3THE CITY OF PLEASANT LIVING
To:
From:
Date:
Subject:
Background:
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
February 21,2017 Agenda Item No.:3 Steven Alexander, City Manager
A Resolution authorizing the City Manager to purchase from
Parker Systems a sole source distributor for T2 Systems Canada,
Inc., f/k/a Digital Payment Technologies, Corp., a Canadian
federal corporation authorized to transact business in the state
of Florida, five (5) new model, Luke II, Parking Multi-Space Pay
Stations.
The City in 2010, via Resolution 230-10-13264 purchased 38, Luke
I pay stations. Since then, the City has purchased an additional
15, Luke II machines, via Resolution 202-11-13516 and 185-15-
14524, respectively, which are the newest pay stations
manufactured by T2 Systems Canada, Inc. Just recently, T2
Systems Canada announced "End of Support for the Luke I pay
stations and will provide coverage for software and hardware
until March 31, 2018. The company is citing "PCI compliance"
(Payment Card Industry Security) which may be in jeopardy for
the Luke 1 machines sold from 2009-2012.
With the above mentioned and in anticipation of the retirement
of the Luke I, the City of South Miami desires to purchase 5 Luke II
automated parking pay stations from Parker Systems to retire 5
Luke I. Parker Systems maintains an exclusive, protected territory
under contract with T2 Systems Canada, Inc; as such Parker
Systems is the only distributor authorized to selt deliver and
service T2 Systems Canada, Inc. products.
The Luke II parking multi-space pay stations are the only pay
stations that are compatible with the City's current parking IRIS
management system, hence making these pay stations the only
viable pay station available for purchase by City of South Miami.
Furthermore, no other pay station can provide the services we
need without replacing the entire pay station management
system.
Amount:
Account:
Attachments:
Parker Systems through T2 Systems, has agreed to honor the
prices provided to the City of Miami Beach from their RFP in 201l.
Each new machine requires an additional regular operating cost of
$35 per month, per machine, to operate the IRIS parking
management software, which provides connectivity and reporting
capabilities.
For the upcoming fiscal year 2017-18, the City is anticipating
purchasing a total of approximately 17 Luke II, in an effort to
retire the remaining Luke I.
An amount not to exceed $39,988.
301.1410.513.6430, Finance Operating Equipment, with a current
balance of $50,000.
Resolution for approval
Parker Systems Quote
T2 Systems Canada, Inc., f/k/a Digital Payment Technologies, Corp
Sole Source Letter
City of Miami Beach agreement, from RFP #46-10-11
1 RESOLUTION NO: _____ _
. 2 A Resolution authorizing the City Manager to purchase from Parker Systems a
3 sole source distributor for T2 Systems Canada, Inc., f/k/a Digital Payment
4 Technologies, Corp., a Canadian federal corporation authorized to transact business in
5 the State of Florida, five (5) new model, Luke II, Parking Multi-Space Pay Stations.
6 WHEREAS, the City of South Miami desires to purchase automated parking pay
7 stations from Parker Systems; and
8 WHEREAS, Parker Systems maintains an exclusive, protected territory under
9 contract with T2 Systems Canada, Inc; as such Parker Systems is the only distributor
10 authorized to sell, deliver and service T2 Systems Canada, Inc. products; and
11 WHEREAS, the Luke lis parking mUlti-space pay stations are the only pay stations
12 that are compatible with the City's current parking IRIS management system, hence
13 making the pay stations the only viable pay station available for purchase; and
14 WHEREAS, no other pay station can provide the services in questions without
15 replacing the entire pay station management system; and
16 WHEREAS, Parker Systems through T2 Systems, has agreed to honor the prices
17 provided to the City of Miami Beach from RFP #46-10-11; and
18 WHEREAS, each new machine provides for an additional regular operating cost
19 of $35 per month, per machine, to operate the EMS software which provides
20 connectivity and reporting capabilities; and
21 WHEREAS, these funds are allocated in account number 301-1410-513-6430,
22 Finance Operating Equipment Capital Improvement Fund within 2016/2017 fiscal year
23 budget with a current balance of $50,000.
