Res No 084-17-14885RESOLUTION NO: 084-17-14885
A Resolution authorizing the City Manager to execute a professional service work
order for Stantec Consulting Services Inc., for the Roadway Resurfacing and
Reconstruction Improvement Project.
WHEREAS, the Mayor and City Commission wish to Resurface and Reconstruct various
roadways within the City of South Miami; and
WHEREAS, Stantec Consulting Services, Inc., is one of four firms selected by Resolution
No. 060-17-14861, to provide professional service agreement for engineering services on as
needed basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation
Act;" and
WHEREAS, Stantec Consulting Services, Inc., submitted a proposal for professional
engineering services; and
WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
WHEREAS, the amount of $26,210 was found to be comprehensive and cost effective in
its design approach; and
WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
execute a professional service work order with Stantec Consulting Services, Inc., for various
Roadway Resurfacing and Reconstruction.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is hereby authorized to execute a professional service work
order for Stantec ConSUlting Services, Inc., to provide Construction Documents for the Roadway
Resurfacing and Reconstruction Project for an amount not to exceed $26,210. The expenditure
is to be charged to the People's Transportation Tax Fund Account Number 124-1730-541-6490
with an account balance of $1,372,892.88 before this request was made.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
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Res. No. 084-17-14885
PASSED AND ADOPTED this2nd day of_M_aY'::""'-_-J1 2017.
ATTEST: APPROVED:
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
Page 2 of2
THE CITY OF PLEASANT UVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members ofthe City Commission
Steven Alexander, City Manager
Agenda Item No.:l May 2,2017
A Resolution authorizing the City Manager to execute a professional
service work order to Stantec Consulting Services Inc., for the Design .of
Roadway Resurfacing and Reconstruction Improvement Projects.
The roadways listed below exhibit a depression along the length of the
road and longitudinal and perp.endicular cracks throughout. Public Works
Department has asked Stantec Consulting Services to provide design
services and construction documents for the Roadway· Resurfacing and
Reconstruction at the following locations:
1. SW 82 nd Sb:.eet from SW 60th to 62 nd Avenue
2. SW 63 rd Avenue from SW 78th to 80th Street
3. SW 79th Street from Canal to SW 59th Avenue
4. SW 61 st Avenue from SW 83 rd to SW 84th Street
Stantec Consulting Services, Inc is one of four firms selected by
Resolution No. 060-17-14861, to provide professional service agreement
for engineering services on as needed basis in accordance with Florida
Statute 287.055, "Consultants Competitive Negotiation Act".
PROPOSAL AMOUNT: $26,210
FUND & ACCOUNT: Expenditures related to this contract shall be charged to the People's
Transportation Tax Fund Account for an amount not to exceed
$26,210 Account number 124-1730-541-6490 which has a balance of
$1,372,892.88 before this request was made.
ATTACHMENTS: Resolution
Resolution #060-17-14861
Professional Services Agreement
Stantec Consulting Services Inc., proposal letter dated April 20, 2017
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RESOLunON NO: 060-t7-14861
A Resolution authorlzlnl the CIty Manapr to enter Into a multl-year contract
with EAC Consulting, Inc., Marlin Englneerln., Inc., SRS Engineerlns, Inc., and
Stantee for leneral enllneerlng services on an as needed basis.
WHEREAS, the City solicited a Request for Qualifications (RFO) to retain qualified
consultants to provide various professional and general engineering and architectural
services on an as needed basis; and
WHEREAS, the professional services are required on an as needed basis and on a .
rotation basis In accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Act;" and
WHEREAS, a Selection Committee comprised of CIty staff, reviewed the
proposals received and Identified a short list of respondents for further review; and
WHEREAS, the short list of respondents were interviewed by the Selection
Committee and subsequently scored and ranked; and
WHEREAS, accordins to the terms and scope of services in the RFQ, the City
intends to retain a maximum of four (4) qualified firms under four (4) separate but
similar agreements to fulfill the Clty's needS and meet the requirements for quick
response and specialized services; and
WHEREAS, the Mayor and City Commission desires to authorize the City
Manager to execute the professional service agree~nts.
