Res No 106-17-14907RESOLUTION NO: 106-17-14907
A Resolution authorizing the City Manager to pay SRS Engineering, Inc., for the
engineering services of design and preparation of construction documents for the
construction of sewer improvements recommended in the City of South Miami
Sanitary Sewer Master Plan -Subarea "K"
WHEREAS, the Mayor and City Commission wish to update the existing septic tank
disposal system to a sanitary sewer system to which the property owners would be able to
connect to the public sanitary sewer system of Miami-Dade County; and
WHIEREAS, As per Consent Agenda Item Number 145-15-14484 discussed during the City
Commission Meeting held Tuesday, September 15, 2015, the City of South Miami approved a
resolution to provide complete engineering documents consistent with a Citywide Sanitary
Sewer Master Plan; and
WHIERIEAS, this project was included in the South Miami Sanitary Sewer Master Plan
completed in November 7,2016; and
WHEREAS, Commission has specifically budgeted for this project in the current years
Capital Improvement Plan; and
WlHllERiEAS, SRS Engineering, Inc., is one of four firms selected by Resolution No. 060-17-
14861, to provide professional service agreement for engineering services on as needed basis in
accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act;" and
WIHlIEREAS, SRS Engineering Inc., submitted a proposal for professional engineering
services; and
WHERIEAS, the scope of services, staff allocation and man-hours were negotiated; and
WHEREAS, the amount of $296,385 was found to be comprehensive and cost effective
in its design approach; and
WHERcAS, the Mayor and City Commission desires to authorize the City Manager to pay
SRS Engineering, Inc., for the professional engineering services of design and preparation of
construction documents for the construction of sewer improvements recommended in the City
of South Miami Sanitary Sewer Master Plan -Subarea "K", dated November 7,2016.
NOW THEREFORIE BE IT RESOlVIED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, flORIDA;
Section 1. The City Manager is hereby authorized to execute a professional service work
order for SRS Engineering, Inc., to provide design and preparation of construction documents
for the construction of sewer improvements recommended in the City of South Miami (City)
Page 1 of 2
Res. No. 106-17-14907
Sanitary Sewer Master Plan -Subarea "K", dated November 7, 2016 for an amount not to
exceed $296,385. The expenditure shall be charged $162A14 to GOB account number
1144011-5413100 and $133,971 to the Capital Improvement Program Fund number 301-1790-
519-6450 which has a balance of $995,000 before this request was made.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this6th day of June
ATfEST:
Page 2 of 2
,2017.
APPROVED:
COMMISSION VOTE: 4-1
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Nay
Commissioner Edmond: Yea
THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager.
Agenda Item NO.:.z June 6,2017
A Resolution authorizing the City Manager to pay SRS Engineering, Inc.,
for the engineering services of design and preparation of construction
documents for the construction of sewer improvements recommended in
the City of South Miami Sanitary Sewer Master Plan -Subarea "K".
The Mayor and City Commis.sion wish to update the existing septic tank
disposal system to a sanitary sewer system to which the property owners
would be able to connect to the public sanitary sewer ~ystem of Miami-
Dade County as recommended in the Sanitary Sewer Master Plan dated
November 7, 2016. The City is requesting professional engineering
services to develop a design and prepare necessary ·c;:onstruction
documents for the construction of sewer improvements recommended in
the City of South Miami Sanitary Sewer Master Plan -Subarea "K".
SRS Engineering, Inc., is one of four firms selected by Resolution No. 060-
17-14861, to provide professional service agreement for 'engineering
services on as needed basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act".
,A proposal was provided on May 19, 2017 that is comprehensive and cost
effective for the services requested.
PROPOSAL AMOUNT: Please refer to the consultant contract and fee schedules.
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the Capital
lniprovement Fund Account for an amount not to exceed $296,385.
ATTACHMENTS:
The expenditure shall be charged $162,414 to GOB account number
1144011-5413100 and $133,971 to the Capital Improvement Program
Fund account number 301-1790-519-6450 which has a balance of
$995,000 before this request was made.
Resolution
Resolution #060-17-14861
Professional Services Agreement
SRS Engineering Inc., proposal letter dated May 19, 2017
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May 19,2017
Mr. Aurelio J. Carmenates, P.E.
Capital Improvement Project Manager
City of S9uth Miami
Public Works Engineering & Construction Division
4795 SW 75th Avenue .
Miami, FL 33155
Re: City of South Miami
Sanitary Sewer Improvements -Subarea K
Dear Mr. Carmenates,
l!.1-...! E,l Nt.:: £: I~l NG,I N C.
We appreciate this opportunity to prepare this Proposal for Professional Services for the
referenced project. In accordance with our Professional Services Agreement for General
Engineering and Architecture Services, we are submitting our understanding ofthe Scope of Work
and Fee Proposal to provide Engineering Services in connection with the referenced project.
SCOPE OF WORK
The Scope of Work as we understand it at the present time will consist of the project management,
design and preparation. of construction documents for the construction of sewer improvements
recommended in the City of South Miami (City) Sanitary Sewer Master Plan -Subarea "K", dated
November 7th , 2016. This work shall include contracting and coordinating all work with specialty
firms (Electrical and Structural Engineers, Landscape Architect, Surveyors and Geotechnical);
and the preparation and submittal design calculations, applications and plans for "dry-run" and
"final" review by local regulatory agencies in<;:luding City of South Miami, MDVVASD, MDCPWD,
and RER. Our scope of work shall consist of the following:
General Project Management
1. Schedule and manage project including coordination of work with all subconsultants.
2. Attend Project coordination meetings with parties involved with the project including the City,
MDWASD, MDCPWD, RER, and FPL.
3. Assist City in obtaining Water & Sewer Agreement with MDWASD. Our services will include
requesting agreement in writing, reviewing and coordinating of the agreement approval with
City and MDWASD. Request for agreement shall also include pOint of connection location
and design pump station pressures. This task includes two coordination/negotiation
meetings with City and MDWASD.
4. Attend two City organized community meetings to inform residents of the project and
coordinate locations of new sewer laterals. Individual meetings with residents/property
owners and general public involvement to be provided by City. Additional public involvement
by SRS can be provided as additi?nal services.
Design of Sewer Pump Station
May 19,2017
Page 2
5. Coordination work with electrical engineer, structural engineer, landscape architect,
surveyor and geotechnical testing firm.
6~ Conduct site visit and field investigations as needed for design.
7. Research of existing utilities records and "As-Built" drawings within the project area.
8. Prepare base plans from survey. information and incorporating utility as-built information.
9. Prepare construction. drawings for a new sewer pump sta~ion site currently proposed to be
located at the vacant right of way located on north side of S.W. 85th Street and S.W. 60 th
Avenue. The new pump station site shall consist of a typical MDWASD submersible pump
station with dual submersible pumping units with a peak capacity of approximately 232,880
GPO and valve box structure. In addition, site shall also be landscaped to screen station
from adjacent neighbor~. Drawings shall include, but be limited to, title sheet, general map
and standard notes, site plan, civil plan and details, structural drawings, mechanical and
electrical drawings, and landscaping drawings and miscellaneous details.
10. Submit 50%, 90% and 100% completion construction documents to City for review and
comment.
11. Incorporate review comments and modify drawings accordingly.
12. Coordinate with FPL to bring power and transformer to serve the station.
13. Prepare engineer's estimate of probable construction cost.
14. Preparation of project specifications.
15. Prepare and submit applications and construction drawings for review and permit approval
by City of South Miami, MDWASD, and RER.
Design of Gravity Sewer Lines.
16. Coordination work with surveyor and geotechnical testing firm.
17. Conduct site visit and field investigations as needed for design.
18. Conduct search of existing utilities records and "As-Built" drawings within the project area.
19. Prepare base plans from survey information and incorporating utility as-built information.
20. Prepare construction drawings for approximately 12,300 linear feet of gravity sewer mains
pipelines (8~inch to 12-inch diameter). Drawings shall include, but be limited to, title sheet,
general map and standard notes, plan and profiles, structure's details, interconnection
details, and miscellaneous details.
May 19,2017
Page 3
21. Prepare construction drawings for the installation of approximately 5 new water meters to
, serve existing residential properties. '
22. Submit 50%, 90% and 100% completion construction documents to City for review and
comment
23. Incorporate review comments and modify drawings accordingly.
24. Prepare engineer's estimate of probable construction cost.
25. Preparation of project specifications.
26. Obtain sewer allocation and Utility Transmission (UT) approval. Prepare and submit
applications and construction drawings for "Dry-Run" and "Final" review and permit approval
by City of South Miami, MDWASD, RER, and MDCPWD.
Construction Phase Services
27. The Limited Construction Support Services will include the following items:
• Attend (one) Pre-Bid 'Meeting
• Attend, (one) Pre-Construction Meeting
• Respond to reasonable Request for Information (RFI)
• Review Shop Drawings
• Conduct periodic site visit to observe construction (12 total)
• Plan Revisions During Construction (ifrequired)
• Review and approval to Contractor's change order requests (if requested)
• Attend (one) PS Start Up Inspection.
