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Res No 106-17-14907RESOLUTION NO: 106-17-14907 A Resolution authorizing the City Manager to pay SRS Engineering, Inc., for the engineering services of design and preparation of construction documents for the construction of sewer improvements recommended in the City of South Miami Sanitary Sewer Master Plan -Subarea "K" WHEREAS, the Mayor and City Commission wish to update the existing septic tank disposal system to a sanitary sewer system to which the property owners would be able to connect to the public sanitary sewer system of Miami-Dade County; and WHIEREAS, As per Consent Agenda Item Number 145-15-14484 discussed during the City Commission Meeting held Tuesday, September 15, 2015, the City of South Miami approved a resolution to provide complete engineering documents consistent with a Citywide Sanitary Sewer Master Plan; and WHIERIEAS, this project was included in the South Miami Sanitary Sewer Master Plan completed in November 7,2016; and WHEREAS, Commission has specifically budgeted for this project in the current years Capital Improvement Plan; and WlHllERiEAS, SRS Engineering, Inc., is one of four firms selected by Resolution No. 060-17- 14861, to provide professional service agreement for engineering services on as needed basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act;" and WIHlIEREAS, SRS Engineering Inc., submitted a proposal for professional engineering services; and WHERIEAS, the scope of services, staff allocation and man-hours were negotiated; and WHEREAS, the amount of $296,385 was found to be comprehensive and cost effective in its design approach; and WHERcAS, the Mayor and City Commission desires to authorize the City Manager to pay SRS Engineering, Inc., for the professional engineering services of design and preparation of construction documents for the construction of sewer improvements recommended in the City of South Miami Sanitary Sewer Master Plan -Subarea "K", dated November 7,2016. NOW THEREFORIE BE IT RESOlVIED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, flORIDA; Section 1. The City Manager is hereby authorized to execute a professional service work order for SRS Engineering, Inc., to provide design and preparation of construction documents for the construction of sewer improvements recommended in the City of South Miami (City) Page 1 of 2 Res. No. 106-17-14907 Sanitary Sewer Master Plan -Subarea "K", dated November 7, 2016 for an amount not to exceed $296,385. The expenditure shall be charged $162A14 to GOB account number 1144011-5413100 and $133,971 to the Capital Improvement Program Fund number 301-1790- 519-6450 which has a balance of $995,000 before this request was made. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this6th day of June ATfEST: Page 2 of 2 ,2017. APPROVED: COMMISSION VOTE: 4-1 Mayor Stoddard: Yea Vice Mayor Welsh: Yea Commissioner Harris: Yea Commissioner Liebman: Nay Commissioner Edmond: Yea THE CITY OF PLEASANT LIVING To: FROM: DATE: SUBJECT: BACKGROUND: VENDORS & CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager. Agenda Item NO.:.z June 6,2017 A Resolution authorizing the City Manager to pay SRS Engineering, Inc., for the engineering services of design and preparation of construction documents for the construction of sewer improvements recommended in the City of South Miami Sanitary Sewer Master Plan -Subarea "K". The Mayor and City Commis.sion wish to update the existing septic tank disposal system to a sanitary sewer system to which the property owners would be able to connect to the public sanitary sewer ~ystem of Miami- Dade County as recommended in the Sanitary Sewer Master Plan dated November 7, 2016. The City is requesting professional engineering services to develop a design and prepare necessary ·c;:onstruction documents for the construction of sewer improvements recommended in the City of South Miami Sanitary Sewer Master Plan -Subarea "K". SRS Engineering, Inc., is one of four firms selected by Resolution No. 060- 17-14861, to provide professional service agreement for 'engineering services on as needed basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act". ,A proposal was provided on May 19, 2017 that is comprehensive and cost effective for the services requested. PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules. FUND & ACCOUNT: Expenditures related to this contract shall be charged to the Capital lniprovement Fund Account for an amount not to exceed $296,385. ATTACHMENTS: The expenditure shall be charged $162,414 to GOB account number 1144011-5413100 and $133,971 to the Capital Improvement Program Fund account number 301-1790-519-6450 which has a balance of $995,000 before this request was made. Resolution Resolution #060-17-14861 Professional Services Agreement SRS Engineering Inc., proposal letter dated May 19, 2017 I , I • , ' . \ ' . • ,,_, I :. '.' I , • " • , " May 19,2017 Mr. Aurelio J. Carmenates, P.E. Capital Improvement Project Manager City of S9uth Miami Public Works Engineering & Construction Division 4795 SW 75th Avenue . Miami, FL 33155 Re: City of South Miami Sanitary Sewer Improvements -Subarea K Dear Mr. Carmenates, l!.1-...! E,l Nt.:: £: I~l NG,I N C. We appreciate this opportunity to prepare this Proposal for Professional Services for the referenced project. In accordance with our Professional Services Agreement for General Engineering and Architecture Services, we are submitting our understanding ofthe Scope of Work and Fee Proposal to provide Engineering Services in connection with the referenced project. SCOPE OF WORK The Scope of Work as we understand it at the present time will consist of the project management, design and preparation. of construction documents for the construction of sewer improvements recommended in the City of South Miami (City) Sanitary Sewer Master Plan -Subarea "K", dated November 7th , 2016. This work shall include contracting and coordinating all work with specialty firms (Electrical and Structural Engineers, Landscape Architect, Surveyors and Geotechnical); and the preparation and submittal design calculations, applications and plans for "dry-run" and "final" review by local regulatory agencies in<;:luding City of South Miami, MDVVASD, MDCPWD, and RER. Our scope of work shall consist of the following: General Project Management 1. Schedule and manage project including coordination of work with all subconsultants. 2. Attend Project coordination meetings with parties involved with the project including the City, MDWASD, MDCPWD, RER, and FPL. 3. Assist City in obtaining Water & Sewer Agreement with MDWASD. Our services will include requesting agreement in writing, reviewing and coordinating of the agreement approval with City and MDWASD. Request for agreement shall also include pOint of connection location and design pump station pressures. This task includes two coordination/negotiation meetings with City and MDWASD. 4. Attend two City organized community meetings to inform residents of the project and coordinate locations of new sewer laterals. Individual meetings with residents/property owners and general public involvement to be provided by City. Additional public involvement by SRS can be provided as additi?nal services. Design of Sewer Pump Station May 19,2017 Page 2 5. Coordination work with electrical engineer, structural engineer, landscape architect, surveyor and geotechnical testing firm. 6~ Conduct site visit and field investigations as needed for design. 7. Research of existing utilities records and "As-Built" drawings within the project area. 8. Prepare base plans from survey. information and incorporating utility as-built information. 9. Prepare construction. drawings for a new sewer pump sta~ion site currently proposed to be located at the vacant right of way located on north side of S.W. 85th Street and S.W. 60 th Avenue. The new pump station site shall consist of a typical MDWASD submersible pump station with dual submersible pumping units with a peak capacity of approximately 232,880 GPO and valve box structure. In addition, site shall also be landscaped to screen station from adjacent neighbor~. Drawings shall include, but be limited to, title sheet, general map and standard notes, site plan, civil plan and details, structural drawings, mechanical and electrical drawings, and landscaping drawings and miscellaneous details. 10. Submit 50%, 90% and 100% completion construction documents to City for review and comment. 11. Incorporate review comments and modify drawings accordingly. 12. Coordinate with FPL to bring power and transformer to serve the station. 13. Prepare engineer's estimate of probable construction cost. 14. Preparation of project specifications. 15. Prepare and submit applications and construction drawings for review and permit approval by City of South Miami, MDWASD, and RER. Design of Gravity Sewer Lines. 16. Coordination work with surveyor and geotechnical testing firm. 17. Conduct site visit and field investigations as needed for design. 18. Conduct search of existing utilities records and "As-Built" drawings within the project area. 19. Prepare base plans from survey information and incorporating utility as-built information. 20. Prepare construction drawings for approximately 12,300 linear feet of gravity sewer mains pipelines (8~inch to 12-inch diameter). Drawings shall include, but be limited to, title sheet, general map and standard notes, plan and profiles, structure's details, interconnection details, and miscellaneous details. May 19,2017 Page 3 21. Prepare construction drawings for the installation of approximately 5 new water meters to , serve existing residential properties. ' 22. Submit 50%, 90% and 100% completion construction documents to City for review and comment 23. Incorporate review comments and modify drawings accordingly. 