24 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
25 THE CITY OF SOUTH MIAMI, FLORIDA;
26 Section 1. The City Manager is authorized to purchase from Parker Systems a
27 sole source distributor for T2 Systems Canada, Inc., f/k/a Digital Payment Technologies,
28 Corp., a Canadian federal corporation authorized to transact business in the state of
29 Florida, five (5) new model, Luke II, Parking Multi-Space Pay Stations. The purchase will
30 made through a City of Miami Beach piggyback agreement, from RFP #46-10-11.
31 Section 2. Severability. If any section, clause, sentence, or phrase of this
32 resolution is for any reason held invalid or unconstitutional by a court of competent
33 jurisdiction, this holding shall not affect the validity of the remaining portions of this
34 resolution.
35 Section 3. This resolution shall become effective immediately upon adoption by
36 vote of the City Commission.
37
38 PASSED AND ADOPTED this __ day of ,2017
39 ATTEST: APPROVED:
40
41
42 CITY CLERK MAYOR
43
44 COMMISSION VOTE:
45 Mayor Stoddard:
46 READ AND APPROVED AS TO FORM, Vice Mayor Welsh:
47 LANGUAGE, LEGALITY AND Commissioner Harris:
48 EXECUTION THEREOF Commissioner Liebman:
49 Commissioner Edmond:
50
51 CITY ATTORN EY
52
PARKER SYSTEMS
1115 Bridgeway Blvd.
Orlando, FL 32828 US
Iynda@parkersystemsplace.com
BILL TO
Carlos Marenco
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
ACTIVITY
900.0019
Luke 1I-100B 38 Key
Solar/Coin/Bill/CreditiPrinter
Includes:
-880.0023 EnGenius WiFi Modem
-115.0132 Bill Stacker (10)
-115.0108 Coin Canister (10)
SHIP TO
Carlos Marenco
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
BALANCE DUE
INVOICE # 2016-2175
DATE 02/02/2017
DUE DATE 03/04/2017
TERMS Net 30
OTY RATE
5 7,997.
60
AMOUNT
39,988.00
$39,988.00
Feb 7, 2017
City of South Miami
6130 SW 72 St.
South Miami, FL 33143
USA
Alfredo Riverol
Dear Mr. Riverol:
330-4321 Still Creek Drive
Burnaby, BC V5C 6S7
Telephone 604-688-1959
Facsimile 604-687-4329
As a global leader in parking technology, T2 Systems (T2) offers high quality and reliable proprietary
hardware and software products consisting of our LUKE, LUKE II and SHELBY pay stations, BOSS
software, and EMS/Digital Iris management system.
This letter is to inform you that the LUKE, LUKE II and SHELBY hardware, BOSS software, and
EMS/Digital Iris management system are exclusive and proprietary of T2. T2 is the sole owner and
manufacturer of the LUKE, LUKE II and SHELBY hardware, BOSS software, and EMS/Digital Iris
management system. No other software or management system will support this hardware.
In addition, this letter is to confirm that Parker Systems is the exclusive Resellerchannel for sale and
support of these products and services in the state of Florida.
If you have any further questions please feel free to inquire with your sales representative or contact me
directly.
Sincerely,
Chris Chettle
Chief Operating Officer
chris.chettle@t2systems.com
T2 Systems
RESOLUTION NO. 2016-29423
A RESOLUTION OF 'THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHO~IZING
THE CITY MANAGER TO EXECUTE, SUBSTANTIALLY IN THE; FORM
ATTACHED TO THIS RESOLUTION, AMENDMENT NO. 1 TO THE
AGREEMENT BETWEEN THE CITY AND T2 SYSTEMS CANAQA, INC
(T2 SYSTEMS) FORMERLY KNOWN AS DIGITAL PAYMENT
TECHNOLOGIES· CORP. (DPT),' FOR PARKING PRODUCT$ AND
ASSOCIATED INSTALLATION AND MAINTENANCE SEttYICES,
DATED AUGUST 10, 2012; SAID AMENDMENT EXTENDING THE
WARRANTY COVERAGE UNDER THE AGREEMENT FO~ THE
REMAINING THREE (3) YEAR PERIOD, BASED UPON THE
ESTABLISHED RATES UNDER THE AGREEMENT; AND FURTHER
EXTENDING THE TERM OF THE AGREEMENT FOR AN ADDITIONAL
THREE (3) YEAR PERIOD, COMMENCING ON AUGUST ii, 2016 AND
EXPIRING ON' AUGUST 10, 2019, COTERMINOUS WITH THE
EXTENDED WARRANTY TERM. .
