Res No 026-17-14827RESOLUTION NO.:026-17-14827
A Resolution authorizing the CityManager to negotiate and to enter into a contract with
SFM Services,Inc.on a monthly basis for park landscaping services.
WHEREAS,the City'sParks Division ("Division")isresponsiblefor the aesthetic,functional
andsafety elements of the City's fifteen (15)parksandrecreation facilities.Division crewperforms
routine andperiodic landscape maintenance,careand preparation of athletic fieldsandplaying
courts (i.e.soccer,football,clay tennis and softball/baseball),playground maintenance,tree
planting and trimming,facility maintenance (i.e.painting,cleanand sanitize restrooms,pressure
cleanpavilionsandwalkways),and general grounds keeping and beautification projects;and
WHEREAS,the Divisionhas experienced high turnover in the past fourteen (14)months;
three (3)employees had either resigned or transferred from their position.Duringthis period,the
Division has been unsuccessful with recruiting and retaining experienced and qualified personnel;
and
WHEREAS,considering Parks has been unsuccessful in recruiting and retaining the needed
staff to operate efficiently for the past 14 months,staff has requested three (3)competitive quotes
for month to month landscaping services from SFM Services,Inc.,Mesis Landscape Services and
ElanLawn and Landscape Service.Mesis Landscape Services'proposal was incomplete as they failed
to quote for landscape services at Murray Park (including Aquatic Center)and the use ofareel mower
for Bermuda turf at Palmer Park and Murray Park.As per the attached e-mail,ElanLawn and
Landscape Services declined to bid due to a service agreement for only four (4)months;and
WHEREAS,therefore,SFM Services,Inc.was the lowest,most responsible and responsive
proposal;and
WHEREAS,the Parks and Recreation Department is recommending approval of a month to
month contract withSFM Services,Inc.for contract landscaping services forsix(6)City parks from
March 1 through June 15,2017;and
WHEREAS,the Procurement Divisionis currently working on preparing a competitively sealed
bid process for the PublicWorks right-of-way maintenance areas,whichwillalso include landscaping
services forsix(6)City parks;and
WHEREAS,upon approval this resolution,the Divisionwill be reduced from six(6)to three
(3)employees;no current employees will benegatively affected bythis change,to the contrary,
the three (3)full-time staff will be allowed to focus on more critical issues and be more efficient in
their daily duties;and
WHEREAS,the ParksDivision currently has three (3)vacant positions.The cost to complete
fiscalyear2017(18pay periods and3 vacant employees)is$86,801.The remaining available
salarybalance account is$70,780.The expenditure amount for contracted landscape servicesfor
11cycles over the next four (4)months—March through June 15,2017—is $49,280;and
Pg.2 of Res.No.026-17-14827
WHEREAS,the Mayor and City Commission desires to waive the strict compliance with the
City's purchasing policy to allow for month to month landscape services without requiring the
issuance of a formal solicitation.
NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHECITY
OF SOUTH MIAMI,FLORIDA THAT:
Section 1:The City Manager is authorized to negotiate and enter into a contract with SFM
Services,Inc.and expend an amount not to exceed $49,280 for landscaping services atCityparks
over a four (4)month period,March 1 through June 30,2017.
Section 2:The total expenditure shallbe charged to Contractual Services,account number
001-1750-519-3450,whichhasa balance of $88,983 before this request was made.
Section 3:Ifany section clause,sentence,or phrase ofthis resolution isforany reason held
invalidor unconstitutional bya court of competent jurisdiction,the holdingshallnotaffect the
validity of the remaining portions of this resolution.
Section 4:This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 21st day of February 2017
APPROVED:
MAYOR '
COMMISSION VOTE:4_<,
Mayor Stoddard Yea
Vice Mayor Welsh Yea
Commissioner Edmond Nay
Commissioner Liebman Yea
Commissioner Harris Yea
t.
Soutlr Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Via:
Date:
Subject:
Background:
The Honorable Mayor&Members of the City Commission
Steven Alexander,CityManager
Quentin Pough,Director of Parksand Recreation
February 21,2017 Agenda Item No.:a.
A Resolution authorizing the City Manager to negotiate and to enter into a
contract with SFM Services,Inc.ona monthly basisforparklandscaping
services.
The City's ParksDivision("Division")is responsible for the aesthetic,
functionaland safety elements of the City's fifteen (15)parksand recreation
facilities.Division crew performs routine andperiodic landscape
maintenance,careandpreparation of athletic fieldsandplaying courts (i.e.
soccer,football,claytennisandsoftball/baseball),playground maintenance,
tree planting and trimming,facility maintenance (i.e.painting,clean and
sanitize restrooms,pressurecleanpavilionsandwalkways),andgeneral
grounds keeping and beautification projects.
The Divisionhas experienced high turnover in the past fourteen (14)months.
Three (3)employees had either resigned or transferred to other
Departments.During this period,the Division has been unsuccessful with
recruiting and retaining experienced and qualified personnel.
TheSFMServices,inc.agreement was competitively solicitedand awarded
in 2012 and they currently provide landscaping services forpublicright-of-
way areas within the City.City staff believes the ParksDivision would be
more effective and efficient by contracting SFM Services,Inc.for landscape
services forsix(6)Cityparks:Dante Fascell Park(7.73acres),FuchsPark (5
acres),Marshall Williamson Park(3.22acres),MurrayPark(4.08acres
including Aquatic Center),South MiamiPark(10acres)andPalmerPark
(8.57 acres).
Considering Parkshas been unsuccessful in recruiting and retaining the
needed staff to operate efficiently for the past 14 months,staff is
recommending for approval to amend the SFM Services agreement,under
an emergency basis,andcontractlandscaping services forsix(6)Cityparks
fromMarch1 through June15,2017,the date of expiration of the existing
South1'Miami
THE CITY OF PLEASANT LIVING
Fiscal Impact:
Vendors &
Amount:
Expense:
Fund&
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
SFM Services landscaping agreement forPublic Works right-of-way
maintenance areas.
Furthermore,the Procurement Divisionis currently working on preparing a
competitively sealed bidprocessfor the PublicWorks right-of-way
maintenance areas,andwillalso include landscaping services forsix(6)City
parks.
