4THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation .L1
February 21,2017 Agenda Item NO.:~
A Resolution authorizing the City Manager to negotiate and to enter into a
contract with SFM Services, Inc. on a monthly basis for park landscaping
services.
The City's Parks Division ("Division") is responsible for the aesthetic,
functional and safety elements of the City's fifteen (ls) parks and recreation
facilities. Division crew performs routine and periodic landscape
maintenance, care and preparation of athletic fields and playing courts (Le.
soccer, football, clay tennis and softball/baseball), playground maintenance,
tree planting and trimming, facility maintenance (Le. painting, clean and
sanitize restrooms, pressure clean pavilions and walkways), and general
grounds keeping and beautification projects.
The Division has experienced high turnover in the past fourteen (14) months.
Three (3) employees had either resigned or transferred to other
Departments. During this period, the Division has been unsuccessful with
recruiting and retaining experienced and qualified personnel.
The SFM Services, Inc. agreement was competitively solicited and awarded
in 2012 and they currently provide landscaping services for public right-of-
way areas within the City. City staff believes the Parks Division would be
more effective and efficient by contracting SFM Services, Inc. for landscape
services for six (6) City parks: Dante Fascell Park (7.73 acres), Fuchs Park (s
acres), Marshall Williamson Park (3.22 acres), Murray Park (4.08 acres
including Aquatic Center), South Miami Park (1O acres) and Palmer Park
(8.s7 acres).
Considering Parks has been unsuccessful in recruiting and retaining the
needed staff to operate efficiently for the past 14 months, staff is
recommending for approval to amend the SFM Services agreement, under
an emergency basis, and contract landscaping services for six (6) City parks
from March 1 through June 15, 2017, the date of expiration of the existing
THE CITY OF PLEASANT LIVING
FISCAL IMPACT:
VENDORS &
AMOUNT:
EXPENSE:
FUND&
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
SFM Services landscaping agreement for Public Works· right-of-way
maintenance areas.
Furthermore, the Procurement Division is currently working on preparing a
competitively sealed bid process for the Public Works right-of-way
maintenance areas, and will also include landscaping services for six (6) City
parks.
Requests for competitive proposals were sought from three (3) different
sources of supply. Mesis Landscape Services' proposal was incomplete as
they failed to quote for landscape services at Murray Park (including Aquatic
Center) and the use of a reel mower for Bermuda turf at Palmer Park and
Murray Park. As per the attached e-mail, Elan Lawn and Landscape Services
declined to bid due to a service agreement for only four (4) months.
According to Mari Acosta, Office Manager, Elan Lawn is more interested in a
service agreement for two (2) years or more. Therefore, SFM Services, Inc.
was the lowest and most responsive vendor.
Landscaping Services for the Parks Division, proposal attached, shall be
added to the existing City Wide Landscaping Agreement effective no later
than March 1, 2017 and shall be co-terminus with the City Wide Landscaping
Service Agreement, including contract extensions.
Upon approval, the Division will be reduced from six (6) to three (3)
employees. No current employees will be negatively affected by this
change, to the contrary, the three (3) full-time staff will be allowed to focus
on more critical issues and be more efficient in their daily duties.
The remaining available salary balance account is $70,780. The expenditure
amount for contracted landscape services for 11 cycles over the next four (4)
months-March through June 30, 2017-is $49,280.
Please find below a breakdown of all proposals:
VENDORS AMOUNT
SFM SERVICES, INC. $49,280 -/
ELAN LAWN AND LANDSCAPE SERVICE DECLINED TO BID
MESIS LANDSCAPE SERVICES PROPOSAL INCOMPLETE
Proposal amount is not to exceed $49,280.
THE CITY OF PLEASANT LIVING
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The expenditure shall be charged to Con'tractual Services, account number
001-1750-519-3450, which has a balance of $88,983 before this request was
made.
Resolution
SFM Services, Inc. Proposal
Mesis Landscape Service Proposal
Copy of E-mail from Elan Lawn and Landscape Service
Copy of Purchasing Policy
1750-Parks Landscape Calculation to Complete FY-2017
1 RESOLUTION NO.: _____ _
2
3 A Resolution authorizing the City Manager to negotiate and to enter into a contract with
4 SFM Services, Inc. on a monthly basis for park landscaping services.
5
6 WHEREAS, the City's Parks Division ("Division") is responsible for the aesthetic, functional
7 and safety elements of the City's fifteen (15) parks and recreation facilities. Division crew performs
8 routine and periodic landscape maintenance, care and preparation of athletic fields and playing
9 courts (i.e. soccer, football, clay tennis and softball/baseball), playground maintenance, tree
10 planting and trimming, facility maintenance (i.e. painting, clean and sanitize restrooms, pressure
11 clean pavilions and walkwaysL and general grounds keeping and beautification projects; and
12
13 WHEREAS, the Division has experienced high turnover in the past fourteen (14) months;
14 three (3) employees had either resigned or transferred from their position. During this period, the
15 Division has been unsuccessful with recruiting and retaining experienced and qualified personnel;
16 and
17
18 WHEREAS, considering Parks has been unsuccessful in recruiting and retaining the needed
19 staff to operate efficiently for the past 14 months, staff has requested three (3) competitive quotes
20 for month to month landscaping services from SFM Services, Inc., Mesis Landscape Services and
21 Elan Lawn and Landscape Service. Mesis Landscape Services' proposal was incomplete as they failed
22 to quote for landscape services at Murray Park (including Aquatic Center) and the use of a reel mower
23 for Bermuda turf at Palmer Park and Murray Park. As per the attached e-mail, Elan Lawn and
24 Landscape Services declined to bid due to a service agreement for only four (4) months; and
25
26 WHEREAS, therefore, SFM Services, Inc. was the lowest, most responsible and responsive
27 proposal; and
28
29 WHEREAS, the Parks and Recreation Department is recommending approval of a month to
30 month contract with SFM Services, Inc. for contract landscaping services for six (6) City parks from
31 March 1 through June 15, 2017; and
32
33 WHEREAS, the Procurement Division is currently working on preparing a competitively sealed
34 bid process for the Public Works right-of-way maintenance areas, which will also include landscaping
35 services for six (6) City parks; and
36
37 WHEREAS, upon approval this resolution, the Division will be reduced from six (6) to three
38 (3) employees; no current employees will be negatively affected by this change, to the contrary,
39 the three (3) full-time staff will be allowed to focus on more critical issues and be more efficient in
40 their daily duties; and
41
42 WHEREAS, the Parks Division currently has three (3) vacant positions. The cost to complete
43 fiscal year 2017 (18 pay periods and 3 vacant employees) is $86,801. The remaining available
44 salary balance account is $70,780. The expenditure amount for contracted landscape services for
45 11 cycles over the next four (4) months-March through June 15, 2017-is $49,280; and
46
47 WHEREAS, the Mayor and City Commission desires to waive the strict compliance with the
48 City's purchasing policy to allow for month to month landscape services without requiring the
49 issuance of a formal solicitation.
50
51 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
52 OF SOUTH MIAMI, FLORIDA THAT:
53
54 Section 1: The City Manager is authorized to negotiate and enter into a contract with SFM
55 Services, Inc. and expend an amount not to exceed $49,280 for landscaping services at City parks
56 over a four (4) month period, March 1 through June 30,2017.