WHEREAS, on April 11, 2012, the Mayor and City Commis*,ion approved
Resolution No. 2012-27891, relating to Request for Proposals (RFP) NQ. 46-10/11 for
the purchase and installation of new multi-space pay stations for the City'~ on-street and
off-street parking locations; authorizing the Administration to enter into n~9otiations with
top ranked firm, Digital Payment Technologies Corp., a Canadian corporation eOPT');
and further authorizing the Mayor and City Clerk to execute an agreement upon
completion of successful negotiations by the Administration; and
WHEREAS, on August 10, 2012, the City and OPT executed ,n agreement
pursuant to the RFP (the "Agreemenr); and
. WHEREAS, the initial term of the Agreement.was for a period of two (2) years,
which could be extended for a further period by the parties in writing, subject to the sole
discretion and approval of the City; and '
WHEREAS, the Agreement further provided the City with an initi~1 two (2) year
.manufacturer's warranty, with the option of extending the warranty coven,ge for the pay
stations for an additional.five (5) years; and .
WHEREAS, the initial term expired on August 9, 2014 and the term, including the
extended warranty, were also extended for an additional two (2) year~, with a new
expiration date of August 9,2016; and
WHEREAS, the scope of the agreement related to the purchase of new multi-
space pay stations has been completed and at this time the contractQr is providing
extended maintenance and support to the existing equipment and real-tim,e connectivity
services and access to reporting software; and
WHEREAS, effective as of January 1, 2015, OPT was purchased ~y T2 Systems
June 8,2016
T2 -Resolution
Page 2 of2
Canada Inc., a Canadian corporation f'T2 Systems"). and OPT's corporate name was
changed to T2 Systems; and
WHEREAS, T2 Systems, a global leader in parking technology, offers high
quality and reliable proprietary hardware and software products, con,isting of their
Digital Luke II pay stations, BOSS software, and Digital Iris management ~ystem; and
WHEREAS, the Digital Luke 1/ BOSS software, and Digital Iri$ management
system used by the City are exclusive and proprietary of T2 Systems an~ may only be
supported by T2 Systems; and
WHEREAS, the City would be best served by exercising the remaining 'additional
three (3) year extended warranty period provided for in the Agreement, at the pre-
negotiated current rates, and concurrently extending the term of the Agr~ement so that
the City may continue to receive connectivity and support services for the pay station
system at the current rates, without the need to replace the entire system,·
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYQR AND CITY
. COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve Amendment No. 1 to the Agreement betwe~n the City and
T2 Systems Canada. Inc. (12 systems) formerly known as Digital Payment
Technologies Corp .• for parking products and associated installation ang maintenance
services, dated August 10, 2012; said amendment extending the warr~nty coverage
under the Agreement for the remaining three (3) year period, ba§ed upon the
established rates under the Agreement; and further extending the term of the
Agreement for an additional three (3) year period, commencing on August 11, 2016 and
expiring on August 10. 2019, coterminous with the extended warranty ter",.
PASSED and ADOPTED this J day of 'Jt,,1It!-2016.
ATTEST:
We ore committed 10 providing excellenl public selVice ond sofety 10 0/1 who live, work, ond ploy in our vi
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving And Authorizing The City Manager To Execute, Substantially III The Form
Attached To This Resolution, Amendment No. 1 To The Agreement Between The City And T2
Systems Canada, Inc (T2 Systems) Formerly Known As Digital Payment Technologies Corp. (OPT),
For Parking Products And Associated Installation And Maintenance Services, Dated Augu,st 10, 2012;
Said Amendment Extending The Warranty Coverage Under The Agreement For Th, Remaining
Three (3) Year Period, Based Upon The Established Rates Under The Agreement; And Further
Extending The Term Of The Agreement For An Additional Three (3) Year Period, Commencing On
August 11,2016 And Expiring On August 10, 2019, Coterminous With The Extended Warranty Tenn.
