11(J)
South'Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
Th'TER-OFFICE MEMORANDUM
THE CITY Of PLEAsANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
. Agenda Item NO.:JJ January 17, 2017
A Resolution authorizing the City Manager to enter into a contract for
consulting services with Redevelopment Management Associates (RMA)
for Phase I of a business improvement district plan.
South Miami Hometown, Inc. and Red Sunset Merchants Association
have requested that the City join with them in establishing a Business
Improvement District in the downtown area of the City. A consultant,
Redevelopment Management Associates, (RMA) was chosen by South
Miami Hometown, Inc. and Red Sunset Merchants Association and have
been negotiating with RMA for the establishment of a Business
Improvement District with the help of the City.
The total agreement which includes 3 phases, is for a total contract
amount of $27,450. The resolution being presented for your review and
approval is to approve specifically Phase I and the City's responsible
expenditure amount of $5,000 which represents 1/3 of the cost for Phase
I. The last two phases are contingent upon the results from Phase I and
approval of this resolution does not provide for the City to expend any
amount towards phases 2 or 3.
FUND & ACCOUNT: The total expenditure of $5,000 shall be charged to the City Manager,
Contractual Services, account number 001-1310-513-3450, which has a
balance of $65,000 before this request was made.
AnACHMENTS: Resolution
Business Improvement Agreement
Redevelopment Management Associates, (RMA) Proposal
Sun -Biz
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to enter into a contract for
3 consulting services with Redevelopment Management Associates, LLC
4 (RMA) for Phase I of a business improvement district plan.
5 WHEREAS, South Miami Hometown, Inc. and Red Sunset Merchants Association
6 have requested that the City join with them in establishing a Business Improvement
7 District in the downtown area ofthe City; and .,
8 WHEREAS, RMA was chosen by South Miami Hometown, Inc. and Red Sunset
9 Merchants Association and they have been negotiating with RMA for the establishment
10 of a Business Improvement District to be formed with the help of the City; and
11
12 WHEREAS, the process for the establishment of a Business Improvement District
13 . would involve 3 phases for a total contract amount of $27,450
14
15 WHEREAS, RMA quoted a contract price of $15,000 to complete Phase I to be
16 shared equally by the City, South Miami Hometown, Inc. and Red Sunset Merchants
17 Association; and
18
19 WHEREAS, the City's portion to complete Phase I of the engagement was quoted
20 as being $5,000 which represents 1/3 of the total cost for Phase I; and
21
22 WHEREAS, the last two phases for the creation of the Business Improvement
23 District are contingent upon the results from Phase I.
24 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
25 THE CITY OF SOUTH MIAMI, FLORIDA;
26 Section 1. The City Manager is authorized to join with South Miami Hometown,
27 Inc. and Red Sunset Merchants Association and enter into a contract with
28 Redevelopment Management Associates, LLC for the completion of a business
29 improvement district plan for an amount not to exceed $5,000, which represents 1/3 of
30 the total cost for Phase I.
31 Section 2. Severability. If any section, clause, sentence, or phrase of this
32 resolution is for any reason held invalid or unconstitutional by a court of competent
33 jurisdiction, this holding shall not affect the validity of the remaining portions of this
34 resolution.
35 Section 3. Effective Date: This resolution shall take effect immediately upon
36 enactment.
37
38
PASSED AND ADOPTED this _ day of ____ , 2017
Page 1 of2
1 ATIEST: APPROVED:
2
3
4
5 CITY CLERK MAYOR
6
7
8 COMMISSION VOTE:
9 READ AND APPROVED AS TO FORM,
10 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard:
11 EXECUTION THEREOF Vice Mayor Welsh:
12 Commissioner Harris:
13 Commissioner Liebman:
14 CITY ATIORNEY Commissioner Edmond:
Page 2 of2
General Condition to Contract for
Establishment of Business Improvement District
THIS CONTRACT, entered into this __ day of ,20-, by the CITY
OF SOUTH MIAMI through its Manager, both of whom shall be hereinafter referred to as the
"CITY" where applicable; located at 6130 Sunset Drive, South Miami, FL. , E-mail:
salexander@southmiamifl.gov and with an office and
principal place of business located at , and E-mail address of
________ and Facsimile transmission number of ___ (hereinafter called the
"CONTRACTOR").
WITNESSETH:
WHEREAS, the CITY is in need of ____________ --'; and
WHEREAS, the CITY desires to retain CONTRACTOR to provide the required goods
and/or services based on CONTRACTOR's representations which reflect that CONTRACTOR is
qualified and capable of providing said goods and/or services in a professional and timely
manner and in accordance with the CITY's goals and requirements; and
WHEREAS, CONTRACTOR has agreed to provide the required goods and/or services in
accordance with the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the parties agree as follows:
1) Engagement of Contractor: Based on the representations of CONTRACTOR as set
out in the following "checked" documents the CITY hereby retains CONTRACTOR to provide
the goods and/or services set forth in said proposal, quote or response to solicitation,
whichever is applicable, as modified by the Contract Documents, or as is otherwise set forth in
the Contract Documents defined below (all of which is hereinafter referred to as the Work").
(Check the box immediately preceding the document described below to indicate that such document is part of this
Contract)
o Contractor's response to the CITY's written solicitation; or
[v] Contractors proposal or quote, or if none,
o As described in paragraph 2 below.
2) Contract Documents: The Contract Documents shall include this Contract and.
the following "checked documents", as well as any attachments or exhibits that are made a
part of any of the "checked documents".
(Check the box immediately preceding the document described below to indicate that such document is part of this
Contract)
o General Conditions to Contract,
o Supplementary Conditions,
o "Other Documents" referring to in this Contract and signed by the parties,
o Solicitation documents ("hereinafter referred to as "Bid Documents"
including any request for bid, request for proposal or similar request)
[v] Scope of Services,
o Contractors response to the CITY's Bid Documents,
[v] Contractor's proposal or quote,
[v] CITY's Insurance & Indemnification Requirements,
C! Bonding of Employees (the term "employee", as used in this Contract, shall
include volunteers) -$1,000,000
o Payment Bond,
o Performance Bond,
This Contract and the General Conditions to Contract, Supplementary Conditions, the
Solicitation, Scope of Services and "Other Documents", if any are "checked documents", shall
take precedent over the response to the CITY's Bid Documents, if any, or the proposal or the
Thomas F. Pepe 2016
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quote, if any. The "checked documents" are attached hereto and made a part hereof by
reference.
3) Date of Commencement: CONTRACTOR shall commence the performance of the
Work under this Contract in accordance with the contract documents or a date to be specified
in a Notice to Proceed, or Pl:lrchase Order, (hereinafter referred to as the "Work
Commencement Date"), and shall complete the performance hereunder in accordance with
the contract documents "'1ithin days or the length of time set forth in the
Contract DOCl:lments, whichever is the shorter period of time. Time is of the essence.
4) Primary Contacts: The Primary Contact Person in charge of administering this
Contract on behalf of the CITY is the City Manager ("Manager"), assistant Manager, or the
Manager's designee, who shall be designated in a writing signed by the Manager. The Primary
Contact Person for CONTRACTOR and his/her contact information is as follows: as set forth in
the contract documents Name: email:
j;alc Street Address:
5) Scope of Services: The goods and/or services to be provided are as set forth in
the "checked documents".
6) Compensation: The CONTRACTOR's compensation for CONTRACTOR's
performance under the terms and provisions of this Contract, or CONTRACTOR's pa',ments in
the e'lent CONTRACTOR is paying the City for the I:Ises of the CITY's property or services,
(hereiRafter referred to as the Contract Price) shall be one of the follo ..... ing, as indicated b'y'
one of the following checked box, 0 $ or as set forth in 0 CONTRACTOR's
response to the CITY's written solicitation, if an'y', or, if none, then as set out in CONTRACTOR's
proposal OF ql:lote, the Scope of Services, or as set forth in, or modified by, one of the Contract
Docl:lments, whichever is applicable shall be in accordance with the contract documents.
7} Hours of Work: In tAe event tAat tAis Contract reql:lires the performance of
services, it is presl:lmed tAat tAe cost of performing the 'Nork after regular working Aours, and
on Sunday and legal holidays, is included in the Contract Price. However, nothing contained
herein shall authorize work on days and during hours that are otheF' .... ise proAibited by
ordinance unless specifically authorized or instructed in ' .... riting by the City Manager, the
Manager's assistant or designee.