28. Additional construction administration services, as requested by the City, shall be provided
on an hourly basis for the time staff is engaged on the project. These services may include:
• Attending construction meetings and prepare minutes for distribution.
• Process shop drawings for review by Design Engineer.
• Attend weekly progress meetings and prepare for minutes for distribution.
• Respond to Contractor request for information and clarification of contract documents.
• Coordinate utility issues/conflicts.
• Process all construction correspondence and documents.
• Review and recommend Contractor payment requisitions.
• Review Contractor's certified payrolls.
• Conduct labor interviews to assure wage rate compliance.
• Verify Contractor's Disadvantaged Business' Enterprise (DBE) on-going training
program.
• Review Contractor EEO requirements.
• Review and recommend Contractor change order requests, if any.
• Provide full-time or part-time inspector.
• Conduct semi-final inspection and prepare punch list.
• Conduct final inspection, punch list, and contract close-out.
• QNQC -limited witness materials and density testing (Primary testing by lab hired by
Contractor).
• Provide photo history of project in digital format.
May 19, 2017
Page 4
• Provide Post Construction Requirements including final estimate, final records, and
material certifications ...
• Other construction phase engineering services as requested by the Department.
SUBCONSULTANTS
The following are professionals contracted be SRS Engineering, Inc. to assist in the preparation
of the work outline above. .
• Basulto and Associates, Inc. (Electrical Engineers-Pump Station)
• Botas Engineering, hiC. (Structural Engineers)
• Curtis + Rogers Design Studio (Landscape Architects)
• NELCO Testing and Engineering Services, Inc. (Geotechnical Engineering)
• Hadonne Corp. (Surveying and Mapping)
SCHEDULE OF WORK -TIME OF PERFORMANCE
Consultant shall submit the Deliverabl~s and perform the Work as depicted in the tables below
(Additional pages may be added as needed)
SCHEDULE OF DELIVERABLES
Task, Sub-Major Task, Sub-Task, Activity, or Duration Delivery Date·
task, (specify weeks (cumulative
or Activity 10 Deliverable or calendar weeks, or
# days) calendar days)
1 Completion of Survey/Geotechnical 3 weeks NTP + 3 weeks
2 Conduct Utility Search & Initial Site Visits 2 weeks NTP + 5 weeks
3 Preparation of Base Drawings 1 week NTP + 6 weeks
4 Gravity Sewer Mains 5 weeks NTP + 11 weeks
5 Pump Station and Force Main 3 weeks NTP + 14 weeks
6 Prepare Const. Cost Estimate o week NTP + 14 weeks
7 Prepare Specifications 1 week NTP + 15 weeks
8 Submit to City for 50% Review/City 3 weeks NTP + 18 weeks Review
9 Update const. docs. per City. Review 2 weeks NTP + 20 weeks
10 Submit to City for 90% Review/City 3 weeks NTP + 23 weeks Review
11 Update const. docs.~er CM Review 2 weeks NTP + 25 weeks
12 Submit to City for 100% Review/City 2 weeks NTP + 27 weeks Review
13 Up_date const. docs. Rer Ci!Y Review 1 week NTP + 29 weeks
14 Permitti~~ 12 weeks NTP + 41 weeks
15 Bid Phase Services 1 weeks NTP + 42 weeks
16 Construction Phase Services TBD TBO
* An updated schedule, Indicating actual delivery dates, based on the above durations, Will be prOVided
to the City upon receipt of the NTP.
EXCLUSIONS
May 19, 2017
Page 5
Expressly omitted from the services to be provided by SRS are the following. These services or
fees shall be considered additional to this contract and would hav~ to be renegotiated as
additional services.
• PrepClration of easement documents or surveys that may be required for pump station and
FPL transformer. area.
• Preparation of "As-Built" drawings.
• Payment of impact, mitigation or regulatory agency review and permit fees.
ACCEPTANCE
This proposal and fee schedules are based on the acceptance within thirty (30) days of the dat~
of preparation. If not accepted by you within that time period, we reserve the right to re-evaluate
the terms and conditions contained herein.
ACCEPTANCE OF PROPOSAL'
We would expect to commence our services promptly after receipt of your acceptance of this
proposal.
COMPENSATION
Our Engineering Fees fqr the above described Basic Services will be a lump sum amount of TWO-
HUNDRED and' NINETY-SIX THOUSAND THREE·HUNDRED and FIVE DOLLARS
($296,385.00). Please see enclosed fee breakdown for additional information. In addition, City of
South Miami will be responsible for payment of all filing, plan review, impact and permitting fees.
Reimbursable expenses include cost of printing drawings for review and permitting: plus ten.
additional sets for the City's use. Payment will be based on monthly invoicing as a percentage of
completion of work as follows:
Topographical Survey .................................................................. $ 57,136.00
Geotechnical .................................................................................... $ 4,350.00
Design of Pump Station ........................................................ $ 73,436.50
.Design of Gravity Sewer Mains .......................................... $ 116,138.50
Permitting .............................................................................. $14,465.00
Construction Phase' Services ............................................... $ 29,360.00
Reimbursable Expenses ......................................................... $1,500.00
Total .................................................. ~ .................................. $ 296,385.00
This Proposal and our CitY'Agreement with the City represents the entire understanding between
the City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be
May 19,2017
Page 6
modified in writing when signed by both of us. If the foregoing is agreeable to you, plea~e execute
the original of this Agreement where indicated below and return to our office.
Very truly yours,
cJr":}r"""" .. "J~
'Ignac', 'Serralta, P.E. .
Pre :tient
I have read the foregoing Letter of Agreement and agree to all terms and conditions stated
. therein. .
Accepted.this ___ day of_,....-____ "2017
City of South Miami
8y: ________________________ __
Title: ____________ __
Enclosure
I
ENGINEERING COST BREAKDOWN
· .
Sanitary Sewer Improvements -Subarea K
f..~~G:N~:~PI·-1G !JC
$180.00 20 $150.00 80 $125.00 180 $90.00 320 $65.00
$180.00 $150,00 $125.00 20 $90.00 12 $65.00
SUMMARY
ACTIVITIES BY SRS (Sala •• s) $215,590 x !rnliTI
ACTiVITIES BY OTHERS
DATE:
$45.00 600
$45.00 34
5/22/2017
$50.000.00
$2,880.00
$215,590.00
$79,295.00
$1,500.00 Eul ..... t..a OUT OF POCKET EXPENSES 1n<:, .. d'ftQ r"OfoaucLlo .. ",P .. r.. _reo
TOTAL THIS PROPOSAL =_
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CURTIS
+
R OG E R S
DESIGN
STUDIO
INC.
Landscape
Architecture
752 0
s. RED
ROAD
SUITE M
SOU T H
MIAMI
F LO R I DA
33143
TELEPHONE
3 0 5-4 4 2-1 7 7 4
FACSIMI1.E
3 0 5-4 4 ~-9 4 8 8
L L C. LC 000241
www_curfisrogers_com
Scope of Work
City of South Miami Sanitary Sewer Improvements -Subarea K.
Landscape Architecture
Project Goal:
Provide a simple landscape screen for pump station. Landscape shall be drought resistant and
have no irrigation.
Scope:
Task 1: Review site conditions to understand context and limitations
Task~: Prepare preliminary landscape plan, with notes and details for implementation.
Coordinate with engineers. Prepare cost estimate for landscape improvements: Submit to City for
review.
Task 3: Prepare final landscape plans incorporating City comments. Update cost estimate. Final
coordination and submittal for final permitting, bidding and implementation.
Post Design Services: Visit site to review work done, prepare a punch list for corrections. Do final
inspection.
Fees: Lump Sum $2210
Project: South Miami~Pump Station at SW GOth Ave
Project No:
Prime' SRS
Job Sr. Land Arch Land Arch I Reglslered)
Hour:yN::::
Aida
$125.00 . $135.00
Man-Man~ Man-Task: hours Cost! Activity
hours Cost/ActiVity hours
iSite Visit -Site Analysis $0.00 $0.00
IPlanting I II $125.001 $O.OOi
ICost Estimate II SO.OOI I $0.001
~ $0.001 I $0.001
I Planting $115.00 ,0.00
ICost Estimate ;0.00 1.00
'",Ovil ;0.00 ;0.00
I Permitting ~ 00
~mltti"lJ.C"mm~ SO.OO
50.00
I Post Design Services a $0 . .Q<l SO.OO
$0.00 $0.00
.50.0.0. 50.00
0 ;0.00 SO.O(j
;().()()
1.00 ;0.00
1.00 ,0.00
1.00 ;0.00
10.00 ;0.00
'O.Q(J ;0.00
a ~.(){) 'Q.Q!l
0 $O.Oil ;0.1
.Il SO.OO
.Il $O.()()
Total Staff Hours 2 0
T ota I Staff Cost $250.00 $O.(j()
Tote I % of Work by Posi~on
----_._------------------------
STAFF <
Arborist Land Arch Inlern
$75.00 $70.00
Man-Man-
Cost/Activirv hours Cost! Activity hours
1$ 2 $140.00
50.001 81 5560.001
I $0.001 ~L $!1Q.001
1 $0.00/ 1]
f280J ;0.00
,0.00 $0.00
$70.00 ....
