Res. No. 147-97=10117RESOLUTION NO,147-97-10117
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO PURCHASE OF
COMPUTER EQUIPMENT,AUTHORIZING PAYMENT TO DELL
COMPUTER CORPORATION,IN THE AMOUNT OF $9,141.00 FOR
PURCHASE OF MULTI-MEDIA NOTEBOOK COMPUTER AND
PROJECTOR,WITH DISBURSEMENT PAID FROM ACCOUNT #01-
2100-643 0 "NON-DEPARTMENTAL,OPERATING EQUIPMENT."
WHEREAS,the administration wishes to improve the technology
with which we create presentations to the Commission and the
general public;and
WHEREAS,the computer network presently in use by most
departments within city hall includes presentation software
compatible with the equipment we propose to purchase;and
WHEREAS,administration is utilizing Dade County Bid #1059-
2/98-2-OTR-CW for this purchase;and
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Commission hereby authorizes the
CityManagertodisbursepaymenttoDellComputerCorporationin
the amount of $9,141.00 for purchase of multi-media notebook
computerand projector.Payment willbedisbursedfromaccount#
"Non-departmental -Operating Equipment."
Section 2
upon approval.
This resolution shall take effect immediately
PASSED AND ADOPTED this 29th day of July 1997
ATTEST:
&+±mr>s
CITY CLERK
READ AND APPROVED AS TO FORM:
17
APPROVE!
£uMfiTl£lON VOTE:5-0
Mayor Price:Yea
Vice Mayor Robaina:Yea
Comm.Oliveros:Yea
Comm.Bethel:Yea
Comm.Young:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Mayor andCommission Date:July24„1997
^yZC&?f Agenda Item #fU
Ff6m:L.BenSS^M^"^^^Subject:Comm.Mtg.07/29/97
City Manager Purchase of Computer Equipment
Theattached resolution authorizes theCity Manager to purchase amulti-medianotebook
computerand projector foruseincreating presentations totheCommissionandthe general
public.Thetotalcostfortheequipment necessary is $9.141.00,andwillbepaidfromaccount#
01-2100-6430,"Non-Departmental-OperatingEquipment."WeareutilizingDadeCountyBid#
1059-2/98-2-OTR-CW forthispurchase.
Inordertobetterutilizepresentationsoftwarecurrentlyavailabletothe city's network users,we
proposetopurchasetheabove referenced equipment which will allow staff tocreate
professionalpresentationsthatwillbeprojecteddirectlyfromthe computer tothescreen.This
eliminatesthe necessity toproducetransparenciesor 35mm slidesforpurposes of presenting
information tothe Commission andgeneralpublic.This will be useful toall departments,and
canbeeasilytransportedtodopresentationstogroupsoutside of CityHall.
This equipment willincreaseourabilitytoproduceprofessionalpresentations,and will savea
greatdeal of time that would benecessarytoproducematerialssuchastransparencies,etc.for
presentationpurposes.
I recommend yourapproval.
CITY OF SOUTH MIAMI
To:Diana Morris Date:July 11,19997
AssistanttoCityManager
From:Slaven Kobola,AICP Re:Presentation equipment
Planner
Proposed isthe following equipment for creating and displaying presentations inthe Commission
Chambers:
•DellLatitudeXPiCD Notebook,$4,386;
•Proxima Lightbook 20,$4,755.
The proposed computer,aside of being used for presentations,will allow tobe shared by different users at
different locations,like staff participating at public hearings,part-time and intern employees,staff
workingremotely (onsite),on"as needed"bases.
The cost of equipment reflects the high quality of the equipment responding to the following high
presentation demands:
•The projector has to provide high brightness,pixelization,and color range to satisfy the audience that
maygoover 100 people.Itistobenotedthatthe evaluations incomputer magazines,aswellasthe
"target audience"specifications by manufacturers,donot advise theuse for such large audiences,or
ifthey do,itwouldbeonlyavery limited number of high-priced projectors ($15,000 and more).
However,wesawatthe demonstration that the projector with characteristics similar tothe proposed
one would bepretty acceptable forouruse.
•Thecomputerhastoprovidehighprocessingpowerinordertoallowtheuse of advanced
presentationsoftware (with animationcapabilities).
Inaddition,theprojector'smaintenancewillbeprettyhighduetoanestimatedcost of aboutonedollar
perhour of operation.Thiscostcomes primarily from theneedto replace the projector's lamp,nomatter
whichonewouldbeusedbythe projector:standard halogen projection lampscost $10 to$50,andhave
30-to 40-hour useful lives;andmetal halide lamps cost$350to$400,andhavelife spans rated at350to
700 hours.
Theabovecostshavebeenthelowestamongthecosts of comparable equipmentbyother manufacturers
and/orresellersannouncedin computer magazines/brochures:
Computers:ToshibaTecra 740CDT,$6,279.76,CDW,April/May 1997,page 3.
IBMThinkPad760XD,$6249.96,CDW,April/May 1997,page 5.
TexasInstrumentsTravelMate 6160,$4,799.81,April/May 1997,page6
LCD projectors:AdtechSanyoPLC5500N,$5,995,PC Week,June30,page 154.
SanyoPLC5500N,$5,900,PCWeek,June30,page 157.
BoxlightRevolution3000,$4,999,PC Week,June30,page 155.
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