6THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
REVENUE:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation /-
March 7, 2017 Agenda Item NO.:_((.J __
A Resolution authorizing the Rotary Foundation of South Miami, Inc., to
hold its Annual South Miami Rotary Art Festival on February 24-25, 2018,
located on 72nd street (Sunset Drive) from sih avenue to South Dixie
Highway and waiving certain special event fees.
South Miami Rotary, a 501 (c)(3), (lithe applicant") has submitted a
Special Event application to hold its Annual Art Festival (lithe Art
Festival") on February 24-25, 2018 and have reserved the dates for the
following two years: February 23-24, 2019 and February 22-23, 2020.
The applicant would like to host the Art Festival on 72 nd street (Sunset
Drive) from sih avenue to South Dixie Highway. The applicant will have
10x10 tents located along the street showcasing artwork.
The applicant is requesting a waiver which requires them to obtain
signatures of approval from a majority of the business affected by the
street closure. Upon approval of this event the applicant must provide
the City with the required Certificate of Liability Insurance that complies
with the City's standard insurance requirements, including naming the
City of South Miami as an additional insured prior to the event.
For the 2018 South Miami Rotary Art Festival, the applicant has paid the
City $660, which includes $60 application fee, $100 administrative fee and
$500 deposit.
The applicant is responsible for the following services rendered by the
City:
DEPARTMENT AMOUNT
POLICE DEPARTMENT $8,700
PUBLIC WORKS $6,599.11
TOTAL $15,299.11
THE CITY OF PLEASANT LIVING
FEES TO BE WAIVED:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The applicant is requesting fee waivers for the following fees:
DEPARTMENT AMOUNT
PARKING METERS ($25 x 72 METERS X 2 DAYS) $3,600
STREET CLOSURE & MOT $1,037.50
TOTAL AMOUNT REQUESTED TO BE WAIVED $4,637.50
Resolution
Special Events Application
1 RESOLUTION NO.: _________ _
2
3 A Resolution authorizing the Rotary Foundation of South Miami, Inc., to hold its
4 Annual South Miami Rotary Art Festival on February 24-25, 2018, located at 72nd
5 street (Sunset Drive) from 57th avenue to South Dixie Highway and waiving certain
6 special event fees.
7
8 WHEREAS, the Rotary Foundation of South Miami, Inc., (lithe applicant") has submitted
9 a Special Event Application to hold its Annual Art Festival (lithe Art Festival") on February 24-
10 25, 2018 and have reserved the dates for the following two years: February 23-24, 2019 and
11 February 22-23, 2020; and
12
13 WHEREAS, the applicant would like to host the Art Festival on 72 nd street (Sunset Drive)
14 from 5ih avenue to South Dixie Highway; and
15
16 WHEREAS, for the 2018 South Miami Rotary Art Festival, the applicant has paid the City
17 $660, which includes a $60 application fee, $100 administrative fee, $500 deposit; and
18
19 WHEREAS, the applicant is responsible to pay the City for Police ($8,700) and Public
20 Works ($6,599.11), totaling $15,299.11; and
21
22 WHEREAS, the applicant is requesting a waiver for Parking Meters Fee ($3,600) and
23 Street Closure and MOT Fee ($1,037.50), totaling $4,637.50; and
24
25 WHEREAS, the applicant has requested a waiver for the Notification/Petition Form
26 signed by businesses that will be affected by the requested street closure; and
27
28 WHEREAS, upon approval of this event, the applicant must provide the City with the
29 required Certificate of Liability Insurance that complies with the City's standard insurance
30 requirements, including naming the City of South Miami as an additional insured prior to the
31 event.
32
33 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
34 CITY OF SOUTH MIAMI, FLORIDA THAT:
35
36 Section 1. The City Manager is hereby authorized to permit Rotary Foundation of South
37 Miami, Inc., to hold its Annual South Miami Rotary Art Festival on 72 nd street (Sunset Drive)
38 from 5ih avenue to South Dixie Highway on February 24-25,2018.