57
58 Section 2: The total expenditure shall be charged to Contractual Services, account number
59 001-1750-519-3450, which has a balance of $88,983 before this request was made.
60
61 Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held
62 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
63 validity of the remaining portions of this resolution.
64
65 Section 4: This resolution shall become effective immediately upon adoption.
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
,PASSED AND ADOPTED this ___ day of ______ , 2017
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION
THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Welsh
Commissioner Edmond
Commissioner Liebman
Commissioner Harris
ILofs, INC.
Tuesday, February 14,2017
Armando Munoz
City of South Miami
Parks Department
5800 SW 66 th St
Miami, Florida 33143
Dear Armando:
Re: Park Maintenance
Pursuant to your request, below please find our estimate to provide the following landscaping services
to b fI d h C' PI fI 1 £11 . e per orme at t e Ity al'(S, or he 0 owmg costs:
Landscape Maintenance
Park Name Cost per Service # of Services Total Annual Cost
Dante Fascell Park $ 864.00 11 $ 9,504.00
Fuchs Park $ 648.00 11 $ 7,128.00
Murray Park & Aquatic Center $ 916.00 11 $ 10,076.00
South Miami Park $ 1,080.00 11 $ 11,880.00
Palmer Park $ 540.00 11 $ 5,940.00
Marshall Williamson Park $ 432.00 11 $ 4,752.00
Total Annual Cost $ 49,280.00
Th fI 11 e 0 owmg serVIces are no t' I d d' h . 'ng above, and are to be done upon request: mcu e m t e pncI
Extra Services
Facility Name Rate
Tree / Palm Trimming $145.00/ hr
Herbicide Spraying $30.00/ hr
Fertilizing Palms $10.00/ palm
Fertilizing Sod $43.00/ bag
Irrigation Tech $55.00/ hr
Grapple Truck $105.00/ hr
Notes:
o Term for maintenance: March 1, 2017 thru June 30, 2017 ( 4 months)
o March: 2 cuts April: 3 cuts May: 3 cuts June: 3 cuts (April, May, and June: service every 10 days)
o Maintenance services includes foliage / vegetation removal from ground.
o Permit not included
Respectfully Submitted,
~~V&W e:'% ..fJ'A!I'~fi<;W4Jl t.{J U"" J:¢t, (("~~ ~V'.,", .• '
Mario G. Cantero
Landscape Manager
9700 N.W. 79 th Avenue, Hialeah Gardens, FI. 33016· Phone: (305) 818-2424 Fax: (305) 818-2428·
Pough, Quentin
From: Atkins-McGuire, Elisha
Sent:
To:
Wednesday, February 15, 20174:05 PM
Pough, Quentin
Subject: FW: ASAP Estimate request: City of South Miami Parks and Recreation
Elan has declined to bid.
f\egards,
Elisha Atkins-McGuire
Administrative Assistant I
City of South Miami Parks & Recreation
Contact: 305.668.3875
Fax: 305.668.7388
Email: ~an:JY.iuireiQsouLh..rniarnlf.LRQY.
Website: yvww.southrniarrljfLg.Q.",'
From: Elan Lawn [m'dl!tQ;offic~(Ci)el9.olawll.cqrn]
Sent: Wednesday, February 15, 20174:03 PM
To: Atkins-McGuire, Elisha
Subject: RE: ASAP Estimate request: City of South Miami Parks and Recreation
1--1 ella
Thank you for considering us for your estimate, however due to different drawbacks we
cannot participate in an estimate that is only 3-4 months long. We would be interest(~d if the
contract was for up to 2yrs or more. Please let us know if there is a possibility for that then we
would be interested in participating.
Thank you once again
Best regard~
Elan lawn and landscape Service.
1
City of South Miami
Parks and Reacreation
c/o Palmer park (8.57 acres)
Attention: Elisha Atkins-McGuire
305-668-3875 (Fax) 305-668-7388
eamcguire@southmiamif1.go
February 15th, 2017
Re: Palmer Park (8.57 acres)
MESIS
LANDSCAPE SERVICES
We appreciate the opportunity to present an annual program of landscape maintenance Palmer Park
We have measured your property and have determined that the enclosed proposal for annual maintenance
will provide your property with the quality care it needs.
Mesis Landscape Services is a professional service. We strive to give quality care to our clients by
providing:
*
*
*
*
*
*
*
Thorough and meticulous property maintenance
A TRAINED AND UNIFORMED service staff
FULL INSURANCE coverage on our employees while on your property
REGULAR SITE INSPECTIONS with property representatives
PROMPT RESPONSE to your needs and concerns
An agreement tailored to your specifications, outlining our service and pricing
Compliance with all state and federal laws
Compliance with all OSHA standards
We feel confident that, given the opportunity, we will meet all your expectations. If you have any
questions regarding the following proposat please do not hesitate to call.
Please see Enclosure
Mesis Landscape Services, Inc
18950 SW 139 Ave
Miami, PL 33177
Sincerely,
Eddie Mesis
President
http://www.Mesis.llS
305 254-5500
305 254-5090 fax
Pi1ge 1 of 5
Mcsis Lands~apc Services, Inc
18950 SW '139 Ave
Miami, FL 33177
I
LANDSCAPE SERVICES
February 15th, 2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Palmer Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mcsis.us
305 254-5500
305 254-5090 fax
Mesis Landscape Services' maintenance program for Palmer Park (8.57 acres) consists of the
following services:
1. The mowing of all turf areas throughout the property will be performed every 10
days from March 1st through June 3D, 2017 (total of 11 cycles.) At a charge of $
800.00 per cut. Rotary mowers shall be used with this contract.
2. The edging of all walk and curb areas in concurrence with each mowing. As well as
shrubs, ground cover bed, hedges, trees, etc.
3. The edging of all plant beds in concurrence with every other mowing or as
inspection requires. Trimming of Grass will be trimmed simultaneously with the
mowing of each visit. It will be accomplished by hand held power line trimmers.
4. The weeding of all plant beds as often as plant health and the highest level of order
requires.
5. The selective pruning, one time per contract period, of all woody ornamentals and
trees less than twelve feet in height to balance infiltrating light, to remove dead
wood harboring insects and disease, and to promote maximum health and growth.
6. The shearing of qualifying shrubs and hedges to maintain desired shape and
appearance.
7. The power clipping of grass areas inaccessible to our mowing machinery.
8. The air blowing of all walks and paved areas littered in the maintenance process.
9. Raking; Grass clipping cause by mowing, edging and trimming will be removed
from the curbs, parking lots, street walkways, jogging path, facilities planted beds
and other adjacent surfaces on the same day as mowed.
10. Trees and Palms: Plants and Shrubs shall be pruned at the best time for flower bud
development foliage growth, and as the health of the plant may require. Shrubs
shall not be clipped into balled of boxed for unless such is required by the design.
New sprouts will be removed from tree trunks. Low visibility limbs and branches
will be pruned and maintained to provide an 8' foot clearance over walkways,
parking lots and other areas which may interfere the visibility to vehicles and
pedestrians.
11. Litter control: Litter and debris generated by contractors from the landscape
maintenance service will be removed on every visit. .
Mesis Landscape Services assumes responsibility for any and all damage, including
irrigation components that occur as a result of the maintenance process.
Mesis Landscape Services is not responsible for the condition of the landscape due to drought,
freeze, irrigation deficiencies, or storm damage. However, under separate contract, Mesis
Landscape Services will provide the following services:
* The replacement of turf, plant life, or irrigation components.
