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G-1Sunset Drive Improvements Phase V From SW 65' Avenue to SW 69" Avenue Proposal Due Date: August 11, 2014 RFP #PW- 2014 -07 The City of South Miami, Florida, hereinafter referred to as "CSM ", through its chief executive officer (City Manager) hereby solicits sealed proposals responsive to the City's request (hereinafter referred to as "Request for Proposals" or "RFP'). All references in this Solicitation (also referred to as an "Invitation for Proposals ") to "City" shall be a reference to the City Manager, or the manager's designee, for the City of South Miami unless otherwise specifically defined. The City is hereby requesting sealed proposals in response to this RFP # PW- 2014 -07 titled "Sunset Drive Improvements Phase W The site is located along Sunset Drive (SW 72 Street) between SW 65th Avenue and SW 69th Avenue. The purpose of this RFP is to contract for the services necessary for the completion of the project in accordance with the "Scope of Services" as described in this RFP. Interested persons who wish to respond to this RFP can obtain the complete RFP package at the City Clerk's office Monday through Friday from 9:00 A.M. to 4:00 P.M. or by accessing the following webpage: http: / /www.southmiamifl.gov which is the City of South Miami's web address for solicitation information. Proposals are subject to the Standard Terms and Conditions contained in the complete RFP Package, including all documents listed in the RFP Table of Contents. The Proposal Package shall consist of one (1) original unbound proposal, four (4) additional copies and one (1) digital (or comparable medium including Flash Drive, DVD or CD) copy all of which shall be delivered to the Office of the City Clerk located at South Miami City Hall, 6130 Sunset Drive, South Miami, Florida 33143. The entire Proposal Package shall be enclosed in a sealed envelope or container and shall have the following Envelope Information clearly printed or written on the exterior of the envelope or container in which the sealed proposal is delivered: the title of this RFP, as follows "Sunset Drive Improvements Phase W RFP # PW- 2014 -07 and the name of the Proposer (also referred to as "Respondent'). Special envelopes such as those provided by UPS or Federal Express will not be opened unless they contain the required Envelope Information on the front or back of the envelope. Sealed Proposals must be received by Office of the City Clerk, either by mail or hand delivery, no later than 10:00 A.M. local time on August 11, 2014. A public opening will take place at 10 A.M. on the same date in the City Commission Chambers located at City Hall, 6130 Sunset Drive, South Miami 33143. Any Proposal received after 10 A.M. local time on said date will not be accepted under any circumstances. Any uncertainty regarding the time a Proposal is received will be resolved against the person submitting the proposal and in favor of the Clerk's receipt stamp. A Non - Mandatory Pre - Proposal Meeting will be conducted at City Hall in the Commission Chambers at 6130 Sunset Drive, South Miami, FI 33143 on August I, 2014 10:00 A.M. The conference shall be held regardless of weather conditions. Proposals are subject to the terms, conditions and provisions of this letter as well as to those provisions, terms, conditions, affidavits and documents contained in this RFP Package. The City reserves the right to award the Project to the person with the lowest, most responsive, responsible Proposal, as determined by the City, subject to the right of the City, or the City Commission, to reject any and all proposals, and the right of the City to waive any irregularity in the Proposals or RFP procedure and subject also to the right of the City to award the Project , and execute a contract with a Respondent or Respondents, other than to one who provided the lowest Proposal Price. m Thomas F. Pepe, 2014. 