39
40 Section 2. The City Manager is hereby authorized to waive the cost for 72 Parking
41 Meters ($3,600), Street Closure fee and MOT fees ($1,037.50), totaling $4,637.50.
42
43 Section 3. The City Manager is hereby authorized to waive Notification/Petition Form
44 signed by businesses that will be affected by the requested street closure
45
46 Section 4. If any section clause, sentence, or phrase of this resolution is for any reason
47 held invalid or unconstitutional by a court of competent jurisdiction, the holding shall riot affect
48 the validity ofthe remaining portions ofthis resolution.
49
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Section 5. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ADOPTED this __ day of ____ -', 2017.
ATTEST: APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
South MiamlRotary .
, ,,'," ,,'. "I T estlva
PO Box 430953
South Miami, FL 33243
February 21,2017
Mr. Steve Alexander, City Manager
City of South Miami
. Sunset Drive
South Miami, FL 33143
Dear Mr. Alexander,
With this letter, I am delivering to the city the application package for the 34th annual South Miami
Rotary Arts Festival for February 24 & 25, 2018 .
. Enclosed are checks in the amount of $160 for the Special Event Application Fee and Administrative
Fee and $500 for the City Services Refundable Deposit.
We request that in the Resolution drafted for the Commission you please include waivers from.. the
·f611owing sections of Ordinance 15B if it is still in effect:
6.3 Which requires us to obtain signatures of approval from a majority of the business affected
by the street closure.
6.4 Those provisions pertaining to road closure costs and lost parking revenue
6.6 The requirement that costs of police and any other department employment be paid prior to
the permit being issued.
All of the waivers that we request are in keeping with the long standing policy of the City of South
Miami which has always recognized the value to the city of the South Miami Rotary Art Festival. We
bring approximately 25,000 visitors to the city over a two day period, many of whom return
throughout the year to spend money in the downtown area.
Furthermore, being the weekend after President's Day when the Coconut Grove Art Festival and the
St. Stephen's Art Festival take place, a number of those artists remain in hotels and motels to
participate in our festival, something they were unable to do when we were always the last weekend in
February. This benefits our local tourist industries.
"
Profits from our festival are used to fund an annual college scholarship with preference to a South
Miami student at the New World School of the Arts. We have been giving scholarships to needy
children in South Miami for at least 20 years.
We are currently invQlved with funding for a tutoring program as well as a summer swim program
both City of South Miami Recreation Department projects.
Prior to 2011 the City of South Miami provided financial concessions to non-profits such as Rotary to
help defray Police and Public Works expenses incurred during the festival. Though you have not done
that since then, we have continued to show the City as a sponsor in our publicity as gratitude for the
fine job you do for us. We would respectfully request that, because of our loss last year some
concession be made this year if it can be found in the budget.
The city has always recognized the value of our art festival to bring many return visitors to South
Miami raising awareness of all that the city has to offer.
Should you have any questions, please contact me at wendylapidus@bellsouth.netorca1l305-542-
3652
Very truly yours,
Wendy G. Lapidus
Festival Committee Chair
South Miami Rotary Art Festival
Rotary Foundation of South Miami
Always the weekend after President's Day.
S,Quth Miami Rotary
PO Box 430953
South Miami, FL 33243
F'" '. I .·esllva
Please reserve our dates for the next three years as follows:
February ~-25, 2018
February 23-24, 2019
February 22-23, 2020
, The festival is always the weekend after President's Day. The reason for that is that it is the weekend
after the Coconut Grove Art Festival and the St. Stephens Art Festival to allows ,some of their artists to
stay for our festival. It is usually the third weekend of February, but occasionally it is the last weekend
depending on when President's Day falls.
Always the weekend after President's Day.