* The removal of storm or freeze related debris.
Mcsis tandscape Services, Inc
18950 SW 139 Ave
Miami, FL 33177
http://www.Mesis.U5
305 254-5500
;l05 254-5090 fax
Page 3 of 5
* The maintenance of trees exceeding fifteen feet in height.
* The trimming of palm trees.
Mesis Landscape Services agrees to maintain Murray Park in the manner prescribed, for a total of
11 cycles at $ 800.00 per visit total of ($8,800.00)Eight Thousand Eight Hundred Dollars. Payable
at $ 880.00 Eight Hundred Eighty Dollars per visit ($800.00) the due upon service to the park
Mesis Landscape Services assumes no liability for damages or consequential damages caused by
conditions beyond our control.
This annual agreement shall commence on March 1st r 2017 and through! The parties agree that
either party may terminate this agreement with cause upon 30 days written notice to the other
party. Upon termination of this contract, all prorated monies for services that have already been
rendered shall become immediately due and payable.
We welcome the opportunity to be of service and thank you for your consideration of our proposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis Landscape Services, Inc
"18950 SW 139 Ave
Miami, FL 33177
Approved and accepted for:
City of South Miami Parks and Recreation
For Palmer Park
By: _______ _
Date: ________ _
http://www.Mcsis.us
305 254-5500
305 254-5090 fax
Page '1 of 5
City of South Miami
Parks and Reacreation
c/o South Miami park (10 acres)
Attention: Elisha Atkins-McGuire
305-668-3875 (Fax) 305-668-7388
eamcguire@southmiamifl.go
February 15th, 2017
Re: South Miami Park (10 acres)
MESIS
LANDSCAPE SERVICES
We appreciate the opportunity to present an annual program of landscape maintenance South Miami Park
We have measured your property and have determined that the enclosed proposal for arumal maintenance
will provide your property with the quality care it needs.
Mesis Landscape Services is a professional service. We strive to give quality care to our clients by
providing:
*
*
*
*
*
*
Thorough and meticulous property maintenance
A TRAINED AND UNIFORMED service staff
FULL INSURANCE coverage on our employees while on your property
REGULAR SITE INSPECTIONS with property representatives
PROMPT RESPONSE to your needs and concerns
An agreement tailored to your specifications, outlining our service and pricing
Compliance with all state and federal laws
Compliance with all OSHA standards
We feel confident that, given the opportunity, we will meet all your expectations. If you have any
questions regarding the following proposat please do not hesitate to call.
Please see Enclosure
Mesis I"andscape Services, Inc
18950 SW 139 Ave
Miami, FL :1:1177
Sincerely,
Eddie Mesis
President
http://www.Mesis.lls
:lOS 254-5500
:IDS 25'1-5090 fax
Page 1 of 5
Mesis Landscape Services, Inc
·18950 SW ];\9 Ave
Miami, FL 33177
I
tANDSCAPE SERVICES
February 1511\ 2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
South Miami Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mesis.llS
305 254-5500
305 254-5090 fax
Mesis Landscape Services' maintenance program for South Miami Park (10 acres) consists of the
following services:
1. The mowing of all turf areas throughout the property will be performed every 10
. days from March 1st through June 30, 2017 (total of 11 cycles.) At a charge of $
800.00 per cut. Rotary mowers shall be used with this contract.
2. The edging of all walk and curb areas in concurrence with each mowing. As well as
shrubs, ground cover bed, hedges, trees, etc.
3. The edging of all plant beds in concurrence with every other mowing or as
inspection requires. Trimming of Grass will be trimmed simultaneously with the
mowing of each visit. It will be accomplished by hand held power line trimmers.
4. The weeding of all plant beds as often as plant health and the highest level of order
requires.
5. The selective pruning, one time per contract period, of all woody ornamentals and
trees less than twelve feet in height to balance infilh'ating light, to remove dead
wood harboring insects and disease, and to promote maximum health and growth.
6. The shearing of qualifying shrubs and hedges to maintain desired shape and
appearance.
7. The power clipping of grass areas inaccessible to our mowing machinery.
8. The ail' blowing of all walks and paved areas littered in the maintenance process.
9. Raking; Grass clipping cause by mowing, edging and trimming will be removed
from the curbs, parking lots, street walkways, jogging path, facilities planted beds
and other adjacent surfaces on the same day as mowed.
10. Trees and Palms: Plants and Shrubs shall be pruned at the best time for flower bud
development foliage growth, and as the health of the plant may require. Shrubs
shall not be clipped into balled of boxed for unless such is required by the design.
New sprouts will be removed from tree trunks. Low visibility limbs and branches
will be pruned and maintained to provide an 8' foot clearance over walkways,
parking lots and other areas which may interfere the visibility to vehicles and
pedestrians.
11. Litter control: Litter and debris generated by contractors from the landscape
maintenance service will be removed on every visit. .
Mesis Landscape Services assumes responsibility for any and all damage, including
irrigation components that occur as a result of the maintenance process.
Mesis Landscape Services is not responsible for the condition of the landscape due to drought,
freeze, irrigation deficiencies, or storm damage. However, under separate contract, Mesis
Landscape Services will provide the following services:
* The replacement of turf, plant life, or irrigation components.
* The removal of storm or freeze related debris.
Mesis tandscape Selvices, Inc
18950 SW 139 Ave
Miami, FL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 3 of 5
* The maintenance of trees exceeding fifteen feet in height.
* The trimming of palm trees.
Mesis Landscape Services agrees to maintain Murray Park in the manner prescribed, for a total of
11 cycles at $ 800.00 per visit total of ($8,800.00)Eight Thousand Eight Hundred Dollars. Payable
at $ 880.00 Eight Hundred Eighty Dollars per visit ($800.00) the due upon service to the park
Mesis Landscape Services assumes no liability for damages or consequential damages caused by
conditions beyond our control.
This annual agreement shall commence on March 1st , 2017 and through, The parties agree that
either party may terminate this agreement with cause upon 30 days written notice to the other
party. Upon termination of this contract, all prorated monies for services that have already been
rendered shall become immediately due and payable.
We welcome the opportunity to be of service and thank you for your consideration of our proposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis tandscape Services, Inc
18950 SW 139 Ave
Miami, FL 33177
Approved and accepted for:
City of South Miami Parks and Recreation
For South Miami Park
By: _______ _
Date: ________ _
http://www.Mcsis.us
305 254-5500
305 254-5090 fax
Page 4 of5
TYPICAL SCHEDULE OF MAINTENANCE
.......................... ~ ................................................................................................................................... , ................... , ................... , .....•...... ·..,.·· .. ·· .. ··· .. ····r···· .. · .. ·········,. .. ···.,. .. ·············· ...... ···T .. ···
A .. S' J . ] . o N D TOTAL
.................... J ................. +_ ......... ·_··1··· .. •··· .. · .
0 11
HARD EDGING o o 3 3 3 2 0 000 ................... _-..... -.................................. -... -..................... _+ ........... + ......................... -... +._ .......... + ............... + ........... + ......... ·· .. 1 .. · .. · .. ·· .... ··+ ..................... .. o 0 11
o o 0 11 .. -.-.. '"~~~~" ..
AIR BLOWING o 3 3
0 11 .... _-.............