Key Intended Outcome Supported:
Streamline the delivery of services through all departments.
Supporting Data (SuNeys, Environmental Scan, etc,):. The City has a total of 4,9;36 metered
spaces in parking lots and 3,888 on-street metered spaces. ..
Item Summary/Recommendation:
On August 10, 2012, the City entered into an agreement with Digital Payment Technplogles Corp.
("OPT") pursuant to the Mayor and Commissions award of Request for Proposals (RFP) No. 46-10/11
for the purchase and installation of new multi-space pay stations for the City's on-street end off-street
parking locations.
The term of the Agreement was for a period of two (2) years which could be extended for a further
period by the parties in writing subject to the sale discretion and approval of the City .. The initial term
explr~d August 9, 2014 and was extended for an additional two (2) years with a new expiration of
August 9, 2016.
Additionally, OPT, a Canadian corporation was purchased by T2 Systems Canada Inc., a Canadian
corporation as of January 1, 2015; therefore, all references to OPT throughout the Agreement shall be
replaced with T2 Systems Canada Inc., a Canadian corporation ("T2 Systems") .
•
The scope of the agreement related to the purchase of new multi-space pay stations has been
completed. At this time, the contractor is providing extended maintenance and support to the existing
equipment. Additionally, they are providing real-time connectivity services and acces~ to reporting
software.
The City would be best served by continuing services by the current provider since it is not feasible to
replace the entire system. To this end, an Amendment to the Agreement is necessary in order to
extend the current agreement.
AdminIstration Recommendation: Ado~t the Resolution. , Financial Information:
Source of Amount / _.J
Funds: 1 428,200 V ' 180 -0462-000325 ~
~l 2 282,000 '\I 480-0463-000325, ~
3
OSPI Total 710,200
Financial Impact Summary: . , .
I Saul Frances
City Clerk's Office Legislative Tracking:
Si n-Offs:
Department Director .
SF KGB
T:IAGENDA\2016\June\Parklng\T2Amend1-sum.doClC
MIAMI BEACH
~ccount
I'-'
l/'
AGENDA ITEM
DATE
MIAMI BEACH
City of Miami Beach. 1700 Conventron Center Drive. Miami Beach. florida 33139. www.mtamlbeachfl.gov
TO:
FROM:
DATE:
COMMISSION MEMORANDUM
Mayor Philip levine and Members of the City Commission
Jimmy L. Morales, City Manager ~ /--.ft-.
June 8, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHO~IZING
THE CITY MANAGER TO EXECUTE, SUBSTANTIALLY IN THE
FORM ATTACHED TO THIS RESOLUTION. AMENDMENT NO.1 TO
THE AGREEMENT BETWEEN THE CITY AND T2 SYSTEMS
CANADA, INC (T2 SYSTEMS) FORMERLY KNOWN AS DIGITAL
PAYMENT TECHNOLOGIES CORP. (DPT), . FOR PARKING
PRODUCTS AND ASSOCIATED INSTALLATION' AND
MAINTENANCE SERVICES. DATED AUGUST 10, 2012: SAID
AMENDMENT EXTENDING THE WARRANTY COVERAGE UNDER
THE AGREEMENT FOR THE REMAINING THREE (3) YEAR Pt;RIOD.
BASED UPON THE ESTABLISHED RATES UNDElf THE
AGREEMENT: AND FURTHER EXTENDING THE TERM OF THE
AGREEMENT FOR AN ADDITIONAL THREE (3) YEAR P~RIOD.
COMMENCING ON AUGUST 11, 2016 AND EXPIRING ON AUGUST
10, 2019, COTERMINOUS WITH THE EXTENDED WAR~ANTY
TERM. .
ADMINISTRATION RECOMMENDATION
Approve Amendment No. 1 to the Agreement between the City of Miami f3each and T2
Systems Canada Inc. for parking products and associated installation an~ maintenance
services.