Requests for competitive proposals were sought from three (3)different
sources of supply.MesisLandscape Services'proposalwas incomplete as
they failed to quote for landscape services atMurrayPark(including Aquatic
Center)and the use of areel mower for Bermuda turf at Palmer Parkand
MurrayPark.Asper the attached e-mail,Elan LawnandLandscapeServices
declined to bid due toaservice agreement foronlyfour(4)months.
According to Mari Acosta,Office Manager,ElanLawnis more interested ina
service agreement for two (2)years or more.Therefore,SFM Services,Inc.
was the lowest and most responsive vendor.
Landscaping Services for the ParksDivision,proposal attached,shallbe
added to the existing City Wide Landscaping Agreement effective nolater
than March 1,2017 and shallbe co-terminus with the City Wide Landscaping
Service Agreement,including contract extensions.
Uponapproval,the Division willbe reduced fromsix(6)to three (3)
employees.No current employees willbe negatively affected by this
change,to the contrary,the three (3)full-time staff will be allowed to focus
on more critical issues andbe more efficient in their daily duties.
Theremainingavailablesalarybalance account is $70,780.The expenditure
amount for contracted landscape services for11 cycles over the next four(4)
months—March throughJune30,2017—is $49,280.
Pleasefind below a breakdown of allproposals:
Vendors Amount
SFM Services,Inc.$49,280 V
Elan Lawn and Landscape Service Declined to Bid
Mesis Landscape Services Proposal Incomplete
Proposal amount is not to exceed $49,280.
Soutfr Miami
THE CITY OF PLEASANT LIVING
Account:
Attachments:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The expenditure shallbecharged to ContractualServices,account number
001-1750-519-3450,whichhasabalance of $88,983 beforethis request was
made.
Resolution
SFM Services,Inc.Proposal
Mesis Landscape Service Proposal
Copy of E-mailfromElanLawnandLandscape Service
Copy of PurchasingPolicy
1750-Parks LandscapeCalculation to Complete FY-2017
SoutffMiami
ri h en vui pi kasa?%i i ivi.v
ADDENDUM TO CITY WIDE LANDSCAPING SERVICES AGREEMENT
1.Month-to-Month Extension:
The agreement between the City of South Miami and SFM Services,Inc.,expires June
15'26*7-As Per the City Charter,the maximum contract term for contracts of this type
is five (5)consecutive years.Therefore,the City will be issuing a RFP to solicit a
replacement contract for City Wide Landscaping Services.In the event a replacement
contract is not completed by the contract expiration date,the City and SFM Services,
Inc.,agree to extend the contract on a month-to-month basis at the same terms and
prices,the qtywill provide a SQrday notice to SFM Services,Inc.,during the month-to-
month period to formally cancel themonth-to-month contract extension.
The mpnth-tp-rnonth contract term,should it be exercised,will not exclude SFM
Services,Inc.,from participating in the upcoming RFP process and submitting a
proposal.
2.Additions to the Scopeof Services:
Landscaping Services for the Parks Division,proposal attached,shall be added to the
City Wide Landscaping Agreement effective no later than March 1,2017 and shall be co-
terminus with the City Wide Landscaping Service Agreement,including any contract
extensions.
SFM Services,Inc.,
-r--Jignatorv feven Alexander
City Manager
Effective Date:7~~&~I/
Approved as to form and legality:
City Attorney
IS€J1VIC€S,INC
Tuesday,February 14,2017
Armando Munoz
City of SouthMiami
Parks Department
5800 SW66thSt
Miami,Florida 33143
Dear Armando:
Re:Park Maintenance
Pursuanttoyourrequest,belowplease find ourestimatetoprovidethefollowinglandscapingservices
tobeperformedattheCityParks,forthefollowingcosts:
Landscape Maintenance
Park Name Cost per Service #of Services Total Annual Cost
Dante Fascell Park $864.00 .11 $9,504.00
Fuchs Park $648.00 11 $7,128.00
MurrayPark&Aquatic Center $916.00 11 $10,076.00
South Miami Park $1,080.00 11 $11,880.00
Palmer Park $540.00 11 $5,940.00
Marshall Williamson Park $432.00 11 $4,752.00
Total Annual Cost $49,280.00
Thefollowingservicesarenotincludedinthepricingabove,andaretobedoneuponrequest:
Extra Services
Facility Name Rate
Tree/Palm Trimming $145.00/hr
Herbicide Spraying $30.00/hr
Fertilizing Palms $10.00/palm
Fertilizing Sod $43.00/bag
Irrigation Tech $55.00/hr
Grapple Truck $105.00/hr
Notes:
o
o
o
o
Termformaintenance:March1,2017 thruJune 30,2017 (4months)
March:2cutsApril:3cutsMay:3cutsJune:3cuts(April,May,andJune:serviceevery 10 days)
Maintenanceservicesincludesfoliage/vegetationremovalfromground.
Permit not included
Respectfully Submitted,
Mario G.Cantero
Landscape Manager
9700 N.W.79th Avenue,Hialeah Gardens,Fl.33016 •Phone:(305)818-2424 Fax:(305)818-2428 •
Pough,Quentin
From:
Sent:
To:
Subject:
Elan has declined to bid.
Atkins-McGuire,Elisha
Wednesday,February 15,20174:05PM
Pough,Quentin
FW:ASAP Estimate request:City ofSouth Miami Parks and Recreation
Regards,
Elisha Atkins-McGuire
Administrative Assistant I
City of South MiamiParks&Recreation
Contact:305.668.3875
Fax:305.668.7388
Email:eamcguire@southmiamifLgov
Website:www.southmiamifl.gov
South1'Miami »^f^^^•I livn
From:Elan Lawn [mailto:office@elanlawn.com1
Sent:Wednesday,February 15,2017 4:03 PM
To:Atkins-McGuire,Elisha
Subject:RE:ASAPEstimaterequest:CityofSouth Miami Parks andRecreation
Hello
Thank you for considering us for your estimate,however due to different drawbacks we
cannot participate in an estimate that is only 3-4 months long.We would be interested if the
contract was for up to 2yrs or more.Please letus know if there isa possibility for that then we
would be interested in participating.
