2T III CITY 01-1'1 [/\SM-:T IIVIN(;
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER·OFFICE MEMORANDUM
The Honorable Mayor & Members ofthe City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation _ ~
February 21,2017 Agenda Item No.:~
A Resolution authorizing the City Manager to procure 125 new Victor-I
youth football helmets from Riddell.
The City's youth tackle football program, South Miami Grey Ghost
Football, provides athletic instruction and competition to over 190 youth
participants each season.
Upon registration, each participant is issued required safety equipment
to ensure safe participation in youth tackle football. This equipment
includes a helmet with a fac.emask, shoulder pads and a 7 piece pad set.
While there is no concussion-proof helmet, a football hE!lmet can protect
athletes from serious brain and head injuries.
Every year the City reconditions its helmets, but depending on wear and
tear, replacement is necessary. In 2012, 150 Riddell safety helmets were
purchased and, in 2014, 75 helmets were donated to the program.
Based on a 2016 post season inspection, approximately 125 helmets are
in need of replacement before the upcoming 2017 season. Riddell's
Victor-I helmet has patented side impact protection with an inflatable
back/Side bladder, inflatable jaw pads and a comfort overliner. It meets
the highest performance standard.
The Department budgeted $11,100 combined for recondition and new
youth football helmets for fiscal year 2016-2017. The total expense for
new helmets is $10,131.25. Although Riddell presented a sole source
letter for its helmets, competitive proposals were sought from three (3)
different sources of supply; Riddell was the lowest and most responsive
vendor.
TI IF CITY 01 1'1.l/\SAN I IIVINt;
Amount:
Account:
Attachments:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER·OFFICE MEMORANDUM
00l~2000-572-5630, Football, with a current balance of $44,412.84.
Resolution for approval
Riddell Sole Source letter
Quote from Riddell
Quote from Dicks Sporting Goods
Quote from End Zone Sports
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RESOLUTION NO.: _____ _
A Resolution authorizing the City Manager to procure 125 new Victor-I youth football
helmets from Riddell.
WHEREAS, the City's youth tackle football program, South Miami Grey Ghost Football,
provides athletic instruction and competition to over 190 youth participants each season; and
WHEREAS, upon registration, each participant is issued required safety equipment to
ensure safe participation in youth tackle football. This equipment includes a helmet with a
facemask, shoulder pads and a 7 piece pad set; and
WHEREAS, every year the City reconditions its helmets, but depending on wear and tear,
replacement is necessary; and
WHEREAS, based on a 2016 post season inspection, approximately 125 helmets are in need
of replacement before the upcoming 2017 season .. Riddell's Victor-I helmet has patented side
impact protection with an inflatable back/side bladder, Inflatable jaw pads and a comfort overliner;
and
WHEREAS, the Department budgeted $11,100 combined for recondition and new youth
football helmets for fiscal year 2016-2017. The total\expense for new ,helmets is $10,131.25; and
WHEREAS, although Riddell presented a sole source letter for its helmets, competitive
proposals were sought from three (3) different sources of supply; Riddell was the lowest and most
responsive vendor.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to procure 125 new youth football helmets in the
amount of $10,131.25 from account 001-2000-572-5630, Football, with a current balance of
$44,412.84.
Section 2: If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
validity of the remaining portions of this resolution.
Section 3: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this ___ day of _____ -J, 2017
48 ATTEST: APPROVED:
49
50
51 CITY CLERK MAYOR
52
53
54
55 READ AND APPROVED AS TO FORM COMMISSION VOTE:
56 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard
57 THEREOF Vice Mayor Welsh
58 Commissioner Edmond
59 Commissioner Liebman
60 CITY ATTORNEY Commissioner Harris
61
Good afternoon Jaime,
I just spoke with Dan Suarez about your need for a sale source letter.
Riddell Representatives are factory direct salesmen.
Riddell does not sell our helmet line to any other vendor in the state of Florida.
The Miami-Dade offices l and School board have both inquired about the same matter and they have
accepted a similar email for documentation.
