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Res No 011-17-14812RESOLUTION NO.011-17 -1 4 81 2 A Resolution authorizing the City Manager to execute the fiscal year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG)Agreement for the purchase of one tablet computer for South Miami Police Officers in the amount of $2,945.00. WHEREAS,the City of South Miami hasa grant award for the purchase of one(1) ruggedized laptop/tablet computer for Police Officers inthe amount of $2,945.00 fromthe Florida Department of Law Enforcement fromthe Edward Byrne Memorial Justice Assistance Grant;and WHEREAS,the Mayor andCity Commission desire to accomplish the purpose of the purchase one(1)tablet computer to improve Police Officers'response times and combat auto theft, as outlined inthe attached application and Subgrant Award Certificate (contract number 2017- JAGC-DADE-21-F9-182)which are incorporated herein by reference;and WHEREAS,the Mayor andtheCity Commission wish to accept the grant agreement with the Florida Department of Law Enforcement forthe Edward Byrne Memorial Justice Assistance Grant. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:TheCity Manager ishereby authorized toexecutethegrant agreement withthe FloridaDepartment of LawEnforcement,Office of CriminalJusticeGrantsfortheEdwardByrne MemorialJusticeAssistanceGrantforthepurchase of oneruggedizedlaptop/tabletcomputerfor SouthMiamiPoliceOfficersintheamount of $2,945.00.Thegrantagreementisattachedtothis resolution. Section 2.Severability.If anysectionclause,sentence,orphrase of thisresolutionisfor anyreasonheldinvalidorunconstitutionalbyacourtofcompetentjurisdiction,theholdingshall notaffectthevalidity of theremainingportions of thisresolution. Section3.Effective Date.Thisresolutionshallbecomeeffectiveimmediatelyupon adoption byvote of the City Commission. PASSEDAND ADOPTED this 7th,day of Februar;\2017. ATTEST: READ AND LANGUA OVED AS TO FORM GALITY. HEREC APPROVED: lYOI COMMISSION VOTE: Mayor Stoddard: Vice Mayor Welsh: Commissioner Edmond: Commissioner Harris: Commissioner Liebman: 5-0 Yea Yea Yea Yea Yea South'Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Members of the City Commission From:Steven Alexander,City Manager Date:February 7,2017 Agenda ItemNo.i> Subject: Background: Grantor: Grant Amount: Grant Period: Attachments: A Resolution authorizing the City Manager to execute the fiscal year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Agreement for the purchase of one (1)ruggedized laptop/tablet computer for South Miami Police Officers in the amount of $2,945.00. The Florida Department ofLaw Enforcement by and through its Office of Criminal Justice Grants awarded the City of South Miami $2,945.00 for the project entitled "Byrne Grant Records Improvement".The Cityof South Miami will be allocating the funds for the purchase of one (1)ruggedized laptop/tablet computer fora Patrol Officer. The Citywill purchase a ruggedized laptop/tablet computer for use, so the patrol officer can be in contact with dispatch for faster response times and also have the abilityto access the OneSolution software crime reporting system.The laptop/tablet computer will also supplement in-office,to ensure that officers can manage the problem of auto theft and auto burglary by tracking occurrences and access statistics. Florida Department ofLaw Enforcement (FDLE) $2,945.00 October 1,2016 through September 30,2017 Florida Department of Law Enforcement FY 2017 Contract for the Byrne Grant Vehicle Burglary SUBGRANT AWARD CERTIFICATE Subgrantee:City of South Miami Date of Award:\X\X?^\Wo Grant Period:From:10/01/2016 TO:09/30/2017 ProjectTitle:Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI Grant Number:2017-JAGC-DADE-21-F9-182 Federal Funds:$2,945.00 State Agency Match: Local Agency Match:$0.00 TotalProjectCost:$2,945.00 CFDA Number:16.738 Award is hereby made in the amount and for the period shown above of a subgrant under PartE of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C 3751-3759);the Consolidated Appropriations Act,2008,PublicLaw 110-161;and PublicLaw 109-162,TitleXI,Department of Justice Reauthorization,Subtitle B,Improving the Department of Justice's Grant Programs,Chapter 1,Assisting Law Enforcement and Criminal Justice Agencies,Section 1111.Mergerof Byrne Grant Program and LocalLaw Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject toall applicable rules,regulations,and conditions as contained in the Office of Justice Programs (OJP)Financial Guide,Common Rule for State and Local Governments,orOMBUniform Grant Guidance (2 CFR Part 200),in their entirety.Itis also subject to the attached standard conditions and such further rules,regulations and policies as may be reasonably prescribed by the State orFederal Government consistent with the purposes and authorization of P.L.90-351,as amended,and P.L.100-690. Thisawardisa cost-reimbursement agreement for satisfactory performance ofeligible activities.Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement. Requests for reimbursement willbe processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables.Expenditures must be supported with documentation andverifiedduringannualmonitoring.Failureto comply with provisions ofthis agreement,orfailureto meet minimum performance specified in the agreement willresultinrequired corrective action uptoandincludingproject costs being disallowed,withholdingoffederal funds and/or termination of the project,as specified within the terms of the agreement andOMBUniform Guidance 200.338 -200.342. Thisgrantshall become effective on the beginning dateof the grantperiod provided that within30 days from the date ofaward,aproperly executed Certificateof Acceptance of Subgrant Awardisreturnedto the Department. Authorized Official \j Petrina Tuttle Herring Bureau Chief Date, (-j Thisawardis subject to special conditions (attached). State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 SPECIAL CONDITION(S)/GENERAL COMMENT(S) Awarding Agency:Office of Criminal Justice Grants Grant Number:2017-JAGC-DADE-21-F9-182 Grant Title:Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI Inadditionto the general conditions applicable tofiscal administration,the grantis subject to the following Special Condition(s)/General Comment(s): Ref#S35109:By accepting this subaward,the subrecipient agrees to undertake a review to validate its compliance with8 U.S.C §1373 as described in the Certificate of Acceptance of Subgrant Award.Documentation must be submitted by the City of South MiamitoFDLE'sOfficeofCriminal Justice Grants byMarch 31,2017.Failureto comply withthis condition could result in the withholding of grant funds forall subawards for the City of South Miami, suspension or termination of subgrants,ineligibilityforfuture grants or subgrants,or other administrative,civil,or criminal penalties,as appropriate. Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide Subgrant Recipient Organization Name:Cityof South Miami County:Dade Chief Official Name:Phillip Stoddard Title:Mayor Address:6130 Southwest 72 Street City:South Miami State:FL Zip:33143-5040 Phone:305-663-6301 Ext: Fax:305-668-2491 Email:Pstoddard@southmiamifl.gov Chief Financial Officer Name:Alfredo Riverol Title:Chief Financial Officer Address:6130 Sunset Drive City:South Miami State:FL Zip:33143-5040 Phone:305-663-6343 Ext: Fax: Email:ariverol@southmiamifl.gov Application Ref #2017-JAGC-3095 Contract 2017-JAGC-DADE-21-F9-182 Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #1 Page 1of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide Implementing Agency Organization Name:South Miami Police Department County:Dade Chief Official Name:Rene Landa Title:Chief Address:6130 Sunset Drive City:South Miami State:FL Zip:33143-5040 Phone:305-663-6310 Ext: Fax: Email:rlanda@southmiamifl.gov Project Director Name:Rene Landa Title:Chief Address:6130 Sunset Drive City:South Miami State:FL Zip:33143-5040 Phone:305-663-6310 Ext: Fax: Email:rlanda@southmiamifl.gov Application Ref #2017-JAGC-3095 Contract 2017-JAGC-DADE-21-F9-182 Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #1 Page 2of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide |^g|ay;vgg:Mi]Ml Qy^&W.^/ General Project Information Project Title:Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI Subgrant Recipient:Cityof South Miami Implementing Agency:South Miami Police Department Project Start Date:10/1 /2016 End Date:9/30/2017 Problem Identification This project will be a continuation of last year's grant (2016-JAGC-DADE-23-H3-177)and will assist the South Miami Police Department isin the process of converting toa paperless system for criminal justice reporting.The department has been seeking funding to support the purchase of tablet computers for police officers.Tablets will enable officers to work more efficiently and accurately when preparing reports.Although the department has been able to secure some funding for the conversion,the police officers are stillin need of updated computer equipment for daily operations.Current computing units are out of warranty,in need of expensive replacement parts,and not functioning properly.Because the Police Department has not had the funds for updating much needed computing units,grant funds have been identified to purchase the equipment. Project Summary (Scope of Work) The South Miami Police Department will utilizeFY 2016 JAG funds to purchase ONE(1)tablet computer,ONE (1)cover,and ONE(1)Dockforpolice officers.The equipment will make it possible to access necessary data ata higher speed,therefore increasing productivity.Funding will allow the South Miami Police Department to continue its efforts to upgrade equipment used to manage criminal justice data,while increasing efficiency and effectiveness.In addition,the tablet computer will allow the officers to reduce the time needed to store data and record keeping. Moreover,the department can share informationwith other locallaw enforcement agencies.Inan effortto improve the management and maintenance ofcriminal justice data,the department will use this year's JAG funding to purchase ONE(1)tablet computer,ONE(1)cover,and ONE(1) dock to be installed in police vehicles.Deliverables will be tracked with invoices and proof of payment. This project requests federal grant fundingforalaw enforcement orcriminal justice technology related project and may be subject to review and approval by the State Information Technology (IT)Point of Contact.Byutilizing funds forthisproject,the subrecipient and implementing agency agree to conform toall state and national standards for technology and information sharing systems that connect to,and/or interface with state and national systems,and/or reside on the state Criminal Justice Network (CJNet).These standards include,but are not limitedto,the FBI CJIS Security Policy and any rules,regulations or guidance enacted by the Criminal and Juvenile Justice Information System (CJJIS)Council under F.S.943.06. Application Ref#2017-JAGC-3095 Section#2Page1of2 Contract 2017-JAGC-DADE-21-F9- Rule Reference 11 D-9.006 OCJG-005 (rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide Section Questions: Question:What percentage of the total cost ofthis project is being funded by sources other than this award? Answer:10 Question:What is the name of the jurisdiction(s)your agency provides service to.(e.g.,Cityof Miami,Orange County,State of Florida) Answer:City of South Miami Question:What is the address of the location being used to provide services for this project? Answer:6130 Sunset Drive,South Miami,Florida 33143 Question:Describe your agency,(e.g.,non-profit,community based,government) Answer:Government Question:Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer:Yes Question:What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency isa sheriffs office,indicate the sheriffs office's threshold instead. Answer:1000 Question:Does the subgrantee receive a single grant in the amount of $750,000 or more from the U.S.Department of Justice? Answer:No Question:Does the implementing agency receive a single grant in the amount of $750,000 or more from the U.S.Department of Justice? Answer:No Question:In your organization's preceding completed fiscal year,did your organization (the subgrantee)receive at least (a)80 percent or(b)$25,000,000 of your annual gross revenues in U.S.federal contracts,subcontracts,loans,grants,subgrants,and/or cooperative agreements? Answer:No Question:If you answered yes above,does the public have access to information about the compensation of the executives in your organization (the subgrantee)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Actof 1934 (15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986?If answer to Part 1,above,was "no,"answer N/A. Answer:No Question:What is the combined population of the jurisdiction(s)your agency provides services to (according to the 2010 census)? Answer:11657 Application Ref #2017-JAGC-3095 Contract -JAGC-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) -^IIS^ISiwS ^^6fc^iS&ffiffiffiitiillPlB Section #2 Page 2of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide ISESSS *^SSW General Performance Info: Performance Reporting Frequency:Quarterly Federal Purpose Area:01-Law Enforcement (Includes Task Forces) State Purpose Area:1G -General Questions Objectives and Measures Objective:General Questions -General Questions forAll Recipients Measure:General 01 Will your organization be using the crimesolutions.gov website during the grant period regardless of JAG funding?Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal:No Measure:General 02 Will your organization beusing the The National Training and Technical Assistance Center (NTTAC)duringthe grant period,regardless ofJAG funding?The NTTAC serves as BJAs training and technical assistance center.You can find resources, tools,webinars,and TTA support ona variety of criminal justice issues and initiatives. Goal:No Measure:General 03 Goal: Will your organization beusingthe NCJP.org website during the grant period, regardless ofJAG funding?NCJP.org contains resources to support strategic planning,program development,and implementation of evidence-based policy and practice. No Measure:General 04 Goal: Will your organization beusingthe Evidence-Based PolicingMatrixduringthe grant period regardless ofJAGfunding?The Evidence-Based PolicingMatrix provides information on evidence-based practices forlaw enforcement. No Measure:General 05 Goal: Will your organization beusingtheWhatWorksin Reentry Clearinghouse duringthe grant period regardless ofJAG funding?The clearinghouse provides research on the effectiveness of reentry programs and practices. No Measure:General 06 Application Ref #2017-JAGC-3095 Contract -JAGC-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #3 Page 1of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide ^'$yB M {P&3®$ti)m m. Goal: Will your organization be using Research to Practice during the grant period regardless ofJAG funding?Research to Practice promotes the dissemination of research ondrug courts to practitioners and policymakers. No Measure:General 07 Will your organization be using any other resources during the grantperiod regardless of JAG funding?If yes,please describe them. Goal:If necessary,the Citywillpay any additional funds above grant balance. Measure:General 08 During the grantperiod,willyour agency conduct or sponsor (withor without JAG funds)a survey or focus groupof citizens on any of the following topics?Enterall that apply from the followinglist:Public satisfaction withpolice services;public satisfaction with prosecution services;public satisfaction withpublic defender/indigent defense services;public satisfaction withcourts;public perceptions of crime/disorder problems;personal crime experiences of citizens;none of the above;unsure/don't know. Goal:Unsure/Donf Know Measure:General 09 During the grant period,which of the following community activities will your organization be involved in,withor without JAG funds and how often will they each occur (yearly,monthly,etc.)