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Res No 040-17-14841RESOLUTION NO.:040-17-14841 A Resolution authorizing Irish Times to host a Saint Patrick's Day Celebration on 58th court from 72nd streettothe alley way north of 73rd street. WHEREAS,IrishTimes("theapplicant")has submitted aSpecialEventApplicationto holdaSaintPatrick's Day Celebration("Celebration")on Friday,March17,2017;and WHEREAS,the applicantwould like tohostaCelebrationandextend their business onto 58th court from 72nd streettothe alley way north of 73rd street in celebration of Saint Patrick's Day;and WHEREAS,the applicanthaspaidthe City $1,160,whichincludesa$1,000refundable securitydeposit,$100administrativefeeand$60applicationfee;and WHEREAS,theapplicantis responsible topaythe City for Police Services ($2,000),Public Works($858.52),Street Closureand MOT ($275)totaling$3,133.52;and WHEREAS,the applicant has completed the SpecialEventApplicationandhas submitted the necessary Notification/Petition Formsignedby businesses that willbe affected by the requested street closure;and WHEREAS,upon approval of this event the applicant must provide the Citywith the required Certificate of Liability Insurance that complies with the City's standard insurance requirements,including naming the Cityof South Miamiasan additional insured prior to the event. NOW,THEREFORE,BEITRESOLVEDBYTHE MAYOR AND CITY COMMISSION OFTHE CITYOF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCity Manager is hereby authorized to permit Irish Times to holda Saint Patrick's Day Celebration on 58th court from 72nd streettothe alley way north of 73rd streeton Friday,March 17,2017. Section 2.If any section clause,sentence,or phrase of this resolution isfor any reason held invalid or unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions of this resolution. Section 3.Effective Date.This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ENACTED this _7th dayof March 2017. CITYCLERK Pg.2 of Res.No.040-17-14841 READ ANOARPROVED AS TO FORM: LANGUAGEjiGAUTY AND EXEO^feKnTIEREOF COMMISSION VOTE:4-0 Mayor Stoddard:Yea Vice Mayor Welsh:Yea Commissioner Edmond:Yea Commissioner Liebman:absent Commissioner Harris:Yea WkAlSoutlfMiami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: Subject: Background: Revenue: Attachments: The Honorable Mayor &Members of the City Commission Steven Alexander,City Manager Quentin Pough,Director ofParks&Recreation March 7,2017 Agenda Item No.: A Resolution authorizing IrishTimes to host a Saint Patrick's Day Celebration on 58th court from 72nd street tothe alley way north of 73rd street. IrishTimes ("the applicant")has submitted aSpecialEventApplication to host aSaint Patrick's Day Celebration ("Celebration")onFriday,March17, 2017.The applicant wouldliketohosta Celebration and extend their business onto 58th court from 72nd streettothe alley way north of 73rd street in celebration ofSaint Patrick's Day.The applicant will have a stage,tables, and chairs along the street;all sidewalks will remain open to the public. Barricades and police vehicles will block traffic on 58th court on 72nd street and the alley way. The Saint Patrick's Day Celebration will consist oflivemusic,food and beverages.All food and beverages willbe catered and soldby the applicant. The Celebration willbe free to the public;food and beverages willbe sold from the bars located along the street closure.All public property including sidewalks,street gutters,etc.shallbe cleaned by the applicant.This event has an anticipated attendance of100 people and willbeheld from 5:00 PM- 2:00 AM. The applicant has submitted the necessary Notification/Petition Formsigned by businesses that willbe affected by the requested street closure.Upon approval of this event the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements,including naming the City of South Miamiasan additional insured prior to the event The applicant haspaidtheCity$1,160,whichincludesa$60applicationfee, $100administrativefee,and$1,000 