WHEREAS, the Professional Service Agreement with the firms shall be for a term
of three (3) years and an option to renew, at the discretion of the CIty Manager, forone
(1) two (2) year renewal for a maximum term of five (5) consecutive years.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
SectIon 1. The City Manager Is authorized to enter Into non-exclusive
multi-year contracts with the firms for professional and general. engineering services on
an as needed and on a rotation basis In accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act" and shall be for a term of three (3) years and
an option to renew, at the discretion of the City Manager, for one (1) two (2) year
renewal for a maximum term of five (5) tonsecutlve years. A copy of the contract is
attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held Invalid or unconstitutional by a court of competent
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Res. No. 060-17-14861'
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
section 3. Effective Date: This resolution shall take effect Immediately upon
enactment ..
PASSED AND ADOPTED this ..ll. day of March, 2017.
ATTEST: APPROVED:
~
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commlsslon.er Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
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EXHBBDT#6
PROfESSiONAL SERViCE AGREEMIENT
"Professional General iEngineering and Architectural Services"
RIFQ #IPW20D6-22
THIS AGREEMENT made and entered into this ~ \ .s\ day of ':\I\~ ,20 \l by and
between the City of South Miami, a municipal corporation (hereinafter referred to as
Owner or CITY) by and through its City Manager (hereinafter referred to as CITY or
City Manager) and 5 1'i\ll\rW C who is authorized to do
business in the State of Florida, (hereinafter referred to as the "CONSULTANT"). Ih
consideration of the premises and the mutual covenants contained in this AGREEMENT,
the parties agree to the following terms and conditions:
1.0 General Provisions
1.1 A Notice to Proceed will be issued by the City Manager, or his designee, following
the signing of this AGREEMENT. This AGREEMENT does not confer on the
CONSULTANT any exclusive rights to perform work on behalf of the Owner
other than the work described in one or more Notice to Proceed (hereinafter
referred to as the "WORK"), nor does it obligate the Owner in any manner to
guarantee work for the CONSULTANT.
1.2 The CITY agrees that it will furnish to the CONSULTANT available data and
documents in the CITY possession pertaining to the WORK to be performed
under this AGREEMENT promptly after the issuance of the Notice to Proceed
and upon written request of the CONSULTANT.
2.0 Scope of Services. The CONSULTANT shall perform the work as set forth in the Scope
of Services as described in the Notice to Proceed.
3.0 Time for Completion
3.1 The services to be rendered by the CONSULTANT for any WORK shall be
commenced upon receipt of a written Notice to Proceed from the CITY
subsequent to the execution of this AGREEMENT and shall be completed within
the time set forth in the Notice to Proceed or other document signed by the
City Manager, or deSignee.
3.2 A reasonable extension of time will be granted in the event there is a delay on
the part of the CITY in fulfilling its part of the AGREEMENT, change of scope of
work or should any other events beyond the control of the CONSULTANT
render performance of his duties impossible.
4.0 Basis of Compensation: The fees for services of the CONSULTANT shall be
determined by one of the following methods or a combination thereof, as mutually
agreed upon by the CITY and the CONSULTANT.
4.1 A fixed sum: The fee for a task or a scope of work may be a fixed sum as
mutually agreed upon by the CITY and the CONSULTANT and if such an
agreement is reached, it shall be in writing, signed by the CONSULTANT and
the City Manager and attached hereto as ATTACHMENT A:
4.2 Hourly rate fee: If there is no fixed sum or if additional work is requested
without an agreement as to a fixed sum, the CITY agrees to pay, and the
CONSULTANT agrees to accept, for the services rendered pursuant to this
AGREEMENT, fees in accordance with the hourly rates that shall include all
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wages, benefits, overhead and profit and that shall be in writing, signed by the
CONSULTANT and the City Manager and attached hereto as
AITA.CHMfNTA.