?Choose from the followinglist:Hosting community meetings;attending community meetings;distributing a newsletter,e-mail,or other bulletin;attending community events;conducting social media activities;conducting outreach to minority populations;other (please describe) Goal:Unsure Measure:General 10 Law Enforcement Agencies ONLY:In which of the following ways has your agency fostered community involvement in the last year?Enterall that apply from the followinglist:Citizen Review Boardor other review boardwith citizen representation, Citizen's Police Academy,Internships for university orhigh school students, Volunteer Program,Auxiliarypolice officer program,Police Cadet Program,k-12 school programs,Youth Athletic Programs,Other (please Describe),None of the above,Unsure/Don't know. Goal:Unsure/Don't know. Measure:General 11 Identify the goal(s)you hope to achieve with your funding.If you have multiple goals, describe each goal separately. Application Ref #2017-JAGC-3095 Contract 2017-JAGC-DADE-21-F9- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #3Page2of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide •'^rtf^rp-^T:-ri:--~-j y~",'•'-^••>. Goal:1.To access necessary data at higher speed,therefore increasing productivity 2.To increase efficiency and effectiveness 3.To reduce the time needed to store data and record keeping 4.To share information with other local law enforcement agencies Measure:General 12 Goal: Are the subrecipient and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Yes Measure:General 13 Describe any barriers you may encounter which may prevent youfrom achieving your identified goal(s). Goal:No barriers Measure:General 14 Are you aware that the OfficeofCriminal Justice Grants encourages recipients to report on any noteworthy accomplishments,success stories,or program results that they would liketo showcase? Goal:Yes Measure:General 11b What major activities are planned for each ofyour goals listedin question 11? Goal:Train officers in using the equipment. Train officers accessing all information and new software. State Purpose Area:3E-Equipment,Supplies,and Technology Enhancements Objectives and Measures Objective:Equipment -Questions forall recipients purchasing Equipment,Supplies,and Technology Enhancements. Measure:Equipment 1 Do the Subrecipient and Implementing agencies understand that they will be required to submit an itemized account ofall items purchased during each reporting period as part of their performance reporting? Goal:Yes Application Ref #2017-JAGC-3095 Contract -JAGC-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #3 Page 3of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide Mmmmmmmm^ uq .:•';•-r.--<?^iJ; J5>&1^: General Financial Info: Note:All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Is the subgrantee a state agency?:No FLAIR /Vendor Number:596000431 Budget: Quarterly Budget Category Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs Totals Federal $0.00 $0.00 $0.00 $2,945.00 $0.00 $2,945.00 Percentage 100.0 Project Generated Income: Will the project earn project generated income (PGI)? Application Ref #2017-JAGC-3095 Contract -JAGC-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Match Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,945.00 $0.00 $0.00 $0.00 $2,945.00 0.0 100.0 No Section#4 Page 1of3 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide ^#te^ Budget Narrative: Operating Capital Outlay One (1)tablet computer,ONE (1)cover,and ONE(1)dock (including installation,cables, mounting hardware,protective cover,adapters,power cord,1 year warranty &shipping/handling, keyboard,docking station)in the amount of $2,945.00 The Citywill be responsible for any additional cost amount. ADP Info is as follows: F110 -11.6"Intel J5-4300U 1.9GHz Processor,3MB Cache,4GB DDR3 RAM,128GB SSD,800 NITsLumiBondTouchscreen Display,Dual batteries,5MP rear camera,web camera,802.11 AC Wireless,Bluetooth,461 FReady,-21C,IP65,WIN7 64-bit Pro,3 Year B2B Application Ret #2017-JAGC-3095 Section#4Page2of3 Contract 2017-JAGC-DADE-21-F9- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide ,^-:^7l Section Questions: Question:If the budget contains salaries and benefits,will this project result ina net personnel increase,or continue tofundaprior federally grant funded net personnel increase? Answer:No Question:If Expenses or Operating Capital Outlay are included in your budget,what will be the method of procurement for those items?(e.g.,competitive bid,sole source,state term contract) Answer:State of Florida Computer Contract WSCA-15-ACS/WN08AGW Question:If indirect cost is included,explain the indirect cost plan.Provide documentation of approval. Answer:N/A Question:If contractual services in the budget are based on unit costs,provide a definition and breakdown of cost for each service.Include the methodology for the unit cost plan and when it was approved. Answer:N/A Application Ref #2017-JAGC-3095 Contract -JAGC-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.October2005) Section #4 Page 3of3 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide Insert Standard Conditions Page here. Application Ref #2017-JAGC-3095 Contract 2017-JAGC-DADE-21-F9-182 Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #5 Page 1of1 Edward Byrne Memorial Justice Assistance Grant (JAG)Program STANDARD CONDITIONS The State ofFlorida,Department ofLaw Enforcement (FDLEor Department)isa recipient of federal JAG funds. FDLE,as the non-federal pass-through entity and State Administering Agency (SAA)forthis program,subawards JAG funds to eligible unitsof government.All subawards made byFDLEtounitsof government under this program require compliance with the agreement and Standard Conditions upon signed acceptance of the subaward. The following terms and conditions will become binding upon approval of the application or subaward,and completion of the Certificate of Acceptance by the subrecipient.Asaunitof government,the subrecipient will maintain required state and federal registrations and certifications foreligibility under this program.For JAG-Countywide subawards, the designated County Coordinator forlocal units of government will submit documentation in accordance with Florida Administrative Code 11 D-9 supporting the strategic planning for allocation of these funds.The subrecipient agrees to submit required programmatic and financial reports supporting that eligible activities were completed in accordance with the grant and program requirements. The Department willonly reimburse subrecipients for authorized activities.The Department willnot reimburse for costs incurred for any purpose other than those specified in the agreement.Failureto comply with provisions ofthis agreement,orfailureto perform grant activities as specified in the agreement,will result in required corrective action upto and including financial consequences.Afinancial consequence maybe imposed for non-compliance in accordance with2C.F.R.§200 and these Standard Conditions,includingbutnotlimitedtoproject costs being disallowed,withholdingof federal funds and/or termination of the project. :GENEI^p:REQyiREMENTS"^Ml •-'•ll^^KIKI^^^HHRif All subrecipients must comply with requirements set forthin the current edition of the U.S.Department of Justice,Office of Justice Programs (OJP)Financial Guide (Financial Guide), http://oip.qov/financiaiguide/DOJ/pdfs/2015 DOJ FinancialGuide.pdf.the Edward Byrne Memorial Justice Assistance Grant (JAG)program guidance,federal statutes,regulations,policies,guidelines and requirements and Florida laws and regulations including but not limited to: Florida Administrative Code,Chapter 11 D-9,"Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program":www.flruies.org Office of Management and Budget (OMB)UniformGrant Guidance (2C.F.R.§200)Subpart A Definitions, Subparts B-D Administrative Requirements,Subpart E Cost Principles,Subpart F Audit Requirements andall applicable Appendices.This guidance supersedes previous OMB Circulars and Standard Conditions and is applicable toanynew subawards made under Federal grants awarded onorafter December 26,2014. http://www.ecfr.gov/cgi-bin/text-idx?SID==62764122c780e5d1d2134127afadc30d&node=2:1.1.2.2.1 &rgn=div5 Code of Federal Regulations:www.gpo.gov/fdsvs/ 2 C.F.R.§175.15(b),"Award Term for Trafficking in Persons" 28C.F.R.§38,"Equal Treatment for Faith-Based Organizations" 28C.F.R.§66,"U.S.Department of Justice Common Rulefor State AndLocal Governments"(Common Rule) 28C.F.R.§83,"Government-Wide Requirements forDrug-Free Workplace (Grants)" 28 C.F.R.§§18,22,23,30,35,42,61,and 63 Public Law Pub.L.No.109-162,TitleXI—Departmentof Justice Reauthorization,Subtitle B—Improving the Department of Justice's GrantPrograms,Chapter 1—Assisting Law Enforcement andCriminal Justice Agencies,Sec. 1111.Merger of Byrne GrantProgramandLocalLaw Enforcement Block GrantProgram: http://www.gpo.gov/fdsvs/pkg/PLAW-109publ162/pdf/PLAW-109publ162.pdf United States Code:www.gpo.gov/fdsvs/ 42 U.S.C.§§3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968" State of FloridaGeneral Records Schedule GS1-SLforStateandLocal Government Agencies: http://dlis.dos.state.fl.us/barm/genschedules/GS2-2008-Rev2010.pdf SFY2017 JAGStandard Conditions Page1of23 Rev.09/2016 State of Florida Statutes §215.971,Fla.Stat."Agreements funded with federal or state assistance" §215.985,Fla.Stat."Transparency in government spending" Subgrantees are strongly encouraged tosubmitannual(ormorefrequent)JAG success stories.These success stories highlight projectsthathave demonstrated success orshownpromiseinreducingcrimeand positively impactingcommunities.Theyareavaluableresourcefor states,localities,territories,tribesand criminal justice professionalswho seek to identify andlearnaboutJAGandothersuccessfulBJA-fundedprojects linked to innovation,crime reduction,and evidence-based practices.Submit all success stories to OCJG forreview and submission. PEFINITIONS Disallowed costs means those charges toaFederalawardthattheFederalawarding agency or pass-through entity determines tobeunallowable,in accordance withtheapplicableFederal statutes,regulations,orthe terms and conditions of the Federal award. Equipment means tangible personal property(includinginformation technology systems)havingausefullifeofmore than one year andaper-unitacquisition cost which equals or exceeds the lesser ofthecapitalizationlevel established by the non-Federal entityforfinancial statement purposes,or $5,000.See also §§200.12,"Capital assets";200.20,"Computingdevices";200.48,"General purpose equipment";200.58,"Informationtechnology systems;200.89,"Special purpose equipment";and 200.94,"Supplies." Grant agreement means alegal instrument offinancial assistance between a Federal awarding agency or pass- through entity and a non-Federal entitythat,consistent with31 U.S.C.§§6302,6304,is used to enter intoa relationship theprincipal purpose ofwhichisto transfer anythingofvaluefrom the Federal awarding agency or pass- throughentitytothe non-Federal entitytocarryoutapublic purpose authorizedbyalawoftheUnited States (see 31 U.S.C.§6101(3));andnotto acquire propertyor services fortheFederalawarding agency or pass-through entity's directbenefitoruse;and is distinguished froma cooperative agreement in that it does notprovidefor substantial involvement between the Federal awarding agency or pass-through entityandthe non-Federal entityincarryingout the activity contemplated by the Federal award. Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments)under statutory,contractual,administrative,or other legally applicable requirements and;Improper payment includes any payment toanineligibleparty,any payment foranineligible good or service,any duplicate payment,any payment fora good or service not received (except for such payments where authorized bylaw),any payment that does not account forcreditfor applicable discounts,and any payment where insufficientorlackof documentation prevents a reviewer from discerning whether a payment was proper. Micro-purchase means a purchase of supplies or services usingsimplified acquisition procedures,the aggregate amount ofwhich does not exceed the micro-purchase threshold.The non-Federal entity uses such procedures in order to expedite the completion ofits lowest-dollar small purchase transactions and minimize the associated administrative burden and cost.The micro-purchase threshold is set by the Federal Acquisition Regulation at 48 C.F.R.Subpart 2.1,"Definitions".It is $3,000 except as otherwise discussed in Subpart 2.1of that regulation,butthis threshold is periodically adjusted forinflation. Modified Total Direct Cost (MTDC)means all direct salaries and wages,applicable fringe benefits,materials and supplies,services,travel,and upto the first $25,000 of each subaward (regardless of the periodof performance of the subawards under the award).MTDC excludes equipment,capital expenditures,charges for patient care,rental costs,tuition remission,scholarships and fellowships,participant support costs and the portion of each subaward in excess of $25,000.Other itemsmayonlybeexcludedwhen necessary toavoida serious inequityinthedistribution of indirect costs,and with the approval of the cognizant agency for indirect costs. Non-Federal entity isa state,local government,Indian tribe,institution of higher education (IHE),or nonprofit organization that carries out a Federal award as a recipient or subrecipient. Non-federal pass-through entity isa non-Federal entity that provides a subaward toa subrecipient to carry out part ofa Federal program;the Florida Department ofLaw Enforcement (FDLE)is the non-federal pass-through entity for this agreement,also referred to as the State Administering Agency (SAA). SFY2017 JAG Standard Conditions Page 2of23 Rev.09/2016 Performance goal means a target level of performance expressed asa tangible,measurable objective,against which actualachievementcanbe compared,including agoalexpressedasa quantitative standard,value,orrate.In someinstances(e.g.,discretionary researchawards),thismaybe limited totherequirementtosubmittechnical performance reports(tobeevaluatedinaccordance with agency policy). Period of performance meansthe time during which the non-Federal entity may incur new obligations to carry out the work authorized undertheFederal award.The Federal awarding agencyor pass-through entity must include start andenddatesofthe period of performance in the Federal award (See2 C.F.R.§§200.210(a)(5),"Information containedinaFederalaward"and200.331(a)(1)(iv),"Requirements forpass-through entities"). Protected Personally Identifiable Information (Pll)means anindividual'sfirst name orfirst initial andlast name in combination with anyoneormoreoftypesof information,including,butnot limited tosocialsecuritynumbers; passport numbers;creditcardnumbers;clearances;banknumbers;biometrics;dateandplaceof birth;mother's maidenname;criminal,medical,andfinancialrecords;andeducationaltranscripts.This does notinclude Pll thatis requiredbylawtobedisclosed.(See 2C.F.R.§200.79Personally Identifiable Information (Pll)). Questioned cost means acostthatisquestionedbytheauditor because ofanaudit finding 1)thatresulted from a violation orpossible violation ofastatute,regulation,orthetermsandconditionsofaFederalaward,including for fundsusedtomatchFederalfunds;2)wherethecosts,atthetimeoftheaudit,arenotsupportedby adequate documentation;or3)wherethe costs incurred appear unreasonable anddonotreflecttheactionsaprudentperson would take in the circumstances. Simplified acquisition threshold means thedollaramountbelowwhicha non-Federal entitymay purchase property or services usingsmall purchase methods.Non-Federalentities adopt small purchase procedures in order to expedite the purchase of items costing less thanthesimplified acquisition threshold.Thesimplified acquisition threshold is set by the Federal AcquisitionRegulationat48C.F.R.Subpart 2.1(Definitions)and in accordance with 41U.S.C.§1908.Asof the publication ofthispart,thesimplified acquisition threshold is $150,000,butthis threshold isperiodically adjusted forinflation.(Also see definitionof Micro-purchase,2C.F.R.§200.67) Subaward/Subgrant means an award providedbya pass-through entitytoa subrecipient for the subrecipient to carryoutpartofa Federal award received bythe pass-through entity.It does not include payments toa contractor or payments toanindividual that isa beneficiary ofa Federal program.A subaward maybeprovided through anyform oflegal agreement,includingan agreement that the pass-through entity considers a contract. Subrecipient means a non-Federal entity that receives a subaward froma pass-through entitytocarryoutpartofa Federal program;but does not include anindividual that isa beneficiary of such program.A subrecipient may also be a recipient of other Federal awards directlyfroma Federal awarding agency. Supplies means all tangible personal property other than those described in2C.F.R.§200.33,"Equipment".A computing device isa supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entityforfinancial statement purposes or $5,000,regardless of the length ofits useful life.