24. Prepare engineer's estimate of probable construction cost. 25. Preparation of project specifications. 26. Obtain sewer allocation and Utility Transmission (UT) approval. Prepare and submit applications and construction drawings for "Dry-Run" and "Final" review and permit approval by City of South Miami, MDWASD, RER, and MDCPWD. Construction Phase Services 27. The Limited Construction Support Services will include the following items: • Attend (one) Pre-Bid 'Meeting • Attend, (one) Pre-Construction Meeting • Respond to reasonable Request for Information (RFI) • Review Shop Drawings • Conduct periodic site visit to observe construction (12 total) • Plan Revisions During Construction (ifrequired) • Review and approval to Contractor's change order requests (if requested) • Attend (one) PS Start Up Inspection. 28. Additional construction administration services, as requested by the City, shall be provided on an hourly basis for the time staff is engaged on the project. These services may include: • Attending construction meetings and prepare minutes for distribution. • Process shop drawings for review by Design Engineer. • Attend weekly progress meetings and prepare for minutes for distribution. • Respond to Contractor request for information and clarification of contract documents. • Coordinate utility issues/conflicts. • Process all construction correspondence and documents. • Review and recommend Contractor payment requisitions. • Review Contractor's certified payrolls. • Conduct labor interviews to assure wage rate compliance. • Verify Contractor's Disadvantaged Business' Enterprise (DBE) on-going training program. • Review Contractor EEO requirements. • Review and recommend Contractor change order requests, if any. • Provide full-time or part-time inspector. • Conduct semi-final inspection and prepare punch list. • Conduct final inspection, punch list, and contract close-out. • QNQC -limited witness materials and density testing (Primary testing by lab hired by Contractor). • Provide photo history of project in digital format. May 19, 2017 Page 4 • Provide Post Construction Requirements including final estimate, final records, and material certifications ... • Other construction phase engineering services as requested by the Department. SUBCONSULTANTS The following are professionals contracted be SRS Engineering, Inc. to assist in the preparation of the work outline above. . • Basulto and Associates, Inc. (Electrical Engineers-Pump Station) • Botas Engineering, hiC. (Structural Engineers) • Curtis + Rogers Design Studio (Landscape Architects) • NELCO Testing and Engineering Services, Inc. (Geotechnical Engineering) • Hadonne Corp. (Surveying and Mapping) SCHEDULE OF WORK -TIME OF PERFORMANCE Consultant shall submit the Deliverabl~s and perform the Work as depicted in the tables below (Additional pages may be added as needed) SCHEDULE OF DELIVERABLES Task, Sub-Major Task, Sub-Task, Activity, or Duration Delivery Date· task, (specify weeks (cumulative or Activity 10 Deliverable or calendar weeks, or # days) calendar days) 1 Completion of Survey/Geotechnical 3 weeks NTP + 3 weeks 2 Conduct Utility Search & Initial Site Visits 2 weeks NTP + 5 weeks 3 Preparation of Base Drawings 1 week NTP + 6 weeks 4 Gravity Sewer Mains 5 weeks NTP + 11 weeks 5 Pump Station and Force Main 3 weeks NTP + 14 weeks 6 Prepare Const. Cost Estimate o week NTP + 14 weeks 7 Prepare Specifications 1 week NTP + 15 weeks 8 Submit to City for 50% Review/City 3 weeks NTP + 18 weeks Review 9 Update const. docs. per City. Review 2 weeks NTP + 20 weeks 10 Submit to City for 90% Review/City 3 weeks NTP + 23 weeks Review 11 Update const. docs.~er CM Review 2 weeks NTP + 25 weeks 12 Submit to City for 100% Review/City 2 weeks NTP + 27 weeks Review 13 Up_date const. docs. Rer Ci!Y Review 1 week NTP + 29 weeks 14 Permitti~~ 12 weeks NTP + 41 weeks 15 Bid Phase Services 1 weeks NTP + 42 weeks 16 Construction Phase Services TBD TBO * An updated schedule, Indicating actual delivery dates, based on the above durations, Will be prOVided to the City upon receipt of the NTP. EXCLUSIONS May 19, 2017 Page 5 Expressly omitted from the services to be provided by SRS are the following. These services or fees shall be considered additional to this contract and would hav~ to be renegotiated as additional services. • PrepClration of easement documents or surveys that may be required for pump station and FPL transformer. area. • Preparation of "As-Built" drawings. • Payment of impact, mitigation or regulatory agency review and permit fees. ACCEPTANCE This proposal and fee schedules are based on the acceptance within thirty (30) days of the dat~ of preparation. If not accepted by you within that time period, we reserve the right to re-evaluate the terms and conditions contained herein. ACCEPTANCE OF PROPOSAL' We would expect to commence our services promptly after receipt of your acceptance of this proposal. COMPENSATION Our Engineering Fees fqr the above described Basic Services will be a lump sum amount of TWO- HUNDRED and' NINETY-SIX THOUSAND THREE·HUNDRED and FIVE DOLLARS ($296,385.00). Please see enclosed fee breakdown for additional information. In addition, City of South Miami will be responsible for payment of all filing, plan review, impact and permitting fees. Reimbursable expenses include cost of printing drawings for review and permitting: plus ten. additional sets for the City's use. Payment will be based on monthly invoicing as a percentage of completion of work as follows: Topographical Survey .................................................................. $ 57,136.00 Geotechnical .................................................................................... $ 4,350.00 Design of Pump Station ........................................................ $ 73,436.50 .Design of Gravity Sewer Mains .......................................... $ 116,138.50 Permitting .............................................................................. $14,465.00 Construction Phase' Services ............................................... $ 29,360.00 Reimbursable Expenses ......................................................... $1,500.00 Total .................................................. ~ .................................. $ 296,385.00 This Proposal and our CitY'Agreement with the City represents the entire understanding between the City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be May 19,2017 Page 6 modified in writing when signed by both of us. If the foregoing is agreeable to you, plea~e execute the original of this Agreement where indicated below and return to our office. Very truly yours, cJr":}r"""" .. "J~ 'Ignac', 'Serralta, P.E. . Pre :tient I have read the foregoing Letter of Agreement and agree to all terms and conditions stated . therein. . Accepted.this ___ day of_,....-____ "2017 City of South Miami 8y: ________________________ __ Title: ____________ __ Enclosure I ENGINEERING COST BREAKDOWN · . Sanitary Sewer Improvements -Subarea K f..~~G:N~:~PI·-1G !JC $180.00 20 $150.00 80 $125.00 180 $90.00 320 $65.00 $180.00 $150,00 $125.00 20 $90.00 12 $65.00 SUMMARY ACTIVITIES BY SRS (Sala •• s) $215,590 x !rnliTI ACTiVITIES BY OTHERS DATE: $45.00 600 $45.00 34 5/22/2017 $50.000.00 $2,880.00 $215,590.00 $79,295.00 $1,500.00 Eul ..... t..a OUT OF POCKET EXPENSES 1n<:, .. d'ftQ r"OfoaucLlo .. ",P .. r.. _reo TOTAL THIS PROPOSAL =_ .'. ',' -, ., ~--.. . ~ -. ~ ~~,::, . '. ,,". ;.',. -""~------ . t· .:-- -'::0' ,.:.,' . '.' '.'. ~ .-. ...., ....... ~.~ .... -~----~ .. ---...-.. --,--. --!,~------"----,--,--,-.,!"",,,,,--,,,,,,-,,,-,,,,--,,--,,,,.,----...... .;.-_ ... _ ... _ .. ---~~-'.;..:.,.-....... ' ". CURTIS + R OG E R S DESIGN STUDIO INC. Landscape Architecture 752 0 s. RED ROAD SUITE M SOU T H MIAMI F LO R I DA 33143 TELEPHONE 3 0 5-4 4 2-1 7 7 4 FACSIMI1.E 3 0 5-4 4 ~-9 4 8 8 L L C. LC 000241 www_curfisrogers_com Scope of Work City of South Miami Sanitary Sewer Improvements -Subarea K. Landscape Architecture Project Goal: Provide a simple landscape screen for pump station. Landscape shall be drought resistant and have no irrigation. Scope: Task 1: Review site conditions to understand context and limitations Task~: Prepare preliminary landscape plan, with notes and details for implementation. Coordinate with engineers. Prepare cost estimate for landscape improvements: Submit to City for review. Task 3: Prepare final landscape plans incorporating City comments. Update cost estimate. Final coordination and submittal for final permitting, bidding and implementation. Post Design Services: Visit site to review work done, prepare a punch list for corrections. Do final inspection. Fees: Lump Sum $2210 Project: South Miami~Pump Station at SW GOth Ave Project No: Prime' SRS Job Sr. Land Arch Land Arch I Reglslered) Hour:yN:::: Aida $125.00 . $135.00 Man-Man~ Man-Task: hours Cost! Activity hours Cost/ActiVity hours iSite Visit -Site Analysis $0.00 $0.00 IPlanting I II $125.001 $O.OOi ICost Estimate II SO.OOI I $0.001 ~ $0.001 I $0.001 I Planting $115.00 ,0.00 ICost Estimate ;0.00 1.00 '",Ovil ;0.00 ;0.00 I Permitting ~ 00 ~mltti"lJ.C"mm~ SO.OO 50.00 I Post Design Services a $0 . .Q<l SO.OO $0.00 $0.00 .50.0.0. 50.00 0 ;0.00 SO.O(j ;().