"
Permit #: __ -'----"'-__
THE CITY OF PLEASANT LIVING
SPECIAL EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more
information about applying for a special event in the City of South Miami.
APPLICANT INFORMATION
APPLICANT NAME: W~'( <:;; LA.? 11> "S
DAY TIME PHONE: $0$"-lAD 3 -'] 3 {,. <....
TITLE: t=f;:.s11 "'-±L:-= WAIf<-.:,
MOBILE: ;'05" -S'tz. -'$(.:.5' z.....
EMAIL: wJi:t....?12.iLAf..l> II > <i? l3Ei..l--?o~"""J+.\. t# ~
2nd CONTACT NAME: HA(L\ c..~L TITLE: ""' rrt u At.,Sf) H
DAY TIME PHONE: "4 f) tb \ l& MOBILE: ~ 05"-go "5 -, > 3./
EMAIL: t1.~Aa..~eJ..\A.E;lCOoret.2--.c....oM
ORGANIZATION INFORMATION
12oTAR.'-( FOut-lDA\lc,voF "'5Du-rTt-Hl~1 ) fN..~ l>e.A..
NAME OF ORGANIZATION: -:5" 12T+'· HI AdM I f2.-p~y Aa-r F€i>:n u-4 L...
ADDRESS: p .. o. G 0')<. Y 3> 0 Cc S' 3 I ~D \.1T~ HI AM I ,Fk 3 ~ c.. .... ~
PRESIDENT/'MANAGERNAME: ~UeMTp..,. ~V PHONE: :1~r. -l.f.lf-tJ -'I6""4q
Is your organization a non-profit, 501(c) (3) certificate holder? 0 NO J'J YES -If YES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: ~FESTIVALf€ElEBRA'fION' 0 RUN/WALK o FILM/PHOTO PERMIT
o CHARITY 0 OTHER: ___________ _
NAME OF EVENT: --:5 6 pT\-\ M. \tIM \ \2-D~i2-'-< AIL. F~:n u A l
LOCATION OF EVENT: S'-'N~e.T De, F@M. f2F.12 (?PAt> "TD U. S. I
EVENT DATE(S): ~g,\lAI2.'i ;t4-~S", "2-b , 8 0 NEW EVENT g'RETURNIN<3 EVENT
WILL THIS BE AN ANNUAL EVENT? . 0 NO ~ YES IF YES, THIS IS THe::?lf YEAR OF THE EVENL-
SA\V~ ll>Af\-\ -Goo 'PM 7'
ANTICIPATEDATTENDANCE:'25;O{)O ACTUALEVENTllMl:,Dao.'{ II.> AMtPM-to s: .-PM
ASSEMBLYDATE(S): 6A~)':z,G\ISETUPTIMES: l.p AM/PMto \ D AM/oPht
BREAKDOWN DATE(S):SVMDAi y:/;)"OREAKDOWN TIMES: /::5"" ~M to zg ~PM
~ roc D C-oVSLT ~ =s 1A:Ge e:.. (2JtA.." (.,~OfG eU $A:.TUlJ?A.'j I?'~ Iff. '-
'Fi9fL;. OPlSJU MttL~ ,J,4";2..."'2... -\t\14t, 'S\E,S$( ow U ~'T7L-SP~ 1
'f
r
Internal Revenue Service
D~rector, Exempt Organizations
Rul~ngs and,Agreements
Date; NOV 10 2004
Rotary Foundation of South Miami, Inc.
c/o David Jacobs
Deparement of the Treasury
P.O. Box 2508
Cincinnati, Ohio 45201
Person to Contact:
Kar~n Chao -#31003
'Contact Telephone Numbers:
877-829-5500 Phone Toll-Free
513-263-3756 FAX 6401 SW 87th Ave., Ste. 204 (
Miami, FL 33173 L 6\ -kJ?7
Dear Sir or Madam: ,.J I
Federal ~d.ntifiaation Number:
65-0366159
This modifies our letter dated october 27, 1993. In that letter we
determined that your organization is exeinpt under section SOl {a} of the
Internal Revenue Code I as ,an organization described in section 501 (c) (3 I
We determined that you were not a private founil;qt.!~:-:. ';..;~ Ud .. :-:. i:'i.tl meaning of
section 509 (a) of thp C'~=;;;. ~'·-·-,::.~::a J'uu were an organization described in
::;;:", L.!.::::::, :...",5 ial \:G) 'of the Code.