(See 2 C.F.R. §§200.20,"Computing devices"and 200.33,"Equipment.") SFY2017 JAG Standard Conditions Page 3of23 Rev.09/2016 SECMliJ-fiRMs The subrecipient agrees to be bound by the following standard conditions: 1.0 Payment Contingent on Appropriation and Available Funds -The State of Florida's performance and obligation to pay under this agreement is contingent uponan annual appropriation by the Florida Legislature. Furthermore,the obligation of the State ofFloridato reimburse subrecipients for incurred costs is subject to available federal funds. 2.0 System for Award Management (SAM)-The subrecipient must maintain current information inSAMuntilit submits the final financial report required under this award or receives the final payment,whichever is later. This requires that the subrecipient review and update the information at least annually after the initial registration,and more frequently if required by changes inits information or another award term. 2.1 The recipient must comply with anyand all applicable requirements regarding reporting of information oncivil,criminal,and administrative proceedings connected with(or connected to the performance of) either this OJP award or any other grant,cooperative agreement,or procurement contract from the federal government.Under certain circumstances,recipients of OJP awards are required to report information about such proceedings,through the federal System forAward Management (known as "SAM"),to the designated federalintegrityand performance system (currently,"FAPIIS"). 3.0 General Appropriations Law Restrictions -The subrecipient mustcomplywithall applicable restrictionson the use of federal funds set outin federal appropriation statutes.Pertinent restrictions in the Consolidated Appropriations Act,2016 are set out at http://oip.gov/fundinq/Explore/FY2016- AppropriationsLawRestrictions.htm.Subrecipients must contact theOfficeofCriminal Justice Grants for guidance shoulda question arise whether aparticular use offederalfundsbya subrecipient wouldorightfall within the scope ofan appropriations-law restriction,andmaynot proceed without the express priorwritten approval from the Department and federal awarding agency. 4.0 Commencement of Project -If aprojectisnotoperational within 60 days oftheoriginal start date ofthe awardperiod,thesubrecipientmustreportbylettertotheDepartmentthe steps takentoinitiatetheproject, the reasons for delay,and the expected start date 4.1Ifaprojectisnotoperationalwithin90daysoftheoriginalstart date oftheawardperiod,the subrecipient mustsubmita second statement totheDepartmentexplainingtheimplementationdelay. 4.2Uponreceiptoftheninety(90)dayletter,theDepartmentshall determine ifthe reason fordelayis justifiedorshall,atitsdiscretion,unilaterallyterminatethis agreement andre-obligate subaward funds to other Department approved projects.TheDepartment,where warranted by extenuating circumstances,mayextendthestartingdateoftheprojectpasttheninety(90)dayperiod,butonlyby formalwritten adjustment tothis agreement. 5.0 Supplanting -Thesubrecipient agrees thatfundsreceivedunderthisaward will notbeusedtosupplantstate orlocal funds,butwillbe used to increase the amounts of such funds that would,in the absence of federal funds,be made available for law enforcement activities. 6.0 Personnel Changes -Uponimplementationoftheproject,intheeventthereisa change inChief Officials for the Subrecipient orImplementingAgencyoranycontact information toincludemailing address,phone number,emailortitle change,projectstaffmust notify the SIMON helpdesktoupdatetheorganizational information in SIMON.Projectdirector changes requireagrantadjustmentin SIMON. 7.0 Non-Procurement,Debarment and Suspension -Thesubrecipient agrees tocomplywithExecutiveOrder 12549,Debarment and Suspension and2C.F.R.§180,"OMB Guidelines to Agencies on Government wide Debarmentand Suspension (Non-procurement)".These procedures requirethesubrecipienttocertifythatit shallnot enter intoanylowertiered covered transaction witha person whois debarred,suspended,declared ineligibleoris voluntarily excludedfromparticipatinginthiscovered transaction,unless authorizedbythe Department. 8.0Federal Restrictions on Lobbying -Each subrecipient agrees tocomplywith28C.F.R.§69,"New Restrictions onLobbying"and shall file the most current editionof the Certification And Disclosure Form,if applicable,with each submission that initiates consideration of such subrecipient for award of federal contract, grant,or cooperative agreement. SFY2017 JAG Standard Conditions Page 4of23 Rev.09/2016 9.0 State Restrictions on Lobbying -Inadditiontotheprovisions contained above,the expenditure offundsfor the purpose oflobbyingthe legislature ora state agency isprohibited under this agreement. 10.0 Additional Restrictions on Lobbying -Thesubrecipient understands and agrees thatitcannotuseany federalfunds,eitherdirectlyor indirectly,insupportofthe enactment,repeal,modification oradoptionofany law,regulationorpolicy,atanylevelof government,withoutthe express priorwrittenapprovaloftheOfficeof Justice Programs. 11.0 "Pay-to-Stay"-Funds fromthisawardmaynotbeusedto operate a"pay-to-stay"programinanylocaljail. Furthermore,nofundsmaybegiventolocaljailsthat operate "pay-to-stay"programs."Localjail",as referenced inthiscondition,means anadult facility ordetention center owned and/or operated bycity,county, ormunicipality.It does not include juvenile detention centers."Pay-to-stay"programs as referenced inthis condition,means a program bywhich extraordinary services,amenities and/or accommodations,not otherwise available tothe general inmate population,maybeprovided,based uponan offender's apparent abilitytopay, such that disparate conditions of confinement are created forthe same orsimilar offenders withinajurisdiction. 12.0 The Coastal Barrier Resources Act -The subrecipient will comply and assure the compliance ofall contractors with the provisions of the Coastal Barrier Resources Act(Pub..L.No.97-348)dated October 19, 1982 (16 U.S.C.§§3501 et seq.)which prohibits the expenditure of most new federal funds within the unitsof the Coastal Barrier Resources System. 13.0 Enhancement of Security -If funds are used for enhancing security,the subrecipient agrees to: 13.1 Havean adequate process to assess the impact ofany enhancement ofa school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken. 13.2 Conduct such an assessment with respect to each such enhancement;and submit to the Department the aforementioned assessment initsFinal Program Report. 14.0 Background Check -Whenever a background screening for employment ora background security check is required bylawfor employment,unless otherwise provided bylaw,the provisions of§435 Fla.Stat,shall apply. 14.1 All positions in programs providing care tochildren,the developmentally disabled,or vulnerable adults for 15 hours or more per week;all permanent and temporary employee positions of the central abuse hotline;and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to§ 435,Fla.Stat.,using the level2 standards set forthin that chapter. 14.2 All employees in positions designated bylaw as positions of trust or responsibility shall be required to undergo security background investigations as aconditionof employment and continued employment. For the purposes of the subsection,security background investigations shall include,butnotbelimited to,employment history checks,fingerprinting forall purposes and checks inthis subsection,statewide criminal and juvenile record checks through the Florida Department ofLaw Enforcement,and federal criminal record checks through the Federal Bureau of Investigation,and may include localcriminal record checks through locallaw enforcement agencies. 14.2.1 Any person whois required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shallbe disqualified for employment in such position or,if employed,shall be dismissed. 14.2.2 Such background investigations shallbe conducted atthe expense oftheemploying agency or employee.When fingerprintingis required,the fingerprints of the employee or applicant for employment shall be taken by the employing agency orby an authorized law enforcement officer and submitted to the Department ofLaw Enforcement for processing and forwarding, when requested by the employing agency,to the United States Department of Justice for processing.The employing agency shall reimburse the Department ofLaw Enforcement for any costs incurred byitin the processing of the fingerprints. SFY2017 JAG Standard Conditions Page 5of23 Rev.09/2016 15.0 Privacy Certification -The subrecipient agrees tocomplywithall confidentiality requirements of42U.S.C.§ 3789g and 28 C.F.R.§22 that are applicable to collection,use,and revelation of data or information.The subrecipient further agrees,as a condition of grant approval,to submit a Privacy Certificate that isin accord with requirements of28 C.F.R.§§22 and,in particular,22.23.Privacy Certification forms must be signed by the subrecipient or implementing agency chief officialoranindividualwithformal,written signature authority for the chief official. 16.0 Conferences and Inspection of Work -Conferences maybeheldat the request of any partytothis agreement.At any time,a representative of the Department,of the U.S.Department of Justice,or the Auditor General of the State ofFlorida,have the rightofvisiting the project site tomonitor,inspect and assess work performed under this agreement. 17.0 Insurance for Real Property and Equipment -The subrecipient must,ataminimum,provide the equivalent insurance coverage forreal property and equipment acquired or improved with Federal funds as provided to property owned by the non-Federal entity. SEGTldNil:CIVIL RIGHTS REQUIREMENTS 1.0 Federal lawsprohibitrecipientsoffinancial assistance fromdiscriminatingonthe basis ofrace,color,national origin,religion,sex,disability,or age infunded programs oractivities.All subrecipients,implementing agencies,and contractors must complywith any applicable statutorily-imposed nondiscrimination requirements,whichmayincludethe Omnibus CrimeControl and Safe Streets Actof 1968 (42U.S.C.§ 3789d);theVictimsofCrimeAct(42U.S.C.§10604(e));The Juvenile Justice andDelinquency Prevention Act of2002(42U.S.C.§5672(b));the Civil RightsActof1964(42U.S.C.§2000d);theRehabilitationActof1973 (29U.S.C.§794);the Americans withDisabilitiesActof1990(42U.S.C.§12131-34);the Education Amendments of1972(20U.S.C.§§1681,1683,1685-86);theAgeDiscriminationActof1975(42U.S.C.§§ 6101-07);and Department of Justice Non-Discrimination Regulations 28C.F.R.§42.See ExecutiveOrder 13279 (equalprotectionof the lawsfor faith-based andcommunity organizations). 2.0FDLE does notdiscriminateonthe basis ofrace,color,religion,nationalorigin,sex,disability,or age inthe deliveryof services or benefits orinemployment.The subrecipient mustnotifyprogram participants and beneficiaries thatit does notdiscriminateonthebasisofrace,color,nationalorigin,religion,sex,disability, and age inthedeliveryof services orbenefitsorin employment practices. 3.0 Subrecipients are responsible forensuringthat contractors and agencies towhomthey pass throughfundsare in compliance withallCivil Rights requirements. 4.0 Equal Employment Opportunity Plans 4.1 A subrecipient orimplementing agency mustdevelopanEEOPlanifit has 50ormore employees and has received anysingleawardof $25,000 ormorefromthe Department of Justice.Theplanmustbe prepared using the online short form at www.oip.usdoi.gov/about/ocr/eeop complv.htm.must be retained by the subrecipient or implementing agency,andmustbe available forrevieworaudit.The organization must also submit an EEO Certification toFDLE. 4.2If the subrecipient or implementing agency isrequiredto prepare anEEOPlan and has received any single award of $500,000 ormorefromthe Department of Justice,it must submit itsplanto the Department of Justice for approval.A copy of the Department of Justice approval letter must be submitted toFDLE.The approval letter expires two years fromthe date of the letter. 4.3 A subrecipient or implementing agency is exempt from the EEO Plan requirement ifitis has fewer than 50 employees orifit does not receive any single award of $25,000 or more from the Department of Justice orifitisa nonprofit organization,a medical or educational institution,oranIndianTribe.If an organization is exempt from the EEO Plan requirement,it must submit an EEO Certification toFDLE. 4.4 The subrecipient and implementing agency acknowledge that failureto comply withEEO requirements within 60 days of the project start date may result in suspension or termination of funding,until such time as itisin compliance. SFY2017 JAG Standard Conditions Page 6of23 Rev.09/2016 5.0Intheeventafederalor state court,orafederalorstate administrative agency,makesa finding of discrimination afteradue process hearingonthegroundsofrace,color,religion,national origin,sex,or disability againstarecipientoffunds,therecipient will forward acopyofthe finding to FDLE andtothe Office for Civil Rights,Officeof Justice Programs. 6.0Inaccordance with federal civil rightslaws,thesubrecipientshallnotretaliateagainst individuals fortaking actionorparticipatinginactionto secure rightsprotectedby these laws. 7.0 Subrecipientsmustincludecomprehensive Civil Rights/Nondiscrimination Provisionsinallcontractsfundedby the subgrant recipient. 8.0Ifthe subrecipient oranyofits employees,contractors,vendors,orprogram beneficiaries has adiscrimination complaint,theymayfileacomplaintwiththe subrecipient,withFDLE,orwiththeOfficefor Civil Rights. Discrimination complaints maybe submitted toFDLEatOfficeof the Inspector General,Post OfficeBox1489, Tallahassee,Florida 32302-1489,oronlineat info(5)fdle.state.fl.us.Discriminationcomplaintsmayalsobe submitted tothe Office for Civil Rights,Office ofJustice Programs,U.S.Department ofJustice,810 7th Street, Northwest,Washington,D.C.20531,orby phone at(202)307-0690. 9.0 The subrecipient must have procedures in place for responding todiscrimination complaints that employees, clients,customers,and program participants filedirectlywith the subrecipient. 10.0 The subrecipient must have writtenpoliciesor procedures in place fornotifying program beneficiaries howto file complaints alleging discrimination bythe subrecipient/implementing agency withFDLEor the OCR. 11.0 Any discrimination complaints filedwithFDLE will be reviewed byFDLE's Inspector General and referred to the OfficeforCivilRights,the Florida Commission onHuman Relations,or the Equal Employment Opportunity Commission,based on the nature of the complaint. 12.0 Americans with Disabilities Act -Subrecipients must comply with the requirements of the Americans with Disabilities Act(ADA)(Pub.L.No.101-336),which prohibits discrimination by public and private entities on the basis ofdisability and requires certain accommodations be made with regard to employment (Title I),state and local government services and transportation (TitleII),public accommodations (Title III),and telecommunications (TitleIV). 13.0 Rehabilitation Act of 1973 (28 C.F.R.§42(G))-If the subrecipient has 50or more employees and receives DOJfundingof $25,000 ormore,the subrecipient must take thefollowing actions: 13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging aviolationof the DOJ regulations implementing Section 504 of the Rehabilitation Actof 1973,foundat28 C.F.R.§42(G),which prohibit discrimination on the basis ofa disability in employment practices and the delivery of services. 13.2 Designate a person to coordinate compliance with the prohibitions against disability discrimination contained in 28 C.F.R.§42(G). 13.3 Notify participants,beneficiaries,employees,applicants,and others that the subrecipient/implementing agency does not discriminate on the basis of disability. 14.0 Limited English Proficiency (LEP)-In accordance with Department of Justice Guidance pertaining toTitleVI of the Civil Rights Actof 1964 (42 U.S.C.§2000d),recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons withLEP.For more information on the civilrights responsibilities that recipients have in providing language services toLEP individuals,please see the website at www.lep.gov.FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan. 15.0 Title IX of the Education Amendments of 1972 (28 C.F.R.§54)-If the subrecipient operates an education program oractivity,the subrecipient must take the following actions: 15.1 Adopt grievance procedures that providefortheprompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing TitleIXof the Education Amendments of 1972,found at 28 C.F.R.§54,which prohibit discrimination on the basis of sex. SFY2017 JAG Standard Conditions Page 7of23 Rev.09/2016 15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained in 28 C.F.R.