()() 1.00 ;0.00 1.00 ,0.00 1.00 ;0.00 10.00 ;0.00 'O.Q(J ;0.00 a ~.(){) 'Q.Q!l 0 $O.Oil ;0.1 .Il SO.OO .Il $O.()() Total Staff Hours 2 0 T ota I Staff Cost $250.00 $O.(j() Tote I % of Work by Posi~on ----_._------------------------ STAFF < Arborist Land Arch Inlern $75.00 $70.00 Man-Man- Cost/Activirv hours Cost! Activity hours 1$ 2 $140.00 50.001 81 5560.001 I $0.001 ~L $!1Q.001 1 $0.00/ 1] f280J ;0.00 ,0.00 $0.00 $70.00 .... ,0.00 . SQ.Q!l 4 $2;10.00 .00 ;0.00 ;0.00 1.00 1.00 1.00 <.00 ,0.00 ,0.00 10.00 ,0.00 )(l.00 1.00 1.00 ,0.00 1.00 1.00 1.00 1.00 ,0.00 0 29 SO.OO $1,960.00 0 Date: 4/28/2017 Estimated by: Aid':! Curtis Other Other Olher ;0.00 . $0.00 ;0.00 Steff Hours by Man-Activity Cost/Activity hours Cost!Activlty I Man-hours Cost/Actlvltv $0.00 $0.00 IJiiIiI $0.001 I $0.001 I $0~01 I $O.QOI I 50.0011 5140.001 1 $0~01 1 ,0.00 f.OO ,0.00 $0.001 SO.OO ,0.00 $0.001 ~ ~ ;0.00 1.00 ,0.00 ,0.00 1fJ,<l0 ;0.Q!l ;Q;QO ;0.00 ;0.00 ,0.< ;0.00 ;0.00 ~ 'O.OC ;0.00 ;0.00 'O.OC ;0.00 ;0.00 ;O.OC 1.00 . ;0.00 ;().()() * ,0.00 'O.,(jO 10.00 ;0.00 ;0.00 ;0.00 1.00 ;0.00 ;0.00 10.00 ,0.00 ~ 10.00 ,0.00 1.00 SO.OOI 10.00 ,0.00 $C 101 $0 $0 $: UO.OO SUBTOTAL ESTIM::.;A;;.:TE:.:=D::,F.:;EE:.:.: _____________ -'S""2'-',2::,10:;:..0::.:..0 SUbconsultant: Subcon~ultant: Subconsultant: Subconsultant: . SUBTOTAL ESTIMATED FEE: Additional Services ( Allowance) Relmbursables I Allowance) TOTAL ESTIIlllATED FEE: $2,210.00 $2,.210.00 , April 24, 2017 Ignacio Serralta, P.E. President SRS Engineering, Inc. 5001 SW 74 Court, Suite 201 Miami, Florida 33155 Phone: 305-662-8887 Email: ignacio@srs-corp.com Project: City of South Miami Sanitary Sewer Improvements -Subarea K Dear Mr. Serralta, We are pleased to submit our proposal to provide Professional Engineering Services for the above-mentioned project. Basic Services: Our scope of work will consist of: Design of the pump station electrical controls and power. Construction Document level drawings shall be prepared in accordance with local codes. Drawings shall be submitted along with any required calculations for permit. Site visit during design to verify"existing conditions shall be considered part of basic services. Assistance in obtaining permit in the form of responding to comments and meeting with building officials to resolve issues if necessary, shall be considered part of Basic Services. Construction Administration shall be limited to shop drawing review and response to RFI's. Exclusions: • Processing or walking drawings through the building department is not included. • As-Built Drawings are not included. " • Site Visits during Construction. Reimbursables: Reimbursable expenses including travel, lodging, printing, flow test, "percolation test, or any other testing, courier service, etc. shall be reimbursed at 1.1 times actual cost. Mileage for company/employee personal vehicles will be reimbursed at $0.54 per mile. Reimbursement for travel time outside South Florida shall be $600.00 per day, per person in 14160 Pahnetto Frontage Rd, Suite 22 lVliami.Lakes, Florida 33016 Page 1 of3 www.basulto.com Phone (305) 698-3988 Fax (305) 698-3989 addition to travel expense. Compensation: Our proposed fee shall be as follows: Basic Services: Proposed fee: TOTAL Payments shall be as follows: 30% Retainer to begin project 70% @ 100% Document Completion Expanded construction administration $3,780.00 1. Pre-construction meeting. 2. 5 Site visits during construction . . 3. 1 Site visit for finals/acceptance. $8,600.00 $8,600.00 $2,580.00 $6,020.00 4. Site visits beyond those noted above would be billed at $550 each. Compensation for Additional Services shall be hourly at: Principal Hours: Engineering Hours: Drafting Hours: Clerical Hours: Site Visits: $265.00 $190.00 $140.00 $ 85.00 Proposal # 2017054 • Site visits (other than during construction) including travel time shall be billed at the corresponding hourly rates. • . Site visits (during construction within Miami-Dade and Broward Counties) shall be billed at $300.00 (per trade per visit). Payment is according to the listed prices above. In accordance with Florida Statutes, Section 715.12, "Prompt Payment Law" we reserve the right to acCrue interest at a rate of 12% APR, beginning 14 days after payment is due. Additional Services: • Modifications to drawings due to owner requested or value engineering changes shall be considered additional services and billed accordingly. • Site visits during construction will also be considered additional services and billed at indicated above. • As-Built Drawings, Close-out drawings shall be considered additional services and billed hourly. • In-House printing charged at $0.20 square feet. Page 2 of3 ~. Proposal # 2017054 Thank you for an opportunity to serve you. Should you have any questions, please do not hesitate to contact our office. Sincerely, Rene I. Basulto, PE, MSEM LEED AP, CGC, CPE, CPO Principal LETTER.OF AGREEMENT ACCEPTANCE I, the I;Indersigned, having authority to execute this Agreement for and having read and understood this proposal and attachments, hereby agree to terms and conditions stated herein as well as to any terms and conditions attached hereto and made part of this Agreement. Please return one executed copy to BASUL TO & ASSOCIATES, INC. and keep the other for your records: Signature Title Date Credit Card No: Zip Code: Name as it appears on Credit Card: Email: Card Holder Signature: Date: ·Payments will be automatically withdrawn from account according to payment schedule of completion of services· ~ . A.· :§: ~Y. LA.. t EO . I ... . ~ . ~ S Page 3 on , f I I HADONNE Land Surveyors and Mappers Land Development Consultants Subsu~ace Utility Designates PROPOSAL/AGREEMENT Tuesday, April 25, 2017 SENT VIA: ignacio@srs-corp.com Submitted to: Ignacio Serralta, P.E. SRS Engineering, Inc. 5001 SW 74 Court, Suite 201 Miami, Flqrida 33155 In reference to: Surveying Services for the project known as ~South Miami Sanitary Sewer Master Plan Sun- Area "K"" located between SW 61"t Avenue and SW 57 th Avenue and SW 82nd .street and The Canal north of Kendall Drive in the City of South Miami, FL. Dear Mr. Serralta: Pursuant to your re'quest regarding a fee estimate for surveying and mapping services for the above referenced project. HADONNE (HC) is pleased to submit the following proposal for your consideration: Scope of Services: Perform a Topographic Survey' of the area outlined in the attached Exhibit "A" 1) Perform a Topographic Su~vey and Property linSs and/or Right of Way location 2) Take Elevations shots along the crown of the road at 25-foot intervals 3) Take elevations cross sections at 25-foot intervals 4) Collect all above ground visible features within the Survey area (tree, walks, driveways, mailboxes, signs, MH, CB, valves, etc.) 5) Collect all inlet inverts information 6) Provide Land XML Files with all survey pints, 3D and Baseline database. 7) Provide the most recent available aerial photos Deliverables: Five signed and sealed copies of the resulting Map of Topographic Survey along with the resulting CAD (DWG format), LandXML and PDF files. Time of Completion: We have estimated four calendar weeks to submit a preliminary survey and three weeks for the final submittal of the Topographic Survey. Project area, length, Size and location: See attached '(Exhibit "A") . Schedule of Fees: 3 Man Survey Crew 259.00 Hours @ 125.00 Surveyor / Mapper 42.00 Hours @ 85.00 Survey Technician 68.00 Hours @ 60.00 CADD Technician 194.00 Hours @ 65.00 Principal . 25.00 Hours @ 180.00 The' fee complete all phases of this project shall be Year 2017 hourly Rates (loaded hourly rates) : Surveying Services Rates 3 Man Survey Crew Daly Rate 2 Man Survey Crew Daly Rate Surveyor / Mapper Survey Technician CADD Technician Principal Per Day Pex Hour Per Hour Per Hour Per Hour a lump sum of $57,135.00 $ 125.00 $ 115.00 $ 85.00 $ 60.00 $ 65.00 $ 180.00 32,375.00 3,570.00 4,080.00 12,610.00 4,500.00 Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour HADONNE I 1985 NW 88th Court· Suite 201 • Doral, FL. 33172 • P: +1(305) 266-1188 • F: +1(305) 207-6845' www.hadonne.com·LB7097 1/3 PROP _TOPO_AREA_(KL04-20-17.DOCX Qualifications: County and / or Municipality Fees are not included in this Proposal and are the Client's responsibility. Rule of Law: All field and office effo;rts in connection with this project will be performed in strict accordance with the applicable provisions of the "Minimum Standards of Practice for Land Surveying in the State of Florida", pursuant to Rule 5J17-05 Florida Administrative Code. Requests for service not specifically enumerated in this Proposal will be addressed via 'separate response if so required and an addi tiorial charge will apply per HC's hourly rates for calendar year 2017, which are set forth in the "Year 2015 hourly Rates" section of this Proposal. bur ability to perform is and will be completely influenced by the Client'S ability to make the site available and to eliminate any and all condit.ions that may interfere with HC's ability to furnish services, and weather conditions. HC will require a 48 hour, prior written notice before field work can be performed. This notice should be sent via facsimile or email to HC. SUBSURFACE UTILITY ENGINEERING: ,Client shall be aware that GPR Technology is not 100% aoourate. Depending on factors such ~s and not limited to: soil type, soil moisture, size of underground utility, type of underground utility, dep'thof underground utilities; some uti'lities may not be detected by GPR. GPR will detect the presence of the