Thank you once again
Best regards,
Elan Lawn and Landscape Service.
Cityof South Miami
Parks and Reacreation
c/oPalmer park (8.57 acres)
Attention:Elisha Atkins-McGuire
305-668-3875(Fax)305-668-7388
eamcguire@southmiamifLgo
February 15th,2017
LANDSCAPE SERVICES
Re:Palmer Park (8.57acres)
Weappreciatethe opportunity topresentanannualprogramoflandscapemaintenancePalmerPark
Wehavemeasuredyour property andhavedeterminedthattheenclosedproposalfor annual maintenance
will provide your property with the quality careitneeds.
MesisLandscapeServicesisaprofessionalservice.Westrivetogivequalitycaretoourclientsby
providing:
*Thoroughand meticulous property maintenance
*A TRAINED AND UNIFORMED service staff
*FULL INSURANCE coverage on our employees while on your property
*REGULAR SITE INSPECTIONS with property representatives
*PROMPTRESPONSEtoyour needs and concerns
*An agreement tailored toyour specifications,outlining our service and pricing
*Compliance withallstateandfederal laws
*Compliance withallOSHA standards
Wefeelconfident that,,giventhe opportunity,wewillmeetallyourexpectations.Ifyouhaveany
questionsregardingthefollowingproposal,pleasedonothesitatetocall.
Sincerely,
Eddie Mesis
President
Please see Enclosure
Mesis Landscape Services,Inc
18950 SW 139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500 .
305 254-5090 fax
Page!of5
Mesis Landscape Services,Inc
18950 SW 139 Ave
Miami,PL 33177
LANDSCAPE SERVICES
February 15th,2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Palmer Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
h Up://www.Mesis.us
305 254-5500
305 254-5090 fax
Page2of5
Mesis Landscape Services'maintenance programfor Palmer Park (8.57 acres)consistsofthe
followingservices:
1.The mowing of all turfareasthroughoutthepropertywillbeperformedevery10
daysfrom March 1st through June 30,2017 (total of 11 cycles.)Ata charge of$
800.00 per cut.Rotary mowers shall be used with this contract.
2.The edging ofallwalkandcurbareasinconcurrencewitheachmowing.Aswellas
shrubs,ground cover bed,hedges,trees,etc.
3.Theedging ofallplantbedsin concurrence witheveryothermowingoras
inspection requires.Trimming of Grass willbe trimmed simultaneously withthe
mowingofeachvisit.Itwillbeaccomplishedbyhandheldpowerlinetrimmers.
4.The weeding ofallplantbedsasoftenasplanthealthandthehighestlevelof order
requires.
5.The selective pruning,onetimepercontractperiod,ofallwoodyornamentalsand
treeslessthantwelvefeetinheighttobalanceinfiltratinglight,toremove dead
woodharboringinsectsanddisease,andtopromotemaximumhealthandgrowth.
6.Theshearingofqualifyingshrubsandhedgestomaintaindesiredshapeand
appearance.
The power clippingofgrassareasinaccessibleto our mowing machinery.
Theair blowing ofallwalksand paved areas littered inthe maintenance process.
Raking;Grassclippingcausebymowing,edgingand trimming willbe removed
fromthecurbs,parkinglots,streetwalkways,joggingpath,facilities planted beds
andotheradjacentsurfacesonthesamedayasmowed.
Treesand Palms:PlantsandShrubsshallbe pruned atthebesttimeforflower bud
development foliagegrowth,andasthehealthoftheplantmayrequire.Shrubs
shallnotbeclippedinto balled ofboxedforunlesssuchis required bythedesign.
New sprouts willberemovedfromtreetrunks.Lowvisibilitylimbs and branches
willbe primed andmaintainedtoprovidean 8'footclearanceoverwalkways,
parking lotsand other areaswhichmayinterferethevisibilitytovehiclesand
pedestrians.
11.Litter control:Litteranddebrisgeneratedbycontractorsfromthelandscape
maintenance servicewillbe removed oneveryvisit..
7.
8.
9.
10.
MesisLandscape Services assumes responsibility foranyandalldamage,including
irrigation components thatoccurasaresultofthe maintenance process.
MesisLandscape Services isnotresponsiblefortheconditionofthelandscapeduetodrought,
freeze,irrigation deficiencies,orstorm damage.However,underseparate contract,Mesis
LandscapeServiceswill provide thefollowing services:
*Thereplacementofturf,plantlife,orirrigation components.
*The removal of storm or freeze related debris.
Wm$?M
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 3of5
*Themaintenanceoftreesexceeding fifteen feetinheight.
*Thetrimmingof palm trees.
MesisLandscape Services agreestomaintainMurrayParkinthemannerprescribed,foratotalof
11 cyclesat$800.00 pervisittotalof ($8,800.00)Eight Thousand EightHundredDollars.Payable
at$880.00 EightHundredEightyDollars pervisit ($800.00)the dueupon service tothe park
MesisLandscape Services assumesnoliabilityfordamagesorconsequentialdamagescausedby
conditions beyond our control.
This annual agreementshallcommenceonMarch 1st,2017and through .Thepartiesagreethat
either party mayterminatethisagreementwithcause upon 30dayswrittennoticetotheother
party.Upon termination ofthis contract,allproratedmoniesfor services thathavealreadybeen
rendered shallbecome immediately dueandpayable.
Wewelcomethe opportunity tobeofserviceandthankyouforyourconsiderationofourproposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis Landscape Services,Inc
18950 SW 1.39 Ave
Miami,PL 33177
Approved and accepted for:
CityofSouthMiamiParksandRecreation
For Palmer Park
By:_
Date:
http://www.Mesis.us
'305 254-5500
305 254-5090 fax
Page4of5
Cityof South Miami
Parks and Reacreation
c/o South Miami park (10acres)
Attention:Elisha Atkins-McGuire
305-668-3875(Fax)305-668-7388
eamcguire@southmiamifl.go
February 15th,2017
LANDSCAPE SERVICES
Re:South Miami Park (10acres)
We appreciate the opportunity to present an annual program of landscape maintenance South MiamiPark
Wehave measured your property andhave determined thattheenclosed proposal for annual maintenance
will provide your property with thequalitycareitneeds.
