Res. No. 216-97-10186RESOLUTION NO.216-97-10186
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH FLORIDA ELECTRIC SERVICES
COMPANY,INC.,FOR ELECTRICAL WORK (SPORTS FIELD
LIGHTING)SERVICES FOR THE CITY'S PARKS &RECREATION
DEPARTMENT,FOR AN AMOUNT NOT TO EXCEED FOUR THOUSAND
FIVE HUNDRED DOLLARS,($4,500.00),FROM ACCOUNT #2000-
4620,"MAINTENANCE &REPAIR"-OPERATING EQUIPMENT.
WHEREAS,Article III,Section 5,H,ofthe City Charter,
requires bids be obtained for purchases of items over $1,000.00;
and
WHEREAS,the City of South Miami Parks and Recreation
Department is responsible for maintaining the Sports Field Lighting
atour City Parks,and requires the services ofa company qualified
todo this work for an amount not to exceed $4,500.00;and
WHEREAS,the City of South Miami Parks &Recreation Department
obtainedbid prices fromtheRequestfor Proposals usedbytheCity
ofCoral Springs to meet this Charter requirement,asset forth in
the attached bid information.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.That a purchase order is awarded to Florida
Electric notto exceed $4,500.00 forthe serving ofsportsfield
lighting for all City parks.
Section 2.
upon approval.
This resolution shall take effect immediately
PASSED AND ADOPTED this 7_thday of October 1 QQ7
ATTEST:
dhtuZZtD
CITY CLERK
READ AND APPROVED AS TO FORM:
^•<fe^4*
CITY ATTORNEY
A,'\RES.ELECTRICFLORIDA97
COMMISSION VOTE:
Mayor Price:
Vice Mayor Robaina:
Commissioner Bethel:
Commissioner Young:
Commissioner Oliveros
5-0
Yea
Yea
Yea
Yea
Yea
TO:
FROM:
City of South Miami
Inter-Office Memorandum
yor &Commission
L.Dennis Whitt Wjr
City Manager v 4
DATE:September 30,1997
SUBJECT:Agenda #7>
Commission Meeting
October 7,1997
Florida Electric Company
The attached resolution seeksapprovalforlighting services providedbyFlorida
ElectricServicesCompany.Chargeswouldbedisbursedfromaccountnumber
2000-4620,"Maintenance&Repair",nottoexceed$4,500.00.
ThebidpriceswereobtainedbytheRequestforProposalsusedbytheCityof
Coral Springs to meet the Charter requirements.
I recommend approval.
c:\wpdocs\WhitUights97
J ••*''
~*CITY OF CORAL SPRINGS WCITYCOMMISSIONMEETINGOFFebruary 7n,^ae
AGENDA ITEM
SUBJECT;ElflCtrical Contractor.flnn^Rftfrf,fnhT|nn
PACKGROIIND INFQRimATT^^-
1.Using Department(s):Parks and Recreation
2.Justification for Award Recommendation:
__Most responsive and responsible Bidder
_2L_Highest ranked Proposer
Other
3,Funding:Account Number:.Various Exp.A^n,^depending on work project.
Current Balance:
4.No.ofVendors solicited 8
No.of Coral Springs firms solicited 0
No.of Vendors responding _2
5.Insurance:_x Approved
WA
6.Additional Information:
The City has an ongoing need for an electrical contractor to perform work associated
r^1TUS ^f8 °J °Utd00r ,i9htlnS'on a"as needed basis.ThTlaTgest»ofcn^ti .IS.^VO,yed With Sports fleld llghtln9 whlch inc,udes the instaLon ofTargeconcretelightpoles,installation of the fixtures and lamps on these poles,and the
,vftPr;rfiofatHie^tn(:e !nd repair of ,lohtlng in Parkin9,ots and Parks.It is in the bestinterestoftheCitytohaveavendorunderatermcontractforthistypeworkbecause
oLs*iflneCeSS Y t0 h9Ve malntenance and rePair work completed as quickly aspossible.
Inn S?S.!!3?Recreat,?n Department prepared their listing of service requirements
was us JiiT.l^°Ti0n deve|°Ped a Req«est for Proposal.The RFP procedureriSw^the proper vendor because prompt service,proper equipment,
!2™K n "'completing this type work were important factors.The Parks and
Recreation Department did not want to select an electrical contractor,based on price
aione,who was not experienced or capable of doing this specialized type of work.