5.0 Payment and Partial Payments. The CITY will make monthly payments or partial
payments to the CONSULTANT for all authorized WORK performed during the
previous calendar month as set forth in the schedule of payment as set forth in
ATTA.CHMENT A or, if no schedule of payment exhibit is attached to this
AGREEMENT then payment will be made 30 days following the receipt of
CONSULTANT's invoice as the work progresses but only for the work actually
performed and approved in writing by the City Manager.
6.0 Right of Decisions. All services shall be performed by the CONSULTANT to the
satisfaction of the CITY's representative, who shall decide all questions, difficulties and
disputes of whatever nature which may arise under or by reason of this AGREEMENT,
the prosecution and fulfillment of the services, and the character, quality, amount and
value. The representative's decisions upon all claims, questions, and disputes shall be
final, conclusive and binding upon the parties unless such determination is clearly
arbitrary or unreasonable. In the event that the CONSULTANT does not concur in the
judgment of the representative as to any decisions made by him, CONSULTANT shall
present his written objections to the City Manager and shall abide by the decision of the
City Manager.
7.0 Ownership of Documents. All reports and reproducible plans, and other data
developed by the CONSULTANT for the purpose of this AGREEMENT shall become
the property of the CITY without restriction or limitation.
8.0 Audit Rights. The CITY reserves the right to audit the records of the CONSULTANT
related to this AGREEMENT at any time during the execution of the WORK and for a
period of one year after final payment is made. This provision is applicable only to
projects that are on a time and cost basis.
9.0 Truth-in Negotiations: If the contract amount exceeds the threshold amount provided
in s. 287.017 for category four, the CONSULTANT shall execute a truth-in-negotiation
certificate stating that wage rates and other factual unit costs supporting the
compensation are accurate, complete, and current at the time of contracting. In such
event, the original contract price and any additions thereto shall be adjusted to exclude
any significant sums by which the City determines the contract price was increased due
to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All
such contract adjustments must be made -within one year following the end of the
contract.
10.0 Subletting. The CONSULTANT shall not assign or transfer its rights under this
AGREEMENT without the express written consent of the CITY. The CITY will not
unreasonably withhold and/or delay its consent to the assignment of the
CONSULTANT's rights. The CITY may, in its sole discretion, allow the
CONSULTANT to assign its duties, obligations and responsibilities provided the
assignee meets all of the CITY's requirements to the CITY's sole satisfaction. The
CONSULTANT shall not subcontract this AGREEMENT or any of the services to be
provided by it without prior written consent of the CITY. Any assignment or
subcontracting in violation hereof shall be void and unenforceable
11.0 Unauthorized Aliens: The employment of unauthorized aliens by the CONSULTANT is
considered a violation of Federal law. If the CONSULTANT knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this
AGREEMENT. This applies to any sub-CONSULTANTs used by the CONSULTANT as
well. The CITY reserves the right at its discretion, but does not assume the obligation,
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to require proof of valid citizenship or, in the alternative, proof of a valid green card for
each person employed in the performance of work or providing the goods and/or
services for or on behalf of the CITY including persons employed by any independent
contractor. By reserving this right, the CITY does not assume any obligation or
responsibility to enforce or ensure compliance with the applicable laws" and/or
regulations.
12.0 Warranty. The CONSULTANT warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULTANT, to solicit or secure this contract and that he has not paid or agreed to
pay any company or person other than a bona fide employee working solely for the
CONSULTANT any fee, commission, percentage fee, gifts or any other considerations
contingent upon or resulting from the award or making of this contract. For breach or
violation of this warranty, the CITY shall have the right to annul this contract without
liability.
