Res No 027-17-14828and
RESOLUTION NO.:027-17-14828
A Resolution related to budget;authorizing a transfer of $70,000 fromParksLandscape
Salaries -Regular account to Parks Contractual Services account.
WHEREAS,itis requested that the budget forParksContractualServices account beincreased;
WHEREAS,considering Parkshasbeenunsuccessfulinrecruitingand retaining the needed staff
to operate efficientlyfor the past 14 months,staffis recommending a contract forlandscapingservices
forsix(6)CityparksfromMarch1 through June15,2017.The City will beissuingaRequestforProposal
("RFP")tosolicita replacement contract forcity-widelandscapingServices,whichwouldalsoinclude
landscaping services for City parks;and
WHEREAS,this transfer is being requested tofund the cost for contracting landscaping services
forsix(6)City parks;and
WHEREAS,City staffisrequestingauthorizationto transfer $70,000from account 001-1750-
519-1210,Salaries-Regular,witha current balanceof$152,759to account 001-1750-519-3450,
Contractual Services,with a current balance of $88,983.
NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR ANDCITY COMMISSION OFTHECITYOF
SOUTH MIAMI,FLORIDA THAT:
Section 1:TheCity Manager is authorized to transfer $70,000 from account 001-1750-519-
1210,Salaries-Regular,witha current balanceof$152,759to account 001-1750-519-3450,Contractual
Services,with a current balance of $88,983 for landscaping services forParks.
Section 2:Ifany section clause,sentence,or phrase ofthis resolution isforany reason held
invalidor unconstitutional bya court of competent jurisdiction,the holdingshall not affect the validity
of the remaining portions of this resolution.
Section 3:This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 21st day of February 2017
CITY CLERK
READ AND
APPROVED:
MAYOR
COMMISSION VOTE:4-1
Mayor Stoddard Yea
Vice Mayor Welsh Yea
Commissioner Edmond Nay
Commissioner Liebman Yea
Commissioner Harris Yea
\WkAl.Soutff Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Via:
Date:
Subject:
Background:
Transfer
Amount:
Transfer
From:
Transfer To:
Attachments:
The Honorable Mayor &Members of the City Commission
Steven Alexander,City Manager
Quentin Pough,Director of Parksand Recreation
February 21,2017 Agenda Item No.:
AResolutionrelatingtobudget;authorizingatransferof$70,000from Parks
Landscape Salaries-Regular account toParksContractual Services account.
It is requested that the budget forParks Contractual Services account be
increased.
The Division has experienced high turnover in the past fourteen (14)months.
Three (3)employees had either resignedor transferred to other
Departments.ConsideringParkshas been unsuccessful inrecruitingand
retaining the needed staff to operate efficiently for the past14 months,staff
is recommending forapprovalto amend the SFMServices agreement,under
an emergency basis,and contract landscapingservicesforsix(6)Cityparks
fromMarch1 through June15,2017,the dateofexpirationof the existing
SFMServiceslandscaping agreement forPublic Works right-of-way
maintenance areas.Therefore,the Citywillbe issuing a Request for
Proposal ("RFP")tosolicita replacement contract for city-wide landscape
services,which would also include landscape services forCityparks.
The transfer isbeing requested tofund the cost forcontractinglandscaping
services forsix(6)Cityparks.
$70,000
Account 001-1750-519-1210,Salaries-Regular,with a current balance of
$152,759
Account 001-1750-519-3450,Contractual Services,with a current balance of
$88,983.
Resolution for approval
1750-Parks Landscaping Calculation to Complete FY 2017
1750-Parks Landscape Calculation to Complete FY 2017
Account (0011750-5191210 Salary)
FY 2017 Busdget
Posted asof 1/31/2017
Lastcheck 2/3/17 Alex Lugones (87.64hrs)
Lastcheck 2/3/17 CharlesRender(104.75hrs)
Cost to complete FY 2017 (18 pay periods)(3 employees)
Available Balance Account 1210
213,991.00
-53,704.61
-1,374.20
-1,330.33
-86,801.58
70,780.29
ParksLandscapeDivision Employees
Munoz,Armando
Rivas,Eddy
Williams,Frederick
Bi-weeklyCost
Cost of 18 pay periods to complete FY 2017
Bi-WeeklySalary(1210)
2,328.47
1,356.31
1,137.53
4,822.31
86,801.58
Salary Only
FY 2017 (Salary)1210
FY 2018 (Salary)1210
Budget Reduction in FY 2018
Salary Including Fringe Benefits
FY 2017 Budget Amount
FY 2018 Budget Amount
Budget Reduction in FY 2018
213,991.00
-130,238.00
83,753.00
307,021.00
-181,070.00
125,951.00
FISCAL-YEAR:2017
PERIOD:5
%PERIOD:42
CLASSIFICATIONS
ADOPTED BUDGET AMENDED MONTH
BUDGET ADJUST BUDGET TRANS
BUDGET BY DEPARTMENT REPORT
THROUGH 2/14/2017
DETAIL LISTING
YTD YTD BUDGET %USED/
ENCUMB TRANS BALANCE RCVD
28
4
27
54
4
23
13
14
Fund 001-GENERAL FUND
EXPENSE
Department 1750-LANSCAPE MAINTENANCE
5191210-FULL-TIME 213,991
5191410-OVERTIME 4,000
5192110-F.I.CA 16,676
5192210 -PENSION PLAN CONTRIBUTION 3,894
5192220 -DEFERRED COMP CONTRIB.10,128
5192310 -GROUP HEALTH INSURANCE 54,151
5192410 -WORKERS'COMPENSATION 8,703
5193450 -CONT.SVCS.98,336
5194070-TRAVEL 1,777
5194120 -TELEPHONE SERVICE 1,800
5194350 -ELECTRICITY-CITY PARKS 50,000
5194420 -OUTSIDE SERV RENTAL 1,000
5194515 -AUTO INSURANCE 1,233
5194620 -REPAIR&MAINT.OPER EQUi '85,150
5194670 -MAINT &REP -STRUCTURES 0
5195210-SUPPLIES 9,091
5195220-UNIFORMS 4,884
5195230 -FUEL&LUBRICANT 11,683
5195410 -MEMBER.&SUBSCRIPTIONS 330
Department 1750-LANSCAPE MAINTENANCE TOTAI576,827
EXPENSE TOTAL 576,827
0 213,991
0 4,000
0 16,676
0 3,894
0 10,128
0 54,151
0 8,703
0 98,336
0 1,777
0 1,800
0 50,000
0 1,000
0 1,233
0 85,150
0 0
0 9,091
0 4,884
0 11,683
0 330
0 576,827 13,157 3,553 110,079 466,748
II
3
17
~I9~
19576,827 13,157 3,553 110,079 466,748