Res No 010-17-14811RESOLUTION NO.010-17-1481 1
A Resolution authorizing the City Manager to execute a contract relating
appointing Harold V.Hickey,Esquire,as Special Master for the City of
South Miami.
WHEREAS,the useof Special Magistratehasproventobeanexpeditious,cost effective
andfairmeansof adjudicating issuesrelating to code violations;and,
WHEREAS,basedonhis background,experience,and past performance the CityManager
recommends HaroldV.Hickey,Esq.,to fill a term of one year to provide the SpecialMagistrate
services to the CityofSouth Miami commencingFebruary7,2017,andendingFebruary6,2018;
and,
WHEREAS,the MayorandCity Commission accept the above recommendation.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section I.The CityManageris hereby authorized to enter intoa contract withHarold
V.Hickey,Esq.,to serve asSpecialMasterfor the CityofSouth Miami pursuant to the City's Code
of Ordinances at the rate of$100.00 per hour tobecharged to account No.001 -1640-524-3 III,
Code Enforcement ProfessionalServicesSpecialMagistrate.
Section 2.Ifany section clause,sentence,or phrase ofthis resolution is for any reason
held invalid or unconstitutional bya court of competent jurisdiction,the holdingshall not affect the
validityof the remaining portions ofthis resolution.
Section 3.This resolution shall become effectiveimmediatelyupon adoption by vote
of the City Commission.
PASSED AND ADOPTED this 7th dayof February 2017.
ST:APPROVED:
READ AND APPROVED AS TO FORM,
LANGyAGEif^AlilTY AND
EXEdJP€X^
rORNEY
Page 1 of 1
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Welsh:Yea
Commissioner Edmond:Yea
Commissioner Harris:Yea
Commissioner Liebman:Yea
hTMiSoutffMiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:The Honorable MayorandMembersoftheCityCommission
From:StevenJ.Alexander,CityManager
Date:February 7,2017 Agenda Item #.s
Subject:
Background:
Expense:
Account:
Attachments:
A Resolution authorizing the City Manager to execute a contract
relating appointing Harold V.Hickey,Esquire,as Special Master for
the City of South Miami.
TheCityCommissionadopted Ordinance No.6-03-1790,establishinga
Special Magistrateinanefforttopreside over code enforcement violation
hearings.Theuseofa Special Magistrateisa cost effective option of
adjudicatingissuesrelatingtocodeviolations that hasproventobefairand
expeditious.
HaroldV.Hickey,Esq.,maintainsaprivate practice focusedin probate,
guardianshipandreal estate mattersand civil litigation.Healso presides over
the OfficeofCriminalConflictandCivilRegional Counsel ThirdRegion,and
isthe Special Magistrate ofthe Eleventh Judicial Circuitof Florida (December
1998-Present).Pursuanttothe above-referenced ordinance,staff
recommends the re-appointment ofHaroldVHickey,Esq.
HaroldV.Hickey,Esq.will beappointedtoserveforaperiodof one-year
commencing February7,2017,andending February 6,2018 or until other
successor isappointedbytheCityCommission.Thenegotiatedfeeto
provide said services is$100.00 per hour.
$2,500 (estimated expense)
Funds are budgetedinaccountnumber 001-1640-524-3111 withabalanceof
$3,600.
Resolution
Contract
CONTRACT BETWEEN CITY OF SOUTH MIAMI
AND HAROLD V.HICKEY,ESQUIRE
This contract-is made and entered into this^_day of j_w\2017 between the City
ofSouth Miami (City),aFloridamunicipalcorporation,locatedat6130Sunset Drive,South
Miami,Florida 33143Harold V.Hickey,Esq.(Special Master),individually,locatedat633
NE 167th St,Miami,FL 33162.
WITNESSTH:
WHEREAS,the City desires toengageand retain the services oftheSpecialMaster
toperform Special Masterservicesasdescribedinthis contract andthe Special Master
desires to accept the engagement;and,
NOW THEREFORE,in consideration ofthesumTen dollars ($10.00),the mutual
promisesand covenants containedinthiscontract,andfor other goodandvaluable
consideration,the receipt andlegalsufficiencyofwhichis acknowledged byboth parties,
the parties agree asfollows,
1.RECITALS
1.1.The above recitals are incorporated herein and made a part of this contract by
reference.
2.SCOPE OF WORK
2.1.The scope of work for this project shallbeas provided within theCity'sCodeof
Ordinances,section2-24and2-25andassetforthintheSpecial Master's agendaissuedby
theCity.Workshallcommenceuponthe issuance andtransmittalofanagendabytheCity
totheSpecialMaster.