,0.00 . SQ.Q!l
4 $2;10.00
.00 ;0.00
;0.00
1.00
1.00 1.00
<.00 ,0.00
,0.00 10.00
,0.00 )(l.00
1.00 1.00
,0.00 1.00
1.00 1.00
1.00 ,0.00
0 29
SO.OO $1,960.00
0
Date: 4/28/2017
Estimated by: Aid':! Curtis
Other Other Olher
;0.00 . $0.00 ;0.00 Steff Hours by
Man-Activity
Cost/Activity hours Cost!Activlty I Man-hours Cost/Actlvltv
$0.00 $0.00 IJiiIiI $0.001 I $0.001
I $0~01 I $O.QOI I 50.0011 5140.001
1 $0~01 1
,0.00 f.OO
,0.00 $0.001 SO.OO
,0.00 $0.001 ~
~
;0.00 1.00
,0.00 ,0.00
1fJ,<l0 ;0.Q!l
;Q;QO ;0.00 ;0.00 ,0.<
;0.00 ;0.00 ~ 'O.OC
;0.00 ;0.00 'O.OC
;0.00 ;0.00 ;O.OC 1.00 .
;0.00 ;().()() * ,0.00
'O.,(jO 10.00 ;0.00
;0.00 ;0.00 1.00
;0.00 ;0.00
10.00 ,0.00 ~ 10.00
,0.00 1.00
SO.OOI 10.00 ,0.00
$C 101 $0 $0 $: UO.OO
SUBTOTAL ESTIM::.;A;;.:TE:.:=D::,F.:;EE:.:.: _____________ -'S""2'-',2::,10:;:..0::.:..0
SUbconsultant:
Subcon~ultant:
Subconsultant:
Subconsultant: .
SUBTOTAL ESTIMATED FEE:
Additional Services ( Allowance)
Relmbursables I Allowance)
TOTAL ESTIIlllATED FEE:
$2,210.00
$2,.210.00
,
April 24, 2017
Ignacio Serralta, P.E.
President
SRS Engineering, Inc.
5001 SW 74 Court, Suite 201
Miami, Florida 33155
Phone: 305-662-8887
Email: ignacio@srs-corp.com
Project: City of South Miami Sanitary Sewer Improvements -Subarea K
Dear Mr. Serralta,
We are pleased to submit our proposal to provide Professional Engineering Services for the
above-mentioned project.
Basic Services:
Our scope of work will consist of: Design of the pump station electrical controls and power.
Construction Document level drawings shall be prepared in accordance with local codes.
Drawings shall be submitted along with any required calculations for permit. Site visit during
design to verify"existing conditions shall be considered part of basic services.
Assistance in obtaining permit in the form of responding to comments and meeting with building
officials to resolve issues if necessary, shall be considered part of Basic Services.
Construction Administration shall be limited to shop drawing review and response to RFI's.
Exclusions:
• Processing or walking drawings through the building department is not included.
• As-Built Drawings are not included. "
• Site Visits during Construction.
Reimbursables:
Reimbursable expenses including travel, lodging, printing, flow test, "percolation test, or any
other testing, courier service, etc. shall be reimbursed at 1.1 times actual cost. Mileage for
company/employee personal vehicles will be reimbursed at $0.54 per mile.
Reimbursement for travel time outside South Florida shall be $600.00 per day, per person in
14160 Pahnetto Frontage Rd, Suite 22
lVliami.Lakes, Florida 33016
Page 1 of3
www.basulto.com
Phone (305) 698-3988
Fax (305) 698-3989
addition to travel expense.
Compensation:
Our proposed fee shall be as follows:
Basic Services:
Proposed fee:
TOTAL
Payments shall be as follows:
30% Retainer to begin project
70% @ 100% Document Completion
Expanded construction administration $3,780.00
1. Pre-construction meeting.
2. 5 Site visits during construction .
. 3. 1 Site visit for finals/acceptance.
$8,600.00
$8,600.00
$2,580.00
$6,020.00
4. Site visits beyond those noted above would be billed at $550 each.
Compensation for Additional Services shall be hourly at:
Principal Hours:
Engineering Hours:
Drafting Hours:
Clerical Hours:
Site Visits:
$265.00
$190.00
$140.00
$ 85.00
Proposal # 2017054
• Site visits (other than during construction) including travel time shall be billed at the
corresponding hourly rates.
• . Site visits (during construction within Miami-Dade and Broward Counties) shall be billed
at $300.00 (per trade per visit).
Payment is according to the listed prices above. In accordance with Florida Statutes, Section 715.12, "Prompt
Payment Law" we reserve the right to acCrue interest at a rate of 12% APR, beginning 14 days after payment is due.
Additional Services:
• Modifications to drawings due to owner requested or value engineering changes shall be
considered additional services and billed accordingly.
• Site visits during construction will also be considered additional services and billed at
indicated above.
• As-Built Drawings, Close-out drawings shall be considered additional services and billed
hourly.
• In-House printing charged at $0.20 square feet.
Page 2 of3
~.
Proposal # 2017054
Thank you for an opportunity to serve you. Should you have any questions, please do not
hesitate to contact our office.
Sincerely,
Rene I. Basulto, PE, MSEM
LEED AP, CGC, CPE, CPO
Principal
LETTER.OF AGREEMENT ACCEPTANCE
I, the I;Indersigned, having authority to execute this Agreement for and having read and understood this proposal and
attachments, hereby agree to terms and conditions stated herein as well as to any terms and conditions attached
hereto and made part of this Agreement. Please return one executed copy to BASUL TO & ASSOCIATES, INC. and
keep the other for your records:
Signature Title Date
Credit Card No: Zip Code:
Name as it appears on Credit Card:
Email:
Card Holder Signature: Date:
·Payments will be automatically withdrawn from account according to payment schedule of completion of services·
~ . A.· :§: ~Y. LA.. t EO . I ... . ~ . ~ S Page 3 on
,
f
I
I
HADONNE
Land Surveyors and Mappers
Land Development Consultants
Subsu~ace Utility Designates
PROPOSAL/AGREEMENT
Tuesday, April 25, 2017 SENT VIA: ignacio@srs-corp.com
Submitted to:
Ignacio Serralta, P.E.
SRS Engineering, Inc.
5001 SW 74 Court, Suite 201
Miami, Flqrida 33155
In reference to:
Surveying Services for the project known as ~South Miami Sanitary Sewer Master Plan Sun-
Area "K"" located between SW 61"t Avenue and SW 57 th Avenue and SW 82nd .street and The Canal
north of Kendall Drive in the City of South Miami, FL.
Dear Mr. Serralta:
Pursuant to your re'quest regarding a fee estimate for surveying and mapping services for
the above referenced project. HADONNE (HC) is pleased to submit the following proposal for
your consideration:
Scope of Services:
Perform a Topographic Survey' of the area outlined in the attached Exhibit "A"
1) Perform a Topographic Su~vey and Property linSs and/or Right of Way location
2) Take Elevations shots along the crown of the road at 25-foot intervals
3) Take elevations cross sections at 25-foot intervals
4) Collect all above ground visible features within the Survey area (tree, walks,
driveways, mailboxes, signs, MH, CB, valves, etc.)
5) Collect all inlet inverts information
6) Provide Land XML Files with all survey pints, 3D and Baseline database.
7) Provide the most recent available aerial photos
Deliverables:
Five signed and sealed copies of the resulting Map of Topographic Survey along with the
resulting CAD (DWG format), LandXML and PDF files.
Time of Completion:
We have estimated four calendar weeks to submit a preliminary survey and three weeks for
the final submittal of the Topographic Survey.
Project area, length, Size and location:
See attached '(Exhibit "A") .
Schedule of Fees:
3 Man Survey Crew 259.00 Hours @ 125.00
Surveyor / Mapper 42.00 Hours @ 85.00
Survey Technician 68.00 Hours @ 60.00
CADD Technician 194.00 Hours @ 65.00
Principal . 25.00 Hours @ 180.00
The' fee complete all phases of this project shall be
Year 2017 hourly Rates (loaded hourly rates) :
Surveying Services Rates
3 Man Survey Crew Daly Rate
2 Man Survey Crew Daly Rate
Surveyor / Mapper
Survey Technician
CADD Technician
Principal
Per Day
Pex Hour
Per Hour
Per Hour
Per Hour
a lump sum of $57,135.00
$ 125.00
$ 115.00
$ 85.00
$ 60.00
$ 65.00
$ 180.00
32,375.00
3,570.00
4,080.00
12,610.00
4,500.00
Per Hour
Per Hour
Per Hour
Per Hour
Per Hour
Per Hour
HADONNE I 1985 NW 88th Court· Suite 201 • Doral, FL. 33172 • P: +1(305) 266-1188 • F: +1(305) 207-6845' www.hadonne.com·LB7097 1/3
PROP _TOPO_AREA_(KL04-20-17.DOCX
Qualifications: County and / or Municipality Fees are not included in this Proposal and are
the Client's responsibility. Rule of Law: All field and office effo;rts in connection with
this project will be performed in strict accordance with the applicable provisions of the
"Minimum Standards of Practice for Land Surveying in the State of Florida", pursuant to
Rule 5J17-05 Florida Administrative Code. Requests for service not specifically enumerated
in this Proposal will be addressed via 'separate response if so required and an addi tiorial
charge will apply per HC's hourly rates for calendar year 2017, which are set forth in the
"Year 2015 hourly Rates" section of this Proposal. bur ability to perform is and will be
completely influenced by the Client'S ability to make the site available and to eliminate
any and all condit.ions that may interfere with HC's ability to furnish services, and weather
conditions. HC will require a 48 hour, prior written notice before field work can be
performed. This notice should be sent via facsimile or email to HC. SUBSURFACE UTILITY
ENGINEERING: ,Client shall be aware that GPR Technology is not 100% aoourate. Depending on
factors such ~s and not limited to: soil type, soil moisture, size of underground utility,
type of underground utility, dep'thof underground utilities; some uti'lities may not be
detected by GPR. GPR will detect the presence of the utility but not the type. HC will do
its best to identify the type of utility but it may occur that some dete'cted utility remains
unidentified. Area to be located with GPR should be clean without mayor vegetation, debris
or any structure that may prevent the use of the equipment. Cleaning, removing of debris or
vegetation is not included in this proposal.