8) Time Provisions: The term of this Contract shall be in accordance with the
contract documents commence on tAe \'\'ork Commencement Date and shall continue for
days or until it expires on , or unless earlier terminated
according to the Contract Documents. Not'llithstanding the foregoing, this Contract may be
extended by an additional __ period if the extension is in writing and signed by tAe City
Manager. An extension of the term of this Contract is at the CITY's sole and absolute
discretion.
9) Termination: This Contract may be terminated in accordance with the contract
documents without cause b't' the CITY with 30 days of advanced written notice. TAis provision
supersedes and tal<es precedence over an'; contrary provisions for termination contained in
the Contract Documents.
10) Applicable Law and Venue: Florida law shall apply to the interpretation and
enforcement of this Contract. Venue for all proceedings shall be in Miami-Dade County,
Florida.
11) Duties and Responsibilities: CONTRACTOR shall comply with all applicable laws,
ordinances, codes, rules, regulations, and health and safety standards of any governmental
body having jurisdiction over any matter related to this Contract or the goods and/or services
to be performed hereunder, and shall commit no trespass on any private property in
performing any of the work embraced by this Contract. Each and every provision and/or
clause required by law to be inserted in this Contract shall be deemed to be inserted herein
Thomas f'. Pepe 2016
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and this Contract shall be read and enforced as though such provisions and/or clauses were
included herein.
12) Change Orders: No additional Work or extras shall be done unless the same is
duly authorized in writing and in advance of the work by appropriate action by the City
Manager and in accordance with the Contract Documents.
13) Licenses and Certifications: Contractor shall secure all necessary business and
professional licenses at its sole expense prior to executing this Contract or commencing the
Work.
14) Insurance, Indemnification & Bonding: CONTRACTOR shall comply with the
insurance, indemnification and bonding requirements set forth in the Contract Documents.
1S) Liquidated Damages: In the event that CONTRACTOR shall fail to complete the
Work within the time limit set forth in the Contract Doc~ments, or the extended time limit
agreed ~pon, in accordance 'h'ith the proced~re as more particularly set forth in the Contract
Doc~ments, liq~idated damages shall be paid at the rate of $ dollars per day
~ntil the Work is completed.
16) Jury Trial Waiver: The parties waive their right to jury trial.
17) Entire Agreement, Modification, and Non-waiver: The Contract Documents
constitute the entire agreement of the parties and supersedes any prior agreements, written
or oral. The Contract Documents may not be modified or amended except in writing, signed by
both parties hereto and if this Contract is required to be approved by the City Commission, all
amendments thereto must be approved in the same manner and with the same formality as
this Contract. The Contract Documents, in general, and this paragraph, in particular, shall not
be modified or amended by any acts or omissions of the parties. No failure to exercise and no
delay in exercising any right, power or privilege shall operate as a waiver. No waiver of the
Contract Documents, in whole or part, including the provisions of this paragraph, may be
implied by any act or omission.
18) Public Records: CONTRACTOR and all of its subcontractors are required to comply
with the public records law (5.119.0701) while providing goods and/or services on behalf of
the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all
of its subcontracts for this Project and shall: (a) Keep and maintain public records required by
the public agency to perform the service; (b) Upon request from the public agency's custodian
of public records, provide the public agency with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records
that are exempt or confidential and exempt from public records disclosure requirements are
not disclosed except as authorized by law for the duration of the Contract term and follOWing
completion of the Contract if CONTRACTOR does not transfer the records to the public
agency; and (d) Upon completion of the Contract, transfer, at no cost, to the public agency all
public records in possession of CONTRACTOR or keep and maintain public records required by
the public agency to perform the service. If CONTRACTOR transfers all public records to the
public agency upon completion of the Contract, CONTRACTOR shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. If CONTRACTOR keeps and maintains public records upon completion of the
Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the public agency, upon request from the
public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
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THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT 305-663-6340; E-mail:
mmenendez@southmiamifl.gov; 6130 Sunset Drive, South Miami, FL
.33143.
19) Background Screening. All personnel and volunteers that will provide any service
with vulnerable persons, as defined in Section 435.02, Fla. Stat., involving the City or its
Agency in such related activity or who may have access to secure or sensitive areas of the City,
must be in compliance with Level II Background Screening and fingerprinting requirements as
per, Florida Statute Ch. 435 prior to the scheduled start of any employee or volunteer.
CONTRACTOR shall prevent any and all of its personnel, including volunteers, from engaging in
any such related activities without having passed a background screening to the satisfaction of
the City. A violation ofthis requirement shall constitute a substantial breach ofthis Contract.
20) Drug Free Workplace. CONTRACTOR shall comply with the Drug Free Workplace
policy set forth in the City of South Miami's Personnel Manual which is made a part ofthis
Contract by reference.
21) Transfer and Assignment. None of the work or services under this Contract shall
be subcontracted or assigned without prior written consent from the CITY which may be
denied without cause.
22) Notices. All notices given or required under this Contract shall be deemed
sufficient if sent by a method that provides written evidence of delivery, including e-mail and
facsimile transmission and delivered to CONTRACTOR or his designated contact person.
Return of mail, sent to the address contained herein for the parties or their contact persons,
as not deliverable or for failure to claim the mail shall be deemed received on the date that
the mail is returned to sender.
IN WITNESS WHEREOF, the parties, have executed this Contract, on or before the
date first above written, with full knowledge of its content and significance and intending to
be legally bound by the terms hereof.
Witnessed:
By: __________ _
ATIESTED:
By: _______ _
Maria Menendez
City Clerk
Read and Approved as to Form, Language,
Legality and Execution Thereof:
By: ________ _
City Attorney
Thomas F. Pepe 2016
07129/16
Page -4 -of 4
Redevelopment Management
Associates, LLC
By: _______ _
[name of signatory]
CITY OF SOUTH MIAMI
By: ________ _
Steven Alexander
City Manager
LETIER OF AGREEMENT
October 28, 2016
South Miami Hometown, Inc.
7380 Red Rd
Ste 202
South Miami, FI33143
Red Sunset Merchants Association
5724 Sunset Drive
South Miami, FI 33143
RMA, LLC (!IRMA")
Attn: Christopher Brown, Principal
3109 East Atlantic Blvd, Suite B
Pompano Beach, FL 33062
954.695.0754
City of South Miami
Steven J. Alexander
City Manager
South Miami
6130 Sunset Dr.
South Miami, FL 33143
Dear Sirs:
[j i
RMA
REDEVELOPMENT
MANAGEMENT
ASSOCIATI:S
Redevelopment Management Associates, LLC (RMA) is pleased to transmit a proposed
scope of services to provide Business Improvement District (BID) consultant services to the
three above-named entities (collectively referred to as "Clients") to build consensus
amongst property owners, create a district plan and guide the approval process through
final establishment of the BID, as described in the attached scope of services. The fee for
these services is $15,OOOfor Phase I. Should the Clients collectively direct RMA to perform
Phases II and III by an additional agreement in writing, the fees shall be $7450 for Phase II,
and $5,000 for Phase III. The fee for each Phase shall be paid upon completion as set forth
in the attached Scope of Services.
RMA has BID experience in both creation and staffing, and completed the Business
Improvement District Plan for the Town of Surfside, and the Winter Park Community
Redevelopment Agency (CRA) and the Park Avenue Area Task Force to create a plan for
organizing a Business Improvement District (BID) for Downtown Winter Park. In 2010, RMA
completed a similar project to create an organizational plan for a BID for Downtown property
owners in the City of Naples, FL.
The Project Manager for the South Miami BID consultation will be Kevin Crowder, CEO. Mr.
Crowder is a Certified Economic Developer and currently serves on the Board of Directors of
the Florida Redevelopment Association. From 1998-2012 he was the Director of Economic
Development and Governmental Affairs for the City of Miami Beach, where his duties
included liaison to business districts including providing staff support to the Lincoln Road
Marketing Association. From 1994-1998 he worked for the South Beach Business
Improvement Districts: the Ocean Drive Association; the Oceanfront Hotel Association; and
the Washington Avenue Association. Mr. Crowder's contact information is:
Redevelopment Management Associates (RMA)
226 E. Flagler, 2nd Floor
Miami FL 33131
kevin@rma.us.com P: 305.281.2279
We are excited by the prospect of providing support for the BID initiative in South Miami and we
look forward to working with you on this project. Please call me if you have additional
questions.