refundable securitydeposit.The applicant is responsible forall services rendered by the City: Department Amount Police Department (4)$2,000 Public Works $858.52 Street Closure &Mot $275 Total $3,133.52 Resolution Special Events Application Soutlf'Miami THE GTY OF PLEASANT LIVING SPECIAL EVENT APPLICATION This application mustbesubmittedfor special eventsthat will beheldoncitypropertyor requiring cityservicesat least sixty (60)days prior tothedateoftheevent.Please refertothe Special Events Handbook for .more informationaboutapplyingforaspecial event in theCityofSouth Miami. APPLICANT INFORMATION APPLICANT NAME:TDrtVA ^MV6r£/A*f TITLE:|7 ^42 g/Q C<T DAYTIME PHONE:^"%b %^f £'*ff^MOBILE:"^S 6 'V^'h S fr^C EMAIL:RkhA <2-1^^K$iWcS 1*Ift 'Con 2nd CONTACT NAME:ChoS C^vVv^b^TITLE:/4\A-ft.*V<?Cfl • DAYTIME PHONE:^OS frjfr-ff ^t.S?MOBILE:10 $*f4fe ff £J£ EMAIL:Ia4o ^^<^^^^K^V^O^ ORGANIZATION INFORMATION NAME OF ORGANIZATION:^TVl (^"XrCCSH Tl**g£ ADDRESS:£&SO-£un£crt *3)£,3o^IrMrt'.f** PRESIDENT/MANAGER NAME:T^rWxA VMQrGrtA/*PHONE:#jf &2.^ffCfr?6 Is your organization a non-profit,501(c)(3)certificate holder?0NO CJYES -If YES,please provide a copy of your certificate with the application. EVENT INFORMATION Permit #: TYPE OF EVENT:flfiESTIVAL/CELEBRATION Q RUN/WALK D FILM/PHOTO PERMIT D CHARITY •OTHER: NAME OF EVENT:€rtwV O^i^cWS •••1H*]^/gftpffco* LOCATION OF EVENT:Sfff ^bsifT V*. EVENT DATE(S):ftfe/C^-V V^t ?Ot?~D NEW EVENT D RETURNING EVENT WILL THIS BE AN ANNUAL EVENT?D NO jST YES IF YES,THIS IS THE _3_YEAR OF THE EVENT ANTICIPATED ATTENDANCE:/GO ACTUAL EVENT TIME:£AM/iffflo JL fflPM ASSEMBLY DATE(S):fWcAl l<f SETUP TIMES:/j2L AM/^to X @^PM BREAKDOWN DATE(S):Mt^l(X\[&BREAKDOWN TIMES:iL Q)PM to #i@PM vipm -4am -svaa-d&tue,. '>, EVENTNARATIVE Adetailedwrittendescription/summaryofyour event isrequired.Pleasedescribeallactivities,schedule ofactivities,inventoryofanysolditems,giveawayitems,listofvendorsandany other important information.Ifadditionalspaceis needed pleaseuseablank sheet ofpaperandattachto the application <Tkte um^fee ovr WiaW foriKvA P?"%<po J~Vl ^^^^"flLsCll Anv^-i\\<ju>,&&**$ \jr**$*s£q LOCATION APPROVAL If the organization isa tenant and/or renter of the event location,please have the property owner complete the following. Markall that apply: /// LocationisCity of South Miami property (street,sidewalk,right-of-way,park,etc.) D Applicant/Organization owns the requested event location D Applicant/Organization will be using private property Comments: ,/vj Property Owners Name: Property Address:. IINT APPLICANT'S NAME PROPERTY OWNER SIGNATURE NOTARY SIGNATURE Subscribed and sworn beforeme,this /$Day of ft&<&On a Notary Public in and for ftl'lfor})<<w£)& cluntv,>8fe^of]FiQf^^-^ ILLSignatuVe(TJ&TARY pj/BLIC) APPLICANT'S TITI DATE It-ii n POLICE DEPARTMENT Off-duty police officersarerequiredfor street closuresasdeterminedbythe Police Department.You willberequiredtohireoff-dutypoliceofficers if your event includes street closures,alcoholsalesor large crowds. Yes No ^T D Will your event obstruct the normal flow of traffic or sidewalks? •Do youexpectthetotalattendanceforyoureventtobeover50people at any one given time? D Will yoube requesting theuseof off-duty police officers? If YES,how many 0^(Please note:if you answered NO,to this question off-dutyofficerscanstillbe assigned to your event ata cost to the applicant if deemed necessary) If NO,pleasedescribewhy the event will nothaveasignificantimpactonthesurroundingpublic streets and/or property area. STREET,SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closuresyouare requesting foryour event including street,sidewalksandright-of-ways. Pleasie note:All closuresrequireCityCommissionapprovalbyresolutionandmaytake up totwo(2) months tobe approved.All street,sidewalkandright-of-way closures mustbeidentifiedon the site map. PLANNING AND ZONING Yes No •D Will yoube hanging anybannersover public streetsorpolebanners?If