03/24/14 Maria M. Menendez, CMC City Clerk Page I of 73 SCHEDULE OF EVENTS No. Event Date* Time* (EST) Advertisement/ Distribution of RFP & Cone of I silence begins 07/25/14 5:00 PM Non - Mandatory Pre - Proposal Conference 2 City of South Miami, City Hall Chambers, 08/01/14 10:00 AM 6130 Sunset Drive, South Miami, FL 33143 3 Deadline to Submit Questions 08/05/14 10:00 AM 4 Deadline to City Responses to Questions 08/07/14 10:00 AM 5 Deadline to Submit Bid- Response 08/11114 10:00 AM 6 Evaluation of Bid Responses 08/11/14 5:00 PM 7 Agenda for Commission Approval of Contractors /Cone of Silence ends 08/19/14 7:00 PM END OF SECTION o Thew F. Pepe, 2014 Page 2 of 73 4/28/2014 SCOPE OF SERVICES Scope of Work: The project consists of the milling and resurfacing of Sunset Drive SW 72nd Street Other project elements include clearing and grubbing, new concrete sidewalk, including driveways, replacement of drainage grates, landscaping, irrigation, and pavement marking. All work as described in the plans entitled Sunset Drive Improvements Phase V, prepared by Stantec. The awarded vendor must obtain any permits required; however the City will waive all City permit fees. Permits that may be required by other agencies will be the responsibility of the awarded vendor, including applicable fees. 11. Site Location: The site is located along Sunset Drive (SW 72 Street) between SW 65th Avenue and SW 69th Avenue. III. Plans and Specifications Plans entitled Sunset Drive Improvements Phase V, prepared by Stantec, dated 10/04//13 consisting of 22 sheets. IV. Project Duration The current estimate to complete construction of the project is 120 days from issuance of Notice to Proceed. SPECIAL CONDITION: Due to traffic congestion in the area being affected by the improvements to the road, City staff recommends that work is to be performed during 9 AM to 5 PM, from Monday to Friday. Additionally, no full road closures will be allowed. One travel lane must be open at all times. V. Warranty: The standard manufacturer's warranty information must be provided in writing for all equipment being proposed, including installation by an authorized dealer. Native trees planted by the awarded vendor for this project shall be warranted to be healthy and growing for a period of one (1) year from the date of planting. Note: A Proposal Bond is NOT required for this project. END OF SECTION C Thomas F. Pepe, 2014 Page 3 of 73 4/28/2014 Proposal Submittal Checklist Form This checklist indicates the forms and documents required to be submitted for this solicitation and to be presented by the deadline set for within the solicitation. Fulfillment of all solicitation requirements listed is mandatory for consideration of response to the solicitation. Additional documents may be required and, if so, they will be identified in an addendum to this RFP. The response shall include the following items: Proposal Bid Bond Performance Bond Power of Attorney BIDDER Qualification Statement Non - Collusion Affidavit Public Entity Crimes and Conflicts of Interest Drug Free Workplace Acknowledgement of Conformance with OSHA Standards List of Proposed Subcontractors and Principal Suppliers Related Party Transaction Verification Form Indemnification and Insurance Documents X a� Note: A Proposal Bid Bond is NOT required for the project. Submit this checklist along with your proposal indicating the completion and submission of each required forms and /or documents. END OF SECTION ® Thomas F. Pepe, 2014 Page I I of 73 4!28/20[4 SCOPE OF SERVICES I. Scope of Work: The project consists of the milling and resurfacing of Sunset Drive SW 72nd Street. Other project elements include clearing and grubbing, new concrete sidewalk, including driveways, replacement of drainage grates, landscaping, irrigation, and pavement marking. All work as described in the plans entitled Sunset Drive Improvements Phase V, prepared by Stantec. The awarded vendor must obtain any permits required; however the City will waive all City permit fees. Permits that may be required by other agencies will be the responsibility of the awarded vendor, including applicable fees. 11. Site Location: The site is located along Sunset Drive (SW 72 Street) between SW 65th Avenue and SW 69th Avenue. III. Plans and Specifications Plans entitled Sunset Drive Improvements Phase