1. This agreement is subject to all parties executing same.
2. RMA shall use diligence in pursuing all requirements necessary pursuant to this
Agreement, including but not limited to, finishing the work and seeking necessary
approvals from Clients and governing agencies. The Contractor shall achieve
substantial completion of the entire work of this contract in a timely manner.
3. If any party is required to institute legal action against other arising out of this Agreement or
any other agreement to which it is a party, the prevailing party shall be entitled reasonable
attorney's fees and costs, including such fees and costs at trial, appellate and post judgment
levels.
4. This Agreement may be executed in counterpart originals; all of which together shall constitute
but one instrument.
5. There are no understandings, representations, or agreements, either oral or written, other
than those set forth herein. This instrument constitutes the entire agreement between
the parties hereto and shall be binding upon them and their respective heirs,
administrators, successors, executors and assigns.
6. No modifications of this agreement will be effective unless made in writing and signed by
all parties to this Agreement.
7. Notwithstanding anything contained herein to the contrary, anyone of the three
Clients may have RMA stop work or terminate this Agreement at any time upon written
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'--I
i
notice from Client to RMA. In the event Client gives RMA such notice, RMA agrees to
withdraw its employees from performing the scope of services on the effective date of
the termination as specified in said notice (which effective date shall not be less than
two (2) working days after the date of notice). In the event of such termination after
commencement of a Phase of the work, RMA shall be entitled to its actual cost
incurred in the performance of the work on that Phase, to the effective date of such
termination, but not to exceed the agreed upon amount for that Phase of the work,
plus 10% for a reasonable profit thereon; provided, however, in no event shall profit be
paid, which, when added to the costs, causes the total amount to exceeds the amount
designated in the agreement for that Phase profit shall not be paid or allowed in the
event that RMA cost exceeds amount stated in the Agreement between the parties for
the work performed in any Phase for which payment is due. The attached General
Conditions shall apply to this contract and shall take precedence over any of the provisions
of this agreement in the event of any conflict.
8. The scope of services outlined herein shall be completed in accordance with the schedule
attached hereto as Exhibit "A" and in no event shall Phase I not be completed by March 1, 2017
and all task contained herein not be done within a reasonable period of time.
9. Any contractor, vendor or personnel employed by the BID shall be approved by vote of the Clients
or the governing body of the Board, and shall be free of any conflict of interest, actual or implied.
Page 3 of7
PHASE I
Exhibit "A"
SCOPE OF SERVICES
SOUTH MIAMI (HOMETOWN) 810
LETTER OF AGREEMENT
October 28, 2016
Phase I of the 810 contract to include a final meeting with all property owners to
determine their support and subsequently create a final plan will be presented to all
stakeholders and Clients, including as well as the City Commission.
The Client is responsible for guiding the contractor through the Phase I and the costs
of Phase I shall be shared equally between the 3 parties (Client). The cost
apportionment shall be one third of the agreed upon fee for each of the three parties
(1/3 each).
Deadline: Phase I shall be completed no later than March 1,2017
Task la: Conduct a Client Kick off Meeting.
Redevelopment Management Associates, LLC (RMA) shall set up a meeting with
owners, City officials and to build consensus amongst commercial property
owners regarding improvements, programs, services, and management of the
BID.
Task Ib: Assist with Creating Preliminary 81D Boundaries.
Based on preliminary schedule of owners, boundaries and taxable allocations of
owner's properties as provided to RMA by Client with Assistance from the City of
South Miami ("City"), RMA will determine and obtain the necessary data to develop
the preliminary BID boundaries; such data may include the GIS database, tax roll
information and existing and future land-use data to be provided by the Client and or
the City.
Task 2: Assist with Creating Budget.
RMA will help the Client create a budget and using the data supplied by Client per Task
1, RMA will assist and work closely with the Client in determining the preliminary
geographic areas within the BID boundaries based on the budget that they formulated
with the help of client for BID and keeping the tax below a certain level.
Task 3: Calculate Proforma Revenue Generation and/or Schedule of Rates.
RMA, using information supplied by client per Task 1, will develop proforma revenue
generation estimates to fund BID operations and capital projects based on two funding
Page 4 of7
sources; ad valorem taxes and/or special assessments. RMA will calculate proforma
schedules of rates based on two special assessment apportionment methodologies and
thresholds approved by the Client.
Task 4: Create Preliminary Database of Property Owners within the Preliminary BID
Boundaries
RMA will create a database of the property owners within the preliminary BID boundaries
to provide parcel specific information about the impact of the proforma revenue
generation estimates on individual property owners based on information supplied to RMA
by Client per Task 1.
Task 5: Prepare and Present a Summary of Findings.
RMA will evaluate and make recommendations to the Client on how best to allocate
the taxes based on Client's thresholds and proposed budget/ and will prepare and
present a summary offindings regarding the proforma revenue generation estimates.
Task 6: Develop and Monitor a Schedule to Conform to Florida Statutes.
RMA will create a detailed critical events schedule that conforms to Florida Statutes
for all tasks and parties associated with the referendum process and includes the
responsible parties for each task (i.e. City of South Miami, Red Sunset Merchants
Association, Hometown Inc. and RMA)
RMA will monitor the tasks to ensure compliance with the statutory timeframes.
Task 7: Assist with Creating Initial BID Board/Committee.
RMA will assist in the creation of the initial Board or Committee that will guide the BID
creation process by drafting a resolution that provides objectives, powers and initial
proceedings. The BID Committee shall consist of at least 1 City official, 1 Board Member
from each of the Parties to this Agreement, and one resident of the City of South Miami.
Task 8: Draft a Business Improvement District Organizational Plan.
RMA shall draft an organizational plan identifying steps for the BID. RMA shall
present the plan in up to two (2) public meetings.
Task 9: Coordinate Process with BID Board/Committee, Property Owners, RSMA and
Government Entities.
RMA will coordinate, schedule and attend two BID meetings with the BID
Board/Committee/ property owners and merchants to present the BID Plan and answer
questions and address concerns. Following these meetings, RMA/ in consultation with the
Client, will recommend whether or not Client should proceed with Phase II which shall not
commence without the prior written consent of all three Clients.
Page 5 of7
MAXIMUM FEE FOR PHASE I: $15,000
PAYMENT SCHEDULE
Phase I of the BID contract to include a final meeting with all property owners to
determine their support the BID and if a majority is supportive, a final plan will be
presented to all stakeholders, including the City Commission.
• $2,500 due upon execution of the agreement;
• $2,750 due upon completion of Task 1 (BID Organizational Plan);
• $5,700 due upon completion of Task 5 (presentation of the Summary of
Findings);
• $4,050 due upon completion of Phase I;
TOTAL Phase I $15,000
Phase II
In the 'event that Client, and the City specifically, directs Consultant to perform the Phase II
Tasks which shall not commence without the prior written consent of all three Clients:
• $2,350 due upon completion of Task 9 through 11;
• $1,400 due upon completion of Task 12 (election preparation);
• $2,250 due upon completion of Task 13 (tabulation of ballots);
• $1,450 due upon completion of Phase II (City Commission consideration of
assessments)
TOTAL Phase II $7,450
In the event that Client, and the City specifically, directs Consultant to perform the Phase
III Tasks which shall not commence without the prior written consent of all three Clients:
• $3,500 shall be due upon completion of Task 16;
• $1,500 shall be due upon completion of Task 17 and delivery ofthe Final
Database to the Client.
TOTAL Phase III $5,000
Page 6 of7
MEETINGS
Phase I of the BID contract to include a final meeting with all owners to determine the level of
support the BID and if a majority is in favor, a final plan will be presented to all stakeholders,
including the City Commission.
Pursuant to the scope of services, RMA will coordinate and attend the following
meetings:
• Task la. Client Kick-Off Meeting
• Task 1 b: Two (2) Public Meetings
• Task 5: Present Summary of Findings on Allocations
• Task 8: Two (2) meetings to coordinate BID process
• Task 13: Attend City Commission Meetings/Public Hearings at which the issue is
scheduled for discussion or action.
Additional meetings that are not specifically identified in this Scope of Services that are
requested by the Client shall be billed at $550 for a Client, or City staff meeting, and $750
for a public meeting. The City shall not be responsible for any separate billing for additional
meetings unless the City agrees in writing.
AGREED AND ACCEPTED BY:
For: HOMETOWN INC.