Sl1"J7"9!'tW?(2J RFP'S were received for this service.The Parks and RecreationuepartmentandthePurchasingDivisionreviewedbothproposalsanditwas
determined that Florida Electric Service,Ft.Lauderdale,Florida was the higher ranked
proposaland should be recommended for award.
&*
Agenda Item ^*'N°'964 P4/7 ~
Etectrteal Contractor's *o,d LightingPage3
The reasons the Parke a„w »
«-»«,«.er«s%.°sr:Syr-*-.-
Location -Florida a**•*9ht,ns pro^ect-
2.
3.
4.
*»
CITY OF CORfiL SPRINGS
PURCHASING DIVISION
TABULATION
ELECTRICAL CONTRACTOR -SPORTS FTyr.n LIGHTING
BID NUMBER:
BID OPENING DATE:
RffP 96-B-045
1A7/36
LABOR
Serviceman
EQDIPHBKT WITH OPERATOR
fiUL
350 Hrs.
Hills Electric
Pompano Bch,FL
COST/HR
5 30.00
EXTENDED
COST
S 10,500.00
State firm hourly rate for rental of the following equipment.
A.
B.
C.
E.
F.
G.
H.
!•
J.
K.
L.
N.
¥
85'bucket truck 100 Hrs.
65'bucket truck 50Hrs.
Augerwithpole setter (9'digging
depthupto21"dia)20Hre.
Auger with pole setter (30*digging
depthup to 5'dia)80Hrs.
Trencher with linelayer5 Hrs.
Trencher with rock chain
{5r diggingdepth)5Hrs.
Boring machine {for boring under
paved orothersurface)
Telescopic crane -9 ton with
pin-on bucket 100J reach
Gelpumpingtruck (required
forsetting poles)
Gel pumping trailer (required
for setting large poles)
Trencher-Davis 70+4orequal
Earth saw-Vecmeer T-218
or equal
Service truck-general type
(equippedwithnecessary
toolstocompletework)
Backhoe
10 Hrs.
B0 Hrs
5 Hrs.
15 Hrs.
5 Hrs.
10 Hrs.
300 Hrs.
25 Hrs.
TOTAL(Labor &Equipment)
NOTE:Percentage of discount on materials
used(tobe provided upon request by City)s
$85 .00
$75 .00
$90..00
$90..00
$60..00
$60..00
$50..00
5 85..00
$75.00
$75.00
$40.00
$50.oo
$10.00
$55.00
$_8.500 .00
$_3.750,.00
$_1-B00,.00
$_7.200..00
«L 300,.00
$_300..00
$.500..00
s.6.800..00
$375..00
S 1.125.DO
$_200.,00
$_500.00
$_3.000.00
$lf375t 00
*Hourly rate includes operator,
has a4 hr.minimum and will be
billed portal to portal.
NO.VENDORS CONTACTED:
NO.VENDORS RESPONDED:
Florida Electric Service
Ft.Lauderdale,FL
COST/HR
$35.00
-$70.00
$65.00
$65.00
$B5.00
$40.00
$55.00
$35.00
$75.00
$60.00
$60.00
$55.00
5 45.00
$6.00
$50.00
26
EXTENDED
COST
S 12.250-00
$7.000.00
$3.250.00
$1.300.00
$6.800.00
$200.00
$275.00
$350.00
$6.0D0.O0
$300.00
$900.00
$275.00
$450.00
$1.800.00
S 1.250.00
c
,'
CITY OF CORftL SPRINGS
PURCHASING DIVISION
TABULATION
ELECTRICALCONTRACTOR -SPORTS F»TTCT.p LIGHTING
BID NUMBER:
BID OPENING DATE:
RFP 96-B-045
1/17/96
LABOR
Serviceman
EQUIPMENT WITH OPERATOR
QTY
350 Hrs.
State firm hourly rate for rental of the following
A.
B.
C.
E.
F.
G.
B.
1.
J.
K.
L.
M.
N.
85'bucket truck 100 Hrs.
65'bucket truck 50 ^xsl
Auger with pole setter (9'digging
depth upto 21"dia)20 Hrs.
Auger with pole setter (30'digging
depth upto 5*dia)80 Hrs.
