trucks: Specialty Vehicles 0 190-40 Quicklime AUTOMOTIVE SHOP SUPPLIES (075) 0 190-50 Coagulant Aid 0075-00 Automotive Shop Equipment 0 190-60 Anthracite Coal 0075-05 Air Tools o 190-70 Fluorosilicic Acid 0075-10 Hand Tools CLOTHING AND APPAREL (200) 0075-20 Parts and Supplies o 200-00 Clothing & Apparel 0075-30 Rags, Wiping Cloths, Shop Towels o 200-10 Clothing & Apparel: Uniforms -Police AUTOMOTIVE REPAIRS (076) o 200-20 Clothing & Apparel: Uniforms -Laborers 0076-00 Automotive Repairs o 200-30 Clothing & Apparel: Uniforms -Rental 0076-10 Paint & Body o 200-40 Clothing & Apparel: Shoes & Boots 0076-20 Transmission o 200-50 Clothing & Apparel: T-Shirts 0076-30 Welding INFORMATION TECHNOLOGIES (250) 0076-40 Electric 0250-00 Data Processing 0076-50 Brakes 0250-10 Equipment & Hardware 0076-60 Engines 0250-20 Services 0076-70 Tire Recapping 0250-30 Systems 0250-40 Supplies 343 CONTRACTUAL SERVICES (218) o 218-00 Contractual Services FURNISHINGS (420) o 420-00 Furniture. Non-office 0218-05 Application of Herbicides & Insecticides 0218-06 Aquatic Weed Control 0218-10 Exterminating Services o 425-00 Furnishings. Interior o 425-10 Office Furniture o 425-15 D.P. Office Furniture 0218-17 Food Service & Catering o 425-20 Draperies. Curtains & Upholstery 0218-20 Grounds Maintenance o 425-30 Venetian Blinds. Shades 0218-25 Janitorial Services GROUNDS MAINTENANCE (450) 181218-38 Landscaping Services o 450-00 Grounds Maintenance 0218-40 Lot Clearing 0218-45 Maintenance of Equipment 0218-46 (Excludes Office EqUip.) Maintenance of Radios o 45Q.10 lawn Equipment -Sales o 450·20 lawn Equipment -Service o 450-30 lawn Chemicals o 450·40 Fertilizers & Soil Conditioners 0218-52 Consultant Services 0450-50 Sod 181218-53 Environmental Consultants o 455-00 Hoses 0218-56 Microfilming Services o 460·00 HV AC Equipment & Accessories 0218-59 Office Equipment Services o 460-10 Condensers. Air Handlers. etc. 0218-60 Operation of Vending Machines o 46Q.20 Compressors & Accessories 0218-68 Lease I Financing Services o 460-30 Refrigerant & Supplies 0218-70 Sweeping 18)218-78 Trash & Garbage Removal 181218-82 Trucking, Hauling & Moving INSURANCE (480) o 480-00 Insurance o 480-10 Health 181218-90 Professional Services o 480-20 Liability 0218-91 Architectural Services o 480-30 Third Party Administrator 0218-92 Engineering Services o 480-40 Consulting Services 0218-93 Accounting I Auditors 0218-94 Banking 0 21 8-95 Economic Development 0218-96 Planner 0218-97 Landscape Architect CONTRACTUAL SERVICES (120) 181220-00 Contractors· Construction o 480·50 Property o 48Q.60 Cafeteria Plan o 480-70 Reinsurance JANITORIAL (485) D 485-00 Janitorial Services o 485-10 Chemicals o 485.20 Supplies -Rags. Cloths. etc. 0220-01 Asbestos Abatement PUMPS AND MOTORS (720) 0220-03 Demolition 0220.05 Electrical 0 220-10 Engineering 0220-20 General 0220-30 HVAC 0220-35 Painting 0 220 -40 Paving 0220-50 Plumbing o 22Q.55 Public Utilities 0220-58 Roofing 0220-59 Sandblasting 0220-60 Specialty Building 0220-61 Fencing LABORATORY SERVICES (495) 0495-00 Laboratory 0495-10 Supplies & Equipment 0495-20 Chemicals 0495-30 Testing LIBRARY SERVICES (525) o 525-00 Library and Equipment Supplies 0525-10 Library Furniture and Equipment o 525-20 Library Books o 525-30 library Publications o 720·00 Pumps and Motors o 720-10 Pumps and Motors-Sales o 72Q.20 Pumps and Motors-Repairs RADIO & TELECOMMUNICATIONS EQPT (725) o 725-00 Radio and Telecommunications eqUipment o 725-10 Radio and Tele-Sales o 725-20 Radio and Tele-Service RECYCLING (730) o 730-00 Recycling o 730-10 Recycling-Vehicles o 730-20 Recycling-Equipment o 730-30 Recycling-Contractors RECREATION AND PARKS (738) o 738·00 Recreation and Parks o 738-10 Ree-Park and Playground Equipment o 738-20 Rec-Sporting and Athletic Department o 738-30 Rec-Sporting and Athletic Apparel o 738-40 Rec-Swimming Pool Equipment & Supplies o 738-50 Rec-Swimming Pool Chemicals SECURITY (775) o ns-oo Security o n5-10 Security Alarms-Fire o n5-20 Security Alarms-Burglar o n5·30 Security Guards 344 MARINE SERVICES (545) o 545·00 Marine Supplies and Equipment o 775-40 Security-lnvestigation o 545-10 Marine-Boats and Engines o 775-50 Security-Polygraph o 545·20 Marine Supplies o 545-30 Marine Hardware SIGNS (780) D 780·00 Signs OFFICE SUPPLIES (610) o 780-10 Signs-Manufacture/Print o 610·00 Office Supplies o 780-20 Signs-Installation o 610-10 Office Machines and Equipment o 780-30 Signs-Posts and Hardware o 610·15 Office Machine Maintenance STEEL CONTAINERS (820) o 610·20 Office Supplies-Envelopes o 610-30 Office Supplies-Paper o 820-00 Steel Containers o 820-10 Steel Containers-Plastic lids o 610-40 Office Supplies-Forms o 610-50 Office Supplies-Miscellaneous o 820-20 Steel Containers-Roil offs SURPLUS (830) PHOTOGRAPHIC SERVICES (650) o 650-00 Photographic Services o 650-10 Photographic Equipment o 650-20 Photographic Supplies o 650-30 Photographic Laminating o 650-40 Photographic ID o 830-00 Surplus Personal Property o 830-10 Surplus Cars and Small Trucks o 830-15 Surplus Large Trucks o 830-20 Surplus Scrap Metal o 830-30 Surplus Office Equipment o 830-35 Surplus Office Machines PLASTIC CONTAINERS (665) o 665-00 Plastic Containers o 665-10 90 Gal Garbage Containers o 665-20 300 Gal Garbage Containers PLUMBING EQUIPMENT (670) o 670-00 Plumbing Equipment o 670-10 Plumbing Equipment-Sprinkler Irrigation o 830-40 Surplus Office Furniture o 830-50 Surplus Public Utilities Equipment WATER COOLERS (880) o 880-00 Water Coolers 0880-10 Water Coolers-lnterior o 880-20 Water Coolers-Exterior WATERWORKS EQUIPMENT & SUPPLIES (890) TANKS (835) 0835-00 Tanks o 890-00 Waterworks EqUipment and Supplies o 890-10 Waterworks-Coal o 835-10 Tanks-Clean. Paint and Sandblast o 890-20 Waterworks-Pipes 0835-20 Tanks-Fuel Tanks o 890-30 Waterworks-Valves 0835-30 Tanks-Water Storage Tanks o 850-00 Towing and Storage TRANSPORTATION (860) o 890-40 Waterworks-Fittings o 890-50 Waterworks-Hydrants o 890-60 Waterworks-Water Meters 0860.00 Transportation MISCELLANEOUS COMMODITIES 0860-10 Transportation-Schools Bus 0860-20 Transportation-Tours o 280-00 Elevator Services o 300-00 Energy Conservation Materials MISCELLANEOUS COMMODITIES o 310-00 Financing. Third Party o 0 I 0-00 Acoustical Tile. Insulation & Supplies o 0 I 5-00 Advertising & Promotion o 020-00 Aggregates. limerock, Ballast o 025-00 Air Compressors & Accessories o 030-00 Arts and Crafts o 040-00 Auctioneers o 310-00 Financing. Third Party o 320-00 Fire Protection Equipment & Supplies o 340-00 First Aid. Medical Supplies & Pharmaceuticals o 350-00 Flags, Flagpoles, Banner & Accessories o 380-00 Food o 440-00 Generators o 050-00 Audio Visual Equipment & Supplies 0080-00 Awards. Medals & Trophies o 085-00 Bags. Bagging & Ties o 100-00 Barrels, Drums & Kegs o 105-00 Bearings o 155-00 Buildings. Fabricated o 170-00 Card Access Systems o 195-00 Christmas Decorations o 225-00 Controls, Instruments & Gauges o 235-00 Culverts o 260-00 Electronic Equipment o 265-00 Electronic Repairs o 405-00 Fuel o 405-10 Fuel-Natural Gas & Liquid Propane o 535-00 Lubricants & Petroleum Products o 555-00 Marking Devices and Supplies o 560·00 Material Handling Equipment o 570-00 Metals-All Types o 575-00 Micrographics Equipment o 595-00 Nursery Supplies o 630-00 PA Systems o 745-00 Road Building Materials o 755-00 Road Building Equipment o no-oo Safety Equipment and Clothing o 800-00 Sludge Disposal o 875-00 Wastewater Equipment and Supplies o 895-00 Welding Equipment, Supplies, Gases 345 The City of North Miami Beach wishes to track the minority business status of all its vendors. Please check one of the boxes below to Indicate the ownership status of your business. o 1 Woman o 2 Black o 3 Hispanic o 4 Native HawaIIan/Pacific Islander o 5 American Indian/Alaskan Native o 6 Asian ,~j:~1-l!1:t~;r;::S~~j·f~f~'1.\1~~~)~1fK~::'f~f;~;[!?&'t11!;\lg~ii ~IJfJ~f~2:1;!~qi ny Y'Jfi~Ti:~~F:;!-~ _.-. . ; , ._' _~' __ ._':'~'h.,..;~J J~~..-: .. ~.l.-lt.l..l~},.I""7'_h~'~~~"'"!l',..,..AE·~~."~"-t..:l!..~~ •. ~ ... ~.J_::i'~_~ .. ~, P..I •. L).~., •. ___ .,}Jl. __ .. ~ l.!.L.ut ~_ -:'~ .. -":_ -. _~ . 7~_.:~_ . ::::~.~:~' .. :,,~:·,~-~:;":~~~:"~':i1ri·~..:..=-::~~::":"':::::··±':,~~:'f.'~.~:'~~~';::$~~:.'~·~7:"::,,,::~~ ~~~'-'.:.~::C_~~ _~.:t-~;;~ _;:~~+"~:-;:-'-i.;_~~~' _~_";':-:~~": The Internal Revenue Service now requires that the City have on file a completed W-9 form for all vendors. Please complete the attached IRS form W-9 and submit It to the City along with the vendor application. In compliance with F.S. 119.071(5) and specifically subsection (3), the City of North Miami Beach acknowledges that social security numbers are highly confidential and legally protected data and it is committed to protecting the privacy and legal rights of Its applicants/employees. The City collects social security numbers for the following purposes: Classification of accounts, Identification and verification; credit worthiness; billing and payment' data collection, reconciliation, tracking, benefit processing, tax reporting, pre-employment phase to conduct background investigation; Included but not limited to: City benefits, penSion, unions, worker's compensation, driving history check and banking. Social security numbers are also used as a unique numeric identifier and may be used for search purposes. The City may disclose social security numbers to another agency or govemmental entity if It Is necessary for the receiving agency or governmental agency to perform its duties and responsibilities. Disclosure statements will be provided whenever a social security number is requested or used for any purpose not noted In this statement. THE VENDOR APPLICANT MUST SIGN THIS ACKNOWLEDGEMENT OF RECIEPT OF THE ABOVE STATEMENT. PrlntName:~ i-- Signature: l?l _ Date: I 6/15/2015 I 346 Randal Perkins I, _________________________ " being first duly sworn state: The full legal name and business address of the person(s) or entity contracting or transacting business with the City of North Miami Beach ("City") are (Post Office addresses are not acceptable), as follows: 65-0364711 Federal Employer Identification Number (If none, Social Security Number) AshBrltt, Inc. NAME OF ENTITY, INDIVIDUAL, PAR.TNERS OR CORPOR.ATION Doing Business As (If some 0$ above, leave blank) 565 E Hillsboro Blvd Deerfield Beach FL 33441 Street Address Suite City State Zip Code OWNERSHIP DISCLOSURE AFFIDAVIT I. If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or Indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each benefiCiary. All such names and addresses (Post Office addresses are not acceptable) are as follows: Fulilepi Name Address Ownership Randal Perkins 565 E Hillsboro Blvd Deerfield Beach 70 % John Noble 565 E Hillsboro Blvd Deerfield Beach 20 % Terry Jackson 565 E Hillsboro Blvd Deerfield Beach 10 % 2. The full legal name and business address of any other individual (other than subcontractors, material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable, beneficial or otherwise) in the contract or business transaction with the City (Post Office addresses are not acceptable) are as follows: 3. The above listed company and all parties pertaining to the above listed company understand and have read the County Code Section 2.11.1 and acknowledge that by becoming a vendor to or contracting with the City of North Miami Beach, no "conflict lest'" . exist or be created. 6/15/2015 Dote Randal Perkins Print Nome 347 Sworn to and subscribed before me this /5" day of _J=-:::;....:U M...=coe...--___ • 20~. Personally known _______ _ OR Produced identification _____ _ Notary Public -State of: Flo;e.; 1.\ rr My commission expires: / /1:3 /2.C>1...J..7 __ ~~, Type of identification S KElLY BECKMANN NOTARY PUBLIC STATE OF FLORIDA • • Comm# EE864681 Expfres 1/1312017 PLEASE NOTE: YOU MAY E-MAIL THE VENDOR REGISTRATION FORM WITH THE ATTACHMENTS TO: purchasing@citynmb.com Or MAIL IT TO: City of North Miami Beach Procurement Management Division 17011 NE 19 Avenue, Suite 315 North Miami Beach, Florida 33162 348 Print Form c " ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 201S-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Value Added Benefits Automated Debris Management System (ADMS) ADMS is a technology that eliminates the need for paper-based tickets during the disaster recovery mission. The ADMS systems operate using a mobile device such as a smartphone, personal digital assistant (PDA) or other portable hardware. Field Monitors capture pertinent information with the devices including GPS location, data/time, and equipment number and store it on the mobile device. Current systems utilize bar code technology, QR code or smart cards to collect pertinent data. Devices are capable of recording date, time and location, and some also have digital cameras for photo documentation. This functionality reduces data entry errors and allows for near real-time data review of operations. Discrepancies are significantly reduced resulting in cost savings and efficiencies. In the event an ADMS system is utilized, all data will be recorded electronically. ADMS systems improve production assessments and are a beneficial tool in developing public information messages. Ash Britt has experience working with multiple ADMS's including those from A rca dis (HaulPass), Tetra-Tech (RECOVERYTRAC) and Thompson Engineering (Thompson Data Management Suite). Public Service Announcements (PSA) AshBritt is able to provide public service announcements for the City if deemed necessary by the City. Below are examples of our PSA's. MORE MANAGEABLE FOR MORE INFORMATION ~ Contact your local town or city hall. . ~ Follow these guidelines when .:. DO NOT STACK DEBRIS AGAINST putting out your debris to make for a speedier and less costly Clean-up. ~ WI' FetorlllllJl!I.vfitd neWspaper, card board, other Nate: Normal household trash will not be picked up with debris STA"ffOfCONftl;CtlOlt I)U'1JITMWTOF [fI.'llqQN.'.I[JlfAlPP.OTfCnCN 1ge1mo)lr""" HIrt!:.-d,C1'O!.H)(,·Sll] pLumber \10 Carpet \10 Furniture ~ Mattresses .. Plumbing Required Forms, Required Attachments & Value-Added Benefits 349 NO SIDEWALK ~ If you do not have a sidwalk, piace· debris at the edge of your property .. Freezers \10 Air Conditioners \10 Stoves .. Water Heaters ~ Dishwashers before curb. ~ Telephones ~ Other devices ~Batteries p Pesticides ~ Oil-based Paints and Stains ~ Cleaning supplies ~ Lawn Chemicals .. Compressed Gas r cI ~'c 1234 :.:, '" .tl 0:: ~. I:l. ~ ., :: -'" ~ .tl 0:: ~. I:l. ;: Q ..., =>' :: '" ::: Cl" Ro ~ ;: '" ~ I:l. ~ I:l. Q:l '" ::: ~ Cl" (J.) 01 0 -;:; '- 1/::::' r N c.-UI ~ Prinlcd (lll 100% Posl-Col1slIl11cr-Rcl.-yclcd P<lpcr J> '" ::>" ~ -= '" " ~ ~ ::>" 3 CD ~ • Don't -mix items from debris categories. Mixing of debris types will result In non-collection. • Don't -block access to property or mailboxes. The City, or its contractors, will not be responsible for damage to mailboxes. swales or sidewalks. • Don't -move or transport debris by a motorized machine (I.e. bobcat, back- hoe) as it will not be collected. This is not the time 10 clear land; it is for residential disaster debris only; debris that is hand- cleared. • Don't -commingle debris from community property such as common areas or private parks -it wiH not be collected. .. ':~:I;:-:~~ I The C i I v ot VV('stun I~esidpnli,d 'Dis.lSit'r Dehris 1~(,Ill()vc1i l\ulcs To our Residents. The City has adopted regulations for the removal 01 disaster debris. We have established an efficient and .effective system, so you will know what to expect and how to have your disaster debris successfully removed. What quafflies as Cl Disaster? , A natural or human-caused event or occurrence that results in substantial injury or harm to the population or substantia'! damage to or ioss of property. A State 01 Emergency must have been declared b)' the City. What then qualifies as Disaster Debris? Vegetative Debris and Structural Debris caused by a Disaster. The City will remove Disaster Debris only if: The Cily makes the determination that the debris is exten: sive enough to pose a serious and immediate threat to life, health. safely and welfare or an immediate threat at signifi- cant damage to property; AND a federal, stale or local agency will provide reimbursement for the removal of the disaster debris. When does collection begin? The Cily will use all available media to notify residents if and when disaster debris coliection will commence and when ~t will end. This includes but is not limited to: • Weston's CodeRED notification system, • 1680AM Weston Community Radio. • The City's web site. www_weslonfLorg, • The City's government access cable TV channel' Channel 25 on Advanced Cable Channel 78 on Corncast Cable Channel 62 on Glades Communications • Press releases and other media available to us at the time Are you registered with the City's CodeRED emergency notification system? Visit the Weston web site at www.westonfl.org or call Communications at 954-385-2000. When does co!!ection end? The Ci!ty will advise residents of the final date of collection' termed the LAST PASS, Any debris placed oul lor removal alter the LAST PASS will not be removed by the City. ~> "!!l~ ~= 'It::a:I N'"' c'" ....... UI_ I 2l cC":l oc. s:~ "'''' ~"d ... 0 l"l2l :a:I~ = ... l"l0 = ... ~= "'l"l ~O =:: ... 0< <0 >~ t"'Z >0 ~~ == til=: "ds: ~~ t"'= OOl"l [!I!j > lI:1 C":l < = r;~ ~t"" AshBrItI, Inc. What is it? Debrts from damag& to plants and trees: I.e. tree limbs, fronds, bushes. Not Collected: large stulTlpll or "mbs gmalor than 24" in diameter. Place into a separate pile In the sware area. curbside. " does NOT have to be begged or bun- dled -a/thoughloose vegetation sUCh as leaves, .smaR pa<tiCI9S, grass and mulch shoutd be placed In'a,plastic bag. Do not place with lIems 'rom any other category. ASHBRITT INC. RESPONSE TO THE CITY OF NORTH MIAMI BEACH, FL RFP# 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES What is it? Debris from damage10 structures Including but nollimfied 10 screen enclosures, roof tiles or shingles, gutters, windows, Siding, brfcl<s, stucco, drywall and carpet. Not CoReeted: noor mes, appH- ances, fixtures, furniture and clolhlng. Place inlo a separate pile, In the swale area, curbstde. Do not.placa with lIems from any other category, What is 111 Rubbish and garbage ordinarily generated by a residenCe on a daily basls-ganerally food wasle, Not Colfeeted: appliances, tires, construction and demolition debriS, yall! traSh, and hazalllous wasle and !hat which requires spec/al handling. Place In bags, !hen In a garbage can curbside, orin a dumpster. Use your normal garbage collection routine. Do not place with Items from any other category. R~'sidcnts Me reminded that "1 he first 72 I, up to you." Residenls ,wed tu be plepaled 10 survive withoul outside assisl,1I1,e for ,1Ileasl 72 hOlll, aller a disasler. Attachment Required Forms, Required Attachments & Value-Added Benefits 351 I' ,1,' " 1236 EXHIBIT C CONTRACT FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES CITY OF SOUTH MIAMI BOUNDARY MAP 352 South Miami, Florida i" I 11.'11,1 ... 1 1llllll! I 1 it j 1 ,. -: I : I ; '., , I - " ~ I j t I '. ., 1111 I If 1 I I I '1'1 I I ! -.. ,~:--'-... "~ ;, , , , " - , " ':. I I i I III ! "t,.I"" -, I I I I II ! _ \ I I I t I I; -"1111: I .... , I Ii II I I •• 1IIIII,l 1""'11 Jlllll,l I II. ~ I II • til I ~ ;: I I " j 1/ • 1 t: I}:: 'I''''' ,"":':'-... I : '; 1 : T :-:_I.!_~--.!..,I_' I III I: 1.::Utllll -.:' -. ~ II I II ;1 -~ 1 I ~ ~ I \ [t .... j II •. I I I J I t \ 1 J I I : ~ 'm -~---- -I J <4 ... I I 1'- -I I J I" - -I}.~.' I l' -~ ... ~, ! ~ :: ,.' ... ~, I .~ I I ~ l'lt~ Ooun;!,]!}' ~ ('RAllounlbry IIIIIJI\ I I I j I, .s11lt:1c.i'a.mly R!.'-\1(lenll'll iTwo-SI.TJ}1 l}uplc.,lkmlcnllill lT\\\1·51Iltyl frJ fm\nho\l, .. I(O:'ld~ntl'll rr .... o·Slnl) I .. Mull1rlC·l':lm11r fh .... ld ... ,l1ill'if(lUr-Slnry) J(c'llknlml· I.nlllt ... d ('tlm, UI\lnClI fWo,Slu!")') [j MI\t"u,lJ...: COfl1lI]t"K[;d R ..... ldcnhullhllll.Sl0l)·) •• T,O o,n, H''''""", II (1lIl1f11n.::J.lI RI!I.111 &. Dllke n\\U'~I(lTY) RI:\iiJcnllaJ (Juke I hHI,SIUIY) I'lhu.:.:1I111naJll'uu,.Stnryl I'ubll':JndJII,hhlllllUIIltHJr.St"T)I II l',nh.mJ (},,..II SPlJ':O:: • JIt1~pl(;TlIffi I{t;h~h"h , I •. " , 2012 FUTURE LAND USE MAP I II; ,1 j • , , '.;: 353 : : :i I : ;:;;:::': t~:,:::t~":.:!1}:"!~' ~ I : ; I', ... I I I I I I I , I I""'l;" :: I I; II I II \ I I ~,! 1_ I I • I ,""111111 -111111111 "'IiI"l,1 \""111,< r:!:·· \IJI111II\ : . : I L \ -11 II I I I' "' ,---... j I I I I I I :: :.. I ~: :: :~. :: I I I I '. j I .. I I I .. ~ I .. ___ " _ 1 I 1 I I II! I 11 : , I II I I : :,: tfiITI ~ .:' ,:,: ":: ~ : \,' II ! I ~ ~ ! : I ~ , , I: r I:: I I ... : I ( !! :; ! I -I!:-; 1;>1 1I1I. ~ ~ I~t!.;), .. J III II I I I! ~ :/J ; : -'IIII,'/ljll:: : I I IIIl - 1 t -. ,_,! i 1,11101 , I. II ,; I,:' -, 1 ! :: ~ I I , I I i - ;,',', :.',' 71,' ; ,,":,'.;:,:.; I'; 11 ;': ~'.((~ I I I I I I I : I : I J I ~ ! ! I _:) ;~; ;-. '" "'11' Ifllj;:: 111111:; I I " ~;.' 'I I I r ~ 1I I : ~ -I ;-~-; .•• -Ti1TiTf:7 ", I ,I .. '::' ,"': ,'1 -u;::.; I ., -I /11 I i 1:11101 :nn t :::~ 1;11f:" ,r! " ,,,,,J ',I! 111\\ 1\ 1111,1. I .. II 1 .. ~: I 'I',;:,,', CONTRACT FOR DISASTER DEBRIS REMOVALihl\T]) DISPOSAL SERVICES TIDS AGREEMENT made and entered into this ~ day of 'JjlOg ,lOP by and between the City of South Miami, a Florida municipal Corporation by and through its City Manager (hereinafter referred to as "City") and Bergeron Emergency Sen'ices, Inc., (hereinafter referred to as "Contractor"). WITNESSETH: WHEREAS, the contract for Disaster Debris Removal and Disposal Senices contract was competitively solicited by the City of North Miami Beach pursuant to RFP No. 2015-08 and after completing a competitive bidding process, awarded a contract to Contractor; and \\'HEREAS, the City of SouIh Miami desires to utilize the Disaster Debris Removal and Disposal Senices) contract and pursuant to authority of the City of South Miami's Charter. NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: I. The City desires to enter into a Contract, under the same tenns and conditions as set forth in the solicitation and the agreement between the Contractor and the City of North Miami Beach tor Disaster Debris Removal and Disposal Services. 2. The City has reviewed the contract and agrees to the terms and conditions to be applicable to a purchase order to be issued by the City and further agrees to the fair and reasonableness of the pricing. Contractor hereby agrees to provide such goods and/or services, pursuant to the City's purchase order made during the term of this agre 1, under the same price(s), tenns and conditions as found in the solicitation document nd the response to the soJicitation, pertinent copies of which are attached hereto as Exhibit B and made a part hereof by reference, and the agreement andlor the award between the, a copy of which. including any amendments and addendums thereto. is attached hereto and made a Exhibit A part hereof by reterence. City's Map of its boundaries,which has been marked Exhibit C, and shan be substituted for the North Miami Beach map found on page 82 of Exhibit A. 3. AlI references in the Contract No. 2015-08 between the City of North Miami Beach, competitively solicited by the City of North Miami Beach pursuant to RFP No. 2015-08, for Disaster Debris Removal and Disposal Services and Contractor. shall be asswned to pertain to, and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of the between City of North Miami Beach, competitively solicited by the Citv of North Miami Beach pursuant to RFP No. 2015-08 and its agreement with ContJ"actor, shall be made by the City Manager tbr the City of South Miami. The term ofthe contract, including all extensions authorized by the contract shall not exceed five years. Notwithstanding anything contained in the RFP and Contract to the contrary, this agreement sha11 be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shal1 be in Miami-Dade County, Florida. 4. Scope of Goods and Services. The scope of goods and sen'ices are set forth Thomas F. Pepe -01-11-16 Pagc 1 of5 in the attached Exhibit A. 5. Contract Price. The conh'act price for the good and services is set f011h in the attached Exhibit B. If not otherwise set forth in the Citv of North M.iami Beach Agreement/Contract, the Contractor shall be paid upon delivery of all the goods, the completion of all the services and after final inspection by the City that approves of the goods delivered and the work performed. 6. Grant Funding: This project is being funded Nt A and Contractor agrees to comply with all the requirements of that Grant, applicable to the delivery oftlle goods and services that are the subject of this Agreement, and that are within its power to provide and to provide all the documentation within its control that is required for the City to be able to recover the contract price pursuant to the terms of the grant. A copy of the grant is attached hereto and made a part hereof by reference. 7) Public Records: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing goods and/or selvices on behalf of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to pelform the service; (b) Upon request ii-om the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and folloV\rjng completion of the Contract if CONTRACTOR does not transfer the records to the public agency; and (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public records in possession of CONTRACTOR or keep and maintain public records required by the public agency to perfonn the service. If CONTRACTOR transfers all public records to the public agency upon completion of the Contract, CONTRACTOR shall destroy any duplicate public records that are exempt or contidential and exempt from public records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of the Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a tonnat that is compatible with the inti:>nl1ati0I1 technology systems of the public agency. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340; E-mail: mmenendez@southmiamifl.gov; 6130 Sunset Drive, South l\1iami, FL .33143. 8. Waiver Jury Trial: City and Contractor knowingly, irrevocably "oluntalily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding. lawsuit or counterclaim arising out of the Contract Documents or the perfomlance of the Work thereunder. 9. Validity of Executed Copies: This agreement may be executed in several counterparts, each of which may be construed as an original. Thomas F. Pepc -01-11-16 Page 2 of5 10. Attorneys' Fees and Costs: In the event of any litigation between the parties arising out of or relating in any way to this Agreement or a breach thereof, each party shaH bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be indemnified for any attorney fees incurred in the defense of an action by a person or entity who is not a party to this Agreement. .' 11. Severability: If any term or provisi ,'of this Agreement or the application thereof to any pers n or circumstance shall. to a /~xtent. be invalid or unenforceable. the remainder of this greement, or the application, /f such term or provision to persons or circumstances er than those to which it is 'd invalid or unenforceable, shall not be affected there (and each term and provisio.' 'of this Agreement shall be valid and enforceable the fullest extent permittedb law. / ' ESS WHEREOF, aIld s the duly autho . ed act of the parties, the undersigned t vqs of the parties hereto h,av caused this instru ent to be signed in their respective e proper officials on olb ore the day and y ar first above written. // ! R-:--~--':""!";'~~~=-+~~ P t..€ . '\~€sVT" Read and Approved as to Form, Language, Legality and Execution Thereof above By: ----------------Thomas F. Pepe City Attorney Thomas F. Pepe-Ol-ll-16 Page 3 of5 en Alexander City Manager AGREEMENT No. 20tS-08 BETWEEN THE CITY OF NORTH MIAMI BEACH AND Bergeron Emergency Services, Inc. TI-IIS AGREEMENT is made and entered into as ofthis da\' of _______ . 2015 by and between Bergeron Emergency Services, Inc. organized and existing under the laws of the State of Florida. with offices at 19612 S.W. 69,11 Place Ft. Lauderdale. FL 33332 (hereinafter referred ro as the "Contractor"). and the City of North Miami Beach. a political subdivision of the State of Florida. having its principal office at 17011 NE 19'" Avenue. North Miami Beach. Florida 33162 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS. the Contractor has offered to provide the materials and/or services and to be bound by Request for Proposals (RFP) No. 2015--08 Disaster Dehris Removal and Disposal Sen'ices which include~ the General Term~ and Conditions oflhe Request for Proposals, Specifications. Pricing FomH;, and associated addenda attached heret(l and incorporated herein as Exhibit "AU and the terms of ContT"dctor'~ Proposal attached hereto and incorporated herein a~ Exhibit "B": and WHEREAS. the Contractor has submined a written proposal dated Ma~ '2720 I:'. hereinafter referred to a~ the "COl1tr'dctor' ~ Proposal", the tenm of which are incorporated herein by reference as if full~ sct forth herein: and WHEREAS. the City desires to procure from the Contractor such servicc5 for the Cit~. in accordance with the terms and conditions ofthis Agreement. WHEREAS. Conrractor recognizes and agrees that this A~'Teement if soleI) a bad,-up agreement to bl' activated in the event the City's primal) Contractor (Ash Britt [ne.) is unable or unwilling. tel perform the sen'ice~ required during. an emergenc) or. if the Cit:-detennines thm it i5-in its best interest 10 have a secondar~ C ol1tracwr activated dunng an event. NOW. THEREFORE. in consideration of the muwal covenant~ and llk'Teements herein contained. the parties hereto ak'Tee as follows: The Contractor agree~ to provide the materials and/or sen:ices pursuant to and 10 he bound b~ the specifications. the terms and conditions of the Request for Proposals. which includes General Terms and Conditions of Request f(lf Proposals. Specifications. Pricing FOmlS. and associated addenda and the teml~ of which are incorporated herein h~ reference as if fully set forth herein and attached hereto a~ Exhihit "A ". and the Contractor's Proposal anached hereto and incorporated herein as Exhibit "8": ') The City a,e.'Tees to abide by and to be bound by the terms of the Request for Propo$als. which includes General Tenns and Conditions of the Request for Proposals. Specifications, Pricing. and associated addenda al1ached hereto and incorporated herein as Exhibit "A". and by the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B": 3. Contractor shall deliver materials and/or provide services in accordance with the terms of the Request for Proposals, Pricing and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B ": Page 1 of2 4. The City agrees to make paymenr in accordance with the tenus of tht, Request for Propo~als, Pricing and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "S": 5. This Agreement and attachments hereto constitute the entire agreement between tilC panics hereto. and its provisions shall not be amended, except in writing. after formal approval by both panics. 6. This Agreement will commence on August 0 I. 2015. The initial contract shall be for a period of five (5) years. The City reserves the right Lo renew the contract for two (2) additional (I) year periods. providing that both parties agree that all terms, conditions and specifications remain the same. contingent upon approval by the Cit)' Manager and the City Council of the City of North Miami Beach, 7, In addition to an) other co ractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the City. COntTa ·tor hereby agTee!' t mdemnify and hold the City harmless trom any and all claims. suits. actions. damages. l}' ses of action. and a orney's fees. arising from any personal injury. loss of life. or damage \0 person or propen~ st~tained b~ reason of r a~ a result of the products or materials u~ed or supplied in the performance of this 1(' panies her 10 have made and executed this Agreemem on this ___ _ C'~N' • t\CTJOR , By Date:~Ls I ~DIS Attest: [,'Notary Public 015. BEACH ~JJ ," • If. B,': --- Ana M. Garcia. City Manager A APPROVED AS TO FORM AND LEGAL SUFFICIENCY '--j "i_,i.' .0 11 ~ ~_.=-__ ., ".,'"t- . jos.e _Smith/'it), Atlomey ~ .. ---..-.... -..... ,'~:.iltl~~" CHRISTY FINK ~ :" .. :. ~ i" ": My Comm, ExpIres Sep 2, 2018 da~ of l~m~t-\ Notary Public -State of Florida ~ -::.~~ oll CommiSSion # FF 156246 ~ ~~~~ b """'" Bonded through National Notary Assn. , ,-.< , ... ,.;" "".' Corpo,~ate-Seal 'Norary Seal :~:'~'. --'-" Page 2 of2 ~~~ VEI~R_-'()_-_ EXHIBIT A City of North Miami Beach Solicitation RFP No. 2015-08 Disaster Debris Removal and Disposal Services Thomas F. Pepc -01-11-16 Page 4 of5 City of North Miami Beach, FL RFP NO: TITLE: ADVERTISEMENT: SUBMISSION DUE DATE: SUBMIT TO: 1 ST REVIEW COMMITTEE MEETING: RFP No. 2015-08 Disaster Debris Removal and Disposal Services Firm Submitting Proposal REQUEST FOR PROPOSALS 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES May 12, 2015 June 9, 2015 TIME: 2:00PM PROCUREMENT MANAGEMENT DIVISION ATT: BRIAN K. O'CONNOR 17011 NORTH EAST 19th AVENUE, ROOM 315 NORTH MIAMI BEACH, FLORIDA 33162 TBA CITY HALL 2ND FLOOR COUNCIL CHAMBERS 17011 NE 19 Avenue, North Miami Beach, FL 33162 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services TABLE OF CONTENTS SECTION DESCRIPTION PAGE RFP REQUEST FOR PROPOSALS 3 1.0 GENERAL TERMS AND CONDITIONS 4 2.0 SPECIAL CONDITIONS 33 3.0 SCOPE OF SERVICES 39 4.0 REQUIRED PROPOSAL CONTENT 53 5.0 REQUIRED FORMS 56 ATTACHMENT "A" -NORTH MIAMI BEACH CITY BOUNDARIES MAP 82 2 City of North Miami Beach, FL CITY OF NORTH MIAMI BEACH RFP NO. 2015-08 REQUEST FOR PROPOSALS RFP No. 2015-08 Disaster Debris Removal and Disposal Services DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Wednesday, May 12, 2015 Dear Potential Respondent: The City of North Miami Beach, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 2:00 PM EST Tuesday, June 9, 2015, for RFP No. 2015-08 Disaster Debris Removal and Disposal Services. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.citynmb.com/purchasingoratDemandStar.com. The City of North Miami Beach, FL is seeking proposals from qualified proposers to conduct Disaster Debris Removal and Disposal services for the City in full accordance with the scope of services, terms and conditions contained herein. The selection of the successful respondent(s) shall be at the City's discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. Questions regarding this solicitation shall be submitted in writing to bids@citynmb.com no later than 5:00 PM on Tuesday, June 2, 2015. Responses to those questions considered material to the solicitation will be made available as formal addenda to the City's Purchasing website and DemandStar.com. It is the responsibility of prospective respondents to ensure they are aware of all addenda issued relative to this solicitation. Respondents shall submit One (1) original complete proposal package, Three (3) duplicate copies of said package and One (1) flash drive or CD copy, to the City of North Miami Beach Procurement Management Division -Attention: Chief Procurement Officer, Brian K. O'Connor, 17011 N.E. 19th Avenue, 3rd Floor, North Miami Beach, FL 33162 on or before the due date stipulated above. All packages shall be clearly marked "RFP No. 2015-08 Disaster Debris Removal and Disposal Services". The City will not be responsible in the event the U.S. Postal Service or any other courier system fails to deliver any package by the above referenced deadline. Late submissions shall not be accepted. RFP responses will be publicly opened and firm names read aloud in the City Hall 2nd Floor Council Chambers on the due date/time noted above. The City of North Miami Beach reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the City. Brian K. O'Connor Chief Procurement Officer City of North Miami Beach Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. 3 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 1.0 GENERAL TERMS AND CONDITIONS 1. DEFINITIONS When used in Contract Documents (defined below) or in related documents, the following terms shall have the meanings given below: Addendum: A modification of the Plans, Specifications or other Contract Documents distributed to prospective Bidders prior to the opening of Bids. Advertisement for Bids: The public notice inviting the submission of Bids for the work. Bid: The written offer of a Bidder to perform the work or service. Bid Bond: A bond executed by a Bidder and its Surety in the attached form guaranteeing that the Bidder, if awarded the Contract will execute the same and will timely furnish the required Performance Bond, Payment Bond, and evidence of Insurance. Bidder: Any individual, firm, partnership or corporation submitting a Bid in accordance with the Instructions to Bidders. Bid Documents: Bid Guarantee or bid deposit. The Advertisement for Bids, Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Technical Specifications and Plans, together with all Addenda. Bid Form: The form on which Bids are submitted. Calendar Day: Every day shown on the calendar. Change Order: A written agreement executed by the City, the Contractor and the Contractor's Surety, covering modifications to the Contract recommended by the Contract Manager 4 and approved by the City Manager and/or City Council. Contract: The written agreement between the City and the Contractor for performance of the Work in accordance with the requirements of the Contract Documents and for the payment of the agreed consideration. Contract Documents: The Instructions to Bidders, Bid Form, Bid Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special Provisions, Supplemental Provisions, Technical Specifications and Plans, together with all Addenda, Change Orders, Schedules and Shop Drawings. Contract Manager: North Miami Beach's City Manager or her designee or duly authorized representative designated to manage the Contract. Contractor: The individual, firm, partnership, corporation or joint venture whose Bid is accepted and who enters into a Contract with the City of North Miami Beach and who is liable for the acceptable performance of the work and for the payment of all legal debts pertaining to the Work. Contract Date: The date on which the Agreement is effective. Contract Time: The number of days allowed for completion of the work. The Contract Time will be stipulated in the Bid Form, unless extended by a Change Order. All contract time shall be measured in calendar days. City: A political subdivision, Incorporated City within Miami-Dade County of the State of Florida, whose governing body is a City Council consisting of a Mayor, Vice Mayor and five City Council members. City Manager: The Manager of the City of North Miami Beach, Florida. City of North Miami Beach, FL Days: Reference made to Days shall mean consecutive calendar days. Deliverables: All documentation and any items of any nature submitted by the Contractor to the City's Contract Manager for review and approval in writing pursuant to the terms of the Agreement. Lessee: Any individual, partnership or corporation having a tenant relationship with the City of North Miami Beach. Liquidated Damages: The amount that the Contractor accepts, as stipulated in the Bid Form, which will be deducted from the Contract Sum for each Calendar day of delay due to a Non- excusable Delay to be determined by the City's Contract Manager. Notice To Proceed (NTP): The written communication issued by the City to the Contractor directing the Contractor to begin contract work and establishing the date of commencement of the work. Owner: The term Owner as used in this Contract shall mean the City of North Miami Beach. Performance Deposit: Certified Bank Check executed by the Contractor, on the attached forms, assuring that the Contractor will, in good faith, perform and guarantee the work in full conformity with the terms of the Contract Documents and will promptly pay all persons supplying the Contractor with labor, materials, or supplies, used directly or indirectly by the Contractor in the prosecution of the Work. Plans: The drawings or reproductions thereof, prepared and sealed by the Architect/Engineer, which show the locations, character, dimensions and details of the work to be done and which are part of the Contract Documents. Project: The construction and services required by the Contract Documents, which includes all labor, materials, equipment, and services to be provided RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. 5 by the Contractor to fulfill the Contractor's obligations. Scope of Service: Document which details the work to be performed by the Contractor. Subcontractor or Sub consultant: Any person, entity, firm or corporation, other than the employees of the Contractor, who furnishes labor and/or materials, in connection with the Work, whether directly or indirectly, on behalf of and/or under the direction of the Contractor and whether or not in privity of Contract with the Contractor. The words "Work", "Services", "Program", or "Project": All matters and things required to be done by the Contractor in accordance with the provisions of the Contract. The words "Directed", "Required", "Permitted", "Ordered", "Designated", "Selected", "Prescribed", or words of like import to mean respectively, the direction, requirement, permission, order, designation, selection or prescription of the City's Contract Manager; and similarly the words "approved", acceptable", "satisfactory", "equal", "necessary", or words of like import to mean respectively, approved by, or acceptable or satisfactory to, equal or necessary in the opinion of the City's Contract Manager. In resolving disputes and in all respects the City Manager's decision shall be final. VENDOR REGISTRATION INSTRUCTIONS It is the policy of the City to encourage full and open competition among all available qualified vendors. All vendors regularly engaged in the type of work specified in the Bid Solicitation are encouraged to submit bids. Vendors may enroll with the City to be included on a mailing list for selected categories of goods and services. To be eligible for award of a contract (including small purchase orders), Bidders must complete a Vendor Application. For information and City of North Miami Beach, FL 3. 4. to apply as a vendor, please visit our website at www.Citynmb.com/Purchasing to download an application and submit it to Procurement Management Division, 17011 NE 19 Avenue, Suite 315 North Miami Beach, Florida 33162. To get solicitation document, specifications and updates go to www.Citynmb.com. CONE OF SILENCE AND REQUEST FOR ADDITIONAL INFORMATION "Cone of Silence," as used herein, means a prohibition on any communication regarding a particular Request for Proposal ("RFP"), Request for Qualification ("RFQ") or bid. Pursuant to Section 2-11.1 (t) of the County Code, all Bid solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, except for clarification of process or procedure already contained in the solicitation, are to be made in writing to the attention of the Chief Procurement Officer. Such inquiries or request for information shall be submitted to the Chief Procurement Officer and shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request should also include a cover sheet with Bidder's facsimile number. The request may also be electronically mailed to bids@Citynmb.com or mailed to Procurement Management Division, 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162. During the Cone of Silence the following is prohibited: Any communication regarding this bid between a potential vendor, service provider, bidder, lobbyist, or consultant and the City's professional staff including, but not limited to City Council, the City Manager and his or her staff. All communication regarding this bid should be sent in writing only to the Procurement Management Division at bids@Citynmb.com. BIDDERS RESPONSIBILITIES Bidders are required to submit their proposals upon the following express RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. 6 conditions: A. Bidders shall thoroughly examine the drawings, specifications, schedules, instructions and all other contract documents. B. Bidders shall make all investigations necessary to thoroughly inform themselves regarding site(s) and facilities for delivery of material and equipment as required by the bid conditions. No plea of ignorance, by the bidder, of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation due the bidder. C. Bidders are advised that all City contracts are subject to all legal requirements provided for in the City of North Miami Beach Purchasing Code and applicable County Ordinances, State Statutes and Federal Statutes. PREPARATION OF BIDS Bids will be prepared in accordance with the following: A. Our enclosed Bid Proposal Form is to be used in submitting your bid. NO OTHER FORM WILL BE ACCEPTED. B. All information required by the bid form shall be furnished. The bidder shall sign each continuation sheet (where indicated) on which an entry is made. C. Unit prices shall be shown and where there is an error in extension of prices, the unit price shall govern. D. Alternate bids will not be considered unless authorized in the Invitation to Bid document. City of North Miami Beach, FL 6. E. Proposed delivery time must be shown in calendar days, which shall include weekends and holidays. The City of North Miami Beach is exempt from payment to its vendors of State of Florida sales tax and, therefore, such taxes should not be figured into the bid. However, this exemption does not transmit to suppliers to the City in their (supplier) purchases of goods or services, used in work or goods supplied to the City. Contractors are responsible for any taxes, sales or otherwise, levied on their purchases, subcontracts, employment, etc. An exemption certificate will be signed where applicable, upon request. The City will pay no sales tax. DESCRIPTION OF SUPPLIES A. Any manufacturer's names, trade names, brand names, or catalog numbers used in these applications are for the purpose of describing and establishing minimum requirements or level of quality, standards of performance, and design required, and are in no way intended to prohibit the bidding of other manufacturers' items of equal material, unless specifications state "NO SUBSTITUTIONS." B. Bidders must indicate any variances to the specifications, terms, and conditions, no matter how slight. If variations are not stated in the Proposal, it shall be construed that the bid fully complies with the Specifications, Terms and Conditions. C. Bidders are required to state exactly what they intend to furnish; otherwise they shall be required to furnish the items as specified. D. Bidders will submit, with their proposal, necessary data (factory information sheets, specifications, brochures, etc.) to evaluate and determine the quality of the item(s) they are bidding. E. The City shall be the sole judge of RFP No. 2015-08 Disaster Debris Removal and Disposal Services 7 equality and its decision shall be final. 7. SUBMISSION OF BIDS A. Bids and Addenda thereto shall be enclosed in sealed envelopes addressed to the Chief Procurement Officer, Brian K. O'Connor, City of North Miami Beach, 17011 NE 19 Avenue, Room 315, North Miami Beach, Florida 33162. The name and address of the bidder, the bid number, the date and hour of the bid opening, and the bid title shall be placed on the outside of the envelope. B. Bids must be submitted on the forms furnished. E-mailed and facsimile bids will not be considered. Bids shall be dated and time stamped in Room 315 prior to bid opening. Bidders shall have sole responsibility of insuring delivery of bids on time and to the proper location. C. Bidders requesting a copy of the bid tabulation shall include a stamped, self-addressed envelope. D. Bids should be submitted in duplicate per the requirements stated herein. Please include in your proposal package a CD or flash drive containing a PDF file of the entire original submission. 8. ADDENDA The Procurement Management Division may issue an addendum in response to any inquiry received, prior to Bid opening, which changes, adds to or clarifies the terms, provisions or requirements of the solicitation. The Bidder should not rely on any representation, statement or explanation, whether written or verbal, other than those made in this Bid solicitation document or in any addenda issued. Where there appears to be a conflict between this Bid solicitation and any addenda, the last addendum issued shall prevail. It is the Bidder's responsibility to ensure receipt of all addenda and any accompanying documents. Bidder(s) shall acknowledge receipt of any formal Addenda by Signing the addendum and City of North Miami Beach, FL 9. 10. 11. 12. 13. including it with their Bid. Failure to include signed formal Addenda in its Bid shall deem its Bid non-responsive provided, however, that the City may waive this requirement in its best interest. REJECTION OF BIDS The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the contract or reject all proposals within one hundred and twenty (120) calendar days after proposals opening date. WITHDRAWAL OF BIDS A. Bids may not be withdrawn and shall be deemed enforceable for a period of 120 days after the time set for the bid opening. B. Bids may be withdrawn prior to the time set for the bid opening. Such request must be in writing. C. The City will permanently retain as liquidated damages the bid deposit furnished by any bidder who requests to withdraw a bid after the bid opening. LA TE BIDS OR MODI FICA TIONS Only bids or proposals received as of opening date and time will be considered timely. Bids and modifications received after the time set for the bid opening will be rejected as late. CONFLICTS SOLICITATION WITHIN THE Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, Technical Specifications, Proposal Submittal Section, or any addendum issued, the order of precedence shall be as follows: The last addendum issued, the General Terms and Conditions, the Special Conditions, the Scope of Services, and the Proposal Submittal Section. CLARIFICA TION OR OBJECTION TO BID SPECIFICATIONS If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of the specifications or other bid documents or any part thereof, he/she RFP No. 2015-08 Disaster Debris Removal and Disposal Services 8 may submit to the Chief Procurement Officer on or before the date and time stated herein, a request for clarification. All such requests for clarification shall be made in writing and the person submitting the request will be responsible for its prompt delivery. Any interpretation of the bid, if made, will be made only by Addendum duly issued. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. Any objection to the specifications and requirements as set forth in this bid must be filed in writing with the Chief Procurement Officer by 5:00 PM on Friday, May 22, 2015. 14. INVOICING/PAYMENT Contractors must submit invoices regularly and for no more than 30-day periods. All invoices should be sent to: City of North Miami Beach, Finance Department, 17011 NE 19 Avenue, 3rd Floor, North Miami Beach, Florida 33162. In accordance with Florida State Statutes, Chapter 218, payment will be made within 45 days after receipt of services and a proper invoice. The City cannot make advance payments, make deposits in advance of receipt of goods, or pay C.O.D. Bidders should state any payment discount in the space provided on the proposal form. 15. DISCOUNTS A. Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit prices quoted. B. In connection with any discount offered, time will be computed from the date of receipt of supplies or services or from the date a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date of mailing of the check. 16. COMPETENCY OF BIDDERS A. Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will be City of North Miami Beach, FL considered only from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid(s); have a record of performance for a reasonable period of time; and have sufficient financial support, equipment and organization to ensure that they can satisfactorily deliver the material and/or services if awarded a Contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the proper authorities of the City. B. The City may consider any evidence available to it of the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) in making the award in the best interest of the City. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 17. NOTICE REQUIREMENTS UNDER THE AGREEMENT All notices required or permitted under the Agreement shall be in writing and shall be deemed sufficiently served if delivered by Registered or Certified Mail, with return receipt requested; or delivered personally; or delivered via fax or e-mail (if provided below) and followed with delivery of hard copy; and in any case addressed as follows: To the City: Contract Manager City of North Miami Beach Attention: Esmond Scott, Public Works Director Phone: (305) 948-2967 Fax: (305) 957- 3502 E-mail: esmond.scott@citynmb.com and, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 9 To the Chief Procurement Officer Brian K. O'Connor, C.P.M. A.P.P Chief Procurement Officer Procurement Management Division 17011 NE 19th Avenue, Suite 315 North Miami Beach, FL 33162 Phone: (305) 948-2946 Fax: (305) 957- 3522 Email: bids@citynmb.com and, To the City Attorney Jose Smith City Attorney 17011 NE 19th Avenue, 4th Floor North Miami Beach, FL 33162 Phone: (305) 948-2939 Fax: (305) 787- 6004 Email: jose.smith@citynmb.com To the Contractor Notices will be sent to the contractor at the physical address, e-mail address, fax numbers and to the person listed in the Contractor's proposal, as applicable. Either party may at any time designate a different address and/or contact person by giving notice as provided above to the other party. Such notices shall be deemed given upon receipt by the addressee. 18. EMPLOYEES All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor, under the Contractor's sole direction, and not employees or agents of the City of North Miami Beach. The Contractor shall supply competent and physically capable employees and the City is authorized to require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on City property is not in the best interest of the City. Each employee at all times shall have and display in plain view proper identification. The names of the employee and the company shall be displayed on the front of the employee's shirt. City of North Miami Beach, FL 19. AWARD OF BID The Evaluation Committee will make a recommendation based upon a "best value to the City" evaluation. The City reserves the right to award to more than one proposer. The City reserves the right to award contracts on a Primary or Secondary basis. The successful proposer(s) shall be notified in writing of award. 20. BID PROTESTS The City shall provide notice of its intent to award or reject all bidders by posting such notice on the City's website within two (2) working days after the posted Evaluation Committee meeting. The bidder must file a notice of protest in writing to the Chief Procurement Officer within three (3) working days after the posting of the notice of the City's intent to award, and shall file a formal written protest within five (5) working days after filing the notice of protest. The notice of protest must be either, hand-delivered and date and time stamped by the Procurement Division, or sent via certified U.S. mail, return-receipt requested. Failure to file a protest within the time-frame specified herein shall constitute a full waiver of all rights to protest the City's decision regarding the award of bid. A. The written protest shall state in detail the specific facts and law or ordinance upon which the protest of the proposed award is based, and shall include all pertinent documents and evidence. B. A written protest may not challenge the relative weight of evaluation criteria or a formula for assigning points. C. Only a bidder whose bid is timely received and fully complies with all terms and conditions of the bid may protest an award. D. Upon receipt of a formal written protest, the City may stop award proceedings until resolution of the protest; however, the award proceedings shall not be stopped if the City Manager decides the award RFP No. 2015-08 Disaster Debris Removal and Disposal Services 10 must continue without delay in order to avoid an immediate and serious threat to the public health, safety, or welfare. E. Any and all costs incurred by a protesting party in connection with a bid protest pursuant to this section shall be the sole responsibility of the protesting party. A protest shall be reviewed and evaluated administratively and a decision in writing shall be forwarded to the protesting firm. If the protesting firm does not agree with the administrative decision, they may appeal the decision in writing to the City Manager within five (5) working days. The notice of appeal must be either hand-delivered and date and time stamped by the City Manager's Office, or sent via certified U.S. mail, return-receipt requested to the City Manager. The decision of the City Manager will be final and submitted with his/her recommendation to the City Council if the award exceeds $50,000.00. Any person who files a formal written protest shall post with the Chief Procurement Officer, at the time of filing the formal written protest, a cashier's check made payable to the City of North Miami Beach in an amount equal to (one) 1% percent of the City's estimate of the total amount of the contract or $5,000, whichever is less. If the decision of the City Manager or designee upholds the action taken by the City, then the deposit becomes nonrefundable and the City shall retain the deposit as payment for a portion of the cost and expense, including but not limited to, time spent by City staff in responding to the protest and in conducting the evaluation of the protest. If the decision of the City Manager or designee does not uphold the action taken by the City, then the City shall return the amount of the cashier's check without deduction, to the person or entity filing the protest. 21. AGREEMENT An agreement shall be sent to the awarded bidder to be signed, witnessed, and returned to the City for execution. The City City of North Miami Beach, FL will provide a copy of the fully executed agreement to the awarded bidder. 22. DISQUALIFICATION OF BIDDERS A bidder may be disqualified temporarily or permanently and his/her bid(s) rejected for: A. Poor performance or default, in the City's opinion, on previous contracts with the City. B. Poor performance or default, in the City's opinion, on previous contracts with other public entities. C. Insufficient financial or company size, in the City's opinion, to perform the requirements of the contract. 23. SUBCONTRACTING Unless otherwise specified in this Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written consent of the City. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the City may result in termination of the contract for default. 24. ASSIGNMENT The successful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, including any rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the City and City's approval. 25. FRAUD AND MISREPRESENTATION In accordance with City Purchasing Policy 3.6 and pursuant to Section 2-8-1.4 of the Miami-Dade County Code, any individual, corporation or other entity that attempts to meet its contractual obligations with the City through fraud, misrepresentation or material misstatement, may be debarred from doing business with the City. The City as further sanction may terminate or cancel any other contracts with such individual, corporation or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attorney's fees. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 26. COLLUSION The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his/her bid is made without previous understanding, agreement, or connection with any person, firm or corporation, making a bid for the same items, or the initiating City department, and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 27. MAINTAINING BID STATUS To be retained on the active bidders list, bidder MUST respond to this Invitation to Bid. To protect your status as an active bidder, please complete and return the last page of the bid proposal form indicating reason for "No Bid" at this time. Three (3) consecutive failures to respond to bid invitations could result in automatic removal from the bidders list. 28. PATENTS AND COPYRIGHTS It shall be understood and agreed that by the submission of a proposal, the bidder, if awarded a contract, shall save harmless and fully indemnify the City and any of its officers or agents from any and all damages that may, at any time, be imposed or claimed for infringement of any patent right, trademark, or copyright, of any person or persons, association, or corporation, as the result of the use of such articles by the City, or any of its officers, agents, or employees, and of which articles the contractor is not the patentee, assignee, licensee, or owner, or lawfully entitled to sell same. 29. PUBLIC RECORDS LAW Pursuant to Florida Statute 119.07, public records may be inspected and examined by anyone desiring to do so, at a reasonable time, under reasonable conditions, and under supervision by the custodian of the public record. Sealed Bids and Proposals become subject to this statute, notwithstanding bidders' or proposers' requests to the contrary, at the time the City provides notice of a decision or intended decision, or 30 days after bid or proposal opening, whichever is earlier. Financial statements submitted in response to a request by the City are confidential, City of North Miami Beach, FL and exempt from disclosure. Data processing software obtained under a licensing agreement which prohibits its disclosure is also exempt. Bidders are hereby notified and agree that all information submitted as part of, or in support of bid submittals will be available for public inspection after opening of bids in compliance with Chapter 119 of the Florida Statutes. The bidder shall not submit any information in response to this invitation which the bidder considers to be a trade secret, proprietary or confidential. The submission of any information to the City in connection with this invitation shall be deemed conclusively to be a waiver of any trade secret or other protection, which would otherwise be available to the bidder. In the event that the bidder submits information to the City in violation of this restriction, either inadvertently or intentionally and clearly identifies that information in the bid as protected or confidential, the City shall endeavor to redact and return that information to the bidder as quickly as possible, and if appropriate, evaluate the balance of the bid. The redaction or return of information pursuant to this clause may render a bid non-responsive. 30. REQUEST FOR PROPOSAL Should these "General Conditions" be used in the specifications for a Request for Proposal (RFP) or Request for Qualifications (RFQ) every reference to a "bid" or "bidder" shall be and mean the same as "proposal" or "proposer". 31. EXCEPTIONS TO PROPOSAL The bidder must clearly indicate any exceptions they wish to take to any of the terms in this Proposal, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Bidder to comply with the particular term and/or condition of the ITB to which the Bidder took exception to (as said term and/or condition was originally set forth on RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12 the ITS.) 32. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT The contractor shall indemnify and hold harmless the City its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents, or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The awarded bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this contract or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. The above indemnification proVisions shall survive the expiration or termination of this contract. 33. COPELAND "ANTI-KICKBACK" Contractor and all subcontractors will comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). 34. CONFLICT OF LAW If and when this contract is disputed, and should it be necessary to litigate, the substantive and procedural laws of the State of Florida shall govern the outcome of such litigation. This shall apply notwithstanding such factors which include, but are not limited to, place where contract is entered into, place where accident arises and not withstanding application of conflicts of law principles. City of North Miami Beach, FL 35. INTERPRETATION OF THE APPROXIMATE QUANTITIES The bidder's attention is called to the fact that the estimate of quantities to be furnished under the specifications is approximate only and not guaranteed. The City does not assume any responsibility that the final quantities shall remain in strict accordance with the estimated quantities, nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities. 36. QUANTITIES The City specifically reserves the right to accept all or any part of the bid, to split the award, to increase or decrease the quantity to meet additional or reduced requirements of the City, without such change affecting the contract unit price set forth in the proposal form by the bidder. 37. DELIVERY, INSPECTION & TITLE Prices quoted and deliveries are to be FOB Destination and unloaded, unless otherwise specified in the Invitation for Bids, and made during regular business hours. Inspection and acceptance will be destination unless otherwise provided. Title t%r risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the City unless loss or damage results from negligence by the City. If the materials or services supplied to the City are found to be defective or to not conform to specifications, the City reserves the right to cancel the order upon written notice to the contractor and return product at bidder's expense. 38. WARRANTY Unless otherwise specified, all items proposed by the bidder shall include a warranty covering services, parts and/or labor for a specified period of time. The bidder shall submit information on both manufacturer and dealer warranties, where applicable, with the bid proposal. All goods furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the City, the successful Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer's RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 standard warranty. The Special Conditions of the Bid solicitation may supersede the manufacturer's standard warranty. 39. CLAIMS Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items. 40. CONTRACT RENEWAL Any contract or agreement executed in conjunction with the award of a bid may be renewed for additional twelve month periods if agreed to in writing by both parties. 41. MODIFICATION OF CONTRACT The contract may be modified by mutual consent, in writing through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 42. SAFETY DATA SHEET (SDS) Under the terms of the Florida Right-to- Know Law (Chapter 442, Florida Statutes), all suppliers of products deemed to be toxic in substance, as indicated in the State of Florida Substance List, are required to submit a Safety Data Sheet (SDS) for each substance as a condition of the award of the bid by the City. 43. CONDITION OF MATERIALS AND PACKAGING All equipment, materials, supplies, and components supplied under this bid must be new and unused, free from defects, and shall be the latest manufacturer's models unless otherwise specified. No others will be accepted under the terms and intent of this bid. All containers shall be new and suitable for storage or shipment, and bid price shall include standard commercial packaging. Any exceptions to this provision shall be detailed on the proposal page under exceptions to specifications. 44. SAMPLES Samples, when required, must be submitted within the time specified at no expense to the City. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense. Each individual sample must be labeled with bidder's name and City of North Miami Beach, FL manufacturer's brand name and number. 45. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes, Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 46. DISCRIMINATION Any entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 47. DRUG-FREE WORKPLACE PROGRAM Bidders are required to maintain and enforce a Drug-Free Workplace Program for the duration of the agreement and any extensions thereof. Bidders shall complete and submit a copy of the attached form and a copy of the program with their bid. 48. SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Bidders shall sign and submit this attached form indicating understanding and compliance with the City's and State's policies prohibiting solicitation and acceptance of gifts by public officers, employees, or candidates. Failure to submit this signed form will result RFP No. 2015-08 Disaster Debris Removal and Disposal Services 14 in your bid being declared non-responsive; provided, however, that the low bidder may be given the opportunity to submit the form to the City within five calendar days after notification by the City, if this is determined to be in the best interest of the City. 49. RESERVED 50. ACCESS TO RECORDS The City reserves the right to require the Contractor to submit to an audit. The Contractor shall provide access to all of its records which relate directly or indirectly to the Agreement at its place of business during regular business hours. The Contractor shall retain all records pertaining to the Agreement and upon request make them available to the City for three years following expiration of the Agreement. The Contractor agrees to provide such assistance as may be necessary to facilitate the review or audit by the City to ensure compliance with applicable accounting and financial standards at no cost to the City. 51. GREEN PROCUREMENT POLICY PURPOSE The purpose of this policy is to ensure that the City of North Miami Beach departments purchase recycled and other environmentally preferable products whenever the products meet the price and performance requirements of the City. The City recognizes that the products and services the City buys have inherent social, human, health, environmental and economic impacts; thus the City should make procurement decisions that consider the reduction of its environmental footprint and promote practices that improve human health, and conserve natural resources. POLICIES GENERAL POLICIES The City encourages its Departments and their staff to be innovative and demonstrate leadership by incorporating progressive and best-practice sustainability City of North Miami Beach, FL specifications, strategies and practices in procurement decisions. Departments shall buy recycled and other environmentally preferable products whenever practicable. The City shall require its contractors and consultants to use recycled and other environmentally preferable products whenever practicable. The City shall promote the use of recycled and other environmentally preferable products by publicizing its environmental purchasing policy and its implementation, consistent with this policy. The City shall communicate its commitment to sustainable procurement by modeling the best product and services choices to citizens, other public agencies and private companies. The Purchasing Division will take the lead in including environmentally preferable product specifications in bid documents and district contracts, as appropriate. The City shall aim to maximize the proportion of goods and services that come from local providers with acceptable environmental practices, thereby reducing the environmental impact of transportation wherever feasible and supporting a sustainable local economy. The City shall seek opportunities to pool purchases with others to enhance markets for enVironmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. The City shall encourage and promote both local and national companies to bring forward emerging and progressive sustainable products and services, by being a consumer of such products and companies. RESPONSIBILITIES OF THE PURCHASING DIVISION RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 Preparing or revising bid documents and contract language where necessary to implement th is chapter; Researching opportunities for procurement of recycled and other enVironmentally preferable products and communicating these to appropriate county departments for evaluation and purchase; Collecting data on purchases by departments of recycled and other environmentally preferable products; and Preparing and submitting a report to the City Manager each year by March 31, describing the progress of departments in implementation of the environmental purchasing policy, including the following elements: A. Quantities, costs and types of recycled and other enVironmentally preferable products purchased; B. A summary of savings achieved through the purchase of recycled and other environmentally preferable products; C. A summary of program promotional efforts; and D. Recommendations for changes in procurement policies. RESPONSIBILITIES OF DEPARTMENTS ASSigning appropriate personnel to evaluate opportunities for buying recycled and other environmentally preferable products reflected in federal guidance or communicated by PurchaSing Division. PurchaSing recycled and enVironmentally preferable whenever practicable; and other products Seeking opportunities to pool purchases with others to enhance markets for environmentally preferable products, to obtain favorable prices, and to reduce waste packaging, transportation, and product cost. RULES AND REGULATIONS FOR PROCUREMENT OF PAPER PRODUCTS City of North Miami Beach, FL Departments shall buy recycled or other environmentally preferable paper whenever practicable. Departments shall use recycled paper for all imprinted letterhead paper and business cards. Departments shall publicize the City's use of recycled paper by including a recycling logo and an indication of recycled content on all printed material, to the extent practicable. Departments shall use both sides of sheets of paper whenever practicable. Departments shall require all contractors or consultants submitting proposals to use recycled paper and use both sides of sheets of paper whenever practicable. RULES AND REGULATIONS FOR PROCUREMENT OF LUBRICATING AND FUEL OILS Departments shall purchase environmentally preferable oils whenever practicable. When departments specify re-refined lubricating oil in procurements, they shall purchase re-refined oil if the price is no more than ten percent higher than the price of non-re-refined oil. DEFINITIONS Environmentally Preferable Product: A product that has a reduced negative effect or increased positive effect on human health and the environment when compared with competing products that serve the same purpose. This comparison may consider raw materials acquisition, production, fabrication, manufacturing, packaging, distribution, reuse, operation, maintenance, and disposal of the product. This term includes, but is not limited to, recyclable products, recycled products, and reusable products. EXEMPTIONS Nothing in this policy shall be construed as requiring a department or contractor to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 16 procure products that do not perform adequately for their intended end use or are not available at a reasonable price in a reasonable period of time. GREEN PURCHASING RESOURCES The Purchasing Division shall maintain and distribute to staff a list of resources and educational materials regarding accessing and purchasing environmentally preferable products. Some of these resources include the following: A. U.S. Communities Going Green Program is the one-stop source for public agency access to a broad line of responsible purchasing products, services and resources. In addition to comprehensive contracts that offer eco-friendly products, agencies will find a wealth of valuable information and resources that will help lower the environmental impact within the community and will assist in making educated decisions about the products an agency purchases. http://www.gogreencommunities.org/ B. U.S. EPA Environmentally Preferable Purchasing (EPP): http://www.epa.gov/epp/ C. The Responsible Purchasing Network (RPN) is a national network of procurement-related professionals dedicated to socially responsible and environmentally sustainable purchasing. http://www. responsiblepu rchasing. org/ D. ENERGY STAR is a joint program of the U.S. Environmental Protection Agency and the U.S. Department of Energy helping to save money and protect the environment through energy efficient products and practices. http/Iwww.energystar.gov/ E. Electronic Product Environmental Assessment Tool (EPEAT) is a system to help purchasers in the public and private sectors evaluate, compare and select desktop computers, notebooks and monitors based on their City of North Miami Beach, FL 52. environmental http://www.epeat.net ANNUAL REVIEW OF POLICY attributes. The City shall annually review its Green Procurement Policy to evaluate the following: its effectiveness, savings, potential changes, and expansion of policy to reflect national trends and best practices. INSURANCE REQUIREMENTS The Contractor shall maintain and carry in full force during the Term the insurance required herein. Upon City's notification, the Contractor shall furnish to the Procurement Management Division, Certificates of Insurance that indicate that insurance coverage has been obtained which meets the requirements as outlined below: 1. Worker's Compensation Insurance for all employees of the Contractor as required by Florida Statute 440. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt contractor shall also submit a written statement detailing the number of employees and that they are not required to carry Worker's Compensation insurance, and do not anticipate hiring any additional employees during the term of this contract or a copy of a Certificate of Exemption. 2. General Liability Insurance on a comprehensive basis in an amount not less than $1,000,000 per person, $2,000,000 per occurrence for bodily injury and property damage. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 17 3. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles used in connection with the Services, in an amount not less than $1,000,000 per person and $2,000,000 per occurrence. City of North Miami Beach must be shown as an additional insured with respect to this coverage. The mailing address of City of North Miami Beach 17011 NE 19 Avenue, Suite 315, North Miami Beach, Florida 33162, as the certificate holder, must appear on the certificate of insurance. Add: Uninsured Motorist Coverage? The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operation of the Contractor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, according to the latest edition of Best's Insurance Guide published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City's Risk Management Division. Certificates of Insurance must indicate that for any cancellation of coverage before the expiration date, the issuing insurance carrier will endeavor to mail thirty (30) day written advance notice to the certificate holder. In addition, the Contractor hereby agrees not to modify the insurance coverage without thirty (30) days written advance notice to the City. NOTE: CITY OF NORTH MIAMI BEACH CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE OF INSURANCE. Compliance with the foregoing requirements shall not relieve the Contractor of this liability and obligation City of North Miami Beach, FL under this section or under any other section in the Agreement. Award of this Contract is contingent upon the receipt of the insurance documents, as required, within fifteen (15) calendar days after City notification to Contractor to comply before the award is made. If the insurance certificate is received within the specified time frame but not in the manner prescribed in the Agreement, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in the Agreement within twenty (20) calendar days after City notification to comply, the Contractor shall be in default of the contractual terms and conditions and award of the Contract will be rescinded, unless such time frame for submission has been extended by the City. The Contractor shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period of the Contract, including any and all option years or extension periods that may be granted by the City. If insurance certificates are scheduled to expire during the contractual period, the Contractor shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall suspend the Contract until such time as the new or renewed certificates are received by the City in the manner prescribed herein; provided, however, that this suspended period does not exceed thirty (30) calendar days. Thereafter, the City may, at its sole discretion, terminate this contract. 53. CITY WEBSITE Bids, addenda, bid tabulations, lists of pre- bid conferences attendees and other information is available on the Procurement Management Division's "Bid's & RFP's" page, which can be found RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 at: www.citynmb.com/Purchasing. 54. DISCLAIMER The City of North Miami Beach may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re-advertise this Bid; postpone or cancel at any time this Bid process; or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and/or do not conform to the City of North Miami Beach's requirements will not be considered. After all bids are analyzed, organization(s) submitting bids that appear, solely in the opinion of the City of North Miami Beach, to be the most competitive, shall be submitted to the City of North Miami Beach's City Council, and the final selection will be made shortly thereafter with a timetable set solely by the City of North Miami Beach. The selection by the City of North Miami Beach shall be based on the bid, which is, in the sole opinion of the City Council of the City of North Miami Beach, in the best interest of the City of North Miami Beach. The issuance of this bid constitutes only an invitation to make presentations to the City of North Miami Beach. The City of North Miami Beach reserves the right to determine, at its sole discretion, the lowest responsive and responsible bidder. In all cases the City of North Miami Beach shall have no liability to any contractor for any costs or expense incurred in connection with this bid or otherwise. 55. CONFIDENTIALITY As a political subdivision, the City of North Miami Beach is subject to the Florida Sunshine Act and Public Records Law. By submitting a Bid, Contractor acknowledges that the materials submitted with the Bid and the results of the City of North Miami Beach's evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary information that might be included in its Bid. 56. ORDER OF PRECEDENCE If there is a conflict between or among the provisions of the Agreement, the order of precedence is as follows: City of North Miami Beach, FL A. Last addendum issued B. General Terms and Conditions C. Special Conditions D. Scope of Services E. Contractor's Proposal 57. NATURE OF THE AGREEMENT The Agreement incorporates and includes all negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained in the Agreement. The parties agree that there are no commitments, agreements, or understandings concerning the subject matter of the Agreement that are not contained in the Agreement, and that the Agreement contains the entire agreement between the parties as to all matters contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that any oral representations or modifications concerning the Agreement shall be of no force or effect, and that the Agreement may be modified, altered or amended only by a written amendment duly executed by both parties hereto or their authorized representatives. The Contractor shall provide the services set forth in the Scope of Services, and render full and prompt cooperation with the City in all aspects of the Services performed hereunder. The Contractor acknowledges that the Agreement requires the performance of all things necessary for or incidental to the effective and complete performance of all Work and Services under this Contract. All things not expressly mentioned in the Agreement but necessary to carrying out its intent are required by the Agreement, and the Contractor shall perform the same as though they were specifically mentioned, described and delineated. The Contractor shall furnish all labor, materials, tools, supplies, and other items required to perform the Work and Services that are necessary for the completion of this Contract. All Work and Services shall be accomplished at the direction of and to RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19 the satisfaction of the City's Contract Manager. The Contractor acknowledges that the City shall be responsible for making all policy decisions regarding the Scope of Services. The Contractor agrees to provide input on policy issues in the form of recommendations. The Contractor agrees to implement any and all changes in providing Services hereunder as a result of a policy change implemented by the City. The Contractor agrees to act in an expeditious and fiscally sound manner in providing the City with input regarding the time and cost to implement said changes and in executing the activities required to implement said changes. 58. PA YMENT FOR SERVICES/AMOUNT OBLIGATED The Contractor warrants that it has reviewed the City's requirements and has asked such questions and conducted such other inquiries as the Contractor deemed necessary in order to determine the price the Contractor will charge to provide the Work and Services to be performed under this Contract. The compensation for all Work and Services performed under this Contract, including all costs associated with such Work and Services, shall be in the total amount submitted on the Bid Form. The City shall have no obligation to pay the Contractor any additional sum(s) in excess of this amount, except for a change and/or modification to the Contract which is approved and executed in writing by the City and the Contractor. All Services undertaken by the Contractor before City's approval of this Contract shall be at the Contractor's risk and expense. 59. PRICING Prices shall remain firm and fixed for the term of the Contract, including any option or extension periods; however, the Contractor may offer incentive discounts to the City at any time during the Contract term, including any renewal or extension thereof. City of North Miami Beach, FL 60. GUARANTEE 61. The Contractor shall be responsible for technically deficient designs, reports, or studies due to his errors and omissions, and shall promptly correct or replace all such deficient work due to his errors and omissions without cost to City upon the request of the City for five years after the date of acceptance of the project by the City, which are judged to have been in error by a court of competent jurisdiction. Contractor shall also be responsible for the cost of correcting deficient construction which was built from technically deficient designs. Payment in full by the City for work performed does not constitute a waiver of this guarantee. MANNER OF PERFORMANCE A. The Contractor shall provide the Services described herein in a competent and professional manner satisfactory to the City in accordance with the terms and conditions of the Agreement. The City shall be entitled to a satisfactory performance of all Services described herein and to full and prompt cooperation by the Contractor in all aspects of the Services. At the request of the City, the Contractor shall promptly remove from the project any Contractor's employee, subcontractor, or any other person performing Services hereunder. The Contractor agrees that such removal of any of its employees does not require the termination or demotion of any employee by the Contractor. B. The Contractor agrees to defend, hold harmless and indemnify the City and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs) made against the City, occurring on account of, arising from or in connection with the removal and replacement of any Contractor's personnel performing services hereunder at the behest of the City. Removal and replacement of any Contractor's personnel as used in this Article shall not require the termination and or demotion of such RFP No. 2015-08 Disaster Debris Removal and Disposal Services 62. 20 Contractor's personnel. C. The Contractor agrees that at all times it will employ, maintain and assign to the performance of the Services a sufficient number of competent and qualified professionals and other personnel to meet the requirements to which reference is hereinafter made. The Contractor agrees to adjust its personnel staffing levels or to replace any of its personnel upon reasonable request from the City, should the City make a determination, in its sole discretion that said personnel staffing is inappropriate or that any individual is not performing in a manner consistent with the requirements for such a position. D. The Contractor warrants and represents that its personnel have the proper skill, training, background, knowledge, experience, rights, authorizations, integrity, character and licenses as necessary to perform the Services described herein, in a competent and professional manner. E. The Contractor shall at all times cooperate with the City and coordinate its respective work efforts to most effectively and efficiently maintain the progress in performing the Services. F. The Contractor shall comply with all provisions of all federal, state and local laws, statutes, ordinances, and regulations that are applicable to the performance of the Agreement. INDEPENDENT RELATIONSHIP CONTRACTOR The Contractor is, and shall be, in the performance of all work services and activities under the Agreement, an independent contractor, and not an employee, agent or servant of the City. All persons engaged in any of the work or services performed pursuant to the Agreement shall at all times, and in all places, be subject to the Contractor's sole direction, supervision and control. The Contractor shall exercise control over the City of North Miami Beach, FL 63. means and manner in which it and its employees perform the work, and in all respects the Contractor's relationship and the relationship of its employees to the City shall be that of an independent contractor and not as employees and agents of the City. The Contractor does not have the power or authority to bind the City in any promise, agreement or representation other than specifically provided for in the Agreement. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Services; and claims for damages, compensation and losses. B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in writing by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract RFP No. 2015-08 Disaster Debris Removal and Disposal Services D. 21 Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall be a condition precedent to any lawsuit permitted hereunder. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Project, acting personally, to decide all questions arising out of, under, or in connection with, or in any way related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any Deliverable meets the requirements of the Agreement and any specifications with respect thereto set forth herein. The effect of any decision shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted in writing by the Contractor to the City Manager for a City of North Miami Beach, FL decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 64. MUTUAL OBLIGATIONS A. The Agreement, including attachments and appendices to the Agreement, shall constitute the entire Agreement between the parties with respect hereto and supersedes all previous communications and representations or agreements, whether written or oral, with respect to the subject matter hereto unless acknowledged in writing by the duly authorized representatives of both parties. B. Nothing in the Agreement shall be construed for the benefit, intended or otherwise, of any third party that is not a parent or subsidiary of a party or otherwise related (by virtue of ownership control or statutory control) to a party. C. In those situations where the Agreement imposes an indemnity or defense obligation on the Contractor, the City may, at its expense, elect to participate in the defense if the City should so choose. Furthermore, the City may at its own expense defend or settle any such claims if the Contractor fails to diligently defend such claims, RFP No. 2015-08 Disaster Debris Removal and Disposal Services 22 and thereafter seek indemnity for costs and attorney's fees from the Contractor. 65. QUALITY ASSURANCE/QUALITY ASSURANCE RECORD KEEPING The Contractor shall maintain, and shall require that its subcontractors and suppliers maintain, complete and accurate records to substantiate compliance with the requirements set forth in the Scope of Services. The Contractor and its subcontractors and suppliers shall retain such records, and all other documents relevant to the Services furnished under the Agreement for a period of three (3) years from the expiration date of the Agreement and any extension thereof. 66. SUBSTITUTION OF PERSONNEL In the event the Contractor wishes to substitute personnel for the key personnel identified by the Contractor's Proposal, the Contractor must notify the City in writing and request written approval for the sUbstitution at least ten (10) business days prior to effecting such substitution. 67. SUBCONTRACTUAL RELATIONS A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such City of North Miami Beach, FL C. D. E. subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction of the City that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontract will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontract, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the subcontract, in the event the City finds the Contractor in breach of its RFP No. 2015-08 Disaster Debris Removal and Disposal Services 68. 69. 70. 23 obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the City to any subcontractor hereunder as more fully described herein. ASSUMPTION, PROJECTIONS, EXPLANATIONS PARAMETERS, ESTIMATES AND The Contractor understands and agrees that any assumptions, parameters, projections, estimates and explanations presented by the City were provided to the Contractor for evaluation purposes only. However, since these assumptions, parameters, projections, estimates and explanations represent predictions of future events, the City makes no representations or guarantees, the City shall not be responsible for the accuracy of the assumptions presented, the City shall not be responsible for conclusions to be drawn there from, and any assumptions, parameters, projections, estimates and explanations shall not form the basis of any claim by the Contractor. The Contractor accepts all risks associated with using this information. SEVERABILITY If the Agreement contains any provIsion found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from the Agreement without affecting the binding force of the Agreement as it shall remain after omitting such provision. TERMINATION FOR CONVENIENCE AND SUSPENSION OF WORK A. The City may terminate the Agreement if an individual or corporation or other entity attempts to meet its contractual obligation with the City through fraud, misrepresentation or material misstatement. B. The City may, as a further sanction, terminate or cancel any other contract(s) that such individual or corporation or other entity has with the City. Such individual, corporation City of North Miami Beach, FL or other entity shall be responsible for all direct and indirect costs associated with such termination or cancellation, including attorney's fees. C. Contractor acknowledges and agrees that ten dollars ($10.00) of the compensation to be paid by the City, the receipt and adequacy of which is hereby acknowledged by Contractor is given specific consideration to Contractor for City's right to terminate this Agreement for convenience. D. The City, through its City Manager, and for its convenience and without cause, terminate the Contract at any time during the term by giving written notice to consultant of such termination; which shall become effective within fifteen (15) days following receipt by the Contractor of such notice. If the Contract is terminated for convenience by the City, the Contractor shall be paid for any services satisfactorily performed up to the date of termination; following which the City shall be discharged from any and all liabilities, duties, and terms arising out, or by virtue of, this Contract. E. The foregoing notwithstanding, any individual, corporation or other entity which attempts to meet its contractual obligations with the City through fraud, misrepresentation or material misstatement may be debarred from City contracting in accordance with the City debarment procedures. The Contractor may be subject to debarment for failure to perform and all other reasons set forth in Chapter 3 of the City's Purchasing Policies and Procedures Manual. In addition to cancellation or termination as otherwise provided in the Agreement, the City may at any time, in its sole discretion, with or without cause, terminate the Agreement by written notice to the Contractor and in such event: F. The Contractor shall, upon receipt of RFP No. 2015-08 Disaster Debris Removal and Disposal Services 24 such notice, unless otherwise directed by the City: 1. Stop work on the date specified in the notice ("the Effective Termination Date"); 2. Take such action as may be necessary for the protection and preservation of the City's materials and property; 3. Cancel orders; 4. Assign to the City and deliver to any location designated by the City any non-cancelable orders for Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement and not incorporated in the Services; 5. Take no action which will increase the amounts payable by the City under the Agreement. G. In the event that the City exercises its right to terminate the Agreement pursuant to this Article the Contractor will be compensated as stated in the payment Articles, herein, for the: 1. Portion of the Services completed in accordance with the Agreement up to the Effective Termination Date; and 2. Non-cancelable Deliverables that are not capable of use except in the performance of the Agreement and which have been specifically developed for the sole purpose of the Agreement but not incorporated in the Services. H. All compensation pursuant to this Article is subject to audit. 71. EVENT OF DEFAULT A. An Event of Default shall mean a breach of the Agreement by the Contractor. Without limiting the City of North Miami Beach, FL generality of the foregoing and in addition to those instances referred to herein as a breach, an Event of Default, shall include the following: 1. The Contractor has not delivered Deliverables on a timely basis; 2. The Contractor has refused or failed, except in any case for which an extension of time is provided, to supply enough properly skilled staff personnel; 3. The Contractor has failed to make prompt payment to subcontractors or suppliers for any Services; 4. The Contractor has become insolvent (other than as interdicted by the bankruptcy laws), or has assigned the proceeds received for the benefit of the Contractor's creditors, or the Contractor has taken advantage of any insolvency statute or debtor/creditor law or if the Contractor's affairs have been put in the hands of a receiver; 5. The Contractor has failed to obtain the approval of the City where required by the Agreement; 6. The Contractor has failed to provide "adequate assurances" as required under subsection "B" below; and 7. The Contractor has failed in the representation of any warranties stated herein. B. When, in the opinion of the City, reasonable grounds for uncertainty exist with respect to the Contractor's ability to perform the Services or any portion thereof, the City may request that the Contractor, within the time frame set forth in the City's request, provide adequate assurances to the City, in writing, of the Contractor's ability to perform in accordance with RFP No. 2015-08 Disaster Debris Removal and Disposal Services 25 terms of the Agreement. Until the City receives such assurances the City may request an adjustment to the compensation received by the Contractor for portions of the Services which the Contractor has not performed. In the event that the Contractor fails to provide to the City the requested assurances within the prescribed time frame, the City may: 1. Treat such failure as a repudiation of the Agreement; 2. Resort to any remedy for breach provided herein or at law, including but not limited to, taking over the performance of the Services or any part thereof either by itself or through others. C. In the event the City shall terminate the Agreement for default, the City or its designated representatives may immediately take possession of all applicable equipment, materials, products, documentation, reports and data. 72. REMEDIES IN THE EVENT OF DEFAULT If an Event of Default occurs, the Contractor shall be liable for all damages resulting from the default, including but not limited to: A. Lost revenues; B. The difference between the cost associated with procuring Services hereunder and the amount actually expended by the City for procurement of Services, including procurement and administrative costs; and, C. Such other direct damages. The Contractor shall also remain liable for any liabilities and claims related to the Contractor's default. The City may also bring any suit or proceeding for specific performance or for an injunction. City of North Miami Beach, FL 73. PATENT AND COPYRIGHT INDEMNIFICATION A. The Contractor warrants that all Deliverables furnished hereunder, including but not limited to: services, equipment programs, documentation, software, analyses, applications, methods, ways, processes, and the like, do not infringe upon or violate any patent, copyrights, service marks, trade secret, or any other third party proprietary rights. B. The Contractor shall be liable and responsible for any and all claims made against the City for infringement of patents, copyrights, service marks, trade secrets or any other third party proprietary rights, by the use or supplying of any programs, documentation, software, analyses, applications, methods, ways, processes, and the like, in the course of performance or completion of, or in any way connected with, the Work, or the City's continued use of the Deliverables furnished hereunder. Accordingly, the Contractor at its own expense, including the payment of attorney's fees, shall indemnify, and hold harmless the City and defend any action brought against the City with respect to any claim, demand, and cause of action, debt, or liability. C. In the event any Deliverable or anything provided to the City hereunder, or a portion thereof is held to constitute an infringement and its use is or may be enjoined, the Contractor shall have the obligation, at the City's option, to (i) modify, or require that the applicable subcontractor or supplier modify, the alleged infringing item(s) at the Contractor's expense, without impairing in any respect the functionality or performance of the item(s), or (ii) procure for the City, at the Contractor's expense, the rights provided under the Agreement to use the item(s). D. The Contractor shall be solely responsible for determining and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 26 informing the City whether a prospective supplier or subcontractor is a party to any litigation involving patent or copyright infringement, service mark, trademark, violation, or proprietary rights claims or is subject to any injunction which may prohibit it from providing any Deliverable hereunder. The Contractor shall enter into agreements with all suppliers and subcontractors at the Contractor's own risk. The City may reject any Deliverable that it believes to be the subject of any such litigation or injunction, or if, in the City's judgment, use thereof would delay the Work or be unlawful. E. The Contractor shall not infringe any copyright, trademark, service mark, trade secrets, patent rights, or other intellectual property rights in the performance of the Work. 74. PROPRIETARY INFORMATION As a political subdivision of the State of Florida, the City of North Miami Beach is subject to the provisions of Florida's Public Records Law. The Contractor acknowledges that all computer software in the City's possession may constitute or contain information or materials which the City has agreed to protect as proprietary information from disclosure or unauthorized use and may also constitute or contain information or materials which the City has developed at its own expense, the disclosure of which could harm the City's proprietary interest therein. During the term of the contract, the Contractor will not use directly or indirectly for itself or for others, or publish or disclose to any third party, or remove from the City's property, any computer programs, data compilations, or other software which the City has developed, has used or is using, is holding for use, or which are otherwise in the possession of the City (hereinafter "Computer Software"). All third-party license agreements must also be honored by the contractors and their employees, except as authorized by the City and, if the Computer Software has been leased or City of North Miami Beach, FL purchased by the City, all third party license agreements must also be honored by the contractors' employees with the approval of the lessor or Contractors thereof. This includes mainframe, minis, telecommunications, personal computers and any and all information technology software. The Contractor will report to the City any information discovered or which is disclosed to the Contractor which may relate to the improper use, publication, disclosure or removal from the City's property of any information technology software and hardware and will take such steps as are within the Contractor's authority to prevent improper use, disclosure or removal. 75. PROPRIETARY RIGHTS A. The Contractor hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Contractor hereunder or furnished by the Contractor to the City and/or created by the Contractor for delivery to the City, even if unfinished or in process, as a result of the Services the Contractor performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Contractor as well as its employees, agents, subcontractors and suppliers may use only in connection with the performance of Services under the Agreement. The Contractor shall not, without the prior written consent of the City, use such documentation on any other project in which the Contractor or its employees, agents, subcontractors or suppliers are or may become engaged. Submission or distribution by the Contractor to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights. B. All rights, title and interest in and to certain inventions, ideas, designs and RFP No. 2015-08 Disaster Debris Removal and Disposal Services 27 methods, specifications and other documentation related thereto developed by the Contractor and its subcontractors specifically for the City, hereinafter referred to as "Developed Works" shall become the property of the City. C. Accordingly, neither the Contractor nor its employees, agents, subcontractors or suppliers shall have any proprietary interest in such Developed Works. The Developed Works may not be utilized, reproduced or distributed by or on behalf of the Contractor, or any employee, agent, subcontractor or supplier thereof, without the prior written consent of the City, except as required for the Contractor's performance hereunder. D. Except as otherwise provided in subsections a, b, and c above, or elsewhere herein, the Contractor and its subcontractors and suppliers hereunder shall retain all proprietary rights in and to all licensed software provided hereunder, that have not been customized to satisfy the performance criteria set forth in the Scope of Services. Notwithstanding the foregoing, the Contractor hereby grants, and shall require that its subcontractors and suppliers grant, if the City so desires, a perpetual, irrevocable and unrestricted right and license to use, duplicate, disclose and/or permit any other person(s) or entity(ies) to use all such licensed software and the associated specifications, technical data and other documentation for the operations of the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. Such license specifically includes, but is not limited to, E. the right of the City to use and/or disclose, in whole or in part, the technical documentation and licensed software, including any source code provided hereunder, to any person or City of North Miami Beach, FL entity outside the City for such person's or entity's use in furnishing any and/or all of the Deliverables provided hereunder exclusively for the City or entities controlling, controlled by, under common control with, or affiliated with the City, or organizations which may hereafter be formed by or become affiliated with the City. No such licensed software, specifications, data, documentation or related information shall be deemed to have been given in confidence and any statement or legend to the contrary shall be void and of no effect. 76. VENDOR APPLICATION AND FORMS Contractor shall be a registered vendor with the City's Procurement Management Division for the duration of the Agreement. It is the responsibility of the Contractor to file the appropriate vendor application and to update the application file for any changes for the duration of the Agreement, including any option years. Section 2-11.1 (d) of the Miami-Dade County Code as amended by Ordinance 00-1, requires any City employee or any member of the employee's immediate family who has a controlling financial interest, direct or indirect, with the City or any person or agency acting for the City competing or applying for any such contract as it pertains to this solicitation, must first request a conflict of interest opinion from the County's Ethic Commission prior to their or their immediate family member's entering into any contract or transacting any business through a firm, corporation, partnership or business entity in which the employee or any member of the employee's immediate family has a controlling financial interest, direct or indirect, with the City of North Miami Beach or any person or agency acting for the City and that any such contract, agreement or business engagement entered in violation of this subsection, as amended, shall render the Agreement voidable. For additional information, please contact the Ethics Commission hotline at (305) 579-2593. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 77. 28 LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS Contractor agrees to comply, subject to applicable professional standards, with the provisions of any and all applicable Federal, State, County and City orders, statutes, ordinances, rules and regulations which may pertain to the Services required under the Agreement, including but not limited to: A. Equal Employment Opportunity (EEO), in compliance with Executive Order 11246 as amended and applicable to this Contract. B. Miami-Dade County Florida, Department of Small Business Development Participation Provisions, as applicable to this Contract. C. Occupational Safety and Health Act (OSHA) as applicable to this contract. D. Environmental Protection Agency (EPA), as applicable to this Contract. E. F. Miami-Dade County Code, Chapter 11A, Article 3. All contractors and subcontractors performing work in connection with this Contract shall provide equal opportunity for employment because of race, religion, color, age, sex, national origin, sexual preference, disability or marital status. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in a conspicuous place available for employees and applicants for employment, such notices as may be required by the Dade County Fair Housing and Employment Commission, or other authority having jurisdiction over the Work setting forth the provisions of the nondiscrimination law. "Conflicts of I nterest" Section 2-11 of the County Code, and Ordinance 01- 199. City of North Miami Beach, FL G. North Miami Policies and Policy 3.6 Suspension" . Beach Purchasing Procedures Manual "Debarment and H. Florida Building Code (FBC). I. Notwithstanding any other provision of the Agreement, Contractor shall not be required pursuant to the Agreement to take any action or abstain from taking any action if such action or abstention would, in the good faith determination of the Contractor, constitute a violation of any law or regulation to which Contractor is subject, including, but not limited to, laws and regulations requiring that Contractor conduct its operations in a safe and sound manner. 78. NONDISCRIMINA TION During the performance of this Contract, Contractor agrees to not discriminate against any employee or applicant for employment because of race, religion, color, sex, handicap, marital status, age or national origin, and will take affirmative action to ensure that they are afforded equal employment opportunities without discrimination. Such action shall be taken with reference to, but not be limited to, recruitment, employment, termination, rates of payor other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training. By entering into this Contract with the City, the Contractor attests that it is not in violation of the Americans with Disabilities Act of 1990 (and related Acts). If the Contractor or any owner, subsidiary or other firm affiliated with or related to the Contractor is found by the responsible enforcement agency or the City to be in violation of the Act, such violation shall render this Contract void. This Contract shall be void if the Contractor submits a false affidavit or the Contractor violates the Act during the term of this Contract, even if the Contractor was not in violation at the time it submitted its affidavit. 79. CONFLICT OF INTEREST The Contractor represents that: RFP No. 2015-08 Disaster Debris Removal and Disposal Services A. B. C. 29 No officer, director, employee, agent, or other consultant of the City or a member of the immediate family or household of the aforesaid has directly or indirectly received or been promised any form of benefit, payment or compensation, whether tangible or intangible, in connection with the grant of the Agreement. There are no undisclosed persons or entities interested with the Contractor in the Agreement. The Agreement is entered into by the Contractor without any connection with any other entity or person making a proposal for the same purpose, and without collusion, fraud or conflict of interest. No elected or appointed officer or official, director, employee, agent or other consultant of the City, or of the State of Florida (including elected and appointed members of the legislative and executive branches of government), or member of the immediate family or household of any of the aforesaid: 1 . Is interested on behalf of or through the Contractor directly or indirectly in any manner whatsoever in the execution or the performance of the Agreement, or in the services, supplies or work, to which the Agreement relates or in any portion of the revenues; or 2. Is an employee, agent, advisor, or consultant to the Contractor or to the best of the Contractor's knowledge, any subcontractor or supplier to the Contractor. Neither the Contractor nor any officer, director, employee, agent, parent, subsidiary, or affiliate of the Contractor shall have an interest which is in conflict with the Contractor's faithful performance of its obligations under the Agreement; provided that the City, in its sole discretion, may consent in writing to such a relationship, and provided the Contractor provides the City with a written notice, in advance, which identifies all the individuals and City of North Miami Beach, FL entities involved and sets forth in detail the nature of the relationship and why it is in the City's best interest to consent to such relationship. D. The provisions of this Article are supplemental to, not in lieu of, all applicable laws with respect to conflict of interest. In the event there is a difference between the standards applicable under the Agreement and those provided by statute, the stricter standard shall apply. E. In the event Contractor has no prior knowledge of a conflict of interest as set forth above and acquires information which may indicate that there may be an actual or apparent violation of any of the above, Contractor shall promptly bring such information to the attention of the City's Contract Manager. Contractor shall thereafter cooperate with the City's review and investigation of such information, and comply with the instructions Contractor receives from the Contract Manager in regard to remedying the situation. 80. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Under no circumstances shall the Contractor, its employees, agents, subcontractors and suppliers, without the express written consent of the City: A. Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the City, or the Work being performed hereunder, unless the Contractor first obtains the written approval of the City. Such approval may be withheld if for any reason the City believes that the publication of such information would be harmful to the public interest or is in any way undesirable; and B. Communicate in any way with any contractor, department, board, agency, council or other organization or any person whether governmental or private in connection with the Services to be performed hereunder RFP No. 2015-08 Disaster Debris Removal and Disposal Services 30 except upon prior written approval and instruction of the City; and C. Represent, directly or indirectly, that any product or service provided by the Contractor or such parties has been approved or endorsed by the City, except as may be required by law. 81. BANKRUPTCY The City reserves the right to terminate this contract if, during the term of any contract the Contractor has with the City, the Contractor becomes involved as a debtor in a bankruptcy proceeding, or becomes involved in a reorganization, dissolution, or liquidation proceeding, or if a trustee or receiver is appointed over all or a substantial portion of the property of the Contractor under federal bankruptcy law or any state insolvency law. 82. GOVERNING LAW This Contract, including appendices, and all matters relating to this Contract (whether in contract, statute, tort (such as negligence), or otherwise) shall be governed by, and construed in accordance with, the laws of the State of Florida. 83. SURVIVAL The parties acknowledge that any of the obligations in the Agreement will survive the term, termination and cancellation hereof. Accordingly, the respective obligations of the Contractor and the City under the Agreement, which by nature would continue beyond the termination, cancellation or expiration thereof, shall survive termination, cancellation or expiration hereof. 84. CANCELLATION FOR UNAPPROPRIATED FUNDS The obligation of the City for payment to a Contractor is limited to the availability of funds appropriated in a current fiscal period, and continuation of the contract into a subsequent fiscal period is subject to appropriation of funds, unless otherwise authorized by law. 85. ASBESTOS STATEMENT All material supplied must be 100% asbestos free. Bidder, by virtue of bidding, certifies that if awarded any portion of the City of North Miami Beach, FL ITB he will supply only material or equipment that is 100% asbestos free. 86. VERBAL INSTRUCTIONS PROCEDURE No negotiations, decisions, or actions shall be initiated or executed by the Contractor as a result of any discussions with any City employee. Only those communications which are in writing from an authorized City representative may be considered. Only written communications from Contractors, which are assigned by a person designated as authorized to bind the Contractor, will be recognized by the City as duly authorized expressions on behalf of Contractors. 87. COST ADJUSTMENTS The cost for all items as quoted herein shall remain firm for the first five years of the contract. Costs for subsequent years and any extension term years shall be subject to an adjustment only if increases occur in the industry. However, unless very unusual and significant changes have occurred in the industry, such increases shall not exceed 3% per year or, whichever is less, the latest yearly percentage increase in the All Urban Consumers Price Index (CPU-U) (National) as published by the Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that latest index published and available ninety (90) days prior to the end of the contract year then in effect compared to the index for the same month one year prior. Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the anniversary date of the contract. In the event the CPI or industry costs decline, the City shall have the right to receive from the Contractor reduction in costs that reflect such cost changes in the industry. The City may, after examination, refuse to accept the adjusted costs if they are not properly documented, increases are considered to be excessive, or decreases are considered to be insufficient. In the event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the City, the contract can be cancelled by the City upon giving thirty (30) days written notice to the Contractor. RFP No. 2015-08 Disaster Debris Removal and Disposal Services 31 88. PROHIBITION OF INTEREST No contract will be awarded to a bidding firm who has City elected officials, officers or employees affiliated with it, unless the bidding firm has fully complied with current Florida State Statutes and City Ordinances relating to this issue. Bidders must disclose any such affiliation. Failure to disclose any such affiliation will result in disqualification of the Bidder or termination of the agreement, removal of the Bidder from the City's bidder lists, and prohibition from engaging in any business with the City. 89. NO CONTINGENT FEES Vendor warrants that it has not employed or retained any company or person other than a bona fide employee working solely for the Vendor to solicit or secure the Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Vendor any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of the Agreement. For the breach or infraction of this provision, the City shall have the right to terminate the Agreement without liability at its discretion, to deduct from the contract price, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration. 90. E-VERIFY Contractor acknowledges that the City may be utilizing the Contractor's services for a project that is funded in whole or in part by State funds pursuant to a contract between the City and a State agency. Contractor shall be responsible for complying with the E-Verify requirements in the contract and using the U.S. Department of Homeland Security's E-Verify system to verify the employment of all new employees hired by Contractor during the Agreement term. The Contractor is also responsible for e- verifying its subcontractors, if any, pursuant to any agreement between the City and a State Agency, and reporting to the City any required information. Contractor acknowledges that the terms of this paragraph are material terms, the breach of any of which shall constitute a default under the Agreement. City of North Miami Beach, FL 91. FORCE MAJEURE The Agreement which is awarded to the successful proposer may provide that the performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so long as, either party is hindered in or prevented from performance by acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however, the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force majeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate the Agreement. 92. BUDGETARY CONSTRAINTS In the event the City is required to reduce contract costs due to budgetary constraints, all services specified in this document may be subject to a permanent or temporary reduction in budget. In such an event, the total cost for the affected service shall be reduced as required. The Contractor shall RFP No. 2015-08 Disaster Debris Removal and Disposal Services 32 also be provided with a minimum 3D-day notice prior to any such reduction in budget. 93. ANNEXATION Contractor agrees to extend all terms, conditions and pricing in the Agreement and any amendments thereto, to any areas annexed into the City. 94. LITIGATION VENUE The parties waive the privilege of venue and agree that all litigation between them in the state courts shall take place in Miami- Dade County, Florida and that all litigation between them in the federal courts shall take place in the Southern District of Florida. 95. SOVEREIGN IMMUNITY Nothing in the Agreement shall be interpreted or construed to mean that the City waives its common law sovereign immunity or the limits on liability set forth in Section 768.28, Florida Statute. END OF SECTION City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 2.0 SPECIAL CONDITIONS 1. COMPETENCY OF PROPOSERS Proposals shall be considered only from firms that have been continuously engaged in providing products and services similar to those specified herein for a reasonable period and that are presently engaged in the provision of these services. Contract(s) will be awarded only to responsible and responsive Proposer(s) licensed and qualified by experience to do the work specified. Contractor must have the capacity to manage a major workforce with multiple subcontractors and to cover the expenses associated with a major recovery operation prior to the initial City payment and between subsequent payments, as well as the capacity to provide the necessary bonds and insurance. This contractor must also have established management teams, an establish network of resources to provide the necessary equipment and personnel comprehensive debris removal and volume reduction operations plans, and demonstrates experience as herein required in major disaster recovery projects. The Proposer shall submit, prior to award of Contract, satisfactory evidence of his experience in like work and that he is fully prepared with the necessary organization, capital, and equipment to complete the Scope of Services. Proposer shall be insured, licensed, and certified by all applicable local, county, and state agencies. 2. PERFORMANCE OF SERVICES Contractor agrees to perform contracted services in a professional and workmanlike manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality workmanship shall be acceptable. Services, equipment and workmanship not conforming to the intent of the Agreement or meeting the approval of the City may be rejected. Replacements and/or rework, as required, shall be accomplished on a timely basis at no additional cost to the City. 3. INITIAL CONTRACT PERIOD AND CONTRACT RENEWAL The initial contract shall be for a period of five (5) years from execution of the agreement. In addition, the City reserves the right to renew the contract for two (2) additional one (1) year periods, providing that both parties agree that all terms, conditions and specifications remain the same, contingent upon approval by the City Manager and the City Council of the City of North Miami Beach. 4. REQUESTS FOR INFORMATION (RFI) Any questions regarding the specifications shall be addressed to the Chief Procurement Officer by the deadline stated herein for receiving RFls via e-mail atbids@citynmb.com. Any oral instructions given are not binding. All questions and interpretations will be clarified in writing to all bidders by written addenda. Failure of a bidder to receive and/or acknowledge any addendum shall not release the bidder from any obligations under this bid. 5. SCHEDULE OF EVENTS The City will use the following tentative time schedule in the selection process. The City reserves the right to change and/or delay scheduled dates. Event RFP Available Last Date Receipt of Questions (by 5:00 pm EST) Addendum Release (if required) Proposals Due (2:00 pm EST) Evaluation Committee Review / Shortlist Prepared by Oral Interviews with Finalists / Selection of First Ranked Proposer by Commission Award of Contract Contract Start Date 6. VARIA TIONS, CONTRADICTIONS AND SUBSTITUTIONS Date 05/12/15 06/02/15 06/04/15 06/09/15 06/19/15 06/26/15 July 2015 July 2015 Any variations from RFP specifications, no matter how slight. including substitutions of products or methods, must 33 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services be noted and explained fully in a submittal with bid entitled "Exceptions to Specifications". If no exceptions are noted, it shall be understood that the plans and specifications will be adhered to exactly. Where an "or equal" is specified, the City shall be the sole judge in determining equality. Any deviation from these specifications and/or changes during construction must be approved by the City in writing. If specifications are in contradiction, or if they contain any errors or omissions, bidders shall notify the Procurement Division in writing at least ten (10) working days before the bid opening, or at the pre-bid conference, to allow sufficient time to resolve all discrepancies. 7. COST OF SERVICES Contractor shall bear all of its own operating costs and is responsible for all permit and license fees, and maintenance of its own trucks and equipment to keep such property in a condition and manner adequate to accomplish contracted services. Upon receipt and acceptance of full documentation of the performance of services and an accurate invoice as specified by the City, the Contractor shall be reimbursed on a unit price basis as specified herein. Unknown and/or unforeseen events or conditions may require an adjustment to the unit costs provided for in this Agreement. Any amendments, extensions or changes to the scope of contracted services or unit prices are subject to full negotiations between the Contractor and City and formal written approval signed by both parties. 8. CONTRACTOR'S RESPONSIBILITY In the event Contractor discovers any apparent error or discrepancy, immediately call it to the attention of the City's Contract Manager or the Chief Procurement Officer for interpretation or decision, and such decision shall be final. Bidder shall advise the City in writing, at least five (5) days prior to bid opening, of any conditions which may adversely affect the work. No exceptions will be considered on behalf of the Contractor, after the bids are opened, for any error or negligence in determining the site conditions; and, the Contractor shall become responsible for any changes to the work required as a consequence of such pre-existing conditions. 9. APPLICABLE LICENSES AND CERTIFICATIONS A copy of the Contractor's Licenses shall be enclosed with proposal. 10. PERFORMANCE AND PAYMENT BONDS Contractor shall provide the City with a Performance and Payment Bond in the amount of $1 ,000,000 or 100% of the contract value, whichever is greater, within three (3) calendar days of a written Notice to Proceed by City. Once activated, the Performance and Payment Bonds shall be in force for a period of not less than one (1) year from the date of original execution by the Bond Surety. Bonds shall be executed by the Contractor and surety company authorized to do business in the State of Florida with an A.M. Best rating of "A-" (Excellent) or better, which bond shall be conditioned upon the successful completion of all work, labor, services, materials to be provided and furnished, and the payment of all subcontractors, materials and laborers. If the value of the contracted work increases, the Contractor shall be required to provide an updated Performance and Payment Bond in an amount equal to the new value. 10.1 A letter from your bonding company that verifies you can comply with this requirement and the maximum amount in which your firm can be bonded must be included with your proposal. The City will not waive this requirement. 11. CONTRACT KICK-OFF MEETING Soon after Contractor has been notified of award of contract, Contractor, and City shall agree upon a date and time for a contract kick-off meeting. The Contractor shall have in attendance a principal of the firm or the Contract Manager. 12. MATERIALS, INSPECTION, AND RESPONSIBILITY The City shall have a right to inspect any vehicies/equipmenUmaterial to be used in carrying out this contract. The City does not assume any responsibility for the availability of any controlled materials or other materials and 34 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services equipment required under this contract. The Contractor shall be responsible for the contract quality and standards of all vehicles/equipment/materials, components or completed work finished under this contract. Materials, components, or completed work not complying therewith may be rejected by the City and shall be replaced by the Contractor at no cost to the City. Any materials or components rejected shall be removed within a reasonable time from the premises at the entire expense of the Contractor, after written notice has been mailed by the City to the Contractor that such materials or components for work have been rejected. 13. SUPERVISION The Contractor is to be responsible for his employees and Subcontractors, and for compliance with all laws and ordinances governing the work. He shall have at all times a competent representative available to answer questions or handle problems, who shall be satisfactory to the City. 14. SUB-CONTRACTORS AND ACCOUNT MANAGER A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of the services covered by these specifications. The Contractor shall not contract with any Subcontractor to whom the City has made reasonable and timely objection. The City reserves the right to request background checks for Subcontractor staff. City shall have the right to approve all subcontractors, Account Mana'ger, and staff assigned to City by Contractor. In the event that an employee of the Contractor is, in the opinion of the City, uncooperative, inept, incompetent, or otherwise unacceptable, the Contractor agrees to remove such person from the project. In the event of such a removal, the Contractor shall, within fifteen (15) days, fill this representative vacancy as described above. Regardless of whom the Contractor has deSignated as the representative, the Contractor organization remains the ultimate responsible party for performing the tasks and responsibilities presented in this Agreement. 