In your letter dated October 2004, you indicated that you wished
consideration for classification as an organization described in section
509(a} (3) of the Code. Based on the information yo~ provided, we have
determined that you meet the requirements for the requested foundation
classification. Accordingly, 'we have granted your request and modified
your foundation status to reflect an organization described in section
509{a) (3).
ion
~~~~i~~~'~M&~~~~~j~.iq,w;*,~
Grantors and contributors may rely on this determination until the Internal
Revenue Se'rvice publishes notice to the contrary. However i if you lose your
section 509(a}(3) status, a grantor or contributor may not rely on this
determination if he or she was in part: T.'E'ls];,!ons:i.hle for, or was aware of. the
act or failure to act that resulted in your loss of such status, or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section 509(a) (3) organization.
Because this letter could help resolve any questions about your exempt
status and/or foundation status. you should keep it with your permanent
records.
If you have any questions, please contact the person whose name and
telephone nunilier are shown in the heading of this letter.
SinCerelY~~
~~?·CXI~
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
I
"
fC-
EVENT NA-mTlVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a blank sheet of paper and attach to the
application. ,
:rfHSEiJ'F-.c>"\ \S ~ \We ~i P«S' ~\]\Jttl--wm+ 1'+8
M..11 ST 'B'cpT-\-\ S uP 12 8 rooD V"ENDb(L e6Cms 4:. s-
eA&TS) A b1U1±k.s. 6O'PH-\ $pu...1Hfe ~t>n-D12..iNf<.S,tuftTEXZ.,
:t2Ef;;.rZ... 1\.... k) Il±e., A f:.,bl.lt\J>"?J"!l\t;E f2F6>L'f (Ql4k ~tc'"'iTlf
b 'BIKE. lMl...fZl q.... PEt" LZ>rnR>4Z:L 5.7J'l1btlS. A.L-L )
Y-F1=\l)[j2,. 'if M u~ C/ A td HAM 7; tAte ~.E.. ~~""~? I.H
Ae:f!;1e.u -AfV..( -;z..ip \ e, ~. ~Jiii-A -r~D
LOCATION APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
i.1 Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.)
o Applicant/Organization owns the requested event location
o Applicant/Organization will be using private property
Comments: _________________ ,,&-___________ _
Property Owners Name: --------------7-
Property Address: ___________ +-_____________ _
PRINT APPLICANT'S NAME APPLICANT'S TITLE
PROPERTY OWNER SIGNATURE DATE
NOTARY SIGNATURE
___ Day of __ ~-,,-_-, a
Notary Public in and forr.-___ _
County, State of -r------
Signature (NOTARY PUBLIC)
2
"
1'\ '
..
Event Narrative continued
In 1984 a dedicated group of Red Sunset Merchants Association members conceived
an arts and crafts festival as a way to bring shoppers into the area an~ also to serve the
community well by bringing the.arts closer to the local population.
Started as a small show with only 25 booths, it has grown into one of Miami-Dade's
most anticipated events.The festival is now wholly produced by the dedicated
volunteers of the Rotary Club of South Miami and its Rotary Foundation of South Miami,
Inc., its 501c(3). The artists come from all over the United States, the Bahamas, and
Canada.
This past year the festival received recognition in ArtFair Sourcebook's "AFSB Blue Chip
100 Fine Art Events" The only other festival in Miami-Dade to receive this honor was
the Coconut Grove Art Festival.