Trencher with liae layer 5 Hrs.
Trencher with rock chain
(5'digging depth)5 Hrs.
Boring machine (for boring under
paved or other surface)
Telescopiccrane-9tonwith
pin-on bucket100'reach
Gel pumping truck (required
for setting poles)
Gel pumping trailer (required
for setting large poles)
Trencher-Davis 70+4 or equal
Earth saw-Verxneer T-218
or equal
Service truck-general type
(equipped with necessary
tools to complete work)
Backhoe
10 Brs.
80 Hrs
5 Hrs.
15 Hrs.
5 Hrs.
10 Hrs.
300 Hrs.
25 Hrs.
TOTAL (Labor &Equipment)
NOTE:Percentage of discount on materials
used (to be provided upon request by City):
Hills Electric
Pompano Bch,FL
OOST/HR
S 30.00
equipment.
S 85.00
COST
S 10.500.00
S 8.500.00
S 3.750-00
S 1,800.00
S 7.200.00
300.00
300.00
500.00
$6.800.0D
S 375.00
S 1.125.00
$200.00
S 500.00
$_75 .00
$L 90 .00
$_90..00
S.60..00
$-60,.00
$_50..00
$_85..00
$.75.,00
$75.00
S 40.00
$50.00
S 10.00
$_55.00
$3.000.00
S 1.375.00
$46.225.00
♦Hourly rate includes operator,
has a4 hr.minimum and will be
billedportal to portal-
NO.VENDORS CONTACTED:
NO.VENDORS RESPONDED;~
Florida Electric Service
Ft.Lauderdale,EL
COST/HR
S 35.0O
EXTENDED
COST
S 12.250.00
S 7.000.00
S 3.250.00
S 1,300.00
S 6.800.00
$.200.00
275.00
350.00
$6.000.0D
£.300.00
900.00
275.00
450.00
-s 70.00
$65.00
$65.00
$85.00
$4O.00
$55.00
$35.00
$75.0D
$6O.00
$60.00
$55.00
?45.00
$6.00
$50.00
1,800.00
S 1,250.00
2&_
(••
c?
1.
2.
NO.964 P.7/7~"
*.-_*..."PROPOSERS
RFP NO.96-B-046
?!?l'?lf4'0Ctrlc Serv|ce CO*,"ic.1491 SW 21st Ave.
Ft.Lauderdale,FL 33312
Contact:Steven L.Siems
Telephone:(954)587-6760
Mills Electric Service.Inc.
810 SW14thSt.
Pompano Beach,FL 33060
Contact:James F.Stufablefield
Telephone:(954)785-0338
Fax:(954)785-0494
**•
HL£copy
City of Coral Springs
City Commission Agenda Item
SUMMARY SHEET
CITY COMMISSION MEETING OF;FEBRUARY SO.1996 AGENDA ITEM;
DEPARTMENT?Financial Management/Purchasing Division
PREPARED BY/FXT:Art Rasnik.Purchasing Aaant II
COPIES m-R.Engle,Facilities Business Mgr.-Mullins
M.McGoun,Aquatics Business Mgr.
S.Josias,City Attorney
J.Joseph,City Clerk
Initials:
SUBJECT;Electrical Contractor -Sports Field Lighting
REQUESTED ACTION;Award of Bid
STAFF RECOMMENDATION;
It isrecommendedthat RFP 96-045,for an electrical contractor,
specializing in sports field lighting,be awarded to Florida Electric Service
Co.,Inc.,Ft.Lauderdale,Florida.ItIs estimated that the annualdollar
amount of this contract willbe approximately $100,000.00.
LOCATION:_X_City Wide
Specific
NA
ATTACHMENTS AVAILABLE ON DISl^
Bid Tabulation Sheet
ATTACHMENTS AVAILABLE ON HARE)
qopy?
Parks &Recreation recommendation letter
Contract Quality Review
aJ-
~*CITY OF CORAL SPRINGS *~
CITY COMMISSION MEETING OF February 20.1996
AGENDA ITEM
SUBJECT:Electrical Contractor -Snorts Field Lighting
BACKGROUND INFORMATION;
1.Using Department(s):Parks and Recreation
2.Justification for Award Recommendation:
Most responsive and responsible Bidder
X Highest ranked Proposer
Other '_
3.Funding:Account Number:Various Exn.Accounts-denendinp on work project.