Payments Terms: Payment is due for HC's completion of each' task' UPON RECE:(:PT of He's
Invoices. It is unders.tood that this Proposal is entered into between HC and the Client.
HC's failure to strictly enforce any provision in this Proposal shall NOT be construed as
a modification or amendment of the Proposal's terms, specifically these payment terms,
unless otherwise agreed to in writing by HC. HC's receipt of this. Proposal, signed by
Client, constitutes Client's acceptance of these terms, and HC's Standard Terms and
Conditions (collectively the "Contract"), which is attached and incorporated by reference
as if fully set forth here. The Client's signature shail also constitute a·notice for HC to
proceed with its Scope of Services. In the event HC is required to enforce any terms of the
Contract, Client agrees to pay to HC all reasonable attorneys' fees and costs incurred,
whether suit is filed or not, including attorneys' fees on appeal. Past due payments under
this Proposal are subject .to a 1.5% interest per month. For special consideration, the
Client agrees that HC's liability for this Project, irrespective of the cause, shall be
limited to the amount of the Professional Fees Client actually pays to Client. Both HC and
the Client may. terminate this Proposal after ten (10) days written notice, and upon Client's
payment to HC of all outstanding fees and expenses incurred by HC through the date of. such
written notice.
By signing below, I APPROVE AND ACCEPT this letter as a legal contract and read and agree
to the payment terms as set forth above.
By: Date:
(Authorized Signature)·
Title:
(Typed or printed name)
I thank you for this opportunity to present this proposal for your consideration and
look forward to your favorable response. In the interim, if there is anything we can do to
be of service in this or any other matter, please do not hesitate to call me directly at
+1(305) 266-1188.
,:;1;\1. s~est fUl~~' _f /1 .' 11 ~ •
'.. ' . " ' .,
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PSM' / President
HADONNE 11985 NW 88th Court· Suite 201 • Doral, FL. 33172 • P: +1(305) 266-1188 • F: +1(305) 207-6845 • www.hadonne.com·LB7097 2/3
PROP _ TOPO_AREA_(KL04-20-17.DOCX
EXHIBIT "A"
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HADONNE 11985 NW 88th Court· Suite 201 • Doral, FL 33172' P: +1(305) 266-1188· F: +1(305) 207-6845 • www.hadonne.com·LB7097 3/3
I\IELCD
TESTING & ENGINEERING SERVices. INC.
Letter of Proposal
April 2 PI, 1017
SRS Engineering, Inc.
5001 SW 74th Court, Suite 201
Miami, Florida 33155
Attention:
Reference:
Ignacio Serralta
South Miami Sanitary Sewer Improvements
Vicinity' ofSW 87th Street & 60 th Avenue
South Miami, Florida
Thank you for requesting a proposal for our services at the above referenced project.
We hereby propose to perform the following:
6 Standard Penetration Test Borings, (10 feet deep) @$lS0.00------------------------$ 900.00
4 Standard Penetration Test Borings, (15 feet deep) @$200.00-------------------------$ 800.00
1 Standard Penetration Test Boring, (30 feet deep) @$450.00------------------~-------$ 450.00
Geotechnical Report with Roadway Recommendations---------------------------------$ 500.00
Public Utility LocationslLayout Coordination-----..'--------------------------------------$ 250.00
Maintenance of Traffic (MOT -if deemednecessary*)-------------------------------$1,000.00
Drill Rig/Equipment /Personnel Mobilization---------------------------------------------$ 450.00
(Standard fee of$ 150.00 per day/per trip)
*
NOTE:
Total Amount-----------------------------------$ 4,350.00
Please note site is to be accessible for entry & performance of work. Any clearing necessary is to be
perfonned by others. This proposal is based on site being accessible with truck-mounted drilling
equipment
MOT to be charged at cost only if deemed necessary, and invoices accordingly
Net Pay; 30 Days
Conducting the above referenced tests involves driving a heavy truck-mounted drill rig or the mobilization of other heavy drilling
equipment (I.e. tri-pod) into the property, and drilling holes into the ground. We will not assume responsibility for damage to
privately owned underground utilities (such as sprinklers, street lighting, etc.), septic tanks or other underground structures which
may resultfrom drilling activities or mobilization of drilling equipment ifnot identified prior to mobilization to the site. We will also
not be responsible to damage of lawn or soft ground which may result from the use or movement of this equipment on the property.
The information contained in this document is intended to be used as a proposal of project specific fees as requested. based on
information given and intended for the explicit use of the client. It shall remain confidential -disclosure of any kind to third parties
for any purpose is strictly forbidden.
Nelco Testing and Engineering Services, Inc. is pleased to assist you with this project. If you have
any questions or need further assistance, please call us at (305) 259-9779.
, Respectfully Submitted,
Nelco Testing and Engineering Services, Inc.
"~ ,/~.J,., it .\: .. ;.'::". :,.", :~:.::;z: ~ ... ' .. '." ~liM;B"atist~.
ACCEPTANCE OF PROPOSAL
Signature Date
13370 SW 131't Street, Suite 105, Miami, FL. 33186 (305) 259-9779
Certified DBE, CBE, and SBE with Miami-Dade, and l'vIBE (State of Florida)
www.NelcoTesting.com/INelcol@bellsouth.net
· :." . ~. :-'.'.'
IeX.HIIIBT #6
'''OIFIESSDONAL SERVOCIE AGRIEIr:IMIIEINIT
"Professlonal Genermll EnlineeD'lnl_ Archlltectull'a11 Services"
RIFQ #PW2O D6a21
THIS AGREEMENT made and entered into this ~ day of ~~ • 20.!L by and
between the City of South Miami, a municipal corporation (hereinafter referred to as
Owner or CITY) by and through Irs City Manager (hereinafter referred to as CITY or
City Manapr) and S £1,,$ 'EM % "*£ ~\?.l !J:\. <; r (tis '-who is authorized to do
business in the State of florida, (hereinafter referred to as the "CONSULTANT"). In
consldentlon of the premises and the mutual covenants contained in this AGREEMENT.
the parties asree to the folRowing terms and conditions:
1.0 General Proyisjons
1.1 A Nodce" to Proceed will be Issued by the City Manacer. or his design-. followlB1l
the signing of this AGREEMENT. This AGREEMENT does not confer on the
CONSULTANT any exdusiYe rights to perform work on behalf of the Owner
other than the work described In one or more Nodce to Proceed (hereinafter
referred to as the "WORK"); nor does it oblipte the Owner in mny manner to
guarantee work for the CONSULTANT.
1.2 The CITY agrees that It wm furnish to the CONSULTANT awUable data and
documents· in the CITY possession pertaining to the WORK to be performed
under this AGREEMENT promptly after the Issuance of the Notice to Proceed
and upon written request of the CONSULTANT.
2.0 Sc:qpe of Services. The CONSULTANT shall perform the work as set forth In me Scope
of Serylces as described in the Notice t9 Proceed.
3.0 Time for Completion
3.1 The services to be rendered by the CONSULTANT for any WORK shall be
commenced upon receipt of a written Notice to Proceed from the CITY
subsequent to the execution of this AGREEMENT and shall be completed within
the time set forth in the Notice to Proceed or other document sllfled by the
City Manaaer. or designee.
3.2 A reasonable extension of time will be granted In the event there Is a delay on
the part of the CITY in fulfilling its part of the AGREEMENT, change of scope of
work or should any other events beyond the control of the CONSULTANT
render performance of" his duties Impossible.
4.0 BasIs of Compensation; The fees for services of the CONSULTANT shall be
determined by one of the following methods or a. combination thereof. as mutually
llreed upon by the CITY and the CONSULTANT.
4.1 A fixed sum: The fee for a task or a scope of work may be a fixed sum as
mutUally .. reed upon by the CITY and the CONSULTANT and if such an
asreement is reached. It shall be In writing, signed by the CONSULTANT and
the City Manager and attached hereto as ATTACHMENT A:
4.2 Hourly rate fee: If there Is no fixed sum or if additional work is requested
without an agreement as to a fixed sum. the CITY agrees to pay. and the
CONSULTANT agrees to accept, for the services rendered pursuant to this
AGREEMENT, fees in accordance with the hourly rates that shall include all
T1Iomas F. Pe,.