YES,a separate BannerApplicationwith the CityofSouthMiami Planning&Zoning Department willbe required. (Please note:Only 501(c)(3)organizationsmayapplyfora banner application.All requests for banners overpublic streets mustbe reviewedand pre-approved.A501(c)(3)certificate,insuranceand photos of the banner must beincludedwith the application to the Planning &Zoning Department) 13^•Have you notified the event location neighbors or businesses about your event? CODE ENFORCEMENT Yes • No •Will youbehavinganymusic and/or amplifiedsoundsduringyour event? ET~Will your event be starting before 8:00 AM. Q Will youreventend after 11:00PM? PARKS AND RECREATION Yes Q No 0^ D ET •JET PARKING DIVISION Yes • ET • PUBLIC WORKS Yes ST ET No ET D No • D Willthis event take placeinanyof the South MiamiCityparks and/or recreation facilities? (Please note:A rental fee willbe applicable ifacity park isbeing used) Will this event require the useofany Department equipment (stage)? Will thiseventrequire the useofany Department staff? Will youberentinganyCityparking meters?If YES,howmany (Please note:All closures or interference on right-of-ways that includes parking meters willberequiredtopay the daily meter fee) Doyouhave enough on-site parking to accommodate your event? Willyour event involve the useofa shuttle and/or alternate parking sites? Willyour event interfere withanypublicright-of-ways,suchas roads, sidewalks,alleys etc.? Will your event requireanyfull and/or partialroad closures? (Please note:anyright-of-wayclosureswillrequireatleastoneoff-duty officer per corner) ST •Would you like the City to provide you with barricades for you event,at a cost?If YES,how many ^ST Pleasedescribeyourplansforthecleanupandremovalof recyclable good,wasteandgarage during and after your event. ADDITONAL EVENT FEATURES D Temporary Fencing Q Inflatables/Rides M Live Music D Signs/Banners •Additional Barricades D Open Flames •Tents or Canopies •Electrical Services/Generators ••Port-A-Johns D Other:: (Pleasenote:If any of the followingapply,aseparate narrative descriptionofeachadditionalfeature maybe required bythe City withthis application.Additionally tents,open flames andsigns/bannersmay require BuildingPermitsat the cost to the applicant.) FILM/STILL PHOTOGRAPHY Type of Production:-___Special Effects orWeapons: BaseCamp Location:.•. Cast::Crew:.Extras: Total Number:Total Vehicles:"Typeof Vehicle:. DEPARTMENT DIRECTORY Special Events Division .;(305)668-3873 South MiamiPolice Department (305)663-6301 Public WorksDepartment (305)403-2067 Parksand Recreation Department (305)668-3876 Code Enforcement Department (305)668-7335 Planning and Zoning Department (305)663-6326 5 INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement")is entered into by and between W^&_>it&*>)\fae$/A^ ("Applicant"),andtheCityofSouth Miami ("City")onthedateonwhichthelastoftheParties executes this Agreement. RECITALS WHEREAS,the Applicanthas submitted aSpecialEvent Permit Application to.the Cityfor (event title) 5frlt^AtAlttK D4i|at gfrSO Sv^W 0*-(location)on (date(s))-f^)^r(C^\\^\'$»0\t .("Special Event/');and WHERAS,pursuant to of the City's Code and the City'sSpecialEventRegulations,the Applicantmust execute anindemnificationandhold harmless agreement protecting the Cityfromclaimswhichmayarise out of the SpecialEvent. Now,THEREFORE,in consideration of the matters recited above,the mutual covenants set forth herein,and other good consideration the receipt and sufficiencyofwhichis hereby acknowledged,the Parties hereby agree as follows: 1.The above recitals are true and correct. 2.Applicant agrees to indemnify,defend andhold the City,itsofficers,affiliates,employees,successors and assigns(collectively "Indemnitees")harmlessfromandagainstanyandallsuchclaims,suits,actions, damages,or causes of action arisingasresult of the SpecialEvent,orof the condition of the site onwhich the SpecialEventisheldincludingany personal injury or lossof life,or damage toorlossof property,and fromand against any costs,attorney's fees,expenses orliabilities included inand about the defense or settlement ofanyclams,and the investigation thereof,,except to the extent caused by indemnitees negligence ofwillful misconduct. 