utility but not the type. HC will do its best to identify the type of utility but it may occur that some dete'cted utility remains unidentified. Area to be located with GPR should be clean without mayor vegetation, debris or any structure that may prevent the use of the equipment. Cleaning, removing of debris or vegetation is not included in this proposal. Payments Terms: Payment is due for HC's completion of each' task' UPON RECE:(:PT of He's Invoices. It is unders.tood that this Proposal is entered into between HC and the Client. HC's failure to strictly enforce any provision in this Proposal shall NOT be construed as a modification or amendment of the Proposal's terms, specifically these payment terms, unless otherwise agreed to in writing by HC. HC's receipt of this. Proposal, signed by Client, constitutes Client's acceptance of these terms, and HC's Standard Terms and Conditions (collectively the "Contract"), which is attached and incorporated by reference as if fully set forth here. The Client's signature shail also constitute a·notice for HC to proceed with its Scope of Services. In the event HC is required to enforce any terms of the Contract, Client agrees to pay to HC all reasonable attorneys' fees and costs incurred, whether suit is filed or not, including attorneys' fees on appeal. Past due payments under this Proposal are subject .to a 1.5% interest per month. For special consideration, the Client agrees that HC's liability for this Project, irrespective of the cause, shall be limited to the amount of the Professional Fees Client actually pays to Client. Both HC and the Client may. terminate this Proposal after ten (10) days written notice, and upon Client's payment to HC of all outstanding fees and expenses incurred by HC through the date of. such written notice. By signing below, I APPROVE AND ACCEPT this letter as a legal contract and read and agree to the payment terms as set forth above. By: Date: (Authorized Signature)· Title: (Typed or printed name) I thank you for this opportunity to present this proposal for your consideration and look forward to your favorable response. In the interim, if there is anything we can do to be of service in this or any other matter, please do not hesitate to call me directly at +1(305) 266-1188. ,:;1;\1. s~est fUl~~' _f /1 .' 11 ~ • '.. ' . " ' ., ~ ., 1 ' ~ : __ ': _-I PSM' / President HADONNE 11985 NW 88th Court· Suite 201 • Doral, FL. 33172 • P: +1(305) 266-1188 • F: +1(305) 207-6845 • www.hadonne.com·LB7097 2/3 PROP _ TOPO_AREA_(KL04-20-17.DOCX EXHIBIT "A" ".,. ~ .. \~ I~~: 1~i-'_lt .,1" 'I--r' '. ' .• ,>~~~;, •. ILl1·~~ . -'~ ... ', .-~~ ·':!.~fti~ ~,] ~~,~. ~, ,B;.i.i' JOOlt HADONNE 11985 NW 88th Court· Suite 201 • Doral, FL 33172' P: +1(305) 266-1188· F: +1(305) 207-6845 • www.hadonne.com·LB7097 3/3 I\IELCD TESTING & ENGINEERING SERVices. INC. Letter of Proposal April 2 PI, 1017 SRS Engineering, Inc. 5001 SW 74th Court, Suite 201 Miami, Florida 33155 Attention: Reference: Ignacio Serralta South Miami Sanitary Sewer Improvements Vicinity' ofSW 87th Street & 60 th Avenue South Miami, Florida Thank you for requesting a proposal for our services at the above referenced project. We hereby propose to perform the following: 6 Standard Penetration Test Borings, (10 feet deep) @$lS0.00------------------------$ 900.00 4 Standard Penetration Test Borings, (15 feet deep) @$200.00-------------------------$ 800.00 1 Standard Penetration Test Boring, (30 feet deep) @$450.00------------------~-------$ 450.00 Geotechnical Report with Roadway Recommendations---------------------------------$ 500.00 Public Utility LocationslLayout Coordination-----..'--------------------------------------$ 250.00 Maintenance of Traffic (MOT -if deemednecessary*)-------------------------------$1,000.00 Drill Rig/Equipment /Personnel Mobilization---------------------------------------------$ 450.00 (Standard fee of$ 150.00 per day/per trip) * NOTE: Total Amount-----------------------------------$ 4,350.00 Please note site is to be accessible for entry & performance of work. Any clearing necessary is to be perfonned by others. This proposal is based on site being accessible with truck-mounted drilling equipment MOT to be charged at cost only if deemed necessary, and invoices accordingly Net Pay; 30 Days Conducting the above referenced tests involves driving a heavy truck-mounted drill rig or the mobilization of other heavy drilling equipment (I.e. tri-pod) into the property, and drilling holes into the ground. We will not assume responsibility for damage to privately owned underground utilities (such as sprinklers, street lighting, etc.), septic tanks or other underground structures which may resultfrom drilling activities or mobilization of drilling equipment ifnot identified prior to mobilization to the site. We will also not be responsible to damage of lawn or soft ground which may result from the use or movement of this equipment on the property. The information contained in this document is intended to be used as a proposal of project specific fees as requested. based on information given and intended for the explicit use of the client. It shall remain confidential -disclosure of any kind to third parties for any purpose is strictly forbidden. Nelco Testing and Engineering Services, Inc. is pleased to assist you with this project. If you have any questions or need further assistance, please call us at (305) 259-9779. , Respectfully Submitted, Nelco Testing and Engineering Services, Inc. "~ ,/~.J,., it .\: .. ;.'::". :,.", :~:.::;z: ~ ... ' .. '." ~liM;B"atist~. ACCEPTANCE OF PROPOSAL Signature Date 13370 SW 131't Street, Suite 105, Miami, FL. 33186 (305) 259-9779 Certified DBE, CBE, and SBE with Miami-Dade, and l'vIBE (State of Florida) www.NelcoTesting.com/INelcol@bellsouth.net · :." . ~. :-'.'.' IeX.HIIIBT #6 '''OIFIESSDONAL SERVOCIE AGRIEIr:IMIIEINIT "Professlonal Genermll EnlineeD'lnl_ Archlltectull'a11 Services" RIFQ #PW2O D6a21 THIS AGREEMENT made and entered into this ~ day of ~~ • 20.!L by and between the City of South Miami, a municipal corporation (hereinafter referred to as Owner or CITY) by and through Irs City Manager (hereinafter referred to as CITY or City Manapr) and S £1,,$ 'EM % "*£ ~\?.l !J:\. <; r (tis '-who is authorized to do business in the State of florida, (hereinafter referred to as the "CONSULTANT"). In consldentlon of the premises and the mutual covenants contained in this AGREEMENT. the parties asree to the folRowing terms and conditions: 1.0 General Proyisjons 1.1 A Nodce" to Proceed will be Issued by the City Manacer. or his design-. followlB1l the signing of this AGREEMENT. This AGREEMENT does not confer on the CONSULTANT any exdusiYe rights to perform work on behalf of the Owner other than the work described In one or more Nodce to Proceed (hereinafter referred to as the "WORK"); nor does it oblipte the Owner in mny manner to guarantee work for the CONSULTANT. 1.2 The CITY agrees that It wm furnish to the CONSULTANT awUable data and documents· in the CITY possession pertaining to the WORK to be performed under this AGREEMENT promptly after the Issuance of the Notice to Proceed and upon written request of the CONSULTANT. 2.0 Sc:qpe of Services. The CONSULTANT shall perform the work as set forth In me Scope of Serylces as described in the Notice t9 Proceed. 3.0 Time for Completion 3.1 The services to be rendered by the CONSULTANT for any WORK shall be commenced upon receipt of a written Notice to Proceed from the CITY subsequent to the execution of this AGREEMENT and shall be completed within the time set forth in the Notice to Proceed or other document sllfled by the City Manaaer. or designee. 3.2 A reasonable extension of time will be granted In the event there Is a delay on the part of the CITY in fulfilling its part of the AGREEMENT, change of scope of work or should any other events beyond the control of the CONSULTANT render performance of" his duties Impossible. 4.0 BasIs of Compensation; The fees for services of the CONSULTANT shall be determined by one of the following methods or a. combination thereof. as mutually llreed upon by the CITY and the CONSULTANT. 4.1 A fixed sum: The fee for a task or a scope of work may be a fixed sum as mutUally .. reed upon by the CITY and the CONSULTANT and if such an asreement is reached. It shall be In writing, signed by the CONSULTANT and the City Manager and attached hereto as ATTACHMENT A: 4.2 Hourly rate fee: If there Is no fixed sum or if additional work is requested without an agreement as to a fixed sum. the CITY agrees to pay. and the CONSULTANT agrees to accept, for the services rendered pursuant to this AGREEMENT, fees in accordance with the hourly rates that shall include all T1Iomas F. Pe,. 1011312016 PapS. of66 135 wages, benefits, overhead and profit and that shalO be in writing. sianed by the CONSULTANT and the City Manager and attached hereto as ATTACHMENT A. 5.0 Payment and Partial Payments. The CITY will make monthly payments or pan:lal payments to the CONSULTANT for all authorized WORK performed during the previous calendar month as set forth In the schedule of payment as set forth in ATrACHNlE.NT it or, If no schedule of payment exhibit is attached to this AGREEMENT then payment will be made 30 days following the receipt of CONSULTANT's invoice as the work prOFesses but 01l18y for the work actuaDy performed and approved in writing by the Caq Manager. 