MesisLandscapeServicesisaprofessionalservice.Westrivetogivequalitycaretoourclientsby
providing:
*Thorough and meticulous property maintenance
A TRAINED AND UNIFORMED service staff
*FULL INSURANCE coverage on our employees while onyour property
*REGULAR SITE INSPECTIONS ivith property representatives
*PROMPT RESPONSE toyour needs and concerns
*An agreement tailored to your specifications,outlining our service and pricing
*Compliance withall state andfederal laws
*Compliance withallOSHA standards
Wefeelconfidentthat,giventheopportunity,wewillmeetallyourexpectations.Ifyouhaveany
questions regarding thefollowingproposal,pleasedonothesitatetocall.
Sincerely,
Eddie Mesis
President
Please see Enclosure
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,PL 33177
h ttp://ww w.Mesis.us
305 254-5500
305 254-5090 fax
Page 1of5
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
LANDSCAPE SERVICES
February 15th,2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
South Miami Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page2of5
MesisLandscape Services'maintenance program for SouthMiamiPark (10 acres)consistsofthe
following services:
1.The mowing ofall turf areas throughout the property willbeperformedevery10
daysfromMarch 1st throughJune 30,2017 (totalof 11 cycles.)Atachargeof$
800.00 percut.Rotarymowersshallbeusedwiththiscontract.
2.The edging ofallwalkandcurbareasinconcurrencewitheachmowing.Aswell as
shrubs,ground cover bed,hedges,trees,etc.
3.The edging ofall plant bedsinconcurrencewitheveryothermowingoras
inspectionrequires.TrimmingofGrasswillbetrimmedsimultaneouslywiththe
mowing ofeachvisit.Itwillbeaccomplishedby hand held power linetrimmers.
4.The weeding ofall plant bedsasoftenasplanthealthandthehighestlevelof order
requires.
5.Theselectivepruning,onetimepercontractperiod,ofallwoodyornamentalsand
treesless than twelvefeetinheighttobalanceinfiltratinglight,toremove dead
woodharboringinsectsanddisease,andtopromotemaximumhealthandgrowth.
6.Theshearingofqualifyingshrubsandhedgestomaintaindesiredshape and
appearance.
The power clipping ofgrassareasinaccessibleto our mowing machinery.
Theairblowingofallwalksand paved areaslitteredinthe maintenance process.
Raking;Grassclippingcausebymowing,edgingandtrimmingwillberemoved
fromthecurbs,parking lots,streetwalkways,joggingpath,facilities planted beds
andotheradjacentsurfacesonthesamedayasmowed.
Treesand Palms:PlantsandShrubsshallbe pruned atthebesttimeforflower bud
development foliagegrowth,andasthehealthofthe plant mayrequire.Shrubs
shallnotbeclippedintoballedofboxedforunlesssuchis required bythedesign.
Newsproutswillberemovedfromtreetrunks.Lowvisibilitylimbsandbranches
willbe pruned andmaintainedtoprovidean 8'footclearanceoverwalkways,
parkinglotsandotherareaswhichmayinterferethevisibilitytovehiclesand
pedestrians.
11.Litter control:Litter and debrisgeneratedbycontractorsfromthelandscape
maintenance servicewillberemovedoneveryvisit..
7.
8.
9.
10.
MesisLandscapeServicesassumesresponsibilityforanyandalldamage,including
irrigation componentsthatoccurasa result ofthe maintenance process.
MesisLandscape Services isnot responsible fortheconditionofthelandscapeduetodrought,
freeze,irrigation deficiencies,orstormdamage.However,under separatecontract,Mesis
Landscape Services willprovidethefollowing services:
*Thereplacementofturf,plant life,orirrigationcomponents.
*The removal of storm or freeze related debris.
Wm?W$
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page3of5
*Themaintenanceoftrees exceeding fifteen feetinheight.
*Thetrimmingof palm trees.
Mesis Landscape Services agrees tomaintain Murray Parkinthemanner prescribed,for a totalof
11 cycles at $800.00 per visit total of ($8,800.00)Eight Thousand Eight Hundred Dollars.Payable :i^5S
at $880.00 Eight Hundred Eighty Dollars per visit ($800.00)the due upon service to the park ii^lft
Mesis Landscape Services assumesno liability fordamagesor consequential damagescausedby
conditions beyond ourcontrol.
Thisannual agreement shall commence on March 1st,2017 and through..Thepartiesagreethat
eitherpartymayterminatethisagreementwithcauseupon30dayswrittennoticetotheother
party.Upon terminationofthiscontract,all prorated moniesforservicesthat have already been
renderedshallbecomeimmediatelydueandpayable.
Wewelcometheopportunitytobeofserviceandthankyou for your consideration ofourproposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis landscape Services,Inc
18950 SW 139 Ave
Miami,FL 33177
Approved andacceptedfor:
CityofSouthMiamiParks and Recreation
For South Miami Park
By:_
Date:
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 4.of5
I YFILAL StHtlJUL!tut MA1NTIbiNANLfc
J ;0 N
«j^^S
FUNCTION /F M A M A s D TOTAL
MOWING 0 0 3 332 0 0•0 00 0 11
?'!/,'A
HARD EDGING 003
3
3 3 2 0
0
00 00 0 11
BED EDGING 0 0 332 0 0 00 0 11
AIR BLOWING 0 03332 0 0000 0 11
MONOFILAMENT TRIM 0033 .3 2 00 0
0
0
0
__0
0
0 0 11
SHRUB TRIM 003 3 32 00 _JL-
0
.-JL.
0
11
BED MAINTENANCE 00 3 _3_
0
0
3
_0_
0
.JL_
0
0_
0
0 11
SELECTIVE PRUNING 0 0
0
0
_0 _
0
000 0
0
0
0
0
*SHADE TREES 0 0 0
__0_
0
000 0
**PALM PRUNING 00 0
0
0__
0 0 0
00 0 0 0
**FERTILIZE 0 00 00 0 0 0
**SPRAY 00 0 000 00 0
0
0
0
0
_0_
0
0 0
**ANNUALS 0 _JL_
0
00 0
!1'iiOoo
__q
0
0
0
0 0
^IRRIGATION CHECK 0"0 0 0 0 0
0
0 0
**MULCH 000 0 0 0 0 0 _JL 0 0
'Shade trees will be trimmed to allow fora seven foot head clearance.