3.COMMENCEMENT DATE AND TERM
3.1.The term shall commence upondateofthe execution ofthis contract,butnot
earlier than February 7,2017 and expires on February 6,2-0-18.^p\e**&e/\3&s ^26 )T .!f>
3.2.Workshall commence upontheissuanceofan agenda bythe City.Workshall
proceed in substantial compliance withthescheduleof services contained inthescopeof
workandas provided intheagendaissuedbythe City.
4.PAYMENT
4.1.TheCityshallpaytheSpecialMasteronehundredfiftydollars ($100.00)per
hourasprovidedin2-24 of theCity'scodeof ordinances.
4.2.TheCityshallnotbeliabletopay,and shallnot pay,chargesfor extra work,
delaycharges,or additional work,unlesstheCityManager specifically authorizes the extra
or additional work,in a written order before the commencement of the work.In no event
shall the total amount paid under this contract exceed the annual budgeted amount of two
thousand dollars ($2,500.00)unless approved by resolution of the commission*.
Page 1 of 5
5.TRANSFER AND ASSIGNMENT
5.1.Noneof the work or services under this contract shall be subcontracted unless
the Special Master obtainspriorwrittenconsent from the City.Approved subcontractors
shallbe subject toeach provision ofhiscontractandthe Special Master shallbe responsible
and indemnify the Cityforall subcontractors'acts,errors oromissions.
5.2.The Special Master shallnot assign,transferorpledgeanyinterestinthis
contract,however,claims for moneybythe Special Master from the City underthiscontract
maybe assigned,transferredor pledge toa bank,trust company,orother financial
institution without the City's approval.Written notice of any assignment,transfer or pledge
of funds shall be furnished bythe Special Master tothe City within tendaysofthe
assignment,transfer orpledge..
6.TERMINATION
6.1.Eitherpartymayterminatethiscontractpriortothe expiration oftheinitial
termoranysubsequentrenewaltermonaccountofamaterialbreachofthiscontractbythe
other party.Thecontract shall notbeterminateduntilthe breaching partyis given written
noticeofthe breach andten(10)daystocure the default.If the defaultiscure within ten
(10)daysofthenotice,thenthecontractmaynotbeterminated.
6.2.If thedefaultisnotcuredwithintheten(10)days cure period,thenthecontract
shall automatically terminate upon the expiration often (10)days following the receipt of
the notice of breach.
6.3.Intheeventthatthe Special Master isunabletocompletetheservices identified
in Paragraph 2.1 due to causes beyond the Special Master's control,the Special Master may
terminatethiscontractpriortothe expiration ofthe initial termorany subsequent renewal
termuponnotlessthanten-dayspriorwrittennoticetothe City.
6.4.The City shall have no liability tothe Special Master for consequential damages,
including lost profits in the event of termination or otherwise.
6.5.Therightsand remedies ofthe City provided inthis provision shall notbe
exclusive andarein addition toanyother rights and remedies provided by law or under this
contract.
7.TERMINATION FOR CONVENIENCE
7.1.The City mayterminatethiscontractfor convenience atanytimeby giving ten
day notice inwritingtothe Special Master.The Special Master shall complete hearings that
have been commenced by the Special Master priorto notice oftermination and shall be paid
forall satisfactory work completed.The City shallhaveno liability tothe Special Master for
consequential damages,includinglostprofitsin the eventof termination orotherwise.
7.2.In the event that theCity improperly terminates thecontractfor cause,the
terminationshallbedeemedaterminationfor convenience underthisparagraph.
Page 2 of 5
8.INTEREST PAYMENTS DUE TO LATE PAYMENT
8.1.TheCityshallmake payment totheSpecialMaster within thirty(30)days of
receipt ofthe original written invoice.Interest shallaccrueon unpaid invoicesas provided
by Florida Statute.
8.2.TheSpecialMastershall not be entitled toany carrying chargesorfinancefee
due to late payment by the City.
9.LIENS
9.1.The Special Master is prohibited from placing a lien onCity's property.
•10.INDEPENDENT CONTRACTOR
10.1.The Special Master is furnishing his services as.an independent contractor and
nothing inthis contract shall create any employer-employee relationships,association,
partnership or joint venture between parties.
10.2.Asan Independent contractor SpecialMaster agrees and acknowledges that he
is not an employee of the Cityof South Miami and therefore not entitled to participate inor
benefit fromCity of South Miami Pension Plan or insurance plan.