6.0 RiJht of DecisAons. All services shall be performed by the CONSULTANT to the satisfaction of the CITY's representative, who shall decide all questions, dlfRculties and disputes of whatever nature which may arise under or by reason of this AGREEMENT. the prosecution and fulfillment of the services, and the chzracter, quality, amount and value. The representative's deciSions upon all claims, questions, and disputes shall be final, conclusive and biMini upon the pmrties unleS! such determination is dearSy arbitrary or lIInreasonable. In the event that the CONSULTANT does not concur in the judgment of the representative as to any decisions made by him, CONSULTANT shall present his written objections to the City Manapr and shall abide by the decision of the aty Manaser. 7.0 Owutership of Documents. All reports and reproducible plans, and other data developed by the CONSULTANT for the purpose of thas AGREEMENT shall become the property of the OrY without restriction or limitation. 8.0 Audit lUShes. The CITY reserves the right to audit the records of the CONSULTANT related to this AGREEMENT at any time during the execution of the WORK and for a period of one year after final payment is made. This provision is applicable only to projects that an! on a tiine and cost basis. 9.0 Truth-in Negotiations: If the contract amount exceeds the threshold amount prOVided in s. 287.017 fOIl" category fOlllr, the CONSULTANT shall execute a truth-J ... negotiatlon certificate stating that wage rates and· other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting. In such event, the orpal contract price and any additions thereto shall be adjusted to exclude any significant sums by which the City determines the contract price was Increased due to inaccurate, Incomplete., or noncurrent wage rates and other factual unit costs. All such contract adjustments must be made within one year following the end of the contract. 10.0 Subletting_ The CONSULTANT shall not assign or transfer Its rights under this AGREEMENT without the express written consent of die CITY. The CITY will not unreasonably withhold and/or delay its consent to the assignment of the CONSULTANT's rights. The CITY may, in Its sole discretion, allow the CONSULTANT to assign its duties, obligations and responslbdltles provided the assignee meets all of the CITY's reqUirements to the CITY's sale satisfaction. The CONSULTANT shall not subcontract this AGREEMENT or any of the services to be provided by it without prior written consent of the CITY. Any assignment or subcontracting In violation hereof shall be void and unenforceable 11.0 Unauthorized Aliens: The employment of unauthorized aliens by the CONSULTANT is considered a violation of Federal Law. If the CONSULTANT knowingly employs unauthorized aliens, such vio;atlon shall be cause for unilateral cancellation of this AGREEMENT. This applies to any sub·CONSULTANTs used by the CONSULTANT as well. The CITY reserves che right at Its discretion, but does not assume the obligation, TIIomllll F. Pepe ItlI1I2016 PageSlof6Q 138 to require proof of valid citizenship or, in the alternative, proof of a vaJad Veer! card for each penon employed In the performance of work or providing the goods and/or services for or on behalf of the CITY including persons employed by any independent contractor. By reserving this right. the CITY does not assume any obligation or responsibility to enforce or ensure compliance with the applicable laws and/or regulations. 12.0 W~. The CONSULTANT warrants that it has not employed or retained any company or person. other than a bona fide employee worldng solely for dle CONSULTANT. to solicit or secure this contract and that he has not: paid or llreed to pay any company or person other than a bona fide employee worlcina solely for the CONSULTANT any fee, commission. percentage fee, gifts or any other considentions CORtinpnt upon or resulting from the award or making of this contract. For breach or vloladon of this war~, the CITY shall have the right to annul this contract: without liabHity. 13.0Terminatlon. at Is expressly understood and qreed that the CITY may terminate this· AGREEEMENT for zny reason or no reason and without penalty by either decnnlng to Issue Notice to Proceed authorizin, WORK, or. if a Notice to Proceed is issued. CITY may terminate this AGREEMENT by written notice to CONSULTANT. and In either event the CITY's sole obliptlon to the CONSULTANT shall be payment: for the work previously authorized and performed in accordance with the provisions of this AGREEMENT. Payment shall be dewmlned on the basis of the work perfonned by the CONSULTANT up to the time 01 termlnadon. Upon termln_n. the CITY shall be entidecll to a refund of any monies paid for any period of time fOB" which no work was performed. 14.0 !sum this AGREEMENT shall remain in force until the end of the term, which includes aU authorized renewals. or unless otherwise terminated by the CllY. The term of this agreement: is three (3) years from the issuance of the Notice to Proceed and one two- year option-to renew. The option to renew is at the discredon of the City Manlier. The CITY may terminate the contract without: cause following 30 days advanced nodee to the CONSULTANT. However, in no event shall the term exceed fwe (5) yean followil1l the issuance of the Notice to Proceed. 15.0 Default. In the event either party falls to comply wDth the provisions of this AGREEMENT. the agrieved party may declare the other party in default: and notify the defauldng party in writing. If CITY is in default. the CONSULTANT will only be compensated for any completed professional services and CONSULTANT shall not be ent:ided to any consequential or delay damaaes. In the event that: partial payment: has been made for such professional services not complehef. the CONSULTANT shall return such sums to the CITY within ten (10) days after notice that said sums are due. In the event: of any litlption between the parties arising out of or reladng in any way to this AGREEMENT or a breach thereof. each party shall bear h:s own costs and legal fees. 16.0 Insurance and Indemnification. The CONSULTANT IIrees to comply with CITY's Insurance and Indemnification requirements that are set forth In ATTACHMENT I. to this AGREEMENT. 17.0 Agreement Not Excluslye. Nothing in this AGREEMENT shall prevent the CITY from employinl other CONSULTANTS to perform the same or similar services. 18.0 Codes. Ordinances and Laws. The CONSULTANT agrees to abide and be perned by all duly promulpted and published municipal. county. state and federal codes, ordinances, rules, reJulations and laws which have a direct beari. on the WORK involved on this project. The CONSULTANT is required to complete and slln all afIIdavits, indudi"l Public Entity Crimes AffIdavit form (attached) pursuant to FS '1JJ7.133(3) (a). as required by the CITY's solidtation, if any, applicable to this 'V'bCImaI P. Pepa 1011 JI2CI16 PapSlof66 137 \ I I I I AGREEMENT. 19.0 Iml. CONSULTANT shall be responsible for payment of ail federal, state, anellor local taxes related to the Work, induslve of sales ta)( if applicable. 20.0 prug free Workglace. CONSULTANT shall comply with CITrs Drug Free WorkpSace policy which is made a part of this AGREEMENT by reference. . 21.0 Ind@pendent Connctor. CONSULTANT is an Independent entity under this AGREEMENT and nothing contained herein shall be construed to create a partnership, joint venture, or agency relationship between the parties. 22.0 Puties and Rgpon,lbillties. CONSULTANT agrees to provide Its services during the term of this AGREEMENT in accordance with all applicable Baws, rules, regulations, and health and safety standards of the federal, state, and CITY, which may be applicable to the service being provided. 23.0 Ucenses and Certiftcations. CONSULTANT s91mll seclilre all necessary business allld professional ncenses at Its sole expense prior to amecuting the AGREEMENT. 24.0 Entire Ageement, ModHic;ation. and Blndln, Effect This AGREEMENT constitutes the entire agreement of the parties, Incorporates all the understandings of the parties and supel"ledes any prior agrHments. understandlnp. representation or nego~on. written or ani. This AGREEMENT may not be modDfied or amea1ded except in writing, signed by both parties hereto. This AGREEMENT shall be binding UpOU'l and inure to the benefit of the City of South Miami and CONSULTANT and to their respective ilaeii'$. successors and assiJlls. No modification or amendment of any terms or provisions of this AGREEMENT shalO be valid or binding unless It comphes wlm this paragraph. This AGREEMENT. in general, and this paragraph. in particular. shall not be modified or amended by acts or omissions of the parties. If this AGREEMENT was approved by wrlUen resolution of the City Commission. or Ihuch approval is required by ordinance or the City Charter. no amendment to this AGREEMENT shall be valid unless approved by written resolution of the City Comm~ssion. 25.0 Jury Trial. CITY and CONSULTANT knowingly. irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State OIl' Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of this AGREEMENT or the perfQrmance of the Work thereunder. 26.0 Valid", of Executed Copies. This AGREEMENT may be eltetuted in sevenl counterparts. each of which shall be construed as an original. 27.0 Rules of Interpretation: Throughout this AGREEMENT the pronouns that are used may be substituted for male. female or neuter. whenever applicable and the singular words substkutecl for plural and plural words substituted for singular wherever applicable. 