13.0 Termination. It is expressly understood and agreed that the CITY may terminate this
AGREEEMENT for any reason or no reason and without penalty by either declining to
issue Notice to Proceed authorizing WORK, or," if a Notice to Proceed is issued, CITY
may terminate this AGREEMENT by written notice to CONSULTANT, and in either
event the CITY's sole obligation to the CONSULTANT shall be payment for the work
previously authorized and performed in accordance with the provisions of this
AGREEMENT. Payment shall be determined on the basis of the work performed by the
CONSULTANT up to the time of termination. Upon termination, the CITY shall be
entitled to a refund of any monies paid for any period of time for which no work was
performed.
14.0 Term. This AGREEMENT shall remain in force until the end of the term, which includes
all authorized renewals, or unless otherwise terminated by the CITY. The term of this
agreement is three (3) years from the issuance of the Notice to Proceed and one two-
year option-to renew. The option to renew is at the discretion of the City Manager.
The CITY may terminate the contract without cause following 30 day~ advanced notice
to the CONSULTANT. However, in no event shall the term exceed five (5) years
following the issuance of the Notice to Proceed.
15.0 Default. In" the event either party fails to comply with the provisions of this
AGREEMENT, the aggrieved party may declare the other party in default and notify
the defaulting party in writing. If CITY is in default, the CONSULTANT will only be
compensated for any completed professional services and CONSULTANT shall not
be entitled to any consequential or delay damages. In the event that partial payment
has been made for such professional services not completed, the CONSULTANT
shall return such sums to the CITY within ten (10) days after notice" that said sums
are due. In the event of any litigation between the parties arising out of or relating in
any way to this AGREEMENT or a breach thereof,· each party shall bear its own costs
and legal fees.
16.0 Insurance and Indemnification. The CONSULTANT agrees to comply with CITY's
Insurance and Indemnification requirements that are set forth in ATTACHMENT 8 to
this AGREEMENT.
17.0 Agreement Not Exclusive. Nothing in this AGREEMENT shall prevent the CITY from
employing other CONSULTANTS to perform the same or similar services.
18.0 Codes. Ordinances and Laws. The CONSULTANT agrees to abide and be governed by
all duly promulgated and published municipal, county, state and federal codes,
ordinances, rules, regulations and laws which have a direct bearing on the WORK
involved on this project. The CONSULTANT is required to complete and sign all
affidavits, including Public Entity Crimes Affidavit form (attached) pursuant to FS
287.133(3) (a), as required by the CITY's solicitation, if any, applicable to this
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AGREEMENT.
19.0 Taxes. CONSULTANT shall be responsible for payment of all federal, state, and/or
local taxes related to the Work, inclusive of sales tax if applicable.
20.0 Drug Free Workplace. CONSULTANT: shall comply with CITY's Drug Free Workplace
policy which is made a part of this AGREEMENT by reference.
21.0 Independent Contractor. CONSULTANT is an independent entity under this
AGREEMENT and nothing contained herein shall be construed to create a partnership,
joint venture, or agency relationship between the parties.
22.0 Duties and Responsibilities. CONSULTANT agrees to provide its services during the
term of this AGREEMENT in accordance with all applicable laws, rules, regulations, and
health and safety standards of the federal, state, and CITY, which may be applicable to
the service being provided.
23.0 Licenses and Certifications. CONSULTANT shall secure all necessary business and
professional licenses at its sole expense prior to executing the AGREEMENT.
24.0 Entire Agreement. Modification. and Binding Effect: This AGREEMENT constitutes the
entire agreement of the parties, incorporates all the understandings of the parties and
supersedes any prior agreements, understandings, representation or negotiation, written
or oral. This AGREEMENT may not be modified or amended except in writing, signed
by both parties hereto. This AGREEMENT shall be binding upon and inure to the benefit
of the City of South Miami and CONSULTANT and to their respective heirs, successors
and assigns. No modification or amendment of any terms or provisions of this
AGREEMENT shall be valid or binding unless it complies with this paragraph. This
AGREEMENT, in general, and this paragraph, in particular, shall not be modified or
amended by acts or omissions of the parties. If this AGREEMENT was approved by
written resolution of the City Commission, or if such approval is required by ordinance
or the City Charter, no amendment to this AGREEMENT shall be valid unless approved
by written resolution of the City Commission.