§54. 15.3 Notify applicants for admission and employment,employees,students,parents,and others that the subrecipient/implementing agency does not discriminate onthe basis of sex inits educational programs or activities. 16.0 Equal Treatment forFaith Based Organizations -The subrecipient agrees tocomplywiththe applicable requirements of28C.F.R.§38,the Department of Justice regulation governing "Equal Treatment forFaith Based Organizations"(the"Equal Treatment Regulation").TheEqual Treatment Regulation provides inpart that Department of Justice grant awards ofdirectfundingmaynotbe used tofundanyinherentlyreligious activities,such as worship,religiousinstruction,orproselytization.Recipients ofdirect grants maystill engage ininherentlyreligiousactivities,butsuchactivitiesmustbe separate intimeorplacefromtheDepartmentof Justice fundedprogram,andparticipationinsuchactivitiesbyindividualsreceiving services fromtherecipient ora subrecipient mustbevoluntary.TheEqual Treatment Regulationalso makes clear that organizations participatingin programs directlyfundedbytheDepartmentof Justice are notpermittedtodiscriminateinthe provisionofservicesonthebasisofabeneficiary's religion.Thesubrecipientalso understands and agrees thatawardfundsmaynotbeusedtodiscriminate against or denigrate thereligiousormoralbeliefsof students whoparticipateinprogramsforwhich financial assistance isprovidedfromtheaward,ortheparentor legal guardianofsuchstudents.Notwithstanding anyotherspecial condition ofthisaward,faith-basedorganizations may,in some circumstances,consider religion as a basis foremployment.See www.oip.aov/about/ocr/eaual fbo.htm. 17.0 ImmigrationandNationalityAct -No public funds will intentionally beawardedtoanycontractorwho knowingly employs unauthorized alien workers,constituting a violation ofthe employment provisions contained in8U.S.C.§1324a(e),Section 274A(e)ofthe Immigration and Nationality Act ("INA").TheDepartmentshall considertheemploymentbyanycontractorof unauthorized aliensa violation ofSection274A(e)ofthe INA. Such violation bythesubrecipientofthe employment provisions containedinSection 274A(e)ofthe INA shall be grounds forunilateralcancellationofthiscontractbytheDepartment. SECTION III:FINANCIAL REQUIREMENTS AND RESPONSIBILITY 1.0Fiscal Control and Fund Accounting Procedures 1.1 All expendituresandcost accounting offundsshall conform tothe Office ofJusticePrograms Financial Guide,theCommonRule,and OMB Uniform GrantGuidance(2C.F.R§200)asapplicable,intheir entirety. 1.2 Subrecipients musthavewritten procedures for procurement transactions.Procedures must ensure thatallsolicitations follow 2C.F.R.§§200.319 "Competition"and200.320"MethodsofProcurement". 1.3 Thesubrecipientis required toestablishand maintain adequate accounting systemsand financial recordsandtoaccuratelyaccountforfundsawardedtothem.Asasubrecipient,youmusthavea financial managementsysteminplacethatisableto record andreportonthe receipt,obligation,and expenditure ofgrantfunds.An adequate accounting system fora subrecipient mustbeableto accommodate afundand account structureto separately trackreceipts,expenditures,assets,and liabilitiesfor awards,programs,and subrecipients. 1.4 All fundsspentonthisprojectshallbedisbursedaccordingto provisions oftheprojectbudgetas approved by the Department. 1.5 All fundsnotspentinaccordance with thisagreementshallbesubjecttorepaymentbythesubrecipient. SFY2017 JAG Standard Conditions Page8of23 Rev.09/2016 SECTION IV:SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS 1.0 Obligation of Subrecipient Funds -Subaward fundsshallnotunderany circumstances beobligatedpriorto theeffectivedate,or subsequent totheterminationdate,oftheperiodof performance.Onlyproject costs incurredonoraftertheeffectivedate,andonorpriortothetermination date ofthe subrecipient's projectare eligiblefor reimbursement.All payments mustbe completed withinthirty(30)days oftheendofthe subaward period of performance. 2.0 Advance Funding -Advancefundingmaybeprovidedtoasubrecipientuponawritten request tothe Department.Therequestmustbe electronically signedbythesubrecipientor implementing agency'sChief FinancialOfficeror the ChiefFinancialOfficer designee. 3.0 Trust Funds 3.1 Theunitoflocal government must establish atrustfundinwhichto deposit JAGfunds.Thetrustfund may or may not be an interest bearing account. 3.2The account mayearninterest,butany earned interestmustbeusedforprogram purposes and expended beforethefederalgrantperiodenddate.Any unexpended interest remainingattheendof the federal grant period must be submitted to the Officeof Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 4.0 Performance 4.1 Subaward Performance -The subrecipient mustcomplywith state and federal requirements for subaward performance under 2C.F.R.§§200.76-77.The subaward shall describe thetimingand scope of expected performance as relatedtothe outcomes intendedtobe achieved bytheprogram. Where appropriate,the subaward shouldprovidespecific performance goals,indicators,milestones,or expected outcomes (such as outputs,or services performed orpublic impacts ofanyof these)withan expected timelinefor accomplishment.Submitted programmatic reports must clearly articulate,where appropriate,performance during the execution ofthe award has meta standard against whichthe subrecipient's performance can be measured.These requirements should be aligned with agency strategic goals,strategic objectives,or performance goals that are relevant to the program. 4.2 Performance of Agreement Provisions -Inthe event ofdefault;non-compliance;orviolationofany provisionofthis agreement by the subrecipient,the subrecipient's consultants and suppliers,orboth, the Department shall impose sanctions it deems appropriate includingwithholding payments and cancellation,termination,or suspension of the agreement in whole orin part.In such event,the Department shallnotifythe subrecipient ofits decision thirty(30)days in advance of the effective date of such sanction.The subrecipient shallbepaidonlyfor those services satisfactorily performed priorto the effective date of such sanction. 5.0 Grant Adjustments -Subrecipients must submitagrant adjustment through SIMONformajor substantive changes such as:scope modifications or changes to project activities,target populations,service providers, implementation schedules,project director,designs or research plans set forthin the approved agreement, and for any budget changes that affect a cost category that was not included in the original budget. Adjustments are also required when there will bea transfer of10%ormoreof the total budget between budget categories,or there is an indirect cost rate category change. 5.1 Subrecipients may transfer upto 10%ofthetotal budget between current,approved budget categories without prior approval as long as the funds are transferred toan existing lineitem. 5.2 Under no circumstances can transfers offunds increase thetotal budgeted award. 5.3 Requests for changes to the subaward agreement must be electronically signed by the subrecipient or implementing agency's chief officialor the chiefofficial's designee. 5.4 All requests for changes mustbesubmittedin SIMON nolaterthanthirty(30)days priortogrant expiration date. 6.0 Required Reports -All reports mustrelatefinancial data to performance accomplishments.Subrecipients must submit both reports on the same reporting cycle. SFY2017 JAG Standard Conditions Page 9of23 Rev.09/2016 6.1 Financial Expenditure Report 6.1.1 The subrecipient shall have a choice of submitting either aMonthlyora Quarterly Project Expenditure Report to the Department.Project Expenditure Reports are due thirty(30)days after the end of the reporting period.In addition,if the subaward periodis extended,additional Project Expenditure Reports shall be submitted. 6.1.2 All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG)through the SIMON (Subgrant Information Management Online)system. 6.1.3 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and post-audit. 6.1.4 Before the "final"Project Expenditure Report will be processed,the subrecipient shall submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. 6.1.5 Reports shall submitted even when no reimbursement isbeing requested. 6.1.6 The report shallbeelectronically signed bythe subrecipient orimplementing agency's Chief Financial Officeror the Chief Financial Officer's designee. 6.2 Project Performance Reports 6.2.1 The subrecipient shallsubmit Monthly orQuarterlyProject Performance Reports inSIMON, hereafter known as theDepartment,within fifteen (15)days aftertheendofthereporting period.In addition,ifthesubawardperiodis extended beyondthe"original"projectperiod, additional Quarterly Project Performance Reports shall be submitted. 6.2.2 FailuretosubmitQuarterlyPerformanceReportsthatarecomplete,accurate,andtimelymay result in sanctions,as specified in Section IV4.2,Performance of Agreement Provisions. 6.2.3 Performance Reports mustincludea response toallobjectivesincludedinyour subaward.A detailed response isrequiredinthenarrativeportionfor yes/no performance objectives.The narrativemustalsoreflecton accomplishments forthe quarter andidentifyproblemswith project implementation and address actionsbeing taken to resolve the problems.Additional informationmayberequiredif necessary tocomplywithfederalreporting requirements. 6.2.4 Performance ReportsmaybesubmittedbytheProjectDirector,Application Manager,or Performance Contacts. 6.3 Project Generated Income (PGI)-All income generated asadirectresultofa subgrant projectshall be deemed programincome.Programincomemustbe accounted forandreportedinSIMONin accordance withthe OJP FinancialGuide(Section3.4). 6.3.1 The subrecipient shallsubmitQuarterlyPGIEarningsandExpendituresReportstothe Department within thirty(30)daysaftertheendofthereportingperiodcovering subaward project generated incomeand expenditures duringthepreviousquarter.IfanyPGI remains unspent afterthe subaward ends,the subrecipient must continue submittingquarterlyPGI reports untilall funds are expended. 6.3.2 PGI Earnings and Expenditure reports must be electronically signed by the subrecipient or implementing agency's ChiefFinancialOfficerortheChiefFinancialOfficer's designee. 6.3.3 Program income should be used as earned and expended as soon as possible and used to further the objects inwhichtheawardwas made.Any unexpended PGIremainingattheend of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice Assistance. SFY2017 JAG Standard Conditions Page 10 of23 Rev.09/2016 6.4Law Enforcement Training -AnylawenforcementagencyreceivingJAGfundingmustsubmit quarterly accountability metrics data relatedtotrainingthatofficers have received onthe use offorce, racialandethnicbias,de-escalationof conflict andconstructive engagement withthe public. 6.5Other Reports-Thesubrecipientshallreporttothe Uniform CrimeReportandotherreportsasmaybe reasonably required by the Department. SECTION V:MONITORING AND AUDITS 1.0 Access to Records -TheFlorida Department ofLawEnforcement,theAuditor General ofthe State ofFlorida, theU.S.DepartmentofJustice,theU.S.Comptroller Generaloranyoftheirdulyauthorizedrepresentatives, shallhave access tobooks,documents,papersandrecordsofthesubrecipient,implementing agencyand contractors forthe purpose ofauditandexamination according totheFinancialGuideandtheCommonRule. TheDepartmentreservesthe right to unilaterally terminatethisagreementifthesubrecipient,implementing agency,or contractor refuses toallowpublic access toall documents,papers,letters,or other materials subjecttoprovisionsof§119,Fla.Stat.,unless specifically exemptedand/ormade confidential byoperationof §119,Fla.Stat.,andmadeorreceivedbythesubrecipientoritscontractorin conjunction with thisagreement. Thesubrecipient will givetheawardingagencyortheGeneral Accounting Office,throughanyauthorized representative,access to and therightto examine all paper or electronic records related tothefinancial assistance. 2.0Monitoring -Therecipient agrees tocomply with FDLE'sgrant monitoring guidelines,protocols,and procedures;andto cooperate withFDLEonallgrantmonitoring requests,including requests relatedto desk reviews,enhanced programmatic desk reviews,sitevisits,and/or Florida Department ofFinancial Services contract reviews and Expanded Auditsof Payment (EAP).The recipient agrees toprovideFDLEall documentation necessary tocomplete monitoring oftheawardand verify expenditures in accordance with§ 215.971,Fla.Stat.Further,therecipient agrees toabideby reasonable deadlines set by FDLE for providing requested documents.Failureto cooperate withgrantmonitoringactivitiesmayresultin sanctions affectingthe recipient'saward,including,butnot limited to:withholding and/orotherrestrictionsontherecipient's access to funds,referraltotheOfficeoftheInspectorGeneralforauditreview,designationoftherecipient as a FDLE HighRisk grantee,or termination of award(s). 3.0 Property Management -Thesubrecipientshallestablishandadministerasystemtoprotect,preserve,use, maintain,and dispose ofanypropertyfurnishedtoitbythe Department or purchased pursuant tothis agreement accordingtofederalproperty management standards set forthintheOfficeof Justice Programs FinancialGuide,U.S.DepartmentofJusticeCommonRulefor State andLocalGovernments,or2C.F.R.§ 200,asapplicable.Thisobligationcontinues as longasthesubrecipientretainstheproperty,notwithstanding expiration ofthis agreemen. 3.1 Property Use -The subrecipient must use equipment acquired under a Federal awardforthe authorized purposes oftheprojectduringtheperiodofperformance,or until thepropertyisnolonger needed.Subrecipients must use,manage,and dispose of equipment acquired under a Federal awardin accordance with§274,Fla.Stat,and2C.F.R.§200.313,"Equipment". 4.0Subaward Closeout -A Financial Closeout Audit shallbesubmittedtotheDepartment within forty-five (45) daysoftheenddateoftheperformanceperiod.The Financial Closeout Audit mustbe electronically signedby thesubrecipientor implementing agency'sChief Financial Officer ortheChiefFinancial Officer's designee. 5.0HighRisk Subrecipients -Thesubrecipientagreesto comply with any additional requirementsthatmaybe imposedduringthegrant performance periodifFDLE'spre-awardrisk assessment ortheU.S.Departmentof Justice determines the subrecipient isahigh-risk grantee.(28C.F.R.§§66,70) 6.0Reporting,DataCollectionandEvaluation -Thesubrecipient agrees tocomply with all reporting,data collection andevaluationrequirements,asprescribedbytheBureauofJusticeAssistanceintheprogram guidancefortheJusticeAssistanceGrant (JAG).Compliance with these requirements will be monitored by FDLE. SFY2017 JAG Standard Conditions Page 11 of23 Rev.09/2016 7.0 Retention of Records -The subrecipient shall maintain all records and documents foraminimumoffive(5) years from the date of the finalfinancial statement and be available for audit and public disclosure upon request ofduly authorized persons.The subrecipient shall comply with State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:http://dos.mvflorida.com/media/693574/aeneral- records-scheduieas01-sl.pdf http://dos.mvflorida.com/media/693578/as02.pdf 8.0 Disputes and Appeals -The Department shall make its decision inwriting when responding to any disputes, disagreements,or questions of fact arising under this agreement and shall distribute its response toall concerned parties.The subrecipient shall proceed diligentlywith the performance ofthis agreement according to the Department's decision.If the subrecipient appeals the Department's decision,the appeal also shall be made inwritingwithin twenty-one (21)calendar days to the Department's clerk (agency clerk).The subrecipient's rightto appeal the Department's decision is contained in§120,Fla.Stat.,and in procedures set forthinFla.Admin.Code R.28-106.104.Failureto appeal withinthistime frame constitutes a waiver of proceedings under §120,Fla.Stat. 9.0 Single Annual Audit 9.1 Subrecipients that expend $750,000 ormoreinayearinfederal awards shallhaveasingleauditor program-specific audit conducted for that year.Theauditshallbe performed in accordance with2 C.F.R.§200(F)Audit Requirements andother applicable federallaw.The contract forthis agreement shallbeidentifiedin the Schedule of Federal Financial Assistance in the subject audit.The contract shallbeidentified as federal funds passed through theFlorida Department ofLaw Enforcement and include the contract number,CFDA number,award amount,contract period,funds received,and funds disbursed.When applicable,the subrecipient shall submit an annual financial audit that meets the requirements of 11.45 and 215.97 §§Fla.Stat.,"Definitions;duties;authorities;reports;rules,"and "Florida Single AuditAct"andRulesoftheAuditor General:Chapters 10.550 and 10.650,"Local Governmental EntityAudits"and"FloridaSingleAuditActAuditsNonprofitandFor-Profit Organizations." 