Signature: __________ _ Name: _______________ _
8500 SW 8th Street
Suite 228
Miami, FI 33141
For: RED SUNSET MERCHANTS ASSOCIATION For RMA, LLC
Signature: ___________ _
5750 Sunset Drive,
South Miami, FL 33143
ATIESTED:
By: ________ _
Maria Menendez
City Clerk
Read and Approved as to Form, Language,
Legality ?nd Execution Thereof:
8y: ________ _
Thomas Pepe
City Attorney
Name: ________________ _
Christopher J. Brown, Principal
3109 E. Atlantic Blvd.
Pompano Beach, FL 33062
CITY OF SOUTH MIAMI
By: _______ _
Steven Alexander
City Manager
Page 70f7
EXHIBIT 2
Insurance and Indemnification
Insurance Requirements
Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM"
with regard to Insurance and Indemnification requirements) shall be required to procure and maintain at
its own expense during the life of the Contract, insurance of the types and in the minimum amounts
stated below as will protect the FIRM, from claims which may arise out of or result from the contract or
the performance of the contract with the City of South Miami, whether such claim is against the FI RM or
any sub-contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose
acts any of them may be liable.
No insurance required by the CITY shall be issued or written by a surplus lines carrier unless authorized
in writing by the CITY and such authorization shall be at the CITY's sole and absolute discretion. The
FIRM shall purchase insurance from and shall maintain the insurance with a company or companies
lawfully authorized to sell insurance in the State of Florida, on forms approved by the State of Florida, as
will protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result
from the FIRM's operations under the Contract and for which the FIRM may be legally liable, whether
such operations be by the FIRM or by a Subcontractor or by anyone directly or indirectly employed by
any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers'
compensation, disability benefit and other similar employee benefit acts which are applicable to the
Work to be performed; (b) claims for damages because of bodily injury, occupational sickness or
disease, or death of the FIRM's employees; (c) claims for damages because of bodily injury, sickness or
disease, or death of any person other than the FIRM's employees; (d) claims for damages insured by
usual personal injury liability coverage; (e) claims for damages, other than to the Work itself, because of
injury to or destruction of tangible property, including loss of use resulting there from; (f) claims for
damages because of bodily injury, death of a person or property damage arising out of ownership,
maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of
completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's
obligations under the Contract.
Firm's Insurance Generally. The FI RM shall provide and maintain in force and effect until all the Work
to be performed under this Contract has been completed and accepted by CITY (or for such duration as
is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set
forth below:
Workers' Compensation insurance at the statutory amount as to all employees in compliance with the
"Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as
presently written or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must
include: Employers' Liability at the statutory coverage amount. The FIRM shall further insure that all of
its Subcontractors maintain appropriate levels of Worker's Compensation Insurance.
Commercial Comprehensive General Liability insurance with broad form endorsement, as well as
automobile liability, completed operations and products liability, contractual liability, severability of
interest with cross liability provision, and personal injury and property damage liability with limits of
$1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including:
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
Umbrella Commercial Comprehensive General Liability insurance shall be written on a Florida
approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000
per claim and $2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive
than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements,
as filed by the Insurance Services Office, and must include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum
limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an
additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more
restrictive than the latest edition of the Business Automobile Liability policy, without restrictive
endorsements, as filed by with the state of Florida, and must include:
(a) Owned Vehicles.
(b) Hired and Non-Owned Vehicles
(c) Employers' Non-OwnerShip
Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the
subcontract shall contain the same insurance provision as required by the General Contractor, other
than the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word
FIRM and substituting the word FIRM for CITY where applicable.
Fire and Extended Coverage Insurance (Builders' Risk), IF APPLICABLE:
In the event that this contract involves the construction of a structure, the CONTRACTOR shall maintain,
with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk
Insurance on buildings and structures, including Vandalism & Malicious Mischief coverage, while in the
course of construction, including foundations, additions, attachments and all permanent fixtures
belonging to and constituting a part of said buildings or structures. The policy or policies shall also cover
machinery, if the cost of machinery is included in the Contract, or if the machinery is located in a building
that is being renovated by reason of this contract. The amount of insurance must, at all times, be at
least equal to the replacement and actual cash value of the insured property. The policy shall be in the
name of the CITY and the CONTRACTOR, as their interest may appear, and shall also cover the
interests of all Subcontractors performing Work.
All of the proVisions set forth in the Miscellaneous section below shall apply to this coverage unless it
would be clearly not applicable.
Miscellaneous:
If any notice of cancellation of insurance or change in coverage is issued by the insurance company or
should any insurance have an expiration date that will occur during the period of this contract, the FIRM
shall be responsible for securing other acceptable insurance prior to such cancellation, change, or
expiration so as to provide continuous coverage as specified in this section and so as to maintain
coverage during the life of this Contract.
All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the
CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM shall procure a Bond, in a
form satisfactory to the CITY covering the same.
The policies shall contain waiver of subrogation against CITY where applicable, shall expressly provide
that such policy or policies are primary over any other collectible insurance that CITY may have. The
2
CITY reserves the right at any time to request a copy of the required policies for review. All policies shall
contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the
CITY as well as contractual liability provision covering the Contractors duty to indemnify the City as
provided in this Agreement.
Before starting the Work, the FIRM shall deliver to the CITY and CONSULTANT, if any, certificates of
such insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance
policy, including the declaration page and all applicable endorsements and provide the name, address
and telephone number of the insurance agent or broker through whom the policy was obtained. The
insurer shall be rated A.VII or better per A.M. Best's Key Rating Guide, latest edition and authorized to
issue insurance in the State of Florida. All insurance policies must be written on forms approved by the
State of Florida and they must remain in full force and effect for the duration of the contract period with
the CITY. The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of
the Policy (as defined in Article 1 of this document) which shall include the declaration page and all
required endorsements. In addition, the FIRM shall deliver, at the time of delivery of the insurance
certificate, the follow'lng endorsements:
a policy provision or an endorsement with substantially similar provisions as follows:
"The City of South Miami is an additional insured. The insurer shall pay all sums that the City of
South Miami becomes legally obligated to pay as damages because of 'bodily injury", 'property
damage' , or "personal and advertising injury" and it will provide to the City all of the coverage
that is typically provided under the standard Florida approved fonms for commercial general
liability coverage A and coverage B";
a policy provision or an endorsement with substantially similar provisions as follows:
"This policy shall not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City of South Miami ten (10) days
advanced written notice of the intent to materially modify the policy or to cancel or terminate the
policy for any reason. The notification shall be delivered to the City by certified mail, with proof of
delivery to the City."
Indemnification Req uirement
A. The Contractor accepts and voluntarily incurs all risks of any injuries, damages, or harm which
might arise during the work or event that is occurring on the CITY's property due to the negligence or
other fault of the Contractor or anyone acting through or on behalf of the Contractor.
B. The Contractor shall indemnify, defend, save and hold CITY, its officers, affiliates, employees,
successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands,
suits, fines, judgments or cost and expenses, including reasonable attorney's fees, paralegal fees and
investigative costs incidental there to and incurred prior to, during or following any litigation, mediation,
arbitration and at all appellate levels, which may be suffered by, or accrued against, charged to or
recoverable from the City of South Miami, its officers, affiliates, employees, successors and assigns, by
reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death of
any person or persons and for the loss or damage to any property arising out of a negligent error,
omission, misconduct, or any gross negligence, intentional act or harmful conduct of the Contractor, its
contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or
assigns, or anyone acting through or on behalf of any of them, arising out of this Agreement, incident to
it, or resulting from the performance or non-performance of the Contractor's obligations under this
AGREEMENT.
. C. The Contractor shall pay all claims, losses and expenses of any kind or nature whatsoever, in
connection therewith, including the expense or loss of the CITY and/or its affected officers, affiliates,
employees, successors and assigns, including their attorney's fees, in the defense of any action in law
or equity brought against them and arising from the negligent error, omission, or act of the Contractor, its
Sub-Contractor or any of their agents, representatives, employees, or assigns, and/or arising out of, or
incident to, this Agreement, or incident to or resulting from the performance or non-performance of the
3
Contractor's obligations under this AGREEMENT.
D. The Contractor agrees and recognizes that neither the CITY nor its officers, affiliates,
employees, successors and assigns shall be held liable or responsible for any claims, including the
costs and expenses of defending such claims which may result from or arise out of actions or omissions
of the Contractor, its contractor/subcontractor or any of their agents, representatives, employees, or
assigns, or anyone acting through or on behalf of the them, and arising out of or concerning the work or
event that is occurring on the CITY's property. In reviewing, approving or rejecting any submissions or
acts of the Contractor, CITY in no way assumes or shares responsibility or liability for the acts or
omissions of the Contractor, its contractor/subcontractor or any of their agents, representatives"
employees, or assigns, or anyone acting through or on behalf of them.
