5THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
TRANSFER
AMOUNT:
TRANSFER
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ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation r
February 21,2017 Agenda Item NO.:_:.J __
A Resolution relating to budget; authorizing a transfer of $70,000 from Parks
landscape Salaries -Regular account to Parks Contractual Services account.
It is requested that the budget for Parks Contractual Services account be
increased.
The Division has experienced high turnover in the past fourteen (14) months.
Three (3) employees had either resigned or transferred to other
Departments. Considering Parks has been unsuccessful in recruiting and
retaining the needed staff to operate efficiently for the past 14 months, staff
is recommending for approval to amend the SFM Services agreement, under
an emergency basis, and contract landscaping services for six (6) City parks
from March 1 through June 15, 2017, the date of expiration of the existing
SFM Services landscaping agreement for Public Works right-of-way
maintenance areas. Therefore, the City will be issuing a Request for
Proposal ("RFp lI
) to solicit a replacement contract for city-wide landscape
services, which would also include landscape services for City parks.
The transfer is being requested to fund the cost for contracting landscaping
services for six (6) City parks.
$70,000
Account 001-1750-519-1210, Salaries -Regular, with a current balance of
$152,759
Account 001-1750-519-3450, Contractual Services, with a current balance of
$88,983.
Resolution for approval
1750-Parks landscaping Calculation to Complete FY 2017
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and
RESOLUTION NO.: _____ _
A Resolution related to budget; authorizing a transfer of $70,000 from Parks Landscape
Salaries -Regular account to Parks Contractual Services account.
WHEREAS, it is requested that the budget for Parks Contractual Services account be increased;
WHEREAS, considering Parks has been unsuccessful in recruiting and retaining the needed staff
to operate efficiently for the past 14 months, staff is recommending a contract for landscaping services
for six (6) City parks from March 1 through June 15, 2017. The City will be issuing a Request for Proposal
("RFp lI
) to solicit a replacement contract for city-wide landscaping Services, which would also include
landscaping services for City parks; and
WHEREAS, this transfer is being requested to fund the cost for contracting landscaping services
for six (6) City parks; and
WHEREAS, City staff is requesting authorization to transfer $70,000 from account 001-1750-
519-1210, Salaries-Regular, with a current balance of $152,759 to account 001-1750-519-3450,
Contractual Services, with a current balance of $88,983.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to transfer $70,000 from account 001-1750-519-
1210, Salaries-Regular, with a current balance of $152,759 to account 001-1750-519-3450, Contractual
Services, with a current balance of $88,983 for landscaping services for Parks.
Section 2: If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity
of the remaining portions of this resolution.
Section 3: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this ___ day of ______ , 2017
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Welsh
Commissioner Edmond
Commissioner Liebman
Commissioner Harris
1750-Parks Landscape Calculation to Complete FY 2017
Account (0011750-5191210 Salary)
FY 2017 Busdget 213,991.00
Posted as of 1/31/2017 -53,704.61
Last check 2/3/17 Alex Lugones (87.64 hrs) -1,374.20
Last check 2/3/17 Charles Render (104.75 hrs) -1,330.33
Cost to complete FY 2017 (18 pay periods) (3 employees) -86,801.58
------------~----Available Balance Account 1210 70,780.29
Parks Landscape Division Employees
Munoz, Armando
Rivas, Eddy
Williams, Frederick
Bi-weekly Cost
Cost of 18 pay periods to complete FY 2017
Salary Only
FY 2017 (Salary) 1210
FY 2018 (Salary) 1210
Budget Reduction in FY 2018
Salary Including Fringe Benefits
FY 2017 Budget Amount
FY 2018 Budget Amount
Budget Reduction in FY 2018
Bi-Weeldy Salary(1210)
2,328.47
1,356.31
1,137.53
4,822.31
86,801.58
213,991.00
-130,238.00
83,753.00
307,021.00
-181,070.00
125,951.00
FISCAL-YEAR: 2017 BUDGET BY DEPARTMENT REPORT
PERIOD: 5
THROUGH 2114/2017
DETAIL LISTING
% PERIOD: 42
ADOPTED BUDGET AMENDED MONTH YTD YTD BUDGET % USEDI
CLASSIFICATIONS BUDGET ADJUST BUDGET TRANS ENCUMB TRANS BALANCE RCVD
Fund OOI-GENERAL FUND
EXPENSE ~ Department I 750-LANSCAPE MAINTENANCE G~~ 5191210 -FULL-TIME 213,991 0 213,991 7,527 0 61,232 28
5191410 -OVERTIME 4,000 0 4,000 0 0 169 3,831 4
5192110-F.I.CA 16,676 0 16,676 578 0 4,638 12,038 27
5192210 -PENSION PLAN CONTRIBUTION 3,894 0 3,894 0 0 2,140 1,754 54
5192220 -DEFERRED COMP CONTRIB. 10,128 0 10,128 20 0 414 9,714 4
5192310 -GROUP HEALTH INSURANCE 54,151 0 54,151 1,809 0 12,911 41,240 23
5192410 -WORKERS' COMPENSATION 8,703 0 8,703 0 0 0
5193450 -CONT. SVCS. 98,336 0 98,336 617 3,553 9,352 ~984"'\ 9
5194070 -TRAVEL 1,777 0 1,777 0 0 0
5194120 -TELEPHONE SERVICE 1,800 0 1,800 72 0 241 1,559 13
5194350 -ELECTRICITY-CITY PARKS 50,000 0 50,000 " 0 7,070 42,930 14
5194420 -OUTSIDE SERV RENTAL 1,000 0 1,000 0 0 0 1,000
5194515 -AUTO INSURANCE 1,233 0 1,233 0 0 0 1,233
5194620 -REPAIR & MAl NT. OPER EQUI . 85,150 0 85,150 2,037 0 9,471 75,679 " 5194670 -MAINT & REP -STRUCTURES 0 0 0 0 0 0 0
5195210 -SUPPLIES 9,091 0 9,091 0 0 353 8,738 3
5195220 -UNIFORMS 4,884 0 4,884 0 0 0 4,884
5195230 -FUEL & LUBRICANT 11,683 0 11,683 486 0 2,088 9,595 17
5195410 -MEMBER. & SUBSCRIPTIONS 330 0 330 0 0 0 330
Department I 750-LANSCAPE MAINTENANCE TOTAl 576,827 0 576,827 13,157 3,553 110,079 466,748 19
EXPENSE TOTAL 576,827 0 576,827 13,157 3,553 110,079 466,748 19