15. AUTHORITY OF THE CITY'S CONTRACT MANAGER A. The Contractor hereby acknowledges that the City's Contract Manager will determine in the first instance all questions of any nature whatsoever arising out of, under, or in connection with, or in any way related to or on account of, the Agreement including without limitations: questions as to the value, acceptability and fitness of the Services; questions as to either party's fulfillment of its obligations under the Contract; negligence, fraud or misrepresentation before or subsequent to acceptance of the Proposal; questions as to the interpretation of the Scope of Work; and claims for damages, compensation and losses. B. The Contractor shall be bound by all determinations or orders and shall promptly obey and follow every order of the Contract Manager, including the withdrawal or modification of any previous order and regardless of whether the Contractor agrees with the Contract Manager's determination or order. Where orders are given orally, they will be issued in wrtting by the Contract Manager as soon thereafter as is practicable. C. The Contractor must, in the final instance, seek to resolve every difference concerning the Agreement with the Contract Manager. In the event that the Contractor and the Contract Manager are unable to resolve their difference, the Contractor may initiate a dispute in accordance with the procedures set forth in the section below. Exhaustion of these procedures shall be a condition precedent to any lawsuit permitted hereunder. D. In the event of such dispute, the parties to the Agreement authorize the City Manager or designee, who may not be the Contract Manager or anyone associated with this Contract, acting personally, to decide all questions arising out of, under, or in connection with, or in any way related to or on account of the Agreement (including but not limited to claims in the nature of breach of contract, fraud or misrepresentation arising either before or subsequent to execution hereof) and the decision of each with respect to matters within the City Manager's purview as set forth above shall be conclusive, final and binding on the parties. Any such dispute shall be brought, if at all, before the City Manager within 10 days of the occurrence, event or act out of which the dispute arises. The City Manager may base this decision on such assistance as may be desirable, including the advice of experts, but in any event shall base the decision on an independent and objective determination of whether Contractor's performance or any deliverable meets the requirements of the Agreement and any 35 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services specifications with respect thereto set forth herein. The effect of any decision shall not be impaired or waived by any negotiations or settlements or offers made in connection with the dispute, whether or not the City Manager participated therein, or by any prior decision of others, which prior decision shall be deemed subject to review, or by any termination or cancellation of the Agreement. All such disputes shall be submitted in writing by the Contractor to the City Manager for a decision, together with all evidence and other pertinent information in regard to such questions, in order that a fair and impartial decision may be made. The parties agree that whenever the City Manager is entitled to exercise discretion or judgment or to make a determination or form an opinion pursuant to the provisions of this Article, such action shall be deemed fair and impartial when exercised or taken. The City Manager shall render a decision in writing and deliver a copy of the same to the Contractor. Except as such remedies may be limited or waived elsewhere in the Agreement, Contractor reserves the right to pursue any remedies available under law after exhausting the provisions of this Article. 16. VENDOR AS AN INDEPENDENT CONTRACTOR It is expressly agreed that the Contractor is an independent contractor and not an agent of City. The Contractor shall not pledge or attempt to pledge the credit of City or in any other way attempt to bind the City. 17. SUBCONTRACTOR Subcontractors shall not be utilized on a regular basis but on occasion and in the event of an emergency wherein the Contractor is unable to fulfill the response time requirement due to extenuating circumstances. The City of North Miami Beach shall approve any and all subcontractors used to respond to calls for service. The Contractor is fully responsible to the City for the acts and omissions of subcontractors and of persons either directly or indirectly employed by said subcontractor. Nothing contained in the Contract Documents shall create any contractual relations between any subcontractor and the City. Subcontractor shall follow the scope of services as stated herein. Prior to any Subcontractor's response to City calls for service, the Contractor shall obtain written approval of the subcontractors used within the terms of this contract, and shall submit for approval to the Procurement Division Certificates of Insurance. Subcontractors shall maintain the same types and limits of insurance as required of the Contractor. A. If the Contractor will cause any part of the Agreement to be performed by a subcontractor, the provisions of this Contract will apply to such subcontractor and its officers, agents and employees in all respects as if it and they were employees of the Contractor; and the Contractor will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and negligence of the subcontractor, its officers, agents, and employees, as if they were employees of the Contractor. The services performed by the subcontractor will be subject to the provisions hereof as if performed directly by the Contractor. B. The Contractor, before making any subcontract for any portion of the services, will state in writing to the City the name of the proposed subcontractor, the portion of the Services which the subcontractor is to do, the place of business of such subcontractor, and such other information as the City may require. The City will have the right to require the Contractor not to award any subcontract to a person, firm or corporation disapproved by the City. C. Before entering into any subcontract hereunder, the Contractor will inform the subcontractor fully and completely of all provisions and requirements of the Agreement relating either directly or indirectly to the Services to be performed. Such Services performed by such subcontractor will strictly comply with the requirements of this Contract. D. In order to qualify as a subcontractor satisfactory to the City, in addition to the other requirements herein provided, the subcontractor must be prepared to prove to the satisfaction of the City that it has the necessary facilities, skill and experience, and ample financial resources to perform the Services in a satisfactory manner. To be considered skilled and experienced, the subcontractor must show to the satisfaction of the City that it has satisfactorily performed services of the same general type which is required to be performed under the Agreement. 36 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services E. The City shall have the right to withdraw its consent to a subcontract if it appears to the City that the subcontractor will delay, prevent, or otherwise impair the performance of the Contractor's obligations under the Agreement. All subcontractors are required to protect the confidentiality of the City and City's proprietary and confidential information. Contractor shall furnish to the City copies of all subcontracts between Contractor and subcontractors and suppliers hereunder. Within each such subcontractor, there shall be a clause for the benefit of the City permitting the City to request completion of performance by the subcontractor of its obligations under the Agreement, in the event the City finds the Contractor in breach of its obligations, and the option to pay the subcontractor directly for the performance by such subcontractor. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the City to any subcontractor hereunder as more fully described herein. 18. PROTECTION OF PROPERTY The Contractor shall take extra precaution to protect all property while conducting services. Any damage done by the Contractor shall be corrected to its original or better state, and shall be corrected to the satisfaction of the Contract Manager or designee. 19. CONTRACTOR'S REPRESENTATIONS Contractor must familiarize itself with the nature and extent of the Contract Documents, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the services. Contractor must give Contract Manager written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by Contract Manager is acceptable to Contractor. 20. PERSONNEL The Contractor shall provide a list of names, complete with Driver's Licenses of all firm personnel and subcontractors personnel who will require access to the Police Department, along with a description of vehicles used, including license numbers. Contractor's personnel shall carry photo identification, commercial driver's license, and show same to City personnel at any time upon request. The City reserves the right to request the same of Subcontractors. All workers must be identified by a company shirt and name badge with the company name, and worn at all times. All vehicles must have the company logo visible on the outside of the vehicle. 21. EVALUATION METHOD AND CRITERIA All proposals will be reviewed and evaluated by an Evaluation Committee to be designated by the City Manager or her designee. A recommendation for award will be submitted to the City Manager for final approval. The proposals shall be evaluated based on the criteria below in order to determine the proposal or proposals that are in the best overall interest of the City. Award will be made only to responsible, licensed firms possessing the potential ability to perform successfully under the terms and conditions of these specifications. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, references, and financial and technical resources. Proposers must be regularly engaged in the trade or trades relating to the proposals submitted. The selection of a Proposer with who to contract shall be based on the proposal most advantageous to the City based on the "best value to the City" using the following criteria: Criteria • Scope of Services Proposed • Firm's Qualifications • Resources and Availability • Experience with Governmental Entities • Client References and Past Performance • Prices Proposed 37 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Firm's Financial Stability • Value-Added Benefits The Evaluation Committee will evaluate all responsive proposals based upon the information and references contained in the proposals as submitted. The Committee will rank (where one (1) is the highest ranking) all responsive proposals and determine a minimum of three (3), if more than three (3) proposals are responsive, to be finalists for further consideration. If less than three (3) responsive proposals are received, the Selection Committee will give further consideration to all responsive proposals. Upon completion of the initial criteria evaluation ranking, the Committee may elect to shortlist all responsive proposals and may proceed with conducting oral presentation(s) and/or facility site visits with the Proposer(s) which the Evaluation Committee deems to warrant further consideration. The City also reserves the right to request additional materials of Proposers, including, but not limited to, financial statements, etc. Upon completion of oral presentation(s) and/or facility site visits, the Committee will re-evaluate and re-rank the proposals remaining in consideration based upon the written documents combined with the oral presentation(s) and/or facility site visits. 22. NEGOTIATIONS Contract(s) may be awarded on the basis of offers received, without discussion. Therefore, proposals should contain the Proposer's best terms. Following the evaluation, ranking, and if deemed necessary facility site visits and/or oral presentations, the Evaluation Committee will recommend that a contract be negotiated with the highest ranked responsive and responsible Proposer. The City may enter into contract negotiations with the recommended Proposer or take such other action as it deems to be in the best interest of the City. 23. CONTRACT AWARD Any contract, as a result of this RFP, will be submitted to City Manager for considerations and may be submitted to the City Council for their approval. The Contract award, if any, shall be made to the Proposer whose proposal shall be deemed by the City to be in the best interest of the City. The City's decision to make the award and which proposal is in the best interest of the City shall be final. END OF SECTION 38 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 3.0 SCOPE OF SERVICES A. PURPOSE AND INTENT The City of North Miami Beach is requesting the submission of sealed proposals from experienced and qualified contractors to provide disaster debris removal and disposal services within the City. It is the City's intent to select multiple contractors to provide these services. The successful contractor(s) must be able to assemble trucks, equipment, materials, and crews immediately following a disaster and give the City priority status. Contractor shall provide all expertise, personnel, tools, materials, equipment, transportation, supervision and all other services and facilities of any nature necessary to execute, complete and deliver the timely removal and lawful disposal of all storm-generated debris as directed by the City of North Miami Beach (City). All removal and disposal shall be in accordance with the most current Federal, State, and local government standards/guidelines including, but not limited to, the Federal Emergency Management Agency (FEMA) and Florida Department of Environmental Protection (FDEP), etc. Contracted services shall be limited to the clearing of roadways, access routes, public property including but not limited to the "emergency push", debris removal, processing of hangers/leaners/stumps, demolition of structures, disposal, and other Right of Entry services when determined as necessary to: a. Eliminate immediate threats to life, public health, and safety; b. Eliminate immediate threats of significant damage to improved public or private property; and c. Ensure the economic recovery of the affected community for the benefit of the community at large. These contracted services shall provide for the cost effective and efficient removal and lawful disposal of debris on all public streets, roads, and other rights-of-way, including any other locally-owned facility or site as may be directed by the City, and in accordance with Federal requirements. Contract services shall only be performed when requested and as designated by the City, by approved Work Authorization issued by the City. Contractor shall load and haul the debris from within the legal boundaries of the City to a site(s) specified by the City. The City reserves the right to use other Contractors for the same services during an emergency if in City's sole discretion, it is in the best interests of the City. The City also reserves the right to approve all subcontractors hired by the Contractor and/or to require the Contractor to dismiss a subcontractor for cause, upon request. Please note: Incumbent (current) firms contracted to provide Disaster Debris Removal and Disposal Services to the City of North Miami Beach shall submit a proposal package in accordance with this RFP in order to be considered as a part of the evaluation process. B. GENERAL SCOPE The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to: 1. Provide emergency clearance service to City roads and streets to allow safe passage, if requested in the Notice to Proceed. 2. Remove vegetative debris from the City's rights-of-way and public property and haul to a vegetative debris volume reduction staging site. 3. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary mixed debris staging site or to a permitted landfill or to a recycling center. 4. Remove debris from private property under certain hazardous conditions as determined by the City. 39 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5. Manage and control the debris volume reduction site and other temporary debris staging site. 6. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. 7. Operate vegetative debris volume reduction at the temporary vegetative staging site and haul to a final disposal site. Volume reduction may be by chipping and grinding or air curtain incineration. Method to be used will be based on environmental considerations as well as all applicable federal, state and local rules and regulations. 8. Contractor shall provide Disaster Recovery Technical Assistance to the City to assist with guidance and consultation on all aspects of the recovery process. This assistance shall include documentation and management for the public assistance program, planning, training and exercise development, as well as attendance at the City's Emergency Operations Center (EOC) during activations of the EOC for exercise and actual emergency events as requested by the Contract Manager. 9. Comply with federal, state, and local laws and FEMA regulations. c. DEFINITIONS The following terms are defined as follows: 1. Chipping: Reducing wood related material by mechanical means into small pieces to be used as mulch or fuel. Chipping and mulching are often used interchangeably. 2. Debris, Burnable: Scattered items and materials either broken, destroyed, or displaced by a natural disaster. Example: trees, construction and demolition material, personal property. These items are considered burnable. 3. Debris Clearance: Clearing the major road arteries by pushing debris to the roadside to accommodate emergency traffic. 4. Debris Removal: Picking up debris and taking it to a temporary storage site or permanent landfill. 5. Debris Disposal: Placing mixed debris and/or residue from volume reduction operations into an approved landfill or recycling center. 6. Garbage: Waste that is regularly picked up by the government agency. Example: food, plastics, wrapping, papers. 7. Hazardous Waste: Material and products from institutional, commercial, recreational, industrial, and agricultural sources that contain certain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. 8. Household Hazardous Waste: Used or leftover contents of consumer products that contain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include small quantities of normal household cleaning and maintenance products, latex and oil based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, propane gas cylinders. 9. Non-Burnable Debris: Includes, but not limited to, treated timber, plastic, glass, rubber products, metal products, sheet rock, cloth items, non-wood building materials and carpeting. Some non- burnable debris is recyclable. Recyclable debris includes metal products, trailer parts, household 40 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services appliances, or uncontaminated soil. 10. Recycling: The recovery and reuse of metals, soils, and construction materials that may have a residual monetary value. 11. Rights-of-Way: The portions of land over which a facility, such as highways, railroads, or power lines are built. Includes land on both sides of the highway up to the private property line. 12. Storage SitefTDSR: A location where debris is temporarily stored until it is reduced in volume and/or taken to a permanent landfill, recycling center, or other final disposal site. 13. Stumps: Tree stumps with base cut measurements less than 2 feet in diameter will be disposed of with the same methods used for other burnable debris. Tree stumps larger than 2 feet in diameter will be disposed of by either splitting and burning or chipping/grinding. The method will be at the discretion of the Contractor. 14. White Goods: Household appliances, such as refrigerators, freezers, stoves, washers, and dryers. D. GENERAL REQUIREMENTS AND SPECIFICATIONS The City of North Miami Beach is requesting proposals for the following services: 1. Clear City roads and streets to allow safe passage depending on the severity of the disaster and the availability of City equipment. The Contract Manager will notify the Contractor in the Notice to Proceed should these services be needed. 2. Mobilization and Performance Schedule Contractor will provide continuous services, per the rates proposed and for the period specified in the Notice to Proceed. Contractor will mobilize a staff of sufficient size as determined by the Contract Manager to adequately monitor debris operations. During this period, the Contract Manager will provide daily updates on debris removed and estimate the time remaining for job completion. The City may take such other actions as necessary to address the failure of the Contractor to mobilize resources on the schedule required by the City. 3. Emergency Push / Road Clearance a. Contractor shall accomplish the cutting, tossing and/or pushing of debris, hanging limbs, or leaning trees from transportation routes as identified by and directed by the City. Time and material rate shall be applicable for any emergency push completed within seventy (70) working hours immediately following the disaster event. b. Upon the City's declaration of an emergency, and at the sole discretion of the City, Contractor shall stage two (2) front end loaders and two (2) operators at the City's Emergency Operations Center (EOC) or other designated City facility within four (4) hours of notification from City. Such front end loaders and operators shall remain at City for the duration of the storm event and shall begin emergency pushlroad clearance operations as soon as the City determines that conditions are safe to do so. The aforementioned front end loaders shall be of a size and condition appropriate to a successful operation. 4. Debris Removal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the City's Contract Manager. 41 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services b. Remove non-burnable debris (appliances, household items) and construction and demolition (C&D) debris from the City's rights-of-way and public property to a temporary non-burnable debris staging site or to a permitted landfill site or recycling center as determined by the Contract Manager. c. Remove debris from private property under certain conditions as determined by the City should an imminent threat to life, safety, and health to the general public be present on private property, or should other special circumstances exist. 5. Debris Disposal Operations a. Chip vegetative debris (limbs and branches) at the pick-up site and haul the resulting chips to a designated final disposal site as determined by the Contract Manager. b. Operate vegetative debris volume reduction at the temporary vegetative staging site as determined by the Contract Manager. Volume reduction may be by chipping and grinding or air curtain incineration. The Contract Manager will select the method to be used based on environmental considerations as well as all applicable federal, state and local rules and regulations. 6. The Contractor Representative must coordinate daily with the Contract Manager and Debris Monitor. The Contractor's Representative must have the authority to act on behalf of the contractor to address and resolve issues that may arise during the course of this work. 7. The Contractor shall conduct debris removal during daylight hours only, unless approved in writing, seven days per week. The Contractor shall be responsible for coordinating with the Contract Manager in the event weather conditions delay or modify the proposed daily schedule. 8. The total number of actual hours worked by each crew will be according to the needs of the Contract Manager. It is estimated that each crew will work a minimum 10 hours per day, seven days per week. No guarantee of minimum hours is implied or expressed. Services required will be determined by the City. 9. The Contractor shall be required to grind daily. Debris hauled in shall be chipped within forty-eight (48) hours. 10. All work, including site restoration prior to close-out, shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered. 11. The Contractor shall supervise and direct the work, using qualified labor and proper equipment for all tasks. Safety of the Contractor's personnel and equipment shall be the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform the work. 12. The Contractor must be duly licensed in accordance with the State of Florida statutory and regulatory requirements to perform the work. The Contractor shall obtain all permits necessary to complete the work. The Contractor shall be responsible for determining what permits are necessary to perform the work. Copies of all permits shall be submitted to the Contract Manager. 13. The Contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor's or any subcontractor's actions or operations during the performance of this contract. Corrections for any such violations shall be at no additional cost to the City. 14. The Contractor shall be responsible for paying any and all costs associated with violations of law or regulation relative to their activities. Such costs may include but are not limited to: site cleanup and/or remediation; fines, administrative or civil penalties; and third party claims imposed on the City 42 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services by any regulatory agency or by any third party as a result of noncompliance with Federal or local environment laws and regulations or nuisance statues by Contractor, their subcontractors, or any other persons, corporations, or legal entities retained by the Contractor under this contract. 15. The Contractor must attend any and all meetings required by the Contract Manager to evaluate the debris removal and disposal operations. 16. The Contractor must provide sufficient personnel and management to assure the requirements and specifications of work meets the requirements of this contract. The work will be closely monitored by the Contract Manager or designated representative. 17. No debris shall be allowed to accumulate or be stored on public property or private property at any time without proper authorization from the Contract Manager. Under no circumstances shall the accumulation of brush, limbs, cut trunks, logs, or other debris be allowed on a public right of way in such a manner as to result in a hazard to the public. 18. The Contractor shall be legally responsible for damage to public and private property while performing duties outlined in these specifications. 19. Any damage to public and private property shall be reported to the Contract Manager immediately following its occurrence. 20. The Contract Manager or Debris Monitor shall have the right to require the selected Contractor to redo any work that is not done satisfactorily and in accordance with the requirements and specifications stated herein. 21. Such work needing to be redone shall be performed promptly and at no additional cost to the City, either during or after the expiration of the resulting agreement. 22. The Contractor is responsible for the preservation of all public and private property including turf, landscaping, sidewalks, curbs, fences, driveways, and sprinkler heads and valves. If any direct or indirect damage occurs to public or private property, on account of any act, omission, neglect, or misconduct in the execution of the work on the part of the Contractor, such property shall be restored by the Contractor at their expense to a condition similar or equal to that existing before such damage or injury, or the Contractor shall repair such damage in a manner acceptable to the Contract Manager. 23. Whenever electric or telephone lines, gas lines, water lines or any other improvement, public or private, may be jeopardized by any authorized work done by the Contractor, the Contractor shall consult the proper utility agency and homeowner and the Contract Manager immediately notified. 24. All motor vehicles and other major equipment used by the selected Contractor to do work shall be clearly identified with the name of their company. 25. No guarantee of minimum number of crews is implied or expressed and payment for services will only be made for actual work performed as required by the Contract Manager. However, award will be reviewed in part on expediency of mobilization. 26. Demolition of Structures and Construction Debris Removal As directed by the Contract Manager or designee, Contractor shall demolish unsafe structures and remove debris that has been determined by the City to be a threat to the health and safety of the public. Contractor shall exercise due diligence in demolishing and/or removing debris from private property. The City shall direct actions to secure the right of entry (ROE) onto private property to allow demolition and removal. Contractor shall ensure hazardous materials screening and utilities disconnection as appropriate. All applicable local, state and federal regulatory requirements 43 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services regarding materials containing asbestos shall be adhered to unless waived by applicable regulatory authorities. E. DEBRIS REMOVAL 1. The Contractor shall provide all labor, services, equipment, materials, and supplies necessary to collect all brush, tree parts, non-burnable debris and C&D debris from the City rights-of-way and public property. All vegetative debris shall be hauled to a TDSR as designated by the Contract Manager. All non-burnable debris and C&D debris will be hauled to a designated temporary debris staging site or permitted landfill or recycling center as determined by the Contract Manager. 2. The Contractor will not trim "hangers" or cut any trees, perform stump removal or grinding, without the prior written consent of the Contract Manager. The Contract Manager will be responsible for directing tree removal from City's rights-of-way. Any damaged tree, whether on City rights-of-way or on private property, that poses a threat to public safety (including critical utilities) will be removed as directed by the City. This includes "hangers" leaning trees, and the stumps associated with such a tree. 3. The Contractor shall exercise care so as not to generate litter during the removal process. The Contractor shall clean up loose material in the immediate vicinity of the right-of-way. The Contractor shall be responsible for the repair of any collateral damage caused to private or public property. 4. Work shall consist of as many passes as necessary, unless otherwise directed by the Contract Manager, to collect all of the brush, tree parts, non-burnable debris, and C&D debris set out by residents for collection within the rights-of-way from both sides of the roadway. 5. The Contractor shall notify the Contract Manager of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor, on a daily basis. 6. The Contract Manager and Debris Monitor will monitor all Contractor operations. Each truck driver will be given load tickets that validate where the material originated. The quantity of debris hauled will be estimated at the disposal site by the City or Debris Monitor. The estimated quantity will be recorded on the load ticket and a copy of the load ticket will be given to the truck driver. 7. The Contract Manager or Debris Monitor will also have roving monitors that will observe Contractor operations to ensure that only eligible debris is removed from the specified locations as designated. Trucks that are observed picking up material outside of the designated rights-of-way, or that is ineligible, will have all loads hauled that day deducted and the load tickets invalidated. 8. The Contractor shall be prepared to provide chipping equipment and crew to conduct on-street chipping of vegetative debris (tree limbs/branches) in areas inaccessible to normal debris clearing equipment. Locations of on-street chipping operations will be identified by the Contract Manager or Debris Monitor. The on-street chipping crews will consist of a combination of equipment and personnel. 9. If required, all limbs, branches, foliage, etc. in inaccessible areas will be chipped on site using a hand fed chipper. Chips and other tree debris will be collected and hauled away from work areas by the Contractor immediately following completion of the work to a final disposal site as determined by the Contract Manager. 10. The work area includes various locations throughout the City. Maps and locations will be made available with the Notice to Proceed. 11. Work location and assignments of all contractual crews shall be coordinated daily with the Contract Manager and Debris Monitor. Contractor shall report at the start of each workday to the Contract Manager and Debris Monitor. 44 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 12. The Contractor shall conduct the work so as not to interfere with the disaster response and recovery activities of federal and local government or agencies. F. DEBRIS SEPARATION I REDUCTION AND TDSR MANAGEMENT Contractor shall operate and manage the TDSR to accept and process all event debris. All actions shall be implemented by the Contractor only with the prior approval of the City. Actions by the Contractor shall include, but are not limited to, the following: • Ensure that only debris authorized by the City's Contract Manager shall be allowed into the TDSR sites. • Provide to the City a video record of the pre-and post-use site conditions. • As directed by the City, conduct an onsite Phase 1 Environmental Audit. • Prepare a plan of proposed site layout and review with the City prior to its implementation. • Prepare a plan for site security and traffic control for both on the site and adjacent roadways and review with the City prior to its implementation. • Provide adequate fire preventionlfighting equipment, including water truck and hoses, on site throughout the operational period of the TDSR. G. EQUIPMENT The contractor shall provide all equipment necessary for the performance of the work under these requirements and specifications. All equipment repairs and operating cost shall be the responsibility of the contractors. Equipment which is designated for this project shall not be used for any other work during the duration of the contract. The Contractor shall not solicit work from private citizens throughout the City. 1. Debris Removal a. The Contractor shall submit to the Contract Manager, a typed listing that indicates the type of vehicle, make, model, license plate number, driver's name, equipment identification number and measured interior volume (in cubic yards) of the load bed of each piece of equipment utilized to haul debris. The Contractor and Contract Manager and Debris Monitor shall jointly measure the volume of each piece of equipment calculated from actual interior bed measurements. Maximum volumes may be rounded to the nearest cubic yard, for example: <18.5 CY = 18 CY and> 18.4 CY = 19 CY. The reported measured maximum volume of any load bed shall be the same as shown on the signs fixed to each piece of equipment for the duration of the disaster work. b. Prior to commencing operations, the Contractor shall affix to each piece of equipment signs or markings indicating the owner/operator's name and a unique equipment identification number. Identification numbers shall not be reused. One sign shall be placed on each side of the equipment. For those trucks, trailers, and other equipment intended to haul debris, the maximum volume, in cubic yards, of load bed shall also be shown. Signs shall be maintained in an easily readable fashion for the duration of the work. Minimum letter size shall be 3 inches in height. c. The City desires that the Contractor maximizes the use of self-loading trucks equipped with grapples or loaders with grapple attachments (in non-alley operations) to reduce potential collateral damage and to expedite the cleanup operation. Small hand load operations are discouraged. d. All equipment must be in compliance with the bid specifications and all applicable federal, state, and local rules and regulations. 45 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 2. Volume Reduction Site Equipment a. The Contractor shall provide all equipment necessary to prepare the site, stockpile the debris, feed the grinders, remove mulch from the grinding operations, and load and haul for disposable all non-burnable debris, chips/mulch, and any other equipment which may be necessary. b. All equipment must be in compliance with all applicable federal, state, and local rules and regulations. All equipment and operator qualifications will meet federal, state, and local requirements. H. HAZARDOUS WASTE 1. Contractor Petroleum, Oil, Lubricant Spills a. The Contractor shall be responsible for reporting to the Contract Manager and cleaning up all petroleum, oil, lubricant spills caused by the Contractor's operations at no additional cost to the City. b. Immediate containment actions shall be taken as necessary to minimize the effect of any spill or leak. Cleanup shall be in accordance with applicable federal and local laws and regulations. c. Spills other than on-site shall be reported to the National Response Center and the Contract Manager immediately following discovery. A written follow-up shall be submitted to the Contract Manager not later than 7 days after the initial report. The written report shall be in narrative form and, as a minimum, shall include the following: • Description of the material spilled (including identity, quantity, etc.) • Determination as to whether or not the amount spilled is EPAIDEP reportable and when and to whom it was reported. • Exact time and location of spill, including description of the area involved. • Receiving stream or waters. • Cause of incident and equipment and personnel involved. • Injuries or property damage. • Duration of discharge. • Containment procedures implemented. • Summary of all communications the Contractor has had with press or other officials. • Description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue. 2. Residents will be provided locations of drop-off points for the disposal of their Household Hazardous Waste. Drop-off points will be determined by the Contract Manager or designee. The Contractor shall identify, separate, collect, transport and legally dispose of disaster-generated debris determined to be hazardous and/or contaminated, thereby requiring that it be separately managed from other debris. The Contractor shall provide trained, certified, experienced and equipped personnel to identify hazardous waste and contaminated debris at its point of origin, as well as to direct the Contractor personnel in the safe and proper handling and disposal of the material. All hazardous waste and contaminated debris shall be collected, transported and legally disposed of by the Contractor as required by local, state and Federal regulations. The Contractor shall be reimbursed at a fixed rate for this service. Contractor shall provide City documentation that tracks the collection of hazardous waste from the point of collection to its final disposal location. I. SAFETY 1. The Contractor shall be solely responsible for pedestrian and vehicular safety and control within the assigned workspace and shall provide the necessary warning devices, barricades, and other devices necessary to meet federal and local requirements. At a minimum, one flag person shall be posted at 46 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services each loading site to direct traffic. 2. Closure or blocking of public streets and other rights-of-way shall not be permitted unless prior arrangements have been made with the Contract Manager and is coordinated with appropriate departments. Traffic control is the responsibility of the Contractor and shall be accomplished in conformance with local traffic codes. 3. Contractor shall be responsible for traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, and safety measures at the temporary debris staging sites. The Contractor shall comply with all federal, state, and local safety regulations. 4. The traffic control personnel and equipment shall be in addition to the personnel and equipment required for debris removal and hauling. 5. The Contractor shall erect proper barricades, signs, and warning devices as necessary, for sidewalk and traffic closure/control when doing on-street grinding or debris removal. 6. Any use of tools or equipment in an unsafe condition or manner or application of techniques or methods defined to be unsafe to life or property is strictly forbidden. J. SITE MANAGEMENT AND DEBRIS DISPOSAL 1. Contractor shall provide all labor, services, equipment, materials, and supplies necessary to accept, process, and reduce vegetative debris through either tub grinding into chips/mulch or through air curtain incineration into ash. The Contract Manager will determine the method to be used based on environmental considerations. 2. The locations of the vegetative debris volume reduction sites will be selected by the Contract Manager or designee. 3. The Contractor shall provide equipment and personnel to manage and operate (number of sites will be determined after an event occurs and will be based on event severity) vegetative debris volume reduction sites. The Contract Manager will provide access and authorization to the Contractor to operate on the designated vegetation debris reduction sites including all information in the Contract Manager's possession regarding the sites, which are necessary for the successful operation. 4. The Contractor shall determine and construct observation/inspection towers at each selected temporary vegetative debris volume reduction site. The towers shall be constructed in accordance with and approved by FEMA. Access shall be provided by wooden steps with a handrail. 5. The City will not provide to the Contractor, potable water, sewage treatment, fuel, electricity, other utilities, or other personnel, materials, or equipment to operate the debris volume reduction site. The Contractor shall provide portable sanitary facilities and maintain these facilities. The Contractor shall provide utility clearances as appropriate. The Contractor shall protect existing structures at the sites and repair any damage caused by their operations at no additional cost to the City. 6. Contractor shall be responsible for establishing site layout as approved by the Contract Manager or designee. 7. Contractor shall manage the site to accept debris collected under other City contracts and by City crews. The same procedures for estimating the load and the use of load tickets apply. 8. Chips/mulch should be stored in piles no higher than 15 feet and meet all local regulations and laws. No more than seven (7) days of chipped debris shall remain on ground at the site. 9. The Contractor shall provide a site operations plan for review and approval by the Contract Manager 47 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services prior to beginning work. At a minimum, the plan will address the following: • Access to this site. • Site management, to include point of contact, organizational chart, etc. • Traffic control procedures. • Site security. • S~e safety. • Site layout/segregation plan. • Environmental mitigation plan, including considerations for smoke, dust, noise, traffic, buffer zones, and storm water runoff as appropriate. 10. The Contractor shall be responsible for preparing the sites to accept the debris. Site preparation may include clearing, erosion control, grading, and construction and maintenance of hauling roads and entrances. Contractor shall establish lined temporary storage areas for materials that can contaminate soils, run off or groundwater. Contractor shall place liners under stationary equipment. 11. The Contractor shall be responsible for installing site security measures and maintaining security for operations at the site. 12. The Contractor shall manage the site to minimize the risk of fire. 13. The Contractor shall be responsible for the closure of the debris management sites within 30 calendar days of receiving the last load of disaster related debris. Closure shall include removal of site equipment, debris, and all remnants from the processing operation (such as temporary toilets, observation towers, security fence, etc.), and grading the site, and restoring the site to its pre-work conditions. The site will be restored in accordance with all local requirements. The Contractor is responsible for the proper disposal of non-burnable debris and wood chips or ash. The Contractor shall receive approval from the Contract Manager and FEMA as to the final acceptance of a site closure. K. CONTRACTOR RESPONSIBILITIES AND EXPECTATIONS 1. Other Agreements The City may be required to enter into agreements with Federal and/or State agencies for disaster relief. Contractor shall be bound by the terms and conditions of such agreements, regardless of the additional burdens of compliance. City shall provide Contractor with a copy of any applicable agreements. 2. Contractor's Conduct of Work Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. 3. Supervision by Contractor Contractor shall supervise and/or direct all contracted services performed by its employees, agents and subcontractors. Contractor is solely responsible for all means, methods, techniques, safety and other procedures. Contractor shall employ and maintain a qualified Contract Manager at the work site(s) who shall have full authority to act on behalf of Contractor. All communications given to the Contract Manager by the Contract Manager or designee shall be as binding as if given to Contractor. 4. Contractor's Conduct and Self-Sufficiency Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner. All Contractor personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons. The Contractor shall ensure that its work force, including subcontractors, maintain self-sufficiency related to fuel, vehicle repair/maintenance, 48 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services housing, sanitation, food and related accommodations, in a manner that is consistent with local requirements and minimizing adverse effects on the community. 5. Contractor's Disposal of Debris Unless otherwise directed by the City, Contractor shall be responsible for determining and executing the method and manner for processing and/or lawful disposal of all eligible debris as approved by the City. The locations of the TDSR and final disposal sites utilized by the Contractor shall be reported to the City and subject to their approval. Upon request from the Contractor, other sites may be utilized as directed and/or approved by the City. 6. Multiple, Scheduled Passes Contractor shall make scheduled passes and/or unscheduled passes of each area impacted by the event, at the direction of the City. The City shall direct the interval timing of all passes. Sufficient time shall be permitted between subsequent passes to accommodate reasonable recovery and additional debris placement at the ROW by the citizens and the City. The Contractor shall document the completion of all passes based on the direction from the City and shall provide this documentation to the City on the frequency requested by the City. 7. "Clean As You Go" Policy The Contractor shall provide a "clean as you go" policy and supervise and enforce such policy during debris management operations. 8. Damages by Contractor Contractor shall be responsible for conducting all operations, whether contemplated by this Agreement or later requested as specialized services, in such a manner as to cause the minimum damage possible to existing public, private and commercial property and/or infrastructure. Contractor shall also be responsible for any damages due to the negligence of its employees and subcontractors. Contractor shall report such damage to the Contract Manager in writing within 24 hours. Should any property be damaged due to negligence on the part of the Contractor, the City may either bill Contractor for the damages, withhold funds due to Contractor, or the Contractor may also repair all damage to the satisfaction of the City. The determination of whether "negligence" has occurred shall be made by the City. 9. Operation of Equipment Contractor shall operate all trucks, trailers and all other equipment in compliance with any/all applicable federal, state and local rules and regulations. Equipment shall be in good working condition. All loading equipment shall be operated from the road, street, or ROW using buckets and/or boom and grapple devices to collect and load debris. No equipment shall be allowed behind the curb or outside of the public ROW unless otherwise directed by the City. Should operation of equipment be required outside of the public ROW, the Contractor shall ensure that a ROE Agreement has been obtained prior to property entry. 10. Security of Debris During Hauling Contractor shall be responsible for the security of debris on/in each vehicle or piece of equipment utilized to haul debris. Prior to leaving the loading sites, Contractor shall ensure that each load is secure and trimmed so that to the extent practical no debris extends horizontally beyond the bed of the equipment in any direction. All loose debris shall be reasonably compacted and secured during transport in accordance with FOOT guidelines. As required, Contractor shall survey the primary routes used by Contractor for debris hauling as soon as possible after the transport and shall recover fallen or blown debris from the roadway(s). 11. Traffic Control Contractor shall mitigate impact on local traffic conditions to the greatest extent possible. Contractor is responsible for establishing and maintaining appropriate traffic control in accordance with the most current edition of the US Department of Transportation Manual on Uniform Traffic Control Devises 49 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services (MUTCD). Contractor shall provide sufficient signage, flagging and barricading to ensure the safety of vehicular and pedestrian traffic at all debris removal, collection, reduction and/or disposal sites. 12. Work Days/Hours Work days and/or work hours shall be as directed by the Contract Manager following consultation and notification to Contractor. Working hours on holidays shall be at the discretion of the City. 13. Work Safety Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970, as amended. Contractor shall provide such safety equipment, training and supervision as may be required by the City and/or other governmental regulations. Contractor shall ensure that its subcontracts contain an equivalent safety provision. 14. Emergency Power Generators The Contractor shall provide mobile electric power generators for facilities and locations within the City. The City shall define the size, voltage requirements and fuel type of the mobile units, which shall be leased to the City. Contractor shall deliver the units to the facilities or locations designated by the City, and ensure connection of the unit to the existing electrical wiring by a licensed electrician. The Contractor shall also ensure the unit is fueled, tested, and demonstrated to be operational prior to departure from the location. The Contractor shall have readily available technical support and repair or replacement services. The Contractor shall be reimbursed a fixed rate for this service. 15. Certifications The Contractor shall adhere to the process for certification of personnel and vehicles, to include the following: a. Certification of Vehicles and Load Capacity Contractor shall ensure that all equipment is certified in accordance with most current City/County procedures. After a disaster, the City, or their designated representative, shall begin the equipment certification at a pre-designated site, or at staging areas established by the Contractor. i. All Contractor and subcontractor trucks shall have valid registrations, insurance and meet basic operational criteria including but not limited to tailgates or equivalent containment devices, tarps, etc., as well as all applicable motor vehicle safety requirements. Drivers shall possess valid licenses. ii. Truck body dimensions shall be measured, and information recorded on certification forms with calculated capacity noted. Each truck shall receive two (2) placards, one each of which shall be affixed on opposite sides of the truck body. The truck driver shall be provided up to two (2) copies of the certification sheet for the Contractor and sub-Contractor's records. b. Certification of Personnel The Contractor shall certify to the City that all Contractor and Subcontractor personnel have received required and adequate training in relevant emergency response, disaster recovery, and debris management operations. Upon request of the City, the Contractor shall provide documentation certifying the adequacy of the training, experience and capabilities of all Contractor and subcontractor personnel, to include but not be limited to the following: i. Senior management personnel of the Contractor assigned to implement work authorizations pursuant to this agreement shall participate, upon request, in training and briefing sessions held by representatives of Miami-Dade County and/or the City. ii. Senior, supervisory personnel of the Contractor and all subcontractors thereto shall have received training in debris management and the implementation of the National Incident Management System. 50 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services iii. Personnel assigned by the Contractor as responsible for data management, invoicing and other documentation duties shall be trained in the data management concepts and approaches to be used by the City. iv. Vehicle and equipment operators shall be fully licensed and certified, as required by applicable local, State and Federal statutes and regulations. v. Upon their deployment for field operations, all Contractor and Subcontractor personnel shall be briefed or trained appropriately in their duties, responsibilities, and the procedures to be utilized throughout the debris management process, including safety procedures, load ticket management procedures, and accident reporting procedures. 16. Reports, Certifications and Documentation Contractor shall submit periodic, written reports in a format required by the City documenting the progress of debris removal and disposal. These reports may include, but are not limited to: a. Daily Reports Daily reports shall detail the locations where passes for debris removal were conducted, the quantity of debris (by type) removed and disposed of, the total number of personnel crews engaged in debris management operations, and the number of grinders, chippers and mulching machines in operation. Contractor shall also report damages to private property caused by the debris operation or damage claims made by citizens and such other information as may be required to completely describe the daily conduct of Contractor's operations within twenty-four (24) hours. b. Weekly Summaries A summary of all information contained in the daily reports as described in item A above, within two (2) days of the close of the week. At the request of the City, the data making up the weekly summaries shall also be submitted in electronic format, utilizing Microsoft Excel or Access. The submitted electronic weekly data shall include: Collection Contractor, load ticket number, load date, load location, truck yardage, percent full, calculated yardage (or weight if applicable) field monitor name/number, TDSR location, tower monitor name, debris materials categorization, and location of collection, e.g., ROW, Canal, Public Park, etc. c. Report Delivery The scheduling, point of delivery and receiving personnel for the debris operations report shall be directed by the City, in consultation with Contractor. d. Data Reconciliation Reconciliation of data shall be accomplished weekly between the Contractor and the City's representative. All discrepancies shall be resolved within five (5) business days. e. Final Project Closeout Upon final inspection and/or closeout of the project by the City, Contractor shall prepare and submit a detailed description of all debris management activities in an electronic spreadsheet, to include, but not limited to the total volume, by type of debris hauled, reduced and/or disposed of, final disposal locations and amounts of the debris managed by the Contractor, plus the total cost of the project invoiced to the City. The Contractor shall provide, upon request of the City and no later than project closeout, a release of liens demonstrating that all subcontractors to the Contractor have been fully paid. Agreement shall provide any other additional information as may be necessary to adequately document the conduct of the debris management operations for the City and/or government. Final project reconciliation shall be approved by the City. L. OPTIONAL SERVICES The City may require the Contractor to provide the following optional services in the manner and for the unit cost indicated: 51 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services • Debris Removal and Restoration of Lakes and Canals The Contractor shall remove debris resulting from the event from the drainage and navigation canals and adjacent banks, as directed by the City. Debris to be removed shall be vegetative and/or construction and demolition debris affecting the canals, but excludes removal of damaged and/or abandoned boats. The Contractor shall also haul, process and dispose of the collected debris, as well as restore, re-grade, and/or reseed the canal banks and slopes, as directed by the City. The Contractor shall be reimbursed at a fixed unit rate for this service. • Motor Vehicle Removal and Disposal The Contractor shall remove motor vehicles damaged by the disaster event and/or abandoned by the owner due to the circumstances of the event. The City shall identify the area(s) from which motor vehicles are to be removed. Motor vehicles shall be processed by the Contractor in a manner that complies with all requirements for removal and processing of hazardous materials, e.g., gasoline, oils and other fluids. The Contractor shall also ensure the proper final disposal of the removed vehicle. The Contractor shall be reimbursed at a fixed rate, inclusive of all towing, processing and disposal costs. • Boat Removal and Disposal Boats severely damaged by the disaster event, and abandoned in or on the canals and lakes of the City shall be collected by the Contractor, processed for removal and disposal of hazardous materials in accordance with applicable regulations, demolished and transported to a suitable location for final disposal. The City shall determine the vessels to be removed, shall establish that they have been legally abandoned by their owners, and shall take other necessary steps as required by law before directing the Contractor to remove and dispose of the vessel. The Contractor is otherwise responsible for compliance with all regulations and requirements applicable to the removal and disposal process. The Contractor shall be reimbursed at a fixed rate for th is service. • Emergency Potable Water The Contractor shall provide the City with whole pallets of individually bottled drinking water. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Emergency Delivery of Ice The Contractor shall provide the City with whole pallets of cubed ice made from potable water in individually packaged sacks of between 5 and 10 pounds. The City shall instruct the Contractor as to the number of pallets needed, the location(s) for delivery, and the schedule for delivery. Multiple deliveries may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Bathrooms The Contractor shall provide portable toilets/ port-o-Iets including regularly scheduled maintenance, pick- up and disposal as may be necessary. The Contractor shall be reimbursed at a fixed rate for this service. • Temporary Satellite Communications The Contractor shall provide satellite phone communications capable of voice, text messaging, data transfer and Internet access for use by City personnel in the event of failure of other communications systems. The units shall be rented/leased to the City and shall be fully equipped, including AC/DC adapters (including automotive battery chargers), instructions and carrying cases. The units shall be fully operational upon delivery to the City, without further action by the City. The Contractor shall be reimbursed at a fixed rate for this service. • Sewer, Culvert and Catch Basin Cleaning The Contractor shall provide all personnel, vehicles, equipment and supplies to clean disaster-related debris, including sand and mud, from storm sewers, culverts, catch basins and draining canals. The City shall designate the storm water systems to be cleaned. The Contractor shall be reimbursed at a fixed rate for this service. END OF SECTION 52 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 4.0 REQUIRED PROPOSAL CONTENT A. SCOPE OF SERVICES PROPOSED Clearly describe the scope of services available. Include details of your general approach and a sample of a plan. A brief statement shall be included which explains why your approach and plan would be the most effective and beneficial to ensure successful recovery operations in the City of North Miami Beach. Proposers should address, at a minimum, the following questions: 1) Do you provide disaster recovery services full time, year-round? 2) Describe how your firm typically gathers together the needed resources when notified of a disaster. How would you determine the length of your recovery services for the City? Demonstrate plan and approach to respond at maximum capacity following a notice to proceed, please provide an estimated timeline for response and mobilization. How do you determine if your recovery work is completed? 3) What is the operational relationship with your subcontractors? Define who has the overall responsibility for managing the debris clearance and day-to-day operations of the subcontractors and crews on the street. 4) How would you coordinate debris removal operations with designated debris hauling firms, consolidated waste haulers and tree trimming Contractors? 5) Does your firm have a quality control plan? Does the size of the recovery effort modify that plan? 6) Describe your record-keeping process for FEMA reimbursements. How often would information be communicated from the street personnel to your administrative staff? How would you insure accuracy of those reports? What is your method of backup in case of lost information? 7) What amount of the FEMA paperwork can be provided by your firm with minimal involvement from City staff? What percentage of the FEMA paper work are you capable of producing with no City staff involvement? 8) How does your firm typically invoice for services? Include frequency. 9) Describe how you would set up an office or a central point of operations in the community to include establishing a phone system for residents to contact for service requests and claims. 10) Will you have any disposal or reduction sites of your own? Do you intend to submit them to the City for approval? 11) What services are available specifically for demolition of structures and the handling and removal of that debris? 12) Could your firm provide supplementary supplies as needed such as water, ice, sanitary facilities, etc., during a recovery effort? Does your firm have contracts with such vendors? 13) Describe your firm's backup plan if local telecommunication towers become disabled and cell phones become inoperable. 14) Describe how you would manage several crews at any given time to achieve a balance of debris recovery operations within the City. B. FIRM QUALIFICATIONS This section of the Proposal should give a description of the firm, including the size, range of activities, etc. Particular emphasis should be given as to how the firm-wide experience and expertise in the provision of emergency/disaster recovery services shall be brought to bear. The Proposer must also be prepared to submit on the City's request, within seven (7) calendar days of the request, further evidence as to the qualifications such as financial data, previous experience, and/or evidence of legal qualifications to perform the work. 53 City of North Miami Beach. FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services This section must also identify the contact person supervisory personnel who will work on the project. Resumes of each person should be provided with emphasis being given to their experience with similar work. If resumes are not available at the time the proposal is submitted, you should provide a listing of the qualifications including education, experience, etc., that will be required. 1) Describe the types of disasters and the recovery efforts your firm has been involved with. 2) Do you own your own equipment or would you have to primarily rely on subcontractors to provide them? What types of equipment do you own or have access to? How old is the equipment? Provide a comprehensive list. 3) Does your firm have other personnel/resources available in other parts of the United States that could be called in for (management) support if needed? How would you coordinate that? 4) Where are your subcontractors located? Provide a description of the working relationship with the subcontractors and types of projects you have in common. How long have you been working together? 5) How do you train your emergency responders? 6) Provide your firm's safety plan. Include handling of hazardous material. 7) What communication technology do you use amongst members of your firm and between members of your firm and subcontractors? 8) Describe your firm's technology infrastructure for tracking operations and costs. Will the City have real- time access to such information? If not, how will you communicate information to the City? C. CLIENT REFERENCES & PAST PERFORMANCE Proposer shall provide information that documents its ability to successfully and reliably perform the types of services required in this RFP. At a minimum, the Proposer shall provide the following: 1) Demonstration that the Proposer, or the principals assigned to the project, successfully completed services similar to those specified in the scope of services to at least three (3) government entities with a population of at least 40,000 as the Primary Contractor. For each reference, include the name, title, telephone number, fax number and email address of a representative for whom the engagement was taken who can verify satisfactory performance. 2) Provide list of all government agencies for which the Proposer provided emergency disaster recovery services within the last six (6) years. Provide project/event title and brief description of the work completed. Proposer should note whether it was part of a joint venture and, if so, whether it was the Primary or Secondary Contractor. 3) What disaster recovery monitoring services firm(s) have you worked with in the past five (5) years? Please supply contact names, title, telephone number, fax number and email address from these firms that will be able to verify the quality and accuracy of the documents that they have reviewed from your firm. 4) Does your firm have other contracts for these services in Miami-Dade, Broward and Palm Beach counties? If yes, how many? How many other contracts does your firm have in the Southeast United States? Proposer should note whether it was part of a joint venture and, if so, whether it was the primary or secondary Contractor. 5) What contractual commitments do your key subcontractors have in the Miami-Dade, Broward and Palm Beach County area? 6) List of all pending lawsuits involving the corporation, partnership or individuals with more than ten percent (10%) interest that are related to the services to be provided under this RFP. 7) List of all judgments from lawsuits in the last three (3) years involving the corporation, partnership or individuals. 54 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services D. RESOURCES AND AVAILABILITY This section shall clearly define the availability of the Proposer's Contract Manager, Operations Manager, other key personnel, subcontractors and equipment, as well as demonstrate the Proposer's financial capability. At a minimum, the Proposer shall provide the following: 1) Estimate of the Proposer's current workload and future commitments to other emergency response contracts both in man-hours per year and as a percentage of total workload for all key project personnel. 