E. The Contractor has the duty to provide a defense with an attorney or law firm approved by the
City of South Miami, which approval will not be unreasonably withheld.
F. However, as to design professional contracts, and pursuant to Section 725.08 (1), Florida
Statutes, none of the provisions set forth herein above that are in conflict with this subparagraph shall
apply and this subparagraph shall set forth the sole responsibility of the design professional concerning
indemnification. Thus, the design profess'lonal's obligations as to the City and its agencies, as well as to
its officers and employees, is to indemnify and hold them harmless from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the design professional and other persons employed
or utilized by the deSign professional in the performance of the contract.
4
1/6/2017 Detail by Entity Name
Dl 'IEJ rOll of
C [)i(2()Efi"1'lUl r~
~rl ojjjd£l! :;!fJI:J uj F/OfJ!hl H'£.'ilji!£'
Department of State 1 Division of Corpora!lons 1 Searcr Reco"ds 1 Detail Bv Documen: Number I
Detail by Entity Name
Florida Limited Liability Company
REDEVELOPMENT MANAGEMENT ASSOCIATES, LLC
Filing Information
Document Number
FEI/EIN Number
Date Filed
State
Status
Principal Address
L09000020387
26-4367102
03/0212009
FL
ACTIVE
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010
Changed: 01/25/2016
Mailing Address
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010
Changed: 01/25/2016
Registered Agent Name & Address
BRIESE MEISTER, KIM
2560 SOUTHEAST 7TH DRIVE
POMPANO BEACH, FL 33062
Authorized Person(s) Detail
Name & Address
Title MGRM
METROSTRATEGIES, INC.
2560 SOUTHEAST 7TH DRIVE
POMPANO BEACH, FL 33062
Title MGRM
BROWN, CHRISTOPHER J
218 N.W. 9TH STREET
DELRAY BEACH, FL 33444
http://search.sunbiz.orgllnquiry/CorporationSearch/SearchResuItDetail?inquirylype= EntityName&directionType= Initial&searchNameO rder=REDEVELOPME... 1/2
1/6/2017
1'\1 II lUG. "C;~VI \.o::t
Report Year
2014
2015
2016
Document Images
Filed Date
01/28/2014
01/14/2015
01/25/2016
01/25/2016 -AN"IUAL REPORT
01/14f2015-ANNUAL REPORT
01/28/2014 --ANN UAL REPORT
0211312013 -ANN UA:~ REPORT
Detail by Entity Name
View Image in PDF fo~";'~-I --:
View image in PDF format
View image in PDF formal
View image in PDF format
01/06/2012 --ANNUAL REPORT
03/29/2011 ANNUAL REPORT
0211212010 --ANNUAL REPORT
View image in PDF format J
--~----.
View image In PDF format I
Vie'l'! image in PDF format
03/0212009 --Florida Limited '-lability View j",age in PDF format
http://search.sunbiz.orgllnquiry/CorporationSearchiSearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrder~REDEVELOPME... 212
2016 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT
DOCUMENT# L09000020387
Entity Name: REDEVELOPMENT MANAGEMENT ASSOCIATES, LLC
Current Principal Place of Business:
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010
Current Mailing Address:
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010 US
FEI Number: 264367102
Name and Address of Current Registered Agent:
BRIESEMEISTER, KIM
2560 SOUTHEAST 7TH DRIVE
POMPANO BEACH, FL 33062 US
FILED
Jan 25, 2016
Secretary of State
CC7508058752
Certificate of Status Desired: Yes
The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida.
SIGNATURE:
Electronic Signature of Registered Agent Date
Authorized Person(s) Detail :
Title MGRM Title MGRM
Name METROSTRATEGIES, INC. Name BROWN, CHRISTOPHER J
Address 2560 SOUTHEAST 7TH DRIVE Address 218 N.w. 9TH STREET
City-State-Zip: POMPANO BEACH FL 33062 City-Slate-Zip: DELRAY BEACH FL 33444
I hereby certify that (he information indicated on this report or supplomental report Is true and Becura/a and that my oloctronic signature shall have the same lega/ effect as ff made under
oath; that I am a managing member or manager of the limded "ab/fity company or the receiver or trusJoo empowered to execute this report as required by Chapter 605. Florida Statutes; and
that my name appears above. or on an attachment wfth 8fJ othor Ifko empowered.
SIGNATURE: ALICIA ALLEYNE DIR. OF ADMINISTRATION 01/25/2016
Electronic Signature of Signing Authorized Person(s) Detail Dale
,
" .
·,
Downtown South Miami
Business Improvement District Plan
Prepared by Redevelopment Management Associates
for
Red Sunset Merchants Association
South Miami Hometown, Inc.
City of South Miami
"
Red Sunset Business Improvement District Business Plan
Downtown Business Improvement District Plan
Table of Contents
Introduction ............................................................................................................................ 3
Why Form the South Miami BID? ............................................................................................ 4
Proposed BID Programs ........................................................................................................... 6
Boundaries and BID Assessment Methodology .................................................................... 8
BID Operating Budget ........................................................................................................... 11
Organization and Governance of the BID ......................................................................... 12
Exhibit A -Draft Resolution .................................................................................................... 13
Exhibit B -Draft Letter to Owners ......................................................................................... 17
Exhibit C -Draft Notice to be Published ............................................................................. 18
2 RMA
Red Sunset Business Improvement District Business Plan
Introduction
What is a Suslness Improvement District (SID)? A BID is a legal mechanism for property
owners and businesses in a defined geographic area to jointly plan and put in place a
sustainable funding source that can pay for a set of services to improve their area. In
the case of South Miami BID, the BID's mission envisions programming and benefits to
businesses and commercial properties that will include enhanced safety, marketing,
advocacy, promotions, and maintenance. BID services will be in addition to services
currently provided by the City of South Miami. The South Miami BID will serve as an
organizational mechanism to ensure that the management and activities within the
South Miami's public space is beneficial not only to the District itself, but also to the City
and surrounding residential community. The BID serves as a unified voice and
centralized communication center that speaks equally among all of its stakeholders
which is of particular importance in building a strong and positive relationship with the
City. Importantly, the BID is a critical tool to ensuring that property values continue to
rise for all property owners in and around the City of South Miami and a mechanism to
help all businesses in the district.
The following is a summary of primary characteristics of the South Miami BID, the detail
of which is provided in this Business Plan:
Name:
Proposed
Boundaries:
Potential BID
Programs:
Budget:
Method of
South Miami Business Improvement District (BID).
Generally US 1 to the North; Red Road (SW 57 th Avenue) to the East; SW 61 st
Avenue to t~e West; SW 74th Street to the South.
Marketing, Landscaping & Aesthetics, Special Events, Advocacy,
Maintenance and Public Relations.
$200,000 annually
Assessment: B'lended Methodology of Weighted Linear Front Footage and Total
Building Square Feet
The basic premise of a BID is that the City agrees to continue to provide a base level of
service and that the BID may provide enhanced services, such as extra police
protection for expanded special events, maintenance for specialty landscaping,
downtown marketing programs, cleaning after special events, while providing for a
unified voice to advocate on behalf of the district's stakeholders.
3 RMA
Red Sunset Business Improvement District Business Plan
Use of these funds will be governed by the Board of Directors of a new not-for profit
organization created to oversee the BID . The Board will include property and business
owners in the district, the City of South Miami and will ensure representation of all
interests. The process for establishing the District and ensuring that funds are collected
and properly spent will be governed by Florida Statutes, Chapter 170 and by an
agreement between the new not-for profit organization and the City of South Miami.
Why Form the South Miami BID?