25.0 lury Trial. CITY and CONSULTANT knOWingly, irrevocably voluntarily and
intentionally waive 'any right either may have to a trial by jury in State or Federal Court
proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of
this AGREEMENT or the performance of the Work thereunder.
26.0 Validity of Executed Copies. This AGREEMENT may be executed in several
counterparts, each of which shall be construed as an original.
27.0 Rules of Interpretation: Throughout this AGREEMENT the pronouns that are used may
be substituted for male, female or neuter, whenever applicable and the singular words
substituted for plural and plural words substituted for singular wherever applicable.
28.0 Severabilit;y. If any term or provision of this AGREEMENT or the application thereof to
any person or circumstance shall, to any extent, be invalid or unenforceable, the
remainder of this AGREEMENT, or the application of such term or provision to persons
or circumstances other than those to which it is held invalid or unenforceable, shall not
be affected thereby and each and every other term and provision of this AGREEMENT
shall be valid and enforceable to the fullest extent permitted by law.
29.0 Cumulative Remedies: The duties and obligations imposed by the contract documents,
if any, and the rights and remedies available hereunder, and, in particular but without
limitation, the warranties, guarantees and obligations imposed upon CONSULTANT by
the Contract Documents, if any, and this AGREEMENT and the rights and remedies
available to the CITY hereunder, shall be in addition to, and shall not be construed in
any way as a limitation of, any rights and remedies available at law or in equity, by special
guarantee or by other provisions of the Contract Documents, if any, or this
AGREEMENT. In order to entitle any party to exercise any remedy reserved to it in this
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AGREEMENT, or existing in law or in equity, it shall not be necessary to give notice,
other than such notice as maybe herein expressly required. No remedy conferred upon
or reserved to any party hereto, or existing at law or in equity, shall be exclusive of any
other available remedy or remedies, but each and every such remedy shall be cumulative
and shall be in addition to every other remedy given under this AGREEMENT or
hereafter existing at law or in equity. No delay or omission to exercise any right or
power accruing upon any default shall impair any such right or power or shall be
construed to be a waiver thereof, but any such right and power may be exercised from
time to time as often as may be deemed expedient. . '
30.0 Non-Waiver. CITY and CONSULTANT agree that no failure to exercise and no delay
in exercising any right, power or privilege under this AGREEMENT on the part of either
party shall operate as a waiver of any right. power, or privilege under this AGREEMENT.
No waiver of this AGREEMENT, in whole or part, including the provisions of this
paragraph, may be implied by any act or omission and will only be valid and enforceable
if in writing and duly executed by each of the parties to this AGREEMENT. Any waiver
of any term, condition or provision of this AGREEMENT will not constitute a waiver of
any other term, condition or provision hereof, nor will a waiver of any breach of any
term, condition or provision constitute a waiver of any subsequent or succeeding
breach. The failure to enforce this AGREEMENT as to any particular breach or default
shall not act as a waiver of any subsequent breach or default.
31.0 No Discrimination and Equal Employment: No action shall be taken by the
CONSULTANT, nor will it permit any acts or omissions which result in discrimination
against any person, including employee or applicant for employment on the basis of race,
creed, color, ethnicity, national origin, religion, age, sex, familial status, marital status,
ethnicity, sexual orientation or physical or mental disability as proscribed by law and
that it will take affirmative action to ensure that such discrimination does not take place.
The CONSULTANT shall comply with the Americans with Disabilities Act and it will
take affirmative action to ensure that such discrimination does not take place. The City
of South Miami's hiring practices strive to comply with 'all applicable federal regulations
regarding employment eligibility and employment practices in general. Thus, all
individuals and entities seeking to do work for the CITY are expected to comply with all
applicable laws, governmental requirements and regulations, including the regulations of
the United States Department of Justice pertaining to employment eligibility and
employment practices. By signing this AGREEMENT, the CONSULTANT hereby
certifies under penalty of perjury, to the CITY, that CONSULTANT is in compliance
with all applicable regulations and laws governing employment practices.