SHRUB TRIM o o 0 11
0 11
o SELECTIVE PRUNING 0 0 0 0 0 .. ··+ .. ··· .. ··I········I ............. I··········i····· .. ·f···············1·· .. ·····,1 .. ···············1· .. +···· o 0 0 ................
**P ALM PRUNING o o o o o o o o C 0 ...... 1' ...... 0 ....... 1 ...... O ....... f ............... ~ .............. .
**FERTILIZE 00000000 CO o ....... ·•····· .. 1 .. ··· .... ·······1 .. ·········+ .. · ............ ··f .... ·· .. · .. ·······1·· .. ············· .. ·········+······ .. ····[·-······ .. ·····1······ I·········· .. ···•·•·· .. ···;· ........•...... + ............... j. ............ _ ............. _ .... !
o o
**SPRAY o o 0 0 0 0 0 0 ( 0 0 0 o ...... J ................ ........... . i·· ..... · I .. · ...... ·· ...
0 0 0 0 0 0 0 0 0 0 .. t··· .. ·· .. ..,,-.-"-~,-.,,-.,-.. ,,-.
** ANNUALS 0 0 .. ............ ................................... . ... -.............................. , ....... ,,,,,,,,-1,·,,, ··-1··· ...... · .... j ........... . o
0 0 0 0 0 0 Q 0 0 0 . ..............
**IRRIGATION CHECK o o o 1 .. · .... ·• .. ·· .. 1-.. · ........ +· ...... · .. · .... · ............... .
0 0 0 0 0 0 0 0 0 0 ... . .............
**MULCH
.... ... ......................... J ................... I......... . ..• .1-. ................. 1 ............. .
o o o
............................. l .............................. .
* Shade trees will be trimmed to allow for a seven foot head clearance.
** These are our recommendations for these services and are not included in the contract price.
Mesis Landscape Services, Inc
18950 SW 139 Ave
Miami, FL 3::1177
http://www.Mesis.llS
305 25'1·5500
305 254 .. 5090 fax
Page 5 of 5
City of South Miami
Parks and Reacreation
c/o Fuchs Park ( 5 acres)
Attention: Elisha Atkins-McGuire
305-668-3875 (Fax) 305-668-7388
eamcguire@southmiamifl.go
February 15th, 2017 MESIS
LANDSCAPE SERVICES
Re: Fuchs Park (5 acres)
We appreciate the opportunity to present an annual program of landscape maintenance Fuchs Park
We have measured your property and have determined that the enclosed proposal for annual maintenance
will provide your property with the quality care it needs.
Mesis Landscape Services is a professional service. We strive to give quality care to our clients by
providing:
*
*
*
*
*
*
Thorough and meticulous property maintenance
A TRAINED AND UNIFORMED service staff
FULL INSURANCE coverage on our employees while on your property
REGULAR SITE INSPECTIONS with property represC11tatives
PROMPT RESPONSE to your needs and concerns
An agreement tailored to your specifications, outlining Ollr service and pricing
Compliance with all state and federal laws
Compliance with all OSHA standards
We feel confident that, given the opportunity, we will meet all your expectations. If you have any
questions regarding the following proposal, please do not hesitate to call.
Please see Enclosure
Mesis tandscape Services, Inc
18950 SW 139 Ave
Miami, PL 33177
Sincerely,
Eddie Mesis
President
http://www.Mesis.lls
305 254-5500
305254-5090 fax
Page 1 of 5
Mesis I"andscape Services, Inc
18950 SW 139 Ave
Miami, FL 33177
E I
lANDSCAPE SERVICES
February 15th, 2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Fuchs Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 2 of 5
Mesis Landscape Services' maintenance program for Fuchs Park (5 acres) consists of the following
services:
1. The mowing of all turf areas throughout the property will be performed every 10
days from March 1st through June 30, 2017 (total of 11 cycles.) At a charge of $
450.00 per cut. Rotary mowers shall be used with this contract.
2. The edging of all walk and curb areas in concurrence with each mowing. As well as
shrubs, ground cover bed, hedges, trees, etc.
3. The edging of all plant beds in concurrence with every other mowing or as
inspection requires. Trimming of Grass will be trimmed simultaneously with the
mowing of each visit. It will be accomplished by hand held power line trimmers.
4. The weeding of all plant beds as often as plant health and the highest level of order
requires.
5. The selective pruning, one time per contract period, of all woody ornamentals and
trees less than twelve feet in height to balance infiltrating light, to remove dead
wood harboring insects and disease, and to promote maximum health and growth.
6. The shearing of qualifying shrubs and hedges to maintain desired shape and
appearance.
7. The power clipping of grass areas inaccessible to our mowing machinery.
8. The air blowing of all walks and paved areas littered in the maintenance process.
9. Raking; Grass clipping cause by mowing, edging and trimming will be removed
from the curbs, parking lots, street walkways, jogging path, facilities planted beds
and other adjacent surfaces on the same day as mowed.
10. Trees and Palms: Plants and Shrubs shall be pruned at the best time for flower bud
development foliage growth, and as the health of the plant may require. Shrubs
shall not be clipped into balled of boxed for unless such is required by the design.
New sprouts will be removed from tree trunks. Low visibility limbs and branches
will be pruned and maintained to provide an 8' foot clearance over walkways,
parking lots and other areas which may interfere the visibility to vehicles and
pedestrians.
11. Litter control: Litter and debris generated by contractors from the landscape
maintenance service will be removed on every visit. .
Mesis Landscape Services assumes responsibility for any and all damage, including
irrigation components that occur as a result of the maintenance process.
Mesis Landscape Services is not responsible for the condition of the landscape due to drought,
freeze, irrigation deficiencies, or storm damage. However, under separate contract, Mesis
Landscape Services will provide the following services:
* The replacement of turf, plant life, or irrigation components.
* The removal of storm or freeze related debris.
Mesis Landscape Services, Inc
"1 895() SW 139 Ave
Miami, FL 33177
http://www.Mesis.llS
305 254-550()
305 25 Ll-5090 fax
Page 3 of 5
* The maintenance of trees exceeding fifteen feet in height.
* The trimming of palm trees.
Mesis Landscape Services agrees to maintain Dante Fascell in the manner prescribed, for a total of
11 cycles at $ 450.00 per visit total of ($4,950.00)Four Thousand Nine Hundred Fifty Dollars.
Payable at $ 450.00 Four Hundred Fifty Dollars per visit ($450.00) the due upon service to the
park
Mesis Landscape Services assumes no liability for damages or consequential damages caused by
conditions beyond our control.
This annual agreement shall commence on March 1st , 2017 and through ~ The parties agree that
either party may terminate this agreement with cause upon 30 days written notice to the other
party. Upon termination of this contract, all prorated monies for services that have already been
rendered shall become immediately due .and payable.
We welcome the opportunity to be of service and thank you for your consideration of our proposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis Landscape Services, Inc
18950 SW 139 Ave
Miami, FL 33177
Approved and accepted for:
City of South Miami Parks and Revreation
For Fuchs Park
By: _______ _
Date: ________ _
http://www.Mesis.llS
305 254-5500
305 25L!-5090 fax
Page 4 of 5
TYPICAL SCHEDULE OF MAINTENANCE
[ ........ __ . __ ..
FUNCTION J F M A M J J A S 0 N D
_ •• __ ._ ••• " .. ___ .~ ._ •• _, •• ,~ ••• ~ "'_ " __ "_,""~' __ ~T<_" • i-----
MOWING 0 0 3 3 3 2 0 0 0 0 0 0
" ._-_ ..