The first BID established in the US was in the City of New Orleans in 1974 and, since then,
there have been more than 1,200 BIDs created nationally . The continual growth of BIDs
nationwide is a testament to the success that many of these organizations achieved
over a long period of time. Though gauging success among BIDs varies greatly by
community, there are often common evaluations including but not limited to: increased
sales; stronger occupancy rates; improved pedestrian traffic; support for larger events;
and/or increased permit activity. Perhaps the most important measure, however, is
likely to be the increase in property values within the BID. A City-wide analysis of New
York City BIDs indi'cates the value of
commercial properties within the BID's
boundary increases significantly more
rapidly than other, comparable
properties in the neighborhood. Our
estimates suggest that impacts are as
large as J 5 percentage points I
Until recently, the utilization of BIDs in
Miami Dade County was relatively limited . However, this is quickly changing and the
growing interest and need for BIDs in our own backyard is clearly evident. Coral Gables
(commonly branded as Downtown Coral Gables and Miracle Mile) was among the first
BIDs established within the County, which was initially formed in 1997, and has since
enacted two successful BID renewal terms (in 2005 and 2012). The Coconut Grove Bid
was formed in 2009, followed by the
recently formed
Lincoln Road BIDs.
Wynwood and
Additional BIDs
have recently been contemplated
for the Miami Design District, the
MIMO District and Doral Tile and
Marble District.
1 Furman Center Policy Brief: The Benefits of Business Improvement Districts: Evidence from New York City (2007)
4 RMA
Red Sunset Business Improvement District Business Plan
The proposed Business Improvement District (BID) could focus on improving the
commercial district in the area east of US 1 between Red Road and SW 64th A venue
by acting as an advocate for Downtown South Miami, promoting a new image for the
district, and establishing an annual marketing program in order to compete with other
South Florida shopping and dining destinations. The BID would represent the interests of
both property and business owners and provide an ongoing, dedicated source of
revenue to support BID programs, and to work in partnership with the City for the
enhancement of the neighborhood for all South Miami stakeholders.
5
Objectives of the proposed Business Improvement District (8/0):
II To ide nti fy a n d im p le m en t o rga n iza ti o n str a t eg ies t o advoca t e
f o r Dow n town So u t h Mi a mi issues includ in g parki ng , ur ban
design/image, mai nt ena nce, im proveme nt s, a n d
zo n ing /perm itt ed u ses t o enha n ce Dow ntow n Sou th M iami f o r
a ll st ake h o lders.
II To create a unifi e d v o ice fo r th e bma d e r Re d Sun se t bus in ess
com mu n ity a n d advoca t e o n be h alf o f d ist ric t st ake h o lders a t
t h e City o f So u th Miami and Mi a mi -Dade Cou nt y.
• To st re n g t hen the d istri ct's ide n t it y, ide ntify a n d im p le m e nt
m a rke tin g a n d p u b li c re la t io n s str ateg ies to p romo t e a n d
m a rket Dow nt own So uth Mi a mi a s a uniqu e d es tin a ti o n f or
dinin g, sh opp in g, and recreatio n t o So uth Fl o ri da res ide nt s a nd
v isit o rs to t h e a re a.
• To esta bl is h be n c hm arks fo r measure m e n t of success.
• To e n co u rage St ak e holder p a rti cipa ti o n a nd respo n sib ilit y .
II To c re at e a st ea dy source o f fundin g for BID pr og ra m s
inclu din g a rea and a es th e ti c im p rove ments and m a int e nan ce,
marke ting, public and g o v e rnm e nt re lations.
RMA
Red Sunset Business Improvement District Business Plan
Proposed BID Programs
A Downtown South Miami BID could accomplish these objectives by developing
strategies to improve the Downtown area, through advocacy and image-based
marketing.
The BID's Board of Directors (hereinafter referred to as "Board" and made up of
property and business owners as well as a City representative) will determine the BID's
operating plan annually based upon priorities and goals agreed upon by the Board.
The following provides a summary of recommended programs for the first year of BID
operations. The Board may amend program activities from time to time within the
general categories authorized by state law and in the approved annual operating plan
and budget. Final programs and budgets will be subject to the annual review and
approval of the BID Board of Directors.
BID PROGRAMS
Marketing
Implement programs that identify a "brand" for Downtown South Miami and promote
image/brand through website(s), social media, public relations, and advertising for its
businesses.
The benefits of a BID are that it provides enhanced buying power, economies of scale,
and serves as a mechanism for implementation of these activities and an ongoing
source of funding. The activities of the BID would supplement, and would not replace,
any routine activities currently undertaken or funded by the City of South Miami or
individual business owners. Some activities that the BID could undertake include:
.:. Special Events
.:. Walking Guide / Brochure
.:. Website
.:. Advertising
.:. Social Media and Public Relations
.:. Coordination with GMCVB and
other marketing initiatives
Proven success of image-based improvement initiatives can be seen in BID districts
throughout the nation as well as in the state of Florida, such as the BIDs in Coral Gables
(www.shopcoralgables.com) and Naples (www.fifthavenuesouth.com).
6 RMA
Red Sunset Business Improvement District Business Plan
Aesthetics
.:. Landscaping
.:. Maintenance and upkeep by part-time BID street Personnel -services may
include cleaning, litter maintenance, event assistance, visitor/customer
assistance, and identification of issues for the City to address.
Advocacy
.:. More effective communication with City Administration and Elected Officials -
work with the City to establish and maintain a baseline of municipal services for
the district, especially Security and Sanitation .
• :. Parking -encourage the City to implement "user friendly" parking solutions and
explore further the need to create additional parking spaces in the Downtown
area, including the possibility of new parking structures .
• :. Future streetscape Improvements -work with the City and County to identify
future opportunities for streetscape improvements, capital improvements,
lighting and signage .
• :. Fa<;ade Improvements -encourage property and business owners to improve
facades and awnings through Miami-Dade "Mom & Pop" Grants and any future
funding sources .
• :. Downtown Code Enforcement -encourage property and business owners to
work with the· City to identify priority code enforcement issues and effective
strategies for improvement .
• :. Zoning -encourage a comprehensive review of zoning code to ensure that
commercial and mixed-use zoning is most conducive to increasing business and
creating the best business climate/environment.
Additional Opportunity
7
.:. Expansion to include Coral Gables and Unincorporated Miami-Dade County
properties east of Red Road to share in the costs, including future Red Road
improvements efforts.
RMA
Red Sunset Business Improvement District Business Plan
Boundaries and Assessment Method
The proposed
boundaries
identified in
are
the
following map, and
include properties that
are located between
US 1 and Red Road
(SW 57 th Avenue), the
northem bounda~
terminating where Red
Road meets US 1 and
terminating in the south
at approximately SW
74th Street A
significant amount of
time and thought went
into the identification
of the boundaries and
the methodologies,
including involvement
sw 691HSI
SW 701H SI
sw 71STSI
from the Red Sunset Merchants Association and South Miami Hometown Inc. property
owners association, from downtown property and business owners, the City of South
Miami, and from the professional staff of RMA. The boundaries were chosen based on
the immediate needs and can be expanded at a later date.
Authority
Chapter 170, Florida Statutes, provides that a municipality, subject to the approval of a
majority of the affected property owners, may levy and collect special assessments
against the property benefited in a retail business district for the purposes of stabilizing
and improving such district through promotion, management, marketing and other
similar services in such districts. A BID is a special assessment district. The BID assessment
will be collected as part of the property tax bill.
Assessments can be based upon:
• Linear front feet facing a street
• Assessed value of the parcels
• Parcel area
• Building Square Footage
8 RMA
Red Sunset Business Imprqvement District Business Plan
For the South Miami BID, a blended methodology is being utilized. Under this
methodology, 2/3 of the assessment revenue is based on the linear front feet and 1/3 is
based on the total square feet of the building. Vacant lots and parking lots without
buildings will pay a rate per linear foot that is 50% of the linear front foot rate. Owners
will be assessed based on a combination of total building square feet and the amount
of linear feet of street frontage.
Linear Foot Methodology
The rate per linear foot will depend on the street. Streets have been assigned
assessment levels based on the benefit properties on said streets will receive. streets
that are the most prominent (SW 72 nd and SW 73 rd streets) will have the highest rates,
based on an allocation that accounts for pedestrian and vehicular traffic and levels of
service.
• Level A = $12.00 per linear foot
• Level B = $10.00 per linear foot
• Level C = $7.50 per linear foot
• Level D = $6.00 per linear foot
The assessment for vacant lots and parking lots will be 50% of the linear front foot rate
for improved properties:
• Level A = $6.00 per linear foot
• Level B :;;;; $5.00 per linear foot
• Level C :;;;; $3.75 per linear foot
• Level D :;;;; $3.00 per linear foot
Square Foot Methodology
The assessment per square foot of building area is $0.07736. This assessment is only
applied to the square footage within a building that is utilized for commercial activity.