Proceeds from the festival fund a college scholarship at the New World School of the
Arts with priority given to a South Miami student. In addition, they have provided funds
for both the tutoring program and the summer swim program of the City of South Miami
Recreation Department.
In the past they have funded carpeting AfterSchool House, lighting Murray Field, giving
a dictionary to every third grader and an atlas to every fifth grader in South Miami. It is
only through the proceeds from this festival that we are able to accomplish these good
works.
"
POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds.
Yes
1'C ,a
¢
No o
o
o
Will your event o\:lstruct the normal flow of traffic SF sidewalb?
Do you expect the total attendance for your event to be over 50 people
at anyone given time? "
Will you be requesting th~e of off-duty police officers?
If. YES, how man~lPlease note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrounding public streets
and/or property area.
STREET, SIDEWALKS AND RIGHT-Of-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
~k) .91'" c:r; ,7U 5814 /AuE. "Lv 5lS!" ~ £;Z lt2 5CJ,\4.A\J£. ,lJ.-t-~ '-tLJ '72:JZ-D''''5'\.' O(L PRlv~-rrc:..6tZ-?oe,L-,c.-.P1.2l~w""'1> AJvp ~u.u5:6T
P~::\ All ~JFe;PeqUire'Wcom~\~ app2'v1by r~s~lution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes No
¢ o
o
Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only 501(c)(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A SOl(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
Have you notified the event location neighbors or businesses about
your event? wE::. -r'i\>\c.A L-L y t::o --rt-\ (s ~-3
W~f.Lc;.. P(2...lc9L. ~ '11\-£ t~
3
"
I'
CODE ENFORCEMENT
Yes No
?D o
o
o
Will you be having any music and/or amplified sounds during your
event?
Will your event be starting before 8:00 AM. C)H LJi SPT V P
Will your event end after 11:00 PM?
PARKS AND RECREATION
Yes No
0 ~
0 ~
0 ~
PARKING DIVISION
~ No
0
0 ;gl
~ 0
Will this event take place in any of the South Miami City parks and/or
recreation facilities?
(Please note: A rental fee will be applicable if a city park is being used)
Will this event require the use of any Department equipment (stage)?
Will this event require the use of any Department staff?
Will you pe renting any City parking meters? If YES, how many __ _
(Please note: All closures or interfer~nce on right-of-ways that includes
parking meters will be required to pay the daily meter fee) *
Do you have enough on-site parking to accommodate your event?
Will your event involve the use 9f a shtlttle .al.d/u.' alternate parking
sites? t'-\ ~ £2.A. \ L.---6Ml-~ b E--
'}<..F--.6d.>c.$\ I.H: f." LJ-AI v~(L :p~ FEbS
PUBLIC WORKS
Yes No
lZI o
~ o
Will your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys etc.?
Will your event require any full and/or partial road closures?
(Please note: any right-of-way closures will require at least one off-duty
officer per corner)
~ 0 Would you like the City to provide you with barricades for you event, at
a cost? If YES, how rt;'any AS Kf'G4'Iv\Mff:I-'~ 'B'1 C. \0i
Please describe your plans for the cleanup and removal of recyclable goo~waste and ga~ge
during and after your event.
t a.1G-1m Ll '-E< tHE--:PVI6l-\ c..... Lc..?Dtl...\.LS ~1\1-€:rJ\
it-'PA'i F"6)fZ,. ~ ;St;;;f2vl c;.E,! TIJe:y PIA&fE.. o Vt\t ('> ? r ~ c;. t:...--~ 'i'c 'fL.U I't'=-s/ J'tS ,U) ~ TT4-fE: ~
~~ ~ MOsT p~~.