1011312016
PapS. of66
135
wages, benefits, overhead and profit and that shalO be in writing. sianed by the
CONSULTANT and the City Manager and attached hereto as
ATTACHMENT A.
5.0 Payment and Partial Payments. The CITY will make monthly payments or pan:lal
payments to the CONSULTANT for all authorized WORK performed during the
previous calendar month as set forth In the schedule of payment as set forth in
ATrACHNlE.NT it or, If no schedule of payment exhibit is attached to this
AGREEMENT then payment will be made 30 days following the receipt of
CONSULTANT's invoice as the work prOFesses but 01l18y for the work actuaDy
performed and approved in writing by the Caq Manager.
6.0 RiJht of DecisAons. All services shall be performed by the CONSULTANT to the
satisfaction of the CITY's representative, who shall decide all questions, dlfRculties and
disputes of whatever nature which may arise under or by reason of this AGREEMENT.
the prosecution and fulfillment of the services, and the chzracter, quality, amount and
value. The representative's deciSions upon all claims, questions, and disputes shall be
final, conclusive and biMini upon the pmrties unleS! such determination is dearSy
arbitrary or lIInreasonable. In the event that the CONSULTANT does not concur in the
judgment of the representative as to any decisions made by him, CONSULTANT shall
present his written objections to the City Manapr and shall abide by the decision of the
aty Manaser.
7.0 Owutership of Documents. All reports and reproducible plans, and other data
developed by the CONSULTANT for the purpose of thas AGREEMENT shall become
the property of the OrY without restriction or limitation.
8.0 Audit lUShes. The CITY reserves the right to audit the records of the CONSULTANT
related to this AGREEMENT at any time during the execution of the WORK and for a
period of one year after final payment is made. This provision is applicable only to
projects that an! on a tiine and cost basis.
9.0 Truth-in Negotiations: If the contract amount exceeds the threshold amount prOVided
in s. 287.017 fOIl" category fOlllr, the CONSULTANT shall execute a truth-J ... negotiatlon
certificate stating that wage rates and· other factual unit costs supporting the
compensation are accurate, complete, and current at the time of contracting. In such
event, the orpal contract price and any additions thereto shall be adjusted to exclude
any significant sums by which the City determines the contract price was Increased due
to inaccurate, Incomplete., or noncurrent wage rates and other factual unit costs. All
such contract adjustments must be made within one year following the end of the
contract.
10.0 Subletting_ The CONSULTANT shall not assign or transfer Its rights under this
AGREEMENT without the express written consent of die CITY. The CITY will not
unreasonably withhold and/or delay its consent to the assignment of the
CONSULTANT's rights. The CITY may, in Its sole discretion, allow the
CONSULTANT to assign its duties, obligations and responslbdltles provided the
assignee meets all of the CITY's reqUirements to the CITY's sale satisfaction. The
CONSULTANT shall not subcontract this AGREEMENT or any of the services to be
provided by it without prior written consent of the CITY. Any assignment or
subcontracting In violation hereof shall be void and unenforceable
11.0 Unauthorized Aliens: The employment of unauthorized aliens by the CONSULTANT is
considered a violation of Federal Law. If the CONSULTANT knowingly employs
unauthorized aliens, such vio;atlon shall be cause for unilateral cancellation of this
AGREEMENT. This applies to any sub·CONSULTANTs used by the CONSULTANT as
well. The CITY reserves che right at Its discretion, but does not assume the obligation,
TIIomllll F. Pepe
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to require proof of valid citizenship or, in the alternative, proof of a vaJad Veer! card for
each penon employed In the performance of work or providing the goods and/or
services for or on behalf of the CITY including persons employed by any independent
contractor. By reserving this right. the CITY does not assume any obligation or
responsibility to enforce or ensure compliance with the applicable laws and/or
regulations.
12.0 W~. The CONSULTANT warrants that it has not employed or retained any
company or person. other than a bona fide employee worldng solely for dle
CONSULTANT. to solicit or secure this contract and that he has not: paid or llreed to
pay any company or person other than a bona fide employee worlcina solely for the
CONSULTANT any fee, commission. percentage fee, gifts or any other considentions
CORtinpnt upon or resulting from the award or making of this contract. For breach or
vloladon of this war~, the CITY shall have the right to annul this contract: without
liabHity.
13.0Terminatlon. at Is expressly understood and qreed that the CITY may terminate this·
AGREEEMENT for zny reason or no reason and without penalty by either decnnlng to
Issue Notice to Proceed authorizin, WORK, or. if a Notice to Proceed is issued. CITY
may terminate this AGREEMENT by written notice to CONSULTANT. and In either
event the CITY's sole obliptlon to the CONSULTANT shall be payment: for the work
previously authorized and performed in accordance with the provisions of this
AGREEMENT. Payment shall be dewmlned on the basis of the work perfonned by the
CONSULTANT up to the time 01 termlnadon. Upon termln_n. the CITY shall be
entidecll to a refund of any monies paid for any period of time fOB" which no work was
performed.
14.0 !sum this AGREEMENT shall remain in force until the end of the term, which includes
aU authorized renewals. or unless otherwise terminated by the CllY. The term of this
agreement: is three (3) years from the issuance of the Notice to Proceed and one two-
year option-to renew. The option to renew is at the discredon of the City Manlier.
The CITY may terminate the contract without: cause following 30 days advanced nodee
to the CONSULTANT. However, in no event shall the term exceed fwe (5) yean
followil1l the issuance of the Notice to Proceed.
15.0 Default. In the event either party falls to comply wDth the provisions of this
AGREEMENT. the agrieved party may declare the other party in default: and notify
the defauldng party in writing. If CITY is in default. the CONSULTANT will only be
compensated for any completed professional services and CONSULTANT shall not
be ent:ided to any consequential or delay damaaes. In the event that: partial payment:
has been made for such professional services not complehef. the CONSULTANT
shall return such sums to the CITY within ten (10) days after notice that said sums
are due. In the event: of any litlption between the parties arising out of or reladng in
any way to this AGREEMENT or a breach thereof. each party shall bear h:s own costs
and legal fees.
16.0 Insurance and Indemnification. The CONSULTANT IIrees to comply with CITY's
Insurance and Indemnification requirements that are set forth In ATTACHMENT I. to
this AGREEMENT.
17.0 Agreement Not Excluslye. Nothing in this AGREEMENT shall prevent the CITY from
employinl other CONSULTANTS to perform the same or similar services.
18.0 Codes. Ordinances and Laws. The CONSULTANT agrees to abide and be perned by
all duly promulpted and published municipal. county. state and federal codes,
ordinances, rules, reJulations and laws which have a direct beari. on the WORK
involved on this project. The CONSULTANT is required to complete and slln all
afIIdavits, indudi"l Public Entity Crimes AffIdavit form (attached) pursuant to FS
'1JJ7.133(3) (a). as required by the CITY's solidtation, if any, applicable to this
'V'bCImaI P. Pepa
1011 JI2CI16
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\
I
I
I
I
AGREEMENT.
19.0 Iml. CONSULTANT shall be responsible for payment of ail federal, state, anellor
local taxes related to the Work, induslve of sales ta)( if applicable.
20.0 prug free Workglace. CONSULTANT shall comply with CITrs Drug Free WorkpSace
policy which is made a part of this AGREEMENT by reference. .
21.0 Ind@pendent Connctor. CONSULTANT is an Independent entity under this
AGREEMENT and nothing contained herein shall be construed to create a partnership,
joint venture, or agency relationship between the parties.
22.0 Puties and Rgpon,lbillties. CONSULTANT agrees to provide Its services during the
term of this AGREEMENT in accordance with all applicable Baws, rules, regulations, and
health and safety standards of the federal, state, and CITY, which may be applicable to
the service being provided.
23.0 Ucenses and Certiftcations. CONSULTANT s91mll seclilre all necessary business allld
professional ncenses at Its sole expense prior to amecuting the AGREEMENT.
24.0 Entire Ageement, ModHic;ation. and Blndln, Effect This AGREEMENT constitutes the
entire agreement of the parties, Incorporates all the understandings of the parties and
supel"ledes any prior agrHments. understandlnp. representation or nego~on. written
or ani. This AGREEMENT may not be modDfied or amea1ded except in writing, signed
by both parties hereto. This AGREEMENT shall be binding UpOU'l and inure to the benefit
of the City of South Miami and CONSULTANT and to their respective ilaeii'$. successors
and assiJlls. No modification or amendment of any terms or provisions of this
AGREEMENT shalO be valid or binding unless It comphes wlm this paragraph. This
AGREEMENT. in general, and this paragraph. in particular. shall not be modified or
amended by acts or omissions of the parties. If this AGREEMENT was approved by
wrlUen resolution of the City Commission. or Ihuch approval is required by ordinance
or the City Charter. no amendment to this AGREEMENT shall be valid unless approved
by written resolution of the City Comm~ssion.