Current Balance:
4.No.of Vendors solicited 8
No.of Coral Springs firms solicited 0
No.of Vendors responding _2
5.Insurance:_X.Approved
N/A
6.Additional Information:
The City has an ongoing need foran electrical contractor to perform work associated
with various types of outdoor lighting,onanas needed basis.The largest portion of
this work is involved with sports field lighting which includes the installation of large
concrete lightpoles,installation of the fixtures andlampson these poles,andthe
general maintenance and repair of lightinginparkinglotsandparks.Itisin the best
interest of the Citytohaveavendorunderaterm contract forthis type workbecause
of the necessity to have maintenance and repair work completed asquicklyas
possible.
TheParksand Recreation Department prepared their listing of service requirements
and the Purchasing Division developed a Request forProposal.The RFP procedure
was usedfor selecting the proper vendor because prompt service,proper equipment,
and experience in completing this type work were important factors.The Parks and
Recreation Department did notwantto select an electrical contractor,basedon price
alone,who was not experienced or capable of doing this specialized type of work.
On 1-17-96,two (2)RFP's were received for this service.The Parks and Recreation
Department and the PurchasingDivision reviewed both proposalsandit was
determined that Florida Electric Service,Ft.Lauderdale,Florida was the higherranked
proposal and should be recommended for award.
at-
Agenda Item
Electrical Contractor-
Sports Field Lighting
Page 3
The reasons the Parks and Recreation Department and Purchasing Division are
recommending Florida Electric Service Co.,Inc.are as follows:
1.Quality ofwork-Florida Electric Service has always provided quality work on
all projects sincetheyhavebeenthecontact firm usedbytheCity for the past
three (3)years.Theyhavealsoreceivedexcellent ratings ontheir Contract
Quality Reviews.
2.Pricing -The overall pricing submitted by Florida Electric Serviceonthis
proposal is 14%lower than the pricing on the current contract.
3.Services-Florida Electric Serviceprovides electrical designservicesonano
chargebasiswhenever they are involved in asports field lighting project.
4.Location -FloridaElectric Service is located inFt.Lauderdale and areavailable
on very short notice to handle emergency repair situations.
In summary,Florida Electric ServicehasgiventheCityacomplete program which
includesproduct,customerservice,andtechnicalsupport.
AcurrentCertificate of Insurance ison file in the Purchasing Division.
IV
CII3TOFCORALSPRINGS
PURCHASINGDIVISION
TABULATION
ELECTRICALCONTRACTOR-SPORTSFTCT.nT.TGHTIKG
BIDNUMBER:
BIDOPENINGDATE:
RFP96-B-Q45
1/17/96
LABOR
Serviceman
EQUIPMENTWITHOPERATOR
QTY
350Hrs.
HillsElectric
Pompano5ch,FL
COST/gg
S30.00
EXTENDED
COST
$10,500,00
Statefirmhourlyrateforrentalofthefollowingequipment.
A.
B-
C.
D.
B*
F*
6.
H.
I.
J.
K.
L-
N«
s
85*buckettruck100Hrs,
65*buckettruck50Hrs,
Augerwithpolesetter(9rdigging
depthupto21"dia)20Hrs.
Augerwithpolesetter(30'digging
depthupto5'dia)80Hrs.
Trencherwithlinelayer5Hrs.
Trencherwithrockchain
(5rdiggingdepth)5Hrs.
Boringmachine(forboringunder
pavedorothersurface)
Telescopiccrane-9tonwith
pin-onbucket100'reach
Gelpumpingtruck(required
forsettingpoles)
Gelpumpingtrailer(required
forsettinglargepoles)
Trencher-Davis70+4orequal
Earthsaw-VenneerT-218
orequal
Servicetruck-generaltype
(equippedwithnecessary
toolstocompletework)
Backhoe
10Hrs.
80Hrs
5Hrs*
15
5
Hrs*
Hrs*
10Hrs.
300Hrs.
25Hrs.