HARD EDGING 0 0 3 3 3 2 0 0 0 0 0 0
.---.'"~ ... -~."-.-.---.-. --~""-'--" --.--,-"._-, ... . ... " ...... ,,---1'--'-"
BED EDGING 0 0 3 3 3 2 0 0 0 0 0 0 .. _._ ... _. __ ~_,, __ ._.·0.·'-•.• _ .•.. _.,._-,,", .. _,>-___ ~'_.'.> '".-.. -~ .. "--.. ---... --"'"~. _ .. _ .. -
AIR BLOWING 0 0 3 3 3 2 0 0 0 0 0 0
". ____ .",._." ._ ... ___ • ___ .. '" •• _> __ .v •• » ••• _._~ ___ ._ ••• ~_" •• H~ ___ A_ •• _ •• ... _ ..... 1-'-'
MONOFILAMENT TRIM 0 0 3 3 3 2 0 0 g 0 0 0 _ .. ~ .•.. -.--.--...... .,,, -.-.--~ ... -.--.. -.->-<". "._. .. ... I .. ' ---J .. --.... _.-.. } .....
SHRUB TRIM 0 0 3 3 3 2 0 0 0 0 0 0 _ .~ __ ...• ___ ......... _ .. __ "~ __ .,, _~_. __ ",,~ .. __ . __ . " .. _ H'''_''·_._ •. " ... _", .. ,' --[ ........ ......... _-j._ .......... _. -
BED MAINTENANCE 0 0 3 .3 3 2 0 0 0 0 0 0
"'--_ ...••••.• --., ..... -•• ~~-., .-.-.. '~'-"""-"~'>"""-~'--~~"'''''~'''--, . . " .. .... __ ................... I ......
SELECTIVE PRUNING 0 0 0 0 0 0 0 0 0 0 0 0
_ .•..• _ ... _. "' __ ''''''0'_ "._~. '_~'._ .... _._ .. _~._~~~ __ ._" •. A' " .. _N·_ .. ~._"'."'.· .. "' ~ .--.-~-.. --.. [ ...... _ ............ ..........
*SHADE TREES 0 0 0 0 0 0 0 0 0 0 0 0
• ,,-.''' .. ~ .. -~~,,-... ~ •• ---.----."' .... -... -> ... ~ •• --.... -... --.. --.. -~.----.--.... " . " .... _--. 1· .. · .. · .. -.... · .. · .................... ................ .. .. ....
**PALM PRUNING 0 0 0 0 0 0 0 0 0 0 0 0 _. -~.-~-.~ ...... _,,_ ....... -."-.. ~ ... --_.--... ~-".~" ..... " ..
**FERTILIZE 0 0 0 0 0 0 0 0 0 0 0 0
.. ~_ •. '" .. h"~"_"._.,", ... ,,_ .. ~ .. ~.~~~ ... ~ ... ------..... -~,.-................ .........
**SPRAY 0 0 0 0 0 0 0 0 9 0 0 0 --_._._ ...... -~,,-..... ~ ... -------... ~~ ... ~ ,--«." ... -~ .... -...... --,,-"""-. ", . ... _,,-I· .. ···· .. · .. ·· .. .......... t .. · ....
**ANNUALS 0 0 0 0 0 0 0 0
1 9 0 0 0
~ •. ~. __ .. _ ..• ~._._ .. _,._.v." __ ..... "".m, __
,-.~ .. " "~ .. -... _,,_. -" .~"-" -_ .... -. --. ..............
**IRRIGATION CHECK 0 0 0 0 0 0 0 0 0 0 0 0 ..... " .. _ .. ~. __ ,,~ .. o._~,_·_ ..... ...............
**MULCH 0 0 0 0 0 0 0 o 0 0 0 0 .... _ ....... ~ .... _ .. H._ .. "_ ... _ .... _. __ ~ __ ~ ..... _._.~"". i .......................................... . ................... ................................ .......
X' Shade trees will be trimmed to allow for a seven foot head clearance.
** These are our recommendations for these services and are not included in the contract price.
Mesis Landscape Services, Inc
18950 SW 139 Ave
Miami, FL :,\:,\177
http://www.Mesis.llS
:'\05 25'1-5500
:'\05 254 -5090 fax
TOTAL
;.'::'
11 ,
,:.'
11
11
11
11 .... __ .......... -
11
11 .......................
0
. __ ··._c·· .. "·,·.· __ ._··'"" ... _.~
0 1· .... · .......... • .......... • .... ·_ .... ·
0
0
0
0 . .. -.>-.
0
0 .......................
Page 5 of 5
City of South Miami
Parks and Reacreation
c/o Marshall Williamson Park (3.22 acres)
Attention: Elisha Atkins-McGuire
305-668-3875 (Fax) 305-668-7388
eamcguire@southmiamifl.go
February 15 th, 2017
Re: Marshall Williamson Park (3.22 acres)
LANDSCAPE SERVICES
We appreciate the opportunity to present an annual program of landscape maintenance Marshall
Williamson Park
We have measured your property and have determined that the enclosed proposal for annual maintenance
will provide your property with the quality care it needs.
Mesis Landscape Services is a professional service. We strive to give quality care to our clients by
providing:
*
*
*
*
*
*
*
*
Thorough and meticulous property maintenance
A TRAINED AND UNIFORMED service staff
FULL INSURANCE coverage on our employees while on your property
REGULAR SITE INSPECTIONS with property representatives
PROMPT RESPONSE to your needs and concerns
An agreement tailored to your specifications, outlining our service and pricing
Compliance with all state and federal laws
Compliance with all OSHA standards
We feel confident that, given the opportunity, we will meet all your expectations. If you have any
questions regarding the following proposal, please do not hesitate to call.
'-
Please see Enclosure
Mesis Landscape Services, Inc
:I 89S0 SW 139 Ave
Miami, FL 33177
Sincerely,
Eddie Mesis
President
http://www.Mesis.lls
305 2S4-5500
305254-5090 fax
Page:l of 5
Mcsis tandscapc Services, Inc
18950 SW 139 Ave
Miami, FL 33177
I
tANDSCAPE SERVICES
February 15 th, 2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Marshall Williamson Park
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mesis.us
305 254-5500
305 25'1-5090 fax
Page 2 of 5
Mesis Landscape Services' maintenance program for Marshall Williamson Park (3.22 acres)
consists of the following services:
1. The mowing of all turf areas throughout the property will be performed every 10
days from March 1st through June 30, 2017 (total of 11 cycles.) At a charge of $
270.00 per cut. Rotary mowers shall be used with this contract.
2. The edging of all walk and curb areas in concurrence with each mowing. As well as
shrubs, ground cover bed, hedges, trees, etc.
3. The edging of all plant beds in concurrence with every other mowing or as
inspection requires. Trimming of Grass will be trimmed simultaneously with the
mowing of each visit. It will be accomplished by hand held power line trimmers.
4. The weeding of all plant beds as often as plant health and the highest level of order
requires.
5. The selective pruning, one time per contract period, of all woody ornamentals and
trees less than twelve feet in height to balance infilh'ating light, to remove dead
wood harboring insects and disease, and to promote maximum health and growth.
6. The shearing of qualifying shrubs and hedges to maintain desired shape and
appearance.