28.0 Severability. If any term or provision of this AGREEMENT 011' tile application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this AGREEMENT. or the application of such term or provision to persons or circumstances other than those to which it is held Invalid or unenforceable. shall not be affected theraby and each and every other term and provision of this AGREEMENT shall be valid and enforceable to the fullest extent permitted by law. 29.0 Cumulative Remedies: The d.uties and obligations imposed by the contract documents, If any. and the rights and remedies available hereunder. and. In particular but without limitation, the warranties. juarantees and obligations imposed upon CONSULTANT by the Contract Documents, If any, and this AGREEMENT and the rights and remedies available to the CITY hereunder. shall be In addition to, and shall not be construed in any way as a limitation of. any rights and remedies available at law or in equity. by special gUarantee or by other provisions of the Contract Documents. if any. or this AGREEMENT. In order to entitle any part}' to exercise any remedy reserved to it in this VltamllllP. ,~ I GfIJ/2816 Pap!!i4of66 138 AGREEMENT, or existing In law or in equity, it shall not be necessary to give notice. other than such notice as maybe herein expressly required. No remedy conferred upon or reserved to any pany hereto, or existing at law or In equity, shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulatDve and shall be In addition U) every other remedy. awen under this AGREEMENT or hereafter existing at Jawor In equity. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be conSU'ued to be a waiver thereof, but any such rl&ht and power may be exercised from time to time as often as may be deemed expedient. 30.0 NOn-Waiver. CITY anell CONSULTANT avee that no failure to exercise and no delay In exercising any right. power or privilege under this AGREEM ENT on the part of either party shall operate as a waiver of any rlaht, power, Of privilege under this AGREEMENT. No waiver of this AGREEMENT. In whole or part. including the provisions of this paraaraph, may be implied by any act or omission and will only be valid and enforceable if in writing and duly executed by each of the parties to this AGREEMENT. Any waiver of any term. condition Of. provision of this AGREEMENT wiDI not constitute a waiver of any other term, condition or provision hereof. nor wUI a waiver of any breach of any term. condldon or provision constitute a waiver of any subsequent or succeedinl breach. The failure to enforce this AGREEMENT as to any particular breach or default shall not act as a waiver of any subsequent breach or default. 31.0 No DIsqImlnatioo and Equal EroplQymem: No action shall be taken by the CONSULTANT. nor wiD at permit IIlny acts or omissions which result In dlscrimlnatioll'l apinst any pe.rson, Including employee or applicant for employment on the basis of race, creed. color, edmicity. national origin, religion, age. sex, familial status. marital status. ethnidty, sexual orientation or physical or mental disability as proscribed by law and that It will ake affirmative aedon to enslIre that such discriminatiOn does not take place. The CONSULTANT shall comply with the Americans with Disabilities Act and It will take affirmative action to ensure that such discrimination does not take place. The City of South Miami's hiring prac:tlc:es strive to comply with all applicable federal regulations regarding employment eliJibillty and employment practices in leneral. Thus, all individuals and entities seeking to do work for die CITY are expected to comply with all applicable laws.governmentai requirements and regulations, including the regulations of the United States Department of Justice pertaining to employment eliaibillty and employment practices. By signing this AGREEMENT. the CONSULTANT hereby certifies under penalty of perjury, to the CITY. that CONSULTANT Is In compliance with all applicable reaulations and laws governing employment practices. 32.0 GoyernjogLaws. This AGREEMENT and the performance of services hereunder will be governed by the laws of the State of Florida, with exclusive venue for the resolution of any dispute being a court of competent jurisdiction In Miami-Dade County, Rorlda. 33.0. Elfectiye [)ace. This AGREEMENT shall not become effective and binding until it has been executed by both parties hereto, and approved by the at)' Commission If such approval is required by City's Charter, and the effective date shall be the date of its execution by the last party so .executlng it or If City Commission approval is required by the City's Charter. then the date of approval by City Commission, whichever is later. 34.0 Third Pany Beneficiary. It is specifically understood and agreed that no other person or entity shall be a third-party beneficiary hereunder. and that none of provisions of this AGREEMENT shall be for the benefit of or be enforceable by ThD_F.Pep. 18I1JJ2016 PapSS of 66 139 anyone ether than the parties hereto, and that only the parties h4!reto shall have any rights hereunder. 35.0 further Assurances. The parties hereto agree to execute any and all other and further documents as might be reasonably necessary in order tc ratify, confirm. and effectuate the intent and purposes of this AGREEMENT. 36.0 Dme of Essence. Time is of the essence of this AGREEMENT. 37.0 Interpretation. This AGREEMENT shaH not be construed mere strongly spinst either party hereto. regardless cf who was more responsible for Its preparation. 38.0 Force Maleure. Neither party hereto shall be in default ef Its failure to periorm its obligations under this AGREEMENT if caused by acts of God. civil commotion. strikes, labor disputes, or governmental demands or r4!quin!ments that could not be reasonably -andcfpated and the effects avoided or mitigated. Each ~rty shall notify the other of any such occurrence. 39.0 Subcomractlns; If allowed by this AGREEMENT, the CONSULTANT shall be as fully responslbla to the CITY fer the acts and omissions of its subccntrac:torslsubconsultants ~ It Is for the aCb and omissiol!ll of people directly employed by it. All subcontractorslsubconsulwns and their agreements. If allowed by this AGREEMENT, must be approved by the CITY. The CONSULTANT shall require each subcontractor, who Is approved by the CITY. to agree In the SlIIbcoD'ltract to observe and be bound by all obligations and condldons of this AGREEMENT to which CONSULTANT is bound. 40.0 Public Records: CONSULTANT and all of its subcontractors are required to comply with the public records iaw (5.119.0701) while providing loods and/or services on behalf of the CITY and the CONSULTANT, under such conditions. shall Incorporate this paraaraph in aDl of its subcontracts for this Project. Under such condition. CONSULTANT and its subcontractors are specifically required to: (a) Keep and maintaill1 public records r~uired by the public agency to perform the service; (b) Uporn request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspec:tecl or copied within a reasonable time at a cost that does not exceed the cost provided In this chapter lOr as otherwise provideci by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed axcept as authorized by law for the duration of the contract term and following compUetion of the contract If the contractor does not transfer the records to the public agency: and (d) Upon completion of the contract. transfer, at no cost:, to the public agency all public records in possession of the contractor or keep and maintain pubhc records required by die public agency to perform the service. If the contractor transfers all public records 1:0 the public agency upon tomplation of the contract, the contractor shall destroy any duplicate public records that are exempt or conftdentlal and exempt from public records disclosure requirements. If the contractor keeps and rmlIntains public records upon completion of the contract. the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the publj~ agency, upon request from the public agency's custodian of public records. In a format that Is compatible with the information technology systems of the public acency. OF THE CONTRACTOR !HAS QUESTIONS REGARDING 'ii"HII! APIPUCATION OF CHAPTER 08', FLORIDA STATUTES, TO THE CONTRACTOR-S DUTY TO PROVIDE PUBLIC RIECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBUC RECORD$ .AT 305-663-6340; IE-mail: mmell'ilenafla71@southmlamlfl.:ov; ~ 0 30 Sunset Drive, South Miami, fL 3ll141. 41.0 Notices. Whenever notice shall be required or permitted herein. It shall be Thoma$ F." Pepe 1011312016 Page 56 of'i 140 delivered by hand delivery. e-mail (or similar electronic transmission), facsimile transmission or certified mail. with return receipt requested and shall be deemed delivered on the date shown on the e-mail or delivery confirmation for any facsimile transmission or, if by certified mall. the date on the return receipt or the date shown as the date same was refused or unclaimed. If hand delivered to the CITY, a copy must be stamped with the official City receipt stamp showing the date of deliver; otherwise the document shall not be considered to have been delivered. Notices shall be delivered to the following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set forth below: To CITY: With copies to: To CONSULTANT: City Manager. 