Res. No. 228-97-10198RESOLUTION NO.228-97-1019 8
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ISSUE OPEN
PURCHASE ORDERS TO VARIOUS VENDORS THAT HAVE BEEN DETERMINED
TO CONSISTENTLY OFFER THE BEST PRICES ON GOODS AND/OR SERVICES
USED BY THE CITY AND APPROVING DISBURSEMENT OF FUNDS TO PAY FOR
THESE GOODS AND/OR SERVICES FROM APPROPRIATE ACCOUNTS AS
APPROPRIATED IN CURRENT FISCAL YEAR'S BUDGET.
WHEREAS,aspart of itscentralizedpurchasing procedures,theCityAdministrationintendstoimplement
anopen purchase ordersystemtofacilitateacquisition of goodsand/orservices,and;
WHEREAS,forinternalcontrol,theCityManagerisrecommendingthatthevendorspecificopen
purchaseordersbeissuedforaspecificamountwhichisnottobeexceededandwhichisapplicableforalimited
time period,and;
WHEREAS,by means of repeatedly obtaining competitive bids over the course of months andinsome
cases years,the City Administration has determined that the vendors listed under Section 1 below consistently
offer the best prices and product quality on their respective goods and/or services and wishes to issue open
purchase orders tothem.
NOW THEREFORE,beit RESOLVED bythe MAYOR AND CITY COMMISSION of the CITY OF
SOUTH MIAMI,FLORIDA that:
Section 1.TheCity Manager is authorized toissueopen purchase orders forthe 1997-1998 fiscalyearto
thefollowingvendorsinthe amount indicatedbelowforeach of them:
VENDOR NAME
Grainger (Hardware Supplies)
Alayon Air Conditioning
Central Supply Inc.(Air Conditioning Repair)
Gem B Electric Supply Inc.
Amerilumber Inc.(Hardware Supplies)
Tower Paint
All Clean Western Paper &Janitorial Supply
Lawrence Plumbing
O'Gee Paint
QualityChemical(JanitorialSupplies)
AMOUNT
$3,000.00 1710-519-4670
3,000.00 1710-519-4670
1 2,400.00 1710-519-4670
1,000.00 1710-519-4670
2,500.00 1710-519-4670
800.00 1710-519-4670
2,000.00 1710-519-4670
800.00 1710-519-4670
900.00 1710-519-4670
4,000.00 1710-519-5210
Page2 of Res.#228-97-10198
VENDOR NAME AMOUNT
Coral Gables Lincoln Mercury (Parts)$2,000.00
American Genuine 3,000.00
Atlantic Paint &Body (Window &Door Parts)1,800.00
Palmetto Truck (Ford Brakes)2,000.00
Jack Lyons (Power Take Off Unit Parts)1,500.00
South Florida Automotive (Parts)3,000.00
Genuine Parts Company 1,500.00
Martino Tires 11,000.00
Specialty Oil 3,000.00
Global Industrial (Fittings Hydraulics,etc.)3,000.00
General Welding 3,000.00
American Truck Crane (welding)3,000.00
Jam Welding 1,500.00
Interstate Batteries 900.00
American Truck Crane (Heavy Equip.Repair)2,500.00
David Harris Tire Service (Outside Labor/Repairs)1,000.00
Ace Lawnmower 800.00
Coral Gables Lincoln Mercury (Deductibles/Repairs)2,000.00
Pride of Florida (Tires)5,000.00
1760-519-5240
1760-519-5240
1760-519-5240
1760-519-5240
1760-519-5240
1760-519-5240
1760-519-5240
1760-519-5250
1760-519-5230
1710-519-5260
1760-519-4680
1760-519-4680
1760-519-4680
1760-519-4680
1760-519-4680
1760-519-4680
1760-519-4680
1760-519-4680
1760-519-5250
Section 2.The disbursement of funds topayforthe open purchase orders be charged to various accounts
determined tobe appropriate bythe Administration.
Section 3.This resolution shall be effective immediately after adoption.
PASSED AND ADOPTED this 4th day of November 1997.
APP
ATTEST
READ AND APPROVED AS TO FORM
^£./r-.£
CITY ATTORNEY
COMMISSION VOTE:5-0
Mayor Price:Yea
Vice Mayor Robaina:Yea
Commissioner Young:Yea
Commissioner Bethel:Yea
Commissioner Oliveros:Yea
TO:
FROM:
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
Mayor and Commission DATE:November 4,1997
City Manager
Agenda Item #
Commission Meeting,
November 4,1997
Open Purchase Orders to
Various Vendors
1
Theattached resolution seekstheapproval of Open Purchase Ordersforvendors
frequentlyusedbyalldivisions of thePublicWorksDepartment.Similarrequestswere
approvedbythe Commission inJuly,1995,JuneandDecember,1996.Acopy of the
latter resolution is attached foryourreference.
Theuse of openpurchaseorderswillexpeditethepurchasingprocess,whichcurrently
suffersfromdelaysassociatedwiththesolicitation of pricequotesforeachindividual
purchase.Thesedelayshaveanadverseimpactonservicedeliveryand maintenance
operationsacrosstheboard.Furthermore,the administrative effortand paperwork
required to obtain these quotes are unnecessary given the consistent history of low bid
pricing exhibited bymanyrepeatvendors.
The vendors listed inthe attached resolution havebeen generally shown to offer the most
competitive prices based onthelowpricequote procedure applied over the past nine
months.Aside from cost considerations,the Public Works Department has been
generally satisfied with thequality of the products/services andthespeed of delivery
provided by these vendors.
Approval of these open purchase orderswill significantly enhance the Department's
efficiency andthe quality of itsservice delivery tothe public.Therefore,I recommend
that the procedure be approved by the Mayor and City Commission.
Attachment