9.2A complete auditreport that covers anyportionoftheeffective dates ofthis agreement must be submitted within30 days afteritscompletion,butnolaterthannine(9)months aftertheauditperiod.In order tobecomplete,thesubmittedreportshallincludeany management letters issued separately and management's written response toallfindings,includingauditreport and management letterfindings. Incomplete audit reports willnotbe accepted by the Department. 9.3Auditsshallbe completed byan Independent PublicAccountant (IPA)and according toGenerally Accepted Government Auditing Standards (GAGAS).The IPA shallbe either aCertifiedPublic AccountantoraLicensedPublicAccountant.Subrecipients shallprocureaudit services accordingto§ 200.509,andinclude clear objectives and scope oftheauditinadditionto peer review reports to strengthen audit quality and ensure effective use of audit resources. 9.4The subrecipient shallpromptly follow-up andtake appropriate correctiveactionforanyfindingsonthe auditreportin instances of noncompliance withfederallawsand regulations,includingbutnotlimitedto preparation ofa summary schedule ofpriorauditfindings and a corrective action plan.Subrecipient follow-uptoauditfindingsmust abide by requirements in2C.F.R.§200.511. 9.5 Subrecipient understands and agrees thatfederalawardingand pass-through entities maywithhold awardfunds,ormay impose other related requirements,if (as determined by the federalawarding agency or pass-through entity,the subrecipient does not satisfactorily and promptly address outstanding issues from audits required by2C.F.R.§200or terms ofthis subaward,or other outstanding issues that arise in connection with audits,investigations or reviews ofDOJ awards or subawards. 9.6 Auditees must make copies available forpublic inspection and ensure respective parts of the reporting package donot include protected personally identifiable information.Records shall be made available upon request foraperiodof three (3)years from the date the audit report is issued,unless extended in writingby the Department. SFY2017 JAG Standard Conditions Page 12 of23 Rev.09/2016 9.7 Subrecipients that expend less than $750,000 in federal awards duringafiscal year are exempt from the audit requirements of2 C.F.R.§200(F)for that fiscal year.In this case,written notification,which can be in the formof the "Certification ofAudit Exemption"form,shall be provided to the Department by the Chief Financial Officer,or designee,that the subrecipient is exempt.This notice shall be provided to the Department no later than June 30following the end of the fiscal year. 9.8Ifthis agreement is closed without anaudit,the Department reserves the rightto recover any disallowed costs identified in an audit completed after such closeout. 9.9 The Federal Audit Clearinghouse is the repository of record for2 C.F.R.§200(F).Audits performed as a result ofthis requirement must be completed and submitted to the Federal Audit Clearinghouse within the earlier ofthirty(30)calendar days after receipt of the auditor's report(s),ornine(9)months after the end of the audit period.Submissions must include required elements described in2 C.F.R.§200, Appendix X,on the specified DataCollectionForm(Form SF-SAC),and be signed bya senior level representative or chief officialof the auditee.A scanned copy of the completed audit reports oralinkto the electronic audit report should be sent via email to criminaliustice(5)fdle.state.fl.us or mailed to the following address: Florida Department ofLaw Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee,Florida 32302-1489 SECTION VI:SUBAWARD PROCUREMENT AND COST PRINCIPLES 1.0 Procurement Procedures -Subrecipients must use documented procurement procedures whichreflect applicable state,local,and triballaws and regulations,provided that the procurement standards conformto federal procurement guidelines (2C.F.R.§§200.317-326). 2.0Federal Procedures -All procedures employedintheuseoffederalfundsforany procurement shallalsobe accordingto28C.F.R.§66,"Uniform Administrative RequirementsforGrantsandCooperative Agreements to State andLocal Governments",2C.F.R.§200.318,"General procurement standards",andFloridalawtobe eligible for reimbursement. 3.0 Cost Analysis -A cost analysis mustbeperformedbythe subrecipient ifthe cost orpriceis above the simplified acquisition threshold of $150,000.Costs or prices based on estimated costs for contracts are allowable onlyif allowable under 2C.F.R.§200.405(e),"Cost Principles". 4.0Allowable Costs -Allowance forcosts incurred underthesubawardshallbedeterminedaccordingtothe generalprinciplesand standards for selected costitemsset forth intheOfficeofJusticeProgramsFinancial Guide,28C.F.R.§66,"Uniform Administrative RequirementsforGrantsandCooperativeAgreementstoState andLocalGovernments";and2C.F.R.§200.405(e),"CostPrinciples". 4.1 All proceduresemployedintheuseoffederalfundsforanyprocurementshallbeaccordingto28 C.F.R.§66,"Uniform Administrative RequirementsforGrantsandCooperativeAgreementstoState and Local Governments",2C.F.R.§200.420,"Considerations for selected itemsofcost";and Florida lawto be eligible for reimbursement. 4.2Subrecipients eligible tousethe"de minimis"indirect costratedescribedin2C.F.R.§200.414(f),and that elects to use the "de minimis"indirect cost rate,must advise FDLEOfficeofCriminal Justice Grants in writing ofbothits eligibility andelection,andmustcomplywith all associated requirementsinthe OMB Uniform Requirements.The"de minimis"ratemaybeappliedonlyto modified totaldirectcosts (MTDC). 4.3 Indirect costproposalsforlocalandstateunitsofgovernmentmustcomply with 2C.F.R.§200, Appendix VII. SFY2017 JAG Standard Conditions Page 13 of23 Rev.09/2016 5.0Unallowable Costs -PaymentsmadeforcostsdeterminedtobeunallowablebyeithertheFederalawarding agency ortheDepartment,eitherasdirectorindirectcosts,mustberefunded (including interest)tothe Federal Government in accordance withinstructionsfromtheFederal agency that determined the costs are unallowable unless Federal statute orregulationdirectsotherwise.See also Subpart D—Post Federal Award Requirements and 2 C.F.R.§§200.300-309. 5.1 Prohibited Expenditure List -Subaward fundsmaynotbe used foritemsthat are listedonthe ProhibitedExpenditureListatthetimeof purchase oracquisition.Recipient understands and agrees thatfailuretocomplywithconditionsrelatedtoProhibitedorControlledExpendituresmayresultina prohibitionfromfurtherControlled Expenditure approval under thisor other federal awards.Thelistof prohibited expenditures maybe amended fromtimetotimewithoutanypriornotice.Thelistof prohibited expenditures may befoundat:https://www.bia.aov/Funding/JAGControHedPurchaseList.pdf. 6.0 Controlled Expenditure List -Requests foracquisitionofitemsontheControlledExpenditureListmust receive explicitpriorwritten approval fromFDLEandBJA.Ifaward funds are approved and used forthe purchase or acquisition of any itemon the Controlled Purchase List,the subrecipient must collect and retain for3 years certaininformation about the use of 1)thefederallygrantfundedcontrolled equipment and2)any other controlled equipment in the same category as the federally-acquired controlled equipment in the agency's inventory,regardless of source;andmakethatinformationavailabletoFDLEandBJAupon request. No equipment ontheControlledExpenditurelistthatis purchased oracquired under thisawardmaybe transferred orsoldtoathirdpartywithoutthepriorapprovaland guidance fromFDLEandBJA.Failureto complywith conditions related to Prohibited orControlled Expenditures may result inprohibitionfrom further Controlled Expenditure approval under thisor other awards.Thelistofcontrolled purchases maybefoundat: https://www.bia.aov/Funding/JAGControHedPurchaseList.pdf. 6.1 The recipient understands that,pursuant to recommendation 2.1of Executive Order 13688,law enforcement agencies that acquire controlled equipment through Federal programs must adopt robust and specific written policies and protocols governing General Policing Standards and Specific Controlled Equipment Standards.General Policing Standards includes policieson(a)Community Policing;(b)Constitutional Policing;and (c)CommunityInput and Impact Considerations.Specific Controlled Equipment Standards includes policiesspecifically related to(a)Appropriate Use of Controlled Equipment;(b)Supervision ofUse;(c)Effectiveness Evaluation;(d)Auditing and Accountability;and (e)Transparency and Notice Considerations.Upon OJP's request,the recipient agrees to provide a copy of the General Policing Standards and Specific Controlled Equipment Standards,and any related policies and protocols. 6.2 Recipient understands and agrees that failureto comply with conditions related to Controlled Expenditures may result ina prohibition from further Controlled Expenditure approval under this or other federal awards. 6.3 Recipient understands and agrees that,notwithstanding 2 CFR §200.313,no equipment listedon the Controlled Expenditure List that is purchased under this award may be transferred or sold toathird party,except as described below: 6.3.1 Agencies may transfer orsell any controlled equipment,except riot helmets and riot shields,to aLaw Enforcement Agency (LEA)after obtaining prior written approval fromBJA.Asa condition of that approval,the acquiring LEAwill be required to submit information and certifications toBJA as ifit was requesting approval to use award fund for the initial purchase of items on the Controlled Expenditure List. 6.3.2 Agencies may not transfer orsell any riot helmets orriot shields purchased under this award. 6.3.3 Agencies may not transfer orsell any Controlled Equipment purchased under this award to non-LEAs,with the exception offixedwing aircraft,rotary wing aircraft,and command and control vehicles.Before any such transfer or sale is finalized,the agency must obtain prior written approval fromBJA.Alllaw enforcement-related and other sensitive or potentially dangerous components,and alllaw enforcement insignias and identifying markings must be removed prior to transfer or sale. 6.4 Recipient further understands and agrees tonotifyBJApriorto the disposal of any items on the Controlled Expenditure List purchased under this award,and to abide by any applicable laws and regulations in such disposal. SFY2017 JAG Standard Conditions Page 14 of23 Rev.09/2016 6.5UnmannedAerialVehicles -The recipient agreesthat awarded funds maynotbeexpendedon unmanned aircraft,unmanned aircraft systems,oraerialvehicles(US,UAS,or UAV)unlessthe BJA Director certifies that extraordinary andexigentcircumstancesexist,making themessentialtothe maintenanceof public safetyandgoodorder.Additionally,any funding approvedforthispurpose would besubjectto additional reporting,which would bestipulatedby FDLE postaward. 7.0ReviewpriortoProcurement -Subrecipients areencouragedtoenter into stateand local intergovernmental agreements orinter-entity agreements where appropriate for procurement or use ofcommonor shared goods/services.Subrecipientsarealsoencouragedtouseexcessandsurpluspropertyin lieu ofpurchasing new equipment and property when thisis feasible. 8.0Sole Source -Iftheprojectrequiresapurchaseofservicesorequipment from asolesource,thesubrecipient must complete theSole Source Justificationfor Services andEquipmentForm.Ifthe subrecipient isa state agency andthe cost isat least $150,000,thenthe agency mustsubmitacopyoftheapprovalfromthe DepartmentofManagementServices(§287.057(5),Fla.Stat.).SoleSourceformmustbesignedbythe subgrant recipientorimplementingagencychief official oran individual withformal,written signature authority for the chief official. 9.0 Personal Services -Subrecipients may use grantfundsforeligible personal services (salaries/benefits and overtime)andmustmaintaininternalcontrolsover salaries and wages.The following requirements applyto personal services paidwith subgrant funds: 9.1 Timesheets -Timesheets mustbekeptforallprojectstaff whose hours will be charged totheproject. The timesheets must be signed bythe supervisor and clearly indicate hours spent on project activities. 9.2 Additional Documentation -In accordance with§215.971,Fla.Stat.,the Florida Department of Financial Services may require documentation validation that personnel services were performed on project-related activities in accordance with the contract agreement. 9.3 Protected personally identifiable information -The subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other information the pass-through entity designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal,state, local,and triballaws regarding privacyand obligations ofconfidentiality. 9.4 Overtime forLaw Enforcement Personnel -Priortoobligating funds fromthis award to support overtime bylaw enforcement officers,the U.S.Department of Justice encourages consultation withall allied components of the criminal justice system in the affected jurisdiction.The purpose ofthis consultation isto anticipate and planfor systemic impacts such as increased court dockets and the need for detention space. 9.5 Employees Working Solely on a Single Federal Award -For any position that works 100%ofits time ona single federal award,the employee must certify that 100%ofhisor her time was spent workingon that federal award.This requirement applies tobothfulltime and part time positions regardless of the percentage of the position's salary that is charged to the grant.The certification must be signed byboth the employee and the employee's direct supervisor having firsthand knowledge of the work performed by the employee.The forms must be submitted semi-annually and may notbe signed priorto the end of the reporting period.Certifications must be provided to cover the entire grant period 9.6 Maximum Allowable Salary -Noportionof these federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subrecipient whose total annual cash compensation exceeds 110%of the maximum salary payable toa member of the Federal government's Senior Executive Service atan agency withaCertified SES Performance Appraisal System for that year.(The salary table for SES employees may be found at https://www.opm.gov/policv-data- oversiaht/pav-leave/salaries-waaes/salarv-tables/16Tables/exec/html/ES.aspx.)A subrecipient may compensate an employee at a higher rate,provided the amount in excess of this compensation limitationis paid with non-federal funds.This limitationon compensation rates allowable under this award may be waived onanindividual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. 9.7 Percentage of Salary Funded-For any position previously funded withJAG funds,the percentage of the salary to be paid must not exceed prior funding percentage. SFY2017 JAG Standard Conditions Page 15of23 Rev.09/2016 10.0 Contractual Services -The subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions ofits employees engaged in the selection,award and administration of contracts as described in2 C.F.R.§200.318,"General procurement". 10.1 Requirements for Contractors of Subrecipients -The subrecipient assures the compliance ofall contractors with the applicable provisions ofTitle I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended 42 U.S.C.§3711 ;the provisions of the current edition of the Officeof Justice Programs Financial Guide (http://oip.gov/financialguide/DOJ/index.htm):and all other applicable federal and state laws,orders,circulars,or regulations.The subrecipient must pass-through all requirements and conditions applicable to the federal grant award/subaward to any subcontract.The term "contractor"is used rather than the term"vendor"and means anentity that receives a contract as defined in2C.F.R.§200.22,the nature ofthe contractual relationship determines the type of agreement. 10.2 Approval of Consultant Contracts -TheDepartmentshallreviewand approve inwritingall consultant contracts priorto employment ofa consultant whenthe consultant's rate exceeds $650 (excludingtravel and subsistence costs)per eight-hour day,or $81.25 perhour.A detailed justification must be submitted to and approved byFDLEpriortoobligationor expenditures of such funds.Approvalshallbe based upon the contract's compliance with requirements foundin the FinancialGuide,the Common Rule,andinapplicable state statutes.TheDepartment'sapprovalofthesubrecipient agreement does notconstituteapprovalofconsultantcontracts.If consultants are hiredthroughacompetitivebidding process (notsole source),the$650threshold does notapply. 