*These are our recommendations for these services and are not included in the contract -price.
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis.as
305 254-5500
305 254-5090 tax
Page5of5
City of South Miami
Parks and Reacreation
c/o Fuchs Park (5 acres)
Attention:Elisha Atkins-McGuire
305-668-3875(Fax)305-668-7388
eamcguire@southmiamifl.go
February 15th,2017
LANDSCAPE SERVICES
Re:Fuchs Park (5acres)
Weappreciatethe opportunity topresentanannualprogramoflandscapemaintenanceFuchsPark
Wehavemeasuredyourpropertyandhavedeterminedthattheenclosedproposalforannualmaintenance
will provide your property withthequalitycareitneeds.
MesisLandscapeServicesisaprofessionalservice.Westrivetogivequalitycaretoourclientsby
providing:
*Thorough and meticulous property maintenance
A TRAINED AND UNIFORMED service staff
*FULL INSURANCE coverage on our employees while on your property
*REGULAR SITE INSPECTIONS with property representatives
*PROMPT RESPONSEtoyour needs and concerns
*An agreement tailored to your specifications,outlining ourservice and pricing
*Compliance with all state and federal laws
*Compliance withallOSHA standards
Wefeelconfidentthat,giventhe opportunity,wewillmeetallyourexpectations.Ifyouhaveany
questions regarding thefollowing proposal,pleasedonot hesitate tocall.
Sincerely,
Eddie Mesis
President
Please see Enclosure
Mesis Landscape Services,Inc
J 8950 SW 1.39 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 1 of5
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
Landscape services
February 15th,2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Fuchs Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mesis.us
305 254-5500
305 254-5090 fax
fe££pg;;-:>\
Page2of5
MesisLandscape Services'maintenanceprogramfor Fuchs Park (5 acres)consistsofthefollowing
services:
1.The mowing ofallturfareasthroughoutthepropertywillbeperformedevery10
daysfromMarch 1st throughJune 30,2017 (totalof11 cycles.)Atachargeof$
450.00 per cut.Rotary mowers shallbe used with thiscontract.
2.Theedging ofallwalkandcurbareasinconcurrencewitheachmowing.Aswellas
shrubs,ground cover bed,hedges,trees,etc.
3.Theedging ofallplantbedsin concurrence witheveryothermowingoras
inspectionrequires.Trimming ofGrasswillbe trimmed simultaneously with the
mowingofeachvisit.Itwillbe accomplished byhandheldpowerlinetrimmers.
4.The weeding ofall plant bedsasoftenasplanthealthandthehighestlevelof order
requires.
5.The selective pruning,onetimepercontractperiod,ofallwoodyornamentalsand
treeslessthantwelvefeetinheighttobalanceinfiltratinglight,toremove dead
woodharboringinsectsanddisease,andtopromotemaximumhealthandgrowth.
6.Theshearingofqualifyingshrubsandhedgesto maintain desiredshape and
appearance.
The power clipping ofgrassareasinaccessibletoour mowing machinery.
Theairblowingofallwalksandpavedareaslitteredinthemaintenanceprocess.
Raking;Grassclippingcausebymowing,edgingand trimming willberemoved
fromthecurbs,parking lots,streetwalkways,joggingpath,facilities plantedbeds
andotheradjacentsurfacesonthesamedayasmowed.
Treesand Palms:PlantsandShrubsshallbe pruned atthebesttimeforflower bud
developmentfoliagegrowth,andasthehealthofthe plant mayrequire.Shrubs
shallnotbeclippedinto balled ofboxedforunlesssuchisrequiredbythedesign.
Newsproutswillbe removed fromtreetrunks.Lowvisibilitylimbsandbranches
willbe pruned andmaintainedtoprovidean 8'footclearanceoverwalkways,
parkinglotsandotherareaswhichmayinterferethe visibility to vehicles and
pedestrians.
11.Litter control:Litteranddebrisgeneratedbycontractorsfromthelandscape
maintenance servicewillbe removed oneveryvisit..
7.
8.
9.
10.
MesisLandscapeServicesassumesresponsibilityforanyandalldamage,including
irrigation components that occurasaresultofthe maintenance process.
MesisLandscapeServicesisnotresponsiblefor tine conditionofthelandscapeduetodrought,
freeze,irrigation deficiencies,orstormdamage.However,under separatecontract,Mesis
Landscape Serviceswill provide thefollowingservices:
*Thereplacementofturf,plantlife,orirrigationcomponents.
*The removal of storm or freeze related debris.
Mesis Landscape Services,Inc
18950SW139Ave
Miami,PL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page3of5
*The maintenance oftrees exceeding fifteen feet inheight.
*The trimming of palm trees.
Mesis Landscape Services agrees tomaintain Dante Fascell inthemanner prescribed,foratotalof ^m^^m
11 cycles at $450.00 per visit total of ($4,950.00)Four Thousand Nine Hundred Fifty Dollars.|ij|(li
Payable at$450.00 Four Hundred Fifty Dollars per visit ($450.00)the due upon service to the ^|^&???"3
park ?}^:?\"i^;\
MesisLandscapeServicesassumesnoliabilityfordamagesorconsequentialdamagescausedby
conditions beyond our control.
This annual agreement shallcommenceonMarch 1st,2017 and through .Thepartiesagreethat
either party may terminate this agreement withcauseupon30 days writtennoticetotheother
party.Upon terminationofthiscontract,all prorated moniesforservicesthathavealreadybeen
rendered shallbecomeimmediately due andpayable.
Wewelcomethe opportunity tobeofserviceandthankyou for yourconsiderationofourproposal.
Respectfully submitted by:
Edward Mesis
MesisLandscapeServices
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
Approved and accepted for:
CityofSouthMiamiParks and Revreation
For Fuchs Park
By:_
Date:
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 4 of5
TYPICAL SCHEDULE OF MAINTENANCE
FUNCTION M M o N
MOWING
HARD EDGING 3
BED EDGING
AIR BLOWING
MONOFILAMENT TRIM
SHRUB TRIM
BED MAINTENANCE
SELECTIVE PRUNING
fSHADE TREES
**PALM PRUNING
**FERTILIZE
**SPRAY
**ANNUALS
IRRIGATION CHECK
**MULCH 0 0 0 0
*Shade trees will be trimmed to allow fora seven foot head clearance.