7. The power clipping of grass areas inaccessible to our mowing machinery.
8. The air blowing of all walks and paved areas littered in the maintenance process.
9. Raking; Grass clipping cause by mowing, edging and trimming will be removed
from the curbs, parking lots, street walkways, jogging path, facilities planted beds
and other adjacent surfaces on the same day as mowed.
10. Trees and Palms: Plants and Shrubs shall be pruned at the best time for flower bud
development foliage growth, and as the health of the plant may require. Shrubs
shall not be clipped into balled of boxed for unless such is required by the design.
New sprouts will be removed from tree trunks. Low visibility limbs and branches
will be pruned and maintained to provide an 8' foot clearance over walkways,
parking lots and other areas which may interfere the viSibility to vehicles and
pedestrians.
11. Litter control: Litter and debris generated by contractors from the landscape
maintenance service will be removed on every visit. .
Mesis Landscape Services assumes responsibility for any and all damage, including
irrigation components that occur as a result of the maintenance process.
Mesis Landscape Services is not responsible for the condition of the landscape due to drought,
freeze, irrigation deficiencies, or storm damage. However, under separate contract, Mesis
Landscape Services will provide the following services:
* The replacement of turf, plant life, or irrigation components.
* The removal of storm or freeze related debris.
Mesis Landscape Services, Inc
'18950 SW '139 Ave
Mjami, FL 33177
http://www.Mesis.l1s
305 254-5500
305 254-5090 fax
Page 3 of.5
* The maintenance of trees exceeding fifteen feet in height.
* The trimming of palm trees.
Mesis Landscape Services agrees to maintain Marshall Williamson Park in the manner prescribed,
for a total of 11 cycles at $ 270.00 per visit total of ($2,970.00)Two Thousand Nine Hundred
Seventy Dollars. Payable at $ 270.00 Two Hundred Seventy Dollars per visit ($270.00) the due
upon service to the park
Mesis Landscape Services assumes no liability for damages or consequential damages caused by
conditions beyond our control.
This annual agreement shall commence on March 1st , 2017 and through ~ The parties agree that
either party may terminate this agreement with cause upon 30 days written notice to the other
party. Upon termination of this contract, all prorated monies for services that have already been
rendered shall become immediately due and payable.
We welcome the opportunity to be of service and thank you for your consideration of our proposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis landscape Services, Inc
18950 SW 139 Ave
Miami, FL33177
Approved and accepted for:
City of South Miami Parks and Recreation
For Marshall Williamson Park
By: ______________ __
Date: ________ _
http://www.Mesis.us
305 254-5500
305 25'1-5090 fax
Page 4 of 5
TYPICAL SCHEDULE OF MAINTENANCE
,.' ••• _, ....... __ , __ ,o .. _~_· •• ~'" ..... _ ••• ~_._. ____ ••• < .~_ •. __ ~'''_, .>o. __ .. ~ •. , >o_ •• ~_.,
FUNCTION ] F M A M ] ] A S 0 N _._._. 1·--.. ··_ .. · ...... .... -.. -...
MOWING 0 0 3 3 3 2 0 0 0 0 0
HARD EDGING 0 0 3 3 3 2 0 0 0 0 0
.~ __ • ___ " __ .A'. __ •••• ___ .~ •. _ ... ,_ .• _, ••• _._ •. _._." .. I· .. ·
BED EDGING 0 0 3 3 3 2 0 0 0 0 0 ................. , ...... _ .. _ ......
AIR BLOWING 0 0 3 3 3 2 0 0 1_9. 0 0
• _~ .. -_~,, ___ • _____ o'" __ ..... _ • ___ " .... _._,, __ • __ .,._. __
-"-.-~ ... -~"'-.. ~ ..... ......... 1-...... f ...... --· .. ·-.... ·-· 1'--"'--. ..
MONOFILAMENT TRIM 0 0 3 3 3 2 0 0 0 0 0 ...... _ ... _. __ .. -.... _ ......... _ .. _ .. _ ............ _ ................... _ .... _ ..... -.. _ ........ _ ......... _ ... 1 ............ _ ...... 1·_ .... --.... ·-.. 1-·_ .. _· .... · .. _·-! ....... ..-.........
SHRUB TRIM 0 0 3 3 3 2 0 0 °1 0 0
___ •••..• ___ •.••• _~ .. _ ..• _ ". __ ."," '_"_'A~_'",~ <~ .. " .. ____ ••• , ____ ....... _H __ ," ... _ ....... _.". 1· ...... _ .. _ .. · .... · I· .... ·· _ .. _ ..
BED MAINTENANCE 0 0 3 3 3 2 0 0 0 0 0
_'O __ '""·~·" __ .... _~._._ ._._,~ ___ •• ~ __ "_. ___ "~'" _ .. _.~ >_' •• __ .~". _ ._.,. ·····1 .. -..
SELECTIVE PRUNING 0 0 0 0 0 0 0 0 C 0 0 _ ........ _ • ____ ,, __ ,_ .. <~ .. "< __ , __ • ___ • ____ " __ ,. ____ ~~ v· ____ • ....... ~.~--.---... --"'. ..................... -} .. .._ ......... -...• --~."-.~ ... ,,_ ...
*SHADE TREES 0 0 0 0 0 0 0 0 I""~ 0 0
" .. ~._,,~.· __ .• h~'"· ........ _ ••• __ ••..• ~ __ •• _."'_~.~_"' ................ _ ........... I ... ·· .... ·· ... ··· ... 1···-................ ................
**PALM PRUNING 0 0 0 0 0 0 0 0 C 0 0 -" .. ,.--.~-.-,,-, ..... . ".-~ ... ~ .. -.. ---.".-.-.,-.. ,.-.. " , _ .... .. ...
**FERTILIZE 0 0 0 0 0 0 0 0 C 0 0 ------.... -.. _._-..... -.... _ .. ,,_._ ... -........ 1 ...... _ ... • .... -......... · .........
**SPRAY 0 0 0 0 0 0 0 0 C 0 0
_~_. __ .... ____ ,~. ~._ , .... ·_·_. __ ··_.' __ n •• ~ ,,_ ................................................ -....... ................... 1 .............. ·_ .. M·_· ..
**ANNUALS 0 0 0 0 0 0 0 0
1 9 0 0 .. . --<~.-.... -.... -,-.. -.. --. -~ ... -''" ....... " .• --.. -.-, ~-~ .. ..... _ ...... _ ........ 1 .... ···_ ... · ... •· .... : ........................
**IRRIGATION CHECK 0 0 0 0 0 0 0 0 0 0 0 ___ ~._ .. " ... _._~ .. "'. "._M._ ... ____ .... _. ....... _ ....... _ .............. _._ .... __ ............. _ .. _. ............. .. .......................
**MULCH 0 0 0 0 0 0 0 0 0 0 0 .... _ ... -... --,~. -'~-~-" ..... "'.-".'"-.~.-"" .. " ,~ ... -"" ..... _ ............. _.-......... ' ...... _ .. -~.-... , .. , ...........................
* Shade trees will be trimmed to allow for a seven foot head clearance.
** These are our recommendations for these services and are not included in the contract price.
Mesis Landscape Services, Inc
18950 SW 139 Ave
Miami, FL 33177
http://www.Mesis.llS
305 25'1-5500
305 254 .. 5090 fax
r···-···_-.... ·
D TOTAL (" I-·~·· .. -.. ·-.. --...... -.. -.... -..