25.0 Jury Trial. CITY and CONSULTANT knowingly. irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in State OIl' Federal Court
proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of
this AGREEMENT or the perfQrmance of the Work thereunder.
26.0 Valid", of Executed Copies. This AGREEMENT may be eltetuted in sevenl
counterparts. each of which shall be construed as an original.
27.0 Rules of Interpretation: Throughout this AGREEMENT the pronouns that are used may
be substituted for male. female or neuter. whenever applicable and the singular words
substkutecl for plural and plural words substituted for singular wherever applicable.
28.0 Severability. If any term or provision of this AGREEMENT 011' tile application thereof to
any person or circumstance shall, to any extent, be invalid or unenforceable, the
remainder of this AGREEMENT. or the application of such term or provision to persons
or circumstances other than those to which it is held Invalid or unenforceable. shall not
be affected theraby and each and every other term and provision of this AGREEMENT
shall be valid and enforceable to the fullest extent permitted by law.
29.0 Cumulative Remedies: The d.uties and obligations imposed by the contract documents,
If any. and the rights and remedies available hereunder. and. In particular but without
limitation, the warranties. juarantees and obligations imposed upon CONSULTANT by
the Contract Documents, If any, and this AGREEMENT and the rights and remedies
available to the CITY hereunder. shall be In addition to, and shall not be construed in
any way as a limitation of. any rights and remedies available at law or in equity. by special
gUarantee or by other provisions of the Contract Documents. if any. or this
AGREEMENT. In order to entitle any part}' to exercise any remedy reserved to it in this
VltamllllP. ,~
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AGREEMENT, or existing In law or in equity, it shall not be necessary to give notice.
other than such notice as maybe herein expressly required. No remedy conferred upon
or reserved to any pany hereto, or existing at law or In equity, shall be exclusive of any
other available remedy or remedies, but each and every such remedy shall be cumulatDve
and shall be In addition U) every other remedy. awen under this AGREEMENT or
hereafter existing at Jawor In equity. No delay or omission to exercise any right or
power accruing upon any default shall impair any such right or power or shall be
conSU'ued to be a waiver thereof, but any such rl&ht and power may be exercised from
time to time as often as may be deemed expedient.
30.0 NOn-Waiver. CITY anell CONSULTANT avee that no failure to exercise and no delay
In exercising any right. power or privilege under this AGREEM ENT on the part of either
party shall operate as a waiver of any rlaht, power, Of privilege under this AGREEMENT.
No waiver of this AGREEMENT. In whole or part. including the provisions of this
paraaraph, may be implied by any act or omission and will only be valid and enforceable
if in writing and duly executed by each of the parties to this AGREEMENT. Any waiver
of any term. condition Of. provision of this AGREEMENT wiDI not constitute a waiver of
any other term, condition or provision hereof. nor wUI a waiver of any breach of any
term. condldon or provision constitute a waiver of any subsequent or succeedinl
breach. The failure to enforce this AGREEMENT as to any particular breach or default
shall not act as a waiver of any subsequent breach or default.
31.0 No DIsqImlnatioo and Equal EroplQymem: No action shall be taken by the
CONSULTANT. nor wiD at permit IIlny acts or omissions which result In dlscrimlnatioll'l
apinst any pe.rson, Including employee or applicant for employment on the basis of race,
creed. color, edmicity. national origin, religion, age. sex, familial status. marital status.
ethnidty, sexual orientation or physical or mental disability as proscribed by law and
that It will ake affirmative aedon to enslIre that such discriminatiOn does not take place.
The CONSULTANT shall comply with the Americans with Disabilities Act and It will
take affirmative action to ensure that such discrimination does not take place. The City
of South Miami's hiring prac:tlc:es strive to comply with all applicable federal regulations
regarding employment eliJibillty and employment practices in leneral. Thus, all
individuals and entities seeking to do work for die CITY are expected to comply with all
applicable laws.governmentai requirements and regulations, including the regulations of
the United States Department of Justice pertaining to employment eliaibillty and
employment practices. By signing this AGREEMENT. the CONSULTANT hereby
certifies under penalty of perjury, to the CITY. that CONSULTANT Is In compliance
with all applicable reaulations and laws governing employment practices.
32.0 GoyernjogLaws. This AGREEMENT and the performance of services hereunder will be
governed by the laws of the State of Florida, with exclusive venue for the resolution of
any dispute being a court of competent jurisdiction In Miami-Dade County, Rorlda.
33.0. Elfectiye [)ace. This AGREEMENT shall not become effective and binding until it has
been executed by both parties hereto, and approved by the at)' Commission If such
approval is required by City's Charter, and the effective date shall be the date of its
execution by the last party so .executlng it or If City Commission approval is required
by the City's Charter. then the date of approval by City Commission, whichever is
later.
34.0 Third Pany Beneficiary. It is specifically understood and agreed that no other
person or entity shall be a third-party beneficiary hereunder. and that none of
provisions of this AGREEMENT shall be for the benefit of or be enforceable by
ThD_F.Pep.
18I1JJ2016
PapSS of 66
139
anyone ether than the parties hereto, and that only the parties h4!reto shall have
any rights hereunder.
35.0 further Assurances. The parties hereto agree to execute any and all other and further
documents as might be reasonably necessary in order tc ratify, confirm. and effectuate
the intent and purposes of this AGREEMENT.
36.0 Dme of Essence. Time is of the essence of this AGREEMENT.
37.0 Interpretation. This AGREEMENT shaH not be construed mere strongly spinst either
party hereto. regardless cf who was more responsible for Its preparation.
38.0 Force Maleure. Neither party hereto shall be in default ef Its failure to periorm its
obligations under this AGREEMENT if caused by acts of God. civil commotion. strikes,
labor disputes, or governmental demands or r4!quin!ments that could not be reasonably
-andcfpated and the effects avoided or mitigated. Each ~rty shall notify the other of any
such occurrence.
39.0 Subcomractlns; If allowed by this AGREEMENT, the CONSULTANT shall be as fully
responslbla to the CITY fer the acts and omissions of its subccntrac:torslsubconsultants
~ It Is for the aCb and omissiol!ll of people directly employed by it. All
subcontractorslsubconsulwns and their agreements. If allowed by this AGREEMENT,
must be approved by the CITY. The CONSULTANT shall require each subcontractor,
who Is approved by the CITY. to agree In the SlIIbcoD'ltract to observe and be bound by
all obligations and condldons of this AGREEMENT to which CONSULTANT is bound.
40.0 Public Records: CONSULTANT and all of its subcontractors are required to comply
with the public records iaw (5.119.0701) while providing loods and/or services on behalf
of the CITY and the CONSULTANT, under such conditions. shall Incorporate this
paraaraph in aDl of its subcontracts for this Project. Under such condition.
CONSULTANT and its subcontractors are specifically required to: (a) Keep and
maintaill1 public records r~uired by the public agency to perform the service; (b) Uporn
request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspec:tecl or copied
within a reasonable time at a cost that does not exceed the cost provided In this
chapter lOr as otherwise provideci by law; (c) Ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are not
disclosed axcept as authorized by law for the duration of the contract term and
following compUetion of the contract If the contractor does not transfer the records to
the public agency: and (d) Upon completion of the contract. transfer, at no cost:, to the
public agency all public records in possession of the contractor or keep and maintain
pubhc records required by die public agency to perform the service. If the contractor
transfers all public records 1:0 the public agency upon tomplation of the contract, the
contractor shall destroy any duplicate public records that are exempt or conftdentlal
and exempt from public records disclosure requirements. If the contractor keeps and
rmlIntains public records upon completion of the contract. the contractor shall meet all
applicable requirements for retaining public records. All records stored electronically
must be provided to the publj~ agency, upon request from the public agency's custodian
of public records. In a format that Is compatible with the information technology
systems of the public acency.
OF THE CONTRACTOR !HAS QUESTIONS REGARDING 'ii"HII!
APIPUCATION OF CHAPTER 08', FLORIDA STATUTES, TO THE
CONTRACTOR-S DUTY TO PROVIDE PUBLIC RIECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBUC RECORD$
.AT 305-663-6340; IE-mail: mmell'ilenafla71@southmlamlfl.:ov; ~ 0 30 Sunset
Drive, South Miami, fL 3ll141.
41.0 Notices. Whenever notice shall be required or permitted herein. It shall be
Thoma$ F." Pepe
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delivered by hand delivery. e-mail (or similar electronic transmission), facsimile
transmission or certified mail. with return receipt requested and shall be deemed
delivered on the date shown on the e-mail or delivery confirmation for any
facsimile transmission or, if by certified mall. the date on the return receipt or the
date shown as the date same was refused or unclaimed. If hand delivered to the
CITY, a copy must be stamped with the official City receipt stamp showing the
date of deliver; otherwise the document shall not be considered to have been
delivered. Notices shall be delivered to the following individuals or entities at the
addresses (including e-mail) or facsimile transmission numbers set forth below:
To CITY:
With copies to:
To CONSULTANT:
City Manager.