**These are our recommendations for these services and are not included in the contract -price.
Mesis Landscape Services,hie
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
D TOTAL
11
11
11
11
11
11
11
Page5of5
Cityof South Miami
Parks and Reacreation
c/o Marshall Williamson Park (3.22 acres)
Attention:Elisha Atkins-McGuire
305-668-3875(Fax)305-668-7388
eamcguire@southmiamifl.go
February 15th,2017
LANDSCAPE SERVICES
Re;Marshall Williamson Park (3.22 acres)
Weappreciatethe opportunity topresentanannualprogramoflandscapemaintenanceMarshall
Williamson Park
Wehavemeasuredyour property andhavedeterminedthattheenclosedproposalforannualmaintenance
will provide your property with the quality careit needs.
Mesis Landscape Servicesisa professional service.We strive togive quality careto our clientsby
providing:
*Thorough and meticulous property maintenance ,
A TRAINED AND UNIFORMED service staff
*FULL INSURANCE coverage onour employees whileonyour property
*REGULAR SITE INSPECTIONSwithproperty representatives
*PROMPTRESPONSEtoyour needs and concerns
*An agreement tailored to your specifications,outlining our service and pricing
*Compliance withallstateandfederal laws
*Compliance withall OSHA standards
Wefeelconfidentthat,giventhe opportunity,wewillmeetall your expectations.Ifyouhaveany
questions regarding thefollowing proposal,pleasedonothesitatetocall.
Sincerely,
Eddie Mesis
President
Please see Enclosure
Mesis Landscape Services,Inc
1 8950 SW139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page!of5
Mesis Landscape Services,Inc
18950 SW 139 Ave
Miami,FL 33177
Landscape Services
February 15th,2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Marshall Williamson Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://ww w.Mesis.us
305 254-5500
305 254-5090 fax
msA
fe;<V-!^!:H:•*H
Page2of5
Mesis Landscape Services'maintenance program for Marshall Williamson Park(3.22acres)
consistsofthefollowingservices:
1.The mowing ofallturfareas throughout the property willbeperformedevery10
daysfromMarch 1st throughJune30,2017 (totalof 11 cycles.)Atachargeof$
270.00 percut.Rotarymowersshallbeusedwiththiscontract.
2.The edging ofallwalkandcurbareasinconcurrencewitheachmowing.Aswellas
shrubs,ground cover bed,hedges,trees,etc.
3.The edging ofall plant bedsinconcurrencewitheveryothermowingoras
inspectionrequires.TrimmingofGrasswillbetrimmedsimultaneouslywiththe
mowing ofeachvisit.Itwillbeaccomplishedby hand held power linetrimmers.
4.The weeding ofall plant bedsasoftenas plant healthandthehighestlevelof order
requires.
5.Theselective pruning,onetimepercontractperiod,ofall woody ornamentalsand
treeslessthantwelvefeetinheighttobalanceinfiltratinglight,toremove dead
woodharboringinsectsanddisease,andtopromote maximum healthandgrowth.
6.Theshearingofqualifyingshrubsandhedgesto maintain desired shape and
appearance.
7.The power clipping ofgrassareasinaccessibletoour mowing machinery.
8.Theairblowingofallwalksand paved areaslitteredinthemaintenanceprocess.
9.Raking;Grassclippingcausebymowing,edgingand trimming willberemoved
fromthecurbs,parking lots,streetwalkways,joggingpath,facilities planted beds
andotheradjacentsurfacesonthesamedayasmowed.
10.Treesand Palms:PlantsandShrubsshallbe pruned atthebesttimeforflowerbud
developmentfoliagegrowth,andasthehealthofthe plant mayrequire.Shrubs
shallnotbeclippedinto balled ofboxedforunlesssuchisrequiredbythedesign.
New sproutswillberemovedfromtreetrunks.Lowvisibilitylimbsandbranches
willbeprunedandmaintainedtoprovidean 8'footclearanceover walkways,
parkinglotsandotherareaswhichmayinterferethevisibilitytovehiclesand
pedestrians.
11.Litter control:Litteranddebrisgeneratedbycontractorsfromthelandscape
maintenance servicewillbe removed oneveryvisit..
Mesis Landscape Services assumes responsibility foranyandall damage,including
irrigationcomponentsthatoccurasaresultofthemaintenanceprocess.
Mesis Landscape Services isnot responsible fortheconditionofthelandscapeduetodrought,
freeze,irrigation deficiencies,orstorm damage.However,under separate contract,Mesis
Landscape Services willprovidethefollowing services:
*Thereplacementofturf,plant life,orirrigationcomponents.
*The removal of storm or freeze related debris.
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis .us
305 254-5500
305 254-5090 fax
Page3of5
*Themaintenanceoftreesexceeding fifteen feet inheight.
*The trimming of palm trees.
MesisLandscapeServices agreestomaintain MarshallWilliamsonPark inthemannerprescribed,
foratotalof11 cycles at$270.00 pervisittotalof ($2,970.00)Two ThousandNineHundred
Seventy Dollars.Payableat$270.00 TwoHundredSeventyDollarsper visit ($270.00)the due
upon servicetothe park
MesisLandscape Services assumesnoliabilityfordamagesorconsequentialdamagescausedby
conditions beyond our control.
Thisannualagreementshall commence onMarch 1st,2017 and through,.Thepartiesagreethat
eitherpartymayterminate this agreementwithcauseupon30dayswrittennoticetotheother
party.Upon termination ofthiscontract,all prorated moniesforservicesthat have already been
rendered shallbecomeimmediatelydueandpayable.
We welcome theopportunitytobeof service andthankyouforyour consideration ofourproposal.