2) List of all current contractual obligations within Florida for similar disaster recovery services. The Proposer should explain its plan for managing multiple debris management contracts in the event of a regional or statewide emergency, and the company's ability to respond to the City with the full force of manpower and equipment committed in its proposal. E. REQUIRED FORMS, REQUIRED ATTACHMENTS AND VALUE-ADDED BENEFITS 1) All required forms and attachments -to include letter of maximum bondability (Refer to Section 2, Item 10-10.1), licenses and certificates of insurance -shall be included in a labeled section. 2) Value-added benefits include unique services, use of technology, community services, etc. Include descriptions, letters, press releases, brochures and flyers that will assist the City in evaluating the proposal. END OF SECTION 55 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services SECTION 5.0 REQUIRED FORMS 56 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services STATEMENT OF "NO" PROPOSAL If your company will not be submitting a Proposal in response to Request for Proposals, please complete this Statement of "No" Proposals Sheet and return, prior to the RFP Due Date established within, to: The City of North Miami Beach Procurement Management Division, Room 315 17011 NE 19th Avenue North Miami Beach, Florida 33162 This information will help the City of North Miami Beach in the preparation of future Bids and RFP's. Bid/RFP/RFQ Number:. __________ Title ___________ _ Company Name: _____________________________________________________ _ Contact: __________________________________________________________ _ Address: __________________________________________________________ _ Telephone:. __________________________ Facsimile: ________________________ __ V Reasons for "NO" Proposal: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the RFP. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) Comments: __________________________________________________________________ __ 57 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal _______________ _ A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL ITEM DESCRIPTION COST UNIT Vegetative debris removal from public property (right-of-way) 1 and hauling to TDSR within the City limits of the City of North CY Miami Beach Vegetative debris removal from public property (right-of-way) 2 and hauling to TDSR outside the City limits of the City of North CY Miami Beach, supplemental charge to be added to 2. above 3 Vegetative debris removal from TDSR and hauling to final CY disposal site within Miami-Dade County 4 Vegetative debris removal from public property (right-of-way) CY and hauling to final disposal site within Miami-Dade County C&D debris removal from public property (right-of-way) and 5 hauling to TDSR within the City limits of the City of North Miami CY Beach C&D debris removal from public property (right-of-way) and 6 hauling to TDSR outside the City limits of the City of North CY Miami Beach, supplemental charge to be added to 2. above 7 C&D debris removal from TDSR and hauling to final disposal CY site within Miami-Dade County 8 C&D debris removal from public property (right-of-way) and CY hauling to final disposal site within Miami-Dade County 9 Debris site management -preparation, management and CY seJ:Jregatil!Q debris at TDSR 10 Processing (grinding) of vegetative debris at TDSR CY 11 Processing (burning) of vegetative debris at TDSR CY 12 Pick up and haul of white goods EACH 13 Pick up and disposal of hazardous material LB 14 Dead animal collection, transportation, and disposal LB 15 Hazardous tree removal and hauling to disposal site, 6 inch PER diameter to 11.99 inch diameter TREE 16 Hazardous tree removal and hauling to disposal site, 12 inch PER diameter to 23.99 inch diameter TREE Hazardous tree removal and hauling to disposal site, 24 inch PER 17 diameter to 47.99 inch diameter TREE 58 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 Hazardous tree removal and hauling to disposal site, 48 inch PER diameter and greater TREE 19 Hazardous stump removal and hauling to disposal site, >24 PER inch diameter to 35.99 inch diameter STUMP 20 Hazardous stump removal and hauling to disposal site, 36 inch PER diameter to 47.99 inch diameter STUMP 21 Hazardous stump removal and hauling to disposal site, 48 inch PER diameter and jJreater STUMP 22 Hazardous limbs >2 inch in diameter at point of break PER TREE 23 Demolition of structures CY 24 Disaster event generated hazardous waste abatement; LB biohazardous waste abatement Tipping fees to be reimbursed to contractor by City at actual N/A COST 25 cost REIMBUR -SEMENT B. EQUIPMENT ITEM DESCRIPTION COST UNIT 1 JD 544, or equal, wheel loader with debris grapple PER HOUR 2 PER JD 644, or equal, wheel loader with debris grapple HOUR 3 PER Extendaboom, or equal, forklift with debris grapple HOUR 4 PER 753 Bobcat, or equal, skid steer loader with debris grapple HOUR 5 PER 753 Bobcat, or equal, skid steer loader with bucket HOUR 6 PER 753 Bobcat, or equal, skid steer loader with street sweeper HOUR 7 PER 30-50 HP farm tractor with box blade or rake HOUR 8 2-2 % cu. yd. articulated loader with bucket PER HOUR 9 PER 3-4 cu. yd. articulated loader with bucket HOUR 10 PER JD 648E, or equal, log skidder HOUR 11 Caterpillar D4, or equal, dozer PER HOUR 12 Caterpillar D6, or equal, dozer PER HOUR 59 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 Caterpillar 08, or equal, dozer PER HOUR 14 Caterpillar, or equal, 125-140 HP motor grader PER HOUR 15 PER JD 690, or equal, trackhoe with debris grapple HOUR 16 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 PER Rubber tire trackhoe with debris grapple HOUR 18 PER JD 310, or equal, rubber tire backhoe with bucket & hoe HOUR 19 PER Rubber tire excavator with debris grapple HOUR 20 PER 210 Prentiss, or equal, knuckleboom with debris grap"'ple HOUR 21 PER Caterpillar 623, or equal, self-loader scraper HOUR 22 PER Hand fed debris chipper HOUR 23 PER 300-400 Tub _grinder HOUR 24 PER Diamond Z, or equal, 800-1,000 HP tub grinder HOUR 25 PER 30 Ton crane HOUR 26 PER 50 Ton crane HOUR 27 PER 100 Ton crane, with 8 hour minimum HOUR 28 PER 40-60' Bucket truck HOUR 29 PER Service truck HOUR 30 PER Water truck HOUR 31 PER Portable light plant HOUR 32 PER Equipment transports HOUR 33 PER Pickup truck, unmanned HOUR 34 PER Self-loading dump truck with knuckleboom and debris grapple HOUR 35 PER Single axle dump truck, 5-12 cu. yd. HOUR 36 PER Tandem dump truck, 16-20 cu. yd. HOUR 37 Trailer dump truck, 24-40 cu. yd. PER HOUR 60 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 PER Trailer dump truck, 41-60 cu. yd. HOUR 39 PER Trailer dump truck, 61-80 cu. yd. HOUR 40 PER Power screen HOUR 41 PER Stackill9 conv~yor HOUR 42 PER Off road truck HOUR C. LABOR AND MATERIAL ITEM DESCRIPTION COST UNIT 1 Operations Manager PER HOUR Superintendent with truck, phone and radio PER 2 HOUR 3 PER Foreman with truck, phone and radio HOUR 4 PER Safety/quality control inspector with vehicle, phone and radio HOUR 5 PER Inspector with vehicle, phone and radio HOUR 6 PER Climber with gear HOUR 7 PER Saw hand with chainsaw HOUR 8 PER Laborers and flagmen HOUR 9 PER Timekeeper HOUR 10 PER HazMat professional HOUR 11 PER Household HazMat inspection and removal crew HOUR 12 PER FEMA public assistance manager HOUR 13 PER FEMA documentation clerk HOUR 14 PER Community assistance/hot line operators HOUR 61 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 PER Contract Manager/HazMat supervisor HOUR 16 PER Contract Manager/HazMat supervisor overtime HOUR 17 PER Field logistician/HazMat technician HOUR 18 PER Field logistician/HazMat technician overtime HOUR 19 PER Resources technician HOUR D. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT ITEM DESCRIPTION COST PER DAY COST PER DAYI (24 HRS) PER WEEK 1 10 KW Generator 2 15 KW Generator 3 25 KW Generator 4 50 KW Generator 5 75 KW Generator 6 100 KW Generator 7 175 KW Generator 8 250 KW Generator 9 300 KW Generator 10 350 KW Generator 62 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11 500 KW Generator 12 750 KW Generator 13 800 KW Generator 14 1000 KW Generator 15 1250 KW Generator 16 1500 KW Generator 17 1750 KW Generator 18 Tails . 19 Cables (400 amp) 50 ft E. OPTIONAL SERVICES ITEM DESCRIPTION COST UNIT 1 Debris removal from lakes and canals Cy 2 Restoration of canal banks and slopes LF 3 Removal of motor vehicles including towing, processing and Per dis~osal Vehicle 4 Removal of boats including towing, processing and disposal Per LF of vessel 5 Provision of emergency potable water GAL 6 Provision of emergency ice LB Temporary bathrooms I port-o-Iets PER 7 UNIT/PER WEEK 63 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services Provision of temporary satellite phones PER 8 PHONE/P ERDAY Sewer, culvert and catch basin cleaning including 9 transportation and disposal CY I hereby propose to furnish the goods and services specified in this Request for Proposals. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the Company named as Proposing Company and that said Company is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal; no officer, employee or agent of the City of North Miami Beach or any other proposer has an interest in said proposal. Furthermore, I certify that the undersigned executed this Proposal Form with full knowledge and understanding of matters therein contained and was duly authorized to do so. NAME OF BUSINESS SIGNATURE NAME & TITLE, TYPED OR PRINTED MAILING ADDRESS CITY, STATE, ZIP CODE ~----------------------------TELEPHONE NUMBER STATE OF )SS COUNTY OF The foregoing instrument was sworn to and subscribed before me this ____________________________ who is personally ___________________ as identification. NOTARY PUBLIC, State of ________ _ Print Name: _________ _ Commission No.: _________ __ Commission Expires: ___________ _ SEAL (if Corporation) 64 day of ________ _ known to me or 20 __ by produced City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II. WHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. Addendum #1, Dated __________ _ Addendum #2, Dated __________ _ Addendum #3, Dated __________ _ Addendum #4, Dated __________ _ Addendum #5, Dated __________ _ Addendum #6, Dated __________ _ Addendum #7, Dated __________ _ Addendum #8, Dated __________ _ PART II: o NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFP. FIRM NAME: ______________________ _ AUTHORIZED SIGNATURE: __________ _ DATE: ____ _ TITLE OF OFFICER: __________ _ 65 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services S.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION The officers of the Corporation are as follows: ADDRESS President ________________________ _ Vice-President _______________________ _ Secretary ________________________ _ Treasurer ________________________ _ Registered Agent ______________________ _ The full names and residences of stockbrokers, persons, or firms interested in the foregoing Proposal, as principals, are as follows: Post Office Address PROPOSER: (CORPORATE NAME) PRESIDENT'S SIGNATURE AND E-MAIL ADDRESS Is this corporation incorporated in the State of Florida? ATTEST ______ ~~~~----- SECRETARY YES [] NO [] If no, give address of principal place of business: _____________ _ 66 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.38 PROPOSAL SIGNATURE PAGE FOR SOLE PROPRIETOR OR PARTNERSHIP The full names and residences of persons, partners or firms interested in the foregoing Proposal, as principals, are as follows: PROPOSER (FIRM NAME) Witnesses: (SEAL) SIGNATURE AND E-MAILADDRESS PRINT NAME Title (Sole Proprietor or Partner) Post Office Address: TELEPHONE CITY in which fictitious name is registered. Attach a copy of proof of registration 67 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.4 DRUG-FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. VENDOR'S SIGNATURE PRINTED NAME NAME OF COMPANY 68 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, or candidate would be influenced thereby.""". The term 'public officer' includes any person elected or appointed to hold office in any agency, including any person serving on an advisory body." The City of North Miami Beach policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City does business. Only advertising office stationery or supplies of small value are exempt from this policy -e.g. calendars, note pads, pencils. The State of Florida definition of "gifts" includes the following: Real property or its use, Tangible or intangible personal property, or its use, A preferential rate of terms on a debt, loan, goods, or services, Forgiveness of indebtedness, Transportation, lodging, or parking, Membership dues, Entrance fees, admission fees, or tickets to events, performances, or facilities, Plants, flowers or floral arrangements Services provided by persons pursuant to a professional license or certificate. Other personal services for which a fee is normally charged by the person providing the services. Any other similar service or thing having an attributable value not already provided for in this section. To this list, the City of North Miami Beach has added food, meals, beverages, and candy. Any contractor, vendor, consultant, or business found to have given a gift to a public officer or employee, or his/her family, will be subject to dismissal or revocation of contract. As the person authorized to sign the statement, I certify that this firm will comply fully with this policy. SIGNATURE PRINTED NAME NAME OF COMPANY TITLE Failure to sign this page shall render your bid non-responsive. 69 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.6 SOURCE OF INFORMATION How did you find out about this solicitation? Check all that applies. 1. www.Citynmb.com 2. www.demandstar.com 3. Daily Business Review 4. The Miami Herald 5. Referrallword-of-mouth 6. Search Engine/Internet search 7. E-mail, newsgroup, online chat 8. Banner or Link on another website 9. Flyer, newsletter, direct mail Other CJ Specify Source: ________ _ CJ CJ Specify Source: ________ _ CJ CJSpecify Source: ________ _ CJ Specify Source: ________ _ Please note: This survey form is used for internal Procurement purposes only. 70 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.7 INDEMNIFICATION CLAUSE The Contractor shall indemnify, defend and hold harmless the City Council, the City of North Miami Beach and their agents and employees from and against all claims, damages, losses and expenses (including attorney's fees) arising out of or resulting from the contractor's performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or damage on destruction of property including the loss of use resulting there from, and (2) is caused in whole or in part by any breach or default by Contractor or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless or whether or not it is caused in part by a party indemnified hereunder. Proposer's Name STATE OF FLORIDA COUNTY OF MIAMI-DADE Signature SWORN TO AND SUBSCRIBED before me, the under signed authority, Date _____________ who, after first being sworn by me, affixed his/her [name of individual signing] signature in the space provided above on this __ day of ______ , 20 __ _ NOTARY PUBLIC 71 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: (print individual's name and title) For: (print name of entity submitting sworn statement) whose business address is: _______________ _ and (if applicable) its Federal Employer Identification Number (FEIN) is: ___ ----- (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: __ __ ). 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1 )(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. 72 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). o Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Signature Sworn to and subscribed before me this ___ day _________ , 20 Personally known ________________________ _ OR __ --:---:-::---:-___________ . Name of Notary Produced identification Notary Public -State of _____ _ 73 City of North Miami Beach, FL 5.9 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA } } COUNTY OF SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services I, the undersigned, hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of North Miami Beach, its elected officials, and _____________ or its design consultants, as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Title: Sworn and subscribed before this __ day of ______ , 20_ Notary Public, State of Florida (Printed Name) My commission expires: _________ _ 74 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.10 NON-COLLUSIVE AFFIDAVIT STATE OF FLORIDA } } COUNTY OF SS: } _______________ being first duly sworn, deposes and says that: a) He/she is the __ ---:-________________ ' (Owner, Partner, Officer, Representative or Agent) of the Proposer that has submitted the attached Proposal; b) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; c) Such Proposal is genuine and is not collusive or a sham Proposal; d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; e) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed, sealed and delivered in the presence of: 8y: ________ _ Witness Witness (Printed Name) (Title) 75 City of North Miami Beach. FL ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF } } SS: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services BEFORE ME, the undersigned authority personally appeared _________________ to me well known and known by me to be the person described herein and who executed the foregoing Affidavit and acknowledged to and before me that executed said Affidavit for the purpose therein expressed. WITNESS, my hand and official seal this ___ day of _________ , 20_. My Commission Expires: Notary Public State of Florida at Large 76 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.11 PROPOSER QUESTIONNAIRE 1. Today's Date: 2. Name of Company Submitting Proposal: 3. How many years has your firm been in business under its present business name?: _____ _ 3. Under what other former name(s) has your firm operated?: ______________ _ 4. Have any similar agreements held by proposer for a similar project to the proposed project ever been canceled? Circle one: No Yes If yes, please explain: ______________ _ 5. Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? Circle one: No Yes If yes, please explain: ____________________________ _ 6. Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Circle one: No Yes If yes, please explain and give date, court jurisdiction, action taken, and any other explanation deemed necessary: 7. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or State registration. 8. List the pertinent experience of the key individuals of your firm (continue on insert sheet if necessary): 9. State the name and title of the individual who will have personal management of the work: ___ _ 10. State the name and address of attorney, if any, for the firm: 77 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 11. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business and/or individual: ______________________________ _ 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer: 13. Bank references: BANK NAME ADDRESS (CITY, STATE, ZIP) PHONE NUMBER 14. Attach a Financial Statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets (e.g. cash, jOint venture accounts, accounts receivable, notes, receivable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses) b) Net Fixed Assets c) Other Assets d) Current Liabilities (e.g. accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes) e) Other Liabilities (e.g. capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings) 15. State the name of the firm preparing the financial statement and date thereof: 16. Is this financial statement for the identical organization named on question #2? Yes No 17. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. parent-subsidiary). 18. Surety (bonding) references -Attach a letter specifying maximum bondability from at least one (1) surety reference named below (Refer to Section 2.0, Item 10-10.1) SURETY ADDRESS (CITY, STATE, ZIP) PHONE NUMBER 78 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal SeNices 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, owned/leased status, condition, year, make and model? Yes No 20. Firm has attached a current Certificate of Liability Insurance? Yes No 21. Litigation/Judgements/Settlements/Debarments/Suspensions -Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. _______ ------------------------ 22. Disclosure of Conflict of Interest VENDOR SHALL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY CITY OF NORTH MIAMI BEACH OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135, FLORIDA STATUTES, WHO IS AN OFFICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDOR'S BUSINESS OR ITS PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH CITY OFFICIAL OR EMPLOYEE IS IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. Name FIRM NAME SIGNATURE OF AUTHORIZED AGENT NAME & TITLE, TYPED OR PRINTED STATE OF COUNTY OF Relationship ) )SS ) The foregoing instrument was sworn to and subscribed before me this __ day of ______ , 20_ by _______________ who is personally known to me or produced ______________ as identification. NOTARY PUBLIC, State of ____ _ Commission No.: ________ _ Print Name: _________ _ Commission Expires: ______ _ SEAL (if Corporation) 79 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services AGREEMENT No. SAMPLE AGREEMENT ONLY BETWEEN THE CITY OF NORTH MIAMI BEACH AND CONTRACTOR NAME THIS AGREEMENT is made and entered into as of this ___ day of _______ , 2014 by and between Contractor Name a corporation organized and existing under the laws of the State of XXXXXX, with offices at Address (hereinafter referred to as the "Contractor"), and the City of North Miami Beach, a political subdivision of the State of Florida, having its principal office at 17011 NE 19th Avenue, North Mia mi Beach, Florida 33162 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, the Contractor has offered to provide the materials and/or services and to be bound by the Plans and the terms and conditions of the Request for Proposals (RFP) No. XXXX-XX TITLE, which includes the General Terms and Conditions of the Request for Proposals, Specifications, Bid Forms, and associated addenda attached hereto and incorporated herein as Exhibit "A", and the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B"; and WHEREAS, the Contractor has submitted a written proposal dated XX, hereinafter referred to a s the "Contractor's Proposal", the terms of which are incorporated herein by reference as if fully set forth herein; and WHEREAS, the City desires to procure from the Contractor such services for the City, in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. The Contractor agrees to provide the materials and/or services pursuant to and to be bound by the Plans and the terms and conditions of the Request for Proposals, which includes General Terms and Conditions of Request for Proposals, Specifications, Bid Forms, and associated addenda and the terms of which are incorporated herein by reference as if fully set forth herein and attached hereto as Exhibit "A", and the Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 2. The City agrees to abide by and to be bound by the terms of the Request for Proposals, which includes General Terms and Conditions of the Request for Proposals, Specifications, Bi d Forms, and ass ociated addenda attached hereto and incorporated herein as Exhibit "A", and by the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 3. Contractor shall deliver materials and/or provide services in accordance with the terms of the Request for Proposals, Bid Forms and addenda attache d hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal attached hereto and incorporated herein as Exhibit "B". 4. The City agrees to make payment in accordance with the terms of the Request for Proposals, Bid Forms and addenda attached hereto and incorporated herein as Exhibit "A" and with the terms of Contractor's Proposal 80 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services attached hereto and incorporated herein as Exhibit "B". 5. This Agreement and attachments hereto constitute the entire agreement between the parties hereto, and its provisions shall not be amended, except in writing, after formal approval by both parties. 6. This Agreement will commence as provided for in RFP XXXX unless Contractor is otherwise notified by the City. Anyex tension to this Agreement shall be in writing. The City Manager is au thorized to extend or terminate this Agreement on behalf of the City. 7. In addition to any other contractual indemnification provisions in Exhibit "A" or Exhibit "B" in favor of the City, Contractor hereby agrees to indemnifY and hold the City h armless from any and all clai ms, suits, actions, damages, causes of action, and attorney's fees, arising from any personal injury, loss of life, or damage to person or property sustained by reason of or as a result of the products or materials used or supplied in the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on this ____ day of _____________ , 2015. Signature lines here 81 (Xl N t:1''f 01 .. rAIllI OAHOf"'~ "'A.~I·OAO( COlJ~1'Y @'" ~ . ,~.-~ . ' i ~~~. ~ m ~ •• '! .... CITY OF NORTH MIAMI BEACH NEIGHBORHOODS MAP " ~. ; L·-'-·-N,If. t$1,t91RffJ '" :i CINO' NOAnUl1AMI \aGU, UNKAC( CHYOf ", ... flftUIiIA ClrYC'HOMn,M:JIW~ H,E. 't35lh SrRECT » ~ o :J: 3: m z -I ~ I Z o ~ :J: 3: » 3: OJ m » o :J: o ~ OJ o C Z c » :::c iii en 3: » ""C Q -< 8-z o ;::+ :::T s: iii" ~" OJ CD til () :::T " r ;:0 " -0 Z ~ N s: <.TI 6 co o (ii" til en ~ o CD g- (ii" ;:0 CD 3 o ~ til :::J Q. o (ii" "0 o en ~ (f) CD <: @" en EXHIBITB BERGERON EMERGENCY SERVICES, INC TECH}ITCAL~RICEPROPOSAL City of North Miami Beach Disaster Debris Removal and Disposal Services May 27,2015 City of North Miami Beach 17011 NE 19th Avenue North Miami Beach, FL 33162 .;' r) r;/' r) r I -r/ .' r,) rr,\ 'l\J ~'. r ) -~:.I ~ CJ-~:.I > 0 ~'. I~ ENfERGIENCV SEAV6ClSS r= 19612 SW 69th Place Ft Lauderdale, FL 33332 RE: Request for Proposals -Disaster Debris Removal and Disposal Services RFP #2015-08 To whom it may concem, RFP #2015-08 Bergeron Emergency Services, Inc. (BES) is pleased to submit this proposal for the above referenced Request for Proposal to the City of North Miami Beach for its consideration. BES is dedicated to providing the highest level of quality services; working within the time period required with regulatory compliance as to new task and has an unmatched record of success in the disaster recovery industry. Our goal is to provide those same services to the City of North Miami Beach, in addition to helping the City of North Miami Beach maximize its federal reimbursements for such services. Historv BES is a wholly owned subsidiary of Bergeron Land Development, Inc. (BLD), specializing in heavy highway and civil construction. BLD is a privately owned corporation with its corporate offices located in Western Broward County, Florida since its formation 50 years ago, in July of 1965. BLD has been providing disaster recovery services in the United States since 1992, starting with Hurricane Andrew in Homestead, FL. BES served affected communities under multiple disaster recovery contracts in 2004 through 2006, including eight municipalities in Broward County, the Broward County School Board, and multiple federal and state agencies, as further illustrated in our proposal. For example, in 2005 BES cleaned up a total of 278 schools in Broward County while still allowing school to be in session. BES has the ability to provide general contractor work for vertical contracts, as well as debris removal. As prime contractor for ice storm operations in 2009 in the State of Kentucky, BES is the only contractor in the Commonwealth's 12 districts who received an outstanding work performance grade from District headquarters in Frankfort, Kentucky in the six counties awarded to BES. In 2010, BES was involved in a large-scale recycling project for Broward County Waste and Recycling Services. The project consists of processing more than 300,000 cubic yards of hurricane debris that had been stockpiled for over five years. BES screened, ground, and hauled this processed material according to its composition and put it to a beneficial/recycled use. In October 2012 BES aided the Town of Plantation, Florida in a debris removal project, due to the aftermath of tomado damage to several local residences. BES and its dedicated staff recently completed projects in New York and New Jersey following Super-storm Sandy. BES was the prime contractor for the Township of Colts's Neck, NJ for curbside debris removal. In New York, BES provided stump removal and flush-cuts in city parks, in all five New York City boroughs. That specific project was for the US Army Corps of Engineers and enhanced our federal contracting experience. Understanding of the Funding Process Many of our clients have not faced a disaster before; it is our goal to assist them through the often cumbersome Public Assistance Program to maximize their reimbursement potentiaL BES has a thorough understanding of the federal disaster recovery funding programs available to the City of North Miami Beach. This basic but very important understanding of the federal funding resources available to the City of North Miami Beach for disaster recovery costs could be the difference of weeks versus months of receiving reimbursement for monies expended. The U.S. Department of Homeland Security's Federal Emergency Management Agency (FEMA), through its Public Assistance (PA) Grant Program reimburses state and local governments and certain private non-profit organizations for the actual cost of work required as a result of a disaster. The program also provides funds for certain hazard mitigation projects. Eligible work is documented on a Project Worksheet (PW). The PW is used to record a detailed deSCription of the work done, the scope of eligible work, estimated or actual cost, and special considerations associated with the project. FEMA then reviews, approves and obligates the entire federal share of that project. Once FEMA obligates a PW, the funds become immediately available to The City of North Miami Beach for disbursement to applicants. In order to facilitate the processing of the PA grants, FEMA distinguishes between emergency work and permanent work that requires repair or replacement of such things as roads, buildings and schools. City of North Miami Beach RFP #2015-08 Disaster Debris Removal and Disposal Services FEMA further divides disaster-related work into seven categories. The use of Immediate Needs Funding (INF) allows for the applicant to request up to 50% of the initial damage assessment that was submitted for the disaster declaration process. If these funds are granted, they are deducted from the first and initial Project Worksheet. Our work over the past storm seasons has enabled us to leam from our experiences and provide technical assistance services to our clients to interpret and comply with the FEMA Public Assistance program documentation requirements. Through our experiences with debris-related disaster relief services we have developed a process that allows clients to identify, submit and receive grant funds for disaster recovery reimbursement from agencies such as EPA, USDA, NRCS, FHWA and FEMA. The BES team will assist The City of North Miami Beach to define their Scope of Work, identify eligible damages, provide the client with information needed to prepare status reports required by govemmental agencies, offer methods to successfully partner with federal and state offiCials, and provide information regarding "altemate and mitigation projects." BES has also been successful supporting our clients through audits with the aforementioned agencies. Land Operations: II Emergency Response • Large Scale Debris Removal • Debris Reduction and Disposal II Tree Trimming and Removing II Demolition • Sand Removal from ROE • Beach Sand Screening and Replacement • Emergency Berm Construction • Land Clearing • Site Preparation • Road and Utility Work • Cellular Tower Construction Marine Operations: • Emergency Response • Marine Construction • Marine Salvage • Debris Removal from Inland and Off-shore Waters • Beach Replenishment • Water Restoration • Dredging • Bulkhead and Pier Construction .. Vessel Recovery and Demolition Other Services: • Portable Housing • Temporary Power Services • Energy, Ice, Water and Other Consumables • Hazardous Material Handling .. Technical and Management Assistance • BiD-Mass Recycling • Vertical Construction/Repairs • Temporary Roofing • Underground Utility Repairs • Emergency Road Repair Our flexible technical approach in combination with our strict quality control and company-owned resources have led to an industry proven standard in which our full-time staff will dedicate itself to The City of North Miami Beach's Emergency Management recovery efforts should it face a disaster of any type, natural or man-made. Your primary contacts for this solicitation are: Mr. Brian Thomason, BES' Vice President of Operations Office Phone: 954-680-6100 ext 223, Cell Phone: 954-0-1110 and Email: BThomason@bergeroninc.com Mr. Ronald M. Berger9'!Jr., BES' Owner/President Office Phone: 954-687100 and Executive Assista l' Email: ATeddlie@icloud.com This proposal is i {~respects fair and in good f; th ithout collusion or fr d and the signer of this proposal has the authority to bind the prin :af~roponent. Please accept t s tra smittal letter and P 0 osal as a firm and irrevocable statement by which BES believes to be the most qualified firm 0 pe orm the necessary sks outlined in this request for "Disaster Debris Removal and'sp I Services." ) / ,.". The City of North Miami Beach 1.:Im~i Disaster Debris Removal & Disposal Services 'c;:,~,' RFP #. 2015-08 • • IAuthorization (i) Proposal Notice No. (ii) Offeror's name, address, telephone, and facsimile numbers (iii) Extent of Agreement with Terms (iv) Persons authorized to negotiate on the offeror's behalf with the City (v) Proposal is Firm (vi) Person authorized to sign the proposal 2015 -08 Bergeron Emergency Services, Inc. 19612 SW 69th Place Ft. Lauderdale, FL 33332 954.680.6100 866.757.7656 (fax) www.bergeronemergencyservices.com Authorization By fact of signature contained herein, Bergeron Emergency Services, Inc. agrees to the extent of the agreement with all terms, conditions and provisions included in the solicitation and agree to furnish any or all items upon which prices are offered at the price set opposite each item. Ronald M. Bergeron, Jr. President 954.680.6100 866.787.7656 (fax) aprilteddlie@icloud.com , 120 Days I ; ,. I' I I Ronald M. Bergeron, Jr. President Brian Thomason Vice President-Operations 954.680.6100 866.757.7656 (fax) bthomason@bergeroninc.com Chad Widup Operations Director 954.680.6100 866.787.7656 (fax) cwidup@bergeronic.com This proposal includes data that shall not be disclosed outside the City of North Miami Beach and shall not be duplicated, used, or disclosed-in whole or in part--for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -or in connection with-the submission of this data, the City of North Miami Beach shall have the right to duplicate, use, or disclose the data to the extent provided In the resulting contract. This restriction does not limit the City of North Miami Beach to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets within this volume. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age Ii , ,. The City of North Miami Beach (f.~.:.~_~.f.·~/ Disaster Debris Removal & Disposal Services RFP #. 2015-08 • • Authorization ITab!e of Contents 1.0 Required Forms ......................................................................................................... 1 2.0 Scope of Services ................................................................................................... 19 Debris Removal Plan ................................................................................................................. 19 Resource Management and Logistics ......................................................................... 19 Methods of Mobilization/Demobilization ..................................................................................... 20 Mobilization of Personnel and Equipment... ................................................................ 20 Phase One Response ...................................................................................... 21 Phase Two Response ..................................................................................... 21 Phase Three Response ................................................................................... 22 Debris Pick-up (Loading at Curbside) ........................................................................................ 24 Commencement of Pick-Up ........................................................................................ 24 Field Supervisors/Crew Foremen ................................................................................ 25 Equipment ................................................................................................................... 25 Maintenance/Fuel Vehicles and Personnel ................................................................. 25 Hand Crews ................................................................................................................. 25 Operations ................................................................................................................... 25 Debris Hauling ............................................................................................................................ 26 Field Supervisors/Crew Foremen ................................................................................ 26 Equipment ................................................................................................................... 26 Maintenance/Fuel Vehicles and Personnel ................................................................. 27 Operations ................................................................................................................... 27 Reduction and Site Management.. ............................................................................................. 27 Debris Staging ............................................................................................................. 27 Field Supervisors/Crew Foremen ................................................................................ 28 Equipment ................................................................................................................... 28 Maintenance/Fuel Vehicles and Personnel ................................................................. 28 Laborers ...................................................................................................................... 28 Debris Staging Site Key Steps ................................................................................................... 28 Site Access .................................................................................................................. 29 Inspection Towers ....................................................................................................... 29 Traffic Controls ............................................................................................................ 29 Clearing and Grading ................................................................................................... 29 Environmental Protection ............................................................................................ 29 Debris storage Areas ................................................................................................................. 29 Safety Precautions ...................................................................................................... 30 Water Trucks .................................................................................................. 30 Fire Suppression Equipment .......................................................................... 30 Debris Segregation ......................................................................................... 30 Street/road Level Segregation ....................................................................... 30 Debris Segregation at Staging Sites ................................................................ 30 Debris Reduction ........................................................................................................................ 32 Grinding, Chipping and/or Shredding Operations ........................................................... 32 Debris Disposal .......................................................................................................................... 32 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age Iii The City of North Miami Beach (_1[~;' Disaster Debris Removal & Disposal Services ",.' RFP #. 2015-08 • • Authorization Disposal Site(s) ............................................................................................................ 33 Equipment ..................................................................................................... 33 Maintenance/Fuel Vehicles and Personnel ................................................................. 33 Safety .......................................................................................................................... 33 Operations ................................................................................................................... 33 Recycling Plan ............................................................................................................................ 34 Disaster Debris Reduction Methods ........................................................................................... 35 Recycling of Disaster Generated Debris .................................................................................... 35 Disaster Debris Waste Reduction and Recycling Strategy ............................................. '" ......... 37 Recycling and Reuse .................................................................................................. 37 Volume Reduction Methods ........................................................................................ 38 Debris Sorting and Diversion ....................................................................................... 38 SUN BERGERON Recycling Experience .................................................................................. 39 3.0 Firm's Qualifications ............................................................................................... 41 4.0 Resources and Availability ..................................................................................... 53 4.1 Key Staff ...................................................................................................................... 53 Additional Staff Resources ......................................................................................................... 54 Licenses and Certifications ......................................................................................... 56 4.2 Equipment List ............................................................................................................. 59 5.0 Experience with Governmental Entities ................................................................. 61 6.0 Client References and Past Performance .............................................................. 63 Cities of Lake Jackson and Richwood, TX ................................................................................. 64 Hurricane Wilma ......................................................................................................................... 65 Kentucky Ice Storms .................................................................................................................. 67 7.0 Litigation .................................................................................................................. 71 8.0 Subcontractors/Subcontracting ............................................................................. 72 9.0 Firm's Financial Stability ........................................................................................ 73 9.1 Licenses -Florida Business License .......................................................................... 76 9.2 Insurance Certificate ................................................................................................... 77 10.0 Value Added Benefits .............................................................................................. 78 Documenting and resolving damages ........................................................................................ 78 Invoicing and data management ................................................................................................ 78 Automated Debris Management System (ADMS) ....................................................... 78 System Components ...................................................................................... 79 Process Details ............................................................................................... 80 Process Monitoring ........................................................................................ 83 Administration ............................................................................................... 84 Deployment ................................................................................................... 84 11.0 Bonding Letter ......................................................................................................... 86 12.0 Price Proposal ......................................................................................................... 87 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page I iii / ',The City of North Miami Beach !:t.~.~l,;;i Disaster Debris Removal & Disposal Services RFP #. 2015-08 Exhibits and Figures • • Authori:zation Exhibit 1;' Representative Projects ..................................................................................... 42 Exhibit 2: Key Staff ............................................................................................................ 53 Exhibit 3: Additional Staff Resources ................................................................................ 54 Exhibit 4: Licenses and Certifications ............................................................................... 56 Exhibit 5: Additional Equipment and Labor Agreements ................................................ 59 Exhibit 6: Quantities of Company Owned Vehicles ......................................................... 60 Exhibit 7: List of Regulatory Agencies ............................................................................. 61 Exhibit 8: Representative Project Reference List ............................................................ 63 Exhibit 9: List of Key Subcontractors .............................................................................. 72 Figure 1: Resource Management Cycle ............................................................................. 19 Figure 2: Debris Accountability Flow Chart ....................................................................... 31 Figure 3: Solid Waste Management Hierarchy ................................................................... 40 Figure 4: DebrisTech Debris Removal Process ................................................................ 80 Figure 5: DebrisTech Stump Tag ....................................................................................... 81 Figure 6: DebrisTech Device .............................................................................................. 82 Figure 7: Typical Screenshot of DebrisTech system running on a computer ................ 83 Figure 8: Typical View of GIS Maps ................................................................................... 83 Figure 9: DebrisTech e-Ticket Sample .............................................................................. 84 Figure 10: Right of Entry (ROE) Sample e-Ticket ............................................................. 84 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age I iv 11.0 /.". ,. The City of North Miami Beach (i#ni.: Disaster Debris Removal & Disposal Services >~".;:' RFP #. 2015-08 • • Tab 1: Required Forms Required Forms city of North Miami Beach, FL RFP No. 2016-08 Disaster Debris Removal and Disposal Services 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, INHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECnON WITH THIS RFP. PART": Addendum #1, Dated __ 512_0_'_20_1_5 _____ _ Addendum #2, Dated __ 6'_05_'_20_1_5 _____ _ Addendum #3, Dated _________ _ Addendum #4, Dated _________ _ Addendum #5, Dated _________ _ Addendum #6, Dated _________ _ Addendum #7, Dated _________ _ Addendum #8, Dated _____ ,--___ _ l /1 f o NO ADDENDUM WAS/RECEIVED IN C I 65 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 11 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.2 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS RFP. PART II: Addendum #1, Dated __ 5_/2_0_/2_0_1_5 ______ _ Addendum #2, Dated __ 6_10_5_/2_0_1_5 _______ _ Addendum #3, Dated ____________ _ Addendum #4, Dated __________ _ Addendum #5, Dated __________ _ Addendum #6, Dated ___________ _ Addendum #7, Dated ___________ _ Addendum #8, Dated __________ _ o NO ADDENDUM!WA / f FIRM NAME: Bergero ----+--+-r-------+~~--;_--------- 65 /<. '.', The City of North Miami Beach !\I~~J· Disaster Debris Removal & Disposal Services ",,, .. ,,,' RFP #. 2015-08 • • Tab 1: Required Forms ra, :;Li.il !i!",~ul fI .. 1Jr'-djft:t1fEh; r:Wifl.Q1 1)(7;{ ~8·1"'6 ADDENDUM TORFf oOt;UMfms SOliCITATION Addefldurt\ ~o. -'--__ OPENING CAT!: ()&Jm01!j@2PM TODAV'SOME 5,120.1'2015 To All Rcsp:>..qents. n.s ad~l1'1dJI"II1i i~SJed II:J modi/)' II1e ~sly 'SSUed R=P dtwTJleq[s and!O' OIven Icy 111il1Tl1i!llJoalll'JrpDIeS. lin" 15 Ijl!ri1by '!lade ~ par: oll~e RFP doo.''l'enlli f'll!<l!.!! alta!:b Ihis a:ldaOOL."lIl0 ~hertOOtJmentt.·'1 YClJr pC!S~5Si::n iIIld acl:R~ .leCei"tof this iI:I!I@lICiUln !lr ~gru~ lI11ct Mc!lI(!f'I!l ~IIS fOO'1'l1R toe respon~ j!>lIcktl;le Q1: Will each pr:c:ng propmol be O'1Q!'t'Zed and reflf'eO to be;:;',:,1're ore 10101 f'JlT'bF.;! .... !iict, co· 11"0'1 ce co~oarcd to If'1e ot~er c'opcsals. O'ld It so. w'Ial is Ire for1'11Jl0 ''1al w1fl be '..!sed jo de'ivc 11101101a, numbc:r? A1~ No, pricing proposals will not .,. analyzed to becom~ one lolClI number. Q2; W':!SOf'le of the Jine i'em pri{;es offered beexcll,Jded from Ire prr,;·ng eval)ojiOil~ If 50. wt"lic/'. line liems will be i~cluded Q'ld w~ich will De excl\)ded~ A2: All lIne Item ptlees wiN be included in the evaluation. Q3: ''-'iI extenced 101\,11$ (\.I[li~ orice hi!) lipli4.'!Cl by eSlimol!i1d WKmtil.,.; b", ,",sao jo fSlVO iJah~ p~jc ing, and it 50. whal estimoted QllQnti1ies arlO wr.o'ine ile'r1S wiil b~ 1J~~d 10 derive Ifle If)l<I4;!f1ded ~ota's lhat will be evoluated? A3: No. CIS thills an as.-needed contract. extended prlclng cannot be known of tl1l~ tfme. Q4: will oll pricing line item. be ~valuat~d equolly or wil' scmc F'le iiams receive more irnpo·tonc:e In the evo'uotlca? ;f 50me line ilel"l$ wi:'b~ Ewolua1ed as "1':Y'G impor1aflt ..... hal islhe lo'mulo ''',at l1li'111 be used to wei ",hi ~t,e imporlance of each tir'!; lIem? A~: Please re ,read SecHon 2.0 Item 21. 05: Who Will o(ovide the locol;ons of the rDSR 0( Debris Maragemenl511es IDMS)? A5: thf,l City wilL (a: Is !here on e)<.i5!ing c~ntred simitor to Ih's h piOC.1;l c: previc),J~iy ir plOce~ ArE'! Ihe bid tcoulofcns olloilao<e? A6~ Tht> CHV has c:onlrac:li wlth several debris firmi 'tia olQ RFP .2006·0V. The tgbulctlons are ollQlI(lble IJPon .eque~t, howfJ!ver ))flelng (orms In tho cUlfil!nt iolleHation have b&en updated $/sIrdffcanlty. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 12 /;. The City of North Miami Beach ",111:' Disaster Debris Removal & Disposal Services RFP #, 2015-08 • • Tab 1: Required Forms Pr(I(-.Jf~~I€<"'1 M.fIr.":';ie)~"\(!r~ i!J,·,,., ... )!f :JJ~I!>lB·'~ Q1: Do fhe "'OLlrl~' EQu'prnent orices need 10 irciclde equipment p!JS the OP""f9tor ot jJst the equ:p'ne,,"e -.' .r/, A7: allseci on FEMA'S gufdellnes, labor c01;fs of opeJolor shall-,not b@ lnelud~d In tM ilfourly EqIlJprrwnf fMk:i&~. .-. Brian K O'Connor. C PM. ,t. P P O.·e' Pro(; .. !{Yr'!!:·r~ Of!IC{;~ Pl!lr.u~rr'~,~ r" <i'lliflEl"1ent [:;j· .. 'sior- (,it~ or~!)rtll Milllnllkuh Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 13 City of North Miami Beach, Florida ADDENDUM TO RFP DOCUMENTS Procurement Management Division (305) 948-2946 SOLICITATION RFP 2015-08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES Addendum No. 1 OPENING DATE ------06/09/2015@2PM TODAY'S DATE 5/20/2015 To All Respondents: This addendum is issued to modify the previously issued RFP documents and/or given for informational purposes, and is hereby made a part of the RFP documents. Please attach this addendum to the documents in your possession and acknowledge receipt of this addendum by signing and including this form in the response package. RFfs (7 of 7): Q1: Will each pricing proposal be analyzed and refined to become one total number which can then be compared to the other proposals, and if so, what is the formula that will be used to derive that total number? A1: No, pricing proposals will not be analyzed to become one total number. Q2: Will some of the line item prices offered be excluded from the pricing evaluation? If so, which line items will be included and which will be excluded? A2: All line Item prices will be included in the evaluation. Q3: Will extended totals (unit price multiplied by estimated quantity) be used to evaluate pricing, and if so, what estimated quantities and what line items will be used to derive the extended totals that will be evaluated? A3: No, as this is an as-needed contract, extended pricing cannot be known at this time. Q4: Will all pricing line items be evaluated equally or will some line items receive more importance in the evaluation? If some line items will be evaluated as more important. what is the formula that will be used to weight the importance of each line item? A4: Please re-read Section 2.0 Item 21. Q5: Who will provide the locations of the TDSR or Debris Management sites (OMS)? A5: The City will. Q6: Is there an existing contract similar to this in place or previously in place? Are the bid tabulations available? A6: The City has contracts with several debris firms via old RFP 2006-09. The tabulations are available upon request, however pricing forms in the current solicitation have been updated significantly. 17011 NE 19" Ave, North Miami Beach, FL 33162'2 305-948-2946 A 305-957-3522 S bids@citynmb.com City of North Miami Beach City of North Miami Beach, Florida Procurement Management Division (305) 948-2946 Q7: Do the Hourly Equipment prices need to include equipment plus the oR equipment? A7: Based on FEMA'S guidelines, labor costs of operator Sh~ot be in Equipment prices. 7" Reviewed by: Brian K. O'Connor, C,P,M" APP, Chief Procurement Officer Procurement Management Division ) , J 17011 NE 19'b Ave, North Miami Beach, FL 33162 R 305-948-2946,1, 305-957-3522 g bids@citynmb.com City of North Miami Beach /~. .. The City of North Miami Beach i'~f:f Disaster Debris Removal & Disposal Services • • Tab 1: Required Forms ',"" RFP #. 2015-08 I cny of Nor1h Miami Beach. Florida Procurement Management Division (305) 948-2946 ADDENDUM TO RFP DOCUMENTS SOLlefTA TlON RFP 2015-OS DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES rPENING DATE, Addendum No. __ --'2=--__ UPD,; TED OS!i6!2C15@2 PM TODAY'S DATE 6/512015 To AI! Respondents: This addendum is issued 10 modify the previously issued RFP documents andlor given for informational purposes, and is hereby made a part of the RFP documents. Please a_ this addendum 10 the documents In your possession and acknowledge receipt of this addendum by signing and including this form in the response package, Holiee: RFP Due Date has been changed to: 2:00 PM on Tyesdav. June 16.2015. RFIS is oj 9) Q1: Can Ihe City clarify in part A the rate tor Vegetative debris removal from pubRc property (righf-ol- way) and hauling to TDSR outside the City limits will be the sum of line items 1 and 2? At: Yes. 02: Can the City Clarify in pari A the rate for C&D debris removal from public property (right-aI-way) and hauling to TDSR outside the City amlts will be the sum of line items 5 and 6? A2: Yes. Q3: Con the City clarify in part A the scope of work for items 15 -22 is for removal of the tree/stump, collecting the resulting debris from the removal. bypassing the TDSR and hauling directly to the final disposal site without any reduction of the tree/stump debris? A3: Yes items 15·21. Q4: Can contractors propose in part A alternate pridng for items 15 -22 that includes only the removal of the eUgible tree, limb or stump and placing the resulting debris on the pubHc property (right-al- way) at which point any/all other line items related to vegetative debris collection. management, processing and transportation to the disposal location will be paid lor under those line items ~f appficable)? A4: No. Pricing forms will remain as Is. Q5: Can the City darify in port D, that the doily rates to be proposed in the COST PER DAY (24 HRS) are for total service period less than 1 week, and the doily rates to be proposed in the column COST PER DA Y /PER WEEK column for service period 1 week or greater? A5: Yes. ContinUed on following POge: 17011 NE 19" A,' •• l'Oortb Mlomi Oeacb, FL 33J62. 30!l-948·2946 A 30!i-957-3522 g bidS@clt)nmb,com City of North Miami Beach Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 14 . The City of North Miami Beach ('~~i Disaster Debris Removal & Disposal Services .... ,n-'< RFP #. 2015-08 • • Tab 1: Required Forms City of Norlll Miami Beach, Aorida Procurement Management Division (305) 948-2946 Q6: Where ore the TDSR's identified for use currently located? AS: See below: A WACS 10: 98256 Paved parking 101; Mishcon Park 16525 NE 15 Avenue; North Miami Beach, FL 33162 Let 25:55:40.28 I Long 80:10:9.4 Type{s) of Debris Managed: Yard Trash e, WACS 10: 100001 City of North Miami Beach: Taylor Park 15450 W Dixie Highway, North Miami Beach Let 25:55:5 I Long 80:9:36 Type(s) of Debris Managed: Construction & Demolition debris. Yard Trash. Mixed debris C. WACS 10: 101368 City of North Miami Beach; Mulching Facifity 151 Sl NE Bay Vlsta Blvd., City Of North Miami Beach Lat 25:55:7 I Long 80:8:1 Type(s) of Debris Managed: Yard Trash D. Staging Area at FlU Q7: Does the City have a pre-positioned contract in place for Monitoring Disaster DebrIs Removal Services? A7: Yes. Q8: Does the City have a debris management plan and If so, how can a copy of the plan be obtaIned? AS: Yes. Refer to attached document Q9: Does the City have a list of registered (SBE/MBE/DBE/Etc ..• J firms thaI i accessible to the public? If so. where can they be found/acquired? Is there a signated po tion at the local level that directs and manages the registry? If so, where can e be contac~ at? ", .,,-II Reviewed by: u-by' ergency ervices, Inc Brian K O'Connor, C.P.M., A.P.P. Chief Procurement Officer Procurement Management Division 17011 NE 19" Ave, North M'lIml Buch, FL 33161. 305-948-1946 A 305-957-3522 g bld.@dtyruub.com City of North MIami Beach Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 15 City of North Miami Beach, Florida Procurement Management Division (305) 948-2946 SOLICITATION RFP 2015·08 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES OPENING DATE· Addendum No. 2 UPDATED OG/1G/2015@2PMTODAY'SDATE_6::.:../5:::.,:/2=0...:..::15=--- To All Respondents: This addendum is issued to modify the previously issued RFP documents and/or given for informational purposes, and is hereby made a part of the RFP documents. Please attach this addendum to the documents in your possession and acknowledge receipt of this addendum by Signing and including this form in the response package. Notice: RFP Due Date has been changed to: 2:00 PM on Tuesday, June 16. 2015. RFls (9 of 9): Q1: Can the City clarify in part A the rate for Vegetative debris removal from public property (right-of- way) and hauling to TDSR outside the City limits will be the sum of line items 1 and 2? Ai: Yes. Q2: Can the City clarify in part A the rate for C&D debris removal from public property (right-of-way) and hauling to TDSR outside the City limits will be the sum of line items 5 and 6? A2: Yes. Q3: Can the City clarify in part A the scope of work for items 15 -22 is for removal of the tree/stump, collecting the resulting debris from the removal. bypassing the TDSR and hauling directly to the final disposal site without any reduction of the tree/stump debris? A3: Yes items 15·21. Q4: Can contractors propose in part A alternate pricing for items 15 -22 that includes only the removal of the eligible tree, limb or stump and placing the resulting debris on the public property (right-of- way) at which point any/all other line items related to vegetative debris collection, management. processing and transportation to the disposal location will be paid for under those line items (if applicable) ? A4: No. Pricing forms will remain as is. Q5: Can the City clarify in part D, that the daily rates to be proposed in the COST PER DAY (24 HRS) are for total service period less than 1 week, and the daily rates to be proposed in the column COST PER DA Y /PER WEEK column for service period 1 week or greater? A5: Yes. Continued on following page: 17011 NE 19th Ave, North Miami Beach, FL 33162.305-948-2946 A 305-957-3522 g bids@citynmb.com City of North Miami Beach city of North Miami Beach, Florida Q6: Where are the TDSR's identified for use currently located? A6: See below: A. WACS ID: 98256 Paved parking lot; Mishcon Park 16525 NE 15 Avenue; North Miami Beach, FL 33162 Lat 25:55:40.28 / Long 80:10:9.4 Type(s) of Debris Managed: Yard Trash B. WACS ID: 100001 City of North Miami Beach: Taylor Park 15450 W Dixie Highway, North Miami Beach Lat 25:55:5 / Long 80:9:36 Procurement Management Division (305) 948-2946 Type(s) of Debris Managed: Construction & Demolition debris, Yard Trash, Mixed debris C. WACS 10: 101368 City of North Miami Beach; Mulching Facility 151 St. NE Bay Vista Blvd., City Of North Miami Beach Lat 25:55:7 / Long 80:8:1 Type(s) of Debris Managed: Yard Trash D. Staging Area at FlU Q7: Does the City have a pre-positioned contract in place for Monitoring Disaster Debris Removal Services? A7: Yes. Q8: Does the City have a debris management plan and if so, how can a copy of the plan be obtained? A8: Yes. Refer to attached document. Q9: Does the City have a list of registered (SBE/MBE/DBE/Etc ... ) firms that i accessible to the public? If so, where can they be found/acquired? Is there a signated po tion at the local level that directs and manages the registry? If so, where can e be contact at? A9: Not applicable. Reviewed by: Brian K. O'Connor, C.P.M., A.P.P. Chief Procurement Officer Procurement Management Division 17011 NE 19" Ave, North Miami Beach, FL 33162.305-948-2946 A 305-957-3522 g bids@citynmb.com City of North Miami Beach City of North Miami Beach, Florida Public Services Department Debris Management Plan August 2008 Introduction The City of North Miami Beach is committed to the implementation of a safe and efficient procedure to collect, remove and dispose of all disaster-generated debris. The city will also utilize procedures consistent with the requirements of the Federal Emergency Management Agency so that the jurisdiction will remain eligible for reimbursement of its debris management expenses. The purpose of the Debris Management Plan (DMP) is to set forth, document and explain the Public Services Department's response in the event of a natural or man- made disaster and upon the declaration of such as an emergency. Herein, it will document how the department will collect; process, if required; transport; and dispose of disaster-related debris, and how the department will support and expedite the city's recovery efforts, protect the public's health, safety and welfare, and assist in the prompt restoration of municipal services. Contents Section 1 Roles and responsibilities of the various functions and divisions identified Section 2 Procedures for acquiring required regulatory permits Section 3 Basis for planning, including assumptions for events and forecasting/modeling for debris volumes Section 4 Priorities for the clearance, collection and disposal of debris Section 5 Recycling Section 6 Process for collection and disposal of hazardous waste and/or white goods Section 7 Pickup sites, Temporary Debris Management Sites (TDMSs) or Temporary Debris Storage and Reduction Sites (TDSRs) and final disposal sites, including operation, site management and monitoring Section 8 Health and safety procedures in accordance with statellocal standards/requirements Section 9 Environmental requirements Section 10 Dissemination of information to the general public and media Section 11 Authority and processes for private-property debris removal Section 12 Contracting/procurement procedures Section 13 Listing of pre-qualified contractors and documentation demonstrating how list was obtained 2 Section 1 Roles and Responsibilities Debris Removal In the situation where a disaster declaration has been issued, the Public Works divisions of the Public Services Department shall have the primary responsibility of clearing local roadways of debris and obstructions to permit safe and unobstructed transit; collecting and removing disaster-generated debris from public-use properties, rights-of-way and roadways throughout the city and, upon proper authorization, if critical, from private property; and restoring basic municipal services interrupted by the declared emergency. The assistant director of public works shall serve as the city's debris manager. The debris management operations will be directed and coordinated from the Public Services Department's Emergency Operations Center (EOC), located at 2101 NE 159th Street, North Miami Beach, Florida. The debris manager will be stationed at this location. The EOC is equipped with commercial telephone lines as follows: Telephone : 305-919-1837 Fax: 305-919-1834 Alternate telephone: 305-948-2936 Alternate telephone: 305-919-1838 In the event that telephone service is interrupted, cell phones will be utilized to maintain communications. Should cell phone communication be compromised, communications will be maintained through satellite telephone. Administration The Office of the City Manager shall be the lead agency and is responsible for the proper implementation and overall administration of the DMP, in conjunction with other appropriate city officials. This office shall also have the responsibility of preparing the local state of emergency declaration. Other city departments and offices will assist in the administrative function of the DMP, including the Office of Human Resources and Risk Management regarding personnel administration issues. Contracting and Procurement The Administrative Services Department shall be the lead agency and is responsible for the establishment and activation of disaster-related procurement contracts with city vendors. Legal The Office of the City Attorney shall be responsible for the provision of legal counsel during all declared emergencies and EOC activations. Additionally, this office reviews all other relevant legal documents needed to conduct debris removal and disaster recovery operations. 3 Engineering In the event of a declared emergency resulting in the activation of the DMP, engineering functions will be performed by the Engineering Division. 