0 11 '\
0 11
0 11 ................. -
0 11
0 11 1 .... _· .............. 1 .... ·_ ............ _··· .. ·· ........ -·-
0 11
0 11 .w··_. __ .. _ .... _.
0 0
0 0 ...... _ .......
0 0 _ ............. _._ .... _-..............
0 0
0 0
0 0 : ................ -... I·· ..................... · .............. · ....... ·
0 0
1· .... ---..... • .. • ................
0 0
l .......... -_ .... -... _ ..........
Page 5 of5
City of South Miami
Parks and Reacreation
c/o Dante Fascell Park (7.73 acres)
Attention: Elisha Atkins-McGuire
305-668-3875 (Fax) 305-668-7388
eamcguire@southmiamifl.go
February 15th, 2017
LANDSCAPE SERVICES
Re: Dante Fascell (7.73 acres)
We appreciate the opportunity to present an annual program of landscape maintenance Dante Fascell
We have measured your property and have determined that the enclosed proposal for annual maintenance
will provide your property with the quality care it needs.
Mesis Landscape Services is a professional service. We strive to give quality care to our clients by
providing:
*
*
*
*
*
*
Thorough and meticulous property maintenance
A TRAINED AND UNIFORMED service staff
FULL INSURANCE coverage on our employees while on your property
REGULAR SITE INSPECTIONS with property representatives
PROMPT RESPONSE to your needs and concerns
An agreement tailored to your specifications, outlining our service and pricing
Compliance with all state and federal laws
Compliance with all OSHA standards
We feel confident that given the opportunity, we will meet all your expectations. If you have any
questions regarding the following proposat please do not hesitate to call.
Please see Enclosure
Mesis tandscape Services, Inc
18950 SW 139 Ave
Miami, PL 33177
Sincerely,
Eddie Mesis
President
http://www.Mesis.llS
305 254-5500
305 254-5090 fax
Page 1 of 5
Mesis Landscape Services, Inc
18950 SW 139 Ave
Miami, FL 33177
I
LANDSCAPE SERVICES
February 15 th, 2017
AGREEMENT
for
LANDSCAPE MAINTENANCE
at
Dante Fascell
prepared by
Edward Mesis
Mesis Landscape Services Inc.
http://www.Mcsis.us
305 254-5500
305 25 /1-5090 fax
Mesis Landscape Services' maintenance program for Dante Fascell (7.73 acres) consists of the
following services:
1. The mowing of all turf areas throughout the property will be performed every 10
days from March 1st through June 30, 2017 (total of 11 cycles.) At a charge of $
720.00 per cut. Rotary mowers shall be used with this contract.
2. The edging of all walk and curb areas in concurrence with each mowing. As well as
shrubs, ground cover bed, hedges, trees, etc.
3. The edging of all plant beds in .concurrence with every other mowing or as
inspection requires. Trimming of Grass will be trimmed simultaneously with the
mowing of each visit. It will be accomplished by hand held power line trimmers.
4. The weeding of all plant beds as often as plant health and the highest level of order
requires.
5. The selective pruning, one time per contract period, of all woody ornamentals and
trees less than twelve feet in height to balance infilh'ating light, to remove dead
wood harboring insects and disease, and to promote maximum health and growth.
6. The shearing of qualifying shrubs and hedges to maintain desired shape and
appearance.
7. The power clipping of grass areas inaccessible to our mowing machinery.
8. The ail' blowing of all walks and paved areas littered in the maintenance process.
9. Raking; Grass clipping cause by mowing, edging and h'imming will be removed
from the curbs, parking lots, street walkways, jogging path, facilities planted beds
and other adjacent surfaces on the same day as mowed.
10. Trees and Palms: Plants and Shrubs shall be pruned at the best time for flower bud
development foliage growth, and as the health of the plant may require. Shrubs
shall not be clipped into balled of boxed for unless such is required by the design.
New sprouts will be removed from tree trunks. Low visibility limbs and branches
will be pruned and maintained to provide an 8' foot clearance over walkways,
parking lots and other areas which may interfere the visibility to vehicles and
pedestrians.
11. Litter control: Litter and debris generated by contractors from the landscape
maintenance service will be removed on every visit. .
Mesis Landscape Services assumes responsibility for any and all damage, including
irrigation components that occur as a result of the maintenance process.
Mesis Landscape Services is not responsible for the condition of the landscape due to drought,
freeze, irrigation deficiencies, or storm damage. However, under separate contract, Mesis
Landscape Services will provide the following services:
* The replacement of turf, plant life, or irrigation components.
* The removal of storm or freeze related debris.
Mesis Landscape Services, Inc
18950 SW 139 Ave
Miami, PL 33177
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 3 of 5
* 'The maintenance of trees exceeding fifteen feet in height.
* The trimming of palm trees.
Mesis Landscape Services agrees to maintain Dante Fascell in the manner prescribed, for a total of
11 cycles at $ 720.00 per visit total of ($7,920.00)Seven Thousand Nine Hundred Twenty Dollars.
Payable at $ 720.00 Seven Hundred Twenty Dollars per visit ($720.00) the due upon service to
the park
Mesis Landscape Services assumes no liability for damages or consequential damages caused by
conditions beyond our control.
This annual agreement shall commence on March 1st , 2017 and through, 'The parties agree that
either party may terminate this agreement with cause upon 30 days written notice to the other
party. Upon termination of this contract, all prorated monies for services that have already been
rendered shall become immediately due and payable.
We welcome the opportunity to be of service and thank you for your consideration of our proposal.
Respectfully submitted by:
Edward Mesis
Mesis Landscape Services
Mesis Landscape Services, Inc
18950 SW '139 Ave
Miami, FL 33177
Approved and accepted for:
City of South Miami Parks and Recreation
For Dante Fascell
By: ______________ _
Date: ________ _
http://www.Mesis.us
305 254-5500
305 254-5090 fax
Page 40f5
TYPICAL SCHEDULE OF MAINTENANCE
--_ ... , .. __ .
FUNCTION J F M A M .. ,L,_, ~ __ I" .. A 5 0 N 1"-... ,,'
MOWING 0 0 3 3 3 2 0 0 0 0 0
. ___ "_ •• ,, ••• ~.~". V"~~''' __ ._~ ••• ___ .... _"~"_~M .~~ .. ~-' --.-._--.--... ,.,'" .. _-,-i--"'-""""-' 1--"---_·_'''--I"
HARD EDGING 0 0 3 3 3 2 0 0 0 0 0
~_ •••• _ •• _ •• " ,, __ •• < •• ____ ,.' • ., "'_ ••• o_."~ ___ ,~_"_. ___ ,,, .• 0 •• ____ ',._ .... ,_ ••• , _."_""~_'_' . ,,-,-, .. _-"--"·--1 .. -
BED EDGING 0 0 3 3 3 2 0 0 0 0 0
" .. " .. -... _,--'''' -"" '''-... , ..... ,-, ' ..... "-,,, ... ,,_ ... -.-.'" ." .. '" ._ .... ,,--,.,,_.-". ..._,"-" ..... " "" ..
AIR BLOWING 0 0 3 3 3 2 0 0 c 0 0
• ~. _ •• ~_ ~,· __ ~_¥ .. ~M". __ ·~._.·.·_"~ ._ •••.• , ~.~" ._, .• ~ .. _. __ • _". ~,,<>. ____ ~ .. ," ,,_ ...