11.INDEMNIFICATION
11.1.TheSpecialMaster shall defend,indemnify andholdtheCity harmless from
anyandallclaims,liability,losses,expenses,andcauseofactionarisingoutanyofanyactor
omissionbytheSpecialMaster whether negligentorintentional misconduct ormalfeasance.
12.JURISDICTION AND VENUE
12.1.For the purpose of this contract,Florida law shall govern the terms of this
contract.Venue shall be inMiamiDadeCounty,Florida.
13.SOVEREIGNIMMUNITYAND NON-JURY TRIAL
13.1.TheCity does not waive sovereign immunity for any claimorforan award of
prejudgment interest.
13.2.Trial byJury.The parties waive their right toa jury trial astoany matters that
arise out of this agreement
14.NOTICES
14.1.All noticesgivenorrequiredunderthiscontractshallbe deemed sufficient if
sentbycertifiedmail,returnreceiptrequested,orbyelectronicmail,totheaddressesofthe
SpecialMasterandtotheCityatthe addresses specifiedinthiscontract,unlesseither party
shallprovidenoticeinwritingtotheotherparty of adifferentaddressforthegivingofthe
notices.
Page 3 of 5
14.2.For the purposes ofthiscontract,the addresses of the parties forall notices
are as follows:
To the City:-CityofSouthMiami
6130 Sunset Drive
South Miami,FL 33143
Attention:City Manager
E-mail:salexander@southmiamifl.gov
TotheSpecialMaster:Harold V.Hickey,Esq.
633 NE 167th Street
Miami,FL 33162
15.EXAMINATION AND RETENTION OF CONTRACTOR'S RECORD
15.1.The City,oranyofitsdulyauthorized representative,shall,until3yearsafterfinal
payment underthiscontract,haveaccesstoandtherighttoexamineanyoftheSpecial
Master's books,ledgers,documents,papers,or other recordsinvolving transactions related
tothiscontractforthe purpose of making,examination,excerpts,andcopies.All documents,
reports,orother records,includingelectronicrecords,resultingfromtheservices rendered
bythe Special Masterunderthiscontract shall bedeemedthepropertyoftheCityandthe
Cityshallhaveallrightsincidenttothisownership.The Special Masteracknowledges that
alldocuments prepared underthiscontractshallbepublicrecords,andshallbesubjectto
public inspection and copying,as provided bythe Florida Statutes Chapter-119,Upon
conclusionofthiscontract,alldocumentsshallbedeliveredbytheSpecialMasterto the.
City.The Special Mastershallhavetherighttoretaincopiesofthedocumentsatthe Special
Master's expense.
16.SEVERABILITY
16.1.Shouldanyparagraphorany part ofany paragraph ofthiscontractbe
determinedtobevoid,invalidor unenforceable byanycourtofcompetent jurisdiction,for
anyreason,that determination shallnotrendervoid,invalid or unenforceableanyother
section or part of any section of this contract
17.ENTIRE CONTRACT
17.1.Thecontract,whensignedbyalloftheparties,constitutesthe full and
complete understanding ofallpartiesandshallnotbeinanymanner interpreted in
contradictionof the expresstermsofthecontract.This contract andtheincorporated
attachments,ifany,constitutetheentireunderstandings,oralorwritten,betweenthe
parties.
18.CONTINGENCY FEE AND CODE OF ETHICS WARRANTY
18.1.TheSpecialMaster warrants that neither he,nor anyprincipal,employee,
agent,representative orfamily member ofhim,promised topay,andtheSpecialMasterhas
not,andwillnot,payafeethatiscontingentuponthe City awarding this contract tothe
Special Master.
Page 4 of 5
18.2.The Special Master warrants that neither he nor any ofhis principals,
employees,agents,representatives orfamily member has procured,or attempted to
procure,this contract in violation ofanyof the provisions oftheMiami-DadeCounty or the
Cityof South Miami conflict of interest code or ethics ordinances.
18.3.A violation of this section shall result in the termination of the contract for
cause and forfeiture of funds paid,ortobepaid,totheSpecialMaster.
19.MISCELLANEOUS
19.1.In the event a court must interpret any word or provision of this agreement,
the word or provision shallnotbe construed againstthe party who drafted this agreement.
INWITNESSWHEREOF,the parties hereto,acting individually or through their
duly authorized officers,have executed this contract on or before the date first above
written.
City of So
Alexander
Manager
I -:>
\Jlana Meneffitgzl^'
CITY CLE
\^?//ic^^-4i^*r-L
uage,
Page 5 of 5
Special Master