6130 Sunset Dr. South Miami. FL 33143 Tel: (305) 668-25 I 0 Fax: (305) 663-6345 E-mail: salexander@southmiamifl.gov City Attorney 6130 Sunset Dr. South Miami, FL 33143 Tel: (305) 667-2564 Fax: (305) 34 I -0584 E-mail: tpepe@southmiamifl.gQY 42.0 Corporate Authority: The CONSULTANT and its representative who signs this AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and its representative have. and have exercised. the required corporate power and that they have complied with all applicable legal requirements necessary to adopt, execute and deliver this AGREEMENT and to assume the responsibilities and obligations created hereunder; and that this AGREEMENT is duly executed and delivered by an authOrized corporate officer. in accordance with such officer's powers to bind the CONSULTANT hereunder, and constitutes a valid and binding obligation enforceable in accordance with its terms, conditions and provisions. UN WITNESS WHEREOF. this AGREEMENT was signed on or before the date first above written subject to the terms and conditions set forth herein. Thomas F. Pepe 10113/2016 ~ 'ACJ(;) 5I£eR~"'rAa /~e) City oUettttrM'~ ~ By: ~/ 7-/' Steven Alexander ~/ City Manager Page 57 of 66 I'; .- I I , I. l·· ! Read and ApPlI"oved as to Formp Langua,ge, legality and ExecQ.9don thereof: --~ ~~.:> ~:~.~~ __ ?~~~ ___ ~~~r~ __ _ Thomas F. Pepe. Esq. CilLy Attornev 11I0Ma!lIF. Pepe 81/01l2IB. 142 iJ ... · .. '"!':~~~ ... M~iami II n nlY IJI PtrASA."J tIVISt; ADDENDUM TO PROFESSIONAL SERVICE AGRIEEMENT "Profess!onai General Enllneerlnl and Architectural Services" RFQ #PW2016-22 The City and CONSULTANT agree that a separate rotational list will be dedicated for work performed under a continuing professional service contract, as specified in the Scope of Services, for "Certified Arborists Services," and a separate rotational list will be established for all CCNA professional services. "Certified Arborists Services" is defined as: • Certified Arborlst Services: Consultant may be called upon to review all tree removal permit applications that are submitted to ensure compliance with the regulations outlined in Section 20-4.5.1 of the City's Land Development Code. The review includes the initial site inspection followed up by the determination of mitigation and a final inspection. When needed, assist City Departments with other issues related to the maintenance, preservation, and protection of trees on both private and public property. The rotational list for "Certified Arborists Services'~ will rotate every three (3) months among the CONSULTANTS. The City intends to retain a maximum of four (4) qualified firms under four (4) separate but similar Professional Services Agreements. ~ ~~~~MI~ CONSULTANt ~ ./~ By: _~/::;,...o _/ ______ _ .7 /~teven Alexander, City Manager ngineering, Inc. Ignacio SerraltalPresident (Name of Signatory) Read and Approved as to Form, Language, legality and Execution thereof: -.. ~:::\ ./ r---., By: 0_.-/ ::>-~O?-=--:::;ve-'r~~ Thomas F. Pepe, City Attomey 'lI'hCIm1llll P. Papa 10I1l11l0l6 ATTACHMENT A u(:OIMJP!eN§ATIO~" _ PROflESSOCINAIL ISleRVDCE AGRI!EMEINlT "IfiIIi'@fesslolNzI General EWllneeD'lnl mel AlI'chlltectallrrmO $8"lc." RFQ #PW10D 6D21 Page 59 of.' 143 Professional General Engineering & Architectural Services RFQ IIPW2016-22 Wage Rates Summary Job Classification City of South Miami Benchmark Hourly Rate Principal $180.00 Sr. Project Manager $150.00 Project Manager $130.00 Senior Engineer $125.00 Senior Planner $125.00 Planner $85.00 Senior Traffic Engineer $125.00 Traffic Engineer $85.00 Senior Designer/Engineer $90.00 Designer $80.00 Engineering Intern $75.00 Senior CADD Technician $75.00 CADD Technician $65.00 GIS Technician $80.00 Senior Construction Inspector $90.00 Construction Inspector $75.00 Senior Landscape Architect $125.00 Landscape Architect . $115.00 Landscape Architect Intern $70.00 Arborist $75.00 Utility Coordinator $90.00 Surveyor / Mapper $85.00 Survey Technician $60.00 2-Man Survey Crew $115.00 3-Man Survey Crew $125.00 4-Man Survey Crew $135.00 Fire Protection Engineer $90.00 Plumbing Engineer $90.00 Mechanical Engineer $90.00 Electrical Engineer $90.00 Geotechnical Engineer $120.00 Geologist $90.00 Environmental Scientist $85.00 Senior Administrative Assistant $65.00 Clerical $45.00 ATIAC!fDMIi:N'T.~ DINISUMINIC~ If ONDEMINIDfUCAir80N REQ{lJDRjgMEMT~ fl'JIlUOfl'lESS8CNAL SERVICE AGUlEtoiIENT "ProB'ellilloll1!alll «iitall1lG!r;d Engineering znGl AlJ'Chitsil:tunlll SaM«:ee" DC) MDW1C I 6·22 1.0 10 Insurance A Without limiting Its liability, the contractor, consulQllt or consulting firm (hereinafter referred to as "FIRM" with regard to Insurance and Indemnification requirements) shall be required to procure and maintain at its own expense during the life of th~ Conuact, insurance of the types and In the minimum amounts stated below as will protect the fiRM, from daims which may arise out of or result from the contract or the performance of the contract with the City of South Miami, whether such cl3IIm Is Bpinst the FIRM or any sub-contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of diem mzy Ibs liable.· B. No insurance required by the CITY shall be Issued or written by a surplus lines carner unless authorized in writing by the CITY and such authorization shall be at the CITY's sole and absolute disclretion. The FIRM shall purchase Insurance from and shall mainlaln the insurance with a company or companies lawfully authorized to sell Insurance In the State of Florida, on forms approved by the State of Florida, as wili protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result from the fiRM's operations under the Contract and for which the FIRM may be leplly liable. whether such operations be by the FIRM or by a Subcontractolr or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of chem may be llabie: (a) claims under workers' compensation, disability benefit and other Similar employee benefit acts which are applicable to the Work to be performed; (b) claims for damBles because of bodily injury, occupational sickness or disease. or death of the FIRM's employees: (c) claims for damages because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d) claims for damages insured by usual personal Injury liability coverage: (e) claims for damages. other than to the Work Itself, because of injury to or destruction of tangible property, including loss of use resultln, there from; (f) claims for damages because of bodily irijury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; (g) c8a1ms for bodily Injury or property damage arising out of completed operations; and (h) claims involving contractual liability insurance applicable to the RRM's obligations under the Contract. 1.0 II Firm's InsUrance Generally, The FIRM shall provide and maintain in force and effect until all the Work to be performed under this Contract: has been completed and accepted by CITY (or for such duration as Is otherwise specified hereinafter), the Insurance coverage written on florida approved forms and as Set forth below: i.012 Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the ''Workers' Compensation law" of the State of Florida including Chapter 440, Florida Statutes, .as presently written or hereafter amended, and all applicable federal laws. Thoma F. Pgpe IGlIJlatl6 Page 60 of" 145 In addition, the policies must Include: Employers' Uability at the statutoII")' coverage amount. The FIRM shall further insure that all of Its Subcontractors maintain appropriate leY~ls of Worker's Compensation Insurance. a.013 Commercial Comprehensive General UablliQ' insurance with broad form endorsement, as well as automobile liabiUty. completed operations and products liability. contractual liability, severability of interest with cross liability provision, and personal injury and property damqe liability wtrh limits of $1,000,000 combined single limit per occurrence and $2,000,000 aarepte, indudina: o Personalln)ury: $1,000,000; o Medical Insurance: $5,000 per person; II Property Damage: $500,000 each occurrence: I.OR4 Umbrella Commercial Comprehensiye General liablliQr insurance sha/I be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1.000,000 per claim and $2,000,000 Annual Agrepte. Coverage must be afforded on a fann no more restrlcdve than the lateSt edition 01 the Comprehensive GenerallJabllh.y policy. wtrhout restrictive endorsements. as filed by the Insurance Services OffIce. and must include: (a> Premises ane!! Operation (b) Independent Contnctors (e) Produas and/or Completed Operations Hazard (d) explOsion, Collapse and Unde'1round Huard Coverage (e) Broad Form Property Damage (I) Broad Form Contractual Coverage appl!cable to this specific Contract including any hold harmless and/olr indemnification a&reement. (g) Persona/Injury Coverage with EmpRoyee and ContractUal Exclusions removed, with minimum limits of cover'a8e equal to those required foil" Bodily Injury liability and Property Dam. Liability. 1.015 Business Automobile UabJllq with minimum limits of One Million DollU'5 ($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Uabllity and Property Damage Uabili'1. Umbrella coverage must be afforded on a form-no more restrictive than the latest edition of the Business Automobile Uabihty policy. without restrictive endorsements, as filed by with the state of Florida. and must indude: <a) Owned Vehicles. (b) Hired and Non-Owned Vehicles (c) Employen' Non-Ownership 1.016 SUBCONTRACTS; The FIRM agrees that if any part of the Work under the Contract is -sublet. the subcontract shall contain the same insurance provision as required by of the Firm, other than the Are and Extended Coverage Insurance and substituting the word Subcontractor for the word FIRM and substituting the word FIRM for CITY where applicable. 