We are not the sole source fo), all brands of football helmets, but we are the sole source for Riddell
football helmets in the state of Florida.
Dicks sporting goods does carry a couple of our models at the retail level and can sell onlinel but they
are limited to retail pricing.
You will not be able to get a "quote ll for Riddell helmets at any discount besides through Dan.
Please feel free to contact me with any questions.
Jim Vinette
Southeast Youth Regional Manager
Riddell Sports
954-258-5517
; I, I II
669 Suoar Lane
EI>'ria. 01-1 '14035
Ph:(800)2"15·5338
Fax:(800)275.2111 ;!
Attached: Helmet '1
I yp!! Quote I ~ I ~f. //: 0
'iill ,,, SAp. 20090
SOUTH MI/\MI YOUTH
ATTN: mEASUREH
5800 SW 66TH STREET
MIAMI, FL 331,13
SOUTH MIAMI YOUTH
ATTN: TR£:ASUHER
5800 SW 66TH STI~E.ET
MIAMI. Fl. 33143
,.,-,.,------,----,-------------------.-
'011{1",'2'7/!2).'O".i,"7".'I,dI1.,I,. ·.II'I<",,·,I'() /1 .':.,1",1 1'1'
01105/2017 I( OUOTl:: Dnn'Suarez
____ -1.. 1:,,1,'1 ~.. "'''''J~_ ",,,,II,,,',,,,'" [)11111 r--.-.--------.------.---.---+----
Viclor·i Youlh Helmel '11187 '125 S9.78 1.25
1----. ----.------------------.---50,00
fo:--~--~~-----'---------.--.---_.. ..-'----.-_. __ ._'-'\ll; JI.:it /\II'IVIJI k 11(:1:, :
111:1'1'
..
:; 01,.'1 1:0/ (If applicable) SO.OO
MelhoCiOTPnyiiieOt
_______ . ____ • ______ . ______ ....... _'_,1:_" ____ ._ $10,131.25
Atilhorizecl Signature:
----.----------------.------.~
. f'.1111 ! ii, t i ) II ~ III .. ; t· I <' '.II! I': 'r I I) I I \ I, I '. I'l!:" r t! I I'" I 1;' I I /'11 • ~. { I i J • \ I·' \ II ( I , ill I,: , ) j :.i \ \. ,I t ' I! ,1 i (i I, < i II ii' ! 1, \ I 1, 1 ,if i I I ~ 1 .
Helmet Page 1 r
(':u;~lul'U'r "':UlU:, SOUTH MIAMI YOUTH Ortlt" Ii: Unassigned
Helmet Model: Vlctor·1 Youth Helmet 41187
Helmet SheD Color : ll.Gray Paint OptIon : Paint
Face Mask Color : Royal Blue PalntType: Ispecial High Gloss
Paint Color: Flat Charcoal Gray (007481)
Strap·Lees: No
Quick Release : No
InalaD Decals: No
Total Qty Helmets : 125
#I of DIfferent Sizes : 1
Helmet Size 1
Quantity: 125
Size: SM
SIZPad8: 1Q S Gry Default
Chin Strap 1: 45767 Soft Mid Youth
Color: White
Qty: 125
FaceMask 1: S2B[).LW
1125 1 I
Unit Price Ext, PrIce
Helmet n.OO 9,625.00
SIZPads 0.00 0.00
Paint 0.00 0.00
Paint 1 UG 1.25 156.25
Subtotat 9,781.25
1 Helmet Tolal 9,781.261
x our \..-an
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Riddell Youth Painted Victor-I
Custom Football Helmet
SKU: 17037518
Cuslomlzallon Details
Size: 8-M
Shell Color: Malle Royal
facemask: S2B·8P
Facemask Color: Lighl Grey
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Riddell Youth Palnled Vlctor-l
Custom Football Helmet
SKU: 17037518
Customization Details
Size: 8-M
Shell Color! Matte Royal
face mask: S2B-SP
Facemask Color: Light Grey
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