Respectfullysubmittedby:
Edward Mesis
Mesis Landscape Services
Mesis Landscape Services,Inc
18950 SW 139 Ave
Miami,FL 33177
Approved andaccepted for:
Cityof South MiamiParks and Recreation
For Marshall Williamson Park
By:_
Date:
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page4of5
'mm
TYPICAL SCHEDULE OF MAINTENANCE
J A sFUNCTION;F M A M /0 N D TOTAL
MOWING 0 0 3332 0 00 0 0 0 11
HARD EDGING 0 ii!io!oo>o!o
3
3 3 2 00
0
_0
0
00 0 11 v^
BED EDGING 0 3320 0 0 0 __J1
11AIRBLOWING03
3
_3_
3
3
3
2
2
_0_
0
00 00 0
MONOFILAMENT TRIM JL_.
0
0
_JL_
0
0
0
0
00 0 _11_
11SHRUBTRIM3_3
3
3
3
2 0 00 0
BED MAINTENANCE 0 0 3 20 ___0 _
0
0 0 11
SELECTIVE PRUNING
0
0
ojo|oii
0
0 _
0
__0_
0
oioio!o
_0__
_0_
0
00 0 0 0
*SHADE TREES 000 0 00
**PALM PRUNING __0
0_
0
0
0
__2_
0
0 0 00 0
**FERTILIZE 0 0 _o
0
0 00 0 ____0
0**SPRAY 0 0 0 _0__
0
..9_
0
_0 _
0
q
0
_9L_.
0
_0 _
0
0
**ANNUALS 0 0 0
0
0
0
0 0
0^IRRIGATION CHECK 0 0
0
0 0 0 000
0
0 0
**MULCH 0 00 000 00 0 0 0
'Shade trees will be trimmed to allow fora seven foot head clearance.
*These are our recommendations for these services and are not included in the contract price.
Mesis Landscape Sen/ices,Inc
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page5of5
City of South Miami
Parks and Reacreation
c/o Dante FascellPark(7.73acres)
Attention:Elisha Atkins-McGuire
305-668-3875 (Fax)305-668-7388
eamcguire@southmiamifl.go
February 15th,2017 Mesis
LANDSCAPE SERVICES
Re:Dante Fascell(7.73acres)
Weappreciatethe opportunity topresentanannualprogramoflandscapemaintenanceDante Fascell
Wehavemeasuredyour property andhavedeterminedthattheenclosedproposalforannualmaintenance
willprovideyourpropertywiththequalitycareitneeds.
MesisLandscapeServicesisaprofessionalservice.Westrivetogivequalitycaretoourclientsby
providing:
*Thorough and meticulousproperty maintenance
A TRAINED AND UNIFORMED service staff
*FULL INSURANCE coverage on our employees while onyourproperty
*REGULAR SITE INSPECTIONS with property representatives
*PROMPTRESPONSEtoyour needs and concerns
*An agreement tailored toyour specifications,outliningour service and pricing
*Compliance withall state and federal laws
*Compliance withall OSHA standards
Wefeelconfidentthat,giventhe opportunity,wewillmeetallyourexpectations.Ifyouhaveany
questions regarding thefollowingproposal,pleasedonothesitatetocall.
Sincerely,
Eddie Mesis
President
Please see Enclosure
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Pagel of5
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
LANDSCAPE SERVICES
February 15th,2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Dante Fascell
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mesis.us
305 254-5500
305 254-5090 fax
ty$$&\-M'&;
Page2 of5
i.
Mesis Landscape Services'maintenance program for Dante Fascell (7.73 acres)consists ofthe ;
followingservices:
1.Themowing ofallturf areas throughout the property willbe performed every10
daysfromMarch l9t throughJune 30,2017 (total of 11 cycles.)Atachargeof$
720.00 per cut Rotary mowers shallbeusedwiththiscontract.
2.Theedging ofallwalkandcurbareasin concurrence witheach mowing.Aswellas
shrubs,ground cover bed,hedges,trees,etc.
3.Theedging ofallplantbedsin concurrence witheveryothermowingoras
inspectionrequires.Trimmingof Grass willbetrimmedsimultaneouslywith die
mowingofeach visit.Itwillbe accomplished byhandheldpowerline trimmers.
4.The weeding ofallplantbedsas often asplanthealthandthehighestleveloforder
requires.
5.The selective pruning,onetimeper contract period,ofallwoody ornamentals and
treeslessthantwelvefeetinheighttobalanceinfiltratinglight,toremovedead
woodharboringinsectsanddisease,andtopromotemaximumhealthandgrowth.
6.Theshearingof qualifying shrubsandhedgestomaintaindesiredshapeand
appearance.
Thepowerclippingofgrassareas inaccessible toourmowingmachinery.
The ah4 blowingofallwalksandpavedareaslitteredinthemaintenanceprocess.
Raking;Grassclippingcauseby mowing,edgingandtrimmingwillberemoved
fromthecurbs,parkinglots,street walkways,joggingpath,facilities planted beds
andotheradjacentsurfacesonthesamedayasmowed.
Treesand Palms:PlantsandShrubsshallbeprunedatthebesttimeforflowerbud
development foliage growth,andasthehealthoftheplantmayrequire.Shrubs
shallnotbeclippedintoballedofboxedforunlesssuchisrequiredbythe design.
Newsproutswillberemovedfromtreetrunks.Lowvisibilitylimbsandbranches
willbe primed andmaintainedtoprovidean8'footclearanceoverwalkways,
parkinglots and otherareaswhichmayinterferethevisibilitytovehiclesand
pedestrians.
11.Litter control:Litteranddebrisgeneratedbycontractorsfromthelandscape
maintenance servicewillbe removed oneveryvisit..
MesisLandscapeServicesassumes responsibility foranyandalldamage,including
irrigation components thatoccurasaresultofthe maintenance process.
MesisLandscapeServicesisnotresponsiblefortheconditionofthelandscapedueto drought,
freeze,irrigation deficiencies,orstormdamage.However,under separatecontract,Mesis
LandscapeServiceswill provide the following services:
*Thereplacementofturf,plantlife,orirrigationcomponents.
*The removal of storm or freeze related debris.
7.
8.
9.
10.
Mesis Landscape Services,Inc
18950 SW 139 Ave
Miami,VL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page3of5
*The maintenance oftreesexceeding fifteen feetinheight.
*The trimming of palm trees.