4 Section 2 Regulatory Permits The city's Temporary Debris Management Sites (TDMSs) and Temporary Debris Storage and Reduction Sites (TDSRs) are pre-registered with the Florida Department of Environmental Protection (FDEP); see Appendix A for the pre-registration forms. The contact for field authorizations for staging areas as of August 2008 is: Stephen Brown Environmental Manager Solid Waste and Storage Tank Sections Florida Department of Environmental Protection Southeast District Office 400 North Congress Avenue, Suite 200 West Palm Beach, FL 33401 Tel.: 561-681-6668 Fax: 561-681-6770 E-mail: stepehen.e.brown@dep.state.f1.us 5 Section 3 Basis for Planning The quantity and type of debris generated from any particular disaster is a function of the location and kind of event experienced, as well as its magnitude, duration and intensity. Similarly, the quantity and type of debris generated, its location and the size of the area over which it is dispersed directly impact the type of collection and disposal methods implemented to address the problem, the associated costs incurred and the speed with which the problem can be addressed. June 1 to November 30 of each year has been deSignated as Hurricane Season; 97% of tropical activity occurs during that time period. Florida readies itself for the various stages of preparedness for this natural event because in the event of a hurricane making landfall, debris management plans will have to be launched. The degree of this launch is largely based on the size and intensity of the event. Based upon the Saffir-Simpson Scale, which assigns categorical ratings to hurricane storm intensities, the following assumptions may be made about the likely impact and extent of damages on the community given the strength, direction of travel and speed of a hurricane. 6 Hurricane Wind Speed Anticipated Impact and Extent of Damages Category (mph) 1 74 to 95 Four-to five-foot storm surge; little damage to buildings; damage to unanchored mobile homes, shrubbery, trees; some damage to poorly constructed signs; coastal road flooding with limited damage to piers. 2 96 t0110 Six-to eight-foot storm surge; damage to roofing materials, doors and windows; considerable damage to shrubbery and trees with some trees blown down; considerable damage to mobile homes, poorly constructed signs and piers; coastal and low-lying escape routes flood two to four hours before arrival of storm center; small crafts in unprotected anchorages will break their moorings. 3 111 t0130 Nine-to twelve-foot storm surge; some structural damage to small residences and utility buildings; damage to shrubbery and trees with foliage blown off trees and large trees blown down; mobile homes and poorly constructed signs are destroyed; low-lying escape routes are cut by flood waters three to five hours before the storm center's arrival; flooding near coast destroys smaller structures with larger structures damages by floating debris; low- lying terrain may be flooded upwards of eight miles inland; evacuations of low-lying residences within several blocks of the coastline may be required. 4 131 t0155 Thirteen-to eighteen-foot storm surge; complete roof structure failure evident on small residences; shrubs, trees and all signs are blown down; complete destruction of mobile homes; extensive window and door damage to buildings; low-lying escape routes may be cut by rising water three to five hours before the arrival of the storm center; major damage to lower floors of structures near the coastline; terrain lower than ten feet above sea level may be flooded, requiring massive evacuation of residences as far as six miles inland. 5 Over 155 Eighteen-foot or higher storm surge; complete roof failure on many residences and industrial/commercial buildings; some complete building failures, with small utility buildings blown over or away; all shrubs, trees and signs blown down; complete destruction of mobile homes; severe and extensive window and door failures. 7 In gauging the potential amount of debris that the department will have to contend with in the event of a natural disaster such as a hurricane, consideration of the potential impacts of the storm based upon the Saffir-Simpson Scale and a debris forecast model such as the U.S. Army Corps of Engineers' Hurricane Debris Estimating Model, the department is able to formulate contingency plans in the event of differing categories of hurricanes. The formula for estimating debris quantity and content is: Q = H(C)(V)(B)(S) H (households) = population/3 (3 persons per household) C (category of storm) = factor (see table below) V (vegetation multiplier) = factor (see table below) B (commercial density multiplier) = factor (see table below) S (precipitation multiplier) = factor (see table below) We have assigned a fixed 1.3 'V" multiplier and a 1.2 "B" multiplier. City Population Size: Average Household Size Hurricane Category 1 2 3 4 5 Vegetative Cover Light Medium Heavy Commercial Density Light Medium Heavy Precipitation None to Light Medium to Heavy 45,000 3 Value of "C" Factor 2CY BCY 26CY 50 CY BOCY Value of 'V' Multiplier 1.1 1.3 1.5 Value of "B" Multiplier 1.0 1.2 1.3 Value of "S" Multiplier 1.0 1.3 Based upon the U.S. Army Corps of Engineers' model, the forecasted volume of disaster-generated debris should vary from approximately 46,BOO cubic yards for a Category I storm that has none to light precipitation to approximately 2,443,600 cubic yards for a Category 5 storm that has medium to heavy precipitation. The model also assumes a ratio of 30% clean, woody debris versus 70% mixed debris (C&D). While it 8 is difficult to accurately forecast these natural occurrences, the model serves as a guide in estimating the resulting aftermath and gives some semblance to planning. Hurricane Category and Total Projected Clean Woody Mixed C&D Precipitation Debris Volume Debris Debris (in Cubic Yards) (in Cubic Yards) (in Cubic Yards) Category 1 -None to 46,800 14,040 32,760 Light Category 1 -Medium to 60,840 18,252 42,588 Heavy Category 2 -None to Light 187,200 56,160 131,040 Category 2 -Medium to 243,360 73,008 170,352 Heavy Category 3 -None to Light 608,400 182,520 425,880 Category 3 -Medium to 790,920 237,276 553,644 Hea~ Category 4 -None to Light 1,170,000 351,000 819,000 Category 4 -Medium to 1,521,000 456,300 1,064,700 Heavy Category 5 -None to Light 1,872,000 561,600 1,310,400 Category 5 -Medium to 2,433,600 730,080 1,703,520 Heavy 9 Section 4 Clearance, Collection and Disposal Priorities Once the event has passed and it is safe to do so, the following priorities shall be initiated by departmental staff assigned to debris management duties at the direction of the city's debris manager. First Priority The first priority shall be the completion of a preliminary damage assessment, whereby departmental staff along with other assigned city staff shall assess the operational availability and condition of departmental facilities and equipment assigned to initial roadway clearance and obstruction removal operations. Critical intersections shall be surveyed to determine whether traffic control devices are functioning and roadways are clear of obstructions or damage. Other city staff will be responsible for assessing storm related damage to city buildings, facilities and properties, as well as damage throughout the city's neighborhoods. Second Priority The second priority shall be the removal of roadway obstructions from roadways and the opening of at least one lane of travel in each direction leading to and from critical local facilities including hospitals, public safety buildings, other critical governmental facilities, communications facilities and other locations determined by city emergency management officials to be necessary to the city's emergency response and recovery operations, as well as to the health, safety and welfare of the public. Roadway obstacles shall be moved to the swale areas or off the roadway for collection by city forces or independent contractors as may be determined by the city's debris manager. Third Priority The third priority shall be the initiation and coordination of the "first pass" to collect disaster-generated debris from roadway swales and other areas where debris has been placed. The collection and removal of the disaster debris shall be conducted by city forces or independent contractors as may be determined by the city's debris manager. First-pass collection of disaster debris shall be conducted on all public roadways in the city except roadways that are federal highways or federal-aid eligible roadways. Depending upon the nature and size of the disaster event and the debris left in its wake, the following phases will be undertaken by city forces and/or independent contractors as the situation requires. For example, in the hurricane scenario, given a category I or weak category 2 hurricane, the following phases will be basically followed within the time frames given. In the situation of more serious hurricanes, from a strong category 2 to a catastrophic category 5 hurricane, the phases of work will basically remain the same, but the duration of time to complete each individual phase may be considerably lengthened. 10 Phase I At least one lane of all main thoroughfares (north/south and east/west) will be cleared to allow access by emergency vehicles. Barricades will be placed at locations where necessary. This initial clearance work will be performed by city forces, and notices to proceed to independent contractors will have been issued, with the commencement of the contractors' debris removal work to begin within 24 to 48 hours. Estimated duration of this phase is 2 to 3 days after the all-clear signal. Main roads are as follows: • NE 19th Avenue • NE 171 8t Street • State Road 826 from Golden Glades to the Intracoastal Waterway • Biscayne Boulevard (U .S. 1) • NE 159th Street • NE 15th Avenue • NE 12th Avenue • NE 18th Avenue • West Dixie Highway Phase II All residential and secondary streets, alleys and municipal facilities will be cleared. Trees deemed salvageable will be righted wherever possible. Resumption of sanitation services will be scheduled if they were suspended. Estimated duration of this phase is 2 to 6 days after the completion of Phase I. Phase 1/1 AI/lanes of traffic are open and bus stops (school bus and mass transit). walkways and paths adjacent to municipal facilities, and those within rights-of-way that are obstructed. are cleared. Estimated duration of this phase is 2 to 10 days after completion of Phase II. Phase IV Clear remainder ot right-ot-way areas -swales and medians; repair damaged public buildings; report traffic signals and downed signs to the Streets Division. Miami-Dade County or FDOT. Estimated duration of this phase is 8 to 90 days after the completion of Phase III. Phase V Restore municipal facilities to conditions preceding the storm; final tree trimming; sidewalk and asphalt repairs almost complete or completed; sprinkler and turf renovations completed; assessmenUdocumentation per FEMA requirements completed. Estimated duration of this phase is 5 to 730 days after the completion of Phase IV. Once initial push operations are underway, the city's debris manager shall notify the independent contractor or contractors that the contract or contracts for debris removal and recovery services have been activated, and that the contractor or contractors should commence full operations as soon as their vehicles and equipment have been 11 inspected, measured and certified by the city's debris management and monitoring staff or contractor, and by no later than 48 hours after notification to proceed from the city's debris manager. Public Services supervisors assigned to the work zones for purposes of the initial push operations as described above shall also be responsible for developing an estimate of the volume and type of disaster generated debris in each of the work zones. Additionally, other essential-employee supervisors shall also be available to assist with estimating the extent of disaster generated debris throughout the city. State or county agencies and their authorized contractor will be responsible for the removal of disaster generated debris from roadway swales along county or federal-aid eligible roadways in the city. See Appendix B for maps of all federal highways and federal-aid eligible roadways in the clty. City forces or city contractors would not initially respond to remove debris from swale areas along these identified roadways. It is the responsibility of the county and/or the state to remove debris from swales along these roadways. If the city, after consultation with the appropriate agency or agencies, determines that it is necessary to undertake debris-removal operations along these roadways to ensure the public's health, safety and welfare, the city or its contractors will clear same, and proper documentation will be maintained for reimbursement. City forces and city contractors would be responsible for the removal of disaster- generated debris from swale areas along all other public roadways in the city. Debris located along private roadways would not be removed by city forces or city contractors until such time authorization is received by the city from the appropriate federal or state agency to proceed with removal operations. Work Assignments In preparing an estimate of the volume and type of debris to be collected and removed in each work zone, the assigned surveying supervisors shall conduct a drive-through "windshield" survey of the various neighborhoods, parks, and public facilities in each work zone and determine an estimate of the volume and type of debris found in each area. The area surveys are then combined to derive a work zone estimate which, in turn, will generate a citywide estimate. The results of the various windshield surveys will be forwarded on to the city's debris manager for planning purposes and communicated to county, state and/or federal Officials, if necessary, as part of a request for assistance from any of these agencies in debris removal and disaster recovery efforts by the city. Collection Method Disaster-generated debris shall be placed by the resident onto the swale area adjacent to the roadway or along the sides of service alleys and off the alleyway itself, in the manner described by the Solid Waste Division, if sanitation services are provided in the service alley, for collection by independent contractors. 12 The disaster-generated debris shall be separated into individual piles of vegetative debris, construction and demolition (C&D) debris, and mixed debris, where separation of the various types of debris is not possible. White goods and everyday bulk trash will not be picked up until normal bulk-trash service has been restored. Hazardous wastes are not collected by the city or its contractors; residents must contact Miami-Dade County at 305-597-1768 for information regarding disposal of hazardous waste. Household solid wastes will not be collected by the independent contractors but shall be set out in its proper container for collection by city forces once city residents have been notified that regular sanitation services have been re-established. Curbside collection of disaster-generated debris will be performed by one or more independent coniraciors who have received a notice to proceed. Disaster-generated debris will be removed from the swale area adjacent to non-FHWA or federal-aid eligible city roadways and in service alleys where routine sanitation collections are performed. The contractor may proceed with debris collection activities on federal highways or on federal-aid eligible roadways only after receiving authorization from the city's debris manager. Upon activation of the debris removal and recovery contracts with the independent contractors, the city shall be partitioned off into neighborhood work zones with an independent contractor assigned in each work zone to collect and remove disaster- generated debris (see Appendix C). Depending upon the severity of the disaster event, a minimum of two (2) passes spaced appropriately apart and to be determined by the debris manager shall be conducted by each independent contractor in the respective work zones to ensure the removal of all disaster-generated debris. 13 Section 5 Recycling This is another viable means of debris reduction that will realize unanticipated revenues while reducing the overall cost of debris disposal. Recyclable materials may be removed from the regular commingled (brush/yard wastes and hard junk/bulky debris) waste stream collected by city forces. The city's normal recycling program will operate in the usual manner. 14 Section 6 Hazardous WastelWhite Goods The City of North Miami Beach does not collect and dispose of hazardous waste, during normal operations or after a disaster. Residents are advised to contact Miami-Dade County at 305-597-1768 for information regarding disposal of hazardous waste. Residents are advised that white goods will not be collected until normal bulk-trash service has been restored. White goods shall not be placed out for collection until the public has been advised that regular collection service will resume. 15 Section 7 Monitoring, TDMSs, TDSRs, Final Disposal Disaster debris collected by the independent contractors shall either be transported to temporary debris management sites (TDMSs) established in specified locations of the city or an approved private disposal site for processing and final disposal. Monitoring Staff and ASSignments The city shall retain the services of a duly qualified and experienced debris monitoring and recovery management contractor, or may choose to utilize a sufficient number of qualified and trained city staff to appropriately monitor the independent contractors retained by the city as they collect and remove disaster-generated debris, as well as perform other disaster recovery operations and assignments. They will ensure compliance with all applicable rules, regulations and procedures of the Federal Emergency Management Agency (FEMA) or the Federal Highway Administration's Emergency Relief Program (FHWA-ER), as may be applicable. The duties and responsibilities of the monitoring staff or contractor shall include but are not limited to the following: • Certify, record and list the measurements of the load capacity and license plates of all trucks and vehicles used by the independent contractor in debris collection and removal operations as may be required by applicable FEMA and/or FHWA- ER rules and regulations. • Complete all load ticket information at the initial collection and loading site along the swales or service alleys, verifying the estimated amount of debris loaded into the collection vehicle for transport to the TOMS or final disposal site. • Verify that all debris collected comes from City of North Miami Beach and not from any of the unincorporated pockets. • Capture and record on all load tickets the following information, as well as any other information determined by the city's debris manager to be necessary to identify and verify the type, amount and distance of debris materials transported: o Preprinted ticket number o Contract number o Prime contractor's name o Date o Truck number o Truck capacity in cubic yards o Load size, either in cubic yards or tons o Truck driver's name o Debris classification • Mixed • Other o Neighborhood o Dump site location 16 o Loading time from work site o Dumping time at disposal site o Loading site monitor o Dump site monitor • Perform oversight and control activities relating to the city's independent debris removal and disaster recovery contractors and related operations, including but not limited to tree trimming, stump removal, construction debris removal, commingled wastes and vegetative wastes, as well as the oversight of operations of TDMSITORS locations that may be established by the debris removal contractors. • Coordinate and communicate with appropriate state and federal agencies on behalf of the city per instructions received from the city. • If needed and as directed,assist departmental staff with federal, state and county regulatory and/or permitting requirements required for the debris removal and/or disaster recovery efforts. • Implement recordkeeping and monitoring systems compliant with FEMA rules, regulations and requirements. • Prepare operational reports to advise of the progress of citywide debris removal efforts. • If needed and as directed, consult with departmental staff. Develop an appropriate training program for departmental staff. • If needed and as directed, prepare preliminary damage assessments or follow-up assessments, • Assist with the preparation of all reports, documents and records as may be needed to be filed with the appropriate state and/or federal agency. • Assist city staff with seeking and obtaining applicable reimbursement from state and federal agencies for costs incurred in the debris removal and disaster recovery efforts. Debris Management Sites The city's debris manager, after consultation with the appropriate city officials and based upon the nature and severity of the disaster, the nature and amount of disaster- generated debris, and the resources needed to collect, transport and dispose of the disaster-generated debris, shall determine whether temporary debris management sites are to be opened and utilized or whether the collected debris is to be transported directly to available, approved final disposal sites. If the city's debris manager, after consultation with the appropriate city officials, determines that the opening of one or more TOMS/TORS locations is necessary, then debris processing will be performed on- site, including the chipping and grinding of clean, woody debris and recycling of debris where possible. The following sites have been identified and previously utilized as TDMSsITORSs: • Taylor Park, 15450 West Dixie Highway, North Miami Beach, FL • Old Publix Site, 16525 NE 15th Avenue, North Miami Beach, FL 17 The city is in the process of identifying other potential TOMS/TORS locations in the event additional sites are needed in the future. Site Management In the instance where it is determined that one or more temporary debris management or temporary debris reduction sites are to be opened and established for the temporary receipt and/or processing of disaster-related debris, the following considerations shall be addressed and complied with by the debris removal contractors. Site Manager The TDMSITORS manager shall be the independent contractor assigned to the work zone within which the TDMSITORS is located. The site manager shall be responsible for any and all activities conducted at the TOMSITDRS. Monitoring Staff and Assignments The city's monitoring staff contractor or staff shall assign a sufficient number of trained, qualified personnel to monitor and oversee the operations of each of the TOMSITDRS locations and report to the city's debris manager on the operations of the TOMSITDRS locations, including any special concerns and considerations, including safety concerns and environmental concerns, as frequently as may be established by the city's debris manager or as may become necessary due to the exigencies of the situation. Additionally, the monitoring staff or contractor shall position enough tower or site monitors to complete load tickets and monitor debris moved into and out of the TDMSITDRS locations and produce complete and accurate debris volume reports to the city's debris manager as frequently as may be established by the city's debris manager. Safety Personnel The independent contractor or contractors shall provide a sufficient number of trained and qualified safety personnel to oversee the operations at each TDMSITORS location opened and in operation to ensure that the operations of the TDMSITDRS are conducted in a manner that is consistent with applicable safety and health considerations for all personnel on site, who may come onto the site or who reside within the proximity of the TDMSITDRS locations. The safety considerations shall include the vehicular traffic patterns and volumes into and exiting from the TDMS/TDRS locations. Additionally, the safety personnel assigned to the respective TDMSITDRS locations or another trained and qualified employee, agent or sub-contractor of the independent contractor shall be responsible for all environmental considerations underground, on the surface or above ground, as may impact the area surrounding the TDMSITDRS location and the city, and as required by local or state environmental or health agencies, rules and regulations. Establishment and Operational Planning In the event that one or more TDMSITDRS locations are established and opened, the responsibility for the following considerations shall be assigned as follows. 18 Locations The city has identified potential open spaces which may be pressed into use as the site of a TDMSITDRS location. Baseline Data for Each Location Prior to the actual opening of proposed TDMSITDRS locations, the city or its agents shall obtain baseline data of each potential TDMSITDRS location. Included in this process are the following items: • Photographs or a videotape of each potential site to establish the conditions preceding the use of the site as a TDMSITDRS facility. Each site will be periodically photographed or videotaped to track and monitor any physical changes at each TDMSITDRS location. • Document physical features of each TDMSITDRS location, including existing structures, facilities, fences, culverts, irrigation systems, signage, lighting and landscaping. • Obtain soil and groundwater samples prior to the commencement of TDMSITDRS operations to establish the baseline conditions of each location. • Map a site operations layout and periodically update to identify any areas of potential environmental concern. • Document quality assurance issues and on-site operations and activities that may have an environmental impact on their TDMSITDRS location, such as petroleum spills at fueling sites, hydraulic fluid spills at eqUipment breakdown, installation of water wells for stockpile cooling or dust control, discovery of household hazardous waste in collected debris and details on any commercial, agricultural or industrial hazardous and toxic waste storage and disposal. • Preliminary environmental remediation plan consideration, including what will need to be restored or replaced to return the TDMSITDRS location to pre-event conditions as closely as possible. Ingress/Egress for Sites Prior to the actual opening of proposed TDMSITDRS locations, the city and independent contractor shall identify ingress and egress routes to the proposed TDMSITDRS locations to gauge the impact of operations on the immediate community, including traffic volumes, roadway capacity and safety considerations. Site Preparation In selecting a site for the TDMSITDRS location, several factors will be considered before establishing the facility. • The topography and soil substrate conditions of the proposed location It Manner and ease of ingress and egress to the proposed site • Ease of site closure and restoration • Surrounding neighborhood • Distance from the TDMSITDRS to the final disposal site • Size of the potential site and the operations to be conducted on-site 19 • Site security • Environmental and other applicable considerations such as the control of dust, noise, stormwater runoff, historical sites, wetlands, waterways and endangered species, if applicable Additional considerations in site preparation activities once a suitable location has been selected will be determined by the independent contractor who will be responsible for establishing the actual site operation, keeping in mind various issues including environmental and safety concerns in accordance with applicable state and/or local health and safety standards and requirements. Among the tasks for which the contractor will be responsible are: • Establishing temporary storage areas for household hazardous wastes, fuels and other potential soil, runoff or groundwater contaminants, including ash if incineration of collected woody debris is permitted. • Establishing traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, on-site dumping and safety procedures. • Separation of the disaster debris collected into various piles for processing or transportation to the final disposal site or recycling center. • Providing all equipment necessary to prepare the site, stockpile collected debris, load and transport debris to the final disposal site, and any other eqUipment that is necessary to perform the agreement. Site Layout The actual layout of the TDMSITDRS site shall be within the purview of the independent contractor to determine, keeping in mind the various considerations detailed above. The contractor shall deSignate specific areas of the TDMSITDRS location for each of the various types of debris that may be encountered and collected by the collection crews. Areas for vegetative, C&O and household hazardous wastes shall be set aside in accordance with applicable state and local health and safety requirements. Volume Reduction Methods In the event that a large volume of disaster-generated debris must be reduced prior to final disposal, the city will consider various methods for debris reduction available to the City. The primary method used is grinding and chipping of vegetative debris. Chipping and Grinding Specifications • The average size of wood chips produced will not exceed four (4) inches in length and one-half-inch in diameter. • Chips or mulch will be stored in piles no higher than 15 feet and located so as not to hinder ingress or egress for hauling operations. • Contaminants are all materials other than wood products and will be held to 10% or less for the mulch to be acceptable. • Plastics must be eliminated completely. To help eliminate contaminants, root rake loaders will be used to feed materials to the chipper or grinder. Bucket loaders tend to scoop up earth, causing excessive wear to the grinder or chipper. 20 Hand laborers will remove contaminants prior to feeding the grinders. Shake screens will be used when processing stumps with root balls or when large amounts of soil are present in the woody debris. • All consideration will be given to limit chipping and grinding operations to daytime hours to avoid noise issues and ensure compliance with all city and county codes. Safety Considerations and Hazards In operating a wood chipper or tub grinder, certain hazards must be recognized, among them, workers making contact with or being pulled into the chipper or grinder; hearing loss; face, eye, head or hand injuries. The following safety practices shall be observed: • Never reach into a chipper or grinder while it is in operation • Always follow the manufacturers' guidelines and safety instructions • Use earplugs, safety glasses, hard hats and gloves • Workers should be trained on the safe operation of chipper machines • Protect self from contacting operating chipper or grinder components by guarding the in-feed and discharge ports, and prevent the opening of the access covers or doors until the drum or disc completely stops. • Prevent detached trailer chippers from rolling or sliding on slopes by chocking the trailers wheels. • Maintain a safe distance between chipper operations and other work or workers. • When servicing and/or maintaining chipper equipment, use a lockout system to ensure that the equipment is de-energized. Site Closure In closing a site previously used as a TDMS or TDRS location, the following steps need to be completed prior to returning these sites for other public uses. • Remove all debris from the site • Conduct an environmental audit or assessment • Develop a restoration plan to be implemented by contractor • Submit the plan for review and approval by the appropriate environmental agency • Execute the plan For more specific requirements relating to the establishment, operation and closure of staging areas for hurricane generated debris, see the guidance supplied by the Florida Department of Environmental Protection in Appendix D. Final Disposal The City of North Miami Beach shall utilize approved sites identified by Miami-Dade County. If the need for additional capacity is required, the city will utilize private, approved landfill sites that are available after considering the total overall disposal costs. 21 Documentation of Debris Removal Activities The city will coordinate the documentation of work activities. Should the need to utilize a monitoring contractor arise, one of the consultants contracted to perform civil engineering services will be utilized. The city will adopt and implement the usage of standardized load tickets to be used when disposing of debris at county-owned or operated disposal sites. Language on the load ticket should include: prime contractor's name; subcontractor's name; date; truck number; driver's name; certified capacity; debris pickup location; debris type; departure time; load site monitor's name; debris/disposal site location; arrival time; percentage (%) full/weight; debris/disposal site monitor's name; and contractor's site monitor's name. If non-county final disposal sites are used for final debris disposal, the city will coordinate with its debris monitoring contractor to standardize load tickets to provide the same or similar information as depicted on the county load ticket. A sample of a load ticket used in the Hurricane Wilma debris removal operations in 2005 in the city is provided in Appendix E. Debris Monitoring Logs A sample debris monitor form used during debris removal operations following Hurricane Wilma in 2005 is included in Appendix F to illustrate the monitoring form that was used by the city's debris monitoring staff. The monitoring form will include the following: load ticket number; truck driver's name; truck number; location of the collection site; debris type; time; monitor's name; prime contractor's name; work zone number; date of the monitoring log; truck mileage. Truck Certification List A sample of the truck certification form utilized by the city's debris monitoring staff to certify the equipment used by the contractors and subcontractors in the debris removal operations after Hurricane Wilma in 2005 is provided in Appendix G. The information captured on the truck certification form should include the following: assigned truck number; prime contractor's name; subcontractor's name, if applicable; license plate number; driver's name; date of certification; time of certification; certification location; name of monitor measuring the truck's bed; name of monitor calculating the capacity of the truck; primary box measurements including the length, width and height; additions or deductions from the primary box dimensions including length, width and height; diagrams of the box and any additions or deductions; name of applicant's representative; name of contractor's representative; total certified cubic feet; total certified cubic yards. 22 Section 8 Health and Safety Procedures The independent contractors shall make all reasonable efforts to ensure the health and safety of subcontractors, residents, city staff and its own employees in the conduct of its debris removal operations, demolition of damaged structures and facilities, debris management sites and other recovery efforts in the aftermath. Among the general areas of safety concern are the following issues and situations: Health Issues • Frequent work breaks are to be scheduled, especially when manually lifting heavy, water-laden objects, to avoid overexertion, especially in high temperature/high humidity situations. • Drink plenty of fluids, use sunscreen and wear light-colored, loose-fitting clothing • Have a first-aid kit readily available. Clothing and Personal Protection Equipment • In flooded areas, wear waterproof boots with steel toes and insoles, gloves, long pants and safety glasses, as well a hardhat if there is any danger from falling debris. • Wear a National Institute of Occupational Safety and Health Administration (NIOSH) approved dust respirator if working with moldy building materials or vegetative matter, or if there is dust produced in the debris removal operations. • When handling chemicals, follow all safety precautions and wear eye, hand and face protection as appropriate. Electrical Hazards • Personnel must be instructed not to touch downed power lines or any object or water that is in contact with downed lines. • Downed power lines are to be treated as energized until it is verified that the line or lines have been de-energized. • Beware of the location of overhead or underground power lines when removing debris to avoid accidental contact. • If damage to an electrical system in a building is suspected, turn off the electrical system in the building and follow lockout/tag-out procedures before beginning work in the building or the adjacent areas. • When using a generator, be sure that the main circuit breaker is off and locked out prior to starting the generator. • Be aware that de-energized power lines may become energized by a secondary power source such as a portable back-up generator. • Any electrical equipment, including extension cords, used in wet environments must be marked as appropriate for use in wet locations and must be undamaged. • All cord-connected, electrically operated tools and equipment must be grounded or double-insulated. • Ground-fault circuit interrupters (GFCI) must be used in all wet locations. 23 Fire Protection • Immediately evacuate any building that has a gas leak until the leak is controlled and the area is ventilated. • Be sure that an adequate number of fire extinguishers are available. • Be sure that all fire exits are clear of debris and sandbags. General Precautions • Use a wooden stick or pole to probe flooded areas for pits, holes and protruding objects before entering the flooded area. • Conduct a preliminary worksite inspection to verify stability before entering a flooded or formerly flooded building or before operating vehicles over roadways or surfaces. • Washouts, trenches, excavations and gullies must be supported or their stability verified prior to worker entry. • Report any obvious hazards to the appropriate authorities. • Use extreme caution when handling containers holding unknown sUbstances or known toxic substances. 24 Section 9 Environmental Requirements While operating a TOMS/TORS location, one of the critical issues to continually monitor is the environmental impact of the operation on the site of the operation and the surrounding neighborhood. The city does not consider incineration, so its monitoring will be contained to soil and, more so, groundwater testing. Soil Testing After the debris stockpiles are removed from the TDMSITDRS location, soils should be tested for the presence of volatile hydrocarbon contamination. Groundwater Testing Runoff from debris stockpiled within storage areas can potentially contaminate the aquifer. Groundwater will be tested to determine the probable effects of rainfall leaching through the stockpile areas and be compared to generally accepted water quality standards. 25 Section 10 Dissemination of Information The Public Information Officer will be responsible for coordination with other public information agencies to keep the public informed on all debris removal activities and schedules. Pre-scripted Information The public notices to be distributed should emphasize actions that the public can perform to expedite the cleanup process including the following information. • Separate flammable and nonflammable debris. • Place debris at the curbside or in the service alley, if sanitation services are routinely provided in the alley. If the service alley is not accessible due to debris or flooding, debris should be placed in separate piles on the curb for collection. • Keep debris piles away from fire hydrants and valves. • Separate the debris piles by type of debris, vegetative, construction and demolition debris, mixed debris. • Report illegal dumping activities and illegal pile locations. • Separate out recyclable materials. • Debris pickup schedules and location/hours of resident drop-off locations. • Contact information for questions from the public. Distribution Plan Public notifications should include information bulletins, hotline responses, public service announcements for radio and television, handbills, door hangers and newspaper notices. City residents may obtain storm and recovery information from the city's AM radio station, the city's TV station, through announcements viewed on local television stations, or via the city's web site, www.citynmb.com. Additionally, alternative means of information, such as public announcements over loudspeakers on police and fire-rescue vehicles, reverse 911 calls, etc. may be planned in the event that power outages occur in the city due to damage caused by the disaster. 26 Section 11 Private Property Debris Removal In the aftermath of a significant disaster event, the city's Code Compliance Division shall determine whether debris on private property constitutes a threat to the public health and/or safety. Pursuant to section 9-3 of the city's Code of Ordinances (see Appendix H), the Public Works division (or the city's debris-removal contractor) shall have the authority to remove said debris. The city shall obtain hold-harmless agreements (see Appendix I) that have been signed by the owner and by the renter, if any, prior to entering private property. 27 Section 12 Contracting/Procurement The City of North Miami Beach has secured primary, secondary, tertiary and alternate independent contractors for the provision of emergency response and recovery services. The city's procurement procedures are explicated in Appendix J, Purchasing Policies and Procedures Manual. 28 Section 13 Pre-qualified Contractors Crowder-Gulf (primary) AshBritt, Inc. (secondary) Grubbs Emergency Services (tertiary) ORe (alternate) Omni Pinnacle (alternate) 29 /:.lC The City of North Miami Beach ~~~~i Disaster Debris Removal & Disposal Services "";"c..>'-' RFP #. 2015-08 • • Tab 1: Required Forms 5.31\ PROPOSALSIGNATUREPAQE FOR CORPOJU,TfON Thf!' off.&eH, 011he COfPCra1'O!l ~Ul ills follow$; ADDRESS Vice-President ______________________ _ Secretary PI"I r.. O~S,,! Treasurer PIl,' "I tN.>S.Il1 Regi$Weu A(lem ~R;,,~'iJl~:~I.~!:~~::l~:::::.;;'~:~~.:. (II' ~'1;:r' ~e",e r!iI"':,!:;.~et< f i 3<' 3f1 j Tile ful; name~'~~11 resldenQl!f> of st~;'brQke!$ per~on$. C" firms. interestlltl if' thl! f!lrE!£c!;ling P.'Op~~. ~~. princip;,I~. (Ire ~l'o'I)lIQWS ' Ro,,<!ldM"Bs'o,nJr-S" -CEO 1OCd2SW{i91hP.ace Fl LMefdale.f'l33332 I -, : ROfl"'lt~ Be'ge'?" J'~~rlden~~!~~~ Pla~!.:..:'6vd!,:~!~;.:~33332 Post ~ Add<eS5" PROPOSER ,00' 2 vJ P9th P,ace Fl L,i'.JOfln:lal!? ;;L J.;;;.1~2 Bl~r!¥-lroo Eme'9Bf'·t:y Se'V~s me ~d:-±"""",,,....,.,=-~~·j-----.~-~ (COR ., ll!. t'lAMEl h.,,_ ! '., • i ..... f1~:~IIVH1"4~·i#:~~-,f.::'H-;1 t:onl PRESI~'T S Si&"NAIIJ~ ANDE·t.,iAil AODR!;6S RC\.r,s,lrJ ~-;:l'&rg""(ll'; J, is thiS cor' fation. Inc. O'P~,illed in if~ State or Flcti;Ja'1 . \ J.."'--I /' ' ATTEST . ,:' ~-I, .~.:.;,,, ~ y-';Sfff~tMY'U ..... . # YES :«1Il~: NO I 1 66 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 16 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.3A PROPOSAL SIGNATURE PAGE FOR CORPORATION The officers of the Corporation are as follows: NAME ADDRESS President Ronald M. Bergeron, Jr. 19612 SW 69th Place, Ft. Lauderdale, FL 33332 Vice-President _____________________ _ Secretary Phil N. DeSai Treasurer Phil N. DeSai 19612 SW 69th Place, Ft. Lauderdale, FL 33332 19612 SW 69th Place, Ft. Lauderdale, FL 33332 Registered Agent C rporation Service ompany -1201 Hays Street, Tallahassee, FL 32301 1 The full name ~nd residences of st Ckbrokers, persons, or firms interested in the foregoing Proposal, as principals, are as follows: I I lace, Ft. Lauderdale, FL 33332 h Place, Ft. Lauderdale, FL 33332 PROPOSER: YES i~x NO [1 1 If no, give address of principal place of business: 1-____________ _ 66 .<~--. The City of North Miami Beach :,~~:l Disaster Debris Removal & Disposal Services 'r,.,;... RFP #. 2015-08 • • Tab 1: Required Forms 5.4 DRUG.fREE WORKPLACE PROGRAM IDENTICAL TIE aIDS· P'eferetloo slllf! 00 Q>tvel) toO b')S"16SseS \\'111'1 (!fu9·iref: wO!'l\Il1300 proglams. V\lNinev-er two 01 more bids whie.'l ~ro ctjua! wilh rlffipcc'l kG pliro. qU1i1dy. a"ld lili!'WC8 ale Il!!C9i~ by the StalE' 0' by any pol,lical subcirV$-on for ItIe prucu!'emer1 o' com<nO!Iitiss or 'rontractual servit:es, B bid receilfed ft'om a b.Jliiness that certifies Ihll~ H NlS ;molemenled a arug-f~ 'NCo'lIplaoe program shall be Sf.en preference in lhe sward p'ocess f'stat::(I:S~ llrocOOWfl" for protessing lie bids. will be fOlfov.'EId of ;!\(tnE! Of 1t:\e !ie<! vendors Mve 0 Orvll·lree w(XkpI800 ll't>\lr8t')\. m ordl:t 10 r.a...e a dr~·troo w()!'II~1aro plOg'i§i'n, a IMi'nGSS shall . 1. NAME CO~~N~ -.'2·-~, . -"oC'· .-' ~"1-"" 58 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 17 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.4 DRUG-FREE WORKPLACE PROGRAM IDENTICAL TIE BIDS -Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dang rs of drug abuse in the workplace, the business's policy of maintaining drug-free workplace, any availab drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be impose upon employees for drug abuse violations. 3. Give each e loyee engaged i providing the commodities or contractual services that are under bid a copy of the state specified in subs tion (1). 4. In the ement specified subsection (1), notify the employee that, as a condition of working on the comm .. s or contractua ervices that are under bid, the employee will abide by the terms of the statement and I otify the employer any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or f any controlled bstance law of the United States or any state, for a violation occurring in the pi no later than fi e (5) days afte such conviction. 5. a sanction on, 0 require the atisfactory participation in a drug abuse assistance or rehabilitation if such is avail b in the empl ee's community, by any employee who is so convicted. 6. good fait ffort to conti e to maintain a drug-free workplace through implementation of this tement, I certify that this firm complies fully with the above requirements. 68 ~ • . The City of North Miami Beach (C1.i[~r' Disaster Debris Removal & Disposal Services ~<,,,,,. RFP #. 2015-08 • II Tab 1; Required Forms 5.5 SOL.ICITATION, GIVING, ANO ACCEPTANCE. OF G.FTS POtiCY F!¢rrda Statute 11~ 3t~ prooibl15 the s.olici~aliQn or 3<;eeplance of Gifts. 'No Public offil;ar, emplQYee ct an a[llmoy, or c~n",dal& for noo:inaJ,<m Qr efoeclt()n &~:': solie/! Dr accept 3flyUIU'l1'l of value to the recipiellt. f~lutlin9 a gifl, 110811 !sward. "romise of Mwe emplOyment, fa~c-r or Sel1llce. O!'l$e::j L>PD~ any ull(feni!SlIdfr'lg t'let ihe vole, offl~ial aetlC>~. O~ judgment of Me publ<e Offil;ar, emplo~e or ca.;dldale wDul~ be inll~nced lMreb)< ..... 7f1e term 'p\>'oile Ori!;;S( rock.>'!e$ any person ft<eded or appoin.1ed 10 Mid offiCII in an~' Ilgen~~. inCluding any person serving 011 an advJsO/)' bcdf' TI-.{! Cit)' of North Miami a~"1 PC!.¢y prohibits all publiC ufflcef1.. Eifeded or appoin1ed. all emplG)'aes, and lhei. fam,(.es 1rem accepting ~ny gifts D1any YB/oJe eitne-dlreelly Dr /!ldireoctiy. from any rontraclor. vendor: consultant or businESl; wi/It whCoJ' It:e City dDe!l bl,J(ilineu Only ad'M!rtising office St3!<OMty or 5Upp!i!!$ of SJll!lIi valufl am eXEm'ptfmm 1I'1is. policy -e.g'. calendars, note Pllas, J)!ifl[;ili;. The Sia~1!! ol' Floria~ oe'mihOl1 of -.girts' incl"'d~ t".e follO'Nl"g Real property or its use. ianglble-on.'1lsng ible peo:soMl. r:-'Ope~'. or Its U\Ie. A prefe~nlial rate ,of 11l~ 1lr. a debt. lean good~, (V $cmces Forg.ve'lel!$ of IndDb:adne~. Tran$pOf1a1ion, lodglr.g. 01 t;iarking, Merpbm;ship dues, .i Eni'fance fees, ,admISSIOO/lilts (lr 1lckels [CHlve'll:! (lerlOlmi!lncE!s. c)"faciliti\l!ii .. I ' f'jants. flowers. or flora: a~rBngem!!'1lJg .. ) SeflliCBs p,Qllided Ily PBnlOllS p~Ollnl t(} a P<'or4!ltSl;)nal license Dr certifICate. Other pS>:!IonallilEtfllices rOt 'I/t'·ich a fPoe is .¥rrliillill charged by 1~~ person providingl111i! servICeS, Any otheJ iPl'I,,\;!r service or thing tIs,,;n!! ii!"1 IItt"l)lJta\l7" \<lI,ue mil Illrei\ldy llt-P\Ilc'i19d for In Ihls secllon. To tlll& lisl. !he eny (If N()l1h Mlmmi !%ach ha.s added foot! mes'!! ~verlliges and i!~lI ;.: '! .• i . . I .. Any ~?~abr, vendor CQns~;a,';t or b,/Sine-sli'," fou,.,,::! 10 have :;:livE!n a !In'I to a p;)bhc offiCer or empllJ~'ee, 01 hl$;IW !ami;Y~""'rli ~ lIubjed 10 dism~il.l or l'eIJOCIltiof) pr eontJaci. ../ kJ the ~1l'S~!1 ~uthorizerl t~ ',gn \ne sl11ttment{9 certif)"\':~t Iiy.~/ f: l'1Yl w.;; comply fully with mil' poliCy. 1. /. , , . ~IG~lliR~' ~~ .dOq~.~d ~,~~~~;~~ ~AM~ ! ,. \,. - Cwn,,' . PreS,deN 69 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 18 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.5 SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. -"No Public officer, employee of an agency, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the publiC officer, employee, or candidate would be influenced thereby."" ... The term 'public officer' includes any person elected or appointed to hold office in any agency, including any person serving on an advisory body.' The City of North Miami Beach policy prohibits a/l public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City does business. Only advertising office stationery or supplies of small value are exempt from this policy -e.g. calendars, note pads, pencils. The State of Florida definition of "gifts" includes the following: Real property or its use, Tangible or intangible personal property, or its use, A preferential rate of terms on a debt, loan, goods, or services, Forgiveness of indebtednes , Trans ation, lodging, or arking, Me rship dues, E nce fees, admission ees, or tickets to events, performances, or facilities, P nts, flowers or floral a angements ant to a professional license or certificate. Other personal services for which a s firm will comply fully with this policy. rgeron, Jr. il PRINTED NAME bwner I President 'i TITLE ~.-=-. / I .-=~-. ,c:..~ -~d~~~-~-""//Failure to sign thif page shall render your bid non-responsive. 69 /~c~·': The City of North Miami Beach i_~l Disaster Debris Removal & Disposal Services \0 •• _.-' RFP #. 2015-08 • • Tab 1: Required Forms City of North Miami Beach. FL RFP No. 2015-08 Disaster Debrts Removal and Disposal Selllices 5.6 SOURCE OF INFORMATION How did you find out about this solicitation? Check all that applies. 1. www.Citynmb.com 2. www.demandstar.com 3. Daily Business Review 4. The Miami Herald 5. Referrallword-of-mouth 6. Search Enginellnternet search 7. E-mail, newsgroup, online chat 8. Banner or Unk on another website 9. Flyer, newsletter, direct mail other £XJ c::J c::J c::J C::::J Specify Source: _______ _ [=:J Specify Source: _______ _ C::::JSpecify Source: _______ _ CXJ Specify Source: Orlando Hurricane Conference Please note: This survey form is used for internal Procurement purposes only. 70 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 19 ./0 The City of North Miami Beach ('~1; Disaster Debris Removal & Disposal Services ";.;,:c·,, RFP #. 2015-08 • • Tab 1: Required Forms c~)'<lrN"'lh Mrum 6<:.tt. rl (' i .,"',~ / l 5,1 ,NDEMNJFICA TJON c4'Ut~~ / 1/ The.tonlrDC10r .shall rltdornniry/ttBlsr;t! and hold harmless thE!' City Cour:;!I. the Ciy [}f N[}ni1 MiamI Beach <I"~' t.';c,. agents and ~mploy. {"'Om and against all claims damages losses and expenses (induding attil.eY·/j fees) arising out of qr r~lting ftorp the t;onlrl!C1on. jleriormlln~ oll~l'I worK. pfo<Ji(leo th:;!! any ,Jc clolliin. d8ma~e !Q~o~.j(Piln$e. (1.) :S .. 'littncl.ltable to b'::J\1"j' in,lIt)'. slckn~$. dliWMe or at/iiIi'>. gf 10 I~j"'rf 10 4>r GalOOjl& (1''' dO$Jt"'~lon of il'~l'Iy Inc::ucMg lr.t-100:; o· use ~ulttng lne:ro f~~ ~r.tJ (2) IS ~UtiOO'h whole Or ,n part bV any I::react.l Dr default by QJlnlracl~r or flaghgent ac~ or omiSSIon c' the onD-aqtor. Bny Subcontrecl9r. anyO'1E! tii. rE!C~I)' or indir¢:t'y employed by lin\! (If them or lIn~t;<'1e for Dlte,'fl~$ 1I1\'\" m Iherr' may IJ.e h$ble. rog('lrdle901 OI,)vr.etl1e-or nO! It 1$ CIIIUSed In PIII'I by II party rderrlf.ed riflr&lll'leJer ,', l '. 'il '., .,. . f"".>,- C!)·'27.'20t5 H"r9\1o{~.1 tnll!ll!M.·~.)·,&rVr(;I-"!.~.~"~:' -', U ~'PrOPO\!ler'$ !ol8me--., ....... " !i.";~-j\~I'IM.ure' • ~-"-' ~---_ .. , OMc .~. '~, ! ' .. " STI\1t OFnOR1DA COU~TV OP~~. nr~:tWid 1 \,--., ,)j .. s;'r~N WAND SUBSCRIBJ:D btrlorli Iml. the under lii9~ed authority. ;;,' , ... ;.-I R~~S;rgero!l Jr whQ, IIft"r ftrs.l bei"9 t/oWQre by me. IIffi)(ea "i~lher lnam" or mdNtduallilgningJ sr-gnallJre rn the ,paoo mov4ed ab(M! OIl ~hr5 ~day Of_M_B,.;Y __ -:r-_ 71 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. --- Page /10 City of North Miami Beach, FL /l 5.7 ~~MNIFICATION CL () RFP No. 2015-08 Disaster Debris Removal and Disposal Services 05/27/2015 Date D before me, the under signed authority, 71 """ --r"AR PUBLIC April Teddlie APRIL'TEDDUe MY COMMISSION f FF 204157 EXPIRES: February 26, 20~9 Bonded ThlU Not8IY Public Underwril8fS /:--:-, The City of North Miami Beach ',f~) Disaster Debris Removal & Disposal Services "",:,,, .. , RFP #. 2015-08 • • Tab 1: Required Forms --- U. SWORN ST.ATfM~NTPIJR$U,At.IT TO SECTION 287.133 (3I(a), FLORIDA STATUTES, ON PUBL.IC ENTtTy C~'MES THIS FORM MUST BE SIGNED AND SV.rDRN TO IN THE PRESENce; OF A NOTARY PUBLIC OR OTHER OFFICAt &lltma!ru? f9 aQMltllSTER QA TI-fG T~is !1wom statement i1> submitled to the CITY OF NORTHMJAMI BEA(;H. FLORIDA (pnnr name of entity .submilting .sworn slatement, wi';oSI! bUSiness addres$ -$ 1 fl61? Sw fiYlh PI,1t.e fI L",,:1w:1;l *" 10 .. ".133;; ano (~ eppL-cable) ~s Federal Employer Idef'llficab:m Number (FEI N) is. lit· 1 .. 7.:t fit'!; (if I/if.-~:'llty I~s I'l(J FFIN. ,ffdJJde Ihe SC)r.J(J1 S!!I;I1fJ(y Number Qf lhe ,oo,>II'o"sl signing this s .... om ~iilltJmvrl1· '_"_"" " __ " ___ ) :1 I u'lder5land thal a 'public entity cnme" as definedn Paragrapt! 287.133 (1)(9), Florida S!aM!ts. means a .. iC!al'r;m of ~my slate or federal lew by II person with respect to Bfld direclly related to lhe 1rllnS,jiclio~ of b\lSII1e$$ with ~'1y p\Jblic en;'ly or with an ;II!lenC)' or pc-jijical 5oubCfI\fl50:Qn of a~ olher sfate or of the Umlad Statli$ Il'IcluCfmp b'll1 n01 f,mll'llCf 10, any brd tY -ron1raei for gOOdS or ser ... ice$ to be prOliided Ie an)' public enl1y Dr an BltBncy IY pol41cal subd;vislOf1 of any other slale (;; (:If 1M Unded $1111/;'$ and involving antitrust. fralJd, theft, ilribery, co!Jusio'l. rar;kciee-ring, conspiracy. or material I'1iI$rep~8ef'\1~,ons. 3 I u~derstBr:d 1M! . co."V'C1ed' 0<' ·coo .. i:;ton-as defined lr' Pa"ag ra~1) 287.133 (1) Ibi, fn:maa Sla1u1t's means a finding of gu'.l or a cc~,lIicllOr1 of iii Dublic e'lH~' crime. 'M1h or without an .adjudication of gu iL 111 lin)' f.eilfmt' or stille tr,al c::;\;n of record relluiql to ch8r!le~ brou~"1 I!)Y lndictm",,,t or r"formB~io'1 after Jul)' 1 ~9!!9. as <II I'f)$ull ttl a jUry W'(ilcl, 1'IO!11Ury lrllli Of el'llry of i!l pitta of 911.n.,. Of non conlendere. t. A predecessor or a;UC:C8SSLf: of a parson conVlC1Eti1 (If a ;1ubliC on~ify erime. Cor 2 All -enlity unO'-er the control o~ 8Fl'y n.atl,lTal person who is actj~e in the mo;nagemen! of thE! E!nlt1y aM who has been conll!ct6CI of 3 Pttl>llC e"'·1y C';me Tne lerm • affdiale· I'1cJudes those i;lff,.cer.; d'fectorll sxecutlveS, per<:ners s~BrE:holtleT5. emll'01'8!fS. ri1l!1rr>bl!fl;, a"ld agents whQ ure c:tr ... e lil the maf'agemerol of a" Bffiliale. ThE! ownen;h·p by one perl>On 001 &harl1S conslitulrns Ci e;,n1roIhfl9 Jnlerest in another Iler&on. or a poohnll of f!<;tliplllP.n,l or imxlme amon\) persom. when not for fa'T ma!l<.i.ll >Ri'ul't I,mder an a"ili's ~tl\1l" IiIG'ee:'l'\6nt sl".all be 3 prim~ fac'e cne thaI Q/lIe person controls anotr..er pef&M. A purtlon whO knCfflrngly (l-l'1ters lnto .a 101"'1 veffi.ure w~" ;\\ pers(l!1 who ha~ been amllided cf. a public. entity crime in Florn:la dUring Ihe preceding 36 monll'l& S/'l411 ~ QOns-ldefed 1m affiliate: 5. I underst.and thal a 'pt!trtlon' ali tlehned ,Ii paragraph 2&7.133(1) (el, FIOtlda Slatl.l~es. means allY natural perri.IID or entity organized unciI!:' ItMiI laws of any sla1e or o~ tile UnileC/ StateS With f4)gal pOW&!' tc e ... ter i"ltQ a bindingCOOlract and which bids or sppf...es. 10 bid on cllnlractG fCFlbe prOYilSion or goods (tf sltlVlceS let b')I a O\J~lic enltty. O-~ ..... i'l~h Q1fle1Wi$e I'an$li!IC1l,1 or @pplie~ til 'r~Tlr\i.!lat bUliines.s with a pub:,c enlily. ihe term 'person' iroCfudes those affIC(l-fl!.. dlree10rs e~ecr."hve$, anti pl!1nen> Sharenolders emp'U~ees, members, a.nd aBenlS ..... 1'0 are achw m mOlr..a\l'4lme-nt ot an entIty. 72 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Pagel11 /.~. The City of North Miami Beach ilfoif~~' Disaster Debris Removal & Disposal Services ".'-. .... RFP #. 2015-08 • • Tab 1: Required Forms &. Ba-seod 0"< infoomatloo and belief the slBlemelll. whioh I ha.ve marked bew is true in mls!iQn!l.lo 1'1/;) emity sJbmi<:ting Ihls 5worn ,'l1tem.;!n! (In(1il;p\1;f wI! ich $ll<l1lilmanl PPP"~.1 Xli(" N&,1r.tlr Ihf: entlly s>Jbrnrtling thl~ $wO!Ii statement. nor any 01 it& alflooni. !lIrectol1i i!xeculi\leli, partns:"&. shareholders, empiolll!l!s. members. or agents wtm are actille in Ir.e mal".agement of 1he em<1y, nor any affiliate of the en~i\~' hils bet¥! charged w,1r. and ~onvil;l!KI of a pvblic !i!'11,ly ~rj"7o!i! $i!bsf\\qllentloJu';y 1, 1989 - r, the enid)' $ubmil1nQ thiS 15worn 15fstsment. or DI'le or more of i~s {)~icers. d 'r!!cl.ors exaculi ... es pll'1r:al1i, shareholders, e.mployees members. or 119ents who are acti>le in !he ,!'"'lInage'llent of 'he entity. or olin afu'ate ¢ _he enMy has been charged with pnd conYlcleo ()f Ii pub~c entIty come subs6{;Lle",t tD July 1, 1989. , ,. The -art'!!:), i;ubmlfli"Q this ... ..,;;/ s.tstement. or (Jne or mori! of its officem dir~ctQrr., elt:ec~ti\le5 par1n~rs. $h./JrEll10;Qef$, ell.lt)~~ members or agenfs who are ~'ve m the ffi3n~emf!'/'J1 of tMe =nt' t;y an affiliate 0' ""e-eI'lllljl has tlI'Je-~ eh&i.ged with il~ CO'IYlct&CI 01 a !lilbll<l e .. t~)' enme suuam to July 1 1,N9:HowlIWr, there has been iii sub&squS'!1l praceeding bI!'DI'o/l a Hea>ing , I C6! c'!he S~B1e-a{ifkl!1da O">I!!OOn cl Admini$irsli\le HeBl'lOgs .and ~he ~I'\BI O~r entf!1'I)d by lfIe kearing OffiCe" ~terafl,ned :hat it w~ no: '11 the p"bl'/; mw~t to l)!ace ,he enId,!, $"bm.~tniJ ~;;';;~A;;';:~7;;;:;';;~;;'~ ~:,~~: AltO THA.T THIS FOR:fr;VAL.~O THROOOH~CEMIiER ~1 OF THE CALENDAR YI:AR IN WfoflCH ft )S, 1'11.1:0. I AI.Sq-' ~DERSTAND THAT' AM REQUIRED TO INFORM THE PUBUC ENllTY 'f4R TO ENTERING i1no A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED J EeTION 2U.G1't/FLORJOA STATUTeS FOR CAf.EGOFIV TWO 01' ANY CI-IAt.lGE IN T\otE III RMA.TIOtfCOfolfAINEO IN THIS I"ORY: .,/ : \ ' ';t ,/ :,_, ;(/ -4~. <:~~~-"'~~~~~,~--,-==~ '-" j/;><' ')'1'" I SiJiin.atlN1l .' . -., .. ': i'l' ( .,' Swo~ io ~~ &UbK#ibed batore me Ihis. ~ clay May • 20-2.: pel$~f'la<IY 1<'::own.,b.I§DMIlY /\now., 1" ~-A-:/-7i;.-U!t/r Of{ .------I Na~ry J\J:firTeadll1': ,,-~cluGed !den!ijico:!ion I 1>Iotary Publ-c -Slate n! Ffor;;il t __ ;..,.-~ __ ._~."" . ",' 73 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. p age 112 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.8 SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the CITY OF NORTH MIAMI BEACH, FLORIDA By: For: Ronald M. Bergeron, Jr. -Owner / President (print individual's name and title) Bergeron Emergency Services, Inc. (print name of entity submitting sworn statement) whose business address is: 19612 SW 69th Place, Ft. Lauderdale, FL 33332 and (if applicable) its Federal Employer Identification Number (FEIN) is: 65-1274968 (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: __ -__ ). 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1 )(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or pOlitical subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. 72 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 6. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). ~x Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. o The entity submitting this s or statement, or one or more of its officers, directors, executives, partners, shareholders, e 10 es, members, or agents who are active in the management of the entitl, or an affiliate of e tity has been charged with and convicted of a public entity crime su~equent to July 1, 1 89. owever, there has been a subsequent proceeding before a Hearing Icer of the State of lor' a, Division of Administrative Hearings and the final Order entered by e Hearing Officer ter ined that it was not in the public interest to place the entity submitting is sworn stateme on e convicted vendor list (attach a copy of the final order). RSTAND THAT HE UBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR UBLIC ENTITY I E IFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY HAT THIS FOR I VALID THROUGH ECEMBER 31 OF THE CALENDAR YEAR IN WHICH S FILED. I ALS DERSTAND THA I AM REQUIRED TO INFORM THE PUBLIC ENTITY R TO ENTERIN TO A CONTRACT EXCESS OF THE THRESHOLD AMOUNT PROVIDED ECTION 287.01 FLORIDA STATUT S FOR CATEGORY TWO OF ANY CHANGE IN THE RMATION CON J\INED IN THIS FOR . 7---day May , 20~ ~~~ ".-.:.=-,.----:-~.,,__----___,I--__ --Na~ry A~lie __________ Notary Public -State of Florida 73 APRIL TEOOUE MY COMMISSION, FF 204157 EXPIRES: February 28 2019 • Bonded Thru Nola/), PUblic Undll\l'rllel1 ,,-.C. The City of North Miami Beach i~~·~; Disaster Debris Removal & Disposal Services " •• ,., C·," RFP #. 2015-08 • • Tab 1: Required Forms S.9 ANTI-KICKBACK A.FFIDAVIT s fATE OF fl ORIDA. /printed Name) 14 ~ -- " 1 , / :' ~f... .. \./ Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 113 /;::" The City of North Miami Beach ;t~r Disaster Debris Removal & Disposal Services """ ) ... • • Tab 1: Required Forms ',.,;, RFP #, 2015-08 -~ --- 5,10 NON-COLlUSIVE AFFIDAVlT STATF OF flORIDA CQU!I;TY OF [;r""'L~" ' ss } e) ,H~lshe IS the iJ",,"·{·! PrO,';;.,lu:',1 ,(Owner. Pe1ner, Offiee~. Represe'1talive or Agent) of 13m"""),, f']1:rrqm'H' ~I:"~'r; I,,,:the PropQger lhat har; 5J,Jt!mit1ed the-!I11echeo Proposal: b) Httf$~'11 is lui,), Informed respe<:ting the preparat!lln and contents .of the attached Proposal ard at, all peni 'lel'f circumsIMC(a$ r~pectin9 such Proptrnli d) Ne1her the said Proposer nc"r any of H$ effie!!.':\!. pa'tne"$. tlwnl;!r$ ~Qents" repres,eN~ti.;efo fi!I'l'tpiol"eas or pi'lrties ,n imerast ine.~dl!'9 ll'lle afflal'lt M ... e "' g~,y wa~ colluoed consplrea, OOllfllve<,l (¥ !ilgreed. (j'lbClIy or Inl1l1~ly. 'h>h an), Dl~ PropoMlr 1,'1'1'1. or OOr$on 10 Submit a Collu$ve c:r sham PrcpDSal1l'l conneeMn w,~h the Wor,lrfofwh!C1) the aHaJ:hed Proposal MS been :so.;bm,tted Dr 10 c.efre"n from proposing in connectl¢! vIlhs;./I::h werll: or have in any manner, d irectlv or ll1d:rect1y. $Ought bY,flfJ,rson qO Ii~ 1~ pricf Qr ilnc,' e-s In 1he 3tt3chetl PrQJ)O$.Ilt cr Ql3ny O1r.er PrQIXl${H, (If 10 f·~ any 0'/erileaa prO!lt, or ~~t eJcment$ or tM ProJ)osal p11ce or the PrOOC$31 pr,W O! any O'Iher P'CP\'S8r, Gf ~[) 1S!!ClJr~ In~ugh any (olllfsron, oonspirar:y, oormilo'ance or unlawful agreement any advantage againsHRecip,.enl'i or any persO'l itlteres1~ in the p/lXIosed 'Nork, I'::' f / Ii: Tt're prlw 01 pllccji q.;ote:Oln the-at1i!!C~ P.rcpoiSa; ~Ie fair al'd proper a'll! are n(1l !a'l1tllo by allY o::o::·IIuo.;Ion oor;!lpilac)' cC,Clnivance C" urlawful i!I1I,eerrent 0'" the pert of tlH! Propo!>er or any other of.ls age nts repre5er.tat .>Ie$, o\!inel'l!! p.!'fI-;llQ'l'eeS or parti~ ,n i~!er~~ inch .. r;lifl'.g thj~ (litis",! \;' " ,: i! f)-, \ It '~y-' ---->.\~,:;------< " (Titlel 7& Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 114 City of North Miami Beach, FL RFP No, 2015-08 Disaster Debris Removal and Disposal Services 5.10 NON-COLLUSIVE AFFIDAVIT STATE OF FLORIDA } } COUNTY OF Broward SS: } _R_o_n_a_ld_M_,_B_e_rg.;..e_r_on_,_J_r_, _____ being first duly sworn, deposes and says that: Witness a) _H~she is the Owner I President , (Owner, Partner, Officer, Representative or Agent) of Bergeron Emergency Services, Incthe Proposer that has submitted the attached Proposal; b) J:I_e/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; c) Such Proposal is genuine and is not collusive or a sham Proposal; d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any ot Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Wor fo which the attached Proposal has been submitted; or to refrain from p oposing in connecti th such work; or have in any manner, directly or indirectly, sought by erson to fix the pric or rices in the attached Proposal or of any other Proposer, or to fix any erhead, profit, or c st e ements of the Proposal price or the Proposal price of any other Pr oser, or to secur th~ ugh any collusion, conspiracy, connivance, or unlawful agreement advantage agains (R cipient), or any person interested in the proposed work; e) The price or price q not tainted by any collusion, co ir, cy, connivance, 0 Proposer or any other of its a n S; representatives, 0 including this affiant. " roposal re fair and proper and are u lawful a reement on the part of the ers, empl yees or parties in interest, u~~~ Witness Owner I President (Title) 75 /~--, The City of North Miami Beach (.f~::?:) Disaster Debris Removal & Disposal Services "."" ",' RFP #. 2015-08 • • Tab 1: Required Forms ACKNQWLEOOMOO STATE Of FLOR:DA } I 58 \ BS=-ORf: ME, the undersigned authority persona.lI~ appeared Rorald,f..l 8eflc",c,n J 10 me well knolll:l and knQWn by me 10 be the parse:'; <J!escr Mireln ~~d wlil'} ItKeeulEid thl!-'O<'cgolrl~ Alfldavd ulla ackMlIVIOCIQOd 10 and before me ,flat ~6n 10 1 8er~r",n, Jr, -EI)(ClCuIM s .. !iltt Alh:lavlt (Or Ino ~urpose lMe:r611'1< e 'C!'s1U!d ; y(;-;;~~ass. my llano ;;Ino offici@ISt}althis .' c.~~~, Oily (I.f.",-~.~._~~. 2:1 1S ;/1, ' ;tfo/iY,C~mf"'is'9;on EXl)lres' / /'" , " /" , J '., r [.,~~,~" .~F \~y ~uJ?l~ State o#1Oi~Ifttt'{t:·':;''-::(..I;; ,- \ "'~, . \"-:,' i~tr~i~f< j' ! 76 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page /15 City of North Miami Beach, FL ACKNOWLEDGMENT STATE OF FLORIDA COUNTY OF Broward } } ss: } RFP No. 2015-08 Disaster Debris Removal and Disposal Services ORE ME, the undersigned authority personally appeared V Bergeron, Jr. to me well known and known by me to be the person herein and who executed the foregoing Affidavit and acknowledged to and before me that . Bergeron, Jr. executed said Affidavit for the purpose therein SS, my hand and official seal this __ 2_7 __ day of __ M_a_y ______ " 20~. APRIL TEOOUE MY COMMISSION tIFF 204157 EXPIRES: February 26,2019 Bonded Thru Notary Public UndelWliters 76 /.. .. The City of North Miami Beach (.im~; Disaster Debris Removal & Disposal Services :',/ RFP #. 2015-08 • • Tab 1: Required Forms CIty of North Miami Beach. Fl RFP No. 2015-08 Disaster Debris Removal and Disposal Servlces 5.11 PROPOSER QUESTIONNAIRE 1. Today's Date: _J_u_ne_2_,_20_15 _____________________ _ 2. Name of Company Submitting Proposal: Bergeron Emergency Services, Inc. 3. How many years has your firm been in business under its present business name?: _9 ____ _ 3. Under what other former name(s) has your firm operated?: Bergeron Emergency Services, Inc. is a wholly-owned subsidiary of Bergeron Land Development, inc. 4. Have any similar agreements held by proposer for a similar project to the proposed project ever been canceled? Circle one: X No Yes If yes, please explain: _____________ _ 5. Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past fIVe (5) years, or been declared to be in default in any contract in the last fIVe (5) years? Circle oneX No Yes If yes, please explain: __________________________ _ 6. Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Circle one: XNo Yes If yes, please explain and give date, court jurisdiction, action taken, and any other explanation deemed necessary: 7. Indicate registration, license numbers or certificate numbers for the businesses or profesSiOns, which are the subject of this RFP. Please attach certificate of competency and/or State registration. __ _ Please refer to Tab 4 Resources and Availability of this proposa/. B. us! the pertinent experience of the key individuals of your firm (continue on Insert sheet if necessary): Brian Thomason -Project Manager; Rudy Trabanino -Operations Manager; and Becky Bolen-Field Contract Administrator. Please refer to Tab 4 of this proposal for their detailed experience. 9. state the name and title of the individual who will have personal management of the work: ___ _ Project Manager -Brian Thomason, Vice President 10. state the name and address of attorney, if any, for the firm: Joseph M. Goldstein Shutts and Bowen 200 East Broward Blvd. Fort Lauderdale, FL 33332 77 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 116 .. <-':': The City of North Miami Beach ('~I~; Disaster Debris Removal & Disposal Services ".c.",~ RFP #. 2015-08 • • Tab 1: Required Forms I City of North Miami BeaCh, FL RFP No. 2015-08 Disaster Debrts Remaval and Disposal Services 11. state the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business and/or individual: Please refer to Tab 9, Financial Responsibility of the Firm. 12. State the names, addresses and the type of business of all firms that are partially or wholly owned by P~~r: _N_o_n_e ______________________________________________________ __ 13. Bank references: SANK NAME ADDRESS (CITY. STATE· ZIP) PHONE NUNBER Wells Fargo 350 Las alas Blvd. Fort Lauderdale, FL 33301 Waymeth stowell (954) 765-3838 14. Attach a Financial statement including Proposer's latest balance sheet and income statement showing the following items: Please see Tab 9: Firms Financial Stability. a) Current Assets (e.g. cash, joint venture accounts, accounts receivable, notes, receiVable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fIXtures, inventory and prepaid expenses) b) Net Fixed Assets c) Other Assets d) Current Uabilities (e.g. accounts payable, notes payable, accrued expenses, prOVision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes) e) Other UablJities (e.g. capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings) 15. state the name of the firm preparing the financial statement and date thereof: Bergeron Land Development, Inc. 16. Is this financial statement for the identical organization named on question #2? Yes X No 17. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. parent-subsidiary). Parent-Subsidiary 18. Surety (bonding) references -Attach a letter specifying maximum bondability from at least one (1) surety reference named below (Refer to Section 2.0, Item 10-10.1) SURElY ADDRESS (CITY. STATE. ZIP) PHONE NUMBER Surety: Zurich American Insurance Company Fidelity and Deposit Company of Maryland Address: 1400 American Lane, Tower 1, 18th Floor Schaumburg, IL 60196 Phone: Randy Turner, Senior Surety Account Executive (727) 209-1803 78 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 117 ;::-' The City of North Miami Beach \Ci.~i Disaster Debris Removal & Disposal Services '.' .. '" RFP #. 2015-08 • • Tab 1: Required Forms I City of North Miami Beach. Fl RFP No. 2015-08 Disasler Debris Removal and Disposal Services 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, ownedlleased status, condition, year, make and model? X Yes No 20. Firm has attached a current Certificate of Liability Insurance? XYes No 21. LltigationlJudgements/SettlementsJDebarmentslSuspensions -Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from biddIng or propOSing on a procurement project by any govemment entity during the las! five (5) years. Please refer to Tab 7 Utigation. 22. Disclosure of Conflict of In! VENDOR SiA L DISCLOSE BELOV • TO THE BEST OF HIS OR HER KNOWLEDGE. ANY CITY OF NORTH MIAMI BEACH OFFICER OR MPLOYEE. OR ANY.,RELATIve OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135. FLORIDA S TES. WHO IS AN ,FFlCER. PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDO ·S BUSINESS OR 1,8 PARENT COMPANY. AtN SUBSIDIARY. OR AFFIUATED COMPAtN. WHETHER SUCH CITY 0;7 OR EMPLOYEE i IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. me . / ( ! Relationship hel BES nor ilS p~fe~ company Bergeron Land Development has an officer, partner, or d' .'. ctj!)r that is also Ith 0 cer or employJe of the City of North Miami Beach Florida. /-WJA~ & TIT!,E, TYE!liEfOR PRINTED f L ..... ~... _'" \ / STATE OF Florida COUNTY OF Broward i ) )SS ) The foregoing instrument was swom to and subscribed before me this ~ day of .;;.J.::;un;,;,;e'---__ ~. 20JA by Ronald M. Bergeron. Jr. who Is personally known to me or produced ___ 7"J''--,?",:::'=_-.-~'#-_ as Identification. ~.2:-::'i.~;L~1 Commission No.: _______ _ Commission Expires: ---=~;;;;~o;,,;;;~~~~5!!!l' AP111I.~ (if Corporalion) 79 MY COMMISSION tFf2D4'~7 EXPlRES: febr\I8IY 26, 2019 IIondt<!ThnI~PuIIIIo\Jlld- Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 118 City of North Miami Beach, Fl RFP No. 2015-08 Disaster Debris Removal and Disposal Services 19. Firm has attached a comprehensive Vehicle and Equipment List applicable to this contract noting type, owned/leased status, condition, year, make and model? X Yes No 20. Firm has attached a current Certificate of Liability Insurance? X Yes No 21. LitigationfJudgements/SettlementslDebarments/Suspensions -Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. Please refer to Tab 7 Litigation. VENDOR SHA L DISCLOSE BELO OFFICER OR MPLOYEE, OR AN FLORIDA S7i. UTES, WHO IS AN THE VEND'S BUSINESS OR I CITY OFF I'I.L OR EMPLOYEE I I STATE OF Florida COUNTY OF Broward , TO THE BEST OF HIS OR HER KNOWLEDGE, ANY CITY OF NORTH MIAMI BEACH ELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135, FICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT. ) )SS ) The foregoing instrument was sworn to and subscribed before me this ~ day of _J_u_ne ____ , 20~ by Ronald M. Bergeron, Jr. who is personally known to me or produced ---_"'----","-:::=--~9"_:"r-+ as identification. Print Name: April Teddlie SEAL (if Corporation) Commission No.: _______ _ Commission Expires: ______ _ ~~;;~~~~~RI~L~~D~u~E~~l\ 79 MY COMMISSION. FF 204157 EXPIRES: FebruatY 26, 2019 BOllded Thru Notary Public Underwriters / ,-The City of North Miami Beach ;~;t' Disaster Debris Removal & Disposal Services "," RFP #. 2015-08 12.0 Scope of Services Debris Removal Plan Resource Management and logistics • • BES utilizes the Nationallnddent Management System (NIMS) wherein we have established systems for describing, inventorying, requesting, and tracking resources. Debris Management and Event Response activities require carefully managed resources (personnel, teams, facilities, equipment and/or supplies) to meet event needs. Utilization of the Radial Form Technology (RaFT) iPad-based database system allows for resource typing, inventorying, organizing and tracking the dispatch, deployment and recovery of resources before, during and after an event. Resource management should be dynamic in nature in orderto support any event and be adaptable to changes. Efficient and effective deployment of resources requires that resource management concepts and principles be used in all phases of Debris Management and Event Response. The resource management process can be separated into two parts: resource management as an element of preparedness and resource management during an event. The preparedness activities (resource typing, credentialing and inventorying) are conducted on a continual basis to help Tab 2: Scope of Services P In 2005, BES accepted debris from 8 separate Florida municipalities. In 2009, BES was I contracted with 4 separate KYTe Districts covering 5 counties and 2 time zones. Brian Thomason, Operations Manager, was the Project Manager on the oversight of 43 separate contract activations and $300M worth of work during the 2004-2005 Florida Hurricane Season ensure that resources are ready to be mobilized when called to an event. Resource management during an event is a finite process, as shown in the below figure, with a distinct beginning and ending specific to the needs of the particular event. Preparedness Activities for Resource Mznqement • Resource 1\IPInc • CredentlaNns Figure 1: Resource Management Cycle Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 119 /;C;' '. The City of North Miami Beach !;~r Disaster Debris Removal & Disposal Services -C",' , RFP ft. 2015-08 Methods of Mobilization/Demobilization • • Prior to commencing debris removal operations and within three days, or as required in the Task Order, BES will submit to the City of North Miami Beach and/or the City of North Miami Beach Debris Disaster Debris Removal response Team Action Officer, or as directed, the Contractor Quality Control and Operations Plans which describe the organizational structure and additional key personnel involved in the cleanup, the technical approach and methodology to be used, site specific operational components, the specific geographical area management, the draft BES Tab 2: Scope of Services -- P Company·owned equipment allows for immediate deployment and mobilization. One of our first-tier/ prime subcontractors, Daniels Tree Service, is from Taylor, SC. Site Specific Health and Safety Plan (SSHSP), Accident Prevention Plan Phased response based (APP), Activity Hazard Analysis (AHAs), a copy of the BES Quality Control on the magnitude of Plan (CQC), and approaches to waste reduction and recycling through event. Beneficial Re-Use, all specific to the Task Order and Area of Operations (AO). The Plan will indicate where operations will begin and which streets/roads will be cleared during the initial period though submission of a 2, 7 and 14 day plan. Operation locations will be decided upon and in conjunction with the City of North Miami Beach Debris Disaster Debris Removal response Team Action Officer. No later than 3 days after the Task Order is issued, or as directed in the Task Order, BES will provide a final Contractor Quality Control and Operations Plans describing all aspects of the debris management mission. The Contractor Quality Control and Operations Plans will be updated by the BES Operations Manager and CQC System Manager as necessary and as required by The Town Debris Planning and Response Team Action Officer and/or City of Deerfield Beach Quality Control. BES' final Contractor Quality Control and Operations Plans will include organizational structure and key personnel involved in the cleanup, updated technical approach and methodology to be used, updated site speCific operational components, updated specific geographical area management, updated SSHSP, updated APP, updated AHAs, updated CQC, and updated approaches to waste reduction and recycling through BenefiCial Re- Use. The plan will also include continually updated submissions of 2, 7 and 14 day plans, all specific to the Task Order and AO as well as work to be performed by subcontractors, a comprehensive list of subcontractors at each tier, and measures to be taken by BES and its subcontractors to control hazards associated with services performed, and materials or equipment utilized. During implementation of services, BES will attend any and all meetings convened by City of Deerfield Beach with respect to the response effort, when directed by City of Deerfield Beach to do so or otherwise necessary to carry out the work. the City may/will issue subsequent Task Orders to mobilize and begin Emergency Road Clearance, Debris Removal from Public Roads, Streets and ROWs and Hauling to Debris Management or Final Disposal Sites, Vegetative Debris Reduction at Debris Management Sites (DMS) including site management, Final Disposal of Reduced Chips, Testing of Ash and Disposal at Landfill, Removal of Freon Containing White Goods, Removal of Non-Freon Containing White Goods, construction of an Inspection Tower(s), construction of a Hazardous Waste Containment Area(s), deployment of Household Hazardous Waste Separation and Removal Crew(s), activation of Debris Separation Crew(s), and activation of Search and Rescue Support Crew(s) and lor HTRW Separation Crew(s) and any other debris removal measures directed by the City of North Miami Beach. Mobilization of Personnel and Equipment The appropriate number of crews required to meet the City of North Miami Beach mobilization requirements, as well as support the maximum allowable time for debris removal and cleanup (5 month/ISO day) will be dispatched upon a Notice to Proceed. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 120 /,:, .... The City of North Miami Beach ;~: Disaster Debris Removal & Disposal Services 0""0 ,I RFP #. 2015-08 • • Tab 2: Scope of Services ~---~--.- If required by City of North Miami Beach as an additional element of the Task Order, during mobilization, BES will supply and transport all necessary supplies, equipment, materials, and personnel for animal carcass collection and management sites, vehicle and/or vessel aggregation sites, and build out the improvements to the sites required for operations. BES will obtain clearance from underground or overhead utilities and from property owners and government entities for each location, including Vegetative and C&D TDSRS. BES and/or its subcontractors will have equipment and vehicles prepared to mobilize upon the first notification to manage animal carcasses or recover vehicles/vessels, should the City of North Miami Beach task BES to do so. BES will respond to events, or threats of an event, by utilizing a phased response approach. Changes in the response and/or activation will be triggered by official government watches/warnings and new updates regarding a potential event, or in anticipation of Task Orders from the City of North Miami Beach. Descriptions of each phase of response as they would relate to our mobilization for the City of North Miami Beach are as follows: Phase One Response Phase One Response is related to an anticipated or foreseeable event, such as an approaching hurricane that is approximately 72 to 96 hours from potential landfall, notification from NOAA's NWS of a Particularly Dangerous Situation (PDS) forecasting dangerously large tornadoes, or an Extremely Dangerous and Life Threatening Situation (EDLTS) predicting catastrophic flooding the City of North Miami Beach where BES has a contractual responsibility to perform. At Phase One, the following occurs: ~ The BES AO (Area of Operations) Operations Manager (OM) will contact the City of North Miami Beach Contract Administrator for to discuss current emergency planning, potential evacuations, special needs, and to confirm emergency phone contacts. ... The Phase One telephone calling tree is activated informing the following of activation or potential activation based on the event scenario: BES Emergency Management Team (EMT), BES Logistics Management Team (LMT), BES Contract Administration and Regulatory Team (CART) and pre-identified tier one subcontractors. ~ Any Phase One mobilization will be dependent upon anticipated event requirements, projected event impact, projected geographical area involved, and projected magnitude. ~o Stock °levels of necessary corporate management and response supplies are verified and/or supplemented. ~ Work permits, immunizations, and mobility agreements by key employees and subcontractors are verified and/or accomplished. ... Equipment inventory and mechanical readiness for deployment is verified. Phase Two Response Phase Two Response is activated upon notification by the City of North Miami Beach, either verbally or in writing, to mobilize and deploy a Pre-Execution Planning Team (PPT). The team will deploy to a location designated by the City of North Miami Beach Debris Management Plan, arriving within 24 hours of notification. The government point of contact (Poq for the team, if not otherwise designated in the Task Order, will be the City of North Miami Beach Debris Planning & Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 121 /':' ',. The City of North Miami Beach ' .. ~:r! Disaster Debris Removal & Disposal Services '7 .• ",,-,,;,' RFP #, 2015-08 • • Tab 2: Scope of Services Response Team Action Officer. At Phase Two, the following occurs: .. BES AO OM (PPT team elements include but are not limited to AO Operations Manager, Operations Planner, Environmental Health and Safety Manager. Additional members of the Pre- Execution Team may include but are not limited to: CQC System Manager, and Administrative Assistants) will report to the City of North Miami Beach Debris Action Officer within 12 hours of notice to proceed, to discuss current emergency planning, plans for conducting initial damage assessment, special needs, and the location of the City of North Miami Beach /BES PPT meeting. .. Corporate Aircraft, as required, both owned or leased by BES, fixed wing and rotary wing, will be made flight ready and assigned to the PPT for dispatch and mobilization to the AD. ... The Phase Two telephone calling tree is activated informing the following of activation or potential activation based on the event scenario: BES EMT, BES LMT, BES CART, and pre- identified tier one subcontractors. .. Work permits, immunizations, and mobility agreements by key employees and subcontractors are verified and copies of cogent records are placed in the EMT deployment packet and securely kept for privacy purposes. .. Local logistics in the AO are identified and contracted, such as lodging, fuel and other supplies. .. Local subcontractors in the AD are officially activated. .. Equipment transportation permits ordered. .. Equipment staging areas in safe zones with close proximity to the event area are confirmed. ... Upon arrival in the AO, the BES PPT will function as part of an interagency debris planning team and will provide technical assistance for the following activities: 1. Estimation of debris volumes, 2. Sectoring disaster area for most efficient debris management, 3. Locating temporary debris storage and reduction sites and disposal sites, 4. Determining personnel and equipment resources (crews) required, 5. Performing environmental health and safety evaluations, and 6. Evaluating requirements to implement an automated debris management system. NOTE: Decision authority remains with the City of North Miami Beach. BES' PPT serves only in an advisory capacity. Phase Three Response Phase Three Response is activated upon receipt of an actual Task Order and notice to proceed (NTP) from the City of North Miami Beach, ordering mobilization, making BES' response fully operational. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 122 / .. The City of North Miami Beach (~; Disaster Debris Removal & Disposal Services -,_co' RFP #. 2015-08 • • Tab 2: Scope of Services At Phase Three the following actions are taken: ~ BES EMT, BES Management Level Mobile Command and Communications Center (MCC), BES Support Level MCCs, BES LMT, BES CART, BES CQC, BES Safety Team (SafeT), BES Automated Debris Management System (ADMS), all pre-identified tier one subcontractors and all other pre- identified assets (such as bulk fuel suppliers, bulk potable water suppliers, temporary field housing, field kitchens, field showers and latrines, field personnel finance systems (cash advance system/portable ATM, etc.) and other logistics assets), as required, are immediately mobilized and deployed to the AO's deSignated muster areas for check-in with the PPT for integration into the Geographic Area Management Plan, as well as certification by ADMS. ~ BES Management and Planning Support Team will mobilize and deploy to meet with the BES PPT, already in situ, to manage overall mobilization, deployment of forces and integration of the Geographical Area Management Plan into BES CQC/Safety software and hardware. i>-BES Field Operations Teams (Division [Area], Sector, Zone and Site Managers) deploy to the muster areas. These areas shall be Boat Landing Tract, Jenkins Island Tract, Old School House Park, Leg 0' Mutton Property, Chaplin Park or Coligny Beach as identified in the City of North Miami Beach Debris Management Plan. ~ BES will prepare, present, and recommend the Operations Plan (OPS) based on actual on-scene conditions and requirements. ~ Immediately upon receipt of a Task Order and NTP for Emergency Road Clearance (ERC), BES will mobilize an adequate amount of ERC Crews within 24 hours of issuance of Task Order notice to proceed, beginning with BES company resources and local subcontractors, both large and small businesses. Debris is to be cut to a manageable size and stacked (cut and toss) on the rights-of-way for subsequent collection. Debris removal operations will begin subsequent to emergency road clearance as areas become accessible and DMS become operational to the pOint they can receive debris and any required permits are obtained. ~ Immediately upon receipt of a Task Order and NTP for Debris Removal (DR) from rights of way designated by City of Deerfield Beach and Hauling to Debris Management or Final Disposal Sites, BES will mobilize DR crews in accordance with the Task Order in all designated work areas established therein. BES will provide the necessary crews to commence debris removal operations within 24 hours of issuance ofTask Order notice to proceed. CQC and OPS Plans will be submitted and approved within 3 calendar days ofthe NTP. ~ BES will commence mobilization immediately upon issuance of a Task Order and NTP for dumpsite management and/or debris reduction (TDSRS operations). BES will perform in accordance with the Task Order in all designated work areas established therein. BES will provide a minimum of 1 TDSRS crew to commence debris reduction/disposal operations at each site within 24 hours of issuance of Task Order NTP. ~ Additionally, BES will mobilize Final Disposal of Reduced Chips Crews to each DMS as required by the Task Order NTP to commence removal and disposal of reduced chips. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Pagel23 ,,' -. The City of North Miami Beach rim,.: Disaster Debris Removal & Disposal Services '"_.,;,,d RFP #. 2015-08 • • Tab 2: Scope of Services ;;. Immediately upon receipt of a Task Order NTP, BES will mobilize specialty debris management crews for each disaster event and each phase of work necessary to meet the production rates and completion dates specified in the Task Order for the following types of operations: Search and Rescue Support Crews, Debris Separation Crews, Crew Packages for Testing of Ash and Disposal at Landfill, Crew Packages for Removal of Freon Containing White Goods, Crew Packages for Removal of Non-Freon Containing White Goods, Crews for the construction and or erections of Inspection Towers, Crews for the construction of Hazardous Waste Containment Areas, Household Hazardous Waste Separation and Removal Crews, HTRW Separation Crews and all ancillary support staff to accomplish the mission. ~ The Phase Three telephone calling tree is activated to activate the Recall of Personnel: All senior management personnel and reservists will be contacted for aSSignment in accordance with the company Disaster Action Plan and Mobilization Plan. Recall of all other required personnel will be accomplished through the company headquarters office in Ft. Lauderdale, Florida using the disaster recall roster. The BES personnel department will maintain the disaster recall roster of current personnel. ~ BES equipment transport operators will be instructed what equipment to load, its current location and directions as to its final delivery point. Equipment operators and other key personnel will be instructed to report to their pre-assigned deployment location for briefings, assignment and embarkation to the work area. ~ Equipment Transportation: BES and fleet equipment Company Accounts over-the-road equipment transports and operators will initially conduct equipment transportation. Additional equipment transportation will be provided, as needed, by over-the-road sub-contracted equipment tra nsporters and operators through standing pre-established agreements. ~ The BES Safety Officer will conduct a safety briefing and safety equipment compliance check prior to any equipment transport(s) departure to ensure compliance with the Corporate Safety Plan. ~ BES EMT: BES' EMT will report to a designated location for tasking and instructions as directed by Task Order NTP. The BES EMT will determine the most favorable and functional site location(s) in the AO for the BES Management Level MCC, BES Support Level MCCs, and other support systems. Po Personnel Transportation: BES EMT, LMT, CART, CQC, Safety Team, and ADMS Team, will be air lifted to the AO by company-owned/leased aircraft. Busses, vans, motor homes, car pools and alternate transportation sources as described above will provide transportation for other company personnel. All corporate aircraft, as required, both owned or leased by BES, fixed wing and rotary wing, will be made flight ready and aSSigned to the teams for dispatch and mobilization to the AO. Debris Pick-up (loading at Curbside) Commencement of Pick-Up Debris pick-up will commence upon receipt of a Task Order and Notice to Proceed from the City of North Miami Beach. Debris operations will commence in an orderly and manageable fashion on streets and roads cleared sufficiently for access as designated by the City of North Miami Beach Task Order(s). Once Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 124 /. The City of North Miami Beach (I~~)' Disaster Debris Removal & Disposal Services 'h'''-RFP #. 201S-08 • • Tab 2: Scope of Services actual productions rates are realized after a few days of hauling, the workforce may increase or decrease to meet this objective. Moreover, the same would apply for each category of storm and the planned amounts that could be generated. Field Supervisors/Crew Foremen Project Managers will report to the Senior Project Manager. All BES Managers will be responsible to ensure work is conducted only in those areas designated by the City of North Miami Beach. Supervisors will not allow work to commence in additional areas until directed by the City of North Miami Beach Task Order. Supervisors will be responsible for the safety of all personnel and equipment. Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to BES designated representative with a copy given to the City of North Miami Beach Authorized Representative (AR). Crew foremen will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the City of North Miami Beach Task Order. Foremen will be responsible for maintaining the daily personnel and equipment time logs. Equipment Debris pick-up equipment will include but is not limited to the following: ... Self-Loaders/Knuckle-boom trucks ... Rubber tire front end loaders with grapple buckets ... Rubber tire front end loaders with 4 in 1 bucket ... Rubber tire backhoes with thumb ... Haul trucks with attached grapple arms ... Other specialized equipment (e.g. Bobcat) All equipment used will meet current BES safety standards. Maintenance/Fuel Vehicles and Personnel The cadre of equipment: • Is owned or leased • Is available for movement • Will be leased in other areas if necessary • Transportation Plan has been developed to facilitate movements Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel and to provide all required field maintenance to ensure equipment operations. Hand Crews 1-2 laborers with sufficient hand tools will accompany each piece of heavy equipment. Operations Debris segregation and sorting will be conducted at street/road level to the maximum amount practical and as instructed by the City of North Miami Beach TOs. All debris will be picked up and loaded into haul trucks in a safe and workman-like manner to ensure compliance with the Corporate Safety Plan. Safety will not be compromised and is outlined with specifics in the BES Safety Plan. All crew foreman and field supervisors will be responsible to ensure a rapid and cost effective as possible operation. Operators, to ensure maximum loading and safe transport of material, will size all vegetative debris with the City of North Miami Beach monitor present. All construction and demolition materials will be sized for heavy equipment to ensure maximum loading and safe transport of materials within EPA and DOT standards. Obvious hazardous materials will be dealt with in accordance with the City of North Miami Beach Task Order and the Corporate Environmental Protection Plan and in compliance with the Corporate Safety Plan. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 125 ,: '-:.' The City of North Miami Beach rlm7;1 Disaster Debris Removal & Disposal Services ",.,.Y: RFP n. 2015-08 • • Tab 2: Scope of Services Traffic control personnel, with appropriate traffic control safety equipment, will be stationed at each approach point of the work area to maintain traffic control and prevent personal injury to ensure compliance with the Corporate Safety Plan. Additional traffic control personnel will be stationed throughout the area, as needed, to ensure safe operations. Debris Hauling Debris hauling may consist of 2 distinct operations as follows: 1. Hauling of unreduced debris from origination point to staging area (Debris Management Site(s) -OMS.) 2. Hauling of reduced debris from staging area to final disposal site. Construction and demolition debris may require hauling directly to final disposal site from point of origination, if reduction of construction and demolition is prohibited by iocal, state or federal EPA standards. All field supervisors will ensure that all hauling operations comply with local, state and federal DOT standards in effect at that time and ensure compliance with the Corporate Safety Plan. Field Supervisors/Crew Foremen Field supervisors will report to the senior field supervisor. All supervisors will be responsible to ensure work is conducted only in those areas designated by the City of North Miami Beach. Supervisors will not allow work to commence in additional areas until directed by the City of North Miami Beach's Authorized Representative. Supervisors will be responsible for the safety of all personnel and equipment. Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to BES designated representative(s) with a copy given to the County. Supervisors will be responsible for ensuring accuracy, completing cQe and collecting load/haul tickets and daily load/haul logs from haul truck operators. The supervisor will complete forms. Crew foremen and project managers will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the City of North Miami Beach Task Order. Foremen will be responsible for maintaining the daily personnel and equipment time logs. Equipment Debris hauling equipment will include, but is not limited to: ~ 16-20 cubic yard dump trucks ~ 21-30 cubic yard dump trucks ~ 30-50 cubic yard tractor trailers ~ 50-75 cubic yard tractor trailers ~ 75-100+ cubic yard tractor trailers ~ Roll-off dumpsters or any other speCialized hauling equipment I The cadre of equipment: • Is owned or leased • Is available for movement • Will be leased in other areas if necessary • Transportation Plan has been developed to facilitate movements Past experience has shown that, for longer haul distances, larger capacity trucks (100 + C/ys) are more cost effective. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 126 /-' -, ", The City of North Miami Beach !,~~i Disaster Debris Removal & Disposal Services 0,.,,, ,-' RFP #. 2015-08 • • Tab 2: Scope of Services All equipment will be mechanically loaded only and haul truck beds will be equipped with tailgates constructed of materials (i.e. chain link fence, safety fence, etc.) that will safely contain debris, allow each haul truck to be loaded to its capacity and also allow rapid dumping of debris from the bed. Any haul truck bed that has or will have vertical extensions installed, will comply with the following restrictions: Haul truck bed extensions will comply with all applicable local, state and federal laws. Bed extensions, when installed, will be located and secured to the front-end, left side and right side of the bed. Bed extensions will not extend beyond 24 inches above the manufacturers bed height. Sed extensions will be constructed of not less than 2" x 6" lumber placed flush against the manufacturer's bed and each subsequent piece of lumber to withstand loader impact. Lumber will be secured to the manufacturer's bed with angle or channel iron and bolts. Each side extension will be secured with metal brackets and bolts to the front-end extension. All supervisors will utilize the check sheet provided by BES Safety Officer to ensure all safety equipment is maintained and operable on all debris hauling equipment to ensure compliance with the Corporate Safety Plan. Maintenance/Fuel Vehicles and Personnel Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel and to provide all required field maintenance to ensure equipment operations. Operations All field supervisors will ensure that all debris-hauling operators are licensed and/or certified to operate required equipment. All debris-hauling operators will be given area maps designating assignment/authorized areas of operations as well as transport routes designated and/or approved by the County. All debris haul operators will visibly display colored signs provided by BES and, if applicable, the County. BES signs are secured, weather-proof signs will be placed on the driver and passenger doors of the vehicle cab. Any signs provided by the City of North Miami Beach will be displayed on both sides of the forward most section of the vehicle bed, unless otherwise directed by the City of North Miami Beach. All signs will be removed from the exterior of the vehicle, at close of business each day and secured by the driver to prevent theft or loss. Colored paper Signs/passes will be displayed in the driver's side windshield of each vehicle. The color of the sign/pass is subject to change, without notice, to ensure quality control measures regarding authority to enter work sites. Each sign/pass will contain the following information: company logo, contract location, the County name, contract number, truck number, date of issue, supervisor name/signature. All debris pick-up and haul operators will maintain the numbered debris hauling/transportation documentation/verification form "SES Debris Transportation" or tickets provided by the County. Each form contains directions, which should be followed, All supervisors will be responsible to ensure that all employees utilizing and/or inputting information on the form are procedurally trained. It will be each supervisor's responsibility to maintain a supply of the required number of forms. Forms will be distributed by supervisors/foremen to debris haul operators during debris pick-up operations. All debris haul operators will maintain daily ticket/haul records to be turned into field supervisors, with copies of load tickets at close of business each day. Reduction and Site Management Debris Staging Debris staging sites will be located, acquired and designated by the County. Construction of debris Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Pagel27 / :-.:', The City of North Miami Beach (,.m Disaster Debris Removal & Disposal Services "-." ~", RFP #. 2015-08 • • Tab 2: Scope of Services staging site elements will commence immediately upon receipt of a Task Order and Notice to Proceed from the County. BES will ensure that debris staging site construction will be accomplished as rapidly as possible, because of the criticality of staging sites to the debris removal process as a whole. Field Supervisors/Crew Foremen Field supervisors will report to the senior field supervisor. Debris staging (TDSRS Managers) site supervisors will be responsible for management of all operations of the Temporary Debris Staging and Reduction Site to include site safety, haul load inspection, segregation, traffic control, dumping, reduction, security and remediation. Supervisors will be responsible for the safety of all personnel and equipment to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. BES Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to BES designated representative with a copy given to the County. BES Supervisors will be responsible for collecting load/haul tickets and daily load/haul logs from haul truck operators. Inspection tower personnel will complete the forms. Crew foremen will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the City Task Order. Foremen will be responsible for maintaining the daily personnel and equipment time logs. Equipment Debris staging site equipment may include but is not limited to the following: II> Excavators with thumb II> Track type tractors with root rakes II> Track type tractors with push blade II> Farm type tractor with box blade ;. Motor grader II> Rubber tire loader II> Tub grinder II> Brush chipper II> Air curtain burner All equipment will meet current safety standards. Maintenance/Fuel Vehicles and Personnel The cadre of equipment: • Is owned or leased • Is available for movement • Will be leased in other areas if necessary • Transportation Plan has been developed to facilitate movements Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply offuel to maintain equipment operations. Maintenance/fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. Laborers 1-2 laborers with specialized hand tools for segregation and separation will accompany each piece of heavy equipment. Debris Staging Site Key Steps The following information will be utilized to create a location specific site management plan and site safety plan to accompany this plan. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 128 ./--. The City of North Miami Beach ,t~~~' Disaster Debris Removal & Disposal Services • • Tab 2: Scope of Services . ;.... RFP #. 2015-08 Site Access Separate points of ingress and egress should be established if possible. Temporary acceleration and deceleration lanes should be established adjacent to the primary road leading to and from site access points, if approved by the City of North Miami Beach and appropriate authority having jurisdiction over primary road right-of-way. All temporary roads leading to and through the debris staging site should be constructed and maintained for all weather use (i.e. -rock laid roads). Inspection Towers Inspection towers will be constructed to facilitate observation and quantification of debris hauled for storage at debris staging sites. No less than two inspection towers will be utilized at each temporary debris staging site. One tower at point of ingress for use by BES Representative and the City Inspector, one tower at point of egress to ensure all debris hauling trucks are in fact empty upon leaving the site. The egress tower should be manned by at least one representative from the County. Traffic Controls Traffic control personnel, with appropriate traffic control safety equipment, will be stationed at the ingress observation tower to maintain vehicular and pedestrian traffic control. Additional traffic control personnel will be stationed throughout the site, as needed, to enforce proper dumping and prevent personal injury to ensure compliance with the Corporate Safety Plan. Clearing and Grading Clearing and grading of debris staging sites will be accomplished, to the level required, in accordance with the site management plan and Task Order from the County. Environmental Protection BES' Environmental Protection Plan incorporates such issues as erosion control, hazardous and toxic wastes, dust and smoke control. The Clean Water Act, Storm Water Act, Resource Conservation and Recovery Act, Superfund Amendments and Reauthorization Act and others are incorporated in full by BES' Environmental Protection Plan. Environmentally sensitive areas (Le. wetlands, habitat, historical sites) within or in proximity to a debris staging site will be avoided, designated as sensitive, protected, and access restricted to the extent possible from adverse impact. All requirements of pertinent environmental standards will be complied with. Debris Storage Areas Debris will be segregated into 4 main areas of concern as follows unless otherwise instructed by the County: 1. Vegetative debris 2. Vegetative debris will be cleaned of C&D debris to the extent possible to facilitate compliance reqUirements for reduction of vegetative debris. 3. Construction and Demolition (C&D) Debris C&D debris will be dampened priorto dumping and periodically as needed, to comply with local, State and federal EPA standards. Recyclable/salvage recyclable/salvageable materials will be stock piled in accordance with Task Order. HTW will be segregated and stored in a City approved containment area. All site personnel will receive a safety briefing regarding operations involving HTW to prevent personal injury and ensure compliance Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Pagel29 /~.~ The City of North Miami Beach ll~i} Disaster Debris Removal & Disposal Services "-':.i";' RFP #. 2015-08 • • Tab 2: Scope of Services with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. HTW containment site perimeter will be posted and secured for personnel safety. Safety Precautions Water Trucks The required number of water trucks will be stationed at each debris-staging site. Water trucks will be utilized to reduce the threat of friable materials from C&D debris being released into the atmosphere. Water trucks will be utilized to reduce the threat of fire from all types of debris. If necessary, water trucks will be utilized in fire suppression operations. Water trucks will be utilized to dampen areas, including temporary roadways, to suppress dust from trucks entering and leaving the TDSRS (Temporary Debris Staging & Reduction Site.) Fire Suppression Equipment Fire extinguishers will be located, throughout the debris staging sites, as required by the site management plan, site safety plan, OSHA requirements and the City Task Order. All debris staging site personnel will be trained in incipient fire suppression operations and safety procedures, to include operation of fire extinguishers and water trucks and to ensure compliance with the Corporate Safety Plan. Debris Segregation This section discusses the guidelines for debris segregation not already discussed previously in this plan. Street/road Level Segregation All foremen will direct debris remova I personnel to segregate debris into four areas: 1. Vegetative debris 2. C&D debris 3. Recyclable/salvageable materials Segregation of debris at the street/road level will not take precedence over completing street/road debris removal operations in a safe and rapid manner. All personnel conducting debris segregation at the street/road level will receive a safety briefing on potential hazards and injury prevention to ensure compliance with the Corporate Safety Plan. Debris Segregation at Staging Sites Staging site supervisors will ensure that all debris haul operators deposit debris in areas designated for the type debris hauled. Debris hauled to staging sites in mixed loads will be segregated by heavy equipment when possible and by hand crew when necessary. Vegetative debris will be placed into two separate piles: II> The first pile (pile one) will be the dumping point until a sufficient quantity has been accumulated to commence a continuous reduction operation. ... Pile two will be started and accumulated until the reduction ofthe pile one has been completed. Ii> At which time, dumping of vegetative debris on pile two will cease and pile one will be replenished. This rotation will continue until the task is completed. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 130 «:~ _. The City of North Miami Beach \~~: Disaster Debris Removal & Disposal Services •. ,,,.' RFP #. 2015-08 • • Tab 2: Scope of Services '"" All personnel involved in vegetative debris segregation operations will receive a safety briefing for all effected job to ensure compliance with the Corporate Safety Plan. .. C&D debris will be placed into one or more piles, as required, to reduce the threat of a fire conflagration until it is reduced or disposed. BES will consult with the County, local fire officials and pertinent environmental officials regarding the requirements for stock piling of C&D debris. White goods will be segregated, as required by the City Task Order. White goods will be placed and stored until instructed by the City as to its final disposition. Salvageable/recyclable materials will be segregated, as required by the City Task Order. Salvageable/recyclable materials will be segregated and stored until instructed by the City as to its final disposition. Please see the diagram on the next page for Debris Accountability. J .. i',", •. - '" ! • I,'·,· ~ /' Figure 2: Debris Accountability Flow Chart This flow chart shows debris documentation accountability and flow of materials from field operations through the TDSRS to final disposal. DPS -Debris Pick-up Site TDSRS -Temporary Debris Storage and Reduction Site DPS -Debris Pick-up Site C&D -Construction and Demolition HTRW -Hazardous/Toxic/Radiological Waste IT-Inspection Tower DSP -Debris Segregation Point TCP -Traffic Control Point S&R -Storage and Reduction HHW -Household Hazardous Waste Containment Area Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposaL Page 131 ,(,.--The City of North Miami Beach {,~1i Disaster Debris Removal & Disposal Services ',.,.,'C RFP #, 2015-08 • • Tab 2: Scope of Services Debris Reduction This section discusses guidelines to be followed during debris reduction operations not already addressed in this plan. If required by a City Task Order or Notice-to-Proceed, night operations may be conducted. Night operations will be limited to reduction of debris by burning. Night operations will only be conducted upon a determination by the BES Safety Officer and concurrence by the County, that such operations may be conducted in a safe manner. Grinding, Chipping and/or Shredding Operations Grinding, chipping, and/or shredding operations will be accomplished on all vegetative debris not reduced by burning operations. Grinding, chipping, and/or shredding operations are the preferred method of reduction for vegetative debris to accomplish environmental resource conservation through recycle/salvage of wood chips. Although this operation is preferred for environmental purposes, it is also the most time consuming and costly reduction operation due to material handling and hauling disposal costs after reduction operations have been accomplished. Grinding, chipping, and/or shredding of C&D materials are prohibited by and within numerous jurisdictions. Grinding, chipping, and/or shredding operations will be accomplished on the type of debris (vegetative and/or C&D) as directed by the City Task Order. Grinding, chipping, and/or shredding of vegetative debris will be accomplished on the piles of vegetative debris as set out below: 1. Vegetative debris will be placed into two separate piles. a. The first pile (pile one) will be the dumping point until a sufficient quantity has been accum ulated to commence a continuous reduction operation. 2. Pile two will be started and accumulated until the reduction ofthe pile one has been completed. At which time, dumping of vegetative debris on pile two will cease and pile one will be replenished. This rotation will continue until the task is completed. All BES personnel involved in vegetative debris grinding, chipping, and/or shredding operations will receive a safety briefing for all affected job functions. A track-type tractor with blade or a rubber tire loader will pick-up, and stock pile chips for temporary storage. Chips will be loaded out and hauled to a final disposal site as quickly as possible to reduce the threat of a fire. All appropriate fire protection measures will be established and maintained in accordance with the site management plan, site safety plan and the City Task Order. Water trucks will be utilized to reduce the threat of fire from all types of debris. If necessary, water trucks will be utilized in fire suppression operations. Debris Disposal Debris disposal is the pre-planned, pre-approved operation of placing debris in approved disposition sites. Debris disposal operations can be segmented into three distinct operations: 1. Haul to and tip at debris disposal site. 2. Physical operation of debris disposal site. 3. Augmentation of debris disposal site permanent staff and equipment. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 132 /--,The City of North Miami Beach !\~~ Disaster Debris Removal & Disposal Services ",-,.; ... " RFP #, 2015-08 Disposal Site(s) • • Tab 2: Scope of Services A disposal site may be a dump and/or a landfill owned and operated by private or public sectors. Non-burnable debris will be disposed only at a dump and/or landfill designated to receive materials other than toxic hazardous waste. Equipment Debris disposal hauling equipment will include, but is not limited to: 1. 16-30 cubic yard dump truck 2. 30-100 cubic yard tractor-trailer or other such haulers as the City may direct. Past experience has shown that the farther the haul distance, larger The cadre of equipment: • Is owned or leased • Is available for movement • Will be leased in other areas if necessary • Transportation Plan has been developed to facilitate movements capacity trucks are more effective. All haul truck beds will be equipped with tailgates constructed of materials (Le. chain link fence, safety fence, etc.) that will safely contain debris, allow each haul truck to be loaded to its capacity and also allow rapid dumping of debris from the bed. Any haul truck bed that has or will have vertical extensions installed, will comply with the following restrictions: 1. Disposal haul truck bed extensions will comply with all applicable local, state and federal laws. Bed extensions, when installed, will be located and secured to the front-end, left side and right side of the bed. 2. Bed extensions will not extend beyond 24 inches above the manufacturers bed height. Bed extensions will be constructed of not less than 21X6" lumber. 3. All disposal trucks will be mechanically loaded and pre-measured and accepted by the City before being utilized in debris removal operations. Maintenance/Fuel Vehicles and Personnel Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance/fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. Safety All supervisors and/or foremen will utilize the check sheet provided by the assigned BES Safety Officer to ensure all safety equipment is maintained and operable on all debris disposal hauling equipment and to ensure compliance with the Corporate Safety Plan. Operations All field supervisors will ensure that all debris disposal-hauling operators are licensed and/or certified to operate required equipment. All debris disposal operators will be given area maps deSignating aSSignment/authorized areas of operations as well as transport routes designated and/or approved by the County. All debris disposal haul operators will visibly display colored signs provided by BES and, if applicable, the County. BES signs are weather proof signs to be placed on the driver and passenger doors of the vehicle cab. Any signs provided by the City will be displayed on both sides of the forward most section of the vehicle bed, unless otherwise directed by the City Task Order/N-T-P. :.cr..t:l). t.cc'd ). v ~ on the title page of this proposal. r-) r,' r) c' rJ r,i r)A\ f Use or disclosure of data contained on this sheet is subject to the restriction fit .':'~~:-,-:'~.;!:"'=:~' .'!::"Y :3C-::~:f._':-S-'-3 i: Pagel33 / . .'--The City of North Miami Beach !.~~: Disaster Debris Removal & Disposal Services • c.,· RFP #. 2015-08 • • Tab 2: Scope of Services All signs will be removed from the exterior of the vehicle at close of business each day and secured by the driver to prevent theft or loss. Signs will be replaced on the vehicle at the beginning of the workday. Colored paper signs/passes will be displayed in the driver's side windshield of each vehicle. The color of the sign/pass is subject to change, without notice, to ensure quality control measures regarding authority to exit work sites and enter disposal site(s). All debris disposal haul operators will maintain the numbered debris hauling/transportation documentation/verification form(s). Each form contains directions, which should be followed. All supervisors will be responsible to ensure that all employees utilizing and/or inputting information on the form are procedurally trained. It will be each supervisor's responsibility to maintain a supply of the required number of forms. Forms will be distributed by supervisors/foremen to debris disposal haul operators during loading operations and after completing the applicable sections on the aforementioned documentation forms. All debris disposal operators will maintain daily ticket/haul records to be turned into field supervisors, with copies of load tickets at close of business each day. Recycling Plan Major catastrophic events, both natural (Cat 4 or 5 Hurricane) and man-made (the 9/11 attack), can and will result in tremendous amounts of varied debris streams. It is paramount when planning for the management of these debris streams to remain vigilant toward environmental impact and to maximize to the greatest extent possible the reduction of debris being placed in the already limited space in local landfills. With sufficient planning and innovative forward thinking, more options and greater opportunities can be made available for recycling and beneficial reuse of debris from disaster recovery operations. Though a challenging goal, maximizing reuse/recycling of material will minimize landfill space depletion, recover re-usable resources, conserve natural resources and potentially reduce costs of the overall recovery effort. Upon contract award, BES will refine its recycling plan and reach out to local recycling businesses and non-profits in the City to find available markets for potentially recyclable materials and opportunities beneficial reuse. BES is dedicated to assisting the County, as a function of our Partnership Commitment to County, with the development of a strategic AD wide recycling plan. Our goal will be to devise a reasonable, AO specific plan that can be readily implemented upon activation. BES has a long history of pre-established relationships with national and local recycling firms that can provide markets for the recycling of materials and for beneficial reuse as follows: .. Pennsuco Plant, Titan America, Medley, Fl: Firm that recycles tires. .. Gainesville Renewable Energy Corporation (GREC), Gainesville, FL: Firm that utilizes wood biomass for the renewable energy industry to include co-firing, cellulosic ethanol production, gasification and direct burn for power. And/or: if. Okeelanta Cogeneration Facility, a division of US Sugar, Okeechobee, Fl: Firm that operates a cogeneration facility that utilizes woody material as fuel. ... Sun Bergeron Joint Venture, Broward County, Fl: Firm that recycles plastics, paper, e-waste, glass and metal. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 134 /"~ The City of North Miami Beach i~5i Disaster Debris Removal & Disposal Services ·· .. ;.,i, RFP #. 2015-08 • • Tab 2: Scope of Services ~ Goodwill has established an initiative to seek economically and environmentally sound ways to recycle and reuse donated electronic equipment. ~ Habitat for Humanity: Select locations operate Habitat for Humanity Home 1m provement Stores. ~ They accept new condition, residential or commercial, ready to install appliances, brick, block, carpet, doors, furniture, and fixtures. The items are then sold to low-income families at very affordable prices. The basis of our strategy and approach is described below: Upon a Task Order's Notice to Proceed, BES will evaluate our base plan details as part of our Pre- Execution Planning Team function to propose realistic target goals by debris category to maximize potential recycling and beneficial reuse and define the Best Management Practices (BMP). These goals will be drawn from the preliminary damage estimate regarding the debris stream for the event. In addition, if realistic and practical for any debris management operation, a strategy will be proposed to return any gains in revenue from recycling or reuse alternatives the Government as a cost offset or submitted as a Value Engineering Change Proposal (VECP). Our BMP plan includes the following types of recyclables: tires, wood, plastics, glass and metals. Disaster Debris Reduction Methods BES, as described above, will follow our BMP in reducing all disaster generated debris to capitalize on the potential for recycling and beneficial reuse. Our team has the specialized equipment and demonstrated capability to manage difficult debris reduction operations. Recycling of Disaster Generated Debris BES will implement our BMP for the diversion of recyclable material generated from events from within the waste stream to the extent possible that does not negatively impact the recovery effort. The degree of separation and recycling depends on the urgency to clean areas to facilitate the recovery and protect the health and safety of the community. We will consider the following issues in making recommendations to City on recycling operations: ~ Quality and quantity of debris. ~ The existence and proximity of local recycling programs available. ~ The availability of wider markets (large quantities may overwhelm local markets) and practical end-uses and the logistics of moving large quantities that may be generated. ~ Politically or practically necessary exigency of the recovery effort on the Government's priority of recycling. ~ Cost associated with the separation and segregation of recyclable materials. BES has vast experience in recycling debris and is operationally prepared to do so. Sun Bergeron is a joint venture between Sun Recycling and Bergeron Environmental Services operating together to achieve zero waste. Combined, Sun Bergeron has over 35 years of experience in the waste and recycling industry an currently recycles in excess of 75% of the solid waste materials they handle. Following an event, a key individual is identified on the BES team (the Recycling and Beneficial Reuse (RBR) Manager) who has the responsibility and authority to: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 135 /.> . The City of North Miami Beach (:~t; Disaster Debris Removal & Disposal Services "-,.:;...... RFP #. 2015-08 • • Tab 2: Scope of Services ... Act as a liaison with City Quality Assurance Supervisors (QAS) and environmental specialists for compliance with City Environmental Operating Principles to determine a strategy to meet the goals and principles of the Resource Recovery Act of 1970 (Public Law 91-512), the Resource Conservation and Recovery Act (RCRA) (42 U.S.c. 6901, et seq) specifically Subtitle D, Section 4001-4010 (Solid Waste Disposal Act) and ISO 14001. ... Educate employees and subcontractors on the BMP. ... Determine processes at initial point of contact (curbside segregation) and assist with Public Information Plan. ~ Identify locations and processes at Temporary Debris Storage and Reduction Sites (TDSRS). ... Identify recycling and beneficial reuse markets both local and outside the AO. The type and degree of event will dictate the quality and type of recyclable material. The material that may be recycled and its beneficial reuses are: ... Asphalt: Can be recycled to new asphalt pavement or reused as clean fill on or off site if regulations allow. ... C & D: Divert as much as possible from this category with metals being smelted and other materials segregated for recycling or disposal. ... Concretel Aggregate: Crushed concrete, rubble, masonry can be used as an aggregate for base or fill material. Larger sections of concrete can be used as materials for reefs, to armor shorelines and for bank stabilization for erosion control (Riprap). ... Metal: Recycle by selling scrap to dealer who will smelt the metal for reuse. ... Roofing Materials: Can be used as an aggregate in asphalt pavements. Must be free of asbestos. ... Vegetative Material: Material can be reduced by grinding and chipping. The mulch can be used as a fuel in biomass boilers/cogeneration plants, as a soil enhancement in agricultural applications and commercial resale (composting). Mulch used in agricultural applications must be free of paper, plastics and dirt (ten percent or less contamination). There is a benefit to solely reducing the material as it has a decreased impact on the landfill. The material can also be burned and the ash utilized for soil enhancement in agronomic applications. Further, mulch can be used in land applications as a stabilizer or for erosion control. Additionally, there are emerging technologies that may allow for ethanol production from this material as well. The differing waste streams will be segregated at the curbside, residential drop off sites and at a TDSRS. Source segregation is instrumental to avoiding contamination via comingling waste streams and increasing product marketability. ... Curbside Segregation: The BES "Picking Up the Pieces" guideline is ideal for educating residents in the different types of debris and how to segregate those at the curbside. BES has the capability to segregate debris at the curbside. Hand salvaging will yield more recyclable materials, although time required to do so may be more than mechanical sorting. By using specialized trailers with individual bins, HHW can be collected curbside and kept out ofthe waste stream. Some HHW may be recyclable (e.g. paint, batteries, compressed gas) while other materials have to be disposed of pursuant to local, state and federal law. BES has years of experience where these were core business processes of the company. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 136 o';-, The City of North Miami Beach «~: Disaster Debris Removal & Disposal Services 0',,:,> RFP #. 2015-08 • • Tab 2: Scope of Services ... Debris Segregation Crews: BES will deploy DSC to maximize curbside segregation. The crew composition is outlined above. DSC will have the tools and PPE/safety to perform these tasks quickly, efficiently, and safely. ... Residential Drop-off Sites: By providing residents with a drop off site, debris can be more easily segregated with bins and containers for specific materials. This supplements other programs and also reduces transportation expenses while providing pro-active residents the ability to clean up on their schedule. This also tends to enhance public relations by providing residents with alternatives. Sufficient CQC monitors would be stationed at the sites to ensure that only eligible debris would be accepted. BES will work with the City and local officials to encourage drop off and first stage segregation of material. ... TDSRS: Segregating debris at the curbside will significantly improve the overall reduction capability at the TDSRS. By further segregating debris at the TDSRS, resources can be concentrated in the segregation process. The segregation will be performed in a location that is away from the general public and can be customized for expediting this process. Although segregation is more difficult to achieve as the debris has been co-mingled by the time it arrives at the TDSRS certain materials can be recycled prior to ultimate disposal (e.g. ferrous and non- ferrous metals, etc.) Spotters will be used at the TDSRS but only as a last line of defense. Once the salvageable material has been removed, the remaining debris will be reduced and brought to a landfill for disposal. Disaster Debris Waste Reduction and Recycling Strategy Recycling and Reuse Disaster debris waste reduction and recycling are key and essential components of disaster response operations. The volume of disaster debris can quickly overwhelm the logistics of quickly moving and disposing of the materials. BES is organized and fully equipped to deal with ferrous and non-ferrous metal debris, soil, construction and demolition material, composting material, and hazardous materials. BES has extensive and comprehensive experience in waste management as shown in our past performance supporting disaster events. Our teaming agreement scopes of work show the exceptional breadth and depth of the BES team's capability to manage and execute recycling and reuse operations. Recycling and reuse strategies involve diverting material from the disposal stream and reusing it. The recycling and reuse of disaster debris is most often limited to metals, soils, and construction and demolition debris. Recycling and reuse debris types are described below. ... Metals: Most nonferrous and ferrous metal debris is suitable for recycling. Metal maulers and shredders can be used to shred trailer frames, trailer parts, appliances, and other metal items. Ferrous and nonferrous metals are separated using an electromagnet and then sold to metal recycling firms. ... Soil: Soil can be combined with other organic materials that will decompose over time. This procedure produces significant amounts of material, which can be sold, recycled back into the agricultural community, or stored onsite to be used as cover when the site is returned to its pre- incident state. In agricultural areas where chemical fertilizers are used heavily, recovered soil may be too contaminated for use on residential or existing agricultural land. Jurisdictions should consult with their local health department to establish what monitoring and testing is necessary to ensure that soil is not contaminated with chemicals. If the soil is not suitable for agricultural or residential use, it may ultimately need to be disposed of at a permitted landfill. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 137 I' '. The City of North Miami Beach (t~1 Disaster Debris Removal & Disposal Services 1>.",." RFP #. 2015-08 • • Tab 2: Scope of Services II> Construction and Demolition: Concrete, asphalt, and masonry products can be crushed and used as base material for certain road construction products, or as trench backfill. Debris targeted for base materials needs to meet certain size specifications as determined by the end user. Clean wood products used in construction can also be chipped or ground and used as mulch or hog fuel. II> Composting: Composting is the controlled decomposition of organic materials, such as leaves, grass, wood, and food scraps, by microorganisms. The result of this decomposition process is compost -a crumbly, earthy smelling, soil-like material. Yard trimmings and food scraps make up about 25 percent of the waste generated in the average household; composting can greatly reduce the amount of waste that ends up in landfills or incinerators. A section of DMSs should be reserved to receive compost material after a disaster. Composting can be used not only for backyard garden soil additives, farmlands, highways, and other landscaping projects, they can also be put to many innovative uses. Jurisdictions using composting methods to reduce organic material need to be aware of and be prepared to mitigate, several hazards, which include spontaneous combustion of piles and vector control for rodents. Volume Reduction Methods BES will employ the full range of options and capabilities to quickly, efficiently, and effectively reduce the volume of debris waste material. The methods employed will include chipping, grinding and/or shredding and incineration. Volume reduction methods reduce the volume of disaster debris (including vegetative debris, construction demolition debris, plastics, rubber, and metals) to decrease impact on disposal facilities or create opportunities to reuse debris. Descriptions of volume reduction methods are as follows: ... Chipping, Grinding and/or Shredding: Effective chipping, grinding and/or shredding can reduce waste volumes by up to 75 percent. We have the team, the equipment and capability to process material in large volumes immediately upon issue of the NTP. BES has an organic capability based on our past performance and experience in disaster recovery at the federal, state, and local level as shown in our past performance. We have an outstanding small business contractor with a defined scope of work to support the BES teams in chipping, grinding and/or shredding the debris that is suitable for this method. We have the equipment that can be quickly moved to the operational area to facilitate volume reduction. The equipment includes several high-quality, modern pieces of volume reduction equipment. In addition, we will put preexisting contracting in place to lease or buy additional equipment if necessary to support operations. We will work with County, stakeholders, and potential users and purchasers of the reduced material in disposing of it quickly and cost-effectively for recycling and reuse applications. The benefit of using a reduction method can be increased by identifying alternate uses for the residual material. The ability to use recycled wood chips as mulch for agricultural purposes, fuel for industrial heating, or in a cogeneration power plant helps to offset the cost of the reduction operations. Jurisdictions using chipping, grinding and/or shredding to reduce the volume of vegetative debris must be careful to ensure that contaminants such as plastics, soils, rocks, and special wastes are not present in the vegetative debris after processing. BES has state of the art technology to separate contaminants from vegetative debris to produce a clean product for beneficial reuse. Care must also be taken when reducing construction and demolition debris to ensure that it does not contain hazardous materials, such as asbestos or lead. Debris Sorting and Diversion When establishing and operating debris management and neighborhood collection sites the site manager Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Pagel38 /-: -The City of North Miami Beach (f~:i Disaster Debris Removal & Disposal Services ""-,,.. RFP #. 