3.No Street shallbeclosed without approval from the CityCommission. 4.Trafficshallbe maintained in accordance with Florida Department of Transportation (FDOT),Miami-Dade County standards and any additional requirements by the Cityof South MiamiPublicWorks Department and Police Department. 5.Event areas shallbe restored toeiqualor better conditionthanthey were before the event started. 6.Any damage to private property shallbe restored toitsoriginalconditionor better andas accepted by the Owner caused by applicant or anyofits agents,servants or employees,invitees and onlookers. 7.If ail restoration workis not performed within30daysofwork completion,the City ofSouthMiamiPublic Works Department may restore the event areaandcharge the applicant for the costof restoration and additional incidental fees. 8.Applicant must payall fees prior to the date of their event(s). 9.Applicantsshallnotify the Cityof South MiamiSpecialEvent Coordinator at least forty-eight (48)hours priorto start of their evfcnt ofanycancellationstobe considered foranyrefunds. IN WfTNESS WHEREOF,each of the parties hereto has caused this Agreement tobe executed and sealed byitsduly authorized signatory(ies)on the date set forth below and notarized.%L PRINT APPLICANT'S NAME APPLICANT'S TITLE ] .**•/'r,. \RY SIGNATURE Subscribed and sworn before me,this t5 davofggY^roa.<rs4 County,State o KA^x^b*A*>douA^f,S-t-**C °* DATE L5—dayof^.hryCKr^^,^^^fVDr;^ Signature (NOTARY PUBLIC) (407)398-0153 FlofidaNotarySeivtce.com CAROLINA SOLA MY COMMISSION #FF131213 '/?•* A5 ROUTE/MAP Amapoftheeventsiteis required andshould indicated theeventlayoutwithproposedattractions, recommended street closures,parade or run/walk routes,etc.Please draw your map onthespace providedbelow,orattachamaptothe application uponsubmittal.The following mustbeidentifiedand labeled 1Eventsite(streets,bldg.,etc.)3.Canopies,tents,stages 5.Fencing/Barricades7.Firstaidfacilities 2.Routes(races,parades,etc.)4.Restroom facilities 6.Off duty police officers 8.ParkingArea $ 4 i O on^eT "5 XL 7 •/ V .AN k°0«k\ 4& 4, d OV ,M^^/ f /'•2a& c/«. u lb" NOTIFICATION/PETITION We,the undersigned business and/or residents,have been notified of street closures associated with the event noted about on said date,and hereby agree or disagree to the closure(s).We are also aware that this response may not effect this application being disapproved. K^MV1^yA\LS C^fwbSS- Qo-S^WO-S^ ^do\B{<££^C&'U€S»b€»^r 7&^durtS Q&^t&oMez 1€SiD£ltt Jl^tez/ JgaSJa^TTfrt^,-X&Std&rh ,#T8C3S&T2J2; L4-ISHB4 4^?*•!»??- FINAL CHECK LIST This lististoensurethat all necessary documentation is included andthat all required proceduresare followed.Thei Special Evient Coordinator will check the application against this checklist toensureall informationwas submitted correctly. ^^APPLICATION: BT FEE: B^sSIGNATURES: •EVENT NARATIVE: All informationhasbeenproperly filled outon the application withallrequired documents atleast21daysprior to the proposed event. A$60applicationfeeand$100administrativefeemust accompany your submission in check or money order form. Application must besigned and notarized. Briefly discussyourOrganization/Business,the purpose of your event,the benefits,etc. ^L&P~NOTIFICATION FORM:The name,signature,address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. H^SITE PLAN: BT^COPY: COMPLETED APPLICATIONS: A site plan must be submitted with the application that must show intersecting streets,parkingareas,tents,stages,routes, barricades,etc. It is Strongly recommended that youmakeacopyofyour applicationforyourown records Yvette Valdes,Special Events Coordinator Gibson-Bethel Community Center 5800 SW 66th Street South Miami,FL 33143 Office:305-668-3873 -Email:waldes@southmiamifl.gov Once the applicationhasbeen approved processedand the datehasbeenreserved the followingmust be submitted prior to the event date. gj^TNSURANCE: gf EVENT FEES: The applicant is required to submit a Certificate of Insurance naming the event and the Cityof South Miami (6130 Sunset DriveSouthMiami,FL 33143)asan additional insured,in the amount of $1,000,000. A$500refundablesecuritydeposit,and other applicable chargers such as,but not limited to,street closures,off-duty policeofficers,etc.willbe due and required before any permit can be issued. 