BACKGROUND AND ANALYSIS
On April 11, 2012, the Mayor and City Commission approved Resolution No. 2012-
27891, relating to Request for Proposals (RFP) No. 46-10111 for the purchase and
installation of new multi-space pay stations for the City's on-street parking locations;
authorizing the Administration to enter into negotiations with top rank~d firm, Digital
Payment Technologies Corp. ("OPT"); and further authorizing the Mayor and City Clerk
to execute an agreement upon completion of successful negotif;ltions by the
Administration.
On August 10, 2012, the City entered into an agreement with OPT, pursuant to the RFP
for the purchase and installation of new multi-space pay stations for the City's on-street
and off-street parking locations.
June8,2016
T2 -Amendment No. 1
Page2of3
T2 Systems (T2) , a global leader in parking technology, offers high quality and reliable
proprietary hardware and software products consisting of their Digital Luke II pay
stations, BOSS software, and Digital Iris management system.
The Digital Luke II BOSS software, and Digital Iris management system used by the
City are exclusive and proprietary of T2. More specific details around the proprietary
nature of these products include: .
•
•
•
•
•
•
The Digital Iris SaaS (Software as a Service) connecting all Digital Luke II pay
stations is developed and hosted by T2 systems. No other software or
management system other than Iris will support the Digital Luke II hardware.
Firmware required to maintain PCI compliance on the Digital Luke II pay
station may only be developed and supported by T2.
Specific components in the pay station, such as the printer an(1 its firmware,
have been designed with a third party to only work with the Digital Luke II pay
station and may only be sourced through T2. .
Any attempt to change out any component within the Digit~1 Luke II pay
station would void the existing CSAlUL listing.
The Digital Luke II pay station will only support rates and configuration
settings provided by T2's BOSS configuration software.
The Digital Luke II pay station has a unique industrial design that is only
manufactured and supplied by T2. .
The term of the Agreement was for a period of two (2) years which coul(1 be extended
for a further period by the parties in writing subject to the sole discretion and approval of
the City. The initial term expired August 9,2014 and was extended for an additional two
(2) years, including the corresponding extended warranty with a new expiration of
August 9,2016.
The Agreement further provided the City with an additional two (2) year manufacturer's
warranty, with the option of extending the maintenance and warranty for the pay
stations for an additional five (5) years. '
The scope of the agreement related to the purchase of new multi-space pay stations
has been completed. At this time, the contractor is providing extended maintenance
and support to the existing eqUipment. Additionally, they are provi(1ing real-time
connectivity services and access to reporting software.
Additionally, OPT, a Canadian corporation was purchased by T2 System~ Canada Inc.,
a Canadian corporation as of January 1, 2015; therefore, all references to OPT
throughout the Agreement shall be replaced with T2 Systems Canada Ino., a Canadian
corporation ("T2 Systems").
The City would be best served by continuing services by the current provider since it is
not feasible to replace the entire system. To this end, an Amendment to t~e Agreement
is necessary in order to extend the current. agreement.
We Cl9 committed 10 provldill9 excellelll publIC s(oMce and $O!e~·/O aU \""'0 live. wolk, and plO}' in our vibronl, trapiCOl, hi$lOIiC c:ommunily.
June 8.2016
T2 -Amendment No. 1
Page 30f3
Therefore, the Administration recommends executing an Amendment to the Agreement,
extending the term of the Agreement and the extended warranty period for an additional
period of three years, commencing on August 11, 2016 and expiring on August 10,
2019.
Please note T2 is agreeable to the extension of the existing agreement under the same
terms and, conditions.
RECOMMENDATION
It is recommended that the Mayor and CitY Commission approve Amendment No. 1 to
the agreement between the City of Miami Beach and T2 Systems Canada Inc.,
substa~y in the form attached hereto as Exhibit A.
JLM/K~SF
T:\AGENOAI2016IJunelParklng\T2Amend1.MEMO.docx
Exhibit A -Proposed Amendment No. 1
We ore commltfed 10 providlny ~Ko:ellenl public service and t.Ofe~· 10 all who live. work. ond ploy in our vtbionl. 'ropiCal. hlslOtlC commllnity.