2015-08 • • Tab 2: Scope of Services --- is responsible for ensuring appropriate staff are available to monitor debris and ensure debris are sorted into appropriate categories for recycling, reuse, special waste processing, and disposal. Effective sorting and diversion begins at the point of pickup in neighborhoods and communities. BES will work with the stakeholders to educate residents who are affected to encourage sorting when possible at the point of origin. BES has established the organization and capability to mobilize quickly with tools, equipment and PPE to begin the sorting and diversion process immediately upon issue of the NTP. This will ensure immediate positive benefits to the affected communities and reduce the risk of health- threatening pathogens, vermin and injury from disaster debris. We have organized to quickly and effectively deal with all categories of recyclables and re-usables, waste requiring special processing and waste that can be immediately disposed of. Effective sorting in the early stages of the debris removal process will optimize resource utilization, improve health and safety, and reduce the logistiCS burden of moving large volumes of debris quickly. Our companys profile, our past performance and supervision, and our small business teaming relationships illustrate our capacity to perform this critical task. SUN BERGERON Recycling Experience Bergeron Emergency Services, Inc. has a distinct advantage in the "true" effort of disaster debris recycling. Sun Bergeron is a joint venture that was created between Sun Disposal and Bergeron Environmental and Recycling. Sun is a subsidiary of Southern Waste Systems, who is a large municipal solid waste collection and disposal firm here in South Florida. Bergeron Environmental and Recycling is a sister company of BES dealing primarily in vegetative waste reduction and disposal as well as Class '" materials and Construction and Demolition debris. The two aforementioned companies have joined in a joint venture and won the contract for disposal services in the City of Miramar Florida. The significance of that award is still resonating to this day due to the savings it has brought Broward County Florida taxpayers. By being ranked #1 in the Miramar process, Sun Bergeron ended a 20-year monopoly on solid waste disposal held by Wheelabrator, a subsidiary of Waste Management. One of the biggest reasons, if not the biggest, that Sun Bergeron was selected is that recycling mandates that the State of Florida has implemented for its municipalities to meet by 2020 can already be met through Sun Bergeron operations. Chapter 403, Part IV, Florida Statutes, sets forth the State of Florida Resource Recovery Management Act and mandates that counties and municipalities develop and implement plans for the storage, collection, transportation, separation, processing, recycling and disposal of solid waste to protect the public's health, safety and welfare; and pursuant to the 2010 amendments to Chapter 403, Part IV, the State has now established a goal for local governmental entities to recycle at least 75% of MSW by the year 2020; and the Legislature further found that the recycling of construction and demolition debris fulfills an important state interest and required each City to implement a program for recycling construction and demolition debris. As a result of the State's recycling goals and newly emerging technologies in the industry, there has been a shift away from the disposal options of the past which include landfilling and burning, toward source reduction, reuse and recycling. As a matter of faCt, the USEPA does not consider waste to energy (WTE) incineration to be a recognized form of recycling. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 139 /,>"-.. The City of North Miami Beach (~i Disaster Debris Removal & Disposal Services • • Tab 2: Scope of Services -',c" RFP #. 2015-08 --- With this "in house" knowledge and the internal relationship with Sun Bergeron, Bergeron Emergency Services could introduce single source recycling and additional diversion practices into the disaster recovery arena. Aside from vegetative debris reduction and disposal and minimal recycling of C&D debris, there have truly been no bona fide recycling goals established in disaster debris management operations. Bergeron Emergency Services, Inc. through and with our partners can replicate the current recycling technologies to establish field recycling operations that will reduce the amount of landfilling and will expedite removal operations due to single source pickup, hauling and processing. Ret;~ Rec;OVlfltY ! ':I~~~' ,: '/ Most Preferred Less Preferr~d Figure 3: Solid Waste Management Hierarchy *Diversion of optimal MSW from landfills and incineration should be part of the any comprehensive solid waste disposal plan as incineration is an outmoded 1980's technology. The U.S. Environmental Protection Agency (EPA) does not consider waste to energy (WTE) incineration to be a recognized form of recycling. While there are a few states that legislatively consider WTE to receive some recycling credft, WTE creates airborne pollutants that are toxic and generate volume of 27% of toxic ash that must be permanenUy landfilled. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 140 T~~ty of North Miami Beach ~r Debris Removal & Disposal Services R"p/1·'/f' 2015-08 • • Tab 3: Firm's Qualifications 13.0 Firm's Qualifications BES has been providing emergency and disaster recovery management services on the Federal, State, and Local levels with 12 hurricane deployments (with multiple applicant's) in Florida alone since Hurricane Andrew in 1992. Reaping the benefits as a wholly-owned subsidiary of Bergeron Land Development, operating under its corporate umbrella and having full access to the strength of the Bergeron Family of Companies, BES brings with it SO years of emergency and disaster response experience, a stellar reputation, unquestionable integrity, unparalleled financial strength and proven successes. Our history and performance has developed our reputation for reliability in response, removal RELILBLE and recovery actions. ~ii>ijiiili'" -.----;. ----- P 50 Years of Emergency & Disaster Response Never terminated nor dismissed Over 50 Pre-Positioned Contracts Over $7SM Dollars Disaster Debris Removal projects .. FEATURES: BES has an emergency response capability in place that identifies key leaders and managers who will be the first responders to a call for support by the County. There is a formal organizational structure that identifies responders by name with multiple means to make contact. Prepositioned instructions for immediate response will be proposed and each response team will undergo a minimum of 12 hours of formal training and practical exercises to insure the full and complete understanding of the duties and responsibilities of each team member. Exercise drills will be conducted with key leader participation at least once each quarter, and more frequently if necessary to test the operation of the system. In addition, BES will provide each key leader a written response plan to be available for study, easy reference and for use to enhance the understanding and effectiveness of the emergency disaster response system. A key senior executive in BES will be assigned responsibilities in writing for management of the process and will be continually update and improve the plans. This emergency response process will include the identification, assembly and deployment of the equipment required to ensure the full and complete response by BES to any emergency situation for which support is required. This emergency procedure will be codified in operating manuals that will provide guidance and direction in clear understandable and executable language to guarantee the most effective fully intergraded team response to City disaster response notification. .. BENEFITS: BES will define organizational structure and response capability with clear written instructions will ensure effective team work, a unified and fully integrated and coordinated response capability. It will also provide the capability to conduct periodic exercises and drills to test the system and provide the basis for continuous improvement. They will ensure the City has a contractor team that understands disaster response, knows how to execute quickly and effectively and can comprehensively support the mission to respond to a disaster, mitigate the immediate impact to the existing possible and quickly begin the recovery action that is required to restore communities affected by the hurricane, tornado, fire, snow and ice storms and counted disasters that require the mobilization and deployment of a disaster response capability. II>-PROOFS: BES past performances and our years of experience fully demonstrates our capability to respond to disaster situations. Our experience and our documented performance show that we understand how to mobilize, deploy, engage small and large business sub-contractors and work with public officials with disaster response management. We will apply that experience and work to maintain and continuously improve our capability to ensure we are prepared to respond quickly and effectively to support the City disaster response mission. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age 141 11:reOty of North Miami Beach tilt;' Debris Removal & Disposal Services RPfi".#:" 2015-08 • • Tab 3: Firm's Qualifications Exhibit 1: Representative Projects Project ----------- 1. Hurricane Wilma Pickup Operations Total CYJTons Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, 8 million CY Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board 2. Hurricane Wilma Operation of Privately Owned Reduction/Disposal Sites Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, 2 million CY Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board 3. Kentucky Ice Storms Total Dollar Amount $20,000,000 $20,000,000 Hart, Grayson, Logan, Ballard, and Christian Counties, Kentucky 1.6 million CY $8,300,000 Hurricane Wilma Pickup Operations Date: Revenue: Client: Contact: Teaming Partners: Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board October 2005-March 2006 $20,000,000 Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board Mark Collins, Davie, FL (954) 797-1006 Thomas Good, Miramar, FL (954) 538-6836 Shawn Denton, Pembroke Pines, FL (954) 437-1111 Karl Thompson, Weston, FL (954) 437-1111 Ron Eggenburger, Broward Co. School Board (954) 321-4317 Top Branch, Inc. (SB) Tate Transport (WOSB) Sullivan Brothers (SB) Ryan Services (LB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. t ~_ Pagel42 The:Oty of North Miami Beach tf~~r Debris Removal & Disposal Services RFP'1t: 2015-08 Tab 3: Firm's Qualifications Executing requirements BES performed emergency push operations of roadway debris, including pick up and haul from the right of way. Being local to Broward County, BESt immediate response, performed with company-owned assets, allowed us to begin serving our clients as soon as it was safe. We are very well known in this community and our service to our fellow citizens was paramount. With many local businesses and local subcontractors impacted by the storm, it was critical to accomplish all contractual requirements to help get those workers and businesses up and running again. RESPONSE II-Provided immediate response with company-owned assets II-With a cadre of over $20 million of company-owned equipment, BES was able to quickly facilitate a rapid and effective mobilization to meet our contractual obligations II-The pre-staging of over 40 pieces of emergency push equipment, large and small, expedited debris operations II-At peak, approximately 70% of our company-owned fleet was deployed ~ For pickup and haul operations, our typical crew composition was: 1. Rubber tired loaders with grapples 2. Tracked skidsteers 3. Self-loading grapple trucks (40 cubic yard-100 cubic yard capacity) 4. Proper equipment for maintenance of traffic 5. Ground labor with chainsaws 6. Various other haul units (capacity of haul unit was dictated by the distance to the debris site or final disposal location) II-Although many of our own staff were personally impacted by Hurricane Wilma, BES still met -and in most cases exceeded -our required mobilization times .. Due to continued planning and training with our clients, we were able to pre- position many of our assets prior to landfall in order to provide an immediate operational response as soon as it was safe to do so To ensure safety, hauling operations were limited to daylight hours; however, planning operations, crew meetings, data input, daily reporting, and preparations for each day's activities required 24-hour attention, so BES staff was working 18-20 hour days to meet the requirements of our contracts At peak, BES had deployed nearly 300 crews and 1000 personnel to serve the 9 clients who activated our contracts Performed emergency push operations, including road clearance of major city arteries to hospitals, fire/police/public works, and other critical city facilities Removed over 8 million cubic yards of debris from eight municipalities as well as private sector The curbside debris operations were completed in less than 90 days, even though work continued on temporary debris sites, the immediate threat to public health and safety had been abated All debris was taken to dumpsites With the storm impacting our home county and surrounding counties, BES was Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 143 (:: . L Th"e:CiW of North Miami Beach • ;. Debris Removal & Disposal Services RFp.c#: 2015-08 • • Tab 3: Firm's Qualifications able to run operations out of our home office; therefore, we had significant corporate support for planning, contracting, finance, logistics, and operations Following the NIMS requirements, we followed the typical incident command structure for field operations: JR Bergeron served as corporate oversight and operations manager; we assigned field oversight to our general superintendent, Dennis King; and our safety officer was Donnie Bergeron Project managers were assigned to each applicant and had direct responsibility for that client's need and for specific operational oversight for that particular client A field superintendent was assigned to each project manager to assist with field oversight, and for every five crews assigned to each respective project, a foreman was assigned to limit the span of control With Wilma impacting Broward County, our headquarters location, many of our local projects were shut down to facilitate evacuation procedures for reSidents; BES took that opportunity to deploy the necessary equipment to pre-identified locations pursuant to applicant debris management plans As our day-to-day projects began to come back on line, we immediately augmented our fleet with subcontract resources A large majority of our subcontractors were Broward County small businesses ... BES aided in getting local workers and businesses up and running again ... As stated, BES had pulled a substantial cadre of company-owned equipment to meet the immediate requirements of our contracts. As the need to transition back to our day-to-day business lines and continue to facilitate our recovery contract commitments, our subcontracting force grew exponentially. Many of our subcontractors that were already being utilized were small businesses . ... At peak, the Bergeron workforce consisted of approximately 70% subcontractors; out of the 70%, approximately 40% were local small businesses, with the majority of these being trucking companies, recycling facilities, and equipment operators/suppliers All work completed safely and efficiently RELIt-eLE Successfully coordinated crews and monitored lines of communication This project lasted approximately 90 days with no injuries or lost work time No claims, no liquidated damages, and no poor performance reports Meeting operational challenges Due to contractual commitments, BES initiated operations with company owned assets. Many local subcontractors were impacted by the storm and were slow to recover and respond. However, as they began to come back online, BES immediately engaged local and small business subcontractors. This happened at a timely milestone in our projects, as the magnitude of Hurricane Wilma was realized and additional resources were necessary. We aided in a rapid recovery, local job creation, and a return to normalcy to the local community we served. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 144 "J;l:fe:City of North Miami Beach '~~j: Debris Removal & Disposal Services RPP';#,.r 2015-08 Tab 3: Firm's Qualifications Meeting small business subcontracting goals We understand the importance of stimulating the local workforce and we have been instrumental in the seamless transition from response operations into recovery. During that transition period is when our local outreach programs are implemented and we begin to see the influx of local contractors willing and able to able to comply with the requirements of the contract. To reaffirm our subcontracting efforts, the Bergeron workforce consisted of approximately 70% subcontractors; out of the 70%, approximately 40% were local small businesses, with the majority of these being trucking companies, recycling facilities, and equipment operators/suppliers. BES typically subcontracts approximately 60% of the work associated with disaster recovery operations. Out of the 60%, we have established a small business subcontracting goal of 30-40% to include all classifications for respective small businesses. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 145 Ttle:Eity of North Miami Beach .r Debris Removal & Disposal Services RFP"#; 2015-08 Tab 3: Firm's Qualifications Hurricane Wilma Operation of Privately Owned Reduction/Disposal Sites Date: Revenue: Client: Contact: Teaming Partners: Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board October 2005-March 2006 $20,000,000 Cities of Plantation, Pembroke Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board Mark Collins, Davie, FL (954) 797-1006 Thomas Good, Miramar, FL (954) 538-6836 Shawn Denton, Pembroke Pines, FL (954) 437-1111 Karl Thompson, Weston, FL (954) 437-1111 Ron Eggenburger, Broward Co. School Board (954) 321-4317 Rankin Construction (grinding operations). Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 146 Trh-e-Eiw of North Miami Beach &r Debris Removal & Disposal Services RFP':tt 2015-08 • II Tab 3: Firm's Qualifications Executing requirements BES provided debris reduction and grinding operation services immediately after Hurricane Wilma. BES owns 5 FEMA-approved temporary debris staging and reduction sites (TDSRSs) that successfully processed more than 2 million cubic yards of debris that emanated from Hurricane Wilma. Wood chips were land applied for agricultural purposes and were put to a beneficial use as required by the contract. By grinding, BES reduced the material at a 4:1 ratio. Bergeron opened this site in less than 72 hours following the landfall of Wilma. To facilitate this function, Bergeron utilized corporate assets such as 0-8 dozers, motorgraders, loaders, and haul trucks to fulfill every site functionality aspect. For example, the dozers cleared the muck, the loaders, graders, and haul trucks constructed the access roads. ~ Less than 24 hours after Hurricane Wilma had passed, BES began clearing what would become the largest TOSRS in Florida and was in full operation in RESPONiSE less than 72 hours • The experience of Bergeron in materials handling, rock mining, and debris management provided for a natural migration into this operation Successfully reduced and disposed of over 2 million cubic yards that emanated from Hurricane Wilma Equipment used included excavators with thumbs, loaders with rakes or grapples, dozers (D-3 up to D8), and large tub grinders The residual chips were managed with dozers, loaders, and large capacity haul trucks At peak, BES had 5 tub grinders and the necessary support equipment, as described above, to facilitate 8 separate dumping locations Each separate applicant had its own dedicated piece of "real estate" to dump The volume of debris collected was calculated by conventional load tickets consistent with FEMA's Public Assistance requirements for compliant debris management operations; BES was paid based on actual volumes hauled and accounted for by each applicant's validated tickets Our site management plan was fully compliant with contractual requirements and would meet the requirements described in this solicitation Our site plan was derivative of the debris site management inclusive of our technical approach and methodology; further, the site plan was continually updated as each applicant's site came on-line and as their respective hauling operations commenced Maintained traffic flow through the site; maintained stable terrain for the traffic ... Privately owned sites were strategically located in a manner to minimize the impacts to the surrounding communities ... With adequate buffer zones and proper maintenance of traffic, the site was recognized as a temporary landfill as many sites are • Truck traffic had dedicated entrances and exits on lightly traveled roads that Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Page 147 1;be-Eity of North Miami Beach _r Debris Removal & Disposal Services RPP'ff 2015-08 • • Tab 3: Firm's Qualifications had little or no effect on commuter traffic ~ Staging was managed to expedite the reduction and disposal process Work completed quickly, efficiently and safely RELl.tJBLE Excellent public relations and communications throughout the project Meeting operational challenges Hurricane Wilma struck Broward County, the home of Bergeron Emergency Services, Inc. Many of our employees, friends and family were directly impacted by this event. Many employees were reliant on BES to assist with personal needs such as fuel, equipment, and other items to secure their families and homes so they could return to work and respond to our contractual obligations. Through constant pre- planning and situational awareness, we accomplished all goals even though many of us were victims ourselves. Meeting small business subcontracting goals We understand the importance of stimulating the local workforce and we have been instrumental in the seamless transition from response operations into recovery on past projects. During that transition period is when our local outreach programs, defined in our subcontracting plans, are implemented and we begin to see the influx of local contractors willing and able to able to comply with the requirements ofthe contract. BES typically subcontracts approximately 60% of the work associated with disaster recovery operations. Out of the 60%, we established a small business subcontracting goal of 30-40% to include all classifications. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 148 1he.(ity of North Miami Beach i;j~r Debris Removal & Disposal Services R'FP'#'." 2015-08 Kentucky Ice Storms Location: Date: Revenue: Client: Contact: Hart, Grayson, Logan, Ballard, and Christian Counties, Kentucky February-July 2009 $8,300,000 BES operated primarily as project oversight. Approximately 90% was subcontracted to local and out-of-state resources. Kentucky Transportation Cabinet (KYTC) 1024 Capital Center Drive Frankfort, KY 40601 Richard Mize, Contract Administrator Phone: (502) 564-6521 Email: Richard.Mize@ky.gov Executing requirements , Tab 3: Firm's Qualifications ~ ,..' SAFETY --- No injuries or accidents Current EMR: .76 As prime contractor, BES provided hazardous tree removal and trimming and right of way loading and hauling of vegetative debris generated from back-to-back ice storms. BES deployed to the Kentucky area following the ice storm to assess the damages and seek contracting opportunities. The Advance Management Team of BES was comprised of senior management staff with specific disaster experience to identify the most heavily impacted area and to develop a strategy to respond to subsequent bids. The team was comprised of JR Bergeron, Brian Thomason, and senior managers from our first-tier subcontractors. Led by Brian Thomason-Vice President, BES covered a 101-county geographical area to assess damage and to pinpoint where operations would occur if awarded a contact. Due to the significant impacts the ice storm had inflicted on the state, the team was able to quickly identify 66 counties that would require extensive debris management resources and would potentially be soliciting debris services. Use or disclosure of data contained on this sheet is subject to the restriction on the tille page of this proposal. Page 149 "j;J;!e:0i:ty of North Miami Beach Debris Removal & Disposal Services . 2015-08 . Tab 3: Firm's Qualifications The KYTC, which is the equivalent of the Department of Transportation in other states, was tasked by the Governor to spearhead the debris recovery operation for the entire state. As a result of that directive, KYTC issued a state-wide debris solicitation that actually covered many of the 66 counties for which the BES team had conducted damage assessments. The solicitation was structured in a manner that the contractor was required to bid on specific counties within their KYTC districts. Further, the solicitation had a very quick turnaround time of 48 hours for submission. Our rapid response and diligent assessments had BES prepared to provide reasonable pricing and put us in a strategic position to quick and responsibly bid the projects. Subsequently, BES was awarded five counties spanning five KYTC districts. Mr. JR Bergeron, BES President, had been working with the assessment teams and was still in the state when the contracts were awarded. He was able to immediately respond to the KYTC procurement offices to negotiate the contracts. Simultaneously, BES was deploying adequate resources to meet the KYTC contract requirements. We were required to have one crew in each county within 24 hours of notice-to-proceed. As the contracts were completed and contract requirements were agreed upon, BES continued to mobilize the necessary resources to support operations. As local subcontractors began to respond to our outreach programs, further defined in our Small Business Participation Plan in Volume I, we began incorporating them into our ongoing operations. Other project challenges and complexities are further outlined in this section. The impacts of this event took a huge toll on the KYTC employees. Once the power was restored and the ice melted, citizens were returned to some sense of normalcy, as the major impacts were right of way related. However, the KYTC decided to utilize its force account personnel to monitor the debris operations. These employees had to prepare for the onslaught of the ice storm, responded throughout the storm, and then were required to monitor a post-storm large-scale debris project covering a large geographical area. It was critical to strike a balance with the KYTC staff to support BES' operations through excellent coordination and responsiveness to their requests. As evidenced by our letters of commendation, we achieved that goal. RESPONSE ~ Crews were mobifized into the contract award area within 24 hours of notice- to-proceed ~ . We deployed one crew into each of the five awarded counties ~ At peak, project-wide, we had mobilized over 300 tree trimming crews (approx. 900 persons) and over 600 pickup and haul crews (approx. 1,200 persons) t>-We employed over 2,100 personnel, local and out of state jI>' We used approximately 3,500 pieces of equipment including chainsaws, loading equipment. hauling equipment, bucket trucks, and support equipment ~ BES mobilized tree trimming crews and hauling crews ~ Each hauling crew was teamed up with a trimming crew across 5 counties Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 150 Tllt2~r of North Miami Beach Rr Debris Removal & Disposal Services RFP';#:" 2015-08 :i -h Tab 3: Firm's Qualifications Overall 1.6 million cubic yards were removed from the 5 counties and 2 state parks The bulk of the material was removed in 90 days In Hart County, BES removed over 200,000 cubic yards in less than 30 days In Ballard County, BES was instrumental in the removal of over 300,000 cubic yards Operations were limited to daylight hours, dawn to dusk, due to safety requirements and adverse terrain in many of the locations The volume of debris collected was calculated by conventional load tickets generated in field and delivered to various TDSRS locations project-wide, a method consistent with FEMA's Public Assistance requirements for compliant debris management operations Tickets were provided by BES using the same paper ticket system that would be used for County operations if a task order did not require an automated system BES was paid on actual volumes hauled and accounted for by KYTC validated tickets BES was not tasked with the actual debris reduction operations or site management (KYTC actually contracted direct with local companies to perform that function); however, BES was tasked with coordinating site operations with the local companies to ensure seamless operations Without the collaboration of all parties, led by BES, and strategic debris planning the project would not have been competed in the time frame it was BES further assisted the KYTC with acquisition and setup of other key debris sites to support and expedite operations ~ Much of the body wood generated from the tree removals and trimming was salvaged by local loggers and sold in the paper markets and the mulch was lawfully disposed of at paper mills for boiler fuel ~ Mulch was also agriculturally applied for soil enrichment .. ' BES worked closely with KYTC and the Kentucky Department of Health and Natural Resources to ensure compliance with applicable regulations ;.. To reduce the impacts the ice storm had on the rural communities affected, BES bought materials, fuel, and services from local small businesses to help support the local community ~ Our rapid debris removal operations helped quickly stimulate the local economy because, once the streets were cleared and trees were trimmed, businesses could re-open ,., Additionally, the influx of hundreds of workers further stimulated the local economy because our workers were patrons of local businesses BES received letters of commendation from all 5 counties and the Governor's office outlining the quality of work Page 151 'Tr) \ '~rl' .. ~< h," '~rl " ~l>, r," 1 l\1 Use or disclosure of data contained on this sheet is subject to the restriction ..!..-I_..!." U~-' U on the title page of this proposal. I,~ i:,ce:c,':C:,,';'O',' ,;:',,,': •• ::~.'g, T,l:fe~City of North Miami Beach I " ~ ': Debris Removal & Disposal Services Tab 3: Firm's Qualifications R' " : 2015-08 Meeting operational challenges One challenge was the limited capacity of the temporary dumpsites operated by the KYTC, which were incapable of handling the amount of storm-generated debris from this event. Therefore, BES assisted with identifying alternate sites and assisting with the procurement of those sites. Ballard County also had some internal management issues that put the project behind schedule. It was recognized and corrected in a timely manner to complete project on time. Meeting small business subcontracting goals Even without small business subcontracting goals or requirements, BES subcontracted approximately 30% of the work to local small businesses. In addition, we employed a very large workforce comprised of the Amish constituency that resided in the impact areas. The Amish community provided a large portion of our labor force and ground crews. Additionally, as a condition of our subcontracts, our subcontractors were required to establish similar goals to ensure small business utilization. Subcontractors included: Grubbs Emergency Services (LB) Trees-R-Us (SB) Harrison Hauling (SB) TCF (LB) Benchmark Construction (SB) The above were first-tier subcontractors deployed to meet the immediate needs of the KYTC. BES then required these subcontractors to transition to utilization of local small businesses and subcontractors Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age 152 l;heeity of North Miami Beach _~r Debris Removal & Disposal Services RF?'#:' 2015-08 14.0 Resources and Availability • • At BES we understand the need for reliable support to augment our client's staff particularly in times of emergencies. As an emergency response corporation, our management and support team is available and ready to respond to the City. Our project managers are ever vigilant in monitoring weather and other potential emergency events and respond proactively. Our key personnel are in-place and ready for immediate assignment for this project to ensure the City's schedule is met within the agreed-upon budget for any emergency and debris removal event. The team, comprised of specifically skilled and trained in responders, is familiar with the City of North Miami Beach projects and projects in Florida. 4.1 Key Staff The BES Staff Organization is indicative of the core management flexibility utilized during debris removal operations. The City contract as illustrated in Exhibit 2, will be managed by our key staff on-site project manager, Brian Thomason. Mr. Thomason will be the direct link to the County in the event of , Tab 4 Resources and Availability P Key Personnel are "battle-tested" Nearly 40 years of combined disaster recovery experience Clear understanding of the FEMA Public Assistance Program and eligible debris operations Our key staff will not be substituted without the permission of the City an emergency. He will be assisted by Rudy Trabanino for overall operations management. Both will be supported by and have the authority to direct the full complement of resources available through the Bergeron family of companies. Mr. Thomason and Mr. Trabanino will also be assisted by Ms. Becky Bolen for contracts, invoicing, subcontracts and document management oversight. Exhibit 2: Key Staff Name! Position Brian Thomason Project Manager Credentials/Experience ; B Over 25 major disaster declarations with direct responsibility for resolution of program issues associated with all categories of the FEMA Public Assistance Program, . II 2013 Hurricane Sandy, NY & NJ, lead the BES teams in the removal of storm related debris 19 . II 2009 Kentucky Ice Storm, ProjectJProgram Manager for the cleanup in Ballard and Hart ; Counties for the State of Kentucky Transportation Cabinet1,6 million cy of debris. ; i II 2005-200S Hurricane Wilma, Project/Program Manager for for the cleanup of 10 million cyof 1 ~ debris under 2 contracts. -Rudy -----~'-r-··"'-T~-'OVer"20'yeaisOfexpe-rience In'dlsasterrecovery operations inCludlngF'EMAPubiicAsslstanoo- Trabanino 1 I Programs Operations I 11 II 2013 Hurricane Sandy, NY & NJ, Operations management and support for debris removal. Manager I 20 ! II 2009 Kentucky Ice Storm, Operations management and support for the cleanup in Ballard and \ ~ Hart Counties for the State of Kentucky Transportation Cabinet1.S million cy of debris. , :! II 2005-2006 Hurricane Wilma, Operations management and support for the cleanup of 10 million i: cy of debris under 2 contracts. "'Rabeta Boien--;I'---~-r;--Over-T(fyears'ofexperience -indirect contracts-;-invrncii-igand'documenfcontrojs ·for-debris S ,\ ubcontracts I ~ removal and emergency/disaster responses. Administrator &! 1 • 2013 Hurricane Sandy, NY & NJ, lead the BES teams in the removal of storm related debris Data Center ! 10 l m 2009 Kentucky Ice Storm, ProjectJProgram Manager for the cleanup in Ballard and Hart Manager I ! Counties for the State of Kentucky Transportation Cabinet1.6 million cy of debris. I I • 2005-200S Hurricane Wilma, Project/Program Manager for for the cleanup of 10 million cy of ! I debris under 2 contracts. ___ ~_._.~.~._. __ --.J. __ • ___ ,~ __ -_ ~."..~~.~ _ ...• ~y __ ,. ". ,_._ .• .,-•• ~~,y'" ..• ~_ ...... ___ ~_ Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Pagel53 Th~:City of North Miami Beach tj~r Debris Removal & Disposal Services R'FNe 2015-08 • • p Tab 4 Resources and Availability Additional Staff Resources A cadre of over 100 pieces of company-owned equipment, valued at over $25,000,000.00, coupled with the short distance between Fort lauderdale and the City of North Miami Beach, uniquely pOSitions BES to rapidly respond to the impacts of a disaster event in the City. Many companies rely heavily on the use of subcontractors for large-scale debris operations which, in turn, can cause unnecessary delays. Delays that can set a project back by weeks and could potentially jeopardize reimbursements. BES is not only a disaster recovery/debris management company, but our parent company; Bergeron land Development, Inc. is a heavy- highway/civil contractor celebrating 50 years of business this year. BES pulls equipment and personnel resources to facilitate our responses to our clients without disrupting the day-to-day business of our core work. We are not just managers that wait on an event and then subcontract everything out. Exhibit 3 provides a list of additional staff. Exhibit 4 provides the list of licenses and certifications held by our response team and additional staff. Exhibit 3: Additional Staff Resources. Position Responsibility Operations Incident Commander Ronald M. Bergeron, Jr. Senior Project Manager(s) Dennis King Chad Widup Alan Eudy Operations Manager(s) Kieth Cornett Ted HOJara Field Superintendent(s) Don Bergeron Sean Maxson Melvin Gradiz Jason Ottilige Subcontractor Manager(s) Brian Landis Subcontractors Sub-consultants • • • • • • • • m • • • • • • • • • a D • m • D • • • Miscellaneous oversight and management functions Client relationships and customer service Authority to bind Bergeron Emergency Services, Inc. on all matters relating to debris management operations and projects . Provides strategic direction and guidance for all operations personnel Miscellaneous oversight and management functions AuthOrity to bind the company on all matters relating to debris management and removal Resolution of program issues associated with FEMA's Public Assistance progr?m Proper field documentation by staff and client representatives Crew supervision Management of field/crew foremen Coordination of equipment/personnel assigned to his operational area Communication between client representatives and staff Solely responsible for coordination between multiple TDSRS Personnel supervision of TDSRS staff Layout and maintenance all TDSRS Overall Project Safety Officer . Responsible for proper field documentation by staff and client representatives Crew supervision Management of field/crew foremen Coordination of equipment/personnel aSSigned to his operational area Communication between client representatives and staff Solely responsible for coordination between multiple TDSRS Personnel supervision of TDSRS staff Layout and maintenance all TDSRS Overall Project Safety Officer Subcontractor(s) agreement and Insurance requirements W-9 Form Administration Miscellaneous administrative functions Support work efforts as directed byBES staff Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 154 The'-Ci,ty of North Miami Beach ~~~ Debris Removal & Disposal Services RJi.!·I.-2015-08 • • Tab 4 Resources and Availability Fleet Managers Terry Bohannon Jocelynn Hernandez Program Manager(s) On-Call Field Contract Administrator Becky Bolen Operations Support (Controller, HR and Contracts) Phil DeSai Martha Perez Data Center Manager(s) Maite Esquivel Lillany Garcia Selma Moroni Tina Payne • Responsible for oversight of crews • Maintenance of crew equipment • Status reports for Field Supervisors • Proper equipment requests for adequate operations II Compliance of work • Management of staging site and reduction operations • Supervision of inspection tower operations and personnel • Proper documentation of truck measurements • Proper documentation of truck numbering • Status reports to Field Supervisors II Quality Control of TDSRS operations • Proper segregation operations • Site safety • Oversight of all field operations including equipment, personnel (salary and subcontract), field management staff, and site management operations • Provides the local unit of government with a liaison for continuity between the government entity and contractor • Serves as a quality control inspector for all operations to provide the client with pertinent data concerning field operations • Provides field construction contact administration to construction field office • Maintains all correspondence files and correspondence logs; prepares and maintains all shop drawings, logs; maintains project time sheets and assures proper costs are applied • Assists project manager in updating of project schedules; maintains daily construction quantity logs; assists in the preparation of monthly project payment requests; serves as liaison to resolve complaints between field operation and effect residents and effect business within the construction zones • • • • • • • • • • Oversees company financial records Accounts receivable/payable Contract Management and Issues Resolution Benefits Administration Corporate Safety program Substance Abuse program . ' ..... , . '. -. ,'-', Data Center coordination that includes daily shipments of tickets from project managers who oversee and manage field operations; ticket handling (categorizing by debris type and municipality, ordering numerically, batching); processing of tickets for all stations and stages of quality control (scanning, verifying, correcting, filing), exporting all data in to our client accessible database, all in an expeditious and timely manner. Billing of all debris management services provided to each client, followed by reconciliation of invoicing and receiving of payments until all contractual obligations are fulfilled with client satisfaction being high priOrity Subcontractor support pertaining to ticket processing procedures, subcontractor payment processing, subcontractor job ending reconciliation Miscellaneous administrative functions Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 155 If:i'e:Clti¥ of North Miami Beach i~if.~ Debris Removal & Disposal Services ~fP'fl;' 2015-08 Licenses and Certifications II • I Tab 4 Resources and Availability I BES staff holds many certifications, as illustrated in the following table, related to debris management including FEMA NIMS, Safety, Traffic, Hurricane Readiness, and Storm Water Management. The following table lists our debris management staff and their related certifications. Exhibit 4: licenses and Certifications 4 Hour CPRj First Aid • • • .. .. 10 Hour OSHA • II • II 30 Hour OSHA • • • .. • II .. • • .. • .. • .. • • II .. .. .. .. 40 Hour OSHA HazWoper III ATSSA Traffic Control .. .. .. • • JI III • • • .. II!! &II II III First Aid • • • .. II CPRAED .. II • .. II .. • .. • .. • • • • II • II Post Hurricane • II II !II II Reconstruction Qualified Storm Water .. • • • .. • .. .. .. • .. • III .. .. III III II Management Inspector FEMA IS-00700.a (NIMS) • .. .. \!ll Flagging & Signal Person .. Training Rigging Inspection & • Application Safety Training .. II • .. • .. • • • II iii Consulting & Labor (Trenching & Excavations) Safety Training .. • .. III .. • .. II! III II Consulting & Labor(Faii Protection) Safety Training .. .. III • .. .. r) r l rif' ~I r~o~ Use or disclosure of data contained on this sheet is subject to the restriction Page /56 {,J~.r ~9~:r· .~ . on the title page of this proposal, flew,,"~~.n.~~~.ec;.:.:.,. ti;J lt1e-(';i,ty of North Miami Beach ja\~lJ~," • (I' Debris Removal & DIsposal Services , 2015-08 Consulting & Labor(Confined Space) Supervisor's Guide to Reasonable Suspicion Testing Florida General Contractor Florida PE OSHA 1926 Subpart CC Qualified Rigger Levell OSHA 1926 Subpart CC Qualified Signal Person Levell National Society of Professional Engineers FOOT CTQP Asphalt Paving Tech Levell FOOT crQP Asphalt Paving Tech Level 2 FOOT CTQP QC Manager 6.5 Hour Course for Permitted Confined Space Entry TS RM2 Oebris Mgmmt.& Removal (G202) Transfer Station Operators and Material Recovery Facilities-16 HR Spotter Training for Solid Waste Facilities r) r' ~ f' r,' r 0 \] ~J"~:l\dL.d~J l t/~ ~;~:..."..&,~tf{.:'~:_:,~V c::~-;v;:ti:;"..:;~1: • • • .. • III! • [II • II!! • • Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. II • l1li TabA Resources bnd I Availab"lity IIIiI Iiii1J Page 157 "Fhe.e:i'~y of North Miami Beach _ Debris Removal & Disposal Services RPP"#.' 2015-08 Management Facility Operator-Material Recovery Facility Oprt. Florida DEP Solid Waste Management Facility Operator-Transfer Station Operator Florida DEP Solid Waste Management Facility Operator-Spotter / Waste Screener America Crane Training- Boom Truck Operator Certification America Crane Training- Competent Rigger Certification America Crane Training- Mobile Crane Signal Person Traffic Signal Inspector Levell Traffic Signal Field Tech. Level II r) r.' r· rl r:' r)o: 1\( D J~l ~ u:.G:..t \, -1 ~ r:~ a::;c.:;'}:!';;:::...,;.~.::!"'.:!' O,!:,/,;"tfI;.eG-O /iMi • • Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. II • Tab 4 Resources and Availability iii • • • • IIII! !!.II III Page 158 l;/;lie;Oty of North Miami Beach ~r Debris Removal & Disposal Services RFP''#:~ 2015-08 4.2 Equipment list • • Tab 4: Resources & Availability ------ BES management team is authorized to draw upon the full complement of resources with the Bergeron family of companies. This gives us access to over $25 million worth of readily available Bergeron-owned eqUipment, 100+ pieces of equipment, and over 100 members of our company's staff. In addition to drawing upon the resource of our parent and sister companies, BES has a database of preapproved support subcontracts with nationally known equipment and labor companies and organizations. All of the organizations listed in Exhibit 5 have a known and proven history of working with BES. :' WW~fII Kelly Tractor and Other Caterpillar Dealers(National) ~ Neff Rentals _ (National) (r~. United· United Rentals "0.. R&ntais (National) B Sunbelt Rentals . .,. (National) Heavy Equipment Heavy Equipment Heavy Equipment Heavy equipment Tradesmen International (National) GLStaffing (Nationwide) Skilled Labor General Laborers Clerical Administrative In conjunction with a nationwide database of debris specific subcontractors, BES can assemble the appropriate amount of resources and personnel pursuant to our Corporate Mobilization Plan. The magnitude of the event drives the amount of resources and personnel needed for a particular event. BES has met those requirements on every project as evidenced in our letters of recommendation. We draw specific attention to recent projects in Kentucky where we mobilized and operated equipment in 4 Kentucky Transportation Cabinet Districts that covered 5 counties. BES managed over 1.6 million cubic yards of ice storm debris during that event. BES brings the right resources for the job and the supporting equipment to keep them working. Our complete list of equipment is extensive; Exhibit 6 provides categories and quantities of company owned vehicles. RESPONSE TIME 24 Hours: 25% of staff deployed 48 Hours: 50% of staffj subcontractors deployed 72 Hours: 75% of subcontractors deployed 96 Hours: 100% of subcontractors deployed Page 159 lheOty of North Miami Beach ~~f Debris Removal & Disposal Services RFP'1i:" 2015-08 Exhibit 6: Quantities of Company Owned Vehicles • • Tab 4: Resources & Availability J~Wiillli!fcr11~jE~~&mt~~{~~~~li~~~~~i~~~~t~~~:i~i12·~!~~·_r~~~E~l~~ii~~~il fftd~~f~:-·) Lowboy Trailer 5 Flat Bed 1 Water Trucks 4 Fuel Trucks 3 Ford Pickups 4 Toyota Highlander 6 GMC Pickups 3 Chevy Pickups/Extended Cabs/Diesels 14 Heavy Equipment -MACK CTPB 713 7 Grapple Truck & Trailer 6 Generator 3 Heavy Equipment -CAT, John Deer, Ingram, Komatsu, Boehringer, MGL, 57 Chieftain, Grove Crane Kubota, Solesebee, Gradall Boat & Boat Trailer 1 :Q£I~8£:E01~ Oir (~~.:':":':::f;:~·~~:!:::"1 ~:':_,;~v\'-:~:":':J /Ji:r Total 114 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 160 Tf;fetity of North Miami Beach .r Debris Removal & Disposal Services RFP<'#; 2015-08 • • Tab 5: Experience with Governmental Entities 115.0 Experience with Governmental Entities Disaster events typically involve regulatory agencies from Federal, State, and Local areas. The magnitude of the event generally drives the number and diversity of regulatory agencies. BES responded to more than 43 midsize to large events over the past 50 (9 years BES, 41 as BLD) years from hurricane responses for categories 1-5 and tornadic events ranging from EF 1 -2. BES routinely coordinates with the following Federal agencies in addition to State and Local regulators. Our flexible technical approach in combination with our strict quality control and company-owned resources have led to an industry proven standard in which our full-time staff are dedicated to recovery efforts that integrate with FEMA, USACE, State and Local regulatory agencies. In addition to working in conjunction and coordination regulators, 8ES also provides federal funding Technical Assistance and services for all 7 'Categories' pursuant to FEMA'S 44 Code of Federal Regulations, the Robert T. Stafford Act and FEMA'S Debris Management Guide, 325 and other critical statutes. Many of our clients have not faced a disaster before; it is our goal to assist them through the often cumbersome Public Assistance Program to maximize their reimbursement potential. BES has a thorough understanding of the federal disaster recovery funding programs available to our clients This basic but very important understanding of the federal funding resources available to our clients for disaster recovery costs could be the difference of weeks versus months of receiving reimbursement for monies expended. Our work over the past storm seasons has enabled us to learn from our experiences and provide technical assistance services to our clients to interpret and comply with the FEMA Public Assistance program documentation requirements. Through our experiences with debris-related disaster relief services we have developed a process that allows clients to identify, submit, and receive grant funds for disaster recovery reimbursement from agencies such as EPA, USDA, NRCS, FHWA and FEMA. The BES team assists our clients with defining their Scope of Work, identify eligible damages, provide the client with information needed to prepare status reports required by governmental agencies, offer methods to successfully partner with federal and state officials, and provide information regarding "alternate and mitigation projects." BES has also been successful supporting our clients through audits with the aforementioned agencies. BES's has coordinated with FEMA on over 30 events unique approach has set an industry standard that follows all applicable federal, state and local guidelines for 'emergency work.' Exhibit7 provides a list of agencies we coordinate with during disaster events. Federal Emergency Management Agency (FEMA) FEMA administers the Public Assistance Grants Program, as the Grantor, which includes disaster debris management. FEMA is also the agency that determines the eligibility of debris and the assOCiated cost of its removal. FEMA will fund no less than 75% of eligible disaster debris expenditures and in some cases that percentage may increase based on the magnitude of the event. The FEMA publication, FEMA 325-Public Assistance Debris Management Guidebook lays the groundwork and requirements that all contractors must meet, at a minimum, to ensure compliant operations. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 161 l;he:City of North Miami Beach /' ',' Debris Removal & Disposal Services • • Tab 5: Experience with Governmental Entities R'F' . c2015-08 Florida Division of Emergency Management (FDEM) Natural Resource and Conservation Service (NRCS) Federal Highway Administration (FHWA) Florida Division of Environmental Protection (FDEP) Florida Division of Forestry (FDOF) Florida Fish and Wildlife Commission (FWC) National Forestry Services (NFS) National Parks Service US Dept. Of Agriculture (USDA) FDEM is the state level version of FEMA. However, the disbursement of eligible funds from FEMA are issued to FDEM for worked performed and upon approval of Project Worksheets. FDEM is tasked with the actual disbursement of funds to the Applicant's/Clients (sub grantees). FDEM is also responsible for no less than 12.5% funding of eligible expenditures under the Public Assistance Program. Direct interaction with FDEM is crucial as they are charged with being an advocate for the Applicant's and they become highly involved in eligibility issues and acquisition of additional funding when available. NRCS is a funding source, when FEMA funds are not available, for non- navigable waterways. Examples would be streams, creeks, small rivers, drainage canals, drainage easements and retention areas, etc. Work is usually requested and performed to reduce the threat of flooding by removing storm generated debris from these type areas. The FHWA Emergency Response (ER) Program is available for funding of debriS removal operations on federally funded roadways such as interstate systems. However, under the "Moving Ahead for Progress" or "MAP-21" program, the FHWA funding is only available on storm events that ARE NOT declared as major disasters by the President of the United States. For those events that are declared, FEMA will fund the debris removal from FHWA roads. FOEP has direct oversight, and provides guidance, for the proper operation of temporary debris storage and reduction sites. During disaster events, FDEP will issue a Final Rule outlining the parameters that must be follow when operation such a site. Further, FDEP is the permitting agency for these sites and they will conduct on site visits to ensure compliant operations. FDEP will have direct interaction on specialized disposal issues such as household hazardous waste, e-waste, white goods, vehicles and vessels, If debris reduction is to be accomplished by open burning or air-curtain incineration, the FOOF must issue permits and must be contact each day to verify that conditions allow for these type operations. FDOF also has the lead role on wild land fireflghting scenarios where we may be called to support with heavy machinery and construct firebreaks. FDOF has direct interaction with State Parks regarding debriS removal operations as well. FWC has oversight responsibilities in state maintained/navigable waterway debris removal. FWC may have lead on technological impacts such as an oil spill in state fisheries or along the coastline. Lead agency on large-scale wild land fire suppression activities when a major disaster declaration triggers FEMA Fire Assistance Grants Programs to support and augment state efforts. Lead agency in disaster debris removal operations in national parks. Regulatory agency that grants approval for land-applying wood chips resulting from disaster debris grinding operations. Also, provides approval/guidance for dead animal carcass disposal operations. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Pagel62 We:Ei.ty of North Miami Beach . 'r Debris Removal & Disposal Services . 2015-08 • • Tab 6: Client References & Past Performance 16.0 Client References and Past Performance Exhibit 8: Representative Project Reference List Project lOfall)ollar Amount 1. The City of Lake Jackson, TX The Cities of Lake Jackson and Richwood, TX 20,000 $120,000.00 cubic yards Debris removal services. 2. Hurricane Wilma Pickup Operations Cities of Plantation, Pembroke 8 million Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board cubic yards $20,000,000 Contact I Robert Stark, Public Works Superintendent, City of lake Jackson, TX 979.482.4827 Clif Custer, Public Works, City of RIChwood, TX 979.265.2082 Mark Collins, Davie, Fl (954) 797-1006 Thomas Good, Miramar, Fl (954) 538-6836 Shawn Denton, Pembroke Pines, Fl (954) 437-1111 Karl Thompson, Weston, FL (954) 437-1111 Ron Eggenburger, Broward Co. School Board (954) 321-4317 3. Hurricane Wilma Operation of Privately Owned Reduction/Disposal Sites Cities of Plantation, Pembroke 2 million $20,000,000 Mark Collins, Davie, Fl (954) 797-1006 Pines, Cooper City, Miramar, Weston, Southwest Ranches, Hollywood, and Davie; Florida & Broward County School Board 4. Kentucky Ice Storms Hart, Gravson, Logan, Ballard, and Christian Counties, Kentuckv cubic Yards 1.6 million CY $8,300,000 Thomas Good, Miramar, Fl (954) 538-6836 Shawn Denton, Pembroke Pines, Fl (954) 437-1111 Karl Thompson, Weston, Fl (954) 437-1111 Ron Eggenburger, Broward Co. School Board (954) 3214317 Richard Mize, Contract Administrator (502) 564-6521 Richard.Mize@ky.gov Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 163 1h¢-clty of North Miami Beach ~~r Debris Removal & Disposal Services Rr.~'ti:r 2015-08 Cities of Lake Jackson and Richwood, TX (!!ttl RICHWOOD May 14,2015 Ronald M. Bergeron, Jr. OwnerlPresident Bergeron Emergency Services 19612 SW 69th Place Fort Lauderdale, FL 33332 Re: April 2015 Straight-Line Windstonn Event Dear Mr. Bergeron. • • Tab 6: Client References & Past Performance ------------- 1800 BRAZOSPORT BLVD. RICHWOOD, TEXAS 77531 PHONE (979) 265-2082 FAX (979) 265-7345 The City of Richwood only recently awarded our annual Storm Debris Contingency Contract to Bergeron. so recently in fact that the contracts had just been signed. On April 17th , we experienced a storm event. The storm debris had piled up beyond our control and beyond the capacity of our current waste management service. Brian Thomason responded the day he was contacted about assistance with the storm debris removal. We were able to meet with Brian and with Ariel Vignolo the very next day. They both were extremely courteous and helpful while explaining the process. They were able to mobilize immediately and clean up began within 30 minutes of our meeting. Mr. Thomason stayed in contact with the City every day regarding their progress. We were kept informed all through the process. We never received a customer complaint or concern while Bergeron was working in town. Brian and Ariel were both professional and courteous. Being a small municipality, we don't have the labor at our disposal to handle such an extensive clean up. They came in, removed a huge burden from the city, managed to keep our residents pleased and displayed a level of customer service you rarely have the pleasure of witnessing these days. Sincerely. ClifCuster Public Works Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 164 Tl1eEity of North Miami Beach !. ) Debris Removal & Disposal Services ·'2015-08 • • Tab 6: Client References & Past Performance Hurricane Wilma C:j1.y Or PCi'-lhroke Pines h;l!lJ.. c. (",,<,,1\.01;(',"" "tIP-do nl~fil1".Vi.t M"~,,t (~h~.I·If'~ T·. r It>tllli·. f ',(y i\'I:m;II"! I,\-,(hn'" H .• ·\III .. ,h· ... 'w. r ... lIeli' .. ~I'."rrr .kn ~ 1.11"1.'I!tllll .. i, ( '·1I111~t~·,lVl1l.'1 Ht:! ~"Itn .I-<md DcW'c!opmcml, I He J9(.l~ S.w. (;I}m, Place I·m'! l.audElldiik. fl. H3]2 TO Ra.rnOl1 tara PTojet:t MIU1~ef RE. HUlTiCAne Wilma, nchris kernllval I.etter of \terti h.~.; I' "IJ~;r' 1 · .. !nU'IJ,1~f;it}.·'('"' Thj~ coifespoildelll\c ,j bring s.erlt b.V the nly nrpCl11hlflkt." !'jm's Publk Sl,;"lvit':Cli. 10 rt:U.1HJ1il.e Ut'fgeron land DC'iclul'rtlelll tile. lind YOllI~If1Q~ i~mpli~blllenl:> as It relates to flunir.:.;me dr.hris t.cmtwa! in IfIt>. ('it" c'lr(ll~mbml(.(' l'illcs:, !'Iorida f,:;Hmiii~ f1utti'':I'II"~ Wilma. . Tbe ctnnl11l1nication, J1IOJCC' ltlilna15erncnl. tllgllnizotioll, projc!l.qiorlali~m, lind th(> (}vcr~ll C1(IJoCdilinuli 11111.11111' ill Wl1ich Hergel'ol1 i .;i\lid n.wduflml'Tll. Inc ft>1l'bOVOO :>ttmn p.cnerat,'.d licitri:> from the ri~hl-of-wi1~r-; "111J\,I1~hoUI t"~ r-it}, Willi: lIilprC~!iivt~ ~fll11using. '~t'}' ,.,ere a belieli\-;ld additiun to till' ~lj~l~r('1 !l':rll~fS~"VI\'"{.'&" we anticipate I,llili}'jn!~ their sCJVices ift futUie diroa~h!T:;' Shawn W W Denton Ci.y ofP('mbroke Pill(:.~ Diroc{<ll' of I)llhlic Set \lkiO~ -,. .... /" . . , ... -.?,~~-:."'~'" -/'_ .... { "- I ~ I~ <,' ~ •• ,. nl h . "k t" t{ p u.j • f',. 111 ,. r ~'t k ~ nil ~ t'J,; '"', t i ... I J II 1 I" f.J . .o).~." 4 ~ 1 .)' I I I J E£I~8-£1~Ol~ 15iJ r-:.~:··:,~:,:-::,'~ '.:'i --j~-, ,~;-. -; f.~#' Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 165 llis:E:ity of North Miami Beach • • Tab 6: Client References & Past Performance , J Debris Removal & Disposal Services ." 2015-08 City of Miramlir .. :':!' , .... _,,( .. N ... 't-l .... """ ........ ,.. I!t.I ... H i!:\IIVG>' !~~~~ GIn:t;emmllUI~ WlMion r. IIamt:to CJlv~ VOCllfyal_ ... lloIl!l t;<w: e..tl .. ~ hb ........ ~_.~~ t_· If!f4)IOUf'! ,., "1tQ2·'JlWj! , 01> OI:1C~?4 ;>Ot1~. t-f";W,(O.j<'1f1 Wllmoil :"lm"h14.~1 '111u 'iffll!" FInQ(Ja , caus· '1'J 5111'11' ["In 1 dillY¥ lu fu,;,,,,,,,G C"I' 'l!l' Till .. rldr'<J~O il',,1 r.a(et~ ~ OlI, cr:ll~"!\' d'J(! 10 .lI>bN. ,n Ihl' .I}~.jl ""!liS Db.iousll :Iff 1 Ill'Imtlil •• ,I>. oon~.Nn t~ l't(t Clt~ rJf """1IIner , Bllrqom'l \.100 0'''1,·:,)::·",,',11 11'1'. ",.". '-'7'~I;ot!'N1 "y "," ('"'~ ~I , I,,'!t.u~h~r 1u tI;l.pi!'a_~~ tll~' ~--nQ\".{t~ ttf rir.hri~ ~r~'Yf ,ttfo ~ft.\~o-uf-\l'i;J .. :'" IIi toll tu,..,,· Ro''''lI<~'r''' I \lnd ~l~ .... IV!llll>::fI'. o:"rtol!,pJto,J' 1'1 "HI ",\I"f t;.91;rijl:;':J. ('~-ltJl beu,nf'tlr~ eU f,}tnl Wi~t ~-t Yf411id 111-!ltl (;I m'!~~rlC4~ anll , PWI"".fJl)B/1b'l' thi'! C,ly.~ 110'11"' .... 11 w,,, 1:1«,"",·,<1 ""IM 9"'1l!Jr0I1I.,~,1(1 ~\·&l"p~'t!"r .. p\"Cl)trPl~n(:li dr,d woultJ C{'Jr,~,.je' U~"I<I /llen •. i!Jl\i,\ >1, 1',01 luI"", , R"'p"'Clh.:l\i' • .. /1 .; l ,.. .!.dior-rfo1~ ~-f"" /":.. rfl6'fI~\~ fV-'xA /lllf11,ni~~lBte.;~ Offlc",' 'flIl>ii\ril eli :S{Jullli'i.\,~ ~i'td\@$ ·1Iilt)j,;r,10ll~~ ~·~~15.r£l' '","",,' r;Y .... I·~·""q'l" ..... i4:;..1W. {!J f.J-.;..w.ht.'N UU..J.S 1 cit: '.fowt. (;f J:~~P I~~~ R~~::l';::; . .';·' ~'.Q;..4~~$Z }]u;-;Uroft.-\ rd ~L~rr; :'-,!tW \V[,j'-II.J :t .. " ii~ ~.::tt itl@ i:~~ }~....!~!H"..n ~';.'kt:;'red HrH-~~"1 {,'iR:i\!~ .• S~'J.lhv.;\:i!~! Rl!ru-~!S. .... .b l:4}~~~T.· "'«w ~"""~-"'-'>s!; oil :ii,,, ,IT~;P1i~l ,,/ ~l';. ~ ~(It ttfcltb-:jj ~~~ w_~~ truJtt~!~~.;I..;:>f i3fu!)"Ugf(dIt Em-O~(;"! W\fH~-t.~fAt-\WidGd ~r:srrt.~ ~Nfut.lre;m&\fi.ln AAt~ie?,$~]j ti.~ ·'rvw.n far t!2\,-'f<!""t!f rnm;tt;a.. 'ftwit p;n(es:'ijt;lJl!.w~~ d!i!~? ffi-d.r~~'I~0 itTr-.ili!1:<tYK-TI.~ry '$i<''iIr'J eo!!.~· '-J'JrIWY ilW-!~~-l -f~!D T~,~, k:..$ ~ t:-VfJ;r·~ in pb:..U· q~1 r.:-"e~l X0~' [i!Ji1J.fv !r'itb::.iJ: S~.~~~\ll)ii '~21k{~~ ~~. ilflP. {:-f!:,1 'm<kr~"""'<t stn=·,ty" ( /I/~JL') l~~/"lllc~r \ f\drrriID~j7ia .:f..i'lti}~;:C., (IiB{!.<;].!EJ-t Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 166 T.he:City of North Miami Beach . r Debris Removal & Disposal Services R'i"F': ;' 2015-08 • • Tab 6: Client References & Past Performance Kentucky Ice Storms OFFIC!E OF THE GOVERNOR D£P"~RTMEf\jT FOR LOCAL GOVERI'\IMENT " ' '1,' . I 1tm~ Wilder ! ! _. "; II ~ -, " . f, -:'rr :'-: i~,!"',,'·; 1;:--~ Ileref!mr. rmcr,l(c:a;cy S~rvle!'~, fllc. 1<'1612 S \1,1_ 6~ Place !'l_l<lutll"rdatt:'. Fl3.B32: Scplcm~ j 1, 2009 On ~hal f oftln;; ('(.J!lI!lItJl .... t:'a11l1 ur Krntuck}' imd .1l'i municiparltj~~, [ would M~<l 10 t-Ollur~Il.l ),OOl>l1 Iil Job wdl oonL' in Ahe cou:llles of Ballard. ChrislilUl, Hm. Hurdm, CrTaJ50n Ilnd: I.nelll!, 111(: ieo t>lorm m 'S!ll1sry WlaS the Ilirgesl disasli5 in uur slate'oS tm~r)" and ~llur knnwle-igeilbll1: "IMf m:Jpcd us t.1m,ugh d:4! plethQra 8( (l(lCWIDCUllllu)ilUial.eltlilJliIkd irllllu oot ol1ly)IOUT opera'IOOlI bUllll,so \lur 1()C.ai woJ'!.; r()rce~', lndeed. 111f: (Ollal.lOfdtio:l: brtWC'.t;R )UIlr linn md Oil! [ocal wnr;: fim;:!' W!}s ke~ (0 II! 'mHe!;~ful opemf1('1T, we hf.'(n IIC~I to h:i~'~ to <k.:Il wjlh ~mD. ThP. icE' ~tol'm lt1!f' 1I1Utl1 ('If th~ ~'31(! in cOl11Jl'dc rum. Upcril noliti .. ;atiu:" yU"JT finn immfllintdy responded ~Ild worked lIrelessl)' lo BSSLSI both our ('rilJed Ma!\ligcf. ill the nel~ an.J {ll!! mliniclp"l :1.'.I}j..,I>{I)M2\·C~ rc:,polJ~ihle fl'filil: muny facets 5uth III1 opcTllllnr. denl<'n.t~ H~~~aL's(, l)fthcp;3rtnen;.h.ip bl!lw«n OUI Kcrl1u~ky TliJL1tspo11ati~ Cabmel ;and Ber8~rDn. Wl'c we're Jlbl.:: IQ ttUl.>.imlte <lilT rcunbl.JJ~n~nl from UII: fllWA and fEMA. lht: federaL fundIng lIr,cnelCli for tillS IIla~i"\: plUJt'CI. \' pur acIh~retll::~ II;} dl 1000'al, ~til,le IAmI. felfera3 gtlidelinl!'~ helped U~ tremcnrlml>ly MIn issu(!!; thlll miglll have Illherwisc b~ll ~Ul~WI:~»f\l1 \II o\>'llooJ..ed, SJll'Is~qllel'll to ~'OLlr awtml in the B:fDlL'lncntU;;JI!;J \;IJ'Jlllu:, Jut ~f .. gjurl.i dllll1l11l:n~OJ! til I1U! re~(w('ry, BtIgetOll Em<:lgIlnq Sl:r>;]~cs; regularly ~(>mmumr;<llt, .. d with II .. e~en wile;; l·t'!I!lnIunic31I''1fH w"re crippled aud IlC.ilde it~!:llr r.tllibl~ !n 100 rapidly dtBnr.inr. ~onditiQJI~, IlIcludull& Ii:.~i.!;tuIK L1~ with the rt~tnralion ofbulh I'enn}'l'ile and Rough River Dam Stille f>1Irk.~, two of lbe 1;l.Ig~sl IIn.;j ffiI1i;' pt'ffIOU!i JXl1KS mllIJI ~l.Iik, In d~~ng. I woul.d lik-i; 10 llilank you .alld)'Uur sbff fOT wm:1cing !lO c:1{l~ty IliIJh QUI 51<111'. (I wlJuld be Dr\, pJcllMlr~ tl} recommend )'o"r ,olnpanv ttl' :I1tlVllIle ..... ho truly suffer fmm B ~lfllllBr l.IIlfurtUlilltlC I:lrLLIl1~lant:c In the future. ·1, I ' Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 167 T!lecCity of North Miami Beach ~1r Debris Removal & Disposal Services R~~' 2015-08 • • Tab 6: Client References & Past Performance I JIll, 111.::'1"':' 'llf'!p-<'''''iI' ... 1;' I ....... · ..... '·f ··.·,:,. ... 1, ~ ~h" ~ ~.I .. ' ~I' d. r~: L l.Jl,u. I!:tl.t. .' , C"'-,:" j. ~ \ ,'Ii: T"RA>NSPORTAT10N CABINET Fo,,).tJ.I'>~ ~."'.t!';''''t' .!;[:.h}} *>Wl~·I\~r~...;;;;:trii1'" ,1.'''9,,1, W. F'"'l~ .. !>"I''1\l,'i' ~ tt. It:h. r I i rl < \ '.'.:ra:III lU)'·r., t.1. ht1:--:,-'S'n !tr" Ir .... , I·'rr·vrl~ 11'\;.1 ,1 .. J v I , ... ' .,if rio' " .... _~, 't;;al,\ In •.• ,'., hi . fd~'~I -' 11'~:t-"tI-(lItr tl ''"1<I"r,to "I-Ir.'t ''''r .;o-tt~rh-'.> ... 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',:1 I '. r" • • Tab 6: Client References & Past Performance ~ ~j '(l~I:\U'.