1.017 Fire and Extended Coy ... InSUrance (BuDders' RIsk), IF APPLICABLE: _ C. In the event that this contract involves the construction of a structure, the FIRM shall maintain, with an Insurance Company or Insurance Companies acceptable to the CITY. aBroad" form/All Risk Insurance on buildings and structures. Including Vandalism & Malicious Mischief coveraae, while in the course of construction, including foundations. additions, attachments and all permanent fixtures belonging to and consdtudnl a part of TlIomu F. Pape 1011312014 Pap 61 of" 148 said buildinp or structures. The policy or policies shall also cover machinery. if the cost of machinery is onduded in the Connct, or if the machinery is located in a building that is being renovated by reason 01 dlls contract. The amount of Insurance must, at all times, be at least equal to the replacement and actual cash value of the Insured property. The policy shall be in the name of the CITY and the Firm, as their Interest may appear, and shall also clOver the interests of all Subcontractors perfOrming Work. D. All of the provisions set forth In Miscellaneous section herein below shall apply to this coverage unless it would be clearly not applicable. 1.0 18 Miscellaneous: F. If any notice of cancellation of Insurance OB" change in coveralls is issued by the insurance company or should any InsQJrance have an expinltion date dlat wlDl occur during die period of this contract. the FIRM shall be responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so as to provide continuous coverage as specified in this seedon and so as to maintain coverage during the life of this Contract G. AlB deductible! must be declared by the fiRM! and must be approved by the CITY. At. the option of the CiTY, either tllte FIRM shall eliminate or reduce such deductible or the FIRM shall procure a Bond. in a form Saltisfactory to tIlle CITY covering the same. H. The policies shall contailn wmiver of subroption against CITY where applicable, shall expressly provide that such policy or polIcies are primary over any other coUectible IlJ1SUrance that cItY may halve. The CITY reserves the right at any time to request a copy of the required poBlcles for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation 10r premium payment of the CITY as well as contraaualilabifaty provision covering the FIRM'S duty to indemnify the City as provided in this Agreement. I. Before starting the Work. the FIRM shall deliver to die CITY certiflcates of such insurance, acceptabBe to the CITY. as well as the onsurance binder, uf one is issued, the insurance policy, Including the declaration page and all applicable endorsements and provide the name. address and telephone number of the insurance agent or broker through whom the policy was obtained. The Insurer shall be rated A VII or better per A.M. Best's Key RatlllJ GUide, latest edition and authorized to issue insurance in the State of Florida. All insurance pohdes must be written on forms approved by the State of Florida and they must remain in full force and effect for the duration of the contract period with the CITY. The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of ~e Policy (as defined In Article I of this document) whlc:h shall inc:lude the declaration page and all reqUired endorsements. In addition, the FIRM shall-deUver. at the time of delivery of the insurance certificate, the follOwing endorsements: - (3) a policy provision or an endorsement with substandally similar provisions as follows: ThomallIF. Pepe 8 GIl il2016 "The Ciq of South Miami is an additional insured. The Insurer shall pay all sums that the City of South Miami becomes legally obtllated to pay as damages because of 'bodily InJury", 'property damage' , or "personal and advertising - InJury" and it will provide to the City all of the c:overage that Is typically provided under the standard Florida approved forms for commercial ,eneralliability coverage A and coverage B"; 147 (4) a policy provision or an endorsement with substantially similar provisions as follows: "This policy shall not be cancelled (Including cancellation for non-payment of premium). terminated or materially modified without first giving the at}' of South Miami ten (DO) days advanced written notice of the Intent to materially modify the policy or to cancel or terminate the policy for any rreason. The notification shaDl be delivered to the City by cenlfled mall. with proof of delivery tome City." J. If the FIRM is providing professional services. such as would be provided by an architeCt. engineer. attorney. or accountant, to name a few. then in such event and in addition to the above requirements. the FIRM shall also proVide Professional UabHlty Insurance on a florida approved form in the amount of $ a ,000,000 with deductible per claim If any. not to exceed 5% of the limit of liability providing for all sums which the FIR.M shall become legally oblipted to !Ply as damages for claims arising out of the services or work performed by the fiRM its .ems, representatives, Sub Contractors or assiJns, or by any person employed or retained by him In connection with mls A.veement. This insurance shall be maintained for four years after compleden of the construction and acceptance of any Project covered by this Agreement. However, the FIRM may purchase Specific Project Professional liability Insurance. In the amount and under the terms specified above, which Is also acceptable. No insurance shall be issued by a surplus lines carrier unless authorized In writing by the cDty at the dty's sole. absolute and unfettered discretion. G. The Firm accepts and voluntarily Incurs aU risks of any injuries, damages. or harm which might anse during the work or event that is occurril1l on the CITY's properqt due to the nealigence or other fault of the Firm or anyone acting through or on behalf of the Firm. H. The Firm shall indemnify. defend. save and hold CITY. its officers. affiliateS. employees. successors and assilns, harmless from any and all damages, claims. liability. losses, dalms. demands. suits. fines. JueJiments or cost and expenses, Including reasonable attorney's fees. paralegaa fees and Investlpti"e costs incidental there to and incurred prior to, during or following any litigation. mediation. arbitration and at all appellate levels. which may· be suffered by. or accrued apinst, charged to or recoverable from the City of South Miami. Its officers. affiliates, employees. successors and assians, by reason of any causes of actions or claim of any kind or nature. including claims for injury to. or death of any person or persons and for the loss or damage to any property arising out of a negligent error. omission. misconduct, or any gross negligence. intentional act or harmful conduct of the Firm, its contractor/subcontractor or any of their officers, directors, agents, representatives, employees. or assigns. or anyone acting through or on behalf of any of them. arising out of this Agreement. Incident to it, or resulting from the performance or non-performance of the Firm's obligations under this AGREEMENT. I. The Rrm ~hall pay all claims, losses and expenses of any kind or nature whatsoever. In connection therewith, including the expense or loss of the CITY andlor its affected Thoma F. Pepe 1.11312.16 Pqe6J of 66 148 officers, affiliate~ employees. successors and assllns, includinl their attorney's fees, in the defense of any action In law or equity brought against them and arising from the neplent error. omission, or act of the Firm, its Sub-Contractor or any of their agents, represenutlves. employees. or assigns, and/or arising out of. or incident to. this AJreement. or incident to or resulting from the performance or non-performance of the Firm's obligations under this AGREEMENT. J. . The Firm aarees and reeolnizes that neither the CITY nor Its officers. affiliates, employees. successors and assigns shall be held liable or responsible for any claims. including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the Firm. Its cOJ'ltractor/subcontractor or any of their agents, representatives, employees, or assigns. or anyone actinl through or on behalf of the them, and arising out of or concerning the work or event that is occurrinl on the CITY's property. In revlewin., approving or rejecting any submissions or acts of the Fim, CITY In no way assumes or shares responsiblUlty or liability for the acts or omissions of die Fi~. its contractor/subcontractor or any of their agents. representatives, employees. or assl,ns. or anyone acting throulh or on behalf of them. K. The Firm has the duq to provide a defense witl'\ an attorney or law flrm approved by the City of South Miami, which approval will not be unreasonably withheld. L However. as to desigrll professional contracts. and pursuant to Section m.08 (I), Florida Statutes, 1I10ne of the provisions set forth herein above that are In conflict with this subparagraph shall applf and this subparagraph shall set forth the sole responsibility of the design professional concerninglndemniflcatlon. Thus. the design professional's obligations as to the City and its agencies. as well as to its officers and employees, is to indemnify and hold them harmless from liabilities. damages. losses. and costs. Including. but not limited to. reasoOlabSe attorneys' fees. to the extent caused by the negligence. recldessness, or Intentionally wroOlful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract. Thomas IF. IJDepe IIIImOl6 THIS IS INCLUDED IN THE GENERAL CONDITIONS END OF SECTION 149