V, prepared by Stantec, dated 10/04//13 consisting of 22 sheets. IV. Project Duration The current estimate to complete construction of the project is 120 days from issuance of Notice to Proceed. SPECIAL CONDITION: Due to traffic congestion in the area being affected by the improvements to the road, City staff recommends that work is to be performed during 9 AM to 5 PM, from Monday to Friday. Additionally, no full road closures will be allowed. One travel lane must be open at all times. V. Warranty: The standard manufacturer's warranty information must be provided in writing for all equipment being proposed, including installation by an authorized dealer. Native trees planted by the awarded vendor for this project shall be warranted to be healthy and growing for a period of one (1) year from the date of planting. Note: A Proposal Bond is NOT required for this project. END OF SECTION © Tho m E. Pepe, 2014 Page 3 of 73 4/28./2014 South e Miami T lL 01I OF PLF4 ANT 4.1 VMCl ADDENDUM No. #1 Project Name: Sunset Drive Improvements Phase V RFP NO. PW2014 -07 Date: August 4, 2014 Sent: Fax/E- mail /webpage This addendum submission is issued to clarify, supplement and/or modify the previously issued Request for Qualifications (RFQ) Documents, and is hereby made part of the Documents. All requirements of the Documents not modified herein shall remain in full force and effect as originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that may be issued for a specific solicitation. Special Note: Proposers must use the attached revised "Schedule of Values" form dated August 4, 2014 for all submittals. The revised form includes a Unit Price and Total column for a proposer to insert unit prices for each line item. The "Unit" varies with each line item. Question #1: Are all permit fees waived? Answer to Question #1: No, permit fees are waived only for permits directly issued by the City of South Miami. Permit fees will applied for those permits issued by other entities or governmental agencies. The Contractor however must apply and secure all permits associated for this project. Question #2• What is the budget amount for the Sunset Drive Improvements Phase V project? Answer to Question #2: Please refer to the line item in the City's FY 2014 Budget, Capital Improvements Projects (CIP) 5 -Year Plan titled "Sunset Drive Improvements - Construction," under Roadway Infrastructure. Pagel oft A copy of the CIP 5 -Year Plan is attached. Question 93: How should thermoplastic striping be addressed in a contractor's proposal? Answer to Question #3: Thermoplastic striping shall include the temporary striping within the unit price of a contractor's proposal. Question #4• How are the adjustment of manholes identified in the "Schedule of Values ?" Answer to Ouestion #4 The summary of quantities is referring to item #I I with a unit of `BA ". Item 412 is referring to a" LS" unit. The plans are considering a single manhole top to be adjusted, reflected in item 411, due to the milling and resurfacing of the other existing manholes and valve boxes. This could require adjustments for the final asphalt elevation. It is recommended Contractors visit the site and asses if the pavement elevation will vary so it can be included within item #12. IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION. Page 2 of 2 City of South Miami Sunset Drive Improvements - Phase V (SW 69 Ave, to SW 65 Ave.) August 04, 2014 o— I DESCRIPTION TOTAL QUANTITY UNIT UNIT PRICE TOTAL 1 Mobilization 1 LS > ° 2 Maintenance of Traffic and Access 1 LS 5-4t 3 Prevention, Control and Abatement of Erosion and Water Pollution 1 LS , /� oa `Y".C1UC7,..