\l:DL '-"<ll<fSl:T DI;r~~rOl' 1""kt:<; . i~·\:·:'''ot~..J. ~!,", ~J~"';.""I ft,'·1 'L..~li_~£r: .• ":' r ~.:;.g .!'¥ )}?_~'~'i,.!. j ~ . ";i;r!":',',! _ ........ !,' . .tI::~ ....n-:h1rfA. s.. .. q 71.'" V°f.l:"'-1"'- ~':..iy':;".~::: t""!f",;·.-~-c:.G.:'l.f~"· !.~.':,:.-{.'-~-:i,,"_"i''''- "".,I.l: ,j,.: rn ''-;~ni., ~l't.I. ~J}. \-'"' r-:~'t1!i f,., b1iF:lrrlf't f. '~i"~ IhJ • .I;, 1"; .,I~ f!!./' i"aQj I,J,('nll'lofJ', "ilt I"16tJ lit'lo.-'ilh.{ Lt(hr~ .k .l~' IJll;r'I'UI~ I,' ~~ '"ll! ~~l j'~ Jt})!'11r M t,'H'rllrtlq' ",.Udl'~1h Jb.i.!\.u. ~.I\ tl,'Ujjh !owl 11. .. (C' •• t!1 ~;:;""~.t'.' JlIIJ II,r '-'I. \h<1~'1 "".£"_ r,t: dkltltit 'lA:nl .... ~., t •• l ... J..r < .. , ~tv-~t'il of\t I od,'rrn -w:1h p. .")\ ;:Ii .kf.1r &m~ ,...t:.J .... IJIJ(Y )l.IJr f'{".,~~ jri1t ',!"K.j '.~~ MlJ '.0\" .. ,. .. "'l..: hl "'~JM 'I'f>:d. i..~'1 .i,e! 10- dil~t:~1. '~:~JJ1J y;_<]I.~ L!4:.~~~ I-I-':'J, .Ml jllA..liIc$...&.t~ Jkot.'t.!i: '11: .\-1lt)("' J It.,"n \Jl' .. .....ru::~tlo.1.B'i."' ... ,~ .. ~~ 11\ ~'i.t,. ... ~~~.ani 11K" WId v..ut.:-'.tltrl~f\J 'h-llt A:11~uh:! jru.'\(1'-.:ftl~ III 11tH i'~-..! . .Po. rt .... ,J'lIf". und '1« ~Ull' !kit -I::lI_fth m tff". ,~~'1 V.f ~·~nd ~iltlt:"RT':' tw.'.';J("':'-.r f1'o;;.)" ']!I.",'," J.} ~.~\,I!ft~=.;;..:A'i1)f) ...... 1>rr r,)..:n: '15Th,: 11' mAn) -{~'H:~\ ;!t'dn:';~"'_j'.t "r,llofT:'C-15llJU III rt, .. l,d". ;ll\iJ dirt":I',-~,,,,.:'r.1\~ u 'o1;'f'J t1d~t. JII:~""" limit jr.'l'rt.:-~r~-t-..r,.,j:;m;:l r-1,j:~);jrU~' w-"_1,:",-1I1nJ ,:,t11.h-Id'-tL'n,-m ~ ;r,Jp .\ .:rwi .Tf1 i \!r'ch t1J:M<tet LIb; '\1. 1Jli.Ltr. )<1'" 10\., ;1 t f:lr,r i1 ,.·n~~ l[('L\;n.,'lK.n.llJ'.I~l'lljl '1-:'-11 t\~r t;'J h-:n:i jC>13 phth :,.I"J},";"tln .:nj rl· ... • .... _')1tf 1 :_ill.! .' P J'.jJI~ ... .:~; •. I ~-,,~it1¥! (' . .(; il.r J,,~ in tttt: fv -I.t' ~mW..J""~JVt-L. _____ _ Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age 170 17.0 Tlile:6ity of North Miami Beach • 'r Debris Removal & Disposal Services RPP'#';' 2015-08 Litigation • • Tab 7: Litigation BES, as with any emergency response corporation, is subject to certain contractual guarantees and litigation. Our policies and procedures are developed with goal of best practices to avoid situations of project performance and schedule. As much as we would prefer to never have such occurrences situations do arise. Between 2010 and 2015 BES has had the following two claims. 1. Xtreme Debris Removal, LLC v. Blackwater Creek, LLC and Bergeron Land Development, Inc. dba Bergeron Emergency Services Commonwealth of Kentucky, Ballard Circuit Court Case No. 09-Cl-148 Breach of Contract by subcontractor, Bergeron disputed the allegations 12/04/09 Dismissed without Prejudice 4/4/2011 2. Greenscape Landscape Contractor, Inc. v. "Looks Great" Services, Inc. and Bergeron and Emergency Services, Inc. et al.; Case No. CV-13-6477-LDW-GRB, Date filed 11/22/13 Note: This case is pending, BES is confident of a positive outcome. We are providing the following Litigation History Form. Broward County BOCC Bid No.: TI300I09BI Dluster Debris C1e.ring & R'IDO~a1 Service. LfflGATlON mSTOR¥ fOR.'I1 Vendor Name: Bergeron Emergency Sen1ces, In£. o There are no material cases forthis Vendor: or il Material ease(s) ere disclosed below: 1. Is this for s: (cbook type) If Yes. Name of PereoVSubsidimylPredecessor. o Parent. Ii!! Subsidiary, or B!;!IWOn Eme ..... n"" Senne« I"", o Predecessor Film? orNoO Party Vendor is PI.intiff 0 Vendor is Defendant Ii2I Case Number, Name, Greenscape Landscajle Contractor. Inc. Y. "Looks Great" Services. Inc. and Bergeron and Date Filed Emergency Services, lnc,.t at; Case No, CV-J3-6477-LDW-GRB. filed 11/22113 Name of Court or other tribunal Eastern District of New York, United States Dislrict Court TypeofC •• e Bankruptcy 0 Civil Ii"! Crintinal 0 AdntinistralivelRegulatory 0 Claim or Case of Action and Contract and lndehtedncss Brief descriplion of each Count The proceedings arc a result of Oreenscapc Landscape Contractor !nc.·s claim to seek Brief descriplion oflbe Subject compensalion for equipment, vehicles. filel and machinOI)' provided pIlISuenl to a Matter and Projecl Involved contract entered by the defendants. The claims asserted inclnde breach of contract, violation of article 3A of the lien law, and quantum meruit. The dwn.ges sought include 8 money judgment for $216,219, piUs. interest. costs, and attorney" fOes, DefendanlS have twice soccessfully dismissed tbe complainl, and we expect Plaintifflo file [I motion for 12Gv8 to me 8 second mr.cndtd complaint. The Company jJJtei1ds io defend all claims. and we believe it is unlikelvthat PlainliffwiU nrevail on its claims, Disposition of Case Pending Ii"! Settled 0 Dismissed 0 (Attach copy of any applicable Judgment, Settlement ludgment Vendor's Favor o Judgment Against Vendor 0 Agreement and Satisfaclion of If Judgment Against, is Judgment Satisfied? Yos 0 No 0 Judgment.) Name: Vincent T. Patlaci Opposing Counsel Email: l!!g(Q)kwll!!!i~kl.w.com Telephone Number: 631-752-7IQQ Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 171 / ~ The City of North Miami Beach i,~i Disaster Debris Removal & Disposal Services "'Le'" RFP #. 2015-08 • • Tab 8: Subcontractors! 18.0 Subcontractors/Subcontracti ng While the degree of subcontracting is driven by the magnitude of the While the degree of subcontracting is driven by the magnitude of the event, getting the community back on its feet quickly is a BES prime focus. That philosophy drives the first line of subcontract resources for from local hires if in fact locals are available and have not fallen victim to the event. Nonetheless, as local subcontract resources come on line, they have preference in engaging in operations over out-of-town subcontractors. Each construction subcontractor, local and non-local, is assigned a BES mentor with appropriate construction management and/or engineering Subcontracting P Subcontractors are an extension of BES and must follow the same policy and procedures we require of ourselves. Subcontractors are included in all safety briefings and safety plan updates. experience. We have learned through considerable experience that this arrangement minImIzes miscommunication between our staff and local subcontractors, and enhances overall quality and performance by instilling our H&S and quality philosophies in them. Our site superintendents ensure frontline supervisors maintain a high level of H&S oversight and basic PPE requirements and practices are met before the labor force will be allowed on site. Our local subcontractors' acceptance of the importance and benefit of safety at all levels, at every site, has resulted in excellent construction awards and commendations. BES embraces and enforces its safety culture on every project, but especially on emergency response projects where local subcontractors need to be indoctrinated into our culture and trained in all aspects of H&S, as well as full comprehension of the SSHP and APP. Although BES employees understand the safety program, we use numerous local subcontractors who are often not adequately trained. We have created a program specifically to address this and bolster our subcontractors' safety performance. Our disaster, emergency response, and debris removal projects have the primary subcontractors listed in Exhibit 9. Exhibit 9: List of Key Subcontractors Tate Transport Corp Certified minority company providing 10 Projects Ft Lauderdale, FL over 250 tri-axle dump trucks 10 Yr History Treecycle, Inc. Provider of land clearing and storm 2 Projects Boca Raton, FL damage support since 2005. 5 Yr History DebrisTech Electronic debris management system 1 Project Picayune, MS that provides instantaneous, 3 Yr History detailed, and accurate tracking information on debriS removal and disposal Looks Great Services, Inc. Founded in 1990, LGS provides storm 2 Projects Huntington Village, NY damage cleanup TDSR, Row Collection 3 Yr History and tree removal services Trees R US Tree grooming/debris 5 Projects Bear Creek, AL removal/landscaping services 6 Yr History Daniels Tree Services, Inc. Providing tree and debris removal 5 Projects Darby, SC support services since 1983. 10 Yr History Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Trucking TDSRS Management /Grinding Data Management & Tracing Systems Row Collection/Tree & Stump Removal Row Collection/Tree & Stump Removal Turnkey Debris Removal Support P age 172 The City of North Miami Beach Disaster Debris Removal & Disposal Services RFP #. 2015-08 • • Tab 9: Firm's Financial Stability Firm's Financial Stability BES is a wholly-owned subsidiary of Bergeron Land Development, Inc., and is incorporated into the Bergeron family of companies. Bergeron financials are provided below and show positive proof of why Bergeron is currently celebrating 50 years of construction, emergency response, and debris removal services to the Florida community. Our Duns Number is 831572495. Our financials detail the success of the Bergeron family of companies. ,~ berkowitz pollack brant " advisors and accountants INnEPFlIll)El'IT AUDITOR'S R'f.~OR' T ~ 11>0 S"~'.ho'dQrl> "f Sorgo,.n La~d be~elopma'll"c . • nct Bo'lleron S."d & Roo< 1>,1''''''9. 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'ill'!! mamitmAl't"',...e 01 n,'itMit! r.ontrDi r~lb~1tfO.tlIt-1Y8par.\'IDn al"ldfu preHl"lfaton or c;.Qm'i~ MoiIl1;ml "~;lf:err-cnl!i f:illl iH"C ~ rn;rr rnillt!rtBll'tt ~5!f!.tel'T"enl, whl!~!!r due 'lG irAtod or t!lfOj ~'Jr RJ&[)D>l'$ibJUt)' tS 10 C~(!6San ~n~ on 1J\es.~ c.{unn.(,6d IW8.'l:c .. Ul -!.tA~(l1!n~ ti~ Olf. tlUf ulX1,~ 'lJt; I.lt 'ldul:tedOl.i!'" aJdlf 4*1 ,,=r:lanc-I! "'nh"u6ttrng $lor_II"""",I"I 8"",,1>1"" ,nl1le unTIed Slates of I\mer.ca rl'<lSi! ."'I'!!"~5'~II"" t"-1 "'1! ",3" spa perfor'm Ih~ audIt 10 obtai!', ria5IJn~l& 8S.tU'~tA ab&..it whe1hat th£-c:o(rb-rnlt~ ilnaO(;iR '!ILa~e"tr. lIri2 ~t:, 01 nnflt;J~! 1"I\6&'~iltt!clnt.'nl Ar alJ(kf 1fIVO 1,tt!'1r .P'!'tftt-11'llt"g pfoceduiltf!l ~D O~tt" atldlt e¥lde:nce abauf the aMOt..I'IIS af)CI' bc:as'Jres ~~ it'll!' eorrbt'IL~ lfUlnC'1i1 sUI;~Menl£ the j:lto~\lre!; ueedec' depend On 1t\e .a.udrtcfl~ JucJgtnen1. intlulimg the a-sst!Silinll!f1t Df lfJa n.!<~ Dr rnak!ni31 m, .. t .. lcm""'Ioflh~~birea'f'"~"ti;>l.I;o(>;~nt. who1h"'-M \<>f,olollo' or,,,' In ",.<L1~thOi~ ,'.kilSWW""",", !hI>"J~ilor eonorcler$ ,nfornal O;O~lIoll1!mor'llt> 111 .... Wi p'llDa'~I¢~ .nd fair n"",.rrJaI1on cHh. wnb'Nd I ""n(:~' $1.1in1<>,,, 'f1 """"10 <k!lign all!1'! prO«lChJ<r.<, ~, am aPl>"'prilllq '" I'e Clm.rns~,,,,, •• bul nOlIO! th~ D<J'p",~ of e~D<efi$,np a. ~p'nion on 1"" .. ""01 .... "" •• ol1i'1e <1<11,1)'. mlo'nal control A=,d"'1!'f. "" "'.(IIress nCO £udl flI>l"on A~ SIlO" 9<90 inc.udes e'/~IUBlrng 1M .appr.opilatenK, 0-acoouf'lt1ng ptOJ&-IB£. Ufoed inIi 11& R!aHOl'l8blene6£~ 6"9 flI~nl D<l:ttr.w'llrrtJ eft"fl'lal~.fL".l&t1t! lsy 11 kt~nft:!1 rl. W!. WIlli ... '.'Ua!!\g l!',e o.e'all poe ••• ,.M" tf 1110 UTrM>. 'led ·,ran.'ol ~t.ol<!me~1!. 1:"1 o"'r ;ptJ'I~on, the OCrnbln&d 1~"'11~ s.:glemo",1r. ri!'fl!:rmd l5OabCW: p1e&en1fall~Y, In Aiirr:~ldllt!liP2<:.I!I. tnt combl~tlna~(, al PQSilion "r Scmoron La"" D • ..,lopo'nonl. /M:.liIId !iflllSllI_sana 8eTl;<!"OII SMd & Ro<~ M'","~, 1"1: asolo.ce_'l' 2('1&, ""d 1m <X'I01bin!!d ... un! oft".e<' ~''''''' IJI'lIItI>s" 08$". 'kYII51 ... 1M l""f'I'len ."""" tflaeet>'dBn"" wl~ ~0I)";~11lII pI,n.,,,,,,,,, G"I)O'~IIY IW!PIe<I", 1m, Un, led Slaws D' Amenca H"I'/ll'l J)n Sup",...., .... W l.flJJmltfirm Our Qwtt ...... conau_ Ie< the pU'~""" of 1orrn'11g &II "Ilflhon OIl 1"" <:tl<'JbiOf!d fi.ane,a' .1I1iofNIm, as .. ·"""'iB 'he ""","'",e,lal.ruDlmal,an r,P»J1&I' 23-2 n ,".,"'SIImed for pi """"'" <I' &aclA,onal a""IJr"" or<! ~"o\ a'IIOJ,<ed pill olll>e CiIOmlllted !","nCOBI statom"'" &uc~ .!'It»n'\\al,OtI .. 1IIe "'ifI<I'loblolf or n'~",,~r ... 'rt .,'" .... , del,..e!l rtOM MId IelM •• a rpcUy 10 Ire u_"(ng ,c<;oU"I'''!Ia.<I~''eOOo'(lS U&etlloprep.tl! tII~ ~o'I\bo ... d lwtan .... l.f01 .... ""l. rloe 'nlar-.16n .... bIo"" ~UbFda:! '" 11>10 au<l~,ng PI'_dur •• .""u..t n ..... "d~ orllle comb'IIOId lino,"'''' .f._1s ~nd <=lUI ;oodd~icn'" p«oa.:Jur ... ,ru,hldina ttlh~.ln9 2:IInd te::o:ntJIing $I,I~ mflX:"N.to'\ d'!IfI¢'Il)! ~Cllht' lI~rIYJr'19 ~CJ;QlJntnQ' .. r4 Ol~r ~cr.tld:i LCmdtu pl!!p:'tP. i~t'I rnmbmn:i' M3ntdl s.taiemen5 ot ,e ihf!! I;:~btnad flnoktaill .tqm"nf, ~~hrc:i, i)nd ott1flr Jlth;:I~ll)n~1 pro:;o"U~;'1 ilc,-:lfrll!l:;~; .,.,t., ....uo1in;l.,.ndmd. g.ncJf1I'ly~t~~plo;d" ~..,.tJ1rl"dS"""' olAmcioc:a I, ouri;JIi",o~.lh",t.·o"""lio";';falrJy s~I(o~lnollmtOlt'ri'" ~~ in tr.1~1'I to It!,, r-cunbtOOd rJfl.og;:!.1iI~mtu1h;;as. iI wnolt" Mam"I-IOI:<I. Ap'" Hi, 2Di 5 /illl S.r.~,I.I' f,~ . .J~' ':Ir~i s·~tl,-'1 ~::~(-1'!~ 1-9);'-; r: \ 'I; tIn ,'t., HQI ~).J~." :'15 Eil-,A I il~ :1lii', Bkd . fl~:f:"1 ti: I !r::-'i ~} ~,~ rh;fc,;J... HJt 'I:. :'·nr'i .. pq :.'11 Tfl\',l" ':'f: ,1-,,;· J l~ ~;,Il ·ni: F. .• '"3 F: r:-n Fj~,Jf.'~ 1."::.7;i'1·/ 1'1 ~ r::", lU ?~nl • r.!~ n.'"! .l:!.H?"~(I~ f'0::.rC 3~4 7'l7CJX • I,ll ~'~4 ?!2 mm t'1· .. ·IL ~J;t; : .. ~:: ,.J((lf! • ~1~ "l;d ~h .' .• r"\ Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 173 / .. ~>. The City of North Miami Beach (I'm~; Disaster Debris Removal & Disposal Services "<.c.' RFP #, 2015-08 BERGERON LAND DEVELOPMENT, INC. AND SUBSIDIARIES AND BERGERON SAND & ROCK MINING, INC. COMBINED BALANCE SHEET DECEMBER 31, 2014 ASSETS CURRENT ASSETS: Gash and cash equivalents Accounts receivable: Contract receivables, net Other Costs and estimated earnings in excess of billings Inventories Prepaid expenses and other current assets TOTAL CURRENT ASSETS PROPERTY AND EQUIPMENT, net TOTAL ASSETS LIABILITIES AND SHAREHOLDERS' EQUITY CURRENT LIABILITIES: Accounts payable, including retainage Accrued expenses Billings in excess or costs and estimated eamings Unesofcrecfit Current maturities of long-term debt TOTAL CURRENT LIABILITIES LONG-TERM DEBT, less current maturities TOTAL LIABILITIES COMMITMENTS AND CONTINGENCIES SHAREHOLDERS' EQUITY TOTAL LIABILITIES AND SHAREHOLDERS' EQUITY See notes to combined financial statements. 3 • • Tab 9: Firm's Financial Stability S 6,414,258 10,980,609 219,778 7,427,006 49,400 50,356 25,141,407 5,274,045 $ 30,415,452 $ 8,170,018 655,953 6,063,253 1,500 705852 15,586,576 971,562 16,558,138 13,857,314 $ 30,415,452 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age 174 (~;> . The City of North Miami Beach i:fr.~)} Disaster Debris Removal & Disposal Services •••••• < • c· .... ".,. RFP #. 2015-08 BERGERON LAND DEVELOPMENT, INC. AND SUBSIDIARIES AND BERGERON SAND & ROCK MINING, INC. COMBINED STATEMENT OF INCOME YEAR ENDED DECEMBER 31, 2014 REVENUES FROM CONTRACTS COST OF REVENUES FROM CONTRACTS GROSS PROFIT FROM CONTRACTS REVENUES FROM DEBRIS CLEANUP SERVICES COST OF REVENUES FROM DEBRIS CLEANUP SERVICES GROSS LOSS FROM DEBRIS CLEANUP SERVICES TOTAL GROSS PROFIT, net GENERAL AND ADMINISTRATIVE EXPENSES INCOME FROM OPERATIONS OTHER INCOME (EXPENSE): Self storage rental income, net of depreciation and real estate taxes Other rental income Gain on sale of equipment Interest income Interest expense TOT At OTHER INCOME (EXPENSE), net NET INCOME See notes to combined financial statements. 4 • • Tab 9: Firm's Financial Stability $ 44,177,808 40,429,869 3,747.939 452,991 457,142 (4,151) 3,743,788 3,609,159 134,629 310,221 128,992 125,301 930 (57,014) 508,430 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 175 /., .; . The City of North Miami Beach (~: Disaster Debris Removal & Disposal Services .... . F'. ',. RFP #. 2015-08 • • Tab 9: Firm's Financial Stability 9.1 Licenses -Florida Business license irpartmrl1t pf &tatr I certify the attached is a true and correct copy of the Articles of Incorporation of BERGERON EMERGENCY SERVICES. INC., a Rorida corporation, filed on April 14, 2006. as shown by the records of this office. The document number of this corporation is P06000054436. CR2E022 (01-()S) Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Cap'ito~ this the Seventeenth day of Apnl. 2u06 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 176 ;.:<-'C, , The City of North Miami Beach l\~) Disaster Debris Removal & Disposal Services "''i .. ;,~ RFP #. 2015-08 • • Tab 9: Firm's Financial Stability 9.2 Insurance Certificate CERTIFICATE OF LIABILITY INSURANCE INSURED PLACE FT LAUDERDALE. FL 33332 THIS IS TO CERTIFY THAT THE POLICIES OF LISTED BEEN NAMED FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDmON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS. EXCLUSIONS AND CONomONS OF SUCH POliCIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS. 0310112015 01101/2016 LOCA'OONS/ YCHtCLES (ACORD 101. Additional Remel'1l.. Schldule. may be Ittachod If more spICe CERTIFICATE HOLDER CANCELLATION BERGE01 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DeLIVERED IN BERGERON EMERGENCY ACCORDANtI' WITH THE POUCY PROVI$IONS. SERVICES INC 19612 SW 69 TH PL AUTHORlZ!DREPRESENTATIYE FT LAUDERDALE, FL 33332 ~d7r ACORD 25 (2014101) © 198802014 ACORD CORPORATION. All fights reserved, The ACORD name and logo are registered marks of ACORD Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 177 ieee The City of North Miami Beach I~~i Disaster Debris Removal & Disposal Services ~'e'-:e/' RFP #. 2015-08 110.0 Value Added Benefits • • , Tab 10: Value Added Benefits BES provides many value added benefits, as mentioned throughout this proposal, we have a lengthy and proven history of provided disaster and debris removal services effectively, efficiently, and cost effectively. Our depth of resources, our ability to assist the City with documenting and resolving damages, and our automated Debris Management System (ADMS) provides the City with the most responsive recovery system. BES offers our ADMS system through an exclusive relationship with our subcontractor DebrisTech. BES offers this system as another facet of our Debris Removal Operations support. This system has been so successful FEMA developed a BMP training video on this system. Documenting and resolving damages Immediately following a disaster event, damage assessments take place to realize the magnitude of the event. During this assessment period it is crucial for all involved to document, to the best of their ability, those damage that are a direct result of the event. In the debris world, on that debris generated as a direct result of the event is determined to be eligible. As debris operations commence, additional damges can be caused, not by neglect, but as a direct result of the use of heavy machinery and vehicles. P Photo documentation taken immediately post- event Ability to track claims through resolution and close out -That is where we must, as a debris team, cooperate to understand the difference of those damages that are a direct result of the event and those that are the conttractor's responsibilty. Especially, once the power is back on and the "shock" of the event begins to wear off as a sense of normalcy returns. However, those damages that are caused by the contractor are addressed as follows: 1. Applicant receives a claim of damage from a homeowner or debris monitor. 2. A work order ticket is generated and provided to the contractor's project manager. 3. The PM initiates an investigation in to the claim to 1} verify the claim is in the contractor's area of operation, 2} determine if the damage is pre-existing or truly contractor related and 3} identify the crew(s} operating in the area. 4. The investigation will also include photo documentation and interviews with persons involved. 5. If the damage is determined to be the fault of the contractor, we will contact the claimant to initiate resolution. Resolution can include but not be limited to, requesting the claimant to get three (3) quotes for the repair, a cash settlement or the contractor making a direct repair. In any case, whatever is easier and more convenient for the claimant. Once a resolution has been agreed upon, a release will be provided to the claimant to sign indicating closure to the claim. A copy of the release will be provided to the City and one will be kept in the contractor's file.G. If the contractor fee!s the damage is not a result of our operation, we will meet with the City to convey our findings and state our case. In all cases, we will work in good faith to swiftly and adequately bring closures to all damage claims to the satisfaction of all parties. Invoicing and data management Automated Debris Management System (ADMS) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 178 /" -. The City of North Miami Beach ;,~~~: Disaster Debris Removal & Disposal Services ',,-RFP #. 2015-08 • • Bergeron first worked with DebrisTech following Superstorm Sandy in 2012. The system was utilized to assist the US Army Corps of Engineers (USACE) with their CQC efforts on a stump removal project BES was performing on. The system allows BES to document stump removal operations and easily transfer data to USACE for comparison and approval for subsequent payment of work. The DebrisTech system allows BES to provide a system to our client's if they do not have a monitoring contract in place. It could easily be used on smaller, non-declared events where the City may wish to monitor themselves. In any event, and through an exclusive relationship with DebrisTech, BES offers this system as another facet of our Debris Removal Operations support. Tab 10: Value Added Benefits P FEMA developed a BMP training video on this system. DebrisTech will be tailored to The Cltv of North Miami Beach DMP specifics. Data is web-based and real time. The DebrisTech Electronic Debris Management System is modeled after a proven debris monitoring method that utilized a combination of hand written paper tickets, electronic databases, and a Geographic Information System (GIS). The DebrisTech system follows this same model, but replaces the hand written tickets with real time data collection devices. Paper receipts are still available but are no longer the primary record. DebrisTech handheld devices and software add a new level of documentation and security features not available in other ADMS systems. For example, the built-in automated fraud detection and audit tools greatly reduce the potential for fraudulent activities as well as streamline the reconciliation process. Additionally, the system can provide real time access for authorized users so that the audit and validation process can begin immediately, rather than days, weeks, months or even years later. A more comprehensive technical paper describing how the DebrisTech system exceeds these specifications is available upon request. DebrisTech also has the flexibility and adaptability to meet the specific and potentially unique debris removal requirements of each specific event. In most cases, the system can be customized to meet mission specific requirements within hours of the request being made. Since September 2012, DebrisTech has been utilized by more than 10 government entities in four different disasters and produced an unprecedented quality of documentation of the debris removal operations in these affected areas. DebrisTech is a field proven system that will provide complete documentation of all debris removal activities. Specifically, DebrisTech was used in Mississippi following Hurricane Isaac, New York following Superstorm Sandy, and most recently, in Moore, Oklahoma following the devastating May 20, 2013 Tornados. DebrisTech's work in Moore, OK has also prompted FEMA to create a Best Practices video that highlights DebrisTech's technology and processes that are being utilized in the recovery process for distribution and use in training nationwide. DebrisTech's work in Moore, OK has drawn a great deal of attention from both State and Federal stakeholders. There have been numerous occasions where both FEMA and [ENTITY] personnel working in the region have made special trips to Moore to see the system in operation. System Components ~ State of the Art Tablet Field Devices -current generation Apple iPads® with 3G/4G connectivity housed in rugged OtterBox™ enclosures ~ DebrisTech Mobile Line Printer (MLP) Technology ~ Serialized Barcoded Ticket Objects ~ Barcoded Placards for Trucks and Trailers r) r.' r C' r,' r) 0 ,'( Use or disclosure of data contained on this sheet is subject to the restriction '-P 'j:~~ ~ t.tL~~ \ .J.,} on the title page of this proposal. i,~i c .. ·· :."C;,··"· -':';""':'~':;j:~ Page 179 , . The City of North Miami Beach ('~1 ~~s:~~e;~;:~~~ Removal & Disposal Services ~ Employee ID Badge Printer ~ Mobile Command and Communications Center ~ Debris Load Ticket App ~ Debris Disposal Ticket App ~ Truck Certification App ~ Right of Entry System App ~ DebrisTech Central Debris Management Database • • The DebrisTech Debris Removal Process L!Jr.ttlTI~.~f~1.,tTirl Tab 10: Value Added Benefits ------~~--~--- r· ... lk~ It, ~r .1""· trlft! ij.~.'.Iftw(t in.Jtk i3v""'(Qdr-Munitor Rf"t~)rd., i!!n ';1'.'"l'Ii l.":1 :,~ 1:ur-.A.-1I[[mp. {[I:·},H,~~:ll~.~1 JC!1""f1l'O Jutlq~d~[Md ... .i~,,1:::1'.,·· .,,, L .". Ji "" L ,'~ ) .. ; .. i;" ,J., (1 .---1 1'--'-{j ',.--~,;. r'--'! ; j-... _-< b ~-1 7 j----. !l ~,,)-.---...:Ci '-y./ '.J ( .. ' I' '-~ "-. '-' " _. ~<I. C", Il'ri\'\!$ at 0,\ pOI<l1 ::.,~!' Pho~o. GPS. l1'f.e:'iu.mp ""'quiYOO Figure 4: DebrisTech Debris Removal Process P":I pf?f 0:; pG5l""i r H~_~,f't Plil'\l~d CQC Site Managers and CQC Tower personnel are issued DebrisTech handheld scanning devices loaded with custom software configured specifically for their role. DebrisTech handhelds have the ability to scan barcodes, take digital photographs, apply GPS location tagging, accept required manual inputs in limited access fields, and communicate via the Internet using the cellular network and other means if required. When loading and disposal data is collected, it is wirelessly uploaded to the DebrisTech Central Information Database. If cellular service is not available, the data is queued on the device and transmitted when cellular network connectivity is obtained or alternatively when the devices are in range of the Mobile Command and Communications Center for download and transmission of the data via satellite communications. At the loading location, a barcoded paper ticket is provided for the truck driver. The truck driver takes this ticket with the load to the disposal site. At the disposal site a second DebrisTech handheld device scans the ticket along with load and truck data. A receipt for the truck driver is printed certifying the delivery. The paper receipts serve as tangible evidence for the driver and backup documentation in the event a contractor disputes payment for a particular load. Process Details Manual entry of data and the potential mistakes inherent are virtually eliminated with the DebrisTech process by using unique serialized debris ticket objects and an automated tracking system built around them. The DebrisTech truck certification process registers authorized debris hauling vehicles and equipment by electronically registering debris contractor trucks, trailers and other hauling equipment. Digital images of each truck, trailer or other hauling equipment is electronically linked to each individual registration/certification. Each vehicle registration identifies the mission (contract number) and responsible governmental entity. Each registration record is permanently tied to the bar code that is Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 180 /':'''~, The City of North Miami Beach ('.~p Disaster Debris Removal & Disposal Services ".,.,~ RFP #. 2015-08 • • Tab 10: Value Added Benefits affixed to the truck body or trailer body, supplying unique identification data for contractor vehicles and equipment. Standard forms of measure are utilized (e.g. feet and inches) to record the vehicle volume capacity utilizing industry standard equations in each registration record created. Optionally, each driver of each truck may be issued a unique bar coded DebrisTech ID that ties the driver to the load and/or haul vehicle. Each member of the certification team is issued a unique bar coded ID that is scanned and becomes part of the certification registration form. The member certifying the vehicle must also sign the electronic form, using the signature capture feature. The DebrisTech System automatically rejects vehicles that are not certified and associated with the current event and responsible government entity. Vehicles that need recertification (obscured bar code placards, changes in sideboards, spot check of capacities for random audits, etc.) can be compared electronically and automatically to the audit tables and other CQC audit records of previous certifications and registrations. Certification records are available online and in downloadable and printable form for authorized users. Each monitor is also issued a unique identification badge that contains the employee identification barcode and Project ID barcode. Like the other barcodes, they are used to easily mark the ticket with the identity of the monitor or inspector that collects and/or reviews the data but they are not intended nor can they be used to circumvent the signature capture requirement. Each ticket has a barcode that is easily scanned using specially configured iPads. A limited number of these tightly controlled ticket objects are issued to monitors and inspectors. Without a physical ticket no electronic tickets can be created. This is the first of a three factor ticket authentication system. The uniquely configured iPad is the second factor. The apps used for collecting data are registered individually to unique serialized iPad IDs and will not function on unauthorized devices. These iPads in most cases are issued to individuals, but a third factor, a literal signature by the monitor or inspector is required at each data collection point through a built-in signature capture feature of the iPad. This factor reminds the submitter that they are personally responsible for the accuracy of the data submitted. During debris operations, at each point of the process, the transport barcodes and tickets are scanned, establishing and verifying that the load and transport are inseparable throughout the process. This method has distinct advantages over other systems because the tracking device physically stays with the transport equipment at all times and mixing of trucks and trailer combinations are immediately detected. Up to four pieces of debris hauling of equipment can be tracked per ticket, but in practice no more than three are likely. A key advantage of these barcoded tickets is that they represent the load -and they travel with the load. At any point in the disposal process the barcode can be scanned and the load's complete history is available for review. This history includes photos of the debris when it is loaded and when it is was assessed at the disposal site or any intermediate checkpoint. A load presented for disposal (and subsequent billing) without a barcode is rejected. These ticket objects or tokens are in different forms Figure 5: DebrisTech Stump Tag depending on the type of debris being removed. Stumps are tagged with a special single swing hammer applicator. The tag consist of two parts, both with the Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 181 /~O., The City of North Miami Beach !:~~y Disaster Debris Removal & Disposal Services """ RFP #. 2015-08 • • Tab 10: Value Added Benefits barcode serial number: one that remains attached to the stump, and a second that can break away. The tag also serves as a size reference when using photos to audit the diameter called out by the inspector. White goods are issued a yellow ticket with an adhesive barcode label attached. Its barcode can optionally be tracked further through the coolant recovery and recycling processes. Leaning and hanging trees as well as each load of bulk debris are issued pre-printed serialized barcode tickets about the size of a business card. These ticket objects not only serve as a tracking device, but also as a physical receipt for the driver. Before the load monitor hands the ticket to the driver, the ticket is IIsw iped" through an integrated Mobile Line Printer (MLP). The printer records, in human readable form, key information such as a timestamp and debris characteristics. This gives the driver physical proof that the load has been properly submitted electronically. When the ticket is presented at the disposal site or scale station, it is swiped again to print the measured or called size of the load. Electronic images of each stump, leaner/hanger, white good or debris load are time stamped and marked with the transport equipment codes as well as the current GPS coordinates at each point of the Figure 6: DebrisTech Device process. These points include the loading point, intermediate loading or weighing points (if used) and the final disposal site. All data, including these images are transmitted back to the Central Database in real time, which allows for immediate viewing of field activities via a secure website from virtually any location with an internet connection. Other data entries such as the debris type and load call are selected using best in class tablet selection tools such as dials and drop down menus. At each data collection point the final step of committing the data is to press the submit button. While all data has been checked for reasonableness as it was scanned or entered, a final series of data validation checks are performed. If the data passes these checks, the data is stored locally on the device. Then an attempt is made to submit the data to the central Debris Management Database immediately. If connectivity is poor or non-existent the system will notify the operator that the ticket was stored but not submitted. After several tickets have accumulated or significant time has passed without any tickets being submitted, the operator is again reminded that all tickets are only stored locally and he should try to upload the info again. At the end of each day, each device's database is backed up in its entirety to the Backup Server for permanent storage and a fresh, updated database is deployed to the device. The preservation of the original files that were on each device provides for yet another backup of the original data, as well as another auditable record of each ticket generated by the system. The DebrisTech System also includes a Right of Entry (ROE) module that streamlines the ROE process. The DebrisTech ROE Module automates the entire ROE process, from the application phase to ROE Closeout. Every aspect of the ROE program is captured electronically and is accessible through the DebrisTech Debris Management Database. Applications, Field Inspections, ROE Approvals, Work Orders, Final Inspections, and ROE Closeout Documents are all available to authorized users in real time. This real time access allows managers and contractors to always have up to date information about the status of every ROE entered into the system. Also, because the ROE system is an integrated part of the DebrisTech System, all information associated with the ROE, including the debris tickets generated from the ROE, is available in the same user-friendly web interface. Use or disclosure of data contained on this sheet is subject to the restriction on the titie page of this proposal. Page 182 /-. The City of North Miami Beach (~f' Disaster Debris Removal & Disposal Services ',~;:< RFP #. 2015-08 • • Tab 10: Value Added Benefits Other tasks such as recording of HHW, HTRW or any other scope related to Debris Management and removal can be tracked and documented similarly in the DebrisTech System. Process Monitoring As ticket tracking information is submitted throughout each point of the debris removal process, the DebrisTech Debris Management Database makes the new information available immediately to authorized system users through a secure web browser interface compatible with most computing and portable devices. The main observation view shows graphically, and in a tabular form, each load and its current state. Truck icons indicate the load's type and state by showing it loaded, in transit, or empty and returning for another load. Suspected problems are highlighted and the table can be filtered to only show data for a specific debris type, subcontractor, truck, dumpsite or project. OE881SI[CH '.'.)3':;;:,0·1·.' ~ ::&L' '.', , ",', R"':' :'.'1 : .... \. iI~ :;d" ~ ;;t,\:: ," ','''',-,~ .,~ 4~ 'I. :' : ".' .. : " .' ~;.: 2;1.3 ! ~ , " 2;:.'.J I , ., t 1!J"!J T:':" ! ~, , ~ ; : T.'Hi--! 1 ":".'!:", -," ,-...- ; ,. I .!:.: " '-- : i"" -I Figure 7: Typical Screenshot of DebrisTech system running on a computer >." • r 'of", . ~:::. ,: .-, .t..~' I.~·,' .. : ~,"':';" . .. ~".n'j":· "':I-:rl··;". !L:\.).~' ~. ',f The DebrisTech System also has interactive mapping features that allow authorized users to view the exact pickup and disposal location for each debris ticket in real time. Clicking on the load's truck icon from the debris ticket list will show the pickup and disposal point for a specific load on a street map. Clicking on the Truck icon in the header will show all loads in the current filter on a street map. This feature is especially useful when trying to determine where a specific truck or subcontractor is working or has worked or to see where debris removal operations are taking place in real time. These are but a few of the extensive Geographical Information System (GIS) capabilities present in the system. IK",J Oklahoma . City Figure 8: Typical View of GIS Maps r) r.' r) (.:' r.' r) D~V Use or disclosure of data contained on this sheet is subject to the restriction :I),L-.n tiL'.!:> ~ on the title page of this proposal. L~r :=:~'::~, "::-:::-.',::-:;:'/ ~;[':;i:;:::]-~c::J ~ n ;.. 'Y ) Page 183 "', The City of North Miami Beach /~ .. Disaster Debris Removal & Disposal Services h",c RFP #. 2015-08 Detailed information for each load is available by clicking on the E-ticket icon. This page initially shows the electronic version of the ticket that will move forward for verification and billing purposes. Once it has been subjected to certain automated and human review processes it will be marked as reviewed and ready for billing. The E-ticket contains all key information including photos, timestamps, GPS coordinates, monitor names and signatures, hauling time and distance as well as other cogent data. This ticket is available to authorized stakeholders as a PDF and in other downloadable forms. In its online form, auditors can also zoom in on photos for closer inspection. Administration The DebrisTech system was designed from the ground up to allow geographically diverse management and administration. This means that personnel management activities as well as delegated DebrisTech system administration activities can be performed from any location. In recent disasters however, the best location has been from the DebrisTech Mobile Command and Communications Center. Often times the command center is deployed immediately following an event and is self-contained, not requIring local infrastructure to be functional. Having fully equipped and qualified personnel on the ground in the days immediately following an event is a key component to a successful deployment of the system. The DebrisTech system has certain common roles with privileges predefined, that determine who can create, update, and delete specifications, task orders, ROEs, transport container registrations, but it is also flexible in that new separated or combined roles can be created where field conditions, personnel training and experience permit. Deployment • • Ifllt .•. !r!?l" «~ , ' Tab 10: Value Added Benefits ..... Figure 9: DebrisTech e~Ticket Sample ;:en! ~~;'-"'( .,;...' --,' '.:.,." '''-''--.;. ______ _ "-...... ~ .,;...., ---""-'-------- ,.,'~ ",', '",c".' ____ _ e', _____ ".,.,,' In response to an event as soon as authorities Figure 10: Right of Entry (ROE) permit access, DebrisTech sends one of its Mobile Sample e~Ticket Command and Communications Centers to the project area. Each Mobile Command and Communications Center is a specially equipped, self-contained unit that provides office and living quarters for its key team members. Each unit has computers, printers, Page 184 r) r;t r) r' r,t r)o IV Use or disclosure of data contained on this sheet is subject to the restriction ~ 'LJ ~ tLGJ :-. _I.) on the title page of this proposal. l,~ L:~':'_':':,!' -:.'::{~-~r :~::''-:-'ilf_-/~ ::;-~ n~ /;<, The City of North Miami Beach f~/ Disaster Debris Removal & Disposal Services ~~ .. ,"V RFP #. 2015-08 • • Tab 10: Value Added Benefits badging and placarding systems, communication systems, training systems and an appropriate number of load and disposal site deployment kits. The load deployment kits typically contain 10 ruggedized tablets with MLPs, batteries, chargers, and ink cartridges and a number of preprinted tickets. The disposal site kits typically include 4 tablets with MLPs, remote scanners, laser printers, paper and printer cartridges. The kits are authorized for carry-on luggage and when necessary may travel ahead of the Mobile Command and Communications Center by airline. Because, DebrisTech is standardized on Apple's iPads as the basis for its field unit, and has partnered with national cellular providers, ramping up to hundreds of units can be done in a very short period. DebrisTech has created a customization system that can transform a best of class consumer grade tablet to a ruggedized Debris Removal Monitoring Device in minutes. Utilizing the iPad's and AppleTV's mirroring feature, and the Mobile Command and Communications Center's outdoor video screen, DebrisTech's first responders can train large groups of locally hired monitors at any location. Because of the iPad's inherently simple and user-friendly design, training classes usually last less than 2 hours. In a typical deployment, DebrisTech's first responders arrive and assess the severity of the event and determine how many support personnel will be required to deploy and fully support the system. A typical support staff initially consists of one Technical Support Coordinator per deployment, one Technical Support Technician per disposal site and one Technician per 25 deployed devices. The Support Coordinator is responsible for training the device operators and truck certification personnel. Within 10- 14 days of the initial deployment, the support staff can typically be reduced to one Support Coordinator and one Support Technician per 20 deployed devices. Once a deployment is initiated, a new server instance of the DebrisTech Debris Management Database System is created and replicated at two or more locations. In the case of this contract, a third replication is set up for government use. One server instance is designated as the primary server and field devices submit their data to it through a secure channel over a common carrier. The other servers are updated within minutes (usually seconds) and contain an exact copy of the records submitted by the field devices. One of the secondary servers is designated as a failover server should the primary server fail, or be inaccessible due to a regional communications outage. DebrisTech's primary server location is served by a redundant primary fiber loop and its secondary and tertiary servers are geographically remote and served by different ISPs. Upon completion of a mission, a copy of all data collected is delivered to the Client in Microsoft Excel and PDF format. The data can also remain accessible through the DebrisTech Debris Management Database for any period as required by the contract. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age 185 /:' The City of North Miami Beach ;\~~~i Disaster Debris Removal & Disposal Services • II Tab 11: Bonding Letter "" RFP #. 2015-08 11-j.0 Bonding Letter June 4, 2015 The City of North Miami Beach, Florida 17011 NE 19th Avenue North Miami Beach, FL 33162 Re: Bergeron Emergency Services, Inc. Disaster Debris Remov:d and Disposal Services RFP No. 2015·08 To Whom it May Concern: It is our understanding that you are considering Bergeron Emergency Serv ices. I nco as the contractor for your construction project. This is to advise you that our office provides Bid. Performance, and Payment Bonds for Bergeron Emergency Services, Inc. Their surety is Fidelity and Deposit Company of Maryland which carries an A.M. Best Rating of A + (Superior) xv and listed in the Department of the Treasury's Federal Register. The Home Office address is 1400 American Lane, Tower I, ISth Floor Schaumburg, lL 60196. Based upon normal and standard underwriting criteria at the time orthe request, we should be in a position to provide Perromlance and Payment bonds for the above referenced project. At the time of this request, they have a bonding capacity of $S5,000,OOO for a single job and $170,000,000 aggregately. We obviously reserve Ihe right to review the tenns and conditions of the contrdcl, contract amount and bond foml, and verilY the adequacy of project funding prior to final commitment to issue bonds and we cannot assume liability to any third party, including you if we do not execute said bonds. This letter is not an assumption of liability, nor is it a bid or perfonnancc and payment bond. It is issued only as a bonding reference requested by ollr respected client. I highly recommend Bergeron Emergency Services. Inc. and invite your further inquiry. Sincerely. Brett Rosenhaus Producer BRijms WOO Centra; Avenue, S,Ji16 200, St. Pet@rsbtIfY. Fl 3310!:> p, 7?7.20~.1803 F, 72UO'i.1330 1.13 We5tO\ler Drive, J\!;n~;'·lIe, NC ;>3H01 p. 87B.,Q1>]431 F'H7.B.'Oo.1430 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 186 1:'~c NIELSON, WOJTOWICZ & ASSOCIA res I '""'~""~ ,"~ecO""" ._c" June 4,2015 t -. .. ~'- The City of North Miami Beach, Florida 17011 NE 19th Avenue North Miami Beach, FL 33162 Re: Bergeron Emergency Services, Inc. Disaster Debris Removal and Disposal Services RFP No. 2015-08 To Whom it May Concern: It is our understanding that you are considering Bergeron Emergency Services, Inc. as the contractor for your construction project. This is to advise you that our office provides Bid, Performance, and Payment Bonds for Bergeron Emergency Services, Inc. Their surety is Fidelity and Deposit Company of Maryland which carries an A.M. Best Rating of A+ (Superior) XV and listed in the Department of the Treasury's Federal Register. The Home Office address is 1400 American Lane, Tower 1, 18th Floor Schaumburg, IL 60196. Based upon normal and standard underwriting criteria at the time of the request, we should be in a position to provide Performance and Payment bonds for the above referenced project. At the time of this request, they have a bonding capacity of $85,000,000 for a single job and $170,000,000 aggregately. We obviously reserve the right to review the terms and conditions of the contract, contract amount and bond fonn, and verifY the adequacy of project funding prior to final commitment to issue bonds and we cannot assume liability to any third party, including you if we do not execute said bonds. This letter is not an assumption of liability, nor is it a bid or performance and payment bond. It is issued only as a bonding reference requested by our respected client. I highly recommend Bergeron Emergency Services, Inc. and invite your further inquiry. Sincerely, Brett Rosenhalls Producer BRljms 'ooe Central Avenue, Suite 200, S:. Petersburg, FL 33705 : 727.209.1803 F: 727.209.1335 210 Westover Drive, Asheville, NC 28801 P: 828.505.7431 F:828.505.7430 The City of North Miami Beach «1fT~ Disaster Debris Removal & Disposal Services '<-~~~, RFP #. 2015-08 • • Tab 12: Prices Proposed 112.0 Price Proposal Clly of Nor1h Miami Beach. FL RFP No. 2015-08 Disaster DebriS Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal Bergeron Emergency Services, Inc. A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL ITEM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 DESCRIPTION COST Vegetative debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North $6.75 Miami Beach Vegetative debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North $1.75 Miami Beach, supplemental charge to be added to 2. above Vegetative debris removal from TDSR and hauling to final $4.50 dispOsal site within Miami-Dade County Vegetative debris removal from public property (right-of-way) $7.05 and hauliM to final disposal site within Miami-Dade County C&D debris removal from public property (right-of-way) and hauling to TDSR within the City limits of the City of North Miami $675 Beach C&D debris removal from public property (right-of-way) and hauling to TDSR outside the City limits of the City of North $175 Miami Beach, supplemental chame to be added to 2. above C&O debris removal from TDSR and hauling to final disposal $4.50 site within Miami-Dade County C&D debris removal from public property (right-of-way) and $7.05 haulina to final disposal site within Miami-Dade County Debris site management -preparation, management and $1.00 seareaatina debris at TDSR Processing (grinding) of vegetative debris at TDSR $200 Processing (burning) of vegetative debris at TOSR $1.75 Pick up and haul of while goods $120.00 Pick up and disposal of hazardous material $35000 Dead animal collection, transportation, and disposal $5.00 Hazardous tree removal and hauling to disposal site, 6 inch $0,00 diameter to 11.99 inch diameter Hazardous tree removal and hauling to disposal site, 12 inch $0,00 diameter to 23.99 inch diameter Hazardous tree removal and hauling to disposal site, 24 inch diameter to 47.99 inch diameter $200.00 58 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. --- UNIT CY CY CY Cy CY CY CY CY CY CY CY EACH LB LB PER TREE PER TREE PER TREE Page 187 /:: •... The City of North Miami Beach (,~~., Disaster Debris Removal & Disposal Services ..,." """, RFP #. 2015-08 • • Tab 12: Prices Proposed I 23 Demolition of slrLJclures S2D DC ~ Cy 2:4 25 , LB Disaster event jJeneralad hazardous waste abatement; blohazardaus waste. abal4l!menl Tipping foes 10 be (eimIlUfs@iiw-e;;ntmclO( byCiliataelual .~ .--NIA'-'-.~ CbST"'~ C[)$\ ; REIMB'CrR __ --1._ _ __ , __ ._ .. ~ -SEME~L 8. EQUIPMENT , i .. ---:, I ~ i i'-EM I O.:;SCRIf:''rION COST UNIT 1 __ 1_~ l_JD 544. or ~lla~~eel IO<lotier wittJo delHis grapple , PER $l1Dfr) HOUR l PER I , 2 . JD 644. or equal, wh~elloaoor with de~is grapple 3 .. ',~-. 4 I> 6 7 a 9 10 i 11 I , 12 sn'.OD HOUR i , S'lO.00 tpER- HOUR txUmdabJ;llJm, Of eqlll:ll. f(lTk.l~~with~_I!~ris 9!~pple •. ____ . _ ... ..~.'--PER--- 753 Bobcat, or equal. skid steer loader witl1 debris grapple $~'IOIJ.'l HOUR PER 753 8{)b~t..~~_~~ s._k~d s!..ee!)Oa~!. ~lhl!~~.~L_,,_~ __ ~.,_._ Sl1()t'J --1 HOUR " '_--'---0,",,-. . ~.~. ___ . $11.;1(»; ! PER 753 6obcal, or equal. skid steerloaOOT wiltl street sweeper 'i HOUR I 30-SO HP farm tractor ..... 11h box blade or rake 5i>O 0iJ . F'ER. ; HOUR 12.2 ~ cu, Y_~rti,~_~~~'~~~r :~!h b~Cke~ _____ .- .' .' PER ~l;'>(lr:n 1 HOUR i ..... -. ---. ~l~;~'"--I ~~~~ l3--4 cv vd articulated loader wjth bucket i 5'2(\00 PER I' JD 648E, or equal. log skidder HOUR ! Caterpillar D4. or equal. dozer 1 $':1.'-, ell peR i . __ . ______ ... ___ ... _. ____ I:IQ~~ ..•. _;. -~" .. -.---.. CaterpIllar 06. or equal. dozer PER $15(:(;'3 HOUR.....J -~ 59 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. P age! 88 • _ ':' The City of North Miami Beach ! '~;'i Disaster Debris Removal & Disposal Services ;.," RFP #. 2015-08 13 ,C./!ierpillar 06. or eqU(lt, o(l,ler • • Tab 12: Prices Proposed I PER HOUR PER 18 JD l10. Of equal. rubber tirebllckhoe wdh Duckor & hoc $10001) HOUR ~:~~~mona l. ol~l, 800-1000 HP lubllYIIid(!!.' __ _ , 25 , .. " .. -. _ 3ql91"!_~r.m~_._ J,','''" ' .... ~,. '_'.·H,.' .,', " 0< •••• -.,.J " ... __ i 27 too Ton crane. with 8 hour minimum 28 40-60' Bocket IrlJck $100 00 j PER HOUR j 31 \ Portable lignt pl./!nt 32 f EULlipment trallS@l'lS S90 ()(l 33 -Pict.UQ. truck. iJnmann.ed 60 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. PER HOUR PER ~ HOUR t Page 189 ,.: The City of North Miami Beach '''~i Disaster Debris Removal & Disposal Services ·',: •. c.\7 RFP #. 2015-08 • • I Tab 12: Prices Proposed ~--~---~~--"'------------.....--------r-===---' PER J HOUR Trailer dumD lJuck. 41·60 CLl, vel. 39 40 I ~::::~:~,£~.8:.~U. ~a,~. -... ~ .. ~. _ .. c. LABOR ,AND MA. Tt;RIAI. I 'ITEM :: i I OESCRllPTION Superinteooent with truck. phone and redio PER HOUR PER HOUR PER'~: HOUR PER --I HOUR . . I PER. I SE',~ OC ~ HOUR .-.... ~ r--'''~---~--------------+----+-=PE=R::---i 3 F(J<ernan With truck. etlane and radio 55500 HOUR i ,'PER •. ., ~_.l§~fetylqualitt control in~(}r with vehicle. pl1vne !:m::! fad~1) .. +_!i_75_00 __ +f,..:,iO~UR::":"---1 ~E.F/ ___ 5_~i~I~~~pe~ct~0~r~w~nh~·~ye~n~ic~~~.~p~~~n~e~a=n~d~r~ad~i~O __________ -1I_~_~_5_00 ___ IHOUR 1 PE:R ; ~ 6 " . 7 ; ; B 9 10 12 1~ Climber wilt! gear 59000 Saw hand wilh chainsaw $35.00 Laborers lln<i fla!;lmen 5310t') l!.f!lSkee~r.. . ,",l.IzMat professional ,",ousehold H~zMat insPection and removal Cfew $:)VUUO Community as.sistanceltio\ line or;>erawrs 61 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. , HOU~ P~R HOUR PER HOUR PER I HOUR I ~~~R 1 PER L HOUR , Page 190 ,/:.: --The City of North Miami Beach (-I~S: Disaster Debris Removal & Disposal Services --o,:c!'-RFP #. 2015-08 • • Tab 12: Prices Proposed O. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT ITEM DESCRIPTION : 1 10 KW Gelleralor I--~--.. ---.---'. -._" ---- 15 KWGe~erat{lr 3 26 KW Gene-ral0f 4 50 KW Genmal0f {6 KW Gel'l@-ralOf B 1im KW GenE!f1ltor ~--;-;;; KW C"",,,,,,,, 250 KW Gen~r'i!t[)r 300 KW Q.enera~or 10 ~T·· ___ L~" -., .... ,.--'~ .-...... --• .-.", •• -'----- i COST PE~ DAY 1_ :,:J ,.'~l! ' .. '. ,',,' ' .. ~~i~~ (10 '""."." .. -~ .. - i I '[.370 DC, .O~/) or' 62 ~ COST PER DAYJ PER~EK I s 1·~ n {lC Pt:f d~:j'i" ~=~~.~~.r::f~~.:"_'~ "? 1 :S~I GO per i1i3y -..... ->..:. .... ,,~-.-~.~--.. ~. S?(~ 0 !Iv pP.1 (;8)0' Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Page 191 .. <,;, The City of North Miami Beach ;,~, Disaster Debris Removal & Disposal Services 'c,-,' RFP #. 2015-08 • • Tab 12: Prices Proposed ~-.-~~---------------,--'------'----------~ 11 SOD KW Giln'8Jato[ 12 150 KW Ger~ralor 13 600 KWGenem~or i ~, 3-:10 G0 "P" ~a', i $!-f ",111 (:;1 fiW ",N-h I ---~'7nr. "Q P':' 'J • .! " '--j I -i 1-: ~1I~! (.Ill i,,,q JJt't~I!f>. S/ I. '~(' (;11 I"'! .1.1> $14.18(· 00 tJ(·, ~·I!IJ~. ';---------------ii2-2C:O OO"P;;~j';~ i $) j011 110 ~ 164()C' aD P'" .,.,..,~. I 14 ; lOOO !<:\!\,' G~r.er;:)tm r-----+--------------------~ , i l _~J .~~sc .. ~'~_~e~:ratar _____ _ : I I 16 I 1500 KIN Generator r-17-1175O KW Geri!1ral0f ! 1ft Tails I j-------.---- ! ' Cables (400 amp) ~ I! ~ 16 ,h)C CO ~". ,,,,,,>" ~----~--"--'" _ .. _,' 1 !.;j m'D Q0p;:;~~)"-' ;',,00C00 _1--_, _______ 1 ::':~;~;;OC::':~:""k_ $3,~5C C'O I $lHI~C' (,\I) II<;" "et'~, V ~lrK) (.t: 01'1 "'~" I l) ~l}() DO per oay ;;.2 fj0~1 0(,. ! I 19 L ___ ... ~,17 ~DC 00 pH ,,'~e" _'" _',-~~_~._~ ", __ .... __ ~_~_ ,-_.l..«."'~ _____ ... _~ ... ________ i E. OPTIONAL SERVICES r~~"""'--" -~.. -- I ITEM ! OESCRIPTION ~ebriS removal from lakes and callaIs ! COST UNIT I , ~ "'; R~st~ralJC;'n Qf canalbBnks andslopas" 3 4 5 : Removal of molor \'ehlcles including lowing, j}roceMing and , disJ)!Jsal RemclI,,,1 of boals including towing, processing Bnd dlspo581 Provision 0' emerge~cy potable w.fller SJ S1 SO;) 00 i B:KEtUIBD~\f Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. /!1: ,-, ; .,', Ii'! ----l PerLf oil GAL Page 192 /.' '. The City of North Miami Beach (~~i Disaster Debris Removal & Disposal Services . ", ... ,'-RFP #. 2015-08 • • Tab 12: Prices Proposed .---. , g B.eWi;j·cui,Jet1 l;!nf.i"catchbaSIr'l t::'eitiii1g Ulc!udf;jg -- tmrlsportation and uispo>sal .' ,$3">3.0() .ilL ~oo. 00 $35.00 I PER " PHONEIP . ERDAY ! I . ! Cy /"/ ~--~--~----------~~----------------------------~---.-; /: IIi.iirdly P~&e ~o rur"Jsh the goo:lS'a~ klNicti SpeCified ·In l.,i& ~cquC$t It;! Proposals I certify Ihallil iN"orma1lon COnlarne~'ln tlliS propo$i'/II$ truthful !o l"'e best of my ;':"Iow:edge oIlnd belief ~ furltler certify ~h\i'll am (july' ~uthori~ed to ~bmit tt.i$ 1I'(lpo!la ' (In ben;llf J;Jf the C~'l7' named BS PrDposiFlQ Company imd that ·s.aid Campany Is ready ~I'ng a'ld atJl"!1I pei10rrn If awarded thacoo1rad. , fult\:lffr t:ar1iiy, Un.d&1 (Jail), INit~hlS prllpllSal is m~ wflhOut r;Mf utlOOl'tlan(ll/lg, eQ!eemenl oon:'!eCti\ln. i:lillcu6slOn. or coll,..'Sion with IiIrW ot er per9Qn. flm1 or c~rporIil1i()!\ SUbmJt1'Il\l a ~fQPQIiBI ~ orFcer-el'1playes or ager!! pf the Ci'Y Df I':nrth """jII'mi ach or 8""'1' oth .. r pfOpMer hes Bn i"teresl 'I'!> said ptDpDlial. F"unhermoco, I oe~lfy tha,t 1M undersig~d !1I<5CU'.1jd thF; Proposal FG1'I11 wilhfull knowledge' and um.l~,staooh'lg 0' matter\' Ih~rein ~ta;~ aPd Wa-i d"I~' 8i.J\I'IOfIZIl(! '0 do $0' . < ~.' i·; l ~' V.;::',!dt;~ E""''''rgef';:~ S..,I'<.K':S hJ; ~MF (11~ BUSNFSS SiG"~~f\E~'~·-~~~+~---·· .-,.," .. W,,""<11(;1 ~'" r'<."Il~,r(,'·" Jr Ol'""{"; ~'r('~''-'~()I NAME f.jrnlE~.".r:;J OR I'RINTEOI _c~;? ~W 691~'\ PliI!i& i-fl.I}!L1N§~ Fl La.Jcercill.,. FL :;333;' Col"Y"S1AT!' b.-CODE '" '-' [9&1 1 680.f.>10G iE:LfPHOr<lG:' NUMBER S,M'" Of r 10-"0" iSS COUNT'! OF 8'D'>'>'arc "nnl Name Apr" TMd,,,. ClJ(nlllIS&;Ol' No 'f r-.:A (iLl I S :\ Cp,-r·"l1I~!;'.O" E~lJjre~ :'~ J :f G j.") l~!.':1 SEAL ot Corpo'.all0nj 6d Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 2() !~ I))' prodL>!l€-~ Page 193 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 5.1 PRICE PROPOSAL Name of Company Submitting Proposal Bergeron Emergency Services, Inc. A. DEBRIS REMOVAL, PROCESSING AND DISPOSAL ITEM DESCRIPTION COST UNIT Vegetative debris removal from public property (right-of-way) 1 and hauling to TDSR within the City limits of the City of North , $6.75 CY Miami Beach Vegetative debris removal from public property (right-of-way) 2 and hauling to TDSR outside the City limits of the City of North $1.75 CY Miami Beach, supplemental charge to be added to 2. above 3 Vegetative debris removal from TDSR and hauling to final $4.50 CY disposal site within Miami-Dade County 4 Vegetative debris removal from public property (right-of-way) $7.05 CY and hauling to final disposal site within Miami-Dade County C&D debris removal from public property (right-of-way) and 5 hauling to TDSR within the City limits of the City of North Miami $6.75 CY Beach C&D debris removal from public property (right-of-way) and 6 hauling to TDSR outside the City limits of the City of North $1.75 CY Miami Beach, supplemental cha,..ge to be added to 2. above 7 C&D debris removal from TDSR and hauling to final disposal $4.50 CY site within Miami-Dade Coun!y 8 C&D debris removal from public property (right-of-way) and $7.05 CY haulin9_ to final dis~osal site within Miami-Dade Coun~ 9 Debris site management -preparation, management and $1.00 CY segregating debris at TDSR 10 Processing (grinding) of vegetative debris at TDSR $2.00 CY 11 Processing (burning) of vegetative debris at TDSR $1.75 CY 12 Pick up and haul of white goods $120.00 EACH 13 Pick up and disposal of hazardous material $350.00 LB 14 Dead animal collection, transportation, and disposal $5.00 LB 15 Hazardous tree removal and hauling to disposal site, 6 inch $0.00 PER diameter to 11.99 inch diameter TREE 16 Hazardous tree removal and hauling to disposal site, 12 inch $0.00 PER diameter to 23.99 inch diameter TREE Hazardous tree removal and hauling to disposal site, 24 inch PER 17 diameter to 47.99 inch diameter $200.00 TREE 58 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 18 Hazardous tree removal and hauling to disposal site, 48 inch $300.00 PER diameter and greater TREE 19 Hazardous stump removal and hauling to disposal site, >24 $250.00 PER inch diameter to 35.99 inch diameter STUMP 20 Hazardous stump removal and hauling to disposal site, 36 inch $350.00 PER diameter to 47.99 inch diameter STUMP 21 Hazardous stump removal and hauling to disposal site, 48 inch $450.00 PER diameter and greater STUMP 22 Hazardous limbs >2 inch in diameter at point of break $50.00 PER TREE 23 Demolition of structures $20.00 CY 24 Disaster event generated hazardous waste abatement; $350.00 L8 biohazardous waste abatement I ipping fees to be reimbursed to contractor by City at actual N/A COST 25 cost REIMBUR -SEMENT B. EQUIPMENT ITEM DESCRIPTION COST UNIT 1 JO 544, or equal, wheel loader with debris grapple $120.00 PER HOUR 2 $135.00 PER JO 644, or equal, wheel loader with debris grapple HOUR 3 $110.00 PER Extendaboom, or equal, forklift with debris grapple HOUR 4 $110.00 PER 753 Bobcat, or equal, skid steer loader with debris grapple HOUR 5 $110.00 PER 753 Bobcat, or equal, skid steer loader with bucket HOUR 6 $110.00 PER 753 Bobcat, or equal, skid steer loader with street sweeper HOUR 7 $60.00 PER 30-50 HP farm tractor with box blade or rake HOUR 8 2-2 Y2 cu. yd. articulated loader with bucket $120.00 PER HOUR 9 $130.00 PER 3-4 cu. yd. articulated loader with bucket HOUR 10 $120.00 PER JO 648E, or ~ual, log skidder HOUR 11 Caterpillar 04, or equal, dozer $135.00 PER HOUR 12 Caterpillar 06, or equal, dozer $150.00 PER HOUR 59 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 13 Caterpillar 08, or equal, dozer $175.00 PER HOUR 14 Caterpillar, or equal, 125-140 HP motor grader $120.00 PER HOUR 15 $125.00 PER JD 690, or equal, trackhoe with debris grapple HOUR 16 $125.00 PER JD 690, or equal, trackhoe with bucket & thumb HOUR 17 $135.00 PER Rubber tire trackhoe with debris grapple HOUR 18 $100.00 PER JD 310, or equal, rubber tire backhoe with bucket & hoe HOUR 19 $135.00 PER Rubber tire excavator with debris grapple HOUR 20 $145.00 PER 210 Prentiss, or equal, knuckleboom with debris grapple HOUR 21 $120.00 PER Caterpillar 623, or equal, self-loader scraper HOUR 22 $100.00 PER Hand fed debris chipper HOUR 23 $450.00 PER 300-400 Tub grinder HOUR 24 Diamond Z, or equal, 800-1,000 HP tub grinder $550.00 PER HOUR 25 $150.00 PER 30 Ton crane HOUR 26 $175.00 PER 50 Ton crane HOUR 27 $225.00 PER 100 Ton crane, with 8 hour minimum HOUR 28 $150.00 PER 40-60' Bucket truck HOUR 29 $100.00 PER Service truck HOUR 30 $100.00 PER Water truck HOUR 31 $40.00 PER Portable light plant HOUR 32 $90.00 PER Equipment transports HOUR 33 $35.00 PER Pickup truck, unmanned HOUR 34 PER Self-loading dump truck with knuckleboom and debris grapple $150.00 HOUR 35 $55.00 PER Single axle dump truck, 5-12 cu. yd. HOUR 36 $65.00 PER Tandem dump truck, 16-20 cu. yd. HOUR 37 Trailer dump truck, 24-40 cu. yd. $75.00 PER HOUR 60 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 38 $85.00 PER Trailer dumg truck, 41-60 cu. yd. HOUR 39 $95.00 PER Trailer dump truck, 61-80 cu.J1d. HOUR 40 $150.00 PER Power screen HOUR 41 $60.00 PER Stacking conveyor HOUR 42 PER Off road truck $150.00 HOUR C. LABOR AND MATERIAL ITEM DESCRIPTION COST UNIT 1 Operations Manager $75.00 PER HOUR Superintendent with truck, phone and radio PER 2 $65.00 HOUR 3 $55.00 PER Foreman with truck, phone and radio HOUR 4 PER Safety/quality control inspector with vehicle, phone and radio $75.00 HOUR 5 $55.00 PER Inspector with vehicle, phone and radio HOUR 6 Climber with gear $90.00 PER HOUR 7 $35.00 PER Saw hand with chainsaw HOUR 8 $31.00 PER Laborers and flagmen HOUR 9 $45.00 PER Timekeeper HOUR 10 $150.00 PER HazMat professional HOUR 11 $300.00 PER Household HazMat inspection and removal crew HOUR 12 $150.00 PER FEMA public assistance manager HOUR 13 $75.00 PER FEMA documentation clerk HOUR 14 $65.00 PER Community assistance/hot line operators HOUR 61 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services 15 $75.00 PER Contract Man~ger/HazMat supervisor HOUR 16 $112.50 PER Contract Manager/HazMat supervisor overtime HOUR 17 $50.00 PER Field logistician/HazMat technician HOUR 18 $75.00 PER Field logistician/HazMat technician overtime HOUR 19 $65.00 PER Resources technician HOUR D. EMERGENCY POWER GENERATORS AND SUPPORT EQUIPMENT ITEM DESCRIPTION COST PER DAY COST PER DA YI (24 HRS) PER WEEK $140.00 per day 1 10 KW Generator $140.00 $980.00 per week $155.00 per day 2 15 KW Generator $155.00 $1,085.00 per week $240.00 per day 3 25 KW Generator $240.00 $1,680.00 per week $370.00 per day 4 50 KW Generator $370.00 $2,590.00 per week $435.00 $435.00 per day 5 75 KW Generator $3,045.00 per week $450.00 per day 6 100 KW Generator $450.00 $3,150.00 per week $665.00 per day 7 175 KW Generator $665.00 $4,655.00 per day $875.00 per day 8 250 KW Generator $875.00 $6,125.00 per week $990.00 per day 9 300 KW Generator $990.00 $6,930.00 per week $1,050.00 per day 10 350 KW Generator $1,050.00 $7,350.00 per week 62 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services $1,300.00 per day 11 500 KW Generator $1,300.00 $9,100.00 per week $1,700.00 per day 12 750 KW Generator $1,700.00 $11,900.00 per week $2,050.00 per day 13 800 KW Generator $2,050.00 $14,350.00 per week $2,200.00 per day 14 1000 KW Generator $2,200.00 $15,400.00 per week 15 1250 KW Generator $2,300.00 $2,300.00 per day $16,100.00 per week $3,000.00 per day 16 1500 KW Generator $3,000.00 $21,000.00 per week $3,550.00 per day 17 1750 KW Generator $3,550.00 $24,850.00 per week $1,000.00 per day 18 Tails $1,000.00 $7,000.00 per week $2,500.00 per day 19 Cables (400 amp) 50 ft $2,500.00 $17,500.00 per week E. OPTIONAL SERVICES ITEM DESCRIPTION COST UNIT 1 Debris removal from iakes and canals $25.00 Cy 2 Restoration of canal banks and slopes $7.50 LF Removal of motor vehicles including towing, processing and $400.00 Per 3 disposal Vehicle Removal of boats including towing, processing and disposal $1,500.00 Per LF of 4 vessel 5 Provision of emergency potable water $4.50 GAL 6 Provision of emergency ice $2.75 LB Temporary bathrooms I port-o-Iets $75.00 per unit PER 7 $525.00 per wk UNIT/PER WEEK 63 City of North Miami Beach, FL RFP No. 2015-08 Disaster Debris Removal and Disposal Services Provision of temporary satellite phones $350.00 PER 8 PHONE/P 8 400.00 ERDAY Sewer, culvert and catch basin cleaning including 9 transportation and disposal $35.00 CY / I hereby pro~se to fumish the goods nd services specified in this Request for Proposals. I certify th " information containe in this proposal is truthful to the best of my knowledge and belief. I further certify th I m duly authorized to bmit this proposal on behalf of the Company named as Proposing Company and tha sai Company is ready, ling and able to perform if awarded the contract. I furt r c rtify, under oath, th t his proposal is ma· without prior understanding, agreement, connection, ion or collusion with a ot er person, firm or c rporation submitting a proposal; no officer, employee or age t f t e City of North Mi mi Bach or any other p oposer has an interest in said proposal. Furthermore, I ce ify h the undersigned ecut d this Proposal Fo with full knowled and understanding of matters therein c ntai e and was duly au orized 0 do so. Ft. Lauderdale, FL 33332 CITY, STATE, ZIP CODE (954) 680-6100 TELEPHONE NUMBER STATE OF Florida ) SS COUNTY OF Broward 27 May 15 The foregoing instrument was sworn to and subscribed before me this __ day of ______ , 20_ by Ronald M. Bergeron, Jr. who J~ ________ ~~~_~~~~~ ________ ~~~~~ ________ ~~ _______ .!!1_~ or produced ... ~ as identification. ~~ NOTARY PUBLIC, State of Florida Print Name: April Teddlie Commission No.: ff ~OL{ IS+- Commission Expires: d-j d-U I dOl 91 SEAL (if Corporation) ........ ,r;.~Iff'I#,." APRil TEOOUE l~ ~~ MY COMMISSION fFF204157 eXPIRES: FebrualY 26, 2019 Bonded-Thtu, NoiIIy PUIlIlc UndelWliteta 64 EXHIBITC CONTRACT FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES CITY OF SOUTH MIAMI BOUNDARY MAP Thomas F. Pepe -01-11-16 Page 60f6 South Miami, Florida 11:lill: ... 1: I, , I " III I I " II I I /I i I III 1 -'I I III I , -I I I III I : -'I. II. I • _ 'I i 11II \ '1 dill • • , I I i I I I I ~ .,,1111. 11111111 1 I., I I ~ J \ 111 -, , 1 ~ I .. I J , I" - -I} ~.' I I -~ -~ ! •. :: ... ~ • I I j I ~ .. J I ; I I ~ 1 --. --•• . .. ~ \ ';. ..... ; ...... . " MAP LEG"::'i1l H ':0) -.....------ t'llyOtlUlk1<1I)" ! 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