6130 Sunset Dr.
South Miami. FL 33143
Tel: (305) 668-25 I 0
Fax: (305) 663-6345
E-mail: salexander@southmiamifl.gov
City Attorney
6130 Sunset Dr.
South Miami, FL 33143
Tel: (305) 667-2564
Fax: (305) 34 I -0584
E-mail: tpepe@southmiamifl.gQY
42.0 Corporate Authority: The CONSULTANT and its representative who signs this
AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and its
representative have. and have exercised. the required corporate power and that they
have complied with all applicable legal requirements necessary to adopt, execute and
deliver this AGREEMENT and to assume the responsibilities and obligations created
hereunder; and that this AGREEMENT is duly executed and delivered by an authOrized
corporate officer. in accordance with such officer's powers to bind the CONSULTANT
hereunder, and constitutes a valid and binding obligation enforceable in accordance with
its terms, conditions and provisions.
UN WITNESS WHEREOF. this AGREEMENT was signed on or before the
date first above written subject to the terms and conditions set forth herein.
Thomas F. Pepe
10113/2016
~ 'ACJ(;) 5I£eR~"'rAa
/~e)
City oUettttrM'~
~ By: ~/
7-/' Steven Alexander
~/ City Manager
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Read and ApPlI"oved as to Formp Langua,ge,
legality and ExecQ.9don thereof:
--~ ~~.:> ~:~.~~ __ ?~~~ ___ ~~~r~ __ _
Thomas F. Pepe. Esq.
CilLy Attornev
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M~iami
II n nlY IJI PtrASA."J tIVISt;
ADDENDUM TO PROFESSIONAL SERVICE AGRIEEMENT
"Profess!onai General Enllneerlnl and Architectural Services"
RFQ #PW2016-22
The City and CONSULTANT agree that a separate rotational list will be dedicated for work
performed under a continuing professional service contract, as specified in the Scope of
Services, for "Certified Arborists Services," and a separate rotational list will be established for
all CCNA professional services. "Certified Arborists Services" is defined as:
• Certified Arborlst Services:
Consultant may be called upon to review all tree removal permit applications that are
submitted to ensure compliance with the regulations outlined in Section 20-4.5.1 of the
City's Land Development Code. The review includes the initial site inspection followed
up by the determination of mitigation and a final inspection. When needed, assist City
Departments with other issues related to the maintenance, preservation, and protection
of trees on both private and public property.
The rotational list for "Certified Arborists Services'~ will rotate every three (3) months among
the CONSULTANTS. The City intends to retain a maximum of four (4) qualified firms under four
(4) separate but similar Professional Services Agreements.
~ ~~~~MI~ CONSULTANt
~ ./~
By: _~/::;,...o _/ ______ _
.7 /~teven Alexander, City Manager ngineering, Inc.
Ignacio SerraltalPresident
(Name of Signatory)
Read and Approved as to Form, Language,
legality and Execution thereof:
-.. ~:::\ ./ r---.,
By: 0_.-/ ::>-~O?-=--:::;ve-'r~~
Thomas F. Pepe, City Attomey
'lI'hCIm1llll P. Papa
10I1l11l0l6
ATTACHMENT A
u(:OIMJP!eN§ATIO~" _
PROflESSOCINAIL ISleRVDCE AGRI!EMEINlT
"IfiIIi'@fesslolNzI General EWllneeD'lnl mel AlI'chlltectallrrmO $8"lc."
RFQ #PW10D 6D21
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Professional General Engineering & Architectural Services RFQ IIPW2016-22
Wage Rates Summary
Job Classification City of South Miami
Benchmark Hourly Rate
Principal $180.00
Sr. Project Manager $150.00
Project Manager $130.00
Senior Engineer $125.00
Senior Planner $125.00
Planner $85.00
Senior Traffic Engineer $125.00
Traffic Engineer $85.00
Senior Designer/Engineer $90.00
Designer $80.00
Engineering Intern $75.00
Senior CADD Technician $75.00
CADD Technician $65.00
GIS Technician $80.00
Senior Construction Inspector $90.00
Construction Inspector $75.00
Senior Landscape Architect $125.00
Landscape Architect . $115.00
Landscape Architect Intern $70.00
Arborist $75.00
Utility Coordinator $90.00
Surveyor / Mapper $85.00
Survey Technician $60.00
2-Man Survey Crew $115.00
3-Man Survey Crew $125.00
4-Man Survey Crew $135.00
Fire Protection Engineer $90.00
Plumbing Engineer $90.00
Mechanical Engineer $90.00
Electrical Engineer $90.00
Geotechnical Engineer $120.00
Geologist $90.00
Environmental Scientist $85.00
Senior Administrative Assistant $65.00
Clerical $45.00
ATIAC!fDMIi:N'T.~
DINISUMINIC~ If ONDEMINIDfUCAir80N REQ{lJDRjgMEMT~
fl'JIlUOfl'lESS8CNAL SERVICE AGUlEtoiIENT
"ProB'ellilloll1!alll «iitall1lG!r;d Engineering znGl AlJ'Chitsil:tunlll SaM«:ee"
DC) MDW1C I 6·22
1.0 10 Insurance
A Without limiting Its liability, the contractor, consulQllt or consulting firm (hereinafter
referred to as "FIRM" with regard to Insurance and Indemnification requirements) shall
be required to procure and maintain at its own expense during the life of th~ Conuact,
insurance of the types and In the minimum amounts stated below as will protect the
fiRM, from daims which may arise out of or result from the contract or the
performance of the contract with the City of South Miami, whether such cl3IIm Is
Bpinst the FIRM or any sub-contractor, or by anyone directly or indirectly employed by
any of them or by anyone for whose acts any of diem mzy Ibs liable.·
B. No insurance required by the CITY shall be Issued or written by a surplus lines carner
unless authorized in writing by the CITY and such authorization shall be at the CITY's
sole and absolute disclretion. The FIRM shall purchase Insurance from and shall
mainlaln the insurance with a company or companies lawfully authorized to sell
Insurance In the State of Florida, on forms approved by the State of Florida, as wili
protect the FIRM, at a minimum, from all claims as set forth below which may arise out
of or result from the fiRM's operations under the Contract and for which the FIRM
may be leplly liable. whether such operations be by the FIRM or by a Subcontractolr or
by anyone directly or indirectly employed by any of them, or by anyone for whose acts
any of chem may be llabie: (a) claims under workers' compensation, disability benefit
and other Similar employee benefit acts which are applicable to the Work to be
performed; (b) claims for damBles because of bodily injury, occupational sickness or
disease. or death of the FIRM's employees: (c) claims for damages because of bodily
injury, sickness or disease, or death of any person other than the FIRM's employees;
(d) claims for damages insured by usual personal Injury liability coverage: (e) claims for
damages. other than to the Work Itself, because of injury to or destruction of tangible
property, including loss of use resultln, there from; (f) claims for damages because of
bodily irijury, death of a person or property damage arising out of ownership,
maintenance or use of a motor vehicle; (g) c8a1ms for bodily Injury or property damage
arising out of completed operations; and (h) claims involving contractual liability
insurance applicable to the RRM's obligations under the Contract.
1.0 II Firm's InsUrance Generally, The FIRM shall provide and maintain in force and effect until
all the Work to be performed under this Contract: has been completed and accepted by CITY
(or for such duration as Is otherwise specified hereinafter), the Insurance coverage written on
florida approved forms and as Set forth below:
i.012 Workers' Compensation Insurance at the statutory amount as to all employees in
compliance with the ''Workers' Compensation law" of the State of Florida including Chapter
440, Florida Statutes, .as presently written or hereafter amended, and all applicable federal laws.
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In addition, the policies must Include: Employers' Uability at the statutoII")' coverage
amount. The FIRM shall further insure that all of Its Subcontractors maintain appropriate leY~ls
of Worker's Compensation Insurance.
a.013 Commercial Comprehensive General UablliQ' insurance with broad form endorsement,
as well as automobile liabiUty. completed operations and products liability. contractual liability,
severability of interest with cross liability provision, and personal injury and property damqe
liability wtrh limits of $1,000,000 combined single limit per occurrence and $2,000,000
aarepte, indudina:
o Personalln)ury: $1,000,000;
o Medical Insurance: $5,000 per person;
II Property Damage: $500,000 each occurrence:
I.OR4 Umbrella Commercial Comprehensiye General liablliQr insurance sha/I be written on a
Florida approved form with the same coverage as the primary insurance policy but in the
amount of $1.000,000 per claim and $2,000,000 Annual Agrepte. Coverage must be afforded
on a fann no more restrlcdve than the lateSt edition 01 the Comprehensive GenerallJabllh.y
policy. wtrhout restrictive endorsements. as filed by the Insurance Services OffIce. and must
include:
(a> Premises ane!! Operation
(b) Independent Contnctors
(e) Produas and/or Completed Operations Hazard
(d) explOsion, Collapse and Unde'1round Huard Coverage
(e) Broad Form Property Damage
(I) Broad Form Contractual Coverage appl!cable to this specific Contract including any
hold harmless and/olr indemnification a&reement.
(g) Persona/Injury Coverage with EmpRoyee and ContractUal Exclusions removed, with
minimum limits of cover'a8e equal to those required foil" Bodily Injury liability and
Property Dam. Liability.