MONOFILAMENT TRIM 0 0 3 3 3 2 0 0 0 0 0 .•. -.~-" .. _ .. __ .. ".~, ." -... -•.. -~ .. ~".~. -".~.-... -.~ .... ' -",._-," ... , .... "-,,, .. _ ... 1,-,,,,--'---'" .. ,._4· ... ~,._A"_. __ •.. ,»
SHRUB TRIM 0 0 3 3 3 2 0 0 0 0 0
BED MAINTENANCE 0 0 3 3 3 2 0 0 0 0 0 1·--·",,·-"-'--.-
SELECTIVE PRUNING 0 0 0 0 0 0 0 0 0 0 0 -_._."-,, """--, --~---.. --.--.--.~.,,",.~ .. ~-..... ~.-----,_.-, . . "" ·_"y __ ·_~.~w" +."" .. ".,-_.-1" .... · .. ·_ .. _· _ ... _ .. '
*SHADE TREES 0 0 0 0 0 0 0 0 0 0 0
.--.-.-~~--,--. -.~ .......... -.--.---~.--.. _ ... , ..• -.... ,--... ,,-_. ~.~ ..... " .""-,, .. _." 1 .... • .. --" .. _--'1'"
**PALM PRUNING 0 0 0 0 0 0 0 0 0 0 0
~--'".-... --""-.,~ ... ---." , ... ~-----, -... ~ ..... -".-.......
**FERTILIZE 0 0 0 0 0 0 0 0 ,,9 0 0
",_. " ..... -.-.~.~'"."'-,---.------.. ~ .. -.-----... ~-.-,-. I· ... " 1-' f,,,· ... _ ...... , .. f .. ·, I"" ....... _-., .. " ...... _-,,,, .. ·-··'t .. ,
**SPRAY 0 0 0 0 0 0 0 0 0 0 0
~ .... "'---.~.-•. '""<-", ---~,.~ _ .... -. _ .... .. -. " .... _-_ .. -_ ....... _ .....
**ANNUALS 0 0 0 0 0 0 0 0 Q 0 0
"~"J ___ ' •. _' . ~.~.~_._ •. ____ .~"_ ............. ,,_, .,,,. ._ ... -.. ,,,,, ........ , ... 1 .. " ...... -· .. ,,-......... ,,, ... -, .. -.-~" .. ~. [" ... "." ...... , ..
**IRRIGATION CHECK 0 0 0 0 0 0 0 0 0 0 0
• ~".--~.----._" ... _ ••• _>~'-' ... "~-..-." .. -.....
**MULCH 0 0 0 0 0 0 0 0 0 0 0
.-•• -~ .... <-. " .... ".-... __ ........ " .. , .... -' ........ ,,'-.................... , ...... _.,
* Shade trees will be trimmed to allow for a seven foot head clearance.
** These are our recommendations for these services and are not included in the contract price.
Mesis Landscape Services, Inc
18950 SW139 Ave
Miami, FL 33177
http://www.Mesis.llS
305 25'1-5500
305 254-5090 fax
. ">'~"_'_'_'_oe~_~
D TOTAL
"'_.,,"-""
','::" ,
Ie ,
0 11
0 11 .. --,--_ .. _-"'-,-_.," .... ,,-
0 11
0 11
0 11
"." .... " ... _" ._" .. , ......... ,.,""" .. -,-"
0 11
0 11
0 0 t, .. "-·-·,, I"
0 0 .. ,,-_ ......
0 0 1, ...... ·"_·,,,·
0 0 -, ...... , .. _ .......
0 0 . __ ............ _ .. _ .... _ ..
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ADDENDUM TO CITY WIDE LANDSCAPING SERVICES AGREEMENT
1. Month-to-Month Extension:
The agreement between the City of South Miami and SFM Services, Inc., expires June
15,2017. As per the City Charter, the maximum contract term for contracts of this type
is five (5) consecutive years. Therefore, the City will be issuing a RFP to solicit a
replacement contract for City Wide landscaping Services. In the event a replacement
contract is not completed by the contract expiration date, the City and SFM Services,
Inc., agree to extend the contract on a month-to-month basis at the same terms and
prices. The City will provide a 3~-day notice to SFM Services, Inc., during the month-to-
month period to formally cancel the month-to-month contract extension.
The month-to-month contract term, should it be exercised, will not exclude SFM
Services, Inc., from participating in the upcoming RFP process and submitting a
proposal. '
2. Additions to the Scope of Services:
landscaping Services for the Parks Division, proposal attached, shall be added to the
City Wide landscaping Agreement effective no later than March 1,2017 and shall be co-
terminus with the City Wide landscaping Service Agreement, including any contract
extensions.
SFM Services, Inc.,
Name of Signatory
City of South Miami
Steven Alexander
City Manager
Effective Date: _____ ,
THE CiTY OF PLEASANT LIVING
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5
(Power and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount to
be expended is not in excess of $5,000.00, may be made or entered· into by the City Manager
without submittal to the City Commission and without competitive bidding. Single purchases or
contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to
avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:
-Purchase orders
-Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require:
-A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract, which was part of an acceptable competitive bid process.
An approved purchase order
-Must have been included in the original budget or received approval from the City
Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for materials,
supplies, equipment, improvements or services for which funds are provided in the budget,
where the total amount to be expended is in excess of $5,000.00 but which does not exceed
$25,000.00, may be made or entered into by the City Manager with submittal to the City
Commission and without competitive bidding, but shall require that the City Manager obtain
quotes from at least three different vendors. Single purchases or contracts in excess of
$25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the requirements
of this subsection. Purchases more than $5,000.00 but less than $25,000.00 require:
-Approval by the City Manager before the expenditure is made or funds
committed.
-A minimum of 3 written quotes from 3 different vendors unless piggybacking off
an existing governmental contract which was part of an acceptable competitive
bid process
City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance with
the competitive bidding requirements. Purchases in excess of $25,000.00 require:
Competitive bid process unless piggybacking off an existing governmental contract
which was part of an acceptable competitive bid process
-Purchase orders must be obtained before an expenditure is made or funds
committed and approved by the City Manager,
-City Commission approval.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 82
1750-Parks Landscape Calculation to Complete FY 2017
Account (0011750-5191210 Salary)
FY 2017 Busdget 213,991.00
Posted as of 1/31/2017 -53,704.61
Last check 2/3/17 Alex Lugones (87.64 hrs) -1,374.20
Last check 2/3/17 Charles Render (104.75 hrs) -1,330.33
Cost to complete FY 2017 (18 pay periods) (3 employees) -86,801.58
------------~----Available Balance Account 1210 70,780.29
Parks Landscape Division Employees
Munoz, Armando
Rivas, Eddy
Williams, Frederick
Bi-weekly Cost
Cost of 18 pay periods to complete FY 2017
Salary Only
FY 2017 (Salary) 1210
FY 2018 (Salary) 1210
Budget Reduction in FY 2018
Salary Including Fringe Benefits
FY 2017 Budget Amount
FY 2018 Budget Amount
Budget Reduction in FY 2018
Bi-Weekly Salary(1210)
2,328.47
1,356.31
1,137,.53
4,822.31
86,801.58
213,991.00
-130,238.00
83,753.00
307,021.00
-181,070.00
125,951.00