9 ACORCf CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDfiTYYY) 03/09/2016 THiS CERTIFICATE IS ISSUED AS A MATTER OFINFORMATION ONLY AND CONFERS NO RIGHTS UPONTHE CERTIFICATE HOLDER.THIS CERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELY AMEND,EXTENDOR ALTER THECOVERAGEAFFORDED BY THEPOLICIES BELOW.THISCERTIFICATEOF INSURANCE DOESNOTCONSTITUTEA CONTRACT BETWEENTHEISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,ANDTHE CERTIFICATE HOLDER.- IMPORTANT:If thecertificateholderisan ADDITIONAL INSURED,thepolicy(ies)must be endorsed.IfSUBROGATIONISWAIVED,subject to thetermsand conditions ofthepolicy,certainpoliciesmayrequirean endorsement.A statement on this certificatedoesnot confer rightsto the certificate holderinlieuofsuchendorsement(s).. producer ALL CITY INSURANCE INC -ACI 275 FONTAINEBLEAU BLVD. SUITE 190 MIAMI FL 33172 THE IRISH TIMES INC THE.IRISH TIMES 5850-5852 SUNSET DRIVE MIAMI FL 33143- COVERAGES CERTIFICATE NUMBER:01 £gflffCT CARMENRODRIGUEZ PHONE (A/C,Nn,Frt)- E-MAIL ADDRESS-. (305)463-9431 {SSW305)436-6797 GMAIL@ALLCITYINS.COM INSURERS AFFORDING COVERAGE .nsurera.CONIFER INSURANCE COMPANY NA1CS INSURER.B: INSURER C: INSURER D: INSURERE: INSURERF; REVISION NUMBER:00 THISISTO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOWHAVEBEEN ISSUED TOTHE INSURED NAMEDABOVE FOR THEPOLICY PERIOD INDICATED.NOTWITHSTANDING ANYREQUIREMENT,TERMOR CONDITION OFANYCONTRACTOROTHERDOCUMENTWITH RESPECT TOWHICHTHIS CERTIFICATEMAYBEISSUEDORMAYPERTAIN,THEINSURANCEAFFORDEDBYTHEPOLICIESDESCRIBEDHEREINIS SUBJECT TOALLTHETERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1IR. A TYPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY ICLAIMS-MADE [__J OCCUR GEN1 AGGREGATE LIMIT APPLIES PER: X]POUCY nggft IHlOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON-OWNED AUTOS UMBRELLA UAB EXCESS LIAB OCCUR CLAIMS-MADE D£D_RETENTIONS WORKERS COMPENSATION AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?• (MandatoryinNH) If yes,describeunder DESCRIPTION OFOPERATION?WW 0 ADDL INSR SUBR wvn POUCY NUMBER CICP002659-3 POLICY EFF (MMfQDfYYYY) POLICY EXP WMfDDfYVYY). 03/15/201603/15/2017 LIMITS EACH OCCURRENCE DAMAGE TO RENTED PRFMISFfi (Fa nnrcm-Pnr.fi) MED EXP (Any one person) PERSONAL &ADV INJURY GENERALAGGREGATE 1,000,000 100.000 5,000 1,000,000 2,000,000 PRODUCTS -COMP/OP AGG $1,000.000 LIQUOR LIABILITY COMBINED SINGLE LIMIT (Fa BBriflwit)_ BODILYINJURY(Perperson) BODILY INJURY[Peraccident) PROPERTY DAMAGE (PpranrJriftnt) EACH OCCURRENCE AGGREGATE WC STATU TORY 11M1TS E.L EACH ACCIDENT OTH- _EEL E.L DISEASE -EA EMPLOYEE E.LDISEASE-POLICYLIMIT |$ 1,000,000 DESCRIPTION OFOPERATIONS /LOCATIONS /VEHICLES (AttachACORD101,AdditionalRemarksSchedule,IfmorespaceIsrequired) CITYOFSOUTH MIAMI IS LISTEDAS ADDITIONAL INSURED,OTHER THAN FORWORKER'SCOMPENSATION COVERAGE. THE POLICY SHALL NOT BE MODIFIED NOR CANCELED FOR ANY REASON INCLUDING NON-PAYMENT OF PREMIUM WITHOUTFIRST PROVIDING THECITYOF SOUTH MIAMI WITH30DAYSWRITTENNOTICEOF SUCH INTENDEDEVENT. CERTIFICATE HOLDER CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI FL 33143- CANCELLATION Al 000154 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS. AUTHORIZED REPRESENTATIVE UMA-tw- ACORD25(2010/05) ©1988-2010 ACORD CORPORATION.All rights reserved. TheACORD name andlogoareregisteredmarksofACORD iMWR \rl •iSV'-ril «•;-£: ^;>j-_;<rjL..|..jj.;"jJi..i.c^raiE't T JL La ffl&Sfr ll^jJ-i^icSx'