11.0 TravelandTraining -Thecostofalltravelshallbereimbursedaccordingtothesubrecipient's written travel policy.Ifthesubrecipientdoesnothavea written travel policy,costofalltravel will bereimbursedaccording to State ofFloridaTravelGuidelines,§112.061,Fla.Stat.Anyforeigntravelmustobtainpriorwritten approval. 11.1 BJA orFDLE Sponsored Events -Thesubrecipient agrees toparticipateinBJA-orFDLE-sponsored trainingevents,technical assistance events,orconferenceheldby FDLE orBJAortheir designees, upon FDLE's or BJA's request. 11.2 Expenses Relatedto Conferences,Meetings,Trainings,andOther Events -Thesubrecipient agrees tocomplywithallapplicablelaws,regulations,policies,and guidance (includingspecificcost limits,priorapprovalandreportingrequirements,whereapplicable)governingtheuseoffederalfunds for expenses relatedtoconferences,meetings,trainings,andotherevents,including the provision of foodand/orbeveragesatsuchevents,andcostsofattendanceatsuchevents.Information onpertinent laws,regulations,policies,and guidance maybefoundat: http://oip.gov/financialguide/DOJ/PostawardReauirements/chapter3.10a.htm. 11.3 TrainingandTraining Materials -Any training or training materialsthathasbeendevelopedor delivered with grant funding underthisawardmustadheretotheOJP Training Guiding Principles for Grantees and Subgrantees,foundat:http://oip.aov/fundinq/lmplement/TraininaPrinciplesForGrantees- Subqrantees.htm. 12.0 Publications,Media and Patents 12.1 Ownership of Data and Creative Material -Ownershipofmaterial,discoveries,inventions,andresults developed,produced,ordiscoveredsubordinatetothisagreementisgovernedbythetermsofthe Office ofJusticePrograms Financial Guide(asamended),andtheU.S.DepartmentofJusticeCommon RuleforStateand Local Governments,and2C.F.R.§200.315 "Intangible Property,"asapplicable. 12.2 Copyright -Theawarding agency reserves aroyalty-free,non-exclusive,andirrevocable license to reproduce,publish,orotherwiseuse,andauthorizeotherstouse,forfederal government purposes: 12.2.1 Thecopyrightinanywork developed under an award or subaward,and 12.2.2 Anyrightsofcopyrighttowhicha subaward recipientor subrecipient purchases ownershipwith support funded under this grant agreement. SFY2017 JAGStandard Conditions Page 16 of23 Rev.09/2016 12.3 Publication orPrinting of Reports -Thesubrecipientshallsubmitforreviewandapprovalonecopyof anycurricula,training materials,oranyotherwritten materials that will be published,includingweb- based materials andwebsite content,throughfundsfromthis grant at least thirty(30)days priortothe targeted dissemination date.The subrecipient understands and agrees that anytraining materials developed or delivered with grant fundingmust adhere tothe OJP TrainingGuidingPrinciplesfor Grantees and Subgrantees found at http://oip.aov/fundina/lmplement/TraininaPrinciplesForGrantees- Subarantees.htm. All materials publicizingorresultingfromawardactivitiesshallcontainthe following statements identifying the federal award: "This project was supported byAwardNo.awarded by the Bureau of Justice Assistance, Officeof Justice Programs.The opinions,findings,and conclusions or recommendations expressed inthis publication/program/exhibition are those ofthe authors anddonot necessarily reflect the views of the Department of Justice". 12.4 Patents -If any program produces patentable items,patent rights,processes,or inventions,in the course ofwork sponsored bythefederalawardor subaward funds,such factsmustbepromptlyand fully reported to the awarding agency. 12.4.1 Unless there isaprior agreement between the subrecipient and the Department ondisposition of such items,the Department may determine whether protection ontheinventionor discovery will be sought. 12.4.2 The Department will also determine howrightsin the inventionor discovery (includingrights under any patents issued)will be allocated and administered in order to protect the public interest consistent with "Government Patent Policy"("President's Memorandum for Heads of Executive Departments and Agencies,"(August 23,1971),and statement of Government patent policy,as printedin36 Federal Register 16839). 12.4.3 Government regulations have been issued in37 C.F.R.§401by the U.S.Department of Commerce. 13.0 Confidential Funds and Confidential Funds Certificate -A signed certificationthattheProjectDirectoror Implementing Agency ChiefOfficial has read,understands,and agrees to abide byall conditions for confidentialfunds as set forthintheeffectiveeditionoftheOfficeof Justice Programs FinancialGuideis required forall projects that involveconfidentialfunds.The signed certification must be submitted atthetime ofgrantapplication.ThiscertificatecertifiestheProjectDirector has read,understands,and agrees toabideby the provisionin Section 3.12 of the Officeof Justice Programs Financial Guide.Thisform must be submitted upon application if applicable.Confidential Funds certifications must be signed by the subrecipient or implementing agency Chief Official oran individual withformal,written signature authorityfortheChief Official. 14.0 Task Force Training Requirement -The subrecipient agrees thatwithin 120 days ofaward,each member of alaw enforcement task forcefundedwith these fundswhoisa task force commander,agency executive,task forceofficer,or other task force member ofequivalentrank,will complete requiredonline (internet-based)task forcetraining.Thetrainingisprovidedfreeof charge onlinethroughBJA's Center forTaskForceIntegrityand Leadership (www.ctfli.ora).All current andnew task force members are requiredto complete thistraining once duringthelifeoftheaward,or once everyfour years ifmultiple awards includethis requirement.Thistraining addresses task force effectiveness as well as otherkey issues includingprivacyand civil liberties/rights,task force performance measurement,personnel selection,andtaskforce oversight andaccountability.When FDLE awards funds to support a task force,the subrecipient must compile and maintaina task force personnel roster alongwith course completioncertificates.Additionalinformationis available regarding thisrequired trainingand access methods viaBJA'swebsiteandthe Center forTaskForceIntegrityand Leadership (www.ctfli.org). SFY2017 JAG Standard Conditions Page 17 of23 Rev.09/2016 15.0 Information Technology Projects 15.1 Criminal Intelligence Systems -Thesubrecipient agrees thatanyinformationtechnology system fundedor supported bytheOfficeof Justice Programsfunds will complywith28C.F.R.§23,Criminal Intelligence Systems OperatingPolicies,iftheOfficeof Justice Programs determines thisregulationto beapplicable.ShouldtheOfficeof Justice Programsdetermine28C.F.R.§23tobeapplicable,the Officeof Justice Programsmay,atitsdiscretion,performauditsofthesystem,asper28C.F.R.§ 23.20(g).Shouldanyviolationof28C.F.R.§23occur,the subrecipient maybefinedasper42U.S.C. §3789g(c)-(d).The subrecipient maynotsatisfy such afinewithfederalfunds. The subrecipient understands and agrees thatno awarded fundsmaybe used tomaintainor establish a computer network unless such networkblockstheviewing,downloading,and exchanging of pornography.Indoing so the subrecipient agrees that these restrictions will notlimit the use of awarded funds necessary foranyfederal,state,tribal,orlocallaw enforcement agency oranyotherentity carryingoutcriminal investigations,prosecutions,or adjudication activities. 15.2 State Information Technology Point of Contact -Thesubrecipient agrees thatthe State Information TechnologyPointofContactreceives written notification regardingany information technologyproject fundedbythisgrantduringtheobligationand expenditures period.Thisistofacilitatecommunication amonglocaland state governmentalentitiesregardingvarious information technologyprojectsbeing conducted with these grant funds. 15.2.1 In addition,thesubrecipientagreesto maintain an administrative file documenting themeeting ofthisrequirement.Alistof State Information TechnologyPointsofContactmaybefoundat www.it.oip.gov/technology-contacts. 15.2.2 Toavoid duplicating existingnetworksor IT systems inany initiatives fundedbytheBureauof Justice Assistance forlaw enforcement information sharing systems whichinvolve interstate connectivity between jurisdictions,such systems shallemploy,totheextentpossible,existing networks as thecommunication backbone to achieve interstate connectivity,unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement wouldnotbecosteffectiveorwouldimpairthefunctionalityofanexistingor proposed IT system. 15.3 ADP Justification -Thesubrecipientmustcompletean Automated DataProcessing (ADP)Equipment andSoftwareand Criminal Justice Information and Communication Systems Requestfor Approval form ifthepurchaseofanyADPequipmentistobemade.This form mustbesubmittedupon application,if applicable.ADP justification mustbesignedbythesubrecipientor implementing agencychief official or anindividualwithformal,written signature authorityforthechief official. 16.0 Interoperable Communications Guidance 16.1 Subrecipientsthatareusingfundstosupportemergency communications activities mustcomplywith thecurrent SAFECOM GuidanceforEmergency Communication Grants,including provisionson technical standards that ensure and enhance interoperablecommunications.Emergency communicationsactivitiesincludethe purchase ofInteroperableCommunicationsEquipmentand technologiessuchas voice-over-internet protocol bridging orgatewaydevices,orequipmenttosupport thebuildoutofwirelessbroadbandnetworksinthe700 MHz publicsafetybandundertheFederal CommunicationsCommission(FCC)WaiverOrder.SAFECOM guidancemaybefoundat www.dhs.gov/safecom. 16.2 Subrecipients interested indevelopingapublic safety broadband networkinthe700MHzbandintheir jurisdictionsmust adhere tothetechnical standards set forthintheFCCWaiverOrder,orany succeeding FCC orders,rules,orregulationspertainingto broadband operations inthe700MHzpublic safety band.The subrecipient shallalso ensure projects support the Statewide Communication Interoperability Plan (SCIP)andare fully coordinatedwiththe full-time Statewide Interoperability Coordinator (SWIC).Ifanyfutureregulatoryrequirement (from theFCCorothergovernmentalentity) results inamaterial technical orfinancial change intheproject,therecipientshouldsubmit associated documentation,and other material,as applicable,forreviewbytheSWICto ensure coordination. Subrecipients mustprovidealistingofallcommunications equipment purchased withgrantaward funding(plus the quantity purchased of each item)toFDLE once items are procuredduringanyperiodic programmatic progress reports. SFY2017 JAGStandard Conditions Page 18of23 Rev.09/2016 17.0 Drug Court Projects -A Drug Court Project must comply with §397.334,Fla.Stat.,"Treatment-Based Drug Court Programs." SECTION VII:ADDITIONALREQUIREMENTS 1.0 Ballistic Resistant andStab Resistant BodyArmorand Body WornCamera 1.1 MandatoryWearPolicy -Subrecipientsthatwishtopurchasearmor with JAGfundsmust certify that lawenforcement agencies receiving vestshavea written "mandatorywear"policy ineffect.This policy mustbeinplaceforatleastall uniformed officersbeforefundingcanbeusedbythe agency forbody armor.Therearenorequirementsregardingthenatureofthe policy otherthanitbeingamandatory wear policyforalluniformedofficerswhileonduty.FAQsrelatedtothe mandatory wear policyand certifications may be found at www.bia.gov/Funding/JAGFAQ.pdf. 1.2BVP Program -JAGfundsmaybeusedto purchase armorforan agency,butmaynotbe used as the 50%matchfor purposes oftheBulletproofVest Partnership (BVP)program. 1.3 NIJ Compliance -Bodyarmor purchased withJAGfundsmaybe purchased atany threat level,make, or model from any distributor or manufacturer,as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant BodyArmorModelList(http://nii.gov).In addition,body armor purchased must be American- made.The latest NIJ standard information may be found atwww.nii.gov/topics/technology/bodv-armor. 1.4 Body Worn Camera Certification -Any subrecipient who wishes to use JAG funds to purchase BWC equipment,orto implement or enhance BWC programs,must certify that they or the law enforcement agency receiving the BWC funding have policies and procedures in place related to equipment usage, data storage,privacy,victims,access,disclosure,and training.For more information onBWC requirements,example policies,and best practices,visit https://www.bia.gov/bwc/. 2.0 Environmental Protection Agency's (EPA)list of Violating Facilities -The subrecipient assures that the facilities under its ownership,lease or supervision which shall be utilizedin the accomplishment of the Program Purpose are notlistedon the EPA's listofViolating Facilities and that itwillnotify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facilityto be used in the project is under consideration forlistingby the EPA. 3.0 National Environmental Policy Act (NEPA) 3.1 The subrecipient agrees to assist FDLEin complying with the NEPA,the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of subaward funds by the subrecipient.This applies to the following new activities whether or not they are being specifically funded with these subaward funds.That is,it applies as long as the activityis being conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use these subaward funds.Accordingly,the subrecipient agrees tofirst determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes.Ifitis determined that any of the following activities will be funded by the grant,the recipient agrees to contact FDLE OCJG. 3.1.1 New construction 3.1.2 Minor renovation or remodeling ofa property either (a)listed on or eligible forlistingon the National Register ofHistoric Places or(b)located withina 100-year floodplain;a wetland,or habitat for endangered species,ora property listedonor eligible forlistingon the National Register of Historic Places; 3.1.3 A renovation,lease,or any other proposed use ofa building or facility that will either (a)result ina change inits basic prior use or(b)significantly change its size;and 3.1.4 Implementation ofa new program involving the use of chemicals other than chemicals that are (a)purchased as anincidental component ofa funded activity and (b)traditionally used,for example,in office,household,recreational,or educational environments. SFY2017 JAG Standard Conditions Page 19of23 Rev.09/2016 3.1.5 Implementation ofa program relating to clandestine methamphetamine laboratory operations, including the identification,seizure,or closure of clandestine methamphetamine laboratories. 3.2 The subrecipient understands and agrees that complyingwithNEPAmay require the preparation ofan Environmental Assessment and/or an Environmental Impact Statement,as directed by the Bureau of Justice Assistance.The subrecipient further understands and agrees to the requirements for implementation ofaMitigation Plan,as detailed by the Department of Justice at www.bia.gov/Funding/nepa.html.for programs relatingto methamphetamine laboratory operations. 3.3 For any ofa subrecipient's existing programs or activities that will be funded by these subawards,the subrecipient,upon specific request from the Department and the U.S.Department of Justice,agrees to cooperate with the Department of Justice in any preparation by the Department of Justice ofa national or program environmental assessment of that funded program oractivity. 4.0 Methamphetamine Plans:Mitigation of Health,Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories -Ifanawardis made to supportmethamphetamine laboratory operations the subrecipient must complywiththiscondition,which provides forindividual site environmental assessment/impact statements as required under theNational Environmental PolicyAct. 4.1 General Requirement:The subrecipient agrees tocomplywithfederal,state,andlocal environmental, healthand safety lawsand regulations applicabletotheinvestigationand closure of clandestine methamphetamine laboratories andtheremovalanddisposalofthe chemicals,equipment,and wastes used inorresultingfromtheoperationof these laboratories.The subrecipient also agrees to complete a Methamphetamine Mitigation Plan (MMP)thatincludesthenineprotective measures or components required byBJA and submit the planto FDLE's OfficeofCriminal Justice Grants. 