TOTAL(Labor&Equipment)
NOTE:Percentageofdiscountonmaterials
used(tobeprovideduponrequestbyCity)j
S85*00
S75*00
S8,500,00
$3.750*00
S90*00S1,BOO*00
S90*00
S60*00
S60*00
S50*00
S85*00
S75.00
S75.00
S40,00
S50-00
S10,00
S55*00
S7,200*00
5300*00
6300*00
500*00
S6,800>0Q
375*00
$1,125-00
S200*00
500.00
S3.000*00
S1-375.00
♦Hourlyrateincludesoperator,
hasa4hr.minimumandwillhe
billedportaltoportal.
NO.VENDORSCONTACTED:
NO.VENDORSRESPONDED:
FloridaElectricService
Ft.Lauderdale,FL
cogqVffB
$35*00.
EXTENDED
COST
S12,250*00
S70.007,000.00
S65.00S3,250.00
565.00S1,300.00
S85.006,800,00
S40,00S200,00
S55.00S275.00
S35,00S350.00
S75*00S6,000.00
S60*00S300.00
S60*00S900.00
S55*00$275*00
S45*00$450.00
S6*00l-BOO.OQ
S50,00S1.250*00
S42,400.00
26
/
CITX OP CORAL SPRINGS
PURCHASING DIVISION
TABULATION
gf.wrraTCAL CONTRACTOR -SPORTS FIELD LIGHTING
BID NUMBER:
BID OPENING DATE:
RFP 96-B-D45
1/17/96
LABOR
Serviceman
EQUIPMENT WITH OPERATOR
2SL
350 Hrs.
Hills Electric
Pompano Bchp FL
COST/HR
S 30.00
EXTENDED
COST
S 10,500.00
State firm hourly rate for rental of the following equipment.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
s
85*bucket truck 100 Hrs.
65'bucket truck 50Hrs.
Augerwithpole setter (9*digging
depthupto 21"dia)20Hrs.
Augerwithpolesetter (30*digging
depthupto 5'dia)B0Hrs.
Trencher withline layer 5Hrs.
Trencher with rock chain
(5'diggingdepth)5Hrs.
Boringmachine(forboringunder
pavedorothersurface)
Telescopic crane -9 ton with
pin-on bucket 100'reach
Gelpumping truck (required
forsetting poles)
Gelpumpingtrailer(required
for setting large poles)
Trencher-Davis 70+4orequal
Earth saw-Vermeer T-218
or equal
Servicetruck-generaltype
(equippedwithnecessary
tools tocompletework)
Backhoe
10 Hrs.
80 Hrs
5 Hrs.
15 Hrs.
5 Hrs.
10 Hrs.
300 Hrs.
25 Hrs*
TOTAL (Labor&Equipment)
NOTE:Percentage of discount on materials
used(tobeprovideduponrequestby City):
S 85.00
S 75,00
S 90.00
S 90.00
S 60*00
S 60*00
S 50*00
S 85*00
S 75*00
S 75*00
S 40*00
S 50*00
S 10*00
$55»00
S 8,500*00
S 3,750.00
S 1,800*00
S 7,200*00
300*00
S 300.00
500*00
S 6,800.00
375*00
5 1,125.00
S 200.00
500.00
S 3,000.00
$.lf375-OQ
$46,225-00
♦Hourly rate includes operator,
has a4 hr*minimum and will be
billed portal to portal.
%
HO*VENDORS CONTACTED:
NO*VENDORS RESPONDED:
Florida Electric Service
Ft*Lauderdale,FL
COST/BR
S 35*00
EXTENDED
COST
$12,350*00
$70.00
65.00
65.00
85.00
40.00
55.00
35.00
75.00
60.00
60.00
55.00
45.00
6,00
5O.00
$
$
$
$
$
$
$
$
$
$
$
$
$
7.000.00
5 3.250.00
$1.300.00
$6.800.00
$200.00
$275.00
$350.00
$6.000.00
$300.00
$900.00
$275.00
$450.00
$1.800.00
$$1.250.00
$-42,400.00
26
(-v*
-PROPOSERS W-
ELECTRICAL CONTRACTOR -SPORTS FIELD LIGHTING
RFP NO.96-B-045
1.Florida Electric Service Co.,Inc.
1491 SW 21st Ave.
Ft.Lauderdale,FL 33312
Contact:Steven L.Siems
Telephone:(954)587-6760
2.Mills Electric Service,Inc.
810 SW 14th St.
Pompano Beach,FL 33060
Contact:James F.Stubblefield
Telephone:(954)785-0338
Fax:(954)785-0494