Example
For example, a 1,500 square foot commercial property located on a 100' x 50' lot, with
50' facing a Level B Street [73 rd St.), would pay the following annual assessment:
9
Linear Methodology: 50 feet x $10.00 = $500
Square Foot Methodology: 1,500 sq ft x $0.07736 = $116.04
Total Assessment: $666.04 which amount to $55.50 per month but which
is in one lump sum annually
RMA
Red Sunset Business Improvement District Business Plan
Parcels that have less than 300 square feet of building/vertical improvements that
include space that is leased or occupied for commercial activity shall be assessed as
vacant lots.
The resulting South Miami BID would be a small district and create a relatively small
annual assessment of approximately $200,000 per year. For comparison purposes, the
last annual assessment for the Coral Gables BID was approximately $800,000.
10 RMA
Red Sunset Business Improvement District Business Plan
5W 691H 51
5W 70TH 51
SW 7151 51
'.'
-' Front Footage Assessment Levels IL
~,
'" ~ -Level A (Highest Rate) -LevelB
II, -LevelC
7~THTER -Level D (Lowest Rate)
Q II
5W 7nH 1ER
5W 78TH 5T
5W 781H 51
Red Sunset Business Improvement District Study Area
Proposed BID Operating Budget
11 RMA
Red Sunset Business Improvement District Business Plan
In order to provide efficiencies and commit the largest amount of funding
possible to BID programs, the BID may outsource implementation and
administration to a firm that provides similar services to other BIDs, CRAs, and
cities, rather than employ full time staff.
It is estimated that this approach could reduce administrative costs by $100,000
and allow for the addition of social media and enhanced public relations
efforts. A first-year budget for the BID might contain the following components,
although a final budget not to exceed $200,000 would be created by the BID
Board of Directors once it is formed.
Proposed Annual Budget
Contracted Staffed
Events $8,000 $6,000
Walking Guide $2,500 $0
Website $3,900 $7,200
Advertising $43,000 $43,000
Social Media / PR $33,600 $3,500
Implementation/Contract Marketing Staff $60,000 $0
Total Marketing $133,000 $41,700
Landscape and Upkeep $10,000 $3,300
Personnel (Maint/Sanitation/ Ambassadors) $30,000 $30,000
Total Aesthetics $40,000 $33,300
Executive Director $0 $75,000
Office Space/Utilities $0 $11,000
Printing and Supplies . $3,000 $3,000
Insurance/Legal $3,600 $3,600
Memberships $1,200 $1,200
Secretary $0 $15,000
Misc $1,200 $1,200
Total Administration $9,000 $110,000
Total BID Budget $200,000 $200,000
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Red Sunset Business Improvement District Business Plan
BID Organization and Governance
Chapter 170, Florida Statutes, provides that a municipality, subject to the approval of a
majority of the affected property owners, may levy and collect special assessments
against property benefited in a retail business district for the purposes of stabilizing and
improving such district through promotion, management, marketing, and other similar
services in such districts.
Creation of a BID would require actions approved by the South Miami City Commission.
These actions include:
• Resolution of the City Commission -This resolution would include the proposed cost
of improvements, location of the retail district to be improved, the expense to be
paid by special assessments, and when assessments are to be paid.
Following approval of the Resolution by City Commission to establish the Special
Assessment District, the resolution shall be published and a preliminary assessment roll
will be prepared. Upon the completion of the preliminary assessment roll, the City
Commission shall, by resolution, set a date, time and place at which interested persons
can appear and be heard as to the propriety and advisability of making such
improvements, as to the cost thereof, as to the manner of payment therefor, and as to
the amount to be assessed against each property affected. A special notice of the
meeting shall be mailed to the affected property owners 30 days before the schedule
Commission meeting and shall state the amount of the assessment and served by mail
on the affected property owners and shall describe the streets and other areas to be
improved, that the description of each property to be assessed and the amount to be
assessed to each piece or parcel of property and which may be ascertained at the
office of the city clerk. Thereafter, the City Commission, as an equalizing board, shall
hold hearings to hear and consider any complaints of affected property owners. If any
equalizing is to take place it shall be by the adoption of a written resolution of the City
Commission. Thereafter, the final assessment roll shall be filed with the City. However,
offstreet parking facilities, parking garages, or other similar facilities and mass transportation
systems must be approved by vote of a majority of the affected property owners.
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Red Sunset Business Improvement District Business Plan
A Board of Directors of a new not-for-profit organization BID) would manage the BID.
According to discussions to date, an example of the composition of a BID Board of
Direcors will include 7 voting members, six of whom shall serve staggered three-year
terms.
• 3 property owners from the District*;
• 3 business owners from the District;
• 1 representative from the City of South Miami (permanent)
* A t least one representative must be from the Shops at Sunset Place;
RMA recommends the Downtown South Miami BID assessment be proposed for an
initial period of ten years and be extended for an additional period of ten years upon
approval of the City Commission. However, upon receipt of a petition executed by
affected properly owners representing in excess of fifty percent (50%) of the most
recent assessment roll, the Commission may elect to abolish the District. Key to
consideration of extension to the District would be its successful implementation of the
advocacy, marketing and other BID programs.
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Red Sunset Business Improvement District Business Plan
EXHIBIT A
DRAFT RESOLUTION
SOUTH MIAMI BUSINESS IMPROVEMENT DISTRICT
A RESOLUTION establishing a Special Assessment District, describing the nature and
purpose of the District and designating the area to be improved, the location of the
District, portion of the expense to be paid by assessment, when it is to be paid, lands
to be levied, the total estimated cost and procedure for creating the District.
WHEREAS, pursuant to Chapter 170, Florida Statutes, the City may provide for the impOSition and
collection of charges in the form of special assessments; and
WHEREAS, Chapter 170, Florida Statutes, provides that a municipality, subject to the approval of a
majority of the affected property owners, may assess, levy and collect special assessments against property
benefited in a retail business district for the purposes of stabilizing and improving such district through promotion,
improvements, maintenance, management, marketing, and other similar services in such districts; and
WHEREAS, a majority of the affected property owners have approved of levy and collect special
assessments against property benefited in a retail business district for the purposes of stabilizing and improving
such district through promotion, improvements, maintenance, management, marketing, and other similar services
in such districts; and
WHEREAS, the Business Improvement District concept is based upon collaboration among the City of
South Miami and the Red/Sunset Merchants Association and South Miami Hometown, Inc., with funding to be
generated by special assessments to be levied on affected property owners within the District who will benefit
from the establishment of the District, with a majority of affected property owners agreeing to accept the
establishment of a Special Assessment District also to be known as the "South Miami Business Improvement
District" for the purpose of stabilizing and improving the business activity in the District; and
WHEREAS, the development of a Business Improvement District will improve the economic activity of the
District for the benefit of affected property owners located within the Assessment Area by providing a means to
organize and manage promotions, marketing, and other similar services on behalf of all properties within the
Assessment Area, thereby providing a special benefit to such property; and
WHEREAS, the District and the assessment set forth herein will enhance and specially benefit the health,
safety and welfare of property owners within the District; and
WHEREAS, the Assessments to be imposed in accordance with this Resolution provides for an equitable
method of funding and authorizes District activities by fairly and reasonably allocating the cost to specifically
benefited properties; and
WHEREAS, the City and the two associations have worked with a contractor, Redevelopment
Management Associates, to create an organization plan for a Downtown South Miami Business Improvement
District, including boundaries, programs, assessment methodology, and preliminary budget for the District; and
WHEREAS, the City Commission desires to create the South Miami Business Improvement District
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AS FOLLOWS:
Section 1. Nature of the Improvement. The recitals set forth above concerning the nature of the
improvement are hereby adopted by reference as if fully set forth herein and are found to be true and correct.
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Red Sunset Business Improvement District Business Plan
Section 2. Description of Area to be Improved. The proposed Assessment Area shall include the area
described in Exhibit 1 attached hereto. The Assessment Area is proposed for the purpose of improving the business
and economic environment, enjoyment of property, and funding the provision of the District benefiting property
located therein. The City Commission may expand the Assessment Area, in accordance with the procedures
utilized to create the District.
Section 3. Costs to be Paid by Assessment. The entire cost of the District shall be paid by special
assessment levied against the affected properties that benefit from the activities of the District.