4.2 SpecificRequirements:Thesubrecipient understands and agrees thatanyprogramor initiative involving the identification,seizure,orclosureof clandestine methamphetamine laboratoriescanresult inadversehealth,safetyand environmental impactsto(1)thelawenforcementandothergovernmental personnel involved;(2)any residents,occupants,users,and neighbors ofthesiteofa seized clandestinelaboratory;(3)theseizedlaboratorysite'simmediateandsurroundingenvironmentofthe site(s)whereanyremainingchemicals,equipment,andwastefroma seized laboratory'soperationsare placedorcometorest.Therefore,thesubrecipientfurther agrees thatinordertoavoidormitigatethe possible adverse health,safetyandenvironmentalimpactsfromanyof clandestine methamphetamine operations fundedunderthisaward,it will (1)includethenine,belowlistedprotective measures or components;(2)providefortheir adequate funding toinclude funding,as necessary,beyondthat providedbythisaward;and(3)implement these protective measures directlythroughoutthe life ofthe subaward.Insodoing,thesubrecipient understands thatitmayimplement these protective measures directlythroughtheuseofitsown resources andstafformay secure thequalified services ofother agencies,contractor or other qualifiedthirdparty. 4.2.1 Providemedicalscreeningofpersonnel assigned ortobe assigned bythesubrecipienttothe seizure or closure of clandestine methamphetamine laboratories; 4.2.2ProvideOccupationalSafetyandHealth Administration (OSHA)required initial and refresher trainingforlaw enforcement officials andother personnel assigned bythe subrecipient toeither the seizure or closure of clandestine methamphetamine laboratories; 4.2.3Asdeterminedbytheirspecificduties,equippersonnelassignedtotheproject with OSHA requiredprotective wear and other required safety equipment; 4.2.4 Assignproperly trained personnel to prepare a comprehensive contamination reporton each closed laboratory; 4.2.5Employqualifieddisposalcontractorstoremoveallchemicalsand associated glassware, equipment,and contaminated materials and wastes from the site(s)of each seized clandestine laboratory; 4.2.6 Dispose of the chemicals,equipment,and contaminated materials and wastes removed from the sites of seized laboratories atproperly licensed disposal facilitiesor,when allowable, properly licensed recycling facilities; SFY2017 JAGStandard Conditions Page 20of23 Rev.09/2016 4.2.7 Monitor thetransport,disposal,and recycling components of subparagraphs 4.2.5and4.2.6 immediately above in order to ensure proper compliance; 4.2.8 Havein place and implement an inter-agency agreement or other formof commitment witha responsible State environmental agency thatprovidesforthat agency's 1)timely evaluation of the environmental conditionsatandaroundthesiteofa closed clandestine laboratoryand2) coordination withthe responsible party,propertyowner,or others to ensure thatanyresidual contamination is remediated,if necessary,andin accordance withexisting federal and state requirements;and 4.2.9 Havein place and implement awritten agreement with the responsible state orlocal service agencies to properly respond to any minor,as defined by state law,at the site.This agreement must ensure immediate response byqualified personnel who can 1)respond to the potential health needs ofanyminoratthesite;2)take that minorinto protective custody unless the minoriscriminallyinvolvedinthe meth labactivitiesoris subject to arrest for other criminal violations;3)ensure immediate medical testing for methamphetamine toxicity;and 4)arrange for any follow-up medical tests,examinations,or health care made necessary as a result of methamphetamine toxicity 5.0 National Historic Preservation Act -The Act will assist the Department (if necessary)in assuring compliance with section 106of the NationalHistoric Preservation Actof 1966 (16U.S.C.§470),Executive Order 11593 (identification and protection ofhistoric properties),the Archeological and Historical Preservation Actof 1974 (16 U.S.C.§§469 a-1,et seq.),and the National Environmental PolicyActof 1969 (42U.S.C.§ 4321). 6.0 Human Research Subjects -Subrecipient agrees to comply with the requirements of28 C.F.R.§46 and all Officeof Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 7.0 Trafficking in Persons -The subrecipient must comply with applicable requirements pertaining to prohibited conduct relating to the traffickingof persons,whether on the part of recipients,subrecipients or individuals defined as "employees"of the subrecipient.The details of the recipient and subrecipient obligations related to prohibited conduct related totraffickingin persons are incorporated by reference and posted at www.oip.gov/funding/Explore/ProhibitedConduct-Trafficking.htm. 8.0 Global Standards Package -In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community,OJP requires the recipient to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global)guidelines and recommendations forthis particular grant.Recipient shall conform to the Global Standards Package (GSP)and all constituent elements, where applicable,as described at:www.it.oip.gov/gsp grantcondition.Recipient shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed justification forwhyan alternative approach is recommended. 9.0 Disclosures 9.1 Conflict of Interest -The subrecipient and implementing agency will establish safeguards to prohibit employees from using their positions fora purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain.Subrecipients must disclose inwriting any potential conflict of interest toFDLE (the non-federal pass-through entity). 9.2 Violations of Criminal Law -The subrecipient and implementing agency must disclose all violations of state or federal criminallawinvolvingfraud,briberyorgratuity violations potentially affecting the sub award. 9.3 Sanctuary Cities -The subrecipient and implementing agency must certify compliance with8 U.S.C.§ 1373.The subrecipient and implementing agency must agree tonotifingFDLE (the non-federal pass- through entity)inwritingof any potential violations of8 U.S.C.§1373. SFY2017 JAG Standard Conditions Page 21of23 Rev.09/2016 10.0 Uniform Relocation Assistance and Real Property Acquisitions Act -The subrecipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Actof 1970 (42 U.S.C.§§ 4601,et seq.),which governs the treatment of persons displaced as a result of federal and federally-assisted programs. 11.0 Limitations on Government Employees Financed by Federal Assistance -The subrecipient will comply with requirements of5 U.S.C.§§1501-08 and 7324-28,whichlimit certain political activities of State orlocal government employees whose principal employment isin connection with an activity financed in whole orin part by federal assistance. 12.0 Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct -The subrecipient must promptlyrefer toDOJOfficeof Inspector General (OIG)and the Florida Department ofLaw Enforcement,OfficeofCriminal Justice Grants any credible evidence that aprincipal,employee,agent,contractor,subcontractor,or other person has either 1)submitted aclaimfor grant funds that violates the False ClaimsAct;or2)committed a criminalorcivilviolationoflaws pertaining tofraud,conflictof interest,bribery,gratuity,orsimilar misconduct involving grant funds. 13.0 Restrictions and certifications regarding non-disclosure agreements and related matters - Subrecipients or contracts/subcontracts underthisawardmaynotrequireany employee or contractor tosign aninternalconfidentiality agreement or statement thatprohibits,restrictsorpurportstoprohibitorrestrict,the reportingof waste,fraudor abuse in accordance withlaw,toaninvestigativeorlaw enforcement representative ofa state or federal department or agency authorized to receive such information. The subrecipient certifies that ifisinformedornotifiedifany subrecipient,or contractor/subcontractor has been requiringtheir employees to execute agreements or statements thatprohibitthereportingoffraud,waste,or abuse thatit will immediately cease allfurtherobligationsofawardfundstotheentityand will immediately notify theawardingagency.Thesubrecipient will notresumeobligations until expressivelyauthorizedtodoso from the awarding agency. 14.0 Funds to Association of Community Organizations for Reform Now(ACORN)Unallowable - Subrecipient understands and agrees thatitcannotuseanyfederalfunds,eitherdirectlyor indirectly,in support ofany contract or subaward toeithertheAssociationofCommunityOrganizationsforReformNow (ACORN)orits subsidiaries,withoutthe express priorwrittenapprovalof OJP. 15.0 Text Messaging WhileDriving -PursuanttoExecutiveOrder 13513,"FederalLeadershiponReducingText MessagingWhile Driving",74Fed.Reg.51225(October 1,2009),and§316.305,Fla.Stat..,thesubrecipient is encouraged toadoptandenforcepoliciesbanningemployees from text messaging while driving anyvehicle duringthe course of performing workfundedbythissubawardandtoestablishworkplacesafetypoliciesand conducteducation,awareness,andotheroutreachto decrease crashes caused bydistracteddrivers. 16.0 DNA Testing ofEvidentiaryMaterialsandUploadofDNAProfilestoaDatabase -IfJAGprogramfunds will beusedfor DNA testingofevidentiarymaterials,any resulting eligible DNA profiles mustbeuploadedto theCombined DNA Index System (CODIS),byagovernment DNA lab with access to CODIS.No profiles generated withJAGfundingmaybe entered intoanyothernon-governmental DNA database withoutprior express writtenapprovalfromBJA.Inaddition,fundsmaynotbeusedfor purchase of DNA equipment and supplieswhentheresulting DNA profiles from suchtechnologyarenot accepted forentryintoCODIS(the NationalDNA Database operated bytheFBI). 17.0 Environmental Requirements and Energy -Forsubawardsin excess of $100,000,thesubrecipientmust comply with allapplicable standards,orders,orrequirementsissuedundersection306oftheCleanAirAct(42 U.S.C.§1857(h)),section508oftheCleanWaterAct(33U.S.C.§1368),ExecutiveOrder11738,and EnvironmentalProtectionAgencyregulations(40C.F.R.§15).Thesubrecipientmustcomplywithmandatory standards andpoliciesrelatingto energy efficiencywhich are contained inthe state energy conservation plan issued in compliance withtheEnergyPolicyandConservationAct(Pub.L.94-163,89Stat.871),ifany. 18.0 Other Federal Funds -The subrecipient agrees thatifitcurrently has an open awardoffederalfundsorifit receives anawardoffederalfunds other thanthisaward,and those awards have been,are being,or are tobe used,inwholeorinpart,foroneormoreoftheidenticalcostitemsforwhichfunds are beingprovidedunder thisaward,the subrecipient will promptly notify,inwritingthe grant manager forthisaward,and,ifso requested by OCJG seek a budget modificationor change ofproject scope grant adjustment notice(GAN)to eliminate any inappropriate duplicationoffunding. SFY2017 JAG Standard Conditions Page 22of23 Rev.09/2016 19.0 Compliance with41U.S.C§4712 -Thesubrecipientmustcomply with allapplicable provision of41U.S.C.§ 4712,includingallapplicableprovisionsthat prohibit,underspecified circumstances,discrimination against an employee as reprisalforthe employee's disclosureof information relatedto gross mismanagement ofafederal grant,gross waste offederalfunds,and abuse ofauthorityrelatingtoafederalgrant,a substantial orspecific danger topublichealthorsafety,oraviolationoflaw,ruleorregulationrelatedtoafederalgrant. SFY2017 JAG Standard Conditions Page 23of23 Rev.09/2016 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide In witness whereof,the parties affirm they each have read and agree to the conditions set forthin this agreement,have read and understand the agreement inits entirety and have executed this agreement by their duty authorized officers on the date,month and year set out below. Corrections on this page,including Strikeovers, whiteout,etc.are not acceptable. Signature: P©trinaT\"H< Typed Name and Title: Date:Tl^h^L. erring,Bureau Chief Typed Name of Subgrant Recipient: Signature:fibni11U)hrd^h^j Typed Name and Title:QA&Mflf &W ofy -^x^yf|y Date:9 ~b&C 10 j£ ?K\U??S-WcWA Typed Name Signature: Typed Name a Date:/7 •g^AgencyH (J^t d\\\<ll ^^:V-K^k^ OMJlQ Application Ref #2017-JAGC-3095 Contract -JAGC-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #6 Page 1of1 && Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide ^uy^sF^fT ilsi Insert Certifications and Authorizations here. Application Ref #2017-JAGC-3095 Contract 2017-JAGC-DADE-21-F9-182 Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #7Page1of1 State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee,through its authorized representative,acknowledges receipt and acceptance of subgrant award number 2017-JAGC-DADE-21-F9-182,intheamountof$2,945.00,for a project entitled,Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI,for the period of 10/01/2016 through 09/30/2017,tobe implemented in accordancewiththeapprovedsubgrant application,andsubjecttothe Florida DepartmentofLawEnforcement's Standard Conditions andany special conditions governing this subgrant. Thissubawardrequiresthatthesubrecipientadheretothe following: No recipient or subrecipient,or entity that receives a contract or subcontract with any funds underthis award,may require anyemployeeor contractor tosignan internal confidentiality agreementorstatementthat prohibits or otherwise restricts,orpurportstorestrict,the reporting ofwaste,fraud or abuse inaccordancewiththelawtoa department oragency authorized toreceivesuch information.Thisisnotintendedtocontravene requirements applicabletoclassified,sensitive or exempt information. In acceptingthisaward,thesubgrantee certifies thatitneither requires norhas required employees or contractors to signsuch internal confidentiality agreements or statements. The City ofSouth Miami must undertake a review to validate its compliance with 8 U.S.C.§1373.If determined tobe in compliance atthetimeofreview,the CityofSouth Miami mustsubmit documentation thatcontainsavalidationto that effectand includes an official legal opinion from counsel (including related legal analysis)adequately supporting the validation. If the City of South Miami determines itis not in compliance atthe time of review,sufficient and effective stepsmust betakentobringtheCityofSouth Miami intocompliancetherewithandthereaftersubmitdocumentationthatdetails thestepstaken,containsa validation thatthe City ofSouth Miami hascomeinto compliance,and includes an official legal opinion from counsel (including related legal analysis)adequately supporting the validation. In accepting this award,thesubgranteeunitof government certifies it will provide documentation to FDLE's Officeof Criminal Justice Grants by March 31,2017.Failure to comply with this condition could result inthe withholding or repaymentofgrantfunds,suspension or termination ofthe grant,ineligibility for future FDLE subawards,orother administrative,civiLcuxciminaLpenaities. (Print Name andTitleofOfficial) (Name of Subgrantee) teof Axiceptanoe)(DateofAxiceptande) Rule Reference 11D-9.006 OCJG-012 (rev.June 2012) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 ATTESTATIONS AND CERTIFICATIONS This form is required tobe completed by the authorized official,or authorized official designee,ofall subgrantee units ofgovernment receivirig Edward Byrne Memorial Justice Assistance Grant (JAG)program federal pass-through funding from the Florida Department of Law Enforcement.|naccepting this award,the subgrantee certifies that itwill comply with the requirements set forth below and/or any other requirements ofthe subaward.Failure todoso miay result in a hold or freeze onthe drawdown offederal funds,and/or suspension or termination ofthe agreement Procurement Standards:The subgraritee,through its authorized representative,certifies the unit ofgovernment below has written procurement polities end standards that are compliant with the requirements set forth in the Office of Managementand Budget(OMB)Uniform Requirements,2 QFR.§§200.317-326,andOJP Financial Guide, Section 3.8,Additionally,the subgrantee assures these policies and standards will be utilized for all federal grant related procurement activities. Confix of jntere^:Decisions relatedtouse ofthese grant funds mustbefreeof undisclosed personal or organizational conflicts of interest,both in fact andin appearance.The subgrantee,through its authorized representative,certifies the unit of government below is compliant with OMB Uniform Requirements,2 &F.R.§ 200;112,arid OJP Financial Guide,Section 3,20 regarding Gonfliot of Interest,and will notify FDLE Office of Criminal JusticeGrants,inwriting,ofany potential conflict of interest in accordance With thisagreement The recipient also agrees to disclose ina limely manner,inwriting,all violations ofstateorfederal crirninal law involving fraud,bribery or gratuityEolations. Organization Name:CityofSouth Miami Subaward Number:2ai7sJAGG-eADE-21-F9-182 CA\£<-v-e^\j^^c (Printed Name and Title of Authorized.Official) "2^ (Date) CERTIFICATION FORM Compliance withtheEqual Employment Opportunity Plan (EEOP)Requirements Please read carefully the Instructions (see below)and then complete Section Aor Section B or Section C,not allthree.Ifrecipient completes Section AorCandsub-grants a single award over $500,000,in addition,please complete Section D. "Recipient'sName:fikf of,Zovth WComiC Address:&I30 4Jnt&Z&.