AMENDMENT NO.1 TO AGREEMENT FOR PARKING PRODUCTS AND ASSOCIATED
INSTALLATION AND MAINTENANCE SERVICES
This Amendme",t No.1 (the "AmendmentD) to the Agreement for parking products and
associated installation and maintenance~i~ dated August 10, 2012 (the "Agreement") is
made and entered into this 2.2dayof (J 2016, by and between the CITY OF
MIAMI BEACH, a municipal corporation organized and existing under the laws of the State of
Florida (hereinafter referred to as the "CityD) and T2 SYSTEMS CANADA, INC. a Canadian
corporation, authorized to do business in the state of Florida (T2 Systems) formerly known as
Digital Payment Technologies Cerp., a Canadian corperation (OPT), and hereby amend the
Agreement as follows:
RECITALS
WHEREAS, on April 11, 2012, the Mayor and City Commission approved Resolution No.
2012-27891, relating to Request for Propesals (RFP) No. 46-10/11 fer the purchase and
installation of new multi-space pay stations for the City's on-street and off-~treet parking
locations; authorizing the Administratien to enter into negotiations with top ranked firm, Digital
Payment Technolegies Corp., a Canadian corporation ("OPT"); and further alJthorizing the
Mayer and City Clerk to, execute an agreement upon cempletion of successful n~gotlations by
the Administration; and .
WHEREAS, on August 10, 2012, the City and OPT executed an agreement pursuant to
the RFP (the "Agreement"); and .' "
WHEREAS, the initial term of the Agreement was for a period of two (2) years, which
could be extended for a further period by the parties in ,writing, subject to the sole discretion and
approval of the City; and
WHEREAS, the Agreement further provided the City with an initial two (2) year
manufacturer's warranty, with the optien ef extending the warranty coverage fer ttte pay statien
system for an additional five (5) years; and
WHEREAS, the initial term expired on August 9, 2014 and the term, including the
extended warranty ceverage, were extended for an additional two (2) years, with a new
expiration of August 9, 2016; and
WHEREAS, effective as of January 1, 2015, OPT was purchased by T2 Systems
Canada Inc;, a Canadian corporation ("T2 Systems") and OPT's corporate name was changed
to T2 Systems and; and
WHEREAS, the City has decided to exercise its eption to extend the wammty coverage
for years five (5) through seven (7) of the Agreement; and
WHEREAS, on June 8,2016, the Mayor and City Commission adopted Resolution No.
2016-29423 , approving and authorizing the City Manager to execute this Amendment,
extending "the warranty coverage, based upon the current rates set forth in the Agreement. and
further extending the term of the Agreement for an additional three years, commenCing on
August 11. 2016 and expiring on August 10, 2019, coterminous with the extended warranty
term.
.... J 1 ..
NOW, THEREFORE, for and in consideration of the conditions and covenants
hereinafter contained and other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged. the parties hereto agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated herein as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified as follows:
A. All references to Digital Payment Technologies Corp .• a Canadian corporation
("OPT") throughout the Agreement shall be replaced with T2 Systems qanada Inc., a
Canadian corporation ("T2 Systems").
B. The Term of the Agreement (including the extended warranty coverElge, as more
particularly set forth in Exhibit A to the Agreement) is hereby ext~nded for an
additional period of three (3) years, commencing on August 11. 2016 and expiring on
August 10, 2019.
3. RATIFICATION.
Except as amended herein. all other terms and conditions of the Agreement shall remain
unchanged and in full force and effect. In the event there is a conflict betweefl the provisions
of this Amendment and the Agreement, the provisions of this Amendment shall govern.
IN WITNESS WHEREOF: the City and T2 Systems have caused this Amendment to be
executed by their respective and duly authorized officers the day and year first hereinabove
written.
T2 SYSTEMS CANADA, INC.
Jimmy l.
Attest:
Ra
T:IAGENDA\2016Vune\Parking\T2Amend1-AMEND.docx