32.0 Governing Laws. This AGREEMENT and the performance of services hereunder will be
governed by the laws of the State of Florida. with exclusive venue for the resolution of
any dispute being a court of competent jurisdiction in Miami-Dade County. Florida.
33.0 Effective Date. This AGREEMENT shall not become effective and binding until it has
been executed by both parties hereto, and approved by the City Commission if such
approval is required by City's Charter. and the effective date shall be the date of its
execution by the last party so executing it or if City Commission approval is required
by the City's Charter, then the date of approval by City Commission, whichever is
later.
34.0 Third Pam Beneficiary. It is specifically understood and agreed that no other
person or entity shall be a third-party beneficiary hereunder. and that none of
provisions of this AGREEMENT shall be for the benefit of or be enforceable by
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anyone other than the parties hereto, and that only the parties hereto shall have
any rights hereunder.
35.0 Further Assurances. The parties hereto agree to execute any and all other and further
documents as might be reasonably necessary in order to ratify, confirm, and effectuate
the intent and purposes of this AGREEMENT.
36.0 Time of Essence. Time is of the essence of this AGREEMENT.
37.0 Interpretation. This AGREEMENT shall not be construed more strongly against either
party hereto, regardless of who was more responsible for its preparation.
38.0 Force Majeure. Neither party hereto shall be in default of its failure to perform its
obligations under this AGREEMENT if caused by acts of God, civil commotion, strikes,
labor disputes, or governmental demands or requirements that could not be reasonably
anticipated and the effects avoided or mitigated. Each party shall notify the other of any
such occurrence.
39.0 Subcontracting: If allowed by this AGREEMENT, the CONSULTANT shall be as fully
responsible to the CITY for the acts and omissions of its subcontractors/subconsultants
as it is for the acts and omissions of people directly employed by it. All
subcontractors/subconsultants and their agreements, if allowed by this AGREEMENT,
must be approved by the CITY. The CONSULTANT shall require each subcontractor,
who is approved by the CITY, to agree in the subcontract to observe and be bound by
all obligations and conditions of this AGREEMENT to which CONSULTANT is bound.
40.0 Public Records: CONSULTANT and all of its subcontractors are required to comply
with the public records law (s.119.070 I) while providing goods and/or services-on behalf
of the CITY and the CONSULTANT, under such conditions, shall incorporate this
paragraph in all of its subcontracts for this Project. Under such condition,
CONSULTANT and its subcontractors are specifically required to: (a) Keep and
maintain public records reqUired by the public agency to perform the service; (b) Upon
request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in this
chapter -or as otherwise provided by law; (c) Ensure that public _records that are
exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the contract term and
following completion of the contract if the contractor does not-transfer the records to
the public agency; and (d) Upon completion of the contract, transfer, at no cost, to the
public agency all public records in possession of the contractor or keep and maintain
public records reqUired by the public agency to perform the service. If the contractor
transfers all public records to the public agency upon completion of the contract, the
~ contractor shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract, the contractor shall meet all
applicable requirements for retaining public records. All records stored electronically
must be provided to the public agency, upon request from the public agency's custodian
of public records, in a format that is compatible with the information technology
systems of the public agency.
If THE CONTRACTOR HAS QUESTDOINIS iREGAIR1081N1G THE
APPLICATION OF CHAPTER n 89, IFILORDDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OIF PUBLIC RECORDS
AT 305-663-6340; IE-maiD: mmenende:z@southmiamifll.gov; 6130 Sunset
Drive, South Miami, FIL 33143.