"
ADDITONAL EVENT FEATURES
o Temporary Fencing
~igns/Banners
gTents or Canopies
o Inflatables/Rides ~ve Music
o Additional Barricades 0 Open Flames
lErEIectrical Services/ Generators ~Port-A-Johns
ifOther: tz" Il'i Q 0:m'=e:.-;-.. ,2"i3'tij AuG.r RSQuLtJJiS ~ Q 1'(
(Please note: If any of the following apply, a separate narrative description of each additional feature
may be required by the City with this application. Additionally tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
FILM/STILL PHOTOGRAPHY
Type of Production: _______ _
Base Camp Location: _____ --::,,£-__________ ~ _______ _
Cast: _~ ____ _ Extras: ______ _
Total Number: -----::.,.c-Type of Vehicle: ______ _
DEPARTMENT DIRECTORY
Special Events Division .................................................................. . (305) 668-3873
South Miami Police Department ................................................. . (305) 663-6301
Public Works Department ............................................................ . (305) 403-2067
Parks and Recreation Department ............................................. .. (305) 668-3876
Code Enforcement Department ................................................... . (305) 668-7335
Planning and Zoning Department ................................................ . (305) 663-6326
5
INDEMINIFATION AGREEMENT ~ ~£,"":";~T/~ I>-r ";>blfiJ.l ..... ,~ I" 1M L
THIS AGREEMENT ("Agreement") is entered into by and betW>~ 40utA HIMI P.gTAlLj AIrr Ff%$Tlv~
("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this
Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
~1!tTM-H IcbM, k>TJOdl.!j.1V' r 8i$t1ud1tl ~tIPa(G-r 15ThIF'Wn. 59,que 9 ~fo'c~tion} on
(date(s)) t==UV"fk~ .!l \.{-~ r.,'"zet B .' ("Special Event"); and WHERAS, pursuant to of the City's Code
and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of Which is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively "Indemnitees") harmless from and against any and all such claims, SUits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Streetsllall be closed without approval from the City Commission.
4. Traffic shall be maintained in accordance with Florida Department ofTransportation (FOOT), Miami-Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
5. Event areas shall be restored to eq!Jal or better condition than they were before the event started.
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applic'ant or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees.
8. Applicant must pay all fees prior to the date oftheir event(s}.
9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours
prior to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory(ies} on the date set forth below and notarized.
NOTARY SIGNATURE
Subscribed and swgJ:P-before me, this 2f'_,,~~~_o~~fI# ' coun~~
Signature (NOTARY PUBLIC)
MARIA e, GARCIA.QASALS
MY COMMISSION HF 219409
EXPIRES: April 26, 2019
Bonded TPm Notary Public Underwriters
~~~~~~~~~~~~
Ej2.'2TtvAL. ~\..~L~
APPLICANT'S TITLE
fee:>. "2...2.., ~\.,
DATE
6
\
Ii I, r) "'II>
NOTIFICATION/PETITION
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this application being disapproved.
Resident/Business Name Contact Name Address Phone No. Signature
Ql\Y· \'{~ l6\LL ~ W,+( vt;:: 5 "
~lll <:., f(~UIIL§' MCATl /
"'
/
/
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/
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8
1')
FINAL CHECK UST
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Special Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
IT APPLICATION:
Ef FEE:
~ SIGNATURES:
~ EVENT NARATIVE:
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
Application must be signed and notarized.
Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
ff NOTIFICATION FORM: The name, signature, address and phone number of each
person who is either a property owner or lessee within the
requested event area must appear on the sheet.
rsr SITE PLAN:
cl" COPY:
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
COMPLETED APPLICATIONS: Yvette Valdes, Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, FL 33143
Office: 305-668-3873 -Email: yvaldes@southmiamifl.gov
Once the application has been approved processed and the date has been reserved the following must
be submitted prior to the event date.
o INSURANCE:
o EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset
Drive South Miami, FL 33143) as an additional insured, in the
amount of $1,000,000.
A $500 refundable security deposit, and other applicable
chargers such as, but not limited to, street closures, off-duty
police officers, etc. will be due and required before any permit
can be issued.
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