— 4 Clear and Grubbing 1 LS S.ivw, 57®CIO.. "` 5 Back of sidewalk restoration (inc. but not limited to sod, landscaping, driveway restorations, etc) 1 LS 2 2.6&70: 6 Asphalt Milling (V 16,577 SY tZa co 7 Type FC -9.5 Friction Course (1" Thick) 11003 TN 8 Exist. Type F Ditch Bottom Inlet to be Modified to Custom 4'x4' ADA Comliant Grate 2 EA u •-' ./ p ®' "I 9 Remove and Replace Existing Guardrail 15 LF C& 10 Exist. Asphalt to be Removed 435 S. F. C9 .a °2 R 1 11 Exist. Drainage Manhole to be Adjusted 1 EA 040 12 Adjust Existing Utility Manholes to Grade 1 LS 33a 13 Relocate Exist. Mailbox 3 EA _ �Cita,' 40� 14 Relocate Exist. Tree 1 EA r4 j,15ie 0 u . &)e ° 15 Remove Exist. Concrete 12 SF ev '%e& 16 Colorize Exist. Conc. Curb and Gutter 31352 LF Jz `•-" - 17 Conc. Curb and Gutter "F' 87 - LF ,3 Spa °.4 'Z. C le 0 ` 18 Conc. Sidewalk 4" thick 484 SY ' . � 19 Conc. Sidewalk (6'thick) 132 SY 20 Reset Existing Paver Drivway Aprons 541 SF Ti Detectable Warning Surface 144 SF 22 Sodding 23 Furnish and install Black Olive 5 EA 24 Furnish and install Crown of Thorns 220 EA 25 Furnish and Install Montgomery Palm 14 EA 14&V 40 26 St. Augustine "Floratam" Sod 18,592 SF e, q0 '7J 27 Shredded Maleluca Mulch 1 LS � v`- '�S"'� � 28 Planting Soil 1 LS ; ? °i' s - a Q c ° m 29 Irrigation Complete 1 L's 0 " , r3 - 30 Relocate Existing Sign 3 EA Vz7o 31 Marker Pavement Retro- Reflective 1 LS _ 32 Thermoplastic (white) (message) (SCHOOL) 2 EA 33 Thermoplastic (white) (arrow) 11 EA 34 Thermoplastic (white) (6'� 10' -30' Skip 4,480 LF 35 Thermoplastic (white) (solid) (6 ") 31024 LF 36 Thermoplastic (white) (solid) (12 ") 1,256 LF Ze 2 37 Thermoplastic (white) (solid) (18 ") 30 LF 38 Thermoplastic (white) (solid) (24 ") 245 LF 39 Thermoplastic (white) (solid) (24 ")(Crosswalk Zebra Striping) 375 LF ,�22 P m.v J ! �a 40 Thermoplastic (yellow) (6") 10' -30' Skip 732 LF 'L r= 41 Thermoplastic (yellow) (solid) (6") 31352 LF �3 5 42 Thermoplastic (yellow) (solid) (18 ") 100 LF 43 Thermoplastic double yellow (solid) (6") 500 LF 44 Permit Allowance 1 LS 45 Off Duty Police Allowance 1 LS '• . QUO,' _ t) Cr .�` 46 Safety Act 1 LS 47 Advance Exploration of Existing Utilities 1 LS 5 f 4E -5-00, 48 Project Signs double -sided 4'x8' with color graphics, as directed by City 2 EA /7 49 Contingency 1 LS Total Bid Items: o— I Summary of Quantities i © Thomas F. Pepe, 2014 ansizol4 Page 4 of 73 DESCRIPTION QUANTIT)F/ UNIT 1 Mobilization 1;' LS 2 Maintenance of Traffic and Access LS 3 Prevention, Control and Abatement of Erosion and Water Pollution 1 LS 4 Clear and Grubbing 1 LS 5 Back of sidewalk restoration (inc. but not limited to sod, landscaping, driveway restorations, etc) 1 LS 6 Asphalt Milling (1 ") 16,577 BY 7 Type FC -9.5 Friction Course (1" Thick) 11003 TN 8 Exist. Type F Ditch Bottom Inlet to be Modified to Custom 4'x4' ADA Comliant Grate 2 EA 9 Remove and Replace Existing Guardrail 15 LF 10 Exist. Asphalt to be Removed 435 S. F. 11 Exist. Drainage Manhole to be Adjusted 1 EA 12 Adjust Existing Utility Manholes to Grade J 1 LS 13 Relocate Exist. Mailbox / 3 EA 14 Relocate Exist. Tree / - 1 EA 15 Remove Exist. Concrete ,r' 12 SF 16 Colonize Exist, Conc. Curb and Gutter 31352 LF 17 Conc. Curb and Gutter 7" 87 LF 18 Conc. Sidewalk (4" thick) 484 BY 19 Conc. Sidewalk (6" thick) 132 BY 20 Reset Existing Paver Drivway Aprons - 541 SF 21 Detectable Warning Surface 144 SF 22 Sodding 2,516 — ay 23 Furnish and install Black Olive ? 5 EA 24 Furnish and install Crown of Thorns 220 EA 25 Furnish and Install Montgomery Palm ,r` 14 EA 26 St. Augustine "Floratam" Sod r 18,592 SF 27 1 Shredded Maleluca Mulch 1 LS 28 Planting Soil ' 1 LS 29 Irrigation Complete 1 LS 30 Relocate Existing Sign * 3 EA 31 Marker Pavement Retro- Reflectiv 1 LS 32 Thermoplastic (white) (messag ((SCHOOL) 2 EA 33 Thermoplastic (white) (arrow)L 11 EA 34 Thermoplastic (white) (6 ") 1 '' -30' Skip 4,480 LF 35 Thermoplastic (white) (so (d) (6 ") 31024 LF 36 Thermoplastic (white) ( lid) (1211) 11256 LF 37 Thermoplastic (white solid) (18") 30 LF 38 Thermoplastic (white) (solid) (24 ") 245 LF 39 Thermoplastic (w (ite) (solid) (24 ")(Crosswalk Zebra Striping) 375 LF 40 Thermoplastic allow) (6") 10' -30' Skip 732 LF 41 Thermoplasti (yellow) (solid) (6 ") 30352 LF 42 Thermopl is (yellow) (solid) (18 ") 100 LF 43 Thermo astic (double yellow) (solid) (6 ") 500 LF 44 Permit/Allowance 1 LS 45 Off p6ty Police Allowance 1 LS 46 S etyAct 1 LS 47 dvance Exploration of Existing Utilities 1 LS 48 Project Signs double -sided 4k8' with color graphics, as directed by City 2 EA 4 Contingency (15 %) 1 LS © Thomas F. Pepe, 2014 ansizol4 Page 4 of 73