Section 4. Manner of Assessing Property. The rate to be charged the owner for each property in the
Business Investment District shall be equal to two thirds of the product ofthe amount ofthe property's linear
frontage that is facing a street multiplied by the assessment rate for that street and one third of the product of the
total square footage of the building located on the property multiplied by $0.775 for the first year. The rates may
change at the discretion of the Board of Directors if the proposed expenses for each following year exceed the
amount available for collected based on the assessment formula set forth above but in no event shall the increase
exceed 5% of the previous year's assessment.
The rate per linear foot will depend on the street. Streets have been assigned assessment levels based on
the benefit properties on said streets will receive. Streets that are the most prominent (SW nnd and SW
73'd Streets) will have the highest rates, based on an allocation that accounts for pedestrian and
vehicular traffic that passes in front of the property and the levels of service provided by the City to
those properties.
o Level A = $12.00 per linear foot
o Level B = $10.00 per linear foot
o Level C = $7.50 per linear foot
o Level D = $6.00 per linear foot
The assessment for vacant lots and parking lots will be 50% ofthe linear front foot rate for improved
properties that face the same streets to which those lots have access:
o Level A = $6.00 per linear foot
o Level B = $5.00 per linear foot
o Level C = $3.75 per linear foot
o Level D = $3.00 per linear foot
The level assigned to a particular roadway has been designated in the attached exhibit 1 to this
resolution.
Parcels that have less than 300 square feet of building/vertical improvements that include space that is
leased or occupied for commercial activity shall be assessed as vacant lots.
Section 5. Imposition of Assessment. The Assessments shall be collected pursuant to the Uniform
Assessment Collection Act when available, or by any other lawful means. At the discretion of the City, in
lieu of using the Uniform Assessment Collection Act, the City may elect to collect the assessment by any
other method which is authorized by law or as provided by this Resolution. If the collection is in the
manner authorized by the Uniform Assessment Collection Act, the Statutory Discount Amount shall be
computed for each assessed Parcel in the same manner as the amount established by law as the
maximum discount for early payment of ad valorem taxes and non-ad valorem or other assessments.
section 6. Lands to be Assessed. All property located within the District shall incur a special assessment
in accordance with the forgoing manner of assessment.
Section 7. estimated Cost allocated to the Assessment Area for the promotion, management, marketing,
16 RMA
Red Sunset Business Improvement District Business Plan
maintenance, administration, and similar expenses is $200,000.00 for the first year beginning October 1, 2016.
Section 8. Duration of The District
The District shall remain in existence for an 'Initial period of ten (10) years and shall be extended for an
additional period of ten (10) years upon approval of the City Commission, provided, however, that upon
receipt of a petition executed by Affected Property Owners representing in excess of fifty percent (SO%)
of the most recent Assessment Roll, City Commission may elect to abolish the District.
Section 3. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the
remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon adoption by vote of
the City Commission.
17
PASSED AND ADOPTED this __ day of ____ --', 2016.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Harris:
Commissioner Edmond:
Commissioner Liebman:
RMA
Red Sunset Business Improvement District Business Plan
EXHIBIT A
5W 69TH5T
5W 70TH 5T
5W 7\5T 5T
5W 74TH TER
Front Footage Assessment Levels
_ Level A (Highest Rate)
_ LevelB
_ LevelC
76TH TER
_ Level D (Lowest Rate)
n I
5W 7nH TER
SW 78TH ST
5W 78TH 5T
Red Sunset Business Improvement District Study Area
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Red Sunset Business Improvement District Business Plan
Second resolution may include the following
ASSESSMENT ROLL.
The City Manager is hereby directed to prepare a preliminary Assessment Roll in the manner provided in
Chapter 170, Florida Statutes for the Assessment Area.
The City Manager shall compute and allocate the Assessments for the District among the parcels of real
property within the Assessment Area as reflected on the Tax Roll in conformity with Section 9 hereof.
The Assessment Roll shall be maintained on file in the offices of the City Manager or designee and open
to public inspection. The foregoing shall not be construed to require that the Assessment Roll be in
printed form if the amount of the Assessment for each property can be determined by use of a computer
terminal or Internet access available to the public.
PUBLIC HEARING.
A public hearing will be conducted by the City Commission at _ p.m. on __ at the City Commission
Chambers, to consider imposition of the Assessments for the District.
NOTICE BY PUBLICATION.
Upon completion of the materials required by Section 2 hereof, the City Manager shall publish notices of
the public hearing authorized by Section 3 hereof in the manner and the time provided in Chapter 170,
Florida Statutes. Such notice shall be in substantially the form attached hereto as Exhibit C.
NOTICE BY MAIL.
19
Upon completion of the preliminary Assessment Roll, the City Manager shall, at the time and in the
manner specified in Chapter 170, Florida Statutes, provide first class mailed notice of the public hearing
authorized by Section 3 hereof to each property owner proposed to be assessed at the address indicated
on the Tax Roll. Such notice shall be in substantially the form attached hereto as Exhibit B.
RMA
Red Sunset Business Improvement District Business Plan
EXHIBIT B
DRAFT LEITER TO PROPERTY OWNERS
Downtown South Miami Property Owner:
Beginning in 2013, the Red Sunset Merchant Association and South Miami Hometown, Inc. (South Miami
commercial property owners) have had discussions with Downtown property and business owners and
city residents to create an organization plan for a proposed Business Improvement District (BID). A final
draft of the plan is attached for your review.
The basic premise of a Downtown South Miami BID is that the City agrees to continue to provide a base
level of service to the Downtown area and that enhanced services, such as the advocacy, maintenance
and marketing services recommended in the attached BID Plan, are funded through a self-imposed
assessment on the property owners. The BID Plan includes a preliminary assessment roll, by property,
assuming the BID is created and properties are assessed based on a combination of building square feet
and linear front feet facing the street. A final determination of assessment rates will be made by
Resolution of the City Commission.
A Resolution to create the Business Improvement District will be placed on the -' 2016 City
Commission agenda. This is a courtesy notice, and I request that a representative from each property
contact me as soon as possible so that we can ensure that all property owners are included in the
discussion.
Please contact if I can provide further information.
Sincerely,
Steven Alexander
City Manager
20 RMA
Red Sunset Business Improvement District Business Plan
EXHIBITC
DRAFT FORM OF NOTICE TO BE PUBLISHED
[INSERT MAP OF Assessment AREA]
NOTICE OF HEARING TO IMPOSE AND
PROVIDE FOR COLLECTION OF SPECIAL ASSESSMENTS IN THE DOWNTOWN SOUTH MIAMI
BUSINESS IMPROVEMENT DISTRICT ASSESSMENT AREA
Notice is hereby given that the City Commission of the City of South Miami will conduct a public
hearing to hear testimony from affected property owners as to the propr'lety and advisability of making
the improvements and funding them with special assessments on property and to consider the
collection of special assessments within the Downtown South Miami Business Improvement District
Assessment Area, through the imposition of special assessments for the purpose of stabilizing and
improving retail business through promotion, maintenance, management marketing, and other similar
activities. The hearing will be held at _ p.m. on ____ , atthe City Commission Chambers, 6130 Sunset
Drive, South Miami, 33143.
All affected property owners have a right to appear and speak at the hearing and to file written
objections with the City Commission. If a person decides to appeal any decision made by the City
Commission with respect to any matter considered at the hearing, such person will need a record of
the proceedings and may need to ensure that a verbatim record is made, including the testimony and
evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act,
persons needing a special accommodation or an interpreter to participate in this proceeding should contact
the City Clerk at 6130 Sunset Drive, South Miami, FL 33143, at least forty-eight (48) hours prior to the
date of the hearing.
A more specific description of the improvements and the method of computing the assessment
for each parcel of property are set forth in the Initial Assessment Resolution adopted by the City
Commission on . Copies of the Initial Assessment Resolution and the preliminary Assessment Roll
are available for inspection at the office of the City Clerk.
Commencing in October 2016, the assessments are anticipated to be collected through invoice by
the City of South Miami Finance Department. Commencing in October 2017, the assessments are anticipated to be
collected on the ad valorem tax bill by the Miami-Dade County Tax Collector, as authorized by Section
197.3632, Florida Statutes. Failure to pay the assessments will cause a tax certificate to be issued
against the property which may result in a loss of title. The City Commission intends to collect the
special assessment for a period of five (5) years, with the option for City Commission to renew the
assessments for an additional five (5) years, unless a petition, signed by at least fifty percent (50%) of
the property owners within the Assessment Area, is received by City Commission requesting that the
special assessment be terminated. City Commission may then terminate the assessment.
If you have any questions, please contact ____ _
21 RMA