41.0 Notices. Whenever notice shall be required or permitted herein, it shall be
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delivered by hand delivery, e-mail (or similar electronic transmission), facsimile
transmission or certified mail, with return receipt requested and shall be deemed
delivered on the date shown on the e-mail or delivery confirmation for any
facsimile transmission or, if by certified mail, the date on the return receipt or the
date shown as the date same was refused or unclaimed. If hand delivered to the
CITY, a copy must be stamped with the official City receipt stamp showing the
date of deliver; otherwise the document shall not be considered to have been
delivered. Notices shall be delivered to the following individuals or entities at the
addresses (including e-mail) or facsimile transmission numbers set forth below:
To CITY:
With copies to:
To CONSULTANT:
City Manager,
6130 Sunset Dr.
South Miami, FL 33143
Tel: (305) 668-2510
Fax: (305) 663-6345
E-mail: salexander@southmiamifl,gov
City Attorney
6130 Sunset Dr.
South Miami, FL 33143
Tel: (305) 667-2564
Fax: (305) 341-0584
E-mail: tpepe@southmiamifl.gQY
42.0 Corporate Authority: The CONSULTANT and its· representative who signs this
AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and its
representative have, and have exercised, the required corporate power and that they
have complied with all applicable legal requirements necessary to adopt, execute and
deliver this AGREEMENT and to assume the responsibilities and obligations created
hereunder; and that this AGREEMENT is duly executed and delivered by an authorized
corporate officer, in accordance with such officer's powers to bind the CONSULTANT
hereunder, and constitutes a valid and binding obligation enforceable in accordance with
its terms, conditions and provisions.
ATT
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i
By!,
IN WDTINHESS WIHHERIEOIF, this AGREEMENT was Signed on or before the
date first above written subject to the terms and conditions set forth herein.
~ C SUlT·T:. •
ByR e a, ,LE D P, Vice President
Stantec Consulting Services Inc.
(Print Name~~
... ---
City of South Miami _---
."--.--~ ... ~.
By: ... ·· ........ ,7
Page 57 of 66
~,..Sf~ven Alexander
City Manager
Cily of Soulh Miami -RFQ #PW2016-22I
Professioncli Generol Engineering ana Archileclural Services 120
Read and Approved as to Form. Language.
legality and Execution thereof: .
Sfantoc
Thomas F. Pepe, Esq.
City Attorney
Page 58 of 66
Quallficallon statement -Port 2 -standard Forms
Cily 01 SQulh MIon',I • RFQ ::rW2016-22 I
Proresslon(ll Gene~ol Ellglnec-ring and Archileclurol Services 1121
()stantec
Apri120, 2017
City of South Miami
Ponce de Leon Boulevard. Suite 900
Coral Gables. florida 33134
Tel: (305) 445-2900
Public Works Engineering & Construction Division
4795 SW 7sthAvenJ;1e
Miami, FL33iS5
Main: .(gOS) 403:-20.63
Attention: Mr. Aurelio Carmenates, P.E.
Oq)ii:a1 Improvement Project Manager
Reference·:~Resurfacing&R.ecoDStruction -4 Locations
City.of<SouthMiiuni, Florida
Dear~.c.rm~_;
We are pleased to present this proposal for professional engineeringservices~ We understaJid that the City
WOuld 1iketo complete roadresmfacii1g and reconstruction at severalloca1 roadS as shown in the attached
aerials.S0meareaS·afthe road, natably the centerline, exhibit various. levels of deterioration. The damaged
areas'Will requite re.pairsto be detailed on the plans. It is the City's deSire to have construction completed in
Atlgust~2017.