*S~>4i«irffamC PL b3<4-»? Is agency a;a Direct oraSub recipient of OJP,OVW or COPS funding?[Law Enforcement Agency?d Yes pNo DUNS Number:Qg4frflft<*-fti Vendor Njambe^ Name and Title ofContact Person:f)OCteliq*RueOO Section A—Declaration Claiming Complete Exemption from theEEOPRequirement Pie^epf^ckaltthe/olldwi^tikes ihdi(apply: q ^ssjhgnJjftyshtjployees. ':[•Vji Ij^nMOjBt Qigani^on that &: o Indian Tribe a Educational Institution a ^Kedical Institution, deceiving asingleaward(s)lessthan$25,000. [responsible Ji^t^^i^^^qjai^M>ptefofyQ m EEOP for thg reasonfs)checked above,pursuant to28 CJF.R §42.302. 'i^^p^fS^t ^::;:'(ltfry^or S&C/rr?M/tfrrj/[recipient] '^'p^lif^ti a^JfeaWf^eral^ivil rights laws that prohibit discrimination in employment and in the delivery of !seryi$es;--7>^..^-'-'.V'UV *.;:./[.'/•' !TJfrecipient svb-grffhts a single award over $500,000,in addition,please complete Section D $tii^Q)t&tc<o -''S^WJmMffi tz/frf/t? Signal Date Section B—Declaration Claiming Exemption fromthe EEOP Submission Requirement and Certifying That an EEOP Is on File for Review If a recipient agencyhasfiftyormoreemployeesandis receiving asingleawardor,subaward,of$25,000ormore,butlessthan $500,000,then therecipientagencydoesnothaveto submit anEEOPtotheOCRforreviewaslongasitcertifiesthefollowing(42C.F.R§42.305): I,[responsible official],certifythat [recipient],whichhasfiftyormore employees andisreceivingasingleawardorsubawardfor $25,000 ormore,butless than$500,000,hasformulatedanEEOPinaccordancewith28CFRpt.42,subpt.E.Ifurthercertifythatwithinthelast twenty-fourmonths,theproperauthorityhasformulatedandsignedintoeffecttheEEOPand,asrequiredbyapplicable federallaw,itisavailableforreviewbythepublic,employees,theappropriatestateplanningagency,andtheOfficefor CivilRights,Office of JusticePrograms,U.S.Department of Justice.TheEEOPisonfileatthefollowingoffice: [organization], [address]. PrintorTypeNameand Title Signature Date that an EEOP Short Form Has Been Submitted to the Office for Civil {\>* }04blkcemriaki^wpr4t orsitbawartf,of$$00,00Q^>r tm>re,then the recipient agency ^resppnsible *aflte*£ir^r! of$50Q,0PQ pt more,1m;pmti%&;&i £Justice:•••"::\^ complete Section D C&~/V >..,*.,..-,,^,„Date fr*-'**-s CERTIFICATION REGARDING LOBBYING;DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITIY MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement EdwardByrne Memorial Justice Assistance GrantProgram Form Provided by the U.S.DEPARTMENT OF JUSTICE,OFFICE OF JUSTICE PROGRAMS, OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING;DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited belowto determine the certification towhich they are required to attest Applicants should also review the instructions for certificatton included in the regulations before completing this form Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,"New Restrictions onLobbymg"and 28 CFR Part 67,"Government-wide Debarment and Suspension (Non-procurement)and Government-wide Requirements for Drug-Free Workplace (Grants)".The certifications shallbe treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction,grant or cooperative agreement 1.LOBBYING As required by Section 1352.Title31ofthe US Code,and implemented at28 CFR Part 69,for persons entering into a grant or cooperative agreement over $100,000.as defined at28 CFR Part 69.the applicant certifies that (a)No federal appropriated funds have been paidorwillbe paid,byoron behalf ofthe undersigned,to any person for influencing or attempting to influence an officeror employee ofany agency,a member of Congress,anofficeror employee of Congress,or an employee ofa Member of Congress in connection with the making of any federal grant,the entering intoof any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any federal grant or cooperative agreement, (b)Ifany funds other than federal appropriated funds have been paid orwillbe paidtoany person influencing or attempting to influence anofficeror employee of any agency,a member of Congress,anofficeroran employee of Congress,oran employee ofa member of Congress in connection with this federal grantor cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities",in accordance with its instructions, (c)The undersigned shall require that the language ofthiscertificationbe included in the award documents forail subawards atall tiers (including subgrants. contracts under grants and cooperative agreements,and subcontracts)and that all subrecipients shallcertify and disclose accordingly 2.DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549.Debarment and Suspension and implemented at28 CFR Part 67,for prospective participants inprimary covered transactions,as defined at 28 CFR Part 67,Section 67.510 - A.The applicant certifies that it and its principals (a)Arenot presently debarred,suspended,proposed for debarment,declared ineligible,sentenced toa denial of federal benefits bya State or Federal court,or voluntarily excluded from covered transactions by any federal department or agency, (b)Havenotwithina three-year period preceding this application been convicted oforhadacivil judgement rendered against them for commission of fraud or a cnminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State, orlocal)transaction or contract under a public transacUon.violationof Federal or State antitrust statutes or commission of embezzlement, theft forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen property; (c)Arenot presently indicted foror otherwise criminally orcivilly charged bya governmental entity (Federal.State,orlocal)with commission ofanyofthe offenses enumerated in paragraph (1)(b)of this certification,and (d)Have notwithina three-year period preceding this application had one or more public transactions (Federal.State,orlocal) terminated for cause or default,and B,Where the applicant is unable to certify to any of the statements in this certification,heor she shall attach an explanation to this application 3.DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Actof 1988,and implemented at28CFR Part 67,Subpart F,for grantees,as defined at 28 CFR Part 67 Sections 67 615 and 67 620- A.The applicant certifies that it will or will continue to provide a drug- free workplace by (a)Publishing a statement notifying employees that theunlawful manufacture,distribution,dispensing,possession,or use ofa controlled substance is prohibited in the grantees workplace and specifying the actions that will be taken against employees for violation of such prohibition. (b)Establishing an on-going drug-free awareness program toinform employees about- (1)Thedangers ofdrug abuse in the workplace; (2)The grantee's policyof maintaining a drug-free workplace. (3)Any available drug counseling,rehabilitation,and employee assistance programs;and (4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; FDLE JAG Grant Application Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification Page 1 CERTIFICATION REGARDING LOBBYING;DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITIY MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward Byrne Memorial JusticeAssistance Grant Program (c)Making it a requirement that each employee tobe engaged in the performance ofthe grant begivenacopyofthe statement required by paragraph (a); (d)Notifyingthe employee inthe statement required by paragraph (a)that,as a condition of employment under the grant,the employee will* (1)Abide bythe terms of the statement,and (2)Notifythe employer inwritingofhisorher conviction foraviolationofa cnminaldrug statute occurring inthe workplace nolaterthan five calendar days after the conviction, (e)Notifying the agency,inwriting,within10 calendar daysafterreceivingnotice under subparagraph (d)(2)froman employee or otherwise receivingactualnotice of such conviction Employers of convicted employees mustprovidenotice includingposition title,to Department of Justice,Officeof Justice Programs, ATTNControlDesk..633 Indiana Avenue.N.W.,Washington.DC20531Notice shallincludetheidentification numbers)of each affected grant, (f)Takingoneofthe following actions,within30 calendar daysofreceivingnotice under subparagraph (d)(2),with respect to any employee who is so convicted- (1)Taking appropriate personnel action against such anemployee,uptoand including termination,consistent with the requirements of the Rehabilitation Actof 1973,as amended,or (2)Requiringsuchemployeetoparticipatesatisfactorilyinadrug abuse assistance or rehabilitation program approved for such purposes bya Federal, State,orlocalhealth,law enforcement,orother appropriate agency. (g)Makingagoodfaitheffortto continue to maintain a drug-free workplace through implementation of paragraphs (a),(b).(c).(d),(e).and (f) B.Thegranteemayinsertinthespaceprovidedbelowthe site(s)forthe performance ofwork done in connection with the specific grant Placeof Performance (Street address,city,county,state,zip code) Check here here If (here are workplaces onfile that are notidentified Section 67630ofthe regulations provides thata grantee thatisa State mayelecttomake one certification in each Federal fiscal year Acopyofwhich should be included with each application for Department of Justice funding States and State agencies mayelect to use OJP Form 4061/7 Check here Ifthe State has elected to complete OJP Form 4061/7 DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required bythe Drug-Free Workplace Actof 1988,and implemented at28CFR Part 67,Subpart F.for grantees,as defined at 28 CFR Part 67,Sections 67 615 and 67 620- A.Asaconditionofthe grant.I certifythat I willnot engage inthe unlawful manufacture,distribution,dispensing,possession,or use of a controlled substance in conducting anyactivitywith the grant;and B.If convicted ofa chminal drug offense resulting fromaviolation occurring duringthe conduct of any grant activity,I will report the conviction,in writing,within 10 calendar days of the conviction,to Department ofJustice,Officeof Justice Programs,ATTN:Control Desk,633 Indiana Avenue,N W.Washington,D.C.20531. Asthedulyauthorized representative oftheapplicant,I herebycertifythattheapplicant will complywiththe above certifications. 1.Grantee Name and Address:<£fy op £oo%tytomi KUc£Tkfxd'mtitr'&3o SonsJ-fie. 2 Project Name:_<k€ThC laf>-f&f> 3.TypedNameandTitleofAuthorized Representative:,(^\<th~^L>^\J,^JV FDLEJAG Grant Application Package 5 Pate K2A(oY^>X^> Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification Page 2 CONFIDENTIAL FUNDS CERTIFICATION Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Certification Regarding Confidential Funds A signed certification that the project director has read,understands,and agrees to abide by the provisions in Section 3.12 of the Office of Justice Programs'(OJP)Financial Guide is required from all projects that involve confidential funds from either Federal or matching funds.The signed certification must be submitted at the time of the grant application. (To Be Completed by OCJG) Project Number: Project Title: &6T4C Uf>-fa<f> Name of Subgrantee:&*k[o^Soo%Yfjiaml Name of Implementing Agency Address l^kce lXj*rf*nent 6J3o Svns^DiZ.*$o»%tfitUnd t fcb/^3 Name of Implementing Agency Authorized Official:Telephone Number: Thisistocertify that I have read,understand,and agree toabidebyalloftheconditionsforconfidentialfunds as set forth in the effective edition of OJP's Financial Guide for grants. 1.Purchase of Services (P/S).Thiscategoryincludestravelortransportationofanon-federalofficeroran informant;the lease ofan apartment,business front,automobiles,aircraftorboat,orsimilar effects to create or establish the appearance ofaffluence;and/ormeals,beverages,entertainment and similar expenses (includingbuymoneyandflashrolls,etc.)for undercover purposes,within reasonable limits. 2.Purchase of Evidence (PIE).This category isforthe purchase of evidence and/or contraband such as narcotics and dangerous drugs,firearms,stolenproperty,counterfeittax stamps,etc.,requiredto determine the existence ofa crime orto establish theidentityofa participant ina crime. 3.Purchase of Specific Information(P/l).This category includesthe payment of monies toaninformantfor specific information.Other informant expenses classified under P/Smaybe charged accordingly. FDLE JAG Grant Application Package Rule Reference 11D-9.006 Confidential Funds Certification Page 1 OCJG-008 {Rev.October 2015) AUTOMATED DATA PROCESSING (ADP)EQUIPMENTAND SOFTWARE AND CRIMINAL JUSTICE INFORMATION AND COMMUNICATION SYSTEMS REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial JusticeAssistance Grant Program Name of Subgrant Recipient:6ih{of-^ooifii fityckrnc Authorized Official for Subgrant Recipient or Implementing Agency Typed Name of Authorized Official:yLj^><l~Vj^y.-^fr'"" Typed Title:Q\\^ Signature: Telephone Number:I^C/J*(oL>3 -C?3 V t* Date:V>\u\^o\Vo 're above,By signature^above,the subgrantee is certifying intention to comply with the General Guidelines,Section I,and is requesting approval of proposed activity through response to Required Information,Section II. Section I:General Guidelines for Subqrantees: 1.The application for procurement of ADP equipment and software shall be written ina manner consistent with maximum open and free competition in the procurement of hardware,software and related services. 2.Criminal justice information and communication systems shall be designed and programmed to maximize the use of standard and readily available computer equipment and programs. Subgrantees should utilize the past experience of other agencies which have successfully implemented such systems.A detailed requirements analysis should be performed anda search for existing software thatcould meet the identified requirements should be made before new software is developed.If new software is developed,itshall be designed and documented so that other criminal justice agencies will be able to use itwithminor modifications and at minimum cost. 3.Subgrantees shall request approvalpriortoarrangingfor patent of computer software and programs.Federal requirements governingcopyrightapplyinall cases.The U.S. Department of Justice reserves a royalty-free3 non-exclusive,and irrevocable license to reproduce,publish,or otherwise use,and authorize others to use,for Federal Government purposes the copyright inanywork developed under a subaward andanyrightsofcopyrightto which a subgrantee purchases ownership with grant support. NOTE: Ifthetotal purchase orlease price exceeds $150,000,justification must be submitted toFDLE on these formsfor approval.Ifthe purchase orlease is less than $150,000,the applicant may provide justification inthe application itself FDLE JAGGrantApplicationPackage ADPForm Page 1 Rule Reference 11D-9.0D6 OCJG-010 (Rev,October 2015) AUTOMATED DATA PROCESSING (ADP)EQUIPMENT AND SOFTWARE AND CRIMINAL JUSTICE INFORMATION AND COMMUNICATION SYSTEMS REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Section II:Required Information: 1.A description of the ADP hardware and/or software you plan to purchase,including: a.Number of units and projected cost of each. b.Equipment specifications including diskdrive storage space,amount of random access memory,microprocessor size and speed,andany other pertinent system specifications.If a network is purchased,specify the type offile server,hub/routers:network cards,network wiring and installation costs.Ifa printer is purchased,indicate the type of printer. |c.Software specifications including name and version (ex.Microsoft Word for Windows©j j6.0)and the number of licenses tobe acquired.I d.A brief description of how the proposed equipment and/or software will beusedto further I :grant objectives. i2.Certify that ADP hardware and software procurement complies with existing federal, |state,and local laws and regulations. i3.IfADP hardware will be purchased,describe the results of your lease/purchase analysis and explain the advantage of purchase over lease. i j4.If ADPsoftware will bedeveloped,explainwhyalreadyproducedandavailable software will not meet the needs of this subgrant. i.If your purchase of ADP hardware,software or combination thereof will be from a sole source and is $150,000 or more,complete a Sole Source Justification Form and attach it. FDLEJAG Grant Application Package Rule Reference 11D-9.006 ADP Form Page 2 OCJG-010(Rev.October 2015) Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Automated Data Processing (ADP)Equipment and Software And Criminal Justice Information and Communication Systems Request for Approval Form (Continuation Page .) ADP FormFDLEJAGGrantApplicationPackage Rule Reference 11D-9.006 Page 3 OCJG-010 (Rev.October 2015)