MesisLandscapeServicesagreestomaintainDanteFascellinthemanner ]
11 cycles at$720.00 pervisittotalof ($7,920.00)Seven Thousand Nine Hundred '
Payable at $720.00 Seven Hundred Twenty Dollars per visit ($720.00)the due upon service to ||E;®3
the park
•prescribed,for a total of•li^fefel^
undred Twenty Dollars.'§*^$$$$$
Mesis Landscape Services assumes noliabilityfor damages or consequential damages causedby
conditions beyond our control.
This annual agreementshallcommenceonMarch 1st,2017 and through .The parties agree tiiat
either party may terminate thisagreementwithcause upon 30dayswrittennoticetotheother
party.Upon termination ofthiscontract,all prorated moniesforservicesthat have alreadybeen
rendered shallbecome immediately due and payable.
Wewelcomethe opportunity tobeofserviceandthankyouforyourconsiderationofourproposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
Approved andaccepted for:
CityofSouthMiamiParks and Recreation
For Dante Fascell
By:.
Date:
http://www.Mesis.us
'305 254-5500
305 254-5090 fax
Page4of5
TYPICAL SCHEDULE OF MAINTENANCE
FUNCTION J F M A M /7 A so N D TOTAL
MOWING 0 0 3 .3 32 0 0 0 00 0 11
HARD EDGING 0 0 3 3 3 2 0 0 00 0 0
1
11
'
BED EDGING 0 0 3 3 3 2 0 0 000 0 11
AIR BLOWING 0 0 3
3
3 3 2 0 0 0 0 0 0 11
MONOFILAMENT TRIM 0 0 3 32 0 00 0 0 0 11
SHRUB TRIM 0 0 3 3 3 20 000 0 0 11
BED MAINTENANCE 0 0 3 332 00 000 0 11
SELECTIVE PRUNING 0 0 0 0 000 000
0
0 0 0
*SHADE TREES 0 0 0 0 0 0 00 0 0 0 0
**PALM PRUNING 0 0 0 0 0 00 0 000 0 0
**FERTILIZE 0 0 0 0 0 0 00 0 00 00
**SPRAY 0 0 0 0 000 000 0 0 0
**ANNUALS 0
0
0 0 0 __0_
0
0
0
0
0
_0_
0
0
0
00 0 0
**IRRIGATION CHECK 0 0 0 0 0 0 0
**MULCH 00 0 0 00 00 0 00 0 0
'Shade trees will be trimmed to allow fora seven foot head clearance.
'*These are our recommendations for these services and are not included in the contract price.
Mesis Landscape Services,Inc
18950 SW139 Ave
Miami,FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 tax
Page5of5
Sou#Miami
THfc CtTY OF f LtASANT LIVING
PURCHASING POLICY
Thepurchasingpolicyisin accordance withCityofSouthMiami Charter Article III,Section 5
(Power and Duties)andFlorida Statute Chapter 287.
Purchases lessthan$5,000,00.Purchases of,or contracts for,materials,supplies,equipment,
improvements or services forwhich funds areprovidedin the budget,where the total amount to
be expended is not inexcessof $5,000.00,maybe made or entered intoby the City Manager
without submittal to the CityCommissionand without competitive bidding.Single purchases or
contracts inexcessof$5,000.00shallnotbebrokendownto amounts less than $5,000.00 to
avoid the requirements ofthis subsection.Purchasesoflessthan $1,000.00 do not require:
-Purchase orders
-SealedCompetitivebids
Purchasesofless than $5,000.00but greater than$1,000dorequire:
-A minimum of3 written quotes from3 different vendors unless piggybacking off an
existing governmental contract,whichwas part ofan acceptable competitive bid process.
-An approved purchase order
-Musthavebeenincludedin the original budgetorreceivedapprovalfromthe City
Manager.
Purchases morethan $5,000.00 butless than $25,000.00.Purchasesoforcontractsformaterials,
supplies,equipment,improvements or services forwhich funds are provided in the budget,
where the total amount tobe expended isinexcessof$5,000.00butwhichdoesnotexceed
$25,000.00,maybemadeor entered intobythe City Managerwithsubmittaltothe City
Commissionand without competitive bidding,butshallrequire that the City Manager obtain
quotes fromatleast three different vendors.Single purchases or contracts inexcessof
$25,000.00 shall notbe broken downtoamounts less than $25,000.00 to avoid the requirements
ofthissubsection.Purchasesmore than $5,000.00butlessthan$25,000.00require:
-Approvalby the City Manager before the expenditure is made orfunds
committed.
-Aminimumof3 written quotes from3 different vendors unlesspiggybackingoff
an existing governmental contract whichwas part ofan acceptable competitive
bid process
-City Commission approval
Purchases inexcessof $25,000.00.Purchasesinexcessof$25,000.00shallbein compliance with
the competitivebidding requirements.Purchasesinexcessof$25,000.00require:
-Competitive bid process unless piggybacking offanexisting governmental contract
whichwaspartofan acceptable competitivebid process
-Purchase orders must be obtained before an expenditure is made orfunds
committed and approved by the City Manager,
-City Commission approval
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 82
1750-Parks Landscape Calculation to Complete FY 2017
Account (0011750-5191210 Salary)
FY 2017 Busdget 213,991.00
Posted asof 1/31/2017 -53,704.61
Lastcheck 2/3/17 Alex Lugones (87.64hrs)-1,374.20
Lastcheck 2/3/17 Charles Render (104.75hrs)-1,330.33
Cost to complete FY 2017 (18 pay periods)(3 employees)-86,801.58
Available Balance Account 1210 70,780.29
ParksLandscapeDivision Employees
Munoz,Armando
Rivas,Eddy
Williams,Frederick
Bi-weekly Cost
Cost of 18pay periods to complete FY 2017
Bi-WeeklySalary(1210)
2,328.47
1,356.31
1,137.53
4,822.31
86,801.58
Salary Only
FY 2017 (Salary)1210 213,991.00
FY 2018 (Salary)1210 -130,238.00
Budget Reduction in FY 2018 83,753.00
Salary Including Fringe Benefits
FY 2017 Budget Amount 307,021.00
FY 2018BudgetAmount -181,070.00
Budget Reduction in FY 2018 125,951.00