SCOP;§OF.SERVICES:
Our scope will include a field assessment of existing conditions including photos, recommendation of the
requiJ;ed. ~pe of work including miDingand necessary asphalt repairs, resurfacing plans on recentaerlals,
atid$1;1ipingp1ans ona$ials to match existing conditions. We will include a bid form for City's llSe during
the bidding process and an estimate of probable cost. Tbe intersecting streets will be resurfaced up to the
acljaeentpOint'ofcurvature or end of double yellow striping, whichever is greater. Work will not extend onto
SW 80th :Street; as this is a County Road. Work limits up to SW 59th Avenue will not include the intersection
as this.road will receive fJ;J.ture improvements. One bid form and bid package will be prepared with separate
lwnp ,sum line items for each location. ADA ramp upgrades are not included in our scope. We will send out
utility notifications to applicable utility companies but will not obtain as-bunts or input utility information
intothe plans. .
ConstrnctionAssistance Phase
During this phase, we will prepare for and attend one preconstruction meeting, review contractor's
submittals, coordinate the work and work schedule, perform constiuction observations during paving
activities (limited to 120 hours), review contractor's payment requisitions, conduct punch list inspection,
and complete project closeout.
Exclusions
Survey, geotechnical testing, asphalt cores, permit assistance, bid phase assistance are not included in our
scope.
Design with community In mind
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tIiywide ~ /lDralnqe P .... 6-Construction
JlartJ.: SW74 ·.,EiU58AYE\IIS!) "YE)
CitywIde Roadway" Drafmlpl'llase 6-ConstrlldlollPaI:t2: SwS9
~\I,E
SW'68 5T /l SW 65 AVE -Deslan andC1anstrllcllon
SW,&4:5TI!.ike1.ane and Road i~ (S\V~.AYE.tDSW57
'-'lEi
CITY OF SOUTH MIAMI
~ South~iami
THE CITY OF PlEASA"'T lMNC
BUDGET FY 2016-2017 107
~ ~
Apnl20,2017
Page2of2
AntiAlH'ted Schedule
We assume the work will be authorized by May 1st 2017 in order to meet the schedule outlined below:
• Plans & Bid Package
• Bidding
• Award
• Construction
Terms ,ud CouditiQW!;
4 weeks
4 weeks
4 weeks
4 Weeks
Complete May 26th 2017
Bids Open June 23111 2017
Notice to Proceed July 2181 2017
Complete August ~ 2017
All terms and conditions shall be per our Professional Service Agreement for Professional General
Engineering and Architectural Services as authorized by Resolution 060-17-14861. Our fees shall be as
fOllows.
nes-.. Phase (I..u.mp Sum) ...............•.........•.................................. $12,610
Coostraetion Phase (Hourly not to ex.eeed.) ...•..............•...........•... $13,600
TOTAL: $26,210
We are ready to begin working on this assignment upon your authorization to proceed. If acceptable to you,
we will accept a sigD.ed copy of this form as your written authorization to proceed..
Thank you,
Staatee CoDsuJ.ti.og Serriees Inc.
G'.IIn(j,et
Sean Compel, P.E., LEED AP
Senior Associate
Tel: 305-445-2900
sean.compe1@stantec.com
City of South Miami
Approved by:
Signature
Design with community In mind
Print Name Date
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Stantee Consulting Services Inc.
DATE:
PROJECI':
Project coordination and project
investi~tion
PrQiect kick-off meeting
Site visit and Dhoto log
Cover sheet, Key Sheet & notes
ITvnical Sections & Details
Resurfacinl!: and repair Dian on aerials
Limited Utility Investigation
IQuantities & Cost Estimate
Svecifications
Pavement Marking Plan
Provide Plans for PW Permit
SUb-Total Hours
FEE WORKSHEET
April 20, 2017
Road Resurfacing & Reconstruction -4 Locations
2
1 1
2
2
2"
4
1
1 2
2
1
2
2 21 0
Billing Rate $ 180.00 $ 170.00 $ 145·00 _J
Labor Cost $3.570 $0
Fee Worksheet -Page 1
2
1 1
8 4
2 6
~ 8
8 24
2 1
2 4
2 8
1 6
1
32 51 12
95·00 $ 100.00 $ 45·00
$3,040 $5,100 $540
Design Phase Sub-Total: $12.610
Total Fee: $26,210