1.015 Business Automobile UabJllq with minimum limits of One Million DollU'5
($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence
combined single limit for Bodily Injury Uabllity and Property Damage Uabili'1. Umbrella
coverage must be afforded on a form-no more restrictive than the latest edition of the Business
Automobile Uabihty policy. without restrictive endorsements, as filed by with the state of
Florida. and must indude:
<a) Owned Vehicles.
(b) Hired and Non-Owned Vehicles
(c) Employen' Non-Ownership
1.016 SUBCONTRACTS; The FIRM agrees that if any part of the Work under the Contract is
-sublet. the subcontract shall contain the same insurance provision as required by of the Firm,
other than the Are and Extended Coverage Insurance and substituting the word Subcontractor
for the word FIRM and substituting the word FIRM for CITY where applicable.
1.017 Fire and Extended Coy ... InSUrance (BuDders' RIsk), IF APPLICABLE:
_ C. In the event that this contract involves the construction of a structure, the FIRM shall
maintain, with an Insurance Company or Insurance Companies acceptable to the CITY.
aBroad" form/All Risk Insurance on buildings and structures. Including Vandalism &
Malicious Mischief coveraae, while in the course of construction, including foundations.
additions, attachments and all permanent fixtures belonging to and consdtudnl a part of
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said buildinp or structures. The policy or policies shall also cover machinery. if the cost
of machinery is onduded in the Connct, or if the machinery is located in a building that
is being renovated by reason 01 dlls contract. The amount of Insurance must, at all
times, be at least equal to the replacement and actual cash value of the Insured
property. The policy shall be in the name of the CITY and the Firm, as their Interest
may appear, and shall also clOver the interests of all Subcontractors perfOrming Work.
D. All of the provisions set forth In Miscellaneous section herein below shall apply to this
coverage unless it would be clearly not applicable.
1.0 18 Miscellaneous:
F. If any notice of cancellation of Insurance OB" change in coveralls is issued by the
insurance company or should any InsQJrance have an expinltion date dlat wlDl occur
during die period of this contract. the FIRM shall be responsible for securing other
acceptable insurance prior to such cancellation, change, or expiration so as to provide
continuous coverage as specified in this seedon and so as to maintain coverage during
the life of this Contract
G. AlB deductible! must be declared by the fiRM! and must be approved by the CITY. At.
the option of the CiTY, either tllte FIRM shall eliminate or reduce such deductible or
the FIRM shall procure a Bond. in a form Saltisfactory to tIlle CITY covering the same.
H. The policies shall contailn wmiver of subroption against CITY where applicable, shall
expressly provide that such policy or polIcies are primary over any other coUectible
IlJ1SUrance that cItY may halve. The CITY reserves the right at any time to request a
copy of the required poBlcles for review. All policies shall contain a "severability of
interest" or "cross liability" clause without obligation 10r premium payment of the CITY
as well as contraaualilabifaty provision covering the FIRM'S duty to indemnify the City
as provided in this Agreement.
I. Before starting the Work. the FIRM shall deliver to die CITY certiflcates
of such insurance, acceptabBe to the CITY. as well as the onsurance binder, uf one is
issued, the insurance policy, Including the declaration page and all applicable
endorsements and provide the name. address and telephone number of the insurance
agent or broker through whom the policy was obtained. The Insurer shall be rated
A VII or better per A.M. Best's Key RatlllJ GUide, latest edition and authorized to issue
insurance in the State of Florida. All insurance pohdes must be written on forms
approved by the State of Florida and they must remain in full force and effect for the
duration of the contract period with the CITY. The FIRM may be required by the CITY,
at its sole discretion, to provide a "certified copy" of ~e Policy (as defined In Article I
of this document) whlc:h shall inc:lude the declaration page and all reqUired
endorsements. In addition, the FIRM shall-deUver. at the time of delivery of the
insurance certificate, the follOwing endorsements: -
(3) a policy provision or an endorsement with substandally similar provisions as
follows:
ThomallIF. Pepe
8 GIl il2016
"The Ciq of South Miami is an additional insured. The Insurer shall pay all sums
that the City of South Miami becomes legally obtllated to pay as damages
because of 'bodily InJury", 'property damage' , or "personal and advertising -
InJury" and it will provide to the City all of the c:overage that Is typically provided
under the standard Florida approved forms for commercial ,eneralliability
coverage A and coverage B";
147
(4) a policy provision or an endorsement with substantially similar provisions as
follows:
"This policy shall not be cancelled (Including cancellation for non-payment of
premium). terminated or materially modified without first giving the at}' of
South Miami ten (DO) days advanced written notice of the Intent to materially
modify the policy or to cancel or terminate the policy for any rreason. The
notification shaDl be delivered to the City by cenlfled mall. with proof of delivery
tome City."
J. If the FIRM is providing professional services. such as would be provided by an
architeCt. engineer. attorney. or accountant, to name a few. then in such event and in
addition to the above requirements. the FIRM shall also proVide Professional UabHlty
Insurance on a florida approved form in the amount of $ a ,000,000 with deductible per
claim If any. not to exceed 5% of the limit of liability providing for all sums which the
FIR.M shall become legally oblipted to !Ply as damages for claims arising out of the
services or work performed by the fiRM its .ems, representatives, Sub Contractors
or assiJns, or by any person employed or retained by him In connection with mls
A.veement. This insurance shall be maintained for four years after compleden of the
construction and acceptance of any Project covered by this Agreement. However, the
FIRM may purchase Specific Project Professional liability Insurance. In the amount and
under the terms specified above, which Is also acceptable. No insurance shall be issued
by a surplus lines carrier unless authorized In writing by the cDty at the dty's sole.
absolute and unfettered discretion.
G. The Firm accepts and voluntarily Incurs aU risks of any injuries, damages. or harm which
might anse during the work or event that is occurril1l on the CITY's properqt due to
the nealigence or other fault of the Firm or anyone acting through or on behalf of the
Firm.
H. The Firm shall indemnify. defend. save and hold CITY. its officers. affiliateS. employees.
successors and assilns, harmless from any and all damages, claims. liability. losses,
dalms. demands. suits. fines. JueJiments or cost and expenses, Including reasonable
attorney's fees. paralegaa fees and Investlpti"e costs incidental there to and incurred
prior to, during or following any litigation. mediation. arbitration and at all appellate
levels. which may· be suffered by. or accrued apinst, charged to or recoverable from
the City of South Miami. Its officers. affiliates, employees. successors and assians, by
reason of any causes of actions or claim of any kind or nature. including claims for
injury to. or death of any person or persons and for the loss or damage to any property
arising out of a negligent error. omission. misconduct, or any gross negligence.
intentional act or harmful conduct of the Firm, its contractor/subcontractor or any of
their officers, directors, agents, representatives, employees. or assigns. or anyone acting
through or on behalf of any of them. arising out of this Agreement. Incident to it, or
resulting from the performance or non-performance of the Firm's obligations under this
AGREEMENT.
I. The Rrm ~hall pay all claims, losses and expenses of any kind or nature whatsoever. In
connection therewith, including the expense or loss of the CITY andlor its affected
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officers, affiliate~ employees. successors and assllns, includinl their attorney's fees, in
the defense of any action In law or equity brought against them and arising from the
neplent error. omission, or act of the Firm, its Sub-Contractor or any of their agents,
represenutlves. employees. or assigns, and/or arising out of. or incident to. this
AJreement. or incident to or resulting from the performance or non-performance of
the Firm's obligations under this AGREEMENT.
J. . The Firm aarees and reeolnizes that neither the CITY nor Its officers. affiliates,
employees. successors and assigns shall be held liable or responsible for any claims.
including the costs and expenses of defending such claims which may result from or
arise out of actions or omissions of the Firm. Its cOJ'ltractor/subcontractor or any of
their agents, representatives, employees, or assigns. or anyone actinl through or on
behalf of the them, and arising out of or concerning the work or event that is occurrinl
on the CITY's property. In revlewin., approving or rejecting any submissions or acts of
the Fim, CITY In no way assumes or shares responsiblUlty or liability for the acts or
omissions of die
Fi~. its contractor/subcontractor or any of their agents. representatives, employees.
or assl,ns. or anyone acting throulh or on behalf of them.
K. The Firm has the duq to provide a defense witl'\ an attorney or law flrm approved by
the City of South Miami, which approval will not be unreasonably withheld.
L However. as to desigrll professional contracts. and pursuant to Section m.08 (I),
Florida Statutes, 1I10ne of the provisions set forth herein above that are In conflict with
this subparagraph shall applf and this subparagraph shall set forth the sole
responsibility of the design professional concerninglndemniflcatlon. Thus. the design
professional's obligations as to the City and its agencies. as well as to its officers and
employees, is to indemnify and hold them harmless from liabilities. damages. losses.
and costs. Including. but not limited to. reasoOlabSe attorneys' fees. to the extent
caused by the negligence. recldessness, or Intentionally wroOlful conduct of the design
professional and other persons employed or utilized by the design professional in the
performance of the contract.
Thomas IF. IJDepe
IIIImOl6
THIS IS INCLUDED IN THE GENERAL CONDITIONS
END OF SECTION
149